HomeMy WebLinkAboutCOM 0520.000 1996-1998 t+~~
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$~epLm K. Yamashiro ' William Takaba
Mayor Executive on Aging
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OFFICE OF AGING l" i ,
Hilo V oon Centre, 101 Au C~~' " ~
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Hilo, Hawaii 96720-4262 (808) 961-8600 n r'` ' ~
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September 19, 1997
James Y. Arakaki, Chairman _
County Council
County of Hawaii
25 Aupuni Street
Hilo, Hawaii 96720
Deaz Chairman Arakaki,
Re: Contract No. HA-IIIA-98-3(N), Agreement for Education and Training; Between
the Executive Office on Aging, State of Hawaii, and the County of Hawaii
through its Office of Aging.
We ask for your consideration of the attached resolution which authorizes the council
chair to sign this contract on behalf of the council. The contract awards federal funds to the
Office of Aging to expand knowledge and understanding of the aging process and the supportive
resources in the community. The Oft3ce of Aging may provide training related to the
accomplishment of the goals and objectives of its Area Plan on Aging and the enhancement of
the collection of data related to service needs.
Upon approval of the resolution, please sign all three copies of the contract and route
them back to Pauline Fukunaga of the Office of Aging. Thank you very much.
Sincerely,
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William T aba
Executive on Aging
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Enclosures 3]e
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-~~`An Area Agency on Aging
2/94
EOA Ref. No. 1-1A-IIIA-98-3(N)
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AGREEMENT FOR OLDER AMERICAN ACT FUNDS
EDUCATION AND TRAINING
THIS AGREEMENT, effective the]a day of September 1997, is entered into
between the Executive Office on Aging, State of Hawaii (hereinafter"STATE")and the County
of Hawaii by and through its County Council and its Mayor(hereinafter"CONTRACTOR"),
whose business address is c/o Hawaii County Office of Aging. 101 Aupuni Street. Room 342,
Hilo. Hawaii 96720.
RECITALS
WHEREAS, under Title III-A of the Older Americans Act of 1965, as amended,
35 U.S.C.§3028 (a) (1) (hereafter the "Act"),the Commissioner of the Administration on Aging,
Office of the United States Secretary of the Department of Health and Human Services (hereafter
DHHS) is authorized to make grants to states for the administration of its State Plan, including
the preparation of the State Plan on Aging,the evaluation of activities carried out under State
Plan, the collection of data and carrying out analyses related to the need for services, the
provision of short-term training to personnel of public and nonprofit agencies and organizations
engaged in the operation of programs authorized by the Act; and
WHEREAS, Hawaii County Office of Aging is designated by the STATE as the area
agency on aging responsible for the collection of data and the carrying out of analyses related to the
need for services and for meeting the training needs of personnel in the field of aging; and
1
WHEREAS, the DHHS has approved the Executive Office on Aging's State Plan on
Aging and made funds available for its implementation; and
WHEREAS, pursuant to Act 218, S.L.H. 1995, as amended by Act 287, S.L.H..
1996, the Eighteenth Legislature of the State of Hawaii appropriated the federal funds made
available to the STATE by DHHS for plans, program development and coordination of services
for the elderly;
NOW THEREFORE, in consideration of the promises contained in this
Agreement, the STATE and the CONTRACTOR agree as follows:
1. Scope of Performance. The CONTRACTOR shall perform, in a proper and
satisfactory manner as determined by the STATE, the project or program described in
Attachment 1, which is hereby made a part of this Agreement.
2. Time of Performance. The performance required of the CONTRACTOR
under this Agreement shall be completed in accordance with the "Time Schedule" set forth in
Attachment 2, which is hereby made part of this Agreement.
3. Compensation. The CONTRACTOR shall be compensated for
performance and costs incurred under this Agreement according to the "Compensation and
Payment Schedule" set forth in Attachment 3, which is hereby made a part of this Agreement.
4. Standards of Conduct Declaration, The standards of Conduct Declaration by
CONTRACTOR, set forth in Attachment 4, is hereby made a part of this Agreement.
5. General Conditions, The General Conditions and the Special Conditions, set
forth in Attachments 5 and 6, are hereby made a part of this Agreement.
