HomeMy WebLinkAboutCOM 0717.006 2004-2006 ~Y N.
~CF .s
Barry Kim Darryl J. Oliveira
Mayor Fire Chief
:yti.«.~y~ Desmond K. Wery
Depaly Fire C/~ief
1
~Countp of ~a~ai`i
FIRE DEPARTMENT
25 Aupuni Street • Suite 103 • Hilo, Hawaii 96720
(808) 961-8297 • Fax (808)961-8296
March 17, 2006
Mr. Stacy K. Higa, Chair
Ms. Virginia Isbell, Finance Committee Chair
Hawaii County Council
25 Aupuni Street, Room 209
Hilo, HI 96720
Dear Councilmembers Higa and Isbell,
As requested by both Councilmembers Isbell and Holschuh, I am submitting to you
our Supplemental Budget Requests for Fiscal Year 2006/2007.
I would appreciate your assistance in making copies available to all
Councilmembers.
Sincerely,
DAR YL OLIVEIRA
Fire Chief
DO:Ik
Attachment
Comm. No.
Re F. To;p? Ptlcoa
Ref. Date y' a
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Haaai'i Cmorhf is un Equal Opporharify Provider and F.rnploJer.
COUNTY OF HAWAII FIRE DEPARTMENT
SUPPLEMENTAL BUDGET REQUESTS
FISCAL YEAR 2006j2W7
The submission of our supplemental budget request items is in direct correlation to the support and
pursuit of our goals and objectives as detailed in our County of Hawaii Fire Department Strategic
Plan as well as that which has been identified in our primary budget submittal This report is
intended to augment the existing supplemental budget application process and further define,
describe, and justify the requested items and associated funding.
It is the primary focus and goal of the Fire Department to establish standards of care or service for
our community with the highest regard for quality and equity. Every resident and visitor of our
island is deserving of the same quality snd availability of service regardless of social or economical
status. However, this concept, ahhough somewhat visionary, is subject to We reality of the
budgetary and resource limitations experienced by every municipal entity.
Through diligent and prudent organizational planning and program development, communities may
be better served and provided for. Our strategic glanning process and the contents of this
supplemental budget are representations ofour efforts to establish measurable, reasonable, and
equitable levels of service provided to each community. They further represent our endeavor to
adopt industry standards and compliance with required mandates and regulations.
However, it must be emphasized that the Strategic Plan is a dynamic and ever evolving document
and process designed to respond and react to the many variables and influences of our changing
community and environment. These changes may include population shifts and growth, increased
service demands, regulatory mandates and requirements, established industry standards, and
projected or anticipated cost increases attributed to inflation.
As listed on the attached documents in order of priority, these items are requested to be considered
for funding based on the specific issues and justification fur each Prioritization ofthese items was
based on:
1. Essential and necessary to sustain or maintain current service delivery and operations;
2. Compliance with mandates (Federal or State); and
3. Essential to operational effectiveness and program management based upon anticipated
and projected service demand increases.
To further support our intentions and objectives, the following essential components of our
Strategic Plan aze defined:
Mission and Vision Statements ofthe Hawaii County Fire Department
Core Values of the Hawaii County Fire Department
Strategic Focuses ofthe Hawaii County Fire Department
Each of these elements plays an essential part in the devebpment and growth of the Fire
Department and provides a foundation from which all goals and objectives are established. They
represent the collaborative efforts of the many division heads and program coordinators of our
organization,
Mission Statement
"First in fare protection and emergency services with trained professionaLc-dedicated to serve with
pride, honor, and compassion. " ,
Vision Statement
"The Haxaii County Fire Department is the leader in the
field of emergency services. We are a
team of highly skilled and motivated men and women committed to providing the highest quality of
protection to l
fe and property. Through dedicated teamx»rl~ xe ham achieved unequalled
excellence. "
Core Values
• Integrity (Fairness, Honesty, Respect)
• Pride
• Commitment to Service
• Saf~y
Teamwork
Strategic Focuses
• Training and Education
• Communications/Relations
• Public Education/Public Relations
• Safety
• Financial Effectiveness
L,epartment Goals
1. To reduce Fire Losses in the County of Hawaii
2. To reduce mortality and disability associated to critical illness and injury in the pre-hospital
treatment and transport setting.
3. To improve mass casualty and disaster response capabilities in the County of Hawaii
4. To improve response and mitigation capabilities involving maritime, land, swift water, and
confined space emergencies.
5. To improve Hazardous Materials, Weapons of Mass Destruction, and Bio-Terrorism response
capabilities in the County of Hawaii.
6. To enhance Public Safety Education and Emergency Preparedness.
7. To improve the cost effectiveness ofproviding and supporting emergency services.
FiscaUFinancial Responsibility
In an effort and attempt to assure our support and appreciation for fiscal responsibility, it shall be
noted that specific supplemental budgct request items will not require the full budgetary amount as
noted. For those items, the actual and appropriate budgetary needs will be identified and may also
include an akemative funding source currently available however not utilized. The following
supplemental budget request items will reflect an adjusted budgetary cost based on timeline for
acquisition or subsidy.
Budget Item Budget BndgetAdjustment Total
Priori. Dese tion ount R uest
1 Fireworks Clerk $30,000 As established within the Hawaii Revised $0
Auditor (Part Statutes §132D-11, tbe ficense fees collected in
Time) relation to fireworks sales shall be used to
establish and maintain and auditor position
The budget amount as identified represents the
past and anticipated revenue generated through
the fireworks license fees.
2 (3) Fite Fighter $122,832 Although these items and positions aze $61,416
Positions fur identified and requested to address operational
North ICohala needs as well as to support the compliance with
Fire Station OSHA mandates and NFPA standards, in light
of the current recruitment, hiring, and training
schedule, these positions could not be filled
until March of 2007. Therefore, only 6 months
of salary and wages is requested effective
January 1, 2007 to facilitate.the hiring and
lacement of to ees.
2 (2) Fire These two positions aze being sought to $76,418
Prevention improve and augment existing personnel
Inspectors resources assigned to the Prevention Bureau.
