HomeMy WebLinkAboutCOM 0742.017 1996-1998County of Hawaii
Department of Public Works
Budget Narrative Supplement
Legislative Auditor's Office
March 1998
came. we. 7//2, / 7
M lie. Bvo
Ref. To: FC
ftC Date W i 0
Funding
Significant Budget
Changes (+/- FY 98)
Comments
,4
Budget Summary - Department of Public Works
Prepared by the Legislative Auditor's Office
March 11.1998
1998-99 Budget Estimate: $37,626,632
1997-98 Budget: $39,419-248 Change: -$1.792.616 (5% decrease)
Major decreases were noted in the Highway Maintenance Division (-$947,571), Traffic
Division (-$186,429), & Wastewater Division (-$298,041). Portions of the decreases are
attributable to ERS legislation and privatization (striping contracts eliminated).
Of the total $10,918,775 budget for Solid Waste Division, $2,515,000 (23%) in tipping and
permit fees is projected, and $216,000 (2%) is anticipated in state grants for the glass
recycling program.
Of the total $5,123,713 budget for Wastewater Division, $4,461,862 (87%) in sewer charges
and fees is anticipated.
Of the combined total $13,785,982 budgets for Highway and Traffic Divisions, $9,834,112
(71%) is attributed to fuel taxes and public utility franchise taxes. Another $2,380,000
(17%) is projected from vehicle and traffic weight taxes.
Comments
(Continued)
Attachments
s
Budget Summary - Department of Public Works Page 2
The major issues faced by the Department include uncertainties caused by privatization,
"roads -in -limbo," consolidation of State/County functions, compliance with ADA
requirements, the extension of County sewers and effluent reuse, alternative methods of
solid waste processing, and increased regulatory requirements both from the perspective
of compliance and enforcement.
Professional Services Contracts >$25,000 (See pg. 6).
Equipment Purchases >$10,000 - see B202's on file w/ justification or line -item budget.
The following supplemental materials were submitted by the Department of Public Works
Department Budgets (FY98-99 & FY 97-98)
pgs.
4-5
Department Discussion (FY98-99)
pgs.
6-7
Department Discussion (FY96-97 & FY97-98)
pgs.
8-13
Department Personnel Summary
pgs.
14-15
Program Summaries
Automotive Division
pgs.
16-37
Building Inspection
pgs.
39-49
Building Repairs and Maintenance
pgs.
51-61
Highway Maintenance
pgs.
63-85
Solid Waste - East Hawaii
pgs.
87-97
Solid Waste - West Hawaii Landfill
pgs.
99-109
Traffic Division
pgs.
111-129
Wastewater Division
pgs.
130-145
This page intentionally left blank.
DEPARTMENT SUMMARY: FY 98-99 REQUEST
DEPARTMENT OF PUBLIC WORKS
DEPARTMENT BUDGET: NEXT FY 98-99
NAME OF PROGRAMS
S&W
OCE
EQPT
OTHER
TOTAL
3uildingDivision -Admin
911,516
890,360
58,494
1,860,370
Building Division - Inspections
1,019,204
20,000
24,600
1,063,804
Chief Engineer's Office
606,704
54,390
5,000
666,094
Automotive Division
762,607
1,008,536
118,077
1,889,220
Engineering Division
827,940
155,374
19,000
1,002,314
Engineering Div -Const Inspect
369,288
8,040
377,328
Flood Control
206,545
206,545
Rural Cemeteries
12,830
12,830
Traffic Division
927,954
1,777,957
160,400
2,866,311
Highway Maintenance
3,990,798
1,951,408
438,704
4,538,761
10,919,671
Wastewater Division
1,712,056
1,925,493
163,919
1,322,245
5,123,713
Parking Meter
97,796
29,380
130
35,491
162,797
Vehicle Disposal
30,722
332,907
65,000
13,231
441,860
Landfills
1,806,400
7,054,765
552,000
1,505,610
10,918,775
Roadside Beautification
115,000
115,000
DEPARTMENT TOTALS
13,062,985
15,542,985
1,605,324
7,415,338
37,626,632
DEPARTMENT SUMMARY: FY 98-99 REQUEST
DEPARTMENT OF PUBLIC WORKS
DEPARTMENT BUDGET: PRIOR FY 97-98
NAME OF PROGRAMS
S&W
OCE
EQPT
OTHER
TOTAL
9uilding Division - Admin
902,972
907,000
32,376
1,842,348
Building Division - Inspections
982,004
17,240
82,000
1,081,244
Chief Engineer's Office
592,536
61,900
990
655,426
Automotive Division
726,420
1,142,304
19,080
1,887,804
Engineering Division
830,100
156,416
986,516
Engineering Div -Const Inspect
353,676
7,340
700
361,716
Flood Control
160,720
160,720
Rural Cemeteries
11,531
11,531
Traffic Division
886,544
2,036,277
117,270
3,040,091
Highway Maintenance
3,959,905
2,165,491
996,950
4,744,896
11,867,242
Wastewater Division
1,604,781
1,888,711
220,820
1,707,441
5,421,753
Parking Meter
94,230
33,125
12,600
36,545
176,500
Vehicle Disposal
29,418
397,056
13,726
440,200
Landfills
1,622,474
8,151,860
52,000
1,544,823
11,371,157
Roadside Beautification
115,000
115,000
DEPARTMENT TOTALS
12,585,060
17,251,971
1,534,786
8,047,431
39,419,248
A
DEPARTMENT SUMMARY: FY 98-99 REQUEST
DEPARTMENT OF PUBLIC WORKS
DISCUSSION RE: NEXT FY 98-99
0 V411113 te 1.N 613 al a►Ya •.J I U, I GKIK91111I_.1
• Renovation of new County offices and relocation to One Pauahi Place
• Continuation of fuel tax program including in-house resurfacing for minor roads to improve maintenance efforts
• Expansion of the ISTEA program to include new major roadways and the reconstruction of bridges
• Development of an effluent reuse program for the Kealakehe Wastewater Treatment Facility
• Pursuit of alternative solid waste facilities and closure of the Hilo Landfill
• Reorganization to develop a Land Use and Codes Division and a consolidated Contracts and Accounting Division
• Develop proposals for the consolidation of State/County functions to avoid duplication of services
2. MAJOR PROFESSIONAL SERVICE CONTRACTS (>$25.000)
BLD
Maintenance Fee Hilo Lagoon
$
62,000
BLD
Fumigate County Building
$
50,000
BLD
Repairs to Old Hilo Hospital
$
50,000
ATM
Fuel System Upgrade
$
60,000
ENG
Soil & Water Conservation Districts
$
116,774
HWY
Kona Baseyard Building
$
300,000
HWY
Drywell Cleaning
$
179,000
WWD
Computer Programming Consultant
$
50,000
WWD
Water Quality Sampling & Analysis
$
56,810
VDF
Junk Car/Metal Disposal
$
200,000
VDF
Used Tire Shredding & Removal
$
36,350
SWD
Security Service
$
350,400
SWD
Milolii Container Hauling
$
29,120
SWD
Waste Mgmt — Pu'uanahulu Landfill
$1,258,438
N.
See Division Report for rationale.
11
Financial support for the operation & maintenance of a comprehensive
conservation program as specified in the HRS and HCC
See Division Report for rationale.
11
Ic
Removal & recycling of abandoned vehicles scrap metal.
Removal and shredding of tires for safe disposal in landfill.
See Division Report for rationale.
11
3 MAJOR EQUIPMENT PURCHASES (>10.000) BUDGETED FOR FY 98-99
See attached listings for department purchases. Individual sheets with justification are included for purchases over $10,000.
4 STATUTORY REQUIREMENTS OR MANDATES
The Department of Public Works is currently in compliance with statutory requirements and mandates. However, unless resolved, the privatization
issue could make it difficult for the Department to continue to be in compliance in the future. Increasingly complex regulations will necessitate that the
Department have the ability to utilize expertise outside of the County. Budget constraints will require the County to take a hard look at which core
services the County must continue to provide.
0
DEPARTMENT SUMMARY: FY 98-99 REQUEST
DEPARTMENT OF PUBLIC WORKS
DISCUSSION RE: PRIOR FY 96-97 AND FY 97-98
None. Although the proliferation of laws dealing with procurement, civil service, unions, environmental protection, etc. make it very time consuming
to develop projects.
2 LIST MAJOR DEPARTMENT ACCOMPLISHMENTS IN FY 96-97 AND FY 97-98
See attached.
3. WHAT EMERGING TRENDS OR ISSUES PARTICULAR TO YOUR DEPARTMENT MAY IMPACT YOUR BUDGET OR
OPERATIONS?
• Privatization
• Consolidation of State/County functions
• Compliance with ADA requirements
• Banning of cesspools and septic tanks; extension of County sewers & effluent reuse
• Alternative methods of solid waste processing other than landfilling
• Increased regulatory requirements and oversight in areas such as wetlands, non -point source pollution, groundwater monitoring, archaeological
and cultural issues, endangered species act, critical habitats, etc.
ACCOMPLISHMENTS FY 96-97
• Disposed of 1,218 abandoned or derelict vehicles
• Established pilot program which disposed of 2,500 abandoned vehicles from 10 private subdivisions
• Issued approximately 7,700 building, electrical, plumbing, or sign permits valued at over $253 million; conducted over 18,500 inspections
• Completed design and construction of 35 building projects valued at $2.2 million
• Completed 8 fuel tax and ISTEA funded projects valued at over $1.3 million, 5 CIP projects valued at over $613,000, and 4 Parks and Recreation
projects valued at over $604,000
• Resurfaced approximately 18 miles of County roads with in-house forces
• Completed construction of the Alenaio Flood Control Project
• Enacted sewer user rate increase in compliance with EPA grant conditions
• Refer to attached project listing
ACCOMPLISHMENTS FY 97-98
• Refer to attached project listing for tentative major construction projects
• Assumed joint operation of the West Hawaii Landfill with WMI
• Developed Administrative Rules for the Building Division and speed humps
DEPARTMENT OF PUBLIC WORKS
Projects Completed/Under Construction - Fiscal Year 96-97
Contract Cost
Building Division
Proiects Comoleted
Repainting of Kau Fire Station
$ 27,548
Waikoloa Park Wastewater System Improvements
15,221
Stable "A" Impr. at Panaewa Rainforest Zoo and Equestrian Center Complex
18,732
Removal of Architectural Barriers for Hawaii Public Safety Bldg. Complex
171,926
Reroofing and Repairs at Kawailani Fire Station
31,300
Spencer Beach Park Restroom Renovation
34,089
Reroofing of Captain Cook Police Station
73,714
Harold Higashihara Park Ballfield Irrigation Improvements
22,600
Construction of a Seepage Pit for the Mauna Lam Fire Station
24,600
Kau Police Station
1,100,130
Removal of Architectural Barriers at Naalehu Community Center
32,400
Removal of Architectural Barriers at Pahoa Neighborhood Center
47,000
Removal of Architectural Barriers at Spencer Beach Park
81,400
Removal of Architectural Barriers at Yano Hall
54,900
Sparky Kawamoto Swim. Pool Basin, Roof, Filter Sys., & Wind Screen Impr.
180,900
Replacement of Cabinets at Kulaimano Elderly Housing
82,900
C) Reroofing of Kulaimano Elderly Housing
139,800
Renovations to Women's Locker/Shower at Edith Kanakaole Stadium
21,500
Engineering_ Division
Proiects Completed
Ainaola/Haihai Traffic Signal - ISTEA
214,204
Mohouli/Komohana Traffic Signal - ISTEA
411,931
Reed's Island Bridge Re -decking - Fuel Tax
89,690
Keaakaukau Bridge Repair - Fuel Tax
7,590
South Kopua Road - Fuel Tax
334,650
Waianuenue-Lahi Street Resurfacing - Fuel Tax
211,224
Ana Street Drywell - CIP
3,728
Hilo Drainage & Drywell Improvements - CIP
362,900
Lahi Street Drainage Improvement - CIP
156,737
South Hilo Wheel Chair Ramps - CIP
83,5.50
Spring Street Drywell - CIP
6,800
Punahoa Street Extension - Hwy Fund
55,509
Alae Cemetery Expansion - P&R
23,767
Hilo Muni Golf Cart Path Improvements - P&R
347,794
Kahaluu Beach Parking Lot Improvements - P&R
220,277
Panaewa " IIHL" Park New Accessible Route - P&R
12,664
Mohouli Shoulder Improvements - CD
44,851
Protects Bid/Awarded/Under Construction
Contract Cost
Kaumana/Ainako Traffic Signals - ISTEA
$ 324,298
Kona Road Improvements Ph I - ISTEA/Fuel Tax
927,375
Hilo Road Improvements, Ph II - ISTEA/Fuel Tax
2,500,094
Haaheo Elem. School Sidewalk Improvements - CIP
350,000
Waipio Valley Access Rd Safety Improvements - CIP
234,000
West Hawaii Drywell Improvements - CIP
98,600
Konawaena School Traffic Signals - State/Hwy Fund
1,926,384
Consultant Design
Komohana/Alenaio Bridge - Fuel Tax/ISTEA (completed)
23,028
Inoino Gulch Bridge Repair - Fuel Tax (completted)
5,000
Kalopa Gulch Bridge Repair - Fuel Tax (completed)
4,000
Haaheo School Sidewalks - CIP
70,000
Kuakim Hwy (Palam to Hualalai Rd) - CIP
273,400
Lanikaula/Manono Intersection Traffic Signal - CIP
69,630
Mamalahoa Hwy (Kamamalu to Lindsey) - CIP
575,000
Mohouli Extension - CIP
35,699
Sand Gulch By -Pass Road (Kalopa) - CIP (completed)
70,000
Waikoloa School Sidewalks - CIP (completed)
27,000
Konawaena School Traffic Signals - State (completed)
117,537
Konawaena School Traffic Signals - State (CM)
190,000
Mohouli/Komohana Traffic Signal - Developer (completed)
0
Ponahawai/Komohana Traffic Signal - Developer
0
Traffic Division
Projects Completed
Traffic Education Program, Book Covers, Restraint & "Hot Dots" 15,240
Kaiwi St., Kuakim Hwy. to Luhia St. Striping 34,055
Downtown Signal Conduit Replacement 181,858
Projects Underway
Saddle Road Striping — Chong St. to 19 -Mile Marker 125,673
N
Wastewater Division
Contract Cost
Projects Completed
Alii Drive Interceptor Sewer, Phase II $ 3,731,368
Ainako Interceptor Sewer 5,128,966
Kalanianaole Collector Sewer 2,959,509
Papaikou Community Collector Sewer 2,627,901
Construction Continuing
Alii Drive Interceptor Sewer, Phase II1 2,273,221
Waiaha Bay Sewage Pump Station 3,344,405
Construction Started
Holualoa Bay Sewage Pump Station 2,935,200
Hilo Sewer System Rehabilitation 1,839,776
Design Completed
Paukaa Community Collector Sewer, Phase III 115,000
Design Continuing
Disappearing Sands Sewage Pump Station -
Wailuku Sewage Pump Station Rehabilitation 48,490
Design Started
Banyan Drive Sewage Pump Station Rehabilitation -
Kaumana Gardens Collector Sewer 299,500
Waiakea Houselots Collector Sewer, Phase II 288,840
Planning Continuing
Old Hilo Sewer Treatment Plant Demolition
Kalanianaole Collector Sewer, Phase II
Kealakehe Effluent Reuse/Disposal System
F.
PROJECT
DEPARTMENT OF PUBLIC WORKS
County of Hawaii
September 1997
GOVERNMENT CONSTRUCTION PROJECTS
Projects Scheduled for 4'" Quarter 1997
Replace Variable Frequency Drives at Pua SPS
ESTIMATED EST. CONST.
COST START DATE
$ 150,000 December
APPROX
PROBABILITY
CONST.
FACTOR
TIME
efinite
(MOS.)
P=Probable
12 P
T=Tentative
TENTATIVELY SCHEDULED FOR BID OPENING — CALENDAR YEAR 1998
Building Division
New Highway Division Administration Office, DPW
Police Communication Equipment
JC Penney/County Offices Renovation
Reroofing of Motor Pool Repair Shop, DPW
Laupahoehoe Fire Station
Kawailani Fire Station Apparatus Building
Security Lighting for Hawaii Public Safety Building
Reroofing of Keaau Police and Fire Station
Building Division -Total Estimated Cost:
Engineering Division
Oshiro Bridge, Kalopa/Aliipali Bridge, &
Kaumoali Bridge Replacements, P-3320
Reeds Island Bridge Replacement, P-3321
Kuwaikahi Culvert Replacement
Big Hill Culvert Replacement
Komohana/Ponahawai Traffic Signals, T-3307
Lindsey Road Resurfacing, P-2972
Kaahakini/Mamalahoa Bridge Repl., P-3324
Kalopa/Mamalahoa Bridge Replacement
Inoino Gulch Bridge Replacement
Kona Road, Phase 11, P-3215
Hilo Road, Phase 111, P-3340
Kapiolani St. Reconst., Ponahawai to Waianuenue
Alii Highway, Phase I
Ululani Resurfacing-Ponahawai to Haili, P-3312
Engineering Division -Total Estimated Cost:
Solid Waste Division
Keauhou Transfer Station Reconstruction
Wastewater Division
Paukaa Community Collector Sewer
Disappearing Sands Sewage Pump Station
Waiakea Houselots Collector Sewer, Phase. II
Kaumana Gardens Collector Sewer
Wastewater Division -Total Estimated Cost
6 P
$ 200,000
February
6 P
315,000
February
10 P
3,700,000
February
12 P
50,000
March
2 P
200,000
April
4 P
35,000
April
2 P
40,000
May
2 P
50,000
July
2 P
$ 4,590,000
$ 2,100,000
January
14 P
2,500,000
January
14 P
40,000
February
1 P
40,000
February
1 P
1,500,000
February
6 P
2,300,000
February
7 T
600,000
July
5 T
850,000
July
5 T
800,000
July
5 T
4,000,000
April
6 P
4,000,000
April
8 T
700,000
May
3 P
5,000,000
June
18 T
250,000
December
2 P
$ 24,680,000
$ 650,000
January
4
D
$ 2,500,000
January
9
P
3,000,000
January
12
P
5,000,000
March
12
P
3,500,000
June
12
T
$ 14,000,000
TOTAL ESTIMATED COST — 1998: $ 41,590,000
s
Department of Public Works -Office of the Chief Engineer
Chief Engineer
Z0046 A-18
Deputy Chief Engineer
Z0047 A-17
Private Secretary Civil Engineer VII
HCO266 SR -20 HC2499 EM -07
Clerical
Senior Clerk Typist
HC2170 SR -10
T
Clerk Typists
HCO269 SR -08
HC2752 SR -08
Business Manager
HCO264 EM -03
Management
Personnel
Specialist II
HCO267 SR -22
Personnel Clerk
HC3909 SR -13
Fiscal
Accountant IV
HC1956 SR -24
Accountant I
ICO265 SR -18
IC3802 (xwr)•SR-18
10849(sv -SR-18
Account Clerks
[CO271 SR -11
IC1495 SR -11
Assistant Account
Clerks
ICO268 SR -08
ICO270 SR -08
' For technical support
Waste Management Automotive Traffic Building Highway Maintenance Engineering
Division Division Division Division Division Division
Chart II Chart III Chart IV Chart V Chart VI Chart VII
(CEo.DS4 14
05/23/97
I
Solid Waste
Division
Chart VIII
DEPARTMENT SUMMARY: FY 98-99 REQUEST
DEPARTMENT OF PUBLIC WORKS
DEPARTMENT PERSONNEL (Total Positions as of 1/31/98)
NAME OF PROGRAMS
POSITIONS
ESTABLISHED
POSITIONS
FUNDED
POSITIONS
UNFUNDED
POSITIONS
FILLED
POSITIONS
VACANT
POSITIONS NEEDED TO
IMPLEMENT PROGRAMS
Building Division - Admin
32
32
6
23
9
26
Building Division - Inspections
27
27
24
3
27
Chief Engineer's Office
18
18
16
2
18
Automotive Division
26
24
2
22
4
27
Engineering Division
23
20
3
19
4
20
Engineering Div -Const Inspect
9
9
8
1
9
Flood Control
Rural Cemeteries
-
-
-
-
Traffic Division
30
27
3
24
6
27
Highway Maintenance
179
146
33
127
52
146
Wastewater Division
51
55
4
39
20
59
Parking Meter
3
3
3
3
Vehicle Disposal
1
1
1
1
Landfills
70
62
8
54
16
62
Roadside Beautification
-
-
-
DEPARTMENT TOTALS
469
424
1 59
360
117
425
15
Funding
Significant Budget
Changes (+/- FY 98)
1997-98 Objectives:
Outcomes to Date
Comments
Budget Summary - Department of Public Works
Automotive Division
Prepared by the Legislative Auditor's Office
1998-99 Budget Estimate: 1 889-220
1997-98 Budget: $1,887-804
Prior Year Funding: (Actual)
939394 949495 959596
$1,987,837 $2,196,609 $1,675,292
None.
