The URL can be used to link to this page

Home My WebLink AboutCOM 0742.005 1996-1998County of Hawaii Fire Department Budget Narrative Supplement Legislative Auditor's Office March 1998 OURD16 No. 71 — ru® na. BuD Bet 2o: F c Rd. Dak PIAR 10 t9 `r Funding Significant Budget Changes (+/- FY 98) Comments Budget Summary - Fire Department Prepared by the Legislative Auditor's Office 1998-99 Budget Estimate: $17.332.670 1997-98 Budget: $16.449.883 Prior Year Funding: (Actual) March 11. 1998 Change: + $882.787 (5% increase) 939394 9494=95 959596 969697 $14,944,176 $15,320,117 $14,911,384 $16,691,663 Fire Protection: Salary & Wages (acct. 5221.01) increased by $843,840. This is a primary source of the increase in this Department's budget. Reason: Collective bargaining Unit 11 contract for County Fire Fighters - effective July 1997. New fire stations: Waikoloa, Pepeekeo-volunteer, Hawaiian Ocean View Estates -volunteer (in construction). (See pgs. 13, 33) Secured commitment from Governor to fund 12 -hour aero -medical services. (See pgs. 13, 33) 1 Budget Summary - Fire Department Page 2 Comments In its budget summary the Fire Department noted that State cuts in EMS programs as well as uncertainty about future state funding levels are affecting and may further affect this department. (See pgs. 12-13) Professional Services Contracts $25,000 and above. (See pgs. 7-8) Equipment Purchases $10,000 and above. (See pgs. 8-10) Attachments The following supplemental materials were submitted by the Fire Department: Budget pgs. 4-5 Department/Program Description pgs. 6-13 Personnel Summary pgs. 14-15 Program Description: Fire Protection & EMS pgs. 17-34 2 This page intentionally left blank. DEPARTMENT SUMMARY: FY 98-99 REQUEST FIRE DEPARTMENT DEPARTMENT BUDGET: NEXT FY 98-99 NAME OF PROGRAMS S&W OCE EQPT TOTAL Fire Protection and EMS 13,894,080 1,270,535 509,760 15,674,375 Fire Prevention 269,921 22,549 30,000 322,470 Equipment Maintenance 173,746 203,390 8,700 385, 836 Training& Volunteer Fire Svc 274,264 81,845 12,850 368,959 Miscellaneous Fire - 581,030 - 581,030 DEPARTMENT TOTALS 14,612,011 2,159,349 561,310 17,332,670 DEPARTMENT BUDGET BY FUND SOURCE COUNTY: 9,476,479 OTHER GOVERNMENT: 7,856,191 ( State DOH - EMS) OTHER: DEPARTMENT SUMMARY: FY 98-99 REQUEST FIRE DEPARTMENT DEPARTMENT BUDGET: PRIOR FY 97-98 NAME OF PROGRAMS S&W OCE EQPT TOTAL Fire Protection and EMS 13,050,240 1,247,849 444,205 14,742,294 Fire Prevention 254,872 22,189 25,000 302,061 Equipment Maintenance 171,898 203,740 - 375, 638 Training& Volunteer Fire Svc 261,608 83,785 54,105 399,498 Miscellaneous Fire - 630,392 - 630,392 DEPARTMENT TOTALS 13,738,618 2,187,955 523,310 16,449,883 DEPARTMENT SUMMARY: FY 98-99 REQUEST FIRE DEPARTMENT DISCUSSION RE: NEXT FY 98-99 LIST MAJOR DEPARTMENT OBJECTIVES TO BE ACCOMPLISHED NEXT FY 98-99. 2. LIST MAJOR PROFESSIONAL SERVICE CONTRACTS (>$25,000) AND THE RATIONALE FOR EACH. 3. LIST MAJOR EQUIPMENT PURCHASES (>$10,000) BUDGETED FOR FY 98-99. PROVIDE JUSTIFICATION. 4. LIST ANY FUNCTIONS OR ACTIVITIES THAT YOUR DEPARTMENT SHOULD BE DOING TO FULFILL YOUR STATUTORY OR OTHER MANDATES BUT ARE UNABLE TO PROVIDE. PLEASE EXPLAIN. (SEE ATTACHED) DEPARTMENT SUMMARY: FY 98-99 REQUEST FIRE DEPARTMENT DISCUSSION RE: NEXT FY 98-99 1. LIST MAJOR DEPARTMENT OBJECTIVES TO BE ACCOMPLISHED NEXT FY 98-99. a. Fire Protection (1) Pre -plan and have as many ranches as possible be involved in the Wildland Fire Organization. (2) Teach all stations to pre -plan ranches in their districts (proper format) and to work together with owners of ranches. (3) Teach all fire personnel how to use the computers. b. EMS Obtain secure source of funding for aero -medical program. C. Fire Prevention (1) Objectives same as 1997-98 but would like to add complete computer training in Windows 95 for Inspectors. (2) Increase maintenance type of inspections. d. Communications/Service Bureau (1) Provide for three more dispatch positions. (2) Installation of Computer Aided Dispatch (CAD). e. Training Need of a training facility to accomplish objectives 1, 3, 6, 8 for FY 1997-98. f. Volunteer Training Objectives are the same as 1997-98 and carried over to 1998-99. 