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FORM A
STATE OF )
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COUNTY OF )
On this Day of , 19
before me personally appeared
who indicated that is the
of and
in that capacity was authorized to execute contracts on behalf of
and who
executed the foregoing instrument, and acknowledge that execute the
same as free act and deed.
Notary Public, State of Hawaii
My commission expires:
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Attachment 2
TIME SCHEDULE
This Agreement shall be in effect for the period from September 1. 1997 to and
including August 31. 1998, unless this Agreement is sooner terminated as provided herein.
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Attachment 3
Page 2
b. Subject to availability of funds, payments to Contractor under this
Agreement shall be made in Accordance with and are subject to the provisions of Chapter 7,
Request for Payments (Area Agency Reporting Handbook), and are subject to the following
appropriate federal or State provisions:
c. Federal-Older Americans Act Funds
(1) If federal funds are awarded, the STATE shall use the allocation plan
contained on page 4 of Attachment 3 as a basis of paying contractor, provided that the STATE
may reduce such said amount by any carryover funds that were previously paid to Contractor and
are still held by Contractor, upon submission by Contractor of written request for payment.
(2) Program income, and interest or investment income, that is collected or
earned by Contractor as a result of activities supported by funds provided to Contractor or any of
its subcontractors under this Agreement shall be retained by Contractor or its Subcontractors
earning such income and shall be spent for the expanded level of services prior to using funds
provided under this Agreement.
(3) All payments shall be made in accordance with and subject to Chapter 40,
Hawaii Revised Statutes, which specifies the accounting procedures and controls applicable to
payments out of the Treasury of the State of Hawaii.
(d) State Funds
(1) If State funds are awarded, the State shall use the allocation plan contained
on page nLa_of Attachment 3, as a basis of paying Contractor, upon submission by Contractor of
written request for payment.
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:::`DARDS OF CO`DLC; ZECLARA;;GN
For the purposes of this deciarstion:
'Controlling interest' means an interest in a business or other undertaking which is sufficient ,n fate
to control. whether the interest be greater or less than fifty per cent.
'Employee' means any nominated. appointed or elected officer or employee of the State, including
members of boards. coat:usstons. and committees. and employees under contract to the State or of
a constitutional convention.but excluding legislators.delegates to a constitutional cooventioa.justicss,
and judges.
On behalf of , AWARDEE. the undersigned
does declare, under penaity of perjury, as follows:
AWARDEE fist (is noel a legislator or an employee of a business
in which a legislator or an employee has a controlling interest.'
L
AWARDEE has not bees assisted or represented by a legislator or employee for a fee or
other compensation to obtain this Agreement and will not be assisted or represented by a legislator or
employee for a fee or other compensation in the performance of the Agrtemest,if the legislator or employee
had been involved in the development or award of the Agreement.
3. AWARDEE has not been assisted or represented for a fee or other compensation in the
award of this Agreement by as AGENCY employee or. in the case of the Legislature.by a legislator.
4. AWARDEE has not been represented or assisted personally on matters related to the
Agreement by a former employee of the AGENCY who. within the, preceding nu° years. pautic pated while
in state office or employment on the matter with which the contract is directly concerned.
5. AWARDEE has not been represented or assisted on matters related to this AQeement. for
a fee or other consideration by an individual who. within the past twelve months, has been an AGE.`'CY
employee.or in the case of the Legislature.a legislator.
6. AWARDEE has not been represented or assisted is the award of this Agreement for a fee
or other consideration by as individual who. a) within the past twelve months. served as as AGENCY
employee or is the case of the Legislature. a legislator, and b) participated while an employee or tepsiatot
on smatters related to this Agreement.
AWARDEE ttadsntaab that the Agreement to which this document is attached is voidable on behalf of t he
STATE it this Agrtemest wet entered into in violation of any pewisos of chapter 34. Hawaii Revised
Statutes. comaaosly referred to es the Code of Ethics. including the ptrvviooes which art the source of the
declarations above. Addltionaaly.any tee.compensation.gift. or profit received by any person as a result of
a violation of the Cods of Ethics may be recovered by the STATE.
DAM: Howie* Hawaii, , 19
AWARDEE
By
Its
(Title)
'Reminder to the AGENCY: If'Is'in declaration 1 is circled.the AGENCY is required under section 84-t 5.
Hawaii Revised Statute" to file with the State Ethics Commission. tea (10) days before the Agreement 's
entered into a written justification as to why the Agreement was not required to be competitively bid.
