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<br /> Form B-52 <br /> <br /> 7/18/91 <br /> DEPARTMENT OF FINANCE <br /> REQUEST FOR COUNCIL ACTION <br /> DEPARTMENT: Parks and Recreation DATE: 8/13/2007 <br /> STAFF CONTACT: James Komata PHONE: 961-8531 <br /> A. REQUEST: <br /> To amend Ordinance 07-83, as amended, the Capital Improvement Projects budget, to reappropriate <br /> Account 110.599.5597.94.115 "Konawaena Swimming Pool Improvements" originally created via Ordinance <br /> 04-75 in the amount of $500,000, which lapsed June 30, 2007 and to increase said reappropriation from <br /> $500,000 to $750,000. <br /> B. BACKGROUND AND JUSTIFICATION (USE ADDITIONAL SHEETS AS NEEDED): <br /> The subject reappropriation at the increased amount is required to supplement existing fully allotted <br /> appropriations 110.599.5596.04.115 ($500,000) and 110.599.5596.10.115 ($750,000) that will fund <br /> construction project B-3732R "Konawaena Swimming Pool Renovations". <br /> The pool renovation project was originally bid on May 31, 2007 and the apparent low bidder's bid proposal <br /> was received in the amount of $1,524,000. However, due to a calculation error in its bid preparation, the <br /> contractor retracted its bid, which it says should have been $1,766,000. The next apparent low bidder's price <br /> for the same work was $2,188,000, which exceeded the available project funding and far surpassed the price <br /> the county may be able to realize by re-bidding the project. So, it was determined that the public's interest <br /> was better served re-bidding the project rather than settling for the significantly higher bid amount or <br /> negotiating to reduce the bid amount by compromising on the much needed full scope of work. Also, the <br /> second lowest bidder's proposal exceeded available funding despite the potential collection of the initial low <br /> bidder's bid bond. As such, the Department of Public Works officially cancelled the original bid and our <br /> department has repackaged the bid documents in preparation for the re-bid. <br /> The increase in the appropriation is requested to ensure sufficient appropriation capacity is available to <br /> execute the construction contract upon execution of the re-bid and to allow for some contingency in the bid <br /> process and during construction to accommodate increases in costs, unforeseen conditions or take <br /> advantage of additional work that may become necessary or advantageous to execute in the prosecution of <br /> this work. <br /> SIGNED: L~~ DATE: August 13, 2007 <br /> D~ artment Head <br /> County of Howai i is on Equal Opportunity Provider and Employer <br /> <br />