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HomeMy WebLinkAboutCOM 1039.000 2006-2008 Jatr os y,~~ Harry Kim ' Dixie Kaetsu Managing Director Mayor • - Barbara Kossow 10;?°.•~.` Deputy Managing Director YE Os'MA County of Hawaii 25 Aupuni Street, Room 215 • Hilo, Hawaii 96720 (808) 961-8211 • Fax(808)961-6553 February 29, 2008 spy Pete Hoffinann, Chairman and Members of the Hawaii County Council ro Hawaii County Council M - 25 Aupuni Street Hilo, HI 96720 y as cn Dear Chairman Hoffmann and Council Members: 10 As required by the Hawaii County Charter, submitted with this message is the proposed operating budget for the County of Hawaii for the fiscal year ending June 30, 2009. This balanced budget includes estimated revenues and appropriations of $398,258,830 and includes the operations of eleven of the County's special funds as well as the general fund. Preparation of the budget involves estimating costs such as debt service, retirement and medical insurance requirements, and obtaining estimated expenditures from departments. Departments were once again instructed to submit status quo spending plans that included inflationary increases. Additional needs were submitted in the form of supplemental budget requests. Funding decisions for these requests were based on how well they addressed legal mandates, community needs, maintenance of public facilities and equipment, and priorities of this administration. Administrative priorities for this budget include the following: • Improving and expanding programs that address environmental concerns, such as solid waste disposal (landfills, transfer stations, recycling, vehicle disposal) and wastewater operations. • Upgrading and replacing critically needed equipment for public safety operations. • Providing adequate staff to new facilities. • Addressing the economic downturn by setting money aside for future needs. This budget is $23,460,304, or 6.3%, more than the current year's budget. It reflects a 12.2% increase in real property tax revenues due to an increase in taxable values and no changes in tax rates. For the purpose of this submission, properties in the newly created 11 Comm. NO. / Ref. T®, Ref. Dates 2tI®. The Honorable Chairman Pete Hoffmann and Members of the County Council Page 2 February 29, 2008 Affordable Rental Housing class have been assigned the same tax rate as those in the Homeowners class. The real property assessed valuations used are still preliminary figures and the values certified in April may vary from those assumed here. The final budget presented to you in May will be based on the final numbers. REVENUE CHANGES The major changes in projected revenues are as follows: Real Property Tax. As stated above, real property tax revenues are expected to increase by 12.2%, or $25.8 million, due to an increase in taxable values. Of the 12.2% increase, 3.3%, or about $7.1 million, is attributed to new construction (2,450 new dwellings, 60 new commercial structures, 443 new condominium units, and 664 new outbuildings). Public Service Company Tax. Based on current collections, Public Service Company taxes are expected to increase by 17.8%, to $8.3 million. Revenue from Use of Money and Property. Interest revenues are expected to increase by $2.7 million. Other Revenues. Other revenues are expected to decrease slightly due to projected drops in land sales and departmental charges (Housing Fund). Fund Balance Carryover. Carryover savings are expected to decrease due primarily to the $9.7 million reduction in the General Fund's projected fund balance. EXPENDITURE CHANGES The major changes in projected expenditures are as follows: General Government • Clerk/Council. The Council's contingency account has been reduced to $900,000, a decrease of $1.8 million. • Finance. Lease rents are being consolidated and accounted for in the Property Management Division, which increases its budget by $2.8 million. • Public Works. Additional expenses for the new General Services section is more than offset by the decreases in lease rents and Flood Insurance Rate Maps (FIRM) updates. ¦ Additional responsibilities in facilities maintenance require the department to increase its General Services section budget by $908,601. The Honorable Chairman Pete Hoffmann and Members of the County Council Page 3 February 29, 2008 ¦ The responsibility for lease payments will reside with the Finance Department's Property Management Division. Thus, $1.8 million, which represents payments for the Public Works leases, has been removed from its budget. ¦ Funding for Flood Insurance Rate Maps (FIRM) updates has been reduced to $500,000 from the current $1.5 million. The additional $1 million provided by the County Council last year will not be required this year. Public Safety • Police. In addition to salaries and wages, this budget includes cost increases for the mobile data terminal project, and matching funds for the Public Safety Interoperable Communications project and the marijuana grants. • Fire. Included in the department's budget is $1.6 million to replace the rescue helicopter. • Animal Control. The cost of animal control services is expected to increase substantially based on the last request for proposal (RFP). Culture and Recreation • Administration. $500,000 has been included as matching funds for the Veterans Center construction project on Kawili Street. • Park Maintenance. Increased costs include security services for Isaac Hale Beach Park and a crew for the Kohanaiki Park, starting in the last quarter of the fiscal year. Sanitation and Waste Disposal • Solid Waste Division. ¦ Nine positions have been added: 1 Supervisor for Kona and 8 Transfer Station Attendants, 3 for Hilo, 3 for Kohala, 2 for Kona. • Landfill operations expenses have increased by $1.6 million due to added positions, contracts, and repairs. • Expanded recycling efforts (additional recycling centers at transfer stations, increase in green waste contracts) will increase expenses by $1.8 million. • Wastewater Division. Cost of operations is expected to increase by $835,000. • Vehicle Disposal. More funds are needed to fulfill Department of Health permit requirements (East Hawaii, $300,000, West Hawaii, $300,000) and conduct an environmental cleanup of the scrap metal facility in East Hawaii ($150,000). The Honorable Chairman Pete Hoffmann and Members of the County Council Page 4 February 29, 2008 Debt Service • Debt Service. Debt service is projected to increase to accommodate a new bond issue. Pension and Retirement • Employees Retirement System. The Employees Retirement System cost is expected to increase by $4.8 million due primarily to an increase in the required contribution rate. Health Fund • Health Benefits. Health costs, including post-employment benefits, are expected to increase by $2.2 million. Miscellaneous • Vacation and unemployment insurance. Increases by $906,000 (to $1.1 million) to pay for transition costs as a result of the expected changes in appointed staff. • Transfer to Capital Projects Fund. Decreases by $7.86 million (to $3.8 million). Funding for capital projects will be done primarily through the issuance of bonds. • Transfer to Disaster & Emergency Fund. Decreases by $600,000 (to $1 million). • Transfer to Budget Stabilization Fund. Appropriates $1 million (nothing budgeted in current fiscal year). • Transfer to Public Access, Open Space and Natural Resources Preservation Fund. Increases by $526,000 (to $4.84 million). • Sewer Fund Replacement Reserve Repairs. Increases by $600,000 (to $3.2 million). • Provision for Compensation Adjustment. Deletes the $6.3 million. The provision was established for the current fiscal year since compensation amounts were not known at the time the budget was prepared. The amounts for FY 2008-09 are known and have been included in salaries and wages. The Honorable Chairman Pete Hoffmann and Members of the County Council Page 5 February 29, 2008 OPERATING BUDGET BY FUND The following table describes the budgeted expenditures for FY 2007-08 and the proposed budget for FY 2008-09 for each fund. OPERATING BUDGET BY FUND (Amounts in thousands) FY 07-08 FY 08-09 Increase Percent FUND Budget Proposed (Decrease) Change General Fund $287,420 $304,850 $17,430 6.1% Highway Fund 27,817 26,921 (896) (3.2%) Sewer Fund 10,047 11,533 1,486 14.8% Cemetery Fund 10 10 0 0.0% Bikeway Fund 171 171 0 0.0% Beautification Fund 225 225 0 0.0% Vehicle Disposal Fund 2,759 3,543 784 28.4% Solid Waste Fund 30,489 34,287 3,798 12.5% Golf Course Fund 1,114 1,202 88 7.9% Geothermal Royalty Fund 300 350 50 16.7% Housing Fund 14,397 15,117 720 5.0% Geothermal Asset Fund 50 50 0 0.0% $374,799 $398,259 $23,460 6.3% The Honorable Chairman Pete Hoffmann and Members of the County Council Page 6 February 29, 2008 REVENUES BY SOURCE The following table presents a summary of projected FY 2008-09 revenues from various sources and the changes from the current budget: REVENUES BY SOURCE (Amounts in thousands) Increase (Decrease) Percent From Percent Of FY 2007-08 Increase Source Amount Total Amount (Decrease) Real Property Tax $237,245 59.6% $25,790 12.2% Public Service Company Tax 8,305 2.1% 1,255 17.8% Fuel Tax 8,793 2.2% 608 7.4% Public Utilities Franchise Tax 8,710 2.2% 115 1.3% Licenses and Permits 17,150 4.3% 63 .4% Revenues and Use of Money & Property 7,231 1.8% 2,684 59.0% Intergovernmental Revenues 58,727 14.7% 1,087 1.9% Charges for Services 24,334 6.1% (410) (1.7%) Other Revenues 7,508 1.9% (1,145) (13.2°/x) Fund Balance Carryover 20,256 5.1% (6,587) (24.5%) $398,259 100.0% $23,460 6.3% The Honorable Chairman Pete Hoffmann and Members of the County Council Page 7 February 29, 2008 EXPENDITURES BY FUNCTION The following table presents a summary of projected FY 2008-09 expenditures from various sources and the changes from the current budget: EXPENDITURES BY FUNCTION (Amounts in thousands) Increase (Decrease) Percent From Percent Of FY 2007-08 Increase Expenditures Amount Total Amount (Decrease) General Government $ 52,078 13.1% ($11) 0.0% Public Safety 111,811 28.1% 11,650 11.6% Highways & Streets 17,471 4.4% 182 1.1% Health, Education, & Welfare 22,260 5.6% 725 3.3% Culture and Recreation 20,090 5.0% 1,952 10.8% Sanitation & Waste Removal 44,652 11.2% 5,165 13.1% Debt Service 43,379 10.9% 7,643 21.4% Pension & Retirement 30,637 7.7% 5,444 21.6% Health Fund 33,697 8.5% 2,242 7.1% Miscellaneous 21,804 5.5% (11,532) (34.6%) $398,259 100.0% $23,460 6.3% CONCLUSION The budget being submitted is $23.46 million greater than the current year's budget. It is aimed primarily at improving existing services and facilities, addressing legal requirements, and preparing for a weakening economy. Although real property tax revenues have been projected to increase by 12.2%, this kind of increase cannot be expected in the years ahead. Included in this budget are additional funding for the Self Insurance ($1,000,000), Disaster and Emergency ($1,000,000), and Budget Stabilization ("Rainy Day") ($1,000,000) funds. Although past attempts at placing money into the Budget Stabilization Fund have been largely unsuccessful, it is more important than ever to build adequate reserves in all three funds. The approach taken to prepare this budget was very conservative. Items that created recurring expenditures, such as new positions or leases, were carefully scrutinized. New positions were only approved for public safety, environmental management, and new facilities. We believe that this budget, which is approximately 6.3% higher than the The Honorable Chairman Pete Hoffmann and Members of the County Council Page 8 February 29, 2008 current year's budget, provides funding for reasonable and responsible growth, while maintaining provisions for future emergencies and needs. Considerable thought was given to the Council's recommendations in Resolution No. 492-08, and the proposed budget includes those items that address the highest priorities of this administration. We welcome the opportunity to review this budget in further detail and thank you very much for your consideration. Aloha, f arry Kim Mayor Attachment COUNTY OF HAWAII g ~tV Oc k~'Y T O Qi - tr N Ca z „ cn = co PART I VOLUME I The Proposed Operating Budget FY 2008 - 2009 TABLE OF CONTENTS Paae MAYOR'S BUDGET MESSAGE PART A - GENERAL FUND Revenues 1 Aging 17 Animal Control 15 Board of Ethics 9 Civil Defense Agency 15 Committee on People with Disabilities 7 Committee on Status of Women 7 Corporation Counsel 9 County Council 7 County Physicians-- 17 Data Systems 8 Elderly Activities... 