Fees, 3•AGSPS 1: 4
7/96 Attachment
Pace
GENERAL COND[TIONS
Contractor shall secure assurances and verify that all of its subcontractors meets
the following:
1. Smoking Policy. The Contractor shall implement and maintain a written
smoking policy as required by Chapter 328K, Hawaii Revised Statutes.
2. Conflicts of Interest. The Contractor represents that neither the Contractor.
nor any employee or agent of the Contractor, presently has any interest, and promises that no
such interest, direct or indirect, shall be acquired, that would nor might conflict in any manner or
disagree with the Contractor's performance under this Agreement.
3. Compliance with Laws. The Contractor shall comply with all federal. State
and county laws, ordinances, codes, rules, and regulations, as the same may be amended from
time to time, that in any way affect the Contractor's performance under this Agreement.
4. Indemnification and Defense. The Contractor shall defend, indemnify, and
hold harmless the State of Hawaii, the STATE, and their officers, employees, and agents from
and against all claims, damages, and costs, including attorneys' fees, arising out of our
connection with the acts or omissions of the Contractor under this Agreement. The provisions of
this paragraph shall remain in full force and effect notwithstanding the expiration or early
termination of this Agreement.
5. Insurance.
a. The Contractor shall require that each private subcontractor shall obtain,
maintain, and keep in force throughout the period of this Agreement comprehensive liability
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7/96 Attachment
g2. Y3 Faze 3
each private subcontractor it engages to perform that program or any service, to obtain and keep
in force an automobile liability insurance policy issued by a company authorized to do business
in the State and complying with the Hawaii No Fault Insurance Law, an amount of at least One
Hundred Thousand Dollars ($100,000.00) for each person with respect to bodily injury and Fiftv
Thousand Dollars ($50,000.00) each occurrence with respect to property damage. Each poticv.
shall name the STATE. the State of Hawaii and their officers, agents, and employees as
additional insureds under the policy and each policy shall constitute primary insurance for the
State of Hawaii, the STATE and their officers, employees, and agents for any liability arising out
of or resulting from occurrences during or in connection with the performance of services under
this Agreement. Prior to or no later than 30 days after execution of this Agreement the
Contractor shall obtain and attach hereto as Attachment 6 the certificate of insurance of its
private subcontractors verifying the existence of the necessary automobile liability insurance
coverage, including the coverage of the State of Hawaii, the STATE and their officers,
employees, and agents. If the scheduled expiration date of any existing automobile liability
insurance policy is sooner than the specified termination date of this Agreement, Contractor shall
promptly cause to be provided to the STATE and updated certificate of insurance evidencing
renewal thereof. Each certificate of insurance shall expressly provide that the insurance policy
shall not be cancelled unless the insurance company has first given to the STATE thirty (30) days
written notice of the intended cancellation.
c. If professional services are required to perform any or all of the programs
and services described in Attachment 1 of this Agreement, Contractor shall require each private
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7/96 Attachment
42. 43
Page 5
construed to limit Contractor's liability hereunder or to fulfill the indemnification provisions and
requirements of this Agreement. Notwithstanding said policy or policies of insurance.
Contractor shall be obligated for the full and total amount of any damage, injury, or loss caused
by negligence or neglect connected with this Agreement.
6. COPYRIGHT AND PATENT. No summary, report. map, chart. graph.
table. study or other document or discovery, invention, or development produced in whole or in
part with funds made available under this Agreement shall be the subject of an application for
copyright or patent by or on behalf of Contractor, its officers, its agents, its employees or its
subcontractors without prior written authorization from the STATE. Contractor shall ensure that
this limitation is applied to and complied with by its subcontractors.
