HomeMy WebLinkAboutCOM 0634.003 1996-1998 MtY 0•
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Stephen K. Yamashiro ~ 1i~ Harry A. Takahashi
Mayor Director
S. K. Schutte
Dcputy
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County of Hawaii
DEPARTMENT OF FINANCE
25 Aupuni Street, Room 118 • Hilo, Hawaii 96720-4252
(808)961-8234 • (808)961-8248
January 30, 1998
The Honorable James Y. Arakaki, Chairman
and Council Members
Hawaii County Council _
Hilo, HI -
RE: Bill 178, Draft 2
Attached are responses from various agencies requesting appropriations from the General Fund
fund balance. We understand that Assistant Corporation Counsel Ted Hong has submitted his
justification for the additional request for special counsel.
The only response that is not included is the request by Public Works for flood control. We will
instruct the department to submit their response directly to you.
We apologize for not submitting the information for committee consideration.
Sincerely,
Harry A. kahashi
Finance Director
HAT:aeb
cc: Chief Engineer
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P1ta Ifo._~L~~.Q~tZ
~ ?~t Presented •~~~~1
FEB 0 4 1998
ltel. Date,.^.___
I
. e FUND BALANCE REQUESTS
_ Account
Degt No. Account Title Amount
Mayors Office
5111.65-104 Family Advsry Cmmsn-Travel 2,250
5111.65-106 Family Advsry Cmmsn-Printing 500
5111.65-107 Family Advsry Cmmsn-Advertising 100
5111.65-112 Family Advsry Cmmsn-Mileage 250
5111.65-115 Family Advsry Cmmsn-Misc C/S 900
New commission's budget
Finance Admin
5121.42-339 Office RenUMaint OCE-Insurance 12,565
Shortage in insurance account
Accounts
5122.06-454 Accounts-Computer Equip 4,500
(2) PC's replacement
Treasury
5124.06-450 Treasury-Office Equip 5,500
(5) 7-double drawer file cabinets
5124.06-454 Treasury-Computer Equip 5,500
Bar code reader & accessories 2,000
16 port controller 3,500
Real Property Tax
5125.02-115 Real Property-Misc Contract Svcs 53,015
Central Services Agrmt-addl
(213,015 vs 160,000)
5125.10-454 Real Property-Computer Equip 125,000
(31) PC's, (14) printers,(12) upgrades
Corporation Counsel
5131.10-115 Special Counsel & Settlements 750,000
Special Counsel
Planning
5141.02-104 Planning-Travel 11,000
Tax mapping & GIS programs
5141.02-109 Planning-Equip Repairs/Maint 25,200
Plotter,scanner copier maint 3,200
Arc Info license/maim 13,000
Arc Info license update/maint 9,000
5141.06-454 Planning-Computer Equipment 49,770
2 PC's 7,000
S/W upgrade to Windows 500
AutoCad upgrades 1,360
Plotter, Scanner Copier 40,510
Digitizing tablet 400
Page 1
I
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~ ~ FUND BALANCE REQUESTS
5141.06-480 Planning-Mist Equipment 3,600
2 Map cabinets
Maintenance
5171.22-115 Building R&M-Mist C/S 150,000
Police-Repainting & soffits repair
Chief Engineer
5173.02-115 Chief Engineer-Mist C/S 50,000
Consultant-General Requirements
Police
5202.01-011 Police Headquarters-Regulars&W 27,477
Public Safety Information Officer
Fire
5221.02-115 Fire Protection-Mist C/S 198,242
5221.10-454 Fire Protection-Computer Equip 62,000
Fire computer aided dispatch system
Flood Control
5233.02-115 Flood Control-Mist Contract Svc 300,000
Safety
5261.02-115 Safety-Mist Contract Svc 8,000
Computer support and maintenace
5261.06-454 Safety- Computer Equipment 72,800
Hardware/software-Workers Comp 70,000
PC & printer 2,800
Parks Maintenance
5505.02-113 Parks Maint-Water 39,000
New soccer fields, Alae leakage
5505.02-114 Parks Maint-Electricity 17,000
Shortage due to addl facilities
5505.11-449 Parks Maint-Motor Vehicles 109,207
Replenish account for vehicles
Hoolulu Complex
5511.02-114 Hoolulu Complex-Electricity 27,200
Carried over prior yr costs
Aquatics
5513.02-114 Aquatics-Electricity 56,600
Pahoa pool shortage
5513.02-217 Aquatics-Sanitation Supplies 33,050
Pahoa pool chemicals shortage
Total 2,200,226
Page 2
I
Y '
NTV os
' 4~`..-W~ William G. Davis
L~ Managing Dirxtor
Stephen K. Yamashiro i.
Mnyor
Henry Cho
ij'r .e•+~ Dryuty Managing Director
F p• M~
(t~aun#g n£ ~ttfvttii
25 Aupuni Street, Room 215 Hilo, Hawaii 96720-9252 (808) 961-8211 Fax (BOB) 961-6553
KONA. i5-5706 Kuakini Highway, Suite 103 Kailua-Kona, Hawaii 96740
(808)329-5226 • Faz (806)326-5663
August 6, 1997
TO: HARRY TAKAHASHI, FINANCE DIRECTOR
FROM: R. B. LEGASPI
SUBJECT: FAMILY VIOLENCE ADVISORY COMMISSION (FVAC)
This commission will officially be created by ordinance by the
end of August, 1997.
This nine-member body will be administratively assigned to the
Mayor's Office and members will be in place effective
January, 1998.
Funding for its annual operation will be $8,000. For the six
months in FY 1997-98, it will need $4,000.
Mayor Yamashiro has directed this amount come from the fund
balance account.
Please advise as to how this will be accomplished. Thank you.
cc: Nora Sanchez-Turner
~r .
IMPLElTM._NTATION'
Creation of this commission will be accomplished by the
attached draft of a Hill for and Ordinance which needs to be
approved on two readings by the Hawaii County Council and
signed by the Mayor.
FUNDING: '
Annual Budget Requirement (Proposed.)
Full Year Sig Months
Mileage Reimbursements $ 4,500 S 2,250
Travel - 1,000 500
• Printing 100 100
~=7 Advertising Z50 250
i•~' Miscellaneous Contracting 1.650 900
Services (Workshop,
Training, Meals, etc.)
TOTAL $ 7,500 S 4,000
~14TE: .
It is anticipated that the appointments will be made sometime
in December 1997, and members seated in January 1998, to elect
its office, appoint standing committee chairs, finance grant
proposals, etc. as such, fuli funding only 54,000 is requested
for FY 1997-1998.