2. LIST MAJOR PROFESSIONAL SERVICE CONTRACTS (>$25,000) AND THE RATIONALE FOR EACH. a. Fire Protection 24-hour air medevac service. b. EMS (1) Life Science Resources, Inc., service agreement for maintenance and repairs of pacemaker/defibrillators, and pulse oximeter. Service agreement includes upgrades and batteries which make the agreement more cost-effective. (2) Contracted Medical Director for EMS Program as mandated by EMS contract with the State Department of Health. C. Fire Prevention None. d. Communications/Service Bureau (1) Helicopter contract to provide for maintenance of two helicopters and pilots using economies of scale of a dedicated servicing facility. (2) Radio contract to provide for maintenance of Fire Department radio system using economies of scale of a dedicated servicing facility. (3) Computer Aided Dispatch - To install and train personnel in the use of CADS. This CADS is planned to make dispatching more efficient. e. Volunteer Training None. f. Personnel Medical Director, HCFD - EMS System mandated by law effective 7/1/95 to provide quality improvement in-service program in place to establish and maintain the level of clinical sophistication for the Department's EMS program. 3. LIST MAJOR EQUIPMENT PURCHASES (>$10,000) BUDGETED FOR FY 98-99. PROVIDE JUSTIFICATION. Eel a. Fire Protection Modems for all fire stations to tie them in directly with Dispatch. b. EMS (1) Two ambulances ($210,000) - Due to normal wear and tear, mileage, age, and heavy use, ambulances need to be replaced on a rotational basis. (2) Two Zoll pacemaker/defibrillators ($23,000) to replace two older units presently in service - Due to age and normal wear and tear, units need to be replaced on a rotational basis. (3) one 4x4 utility vehicle ($24,000) to replace HFD-308 which is presently being used by the EMS Coordinator - Due to age and normal wear and tear, vehicle needs to be replaced. C. Fire Prevention Replace HFD-394 d. Communications/Service Bureau None. e. Volunteer Training None. f. Fiscal (1) 4 -door sedan (HFD-301) (30,000) - replacement schedule (2) 1 -ton pick-up fuel truck (HFD-329) (26,000) - replacement (3) Aviation fuel tank (20,000) - replacement (4) SCBA unit with spare cylinders (48,000) - to complete HFD standardization (5) High-pressure breathing system (60,000) - To refill cascade system onboard Hazmat Vehicle and SCBA/Scuba tanks (6) Dispatch recording system (50,000) - Replacement, to be compatible with HPD recording system; faster to retrieve information; tapes are less bulky to store. (7) 4 -WD utility vehicle (HFD-400) (23,000) - replacement schedule 0 (8) 2 ambulances (190,000) - replacement schedule (9) 4x4 vehicle (HFD-308) (25,000) - replacement schedule (10) 2 Zoll pacemakers (23,000) - to replace 2 older units due to age and normal wear and tear 4. LIST ANY FUNCTIONS OR ACTIVITIES THAT YOUR DEPARTMENT SHOULD BE DOING TO FULFILL YOUR STATUTORY OR OTHER MANDATES BUT ARE UNABLE TO PROVIDE. PLEASE EXPLAIN. a. EMS No comments. b. Fire Prevention Unable to perform all maintenance type of inspections due to vacancies in the division and industrial injuries. C. Communications/Service Bureau None. d. Training (1) In-service training (2) OSHA -mandated annual refresher training