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Home My WebLink AboutCOM 0020.011 2006-2008 +tr w Harry Kim ~ y~ William Takaba Mayor ~ Director Nancy E. Crawford Depury Dfrecmr County of Hawaii Finance Department 25 Aupuni Strect, Room I18 • Hilo, Hawaii 96720 (808) 961-8234 Pax (808) 961-8248 :_a r i r June 19, 2007 r`1 _i Pete Hoffmann, Chairman, and Members of the Hawaii County Council County of Hawaii Hilo, Hawaii 96720 Dear Chairman Hoffmann and Members of the County Council: SUBJECT: Transfer of Funds June 1 through June 15, 2007 Attached is a Report of Transfers Authorized showing transfers made from June 1 through June 15, 2007. Copies of the approved transfer forms are attached for reference. If you need further information, please contact the department that requested the transfer. Sincerely, Deanna Sako Controller Attachments Comm. No.~_ Ref. To: Rsf. Dote JUN 21~~ Hawar'i County is an equal opportunity provider and employer. 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U D_ N ~ O> Y y Y N V ~ Y N E O D ~ O N O O C d LL U d 2 J d a a a a d LL LL LL d N a O c m m m m m m m m m m m m m m m w lL d N N N N N N N N N N N N N N p C C C C C C C C C C C C C C C Q N N N N N N N N N N d N d N N ~ U' U` U' C7 (7 C7 O U' U' C7 U' C7 C7 C7 y a 0 0 0 0 0 0 0 0 0 0 0 0 0 0 ~ ~ O _ C O V V in N r M M ~ _N N ~ ~ n°". co co co co co co ~ co co co m co co ~ co H Q w O C O o r ao rn o ~ N M O u> co r m rn o p, ~ Z v V v v~ ~n ~n ~n u~ u> ~n in u> ~n co co K ~ Form#:A-102 COUNTY OF HAWAII Revised: 07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: HAWAII POLICE DEPT DIVISION: ADMINISTI3ATION/FINANCE CONTACT: KAYNISHIBAYASHI PHONE: 961-2274 DATE: OS / 25 / 07 FISCAL PERIOD: July 1, 20 06 to June 30, 20 07 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT See attached See attached $ TOTAL: $ 236,800.00 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT See attached See attached $ TOTAL: $ 236 800.00 EXPLANATION (Provide complete explanation): See attached. t~AY ~ 2QD! SUBMITTED BY: DATE: / / e artment Hea *#########k11k#******#####k#k#f#***ff*********####ikk#**#****########i##fff#k#ikk***#kk******########kffffffff##fk**f ACTION: /~R./{e}ucommend Approval _ Recommend Deferral _ Recommend Denial Signed: ~"'4~~ ^ DATE: MAYS 3 ~ ?007 Director of Finance r? Approved _ Deferred _ Denied Signed: DATE: JU~Q - 1 Onn~li ayor Transfer No. 47 FROM ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 1) 010.201.5207.01.011 South Hilo - Regular S & W $ 150,000.00 1) 010.201.5210.01.011 Waimea - Regular S & W $ 70,000.00 1) 010.201.5212.01.011 Kona - Regular S & W $ 16,800.00 TOTAL $ 236,800.00 TO ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 2) 010.201.5202.0.011 Headquarters - Regular S & W $ 2,800.00 3) 010.201.5203.51.021 Administrative Svc - Overtime S & W $ 75,000.00 4) 010.201.5203.61.021 Tech Svc - Overtime S & W $ 140,000.00 5) 010.201.5208.01.021 North Hilo - S & W Overtime $ 7,000.00 5) 010.201.5209.01.021 Hamakua - S & W Overtime 12000.00 TOTAL $ 236,800.00 EXPLANATION: 1) Funds are available under these accounts due to vacancies. The above sections presently have the following vacancies: South Hilo 14, Waimea 5, Kona 13 . 2) Funds are needed under this account to cover salary increases for appointed personnel. 3) Funds are needed under this account to cover the TP (temporary) positions that the recruits are assigned to. These are unbudgeted positions that are funded by the vacancies from various districts. 4) Funds are needed under this account to cover the cost of overtime due to vacancies and the additional quality assurance checks that are being done as a result of the new Records Management system. 