7. Relationship of Parties. Independent Contractor Status and Responsibilities,
Including Tax Responsibilities.
a. In the performance of this Agreement, the Contractor is an "independent
contractor," with the authority and responsibility to control and direct the performance required
under this Agreement; however, the STATE shall have a general right of inspection to determine
whether, in the STATE's opinion, the Contractor is in compliance with this Agreement.
b. The Contractor and the Contractor's employers and agents are not, by reason
of this Agreement, agents or employees of the STATE for any purpose, and the Contractor, and
the Contractor's employees and agents are not entitled to claim or receive from the STATE any
vacation, sick leave, retirement, workers' compensation, unemployment insurance, or other
benefits provided to state employees.
aqi 8uunaas tptnn paletoosse satliligeil iatpo pue `slsoa `sumttuaid lie 3o luaturied loj pue
`nnel Xq paimbai st letp mar pue saarioidwa s,ioloenuoJ atp pue ioloenuoD alp ioj a8eianoo
aouemsut palelal-aaXoldtua lle 8uunoas .10J algisuodsai st loloenuoJ atu 3
•asuaotl xel asioxa leiaua8 a Suiuielgo `ol palttutl lou 1nq `£
luawgoeU'30 (S) pZ Pur `sauuels pasina's !MEH 'Sb-L£Z Pu £S-£01 suopas saptm luawried
!rug ioj pasinbai aleogt.zao aotresealo x alp uzelgo 01 risessaoau sluatuasmbal lie Stipaaw
ioo algisuodsai 'claps aq llegs soloe.zluoJ atu •iaidet o letp jo sluawasmbai lie tplm rildwoo wells
pue `salnzels pasina2i iienneH `6-L£Z uotloas tpinn aouepi000e ut `ttenneH3o alms `uourxX13o
luawuedaQ alp wog asuaoil x six lesaua8 a utelgo llegs ioloenuo3 atu •a
•luatuaaa
sup twojad o1 lam ui pannbai aq Amu leg1 saleouplao pue `slitwad `sasuaotl tie Suiuielgo
Jo; algisuodsai Si osle iolornuo' atu •saxes six leiaua8 (iil) pue 'sax pue 'sluawssasse
•saa3 prep.] watuAoidtua (n) `saxes awoout (!) 01 pa1twtl lou inq 8uipnloui ivawaai2y sup jo
uostal riq Joloenuoj atp riq 8uiunno pue anp awooaq riew gon saaj pine saxes founoo pue 'arms
•leiapal algeatldde lle3o luaturied ioj algtsuodsai aq llegs ioloenuoj atu •p
ivawrioldwa
stags 10 asinoo atp ui sluaSe Jo saarioldwa s,ioloenuoJ ails io •Jozoenuo' alp riq pasnto
riznfut jo •aSewep `ssol iie Io3 luawaai8y sup o1 sued a lou lenpinipui 'cur 02 pue 'mar pue
saaXoldwa s,ioloenuoJ alp 01 rilipgeil ast ua pue ;los alp sawnsse ril8utnnounl pue `Xjuelunlon
9;1iEU0nualut JoloenuoD alp •aiotwaqund •luaw;a1BN sup lapun aouetuwop d s2t 3o rioenbape
pue •ssaualaldwoo •rioe.mooe atp .Ioj algisuodsai aq llegs JoloenuoJ atu •o
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42, #3
Page
insurance coverage.
8. Federal Funds. H. this Agreement is payable in whole or in part from
federal funds, Contractor agrees that, as to the portion of the obligation under this Agreement to
be payable out of federal funds, the Contractor agrees to be paid only from such federal funds.
received from the federal government. and shall not be paid from any other funds.
9. Publicity. The Contractor shall, in all news releases, public statements.
announcements, broadcasts, posters. programs, and other printed or published materials relating
to performance under this Agreement, acknowledge that the project, event, program, or activity is
supported in whole or in part under this Agreement by the State of Hawaii and the Executive
Office on Aging through appropriations made by the Legislature of the State of Hawaii, or is
supported by the appropriations from the U.S. Department of Health and Human Services,
Administration on Aging and the Executive Office on Aging.
The words "sponsored by" or "produced for" or their equivalent do not correctly
express the contracting relationship and must not be used. Examples of acknowledgements of
financial support are: "This publication was made possible by funds from . . . ."; "The project
described in this article was supported by funds from . . . ."; or "Funding for this program was
provided in whole(or part) by . . . ."