requirements (3) Driver training (4) Training documentation (5) Safety and health programs (establishing and updating policies) Because of no staffing support and lack of a training facility, it is becoming more difficult to fully accomplish all the activities that are required of the Training Division. e. Volunteer Training None. 10 DEPARTMENT SUMMARY: FY 98-99 REQUEST FIRE DEPARTMENT DISCUSSION RE: PRIOR FY 96-97 AND FY 97-98 WITH RESPECT TO YOUR INDIVIDUAL PROGRAMS AND YOUR CURRENT AND PRIOR FY'S OBJECTIVES, IS THERE ANYTHING THAT IS PREVENTING OR HINDERING YOU FROM ACCOMPLISHING YOUR OBJECTIVES? 2. LIST MAJOR DEPARTMENT ACCOMPLISHMENTS IN FY 96-97 AND FY 97-98. WHAT EMERGING TRENDS OR ISSUES PARTICULAR TO YOUR DEPARTMENT MAY IMPACT YOUR BUDGET OR OPERATIONS? 11 (SEE ATTACHED) DEPARTMENT SUMMARY: FY 98-99 REQUEST FIRE DEPARTMENT DISCUSSION RE: PRIOR FY 96-97 AND FY 97-98 1. WITH RESPECT TO YOUR INDIVIDUAL PROGRAMS AND YOUR CURRENT AND PRIOR FY'S OBJECTIVES, IS THERE ANYTHING THAT IS PREVENTING OR HINDERING YOU FROM ACCOMPLISHING YOUR OBJECTIVES? a. EMS Decrease in State revenues have caused State Department of Health to cut and streamline EMS programs. b. Fire Prevention Unfilled vacancies are causing the Prevention Bureau from fulfilling its objectives. The work load is not allowing time for training of the public, institutions, and other building officials. C. Training Because of inadequate staffing and lack of training sites, it is becoming more difficult to fully accomplish all the activities that are required of the Training Division. d. Volunteer Training None. 2_ LIST MAJOR DEPARTMENT ACCOMPLISHMENTS IN FY 96-97 AND FY 97-98. a. Fire Protection (1) Computers for all stations. (2) Created a Captain position to assist the Battalion Chief in EMS functions. b. EMS 12 Received commitment from Government to continue funding for the aero -medical program for 12 hours. C. Fire Prevention 1996-97 (1) Administrative Rules - Fireworks (2) State School Inspection Program for line companies 1997-98 Completion of the 1994 Uniform Fire Code d. Volunteer Training The securing of CDBG funds has allowed the volunteer construction of two volunteer fire stations, Pepeekeo and Hawaiian Ocean View Estates (HOVE) which is in progress now. The CDBG funds were also utilized for the purchase of a new fire truck in Pepeekeo and a new mini -pumper in HOVE. 3. WHAT EMERGING TRENDS OR ISSUES PARTICULAR TO YOUR DEPARTMENT MAY IMPACT YOUR BUDGET OR OPERATIONS? a. EMS Reductions in forecasted State revenues causing an uncertainty of future State funding for EMS programs. b. Fire Prevention None. C. Training NIOSH (OSHA) and NFPA requirements for upgrading personnel protective equipment to be in compliance with new health/safety standards. d. Volunteer Training None. 13 •HAWAII COUNTY FIRE DEPARTMENT. FISCAL YEAR 1 9 9 7 - 1 9 9 8 MANAGING DIRECTOR 1 FIRE CHIEF (11 6M5 Nad. D DaDuty Fir .7-: ?9•-E. •, I YCLC1STER [Tkl ttaCG3�qRatty Ace -cat Ctuk ?:eren:!e•iaF:O e_ab. Clack 91,•11 Ins?• I I Fa7sakao5:-9 SR -21. 1 «ay'n ::_,_ :;il ict7:a�WitWaxKaa Wta �BC=•1 C I - Upno e Ck!t.' A -1P gas!atc I - teic:y Fin Ch1aP ' A-14 Petals 1- Secretary .. SR -15 ,,.5 7-A::rataat IY SR -U• 7a:sd!aa 1 - Pernual Np=:. Site. II SR -22 Pa -x PA3ADI9R LAURA- ' 1•- Rater Acc:eat Clark' 52-13 Ma!kolaa •' "r «Cx«OR ri I - Acres: Clark SR -11 3ooa 3 -Pica Eq. .1 - Assistant Astral. Clerk SR -3 Yillsga C7 or C?ae. 1 - SSi!er Clerk 9?. -lo C!sceea:l 1 ].Sator Clerk-.r%SR-l0 Eaao: SR -21 SR -21 31 - tats Entry Opva:r. SR -3 *-a. ry Rrrices Trhalct:a S?• -19 3aschu Firs ?Ad!