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Stephen K. Yamashiro i Harry A. Takahashi
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Mayor Director
+j~r S.K. Schutte
,E oi•M~i Deputy
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DEPARTMENT OF FINANCE
25 Aupuni Street, Room l18 Hilo, Hawaii 96720-4252
(808) 961-8234 Fax (808) 961-8248 L
November 26, 1997
rn
Memorandum =
To: Mr. Harry A. Takahashi, Director of Finance
From: Bill Grayy~ Purchasing Agent
Re: County Property insurance
We have received a very attractive offer from our agent, AON, to
switch coverage to Royal Insurance. While there are several
attactive features of the Royal Policy vs. our current coverage
with Crum & Forster, the principle one is the hurricane
coverage. Under our current policy. the deductible is 5% of the
value, and the policy excludes all frame structures. Under the
proposed Royal policy, the deductible would be reduced to only
2% and all structures would be covered.
The annual premium for this coverage would be $140,405.00. I
anticipate needing to add other new facilities, such as the Ka'u
Police Station, during the balance of the year. We have
currently $133,435.00 available in the account. I am requesting
an additional $12,565.00 from the fund balance. This will give
us a total of $146,000.00 which I believe will be adequate to
meet our needs for the balance of the fiscal year.
Your approval to submit the request for additional funds to
cover the increased premium out of the fund balance to Council
is appreciated.
APPROVED/DISAPPROVED '~~--1 .I 1 ~ ~ -
1't~~ ..CwS- ~ Z~ ,
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Harry A. Takahashi
Director of Finance
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MEMORANDUM ACCOUNTS DIVISION I DEPT OF FINANCE
DATE: October 14, 1997
TO: Gary Takamura, Budget A~dm~ini~s(t,,ra~tor
FROM: Dixie Kaetsu, Controller(lY~`°a"~~'
CC:
RE: Request for Appropriation from Fund Balance
We have just completed testing the personal computers in Accounts Division to make
sure that they aze compatible with the yeaz 2000, and this testing has disclosed that the
two oldest, slowest PCs are not hazdware compatible and cannot accommodate the year
2000. These PCs aze used by the Accountant III and the Senior Account Clerk for many
essential functions including reconciliation of outstanding warrants, contract certification,
monthly general ledger and journal entries, and inquiry/update into the Wang computer
system.
Therefore, I am requesting an appropriation of $4,500 to replace these two PCs with PCs
that will be yeaz 2000 compatible. This amount will cover the cost of the PCs, the
necessayy software (Windows 95 and Microsoft Office 97), the hazdwaze and softwaze
necessary far emulation of the Wang computer system, and the cost of transferring
existing data files from the old PCs to the new ones. One of these PCs will be equipped
with a modem because it is the backup unit for electronic transmission of payroll and
deferred compensation data each pay period.
Your favorable consideration of this request would be greatly appreciated.
I
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~
Stephen K. Yamashiro Harry A. Takahashi
• aj4 • `1 a','
Mayor Director
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DEPARTMENT OF FINANCE
2i Aupuni Street, Room I18 Hilo, Hawaii 96720.4252
(808) 961.8234 Fax (808) 961-8248
September 3, 1997
TO Gary Takamura, Budget Administrator
FROM Frank Manalili, Treasurer ~"L
SUBJECT: Office Equipment
Our initial 1997-98 budget for office equipment totalled
$14,100 for 10 7-double drawer file cabinets ($11,000), plain
paper fax ($1,100) and bar code reader & accessories ($2,000).
All these equipment was eliminated due to "adjustments"
totalling $44,200. We subsequently had $5,500 restored for 5
7-double drawer file cabinets.
We request that $7,500 from the Fund Balance is requested for
the bar code reader & accessories ($2,000) and $5,500 for an
additional 5 7-double drawer file cabinets which will meet our
need to convert the entire 8 years supply of paid warrants
currently stored in paper file cabinets.
Also current 16 port controller under Real Property Tax's
control needs to be replaced by a 32 port controller. Cost is
estimated At $3,000 (see attached memo from Gary Tom).
Enclosure
,
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n 1 `OJMSY•OI y~-'4
Stephen K. Yamashuo : ~i Hatry A. Takahashi
Mayor ij':; Direc[or
1TI OItMI~
~IIlITIf~I IIl ~2I~tTtlti
DEPARTMENT OF FINANCE-DATA PROCESSING DIVISION
25 Aupuni Strest. Room I02 Hilo, Hxwxii 96720-4252
(808) 96L8207 Fxx (808) 961-8248
August 20, 1997
T0: Harry Takahashi, Director of Finance
FROM: Gary Tom, Data Processing Systems Analys t
SUBJECT: RECOMMENDATIONS - KONA IBM CONTROLLER
I have completed my assessment of the acquisition of an IBM
controller for the Motor Vehicle Registration (MVR) office in
Kona. This task, originally started by Pat Kamida, was to the
assess the situation of splitting the MVR Kona office from the
Real Property Tax (RPT) Kona office's IBM controller by getting
them their own.
Initially, it was thought that Kona RPT needed to acquire
additional ports for them to install and implement their PC based
cashiering system. This meant taking some ports away from MVR or
purchasing another controller. In G.A. Rock's memo to you dated
April 21, 1997, it was reported that there was a sufficient
number of ports available on the existing controller to
accomodate the cashiering system. But, the decision was still
made to go ahead and assess the possibility of acquiring another
IBM controller for MVR and remove them off RPT's controller.
The additional 16 ports would be available for any future needs
that may arise for the Kona offices to access their data kept on
the Department of Data System's (DDS) IBM mainframe in Honolulu.
It is with the input of the following agencies/companies that I
come up with my recommendations:
1) GTE Hawaiian Tel (modem and phone line communications)
2) City and County of Honolulu's Department of Data Systems
(controller software specifications and accessibility issues
to their IBM Mainframe computer)
3) IBM (hardware specifications)
4) Gandalf International (modems)
RECOMMENDATIONS:
It is recommended to replace the current 16 Wort controller with
a 32 port controller. Although the intent of this project was to
acquire another controller for the MVR Kona Office, due to the
close proximity of the offices the rationale of having separate
controllers for MVR and RPT does not help justify the costs
involved to implement this.
It is recommended the County of Hawaii pursues the use of frame
relay communications. This memo addresses the future use of
frame relay in its justification of staying with one controller
in Kona. Frame relay should be implemented after a
telecommunications plan is developed for the County Departments
and Agencies.
