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COUNTY OF HAWAII STATE OF HAWAII
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RESOLUTION NO. X34 06
RESOLUTION AUTHORIZING THE OFFICE OF THE MAYOR TO ENTER INTO AN
AGREEMENT WITH THE STATE OF HAWAII DEPARTMENT OF DEFENSE,
STATE CIVIL DEFENSE, PURSUANT TO HRS 46-7, FOR THE FY 2006
HOMELAND SECURITY GRANT PROGRAM
WHEREAS, the State of Hawaii Department of Defense, State Civil Defense has been
awarded the FY 2006 Homeland Security Grant Program (HSGP) funds from the Department of
Homeland Security, Office of Grants and Training; and
WHEREAS, these funds, being granted to the Hawaii County Civil Defense Agency, are
provided to prevent, deter, respond to, and recover from threats and incidents of terrorism; and
WHEREAS, the FY 2006 HSGP funds integrates funding for three programs for Hawaii County:
1) State Homeland Security Program (SHSP); 2) Law Enforcement Terrorism Prevention Program
(LETPP); and 3) Citizen Corps Program (CCP); and
WHEREAS, SHSP is a core homeland security assistance program that provides funds to build
capabilities at the State and local levels through planning, equipment, training, and exercise activities
and to implement the goals and objectives included in Homeland Security Strategies; and
WHEREAS, the SHSP funds will be used specifically for the Hawaii Wireless Connectivity
Initiative or the major system integration and modernization to attain an operable public safety
responser wireless environment while simultaneously building out the existing interagency
interoperability and for the Mass Casualty and Catastrophic Event Enhancement Initiative that
develops a comprehensive statewide Fire, EMS, HazMat, and Urban Search and Rescue program
what provide a timely and effective response to routine Chemical, Biological, Radiological, Nuclear
and Explosive [CBRNE] incidents and catastrophic events; and
WHEREAS, the LETPP provides law enforcement communities with enhanced capabilities for
detecting, deterring, disrupting, and preventing acts of terrorism; and centers on prevention efforts
which include information gathering and recognition of indicators and warnings, law enforcement
investigation and operations, intelligence analysis and projections, CBRNE detection,
intelligence/information sharing and dissemination, and critical infrastructure protection; and
WHEREAS, the initiative for the LETPP is for a State and County Law Enforcement Operations
that will augment, establish, and provide a Statewide Law Enforcement Command, Control,
Intelligence, Surveillance, and Training capability with an all hazards mobile response system; and
WHEREAS, the Citizen Corps funds are to support the Citizen Corps Councils with efforts to
engage citizens in all-hazards prevention, protection, response and recovery and these efforts include
planning, and evaluation, public education and emergency communications, training, exercises,
volunteer programs and activities to support emergency responders, and providing proper equipment
to citizen volunteers; and
WHEREAS, Hawaii Revised Statutes, Section 46-7, requires that county departments obtain
the consent of the council to enter into agreements with the federal or state governments respecting
action to be taken pursuant to any of the powers granted by law to furnish, expend, and receive any
funds or other assistance in connection with projects being or to be undertaken pursuant to those
powers.
NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE COUNTY OF HAWAII,
in accordance with section 46-7, Hawaii Revised Statutes, that the Mayor of the County of Hawaii is
authorized to execute, on behalf of the County, the Memorandum of Agreement with State Civil
Defense, attached hereto and incorporated herein by reference as Exhibit "A", to enable the County
of Hawaii to use these funds for the State Homeland Security Program, the Law Enforcement
Terrorism Prevention Program, and the Citizen Corps Program.
BE IT FURTHER RESOLVED that the Mayor of the County of Hawaii is authorized to sign the
above-referenced agreement and any related documents on behalf of the Office of the Mayor and the
County of Hawaii pursuant to the Hawaii County Charter.
