COM 0717.055 2004-2006 - Laserfiche WebLink

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CONSTANCE R. KIRIU +tvorx~ WILLIAM E. SMITH County Clerk ~,11-~"~' Deputy Counp~Clerk M •••1'Oi~N~~ i County of Hawai `i Office of the County Clerk 25 Aupuni Street llilo. Hawaii 96720 %'elephone: (AOR) 96/-4255 Facsimile: (8II8) 967-89/2 May 16, 2006 TO: Council Members FROM: Constance R Kiriu(i { L. County Clerk RE: Bill No. 235, Draft 2 Operating Budget for Fiscal Year 2006-2007 Office of the County Council-Clerk This is to request an increase of $262,698 to the Office of the County Council-Clerk's budget for fiscal year 2006-2007 and decrease the Transfer to Pub Acc Op Sp Pres Fund by the same amount. As you may be aware, Drafr 2 contains the administrative changes to Drafr ]following the certitication of real property taxes and the closing of the state legislative session. Draft 2 does not, however, contain the legislative departmental changes that may be needed to accommodate our continuing spectrum of needs. We submitted our budget to the Department of Finance in November 2005. Attached is Exhibit A, which reflects the affected appropriations to the expenditure accounts. Salary and Wage Accounts 011, 021, and 099 contain an increase due to (1) the addition of an Accountant I position (SR-18) for $36,048, (2) anticipated overtime and meals resulting from more meetings in West Hawaii and rural areas, and (3) overtime to meet statutory requirements for completing minutes. The need for an accountant position for the office is critical as stated in my letter dated Apri] 17, 2006, to Council Members. New responsibilities for Administrative Assistant Patty McGraw have been daunting. These include auditing and daily data entries of all 67 employees' timesheets (excludes council members) into the FRESH system, inputting, managing, tracking the district allowance expenses, managing and auditing the contingency relief accounts through project accounting codes. There has also been a significant increase in staff travel charges and miscellaneous purchases for council district staff One must also keep up to date with current procurement procedures and policies, collective bargaining agreements and pay the bills. Additionally, all personnel issues are handled by Patty. With the ongoing employment changes that occur in this mixed exempt and civil service staff office, it takes time to keep up with the Comm. No. ~ r~,E To: Presee Hawai `i County /s' An Eyva[ Opportunity Provider And Employer `~!,:f.