JUSTIFICATIONS:
I_ Cost factors: Acquiring a 32 port controller has a lower one
time cost and recurring annual cost.
All costs shown are estimates.
Existing controller:
Annual on-site IBM Maintenance: $362.50
Replacing existing 16 port controller with 32 port controller:
'Refurbished' Controller/Multiplexor: $1,500.00 (with software)
Shipping/Installation/Configuration: 1,450.00 (minimum)
Revised Annual on-site IBM Maintenance: 416.00
(replaces current cost)
Total one time cost of $2,950.00; recurring annual cost of
$416.00 for 32 port controller.
Acquiring another 16 port controller:
'Refurbished' Controller: $ 650.0'0 (with software)
Shipping/Installation/Configuration: 1,450.00 (minimum)
Annual on-site IBM Maintenance: 588.00
(for new/old controllers)
New phone line/modem installation: 675.00
New compatible modem: 895.00
Additional annual phone line charge: 378.00
Total one time cost of $3,670.00; recurring annual costs of
$966.00 for two 16 port controllers and additional phone line.
II. Frame Relay Communications: To implement frame relay with
one controller will cut our implementation and recurring
costs in half.
The Department of Data Systems and GTE Hawaiian Tel have been
strongly urging the County of Hawaii to switch over from leased
data lines to frame relay communications. (Our Police Department
is planning for this switchover to take place by year 1999.)
Generally, frame relay allows faster data transmissions starting
at 56 kbps (versus 9.6 kpbs on leased lines) and the monthly line
charge drops from $390.00 down to about $110.00 (an annual
savings of $3,360.00). The startup costs for frame relay (which
includes equipment and line installation) is approximately
$2,500.00 for each line. Besides the faster speeds and lower
monthly charge; frame relay requires no modem, provides a backup
link to DDS for an additional monthly charge of $10.00 and is
fully supported by the local phone company on this island.
Initial research shows one IBM controller running on each frame
relay line. If the additional controller is purchased for the
MVR Kona office, there will be at an additional equipment costs
of $2,500.00 and we'll incur another $110.00 monthly line charge
at the time frame relay is implemented.
III. Modem Situation: Having only one controller lessens the
current risk situation with our modems.
To communicate with DDS in Honolulu, there is a desktop style
modem connected to the controller in Kona that's linked via
leased line to another rack mounted modem at DDS that's connected
to their mainframe. These two modems manufactured by Gandalf are
not covered under any type of warranty nor maintenance plan as
these are no longer supported by GTE Hawaiian Tel and Gandalf has
said there's no known on-island support. Spare or replacement
Gandalf modems cost about $900.00 each and it takes about a month
to acquire these from the vendor. I've looked at the possibility
of replacing the 2 modems with another brand which is supported
on the Big Island but DDS has said we would need. to purchase
another modem rack as the newer brands/models do not fit in their
existing racks. Again, they recommend we pursue frame relay
commmunications.
I'm currently working on a contingency plan with the Department
of Data Systems that will address our two modems being without
maintenance nor backups. This plan will be in place by September
in the event one of our modems becomes inoperable.
Adding another controller in Kona, which requires another modem,
will add more contraints into our contingency plans.
The acquisition of the 32 port controller will require the
' following steps:
1.) Secure funds. Prepare B202.
2.) Develop quote specifications and solicit written quotes for
the 32 port controller.
3.) Get approval from DDS on the vendor's proposed equipment.
4.) Purchase the controller.
5.) Work with DDS on the new port configuration and
implementation schedule.
6.) Arrange installation with Vendor.
7.) Installation and Implementation.
The installation of the controller (dependent on DDS' and
vendor's scheduling) would probably take place in October.
At your earliest convenience, I would like to meet with you to
review and discuss the contents of this memo.
cc: G.A. Rock, Data Processing Division
Frank Manalili, Treasury Division ~
Real Property Tax Division
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Slrphcn K. ]'amasniro ~T" Harm A. Takahashi
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UEPARTMEN'I' OF FINANCE-REAL PROPERTY TAX
66i Piila ni Sva^ ~ Hilo, Ha~.~aii 96i?046 i9 Faz (ROB) 961-8415
Appraiv~rs (ROB) 961~8J54 Clerical (ROR) 961~R?01 Colltttiona (80R) 961$2R?
July 7, 1997
MEMORANDUM
TO: Harry Takahashi
Director of Finance
FROM: Gary M. Kiyota, Administrator
Real Property Tax Division
SUBJECT: Central Services Agreement Contract FY 97-98
The Central Services Agreement Contract between the County of Hawaii and the
City & County of Honolulu cost us $210,163 in fiscal 1996-97. In the past, the
cost of the contract has increased somewhere between six to seven percent
annually. As you are aware, all of the divisions were required to cut our
operating budgets by ten percent in FY '97-98. The result was that we reduced
the budgeted cost for the Central Services Contract from $265,000 to $160,000.
This is the reason that I expressed concern about our lack of funding to extend
the services contract with the City & County of Honolulu for tax maps services
beyond December'97.
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Stephen K. Yamashiro i Y i Harry A. Takahashi
Mayor ~ Dinctor
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DEPARTMENT OF FINANCE-REAL PROPERTY TAX
865 Piilani Street Hilo, Hawaii 96720.4679 Fat (808) 961.8415
Appraiun (808) 961-8354 Clerical (808) 961.8201 Collecrianr (808) 961.8282
September 11, 1997
To: S. Kalani Schulte, Deputy Finance Director
Thru: Francis Ouye, Acting Real Property Tax Administrator
From: Michael McCall, Valuation Analyst
Re: Equipment Requests
This is to up-date the division's request for additional equipment. This up-date is due to
discussions with Gary Tom, Data Processing Div., on the additional needs to be included with the
request.
The most critical equipment needs of the Real Property Tax Division aze personal computers
(P.C.'s) and printers. The total needed to completely equip the division would be thirty (31) P.C.'s
and twenty-one (21) printers. The estimated total cost, including installation, would be $103,500.
Additionally we would like to upgrade twelve (12) of our existing P.C.'s with fax/modems, CD-
ROM drives, and software at an approximate cost of $11,400. A contingency of $10,100 is also
being requested. The P.C.'s would include all specifications as shown on Item No. 1 -Personal
Computing System, Bid 1673. The only addition would be internal fax/modems and CD-ROM
drives on each unit. The printers would be Hewlett Packard Deskjet 690C inkjets. Software
requested would include Attachmate Extra for Windows and Office 97 Pro for Windows 95.