BE IT FURTHER RESOLVED that the County Clerk of the County of Hawaii shall transmit
copies of this resolution to the Office of the Mayor, the Finance Department, the Hawaii County Civil
Defense Agency, and the State of Hawaii Department of Defense.
Dated at xilo ,Hawaii, this 15th day of November , 2006.
INTRODUCED BY:
~ . , ,
~ ~w~----
COUNCIL MEMBER, COUNTY OF HAWAII
COUNTY COUNCIL ROLL CALL VOTE
County of Hawaii AYES NOBS ABS EX
Hilo, Hawaii
ARAKAKI X
1 hereby certify that the foregoing RESOLUTION was by the HIUA X
vote indicated to the right hereof adopted by the COUNCIL of HOFt'ti1ANN X
the County of Hawaii on November 15 2006 t1oI.sCHUH X
IKEUA
ATTEST ISBF.LL
X
JACOBSON X
PIL.AGU X
tiA1 ARIK X
8 0 1 0
Reference C-1141/E'C-357 _
COUNTY CLERK CHAIRMAN & PRESIDING OFFICER RESOLUTION NO. 4:~~ ~6
Memorandum of Agreement
For
FY 2006 Homeland Grant Program
ARTICLE I -PROGRAM DESCRIPTION
This year marks the first grant cycle in which grants have been aligned to the National
Preparedness Goal to shape National Priorities and focus expenditures. This common planning
framework and the Target Capabilities define how prepared we are, how prepared we need to
be, and how we prioritize efforts to close that gap.
Program description is provided is shown in Attachment 1.
Sub grantee is the entity receiving FY 2006 Homeland Security Grant funding.
ARTICLE II -AUTHORITIES
The Statutory authority for the FY 2006 Homeland Security Program is supported under the
Department of Homeland Security Appropriations Act of 2006 (109-90). State Civil Defense
and sub grantee shall follow the guidance listed in the program title listed in the Catalog of
Federal Domestic Assistance (CFDA) at http://12.46.245.173/cfda/cfda.html is "Home/and
Security Grant Program. "The CFDA number for FY 2006 HSGP is 97.067.
ARTICLE III -PERIOD OF PERFORMANCE
The Period of Performance shall be twenty-four (24) months from the effective date of the
grant award: July 1, 2006 through June 30, 2008. Sub-grantee shall not incur costs or
obligate funds for any purpose pertaining to the operation of the program or any related
program project or activities beyond the expiration date of the period of performance.
ARTICLE N -AMOUNT AWARDED AND DISTRIBUTION
This Agreement for the FY 2006 State Homeland Security Program funds supports the
objectives below:
Expenditures of all grant funds must be allocated against the Implementation Strategy for
Hawaii Homeland Security and/or the Urban Area Security Initiative Homeland Security
Strategy. Sub grantee is required to complete an initial Detailed Budget Worksheet and an
Initial Strategy Implementation Plan identifying the use of the fund. Once approved the
Department of Homeland Security Office for Domestic Preparedness must approve changes to
the Detailed Budget Worksheets and the Initial Strategy Implementation Plan prior to
committing funds.
Attachment 2 provides the authorized program expenditures by program, planning solution and
category for sub-grantee. In addition to supporting the equipment categories shown in
Attachment 2, the grant funds may be used to support training, exercises and planning. Sub
grantee may use funds to hire program personnel to support the management of the
FY 2006 Homeland Security Grant Program
EXHIBIT "A„ Memorandum ofA6reement
grant; overtime is authorized to support the county's training and exercise program; travel,
supplies and contractual services associated with implementing the State and/or Urban Area
strategies may also be supported. All funds may only be allocated against the Investments by
program funding as shown at Attachment 3. A synopsis of the enhancement plan supporting
each investment allocated for FY 2006 Homeland Security Grant is shown at Attachment 4.
Sub-grantee is authorized to use up to 3% of the Homeland Security Grant Program funds for
maintenance and administrative costs for administering the grant program.