Given the current and anticipated community
growth, development, and expansion, these
positions would be essential to meeting the
objectives and goals ofmanaging plans review
and approval, code enforcement, system testing
and certification as well as effectively support
fire incident investigation As indicated, a
budgeted amount of $96,936 is requested;
however, it would be desirable to convert the
two existing part-time Prevention Inspector
positions to permanent full time positions. As
these part-time positions currently receive
funding in the amount of $20,518, only an
additional $76,418 is needed to accommodate
this request during this fiscal year.
Budget Item Budget Budget Adjustment Total
Priori Descri tion Amount It oast
3 (12) Fire $810,864 The acquisition and subsequent filling of these $405,432
Captains fior the positions are directly aligned with the
"one-man" fire department's goal of assuring compliance with
stations. OSHA mandates and NFPA standards.
However, the actual filling of these positions is
(12) Fire $491,328 limited to the department's ability to recruit, 5245,664
Fighters for the hire, and train personnel Therefore the
<`one-man" funding for these positions is requested for
stations. fiscal ear effective Jan 1, 2007.
It is the intention of the Fire Department to pursue and establish personnel and resource allocation
in compliance with mandates and industry standards. It is also the philosophy and strategy of the
department to pursue such goals a~ objectives in a manner that is fiscally sound and appropriate
and to support and promote financial effectiveness. The aforementioned and identified budgetary
adjustments reflect responsible financial planning as part of our commitment to improve and
maintain operational effectiveness and safety.
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Department of Finance 1?J07Po5
Form: F-I 10
COUNTY OF HAWAII
SUPPLEMENTAL BUDGET REQUESTS
DEPARTMENT: FIRE DIVISION: (Prioritize by department.)
CONTACT: Fire Chief Darryl Oliveira PHONE: 961-8297 DATE: 11/30/05
FISCAL PERIOD From: Jaly 1, 2006 To: June 30, 2007
I'rEIK: (1) SYSTEMS ANALYST II PRIORrI'Y 1
If Position, Position (n/a) Salary Range: SR24 Annual Salary: $ 55,500
BtrDGE'r Original: $ (n/a) Propased.• S Net Request: S 55,500
DIVLSlox: FmEPROTECI'ION ACCOI7NT#: 010.221-5221
JUSTIIr[CAT[ON (Include how O
jecttves and Pro¢ram Measures will change if approval is given):
Effective Strategic Planning is driven by the ability of the organization to measure its performance in
meeting its customers' needs and expectations. For the Fire Department, among the many performance
measures is the ability to effectively respond to and address the various emergency service needs of the
community.
With the establishment of a comprehensive Records Management System (RMS), data and statistics are
presently being collected and analyzed. Benchmarks and goals have been set based on recognized
standards and surveyed public expectations. With an investment of over $100,000 in both hardware and
software and countless man-hoots of set up, the continued progress and success of the RMS project
relies on accessible and dedicated technical support.
As the Fire Department also provides emergency medical services, we are in the process of working
with the State of Hawaii-Emergency Medical Services on establishing an electronic Ambulance Report
Form (ARF) database that will be networked statewide. Our goal is to interface this new electronic
ARF with our present RMS database.
(Continued on next page)
O APPROVED: $ O DExIED O DEFERRED:
NOTES: DATE:
(Use continuation sheets as necessary.)
Page:
JUSTIFICATION (Continued):
As indicated in the assessment report conducted by the County of Hawaii Data System Department
(available on request), the establishment of a Systems Analyst II position is recommended and viewed as
a necessity due to the maintenance of our RMS database. Additionally, the number of end users within
our department, number of remote tem~inals, the geography of our island, and diversity and complexity
of various soRware program installation and maintenance supports the acquisition of this position.
Therefore, SSS,SIxI is requested to establish a Systems Analyst II position. It is the intention of the Fire
Department to maintain its very cohesive partnership with the Data Systems Department and establish
this position with the oversight and active direction of Data Systems leadership.
(Continued on next page.)
Department of Finance I?l07/OS
Fortntl: F-110
COUNTY OF HAWAII
SUPPLEMENTAL BUDGET REQUESTS
DEPARTMENT: FIRE DIVISION: (Prioritize by department.)
CONTACT': Fire Chief Darryl Oliveira PHONE: 961-8297 DATE: 11/30/05
FISCAL PERIOD From: Jnly 1, 2006 To: June 30, 2007
ITEM: (1) PART-TIIv1E PROJECTS MANAGER PRIORTfY lA
If Position, Position (n/a) Salary Range: SR 24 Annual Salary: $ 29,952
BUDGET Original: $ (n/a) Proposed: $ Net Request: S 29,952
DIVLSION: FIRE PROTECTION AccovNT 010.221.5221
JUSTIFICATION (Include how Ob'ec~
fives and Program Measures will change :f approval is given):
Funding is sought in the amount of $29,952 to establish a part time Projects Manager position. Given
the number, variety, and complexity of the projects currently being undertaken by the Fire Department,
it is essential to provide for and commit to effective project management. For example, the Fire
Department has to date, initiated three Capital Improvement Projects: a replacement Pahoa Fire Station,
a new ICalaoa Fire Station, and a new Fire Administration and Support Complex. Each of these projects
has received some form of financial support and commitment and in varying stages of progress.
The efficient and expeditious development of these projects is directly related to its intimate
management and oversight. The Fire Department Administration is presently utilizing an operations
officer to provide much of the management and coordination of these projects in close collaboration
with the designers, County Public Works Department, County Corporation Counsel, and the County
Office of Housing. In this process, it is very evident that the progress and movement of the projects
requires routine and consistent monitoring supported by effective communication and coordination.
(Continued on next page)
O APPROVED: $ O DENIED O DEFERRED:
NOTES: DATE:
(Use continuation sheets as necessary.)
Page:
JI)sI'rnICATION (CONTINUED):
Based on these preauses and the fact that a valuable and nonexpendable operations resource is currently
providing for this, a request to establish a dedicated yet part time position is submitted. The Projects
Manager would be tasked with the coordination and management of all CIP projects and responsible for
all progress reports and project accountability. Based on the current and experienced time commitments
and expectations, the hours of work for this position shall not exceed 19 hours per week and subject to
the rules and policies of the Department of Civil Service and the Department of Finance.