Acknowledgements for audiovisual products must not represent or suggest in any
way that the views expressed are those of the DHHS - AoA and the EOA. Consequently, the
acknowledgement for audiovisuals must also include the following explicit statements: "The
opinions expressed in this (file, etc.) do not necessarily reflect the views of. . . ., that the . . . . has
aoueuuopad IJe puadsns pue aopou pies IRA Xldwoo Ilaleipatuuri IIEgs Joloenuo3 a41 `aopou
pits 3o idiaoai uodn •Joloequo3 alp 01 aonou uauunn uodn `pound algeuoseai Cue io3 luawaaisy
sup puadsns o1 uoseai ,{ue Jo3 pue aural Ave 1e 1112u ag1 sanuasai avis atu. •e
•luawaa13d Jo uopeuiuual pue u0lsuadsns •Z I
•saln3Eis pastnas iienneH
'85-ot uopoas ur papino1d se `treMEH Jo 21E1S ag13o JajlosldwoD atp Xq pano.dde st luauru2!sse
ag1 !pun pus ssalun anpoa33a aq hags luawaaIsd sup Japun uopesuadwoo o13tl8U s,Joloe1luo3
ag13o JolosJluoD alp Xq luaurusisse ou `rilleuotltppy •3lyJ s atp Jo ivasuoo uauUM loud agl
1nog1I.M luawaaisb sup Japan maim! Jo `suoneSilgo `saunp s,Jo13EJluo' atpJo Xus 1oeiluoogns
Jo uSisse lou IIEgs Joloe1uoD atll •Sluauru3tssf pue sloe.uuoognS •1 i
•saln1els
pasin021 !!EMeH `3Z6 •43 `13d saotioe.d uonetwoJuJ uvoJrun 4t{101 loafgns aq lleLls 3id1S
atll o1 Joloe.nuoj atll (q papinoid leualew Jatpo Jo elep `uopetwojui lib' •q
3.LV LS at113o IenoJdde uauuM
Joud ag1 1notplM uopeztue2Jo Jo lenpintpui rice o1 pasolosip aq lou llegs pue Joloe1luo3 ag1
riq papxsn8ajes aq tiih+ 'uopetwoJui lepuapguoo Jo /JelaudoJd se pagpuapi si goig.M •luawaor2
'sup Jo anuin Aq Joloe.puo3 alp 02 algeirene apew .10 01 uantS leualew lit' •s
leualsjj jo A31ei1uapguO3 •0I
•sluauuredwr lensin guns suosiad
salepounu000e g3!tim azis 1u03 pue adril ur palwd aq i egs sluatuaSpal.Motniov
•orlgnd leIauaS a p 01 uoileluasaJd Jo3 ( o1a `wig) sup panoidde 1011
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96//L
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�' #3 Page 9
under this Agreement at the time stated.
b. If. for any cause, the Contractor breaches this Agreement by failing to
satisfactorily fulfill in a timely or proper manner the Contractor's obligations under this
Agreement or by failing to perform any of the promises, terms, or conditions of this Agreement.
and having been given reasonable notice of an opportunity to cure such default, fails to take
satisfactory corrective action within the time specified by the STATE, the STATE shall have the
right to terminate this Agreement by giving written notice to the Contractor of such termination
at least seven (7) calendar days before the effective date of such termination. Furthermore, the
STATE may terminate this Agreement without statement of cause at any time by giving written
notice to the Contractor of such termination at least thirty (30) calendar days before the effective
date of such termination.
c. Upon termination of the Agreement, the Contractor, within thirty (30) days
of the effective date of such termination, shall compile and submit in an orderly manner to the
STATE an accounting of the work performed up to the date of termination. In such event, the
Contractor shall be paid for the actual cost of the services rendered, if any, but in no event more
than the total compensation payable to Contractor under this Agreement.