The entire request, to include contingencies, would be for $125,000.If the entire request is not
approved, the priority of fulfilling this equipment request would be as follows:
Section # ofP.C.'s # ofPrinters F,L ct
Appraisal 12 9 $40,500
Clerical 9 4 29,000
Collections 5 4 17,000
Tax Mapping 4 2 13,000
Administration 1 1 4 000
Totals 31 21 $103,500
P.C. Upgrading 11.400
$114,900
Contingency 10.100
$125,000
Equipment Requested:
All per Personal Computing System, Bid No. 1673 if noted by item number.
DTK, Quin 55: 15" SVGA Monitor, Pentium 133, 16MB RAM, 256 KB Cache,
1GB Hard Drive, 3.5" Floppy Drive, MS Serial Mouse, Keyboard,
Windows 95 (Item 1) $1,245.15
U.S. Robotics Sportster V.34 Internal 28.8/33.6 fax/modem (Item 5) 122.75
Interface (Network) Card -IBM compatible 400.00
Attachmate Extra for Windows 375.00
12X CD-Rom Drive, Internal (Item 29) 106.25
Office 97 Pro for Windows 95 (Item 50) 225.00
Installation ($100 to $150) 150.00
$2,624.15
Tax 109.43
$2,733.58
Rounded to $3,000.00
Hewlett Packard Deskjet 690C inkjet printer,HP692C (Item 25) $ 333.33
Cabling and Installation (estimated) 100.00
433.33
Tax 18.07
$ 451.40
Rounded to $ 500.00
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Stephen K. Yamashiro ~ Harry A. Takahashi
Mayor • • Director
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DEPARTMENT OF FINANCE-REAL PROPERTY TAX
865 Piilani street Hilo, Hawaii 96720-4679 Fax (808) 961-8415
Appraisers (808) 961-8354 gerical (808) 961-8201 Collettiona (BOB) 961.8282
November 21, 1997
To: Harry Takahashi, Finance Director
From: Mike McCall, Valuation Analyst 1^~
Re: Justification of number of printers requested.
Upon further review of our office layouts, I have determined that we will be able to reduce
our printer needs to an additional 14. Due our office layout, a few of the printers will be
attached to only one personal computer. But the overall average will be 4 personal
computers to 1 printer. This is a reduction oft/3 from the first request. I feel that we can
not reduce it any further without incurring substantial installation cost for printer sharing
devices and cabling. We should not be saddled with any of these costs because of the
pending move to JC Pennys.
We must ask that the dollar amount of $12,600.00 remain as is because we will have to
switch from inkjet printers to laser printers in some locations. The laser printers are
approximately twice the cost of inkjets.
f e,
?t?,^e M~ Virginia Goldstein
~_u- ~ Director
Stephen K. Yamashiro
Ma~~or Russell Kokubun
_ Depurv Director
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PLANNING DEPARTMENT
25 Aupuni SVeel, Room 109 • Hilo, Hawau 96720-0252
(808) 961-8288 • Fax (806) 961-8742
November 20, 1997
MEMORANDUM
TO: Gary Takamura
Budget Administrator
FROM: ~ ; Virginia Goldstein~_~~
Planning Director'
SUBJECT: Fund Balance R.eauest
The Planning Department herewith transmits our fund balance requests. If you have any
questions, please feel free to contact Russell Kokubun at x8288.
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~Ntr or X,~ BUILDING DIVISION -DPW
COUNTY OF HAWAII - 25 AUPUNI STREET - HILO, HAWAII 96720
.J'">r oi'Mr'Nr,, HILO OFFICE (808) 961-8331 KONA OFFICE (808) 327-3520
January 16, 1998
Memorandum
TO: GARY TAKAMURA, Budget Administrator
FROM: - - WAYNE ONOMURA, Building Division Chief
SUBJECT: SCOPE OF WORK FOR PUBLIC SAFETY BUILDING "A"
Scope of work for Public Safety Building "A" is as follows:
1) Remove damaged soffits and replace with new.
2) Remove existing gutters and portion of downspouts, replace with new
copper gutters and downspouts.
3) Clean and prime existing steel rafters and purlins within soffit azea.
4) Repaint roof.
Estimated cost of scope of work is $150,000.00
DKK:ju
I
o.
Stephen K. Yamashiro Donna Fay K. Kiyosaki
Mayor Chief Engineer
" Jiro A. Sumada
iy4., Deputy Chief Engmee.
?ee Of P~~
~DIII:t'~1~J II~ ~MilTtlti ,ate
DEPARTMENT OF PUBLIC WORKS 'Y'`'I
25 Aupuni Street, Room 202 Hilo, Hawaii 96720-4252 d,~
(808) 961-8321 Fax (808) 961-8630
~J
November 5, 1997
MEMORANDUM
TO: Harry Takahash' finance Director
FROM: Jiro Sumada, uty hief
Eng er
SUBJECT: UPDATING THE GENERAL REQUII2EMENTS AND COVENANTS
This memo is to request $50,000.00 be reserved from the 1996-97 fund balance to hire a
Consultant to update the County's General Requirements and Covenants. This document is the
foundation for all Consultant and construction contracts we process and administer. The current
General Requirements document was published in July 1972. We would like at a minimum to
make sure there are no conflicts between the State Procurement Law and our General
Requirements.
The City and County of Honolulu updated their General Requirements and Covenants with in-
house personnel, soon after the State Procurement Law was issued. We do not have adequate
personnel and expertise to accomplish this task without jeopardizing several on-going
construction programs. If there needs to be additional justification for or explanation of the
scope of this project, we will be happy to prepare whatever is needed to secure the necessary
funding.