Department of Finance 12/07/OS
Form#:F-110
COUNTY OF HAWAII
SUPPLEMENTAL BUDGET REQUESTS
DEPARTMENT: FIRE DIVISION: (Prioritize by department.)
CONTACT: Fire Cluef Darryl Oliveira PHONE: 961-8297 DATE: 11/30/05
FISCAL PERIOD From: July 1, 2006 To: June 30, 2007
ITEM: (1) FIRE TRAINING BUREAU BATTALION CHIEF PRIORITY#: 1B
If Position, Position (n/a) Salary Range: EIY13 Annual Salary: $69,684
BUDGET Original: $ (n/a) Proposed: $ Net Request: $69,684
DIVISION: TRAINING & VULUNTEER ACCOUNT 010.221.5226
JUSTIFICATION (Include how Objectives and Program Measures will change if
approval is given):
As part of the department's Strategic Plan, Training and Education has been identified as one of six
Strategic Focuses and defined to:
a. Identify and develop effective and meaningful training and continuing education programs
base upon recognized and measurable standards.
b. Encourage the pursuit of higher education and explore a[l avenues of access to specialized
training opportunities and establish a philosophy of being a progressive organization.
c. Promote a standard ofprofessionalism to stimulate an attitude and desire for advancement.
The establishment of a Training Bureau Battalion Chief position is viewed as one in a series of steps to
be taken to achieve the fundamental goals or objectives of the Training Bureau. This position would
establish training program oversight, management, and coordination for the 360 paid uniform and 341
volunteer fire fighters that make up the organization. This would include the identification, recognition,
and monitored asstuance with all regulatory and mandate requirements presently imposed upon the
organization.
(Continued on next page)
O APPROVED: $ O DENIED O DEFERRED:
NOTES: DATE:
(Use continuation sheets as necessary.)
Page:
JUSTIFICATION (CONTINUED):
Among the many training program requirements mandated by either a State or Federal regulation are:
Emergency Motor Vehicle Operation Licensing (Federal Motor Carrier Safety Regulations DOT,
Hawaii Revised Statutes), Hazardous Materials response certifications (OSHA 1920.120, and EPA),
Respiratory Protection Program development and maintenance (OSHA 1910.134, NFPA 1500), Blood
Bome Pathogen Exposure and Protection Program (OSHA, NFPA), and many more.
The current practices and limited oversight and coordination of these essential and required training
programs are attributed to the absence of a program administrator and have resulted in poor to non-
compliance with specific mandates thereby imposing significant risk and liability to the County. This
risk may include the termination or suspension of services due to non-compliance in addition to
potential litigation as a result of a possible accident or injury.
Department of Finance 12/07/05
Folm#: F-110
COI7NTY OF HAWAII
SUPPLEMENTAL BUDGET REQUESTS
DEPARTMENT: FIRE DIVISION: (Prioritize by department.)
CONTACT: Fire Chief Darryl Oliveira PHONE: 961-8297 DATE: 11/30/05
FISCAL PERIOD From: July 1, 2006 To: dune 30, 2007
ITEM: (3) FIl2E TRAINING CAPTAINS PRIORITY 1C
If Position, Position (n/a) Salary Range: SR25 Annual Salary: $67,572
BUDGET OriginaL• $ (n/a) Proposed: $ Net Request: $202,716
DIVLSIUN: TRAINING & VOLUNTEER ACCOUNT 010.221.$226
JUSTIFICATION (Include how ~ectives and Pro¢ram Measures will change ifapproval rs given):
These positions would be responsible for the direct delivery and implementation of subject matter
specific curriculum under the direction and supervision of the Training Bureau Battalion Chief. The
specific position descriptions would reflect the subject matter content and associated prerequisites or
minimum qualifications. The three positions aze: Fire Operations Training Captain, Emergency
Medical Services Training Captain, and Volunteer Fire Fighter Training Captain (Second Battalion,
West Hawaii).
Fire Operations TraininP Captain (SR 25)
The Fire Operations Training Captain shall be responsible for the delivery and implementation of all
necessary operations training relative to the 20 Fire Companies located around the island. This would
include the delivery and evaluation of the Firefighter I &II curriculums, Fire Rescue Specialist training
and certification program, Fire Equipment Operator training and certification program, and Fire Captain
(Company Officer) training and certification program.
(Continued on next page)
O APPROVED: $ O DENIED O DEFERRED:
NOTES: DATE:
(Use continuation sheets as necessary)
Page:
JUSTIFICATION (CONTINUED):
The development, implementation, delivery, and wnstant evaluation of these training curriculums and
programs are essential to the maintenance of true operational effectiveness as well as addressing the
training requirements and standards set forth by both OSHA and NFPA. In addition, these measures and
programs are critical components and requirements needed to become an accredited fire protection
organization, which is a Strategic Plan goal of the fire department.
Emergency Medical Services Traininx Captain (SR 251
This position is essential to the maintenance and sustainability of the County of Hawaii Fire
Department's Emergency Medical Services program. Given the continued growth and expansion of
service demands, the fire department's need for trained and qualified EMS providers has reached a point
that exceeds the capabilities of the present training program under the Community College system.
As indicated in the attached letter from the EMS Training Program Coordinator, the Fire Department has
been asked to assume the role and responsibilities of providing for the First Responder training
cutticulum. As a prerequisite to the Emergency Medical Technician training program, the First
Responder training program is the initial step or foundation of the entire EMS system.
>n addition to the identified difficulties currently being experienced by the Community College program
in meeting the needs of the department, is the fact that as of December 31, 2004, their faculty staff was
reduced to one instructor to provide for all First Responder, Emergency Medical Technician, and Mobile
Intensive Care Technician training and recertification. As of this time, this position remains vacant.
Essentially, the EMS training needs of the Fire Department will be at the mercy and convenience of the
community college and there is presently nq indication of relief. The EMS Training Captain would be
tasked with the development, delivery, and maintenance of essential EMS training and support program
needs as well as personnel certification and license requirements.