Sub-grantee is not permitted to sub grant funds to another agency.
ARTICLE V -COST-SHARE/MATCH
There is no cost-share or match required for these grant funds. If expenditures exceed the
maximum amount of funding, sub-grantee shall pay the costs in excess of the approved budget.
ARTICLE VI -MAINTENANCE OF EFFORT/SUPPLANTING OF FUND
The purpose of these funds is to support sub grantee to improve or enhance sub-grantee's
ability to prevent, deter, respond to, and recover from threats and acts of terrorism program
activities. The funds shall be used to supplement and shall not be used to supplant funding
dedicated to this effort.
ARTICLE VII -ADMINISTRATIVE COST RESTRICTION
The Homeland Security Grant Program funds cannot be transferred between programs.
ARTICLE VIII -REQUEST FOR ADVANCE
Provided previous grant funding (FY 2003 Parts I and II, FY 2004 and FY 2005 funds) are 100
percent encumbered. Sub grantee is permitted to request an advancement of the FY 2006
funds up to 120 days prior to expenditure. The FY 2006 State Homeland Security Program
funds may be placed in either an interest-bearing or non-interesting bearing account. Interest
earned on funds placed in an interest-bearing account must be treated as program income and
reinvested into allowable program activities. Interest earned must be reported in quarterly
report.
Prior to receipt of the advancement, sub grantee is required to prepare an Operational
Expenditure Plan that identifies when funds are expected to be expended.
State Civil Defense will authorize the advancement of funds based on a Quarterly Cash Advance
Request and Report. State Civil Defense will coordinate the Operational Expenditure Plan on a
quarterly basis with sub grantee and make adjustments in the cash advance based on
expenditures and cash flow. Advancements will be made payable by check to the sub grantee /
journal voucher on a quarterly basis provided appropriate documentation of payments made are
submitted to State Civil Defense.
If quarterly reports are not filed, the advancement will be delayed or suspended.
FY 2006 Homeland Security Grant Program
Memorandum of Agreement
If an advancement is not requested, payments will be made to sub grantee based on a
reimbursement provided required documentation is submitted to State Civil Defense.
ARTICLE IX -FINANCIAL REPORTS
FINANCIAL STATUS REPORT: State Civil Defense shall submit financial reports (Financial State
Report (SF-269) to the Office of the Comptroller within 30 days after end of each quarter. A
final financial report is due 90 days after the close of the grant.
Sub grantee is required to provide a status report to State Civil Defense on a quarterly basis so
as to allow compliance with the Department of Homeland Security Grants and Training
reporting requirements.
REPORT SUBMISSION: Sub grantee should submit quarterly reports to State Civil Defense,
Attn: Anti-Terrorism Planner by the 5th day. of the month following the ending of each quarter.
Semi-annual biannual strategy implementation reports are due to the Office for Domestic
Preparedness on June 30~' and December 31st. Sub grantee is required to submit changes in
to the detailed budget worksheet as the changes may have an impact on distribution of funds
and are required to be reported.
ARTICLE X -OTHER
When deemed appropriate and in the best interest to the State, State Civil Defense will request
extensions to the grant performance from the Department of Homeland Security. During the
grant period, additional funds may be made available to Sub-grantee, specifically as the grant is
being closed out and time is critical to encumber funds. Conversely, there may be instances
where funds are required to support state wide goals and objectives. If such a situation arises
and funds are required, no funds will be withdrawn without coordination with the sub-grantee.
FY 2006 Homeland Security Grant Program
Memorandum of Agreement
APPROVED/DISAPPROVED:
ROBERT G. F. LEE HARRY KIM
Major General, HING Mayor, Hawaii County
Director of Civil Defense
Date Date
APPROVED AS TO FORM:
MICHAEL VINCENT Date
Deputy Attorney General
FY 2006 Homeland Security Grant Program
Memorandum of Agreement
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Hawaii Wireless Connectivity Initiative
This initiative will begin major system integration and modernization to attain an operable public
safety responder wireless environment while simultaneously building out the existing
interagency interoperability. It is the beginning of an effort that will provide a P25 compliant
narrowband digital voice 700 MHz trunked radio system to serve the rural counties (County of
Kauai, Maui County, and County of Hawaii) and State agencies. This initiative is one of the two
supported by the Hawaii Wireless Interoperability Network (HWIN), a top executive level
coordinating body that brings together local, State, federal, and military decision making
authorities.