* Dis;atc.:er II SR -15 1 - Ck!t- Machete. RM FII -11 4 -Fire E4'ripraat F<eaeate BC=11 Fe_•'"7 FIm haIROLOA 1-HSlfeq:er•Faetea!e 11C. 15 NOT(: Sates j 1 - Catif ASrtradicat Halic:p::r 3-2ira Eq. L Pilot SR -Z7 T=jporary as Needed Fositions: G7ar• 3-Asrxdiaet Hsliecpter?fin SR. IS SR -21- 5 -Assistant Fin Ca!a, EK -5, .1 - Helicopter Feeh_nic - EC -15 - to:twit>n CStaF u!-3' 40 - Fire, Fighter Recruita SR -15 . 44 fire Capteta Sr.125 $I - FireESaipoeat Cperatar SR -21 NOTE: ' - ERS Medical Director.- 1 - Fin Appara:s Tralaer SA=21(Contractuai Hiro) 6 Fire 13 - Fin Rescue Spadalist E R-19 - Fighte 169- Fire FiShter SR=17 SR -17 -1 - Fire Pnmation Insp. III SR -25 I - Fin Preveatiea Sup. II SF -23 -1 7!:a Ca?tail I I captain I I captain . tCGYt[L Captain 1- Seat:; Pilot • a-ta r- .aacnl• �. Cew.d q_Sp.0;r. .gc!p.0-.. (^A•t14R-15 SR 1' 1 SR -21 R- i" I I I I I E- F!n Pi -a/ LS a na S:'9 =-'17 i;h:aa9hta:!i`aacs-!aliR-17e 53-17 SR=17 F1 - Hal!cois: Re -15 captain - Ca -•e 11 Caps -n Captain Ct7`a t Car at, a - e e - r SR -25 R---- SR=25' e'- a ix . i I I I ' I '• I -Pi:• r_a - ry _Piro yai7.07 .tae 7,Op. jl �q:t17 A;:. -e.p A7:. ';u!7.0 'q-SFCp: ':•T tj 'y'17j: 1 moi' iSR-21". ., ed_ 1 9 -Elsa/ ReseOa _i-"1;1'•zin I -3SPiR-n 7Ia3F!Sh: at -e::. Sh•saaPSar e!S�4acYeS e is I -1] -1•SRr1 ' .,-1iel R1'�'S : 4 - Fin Prercatton Insp. I .SR -21. 17 F re 328 TOJLAT WAII!3 FGSIT•,Gi9 1 Fighte c SR 17 14 s1•l4�F,j =el97ao• r:a S-?. "t- ea -25 I 1•: 13:%.,(PASO) .• Chia: =R-3 7 I , Chiaf (ERS) -iea!o: • A..=mt Clt-% 1 -So :::: .• Ci S.- 9•-li 1.31:a ?:avantic, Iasp. IT �' FIRE tapta In 5R-37 -:�= =ya:. ux./Sn:• !-C. a- 1-Avx.4e:. Y.e-..r!: Caa}ii:it. Y Fire Ca t. SR 25 ' ?9•-E. •, I YCLC1STER [Tkl ttaCG3�qRatty Ace -cat Ctuk ?:eren:!e•iaF:O e_ab. Clack 91,•11 Ins?• I I Fa7sakao5:-9 SR -21. 1 «ay'n ::_,_ :;il ict7:a�WitWaxKaa Wta �BC=•1 C I - Upno e Ck!t.' A -1P gas!atc I - teic:y Fin Ch1aP ' A-14 Petals 1- Secretary .. SR -15 ,,.5 7-A::rataat IY SR -U• 7a:sd!aa 1 - Pernual Np=:. Site. II SR -22 Pa -x PA3ADI9R LAURA- ' 1•- Rater Acc:eat Clark' 52-13 Ma!kolaa •' "r «Cx«OR ri I - Acres: Clark SR -11 3ooa 3 -Pica Eq. .1 - Assistant Astral. Clerk SR -3 Yillsga C7 or C?ae. 1 - SSi!er Clerk 9?. -lo C!sceea:l 1 ].Sator Clerk-.r%SR-l0 Eaao: SR -21 SR -21 31 - tats Entry Opva:r. SR -3 *-a. ry Rrrices Trhalct:a S?• -19 3aschu Firs ?Ad!* Dis;atc.:er II SR -15 1 - Ck!t- Machete. RM FII -11 4 -Fire E4'ripraat F<eaeate BC=11 Fe_•'"7 FIm haIROLOA 1-HSlfeq:er•Faetea!e 11C. 15 NOT(: Sates j 1 - Catif ASrtradicat Halic:p::r 3-2ira Eq. L Pilot SR -Z7 T=jporary as Needed Fositions: G7ar• 3-Asrxdiaet Hsliecpter?fin SR. IS SR -21- 5 -Assistant Fin Ca!a, EK -5, .1 - Helicopter Feeh_nic - EC -15 - to:twit>n CStaF u!-3' 40 - Fire, Fighter Recruita SR -15 . 44 fire Capteta Sr.125 $I - FireESaipoeat Cperatar SR -21 NOTE: ' - ERS Medical Director.- 1 - Fin Appara:s Tralaer SA=21(Contractuai Hiro) 6 Fire 13 - Fin Rescue Spadalist E R-19 - Fighte 169- Fire FiShter SR=17 SR -17 -1 - Fire Pnmation Insp. III SR -25 I - Fin Preveatiea Sup. II SF -23 -1 7!:a Ca?tail I I captain I I captain . tCGYt[L Captain 1- Seat:; Pilot • a-ta r- .aacnl• �. Cew.d q_Sp.0;r. .gc!p.0-.. (^A•t14R-15 SR 1' 1 SR -21 R- i" I I I I I E- F!n Pi -a/ LS a na S:'9 =-'17 i;h:aa9hta:!i`aacs-!aliR-17e 53-17 SR=17 F1 - Hal!cois: Re -15 captain - Ca -•e 11 Caps -n Captain Ct7`a t Car at, a - e e - r SR -25 R---- SR=25' e'- a ix . i I I I ' I '• I -Pi:• r_a - ry _Piro yai7.07 .tae 7,Op. jl �q:t17 A;:. -e.p A7:. ';u!7.0 'q-SFCp: ':•T tj 'y'17j: 1 moi' iSR-21". ., ed_ 1 9 -Elsa/ ReseOa _i-"1;1'•zin I -3SPiR-n 7Ia3F!Sh: at -e::. Sh•saaPSar e!S�4acYeS e is I -1] -1•SRr1 ' .,-1iel R1'�'S : 4 - Fin Prercatton Insp. I .SR -21. 