d. If this Agreement is terminated for cause, the Contractor shall not be
relieved of liability to the STATE for damages sustained because of any breach by the
Contractor of this Agreement. In such event, the STATE may retain any amounts which may be
due and owning to the Contractor until such time as the exact amount of damages due to the
STATE from the Contractor has been determined. The STATE may also set off any damages so
snp o1 Aid a Aq uani8 aq o1 pannbaJ aanou uautM Cub •saau0 '91
3.Ld.LS atp pue Joioenuoj atp Aq pauSIs luawaaav snp of luatupuawe uauunn Aq
Xao apew aq Maris Iuawaaav snp Jo uon►puoa Jo `uotstnoid `uual Amp uotsuaixa Jo `afluEtp
`sivawpuawe `uoneialje `suoneagipow Any •ivawaal3d 3o suopeogipoj •S I
•Stnpug Imp Jo amp alp cage
mai( (S) ang 3o pouad io3 ttennEH 3o alels alp woJ3 IuawaaJSe 23i4Jas 3o asetpmd a io3 iesodoid
e Sutuiwgns io riptsgns Jo urea a Sunsanbai woi3 paligrgoid aq Tlegs Joloenuo0gns atp `3ldlS
atp o1 sloe; Xtre paluasaidaistw rilaleJagtlap JO me.; leualetu Ave paurtuo J0 plagtpIM aneq 02
puno3 Si J010enuoogns sit J! 'mums pastnali uemeH `QZb Jaldetlo of itiensmd letp spuelsiapun
Jaqun3 J013enu0J •IuawaaJsb sup lam 1013enuoJ Ol SluawXed Iatrun3 031ew of asngai Amu
;IVIS 241 ietp `luawaaJSV sup ut quo. las suopipuoa Jo `Suotstnoid `sluawaJmbai Jatpo aril
3o riuE qnM rildwo3 of speJ JoioenuoD Imp Juana atp ui J0 `suonrpuoD le1auaD asay1 JO I Z puE
OZ sgdeiSeled uI quo; IaS suompuo3 pue spJepueis atp Jo IT siaaw ia2uoi ou sJoloenuo0gns SI!
Jo Quo Xuu Imp Juana atp to tete ptrelsJapun J013e11uo3 atll •Sa!pawali aleis 'bI
'21013321IQ aqt Xq SunuM ut pal0n.fsui astnuatllo ssaiun weJSoid )1monn atp
aialdwo0 01 XJessapau a3trenuo3Jad aq1 tpum ripuaStiip paa0oid of saaJSe i023 .Iluo3 a42 'lsanbaJ
uauun, s,Jol3E.luoJ atp SJapisuo3 2101J32I10 atp alniM Ivy sawn Janatoulm lsanbaJ ua11UM
s,1013UJ1uo3 aq1 Jo Id!a3aJ s,dOIJauIc alp Jal3e sriep (06) rilautu !nun J0 •pa10a[aJ sr aindstp alp
a,llosaJ rifewJoJu! 02 JQJ J3J]d a42 01 lsanbaJ uauUM S,JOlaEJ1u0J atp lave !nun J013eJ1u0J
atp riq uodn pans aq Amu IuawaaJsv soli Joplin Suisue alndsip or; •Salndsla •El
•pautelaJ slunotue aq1 lsuteSe paunzualap
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#2, #3 Page 11
Agreement shall be (a) delivered personally, or (b) sent by United States first class mail, postage
prepaid, to the DIRECTOR at the DIRECTOR's office in Honolulu. Hawaii or to the Contractor
at the Contractor's address as indicated in this Agreement. A notice shall be deemed to have
been received three (3) days after mailing or at the time of actual receipt, whichever is earlier.
The Contractor is responsible for notifying the DIRECTOR in writing of any change of address.
17. Waiver. The failure of the STATE to insist upon the strict compliance with
any term, provision or condition of this Agreement shall not constitute or be deemed to constitute
a waiver or relinquishment of the STATE's right to enforce the same in accordance with this
Agreement.
18. Severability. In the event that any provision of this Agreement is declared
invalid or unenforceable by a court, such invalidity or unenforceability shall not affect the
validity or enforceability of the remaining terms of this Agreement.
19. Governing Law. The validity of this Agreement and any of its terms or
provisions, as well as the rights and duties of the parties to this Agreement, shall be governed by
the laws of the State of Hawaii. Any action at law or in equity to enforce or interpret the
provision of this Agreement shall be brought in a state court of competent jurisdiction in
Honolulu, Hawaii.
20. Standards and Conditiona. Contractor shall comply with the requirements
set forth in Chapter 42D, Hawaii Revised Statutes; the Older Americans Act of 1965, as
amended; federal implementing regulations, including 45 C.F.R. Part 1321, and 45 C.F.R. Part
92; and the State of Hawaii, Area Agency Policies and Procedures Manual.