See pgs. 26, 29, & 34
March 11 1998
Change: +$1-416 (0%)
969697
$1,742,267
In its program summary, the Automotive Division stated that an account clerk position is
required to accommodate growth in island -wide fleet and office responsibilities.
Pu'uanahulu Landfill: Staffing of Automotive Repair Shop is inadequate given additional
County employees and equipment. Transfer of a mechanic may solve problem.
Hilo Landfill Closure will result in increased wear/tear of equipment hauling to West Hi.
S. Kohala Water Reclamation System is budgeted for installation in FY99-00. If Division
washes equipment and parts, System is mandated by EPA to protect ground contamination.
16
Budget Summary - Department of Public Works Page 2
Automotive Division
Attachments The following supplemental materials were submitted by the Automotive Division:
Budget pgs. 20-22
Department/Program Description pgs. 24-34
Personnel Summary pgs. 35-37
17
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IE
PROGRAM SUMMARY: FY 98-99 Request
DEPARTMENT OF PUBLIC WORKS
PROGRAM ACTIVITY: Automotive Division
SUB -ACTIVITY OR DISTRICT: N/A
LEGAL AUTHORITY/PROGRAM PLANS:
County Charter:
Article VI. Executive Branch - The Managing Director and Agencies Under the Managing Director. Chapter 2. Department
of Public Works. Section 6-2.1. Organization. There shall be a department of public works consisting of a chief engineer and
the necessary staff. Section 6-2.3. Powers, Duties and Functions. The powers, duties and functions of the department of
public works shall be prescribed by ordinance and shall be exercised and performed by the department.
County Code:
Article 9. Department of Public Works. Division 1. Organization. Section 2-41. Divisions within department. (a) The
department of public works shall be divided under the chief engineer into the following divisions: (7) Automotive Division.
The automotive division shall: (A) Be responsible for the repair and maintenance of all garage, shop, and automotive
equipment of the County, except such equipment as may be more practically maintained by the department having control
thereof as determined by the chief engineer; (B) Furnish parts, accessories, gasoline, lubricants, and tires necessary for the
repair for automobiles, trucks, shovels, cranes, graders, sweepers, compressors, and other such machinery or equipment; and
(C) Be authorized to bill any department, agency, or special fund for supplies, services, and use of equipment. (1975 C.C.,
c.2, art. 3, sec. 1.04; Am. 1983, Ord. No. 83-26, sec. l; Am. 1985, Ord. No. 85-54, sec. 2; Am. 1986, Ord. No. 86-119, sec. 2;
Am. 1988, Ord. No. 88-7, sec. 2.)
• 19
PROGRAM SUMMARY: FY 98-99 Request
DEPT: Public Works
PROG. ACTIVITY: Automotive Division
SUB -ACTIVITY OR DIST:
N/A
PROGRAM BUDGET
FY 96-97 FY 97-98
FY 98-99
FY 98-99
Expense Category
Actual Appropriation
Request
Change
Salaries & Wages/OT%
$ 702,019 / 1.3% $ 726,420 1/5%
$ 762,607 / 1.4%
$ 36,187
OCE
$ 960,790 $1,142,304
$1,008,536
$(133,768)
Equipment
$ 79,458 $ 19,080
$ 118,077
$ 98,997
------------------------------------------------------------------------------------------
Program Total
$1,742,267 $1,887,804
$1,889,220
0
FUND SOURCE:
County: $1,889,220
Other Government:
Other:
FY 97-98 EXPENDITURES BY COUNCIL DISTRICT:
(see next page)
s
20
PROGRAM SUMMARY: FY 98-99 Request
DEPT: Public Works
PROG. ACTIVITY: Automotive Division SUB -ACTIVITY OR DIST: N/A
PROGRAM BUDGET
FY 97-98 EXPENDITURES BY COUNCIL DISTRICT: (continuation)
FY 97-98
COUNCIL DISTRICTS:
APPRO-
PRIATION
#1
#2
#3
#4
#5
#6
#7
#8
#9
TOTALS
S&W %:
22%
17%
18%
17%
4%4%
5%
5%
8%
1007/.
OCE %:
6%
17%
17%
18%
7%
4%
9%
9%
13%
100%
S&W:
$726,420
159,812.40
123,491.40
130,755.60
123,491.40
29,056.80
29,056.80
36,321.00
36,321.00
58,113.60
726,420
OCE:
$1,082,304
64,938.24
183,991.68
183,991.68
194,814.72
75,761.28
43,292.16
97,407.36
97,407.36
140,699.52
1,082,304
"FIXED"
OCE: *
$60,000
60,000.00
60,000
EQUIP:
$19,080
6,000.00
6,000.00
7,080.00
19,080
ESTIMATED
EXPEND.:
$1,887,804
$224,750.64
$313,483.08
$320,747.28
$325,386.12
$104,818.081
$132,348.961
$133,728.361
$133,728.361
$198,813.121
$1,887,804
* _ "FIXED" OCE = One -Time Expenditure (i.e., fuel system upgrade)
•
21
PROGRAM SUMMARY: FY 98-99 Request
DEPT: Public Works PROG. ACTIVITY: Automotive Division SUB -ACTIVITY OR DIST: N/A
PROFESSIONAL SERVICES CONTRACTS
NEED/JUSTIFICATION:
VALUED AT $25,000 & ABOVE:
The Division is budgeted to automate the N. Kohala Baseyard
Misc. Contract Services (115) - Fuel System Upgrade, $60,000
fueling facility. This includes the installation of the Gasboy
Telephone (102) - New Fuel System -1, $473
Fleetkey System. By automating this facility, the Department will
have completed its automation plans.
Only one gaskey is needed to draw fuel at all automated facilities.
The facililites are open to County departments/agencies.
Without this automation, the fuel draws are recorded manually on
gas tags, totals compiled in one computer system, then inputted
into another for vehicle/history/billing information.
The telephone money is for the installation and monthly charges
for the fuel system lines. A modem is required for the S. Hilo
Administrative Office to retrieve/transmit data to the site; i.e.,
polling every morning, checking the tank status,
validating/invalidating gaskeys, etc.)
s
22
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23
DEPARTMENT: PUBLIC WORKS
PROGRAM ACTIVITY: AUTOMOTIVE DIVISION
SUB—ACTIVITY OR DISTRICT: ADMINISTRATION
Actual Est.
Est.
PROGRAM DESCRIPTION:
WORK DATA:
1996-97 1997-98
1998-99
Plans, directs, controls, and coordinates overall operation
Requisitions Nos. Issued
926 789
789
of
the Division.
Fuel Bills Issued
332 312
312
Equipment Expense Ledgers
Maintained
690 707
707
Inter—Departmental Repair and
Service Billings Issued
182 192
192
Blanket PO Invoices Processed
1,372 1,401
1,401
CPA/Req Invoices Processed
1,604 1,287
1,287
GOALS:
1.
Continue a comprehensive maintenance program of County fleet.
2.
Continue a computerized program with PC's, including an island—
wide automated fuel management system.
3.
Continue an evaluation program for vehicle & equip replacement.
4.
Expand the facilities to meet DOSH requirements.
5.
Continue to update fuel systems.
6.
Continue to search for new methods and techniques to improve
the performance of the fleet of vehicles.
7.
Expand computerized repair manual prog to N/S Kohala Repair shop
8.
Improvement employee working conditions and communication skills
9.
Increase staffing to accommodate growth in fleet and office
responsibilities.
OBJECTIVES FOR FISCAL YEAR 1997-98.
1.
Work with divisions in an effort to minimize vehicle and equipment down time and damages.
2.
Work closer with County agencies in selecting the proper vehicles and equipment to perform the work
required by the
government.
3.
Strive to improve the Automotive facilities and equipment to better service the County agencies.
4.
Continue to maintain quality work at all times as well as quantity with our work force.
24
PROGRAM SUMMARY: FY 98-99 Request
DEPT: Public Works PROG. ACTIVITY: Automotive Division SUB -ACTIVITY OR DIST: Administration
CHANGES FROM PRIOR FISCAL YEAR:
EMERGING TRENDS OR ISSUES:
None
(for related information see: Program Personnel Comments and
Emerging Trends or Issues for Sub Activity or Dist.: Repair
Shop)
02
25
PROGRAM SUMMARY - ACCOMPLISHMENTS FY 97-98
DEPT: Public Works PROG. ACTIVITY: Automotive Division SUB -ACTIVITY OR DIST: Administration
STATUS OF ACCOMPLISHMENTS (FY 97-98):
Objectives
Outcomes to Date / Explanation:
1) Work with the Safety and Driver Improvement
The Division currently schedules and performs repairs,
Coordinator in efforts to minimize vehicle and
communicates regarding the selection of additions to the
equipment down time and damages.
fleet, responds to technological/educational changes,
coordinates shop/office improvements (shop tool room,
office storage room), maintains an adequate staffing (filling
2) Work closer with County agencies in selecting the
of vacancies), and will continue to do so as necessary.
proper vehicles and equipment to perform the work
required by the government.
3) Strive to improve the Automotive facilities and
equipment to better service the County agencies.
4) Continue to maintain quality work at all times as well as
quantity with our work force.
26
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27
PROGRAM ACTIVITY: AUTOMOTIVE EQUIPMENT
PROGRAM DESCRIPTION:
Services and lubricates vehicles and construction equipment
of the County.
GOALS:
1. Performs lubrication of County equipment and keeps necessary
records required of this section.
2. Checks and reports any impending mechanical failure noticed
while servicing.
OBJECTIVES FOR FISCAL YEAR 1997-98.
WORK DATA:
No. of lubrications Performed
Gallons of Gasoline Pumped
Gallons of Diesel Pumped
Quarts of Oil Used
1996-97 1997-98 1998-99
505 671 671
367,793 377,761 377,761
299,632 265,651 265,651
4,241 5,636 5,636
Improve present operation of this section by carrying out the services in the most efficient and safe manner.
A
28
PROGRAM SUMMARY - ACCOMPLISHMENTS FY 97-98
DEPT: Public Works PROG. ACTIVITY: Automotive Division SUB -ACTIVITY OR DIST: Servicing and Lubrication
STATUS OF ACCOMPLISHMENTS (FY 97-98):
Objectives
Outcomes to Date I Explanation:
Improve present operation of this section by carrying
The Division is continuing to automate its fueling facilities
out the services in the most efficient manner.
and upgrade the system to better accommodate the day-to-
day operations. The facilities offer a 24-hour service to
County departments/agencies.
4
29
PROGRAM SUMMARY: FY 98-99 Request
DEPT: Public Works PROG. ACTIVITY: Automotive Division SUB -ACTIVITY OR DIST: Servicing and Lubrication
CHANGES FROM PRIOR FISCAL YEAR:
EMERGING TRENDS OR ISSUES:
Deleted the wording "operates gas pumps."
(for related information see: Emerging Trends or Issues for Sub -
Activity or Dist.: Repair Shop)
The fueling facility trend is automation and self-service. It is no
longer necessary for the Lubrication Worker or Automotive
Mechanic Helper to operate the baseyard's gas station.
4
30
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p
31
DEPARTMENT: PUBLIC WORK
PROGRAM ACTIVITY: AUTOMOTIVE EQUIPMENT
SUB -ACTIVITY OR DISTRICT: REPAIR
SHOP
Actual Est. Est.
PROGRAM DESCRIPTION:
WORK DATA:
1996-97 1997-98 1998-99
Repairs and maintains vehicles and heavy vehicles/equipment.
No. of Repairs Performed on
Vehicles and Equipment
2,591 2,700 2,700
Repairs include mechanical, fabricating, welding, etc. Also,
Safety PUC Inspections Conducted
160 170 170
performs safety and PUC inspections of County vehicles.
Reconditioning of Vehicles and
Equipment - Overhauling, Body
Repairs, Painting, Fabrication,
Rustproofing
4 6 6
GOALS:
1. Provide training needs.
2. Enforce good housekeeping and safety.
3. Continue to install safety features on all equipment.
4. Promote harmony among employees.
5. Improve communication between employees and management.
6. Create a better environment for employees and management.
7. Improve working conditions.
OBJECTIVES FOR FISCAL YEAR 1997-98.
Strive for quality work as well as quantity with the existing
work force.
Arl 32
PROGRAM SUMMARY: FY 98-99 Request
DEPT: Public Works PROG. ACTIVITY: Automotive Division SUB -ACTIVITY OR DIST: Repair Shop
CHANGES FROM PRIOR FISCAL YEAR: I EMERGING TRENDS OR ISSUES:
Added the wording to include "vehicles/equipment" (instead of
only equipment) and "PUC" (instead of only safety inspections).
The mechanic's duties include both safety and PUC inspections.
Safety inspections are for vehicles/equipment with a gross
vehicle weight (GVW) of less than 10,000 lbs., while PUCs are
for GVW greater than 10,000 lbs.
The Division previously contracted this service to outside
vendors; however, the main repair facilities have since been
certified. Most of the mechanics are now certified and are able
to perform this service in-house.
By performing this service in-house, the Division is able to
generate Auto Repair Charge Revenues when billing special
funded agencies.
Misc. Contract Services (115) - Safety Checks:
FY 97-98 Appropriation $3,500
FY 98-99 Budget $ 230
Misc. Materials & Supp. (235) - Safety Insp/PUC Stickers:
FY 97-98 Appropriation $ 0
FY 98-99 Budget $1,704
0
Puuanahulu Landfill: Due to the Supreme Court ruling, this
landfill is now being operated by County employees and utilizes
additional equipment. There is inadequate staffing to handle the
additional equipment maintenance/repairs in that district. A
possible transfer of a mechanic from one district to another may
help solve this problem.
Hilo Landfill: The imminent closure will affect the operation of
the Division; i.e., wear and tear of equipment for long hauls to
Puuanahulu.
S. Kohala Water Reclamation System: This $85,000 project is
budgeted in FY 99-00. (A similar one has been completed at the
S. Hilo DPW Baseyard repair facility.) As required by the
Environmental Protection Agency (EPA), this system would
protect the ground from contaminants (such as oil, grease and
chemicals). By not having this system, the Division may not be
able to steam wash equipment and parts as part of the EPA
mandate.
33
PROGRAM SUMMARY - ACCOMPLISHMENTS FY 97-98
DEPT: Public Works PROG. ACTIVITY: Automotive Division SUB -ACTIVITY OR DIST: Repair Shop
STATUS OF ACCOMPLISHMENTS (FY 97-98):
Objectives
Outcomes to Date I Explanation:
1) Strive for quality work as well as quantity with the
The Division has upgraded tools, shop equipment, etc. in
existing work force.
order to be current with technological changes. The repair
manuals have also been upgraded to a computerized
information system.
2) Educate operators through the assistance of the County
The Division currently provides on-going, on-the-job
Driver Trainer by coordinating with the Highway
training and will continue to provide educational sessions
Maintenance Division, Department of Parks and
Recreation, and other departments.
as necessary.
34
PROGRAM SUMMARY: FY 98-99 Request
DEPT: Public Works PROG. ACTIVITY: Automotive Division SUB -ACTIVITY OR DIST: N/A
PROGRAM PERSONNEL (Total Positions)
Total Positions Established (Funded and unfunded as of 01-31-98): 26
Status: a. Positions Filled / Percent: 22 / 85% Positions Vacant / Percent: 4 / 15%
b. Positions Funded / Percent: 24 / 92%
Category: a. Permanent / Percent: 24 / 92%
Positions Unfunded / Percent: 2 / 8%
Temporary / Percent: 2 / 8%
b. Civil Service / Percent: 26 / 100% Appointed / Percent: 0
Fund Source: County / Percent: 26 / 100% State or Federal / Percent: 0
Total positions needed to implement program: 27
Comments: One (1) additional Account Clerk position is needed. (see next page)
Other/ Percent: 0
Other/ Percent: 0
Department of Public Works -Automotive Division
HC3717•' F1-11
Mechanic
HC1274+ BC -11
HC1260+ BC -11
HC3529+ BC -I1
Automotive Stores
Clerk
IHC2767 SR -10
Repair Supervisor 11
HC1928 F2 -II
Lead Construction
Equipment Mechanic
HC2326 WS -11
HCO307
BC -11
HC1146
BC -11
HC3716
BC -11
HC1301+
BC -11
HC2813 (Temp)BC-I1
+Rual District Mechanics
""Rual District Supervisor
a
AutomotiveEquipment
Superintendent
HC0306 EM -03
Welder
D BC -1
Chart 1u
JA 1 MJJJA
07/97 �o 7 36
'ATM REVISED 2/98
Senior Account Clerk
'0314 SR -13
Account Clerk
C1067 SR -1
Garage
Garage Supervisor
HC0305 F24
Lubrication Worker
02328 BC -05
kutomotive Mechanic H
HC1152 WS -10
HC1144 BC -10
HC1147 BC -10
HCI151 BC -10
HC2327 BC -10
Automotive Mechanic
Helper
HC1103 BC -05
PROGRAM SUMMARY: FY 98-99 Request
DEPT: Public Works PROG. ACTIVITY: Automotive Division SUB -ACTIVITY OR DIST: N/A
PROGRAM PERSONNEL (Total Positions)
Total positions needed to implement program: 27 (continuation)
Comments: The Division has seven (7) repair facilities island wide located at the S. Hilo, Puna, Kau, Hamakua, S. Kohata, N. Kohala
and S. Kona DPW Baseyards. Four of these (S. Hilo, Puna, S. Kohala and S. Kona) are considered the main repair facilities in those
areas.