5) Funds are needed under the North Hilo and Hamakua overtime account as a result of officers working additional hours to cover for the vacancies in the both districts. Form#:A-102 COUNTY OF HAWAII Revised: 07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: FII2>? DIVISION: Fire-various CONTACT: GeraldMakino PHONE: 98t-8350 DATE: OS / 30 / 07 FISCAL PERIOD: July 1, 20 06 to June 30, 20 07 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.221.5221.01.011 Fire Protection S&W $ 107,324 TOTAL: $ 107,324 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.221.5226.02.228 Tmg & Volunfr Fire, Parts/Supplies $ 8,000 010.221.5227.01.228 Helicopter Services, Parts/Supplies 25,000 010.221.5221.10.449 Fire Protection Eqpt -Motor Vehicle 37,985 010.221.5221.10.480 Fire Protection Eqpt -Misc. Equip. 20,339 010.221.5225.06.480 Fire Equip. Maint -Misc. Equip. 16,000 TOTAL: $ 107,324 EXPLANATION (Provide complete explanation): Surplus funds, resulting from position vacancies, are projected in S&W account at year-end. Funds aze required in recipient accounts due to: 1. Overbudget level of required chazges for repair parts for Volunteer Fire appazati. 2. Overbudget charges for helicopter parts replacement and repair charges 3. Additional funds needed to complete budgeted purchases: Plymo-Vent grant match- $15,708; Heli. Water bucket - $3,121; and unbudgeted fire-proof cabinet - $840 and supplemental funds for underfunded gas ranges - $670. 4. Additional funds needed to complete budgeted purchase: Ladder/Aerial Platform Vehicle - $887,985 - $850,000 = $37,985. 5. Additional funds to complete budgeted purchase: Shop Lift $66,000 - 50,000 = $16,000 SUBMITTED BY: DATE: SAY /3 O ZQflJ D artment Head ####******#i###+##t+###++#*##############*#*###+#######***##*##****#*#++###+i#######i#i+#i#+######++#+##+#+#+#####*## ACTION: Recommend Approval _ Recommend Deferral Retcommen'id Denial ff117 Signed.. U DATE: M~iY O L~J/ Director of Finance ~2 / ? Approved ' n D~_ / _ Deferred Denied Signed: DATE: JUN/ - 1 2/OO7 Mayor Transfer No. 48 Form#:A-102 COUNTY OF HAWAII Revised: 07101 REQUEST TO TRANSFER FUNDS DEPARTMENT:~cr,~ DIVISION: ADMINISTRATION CONTACT: MARCIAMATSUI PHONE: 961-8251 DATE: OS / 28 / 07 FISCAL PERIOD: July 1, 20 06 to June 30, 20 07 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.131.5131.02.115 MISC CONTRACT SERVICS $ 14,000.00 TOTAL: $ 14,000.00 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.131.5131.06.454 COMPUTER EQUIPMENT $ 14,000.00 TOTAL: $ 14,000.00 EXPLANATION (Provide complete explanation): The deputies Corporation Counsel have always been mindful and diligent in keeping expenses related to casework to a minimum. Funds aze needed to purchase a sepazate server and VPN (virtual privacy network) appliance to work in coordination with the Lase~che Web Access software. This will provide security and privacy when files are accessed via the web by the attorneys. SUBMITTED BY: DATE: MAY/ ~ ~ 1(1¢7 Department Head **######*****##+##********+####*****+*+######**#**********++##*##*******+++++++######*********+4#i### ACTION: Recommend Approval _ Recommend Deferral _ Recoppmppmeynd Denial n Signed: DATE: Iy1~ J 3 U ~oU~ Director of Finance /Approved _ Deferred _ Denied Signed: DATE: Jl~i`JI , SAD/ Mayor Transfer No. 49 Porm p:n-to2 COUNTY OF HAWAII Revised: 07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: Office of the Prosecuting Attomey DIVISION: CONTACT: REID/NANCY PHONE: 961-0466 DATE: 5 115 / 07 FISCAL PERIOD: July 1, 20 06 to June 30, 20 07 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.271.5271.14.338 Pros Atty Kona OCE, Rent of Bldgs $ 21,500 TOTAL: $ 21 500 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.271.5271.18.450 Prosecuting Atty Equip, Office Equip-Fixt $ 12,000 010.271.5271.02.1 I S Prosecuting Atty OCE, Misc Contr Svcs 9,500 TOTAL: $ 21,500 EXPLANATION (Provide complete explanation): Request to transfer funds from Prosecuting Attorney Kona Oce, Rent of Bldgs to Prosecuting Attorney Kona Equip, Office Equipment and Pros Atty Misc Contract Svcs. Funds aze available from Kona rent due to over estimating the base rent and CAM of the Kona office for the current fiscal year. An extended contract was being negotiated and the base rent