If there are any questions, please call me at 961-8464.
cc: ENG
ADM
I
JFN 15 '98 03~58PM COLNTI' CIVIL 3_RVICE 808 ?347101 P.2i7
Y ~
S,EG~UES7 POR pRGANiZATIONAI c:HANGES AND/OR POSITION aCTtONS
j0 tv1AYOR DATE: 09/23/97
F<O;~' f~E?ARTMENT: Pg~•c_R_~
DIVISfON/BRANCH: P.,Lres H4_A1)QVARTffieR
F. FC IJ E" iT:
NEW POSITION Bubb c,~?aEety information Officsr R&-24
y J{;t` ?AY ^vRACE
O REALLOCATiCN •
(:l RRFNT TIRE /POSITION NO. PAY GRACE
TT PROPOSEC TITLE PAT GRADE
CTHF.'~
Icno~^~9e ~•+P;:::ra~e!cr, ~:;a.: c.RREM TTRE/POSrtION Nq. PAV GRACE
.-~;v`,1Eia°,. ~ New position vt+n7a serv? ae meP.ia liaison for the Polt.ce
_r, Pizer aad Civil. Pef~.~se aaenCies
_ V ~ 0 .F.TMENT kcR] t"LATE
APPP.C"?ED LJ DISAPPROVED
~ =t
~ ~
•N~__.-__ ~ UATE
JRN 15 '98 03~SBPf1 COUNTY CSVIL SERVICE 806 9347101 P.3i7
NEW POSiT10N INFORMATION FORM
;;,.p~srtment: Hawaii Poi±ca pate: 89/25/9'!
C ris~cr~,/Branch: Police Headquarters
...__..f T~ ~ Of $IR11iaf
Pay Fund I Pos. in
Class Title Grade Sofa ouree ~ ~eot.
! y>ub].io Safety Information bftirez SR-24 E 3,053 i Ptsad ~ 0
I Balance
L_- _ ~ I i
t Give reasons how new di~t;es uro.;e ;statutes enacted, ordinances. newN
outhorued programs, bas's for ir~crensed workloads, etc.i:
•SR ~i.s centralized posit::oa wou],d provide immediat., access to the
public and media persoiutaA. of an emergency natnr~a and ac~.; as a
PoYlow-np conduit fo.r Ra Cly Public safety matter:;.
_ Can new duti~ss be assigreC to misting positions or handled in other way such as short
term contracts. etc.
11s a result of a coux~: dcaisioa in ICOnao vs. Coaa~ of Hawn i.i,
this position must: he t. civil servant and therefore ineligible
for short term contzact.a T}r.e duties described for three public
sale*y agencies enta:i i~ creating a full-time position.
Haw will new position inavesa the efficiency/effee}fvsnsu of operationsi {Use
prcduc+ivfly measuramer~f: were ppssible.?:
Public in~orm::tion, emerr~eacy broadcasts and med-ia. alerts can be
more efficient and effectivel~,v disseminated from one centraY
position rather. than tk rc~e Separate wd diatlnct ageaC ies. Thies
will involve better centraiiz~za coordination of information which
will eliainate conflicts asd ,prevent the relaaw of oonfidenria<
information that may fructrat~a various operations,
JAN 15 '9B 035°PM CJL'"1T1' CIVIL SERVICE 808 9347101 P.4i7
Q J •
'Jew l~pr. fie~~! corm
'c~c7e
~ ~.iremativ as rhot were consieerved in ieu of new position. (Hove fechnofogical changes
been cons~aered:;
frL:a to technological chnnceeir the public's demands +broagh the media
p,-cmmtei' in€arma*:ioa re?z.rA•.ng matters of pvbiic int.ereat.
~~vr`y were manpower needs nor F lonned through budgetary process?
5•he~ xonno vs. Counter of Har::ii asurt decision required creaf.ing a
e:i er).1 servaat positioa. Lroe: *o 'the lengthy court hearings, we warn
unable to bndaet and/or. n1ar: app ropriateiy until an agreemer+t was
reached.
iixr clher : otionale ~,.r per;;nen' e!c tements and data:
t~ centralized public infrrav~.tian officer for all three ageuciee will
pravide Eor bather struc;tc,rr•.d releases in matters involving public
;:a:`ety. Releases can be a,na'e timely sad setters of urgency can be
::imaltaneonaly broadcasted to 317 news media. Phis posirior. should
rc:3.l.eve publf.c safety persoa:eel :from perforsiag as m aedim 1iai.son,
*.ti~-rehy allaxing merger cpe~f[or:& to continuo without interruption4.
JAN 15 '96 04:00PM COUNTY CIVIL SERVICE 808 9347101 P.5/7
Y _
SOURCE OF FUNDS FOR NE1lV P'~iT10
c~GMPUTATION OF FUNDS REQUIR!?D FOR POSITION NO. srrv _ (If no posiflon
number Incicate "neh".)
aj New monthly Salary j 3 e t)53
hj Present monthly salary spacMicolty Included in
Fti' 97(9R _ budget lit NC?T BUDGETED, INDICATE -0•) ;
+:9 Net funds rcqulrcd (Item "'d' minus Item'b"J S 3 -r+s;
~7; Remaining number of month., In current flscai yew 9
Fvnds required in remainder of fiscal year
(Items "d' x Item °d"j S 27, 477
,ab'AILABILITY OF FUNDS
What Is the position's f~,r+d source (county, state, federal)? county
F++nds are budgeted Ir; ~~ccounr number.
Fund: are ava(lable ir, :+c+:ount number, l~na Aalanca
Transfer to account num per. ~ • r''-
~S Request to transfer funds for recllocation:
r'rom: DI0.9t 1-5911.10-341 Provlslon fw ReaNacation
Total Amount
Account Number Account Title
c: er ify that the Information is coned ar,d funds we available. and tF~ot the funds may be
uses: for the elassifleation action as requested,
i
~AN,+IA t ~'(b.;Z.~ Gee 7-a • -
O~ap;~rt!nent Head ~ Date
DC:S C P•601 (7!931 Rw. d/91: R/F7
JRN 15 '98 94~00PM COUNTY CIVIL SERVICE 808 9347101 p, 6i7
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JRN 15 X98 ~94~01PM COUNTY CIVIL SERVICE 808 9347101 P.7/7
~ t?EEe$TLRBNT OF FINANC
RE~?Z::ii FOR C(~gCIL ACTION
L'EF'ARTMENT:, Police _ DATE: 09!30/99
ST: Fk" CONTACT: Aeti-a4 asaist~o~t (R~ief 9erton Lynsa PHONE: ~1-2261 _
A FtSQIIF~S.T ~ ~ _ _
~'re•.ate a Public Safety Info_•mati~ Officer poeitioa to aerw as a
nndia liaison for the PnA_ici~, Pire, and Civil Defense agaaci.ea.
B.^ ~i~CSGROU'ND AND ttrrTl ATSON [LfeF~„~ DITIO A . H Tc A N ~pE^) ;
p r•entraliaed public inixrzrrtfon officer for all ihx'ea agearies wi11
p rxrvide for better st.-aetured re~rsaa is matters involving public
safety. Releases can ba reoze timely ami matters of urgency can be
niTUltaaxusly broadcast Ed to :al:~, nave media-
This Poa:ttioa sheulxi relieve pablic safety personnel from perforxaing
ac a media liaison, thereb;~ alloviag emergency efforts to roati.nue
wi,fhaut 'interraxrtions.