The Division also maintains five (5) of the Department's fueling facilities including S. Hilo (automated), Kau (to be automated in FY 97-
98), S. Kohala (automated), N. Kohala Baseyards (budgeted to automate in FY 98-99) and Kailua Transfer Station (non -automated). The
Police Department maintains five (5) other automated fueling facilities including Hilo, Hamakua, Kealakehe, Captain Cook and Puna
Police Stations. DPW and Police share responsibilities for the Puna Police facility; DPW maintains the diesel tanks and Police maintains
the unleaded tanks.
The current S. Hilo clerical staff consists of one (1) Senior Account Clerk, one (1) Account Clerk and one (1) Automotive Stores Clerk.
The clerical staff supports the paper flow for the Division island wide. The account clerks process and pay for general funded
vehicles/equipment. The Division interdepartmentally bills special funded agencies (and some State agencies) for repairs and
fuel/lubricants.
The automated fueling systems have reduced the amount of work required by the road district clerks, but the work of maintaining fuel
balances has shifted to the account clerks. Although automation eases the driver's part in drawing fuel, the account clerks retrieve,
translate, interpret and process the information into a usable form.
The clerical duties are increasing while the staffing remains the same. An Account Clerk position is required to accommodate the growth
in both fleet and office responsibilities.
37
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m
Funding
Significant Budget
Changes (+/- FY 98)
1997-98 Objectives:
Outcomes to Date
Comments
Attachments
Budget Summary - Department of Public Works
Building Inspection
Prepared by the Legislative Auditor's Office
1998-99 Budget Estimate: $1,063.804
1997-98 Budget: $1,081,244
Prior Year Funding: (Actual)
939394 949495 959596
$926,973 $944,161 $1,083,359
None.
See pg. 47
March 11.1998
Change: -$17 440 (1.6% decrease)
96-97
$1,033,807
In its program summary, the Building Division noted that the volume of building regulations
is increasing (i.e. flooding, disabilities, hurricanes, outdoor lighting, energy, noise and
pollution). Additionally, inspectors are becoming unqualified to conduct all necessary
inspections for building construction compliance. County/State laws may need to shift
responsibility to professional engineers, architects and contractors.
The following supplemental materials were submitted by the Building Inspection program:
Budget pgs. 42-43
Department/Program Description pgs. 44-45
1997-98 Objectives: Outcomes to Date pg. 47
Personnel Summary pgs. 48-49
39
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,H
PROGRAM SUMMARY: FY 98-99 Request
DEPARTMENT OF PUBLIC WORKS
PROGRAM ACTIVITY: Building Division
SUB -ACTIVITY OR DISTRICT: Inspections
LEGAL AUTHORITY/PROGRAM PLANS:
County Charter and County Code, Chapter 2, Article 9.
As a division of the Department of Public Works, the Building Division is
responsible for public and private building construction and inspections,
and the enforcement of all County regulations related to building construction
and inspections. The program is being done satisfactorily.
41
PROGRAM SUMMARY: FY 98-99 Request
DEPT: Public Works
PROG. ACTIVITY: Building Division SUB -ACTIVITY OR DIST:
Inspections
PROGRAM BUDGET
Expense Category
FY 96-97
Actual
FY 97-98
Appropriation
FY 98-99
Bequest
FY 98-99
Chan$e
Salaries & Wages /OT%
1,015,399
982,004
1,019,204
+37,200
OCE
13,446
17,240
20,000
+ 2,760 **
Equipment
4,962
82,000
24,600
-57,400 ***
-----------------------------------------------
Program Total
1,033,807
1,081,244
1,063,804
-17,440
FUND SOURCE:
County: 1,063,804
Other Government:
Other:
FY 97-98 EXPENDITURES BY COUNCIL DISTRICT:
District 1 - 86,179
District 6
- 161,587
District 2 - 75,407
District 7
- 64,634
District 3 - 43,090
District 8
- 239,994
District 4 - 119,496
District 9
- 150,815
District 5 - 140,042
* Increase due to salary adjustments.
** Increase due to funds necessary to host County building officials' conference.
*** Decrease due to lessening of vehicles to be replaced.
42
PROGRAM SUMMARY: FY 98-99 Request
DEPT: Public Works PROG. ACTIVITY: Building Division SUB -ACTIVITY OR DIST: Inspections
PROFESSIONAL SERVICES CONTRACTS
NEED/JUSTIFICATION:
VALUED AT $25,000 & ABOVE:
None.
43
m mirr unRK
PROGRAM ACTIVITY: BUILDING DIVISION
SUB -ACTIVITY OR DISTRICT: INSPECTIONS
Actual
Est.
Est.
PROGRAM DESCRIPTION:
WORK DATA:
1996-97
1997-98
1998-99
Checks plans, approves permit applications and conducts
Sign Permits Issued
73
80
90
inspections for compliance with Building, Electrical, Plumbing,
Citations Issued
231
300
300
Housing, and Sign Regulations. Issues citations as necessary
Permits Issued:
to enforce provisions of the codes. Enforces Federal, State and
Building
2,819
3,000
3,500
other regulations related to building construction and which
Electrical
2,582
2,600
3,000
are part of building projects.
Plumbing
2,201
2,400
2,500
Plans Checked:
Building
2,790
3,000
3,200
GOALS:
Electrical
2,582
2,600
2,700
Plumbing
2,180
2,300
2,500
1. Make all necessary inspections for all permits issued.
Inspections Conducted:
2. Provide inspections in remote areas to stop unauthorized
Building
7,394
7,500
8,000
building construction activities.
Electrical
5,590
5,700
6,000
3. Computerize all records to reduce storage and filing space.
Plumbing
5,575
5,700
6,000
OBJECTIVES FOR FISCAL YEAR 1997-98.
1. Continue to streamline permit processing to eliminate unnecessary lapse time from date of applying
and issuance
of
permit.
2. Continue to increase inspectional services.
3. Reorganize inspectional districts of inspectors to balance permits per inspector.
4. Continue to increase services at the West Hawaii office.
44
PROGRAM SUMMARY: FY 98-99 Request
DEPT: Public Works PROG. ACTIVITY: Building Division SUB -ACTIVITY OR DIST: Inspections
CHANGES FROM PRIOR FISCAL YEAR:
EMERGING TRENDS OR ISSUES:
None.
A trend that will have a significant effect on
this program is the volume or ever-increasing
amount of regulations governing building con-
struction. The building, plumbing, and electri-
cal codes are getting voluminous and yet, they
are only three of the many construction regula-
tions. Other regulations dealing with flooding,
disabilities, hurricanes, outdoor lighting,
energy, noise, and pollution are becoming major
concerns of building construction requirements.
The staff, made up of building, plumbing, and
electrical inspectors are becoming unqualified
to do all of the inspections necessary for
building construction compliance. As new regu-
lations are promulgated, much consideration must
be given to enforcement. More staffing and
qualified personnel are necessary for proper
enforcement. It may come a time when the County
and/or State need to pass laws making building
construction the responsibility of professional
engineers or architects and building contractors,
and not rely on County inspectors.
45
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46
PROGRAM SUMMARY - ACCOMPLISHMENTS FY 97-98
DEPT:
Public Works PROG. ACTIVITY: Building Division
SUB -ACTIVITY OR DIST: Inspections
STATUS OF ACCOMPLISHMENTS (FY 97-98):
Objectives
I)
Continue to streamline permit processing to eliminate
Outcomes
1)
to Date I Explanation:
Started a plan review waiver procedure with
unnecessary lapse time from date of applying and
the Health Department for buildings with AC.
issuance of permit.
Deleted duplication of code requirements by
eliminating the Housing Code.
2)
Continue to increase inspectional services.
2)
Have increased acceptance of professional
engineers' or architects' inspections thereby
allowing County inspectors more time for
3)
Reorganize inspectional districts of inspectors to
inspections.
balance permits per inspector.
3)
Adjustments of inspectional districts are
being done on a continuous basis.
4)
Continue to increase services at the West Hawaii office.
4)
Negotiated with Health Department to increase
their plan review time in West Hawaii.
47
Department of Public Works -Building Division
Hilo Office
HCO284 EM -07
Civil Engineer VI
HC2169 EM -OS
Account ClerkCivil Engineer IV
HC3737 SR -11 HC3705 SR -24
•Supervising Bld.
Supervising
•Supervising
•Supervising
Penni[ Clerk
Building Inspector
Elea Inspector
Plumb. Inspector
HC2067 SR -15
HC2464 SR -23
HC2141 SR -23
HC1828 SR -23
Building permit Building Inspector Elec. Inspector F
umb. Inspector
Clerk HC2063 SR -19 C2285 SR -19 2142 SR -19
HC2358 SR -13 HCO286 SR -19 C2323 SR -19C2400 SR -19
HC2375 SR -13 HC2135 SR -19
HC2286 SR -19
Lead Plumber
HC1413 WS -10
Plumber
'Supervises technical matters HC1767 BC -
"Supervised by Supervising Inspectors
on technical matters
Inspection
Kona Office
Civil Engineer V
HC2810 SR -26
Building Permit ?upcs v-swg --le"u umc.
Clerk Building Inspecto Inspector
HC2812 SR -13 HC2136 SR -23 HC2573 SR -21
HC2324 SR -19
HC2811 SR -19
SR -1
Lead Maint.
Lead Painter
Repair &
Janitorial
Electrician
aintenanc
Flding Custodian II
Maker (Kona)
1 (temp.)
WS -2
HC1352 WS -10
Building Custodian I
BuiWing. Maint.
HC0004
BC -2
Supervisor
HC2264
BC -2
HC2716 F2-10
HC3933 (temp.)
BC -2
HC1333 BC -9
HC3933 (temp.)
BC -2
HC3933 (temp.)
BC -2
17
Lead Plumber
HC1413 WS -10
Plumber
'Supervises technical matters HC1767 BC -
"Supervised by Supervising Inspectors
on technical matters
Inspection
Kona Office
Civil Engineer V
HC2810 SR -26
Building Permit ?upcs v-swg --le"u umc.
Clerk Building Inspecto Inspector
HC2812 SR -13 HC2136 SR -23 HC2573 SR -21
HC2324 SR -19
HC2811 SR -19
SR -1
Lead Maint.
Lead Painter
Lead Carpenter/
Carpenter/Cabinet
Electrician
HC1341 WS -9
Cabinet Maker
Maker (Kona)
C2418 WS -10
HC1352 WS -10
HC 1275 BC -10
IHC2645
HC2646 WS -10
BC -10
Maintenance
Painter
Electrician
HC1333 BC -9
Carpenter/Cabinet Maker
C1357 BC -10
HC1692 BC -9
HC1332 BC -10
HC2644 BC -10
Chart V
Revised 08/22197 -ru
SR -14
Inspector
HC2643 SR -21
SR -191 IHC2507
SR -191 I IHC3526
Building Custodian II
Building Custodian I
11
Drafting Tech. I
HC2528 SR -17
Engineering
Drafting Tech. III
HC2095 SR -13
SR -19
11
SR -19
PROGRAM SUMMARY: FY 98-99 Request
DEPT: Public Works PROG. ACTIVITY: Building Division SUB -ACTIVITY OR DIST: Inspections
Total Positions Established (Funded and unfunded as of 01-31-98): 27
Status: a. Positions Filled/ Percent: 23/ 85 Positions Vacant / Percent: 4 / 15
b. Positions Funded / Percent: 27 / 100 Positions Unfunded / Percent: /
Cateeorv: a. Permanent / Percent: 27 / 100 Temporary / Percent: / Other / Percent: /
b. Civil Service / Percent: 27 / 100 Appointed / Percent: /
Fund Source: County / Percent: 27 / 100 State or Federal / Percent: / Other / Percent: /
Total positions needed to implement program: 27
Vacancies:
Comments: 1) Supervising Plumbing Inspector - Incumbent retired 12/97.
2) Plumbing Inspector - Incumbent retired 5/97.
3) Supervising Building Inspector - Incumbent retired 6/97.
4) Electrical Inspector - Incumbent departed County 3/97.
This page intentionally left blank.
.2
Funding
Significant Budget
Changes (+/- FY 98)
1997-98 Objectives:
Outcomes to Date
Comments
Attachments
Budget Summary - Department of Public Works
Building Repairs & Maintenance
Prepared by the Legislative Auditor's Office
1998-99 Budget Estimate: $1254.912
1997-98 Budget: $1.203 303
Prior Year Funding: (Actual)
93-94 94_95 959596
$1,396,823 $2,061,204 $1,721,727
None
See pg. 59
March 11 1998
Change: -$51-609 (4% decrease)
96-97
$1,844,197
In its program summary, the Building Division noted that present levels and qualifications of
existing personnel would be inadequate if the "non -privatization" of all County repairs is not
addressed.
The following supplemental materials were submitted by the Building Repairs &
Maintenance Program:
Budget
pgs.
54-55
Department/Program Description
pgs.
56-57
1997-98 Objectives: Outcomes to Date
pg.
59
Personnel Summary
pgs.
60-61
51
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52
PROGRAM SUMMARY: FY 98-99 Request
DEPARTMENT OF PUBLIC WORKS
PROGRAM ACTIVITY: Building Division
SUB -ACTIVITY OR DISTRICT: Building Repairs & Maintenance
LEGAL AUTHORITY/PROGRAM PLANS:
County Charter and County Code, Chapter 2, Article 9.
As a division of the Department of Public Works, the Building Division's
Repair and Maintenance section is responsible for the repair and maintenance
of certain County -owned buildings and bridges. The program is being
maintained adequately.
53
PROGRAM SUMMARY: FY 98-99 Request
DEPT: Public Works PROG. ACTIVITY: Bldg. Division SUB -ACTIVITY
OR DIST: Bldg.. Repairs & Maintenance
PROGRAM BUDGET
Expense Category
FY 96-97
Actual
FY 97-98
Appropriation
FY 98-99
Mguest
FY 98-99
lenge
Salaries & Wages / OT %
391,095
435,152
436,928
+ 1,776
OCE
1,450,444
738,775
753,990
+15,215 **
Equipment
2,658
29,376
54,494
+25,118 ***
-----------------------------------------------
Program Total
1,844,197
1,203,303
1,245,412
+42,109
FUND SOURCE:
County:
1,254,912
Other Government:
Other:
FY 97-98 EXPENDITURES
BY COUNCIL DISTRICT:
District 1 -
29,508
District 6
- 29,508
District 2 -
127,410
District 7
- 29,508
District 3 -
113,048
District 8
- 170,428
District 4 -
613,370
District 9
- 61,015
District 5 -
29,508
* Increase due
** Increase due
*** Increase due
to prior year's error in salary adjustment.
to higher electricity rates.
to replacement of a pick-up truck and a van.
54
PROGRAM SUMMARY: FY 98-99 Request
DEPT: Public Works PROG. ACTIVITY:
Bldg.. Division
SUB -ACTIVITY OR DIST: Bldg.. Repairs & Maintenance
PROFESSIONAL SERVICES CONTRACTS
NEED/JUSTIFICATION:
VALUED AT $25,000 & ABOVE:
1) AC Service - County Building
(63,000)
1)
Service and maintenance of AC unit.
2) Maint. Fee Lagoon Facilities
(62,000)
2)
Continuance of occupancy for Corp. Counsel,
Police Commission, Civil Service, Aging, &
Liquor Dept.
3) Fumigate County Building Attic
(50,000)
3)
Pest control for termites in attic.
4) Repairs to Old Hospital
(50,000)
4)
Roof repairs for leaks.
55
PROGRAM ACTIVITY: BUILDING DIVISION
PROGRAM DESCRIPTION:
Repairs and maintains County buildings and timber bridges
GOALS:
Schedule a systematic program for major maintenance work on
each County -owned building.
OBJECTIVES FOR FISCAL YEAR 1998-99.
SUB -ACTIVITY OR DISTRICT: BUILDING REPAIRS 8 MAINTENANCE
WORK DATA:
Number of PW Structures
Building Division
Highway Maintenance Division
Traffic Division
Wastewater
Automotive Division
Police Department
Fire Department
Repair and Maintenance Jobs
Performed
1. Continue to provide maintenance services.
2. Continue systematic program for major maintenance and update as necessary.
3. Computerize maintenance status of County facilities.
56
1996-97
1997-98
1998-99
139
139
140
10
10
11
17
18
18
3
3
3
50
50
50
4
4
4
33
33
33
23
23
24
1,100 1,200 1,200
PROGRAM SUMMARY: FY 98-99 Request
DEPT: Public Works PROG. ACTIVITY: Bldg. Division SUB -ACTIVITY OR DIST: Bldg. Repairs & Maintenance
CHANGES FROM PRIOR FISCAL YEAR:
EMERGING TRENDS OR ISSUES:
None.
The emerging trend regarding non -privatization
of all County repairs and maintenance work will
have a significant effect on this program.
Should this occur, the present staffing will be
inadequate. The number of personnel as well as
the qualifications of the existing personnel
will not allow this program to continue satis-
factorily.
This non -privatization issue needs to be
addressed and a workable solution agreed upon
by this State's lawmakers.
57
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a:3
PROGRAM SUMMARY - ACCOMPLISHMENTS FY 97-98
DEPT: Public Works PROG. ACTIVITY: Bldg. Division SUB -ACTIVITY OR DIST: Bldg. Repairs & Maintenance
STATUS OF ACCOMPLISHMENTS (FY 97-98):
Objectives
I) Continue to provide maintenance services.
Outcomes to Date / Explanation:
1) Maintaining services as required.