•
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`lelapa3 Tim aouepi000e u} paupaiooe pue pasuaorl st ioloenuoogns agl •a
•23ueut3 Jo ioloanQ alp
Aq psepuets snp o1 uottdaoxa tie paluei8 uaaq seg io `.apew st preme aql gotgM iog rare wei oid
agp ut .10 loafoid alt g1IM aouauadxa s,seaA auo lseal le seg Joloenuoogns ata •p
•lsaialut 30
stoiUuoo lepualod jo luawa8euew pue wsnodau o1 alelai Imp satotlod puu patonpuoo si ssauisnq
lonlm ut iauuew all aquosap tell satotlod JO sMelXq set Joloenuoogns ata •o
•uonesuadwoo tnogltnn anus pue tsaialut go iotj;uoo leualew ou aneq ssagwaw asogm pleoq
8utulano8 a seg ioloenuoogns `uoneiodioo tgoiduou a Si iopoenuoogns alp;I •q
•xet awoout leiapa3 wo13 ldwaxa
aq of aowas anuanaj lewalui all Xq pautuuatap uoneztue8io lyoiduou g 30 ttenMeH 3o aims
alt Jo snAe1 alt upon pateiodJoout uoneztue2io Bold a st ioloenuoogns aqi •e
• pupUzS
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•g1UM patldwoo are 1uawaa1Sy snp ut `ZZ Pu
'I Z swan ut two.; las swatuaitnbai alt ssalun uotteztue8Jo atenud all o1 spurg ,Cue asealai op lou
saa18e iotoenuoD luawaai8v snp upon paitnbaJ santnnoe pue swel8oid `saotnus aq1 aptnoid
01 uonez!t e8Jo alenud a 411M loenuoogns a ow! slatua JotoenuoD tegl Juana alp ui
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96/L
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42. 43 Page 13
a. The subcontractor has agreed to and will during the term of this Agreement:
(1) Employ or have under contract persons qualified to engage in the activity to
be funded under this Agreement.
(2) If the subcontractor is a nonprofit organization, it does not employ or have
under contract any two or more members of a family or kin of the first or second degree, unless
agreed to in this Agreement.
(3) Not grant any salary or benefit increases to its employees or contractors with
public funds unless the increases are agreed to in this Agreement.
(4) Comply with applicable federal and state laws prohibiting discrimination
against any person. •
(5) Not use public funds for entertainment of perquisites. For the purpose of
this Agreement. "perquisite" means a privilege furnished or a service rendered by the
subcontractor to an employee, officer, director, or member of the subcontractor to reduce that
individual's personal expenses.
(6) Comply with any other requirement that the Director of Finance may
prescribe to ensure adherence by the Contractor to federal, state and county laws.
b. The subcontractor shall allow the STATE, the Director of Finance, the
committees of the legislative bodies and their staffs, and the Legislative Auditor full access to
records, reports, files and other related documents so that the program, management, and fiscal
practices of the subcontractor may be monitored and evaluated to assure the proper and effective
expenditure of public funds. This right of access shall last as long as the records and other
•sio2 .uuoagns sl! 11E uodn 8uipuig aiE ajgE3TjddE aiE iEgi 2u0w13E13d sup
u� pauIEluo3 suouEliwtj puu suotsinoid alp imp aznsua jjEgs io33Ei1uoj aql •EZ
•pauiEial an sluawnaop palEjaJ
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#2, #3 Attachment 6
Page 1
SPECIAL. COND[TIONS
1. Reporting and Recordkeeping Requirements
a. In order that the STATE may monitor Contractor's compliance with this
Agreement, Contractor shall submit to the STATE written quarterly progress and financial reports
using the instructions and forms contained in the Area Agency on Aging Reporting Handbook,
including other reports which may be requested by the STATE subsequently. All quarterly
reports are due within twenty (20) days after the last day of each calendar quarter during the
period of this Agreement. All subcontractors entered into by Contractor to implement
Attachment 1, Scope of Services of this Agreement shall include provisions which would facilitate
the reporting requirements of this Attachment and allow Contractor to comply with this timetable.