S1G1'1E7: ~ `^•"^'c'J~0..d DATE: `Y' ~
Depar~nent Head
I
u ~
Stephen K. Yamashiro ~ Ha2ry A. Takehazhi
Mayor K~?•.. •+J Director
10I MI
G.A. Bock
Data Processiaq Mqr.
~~Ilnfg u~ a~.tzfuttii
DEPARTMENT OF FINANCE-DATA PROCESSING DIVISION
25 Aupuni Street, Room 102 H(lo• finnii %720.4252
(808) %1.8207 F~>c (808) %1-8248
December 1, 1997
T0: Stephen R. Yamashiro, Mayor
FROM: G.A. Rock, Data Processiaq Manager
SUBJECT: POLICE/FIRE COMPUTER AIDED DISPATCH SYSTEM (CAD)
PROJECT STATUS
Final cost data and other specifics of the project have been worked out
by the Police Department in discussions with International Public Safety
(IPS). IPS is the vendor with whom the County is negotiating the
professional services contract for installing the CAD System.
The attached sheet shows a cost breakdown allocated for both Police and
Fire as near as can be determined at this time. A total of approximately
$731,000 is required to fund this project for the first year of operation.
The Police department has adequate funding available to cover their
y471,000 portion with their drug forfeiture funds. As you know, Fire
Department currently has no funding in place to cover their $260,000
portion. You previously indicated that you xill arrange for funding for
the Fire Department.
Also, both departments will have to include appropriate amounts in their
future budgets to cover recurring costs associated with the CAD system.
The one year warranty should cover up to the first half of FY 98-99.
The neat steps for this project are as follows:
1) Identify funding source for Fire Department's $260,000. Mayor's
Office to coordinate this.
2) Obtain 8-202 approval by Mayor's Office for Police ($48,000) and Fire
($62,000) to purchase the additional hardware/software required for a
complete system. B-202 forms are attached for Mayor's approval.
3) Complete drafting the professional services contract with IPS.
Police Department is preparing this and Fire will review.
3) Develop bid specifications for additional hardware and software which
must be purchased before ZPS can perform their services. Police
Department will prepare this once B-202 approval has been received.
I
~2
Y
Unless you indicate otherwise, both Police and Fire Department will
assume that the funding (#1) will be in place in time for the contract
(#3) to be properly certified by Finance Department. Once the B-202
forms have been approved, the bid specs (#4) will be completed and
submitted to Purchasing Division to begin the procure the missing items.
The goal of Police and Fire Department is to have the contract in place
by December 31.
cc: Wayne Carvalho, Police Chief
Nelson Tsuji, Fire Chief
Barry Takahashi, Finaace Director
COST DATA
• ~ POLICE °IRE COMPUTER AIDED DISPAT 'SYSTEM (CAD)
as of 11/30/97
Police Fire Total
ESTIMATED START UP COSTS:
IPS CONTRACT:
Project Management 117,670 50,430 168,100
Implementation 58,275 24,975 83,250
Interfaces 23,090 21,250 44,340
Map Building Services 30,450 30,450 60,900
Training 41,930 17,970 59,900
Network Installation 14,000 6,000 20,000
Software Support (5 Yr) (Note 1) 129.233 43.167 172.400
_ Total IPS Contract 414,648 194,242 608,890
~c.~tN1
ADDITIONAL COSTS: 8^
~w~a~*P
Additional hardware/software (Note 2) 48,000 ha 62,000 110,000
Telecommunications (Note 3) 8,000 4,000 12,000
Renovations/Furnishings (Note 4) as need as need as need
TOTAL ESTIMATED START UP COSTS 470,648 260,242 730,890
f ~~~~~v
+~'~~a
Wit?
ESTIMATED ANNUAL RECURRING COSTS: W~+h,~
(beginning 2nd year of operation)
Hardware maintenance per year (Note 5) 22,000 6,500 28,500
Telecommunications (Note 3) 7,700 3,700 11,400
TOTAL ESTIMATED ANNUAL RECURRING COSTS 29,700 10,200 39,900
NOTES TO COST DATA
POLICE/FIRE COMPUTER AIDED DISPATCH SYSTEM (CAD)
~ .
NOTE 1: Software Support
The entire 5 year amount is shown as being funded and encumbered for
the IPS contract. The contract can be structured to pay annually over
a 5 year period. Alternately, the County could choose to initially
appropriate funds sufficient to cover only the first year and
appropriate additional funds for each subsequent year. Multi-year
funding will require County Council approval.
NOTE 2: Additional Equipment
IPS stated the County must acquire additional hardware and software
components before they can implement the CAD system. Because the
professional services procurement process is being used to hire IPS
services to install the existing CAD hardware and software that is
owned by the County, the County cannot purchase these additional items
from IPS and a separate bid must be conducted.
Note Telecommunications
IPS requires certain telecommunication connectivity prerequisites such
as "frame relay telecommunications" service to enable interfacing
between Police and Fire sites and to an outside system (e.g., CSC
Nonolulu IBM host computer). The County is responsible for having this
in place. Police will need a T-1 speed service, Fire a 256kb speed
service. This will require coordination. Once "frame relay" is
established, it's future operational coats are expected to be offset
when o`.her existing leased data lines are eventually ewitched over to
the "frame relay" service.
Note 4: Renovations/Furnishings
Police and Fire Department will have to plan for and arrange any
special renovations and furnishings such as desks and consoles at their
work sites to accommodate the new CAD system. Both departments will
have to investigate their particular needs in this area. No estimates
for costs are being provided at this time.
No Hardware Maintenance
Software maintenance for the system for a 5 year period is to be
provided by IPS and to ensure that the CAD is properly maintained
during its first full year of operation, IPS will be expected to
provide 1 year warranty on the hardware the County already owns and the
extra hardware/software that IPS has indicated the County must
purchase. These requirements will be incorporated into the contract.
For subsequent years of operation, the Purchasing Division feels the
County should obtain hardware maintenance through a bid process.
Form B-202
7/1/94 Please return
• DEPARTMENT OF FINANCE completed/signed
REQUEST TO BUDGET B-202 forms to
Rock ~ Data
NEW EQUIPMENT Processinc
Div.