actually decreased while we budgeted an increase. Funds will be used to purchase modulaz furniture and lateral files for the Kona office. Current years budget already includes $39,000 for the project, but after receiving an estimate on cost for the furniture an additional $12,000 will be needed. Funds will also be used to help cover the cost of the mobile filing system For our new office. The filing system is expected to cost approximately $140,000 and was not included in our budget. ~ DATE: S / 2 ~f / 0 7 SUBMITTED BY: ep rtment Head kkk***k##k*k**# *kk***#**k*k*** **#**#kk*kk**##*kk*k###******###******##kkk*##*kkk*****k*****k#*#k*kk**#k******#**** ACTION: Recommend Approval _ Recommend Deferral _ Recommeend Denial Signed: DATE: ~ 1 ~^vd, Director of Finance AppproDv~ned/ _ Deferred _ Denied Signed: \/~~~n'~~""' Ut" DATE: - ~ /200 Mayor Transfer No. 50 Form#:A-1oz COUNTY OF HAWAII Revised: 07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: Human Resources DIVISION: Health & Safety CONTACT: Charmaine Kamaka PHONE: 961-8215 DATE: OS / 22 / 07 FISCAL PERIOD: July 1, 20 06 to June 30, 20 07 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.151.5152.02.115 Misc. Contract Services $ 25,217.00 TOTAL: $ 25,217.00 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.151.5151.06.454 Computer Equipment $ 20,500.00 010.151.5151.06.450 Office Equiment 4,717.00 TOTAL: $ 25,217.00 EXPLANATION (Provide complete explanation): Due to expenditures being less than anticipated funds are available in our Misc Contract Services Account #115. * Renaissance System server warranty expires in June 2008. Pc's are 3+years old and need to be replaced. As such, Data Systems is recommending replacement of server and all pc's. Per Data Systems it is less expensive to replace server than to repair. * Replacement of aged, 1968, tool tester used to test for ground continuity, leakage, current, and electrical insulation in compliance with UL and ANSI test requirements. (H&S portion) * Sound Level Meter & Calibrator used to perform mandated OSHA testing of operations and facilities. Instrument used to monitor sound levels of equipment. * Dosimeter & Calibrator instrument used to measure employee noise exposure over entire workshift. Currently unable to perform this service to departments. SUBMITTED BY: ~yr___~~~~ '~J DATE: DS l l~ department Hea ACTION: Recommend Approval _ Recommend Deferral _ Recommend Denial ,J, Signed: ~ - ~ ~ DATE: Director of Finance / Approv~e~d Q~,/ _ Deferred _ Denied Signed: DATE: ~U/N - d/207 Mayor Transfer No. 51 Form#:A-toz COUNTY OF HAWAII Revised: 07101 REQUEST TO TRANSFER FUNDS DEPARTMENT: DEPT OF LIQUOR CONTROL DIVISION: ADMINISTRATION CONTACT: Dot Chang PHONE: X8218 DATE: OS / 31 / 07 FISCAL PERIOD: July 1, 20 06 to June 30, 20 07 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010-251-5251-02.341 Miscellaneous Charges $ 13,000.00 TOTAL: $ 13,000.00 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010-251-5251-06.450 Equipment $ 13,000.00 TOTAL: $ 13,000.00 EXPLANATION (Provide complete explanation): Budgeted for 18 employees' fringe and health benefits but will only need to pay for 13 employees. Our current copier machine was transferred from Corporation Counsel in 1999. This copier is now obsolete and repairs are very difficult due to shortage of parts. MAY 3 1 20(1% SUBMITTED BY: DATE: / Department Head ACTION: ~Recommenfd Approval _ Recommend Deferral _ Recommend Denial `i A ~J~ Signed: ~~(~~~/~~t ` / DATE: J~i~/ ~ i1 Director of Finance Approved _ Deferred _ Denied Signed: DATE: JUN 4 Zaol ayor Transfer No. 52 Farm#:A-102 COUNTY OF HAWAII Revised: 07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: PUBLIC WORKS DIVISION: BUILDING CONTACT: BRIAN KAJIKAWA PHONE: 961-8331 DATE: 6 / 4 / 07 FISCAL PERIOD: July 1, 20 06 to June 30, 20 07 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.171.5171.02.103 Janitorial-Janitorial Services $ 7,500.00 TOTAL: $ TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.171.5171.96.454 D&E-Euipment, Computer Equipment $ 7,500.00 TOTAL: $ -T,500.00 EXPLANATION (Provide complete explanation): Funds available in Janitorial due to cancellation of P.O. # R.004295 for $10,640.00 with Business Services Hawaii for Rubbish Removal for the Hawaii County Building due to renovations. Funds needed for difference of amount already budgeted to purchase a wide format printer/scanner. Bid price higher than anticipated. SUBMITTED BY: ~ K"`~~ DATE: ~ / / ° Department Head ACTION: ~ Recommend Approval _ Recommend Deferral _ Recommend Denial Signed: ~ L' DATE: ~ ~ l Zi3~~ Director of Finance _lAp®pr~ov~e~d / _ Deferred _ Denied Signed: ~`~`i`~""'0' DATE: ~UN - /5 200 /fvlayor Transfer No. 53 Form #:A-102 COUNTY OF HAWAII Revised: 07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: PARKS AND RECREATION DIVISION: ADMIN/ZOO/CEMETERIES CONTACT: June Luke PHONE: 961-8559 DATE: 06 / 04 / 07 FISCAL PERIOD: July 1, 20 06 to June 30, 20 07 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.500.5503.02.110 P&R Admin OCE $ 50,000.00 Repairs to Facilities TOTAL: $ 50,000.00 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.500.5503.06.454 P&R Admin -Computer Equipment $ 34,000.00 010.500.5503.39.341 P&R Friends of the Park OCE -Misc. Chrgs 16,000.00 TOTAL: $ 50,000.00 EXPLANATION (Provide complete explanation): This transfer is needed to cover the shortage of funds needed to purchase materials for Friends of the Park (341) projects (complete dugouts at Honomu Pazk, install fence at the Skeet Range, Bayfront fence Eagle Scout project); to purchase a laptop computer & projector (454) for community meetings, park planner meetings; training; to rep]ace older computers (454) in the P&R Administration office; and to purchase a wide format print and scan system (454) to ensure availability of use and for efficiency due to increased volume of work and expansion of Pazk Planner's staff. Funds aze available in P&R Admin's Repairs to Facilities account (110) because cost of items for P&R Admin office's reorganization was less than the estimated budget amount. SUBMITTED BY: DATE: llJ l~l~ ~Departmen ead +~#+##*#*******fi*##+++##+++###********+++#++###*#**k***+*+##+###fi***********+########## I ACTION: Recommend pproval _ Recommend Deferral _ Reco'm`mend Denial n Signed: DATE: JUfJ/~ ~t/~ Director of Finance _ j "Approved _ Deferred _ Denied Signed: ~ 1'f'i~-I;~x~"0 v DATE: ~N - FJ 1OOI Mayor Transfer No. 54 Formu:A-102 COUNTY OF HAWAII Revised: 07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: PARKS AND RECREATION DIVISION: PANAEWA ZOO CONTACT: June Luke PHONE: 961-8559 DATE: 06 / 06 / 07 FISCAL PERIOD: July 1, 20 06 to June 30, 20 07 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT P&R Panaewa Zoo $ 010.500.5523.02.229 OCE -Bldg & Constr Materials 11,000.00 010.500.5523.02.235 OCE -Misc Materials & Supplies 9,77].00 TOTAL: $ 20,771.00 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.500.5523.25.480 P&R Panaewa Zoo -Equip -Misc. Equip 19,371.00 010.423.5421.16.480 Hilo & W. HI Vets Cem Equip-Misc Equip 1,400.00 TOTAL: $ 20,771.00 EXPLANATION (Provide complete explanation): This transfer is needed to cover the shortage of funds needed to purchase budgeted equipment (480), current bid amounts exceed budget estimate. Funds are available in Bldg & Constr Materials (229) and Misc. Materials & Supplies (235) because repair and construction projects for the current fiscal year have been completed and cost less than anticipated. SUBMITTED BY: DATE: l~'/~/~ Depa ntHead *f~*** ******#*####*#******##*#*******######********##***#*f*****###**##*****###*#* ACTION: /Recommend pproval _ Recommend Deferral _ Recommend Denial Signed: DATE: JUI~ 6 Director of Finance \n/ f/, Ap/~ppro}vne//.d~// _ Deferred _ Denied Signed: `-~~n'~"u' DATE: SUN - i/ZOO7 ayor Transfer No. 55 Form #:A-102 COUNTY OF HAWAII Revised: 07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: Parks & Recreation DIVISION: Park Maintenance CONTACT: James Daly PHONE: 961-8719 DATE: 06 / 01 107 FISCAL PERIOD: July 1, 20 06 to June 30, 20 07 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT See Attached $ TOTAL: $ 144,000 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT See Attached $ TOTAL: $ 144,000 EXPLANATION (Provide complete explanation): Funds available in the Aquatics Pools OCE, Electricity and Aquatics Pools OCE, CleaninglSanitation accounts due to the closure of Sparky Kawamoto Swim Stadium. Janitorial services (103) and Water (113) costs are higher than anticipated due to increased fees and services caused by the additional facilities taken on by Parks Maintenance. Travel (104) costs are higher than budgeted due to increased travel between districts caused by increased number of tree trimming/ ground maintenance projects . Rental/lease of equipment (111) are higher than expected as earthquake damage to several facilities have required Parks Maintenance to increase the usage of portable potties as repairs are being performed. Cleaning supplies (217) funds are needed due to higher costs and increased usage from additional facilities. Miscellaneous supplies (235) funds needed to cover higher unit prices and additional supplies used for unanticipated maintenance projects. Items are mostly safety supplies such as shoes, raingear, protective eyewear, construction materials such as cinders, top soil, and various other misc. supplies. Parks Maintenance Vehicle (449) funds will allow for a purchase of a truck through vehicle surplus program as well as cover the cost in excess of budget of a vehicle in process of being purchased. Veterans Misc equipment (480) funds are needed to cover additional cost of equipment because bids came in higher than anticipated. Also requesting to purchase a hardtop chapel canopy for funeral services due to poor condition of existing chapel. SUBMITTED BY: ~~1 " DATE: ~ / ~ / Depart tHead #}}#*##}#}i+#*+#}#********************}*********#**#####}##*#####}}}}*#**********************#*##}}} ACTION: Recomrp~e(n~d Approval _ Recommend Deferral _ RecommenlAed~' DeniOpal Signed: ~ u~ ~ DATE: env a 207 irector of Finance /_~A~p~pr(o,,v~ed _ Deferred _ Denied Signed: `-~~r l"r^'~ DY DATE: ~~~~1~_ j, Mayor Transfer No. 56 ~ Counri of Hawa7i is an Eoual Oooorfuniri Provider and Emolaver FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.500.5513.62.114 Aquatics Pools OCE, Electricity 90,000.00 010.500.5513.62.217 Aquatics Pools OCE, Cleaning/Sanitation 54,000.00 TOTAL: $ 144,000.00 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.500.5505.02.103 Parks Maint Janitorial Services 5,000.00 010.500.5505.02.104 Parks Maint Travel/Conferences 5,000.00 010.500.5505.02.111 Parks Maint Rental/Lease of Equipment 10,000.00 010.500.5505.02.113 Parks Maint Water 30,000.00 010.500.5505.02.217 Parks Maint CleaninglSanitation Supplies 20,000.00 010.500.5505.02.235 Parks Maint Misc Supplies 30,000.00 010.500.5505.11.449 Parks Maint Vehicle 35,000.00 010.423.5421.16.480 Veterans Cemetery Misc. Equipment 9,000.00 TOTAL: $ 144,000.00 Form#:A-102 COUNTY OF HAWAII Revised: 07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: Office of the Prosecuting Attorney DIVISION: CONTACT: REID/NANCY PHONE: 961-0466 DATE: 6 / 6 / 07 FISCAL PERIOD: July 1, 20 06 to June 30, 20 07 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.271.5271.14.103 Pros Atty Kona Janitorial Services $ 6,600 010.271.5271.14.115 Pros Atty Kona Misc Contract Svcs 13,400 010.271.5271.09.450 Pros Atty Equip, Office Equip-Fix 20,000 010.271.5271.09.454 Pros Atty Equip, Computer Equip 14,000 TOTAL: $ 54,000 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.271.5271.02.115 Prosecuting Atty OCE, Misc Contr Svcs $ 54,000 TOTAL: $ 54,000 EXPLANATION (Provide complete explanation): Request to transfer funds from Pros Atty Equipment, Pros Atty Kona Janitorial Svcs and Misc Contract Services to Prosecuting Attorney