19 Environmental Management 22 Finance 8 Fire 14 Human Resources 9 Liquor Control 16 Management 7 Mass Transit Agency 17 Miscellaneous Accounts 22 Nonprofit Grants 18 Parks & Recreation 17 Planning 9 Police 11 Prosecuting Attorney 16 Public Works 10 Research and Development 10 Salary Commission . 10 Schools 18 PART B - HIGHWAY FUND Revenues 25 Expenditures 27 PART C - SEWER FUND Revenues 29 Expenditures 30 PART D - CEMETERY FUND Revenues 31 Expenditures 32 PART E - BIKEWAY FUND Revenues 33 Expenditures 34 PART F - BEAUTIFICATION FUND Revenues 35 Expenditures 36 PART G -VEHICLE DISPOSAL FUND Revenues 37 Expenditures 38 PART H - SOLID WASTE FUND Revenues 39 Expenditures 40 PART I - GOLF COURSE FUND Revenues 42 Expenditures 43 PART J - GEOTHERMAL RELOCATION REVOLVING FUND Revenues 44 Expenditures 45 PART K - HOUSING FUND Revenues 46 Expenditures 49 PART L- GEOTHERMAL ASSET FUND Revenues 52 Expenditures 53 MAY or q~W1 COUNTY OF HAWAII STATE OF HAWAII ~t~ O~ BLit Bill No. 252 ORDINANCE NO. AN ORDINANCE TO ESTABLISH AN OPERATING BUDGET FOR THE COUNTY OF HAWAI'I FOR THE FISCAL YEAR JULY 1, 2008 TO JUNE 30, 2009. BE IT ORDAINED BY THE COUNCIL OF THE COUNTY OF HAWAII: SECTION 1. Purpose. It is the purpose of this ordinance to establish an operating budget for the County of Hawai'i in compliance with subsection 10-3(a), Hawai'i County Charter. SECTION 2. General Summary and Comparative Statements of Revenues and Expenditures. A simple, clear, general summary of the detailed contents of the operating budget and comparative statements of revenues and expenditures are hereby presented. 0 0 o M M m [O r rn o0 m ~ h .y m m o o M o rn J o 0 0~ M r m o N m M m m °o ~ °o rn 0 0 0 co ~n n o vi M vi o vi a a vi c n O a m o v~ M .n in ~ a~ m rn N H m n a m a ~ N r M I~ O O O O n a N N< n N N W f0 M F n of eo of M <c a n ~o n o ac v v N N V ~ h N f p O O OW w Z O O (D Q LL m N ? 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L° LL YS O t0 a C 0 0 ,F m U 0 (n a a. 2 ar J LLl o a m> > a N c y x c a c E a U a ? a j a °T Q U K g E r m _ w Q d W° c a r m w 0 W ¢ E r tq O o w 0 Z O :a ° m v o a r Q Q i/i Q xwo min oo-(.)w ~x°ioa'm' o>"ciinavnia~Ea'0 ~ ~ z COMPARATIVE STATEMENT OF MAJOR SOURCES OF REVENUES - ALL FUNDS Budgeted 2007-2008 Estimated 2008-2009 Increase (Decrease) Source Amount %Total Amount %Total Amount % Taxes 235,285,000 59.7% 263,053,133 62.7% 27,768,133 11.8% Licenses and Permits 17,087,009 4.3% 17,150,009 4.1% 63,000 0.4% Revenue from Use of Money & Property 4,547,448 1.2% 7,231,270 1.7% 2,683,822 59.0% Intergovernmental Revenues 57,639,799 14.6% 58,727,191 14.0% 1,087,392 1.9% Charges for Services 24,743,487 6.3% 24,333,929 5.8% (409,558) -1.7% Other Revenues 27,767,666 7.0% 28,995,819 6.9% 1,228,153 4.4% Fund Balance, Previous Year 26,842,455 6.8% 20,255,455 4.8% (6,587,000) -24.5% Sub-Total 393,912,864 100.09!0 419,746,806 100.0% 25,833,942 6.6% Less: Inter-Fund Transfers Solid Waste Fund 17,302,726 19,463,413 2,160,687 Highway Fund 210,000 (210,000) Goff Course Fund 350,000 433,418 83,418 Housing Fund 1,251,612 1,591,145 339,533 Total Inter-Fund Transfers 19,114,338 21,487,976 2,373,638 Net Revenues 374,798,526 398,258,830 23,460,304 6.3% COMPARATIVE STATEMENT OF MAJOR SOURCES OF EXPENDITURES - ALL FUNDS Budgeted 2007-2008 Estimated 2008-2009 Increase (Decrease) Cateaorv Amount %Total Amount %Total Amount % General Government 52,088,151 13.2% 52,077,528 12.4% (10,623) 0.0% Public Safety 100,160,952 25.4% 111,810,754 26.6% 11,649,802 11.6% Highways 17,289,147 4.4% 17,470,869 4.2% 181,722 1.1% Health, Education and Welfare 21,915,807 5.6% 22,640,493 5.4% 724,686 3.3% Culture and Recreation 18,137,657 4.6% 20,089,733 4.8% 1,952,076 10.8% Sanitation and Waste Removal 39,487,127 10.00/6 44,652,007 10.6% 5,164,880 13.1% Debt Service 35,736,486 9.1% 43,379,348 10.3% 7,642,862 21.4% Pension & Retirement 25,192,673 6.4% 30,636,761 7.3% 5,444,088 21.6% Health Fund 31,454,694 8.0% 33,697,052 8.0% 2,242,358 7.1% Miscellaneous 52,450,170 13.3% 43,292,261 10.3% (9,157,909) -17.5% Sub-Total 393,912,864 100.0% 419,746,806 100.0% 25,833,942 6.6% Less: Inter-Fund Transfers General Fund 19,114,338 21,487,976 2,373,638 Total Inter-Fund Transfers 19,114,338 21,487,976 2,373,638 Net Expenditures 374,798,526 398,258,830 23,460,304 6.3% SECTION 3. Position Changes. Position changes included in the operating budget are: New Positions: Environmental Management 1 new position -Clerk III - Administration Environmental Management 1 new position - Solid Waste Supervisor I - Solid Waste Division 8 new positions - Solid Waste Transfer Station Attendants Finance 1 new position - Driver License Examiner I - Vehicle Registration & 2 new positions - VRL Clerk 11 Licensing Division Parks and Recreation 3 new positions - Park Caretaker I - Maintenance Division Police 9 new positions - Police Cadet (Part-time) - Administration Prosecuting Attorney 1 new position - Legal Clerk II - Kona Office Deleted Positions: On October 1, 2007, the Family Support Division, Child Support Enforcement function was transferred from the County of Hawaii to the State of Hawaii. Act 167, SLH 2007. Corporation Counsel Deputy Corporation Counsel (Position # CF-00001, CF-00002, CF-00014, & CF-00015) Supervising Legal Clerk I (Position # 00-03216) Legal Clerk III (Position # 00-03225, 00-03230, & 00-03291) Legal Assistant II (Position # 00-03229, 00-03270, 00-03282, & 00-03864) Legal Clerk I (Position # 00-03273, 00-03277, 00-03292, 00-03293, & 00-03639) Account Clerk (Position # 00-03882) SECTION 4. Revenues and Expenditures. Revenues, appropriated receipts, fund balances and interfund transfers estimated for the fiscal year July 1, 2008 to June 30, 2009, are hereby provided and appropriated to the funds and purposes as set forth herein: PART Ei1ERA `'FUND 02/29/08 Estimated COUNTY OF AI I Revenues Fund 010 General Fund Year 2008-09 Page 1 FY 2006-07 FY 2007-08 FY 2008-09 FY 2009-10 FY 2010-11 Base.El Account Description Actual Budget Estimate Estimate Estimate 3100 Taxes 3101 Real Property Taxes 3101.10 Real Property Taxes 179,447,332.44 209,355,000 235,295,000 251,766,000 264,354,000 3101.14 RPT Penalties 1,292,450.12 1,000,000 1,200,000 1,200,000 1,200,000 3101.16 RPT Interest 754,831.36 1,100,000 750,000 750,000 750,000 3101.21 Lit Claim Adj - Prior Yr 3,426.86 0 0 0 0 3101.22 Lit Claim Adj - Curr Yr -52,088.80 0 0 0 0 Real Property Taxes 181,445,951.98 211,455,000 237,245,000 253,716,000 266,304,000 3106 Gross Receipts Bus Taxes 3106.11 Public Service Co Tax 7,396,083.96 7,050,000 8,305,000 8,554,000 8,811,000 Gross Receipts Bus Taxes 7,396,083.96 7,050,000 8,305,000 8,554,000 8,811,000 Taxes 188,842,035.94 218,505,000 245,550,000 262,270,000 275,115,000 3200 Licenses & Permits 3201 Business Lic & Permits 3201.01 Vehicle Plate & Tag Fee 332,680.00 358,000 340,000 343,000 347,000 3201.03 Vehicle Transfer Fee 233,805.00 249,000 240,000 242,000 245,000 3201.05 Misc Vehicle Fees 172,178.01 205,000 180,000 182,000 184,000 3201.06 County Registration Fee 849,222.00 861,000 875,000 884,000 893,000 3201.28 Liquor License Fees 1,287,186.14 1,518,000 1,651,076 1,702,571 1,753,397 3201.40 Misc Bus. License 1,301.67 3,000 1,500 1,500 1,500 3201.42 Taxi Cab Licenses 19,692.80 29,000 29,000 29,000 29,000 3201.81 Fireworks License Fees 33,500.00 30,000 30,000 30,000 30,000 Business Lie & Permits 2,929,565.62 3,253,000 3,346,576 3,414,071 3,482,897 3202 Non-Bus. Lie & Permits 3202.01 Dog Lie & Tag Fees 34,028.56 33,000 35,000 36,000 37,000 3202.03 Building Permits 2,367,841.25 2,400,000 2,400,000 2,300,000 2,300,000 3202.04 Electrical Permits 484,374.26 500,000 500,000 500,000 500,000 3202.05 Plumbing Permits 316,001.00 300,000 400,000 400,000 400,000 3202.06 Sign Permits 1,900.00 1,000 1,000 1,000 1,000 3202.12 Grade,Grub,Stockpile Fee 9,284.46 9,000 7,500 7,500 7,500 3202.20 Disabled Parking Placard Fees 2,432.50 6,000 10,000 10,000 10,000 3202.51 Driver Licensing Fees 556,417.00 668,290 165,000 273,000 543,000 3202.53 Driver Exam Fees 31,475.00 34,400 34,900 34,900 35,400 3202.55 Taxi Permits 1,755.00 1,525 1,525 1,525 1,525 3202.57 Comm Driv Lie (CDL) Fees 76,175.00 74,405 54,180 53,755 49,030 3202.59 Safety Inspection Fees 214,400.15 219,382 219,028 223,504 228,069 3202.61 Police Records Fees 17,904.85 15,114 10,200 10,710 11,245 3202.63 M.V. Financial Resp Fees 32,239.00 18,600 30,075 30,075 30,075 3202.65 Special Duty Admin Fees 75,885.43 110,000 110,000 110,000 110,000 3202.67 Towing Premium 12,468.00 21,589 21,589 21,589 21,589 3202.68 Fireworks Permit Fees 53,520.00 70,000 55,000 55,000 55,000 3202.69 Sign Variance Fees 550.00 800 800 800 800 Non-Bus. Lie & Permits 4,288,651.46 4,483,105 4,055,797 4,069,358 4,341,233 Licenses & Permits 7,218,217.08 7,736,105 7,402,373 7,483,429 7,824,130 3300 Intergovernmental Revenue 3301 Federal Grants 02129108 Estimated Fund 010 General Fund COUNTY Year 008-09 HAWAI'l Page 2 Revenues FY 2006-07 FY 2007-08 FY 2008-09 FY 2009-10 FY 2010-11 Base.El Account Description Actual Budget Estimate Estimate Estimate 3301.01 Nutrition Program 331,200.00 416,200 381,200 381,200 381,200 3301.04 Area Plan On Aging 835,730.00 1,497,084 1,356,941 1,348,551 1,393,551 3301.13 C Z M 179,335.87 193,936 199,389 199,389 199,389 3301.14 Rot Sr Vol Prog (RSVP) 84,306.00 89,306 89,306 91,867 91,867 3301.15 Coordinated Services 53,000.00 100,000 100,000 100,000 100,000 3301.19 Block Grants 2,438,491.00 0 0 0 0 3301.20 Sr Comm Svc Emp Prog 288,754.12 289,657 321,963 321,963 321,963 3301.21 Rural Fire Assistance 19,335.00 50,000 50,000 50,000 50,000 3301.37 Nall Pk-In Lieu Of Taxes 177,993.00 175,000 175,000 175,000 175,000 3301.38 Wild Life-In Lieu Of Tax 98,193.00 100,000 100,000 100,000 100,000 3301.43 Fed Transit Admin 300,000.00 350,000 350,000 350,000 350,000 3301.91 H O M E Program 995,756.00 0 0 0 0 3301.95 Marijuana Eradication 370,000.00 0 370,000 370,000 370,000 3301.99 Victims Of Crime Act 304,914.00 400,000 400,000 400,000 400,000 Federal Grants 6,477,007.99 3,661,183 3,893,799 3,887,970 3,932,970 3302 Federal Grants 3302.01 Young Driver DUI Deter 24,086.87 40,000 40,000 40,000 40,000 3302.03 Speed Enforcement 50,000.00 65,000 75,000 75,000 75,000 3302.06 Nutrition Services Incentive PI 87,867.00 150,000 125,000 125,000 125,000 3302.36 Violence Against Women 49,738.00 75,000 85,000 85,000 85,000 3302.37 Sex Assault Nurse Coord 29,66924 31,322 0 0 0 3302.43 Juvenile Accountability 20,371.24 100,000 100,000 100,000 100,000 3302.53 Local Emerg Ping Comm 0.00 16,000 16,000 16,000 16,000 3302.56 Occupant Protection Pgm 109,000.00 79,000 75,000 75,000 75,000 3302.74 Natl Pk Svc EMS 155,609.20 41,026 0 0 0 3302.76 Summer Food Service 39,862.63 85,000 85,000 85,000 85,000 3302.98 HI Impact Grant 104,586.00 107,820 107,820 107,820 107,820 Federal Grants 670,790.18 790,168 708,820 708,820 708,820 3303 Federal Grants 3303.00 Volunteer Fire Assist 50,000.00 60,000 60,000 60,000 60,000 3303.13 Juvenile Delinq Prev Pgm 88,731.00 150,000 150,000 150,000 150,000 3303.14 Victim Sent Coord-Police 40,164.00 36,920 36,920 36,920 36,920 3303.25 Taking Care of Our Own -4,363.12 0 0 0 0 3303.27 State Homeland Security Pt 1 -217,683.80 0 0 0 0 3303.28 State Homeland Security Pt 2 -351,626.51 0 0 0 0 3303.32 HCPD Traffic Investig Pgm 16,760.00 12,000 0 0 0 3303.34 HCPD Click It Or Ticket 7,201.70 12,700 12,700 12,700 12,700 3303.37 Rural Paratransit System 0.00 23,000 0 0 0 3303.39 Traffic Trng & Eqpt 0.00 0 12,000 12,000 12,000 3303.42 HCPD Roadblock Pgm 63,359.32 75,000 75,000 75,000 75,000 3303.43 Rural Transit Assist Pgm 24,000.00 24,000 24,000 24,000 24,000 3303.44 Comm Oriented Police Pgm-Pc 83,074.89 0 0 0 0 3303.50 State Homeland Security Prog -234,839.22 0 0 0 0 3303.52 Law Enforcement Terrorism Pr -74,831.24 0 0 0 0 3303.54 Weed & Seed Coordinator 52,222.00 52,222 52,222 52,222 52,222 3303.58 Energy Coordinator 61,628.00 69,620 74,036 74,036 74,036 3303.60 Juv Intake & Assmt Ctr 0.00 140,000 140,000 140,000 140,000 3303.62 Comm Based Traffic Coordinal 37,155.10 0 0 0 0 3303.63 HCPD Data Grant 44,224.02 0 0 0 0 3303.67 DUI & Crash Reconst Trng 33,644.00 0 50,000 50,000 50,000 02/29/08 Estimated Fund 010 General Fund COUNTY Year 2008 09 AI'1 Page 3 Revenues FY 2006-07 FY 2007-08 FY 2008-09 FY 2009-10 FY 2010-11 Base.El Account Description Actual Budget Estimate Estimate Estimate 3303.70 Sec 5309 Capital Grt 05-06 1,300,000.00 1,300,000 1,000,000 1,000,000 1,000,000 3303.71 State Homeland Sec Pgm FY 01 -5,624.96 0 0 0 0 3303.72 Law Enforcemt Terror Prev Pgi -33,643.68 0 0 0 0 3303.77 Justice Assistance Grant 69,316.00 115,645 115,645 115,645 115,645 3303.81 Lifting Bags -12,325.20 0 0 0 0 3303.82 Sex Assault Multi-lisp Trng -941.88 0 0 0 0 3303.83 Nonsupport Prosecution 0.00 200,000 200,000 200,000 200,000 3303.84 Deputy Prosecutor