Jus~cnzzoN (CoN~rnvuEn):
Volunteer Fire Fighter Training Captain (2nd Battalion, West Hawaii SR251
This position is essential to the effective training of over 341 volunteer fire fighters (24 fire companies)
located across the entire island. Presently, all volunteer fire fighter training is being administered and
maintained by one Volunteer Fire Fighter Training Captain and has proven to be both physically and
mentally taxing as well as ineffective in meeting mandated requirements. The establishment of this
second Volunteer Fire Fighter Training Captain will support an appropriate division of labor and support
amore effective training program.
Department of Finance I7107/OS
Fortnil: F-110
COUN"I'Y OF HAWAII
SUPPLEMENTAL BUDGET REQUESTS
DEPARTMEN'T': FIRE DIVISION: (Prioritize by department.)
CONTACT: Fire Chief Darryl Oliveira PHONE: 961-8297 DATE: 11/30/05
FISCAL PERIOD From: July 1, 2006 To: June 30, 2007
ITEM: (1) SPECIAL OPERATIONS BUREAU BATTALION PRIORri'Y 1D
CHIEF '
If Position, Position (n/a) Salary Range: EM3 Annual Salary: $69,684
BUDGET Original: $ (n/a) Proposed: $ Net Request: 569,684
DIVISION: FIRE & EMS ACCOUNT 010.221.5226
JUSTIFICATION (Include how Obieetives and Proeram Measures will change if approval is given):
As identified in the departmant's strategic plan, the development and maintenance of effective search
and rescue and hazardous materials response programs are critical objectives essential to achieving
program goals. As each of these programs continue to evolve and become specialized, complex, and
diverse it is imperative to provide for effective program development, oversight, and management.
The establishment of a Special Operations Battalion Chief position will assure that these program
direction issues are addressed as well as lay the foundation for the eventual and anticipated integration
and incorporation of the ocean safety lifeguards into the fire department. The incorporation of the ocean
safety lifeguards into the fire department will be dependent ugon the establishment of this position and
cannot be considered without out dedicated and effective oversight.
O APPROVED: $ O DENIED O DEFERRED:
Noyes: DA're:
(Use continuation sheets as necessary.)
Page:
I)epa~tment of Finance 12/07/OS
Form: F-110
COUNTY OF HAWAII
SUPPLEMENTAL BUDGET REQUESTS
DEPARTMENT: FIRE DIVISION: (Prioritize by department.)
CONTACT': Fire Chief Darryl Oliveira PHONE: 961-8297 DATE: 11/30/05
FISCAL PERIOD From: July 1, 2006 To: June 30, 2007
ITEM: (1) FIRE PREVENTION BUREAU FIREWORKS PRIORITY IE
CLERK/AUDITOR (PART TIME) '
If Position, Position (n/a) Salary Range: SR21 Annual Salary: $ 30,000
BUDGET Original: $ (n/a) Proposed: $ Net Request: S 30,000
DIVISION: FIItE PREVENTION ACCOUNT 010.221.5222.01.011
JUSTIFICATION (Include how Objectives and Program Measures will change if approval is given):
As identified and provided for in §132 of the Hawaii Revised Statutes (HRS), the license fees collected
by the respective county fire departments fur the importation, wholesale, and retail sale of fireworks
shall be utilized to establish and maintain a Fireworks Auditor. The primary duties and responsibilities
of the Fireworks Auditor are to establish, manage, and maintain a fireworks inventory accountability
program as well as the enforcement of fireworks related regulations and rules.
Given the past treads and anticipated revenue generated by the respective fireworks license fees, the
establishment of a part time Clerk/Auditor position is desired. Clerical duties and responsibilities woukl
be incorporated in the position to support other bureau operations and activities thereby improving
efficiency and productivity. The hours of work for this position shall not exceed 19 hours per week and
subject to the rules and policies of the Department of Civil Service and the Department of Finance.
O APPROVED: $ O DENIED O DEFERRED:
NOTES: DATE:
(Use continuation sheets as necessary.)
Page:
Department otFvance 12/07Po5
Forme: F-t I O
COUNTY OF HAWAII
SUPPLEMENTAL BUDGET REQUESTS
DEPARTMENT: FIRE DIVISION: (Prioritize by department.)
CONTACT': Fire Chief Darryl Oliveira PHONE: 961-8297 DATE: 11/30/05
FISCAL PERIOD From: July 1, 2006 To: June 30, 2007
I'T'EM: EQUIPMENT PURCHASES FOR PRIORI'T'Y TF
MAINTENANCE SECTION '
If Position, Position (n/a) Salary Range: n/(
a) Annual Salary: $ (n/a)
BUT)GE'r Original: $ Proposed: $78,482 Net Request: 579,308
DMSION: MISCELLANEOUS EQUIPMENT ACCOUNT 010.221.5225.10.480
JUSTTTICATION (Include how Obiectives and Program Measures will change if approval es given):
In support of maintaining effective and safe equipment repair and maintenance the following
comprehensive tool and equipment package is desired: Sct of 6 wireless portable lift system $51,300;
Hydraulic shop press $3,927; portable truck ramps (wide design) $777; 251/AMP 230/460/575V Miller
MIG welder $2,478; and Truck service lift 5826. The request amount includes estimated tax and
shipping costs.
These tools represent fundamental repair and maintenance items critical to sustaining effective fleet
maintenance. All items would be utilized on a regular basis by the department's equipment
Maintenance Section of the Auxiliary Services Bureau and provide for productive and safe working
conditions. Failure to obtain these items will result in the continued practices of "out sourcing" of tasks
and repairs that could be managed in house thereby reducing costs and equipment down time as well as
improve the safety of shop personnel in the performance of routine activities.
O APPROVED: $ O DENIED O DETERRED:
NOTES: DATE:
(Use continuation sheets as necessary.)
Page:
DepaRmenl of France 12/07/05
Fonn#: F-110
COUNTY OF HAWAII
SUPPLEMENTAL BUDGET REQUESTS
DEPARTMENT: FIRE DIVISION: (Prioritize by department.)