Check One: -Vehicle (449) -Office (450)
-Misc. (480) ~_M~cc. ('ontrant nuc (11~)
DEPARTMENT: Police DIVISION: Administration
CONTACT: Linda Nako PHONE: 961-2394 DATE: 11/30/97
FISCAL PERIOD: July 1, 19~ to June 30, 19~$ A/C p: 010-201-5218.41-115
Z. RE T
A. ITEM: Computer Hardware & Software B. PRIORITY ll: n/a
C. NUMBER: n/a D. UNIT COST: $ n/a E. TOTAL COST: $ 48.000
F. ANNUAL MAINT.: YH. 1: $ YR. 2: $ YR. 3: S
G. SOURCE OF FUNDS: -County -State -Fed ~ Other: FnrfF+i tnre
H. IF LEASE OR RENT, DESCRIBE TERMS:
I. DESCRIBE FEATU88S NEEDED:
Additional hardxare/software/telecommunications components must be
purchased before the Police/Fire Computer Aided Dispatch System (CAD)
can be iastal~ed
J. R ADDITIONAL ITEM -REPLACEMENT ITEM -FOR NEW POSITION
(Depends upon need as to whether "additional" or "replacement")
X NEEDED AS PART OF ANOTHER PURCHASE (EXPLAIN):
The additional items will augment the existing components the
County previously purchased to make a complete CAD system.
If replacement, list item(s) to be replaced by this purchase:
Date Mileage Annual
Item Purchased (If Auto) Maint. S
a
II. USES
A. ITEM TO BE USED FOR (PURPOSES): Computer Aided Dispatch System (CAD)
B. ITEM TO BE U5ED BY (NAME OF POSITIONS):POlice dispatch personnel
C. ITEM WILL BE LOCATED AT (SITE): Police Department dispatch section
B-202 ~ '
Request to Budqet, New Equipment
p Page Two
III. CURRENT SITUATION
A. DESCRIBE BOW WORE ZS CURRENTLY PERFORMED:
The new CAD System will replace eaistino manual methods and provide
expanded capabilities that are not achievable with current methods.
IV. ADDITIONAL JUSTIFICATION
The vendor with whom the County is negotiating the professional services
contract for installing the CAD Svatem has stated the Countv must acquire
additional components before they can implement the CAD system and has
supplied a list of such items needed. Because the professional services
procurement process is being used to hire the vendor to implement the CAD
,gystem using components owned by the Countv, the Countv cannot purchase
the additional items from this same vendor and a separate bid must be
conducted.
V. FOR COMPUTER EQUIPMENT AND SOFTWARE P[JRCHASES ONLY
A. IS THIS PURCHASE PART OF A P80JECT ALREADY APPROVED? X
Yes _No
8. IF YES, PROJECT TITLE: Police/Fire CAD System NUMBER: n/a
C. IF NO, E7CPLAIN THE SUPPORT NEEDED BY THE DATA PROCESSING DIVISION TO
OPERATE AND MAINTAIN THIS BQUIPMBNT:
SUBMITTdED, BY: DATE: ~3f7~
~w~ w~w~~wwwwww wwwf
~ Dwwwww~~w~~ww~wwww •ilww*iw~~ ww~i,iww~ww ~
FOR DEPARTMENT OF FINANCE USE ONLY
COMMENTS CBUDGET)•
ACTION
-Approved/Recommended Amount: $ -Deferred -Denied
DATE: / /
SIGNED:
' Director of Finance
APPROVED' DATE: la / ~ / 79
Ma o
Note: Attach approved B-202 to requisition at the time of purchase.
Form a: B-z02
7/1/94
DEPARTMENT OF FINANCE
HEOUEST TO BUDGET
N8W EOUIPMBNT
Check One: Vehicle (449) -Office (450) -Computer (454)
Misc. (480)
DEPARTMENT: Fire ~ DIVISION: Administration '
CONTACT: Steve Ixamoto PHONE: 961-8384 DATE: 11/30/97
FISCAL PERIOD: July 1, 19~ to June 30, 19Q$_ A/C
_ F u.r~ uggyg~~CCeual
NK~t
TT~iT~-
Z. HEOUEST
A. ITEM: Computer Hardware & Software B. PRIORITY n/a
(~Z~so 0
C. NUMBER: n/a D. UNIT COST: $ n/a E. TOTAL COST: $ -
F. ANNUAL MAINT.: YR. 1: $ YR. 2: $ YR. 3: $
G. SOURCE OF FUNDS: -County ~_State -Fed Other:
H. IF LEASE OR HSNT, DESCRIBE TERMS:
I. DESCRIBE FSATU88S NEEDED:
Additional hardware/software/telecommunications components must be
E h ~ h f..ro rho vni;re/Fire Computer Aided Dispatch System (CAD)
rwn be lIIat8l~ed
J. X ADDITIONAL ITEM _RBPLACEMENT ITEM -FOR NEW POSITION
(Depends upon need as to whether "additional" or "replacement")
X NEEDBD AS PART OF ANOTHER PURCHASE (EXPLAIN):
The additional items will augment the existing components the
~ tv previously purchased to make a complete CAD system.
If replacement, list item(s) to be replaced by this purchase:
Date Mileage Annual
t m Purchased (If Auto) Maint. 3
a
ZI. USES
A. ITEM TO 88 IISED FOR (PURPOSES): Computer Aided Dispatch System (CAD)
B. ITEM TO HE IISED HY (NAME OF POSITIONS): Fire dispatch personnel
C. ITEM WILL BE LOCATED AT (SITE): Fire Department dispatch section
Request to Budget, New Equipment ~
~ Page Two
u
III. CURRENT SITUA1i0N
A. DESCRIBE BOW WORE IS CURRENTLY PHRFORMED:
The new CAD System will replace eaistinp manual methods and provide
eananded caoabilities that are not achievable with current methods.
IV. ADDITIONAL JUSTIFICATION
The vendor with whom the County is neootiatino the professional services
contract for installino the CAD System has stated ttie Couatv must acouire
add~t10II81 COlI1DOIIBn a hafnrs hhnv rsn ;nmlmnsnf Pfiu rsn r nd ha8
supplied a list of such items needed Because the professional services
procurement process is being used to hire the vendor to implement the CAD
~vstem using components owned by the County ttie County car*nr purchase
the additional items from this same vendor and a separate bid must be
conducted.