Training -3,355.43 0 0 0 0 3303.87 USDA Comm Fac-Pahala Fire 19,500.00 0 0 0 0 3303.88 Medicare Part D Subsidy 173,004.42 0 0 0 0 3303.89 Kailua-Kona Homeless Shelter 148,500.00 0 0 0 0 3303.90 Caregiver & Sr Res CV 198,000.00 0 0 0 0 3303.91 State Homeland Sec Pgm 800,000.00 0 0 0 0 3303.92 Law Enforce Terror Prev Pgm 300,000.00 0 0 0 0 3303.93 Citizen Corps Pgm 38,582.00 0 0 0 0 3303.95 Pahoa Get High on Life 14,116.32 0 0 0 0 3303.96 Sexual Assault Training Pgm 44,502.00 0 0 0 0 3303.97 FEMA Earthquake Assistance 147,023.85 0 0 0 0 3303.98 Healthy Aging-Empower Elden 78,760.00 80,000 0 0 0 3303.99 Generator Purchase 33,299.00 0 0 0 0 Federal Grants 3,027,632.58 2,351,107 2,002,523 2,002,523 2,002,523 3304 State Grants 3304.01 State Grants-In-Aid 18,690,645.96 20,310,000 20,663,000 21,559,000 22,451,000 3304.02 State EMS 10,721,402.39 12,277,306 13,565,711 13,565,711 13,565,711 3304.03 Career Criminal Program 430,138.00 600,000 640,000 650,000 650,000 3304.04 Nutrition Program 62,159.00 112,159 112,159 112,159 112,159 3304.05 Maint Of Vets Cemetery 22,500.00 22,500 22,500 22,500 22,500 3304.06 Area Plan On Aging 701,389.00 645,000 720,000 770,000 780,000 3304.08 HPHA - In Lieu of Taxes 32,764.28 45,000 35,000 35,000 35,000 3304.17 Support Division Exp 1,003,067.30 1,092,596 0 0 0 3304.23 Witness Security & Prot 0.00 35,000 35,000 35,000 35,000 3304.31 Narcotics Task Force 59,199.00 60,000 60,000 60,000 60,000 3304.50 Coord Serv Purch Of Serv 66,247.49 99,126 99,126 99,126 99,126 3304.53 PMVI Program Income 188,946.12 279,464 341,584 337,108 332,543 3304.56 C D L Program Income 171,387.57 235,629 295,257 295,682 300,407 3304.73 W. HI Parks Lifeguards 354,430.42 0 0 0 0 3304.75 Gang Response System 58,347.42 68,500 0 0 0 3304.77 Statewide Marijuana Erad 159,000.00 0 159,000 159,000 159,000 3304.84 DARE/DOE 34,125.00 34,125 34,125 34,125 34,125 3304.87 State MV Wght Tax 274,709.29 266,000 307,000 307,000 316,000 3304.91 Victim/Witness Assist 147,320.00 200,000 200,000 200,000 200,000 State Grants 33,177,778.24 36,382,405 37,289,462 38,241,411 39,152,571 3305 State Grants 3305.08 C Z M 75,696.00 129,291 132,926 132,926 132,926 3305.18 Local Emerg Ping Comm 11,913.00 29,000 29,000 29,000 29,000 3305.19 Disabled Parking Placard Prog 55,188.00 36,840 50,000 50,000 50,000 3305.23 Product Development Pgm 600,000.00 600,000 600,000 600,000 600,000 3305.27 Kohala Police Stn Grd Mn 6,600.00 0 0 0 0 3305.33 Primary/General Election 17,692.92 0 0 0 0 3305.38 Healing Our Island 200,000.00 0 0 0 0 02/29/08 Estimated Fund 010 General Fund COUNTY Year 2008-09 HAWAI'l Page 4 Revenues FY 2006-07 FY 2007-08 FY 2008-09 FY 2009-10 FY 2010-11 Base.EI Account Description Actual Budget Estimate Estimate Estimate 3305.46 Pathos Weed & Seed 3,092.42 0 0 0 0 3305.47 Wireless E911 Fees 600,000.00 200,000 0 0 0 3305.50 Coqui Frog Erad & Ctrl 1,000,000.00 0 0 0 0 3305.51 Non-School Hour Programs 52,000.00 0 0 0 0 3305.52 Wireless E911 System 1,407,000.00 0 200,000 200,000 200,000 3305.53 W. HI Ocean Safety 0.00 488,581 512,174 512,174 512,174 3305.54 Trans for Hmis & Disabled 80,000.00 0 0 0 0 3305.55 Coqui Frog Eradication Supplii 131,824.00 0 0 0 0 3305.56 Tourism Strategy Plan 24,750.00 0 0 0 0 3305.57 Coqui Frog Cost Sharing Pgm 125,000.00 0 0 0 0 3305.58 Urban Search & Rescue 6,000.00 0 0 0 0 3305.60 Disaster Recovery Centers 9,341.87 0 0 0 0 State Grants 4,406,098.21 1,483,712 1,524,100 1,524,100 1,524,100 3308 Federal Grants 3308.01 Horizontal Integration Proj 24,000.00 0 0 0 0 Federal Grants 24,000.00 0 0 0 0 Intergovernmental Revenue 47,783,307.20 44,668,575 45,418,704 46,364,824 47,320,984 3400 Charges for Services 3401 General Government 3401.01 Subdiv Fees 84,881.57 125,000 120,000 125,000 130,000 3401.03 Public Record Fees 34,312.38 42,000 35,000 35,000 35,000 3401.06 Pub Wks Bid Plans&Specs 3,275.00 6,000 3,000 3,000 3,000 3401.07 Rezng & Var Fees 44,125.00 65,000 40,000 41,000 42,000 3401.08 Planning Map Fees 1,328.25 5,000 1,500 2,000 2,500 3401.09 Nomination Fees 1,875.00 2,800 1,400 2,000 2,000 3401.12 Planning Fees 17,000.00 25,000 20,000 21,000 22,000 3401.21 Gas & Oil Chgs 970,469.02 1,146,948 1,202,520 1,250,000 1,250,000 3401.23 Auto Repair Chgs 635,967.23 626,459 657,782 700,000 700,000 3401.31 Subdiv Insp Fees 148,756.66 85,000 85,000 85,000 85,000 3401.46 Env Mgmt Dept Admin Chgs 1,054,147.00 1,579,742 1,673,176 1,665,976 1,673,276 3401.51 Eng Div Svc Chg To Proj 221,403.22 200,000 150,000 150,000 150,000 3401.52 Eng Div Svc Fees-Other 0.00 100,000 100,000 100,000 100,000 3401.61 Bldg Div Service Fees 147,327.00 125,000 125,000 125,000 125,000 3401.62 Bldg Special Inspect Fee 4,095.00 1,200 2,000 2,000 2,000 3401.75 HI Cty Resource Ctr Fees 5,320.00 0 0 0 0 3401.81 Work Comp Admin Chgs 75,582A0 0 80,000 80,000 80,000 General Government 3,449,864.33 4,135,149 4,296,378 4,386,976 4,401,776 3402 Public Safety 3402.03 Fire Inspection Fees 9,445.00 12,000 12,000 12,000 12,000 3402.22 Fire Hazard Removal Chgs 0.00 5,000 5,000 5,000 5,000 3402.24 Impoundmt/Boarding Fees 11,150.00 10,000 10,000 10,000 10,000 3402.25 Microwave Maintenance -130,783.32 97,105 126,878 126,878 126,878 Public Safety -110,188.32 124,105 153,878 153,878 153,878 3403 Highways & Streets 3403.02 Drivewy,Sidewk,Dig Fee 8,937.75 8,500 7,500 7,500 7,500 3403.03 Bus Fares 36,458.57 30,000 30,000 30,000 30,000 3403.07 Taxi Coupon Sales 209,954.00 205,000 205,000 205,000 205,000 Highways & Streets 255,350.32 243,500 242,500 242,500 242,500 02129/08 Estimated Fund 010 General Fund COUNTY2008-09 AI'l Page 5 Year Revenues FY 2006-07 FY 2007-08 FY 2008-09 FY 2009-10 FY 2010-11 Base.El Account Description Actual Budget Estimate Estimate Estimate 3407 Parks & Recreation 3407.10 Swimming Pool Fees 15,711.00 33,000 34,000 35,000 36,000 3407.11 Swim Programs/Novice 22,320.00 29,470 29,470 30,000 31,000 3407.13 Panaewa Eqst Ctr Stlrent 9,450.00 11,500 11,500 11,500 11,500 3407.14 Afook-Chinen Auditorium 20,111.00 25,000 25,000 25,000 25,000 3407.16 Camping Fees 164,097.00 165,000 165,000 165,000 165,000 340717 Pavilion Reservation 20,718.00 20,000 20,000 20,000 20,000 3407.18 Panaewa Zoo 775.00 600 600 600 600 3407.19 Kanakaole M-P Stadium 31,379.96 35,000 35,000 35,000 35,000 3407.20 Facility Use Permits 108,024.89 100,000 100,000 100,000 100,000 3407.21 Wong & Victor Stadiums 14,698.75 12,000 12,000 12,000 12,000 3407.22 Aunty Sally's Luau Hale 18,000.00 24,000 24,000 24,000 24,000 3407.23 P&R Rent Incl Concession 125,215.11 108,000 108,000 108,000 108,000 3407.24 Veterans Cemetery Reserv 168.00 300 300 300 300 3407.25 Recreation Classes/Activ 11,101.00 38,500 38,500 38,500 38,500 3407.26 Culture & Arts Cis/Activ 18,905.00 32,000 32,000 32,000 32,000 3407.27 Vets Corn Interment Fees 44,400.00 25,000 25,000 25,000 25,000 3407.28 ERS Section Activities 39,717.00 67,400 67,400 67,400 67,400 3407.29 Summer/Intersession Fees 84,076.00 65,000 65,000 65,000 65,000 3407.30 Officiating Fees 5,947.00 10,000 10,000 10,000 10,000 3407.32 EAD Activities 0.00 5,000 5,000 5,000 5,000 3407.33 P&R Forfeits Of Deposits 2,930.00 300 300 300 300 3407.36 Summ/Intrssn Class/Activ 121,245.50 65,000 65,000 65,000 65,000 Parks & Recreation 878,990.21 872,070 873,070 874,600 876,600 Charges for Services 4,474,016.54 5,374,824 5,565,826 5,657,954 5,674,754 3500 Fines & Forfeitures 3501 Fines & Forfeitures 3501.01 Fines 0.00 500 500 500 500 3501.05 Forfeits-Deposits, Misc 1,857.00 2,000 2,000 2,000 2,000 3501.06 Forfeits-Deposits, RPT 403,001.27 235,000 280,000 150,000 150,000 3501.07 Police Asset Forfeits 177,460.12 500,000 500,000 500,000 500,000 3501.21 Pros Atty Forfeit"tate 59,074.49 200,000 300,000 300,000 300,000 3501.23 Pros Atty Forfeits-Fed 3.48 100,000 100,000 100,000 100,000 3501.31 Liquor Fines 2,200.00 8,400 10,000 10,500 11,000 3501.33 Planning Dept Fines 26,400.00 30,000 25,000 26,000 27,000 3501.35 Flex Spending Forfeits 0.00 15,000 15,000 15,000 15,000 3501.40 RPT Tax Sale Cost & Exp 139,519.14 500,000 500,000 500,000 500,000 Fines & Forfeitures 809,515.50 1,590,900 1,732,500 1,604,000 1,605,500 Fines & Forfeitures 809,515.50 1,590,900 1,732,500 1,604,000 1,605,500 3600 Miscellaneous Revenue 3601 Interest & Dividends 3601.01 Interest Earned 9,727,485.48 4,000,000 6,650,000 7,000,000 9,300,000 3601.07 Interest-Drug Enforcemt 54,712.56 0 0 0 0 Interest & Dividends 9,782,198.04 4,000,000 6,650,000 7,000,000 9,300,000 3602 Rents 3602.01 Miscellaneous Rent 12,475.00 8,560 5,500 5,500 5,500 3602.02 Employees Parking Stalls 38,050.00 45,640 40,000 40,000 40,000 Year 0OF H 02/29/08 Estimated Fund 010 General Fund COUNTY 08-09 AN Page 6 Revenues FY 2006-07 FY 2007-08 FY 2008-09 FY 2009-10 FY 2010-11 Base.El Account Description Actual Budget Estimate Estimate Estimate 3602.07 Pu'u Alala Land Rent 25,738.70 25,000 25,000 25,000 25,000 3602.08 ADRC Rent 0.00 40,231 0 0 0 Rents 76,263.70 119,431 70,500 70,500 70,500 3604 Disp Of Fixed Assets 3604.01 Sale Of Equipment 0.00 15,000 20,000 20,000 20,000 3604.02 Sale Of Real Property 5,000.00 1,010,000 10,000 10,000 10,000 3604.03 Rcvry Of Damaged Proprty 1,782.39 5,000 5,000 5,000 5,000 Disp Of Fixed Assets 6,782.39 1,030,000 35,000 35,000 35,000 3607 Contrib From Priv Sres 3607.00 Contrib From Priv Source 202,867.05 62,000 1,000 1,000 1,000 3607.01 Nutrition-Program Income 157,083.90 200,000 250,000 250,000 250,000 3607.02 Coord Svc-Program Income 33,791.74 40,000 48,000 48,000 48,000 3607.08 Block Grant Prog Inc 123,049.58 0 0 0 0 3607.09 Home Pgm-Program Income -1,000.00 0 0 0 0 3607.10 P & R Misc Contributions 1,833.17 10,000 10,000 10,000 10,000 3607.11 EAD Misc Contributions 0.00 5,000 5,000 5,000 5,000 3607.12 Aging Proj Income 0.00 5,000 5,000 5,000 5,000 3607.13 Fire Dept Private Contributions 0.00 0 97,000 97,000 97,000 Contrib From Priv Sres 517,625.44 312,000 416,000 416,000 416,000 3609 Reimbursemts & Transfers 3609.00 Reimb Corp Couns S&W-Dws 114,732.54 110,000 120,420 120,420 120,420 3609.02 Reimb FICA/Hith/Etc-Ligr 210,391.21 279,210 294,632 303,471 312,575 3609.10 Fund Sal From Prev Year 0.00 18,979,555 9,300,000 7,500,000 7,500,000 3609.32 Reim b Debt Svc-Dws 2,667,749.50 3,526,218 3,470,655 3,476,556 3,486,756 Reimbursemts & Transfers 2,992,873.25 22,894,983 13,185,707 11,400,447 11,419,751 3611 Sundry & Misc 3611.02 Mist Sale Of Services 423.82 1,000 1,000 1,000 1,000 3611.04 Sundry Revenues-Curr Yr 79,852.51 60,000 65,000 65,000 65,000 3611.05 Sundry Revenues-Prior Yr 268,523.79 180,000 180,000 180,000 180,000 3611.06 Vacation Transfers-In 71,517.38 55,000 55,000 55,000 55,000 3611.12 ID Assmt Collection Chgs 8,229.33 4,800 8,300 8,300 8,300 3611.15 Other Liquor Revenues 3,087.40 1,712 2,000 2,000 2,000 Sundry & Misc 431,634.23 302,512 311,300 311,300 311,300 Miscellaneous Revenue 13,807,377.05 28,658,926 20,668,507 19,233,247 21,552,551 General Fund 262,934,469.31 306,534,330 326,337,910 342,613,454 359,092,919 Estimated COUNTY OF HAWAN 7 02/29/08 Fund 010 General Fund Expenditures Year 2008-09 Page FY 2006-07 ' FY 2007-08 FY 2008-09 FY 2009-10 FY 2010-11 Base.El Account Description Actual Budget Estimate Estimate Estimate 5101 Legislative 5101.01 Clerk-Council Svc S&W 2,295,960.92 2,667,068 2,933,114 2,934,841 2,937,577 5101.02 Clerk-Council Svc OCE 1,020,057.42 1,408,910 1,395,230 1,233,552 1,272,974 5101.06 Clerk-Council Svc Equip 92,674.00 64,000 68,450 28,284 22,703 5101.10 HSAC/NACO 50,303.46 57,920 60,900 62,465 64,080 5101.15 External Audit 155,769.96 199,500 238,625 249,550 300,000 5101.21 Reprographics 71,949.07 84,572 84,000 86,688 89,462 5101.22 Postage-Council Svc 184,724.90 209,720 210,220 216,947 223,889 5101.91 Contingency Relief 0.00 3,006,200 900,000 900,000 900,000 Total Legislative 3,871,439.73 7,697,890 5,890,539 5,712,327 5,810,685 Dept 101 Legislative 3,871,439.73 7,697,890 5,890,539 5,712,327 5,810,685 5107 Elections 5107.01 Election Division - S&W 467,800.48 426,210 605,264 339,426 579,594 5107.02 Election Division ACE 454,046.29 755,965 727,608 609,400 809,700 5107.10 Election Division Equip 14,452.79 7,150 15,800 12,000 12,000 Total Elections 936,299.56 1,189,325 1,348,672 960,826 1,401,294 Dept 107 Elections 936,299.56 1,189,325 1,348,672 960,826 1,401,294 5111 Office Of Management 5111.01 Office Of Management S&W 788,732.51 883,461 937,012 937,012 937,012 5111.02 Office Of Management OCE 165,655.17 178,950 194,050 189,050 189,050 5111.10 Office Of Mgmt Equip 4,182.22 3,800 23,800 3,800 3,800 5111.15 Mayor's Entertainment 13,720.46 15,000 15,000 15,000 15,000 5111.16 Mayor's Legislative Exp 1,026.60 6,000 6,000 6,001 6,002 5111.25 Coqui Frog Eradication Efforts 299,577.12 300,000 300,000 300,001 300,002 5111.51 Taking Care Of Our Own-F 