2) Continue systematic program for major maintenance
2) A repair and maintenance program for County
and update as necessary.
facilities has been established to the year
2011. Annual updates to this program is
being done.
3) Computerize maintenance status of County facilities.
3) The data for the repair and maintenance
program has been computerized.
59
Department of Public Works -Building Division
Hilo Office
HCO284 EM -07
Civil Engineer VI
HC2161 EM -OS
Account Clerkt_ivu engineer iv
HC3737 SR -11 HC3705 SR -24
"Supervising Bld.
Supervising
"Supervising
"Supervising
Permit Clerk
Building Inspector
Elec. Inspector
Plumb. Inspector
HC2067 SR -15
HC2464 SR -23
HC2141 SR -23
HC1828 SR -23
Building Permit Building Inspector Elec. Inspector Plumb. Inspector
Clerk HC2063 SR -19 C2285 SR -19 HC2142 SR -19
HC2358 SR -13 HCO286 SR -19 C2323 SR -19 HC2400 SR -19
HC2375 SR -13 HC2135 SR -19
HC2286 SR -19
Iatritorial
Building Custodian
Inspection
Kona Office
Civil Engineer V
HC2810 SR -26
Building Permit " N`I
Clerk Buddml
4C2812 SR -13 HC2136
SR -19 I.
SR -19 `
:ctor Aic
SR -14
Design
lector Inspector
SR -21 HC2643 SR -21
aspector Plumb. inspector
SR -19 HC2507 SR -19
SR -19 HC3526 SR -19
Building Custodian II
3932 tem . WS -2
Building Custodian 1
Revised 06/22/97 a u
OUHU11% LUJLUU1G111
Supervisor
(Projects)
Drafting Tech. II
HC0004 BC -2
HC2264 BC -2
HC2716 F2-10
HC2023 SR- 191
IHC1955 SR -19
HC3933 (temp.) BC -2
HC3933 (temp.) BC -2
Architectural
HC3933 (temp.) BC -2
Drafting Tech. I
HC2528 SR -17
Lead Plumber
Lead Maint.
Lead Painter
Lead C enter/
arP
Carpenter/Cabinet
Engineering
Drafting Tech. II[
HC1413 WS -10
Electrician
IC2418
HC1341 WS -9
Cabinet Maker
Maker (Kona)
HC2095 SR -13
WS -10
HC1352 WS -10
HC1275 BC -10
HC2646 WS -10
HC2645 BC -10
Plumber
Maintenance
Painter
*Supervises technical matters
HC1767 BC -10
Electrician
IHCII:)/
HC1333 BC -9
C nter/Cabinet Maker
�
"Supervised by Supervising Inspectors
BC -10
HC1692 BC -9
HC1332
on technical matters
HC2644 BC -10
Chart V
Revised 06/22/97 a u
PROGRAM SUMMARY: FY 98-99 Request
DEPT: Public Works PROG. ACTIVITY: Bldg. Division SUB -ACTIVITY OR DIST: Bldg.. Repairs & Maintenance I
Total Positions Established (Funded and unfunded as of 01-31-98): 155
Status: a. Positions Filled/ Percent: 13 / 87 Positions Vacant / Percent: 2 / 13
b. Positions Funded / Percent: 15 / 100 Positions Unfunded / Percent: /
Category: a. Permanent / Percent: 15/ 100 Temporary / Percent: / Other / Percent: /
b. Civil Service / Percent: 15 / 100 Appointed / Percent: /
Fund Source: County / Percent: 15 / 100 State or Federal / Percent: / Other / Percent: /
Total positions needed to implement program: 15
Vacancies:
Comments: 1) Lead Electrician - Incumbent retired on 12/97.
2) Lead Plumber - Position being reallocated to electrician.
61
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62
Funding
Significant Budget
Changes (+/- FY 98)
1997-98 Objectives:
Outcomes to Date
Comments
Attachments
Budget Summary - Department of Public Works
Highway Maintenance
Prepared by the Legislative Auditor's office
1998-99 Budget Estimate: $6,380.910 +4,538.761 *=10.919.671
1997-98 Budget: $7 122 346 +4.744.896*=11.867.242
* Includes fringes, miscellaneous compensatory adjustments, schools
Prior Year Funding: (Actual)
9393=94 9494=95 9595=96 9696=97
$4,635,645** $4,471,881** $4,744,734** $5,634,592**
March 11.1998
Change: -$947.571 (-8%)
** Does not include fringes, miscellaneous compensatory adjustments, schools, etc
Highway Admin OCE (5301.02) decrease $176,680.
Highway Equip (5301.06) decrease $558,246.
See pg. 77
In its program summary, the Highway Maintenance Division cited "roads -in -limbo" as the emerging issue that
would significantly impact its operations. According to an 11/3/97 memorandum (see pgs. 70-74), a rough figure
of $2,109,296 for salaries and equipment was estimated in order to maintain existing roads. With an extra 800-
1,000 miles of "roads -in -limbo," an additional $15 million would be required, exclusive of materials.
Personnel: 22 positions (I S%) are vacant.
The following supplemental materials were submitted by the Highways Maintenance Div.:
Budget pgs. 66-67
Department/Program Description pgs. 68-75
1997-98 Objectives: Outcomes to Date pg. 77
Personnel Summary pgs. 78-85
63
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ms
PROGRAM SUMMARY: FY 98-99 Request
DEPARTMENT OF PUBLIC WORKS
PROGRAM ACTIVITY: Highway Maintenance Division
SUB -ACTIVITY OR DISTRICT: Administration
LEGAL AUTHORITY/PROGRAM PLANS:
HAWAII REVISED STATUES
SEE BUDGET
65
PROGRAM SUMMARY: FY 98-99 Request
DEPT: Public Works PROG.
ACTIVITY: Highway Maintenance Division
SUB -ACTIVITY OR DIST: Administration
PROGRAM BUDGET
FY 96-97 FY 97-98
FY 98-99
FY 98-99
Expense Category
Actual Appropriation
Request
Chan e
Salaries& Wages/OT%
$3,135,317 $3,959,905
$3,990,798
1%Increase
OCE
$1,671,046 $2,165,491
$1,951,408
10% Decrease
Equipment
$ 828,229 $ 996,950
$ 438,704
56% Decrease
----------------------------------------------------------------------------------------
Program Total
$5,634,592 $7,122,346
$6,380,910
10% Decrease
FUND SOURCE:
County: 100%
Other Government: 0%
Other: 0%
FY 97-98 EXPENDITURES
BY COUNCIL DISTRICT:
See Budget
PROGRAM SUMMARY: FY 98-99 Request
DEPT: Public Works PROG. ACTIVITY: Highway Maintenance Division SUB -ACTIVITY OR DIST: Administration
PROFESSIONAL SERVICES CONTRACTS
NEED/JUSTIFICATION:
VALUED AT $25,000 & ABOVE:
Outside contractor to construct new Kona
Existing building is more than 30 years old
baseyard - $300,000
and is termite infested.
Drywell Cleaning - up to $179,000
Cleaning of clogged drywells is
necessary to insure good drainage
during rains to avoid flooding.
67
nrpAPTMFNT• PIIRI Tr wnPl(C
PROGRAM ACTIVITY: HIGHWAY MAINTENANCE DIVISION
SUB -ACTIVITY OR DISTRICT: ADMINISTRATION
Actual Est. Est.
PROGRAM DESCRIPTION:
WORK DATA: 1996-97 1997-98 1998-99
The primary function of this Division is road maintenance. The
Overseers' Meetings Held 12 12 12
Division also conducts projects that are within its manpower and
fiscal capabilities to make improvements to County roads and
streets. The Division supervises the district baseyards through
the planning and coordination of:
1. Normal maintenance operations (all routine activities).
2. Emergency operations (work caused by storm damages or accidents
when street maintenance personnel is necessary).
3. Minor roadway/roadside improvements through work orders.
4. Assistance to other government agencies through work orders.
GOALS:
1. Improve planning of road maintenance based on manpower and
financial capabilities.
2. To develop maintenance standards and a 10 -year equipment needs
listing.
3. Monitor and improve employee safety and training needs.
OBJECTIVES FOR FISCAL YEAR 1997-98.
1. Begin usage of standardized computer forms for District use.
2. Conduct field trips to each road district to review and monitor programs and accomplishments.
3. Have a 10 -year equipment replacement listing program on file.
4. Implement a schedule of sharing of equipment and resources within the Division.
5. Develop a program to assess and implement the reduction of herbicide usage.
PROGRAM SUMMARY: FY 98-99 Request
DEPT: Public Works PROG. ACTIVITY: Highway Maintenance Division SUB -ACTIVITY OR DIST: Administration
.CHANGES FROM PRIOR FISCAL YEAR:
EMERGING TRENDS OR ISSUES:
None
Roads in limbo.
See attached memo.
COUNTY OF HAWAII
DEPARTMENT OF PUBLIC WORKS
HIGHWAY MAINTENANCE DIVISION
630 E LANIKAULA ST
HILO, HAWAII 96720
PH: (808) 961-8349 FAX: (808) 961-8533
November 3, 1997
MEZERANCEN
TO: Donna Kiyosaki, Chief Engineer
FRCM: Stanley Nakasone, Highway Maintenance Superintendent
. 1313461 �40.
Due to the closure of the s>.y� companies throughout the island and the .�..��.-
1920 Act, there is much discussion as to the ownership/maintenance of many roadways
throughout the County of Hawaii. This issue cannot be ignored and must be addressed.
Obviously the personnel arra equipment we presently have will be inadequate to handle the
maintenance of these additional roads in question.
In light of this, we have proposed a plan to address these cmxm s should any
additional roads be turned over to our Division for maintenance. Marry or almost all of
„ the roads are substandard; arra major, extensive cork will be required for ru:--= safety
o and liability concerns.
We first need to assess cur maintenance workload - i.e., road mileage per employee - sz,
that we can determine a viable ratio.
The following is a cmarison with the State and other canities for 1996:
A. State Highways Div. -Island of Hawaii - 335 miles / 90 employees - Ratio = 3.7
B.
County of Oahu
- 1,200
to /
450 "
- Ratio =
2.7
C.
County of Kauai
- 430
it /
140 "
- Ratio =
3.1
D.
Coalty of Maui
- 550
" /
150 ^
- Ratio =
3.7
E.
*County of Hawaii
- 966
" /
.40 "
- Rar.:.; =
o.,
*Note that our County has the highest ratio.
We then looked at our island's six road districts for 1996:
A. Hilo
B. HamakUa
C. NIS lzea
D. Kana
E. Rau
F. Pam
Total:
347 miles / 49 eirpioyees
95 "
/
21
"
105 "
/
18
"
147 "
/
20
"
79 "
/
12
"
193 "
/
20
"
966 miles
/
140
employees
7.09
4.53
5.84
7.35
6.59
= 9.65
The miles per employee ranges fr= 4.5Z =+:-es 9.65 ayes. After reviewing these
figures, we feel that a 5 miles to 1 en¢loyee ratio would be the most feasible and
realistic barometer to establish as our workload performance. e.
.mow,
The Hilo, Rapala, Rona, Kau, and Rma Road Districts presently need to increase their
employees to meet the proposed ratio:
Hilo - 20 employees
NIS Rd]ala - 3 is
Rana - 9 to
Rau - 4 it
PUM - 18 it
Total: 54 employees
These additional 54 employees are needed to maintain the road mileage we nod have
under our jurisdiction.
Breakdown as follows:
1. Hilo: 2 - EC I
2 - Supervisor I
16 - Laborer II
20
2. NIS Rapala: 1 - EO I
2 - laborer II
3
3. Rona: 2 - EO I
7 - laborer II
9
4. Rau: 1 - EC I
3 - laborer IT
4
5. Rina: 2 - ED I
16 - Laborer IT
18
Total: 54 employees
To expect our Division to maintain additional mileage of roads without an increase in
staff would not only jeopardize our operations for our employees oyees but also the public
as well. Cis employees would certainly be frustrated and stressed; and although they
will try the best they can, the wo:k and strain would be too much. Then employee
morale would suffer, absenteeism would increase, etc. - creating more probiems.
L.- - - No.M. help I
♦J.
Y.- - •- 1 M 4 •I �. I 4.•- -1 -0, -
- • -
J • • - • • ♦ •1 •' .�
♦A�
arrangement would cause the respective road districts' routine maintenance to fall
back drastically. We should not get involved in this. our County's 9ovem=ent
resources are already too limited and strained to try to resolve all of these roads
in limbo/non-Camty road problems.
We are presently involved with cur in-house resurfacing programs. This is our first
year and it belps the public and our maintenance functions, requiring cooperation
from each district islardwide.
We are doing the best we can for what we have. But the time has cam that if roads
are to be turned over for our nom, then additional personnel and equipment
mist also be provided. We are willing to do the work, planning, scheduling, etc. -
but we mist be afforded the additional manpower and equipmerrt iscrder to do so. This
needs to be reviewed thoroughly and properly addressed before any action is taker,
and riot just inorriinately assigned to our Highway maintenance Division.
We realize the depressed economy we are faced with, and that acquiring additional
personnel would be difficult or almost impossible. Until such time that the econouy
does improve where it would be passible to a� these additional Personnel and
eg,Tnmer+t, we should in the meantime take the positi.cn that we will maintain only the
Pxi ctim roads that we are presently maintaining- This has always been the position
the county has taken; and I firmly believe this is what we should propose right now.
�.m • u YY a.Ic S1. YY �,� 3 �P ��: /�:ul7yi�i
Cost - Additional Positions:
N Number of
Position: Positions:
Laborer II 44 $20,748 per annum = $ 912,912
Equipment Operator I 8 $23,388 per aurum - 187,104
Supervisor I 2 $29,640 per annum = 59,280
cost - F1T :
GG ,.
Total Salary Cost = $1,159,296 Without Fringe
Benefitz
Number of
EUuril�tt:
10 $35,000/ea.
8 $75,000/ea.
_ $ 350,000
600,000
\.LF 5.1 1 Sof
In the interim, for every three(3) miles of road turned over to air Division for
maintenance, one additional position should be given. This should be done until we
can reach the 5 to 1 ratio.
The cost for additional positions does not include all fringe benefits and Safety
Equipment.
Tine a-cs't fon.' the additional equipment does not include fuels, lubricants, pis and
�aiis.
. 0- :
To remain status quote or existing service to the Public
PROPOSAL:
A. For every additional 5 miles of road, a laborer II position should be created arm
hired.
B. For every additional 25 miles of road, a Grass Clatter should be purchased and an
"uipue '* Operator I position should be created and hired.
C. For every additional 50 miles of road, these should be consideration for the
purchase of Dump Trucks, loader/Backhoe or Grader. Operator positions for these
Equipment should be created and hired also. This final determination is done by
evaluating the condition of the additional roads, work involved and locations.
ESTMrnmF COST SE244AI L FOR 1997:
A. laborer II - $20,748.00 each - Every additional 5 miles.
B. Equ pwxrt Operator I - $23,388.00 - every additional 25 miles.
Cutters - $75,000.00
$98,388.00
C. Egirr Operator II - $ 26,916.00 - Dump Trucks, Loader/Backhoe
Equipments - $110,000.00 - every additional 50 miles.
$136,916.00
D. Equipment Operator III - $ 27,948.00 - Graders, Dozers
Eqdpme its $120,000.00
w
$147,948.00
As the number of arms increases with additional miles of roads, additional EquIpmes:t
creeds to be purchased to transport employees to job sites. For every three position
created, a six passenger dumper should be purchased. Supervisory personnel will need
to be added also. For every ten employees added, a Supervisory perscnnel should be
considered.
Cost of six paassenger - $35,000.00 - each
Supervisor I - $29,640.00 - each
The cost shown does not include all fringe benefits and Safety Egripm**.
The cost for additional Equipment does not include fuels, lubricants, parts and
repairs.
It is estimated that there are at least 800 to 1,000 miles of roadway in the "Roads
in Limbo" status. This information is an estimate from the State D.L.N.R. Every
district will be affected and it is anticipated that Bama)ola and Puma to have the
largest "Roads in Limbo". Mese estimates needs to be researched and corifirmed by
State and Connty.
Estimated cost for each additional 50 miles of roadway:
10 Each Taborer II each - $ 20,748 each
- $207,480.00
2 Each Equipment Operator I - $ 23,388 each
= $ 46,776.00
1 Each Equipment Cperator III - $ 27,948 each
= $ 27,948.00
1 Each &4*xviscr I - $ 29,640 each
= $ 29,640.00
$311,844.00
Fringe Benefits - 60.28%
= $187.980.00
4 Each 6 Passenger Trur-k - $ 35,000 each
= $140,000.00
2 Each Grass Cutters - $ 75.000 each
= $150,000.00
1 Grader - $ 120.000
= $120,000.00
$410,000.00
Estimate Dost for parts, repairs, fuel etc.
= $ 25.000.00
Total Labor - $499,824.00
Equipment - $435,000.00
$934,824.00 Estimated needed for each additional 50 miles of
roadway.
These estimates does not include materials to repair the roadways. Conditions of
a roads need to be evaluated/identified before estimates
Can be done.
A.C. materials for a road which is one (1) mile
long and 14 feet w-'JQ
$36,000 for materials arra bitunal, or $1,800,000
for 50 miles.
SN:ww
DEPARTMENT: PUBLIC WORKS
PROGRAM ACTIVITY: HIGHWAY MAINTENANCE DIVISION
SUB -ACTIVITY OR DISTRICT:
DISTRICT BASEYARDS
Actual
Est.
Est.
PROGRAM DESCRIPTION:
WORK DATA:
1996-97
1997-98
1998-99
Miles of Roads Maintained
960
960
845
Repairs and maintains roads, streets, highways, footpaths,
BY ROAD DISTRICTS:
bridges, storm drains and other flood control structures in the
South Hilo
347
347
285
North Hilo/Hamakua
94
94
98
County.
North/South Kohala
102
102
94
North/South Kona
146
146
140
Ka'u
79
79
52
Puna
192
192
176
BY POLITICAL DISTRICTS:
Hamakua, North Hilo, South
Hilo 173
173
153
South Hilo
South Hilo, Puna
105
140
105
140
89
110
GOALS:
South Hilo
31
31
25
Puna
110
110
105
1. To be prepared to assist the Civil Defense program.
Puna, Ka'u, South Kona
153
153
135
South Kona, North Kona
63
63
53
2. To maintain the County's roads.
North Kona
83
83
80
North/South Kohala
102
102
95
3. To maintain the County's drainage systems.
4. To implement a scheduled and highway maintenance program.
5. To improve safety and training programs.
6. To implement an equipment upgrading program.
OBJECTIVES FOR FISCAL YEAR 1997-98.