17 F re 328 TOJLAT WAII!3 FGSIT•,Gi9 1 Fighte c SR 17 14 v DEPARTMENT SUMMARY: FY 98-99 REQUEST FIRE DEPARTMENT DEPARTMENT PERSONNEL (Total Positions As of 1-31-98) NAME OF PROGRAMS POSITIONS ESTABLISHED POSITIONS FUNDED POSITIONS UNFUNDED POSITIONS FILLED POSITIONS VACANT POSITIONS NEEDED TOIMPLEMENT PROGRAMS Fire Protection and EMS 290 286 4 278 12 290 moire Prevention 6 6 0 4 2 6 Equipment Maintenance 6 5 1 4 2 6 Training/Volun Fire Svc 5 5 N/A 4 1 5 Miscellaneous Fire 21 21 0 20 1 21 DEPARTMENT TOTALS 328 323 5 310 18 328 15 Qj -)ImI9 pl X11moi;ualui o5ud sTgj PROGRAM SUMMARY: FY 98-99 Request FIRE DEPARTMENT PROGRAM ACTIVITY: Fire Protection and EMS SUB -ACTIVITY OR DISTRICT: LEGAL AUTHORITY/PROGRAM PLANS: Elis Chapter 321, Hawaii Revised Statutes, Hawaii Administrative Rules, Title 11, Chapter 72 9 17 81 -TmIq l3a1 XIlEuoijuajui o2ud siq j Funding Significant Budget Changes (+/- FY 98) 1997-98 Objectives: Outcomes to Date Comments Attachments Budget Summary - Fire Department Fire Protection and EMS Prepared by the Legislative Auditor's Office 1998-99 Budget Estimate: $15,674,375 1997-98 Budget: $14,742,294 Prior Year Funding: (Actual) March 11. 1998 Change: + $932,081 (6% increase) 9393=94 949495 959596 969697 $13,725,683 $13,466,932 $13,395,360 $15,198,837 Salaries and Wages (acct. 5221.01) increased $843,840. This is a primary source of the 6% increase in this program's budget. Reason: Collective bargaining Unit 11 contract for County Fire Fighters - effective July 1997. The Fire Department has demonstrated considerable progress in achieving the objectives contained in its 1997-98 budget narrative for this program. (See pgs. 26-33) Budget totals include Fire Protection accounts (5221.01, 5221.02, 5221.10) and EMT Training accounts (5227.42 & 5227.46). The following supplemental materials were submitted by the Fire Department: Budget pgs. 20-23 Department/Program Description pgs. 24-25 1997-98 Objectives: Outcomes to Date pgs. 26-33 Personnel Summary pg. 34 19 PROGRAM SUMMARY: FY 98-99 Request DEPT: Fire Department PROG. ACTIVITY: Fire Protection and EMS SUB -ACTIVITY OR DIST: PROGRAM BUDGET FY 96-97 FY 97-98 FY 98-99 FY 98-99 Expense Category Actual Appropriation Request Chance Salaries & Wages / OT % 13,187,442/7/4% 13,050,240/7.2% 13,894,080 843,840/6.4% (010-221-5221.01-011) OCE 010-221-5221.02 929,432 959,999 923,546 22,686/1.8% 010-221-5227.42 289,677 287,850 346,989 Equipment 1,219,049 1,247,849 1,270,535 010-221-5221,10 415,667 224,7J5 269,760 65,555/14.7% — — — — — — —3 — Program Total 0�-�1�2'f7.4� 76,679 — — — — T99,500 — — — — — — — 21 — — — — — — — 2Z,000 — — — — — — 792,346 444,205 509,760 15,198,837 14,742,294 15,674,375 887.073/6% FUND SOURCE: County: 7,818,184 Other Government: state OOH (EMs) Other: 7,856,191 FY 97-98 EXPENDITURES BY COUNCIL DISTRICT: See attached. NOTE: This report was submitted with original budget in November, 1996. The current budget has since been revised. IP 20 4 0 ri HAWAII COUNTY FIRE DEPT FY 97-98 BUDGETED EXPENDITURES COUNCIL DISTRICT EMS SVCS FIRE SVCS TOTAL 1 733,768 1,480,250 2,194,018 2 300,286 1,270,753 1,571,039 3 300,288 1,235,827 1,538,113 4 300,286 1,040,750 1,341,038 5 808,884 1284,470 1,893,334 6 785,192 1,400,366 2,185,558 7 520,699 1258,330 1,779,029 8 601,515 1,086,212 1,687,727 9 1,481,123 1,910,820 3,371,743 5,612,019 11,947,578 17,559,597 COUNCIL DISTRICT 1 2 3 4 5 8 7 8 9 TOTAL BUDGETED REVENUES 3304.02 STATE E.M.S. 955,126 521,647 521,647 521,647 830,225 1,006,553 742,080 822,876 1,682,484 fa:�3:: 333 333 333 333 333 333 333 333 333 RECONCILIATION EMS Expendiures 5,612,019 EMS binge beneft 1,950246 EMS space cost 36,000 EMS Revenues 7,604,265 886 808 666 667 887 887 667 887 667 not listed OIL a GAS TOTAL SCHOOL 968,880 523,201 523,201 1,000 524,202 831,781 1,008,109 743,616 824,432 1,000 1,685,040 PROGRAM