OCE, Misc Contract Svcs. Funds aze available from Office Equipment due to bid for new furniture being lower than expected. Funds are available from Janitorial Svcs due to contract being lower than expected. Funds are availabe from Kona Misc Contract Svcs due to trial prep costs being lower than expected. Computer equipment has excess funds due to Public Works picking up a network switch which was in our budget. Funds are needed in Hilo Misc Contract services due to unexpected engineering consulting fees for computer room changes, etc. for our new Aupuni Center Office. SUBMITTED BY: L~~%~ ~ DATE: 6 / ~ / ~ De~ ment Head *****i************************************************************************* ACTION: Recommend Approval -Recommend Deferral - Recommenppd~~ Deniial Signed: ~ DATE: JUAN 8/ 2007 Director of finance ~ry pproved _ Deferred _ DIe'nied Signed: ~~\~ry ""ti^~a" DATE: ~YN ~ 31 ZOOS Mayor Transfer No. 57 ,2 a~ Form#:A-102 COUNTY OF HAWAII Revised: 07101 REQUEST TO TRANSFER FUNDS DEPARTMENT: HAWAII POLICE DEPT DIVISION: ADMINISTRATION/FINANCE CONTACT: KAYNISHIBAYASHI PHONE: 961-2274 DATE: 06 / 11 / 07 FISCAL PERIOD: July 1, 20 06 to June 30, 20 07 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.201.5203.02.112 Admin -Mileage & Auto Allow $ 14,000.00 TOTAL: $ 14,000.00 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.201.5212.22.115 Kona CID - Misc Contract Svc $ 10,000.00 010.201.5214.02.109 Puna -Repair of Equip 4,000.00 TOTAL: $ 14,000.00 EXPLANATION (Provide complete explanation): Funds aze available under the mileage and caz allowance account due to vacancies. The department has approximately 38 sworn vacancies. Funds aze needed under the miscellaneous contract services account due to higher than anticipated cost for forensic and investigative services. Funds are needed under the repair of equipment account due to unanticipated costs to repair the gasboy system at the Keaau Police Station. JUN 1 2 20D7 SUBMITTED BY: ~ DATE: / / epar ent Head ***k*********~**#**************** ###k\#tk*#####iii#########i#####i#iii#i###i#iii######***** ACTION: _ Recommend Approval _ Rewmmend Deferral _ Recomlml end Denial Signed: DATE: JUN 1 u ~~~1 Director of Finance Approved _ Deferred _ Denied Signed: DATE: -'~u') ~ 5 ~j901 G Mayor Transfer No. 58 ¢//i/_ Form#:A-102 COUNTY OF HAWAII Revised: 07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: Finance DIVISION: Accounts CONTACT: Deanna Sako PHONE: 961-8425 DATE: 6 / 14 / 07 FISCAL PERIOD: July 1, 20 06 to June 30, 20 07 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.121.5125.02.115 Real Property Tax OCE $ 16,000.00 TOTAL: $ 16,000.00 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.121.5122.06.454 Accounts Equip $ 9,500.00 010.121.5124.02.115 Treasury OCE 6,500.00 TOTAL: $ 16,000.00 EXPLANATION (Provide complete explanation): Funds are available in Real Property Tax Contract Services because an anticipated software upgrade was not required. Funds are needed in Accounts equipment account, as additional equipment was needed when the office moved to Maluhia (i.e. fire proof filing cabinet to use as a safe) as well as a computer in the office had to be replaced due to constant lockups and extremely slow run times. In add¢ion, a desk, chair, calculator and computer are needed for the Data Entry Clerk position that was transferred from Data Systems to Accounts. Also, another printer for staff usage is needed, as some staff will be moving to another part of the building, so sharing a printer will no longer be feasible. Funds are needed by Treasury for unanticipated costs relating to an arbitrage analysis. SUBMITTED BY: ~ / I DATE: JU'7 1 4 ?OO7 Department Head **i**######*##*******************####*#****t****************************#*#####*######*#*##*#**#*##*#* ACTION: Recommend App oval _ Recommend Deferral _ Recommend Denial JUN 142,007 Signed: DATE: Director of Finance Approved _ Deferred _ Denied Signed: ~/~~~~°`~0? DATE: SUN' ~ 5 TAO7 