In addition to the quarterly written progress and financial reports, Contractor,
upon request, shall meet with representatives of the STATE to discuss the progress of the work
to be provided under this Agreement.
b. At the end of the period of this Agreement, Contractor shall, at the completion
of the contract period, submit to the STATE a written annual report, a annual financial report, an
inventory of all facilities which received Older Americans Act funds for construction, acquisition,
renovation or alteration, and an inventory of all equipment costing 5250.00 or more purchased
with funds furnished under this Agreement. The written annual report shall include Contractor's
documentation of its overall efforts towards meeting the requirements of this Agreement. All
annual reports are due within sixty (60) days of the last day of this Agreement. In addition,
Contractor shall ensure that it is capable of furnishing any additional reports or information that
pus sdolovnuoD 3o suoritunuts a pus 'sitpnt `cAanins ipnpuoa 02 suosiad Jo sauua8e pres aim;
02 A iessaoau ;Je 4Qf{M put luawaaIBV stgi 01 luautuad aie 4314M ;ouaprna J3410 pus spiooai
'c ooq 'svadsd 'sivawnoop Aus `oi ssaQoe ;it 02 put ioadsur 02 `canpasuasaidai pazuogine
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jo 3uawi.rtd0Q ams ail ';Quern,j pus 208pn8 jo ivaruuedaQ a3' s `aLV.LS INLrad
put urtlaJ sio3otnuoogns si! nip ainsua put `hound put uttiai finis JoiQenuoD •a
•sanpeivasaidai pazuogint Ainp nagl i(q Jo
`JoupnV 0npeis1S07 ;41 `siouris!&11 ;itis `saowas ItJauaO put Supun000'jo 3uawuedaQ awls
041 ';Queu>3 put 3a8png Jo luawuedaQ `3,I,V.LS 341 Act saunl ;igeuossai lie ie Rpm? JO sMa!naJ
'uori.adsur Joj aigeinine alt 'sJoiptnuoogns slt jo ipso jo asogl put suodai `sldr3Q3J 's adsd
'sa(g palepJ put nuawnoop Sutuoddns put `spiopai Itosg uMo sl! 2t41 ainsua lits Joipt.nuoD
•3u0Lusa BV snit spun aoueuuo3Jad syolovnuoogns put sdoiotnuoD 042 02 p;lepi saogovid
Ieosg put luawaSeutw put 'sairurpuadxa ipanput put 233Jip Iis iQauaJ Aiiadojd put i(1luatpljns
3e41 aou;p1n; J0410 put suod;J 's1d4030J 'siadtd 'saig pomp.) put sluawnoop Suruoddns
'spJooal iepsy urelurew sapnptJd put s;Jnpaooid Suuun000t paldaooi i11eJ;u;B 41 h% aouepi000t
ui siolotnuoogns Rio fit put 2! 2i42 aJnsua put urelurtw imp Jolotnuo, •p
•p3Jmb3J ;JagM pariddt put paJnoas
;Jt 3112w012V srgl Japun 2! 02 papinoid spurt' Sums Ism Jo Sunpisw 041 le42 pus `pagstles
;Jt D uedgns `Z6 Utd II ID Sb Xq palepuew sluawajmbaj Sun{pltw Suueys lsoo JO pool
;41 1t41 aJnsu; Keys JolptJluoD 041 `spund 1DV ueouaury JapilD iti0p0d Jod
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02, 03 Attachment 6
Page 3
its subcontractor's performance.
f. Contractor shall comply with all ordinances, codes, rules and regulations of the
federal, State and local government which in any way affect its performance under this
Agreement, and shall require the same compliance from each of its subcontractors.
g. Contractor shall ensure that any subcontract it enters into specifically
incorporates or otherwise ensures that the requirements of this Attachment are applicable to and
are satisfied by each of its subcontractor so as to facilitate Contractor's compliance with these
requirements.
2. STANDARDS OF CONDUCT DECLARATION, Attachment 4 shall not be
applicable to Contractor if the Contractor is a County agency or another State agency; provided
that the provisions of Attachment 4 shall apply to the private recipient or subcontractor. The
Contractor shall ensure that the provisions and limitations contained in Attachment 4 that are
applicable are binding upon all its subcontractors.
3. Insurance Certificates for private subcontractors are attached.
4. Contractor shall monitor and evaluate each State funded subcontract with the
provider organization at least annually to ensure compliance with Chapter 42D, HRS, the public
purpose, legislative intent of the grant subsidy or purchase of services, and to determine whether
the subcontract attained the intended results in the manner contemplated. Contractor shall
conduct at least an annual onsite visit and maintain an annual written report for each grant,
subsidy or purchase of service award which describes the progress, compliance and required
corrective action by the subcontractor. Copies of the annual onsite visit report for each
•
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