This investment will provide radio coverage to azeas in the County of Hawaii, Maui County, and
urban Oahu that contain more than 55% of the population of the State of Hawaii. This
investment will also provide redundant and complimentary coverage for Oahu, the State's center
of commerce, shipping, and transportation and: the home to the majority of the State's
population. Initial interoperability between the new system and the City and County of Honolulu
radio system, which is not P25 compliant, will be via intersystem connection at the baseband, or
voice, level. Similar baseband connections will be made to ensure interoperability with existing
militazy and federal trunked and conventional systems as well as existing State and local
systems.
Across the State, all of the rural counties and most State agencies have very limited
interoperability or prospects for increasing interoperability with systems currently in place.
However, State and County first responders in Hawaii County have interoperability because they
aze all using the same vintage of decades old VHF equipment! The risk of imminent failure is
high for them as well as the users of the various dispazate radio systems employed by State
Medicom, and the members of the State Law Enforcement Coalition. Equipment age, limited or
poor coverage, lack or unavailability of spares, and insufficient subscriber equipment aze the
reasons that make these systems marginal and risky for routine use. The replacement of these
radio systems is a priority for each individual agency. Unless a cooperative regional solution is
forthcoming, these agencies will have no other recourse than to patch and rebuild single user
systems.
Statewide coverage based upon a uniform standazd is necessary to be able to exploit the
intrastate use of personnel and resources from other levels of government and adjoining
jurisdictions. It is necessary to deploy a redundant public safety radio system on Oahu to
responsibly support responders who serve that highly populated island that contains the bulk of
the State's economic, transportation, and shipping resources. The goal is to establish this
capability in the 700 MHz Public Safety band to enable the future solicitation of Federal agency
participation.
The 700 MHz Public Safety band is the only spectrum resource that can be shared with and used
by federal agencies for routine operations. The building of a public safety radio resource with a
potential for future federal participation would reinforce the local habit of cooperation, learned
from Hawaii's isolation, which has aided the formation of mutual aid partnerships that would be
deemed unconventional elsewhere.
Initiative 1 -Synopsis
Hawaii Wireless Connectivity
Attachment 4
Mass Casualty and Catastrophic Event Enhancement
The mass casualty and catastrophic event enhancement initiative is aimed at developing a
comprehensive statewide Fire, Emergency Medical System (EMS), Hazardous Materials
(HazMat), and Urban Search and Rescue program that will provide a timely and effective
response to routine CBRNE incidents and catastrophic events. Complimenting the EMS and
HazMat, continue the building of the state-wide Urban Seazch and Rescue medium capability.
To prepaze agencies to respond to incidents covered by the plan by insuring equipment and
procedures for routine operations that can be readily expanded to address large scale incidents.
Provide additional equipment, training, and exercises to support mass casualty, mass
decontamination, and mobile command requirements of catastrophic incidents. To insure
effective command and control through incorporation of communications interoperability and
use of the National Incident Management System (NIMS) at all levels."
Initiative 9 -Synopsis
Mass Casualty and Catastrophic Event Enhancement
Attachment 4
Disaster Public Information and Preparedness Education
This initiative will continue to support the National Response Plan and Incident Management by
enacting an aggressive public information program, public education program, outreach and full
development and implementation of a Virtual Joint Information System (VJIS) supporting daily
communication among public information personnel and then functions as a Virtual Joint
Information Center (VJIC) to enhance and augment the traditional physical Joint Information
Center(JIC) during a crisis or disaster.