D Mayor Transfer No. 59 c Form #:A-t oz COUNTY OF HAWAII Revised: 07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: FIRE DIVISION: Fire-various CONTACT: Gerald Makino PHONE: 981-8350 DATE: 06 / 15 / 07 FISCAL PERIOD: July 1, 20 06 to June 30, 20 07 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.221.5221.01.011 Fire Protection S&W $ 41,000 TOTAL: $ 41,000 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.221.5227.42.112 Misc Fire-Basic EMT Tmg-OCE-Mileage $22,000 010.221.5227.42.115 Misc Fire-Basic EMT Trng-OCE-Misc Svcs $19,000 TOTAL: $ 41,000 EXPLANATION (Provide complete explanation): Surplus funds, resulting from position vacancies, aze projected in S&W account at yeaz-end. Specifically, cost savings in the portion of the S&W budget, funded by the EMS contract, were realized through retirement of the EMS Coordinator and EMS Captain in mid-year. The funds saved would be re-directed to OCE chargeable to the EMS contract as listed below. Funds are required in recipient accounts due to: 1. Unanticipated level of mileage claims by paramedics for overtime and extra-station assignments, necessited by the shortage of certified MICTs, and continuing education requirements for all medical personnel 2. Unanticipated level of charges for medical licensing costs for recruits in EMT training. SUBMITTED BY: DATE: ~l IpU 1 5 Z~~7 epartment Head kkk******kkkk*k k**** k*kkkkk#k****k**kk*kk**#*k******kkkk***k****kk*kk*******kkkkkkkkkkkk***k*k*kkkkkkkkkk*****kkk ACTION: _ Recommend Approval _ Recommend Deferral _ Recommend Denial Signed: ~ ~ DATE: J ~ ~ 1 ~ i<-~'' ~ Director of Fina ce (/Approved _ Deferred _ Denied Signed:• DATE: ~~N 5/ 2~~~ ayor Transfer No. 60 Form #:A-102 COUNTY OF HAWAII Revised: 07101 REQUEST TO TRANSFER FUNDS DEPARTMENT: PARKS AND RECREATION DIVISION: VARIOUS P&R DIV/SEC CONTACT: Darren Takiue PHONE: 961-8560 DATE: 06 / 12 / 07 FISCAL PERIOD: July 1, 20 06 to June 30, 20 07 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.500.5505.01.011 Parks Maint S&W, Reg S&W $ 40,000 TOTAL: $ 40,000 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT Various-see attached Various-see attached TOTAL: $ 40,000 EXPLANATION (Provide complete explanation): Funds are available in the Parks Maintenance Salaries & Wages account due to difficulty in recruitment of vacant positions, retention problems of current positions, and workers compensation cases. Panaewa Zoo S&W is higher than anticipated due to increased overtime, TA adjustments ,and night shift payments to cover for vacant and hard to fill positions. EAD Recreation S&W is higher than budgeted due to new Program Director II Position starting at a higher salary than anticipated. In addtion, step movements and TA assignements also attributed to the higher than expected expenditures. A transfer is needed to cover anticipated shortages in the RSVP, Hilo 8 W. HI Vets Cemetary, Culture 8 Arts, EAD Admin, and EAD Special programs S&W accounts. Transfers to these accounts will be used to cover possible year end pay increases caused by increased overtime, step movements and possible CTO cashout payments. SUBMITTED BY: DATE: ~i~~/ Depart t Head ACTION: V/ Recommend Approval _ Recommend Deferral _ Recommennn''d Denial Signed: ~ DATE: ~~iN 101207 Director of Finance Approved _ Deferred _ Denied Signed: DATE: -~~N ~ b 201 Mayor Transfer No. 61 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.500.5505.01.011 Parks Maint S&W, Reg S&W 40,000.00 TOTAL: $ 40,000.00 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.500.5523.01.011 Panaewa Zoo S&W, Regular S&W 12,000.00 010.500.5519.71.011 Ead Recreation SSW, Regular S&W 12,000.00 010.481.5482.01.011 RSVP - S&W, Regular S&W 4,000.00 010.423.5421.11.011 Hilo & W.Hi Vets Cem S&W, Regular S8W 3,000.00 010.500.5517.01.011 Culture/Arts SBW, Regular S&W 3,000.00 010.500.5519.11.011 Ead Admin S&W, Regular S&W 3,000.00 010.500.5519.91.011 Ead Special Programs S&W, Regular S&W 3,000.00 TOTAL: $ 40,000.00