11,545.32 0 0 0 0 5111.66 Subst Abuse & Merit Hith Serv Adm 171,235.43 0 0 0 0 5111.57 Healing Our Island 75,129.68 0 0 0 0 5111.59 Community Anti-Drug Effort 82,313.23 0 0 0 0 5111.61 Coqui Frog Erad & Ctrl 361,404.49 0 0 0 0 Total Office Of Management 1,974,522.23 1,387,211 1,475,862 1,450,864 1,450,866 5113 Clerical Ctr 5113.01 Clerical Svc Center S&W 208,987.43 276,249 318,203 321,728 321,728 5113.02 Clerical Svc Center OCE 5,101.04 6,625 6,625 6,625 6,625 5113.06 Clerical Svc Ctr Eqpt 0.00 200 200 200 200 5113.30 Family Violence Adv Comm 0.00 3,750 3,750 3,750 3,750 5113.34 Disabled Parking Placard Program 6,397.06 36,840 50,000 50,000 50,000 5113.36 Disabled Parking Placard Fees 0.00 0 10,000 10,000 10,000 Total Clerical CV 220,485.53 323,664 388,778 392,303 392,303 5115 MayorS Committees 5115.10 Comm On People W/Disabil 7,796.49 10,107 10,107 10,107 10,107 5115.20 Comm On Status Of Women 28,150.24 13,790 13,790 13,790 13,790 Total MayorS Committees 35,946.73 23,897 23,897 23,897 23,897 Dept 111 Executive 2,230,954.49 1,734,772 1,888,537 1,867,064 1,867,066 Estimated Fund 010 General Fund COUNTY Year 2006-09 Arl 02/29/08 Expenditures Page 8 FY 2006-07 FY 2007-08 FY 2008-09 FY 2009-10 FY 2010-11 Base.El Account Description Actual Budget Estimate Estimate Estimate 5118 Data Systems 5118.01 Data Systems S&W 826,436.83 923,737 997,024 997,024 997,024 5118.02 Data Systems OCE 172,059.97 192,475 177,405 177,405 177,405 5118.10 Data Systems Eqpt 87,026.03 337,600 403,600 57,600 57,600 5118.22 Wireless E911 System 226,010.40 0 0 0 0 Total Data Systems 1,311,533.23 1,453,812 1,578,029 1,232,029 1,232,029 Dept 118 Data Systems 1,311,533.23 1,453,812 1,578,029 1,232,029 1,232,029 5121 Finance Admin & Budget 5121.01 Fin Admin & Budget S&W 431,328.85 472,419 511,500 511,500 511,500 5121.02 Fin Admin & Budget OCE 604,562.29 628,190 236,355 236,355 236,355 5121.06 Fin Admin & Budget Equip 3,881.89 2,665 2,400 2,400 2,400 Total Finance Admin & Budget 1,039,773.03 1,103,274 750,255 750,255 750,255 5122 Accounts 5122.01 Accounts - S&W 451,067.21 598,052 675,084 675,084 675,084 5122.02 Accounts OCE 10,782.94 18,150 164,650 164,650 164,650 5122.06 Accounts - Equip 3,614.59 400 400 400 400 5122.30 Telephone 33,442.76 48,800 48,800 48,800 48,800 Total Accounts 498,907.50 665,402 888,934 888,934 888,934 5123 Purchasing 5123.01 Purchasing S&W 187,584.29 241,932 270,852 273,040 273,040 5123.02 Purchasing OCE 17,126.23 21,620 21,620 21,620 21,620 5123.06 Purchasing Eqpt 386.33 4,500 4,500 4,500 4,500 5123.25 Advertising 259,994.57 260,000 260,000 260,000 260,000 5123.32 Storeroom 243,375.10 235,000 255,000 255,000 255,000 Total Purchasing 708,466.52 763,052 811,972 814,160 814,160 5124 Treasury 5124.01 Treasury - S&W 919,500.25 278,648 299,818 299,818 299,818 5124.02 Treasury - OCE 406,951.09 41,230 92,480 92,730 92,730 5124.06 Treasury - Equip 13,043.43 500 1,750 1,500 1,500 Total Treasury 1,339,494.77 320,378 394,048 394,048 394,048 5125 Real Property Tax 5125.01 Real Property TaxS&W 1,969,085.37 2,153,224 2,341,000 2,341,000 2,341,000 5125.02 Real Property Tax-OCE 535,998.05 1,013,700 1,002,750 1,002,750 1,002,750 5125.10 Real Property Tax-Equip 30,076.09 105,935 74,600 74,600 74,600 5125.40 RPT Tax Sale Cost & Exp 163,324.07 500,000 500,000 500,000 500,000 5125.62 Board Of Review 15,137.91 25,850 26,550 26,550 26,550 Total Real Property Tax 2,713,621.49 3,798,709 3,944,900 3,944,900 3,944,900 5127 Veh Reg & Lie 5127.01 Veh Reg & Lie Admin S&W 0.00 111,804 139,927 139,927 139,927 5127.02 Veh Reg & Lie Admin OCE 0.00 99,450 10,850 10,850 10,850 5127.06 Veh Reg & Lie Admin Eqpt 0.00 9,600 3,500 3,500 3,500 5127.11 Vehicle Regist S&W 0.00 652,824 712,194 712,194 712,194 5127.12 Vehicle Regist OCE 0.00 432,643 400,718 380,718 380,718 Estimated Fund 010 General Fund COUNTY Year 008-09 HAWAI Page 9 02/29108 Expenditures FY 2006-07 FY 2007-08 FY 2008-09 FY 2009-10 FY 2010-11 Base.El Account Description Actual Budget Estimate Estimate Estimate 5127.16 Vehicle Regist Eqpt 0.00 12,000 11,525 7,025 7,025 5127.21 Driv Lic & Traf Svc S&W 0.00 583,536 737,155 737,796 737,796 5127.22 Driv Lic & Traf Svc OCE 0.00 191,209 234,528 234,528 234,528 5127.26 Driv Lic & Traf Svc Eqpt 0.00 32,200 41,908 41,908 41,908 5127.31 PMVI Pgm S&W 0.00 399,176 435,734 435,734 435,734 5127.32 PMVI Pgm OCE 0.00 99,670 112,478 112,478 112,478 5127.36 PMVI Pgm Eqpt 0.00 0 12,400 0 0 5127.41 Comm Driv Lic Prog S&W 0.00 263,340 298,881 298,881 298,881 5127.42 Comm Driv Lic Prog OCE 0.00 46,694 50,556 50,556 50,556 Total Veh Reg & Lic 0.00 2,934,146 3,202,354 3,166,095 3,166,095 5128 Risk Management 5128.01 Risk Management S&W 84,599.94 90,044 100,340 101,574 101,574 5128.02 Risk Management OCE 4,358.21 16,805 16,815 16,815 16,815 5128.10 Risk Management Eqpt 389.97 1,925 1,915 1,915 1,915 Total Risk Management 89,348.12 108,774 119,070 120,304 120,304 5129 Property Mgmt 5129.01 Property Mgmt S&W 114,419.22 198,560 228,833 213,132 213,132 5129.02 Property Mgmt OCE 13,897.05 364,900 3,115,516 3,112,516 3,112,516 5129.10 Property Mgmt Eqpt 10,518.03 7,450 34,100 34,100 34,100 Total Property Mgmt 138,834.30 570,910 3,378,449 3,359,748 3,359,748 Dept 121 Finance 6,528,445.73 10,264,645 13,489,982 13,438,444 13,438,444 5131 Corp Counsel 5131.01 Corporation Counsel S&W 1,755,373.56 2,034,794 2,193,736 2,193,736 2,193,736 5131.02 Corporation Counsel OCE 488,536.03 623,630 618,130 628,720 628,970 5131.06 Corporation Counsel Eqpt 10,577.98 23,250 17,750 15,750 15,750 5131.10 Spec Counsel & Settl Lit 240,751.49 255,000 255,000 255,000 255,000 5131.32 Board Of Ethics OCE 1,497.66 4,500 4,500 4,500 4,500 5131.34 Cost of Government Commission 0.00 0 4,500 4,500 4,500 5131.40 Family Support Div S&W 582,217.91 671,964 0 0 0 5131.41 Family Support Div OCE 169,296.34 198,698 0 0 0 5131.45 Family Support Div Eqpt 0.00 2,000 0 0 0 Total Corp Counsel 3,248,250.97 3,813,836 3,093,616 3,102,206 3,102,456 Dept 131 Law 3,248,250.97 3,813,836 3,093,616 3,102,206 3,102,456 5141 Planning 5141.01 Planning S&W 1,756,250.08 2,250,441 2,464,564 2,464,564 2,464,564 5141.02 Planning OCE 620,606.29 503,490 1,005,423 930,423 930,423 5141 A6 Planning Equip 16,283.40 145,000 60,750 0 0 5141.10 Refund-Ping Dept Fees 19,111.50 10,000 15,000 15,000 15,000 5141.34 Coastal Zone Mgmt 238,704.94 323,227 332,315 332,315 332,315 5141.56 Waimea Regnl Circ Plan - Fed 22,500.00 0 0 0 0 Total Planning 2,673,456.21 3,232,158 3,878,052 3,742,302 3,742,302 Dept 141 Planning 2,673,456.21 3,232,158 3,878,052 3,742,302 3,742,302 5151 Human Resources 5151.01 Human Resources S&W 1,333,471.04 1,470,292 1,601,736 1,622,782 1,624,555 Estimated Fund 010 COUNTY OFHAWAN 10 02/29/08 General Fund Expenditures Year2008-09 Page FY 2006-07 FY 2007-08 FY 2008-09 FY 2009-10 FY 2010-11 Base.El Account Description Actual Budget Estimate Estimate Estimate 5151.02 Human Resources OCE 78,007.79 111,641 120,298 115,004 115,668 5151.06 Human Resources Eqpt 30,226.64 2,800 33,200 16,300 5,050 5151.11 Training Expenses 9,896.29 25,019 24,019 24,741 25,483 5151.14 Coll Barg Exp 17,854.30 20,409 20,409 23,057 21,989 5151.22 Salary Commission OCE 770.96 3,119 3,119 3,119 3,119 5151.30 Employee Scholarships 805.60 15,000 15,000 15,000 15,000 5151.31 ADA Modification/Accommodation 0.00 50,000 100,000 100,000 100,000 Total Human Resources 1,471,032.62 1,698,280 1,917,781 1,920,003 1,910,864 5152 Health & Safety 5152.02 Health & Safety OCE 127,140.30 170,051 169,951 173,682 178,763 5152.06 Health & Safety Eqpt 25,454.24 30,000 100 100 100 5152.13 Vdt Eye Exams 3,281.74 11,000 11,000 11,330 11,670 5152.15 Employee Assistance Prog 32,330.00 36,330 36,330 37,420 38,543 Total Health & Safety 188,206.28 247,381 217,381 222,532 229,076 Dept 151 Human Resources 1,659,238.90 1,945,661 2,135,162 2,142,535 2,139,940 5161 Research & Dev 5161.01 Research & Dev S&W 536,172.76 560,853 606,260 606,260 606,260 5161.02 Research & Dev OCE 38,746.48 45,350 40,600 40,250 40,250 5161.18 Research & Dev Eqpt 27,194.11 54,600 4,600 4,600 4,600 5161.22 Agriculture R&D OCE 145,169.60 900,200 150,200 150,200 150,200 5161.60 Tourism Promotion 957,529.42 774,500 881,500 774,500 774,500 Total Research & Dev 11704,812.37 2,335,503 1,683,160 1,575,810 1,575,810 5162 Research & Development 5162.65 New Industry & Ind Dev 184,07013 134,900 97,900 97,900 97,900 5162.85 Energy Coordinator 61,627.81 69,620 74,036 74,036 74,036 5162.98 HI Cty Resource Center 463,406.56 531,441 692,121 692,121 692,121 5162.99 Product Developmt Pgm-St 610,734.25 600,000 600,000 600,000 600,000 Total Research & Development 1,319,838.75 1,335,961 1,464,057 1,464,057 1,464,057 5163 Research & Development 5163.01 Greetings ProgState 120,913.86 0 0 0 0 5163.06 Coqui Frog Eradication-Cty 472,290.90 0 0 0 0 5163.07 Geothermal Outreach-Fed 73,095.15 0 0 0 0 5163.08 Business Improvemt District 30,000.00 0 0 0 0 5163.10 Waipio Pk Ranger Pilot Pgm 42,000.00 0 0 0 0 Total Research & Development 738,299.91 0 0 0 0 Dept 161 Research & Development 3,762,951.03 3,671,464 3,147,217 3,039,867 3,039,867 5171 Building Division 5171.01 General Services S&W 59,251.16 60,272 882,012 887,404 903,579 5171.02 General Services OCE 275,692.92 427,439 514,300 612,300 791,008 5171.21 Building R&M S&W 689,358.09 726,680 802,428 810,476 810,476 5171.22 Building R&M OCE 2,619,245.87 4,248,534 2,716,830 3,104,120 3,888,820 5171.80 Building R&M Equip 59,538.03 75,000 67,400 69,000 0 5171.91 Bldg Design & Engrg S&W 690,451.73 978,926 1,030,644 1,040,000 1,040,000 5171.92 Bldg Design & Engrg OCE 45,269.86 57,984 68,780 80,280 89,560 Estimated Fund COUNTY OF HAWAN 11 02/29/08 010 General Fund Expenditures Year 2008-09 Page FY 2006-07 FY 2007-08 FY 2008-09 FY 2009-10 FY 2010-11 Base.El Account Description Actual Budget Estimate Estimate Estimate 5171.96 Bldg Design & Engrg Eqpt 120,956.14 24,500 10,900 8,000 12,000 Total Building Division 4,559,763.80 6,599,335 6,093,294 6,611,580 7,535,443 Dept 171 Maintenance 4,559,763.80 6,599,335 6,093,294 6,611,580 7,535,443 5173 Public Works Admin 5173.01 Public Works Admin S&W 998,878.00 1,037,291 1,123,370 1,270,125 1,270,125 5173.02 Public Works Admin OCE 204,405.04 298,565 119,295 309,632 309,957 5173.06 Public Works Admin Equip 18,444.04 1,630 5,550 15,930 34,430 5173.22 Water Spigot Maint OCE 6,262.58 23,350 10,750 10,750 10,750 Total Public Works Admin 1,227,989.66 1,360,836 1,258,965 1,606,437 1,625,262 Dept 173 Public Works Admin 1,227,989.66 1,360,836 1,258,965 1,606,437 1,625,262 5181 Automotive Division 5181.51 Automotive Division S&W 1,091,919.51 1,176,459 1,300,255 1,310,295 1,310,295 5181.52 Automotive Division OCE 21071,254.87 3,404,130 3,463,751 3,463,751 3,463,751 5181.61 Automotive Division Eqpt 96,380.41 170,300 72,450 162,450 162,450 Total Automotive Division 3,259,554.79 4,750,889 4,836,456 4,936,496 4,936,496 Dept 181 Automotive Division 3,259,554.79 4,750,889 4,836,456 4,936,496 4,936,496 5183 Engineering Division 5183.01 Engineering Division S&W 1,285,546.98 1,714,828 1,880,307 1,893,344 1,893,344 5183.02 Engineering Division OCE 39,566.26 41,520 46,220 46,220 46,220 5183.06 Engineering Div Equip 8,977.72 17,180 12,480 12,580 12,580 5183.21 Erosion & Sedi Ctrl-Fed 20,826.09 0 0 0 0 5183.22 L I DAR System 149,870.02 0 0 0 0 5183.23 F I R M Updates 668,769.50 1,500,000 500,000 500,000 500,000 5183.24 Grading Ordnce Implementation 300,000.00 300,000 400,000 400,000 400,000 5183.25 Drainage Program 0.00 450,000 200,000 200,000 200,000 Total Engineering Division 2,473,556.57 4,023,528 3,039,007 3,052,144 3,052,144 Dept 183 Engineering Division 2,473,556.57 4,023,528 3,039,007 3,052,144 3,052,144 5201 Police Commission 5201.01 Police Commission S&W 41,401.90 43,064 46,412 46,412 46,412 5201.02 Police Commission-OCE 40,216.75 61,244 54,534 54,534 54,534 Total Police Commission 81,618.65 104,308 100,946 100,946 100,946 5202 Police - Headquarters 5202.01 Police Hdgtrs. - S&W 255,410.51 285,452 310,400 310,400 310,400 5202.02 Police Hdgtrs. - OCE 62,571.72 68,570 68,570 68,570 68,570 Total Police - Headquarters 317,982.23 354,022 378,970 378,970 378,970 5203 Police Admin 5203.02 Police Adm Div ACE 6,941,436.58 8,444,971 9,063,189 8,983,689 8,983,689 5203.20 Police Adm Div-Equip 1,150,919.44 202,159 147,959 147,959 147,959 5203.51 Admin Serv S&W 2,793,163.94 2,130,668 2,500,456 2,500,456 2,500,456 5203.61 Technical Serv S&W 1,346,406.67 1,225,236 1,347,265 1,347,265 1,347,265 5203.71 Driv Lic & Traf Svc S&W 655,258.59 274,436 336,444 336,444 336,444 Estimated Fund 010 General Fund COUNTY Year F2008-09 HAWAII Page 12 02/29/08 Expenditures FY 2006-07 FY 2007-08 FY 2008-09 FY 2009-10 FY 2010-11 Base.El Account Description Actual Budget Estimate