CONTACT: Fire Chief Darryl Oliveira PHONE: 961-8297 DATE: 11/30/05
FISCAL PERIOD From: Jay 1, 2006 To: June 30, 2007
ITEM: (2) FIRE EQUIPMENT OPERATOR DRIVER TRAINERS PRIORri'Y 2
If Position, Position#: (n/a) Salary Range: SR21 Annual Salary: $57,756
BUDGET Original: $ (nla) Proposed: $ Net Request: 5115,512
DMSION: TRAINING & VOLUNTEER ACCOUNT 010.221.5226
JUSTIFICATION (Include how Objectives and Program Measures will change if approval is given):
Additional funding is sought in conjunction with the establishment of two Fire Equipment Operators
Driver Trainer positions (SR21). In the amount of $115,512, two Driver Trainer positions would be
established to address aad maintain the motor vehicle operator certification requirements for all fire
fighters (paid and vohmteer).
Based on the Federal Motor Cartier Safety Regulations and the Hawaii Revised Statutes, the departmen.
must train and certify all vehicle operators in accordance with established standards. The training and
certification must include annual audits and competency assessments for each individual. Given the
present personnel staffing of 360 paid uniform and 341 vohmteer fire fighters, this is a monumental task
and responsibility and currently unable to be managed without dedicated resources. Based on anticipated
continued growth and expansion of the department and the expelled increase in training requirements,
these positions are essential to the support and maintenance of an effective driver training and
certification program
O APPROVED: $ O DENIED O DEFERRED:
NOTES: DATE:
(Use continuation sheets as necessary.)
Page:
Department oCFi~tance l2/07Po5
Fonn#: F-I10
COUN'nr OF HAWAII
SUPPLEMENTAL BUDGET REQUESTS
DEPARTMENT: FIRE DIVISION: (Prioritize by department.)
CONTACT: Fire Chief Darryl Oliveira PHONE: 961-8297 DATE: 11/30/05
FISCAL PERIOD From: July 1, 2006 To: June 30, 2007
ITEM: (2) FIRE PREVENTION BUREAU INSPECTOR PRIORITY 2
If Position, Position (n/a) Salary Range: S]t21 Annual Salary: $ 48,468
BUDGET' Original: $ (n/a) Proposed: $ Net Request: $ 96,936
DMSTON: FIRE PREVENTION ACCOUNT 010-221-5224.01.011
JUSI7FICATION (Include how Objectives and Program Measures will change if approval is given):
In support of our department's strategic plan, the establishment of two additional Fire Prevention
Inspectors will facilitate the continued growth and devebpment of the Fire Prevention Bureau. This
continued growth and expansion is necessary to support the effective management of bureau tasks and
responsibilities associated with the continued community development and expansive construction
activity currently being experienced across tbe island. In addition to the plans review, devebpment
assessment, and code enforcement demands, increased fire investigation and public education needs
fiuther justify the establishment and maintenance of these positions.
It should be noted that only partial funding of these positions is required for the fast fiscal year given
that two existing part time positions would be converted to full time status.
O APPROVED: S O DENIED O DEFERRED:
No7is: DATE:
(Use continuation sheets as necessary.)
Page:
Department of Finance 12Po7/OS
Form#: F-I10
COUNTY OF HAWAII
SUPPLEMENTAL BUDGET REQUESTS
DEPARTMENT: FIRE DIVISION: (Prioritize by department.)
CONTACT: Gerakl Makino PHONE: 961-8309 DATE: 11/30/05
FISCAL PERIOD From: July 1, 2006 To: Jnne 30, 2007
ITEM: Acxount Clerk PRIORITY 2
If Position, Position (n/a) Salary Range: SR-11 Annual Salary: $25,764
BUDGET Original: $ (n/a) Proposed.• $25,764 Net Request: S25,7ti4
DIVISION: FIRE ADMINISTRATION ACCOUNT#: 010.221.5221.01.099
JUSTIFICATION (Include how Objectives and Program Measures will change if approval is given):
The administrative functions and duties oftbe Fire Administration Office staffwere audited by the
Depa_*~**~ent of Civil Service in early 2005. The Administration staff is sub-divided into secretarial
personnel a_nd fiscal sections. One of the audit findin_¢s was that the dL~ty of maintaining vacAtion a_nd
tick leave balances should be transferred from the personnel section to the fiscal section. This findine
w~ based on the notion that this duty was more closely related to the fiscal function rather than
personnel. The findin¢ did not consider the staffine required to perform these duties. Fiscal staffwere
~arjy fully occupied with their assi¢nments even before this duty was assiened Furthermore the
mowth of the department has increased the clerical workload pmnortionately as described below
In 1989 the department's position count was 260. That has rnvwn to 393 as of 7/1/05. This is an
increase of 133 positions or a 51% increase. The veer 1989 is used as a base as this was the last time a
clerical nnsition was ¢ranted until ?/1/OS when the afonnet?tioned auditors recommended one
additional clerk to assist with pavmll. Another is needed to assume the vacation/sick leave record-
keepinQ
O APPROVED: $ O DENIED O DEFERRED:
NOTES: DATE:
(Use continuation sheets as necessary.)
Page:
Department of Finance 12/07/05
Fonnq: F-01 OL
COUNTY OF HAWAII
SUPPLEMENTAL BUDGET REQUESTS
DEPARTMENT: Fire DIVISION: (Prioritize by department.)