1. Be prepared to assist all Civil Defense call outs.
2. Implement scheduled maintenance procedures.
3. Complete highway inventory records and maps.
4. Continue resurfacing program island wide.
75
This page intentionally left blank.
►l•
PROGRAM SUMMARY - ACCOMPLISHMENTS FY 97-98
DEPT: Public Works PROG. ACTIVITY: Highway Maintenance Division SUB -ACTIVITY OR DIST: Administration
STATUS OF ACCOMPLISHMENTS (FY 97-98)
Objectives
Outcomes to Date / Explanation
I) Begin usage of standardized computer forms for District
Computer just arrived, training in progress n the use of computers.
use.
2) Have a 10 -year equipment replacement listing program
Completed - on going yearly and as funds become available.
on file.
3) Implement a schedule of sharing of equipment and
Sharing of equipment has been successful, scheduling needs to be
resources within the Division.
modified for efficiency.
4) Develop a program to assess and implement the
Scheduling of shoulder improvments need to be implemented to
reduction of herbicide usage.
hopefully reduce herbicide usage gradually.
77
PROGRAM SUMMARY: FY 98-99 Request
DEPT: Public Works PROG. ACTIVITY: Highway Maintenance Division SUB -ACTIVITY OR DIST: Administration
PROGRAM PERSONNEL (Total Positions)
Total Positions Established (Funded and unfunded as of 01-31-98): 144
Status: a. Positions Filled / Percent: 122 /85% Positions Vacant / Percent: 22 / 159
b. Positions Funded / Percent: 144 / 1009 Positions Unfunded / Percent: 0 / 09
Cateeorv: a. Permanent / Percent: 144 /100% Temporary / Percent: 30 /100% Other/ Percent: 0 / 09
b. Civil Service / Percent: 0 / 0% Appointed / Percent: 0 / 09
Fund Source: County / Percent: 144/ 1009 State or Federal / Percent: 0 / 09 Other / Percent: 0 / 09
Total positions needed to implement program: 144
Comments. Due to financial limitations - budget submitted with minimal increase in service.
No expanded programs. See budget.
W.
Department of Public Works -Highway Maintenance Division
Accountant)
Under Chief Engr. Office
iC3802* SR -IS
*Technical support recieved
(from Chief Engineer's Office
HC2718
HC2719
HC2720
HC2816
Senior Clerk
HC 1404 SR -10
BC 10
BC 10
BC 10
BC 10
Equipment Operator I
HC2433
BC 06
HC1876
BC 06
HC2818
BC 06
NEW
BC 06
NEW
BC 06
NEW
BC 06
NEW
BC 06
Superintendent
HC0312 EM -05
Civil Engineer IV Hilo District
HC3602 SR -24
11
SR -21
Tree Trimmer/
Heavy Truck Driver
HC2717 BC 07
HC2721 BC 07
HC2722 BC 07
NEW BC 07
Operations
Puna District {-tom Kohala District
Kau District I I Kona District
Equipment Operator II
HC1875
BC 09
HC1872
BC 09
HC1873
BC 09
HC1874
BC 09
HC1878
BC 09
Proposed Chart VI
10/29/97 (Rev.) 79
Equipment Operator III
HC1868
BC 10
HC1866
BC 10
HC1867
BC 10
HC1862
BC 10
T.A.N.
Road Const.
& Maint.
Sup.
I
HC2755
WS
10
HC2814
WS
10
HC1877
WS
10
HC2815
WS
10
HC2575
WS
10
HC2817
WS
10
Department of Public Works -Highway Maintenance Division
South Hilo
91
District Road OverseerII
HC2172 F3-]0
"' "
Clerk
HC0313 SR -13
Road Crew
Mason Crew
Night Crew
Road Const. & Maint.
Lead Mason
Street Cleaning
Supervisor II
FC1068
-10
HC2577 WS_
Supervisor
FI -10
Mason
HC1779 WS -9
HC2334 BC -10
RoadConst.
amt. Supervisor
HE BC -10
Street Sweeper
HC 1064
WS -10
HC1078Operator BC -9
HC1074
WS -10
HC 1077
WS -10
Laborer
HC0BC-3
HC1158
WS -10
HCI09494 BC -3
HC1592 BC -3
Equipment Operator III
Laborer II
HC1089 BC - 10
HC1069
BC -3
HC1155 BC -10
HC1073
BC -3
HC 1160 BC -10
HC1091
BC -3
HC1130 BC -10
HC1105
BC -3
HC1591 BC -10
HC1117
BC -3
HC1119
BC -3
Equipment Operator II
HC 1169
BC -3
HC1589
BC -3
2 BC -9
HC 1102
HC1593
BC -3
HC 1106 6 BC -9
HC1750
BC -3
HC110BC-9
HC175
BC-3
HC 1125 BC -9
7
BC -3
HC1922 BC -9
RC17C1775
BC -3
Equipment Operator I
HC2434
BC -3
HC2576
BC -3
HC1082 BC -6
HC1085 BC -6
HC 1104 BC -6
HC1112 BC -6
HC 1127 BC -6
HC 1441 BC -6
HC 1167 BC -6
HC2513 BC -6
Chart VIa
HC2638 BC -6
Proposed
91
Department of Public Works -Highway Maintenance Division
Road Crew
Road Const. & Mann.
BC -10
Supervisor II
BC -10
HC 1068
FI -10
HC1160
BC -10
Road Const. & Maint. Supervisor I
HC 1064
WS -10
HC1077
WS -10
HC1158
WS -10
HC 1074
BC -10
HC1089
BC -10
HCI 155
BC -10
HC1160
BC -10
HC1130
BC -10
HC 1591
BC -10
Equipment Operator II
HC1102
BC -9
HC 1106
BC -9
HCI 113
BC -9
HC1125
BC -9
HC1922
BC -9
Equipment Operator I
HC1082
BC -6
HC 1104
BC -6
HC1112
BC -6
HC1127
BC -6
HC 1441
BC -6
HC 1167
BC -6
HC2513
BC -6
revised
Tractor Mower
Operator
HC1085 BC -4
HC2638 BC -4
South Hilo
District Road Overseer II aumui ""VWIL
Clerk
HC2172 F3-]0 HC0313 SR -13
Mason Crew
Lead Mason
HC2577 WS -10
Mason
HC2334 BC -10
HC1088 BC -10
Em
Chart VIa
Night Crew
Street Cleaning
Supervisor
HC1779 WS -9
Street Sweeper
Operator
HC1078 BC -9
Laborer
HC0329 BC -3
HC1094 BC -3
HC1592 BC -3
Laborer II
HC1069
BC -3
HC1073
BC -3
HC 1091
BC -3
HC1105
BC -3
HC 1117
BC -3
HC 1119
13C-3
HC 1169
BC -3
HC1589
BC -3
HC1593
BC -3
HC1750
BC -3
HC1755
BC -3
HC1757
BC -3
HC1775
BC -3
HC2434
BC -3
HC2576
BC -3
South Hilo
District Road Overseer II aumui ""VWIL
Clerk
HC2172 F3-]0 HC0313 SR -13
Mason Crew
Lead Mason
HC2577 WS -10
Mason
HC2334 BC -10
HC1088 BC -10
Em
Chart VIa
Night Crew
Street Cleaning
Supervisor
HC1779 WS -9
Street Sweeper
Operator
HC1078 BC -9
Laborer
HC0329 BC -3
HC1094 BC -3
HC1592 BC -3
Department of Public Works -Highway Maintenance Division
Clerk
7 SR -13
6HWYb
07/01/97 Revised
Operations
Hamakua
District Road Overseer IIS
HC0316 F3-1
Chart VIb
T
Road Const. & Maint
Supervisor II
HC2215 F1-10
Road Const. & Maint
Supervisor I
HC1740 WS -10
Equipment Operator HI
HC 1192 BC -10
HC2335 BC -10
Equipment Operator II
HC 1183
BC -9
HCI M
BC -9
FIC 1194
BC -9
HC 1196
BC -9
HC 1405
BC -9
Equipment Operator I
HC 1197
BC -6
HC1407
BC -6
HC 1863
BC -6
Laborer II
HC1180
BC -3
HC1182
BC -3
HC2229
BC -3
HC2232
BC -3
HC2233
BC -3
HC2281
BC -3
Department of Public Works -Highway Maintenance Division
North/South
District Road Overseer 11
HC0318 F3-10
Clerk
HC0319 SR -13
09/15/97 Revised
Road Const. & Maim
Supervisor II
HC1940 F1-10
Road Const. & Maint
Supervisor I
HC 1244 WS -10
Equipment Operator III
HC2339 BC -10
Equipment Operator 11
HC1224
BC -9
HC1248
BC -9
HC 1617
BC -9
HC1618
BC -9
HC 1896
BC -9
Equipment Operator I
HC1881
BC -6
HC2640
BC -4
Laborer II
HC1220
BC -3
HC1225
BC -3
HC1232
BC -3
HC1242
BC -3
HC1770
BC -3
HC2338
BC -3
Operations
rx,
North/South
Road Overseer lI
HC1926 F3-10
Senior Account Road Const. & Maint.
Clerk Supervisor II
HC0321 SR -13 HC 1261 F1-10
Road Const. & Maint.
Supervisor I
HC3645 WS -10
Equipment Operator III
HC2337 BC -10
Equipment Operator 11
HC1252 BC -10
HC1262 BC -9
HC 1267 BC -9
FIC 1272 BC -9
Equipment Operator I
HC1266 BC -6
HC 1277 BC -6
HC1431 BC -6
HC2586 BC -6
Laborer II
HC1271 BC -3
HC1289 BC -3
HC1465 BC -3
HC2266 BC -3
HC2267 BC -3
HC2336 BC -3
HC2587 BC -3
Chart VIc
Department of Public Works -Highway Maintenance Division
Operations
North/South
District Road Overseer 11 District Road Overseer II
IC0318 F3-10 HC1926 173-10
Senior Account Road Const. & Maint Senior Account .�.,. —
Clerk Supervisor II Supervisor II
Clerk
HC0319 SR -13 HCI940 F1-10 HC0321 SR -13 HC 1261 FI -10
Road Const. & Maint Road Const. & Maint.
Supervisor I Supervisor I
HC 1244 WS -10 HC3645 WS -10
Equipment Operator III Equipment Operator III
HC2339 BC -10 HC1252 BC -10
HC2337 BC -10
Equipment Operator II Equipment Operator II
HC1224 BC -9 HC 1262 BC -9
HC1248 BC -9 HC1267 BC -9
TIC 1617 BC -9 HC 1272 BC -9
HC 1618 BC -9
HC 1896 BC -9 Equipment Operator I
HC1266 BC -6
HC1277 BC -6
Equipment Operator I HC 1431 BC -6
C1881 BC -6 HC2586 BC -6
Laborer II
HC 1271 BC -3
Tractor Mower HC1289 BC -3
C2640Operator BC -4 HC1465 BC -3
HC2266 BC -3
Laborer II HC2267 BC -3
HC1220 BC -3 HC2336 BC -3
HC1225 BC -3 HC2587 BC -3
HC1232 BC -3
HC1242 BC -3
HC1770 BC -3
HC2338 BC -3 Chart VIc
07/01/97 Revised 84
Department of Public Works -Highway Maintenance Division
Operations
Kau
Puna
F3-1
Tractor Mower
Operator
HC2639 BC -4
Laborer II
HC 1143 BC -3
HC1200 BC -3
Chart VId IEiR PH
098 BEJ
07/01/97 Revised 85
Senior Account
Road Const. & Maint
or Account Road Const & Maim
Clerk
Supervisor II
Clerk Supervisor II
HC1070 SR -13
HC1138 FI -10
HC3530 F1-10
Road Const. & Maint
Equipment Operator III
Supervisor I
HC1302 BC -10
HC3644 WS -10
Equipment Operator II
Power Shovel
HC 1294 BC -9
Operator
HC1308 BC -9
FIC IIII BC -10
HC 1870 BC -9
Equipment Operator III
Equipment Operator I
HC2512 BC -10
HC1296 BC -6
Laborer II
Equipment Operator II
HC1107 BC -3
FIC 1096 BC -9
HC1309 BC -3
HC 1131 BC -9
HC 1546 BC -9
HC1571 BC -3
HC1558 BC -9
HC1594 BC -9
Eqquippment Operator I
HCI547 BC -6
HC1559 BC -6
HC1570 BC -6
Tractor Mower
Operator
HC2639 BC -4
Laborer II
HC 1143 BC -3
HC1200 BC -3
Chart VId IEiR PH
098 BEJ
07/01/97 Revised 85
This page intentionally left blank.
Funding
Significant Budget
Changes (+/- FY 98)
1997-98 Objectives:
Outcomes to Date
Comments
Attachments
Budget Summary - Department of Public Works
Solid Waste Division -East Hawaii
Prepared by the Legislative Auditor's Office
1998-99 Budget Estimate: $ 6,705,319
1997-98 Budget: $11371.157
Prior Year Funding: (Actual)
March 11 1998
Change: -$4-665.838 (41 % decrease)
93-94 94-95 95-96 96-97
$6,022,467 $7,779,847 $9,029,003 $9,241,687
OCE (5604.02) decreased $5,106,398.
Reason: $4,009,303 transferred to fund operations at Pu'uanahulu.
Equipment (5604.06) increased ($500,000).
Reason: Purchase six refuse trailers ($480,000), pickup trucks and computer &
software upgrade.
See pgs. 94-95
In its program summary, Solid Waste Division noted that additional equipment will be needed
to transfer refuse from East to West Hawaii with closure of Hilo Landfill.
The following supplemental materials were submitted by the Solid Waste Division:
Budget pgs. 90-91
Department/Program Description pgs. 92-93
1997-98 Objectives: Outcomes to Date pgs. 94-95
Personnel Summary pgs. 96-97
M
This page intentionally left blank.
::
PROGRAM SUMMARY: FY 98-99 Request
DEPARTMENT OF PUBLIC WORKS
PROGRAM ACTIVITY: Solid Waste Division
SUB -ACTIVITY OR DISTRICT: East Hawaii System
LEGAL AUTHORITY/PROGRAM PLANS
The Solid Waste Division's legal authority of existence and operations can be found
in the following:
* County Charter
* County Code, Chapter 20, et.al.
* HRS Chapter 264, et.al.
* HAR Title II, et.al.
* RCRA, 40 CFR, Parts 257, 258
* Federal Clean Water Act, Clean Air Act, et.al.
* Hawaii Revised Statutes, Chapter 290
* Hawaii County Code, Section 24-199
The Legislative intent and purpose of all legislation governing the Solid Waste Division
is born from the mandates of Public Health, Safety and Welfare, and the protection of
the environment.
1
PROGRAM SUMMARY: FY 98-99 Request
DEPT: Public Works
PROG. ACTIVITY: Solid Waste Division SUB -ACTIVITY OR DIST:
East Hawaii Landfill
& Islandwide System
PROGRAM BUDGET
FY 96-97 FY 97-98
FY 98-99
FY 98-99
Expense Category
Actual Appropriation
Re uest
Chance
Salaries & Wages/OT%
$1,437,200 $ 1,622,474
$1,641,372
$ 183,926
OCE
$5,803,336 $ 8,151,860
$3,045,462
($1,097,095)
Recycling Program
$ 443,303 $ 716,000
$ 716,000
-0-
Equipment
$ 932,776 $ 52,000
$ 552,000
$ 500,000
Fringe Benefits
$ 625,072 $ 828,823
$ 750,485
($ 39,213)
----------------------------------------------------------------------------------------
Program Total
$9,241,687 $11,371,157
$6,705,319
($ 452,382)
FUND SOURCE:
County:
$6,489,319 Other Government: $216,000
Other: -0-
FY 97-98 EXPENDITURES BY COUNCIL DISTRICT:
District 1
$314.487
-0- -0- $4,302,869 $300,181 $521,744
$179,679
$700,423 $385,947
4.7%
-0- -0- 64.2% 4.5% 7.8%
2.7%
10.3% 5.8%
PROGRAM SUMMARY: FY 98-99 Request
DEPT: Public Works PROG. ACTIVITY: Solid Waste Division SUB -ACTIVITY OR DIST: East Hawaii System
PROFESSIONAL SERVICES CONTRACTS
NEED/JUSTIFICATION:
VALUED AT $25,000 & ABOVE:
Security Services - Islandwide
-Mandated by Rules & Regs of EPA & DOH
Hilo Landfill Post -Closure
-Mandated by DOH permits
East Hawaii Transfer Stations
-Rebuilding of wooden -type structures of
transfer stations on the East side.
Trailer Steam Cleaning
-Trailers need to be cleaned and maintained
for safe roadway operations and compliance
to DOT requirements.
91
DEPARTMENT: PUBLIC WORKS
PROGRAM ACTIVITY: SOLID WASTE DIVISION
SUB—ACTIVITY OR DISTRICT: EAST HAWAII SYSTEM
Actual
Est. Est.
PROGRAM DESCRIPTION:
WORK DATA: 1996-97
1997-98 1998-99
Tons of Refuse Disposed •29,747
*31,000 "32,000
Operates and maintains through County forces or contractual
Transfer Stations Maintained *"9
**9 ""9
services all solid waste facilities, including two landfills and 21
Container Trailers 13
13 13
transfer stations and islandwide refuse hauling operations in
Landfills Maintained 1
1 I
accordance with local, state and federal regulations.
Recycling Processing Centers 0
1 1
*Includes refuse from the districts of Hilo,
Hamakua,
Puna and Ka'u.
"Stations in Puna, N/S Hilo, and Pahala.
GOALS:
1.
Provide convenient means of disposing of household and
commercial solid waste.
NOTE:
2.
Comply with EPA regulations as established by 40 CFR, Part 258.
Tons of refuse disposed include only that
within the
3.
Continue special waste disposal program for metals and Freon.
County's transfer station operations.
4.
Provide necessary resources (manpower, equipment, facilities,
etc.) to maintain all solid waste programs.
Total tonnage disposed in Hilo Landfill in
1996-97
5.
Establish an islandwide waste reduction program.
approximately 61,000 tons.
6.
Maintain an equitable refuse disposal fee at the Hilo Landfill.
7.
Begin development of an East Hawaii Transfer—Waste Reduction
facility to replace the Hilo Landfill.
OBJECTIVES FOR FISCAL YEAR 1997-98.
1.
Maintain operations at the Hilo Landfill in compliance with EPA and DOH regulations.
2.
Continue a Landfill Operator training program.
3.
Continue a user fee system for refuse generators to partially fund operations.
4.
Continue 5 to 7 year heavy equipment lease replacement program and installation of hydraulic power units at
transfer
stations.