SUMMARY: FY 98-99 Request DEPT: Fire Department PROG. ACTIVITY: Fire Protection and EMS SUB -ACTIVITY OR DIST: PROFESSIONAL SERVICES CONTRACTS VALUED AT $25,000 & ABOVE: NEED/JUSTIFICATION: 22 (SEE ATTACHED) PROGRAM SUMMARY: FY 98-99 REQUEST DEPT: Fire Dept PROG ACTIVITY: Fire Protection & EMS SUB -ACTIVITY OR DIST: PROFESSIONAL SERVICES CONTRACTS VALUED AT $25,000 & ABOVE - NEED/JUSTIFICATION: EMS Lifescience Resources, Inc., service agreement for maintenance and repairs of pacemaker/defibrillators, and pulse oximeters. Service agreement includes upgrades and batteries which make the agreement more cost-effective. Contracted Medical Director for EMS Program as mandated by EMS contract with the State Department of Health. Communications/Service Bureau Helicopter contract - To provide for maintenance of two helicopters and pilots using economies of scale of a dedicated servicing facility. Radio contract - To provide for maintenance of Fire Department radio system using economies of scale of a dedicated servicing facility. Computer Aided Dispatch - To install and train personnel in the use of CADS. This CADS is planned o make dispatching more efficient. Personnel Contracted services for Medical Director, HCFD, to establish and maintain the level of clinical sophistication for the Department's EMS Quality Improvement in-service program as mandated by law effective 7/1/95. Fiscal Rotor Wing contract - To manage, administer and furnish flight operations, maintenance and support to include pilots. Lifescience Resources - To maintain pacemaker/defibrillator/oximeters for medic units. Motorola, Inc. - To maintain existing radio systems and equipment. • 23 Y DEPARTMENT: FIRE PROGRAM ACTIVITY: FIRE PROTECTION AND EMS SUB -ACTIVITY OR DISTRICT: Actual Est. Est. PROGRAM DESCRIPTION: WORK DATA: 1996-97 1997-98 1998-99 Provide fire protection and emergency medical services Rescue 229 238 248 through effective fire fighting tactics, qualified EMS personnel, Fire 495 515 535 and established search and rescue practices; conduct fire safety EMS 9,487 9,866 10,261 inspections and education programs; promote life safety and health Others/Needless 1,647 1,713 1,781 awareness practices. Hazardous Material Conditions 154 160 167 GOALS: 1. Prevent loss of life and minimize property losses from fire. 2. Provide adequate services to all residences of the Big Island. 3. Expand job proficiency training efforts. 4. Establish a cost-effective preventive maintenance program. 5. Enhance good public relations through public safety education programs and CPR and first aid training. 6. Decrease employee injuries, accidents and unsafe practices through continued first-line supervisor training. 7. Establish 2 qualified HazMat teams for Island (Kaumana and Kailua Stations). OBJECTIVES FOR FISCAL YEAR 1998-99. 1. Confine fire to place of origin to minimize monetary loss. 10. Relocate Fire administration to former J.C. Penney. 2. Upgrade capability to conform to NFPA. Improve response 11. Obtain land from Bishop Estate for volunteer fire station time to rescue and medical service emergencies. in Waawaa. 3. Perform limited home inspections; hydrant maintenance and 12. Implement second phase of EMS career ladder. flow tests; annual pump service and hose pressure test. 13. Extend aeromedical service to 24 hours. 4. Cont prev maint prog for vehicle and equipment. 14. Full implementation of CAD System. 5. Continue maintenance of fire station facilities. 15. Automatic external defibrillators for rural fire stations. 6. Continue CPR classes and others of interest to public. 16. Computer classes for all personnel. 7. Cont training in incident command systems and procedures. 17. ALS unit for Keaau Fire Station. 