CONTACT: DanylOliveira PHONE: 961-8297 DATE: 11/30/05
FISCAL PERIOD From: July 1, 2006 To: dune 30, 2007
ITEM: (3) FIRE FIGHTERS PRIORITS' 2
If Position, Position#: (n/a) Salary Range: SR17 Annual Salary: $37,860
BUDGET Original: $ (n/a) Proposed: $ Net Request: $113,580
Dlvlslox: FIRE PROTECTION AccouxT 010.221-5221
JUSfIF[CATION (Include how Objectives and Program Measures will change if approval is given):
These positions are required to achieve minimum stalftrte requirements to support OSHA Mandate
t nt n t ~ ~ «t r tl ' r ~r~t..r,,,nl fi,~ annnreecinn ont_+•~t nder hia mandate. all
• . ..t ..n +~..va ltr• tine »er he r,erfnrrnert by a minimL»r, oftwo Lrained a_nd qualified
a a t,t r .t.l;r• n rhm„ohn,rt the duration of f_he operatlgn a secondary or backup team p no
t .i__ aa:.:,._^t a-ems l,r h 11 }w immdiiotply flvnll htP to ml emexeencv intervention
du_rine this operation can the availability nfthece two backup versonnel be
due to other assienments or9ne'ratinnal demntvla nder ct~*rq+t affine level
a ••~^~^~^r'~ ^F^ committed volunteer response. the fire department capnot provide for
t.l 1' =•:r~ ihs mandate
~ 3 personnel would provide for the continued phase ofproieded epmpliancP a»d cuopott
t ffediveness with emereencv service delivery for the existine North Kphala fire station
n. • , 1' 'at, at, neu e t p1 n 1 ~d luratvlatp ntui the Nntinnal Fire Pmtett' n 1NFPA
17101 $t8nd8[dS Wlll req rl,., ornnteitinn of an arlrlitinnAt 55 fi .fioht¢rS ~Ven he 'n'ng
,~,t 1' resource to conduct the trainin¢. the Arnuisition of these 55 additional
1 will require a multi phase proelam spread o>rt over atwo-year period
O APPROVED: $ O DENIED O DEFERRED:
NOTFS: DATE:
(Use continuation sheets as necessary.}
Page:
DepaAment of Finance I2/07/OS
FormN: F-110
COUNTY OF HAWAII
SUPPLEMENTAL BUDGET REQUESTS
DEPARTMENT: FIRE DIVISION: (Prioritize by department.)
CONTACT': Fire Chief Darryl Oliveira PHONE: 961-8297 DATE: 11/30/05
FISCAL PERIOD From: July 1, 2006 To: June 30, 2007
ITEM: INCREASE IN TRAVEUCONFERENCE ACCOUNT - PRIORmr 2
FIRE COMMISSION
If Position, Position (n/a) Salary Range: (n/a) Annual Salary: $ (n/a)
B[JDGET Original: $ Proposed: $7,560 Net Request: S 7,560
DIVISION: FIRE COMAIISSION-MISC CHARGES ACCO[nvT 010.221.5221.02.341
JUSTIFICATION (include how b' coves and Program Measures will change if approval is given):
in support of a request by our Fire Commissioners, additional funding is sought to allow each of our
nine Fire Commissioners the opportunity to attend the annual Hawaii Fire Chiefs Association
conferences. The two-day conference is hosted by and rotated among individual County Fire
Departments in the State of Hawaii during the month of November.
The Hawaii Fire Chiefs Association is a non-profit organization consisting of active and retired officers
and members of emergency response agencies throughout the state as well as members from the private
sector who endorse the objectives of the association.
This organization was formed to encourage networking and felbwship between all branches ofthe fire
service throughout the State of Hawaii, to identify and study major problems, to develop and effectuate
educational programs, and to serve as the recognized organization for the exchange of ideas,
information, knowledge, and experience in saving life and property.
(Continued on next page)
O APPROVED: $ O DENIED O DEFERRED:
NOTES: DATE:
(Use contnluation sheets as necessary.)
Page:
JUS7YFICAT[ON (CONTnvUi4D):
Attendance by our Fire Commissioners would provide them with an opportunity to gain valuable insight
on emergency service delivery and progam development as well as exposure to the various conference
speakers, who provide a varied range of information and resources that apply to all fire departments.
The conference is also an excellent venue to network not only with other County Fire Commissioners
but with the various representatives of fire departments and emergency services product representatives
who attend from acxoss the nation.
The Fire Commissioners, who vohmteer their time to serve the publiq have come to acknowledge that
the Hawaii Fire Chiefs Association Conference would enhance their ability to more effectively evaluate,
and improve the provision of emergency services to their districts and the County of Hawaii.
Department of Fitance 12/07/05
Fomdt: F-110
COUNTY OF HAWAII
SUPPLEMENTAL BUDGET REQUESTS
DEPARTMENT: FIRE DIVISION: (Prioritize by department.)
CONTACT': Fire Chief Darryl Oliveira PHONE: 961-8297 DATE: 11/30/05
FISCAL PERIOD From: July 1, 2006 To: June 30, 2007
ITEM: INCREASE IN TRAVEL & CONFERENCE ACCOUNT PRIORITY 2
If Position, Position (n/a) Salary Range: (n/a) Annual Salary: $ (n/a)
BUDGET Original.• $ Proposed: $30,000 Net Request: S 30,000
DMSION: TRAIIVDVG & VOLUNTEER ACCOUNT 010.221.$226
JUSTIFICATION (Include how Objectives and Program Measures will change if approval is given):
An increase of 530,000 is requested to augment the Travel & Conference Accounts of the various
sections of the department based on present expenditures and expected continued expenses related to
necessary training. The training opportunities currently supported and those desired for the future aze
directly related to supporting and sustaining the department's ability to effectively identify, develop, and
maintain critical life and property saving services. These programs and opportunities are either
recognized and accredited through institutions for higher education and career development, such as the
National Fire Academy, or represent industry and professional services conferences that provide for
attendee training as well as exposure to industry technology and equipment.
Furthermore, the expanded scope of practice imposed upon the &re department in the form of
Hazardous Materials Incident Management, Urban Seazch and Rescue, and Mass Casualty Incident
Management as related to possible weapons of mass destruction has broadened the fundamental
requirements of training curriculums. Unfortunately, the access and availability of these specialized
training programs is limited primarily to the continental United States and when conducted within the
State ofHawaii focused on Oahu.
O APPROVED: $ O DENIED O DEFERRED:
NOTES: DATE:
(Use continuation sheets as necessary.)
Page:
JUSTIFICATION (CONTINUED):
Regardless of the site or venue, it requires travel with associated expenses and costs. Some of this
essential training, such that is associated with the Urban Search and Rescue program, is not only critical
to the delivery of services within the County of Hawaii but a componenYofbroader statewide initiatives.
Specific training program expenditures and/or commitments currently include the enrollment and
participation of 8 uniformed personnel per semester to attend the National Fire Academy. The costs
associated with this opportunity are (It should be noted that airfare costs are home by the attendee and
reimbursed by FEMA):
1. 2 days per-diem for travel to and from Emmitsburg Maryland.