5.
Minimize the use of Highway Maintenance personnel and equipment.
6.
Pursue a 10—hour, 4 day/week operation.
7.
Continue disposing of junked cars, appliances and miscellaneous metals.
8.
Improve equipment and facility maintenance through a preventative maintenance program.
9.
Begin master plan for an East Hawaii refuse handling facility.
10.
Continue closure plans for the Hilo Landfill, pursuant to 40 CFR,
Part 258F.
11.
Establish Lona Hauling of refuse from East Hawaii to West Hawaii
Landfill.
*l*
PROGRAM SUMMARY: FY 98-99 Request
DEPT: Public Works PROG. ACTIVITY: Solid Waste Division SUB -ACTIVITY OR DIST: East Hawaii System
CHANGES FROM PRIOR FISCAL YEAR:
EMERGING TRENDS OR ISSUES:
Closure of the Hilo Municipal Solid waste
Additional equipment such as truck -tractors
Landfill and establishing a Construction
and refuse trailers will be needed to
and Demolition type of landfill.
transfer refuse from the East to the West
side of the island.
Building a new refuse transfer station to
accept commercial and residential refuse
in Hilo.
93
PROGRAM SUMMARY - ACCOMPLISHMENTS FY 97-98
DEPT:
Public Works PROG. ACTIVITY: Solid Waste Division SUB -ACTIVITY OR DIST: East Hawaii System
STATUS
OF ACCOMPLISHMENTS (FY 97-98):
Objectives
Outcomes to Date / Explanation:
1)
Maintain operations at the Hilo Landfill in compliance
with EPA and DOH regulations.
ongoing
2)
Continue a Landfill Operator training program.
Ongoing
3)
Continue a user fee system for refuse generators to
partially fund operations.
Ongoing
4)
Continue 5 to 7 year heavy equipment lease replacement
program and installation of hydraulic power units at
transfer stations.
ongoing
5)
Minimize the use of Highway Maintenance personnel
and equipment.
Option utilized only when necessary
6)
Pursue a 10 -hour, 4 day/week operation.
Scheduled to commence on 3/22/98
7)
Continue disposing of junked cars, appliances and
miscellaneous metals.
Ongoing
PROGRAM SUMMARY - ACCOMPLISHMENTS FY 97-98
DEPT Public Works PROG. ACTIVITY: Solid Waste Division SUB -ACTIVITY OR DIST: East Hawaii System
STATUS OF ACCOMPLISI N ENTS (FY 97-98):
O�*ectiyes
Outcomes to Date / Explanation:
8) Improve equipment and facility maintenance through a
preventative maintenance program.
Ongoing
9) Begin master plan for an East Hawaii refuse handling
In progress by DPW -ADMIN (DEP)
facility.
10) Continue closure plans for the Hilo Landfill, pursuant to
40 CFR, Part 258F.
Ongoing
1 1) Establish Long Hauling of refuse from East Hawaii to
West Hawaii Landfill.
In progress by DPW -ADMIN (DEP)
95
�ID,WA )VISION; MAIL SLI?,
Admin.
east of Public 'Works -Solid Waste Division
Civil Engineer VI
*Technical support received I Accountant I Solid Waste OperationsSuper
from Chief Engineer's Office HC3849* SR -1S I-IC10S4 1-3-10
Account Clerk
1-10603 SR -II
Ka'u Hilo/Puna
Solid Waste Transfer ISolid Waste Supervisor I 1-�aTlla�:.
Station Attendant
HC2743 BC -5 1 lIC3342 (I-10 Kohala
HC3569* BC -5
Scale Attendant
*-3/5 Time IIC3845 SR -8
1ISS46 SR -8
I
Solid Waste Supervisor
1-IC3518 P1-10
ouuu ,vaaw.�ul�c, v,>u,i
Puunnalaulu
Working Supervisor
Scale Attendant
Solid Waste Transfer
HC3820 - SR -S
Lead SW Transfer
Equipment
-1067 WS -10
Station Attendant
4068(tcn,p) WS -10
Station Attendant
Lqutpct
Operator
III
I-IC2562 BC -5
4065 BCIO
HC3552
WS -5
HC2322
BC10
HC2906 BC -5
Solid Waste Transfer
[C3400 BCIO
Station Attendant
H C2644
BC10
HC3393 BC -5
4063 BC -5
Solid Waste
Transfer
C2650
BCIO
I-IC3464 BC -5
HC3568 13C-5
Station Attendant
lIC2650
744
BCIO
HCO229
BC -5
lIC3394
BCIO
HC -074S BC -5
HC2321
BC -5
IIC3395
3CI0
HC2538
BC -5
IIC339S
BCIO
Operator III
HC3389
BC -5
BCIO
HC25S5 BC -5
HC2745
HC3390
BC -5
HC3391 BC -5
HC2905 .
BCIO
IIC3461
BC -5
BCIO
HC3397
HC3462
BC -5
HC3463
BC -5
HC3870
BC -5
HC3871
BC -5
I
Solid Waste Supervisor
1-IC3518 P1-10
96
Chart VIII
-------------------------------
Derelict Abandoned
Projects Vehicle Coordinator**
I-IC3453 SR -14
;inter Aid III **Supervision under
122 SP. -15 Automotive
Kona ) ( Temporary
ouuu ,vaaw.�ul�c, v,>u,i
Puunnalaulu
Working Supervisor
Scale Attendant
Solid Waste
HC3820 - SR -S
Working Supervisor
IIC3S21 SR -8
-1067 WS -10
4068(tcn,p) WS -10
Lqutpct
-gmpmcttt
Operator I
Operator III
4065 BCIO
I-IC3858 WS -10
4066(temp) BCIO
[C2579 BCIO
[C3399 BCIO
Solid Waste Transfer
[C3400 BCIO
Station Attendant
IC370S BCIO
4062 BC -5
[C3709 BCIO
4063 BC -5
Solid Waste Transfer
4064(temp) BC -5
96
Chart VIII
-------------------------------
Derelict Abandoned
Projects Vehicle Coordinator**
I-IC3453 SR -14
;inter Aid III **Supervision under
122 SP. -15 Automotive
Kona ) ( Temporary
ouuu ,vaaw.�ul�c, v,>u,i
Working Supervisor
I -'.C3343
1-I-10
IlIC2746 WS -10
HC3957 WS -10
1
I-IC3858 WS -10
1
rtt pn,e t
bwel2tor
HC2579 BC -9
Solid Waste Transfer
Station Attendant
HC2581 BC -5
HC2747 BC -5
HC -074S BC -5
HC2892 BC -5
Equipment
f,
Solid Waste Transfer
Station Attendant
Operator III
HC2583 BC -5
HC2580
BCIO
HC25S5 BC -5
HC2745
BCIO
HC3391 BC -5
HC2905 .
BCIO
IIC3392 BC -5
HC3396
BCIO
HC3397
BCIO
PROGRAM SUMMARY: FY 98-99 Request
Works PROG. ACTIVITY: Solid Waste Division SUB -ACTIVITY OR DIST: East Hawaii System
PROGRAM PERSONNEL (Total Positions)
Total Positions Established (Funded and unfunded as of 01-31-98): 61
Status: a. Positions Filled/Percent: 48/79% Positions Vacant/Percent: 13/21%
b. Positions funded/Percent: 2° Positions Unfunded/Percent: 5/8%
Category: a. Permanent/Percent: 53/87°% Temporary/Percent: 8/13% Other/Percent: 0/0
b. Civil Service/Percent: 61/100°% Appointed/Percent: 0/0
Fund Source: County/Percent: 61/100%
Total positions needed to implement program: 61
Comments: Organizational chart attached.
State or Federal/Percent: 0/0 Other/Percent: 0/0
97
This page intentionally left blank.
Funding
Significant Budget
Changes (+/- FY98)
1997-98 Objectives:
Outcomes to Date
Comments
Attachments
Budget Summary - Department of Public Works
Solid Waste Division - West Hawaii Landfill
Auditor's Office
1998-99 Budget Estimate: $4.213,456
1997-98 Budget:
Prior Year Funding: (Actual)
93-94 94-95 959596
$0 $0 $0
March 11 1998
Change: +$4.213 456 (100% increase)
96-97
$0
Pu'uanahulu W. Hi Landfill (accts 5604.51, 5604.52, 5802.82, 5802.85, 5802.89, 5911.74)
increased $4,213,486 (100%).
Reason: New program accounts established to accommodate funding necessitated by
mandates of court ruling in Konno v. County of Hawaii.
Fund Source - funds were moved from Landfills OCE account
(acct. 5604.02) which decreased $5,106,398. See Budget Summary for
Solid Waste Division - East Hawaii. (See pg. 87)
The Solid Waste Division's -West Hawaii program is implementing its objective of instituting a
10 hour, 4 day/week schedule for employees. Five of the seven objectives remain on-going
(See pg. 107)
None
The following supplemental materials were submitted by the Solid Waste Division:
Budget pgs. 102-103
Program Description pgs. 104-105
1997-98 Objectives: Outcomes to Date pg. 107
Personnel Summary pgs. 108-109
•r
This page intentionally left blank.
100
PROGRAM SUMMARY: FY 98-99 Request
DEPARTMENT OF PUBLIC WORKS
PROGRAM ACTIVITY: Solid Waste Division
SUB -ACTIVITY OR DISTRICT: West Hawaii System
LEGAL AUTHORITY/PROGRAM PLANS:
The Solid Waste Division's legal authority of existence and operations can be found
in the following:
* County Charter
* County Code, Chapter 20, et.al.
* HRS Chapter 264, et.al.
* HAR Title II, et.al.
* RCRA, 40 CFR, Parts 257, 258
* Federal Clean Water Act, Clean Air Act, et.al.
* Jawaii Revised Statutes, Chapter 290
* Hawaii County Code, Section 24-199
The Legislative intent and purpose of all legislation governing the Solid waste Division
is born from the mandates of Public Health, Safety and Welfare, and the protection of
the environment.
101
PROGRAM SUMMARY: FY 98-99 Request
DEPT: Public Works
PROG. ACTIVITY:
Solid Waste Division SUB -ACTIVITY OR DIST:
West Hawaii M,619W
PROGRAM BUDGET
FY 96-97
FY 97-98
FY 98-99
FY 98-99
Expense Category
Actual
Appropriation
Request
Change
Salaries & Wages /OT%
-0-
-0-
165,028
165,028
OCE
-0-
-0-
4,009,303
4,009,303
Recycling Programs
-0-
-0-
-0-
-0-
Equipment
-0-
-0-
-0-
-0-
Fringe Benefits _—_----0-
-0=__
39,125
39,125 .
Program Total
-0-
-0-
4,213,456
4,213,456
FUND SOURCE:
County: 4 , 213 , 456
Other Government: -0-
Other:
-0-
0 -FY
FY 97-98 EXPENDITURES BY COUNCIL DISTRICT:
District 1 2
3
4 5 6
7 8
9
4,213,456
100%
102
ndf ill
PROGRAM SUMMARY: FY 98-99 Request
DEPT: Public Works PROG. ACTIVITY: Solid Waste Division SUB -ACTIVITY OR DIST: West Hawaii System
PROFESSIONAL SERVICES CONTRACTS
NEED/JUSTIFICATION:
VALUED AT $25,000 & ABOVE:
Security Services - Islandwide
-Mandated by Rules & Regs of EPA & DOH
Milolii Container Hauling
-County does not have specialized equipment
and manpower to handle refuse hauling from
Milolii
Kailua Landfill Post -Closure
-Mandated by DOH
Landfill Costs - Waste Management Inc.
-30 year contract with Waste Management to
to operate West Hawaii Landfill
Trailer Steam Cleaning
-Trailers need to be cleaned and maintained
for safe roadway operations and compliance
to DOT requirements.
103
DEPARTMENT: PUBLIC WORKS
PROGRAM ACTIVITY: SOLID WASTE DIVISION
SUB -ACTIVITY OR DISTRICT: WEST HAWAII SYSTEM
Actual Est. Est.
PROGRAM DESCRIPTION:
WORK DATA: 1996-97 1997-98 1998-99
Tons of Refuse Disposed "29,552 •30,000 •31,000
Operates and maintains through County forces or contractual
Transfer Stations Maintained •11 •11 *11
services all solid waste facilities, including two landfills and 21
Container Trailers 15 15 15
transfer stations and islandwide refuse hauling operations in
Recycling Processing Centers 1 1 1,
accordance with local, state and federal regulations.
Landfills Maintained 0 0 1.
'Stations in N/S Kohala, N/S Kona, Honokaa, Paauilo,
Laupahoehoe, and Waiohinu.
GOALS:
NOTE:
Tons of refuse disposed include only that within the
1. Provide convenient means of disposing of household and commer-
County's transfer station operations.
cial solid waste.
2. Comply with EPA regulations as established by 40 CFR, Part 258F
Total tonnage disposed in West Hawaii Landfill in 196-97
relating to the Kailua Landfill closure.
approximately 76,300 tons.
3. Continue special waste disposal program for metals and Freon.
4. Provide necessary resources (manpower, equipment, facilities,
etc.) to maintain all solid waste programs.
5. Establish an islandwide waste reduction program.
6. Maintain an equitable refuse disposal fee at the West Hawaii
Landfill.
7. Continue post closure monitoring at the Kailua Landfill.
OBJECTIVES FOR FISCAL YEAR 1997-98.
1. Establish efficient hauling schedules for compactor trailers.
2. Continue a user fee system for refuse generators to partially fund operations.
3. Continue a 5-7 year heavy equipment replacement program and installation of hydraulic power units at transfer stations.
4. Minimize the use of Highway Maintenance personnel and equipment.
5. Pursue a 10 hour, 4 day/week operation.
6. Continue disposing of junked cars, appliances and miscellaneous metals.
7. Improve equipment and facility maintenance through a preventative maintenance program.
104
PROGRAM SUMMARY: FY 98-99 Request
DEPT: Public Works PROG. ACTIVITY: Solid Waste Division SUB -ACTIVITY OR DIST: West Hawaii System
CHANGES FROM PRIOR FISCAL YEAR:
EMERGING TRENDS OR ISSUES:
Operational partnership in operating the
Mandated by court ruling Konno v. County of
Pu'uanahulu West Hawaii Landfill between the
Hawaii.
County of Hawaii and Waste Managment Inc.
105
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106
PROGRAM SUMMARY - ACCOMPLISHMENTS FY 97-98
DEPT:
Public Works PROG. ACTIVITY: Solid Waste Division SUB -ACTIVITY OR DIST: West Hawaii System
STATUS OF ACCOMPLISINvIENTS (FY 97-98):
Objectives
Outcomes to Date / Explanation
I)
Establish efficient hauling schedules for compactor
trailers.
Ongoing
2)
Continue a user fee system for refuse generators to
partially fund operations.
Ongoing
3)
Continue a 5-7 year heavy equipment replacement
program and installation of hydraulic power units at
transfer stations.
Ongoing
4)
Minimize the use of Highway Maintenance personnel
and equipment.
Option utilized only when necessary
5)
Pursue a 10 hour, 4 day/week operation.
Scheduled to commence on 3/2/98
6)
Continue disposing of junked cars, appliances and
miscellaneous metals.
Ongoing
7)
Improve equipment and facility maintenance through a
preventative maintenance program.
ongoing
107
nV W)N: MAIISUP ;..
Admin.
ent of Public Works -Solid Waste Division
*Technical support received I Accountant I
from Chief Engineer's Officc 1-1C3S49* SR -1S
Account Clcrk
HC3603 SR -II
Ka'u Hilo/LHOS16
Solid Waste Transfer Solid Waste
Station Attendant
IIC2743 BC -5 HC3342
HC3569* IIC-5 *-3/5 Timc
Civil Engiuccr VI
IIC22S7 ENI -5
V�a IIOI1S
nSoli(i Wisic OperationsSupcivisoi
IIC1084 P3-10
I
Solid Waste SupervisorI
i-IC351S PI -10
Kollaln47S.:
Puuana nt u
tcndant Solid Wastc
SR -S \Vorking Supervisor
SR -8 4067 WS -10
406S(icmp) WS -10
yuipincnt
ui mlCut Operator III
Special llcrclict AUandoucd
Pro.jcc(s VchicicCoordinator**
I-IC3453 SR -14
Lngiuecr Aid III *'Supervision. under
lIC2122 SR -15 Automotive
I
Ilona
Tempol'a,'Y
\i, Solid Waste
Solid astc Super�Iisor I Working Supervisor
1 C3343 P1-10 IIC2746 WS -10
HC3857 WS -10
IIC395S WS -10
ra�`�!a hilt
I-IC2579 BC -9
TSolid WasteTransfcr
Station Attcndant
I-IC25SI BC -5
I-IC2747 BC -5
I-IC274S BC -5
IIC2S92 BC -5
Solid Wasic Trans Ccr
Solid Waste Transfer 9 1
Operator III
4065 BCIO
SW Transfer
Equipincnt
Station Attcndant
I-IC2583 13C-5
4066(temp) 13CIO
ion Attendant
Operator III
I-IC2582 BC -5
I-IC2578 BCIO
I-IC3391 BC -5
52 WS -5
BCIO
IIC2906 BC -5
I-IC3399 BCIO
Solid WastcTransfcr
I-IC2322 BCIO
IIC3393 BC -5
lIC3400 PCIO
StationAncndant
Waste Transfer
IIC2649 BCIO
IIC2C>50 BCIO
hIC3,164 BC -5
I-IC356S BC -5
IIC370S BC10
4062 P.0-5
406.1 BC -5
onAttcndant
13C10
IIC3709 IICiO
HC2744
BGS
29 BC -5
lIC3394 BCIO4064(tcmp)
7AUCndant
21 BC -5
I-IC3395 BCIO538
BC -5
IIC339S BCIOS9
I390
BC -5461
BC -5462
BC -5463
BC -5870
BC -5871
BC -5
108
Chai VIII
Special llcrclict AUandoucd
Pro.jcc(s VchicicCoordinator**
I-IC3453 SR -14
Lngiuecr Aid III *'Supervision. under
lIC2122 SR -15 Automotive
I
Ilona
Tempol'a,'Y
\i, Solid Waste
Solid astc Super�Iisor I Working Supervisor
1 C3343 P1-10 IIC2746 WS -10
HC3857 WS -10
IIC395S WS -10
ra�`�!a hilt
I-IC2579 BC -9
TSolid WasteTransfcr
Station Attcndant
I-IC25SI BC -5
I-IC2747 BC -5
I-IC274S BC -5
IIC2S92 BC -5
Solid Wasic Trans Ccr
Station Attcndant
Operator
III
I-IC2583 13C-5
HC2580
BCIO
1-IC25S5 13C-5
I-IC2745
BCIO
I-IC3391 BC -5
HC2905 .