8. Conduct supervisor training and safety awareness programs. 18. Transfer 1 medic unit from Central to Kawailani. 9. Continue relations and mutual training with other govern- 19. Fax in fire apparatus or stations. mental agencies who give us mutual aid in large fires. 20. Reorganizing Wildland Fire Committee. 21. Restructuring Fire Department (AC's and BC's) for E&W Hawaii. 24 PROGRAM SUMMARY: FY 98-99 Request DEPT: Fire Department PROG. ACTIVITY: Fire Protection and EMS SUB -ACTIVITY OR DIST: CHANGES FROM PRIOR FISCAL FEAR: EMERGING TRENDS OR ISSUES: EMS Trends or issues forecasted decrease in State revenues, possibly reducing State funding. 25 n PROGRAM SUMMARY - ACCOMPLISHMENTS FY 97-98 DEPT: Fire Department PROG. ACTIVITY: Fire Protection and EMS SUB -ACTIVITY OR DIST: STATUS OF ACCOMPLISHMENTS (FY 97-98): Objectives Outcomes to Date/Ex ation: 1) Confine fire to place of origin to minimize monetary loss. 2) Upgrade capability to conform to NFPA. Improve response time to rescue and medical service emergencies. 3) Perform limited home inspections; hydrant maintenance and flow tests; annual pump service and hose pressure test. 4) Cont prev maint prog for vehicle and equipment. 5) Continue maintenance of fire station facilities. 6) Continue CPR classes and others of interest to public. 7) Cont training in incident command systems and procedures. 8) Conduct supervisor training and safety awareness programs. 26 (SEE ATTACHED) PROGRAM SUMMARY - ACCOMPLISHMENTS FY 97-98 DEPT: Fire Dept PROG ACTIVITY: Fire Protection & EMS SUB -ACTIVITY OR DIST: STATUS OF ACCOMPLISHMENTS (FY 97-98): Objectives - Outcomes to Date/Explanation 1) Confine fire to place of origin to minimize monetary loss. Monthly company and multi -company drills. 2) Upgrade capability to conform to NFPA. Improve response time to rescue and medical service emergencies. Department sends Fire personnel to National Fire Academy. 3) Perform limited home inspections; hydrant maintenance and flow tests; annual pump service and hose pressure test. We have monthly hydrant maintenance and annual pump tests and hose pressure tests. 4) Continue preventive maintenance program for vehicles and equipment. More precise vehicle maintenance program. Presently, HFD Maintenance Shop managing to do repairs to vehicles only. This is due mainly to minimum personnel and increases in total vehicles in Department. 5) Continue maintenance of fire station facilities. Quarterly station inspections. Department of Public Works providing maintenance as able to our stations. 6) Continue CPR classes and others of interest to public. Some Fire personnel are giving classes to interested parties. Working on program to include CPR training to 10th grade Health Curriculum. A 27 7) Continue training in incident command systems and procedures. Use of IC at all incidents. 8) Conduct supervisor training and safety awareness programs. Training Division formulating an HFD Safety Program. 28 a PROGRAM SUMMARY - ACCOMPLISHMENTS FY 97-98 DEPT: Fire Department PROG. ACTIVITY: Fire Protection and EMS SUB -ACTIVITY OR DIST: STATUS OF ACCOMPLISHMENTS (FY 97-98): Objectives Outcomes to Date/Explanation: 9) Continue relations and mutual training with other governmental agencies who give us mutual aid in large fires. 10) Start construction of Fire Administration Building. 11) Obtain land from Bishop Estate for volunteer fire station in Waawaa. 12) Permanent clerical assistant in Assistant Chief s office. 13) Implement second phase of EMS career ladder. 14) Computer terminals with modems at all stations. 15) Quality Improvement programs in place. 16) EMD programs, including priority dispatching. 