2. Attendee's meal and accommodations at the National Fire Academy for two full weeks.
It is the desire and intent ofthe department to support and provide for the attendance of 3 personnel each
at the following training opportunities:
Fire Rescue International Conference (Dallas)
Fire Department Instructors Conference (Indianapolis)
Presently the Fire Department is utilizing other account funds to provide for the cost overruns however
feel it should be accounted for and budgeted appropriately. The inability to secure this fund request will
result in the continued practice of requesting fund transfers from accounts that are consistently
decreasing (salary and wage acxounts).
D~pariment of finance 12/07N5
Formtl: F-I I OL
COUNTY OF HAWAII
SUPPLEMENTAL BUDGET REQUESTS
DEPARTMENT: Fire DIVISION: (Prioritize by department.)
CONTACT: Fire Chief Darryl Oliveira PHONE: 961-8297 DATE: 11-30-OS
FISCAL PERIOD From: July 1, 2006 To: June 30, 2007
ITEM: (2) 9-PASSENGER SUPER DUTY VANS PRIORTI'Y Z
If Position, Position (nla) Salary Range: Annual Salary: $
BUDGET Original: $ (nla) Proposed: $ Net Request: 560,000
DIVISION: TRAINING & VOLUNTEER EQUIPMENT ACCOUNT 010.221.5226.10.449
JUSTIFICATION (Include how Objectives and Prozram Measures will change if approval is t?iven):
The two 9-passeneer vans are sou¢lrt to replace the current vehicles assier?ed to the Trainine Bureau
that are utilized for the purpose of transportine personnel and equipment to and from the various
trainine sites and venues In addition. these vehicles will provide for personnel and equipment
transport for lar¢e scale incidents such as wild land fires The present vehicle inventory assiened to the
Trainine Bureau are seed with ieh vehicle mileaee and >i~ u_n ble to upport med' ,m sip omn
(more than 4 adults includin¢ driven transnprtatinn These vehicles will improve effic~+sw apd
operational effectiven c well as mini i~E the nanci 'mparl nd safety attn Led t Ln+ iahility
O APPROVED: $ O DENIED O DEFERRED:
NOTES: DATE:
(Use continuation sheets as necessary.)
Page:
Department of Finarce 12/07/05
Forma: Fd (Ol.
COUNTY OF HAWAII
SUPPLEMENTAL BUDGET REQUESTS
DEPARTMENT: Fire DIVISION: (Prioritize by department.)
CONTACT: DanylOliveira PHONE: 961-8297 DATE: 11/30/05
FISCAL PERIOD From: July 1, 2006 To: June 30, 2007
ITEM: (12) FIRE CAPTAINS PRIORITY#: 3
If Position, Position (n/a) Salary Range: SR25 Annual Salary: $67,572
BUDGET Original: $ (n/a) Proposed: $ Net Request: S810,864
DIVLSIDN: FIRE PROTEC'T'ION AccoUNT 010.221.5221
JUSTIFICATION (Include how Objectives and Program Measures will chance ijavDroval is given):
These positions are required to achieve minimum staffing requirements to support OSHA Mandate
1910.134 with reeards to all interior structural fire suppression operations. Under this mandate. all
Lterior st*ucture firefi+zhting operations must be perfprmed by a minimL of two tra+~d and aiv~lified
firefighters. Ln addition. throughout the duration of the operation a c_eoondary or ba~H~p teem of IIo
less than two additional firefighters shall be immediately available to perform emaroency intervention
nroc~ures At no time during this operation can the availability ofthese two bac?~3p persotnel be
limited or restricted due to other assignments or operational demands. Under current staffing levels
and the uncertainty of a committed volunteer response. the fire department cannot provide for
reasonable compliance with this mandate
The requested 12 personnel would provide for the continued phase of projected compliance and support
the sunervicion and operational effectiveness with emergency service delivery for the present one-man
stations (Laupahoehoe Hawaiian Paradise Park. Ocean View and Waikoloal
i Iltimately compliance with the OSHA 1910 134 Mandate and the National Fire Protection 1NFPA
17101 Standards will require the acquisition of additional staff requiring direct supervision and
oversight.
O APPROVED: $ O DEN~D O DEFERRED:
NOTES: DATE:
(Use continuation sheets as necessary.)
Page:
Department of Finance 12Po7/OS
FormA: F-I IOL
COUNTY OF HAWAII
SUPPLEMENTAL BUDGET REQUESTS
DEPARTMENT: Fire DIVISION: (Prioritize by department.)
CONTACT': Darryl Oliveira PHONE: 961-8297 DATE: 11!30/05
FISCAL PERIOD From: July 1, 2006 To: Jane 30, 2007
ITEM: (12) FIRE FIGHTERS PRIORITY#: 3
If Position, Position (n/a) Salary Range: SR17 Annual Salary: $37,860
BUDGET Original: $ (n/a) Proposed: $ Net Request: $454,320
DIVISION: FIRE PROTECTION ACCOUNT#: 010.221-5221
JUSTIFICATION (include how ObiecKves and Program Measures will change if apvroval is rtiven):
These positions are required to achieve minimum staffine requirements to support OSHA Mandate
1910.134 with reeards to all interior structural fire suppression operations. Under ih~ ma_ te. all
interior st_n><ctpre firefiehtinQ operations must be performed by a minimum of two trained and qualified
firefi~ters Ln addition ihrouehout the duration of the operation a acYr~rrda_rv or bar?~ro te~+ of no
less than two additional firofirlrters shall be immediately available to perform emereencv interverrtion
procedures. At no time durir>Q this operation can the availability of ilrPCe two backup personnel be
limited or restricted due to other assi¢trments or operational demands Under current staffine levels
and the uncertainty of a committed volunteer response. the fire department cannot rnpvide for
reasonable compliance with this mandate.
The requested 12 personnel would provide for the continued phase of proieeted compliance and support
operational effectiveness with emereencv service delivery for the present one-man stations
(Laupahoehoe. Hawaiian Paradise Park. Ocean View. and Waikoloa).
i Jltimately. compliance with the OSHA 1910.134 Mandate and the National Fire Protection (NFPA
17101 Star~~ard~ will require t_he acgusition of an additiona155 fif~fiehters Given the trainine
requirements and the limbed resource to conduct the trainine the acquisition ofthese 55 additional
personnel will require a pt;~lti-phase proeram spread out over atwo-year period.