BCIO
I-IC3392 BC -5
HC3396
BCIO
IIC3397
BCIO
PROGRAM SUMMARY: FY 98-99 Request
DEPT: Public Works PROG. ACTIVITY: Solid Waste
SUB -ACTIVITY OR DIST: West Hawaii Landfill
PROGRAM PERSONNEL (Total Positions)
Total Positions Established (Funded and unfunded as of 01-31-98): 9
Status: a. Positions Filled/Percent: 6/67% Positions Vacant/Percent: 3/33%
b. Positions funded/Percent: 6/67% Positions Unfunded/Percent: 3/33%
Category: a. Permanent/Percent: 6/67% Temporary/Percent: 3/33% Other/Percent: 0/0
b. Civil Service/Percent: 9/100% Appointed/Percent: 0/0
Fund Source: County/Percent: 9/100% State or Federal/Percent: 0/0 Other/Percent: 0/0
Total positions needed to implement program: 6
Comments: Organizational chart attached.
109
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110
Funding
Significant Budget
Changes (+/- FY 98)
1997-98 Objectives:
Outcomes to Date
Comments
Attachment
Budget Summary - Department of Public Works March 11,1998
Traffic Division
Prepared by the Legislative Auditor's Office
1998-99 Budget Estimate: $2.866.311 + $127.306*=$2.993.617 Change: -$186.429 (-6%)
1997-98 Budget: $3.040.091 + $139.955*=$3.180.046
Prior Year Funding: (Actual)
93-94 94-95 95-96 96-97
$1,991,634** $1,860,534** $2,455,997** $2,589,937**
*Parking Meter Fund (does not include fringes and miscellaneous compensatory adjustments)
**Excludes Parking Meter Fund
Traffic signs misc. contracts (5281.42) decrease $200,000.
Reason: Privatization has restricted striping contract work.
Street lights -Electricity (5281.32) decreased $62,400.
See pgs. 121, 123, 125, & 126
Personnel: "Urgently need to have vacant positions filled" in W. Hi {Traffic Signs & Markings (2); Traffic Signals
& Street Lights (1);
Three positions may be lost with elimination of parking meters in Hilo. (See pg. l 19)
The following supplemental materials were submitted by the Traffic Division:
Budget pgs. 114-117
Changes -Emerging Trends
pg.
119
Program Descriptions/Outcomes to Date -
ate:Administration&Operations
Administration & Operations
pgs.
120-121
Traffic Signs & Markings
pgs.
122-123
Traffic Signals & Street Lights
pgs.
124-126
Personnel Summary
pgs.
127-129
111
Y
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112
PROGRAM SUMMARY: FY 98-99 Request
DEPARTMENT OF PUBLIC WORKS
PROGRAM ACTIVITY: Traffic Division
SUB -ACTIVITY OR DISTRICT: Administration & Operations,
Traffic Signals & Street Lights, Traffic Signs & Markings, and Parking Meters
LEGAL AUTHORITY/PROGRAM PLANS:
County Code, Chapter 2, Article 9, Section 2-41 (a)(2)
a
113
0
Higher Fund
PROGRAM SUMMARY: FY 98-99 REQUEST
k■ iu ■aiu uuu ctj
DEPT: Public Works PROG. ACTIVITY: Traffic Division (Highway Fund) SUB -ACTIVITY OR DIST: Administration & Operations,
Traffic Signals & Street Lights, and Traffic Signs & Markings
PROGRAM BUDGET
114
FY 96-97
FY 97-98
FY 98-99
FY 98-99
Expense Category
Actual
Appropriation
Request
Change
Salaries & Wages / OT %
Administration & Operations
$271,915 / 1%
$304,393 / 1%
$321,017 / 1%
$16,624
Signals & Street Lights
$183,943 / 9%
$217,884 / 10%
$231,877 / 9%
$13,993
Signs & Markings
$343,893 / 12%
$364,267 / 12%
$375,060 / 11%
$10,793
Sub -Total (S&W/OT)
$799,751 / 7%
$886,544 / 7%
$927,954 / 7%
$41,410
OCE
Administration & Operations
$40,146
$62,976
$67,227
$4,251
Signals & Street Lights
$1,237,968
$1,404,340
$1,341,940
($62,400)
Signs & Markings
$356,700
$568,961
$368,790
($200,171)
Sub -Total (OCE)
$1,634,814
$2,036,277
$1,777,957
($258,320)
Equipment
Administration & Operations
$18,645
$30,250
$6,800
($23,450)
Signals & Street Lights
$97,884
$22,350
$145,000
$122,650
Signs & Markings
$38,843
$64,670
$8,600
($56,070)
Sub -Total (Equipment)
$155,372
$117,270
$160,400
$43,130
•--------------------------------------------------------------------------------------------------------------------------------------------------------------------
Program Total
$2,589,937
$3,040,091
$2,866,311
($173,780)
114
Page 2 of 2
Highway Fund
PROGRAM SUMMARY: FY 98-99 REQUEST
DEPT: Public Works PROG. ACTIVITY: Traffic Division (Highway Fund) SUB -ACTIVITY OR DIST: Administration &
Operations, Traffic Signals & Street Lights, and Traffic Signs & Markings
FUND SOURCE:
County: Other Government:
$2,684,541 $181,770
FY 97-98 EXPENDITURES BY COUNCIL DISTRICT:
District 1 District 2 District 3 District 4 District 5
22% 6% 7% 7% 21%
$668,820 $182,405 $212,806 $212,806 $638,419
6 98-99 EXPENDITURES BY COUNCIL DISTRICT:
District 1 District 2 District 3 District 4 District 5
22% 6% 7% 7% 21%
$630,587 $171,979 $200,642 $200,642 $601,925
Y
Z" 115
Other: Total:
None $2,866,311
District 6
District 7
District 8
District 9
14%
5%
3%
15%
$425,613
$152,005
$91,203
$456,014
District 6
District 7
District 8
District 9
14%
5%
3%
15%
$401,284
$143,316
$85,989
$429,947
Parking Meter Fund
PROGRAM SUMMARY: FY 98-99 REQUEST
Program Budget
DEPT: Public Works PROG. ACTIVITY: Traffic Division (Parking Meter Fund) SUB-ACTIVrrY OR DIST: Parking Meter
PROGRAM BUDGET
FY 96-97
FY 97-98
FY 98-99
FY 98-99
Expense Category
Actual
Appropriation
Request
Change
Salaries & Wages / OT %
$96,674/5%
$94,230/5%
$97,796/5%
$3,566
OCE
$53,812
$33,125
$29,380
($3,745)
Equipment
$930
$12,600
$130
($12,470)
----------------------------------------------------------------------------------------------------------------------------------------------------------------------------
Program Total
$151,416
$139,955
$127,306
($12,649)
FUND SOURCE:
County:
Other Government:
Other:
Total:
$127,306
None
None
$127,306
FY 97-98 EXPENDITURES BY COUNCIL DISTRICT:
District 1 District 2
District 3
District 4
District 5
District 6
District 7
District 8 District 9
0% 22%
0%
78%
0%
0%
0%
0% 0%
$0 $30,790
$0
$109,165
$0
$0
$0
$0 $0
FY 98-99 EXPENDITURES BY COUNCIL DISTRICT:
District 1 District 2
District 3
District 4
District 5
District 6
District 7
District 8 District 9
0% 22%
0%
78%
0%
0%
0%
0% 0%
$0 $28,007
$0
$99,299
$0
$0
$0
$0 $0
Note: Cost of fringe benefits are not included.
116
PROGRAM SUMMARY: FY 98-99 REQUEST
(Professional Services Contracts Greater Than or Equal To $25,000)
DEPT: Public Works PROG. ACTIVITY: Traffic Division
SUB -ACTIVITY OR DIST: Administration and Operations, Traffic Signals & Street Lights, Traffic Signs and Markings, and
Parking Meter
PROFESSIONAL SERVICES CONTRACTS
NEED/JUSTIFICATION:
VALUED AT $25,000 & ABOVE:
None.
N/A
117
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118
PROGRAM SUMMARY: FY 98-99 REQUEST
(Changes/Emerging Trends)
DEPT: Public Works PROG. ACTNITY: Traffic Division
SUB -ACTIVITY OR DIST: Administration and Operations, Traffic Signals & Street Lights, Traffic Signs and Markings, and
Parking Meter
CHANGES FROM PRIOR FISCAL YEAR:
EMERGING TRENDS OR ISSUES:
ADMINISTRATION & OPERATIONS:
Continue to consider new products and equipment to improve highway
Use of lead-free traffic paint to protect the environment. We are now
safety.
using lead-free, oil-based paint.
Purchase traffic data collector and software to obtain data for
intersection and traffic signal improvements.
SIGNALS & STREET LIGHTS:
Convert fixed time analog traffic controllers to digital activated units.
Improve traffic flow and efficiency.
Convert existing NEMA digital controllers to Type 170 digital controllers.
Standardize signal hardware among State and County agencies.
Interconnect all corridor signals and coordinate the same.
Improve traffic flow and efficiency.
Establish a closed loop system with full data and video communications
Improve traffic flow and efficiency.
to traffic control center.
Convert hardware to comply with ADA requirements.
Equal access for all users.
SIGN & MARKINGS:
Miscellaneous Contract Services reduced by $200,000 due to restriction
Need to hire personnel for West Hawaii operations to reduce
on striping contract work by private contractors.
maintenance backlog.
PARKING METER
Downtown Improvement Association efforts to eliminate parking meters.
Elimination of parking meters would result in loss of three positions in
the Traffic Division.
119
DFPARTMFNT' PHRI T[ WORKS
PROGRAM ACTIVITY: TRAFFIC DIVISION
SUB -ACTIVITY OR DISTRICT: OPERATIONS AND ADMINISTRATION
Actual Est. Est.
PROGRAM DESCRIPTION:
WORK DATA:
1996-97 1997-98 1998-99
Responsible for all administrative phases of traffic engineer-
Work Orders Issued
146 165 170
ing
and technical functions of traffic signs and markings for the
County of Hawaii, including:
Plans Reviewed
157 170 170
1.
The development and assignment of programs for operations.
2.
The development of parameters for plans, specifications, bids
Complaints/Requests Checked On
and contracts for traffic programs.
(Signs and Markings)
186 170 170
3.
Administrative functions, such as budgeting, record keeping and
training programs.
Road Closure Permits Reviewed
95 100 100
4.
The development of administrative standard operating procedures.
5.
The review of plans for compliance to the Manual on Uniform
Traffic Control Devices.
6.
Traffic investigations.
GOALS:
1.
Develop and implement operational and technical programs for
traffic control devices.
2.
Establish and implement Division policies and guidelines in
regards to priorities, operations, public relations, budgeting,
training, etc.
OBJECTIVES FOR FISCAL YEAR 1997-98.
1.
Continue programs to improve operating procedures and equipment to increase quality and productivity in the design,
installation and maintenance of traffic control devices and to reduce litigation.
2.
Continue the expansion of the traffic counting program.
3.
Continue the implementation of a standardized traffic control review program for new projects and
subdivisions.
4.
Continue the development of a public educational program regarding traffic control devices.
120
PROGRAM SUMMARY - ACCOMPLISHMENTS FY 97-98
DEPT: Public Works PROG. ACTIVITY: Traffic Division SUB -ACTIVITY OR DIST: Administration & Operations
STATUS OF ACCOMPLISHMENTS (FY 97-98)
Objectives:
Outcomes to Date/Explanation:
1) Continue working with the State Motor Vehicle Safety Office and
Requested training courses for traffic engineers in Hawaii. This request has
the various Traffic Safety Committees and the Highway Safety
been referred to the Office of Technology Transfer & Economic Development of
Council on programs to enhance traffic safety.
the University of Hawaii for consideration.
2) Continue to develop, program or implement Federal Aid or State
Utilizing Federal -aid video equipment to record signs & markings. W aikoloa
Grants -In -Aid projects in regards to upgrading traffic control
Road, Alii Drive, & Saddle Road have been videotaped.
devices.
3) Continue programs to improve operating procedures and equipment
Design of traffic safety improvements at Kaumana Drive, Kilauea Ave. bet.
to increase quality and productivity in the design, installation and
Kawili and Lanikaula Sts, one way traffic compression for Waianuenue during
maintenance of traffic control devices and to reduce litigation.
school traffic peak in the morning, etc.
4) Continue the expansion of the traffic counting program.
Traffic counts are conducted on an as needed basis because of limited
personnel.
5) Continue the implementation of a standardized traffic control
Traffic reviews are conducted within 2 weeks of receipt.
review program for new projects and subdivisions.
6) Continue the development of a public educational program
Traffic education program for pedestrians through issuing book covers to school
regarding traffic control devices.
children, hot dots for Halloween, promote the use of infant restraints in vehicles,
and anti -graffiti program for signal controller cabinets.
121
DEPARTMENT: PUBLIC MARKS
PROGRAM ACTIVITY: TRAFFIC DIVISION
SUB -ACTIVITY OR DISTRICT: TRAFFIC SIGNS
AND MARKING
Actual
Est.
Est.
PROGRAM DESCRIPTION:
WORK DATA:
1996-97
1997-98
1998-99
Maintenance Work Order Issued
796
800
800
Responsible for the operation and maintenance of all traffic
Signs Fabricated
2,229
2,300
2,300
control signs and pavement markings in accordance with the Manual
Signs Installed
2,130
2,200
2,200
on Uniform Traffic Control Devices.
Sign Posts Installed
815
900
900
Miles of Traffic Lines Painted
125
130
130
Pavement Markers Installed
6,478
6,500
6,500
Neighborhood Watch Signs
57
60
60
Shoreline Access Signs
0
10
10
GOALS:
1. Provide timely maintenance of traffic control devices through
improved scheduling of projects and personnel.
2. Develop a system for rapid retrieval of records and documents
to support litigation and planning activities.
OBJECTIVES FOR FISCAL YEAR 1997-98.
1. Continue program to reduce litigation liability by:
a. Insuring timely response to maintenance requests.
b. Maintaining and upgrading traffic control devices to meet
MUTCD standards.
c. Scheduling periodic maintenance of traffic control devices
on collector streets.
d. Scheduling signs and markings inspections, including night
surveillance inspections.
2. Improve recordkeeping system by utilizing the sign management
program on personal computer system.
3. Assist other governmental and private agencies with signing requirements, as time permits.
122
PROGRAM SUMMARY - ACCOMPLISHMENTS FY 97-98
DEPT: Public Works PROG. ACTIVITY: Traffic Division SUB-ACTIVTfY OR DIST: Traffic Signs & Markings
STATUS OF ACCOMPLISHMENTS (FY 97-98)
Objectives:
Outcomes to Date/Explanation:
1) Continue program to reduce litigation by:
a) Insuring timely response to maintenance requests.
Responding to emergencies in timely manner.
Less urgent requests are backlogged.
b) Maintaining and upgrading traffic control devices to meet
Continuing to upgrade types of materials to improve highway safety.
MUTCD standards.
c) Scheduling periodic maintenance and traffic control devices on
Being done on regularly scheduled basis.
collector streets.
d) Scheduling signs and markings inspections, including night
Being done on regularly scheduled basis.
surveillance inspections.
2) Improve recordkeeping system by utilizing the sign management
Some data compiled on videotapes and photo log. Computer system not yet
implemented due to lack of resources to gather information.
program on personal computer system.
3) Assist other governmental and private agencies with signing
Being done only as needed.
requirements, as time permits.
123
DEPARTMENT: PUBLIC WORK
PROGRAM ACTIVITY: TRAFFIC DIVISION
SUB -ACTIVITY OR DISTRICT: TRAFFIC SIGNALS & STREET LIGHTS
Actual Est. Est.
PROGRAM DESCRIPTION:
WORK DATA:
1996-97 1997-98 1998-99
Responsible for all phases of traffic signals and street
Street Lights Operational
Beginning
7,071 7,458 7,758
lights for the County of Hawaii, including planning, design,
Energized During FY
387 300 300
Ending
7,458 7,758 8,058
operations and maintenance. Maintain street lights and traffic
Street Lights Not Energized
378 425 425
signals for the State of Hawaii on the Island of Hawaii.
Parking Lot Lights/Bridge Lights
89 89 89
Street Light Service Calls
2,420 2,450 2,550
Street Light Investigations
26 50 50
Conversions to Low Pressure
35 50 50
Sodium (LPS)
GOALS:
Signalized Intersection
65 64 75
(Includes 22 State Signals)
Establish, implement, operate and maintain traffic signal
Signal Service Calls
930 1,100 1,300
and street light program for the County, including a computerized
Flashing STOP Signs
10 10 10
street light and traffic signal data base, warrants and prioritizing
Flashing Overhead
1 1 1
of street light and traffic signal requests, plan review, design,
Flashing Roadside
4 4 4
modification of existing installations, and maintenance programs.
OBJECTIVES FOR FISCAL YEAR 1997-98.
Continue 1) an energy saving program for street lights by conversion
to low pressure sodium luminaires;
2) program to reduce
litigation exposure by timely responses to maintenance requests; 3) to computerize street light and traffic signal files; 4)
in-house maintenance program for street lights and traffic signals; 5) a C.I.P. traffic signal design program; 6) improved
street light maintenance services in West Hawaii; and 7) a traffic signal
energy conservation program by converting red
incandescence to red LED lights; 8) continuous traffic signal operations
during power failures by installing uninterruptable
power supplies; 9) a 100% in-house signal design program for all traffic signals and; 10) revenue producing programs, such as
street light maintenance for other governmental agencies.
Improve efficiency of 1) traffic signals by conversion from analog controllers to digital controllers;
and 2) actuated traffic
signals by loop detector improvements.
124
PROGRAM SUMMARY - ACCOMPLISHMENTS FY 97-98
DEPT: Public Works PROG. ACTIVITY: Traffic Division
SUB-ACTIVFrY OR DIST: Traffic Signals & Street Lights
STATUS OF ACCOMPLISHMENTS (FY 97-98)
Obiectives:
Outcomes to Date/Explanation:
1)
An energy saving program for street lights by conversion to low
99.9% completed.
pressure sodium luminaires;
2)
Program to reduce litigation exposure by timely responses to
The rest of the programs are ongoing.
maintenance requests;
3)
To computerize street light and traffic signal files;
4)
In-house maintenance program for street lights and traffic signals;
5)
A C.I.P. and fuel tax traffic signal design program;
6)
Improved street light maintenance services in West Hawaii;
7)
A traffic signal energy conservation program by converting red
incandescence to red LED lights;
8)
Continuous traffic signal operations during power failures by
installing uninterruptable power supplies;
9)
A 100% in-house design program for all traffic signals; and
10) Revenue producing programs, such as street light maintenance for
other governmental agencies.