Estimate Estimate 5203.81 Dispatch S&W 1,906,370.57 2,013,468 2,204,360 2,204,360 2,204,360 Total Police Admin 14,793,555.79 14,290,938 15,599,673 15,520,173 15,520,173 5205 Criminal Intell Unit 5205.01 Criminal lntellUnit S&W 476,507.62 569,599 656,061 656,061 656,061 5205.02 Criminal Inteli Unit OCE 25,817.40 26,620 26,620 26,620 26,620 Total Criminal Intell Unit 502,325.02 596,219 682,681 682,681 682,681 5206 Cid-Jab-Vice 5206.01 CidJab-ViceS&W 2,695,011.41 2,822,552 3,104,742 3,104,742 3,104,742 5206.02 CidJab-Vice-OCE 108,455.97 155,598 169,059 169,059 169,059 Total CidJab-Vice 2,803,467.38 2,978,150 3,273,801 3,273,801 3,273,801 5207 So Hilo Police 5207.01 So Hilo PoliceS&W 5,532,228.89 5,557,177 6,319,771 6,319,771 6,319,771 5207.02 So Hilo Police-OCE 508,612.59 509,927 509,670 509,670 509,670 Total So Hilo Police 6,040,841.48 6,067,104 6,829,441 6,829,441 6,829,441 5208 No Hilo Police 5208.01 N Hilo PoliceS&W 748,787.13 769,739 870,860 870,860 870,860 5208.02 N Hilo Police-OCE 22,019.62 24,938 26,845 26,845 26,845 Total No Hilo Police 770,806.75 794,677 897,705 897,705 897,705 5209 Hamakua Police 5209.01 Hamakua PoliceS&W 1,051,941.44 1,080,838 1,220,803 1,220,803 1,220,803 5209.02 Hamakua Police-OCE 40,121.79 51,194 56,180 56,180 56,180 Total Hamakua Police 1,092,063.23 1,132,032 1,276,983 1,276,983 1,276,983 5210 Waimea Police 5210.01 Waimea PoliceS&W 1,735,905.61 1,910,348 2,227,996 2,227,996 2,227,996 5210.02 Waimea Police-0CE 70,069.38 88,438 86,345 86,345 86,345 Total Waimea Police 1,805,974.99 1,998,786 2,314,341 2,314,341 2,314,341 5211 Kohala Police 5211.01 Kohala PoliceS&W 785,104.76 857,910 985,094 985,094 985,094 5211.02 Kohala Police-OCE 53,851.59 67,093 69,037 69,037 69,037 Total Kohala Police 838,956.35 925,003 1,054,131 1,054,131 1,054,131 5212 Kona Police 5212.01 Kona Police - S & W 4,903,744.61 5,360,779 6,027,498 6,027,498 6,027,498 5212.02 Kona Police-OCE 702,227.52 787,826 739,636 739,636 739,636 5212.21 Kona Police Cid -S&W 2,166,560.95 2,251,546 2,482,145 2,482,145 2,482,145 5212.22 Kona Police Cid - OCE 97,829.99 77,000 80,000 80,000 80,DD0 Total Kona Police 7,870,363.07 8,477,151 9,329,279 9,329,279 9,329,279 5213 Ka'u Police 5213.01 Ka'u PoliceS&W 942,803.81 1,049,337 1,156,837 1,156,837 1,156,837 5213.02 Ka'u Police - OCE 95,059.43 94,743 98,564 98,564 98,564 Estimated Fund 010 COUNTY OF HAWAI'I 13 02/29/08 Expenditures General Fund Year 2008-09 Page FY 2006-07 FY 2007-08 FY 2008-09 FY 2009-10 FY 2010-11 Base.El Account Description Actual Budget Estimate Estimate Estimate Total Ka'u Police 1,037,863.24 1,144,080 1,255,401 1,255,401 1,255,401 5214 Puna Police 5214.01 Puna Polices&W 2,975,833.97 2,985,130 3,385,556 3,385,556 3,385,556 5214.02 Puna Police-OCE 103,067.74 98,518 103,313 103,313 103,313 Total Puna Police 3,078,901.71 3,083,648 3,488,869 3,488,869 3,488,869 5215 Misc Police 5215.03 JPO Supplies 0.00 1,200 1,200 1,200 1,200 5215.04 Investgn Cause Of Death 439,536.85 465,000 465,000 465,000 465,000 5215.05 Training Account 189,037.36 290,000 200,000 200,000 200,000 5215.06 Police Sobriety Test 65,081.00 82,000 82,000 82,000 82,000 5215.12 Statewide Marijuana-Cty 53,000.00 0 53,000 53,000 53,000 5215.13 Statewide Narcotics-Cty 18,500.00 20,000 20,000 20,000 20,000 5215.17 Police Fleet Transition 0.00 1,000,000 1,000,000 1,000,000 1,000,000 5215.18 Joint Terror T-Force Trng 53,451.29 0 0 0 0 5215.19 Pub Sal Interoperable Comm-Cty 0.00 0 400,000 0 0 5215.61 H I P A L S&W 112,264.58 150,024 129,686 129,686 129,686 5215.62 H I P A L OCE 15,867.73 37,980 37,980 37,980 37,980 5215.81 Special Duty S&W 49,616.00 79,481 81,092 81,092 81,092 5215.82 Special Duty OCE 649.11 30,519 28,908 28,908 28,908 Total Misc Police 997,003.92 2,156,204 2,498,866 2,098,866 2,098,866 5216 Police Grants 5216.04 Victim Serv Coordinator 31,526.62 36,920 36,920 36,920 36,920 5216.09 COPS In Schools 164,446.44 0 0 0 0 5216.10 HCPD Traf Investig Prog 12,847.12 12,000 12,000 12,000 12,000 5216.12 HCPD Clickit Or Ticket 1,832.06 12,700 12,700 12,700 12,700 5216.13 Traffic Tmg & Eqpt 12,560.00 0 0 0 0 5216.15 HCPD Roadblock Program 63,208.10 75,000 75,000 75,000 75,000 5216.16 Comm Policing Pgm-Police 62,50714 0 0 0 0 5216.17 Comm Based Traffic Coordinator 47,615.04 0 0 0 0 5216.18 HCPD Data Grant 9,093.02 0 0 0 0 5216.20 Pahoa Weed & Supplies 35,162.37 0 0 0 0 5216.21 Wireless E-911 15,955.53 200,000 200,000 200,000 200,000 Total Police Grants 456,754.04 336,620 336,620 336,620 336,620 5218 Police Grants 5218.01 P M V I Program S&W 226,827.51 0 0 0 0 5218.02 P M V I Program OCE 27,646.31 0 0 0 0 5218.11 Comm Driv Lic Prog S&W 121,317.56 0 0 0 0 5218.12 Comm Driv Lic Prog OCE 5,452.75 0 0 0 0 5218.35 Witness Security & Prot 0.00 35,000 35,000 35,000 35,000 5218.41 Asset Forfeitures - Fed 143,266.48 500,000 500,000 500,000 500,000 Total Police Grants 524,510.61 535,000 535,000 535,000 535,000 5219 Police Grants 5219.31 Marijuana Eradication 377,052.92 0 370,000 370,000 370,000 5219.32 Narcotics Task Fce 49,906.85 60,000 60,000 60,000 60,000 5219.34 Gang Response-Hilo 21,750.70 34,250 0 0 0 5219.36 Gang Response-Kona 31,438.59 34,250 0 0 0 Estimated Fund 010 General Fund COUNTY OF HAWAII Pa 14 02/29/08 Expenditures Year 2008-09 9e FY 2006-07 FY 2007-08 FY 2008-09 FY 2009-10 FY 2010-11 Base.El Account Description Actual Budget Estimate Estimate Estimate 5219.42 Young Driver DUI Deter 20,453.53 40,000 40,000 40,000 40,000 5219.44 Speed Enforcement 84,896.94 65,000 75,000 75,000 75,000 5219.48 Statewide Marijuana 185,185.30 0 159,000 159,000 159,000 5219.49 DAREIDOE 18,712.53 34,125 34,125 34,125 34,125 5219.67 Sex Assault Nurse Coord 50,288.22 31,322 0 0 0 5219.76 Occupant Protection Pgm 60,043.92 79,000 79,500 79,500 79,500 5219.93 HI Impact Grant 94,529.21 107,820 107,820 107,820 107,820 5219.94 Cops More 01 36,286.61 0 0 0 0 Total Police Grants 1,030,545.32 485,767 925,445 925,445 925,445 Dept 201 Police 44,043,533.78 45,459,709 50,778,152 50,298,652 50,298,652 5221 Fire Protection 5221.01 Fire Protections&W 23,521,967.03 24,550,264 27,426,756 28,798,094 30,237,999 5221.02 Fire Protection-OCE 1,771,114.57 1,884,600 2,172,182 2,194,074 2,194,074 5221.10 Fire Protection-Eqpt 1,885,564.94 1,149,700 1,664,840 3,700 3,700 5221.31 Rescue Equipment-Private 48,060.10 50,000 70,000 70,000 70,000 5221.32 Local Emerg Ping Comm 8,012.28 45,000 45,000 45,000 45,000 5221.38 Voluntr Fire Assist-Fed 69,413.36 60,000 60,000 60,000 60,000 Total Fire Protection 27,304,132.28 27,739,564 31,438,778 31,170,868 32,610,773 5222 Fireworks Enforcement 5222.01 Fireworks Enforcemt S&W 11,340.80 4,000 27,259 27,259 27,259 5222.02 Fireworks Enforcemt OCE 0.00 70,168 49,074 49,074 49,074 Total Fireworks Enforcement 11,340.80 74,168 76,333 76,333 76,333 5223 Ocean Safety 5223.01 Ocean Safety S&W 0.00 1,168,960 1,491,654 1,491,654 1,491,654 5223.02 Ocean Safety OCE 0.00 17,450 26,952 24,472 24,472 5223.06 Ocean Safety Eqpt 0.00 1,000 1,900 1,000 1,000 5223.31 W. HI Ocean Safety S&W 0.00 430,461 475,609 475,609 475,609 5223.32 W. HI Ocean Safety OCE 0.00 28,570 31,415 31,415 31,415 5223.36 W. HI Ocean Safety Eqpt 0.00 29,550 5,150 5,150 5,150 Total Ocean Safety 0.00 1,675,991 2,032,680 2,029,300 2,029,300 5224 Fire Prevention 5224.01 Fire PreventionS&W 369,472.63 362,392 417,404 438,265 460,188 5224.02 Fire Prevention-OCE 27,199.40 18,524 18,524 18,524 18,524 Total Fire Prevention 396,672.03 380,916 435,928 456,789 478,712 5225 Fire Equip Maint 5225.01 Equip MaintS&W 256,267.93 236,774 256,072 256,072 256,072 5225.02 Equip Maint-OCE 222,842.11 206,108 212,058 212,058 212,058 5225.06 Equip Maint-Equip 28,482.12 0 0 0 0 Total Fire Equip Maint 507,592.16 442,882 468,130 468,130 468,130 5226 Tmg & Voluntr Fire 5226.01 Trng & Voluntr Fire S&W 165,553.80 254,896 279,892 293,888 308,583 5226.02 Tmg & Voluntr Fire OCE 133,720.37 78,755 78,755 78,755 78,755 5226.06 Tmg & Voluntr Fire Eqpt 13,528.50 0 0 0 0 Estimated Fund 010 COUNTY OF HAWAII 15 02/29/08 Expenditures General Fund Year 2008-09 Page FY 2006-07 FY 2007-08 FY 2008-09 FY 2009-10 FY 2010-11 Base.El Account Description Actual Budget Estimate Estimate Estimate Total Tmg & Voluntr Fire 312,802.67 333,651 358,647 372,643 387,338 5227 Misc Fire 5227.01 Helicopter Services 1,275,351.29 1,128,276 1,318,602 1,318,602 1,318,602 5227.21 Western Oil & Gas School 0.00 2,000 2,000 2,000 2,000 5227.42 Basic Emt Training OCE 429,942.91 434,260 499,070 499,070 499,070 5227.46 Basic Emt Training Equip 92,684.84 592,653 482,653 482,653 482,653 Total Misc Fire 1,797,979.04 2,157,189 2,302,325 2,302,325 2,302,325 5228 Fire Grants 5228.01 Rural Fire Assistance 15,888.00 50,000 50,000 50,000 50,000 5228.06 Volcano Fire Truck - Fed 250,000.00 0 0 0 0 5228.08 Assistance to Firefighters 301,000.00 0 0 0 0 5228.09 Assistance to Firefighters 226,692.25 0 0 0 0 5228.10 Lifting Bags 23,303.84 0 0 0 0 5228.14 Urban Search & Rescue 2,195.29 0 0 0 0 5228.99 Fire Dept Private Contributions 0.00 0 25,000 25,000 25,000 Total Fire Grants 819,079.38 50,000 75,000 75,000 75,000 Dept 221 Fire 31,149,598.36 32,854,361 37,187,821 36,951,388 38,427,911 5231 Constrlnspctn 5231.01 Constr Inspectn S&W 331,757.92 392,356 422,148 423,964 423,964 5231.02 Constr Inspctn OCE 9,013.47 14,160 14,160 14,160 14,160 5231.06 Construction Inspctn Eqp 33,706.17 26,000 26,000 26,000 26,000 Total Constr Inspctn 374,477.56 432,516 462,308 464,124 464,124 5232 Bldg Inspelm 5232.01 Bldg Inspctn S&W 1,404,961.19 1,685,324 1,736,042 1,744,836 1,746,836 5232.02 Bldg Inspctn OCE 21,467.64 22,000 22,000 9,800 30,000 5232.06 Bldg Inspctn-Equipt 215,307.15 78,000 30,800 50,000 76,000 Total Bldg Inspctn 1,641,735.98 1,785,324 1,788,842 1,804,636 1,852,836 Dept 231 Protective Inspection 2,016,213.54 2,217,840 2,251,150 2,268,760 2,316,960 5233 Flood Control 5233.02 Flood Control - Oce 590,236.64 1,017,502 1,177,502 1,215,182 1,254,067 5233.06 Flood Control Eqpt 0.00 160,000 0 0 0 Total Flood Control 590,236.64 1,177,502 1,177,502 1,215,182 1,254,067 ++t Dept 233 Flood Control 590,236.64 1,177,502 1,177,502 1,215,182 1,254,067 5239 Animal Control 5239.01 Humane Society 1,186,357.00 1,209,292 2,915,000 2,915,000 2,915,000 Total Animal Control 1,186,357.00 1,209,292 2,915,000 2,915,000 2,915,000 Dept 239 Animal Control 1,186,357.00 1,209,292 2,915,000 2,915,000 2,915,000 5241 Civil Defense 5241.01 Civil Defense Age S&W 393,597.34 459,076 454,895 454,895 454,895 5241.02 Civil Defense Age OCE 188,631.53 283,565 233,492 233,492 233,492 02/29/08 Estimated Fund 010 General Fund COUNTY OF HAWAM 16 Expenditures Year 2008-09 Page FY 2006-07 FY 2007-08 FY 2008-09 FY 2009-10 FY 2010-11 Base.El Account Description Actual Budget Estimate Estimate Estimate 5241.06 Civil Defense Agc Equip 0.00 325,000 150 150 150 5241.43 State Homeland Sec Pt 1 120,000.00 0 0 0 0 5241.44 State Homeland Sec Pt 2 142,768.00 0 0 0 0 5241.46 State Homeland Sec Pgm 239,107.92 0 0 0 0 5241.48 Law Enf Terror Prev Pgm 820.20 0 0 0 0 5241.49 State Homeland Sec Prog FY 05 516.36 0 0 0 0 Total Civil Defense 1,085,441.35 1,067,661 688,537 688,537 688,537 Dept 241 Civil Defense 1,085,441.35 1,067,661 688,537 688,537 688,537 5251 Liquor Control 5251.01 Liquor Control S&W 680,912.70 831,585 934,714 962,855 991,673 5251.02 Liquor Control-OCE 531,244.29 631,067 694,062 714,887 736,335 5251.06 Liquor Control-Equip 7,174.24 65,460 34,300 37,329 38,389 5251.39 Public Programs 305,554.00 0 0 0 0 Total Liquor Control 1,524,885.23 1,528,112 1,663,076 1,715,071 1,766,397 Dept 251 Liquor Control 1,524,885.23 1,528,112 1,663,076 1,715,071 1,766,397 5261 Industrial Safety Total Industrial Safety 0.00 0 0 0 0 Dept 261 Safety 0.00 0 0 0 0 5271 Prosecuting Atty 5271.01 Prosecuting Atty S&W 3,160,480.36 3,610,044 3,935,833 3,968,440 3,987,311 5271.02 Prosecuting Atty OCE 490,411.47 546,904 568,235 604,444 649,279 5271.09 Prosecuting Atty Equip 144,354.25 75 75 75 75 5271.13 Kona Pros Atty S&W 1,073,149.69 1,240,482 1,333,919 1,343,885 1,348,145 5271.14 Kona Pros Atty OCE 243,374.86 368,754 165,238 165,426 166,571 5271.18 Kona Pros Atty Equip 6,101.42 75 75 75 75 5271.25 Career Crmnl Pros Prog 359,543.95 600,000 640,000 650,000 650,000 5271.28 Aid To Victims 127,300.19 200,000 200,000 200,000 200,000 5271.44 Pros Atty ForfeitsState 64,677.04 200,000 300,000 300,000 300,000 5271.47 Pros Atty Forfeits-Fed 1,726.98 100,000 100,000 100,000 100,000 5271.53 Local Law Enf Bilk Grant 34,467.00 0 0 0 0 5271.54 Violence Against Women 54,818.00 75,000 85,000 85,000 85,000 5271.55 Juvenile Accountability 88,778.93 100,000 100,000 100,000 100,000 5271.56 Victims Of Crime Act 214,678.89 400,000 400,000 400,000 400,000 5271.62 Juvenile Del Prev Prog 19,540.58 150,000 150,000 150,000 