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<br /> Harry Kim ~p?~~~ MicFiae[ R Ben, SPHA <br /> 1Na)ror D.M1vtnr~Pawruv! <br /> RaiuddK Tafwhachi <br /> .~,•O,.N'A~ ~~[ILCIAOf/'}llOllNl <br /> County of Hawaii <br /> Department of Civi[ Service <br /> Aupuni Center a 101 Pmuifii Sttett, Suite No. 2 ~ Hiio, Hawni'i 96720-4224 a (808) 961-8361 o Fax (808) 961-8617 <br /> TIY (808) 961-8619 a e-mail w(tlrs@w.finuuii.(ri.us o Jobs Inrormatimr: Job Hotline (808) 961-8618 a e-mail: jo6s@m.hawaii.(ii.us <br /> March 30, 2006 <br /> The Honorable Stacy Higa, Chair, and <br /> Members of the Hawaii County Council <br /> 25 Aupuni Street <br /> Hilo, HI 96720 <br /> Dear Chair Higa and Council Members: <br /> Pursuant to Managing Director Dixie Kaetsu's March 24, 2006 letter to you <br /> regarding Bill 214, General Fund -Fund Balance Appropriation, we submit the <br /> following justification for appropriation of $26,500 to the Department of Civil <br /> Service Salaries and Wages account 010-151-5151.01. <br /> The new FRESH Payroll/Human Resource program has required additional work <br /> by our staff. Completion of the additional work requires overtime that was not <br /> anticipated in our original budget for the current fiscal year. <br /> Four of our staff have each worked an average of five hours of overtime per <br /> week since the beginning of the fiscal year. Our original overtime budget for the <br /> fiscal year has been depleted. Employee compensatory time off (CTO} <br /> balances are well above recommended numbers. We anticipate the four <br /> employees having to continue working the five hours of overtime per week for <br /> the remainder of the fiscal year. The $26,500 requested is the projected cost for <br /> the overtime through June 30, 2006. <br /> The additional work involves the auditing of position and payroll data and <br /> subsequent entry of the data into the new FRESH system. Not completing the <br /> additional work would have a detrimental effect on employee payroll. The result <br /> would be incorrect payment of employee salaries Countywide and in some <br /> instances non-payment of salaries. <br /> The additional work has required us to shift work priorities. The new FRESH work <br /> has become the priority, forcing staff to neglect their normal work. Crucial work <br /> such as position classification, position reallocations, re-organizations, personnel <br /> transactions, employee benefits (e.g., Retirement System, Flexible Spending Plan <br /> Cemm. No. ~ / <br /> Hawaii County is an Equaf Opportunity Provider and Empfayer. Ref. To:~ief6'"~ <br /> Ref. Uote <br /> <br />