COM 1038.004 2004-2006 - Laserfiche WebLink

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CONSTANCE R. KIRIU Y or WILLIAM E. SMITH ( M County Clerk Deputy County Clerk County of Hawai `i Office of the County Clerk " 25 Aupuni Street Hilo, Hawaii 96720 Telephone: (808) 961-8255 Facsimile: (808) 961-8912 October 12, 2006 To: Mr. Stacy Higa, Chairman From: Lane H. Shibata, Audit Analyst Hawaii County Council Colleen Schrandt, Audit Analyst Legislative Auditor's Office This memo is in response to your request for comment by the Legislative Auditor's Office relating to references by the Administration and the Department of Environmental Management to the recent audit of DEM's Recycling and Diversion Grants Program as justification for additional administrative staff positions. We have reviewed the subject position descriptions and justifications as they relate to the audit findings and offer the following comments: Business Manager Position During testimony, Ms. Kaetsu stated, "The Business Manager is a civil service position. It is going to be there and provide the continuity of operations rather than having an appointee. " However, on the "Position Description Form," the civil service box is not marked, but, the permanent, full-time, and exempt boxes are checked. Item No. 2 of the "New Position Information Form" for the Business Manager's position states that in the LAO'S recent audit "numerous instances were found where potential County liability could have been decreased or eliminated by proper staffing levels to ensure adequate internal controls and contracting oversight." Nowhere in the audit does it state that DEM's lack of internal controls, potential County liability or any of the other audit findings are the direct result of insufficient staffing levels. e General Recommendation Number Three does state that the Department should "Re- evaluate the department's organizational structure, staffing and position descriptions, Comm. No. 10,41, q Ref. To. Preseoft* ' Ref, pate OCT 16 200 Hawaii County Is An Equal Opportunity Provider And Employer