Strengths: Implementation, showcasing, and acceptance of a VJIS/VJIC and the realization this
system can support day-to-day operations in order to be an effective tool during disasters,
Needs and Challenges: More systems, and the integration of the system during training and
exercises. Refocus the Citizen Corps in order have a comprehensive program that encapsulates
all the volunteer initiatives in disaster prepazedness public education, awazeness, and outreach.
Initiative 11 -Synopsis
Disaster Public Information and Prepazedness Education
Attachment 4
State and County Law Enforcement Operations
The principal law enforcement capability for the State of Hawaii currently rests primarily with
individual cities and counties that are resident on different islands making up the State of Hawaii.
The unique geography of the State presents many challenges to law enforcement's responsibility
to exercise strategic goals to serve the citizens and visitors to the State. Law enforcement
throughout the State are committed to: 1) prepare for natural or man-made disasters; prevent; 2)
preempt, or deter acts of terrorism; 3) respond to all disasters and emergencies in an immediate,
effective; 4) coordinated manner-focused on saving lives; 5) recover quickly and restore
normalcy.
The State of Hawaii's current ability to provide Law Enforcement and disaster management
response over multiple jurisdictions or statewide is very limited. The need for cooperation and
teamwork between all law enforcement entities is imperative to effectively save lives and protect
property in the event of major emergencies and disasters. This initiative will augment, establish,
and provide a Statewide Law Enforcement Command, Control, Intelligence, Surveillance,-and
Training capability with an all hazazds mobile response system.
County law enforcement agencies include the Honolulu, Hawaii, Kauai, and Maui Police
Departments.
The State Department of Defense and State law enforcement agencies have formed the State Law
.Enforcement Coalition (SLEC), which is comprised of the State Departments of Defense,
Attorney General, Public Safety, Land and Natural Resources, and Transportation. The purpose
of the SLEC is twofold: 1) to provide State law enforcement prevention, response, and support
for any man-made or natural emergency or disaster or threat; and 2) reinforce and support county
law enforcement agencies. The SLEC also provides support to Federal law enforcement
agencies when needed.
Federal law enforcement agencies in Hawaii include the Department of Justice, FBI (including
the Joint Terrorism Task Force), Secret Service, U.S. Mazshall's, Transportation Security
Administration, U.S. Coast Guard, Immigration and Customs Enforcement, Customs and
Boarders Protection, active duty branches of the military including JTF-HD; and others.
Through vazious initiatives, including the SLEC, the Hawaii Emergency Prepazedness executive
Committee, and other ongoing partnerships, all law enforcement agencies within the State of
Hawaii enjoy good working relationships.
To address the needs of State and County law enforcement operations, the following capabilities
have been identified:
(a) Education, Training, and Exercises: Provide ongoing officer, agency, and joint
specialized law enforcement education and training for communications; operations;
Incident Command, National Incident Management System; National Response Plan;
hazardous materials (including CBRNE); special weapons and tactics; specialized
infrastructure and asset protection; crowd control; search and rescue; crisis
management; enhanced medical/first aid;
Initiative ]2 -Synopsis
State and County Law Enforcement Operations
Attachmen[ 4
(b) Mobile Command Centers (MCC): Each law enforcement agency should have the
capability to rapidly deploy, set up, and operate mobile command center(s) that are
capable of operating alone or in concert with other MCCs on scene. MCCs should be
equipped with interoperable and redundant communications as well as the capability
of connecting seamlessly with other County, State, and Federal agency MCCs to
facilitate seamless integration, growth, and synergy.
(c) Interoperable and Redundant Communications: Law enforcement agencies should
have compatible equipment and coordinated communications training.
(d) Fusion Center: Provide law enforcement intelligence gathering, correlation, and
dissemination. (Separate initiative)
Initiative 12 -Synopsis
State and County Law Enforcement Operations
Attachment 4