150,000 5271.65 Weed & Seed Coordinator - Fed 46,755.40 52,222 52,222 52,222 52,222 5271.66 Weed & Seed Coordinator-Cty 30,000.00 17,407 17,407 17,407 17,407 5271.67 Juvenile Intake & Assmt Ctr-Fed 79,112.84 140,000 140,000 140,000 140,000 5171.68 DUI & Crash Reconst Trng 2,056.24 0 50,000 50,000 50,000 5271.69 Justice Assistance Grant 525.00 115,645 115,645 115,645 115,645 5271.71 Sex Assault Multi-disp Trng 25,836.71 0 0 0 0 5271.72 Non-support Prosecution 39,167.06 200,000 200,000 200,000 200,000 5271.73 Deputy Pros. Training 12,253.88 0 0 0 0 5271.74 Pahoa Get High on Life 14,116.32 0 0 0 0 5271.75 Sexual Assault Multi-lisp Training 1,142.87 0 0 0 0 Total Prosecuting Atty, 6,334,369.93 8,116,608 8,563,649 8,642,619 6,711,730 Estimated Fund COUNTY OF HAWAI'I 17 02/29/08 Expenditures 010 General Fund Year 2008-09 Page FY 2006-07 FY 2007-08 FY 2008-09 FY 2009-10 FY 2010-11 Base.El Account Description Actual Budget Estimate Estimate Estimate Dept 271 Prosecuting Attorney 6,334,369.93 8,116,608 8,553,649 8,642,619 8,711,730 5311 Mass Transit 5311.01 Mass Transit S&W 261,515.58 307,014 332,182 332,182 332,182 5311.02 Mass Transit -OCE 2,384,961.83 2,836,637 2,909,038 3,054,494 3,207,221 5311.40 Mass Transit - Equipt 0.00 260,000 200,000 200,000 200,000 5311.45 Taxicab Investigation 53,746.09 29,000 29,000 29,000 29,000 5311.51 Rural Paratransit System 0.00 23,000 0 0 0 5311.52 Rural Transit Assist Pgm 9,664.32 24,000 24,000 24,000 24,000 5311.53 Sec 5309 Capital Grant 3,868.85 0 0 0 0 5311.54 Sec 5309 Capital Grt 05-06 69,017.41 1,300,000 1,000,000 1,000,000 1,000,000 5311.70 Fed Transit Admin 289,552.91 350,000 350,000 350,000 350,000 Total Mass Transit 3,072,326.99 5,129,651 4,844,220 4,989,676 5,142,403 Dept 311 Mass Transit 3,072,326.99 5,129,651 4,844,220 4,989,676 5,142,403 5392 Highway CIP - S. Hilo Total Highway CIP - S. Hilo 0.00 0 0 0 0 Dept 399 Highway & Streets CIP 0.00 0 0 0 0 5401 County Physicians 5401.01 County Physicians S&W 102,942.00 102,942 133,825 133,825 133,825 Total County Physicians 102,942.00 102,942 133,825 133,825 133,825 Dept 401 Health 102,942.00 102,942 133,825 133,825 133,825 5411 Office Of Aging 5411.01 Office Of Aging S&W 418,723.74 448,921 476,762 482,317 482,317 5411.02 Office Of Aging OCE 33,957.57 34,124 34,124 34,124 34,124 5411.03 Caregiver Support 0.00 100,000 100,000 100,000 100,000 5411.09 Area Plan On Aging S&W 143,391.72 216,264 232,701 235,311 235,311 5411.10 Area Plan On Aging OCE 1,171,745.01 1,925,820 1,844,240 1,883,240 1,938,240 5411.92 Aging Proj Income 0.00 5,000 5,000 5,000 5,000 5411.93 Healthy Aging Partnership 564.17 0 0 0 0 Total Office Of Aging 1,768,382.21 2,730,129 2,692,827 2,739,992 2,794,992 Dept 411 Health & Welfare 1,768,382.21 2,730,129 2,692,827 2,739,992 2,794,992 5421 Cemeteries Total Cemeteries 0.00 0 0 0 0 Dept 421 Public Works Cemeteries 0.00 0 0 0 0 5421 Cemeteries 5421.01 Alas Cemetery S&W 109,020.39 131,824 143,464 143,848 143,848 5421.02 Alae Cemetery OCE 7,435.76 8,900 15,900 8,900 8,900 5421.06 Alae Cemetery Equipt 7,028.72 7,000 0 7,000 7,000 5421.11 Hilo & W.HI Vets Cam S&W 122,558.02 125,732 137,720 138,728 138,728 5421.12 Hilo & W.HI Vets Cam OCE 38,036.82 28,950 39,550 28,950 28,950 5421.16 Hilo & W.HI Vets Cam Eqp 6,688.85 10,600 0 10,600 10,600 5421.32 Rural Cemeteries OCE 7,993.15 17,500 17,500 17,500 17,500 Estimated Fund 010 General Fund COUNTY FHA AI I Page 18 02/29/08 Expenditures Year 2008-09 FY 2006-07 FY 2007-08 FY 2008-09 FY 2009-10 FY 2010-11 Base.El Account Description Actual Budget Estimate Estimate Estimate Total Cemeteries 298,761.71 330,506 354,134 355,526 355,526 Dept 423 P & R Cemeteries 298,761.71 330,506 354,134 355,526 355,526 5441 Schools 5441.02 Coop Voc Educ Prog-Gen 60,499.22 65,000 65,000 65,000 65,000 Total Schools 60,499.22 65,000 65,000 65,000 65,000 Dept 441 Schools 60,499.22 65,000 65,000 65,000 65,000 5471 Nonprofit Grants-In-Aid 5471.01 Grants To Nonprofit Orgs 0.00 0 1,500,000 1,500,000 11500,000 5471.39 Turning Pt For Fam-W.HI 17,000.00 25,000 0 0 0 5471.45 Brantley Center 21,000.00 25,000 0 0 0 5471.47 SaIV Army-Youth Svc-Puna 32,000.00 35,000 0 0 0 5471.56 E. HI Coalitn -Emergency 20,000.00 0 0 0 0 5471.61 Fam Supp Serv Of West HI 45,000.00 50,000 0 0 0 5471.63 OSM-HI Island Food Bank 35,000.00 40,000 0 0 0 5471.65 Children Justice Ct-W.HI 12,000.00 15,000 0 0 0 5471.69 Big Is Subst Abuse-W. HI 30,000.00 30,000 0 0 0 5471.70 KMC-Child Protection Ctr 5,000.00 10,000 0 0 0 5471.71 OSM-Care-A-Van 30,000.00 35,000 0 0 0 5471.72 Children Justice Ct-E.HI 15,000.00 12,000 0 0 0 5471.77 Mental Health Kokua 20,000.00 25,000 0 0 0 5471.85 ARC Of Hilo 0.00 30,000 0 0 0 5471.86 Kona Adult Day Center 15,000.00 30,000 0 0 0 5471.90 HI Center For Indep Liv 15,000.00 15,000 0 0 0 5471.91 Bay Clinic 20,000.00 0 0 0 0 5471.92 Big Is Subst Abuse-E.HI 30,000.00 30,000 0 0 0 5471.93 Bridge House 15,000.00 15,000 0 0 0 5471.94 Child & Family Service 9,000.00 10,000 0 0 0 5471.95 Special Olympics - E. HI 12,000.00 12,000 0 0 0 5471.96 OSM-Mobile Care 20,000.00 25,000 0 0 0 6471.97 Kona Literacy Council 1,500.00 1,500 0 0 0 5471.99 American Red Cross 5,000.00 15,000 0 0 0 Top/ Nonprofit Grants-In-Aid 424,500.00 485,500 1,500,000 1,500,000 11500,000 5472 Nonprofit Grants-In-Aid 5472.02 HI Is Adult Care-Hiloadc 16,000.00 18,000 0 0 0 5472.07 E HI Coalitn-Transition 2,000.00 6,000 0 0 0 5472.11 West Hawaii Mediation 7,000.00 10,000 0 0 0 5472.12 Goodwill Industries 20,000.00 28,500 0 0 0 5472.17 Special Olympics - W. HI 10,000.00 10,000 0 0 0 5472.21 Ka Hale 0 Na Keiki 3,000.00 4,000 0 0 0 5472.23 Boys & Girls Club-Big Is 0.00 80,000 0 0 0 5472.25 Hawaii's Volcano Circus 17,000.00 0 0 0 0 5472.26 Hui Okinawa 3,000.00 0 0 0 0 5472.27 Laupahoehoe Train Museum 35,000.00 40,000 0 0 0 5472.29 The Are of Kona 18,000.00 20,000 0 0 0 5472.30 HI is HIV/AIDS Found Hilo 15,000.00 15,000 0 0 0 5472.31 Salvation Army - YSC Honokaa 28,000.00 35,000 0 0 0 5472.32 Salvation Army - Hookala 28,000.00 0 0 0 0 5472.33 HI is HIV/Aids Found Kona 15,000.00 15,000 0 0 0 Estimated Fund 010 COUNTY OF HAWAI'I 19 02/29/08 General Fund Expenditures Year 2008-09 Page FY 2006-07 FY 2007-08 FY 2008-09 FY 2009-10 FY 2010-11 Base.El Account Description Actual Budget Estimate Estimate Estimate 5472.34 Turn Pt Fam-Trans Hang 15,000.00 30,000 0 0 0 5472.35 Daughters of Hawaii 25,000.00 0 0 0 0 5472.36 YMCA-Ptrs w/ Youth Svcs 35,000.00 50,000 0 0 0 5472.37 Habitat for Humanity Kona 15,000.00 25,000 0 0 0 5472.38 Kuikahi Mediation Ctr 4,000.00 7,000 0 0 0 5472.39 Turn Pt Fam-N. HI/Puns 25,000.00 35,000 0 0 0 5472.40 Grassroots Comm Dev Grp 42,500.00 50,000 0 0 0 5472.41 YWCA-Emplowering Alternatives 45,000.00 52,000 0 0 0 5472.42 YWCA-Hamakua Youth Ctr 30,000.00 45,000 0 0 0 5472.43 OSM-Kihei Pua Emerg Shelter 20,000.00 30,000 0 0 0 5472.44 Boys & Girls Club-Hamakua 0.00 45,000 0 0 0 5472.45 Boys & Girls Club-Keaau 0.00 45,000 0 0 0 5472.46 Boys & Girls Club-Ocean View 0.00 45,000 0 0 0 5472.47 Boys & Girls Club-Pahala 0.00 45,000 0 0 0 5472.48 Boys & Girls Club-Pahoa 0.00 45,000 0 0 0 5472.49 E.HI Coalition for Hmis-Hale O Pun: 0.00 24,000 0 0 0 5472.50 Hale Kipa 0.00 50,000 0 0 0 5472.51 Keaukaha One Youth Dev 0.00 10,000 0 0 0 5472.52 Kokua Counseling 0.00 15,000 0 0 0 5472.53 Neighborhood Place 0.00 15,000 0 0 0 5472.54 OSM Beyond Shelter 0.00 20,000 0 0 0 5472.55 OSM Ponahawai Ola 0.00 30,000 0 0 0 5472.56 Saly Army Indep Living 0.00 20,000 0 0 0 Total Nonprofit Grants-In-Aid 473,500.00 1,014,500 0 0 0 Dept 471 Nonprofit Grants-In-Aid 898,000.00 1,500,000 1,500,000 1,500,000 1,500,000 5481 Coordinated Services 5481.01 Coordinated Services S&W 902,163.71 975,646 1,046,301 1,054,210 1,054,210 5481.02 Coordinated Services-OCE 106,636.01 167,342 166,720 166,720 166,720 5481.03 Coordinated Services-Eqp 2,950.90 29,060 55,000 0 0 5481.06 Coord Svc Program Income 44,732.48 40,000 48,000 48,000 48,000 5481.32 Coord Serv County OCE 10,052.88 10,054 10,054 10,054 10,054 Total Coordinated Services 1,066,535.98 1,222,102 1,326,075 1,278,984 1,278,984 5482 RSVP 5482.01 RSVP - S&W 200,426.86 204,436 224,892 225,820 225,820 5482.02 RSVP - OCE 102,804.71 113,104 126,854 128,290 129,290 5482.03 R S V P - Equip 1,295.75 50 50 1,500 1,500 Total RSVP 304,527.32 317,590 351,796 355,610 356,610 5483 Nutrition Program 5483.01 Nutrition Program - S&W 533,303.92 558,363 603,313 607,788 607,788 5483.02 Nutrition Program - OCE 670,586.16 801,460 792,660 792,660 792,660 5483.03 Nutrition Program - Eqpt 95,215.45 23,000 21,200 21,200 21,200 5483.15 Healthy Aging Partnership 0.00 80,000 0 0 0 Total Nutrition Program 1,299,105.53 1,462,823 1,417,173 1,421,648 1,421,648 5484 Sr Comm Serv Employ Prog 5484.01 Sr Comm Svc Emp PgmS&W 341,116.35 264,438 307,385 307,385 307,385 5484.02 Sr Comm Svc Emp Pgm-OCE 8,553.39 26,329 15,688 15,688 15,688 5484.03 Sr Comm Svc Emp Pgm-Eqpt 1,097.00 790 790 790 790 Estimated Fund 010 COUNTY OF HAWAII 20 02129/08 General Fund Expenditures Year 2008-09 Page FY 2006-07 FY 2007-08 FY 2008-09 FY 2009-10 FY 2010-11 Base.El Account Description Actual Budget Estimate Estimate Estimate 5484.21 Sr Employment Cty S&W 0.00 129,405 94,792 96,948 96,948 Total Sr Comm Serv Employ Prog 350,766.74 420,962 418,655 420,811 420,811 Dept 481 Elderly Activities 3,020,935.57 3,423,477 3,513,699 3,477,053 3,478,053 5501 Hawaii County Band 5501.01 Hawaii County Band S&W 208,003.23 348,850 380,026 380,581 380,581 5501.02 Hawaii County Band OCE 4,442.48 4,075 4,075 5,200 5,200 5501.06 Hawaii County Band Equip 0.00 2,050 2,050 2,050 2,050 Total Hawaii County Band 212,445.71 354,975 386,151 387,831 387,831 5502 West Hawaii Band 5502.01 West Hawaii Band S&W 20,042.95 72,104 76,018 76,018 76,018 5502.02 West Hawaii Band OCE 5,389.73 4,625 6,125 6,125 6,125 5502.06 West Hawaii Band Equip 0.00 1,500 0 0 0 Total West Hawaii Band 25,432.68 78,229 82,143 82,143 82,143 5503 P & R Admin 5503.01 P&R Adm S&W 765,667.18 970,881 1,061,828 1,068,448 1,069,048 5503.02 P&R Adm OCE 95,312.80 106,828 609,278 107,978 107,978 5503.06 P&R Adm Equip 43,815.40 7,500 7,500 7,500 7,500 5503.37 P & R Misc Contributions 0.00 10,000 6,462 6,462 6,462 5503.39 Friends Of The Park 33,898.82 22,000 22,000 22,000 22,000 5503.41 Kahaluu Park Ranger Pgm 0.00 130,000 130,000 130,000 130,000 5503.42 West HI Golf Program 748,000.00 1,000,000 1,100,000 1,100,000 1,100,000 Total P & R Admin 1,686,694.20 2,247,209 2,937,068 2,442,388 2,442,988 5505 Parks Maint 5505.01 Parks Maint S&W 3,817,351.37 4,688,614 5,159,737 5,271,627 5,271,627 5505.02 Parks Maint OCE 1,934,780.97 1,940,068 2,129,690 2,137,690 2,137,690 550511 Parks Maint Equip 535,166.43 326,622 374,000 314,000 314,000 Total Parks Maint 6,287,298.77 6,955,304 7,663,427 7,723,317 7,723,317 5507 Recreation Div 5507.01 Recreation Div S&W 1,689,408.94 1,763,426 1,915,799 1,943,500 1,943,500 5507.02 Recreation Div OCE 526,404.75 607,140 631,110 631,110 631,110 5507.06 Recreation Div Equip 98,571.80 3,500 3,500 3,500 3,500 5507.21 Recreatn Div Class/Activ 9,700.35 48,500 48,500 48,500 48,500 5507.27 Non-School Hour Programs 43,515.47 0 0 0 0 Total Recreation Div 2,367,601.31 2,422,566 2,598,909 2,626,610 2,626,610 5509 Summer/Intersession 5509.01 Summer/lntersession S&W 149,277.34 240,866 241,866 241,866 241,866 5509.02 Summer/Intersession OCE 77,948.79 87,499 106,499 106,499 106,499 5509.25 Summ/Intrssn Class/Activ 44,837.16 65,000 65,000 65,000 65,000 5509.30 Summer Food Service -Fed 36,130.75 85,000 85,000 85,000 85,000 Total Summerllntersession 308,194.04 478,365 498,365 498,365 498,365 5511 Hoolulu Park Complex Estimated Fund COUNTY OF HAWAII 21 02/29/08 010 General Fund E x p e n d i t u r e s Year 2008-09 Page FY 2006-07 FY 2007-08 FY 2008-09 FY 2009-10 FY 2010-11 Base.EI Account Description Actual Budget Estimate Estimate Estimate 5511.01 Hoolulu Complex S&W 506,962.38 576,564 629,132 633,348 633,348 5511.02 Hoolulu Complex OCE 363,972.46 360,316 344,316 344,316 344,316 5511.06 Hoolulu Complex Eqt 51,994.00 14,400 14,400 14,400 14,400 Total Hoolulu Park Complex 922,928.84 951,280 987,848 992,064 992,064 5513 Aquatics 5513.21 W. HI Lifeguard Serv S&W 264,616.25 0 0 0 0 5513.22 W. HI Lifeguard Serv OCE 20,533.12 0 0 0 0 5513.26 W. HI Lifeguard Serv Eqp 733.79 0 0 0 0 5513.42 Swim Programs/Novice 13,781.34 29,470 29,470 31,000 31,500 5513.51 Aquatics Admin S&W 146,898.93 169,766 178,588 181,610 182,710 551152 Aquatics Admin OCE 10,343.42 14,913 14,913 16,663 16,813 5513.56 Aquatics Admin Eqpt 0.00 50 50 1,050 1,050 5513.61 Aquatics Pools S&W 964,403.62 1,097,697 1,187,845 1,208,824 1,208,824 5513.62 Aquatics Pools OCE 660,510.51 890,400 906,400 1,034,340 1,054,340 5513.66 Aquatics Pools Eqpt 18,273.73 1,900 1,900 