V. FOR COMPUTER EQUIPMENT AND SOFTWARE PURCHASES ONLY
A. IS THIS PURCHASE PART OF A PROJECT ALREADY APPROVED? X Yes _No
H. IF YES, PROJECT TITLE: Police/Fire CAD System NUMBER: a/a
C. IF N0, SXPLAIN THE SUPPORT NSSDED BY THE DATA PROCESSING DIVISION TO
OPERATE AND MAINTAIN THIS HQUIPMENT:
SUBMITTED DATE: ~Yla / Y
Depar eat ad
*************R************************
FOR DEPARTMENT OF PINANCE US8 ONLY
COMMENTS (HUDGET)•
ACTION
-Approved/Recommended Amount: S deferred -Denied
' SIGNED: DATE: / /
Director of Finance
APPROVED: ~7~~ DATE: 13. / 8 /9 ~
May
Note: Attach approved B-202 to requisition at the time of purchase.
~ i4
MAY oe„
Stephen K. Yamashiro , ~ Jay A. Saran
- Mayor Sa(ery Coordinator
. ~'T•• re
e pj•p~
~D1IIl~~J II~ ~tC~1TMtt ~ ~ ~
DIVISION OF INDUSTRIAL SAFETY ~j!,,,II ' ~
25 Aupuni Strcet Hilo, Hawaii 96720.4252 ~ )
(808) 961-8215
TO: HARRY TAKAHASHI, DIRECTOR OF FINANCE
FROM: JAY SASAN, SAFETY COORDINATOR .
SUBJECT: REQUEST FOR ALLOCATION OF FUND BALANCE
DATE: NOVEMBER 19, 1997
Request the following be allocated through the County Fund
Balance:
1. Purchase of Renaissance software, hardware and maintenance
contract for Workers' Compensation Unit. Update of
current program, Comp 2000, and compliant with Year 2000
requirements.
Justification:
Without this conversion all of current data will be
useless. inaccurate and obsolete calculations of benefits
will be generated. Current computer hardware and software
is not Year 2000 compliant. Manual computation would need
to be done which would compound the current workload.
Computer equipment and software was not previously
budgeted for due to the personnel turnover and backlog in
work.
$ 70,000 - Hardware and Software
7.000 - Support and Maintenance
$ 77,000
. r
Harry Takahashi
Page 2
2. IBM Compatible P.C. and laser jet printer for use in
Safety office.
JUSTIFICATION:
Current files, listing and on-going records with
calculations are being manually produced on the typewriter
or Wang. Unable to take advantage of new programs that
are available for training and statistical analysis.
Safety department is the Lead Agency for the Local
Emergency Planning Committee (LEPC). Without a computer
we are unable to use the information and data from the
Hazard Evaluation and Emergency Response Office and other
county LEPCs.
$ 2,000
1,000 - Support and Maintenance
800 - Laser Jet Printer
$ 3,800
Due to the time constraints caused by the conversion
requirement to meet the Year 2000 compliance we would like to
use Fund Balance instead of budgeting the funds in the 1998 -
99 FY budget .
By using Fund Balance we would also not flag a major
increase in the department's operating budget for FY 1998-99.
We are making this request to mitigate any delays that
could be caused by the procurement process and availability of
equipment and funds under normal budgeting. The timeliness of
installation of hardware and software are critical to meeting
the implementation deadline.
We would appreciate your assistance in getting our request
approved.
I
d
COUNTY OF HAWAII
DEPARTMENT OF PARKS & RECREATION
MEMORANDUM
DATE: January 16, 1998
TO: Harry Takahashi
Finance Director
FROM: Pam Mizuno~'~
Accountant
SUBJECT: JUSTIFICATION FOR GENERAL FUND BALANCE
APPROPRIATION FOR VEHICLE PURCHASES
Due to the movement of Building Custodians from the Recreation Division to Park
Cazetakers in the Parks Maintenance Division, it was necessary to purchase vehicles for
providing transportation between facilities and pazks. The transfer of these positions
meant the employees had expanded duties, and were being more fully utilized.
Because of the limited time involved, the current budget for Pazks Maintenance motor
vehicles was used to make the necessary purchase. We now need funds to replenish the
Parks Maintenance -Motor Vehicle account $109,207. This will allow for the
purchase of current year budgeted motor vehicles. (A Refuse Truck, and 6-Yard Dump
Truck.) Without additional funding, the purchase and replacement schedule for Parks
Maintenance vehicles will be pushed back and will effect maintenance operations.
Thank you in advance for your favorable consideration of our request.
APPROVED BY:
liette Tulang, De y Director
COUNTY OF HAWAII
DEPARTMENT OF PARKS & RECREATION
MEMORANDUM
DATE: October 27, 1997
TO: Gary Takamura
Budget Director
FROM: Pam Mizuno~
Accountant
SUBJECT: PROJECTED ADDITIONAL FUNDS REQUIRED FOR FY 1997-1998
We currently have three divisions that will be needing additional appropriation from the
General Fund Balance. Please see the details as follows:
ELECTRICITY:
DIVISION MONTHLY PR1TD 97-98 BUDGET ADDITIONAL
NEEDED
A uatics 13,800 165,500 109,000 56,600
Hoolulu Cm lx 18,100 217,200 190,000 27,200
Parks Mtnce 31,000 372,000 355,000 17,000
TOTALS: 62,900 754,700 654,000 100,800
Electricity costs for Pahoa Pool are much higher than originally anticipated. Hoolulu
Complex had carry over costs from prior year that needed to be paid in the current
fiscal. Parks Maintenance has increased facilities and usage which have not been
addressed in prior year budgets.
WATER:
Parks Maintenance average water costs per month is 18,000. Estimated 97-98
cost is 216,000, with only 177,000 budgeted. An additional $39,000 will be necessary.
This is due to the increase in temporary water consumption for the new soccer fields,
and leakage problems at Alae Cemetery.
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POOL CHEMICALS:
Aquatics average costs per month for their pool chemicals is 9,000. Estimated
97-98 cost is 108,000, with only 74,950 budgeted. An additional $33,050 will be
needed to cover this shortfall. The shortage is due to the increase costs of chemical for
the new Pahoa Pool. Pahoa Pool is run on a different system and the chemical cost is
much higher than existing pools. Therefore, the original budget projection for this
expense was underestimated.
We also request additional fund balance appropriation for the Aquatics positions
described in our memo to you dated October 9, 1997. That request totaled $40,210.
Which brings our total request to $213,060.
Please call me at 961-8419 if you have any questions regarding this information.
Thank you for your time and consideration of this request.
Approved by:
L~G<:
li Tulang, Depu Director
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