125
PROGRAM SUMMARY - ACCOMPLISHMENTS FY 97-98
DEPT: Public Works PROG. ACTIVITY: Traffic Division SUB -ACTIVITY OR DIST: Traffic Signals & Street Lights
STATUS OF ACCOMPLISHMENTS (FY 97-98)
Objectives:
Outcomes to Date/Explanation:
CONTINUE PAGE 2 OR 2
IMPROVE EFFEICIENCY OF
11) Traffic signals by conversion from analog controllers to digital
Programs are ongoing.
controllers; and
12) Actuated traffic signals by loop detector improvements.
13) Implement a traffic signal timing optimization program.
126
Department of Public Works - TRAFFIC DIVISION
EAST HAWAII
Lead Traffic
Electrician
HC -2879 WS -12
Maintenance Electrician (3)
HC -3635 BC -12
HC -3715 BC -12
HC -2880 BC -12
2/98
Division Chief
HC -2500 EM -05
Senior Account Clerk
HC -3113 SR -13
Clerk Typist
HC -3767 SR -08
Traffic Sign919nd Plaaaiag and
Street Light Branch lavestigation Branch
Traftc Operations
Traffic
Supervisor
Technician -Investigator
HC -0288 SR -24
HC -2704 SR -19
fIC-0308
F2-09
Traffic Electrician Construction InspectorTraffic
Technician 11
Supervisor Temporary
HC -2608 SR -15
WEST HAWAII
Traffic Electrician
HC -3906 BC -12
Table of Organization
Existing
127
Advisory Board
Highway Safety Council
Parking Meter rafftc Signs &Mar
Branch (S&M) Branch
Parking Meter
Mechanic -Supervisor Civil Engineer IV
HC -0047 F1-09 I I HC -2824 SR -24
Parking Meter
Traffic S&M Supervisor
Mechanic -Collector
fIC-0308
F2-09
HC -0046 BC -09
Parking Violations
Clerk
EAST HAWAII
WEST HAWAII
HC -1799 SR -11
Lead Traffic
Lead Traffic
S&M Painter
S&M Painter
HC -0311 WS -09
HC -4088 WS -09
IIC-3525 WS -09
Traffic S&M Painter(3)
Traffic S&M
HC -0309 BC -09
Painter
HC -0310 BC -09
HC -4089 BC -9
HC -2642 BC -09
Traffic S&M Helper
HC -1148 BC -05
HC -2514 BC -05
HC -2641 BC -05
HC -3524 BC -05
Highway Fund
PROGRAM SUMMARY: FY 98-99 Request
(Program Personnel)
DEPT: Public Works PROG. ACTIVITY: Traffic Division (Highway Fund)
SUB -ACTIVITY OR DIST: Administration and Operations, Traffic Signals & Street Lights, Traffic Signs and Markings
PROGRAM PERSONNEL (Total Positions)
Total Positions Established (Funded and unfunded as of 01-31-98): 26
Status: a. Positions Filled/Percent 23 / 88%
b. Position Funded/Percent 26 / 100%
Category: a. Permanent/Percent 26/100%
Postions Vacant/Percent: 3/12%
Position Unfunded/Percent: N/A
Temporary/Percent: Tan Position & CVE Other/Percent: N/A
b. Civil Service/Percent 26/100% Appointed/Percent: N/A
Fund Source: County/Percent: 26 / 100%
Total positions needed to implement program: 26
State or Federal/Percent: N/A
Comments: Urgently need to have vacant positions filled to accommodate West Hawaii two (2) positions
for Traffic Signs & Markings and one (1) position for Traffic Signals & Street Lights.
128
Other/Percent: N/A
Parking P1eter Fund
PROGRAM SUMMARY: FY 98-99 Request
(Program Personnel)
DEPT: Public Works PROG. ACTIVITY: Traffic Division (Parking Meter Fund) SUB -ACTIVITY OR DIST: Parking Meter
Total positions needed to implement program: ?
Other/Percent: N/A
Other/Percent: N/A
Comments: Program is presently on a moratorium, March 1- May 31, 1998. Fate of program will be determined by County Council.
129
PROGRAM PERSONNEL (Total Positions)
Total Positions Established (Funded and unfunded as of 01-31-98):
3
Status:
a. Positions Filled/Percent 3 / 100%
Postions Vacant/Percent:
N/A
b. Position Funded/Percent 3 /100%
Position Unfunded/Percent:
N/A
Category:
a. Permanent/Percent 3/100%
Temporary/Percent:
N/A
b. Civil Service/Percent 3/100%
Appointed/Percent:
N/A
Fund Source:
County/Percent: 3 / 100%
State or Federal/Percent:
N/A
Total positions needed to implement program: ?
Other/Percent: N/A
Other/Percent: N/A
Comments: Program is presently on a moratorium, March 1- May 31, 1998. Fate of program will be determined by County Council.
129
Funding
Significant Budget
Changes (+/- FY 98)
1997-98 Objectives:
Outcomes to Date
Comments
Budget Summary - Department of Public Works
Wastewater Division
Prepared by the Legislative Auditor's Office
1998-99 Budget Estimate: 5 123,712
1997-98 Budget: $5,421,753
Prior Year Funding: (Actual)
March 11-1998
Change: - $298,041 (5% decrease)
93-94 94-95 95-96 96-97
$3,412,066 $3,391,548 $3,212,109 $3,637,520
Equipment (5631.21) decreased $56,901.
Pension (5802.11) decreased $99,677.
Reason: ERS legislation
Reserve Account(5912.93) decreased $90,509.
See pgs. 139, 141, & 143
Emerging trends or issues:
40 CFR 403, mandates implementation of a pretreatment program. This will require
revisions to Chapter 21, Sewer Code, and implementation of an inspection program.
Additional staff would be needed.
Wastewater effluent reuse in Kona needs to be initiated. (See pg. 13 7)
Wastewater Division proposes to add the following positions: Civil engineer V, lab
technician, plant engineer, student help (5). (See pg. 145)
130
Attachments
Budget Summary - Department of Public Works Page 2
Wastewater Division
The following supplemental materials were submitted by the Wastewater Division:
Budget pgs. 134-135
Changes -Emerging Trends pg. 137
Program Description/Outcomes to Date:
-Administration & Engineering pgs. 138-139
-Hilo etc. Sewer System pgs. 140-141
-Kailua-Kealakehe etc. Sewer System pgs. 142-143
Personnel Summary pgs. 144-145
131
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132
PROGRAM SUMMARY: FY 98-99 Request
DEPARTMENT OF PUBLIC WORKS
PROGRAM ACTIVITY: Wastewater Division
LEGAL AUTHORITY/PROGRAM PLANS:
• Hawaii County Code, Chapter 21 — Sewers
• Clean Water Act (33 United States Code § 1251 et seq.)
133
PROGRAM SUMMARY: FY 98-99 Request
DEPT: Public Works
PROGRAM ACTIVITY: Wastewater Division
PROGRAM BUDGET
Expense Category
FY 96-97
FY 97-98
FY 98-99
FY 98-99
Actual
Appropriation
Request
Change
Salaries & Wages / OT
%
1,401,300 / 5.8%
1,604,781 / 5.4%
1,712,056 / 5.2%
107,275
JCE
1,540,987
1,888,711
1,925,493
36,782
Equipment
149,732
220,820
163,919
<56,901>
Other
545,501
1,707,441
1,322,244
<385,197>
Program Total:
3,637,520
5,421,753
5,123,712
<298,041>
FUND SOURCE:
County:
100% Other Government:
Other:
FY 97-98 EXPENDITURES BY COUNCIL DISTRICT:
District 1
- $ 654,262 District - $ 1,039,778
District -
$ 1,757,195
District 7
529,857 District 8 - $ 1,470,930
134
PROGRAM SUMMARY: FY 98-99 Request
DEPT: Public Works PROGRAM ACTIVITY: Wastewater Division
PROFESSIONAL SERVICE CONTRACTS
VALUED AT $25,000 & ABOVE:
• Computer Programming Consultant ($50,000)
Water Quality Sampling & Analysis ($56,810)
NEED/JUSTIFICATION:
135
To merge existing programs for accounts receivable,
accounts payable and equipment maintenance in order to
eliminate duplication of data
To meet NPDES Permit requirements
This page intentionally left blank.
136
PROGRAM SUMMARY: FY 98-99 Request
DEPT: Public Works PROGRAM ACTIVITY: Wastewater Division
CHANGES FROM PRIOR FISCAL YEAR:
EMERGING TRENDS OR ISSUES:
• Need to implement pretreatment program in order to comply
with 40 CFR Part 403. This will require rewriting major portions
of the Sewer Code and implementing an inspection program to
monitor the requirements. Additional staff are required to
implement this.
• Need to initiate wastewater effluent reuse in Kona.
137
DEPARTMENT: Pl1BLTC WORKS
PROGRAM ACTIVITY: WASTEWATER DIVISION
SUB—ACTIVITY OR DISTRICT: ADMINISTRATION & ENGINEERING
Actual Est. Est.
PROGRAM DESCRIPTION:
WORK DATA:
1996-97 1997-98 1998-99
Directs, controls, coordinates County—wide sewerage systems;
Const. of County Sewer Projs.
8 9 7
provides technical services for sewerage and other pollution
Const. of Private Sewer Projs.
1 0 0
matters; reviews plans pertinent to sewerage projects; inspects
Reviews of Private Sewer Projects
Including Plan Check
20 20 20
sewerage; attends hearings with community groups and contractors.
Commercial and Residential
Accounts Receivable
2,842 2,842 2,900
GOALS:
1. Complete master plan and implementation of sanitary wastewater
systems.
2. Operate the wastewater systems with qualified personnel.
3. Operate wastewater systems with derived revenues.
4. Provide adequate fiscal records and data relating to user fee
billing and collection system, processing of payroll, purchases/
payments for materials and supplies.
OBJECTIVES FOR FISCAL YEAR 1997-98.
1. Design for: 2. Construction
of:
a. Kalanianaole Collector Sewer, Phase II a.
Kaumana Garden Sewer
b. Puueo Collector Sewer b.
Paukaa Collector System
c. Kealakehe Effluent Reuse, Phase II c.
Disappearing Sands SPS
d.
Kealakehe Effluent Reuse, Phase I
e.
Waiakea Houselots Collector Sewer,
Phase II
138
PROGRAM SUMMARY: FY 98-99 Request
DEPT: Public Works PROGRAM ACTIVITY: Wastewater Division SUB -ACTIVITY OR DIST: Administration & Engineering
STATUS OF ACCOMPLISHMENTS (FY 97-98)
Objectives:
Outcomes to Date / Explanation:
1) Design for:
a) Kalanianaole Collector Sewer, Phase II
Negotiating with consultant
b)
Puueo Collector Sewer
Negotiating with consultant
c)
Kealakehe Effluent Reuse, Phase II
In design
2) Construction of:
Final design review
a)
Kaumana Garden Sewer
b)
Waiakea Houselot Collector Sewer, Phase I I
Pending contract award
c)
Paukaa Collector System
Final design review
d)
Kamehameha Avenue Sewer Rehabilitation
Construction on schedule
e)
Holualoa Sewage Pump Station
Construction on schedule
f)
Disappearing Sands SPS
Final design review
g)
Kealakehe Effluent Reuse, Phase I
In design
139
DEPARTMENT: PUBLIC WORKS
PROGRAM ACTIVITY: WASTEWATER DIVISION
SUB -ACTIVITY OR DISTRICT:
HILO-KULAIMANO-PAPAIKOU-
KAPEHU SEWERAGE
SYSTEMS
Actual
Est.
Est.
PROGRAM DESCRIPTION:
WORK DATA:
1996-97
1997-98
1998-99
Average Daily Treatment
of Sewage (mgd)
3.8
3.8
4.2
Operates, repairs, and maintains the Hilo-Kulaimano-Papaikou-
Miles of Sewer Lines Maintained
50.0
50.0
56.0
Kapehu wastewater systems.
Commercial and Residential
Connections
2,646
2,646
2,700
GOALS:
1. Provide and require wastewater systems to urban and new
developments.
2. Provide wastewater system to protect shoreline and water sources
3. Provide qualified personnel for the operation and maintenance
of these facilities.
4. Operate system from derived revenues.
OBJECTIVES FOR FISCAL YEAR 1997-98.
1. Follow up on scheduling for maintenance and preventive maintenance for all sewage treatment
plant and sewage
pumping
stations.
2. Extend log keeping system of plants and pumping stations.
3. Follow up on schedule for maintenance of transmission system.
140
PROGRAM SUMMARY: FY 98-99 Request
STATUS OF ACCOMPLISHMENTS (FY 97-98)
Objectives:
1) Follow up on scheduling for maintenance and preventive
maintenance for all sewage treatment plant and sewage
pumping stations.
2) Extend log keeping system of plants and pumping stations.
3) Follow up on schedule for maintenance of transmission
system.
4) Hilo Wastewater Treatment Plant miscellaneous repairs.
5) Install resistance starters at Wailoa SPS.
6) Install variable frequency drives with AC system at Pua
Pump Station.
7) Renovate Wailuku SPS.
DIST: Hilo etc. Sewer
Outcomes to Date / Explanation:
Ongoing
141
Ongoing
Ongoing
Ongoing
In design
Negotiating with contractor
Final design review
DEPARTMENT: PUBLIC WORK
PROGRAM ACTIVITY: WASTEWATER DIVISION
SUB -ACTIVITY OR
DISTRICT: KAILUA-KEALAKEHE
SEWERAGE
SYSTEM
Actual
Est.
Est.
PROGRAM DESCRIPTION:
WORK DATA:
1996-97 1997-98
1998-99
Average Daily Treatment
of
Sewage (mgd)
1.0
1.2
1.5
Operates, repairs and maintains the Kailua-Kealakehe Waste -
Miles of Sewer
Lines Maintained 10.1
11.3
12.8
water Systems.
Commercial and
Residential
Connections
196
225
250
GOALS:
1. Provide and require wastewater systems to urban and new
developments.
2. Provide wastewater system to protect shoreline and water sources
3. Provide qualified personnel for the operation and maintenance
of these facilities.
4. Operate system from derived revenues.
OBJECTIVES FOR FISCAL YEAR 1997-98.
1. Follow up on scheduling for maintenance and preventive maintenance for all sewage
treatment plants and sewage
pumping
stations.
2. Extend log keeping system of plants and pumping stations.
3. Follow up on schedule for maintenance of transmission and collector lines.
5. Construct Kealakehe Effluent Refuse/Disposal System, Phase I.
142
PROGRAM SUMMARY: FY 98-99 Request
I DEPT: Public Works PROGRAM ACTIVITY: Wastewater Division SUB -ACTIVITY OR DIST: Kailua-Kealakehe Sewer System I
STATUS OF ACCOMPLISHMENTS (FY 97-98)
Obiectives:
1) Follow up on scheduling for maintenance and preventive
maintenance for all sewage treatment plants and sewage
pumping stations.
2) Extend log keeping system of plants and pumping stations.
3) Follow up on schedule for maintenance of transmission and
collector lines.
4) King Kam SPS renovation.
5) Construct Kealakehe Effluent Refuse/Disposal System,
Phase I.
ft
Outcomes to Date / Explanation:
143
Ongoing
Ongoing
Ongoing
Deferred due to lack of funds
In design
a
Department of Public Works -Wastewater
Division
Civil Engineer VII
HC2465 EM -7
Engineering
Operations
Admin.
Civil Engineer III
Superintendent Wastewater
Accountant I
HC3283 SR -22
Treatment & Disposal
HC2025 SR -18
(Mechanical Engineer)
HC2609 SR -28
Senior Account Clerk
HCO293 SR -13
Storekeeper
HC3770 SR -13
HC3540 SR -11
ewater
WTP
wTr
intenance
Maintenance
Electrical
operations
West Hawaii
4aintenjance
sewage Plant
Plant
East Hawaii
West Hawaii
Laboratory
Maintenance
Electrician
SSewer Maintenance
Supervisor
Supery si or IV
Supervisor
Sanitary Chemist
Supervisor
Super
HC2616 F1-12
HC3776 BC -12
HC2090 F2-13
H 2225 F2-12
HC2374 SR -22
FI-10
Sewer MaintenanceSewer Maintenance
Sewa a Plant
Maintenance
Pump Station
Operator IV
WTP
Sewage Plant
Repairer Repairer
Mechanic
Wastewater
HCO295 BC -13
Operator III
Maintenance Mechanic
HCO294 BC -10
HC2100 BC -10
HC2167 BC -12
Pum m Plant
P g
HCO296 BC -13
HC2751 BC -12
HC 1418 BC -12
HC0304 BC -10
Operator
HCO297 BC -13
HC2762 BC -12
HC2651 BC -10 HC2101 BC -10
HC2761 BC -12
HC3774 BC -10
HC3818 BC -13
WTP
Mechanical Repairer
Mechanical
HC3775 BC -10
WTP
Operator II
HC3217 BC -09
Repairer
Operator II
HC2610 BC -11
HC2166 BC -09
HC2089 BC -11
HC2903 BC -11
HC2652 BC -09
HC2611 BC -11
HC2904 BC -11
WW Pumping Plant
HC3087 BC -11
Operator
Assistant WTP
HC2320 BC -10
Operator
HC3088 BC 08
Assistant WTP
Operator
HC3541 BC -08
HC3542 BC -OS
C3089 BC -08
HC3819 BC -08
C3090 BC -08
HC3534m� BC -OS
HC3536 BC -08
C3535R�,BC-OS
HC3537 Rte, BC -08
Chart II
2 W W D.DS4
05/23/97 144
PROGRAM SUMMARY: FY 98-99 Request
DEPT: Public Works PROGRAM ACTIVITY: Wastewater Division I
PROGRAM PERSONNEL (Total Positions)
Total Positions Established (Funded and unfunded as of 01-31-98): 50
Status: a. Positions Filled / Percent: 39/78% Positions Vacant / Percent: 7 / 14%
b. Positions Funded / Percent: 46 / 92% Positions Unfunded / Percent: 4 / 8%
Category: a. Permanent / Percent: 46/92% Temporary / Percent: 4 / 8% Other / Percent: /
b. Civil Service/ Percent: 50 / 100% Appointed / Percent: /
Fund Source: County / Percent: 46 / 92% State or Federal / Percent: / Other/ Percent:
Total positions needed to implement program: 59
omments:
We have requested establishment of the following positions:
• CE V
• Senior Clerk Typist
• Lab Technician
• Plant Electrician
• Student Help (5)
145