4,000 4,000 5513.71 Aquatics Beaches S&W 1,004,696.73 0 0 0 0 5513.72 Aquatics Beaches OCE 17,528.31 0 0 0 0 5513.76 Aquatics Beaches Eqpt 489.19 0 0 0 0 Total Aquatics 3,122,808.94 2,204,196 2,319,166 2,477,487 2,499,237 5515 Hilo Muni Golf Course Total Hilo Muni Golf Course 0.00 0 0 0 0 5517 Culture & Arts 5517.01 Culture/Arts S&W 109,162.74 113,976 122,049 123,328 123,328 5517.02 Culture/Arts OCE 17,850.20 7,930 7,930 7,930 7,930 5517.21 Culture&Arts Class/Activ 30,399.47 32,000 32,000 32,000 32,000 Total Culture & Arts 157,412.41 153,906 161,979 163,258 163,258 55,19 Elderly Activ Admin/Rec 5519.11 EAD Admin S&W 114,602.28 117,516 127,008 127,008 127,008 5519.12 EAD Admin OCE 157,811.65 175,700 180,700 180,700 180,700 5519.16 EAD Admin Eqpt 0.00 200 200 200 200 5519.71 EAD Recreation S&W 164,053.90 165,094 182,420 185,638 185,638 5519.72 EAD Recreation OCE 43,396.53 28,320 28,320 28,320 28,320 5519.76 EAD Recreation Eqpt 12,337.98 200 200 200 200 5519.79 ERS Section Activities 39,645.31 67,400 67,400 67,400 67,400 5519.91 EAD Special Programs S&W 93,356.89 110,098 120,064 122,026 122,026 5519.92 EAD Special Programs OCE 6,037.84 9,386 9,386 9,386 9,386 5519.96 EAD Special Program Eqpt 1,086.78 100 100 100 100 5519.98 EAD Sp Prog Activities 0.00 5,000 5,000 5,000 5,000 5519.99 EAD Sp Prog Misc Contrib 0.00 5,000 5,000 5,000 5,000 Total Elderly Activ Admin/Rec 632,329.16 684,014 725,798 730,978 730,978 5523 Panaewa Zoo 5523.01 Panaewa Zoo S&W 347,636.10 379,276 423,872 433,664 434,476 5523.02 Panaewa Zoo OCE 270,679.54 227,685 235,567 236,092 236,117 5523.25 Panaewa Zoo Equip 7,850.00 10,350 10,350 10,350 10,350 5523.47 Friends Of Zoo Contribs 0.00 0 3,538 250 250 Estimated Fund 010 General Fund COUNT FHA AM Page 22 Year 2008-09 02/29/08 Expenditures FY 2006-07 FY 2007-08 FY 2008-09 FY 2009-10 FY 2010-11 Base.El Account Description Actual Budget Estimate Estimate Estimate Total Panaewa Zoo 626,165.64 617,311 673,327 680,356 681,193 Dept 500 Parks And Recreation 16,349,311.70 17,147,355 19,034,181 18,804,797 18,827,984 5601 Solid Waste Total Solid Waste 0.00 0 0 0 0 Dept 601 Solid Waste 0.00 0 0 0 0 5671 Environmental Mgmt 5671.01 Environmental Mgmt S&W 963,432.06 1,371,337 1,522,414 1,522,414 1,522,414 5671.02 Environmental Mgmt OCE 47,073.91 137,135 134,935 134,935 134,935 5671.06 Environmental Mgmt Eqpt 15,983.31 71,360 25,100 17,900 25,200 Total Environmental Mgmt 1,026,489.28 1,579,832 1,682,449 1,675,249 1,682,549 Dept 671 Environmental Mgmt 1,026,489.28 1,579,832 1,682,449 1,675,249 1,682,549 5801 Trans To Other Funds 5801.32 Trans To Housing Fund 1,295,399.00 1,251,612 1,591,145 1,740,109 1,772,139 5801.33 Trans To Cap Proj Fund-G 9,244,816.00 6,229,975 0 0 0 5801.35 Trans To Solid Waste Fnd 14,656,244.00 17,302,726 19,463,413 23,686,079 23,995,949 5801.36 Trans To Golf Course Fnd 342,531.00 350,000 433,418 477,786 479,522 5801.38 Trans to Highway Fund 812,000.00 210,000 0 0 0 5801.43 Trans To Self Ins Fund 11000,000.00 1,000,000 1,000,000 1,000,000 1,000,000 5801.49 Trs To DisastlEmerg Fund 1,000,000.00 1,600,000 1,000,000 1,000,000 1,000,000 5801.52 Tr to Pub Acc/Op Sp Pres Fund 2,519,479.12 4,314,000 4,840,000 5,176,000 5,433,000 5801.53 Tr to Budget Stabilization Fund 1,000,000.00 0 1,000,000 1,000,000 1,000,000 Total Trans To Other Funds 31,670,469.12 32,258,313 29,327,976 34,079,974 34,680,610 5803 Trans To Debt Svc 5803.01 Int On Go Bonds-County 12,947,341.00 15,122,514 18,658,109 17,987,943 17,239,249 5803.02 Gen Ser Bond Red-County 16,366,450.87 20,613,972 24,721,239 26,630,291 28,152,193 Total Trans To Debt Svc 29,313,791.87 35,736,486 43,379,348 44,618,234 45,391,442 Dept 801 Interdepartment 61,184,260.99 67,994,799 72,707,324 78,698,208 80,072,052 5901 Retirement & Pensions 5901.04 County Pensions 28,304.90 40,000 40,000 40,000 40,000 5901.05 County Pensions - Bonus 58,490.80 80,000 70,000 70,000 70,000 5901.06 County Pensions-Post Rat 17,223.59 23,000 23,000 23,000 23,000 Total Retirement & Pensions 104,019.29 143,000 133,000 133,000 133,000 5902 Employee Benefits & FICA 5902.09 Post-employment Benefits 0.00 12,000,000 12,950,000 13,597,500 14,277,375 5902.15 Health Benefits 15,543,841.56 17,523,500 18,800,000 20,116,000 21,524,120 5902.17 Retirement Benefits 14,239,639.46 16,357,779 20,500,000 22,000,000 23,500,000 5902.20 Employer FICA 4,249,690.60 4,817,124 5,298,836 5,828,720 6,411,592 Total Employee Benefits & FICA 34,033,171.62 50,698,403 57,548,836 61,542,220 65,713,087 Dept 901 Pensions & Contribs 34,137,190.91 50,841,403 57,681,836 61,675,220 65,846,087 Estimated Fund 070 COUNTY OF HAWAI'I 23 02129/08 Expenditures General Fund Year 2006-09 Page FY 2006-07 FY 2007-08 FY 2008-09 FY 2009-10 FY 2010-11 Base.El Account Description Actual Budget Estimate Estimate Estimate 5911 Miscellaneous 5911.03 Vacation Pay 0.00 50,000 700,000 50,000 50,000 5911.04 Prov Compensation Adj-G 0.00 6,000,000 0 6,000,000 12,000,000 5911.13 Contingency -General 0.00 0 0 2,006,442 3,500,766 5911.24 Sundry Refund 26,003.90 40,000 40,000 40,000 40,000 5911.56 Special Project Manager Program 0.00 50,000 50,000 50,000 50,000 5911.70 Prov For Reallocation-G 0.00 35,000 35,000 35,000 35,000 5911.86 Workers Comp - G 1,703,207.84 2,500,000 2,500,000 2,500,000 2,500,000 5911.91 Unemp Comp - G 132,012.35 145,000 401,000 78,000 216,000 Total Miscellaneous 1,861,224.09 8,820,000 3,726,000 10,759,442 18,391,766 5912 Miscellaneous 5912.21 Misc Ins Claims & Judgmt 999,619.00 1,000,000 1,000,000 1,000,000 1,000,000 5912.42 Pub Sat Disaster/Emerg-G 198,240.22 500,000 500,000 500,000 500,000 5912.71 Charter Commission 0.00 0 10,000 100,000 0 Total Miscellaneous 1,197,859.22 1,500,000 1,510,000 1,600,000 1,500,000 5913 Miscellaneous Total Miscellaneous 0.00 0 0 0 0 Dept 911 Miscellaneous 3,059,083.31 10,320,000 5,236,000 12,359,442 19,891,766 5933 Block Grant Total Block Grant 0.00 0 0 0 0 5934 Block Grants 5934.67 Acq Hale Ohana 1,903.02 0 0 0 0 5934.68 Res Emerg Repair Pgm 7,557.90 0 0 0 0 5934.71 Pub Fac Dir Cost Cm 10,642.75 0 0 0 0 5934.74 Res Emerg Repair Pgm 85,638.90 0 0 0 0 5934.75 ADA Compliance 90,782.37 0 0 0 0 5934.83 Hale Ohana Shelter 101,934.13 0 0 0 0 5934.84 Rem of Arch Barriers 20,502.63 0 0 0 0 5934.85 Solid Waste Recycle Ctrs 128,051.28 0 0 0 0 5934.88 Const Mgmt 5,520.43 0 0 0 0 5934.89 Admin/Ping/Fair Hang 37,191.92 0 0 0 0 5934.90 Rem of Arch Barriers 11061,509.02 0 0 0 0 5934.92 ARC of Hilo 58,911.00 0 0 0 0 5934.94 Construction Mgmt 84,603.47 0 0 0 0 5934.95 Admin/Ping/Fair Hang 150,000.00 0 0 0 0 5934.96 Rem of Arch Barr-Cty Fac 478,908.14 0 0 0 0 5934.99 Hospice of Hilo-In Pt Fac 299,240.29 0 0 0 0 Total Block Grants 2,622,897.25 0 0 0 0 5935 Block Grants 5935.02 Admin/Ping/Fair Hang 157,477.96 0 0 0 0 Total Block Grants 157,477.96 0 0 0 0 Dept 931 Block Grants 2,780,375.21 0 0 0 0 Estimated Fund 010 General Fund COUNTY OF Year 2008-09 HAWAII Page 24 02/29108 Expenditures FY 2006-07 FY 2007-08 FY 2008-09 FY 2009-10 FY 2010-11 Base.El Account Description Actual Budget Estimate Estimate Estimate 5951 Home Program 5951.27 Tenant Based Rent Assist 185,834.12 0 0 0 0 5951.39 2020 Kinoole Sr Res 526,030.19 0 0 0 0 5951.40 Down Pmt Assistance 28,956.00 0 0 0 0 5951.41 OHCD Admin 81,451.28 0 0 0 0 5951.42 Hualalai Elderly Hang Ph 3 430,972.19 0 0 0 0 5951.44 OHCD Admin 53,904.18 0 0 0 0 Total Home Program 1,307,147.96 0 0 0 0 Dept 951 Home Program 1,307,147.96 0 0 0 0 5955 Housing Grants Total Housing Grants 0.00 0 0 0 0 Dept 955 Housing Grants 0.00 0 0 0 0 General Fund 254,739,777.56 306,534,330 326,337,910 342,613,454 359,092,919 PARS` B HIGHWAY FUND 02129108 Estimated Fund 020 Highway Fund COUNTY OF 2008-09 AN I Page 25 Revenues Year FY 2006-07 FY 2007-08 FY 2008-09 FY 2009-10 FY 2010-11 Base.El Account Description Actual Budget Estimate Estimate Estimate 3100 Taxes 3104 Selective Sales & Use Tx 3104.01 Fuel Tax 4,813,312.90 4,651,000 4,996,000 5,087,000 5,178,000 3104.06 Fuel Tax increase 3,658,140.24 3,534,000 3,797,000 3,866,000 3,935,000 Selective Sales & Use Tx 8,471,453.14 8,185,000 8,793,000 8,953,000 9,113,000 3106 Gross Receipts Bus Taxes 3106.01 Pub Util Frchse Tx 8,520,132.56 8,595,000 8,710,133 8,805,133 8,900,133 Gross Receipts Bus Taxes 8,520,132.56 8,595,000 8,710,133 8,805,133 8,900,133 - Taxes 16,991,585.70 16,780,000 17,503,133 17,758,133 18,013,133 3200 Licenses & Permits 3202 Nan-Bus. Lic & Permits 3202.09 Veh & Trailer Wt Taxes 6,816,450.68 6,768,904 7,034,636 7,311,385 7,345,797 Non-Bus. Lic & Permits 6,816,450.68 6,768,904 7,034,636 7,311,385 7,345,797 Licenses & Permits 6,816,450.68 6,768,904 7,034,636 7,311,385 7,345,797 3300 Intergovernmental Revenue 3301 Federal Grants Federal Grants 0.00 0 0 0 0 3302 Federal Grants Federal Grants 0.00 0 0 0 0 3303 Federal Grants 3303.97 FEMA Earthquake Assistance 68,098.30 0 0 0 0 Federal Grants 68,098.30 0 0 0 0 3304 State Grants 3304.52 St Lite/Traf Signal Mtn 341,099.51 320,774 320,774 320,774 320,774 State Grants 341,099.51 320,774 320,774 320,774 320,774 3305 State Grants State Grants 0.00 0 0 0 0 Intergovernmental Revenue 409,197.81 320,774 320,774 320,774 320,774 3600 Miscellaneous Revenue 3604 Disp Of Fixed Assets 3604.01 Sale Of Equipment 0.00 1,000 1,000 1,000 1,000 3604.03 Rcvry Of Damaged Proprty 80,584.78 60,000 60,000 60,000 60,000 Disp Of Fixed Assets 80,584.78 61,000 61,000 61,000 61,000 3607 Contrib From Priv Sres 3607.00 Contrib From Priv Source 10,000.00 0 0 0 0 Contrib From Priv Sres 10,000.00 0 0 0 0 3609 Reimbursemts & Transfers 3609.10 Fund Bal From Prev Year 0.00 3,416,105 1,682,291 2,078,478 2,174,629 3609.11 Transfer From Gen Fund 812,000.00 210,000 0 0 0 3609.26 Dept Charges 342,777.64 200,000 200,000 200,000 200,000 Reimbursemts & Transfers 1,154,777.64 3,826,105 1,882,291 2,278,478 2,374,629 3611 Sundry & Misc 02/29/08 Estimated COUNTY OF HAWAI'I 26 Fund 020 Highway Fund Year Revenues 2006-09 Page FY 20063-07 FY 2007-08 FY 2008-09 FY 2009-10 FY 2010-11 Base.EI Account Description Actual Budget Estimate Estimate Estimate 3611.02 Misc Sale Of Services 14,537.82 14,837 14,837 14,837 14,837 3611.04 Sundry Revenues-Curr Yr 30,400.00 30,000 30,000 30,000 30,000 3611.05 Sundry Revenues-Prior Yr 0.00 15,000 15,000 15,000 15,000 3611.06 Vacation Transfers-In 6,340.18 0 59,837 0 0 Sundry & Misc 51,278.00 59,837 119,674 59,837 59,837 Miscellaneous Revenue 1,296,640.42 3,946,942 2,062,965 2,399,315 2,495,466 Highway Fund 25,513,874.61 27,816,620 26,921,508 27,789,607 28,175,170 02/29/08 Estimated Fund 020 Highway Fund COUNT FHAWAII Page 27 Year 8-09 Expenditures FY 2006-07 FY 2007-08 FY 2008-09 FY 2009-10 FY 2010-11 Base.El Account Description Actual Budget Estimate Estimate Estimate 5281 Traffic Division 5281.01 Traffic Division S&W 1,428,127.62 1,961,209 2,227,501 2,227,501 2,227,501 5281.02 Traffic Division Oce 226,271.79 547,810 249,052 252,899 256,869 5281.06 Traffic Division Equip 178,995.90 762,410 533,896 141,000 136,000 5281.32 Traffic Signals & St Lights 1,947,139.37 2,256,717 2,526,564 2,493,202 2,602,460 5281.42 Traffic Signs & Markings 928,222.93 1,001,721 1,058,854 1,082,575 1,117,219 Total Traffic Division 4,708,757.61 6,529,867 6,595,867 6,197,177 6,340,049 Dept 281 Traffic 4,708,757.61 6,529,867 6,595,867 6,197,177 6,340,049 5301 Highway Maint 5301.01 Highway Maint Admin S&W 291,700.76 571,445 604,031 609,953 611,953 5301.02 Highway Maint Admin OCE 253,016.10 213,942 257,788 253,457 258,785 5301.06 Highway Maint Admin Eqpt 1,675,724.34 1,155,460 660,300 1,389,400 1,389,400 5301.11 S Hilo Road S&W 1,633,572.91 1,836,951 2,057,873 2,075,372 2,077,372 5301.12 S Hilo Road OCE 464,369.35 459,631 459,428 474,235 489,309 5301.21 N Hilo/Hamakua S&W 654,898.59 794,400 877,720 885,304 887,304 5301.22 N Hilo/Hamakua OCE 229,554.00 289,870 298,053 306,524 316,300 5301.31 N & S Kohala Rd S&W 733,380.99 802,978 911,172 918,740 920,740 5301.32 N & S Kohala Rd OCE 302,676.31 297,780 312,624 321,600 331,876 5301.41 N & S Kona Rd S&W 708,930.20 971,020 1,095,584 1,104,320 1,106,320 5301.42 N & S Kona Rd OCE 350,245.06 339,284 368,150 380,542 392,564 5301.51 Kau Road S&W 433,047.57 430,588 476,060 481,564 463,564 5301.52 Kau Road OCE 155,134.74 171,659 172,159 177,667 183,354 5301.61 Puna Road S&W 979,377.14 1,140,578 1,280,732 1,291,660 1,293,660 5301.62 Puna Road OCE 326,960.75 340,139 342,779 353,871 365,184 5301.76 Roadside Maintenance Svc 571,662.46 937,364 991,216 944,023 974,231 Total Highway Maint 9,764,251.27 10,753,089 11,165,669 11,968,232 12,081,916 5302 Highway Maint Total Highway Maint 0.00 0 0 0 0 Dept 301 Highway & Streets 9,764,251.27 10,753,089 11,165,669 11,968,232 12,081,916 5316 Hiway Mass Transit 5316.02 Hwy Mass Transit OCE 1,053,931.00 1,122,907 