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Form B-52 <br /> <br /> 7/18/91 <br /> DEPARTMENT OF FINANCE <br /> REQUEST FOR COUNCIL ACTION <br /> DEPARTMENT: Dept of Environmental Management DATE: 1/2/07 <br /> STAFF CONTACT: Barbara Bell PHONE: 981-8314 <br /> A. REQUEST: <br /> Amend CIP Ordinance for FY 06-07 (06-80) to allow for construction of reload building, scale trailer, scales, <br /> utilities, and roadways in the area of the existing Hilo Solid Waste Transfer Station. The additional amount <br /> requested is $2M, which will bring the total appropriation to $9.321 M. Funding for the following Capital <br /> Improvement Project to be furnished through General Obligation bonds. <br /> Attached: <br /> 1. Project Data/Financial Impact Statement. <br /> 2. Explanation of the major components of the facility, now and with possibilities for the future. <br /> B. BACKGROUND AND JUSTIFICATION (USE ADDITIONAL SHEETS AS NEEDED): <br /> The design and construction of the basic elements of a solid waste collection and processing complex <br /> (reload building and related infrastructure) allow interim and long-term options for legal and effective <br /> management of solid waste. Short term options rely on steeper side slopes at the landfill in Hilo and <br /> continuing with landfill diversion programs. Long term options are being explored through the Request for <br /> Proposal procurement process for a waste to energy plant. For the interim option of bale and barge, as well <br /> as for increasing the life of the Hilo Landfill, a tipping floor, and the related infrastructure is required. <br /> Summary of activities on replacement of Hilo Landfill functions and Invitation For Bid # S-3722 follows: <br /> 1. State Legislature approved design of alternate solid waste systems, 2002. Governor released funding <br /> November, 2002. <br /> 2. Council approved and funded with GO Bonds $4M April, 2003. <br /> 3. Council approved $2.2M September, 2005. <br /> 4. IFB let, October, 2005. <br /> 5. Bids received, November 2005. Lowest basic bid for construction $9,338,285.00. Including construction <br /> management and contingencies, total cost would have been $10.6M. $6.2M funding available. <br /> 6. FYI, the second bid was $81,000 higher, less than 1 % difference. <br /> 7. Requested additional allowance ($2.2M) to fund at less than basic level, by using all deductives, negotiating <br /> other deletions, and planning on simple design changes. $1.121 M approved in February, 2006 for total of <br /> $7.321 M. <br /> 8. Contract executed with Isemoto Construction Corporation, March, 2006. Simultaneously began design <br /> changes to comply with Council request to reduce costs. <br /> Design changes, recent construction bid price, add backs, contingencies, construction management and <br /> design changes are: <br /> <br />