17) Increase support staffing for the EMS Division. c9 (SEE ATTACHED) PROGRAM SUMMARY - ACCOMPLISHMENTS FY 97-98 DEPT: Fire Dept PROG ACTIVITY: Fire Protection & EMS SUB -ACTIVITY OR DIST: STATUS OF ACCOMPLISHMENTS (FY 97-98): Objectives - Outcomes to Date/Explanation 9) Continue relations and mutual training with other governmental agencies who give us mutual aid in large fires. Attended seminars and classes with other government agencies who provide us mutual aid. 10) Start construction of Fire Administration Building. 11) Obtain land from Bishop Estate for volunteer fire station in WaaWaa. 12) Permanent clerical assistant in Assistant Chief's office. None thus far. 13) Implement second phase of EMS career ladder. State Department of Health unable to fund second phase of EMS career ladder; when State revenues improve, will negotiate implementation. 14) Computer terminals with modems at all stations. We have acquired computers equipped with modems. We are in the process of conducting in house training. Please note that because of complications to the RFP for the CADS, we were unable to get the training and installation of networks. 15) Quality Improvement programs in place. EMS personnel have a QI program. 16) EMD programs, including priority dispatching. Three additional EMD positions approved; this will increase the present staffing level 30 from 9 to 12. All fire dispatchers have been trained in priority dispatching. We are trying to maintain certification. Presently, we are trying to include EMD package in the CAD project. 17) Increase support staffing for the EMS Division. This objective is tied to Objective #13. 31 PROGRAM SUMMARY - ACCOMPLISHMENTS FY 97-98 DEPT: Fire Department PROG. ACTIVITY: Fire Protection and EMS SUB -ACTIVITY OR DIST: STATUS OF ACCOMPLISHMENTS (FY 97-98): Objectives Outcomes to Date/Explanation: 18) Completion of Waikoloa Fire Station. 19) Extend aeromedical service to 25 hours. 20) Full implementation of CAD System. 21) Automatic external defibrillator for rural fire stations. 'SEE ATTACHED) PROGRAM SUMMARY - ACCOMPLISHMENTS FY 97-98 DEPT: Fire Dept PROG ACTIVITY: Fire Protection & EMS SUB -ACTIVITY OR DIST: STATUS OF ACCOMPLISHMENTS (FY 97-98): ectives - Outcomes to Date/Explanation 18) Completion of Waikoloa Fire Station. 19) Extend aeromedical service to 24 hours. State Department of Health unable to fund 24-hour service due to decrease in State revenue; commitment from Governor to fund 12 -hour service. 20) Full implementation of CAD System. The CAD RFP ran into problems during the selection of vendor process. Presently a professional service contract has just been approved. Process for installation and training has just recently started. 21) Automatic external defibrillator for rural fire stations. Bill to fund program did not pass through the Legislature. ' 33 9 PROGRAM SUMMARY: FY 98-99 Request DEPT: Fire Department PROG. ACTIVITY: Fire Protection and EMS SUB -ACTIVITY OR DIST: IV mellugis Total Positions Established (Funded and unfunded as of 01-31-98): 328 Status: a. Positions Filled / Percent: 310/94.5% Positions Vacant / Percent: 18 /5.50% b. Positions Funded / Percent: 323/98-4 8 % Positions Unfunded /Percent: 5 /1.52% Cateeorv: a. Permanent/ Percent: 328 / 100 % Temporary / Percent: 0 / 0 Other / Percent: 1 / 10 0 % (contractual - medic b. Civil Service/Percent: 326/ 99.4% Appointed Percent: 2 /0.6% physician - 1 yr.) Fund Source: County / Percent: / Total positions needed to implement program: State or Federal / Percent: / 328 Other / Percent: / Comments: 3 Fire Radio Dispatcher positions - Department currently in the process of establishing them during FY 1997-98. These positions are not reflected in the total position count above. 34 D