O APPROVED: $ O DENIED O DEFERRED:
NOTES: DATE:
(Use continuation sheets as necessary)
Page:
UePa~Unenl of Finance 12/07/05
Formft: F-I10
COUNTY OF HAWAII
SUPPLEMENTAL BUDGET REQUESTS
DEPARTMENT: FIRE DIVISION: (Prioritize by department.)
CONTACT: Fire ChiefDanylOliveira PHONE: 961-8297 DATE: 11/30/05
FISCAL PERIOD From: July 1, 2006 To: June 30, 2007
ITEM: ESTABLISH CANDIDATE PHYSICAL PRIORIIT 3
ABILITY TEST (CPAT) PROGRAM
If Position, Position (n/a) Salary Range: n/(
a) Annual Salary: $ (n/a)
BUDGET Original: $ Proposed: $95,545 Net Request: S95,545
DIVISION: TRAINING & VOLUNTEER ACCOUNT 010.221.5226
JU57'IFICATION (Include how ~ectives and Program Measures will change if approval is given):
In collaboration with the Department of Civil Service, the Fire Department has been reviewing and
evaluating its pre-employment or open competitive screening and candidate evaluation process. This
has included the assessment of the current Physical Agility Performance component of the examination
process.
Agency representatives of both departments have concluded that the current physical agility testing
process is subject to challenge by candidates as to its direct relevance and relation to the skills and
abilities required of a fire fighter. In addition, national trends and actual case review have demonstrated
and documented these highly probable challenge issues prompting the reform of the testing process.
(Continued on next page)
O APPROVED: $ O DENIED O DEFERRED:
NOTES: DATE:
(Use continuation sheets as necessary.)
Page:
JUSTIFICATION (CONTINUED):
Therefore, funding in the amount of $95,545 is requested to support the establishment of the Candidate
Physical Ability Test (CPAT) program, which would include the purchase of the standardized and
cahbrated testing adjuncts to facilitate proper and effective candidate testing practices. The components
of the CPAT process are mirrored after job pertinent skills and physical demands and are endorsed by
the International Association of Fire Chiefs and the International Association of Fire Fighters.
Presently, the City and County of Honolulu Fire Aepartment has incorporated the CPAT process into
their candidate assessment and selection process with positive results. The adoption and implementation
of the CPAT process is encouraged by the State of Hawaii State Fire Council and is supported as a step
towards standardizing the recruitment process for fire fighters.
Department of Finance 12/07/05
Fortn#: F-1101.
COUNTY OF HAWAII
SUPPLEMENTAL BUDGET REQUESTS
DEPARTMENT: FIRE DIVISION: _ (Prioritize by department.)
CONTACT': Darryl Oliveira PHONE: 961-8297 DATE: 11/30!05
FISCAL PERIOD From: July 1, 2006 To: June 30, 2007
ITEM: COMPUTER REPLACEMENT PROGRAM 1'RIORrI1' 4
If Position, Position (n/a) Salary Range: Annual Salary: $
BUDGET Original: $ (n/a) Proposed: $ Net Request: 524,000
DIVISION: FIRE PROTECTION ACCOUNT 010.221.5221
JUSTIFICATION (Include how Objectives and Program Measures will change if approval is given):
This cost represents our request to start a computer replacement proeram Based on information
and recommendations from the County Department of Data Systems. the averaee `9ife" of a computer
~t approximately five veers Our department presently has an inventory of ti6 computers
Our requested cotrmuter replacement txperam will autgrtent the replacement of approximately 5%
of our existint= computers annually (4 personal computers w/ software durine this fiscal year!
Also 'ncluded in this request is the purchase of 20 new computers for each of our fire static
The existine station computers purchased in 2002 and loaded with Windows 98 software. do not
presently support standardized software department-wide Further the present station computers
will not support the electronic Ambulance Reuort Form database to be soon implemented by the State
Department of Heakh as well as eventual incorporation of the payroll module of FRESH.
O APPROVED: $ O DENIED O DEFERRED:
NOTES: DATE:
(Use continuation sheets as necessary.)
Page:
.~'•~J-
Harry Kim ~ Darryl J. Oliveira
Mayor Firc Chief
y:+ Desmond K. Wery
~'p 11•
!><pwty Firc Chief
(~OUlltp Df ~~~tl~t`l
FIRE DEPARTMENT
25 Aupuui Street • Suite 103 • Nib, Hawui`i 96720
(808) 961297 • Fai (808) %1-8296
January 18, 2006
Mr. Harry Kim
Mayor
County of Hawaii
25 Aupuni Street, Room 215
Hilo, HI 96720
Deaz Mayor Kim,
RE: FISCAL YEAR 2006-2007 SUPPLEMENTAL BUDGET
As directed and recommended by the budget review committee of the Finance Department, I
am requesting your consideration for various positions requested through the supplemental budget
process.
I have enclosed a matrix highlighting the Priority 1 or high priority items of our supplemental
budget, as well as the entire supplemental budget as submitted. My intent is to provide you with an
overview of our highest priorities as well as a detailed justification for each.
I would also like to take this opportunity to reassure you that our department continues to
participate in an active and earnest strategic planning process aimed at supporting truly effective
short term, medium range, and long range planning. This process has aided in our identification of
fundamental service delivery standards and performance measures, as well as continues to support
our development and pursuit of an effective performance based budget.
The items requested in our supplemental budget are representative of specific resources
identified as essential to achieving our identified objectives and goals. Although I am confident the
provided information cleazly illustrates our budget needs, I am prepazed and would welcome the
opportunity to provide you with a detailed and thorough presentation as well as make myself and our
administrative team available to respond to any questions or concerns you may have.
Si erely,
A YL OLIVEIRA
Fire Chief
~'tl CpGy
DO:Ik = `
Attachment "avEO~
Haumi'i County is an Equal Opyortunity Prooider and Employer.
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