1,177,480 1,234,706 1,294,713 Total Hiway Mass Transit 1,053,931.00 1,122,907 1,177,480 1,234,706 1,294,713 Dept 311 Mass Transit 1,053,931.00 1,122,907 1,177,480 1,234,706 1,294,713 5441 Schools Total Schools 0.00 0 0 0 0 Dept 441 Schools 0.00 0 0 0 0 5801 Trans To Other Funds 5801.34 Trans to Cap Proj Fund 6,141,687.00 5,428,000 3,797,000 3,866,000 3,935,000 Total Trans To Other Funds 6,141,687.00 5,428,000 3,797,000 3,866,000 3,935,000 6802 Fringe Reimb Year OF AHAW 9 AI'I Page 28 02129!08 Estimated Fund 020 Highway Fund COUNTY Expenditures 2008 FY 2006-07 FY 2007-08 FY 2008-09 FY 2009-10 FY 2010-11 Base.El Account Description Actual Budget Estimate Estimate Estimate Total Fringe Reimb 0.00 0 0 0 0 5912 Miscellaneous Total Miscellaneous 0.00 0 0 0 0 Dept 801 Interdepartment 6,141,687.00 5,428,000 3,797,000 3,866,000 3,935,000 5902 Employee Benefits & FICA 5902.15 Health Benefits 643,513.58 817,596 814,227 814,227 814,227 5902.17 Retirement Benefits 955,619.79 1,046,122 1,342,750 1,342,750 1,342,750 5902.20 FICA Employer Share 490,817.81 599,774 704,970 704,970 704,970 Total Employee Benefits & FICA 2,089,951.18 2,463,492 2,861,947 2,861,947 2,861,947 Dept 901 Pensions & Contribs 2,089,951.18 2,463,492 2,861,947 2,861,947 2,861,947 5911 Miscellaneous 5911.05 Prov-Compensation Adj-H 0.00 321,431 2,000 350,000 350,000 5911.25 Refund AutolTrailer Tax 6,007.23 8,000 8,000 8,000 8,000 5911.71 Prov For Reallocation-H 0.00 5,000 15,000 5,000 5,000 5911.86 Workers Comp 456,791.22 684,834 798,545 798,545 798,545 5911.87 WorkerS Comp - H 55,965.73 0 0 0 0 Total Miscellaneous 518,764.18 1,019,265 823,545 1,161,545 1,161,545 5912 Miscellaneous 5912.43 Pub Sat Disaster/Emerg-H 0.00 500,000 500,000 500,000 500,000 Total Miscellaneous 0.00 500,000 500,000 500,000 500,000 Dept 911 Miscellaneous 518,764.18 1,519,265 1,323,545 1,661,545 1,661,545 Highway Fund 24,277,342.24 27,816,620 26,921,508 27,789,607 28,175,170 -A C ~ FUND 02/29108 Estimated Fund 030 Sewer Fund COUNTY OF AI I 29 Revenues Year 2008-09 Page FY 2006-07 FY 2007-08 FY 2008-09 FY 2009-10 FY 2010-11 Base.El Account Description Actual Budget Estimate Estimate Estimate 3300 Intergovernmental Revenue 3303 Federal Grants 3303.97 FEMA Earthquake Assistance 2,982.65 0 0 0 0 Federal Grants 2,982.65 0 0 0 0 Intergovernmental Revenue 2,982.65 0 0 0 0 3400 Charges for Services 3401 General Government 3401.02 Construction Plan Fees 125.00 2,500 1,000 1,000 1,000 3401.71 Wastewtr Div Chg To Proj 0.00 3,500 1,000 1,000 1,000 General Government 125.00 6,000 2,000 2,000 2,000 3406 Sewers 3406.01 Hilo Sewer Charges 3,371,059.74 2,927,000 3,370,000 3,370,000 3,370,000 3406.02 Papaikou Sewer Charges 173,819.04 143,060 173,000 173,000 173,000 3406.03 Kulaimano Sewer Charges 222,790.59 238,000 223,000 223,000 223,000 3406.04 Kapehu Sewer Charges 9,290.63 8,500 9,000 9,000 9,000 3406.05 Honokaa Sewer Charges 0.00 0 0 0 50,000 3406.06 Kona Sewer Charges 3,350,313.66 3,100,000 3,400,000 3,400,000 3,400,000 3406.21 Hilo Sewer Discharge Fee 92,789.00 80,000 100,000 100,000 100,000 3406.26 Kona Sewer Discharge Fee 104,307.70 80,000 100,000 100,000 100,000 3406.46 Kona Recycled Water Chgs 2,088.44 6,000 6,000 6,000 6,000 Sewers 7,326,458.80 6,582,560 7,381,000 7,381,000 7,431,000 Charges for Services 7,326,583.80 6,588,560 7,383,000 7,383,000 7,433,000 3600 Miscellaneous Revenue 3604 Disp Of Fixed Assets Disp Of Fixed Assets 0.00 0 0 0 0 3609 Reimbursemts & Transfers 3609.10 Fund Bal From Prev Year 0.00 857,824 2,170,939 0 0 3609.11 Transfer From Gen Fund 0.00 0 0 2,662,536 3,191,560 3609.12 Fd Bal Res For Repl Fund 0.00 2,599,856 1,978,776 105,527 0 Reimbursemts & Transfers 0.00 3,457,680 4,149,715 2,768,063 3,191,560 3611 Sundry & Misc 3611.04 Sundry Revenues-CurrYr 92.30 100 100 100 100 3611.05 Sundry Revenues-Prior Yr 0.00 100 100 100 100 Sundry & Misc 92.30 200 200 200 200 Miscellaneous Revenue 92.30 3,457,880 4,149,915 2,768,263 3,191,760 Sewer Fund 7,329,658.75 10,046,440 11,532,915 10,151,263 10,624,760 Estimated COUNTY OF HAWAN 30 02/29/08 Expenditures Fund 030 Sewer Fund Year 2008-09 Page FY 2006-07 FY 2007-08 FY 2008-09 FY 2009-10 FY 2010-11 Base.El Account Description Actual Budget Estimate Estimate Estimate 5631 Wastewater 5631.01 WastewaterS&W 1,910,986.44 2,391,987 2,594,235 2,603,235 2,612,635 5631.02 Wastewater OCE 3,070,958.02 3,893,220 4,095,115 4,288,163 4,492,260 5631.21 Wastewater Eqpt 169,033.78 328,000 758,700 175,000 185,000 5631.31 Operator Trng Facility 11,550.00 12,050 12,050 12,050 12,050 Total Wastewater 5,162,528.24 6,625,257 7,460,100 7,078,448 7,301,945 5912 Miscellaneous Total Miscellaneous 0.00 0 0 0 0 Dept 631 Wastewater 5,162,528.24 6,625,257 7,460,100 7,078,448 7,301,945 5801 Trans To Other Funds Total Trans To Other Funds 0.00 0 0 0 0 5802 Fringe Reimb Total Fringe Reimb 0.00 0 0 0 0 Dept 801 Interdepartment 0.00 0 0 0 0 5902 Employee Benefits & FICA 5902.15 Health Benefits 166,605.36 239,198 233,481 233,481 233,481 5902.17 Retirement Benefits 231,469.54 324,086 389,135 389,135 389,135 5902.20 FICA Employer Share 133,690.86 182,987 198,459 198,459 198,459 Total Employee Benefits & FICA 531,765.76 746,271 821,075 821,075 821,075 Dept 901 Pensions & Contribs 531,765.76 746,271 821,075 821,075 821,075 5911 Miscellaneous 5911.72 Prov For ReallocationS 0.00 23,172 0 0 0 5911.86 Workers Comp 31,121.83 51,740 51,740 51,740 51,740 Total Miscellaneous 31,121.83 74,912 51,740 51,740 51,740 5912 Miscellaneous 5912.93 Replacement Reserve Acct 294,069.58 2,600,000 3,200,000 2,200,000 2,450,000 Total Miscellaneous 294,069.58 2,600,000 3,200,000 2,200,000 2,450,000 Dept 911 Miscellaneous 325,191.41 2,674,912 3,251,740 2,251,740 2,501,740 Sewer Fund 6,019,485A1 10,046,440 11,532,915 10,151,263 10,624,760 PAR D luJ/ MAT E RY F U ND 02/29/08 Estimated Fund 050 Cemetery Fund COUYear 008-09 HAWAII Page 31 Revenues FY 2006-07 FY 2007-08 FY 2008-09 FY 2009-10 FY 2010-11 Base.El Account Description Actual Budget Estimate Estimate Estimate 3600 Miscellaneous Revenue 3609 Reimbursemts & Transfers Reimbursemts & Transfers 0.00 0 0 0 0 3611 Sundry & Misc 3611.11 Alae Cemetery Plot Sales 11,750.00 10,000 10,000 10,000 10,000 Sundry & Misc 11,750.00 10,000 10,000 10,000 10,000 Miscellaneous Revenue 11,750.00 10,000 10,000 10,000 10,000 Cemetery Fund 11,750.00 10,000 10,000 10,000 10,000 02/29/08 Estimated Fund 050 Cemetery Fund COUNTY Year OF 2008-09 HAWAII page 32 Expenditures FY 2006-07 FY 2007-08 FY 2008-09 FY 2009-10 FY 2010-11 Base.El Account Description Actual Budget Estimate Estimate Estimate 5424 Alae Cemetery 5424.02 Alae Cemetery Impr OCE 0.00 10,000 10,000 10,000 10,000 Total Also Cemetery 0.00 10,000 10,000 10,000 10,000 Dept 423 P & R Cemeteries 0.00 10,000 10,000 10,000 10,000 5801 Trans To Other Funds Total Trans To Other Funds 0.00 0 0 0 0 Dept 801 Interdepartment 0.00 0 0 0 0 Cemetery Fund 0.00 10,000 10,000 10,000 10,000 PAR E BIKE,W Y , UNfD 02/29/08 Estimated Fund 060 Bikeway Fund COUP ar OF HA9 AI I Page 33 2008- Revenues FY 2006-07 FY 2007-08 FY 2008-09 FY 2009-10 FY 2010-11 Base.El Account Description Actual Budget Estimate Estimate Estimate 3200 Licenses & Permits 3201 Business Lic & Permits 3201.24 Bicycle Licenses 27,035.00 20,000 20,000 20,000 20,000 Business Lic & Permits 27,035.00 20,000 20,000 20,000 20,000 Licenses & Permits 27,035.00 20,000 20,000 20,000 20,000 3300 Intergovernmental Revenue 3301 Federal Grants Federal Grants 0.00 0 0 0 0 Intergovernmental Revenue 0.00 0 0 0 0 3600 Miscellaneous Revenue 3609 Reimbursemts & Transfers 3609.10 Fund Bal From Prev Year 0.00 151,000 151,000 151,000 151,000 Reimbursemts & Transfers 0.00 151,000 151,000 151,000 151,000 Miscellaneous Revenue 0.00 151,000 151,000 151,000 151,000 Bikeway Fund 27,035.00 171,000 171,000 171,000 171,000 Estimated Fund 060 COUNTY OF HAWAII 02/29/08 Bikeway Fund Expenditures Year 2008-09 Page 34 FY 2006-07 FY 2007-08 FY 2008-09 FY 2009-10 FY 2010-11 Base.El Account Description Actual Budget Estimate Estimate Estimate 5321 Bikeway 5321.02 Bicycle Education Pgm 6,070.15 171,000 171,000 171,000 171,000 Total Bikeway 6,070.15 171,000 171,000 171,000 171,000 Dept 321 Bikeway 6,070.15 171,000 171,000 171,000 171,000 Bikeway Fund 6,070.15 171,000 171,000 171,000 171,000 PART F BEAUTIFICATION FUND L 02!29/08 Estimated COUNTY OF HAWAII 35 Fund 070 Beautification Fund Year 2008-09 Page Revenues FY 2006-07 FY 2007-08 FY 2008-09 FY 2009-10 FY 2010-11 Base.El Account Description Actual Budget Estimate Estimate Estimate 3200 Licenses & Permits 3201 Business Lic & Permits 3201.31 Beautification Fees 169,800.00 160,000 169,000 170,000 170,000 Business Lic & Permits 169,800.00 160,000 169,000 170,000 170,000 Licenses & Permits 169,800.00 160,000 169,000 170,000 170,000 3600 Miscellaneous Revenue 3609 Reimbursemts & Transfers 3609.10 Fund Bal From Prev Year 0.00 65,000 56,000 55,000 55,000 Reimbursemts & Transfers 0.00 65,000 56,000 55,000 55,000 Miscellaneous Revenue 0.00 65,000 56,000 55,000 55,000 Beautification Fund 169,800.00 225,000 225,000 225,000 225,000 Estimated COUNTY OF HAWAII 36 02/29/08 Fund 070 Beautification Fund Expenditures Year 2008-09 Page FY 2006-07 FY 2007-08 FY 2008-09 FY 2009-10 FY 2010-11 Base.El Account Description Actual Budget Estimate Estimate Estimate 5304 Roadside Beautification 5304.12 Roadside Beautif OCE 35,975.18 112,500 112,500 112,500 112,500 Total Roadside Beautification 35,975.18 112,500 112,500 112,500 112,500 Dept 301 Highway & Streets 35,97518 112,500 112,500 112,500 112,500 5351 Abandoned Vehicles Total Abandoned Vehicles 0.00 0 0 0 0 Dept 351 Abandoned Vehicles 0.00 0 0 0 0 5551 Parks Roadside Beautif 5551.01 Parks Rdside BeautifS&W 0.00 5,300 5,300 5,300 5,300 5551.02 Parks Rdside Beautif OCE 0.00 105,100 105,100 105,100 105,100 5551.06 Parks Roadside Beau Eqpt 1,647.50 2,100 2,100 2,100 2,100 Total Parks Roadside Beautif 1,647.50 112,500 112,500 112,500 112,500 Dept 500 Parks And Recreation 1,647.50 112,500 112,500 112,500 112,500 5525 Beautification Total Beautification 0.00 0 0 0 0 Dept 525 Beautification 0.00 0 0 0 0 5801 Trans To Other Funds Total Trans To Other Funds 0.00 0 0 0 0 5802 Fringe Reimb Total Fringe Reimb 0.00 0 0 0 0 Dept 801 Interdepartment 0.00 0 0 0 0 Beautification Fund 37,622.68 225,000 225,000 225,000 225,000 PAR G VDISPOSAL FUND 02/29108 Estimated COUNTY OF HAWAN 37 Fund 075 Vehicle Disposal Fund Revenues Year 2008-09 Page FY 2006-07 FY 2007-08 FY 2008-09 FY 2009-10 FY 2010-11 Base.El Account Description Actual Budget Estimate Estimate Estimate 3200 Licenses & Permits 3201 Business Lic & Permits 3201.50 Vehicle Disposal Fee 2,037,484.00 2,052,000 2,124,000 2,196,000 2,268,000 Business Lic & Permits 2,037,484.00 2,052,000 2,124,000 2,196,000 2,268,000 Licenses & Permits 2,037,484.00 2,052,000 2,124,000 2,196,000 2,268,000 3400 Charges for Services 3401 General Government 3401.41 Towing Charges 406.00 0 0 0 0 General Government 406.00 0 0 0 0 Charges for Services 406.00 0 0 0 0 3600 Miscellaneous Revenue 3602 Rents Rents 0.00 0 0 0 0 3609 Reimbursemts & Transfers 3609.10 Fund Bal From Prev Year 0.00 707,203 1,419,129 161,629 54,946 Reimbursemts & Transfers 0.00 707,203 1,419,129 161,629 54,946 Miscellaneous Revenue 0.00 707,203 1,419,129 161,629 54,946 Vehicle Disposal Fund 2,037,890.00 2,759,203 3,543,129 2,357,629 2,322,946 Estimated COUNTY OF HAWAI'I 38 02/29/08 Fund 075 Vehicle Disposal Fund Expenditures Year 2008-09 Page FY 2006-07 FY 2007-08 FY 2008-09 FY 2009-10 FY 2010-11 Base.El Account Description Actual Budget Estimate Estimate Estimate 5641 Vehicle Disposal 5641.01 Vehicle & Parts Disp S&W 92,155.44 134,364 145,929 145,929 145,929 5641.02 Vehicle & Parts Disp OCE 1,092,400.74 2,568,839 3,326,000 2,147,000 2,112,317 5641.06 Environmental Mgmt Eqpt 3,410.98 0 6,500 0 0 Total Vehicle Disposal 1,187,96716 2,703,203 3,478,429 2,292,929 2,258,246 Dept 641 Vehicle Disposal 1,187,967.16 2,703,203 3,478,429 2,292,929 2,258,246 5801 Trans To Other Funds Total Trans To Other Funds 0.00 0 0 0 0 5802 Fringe Reimb Total Fringe Reimb 0.00 0 0 0 0 Dept 801 Interdepartment 0.00 0 0 0 0 5902 Employee Benefits & FICA 5902.15 Health Benefits 10,247.42 20,700 20,700 20,700 20,700 5902.17 Retirement Benefits 11,275.97 25,000 22,000 22,000 22,000 5902.20 Employer FICA 5,862.93 10,300 12,000 12,000 12,000 Total Employee Benefits & FICA 27,386.32 56,000 54,700 54,700 54,700 Dept 901 Pensions & Contribs 27,386.32 56,000 54,700 54,700 54,700 5911 Miscellaneous 5911.86 Workers Comp 0.00 0 10,000 10,000 10,000 Total Miscellaneous 0.00 0 10,000 10,000 10,000 Dept 911 Miscellaneous 0.00 0 10,000 10,000 10,000 Vehicle Disposal Fund 1,215,353.48 2,759,203 3,543,129 2,357,629 2,322,946 PART H SOLID WAS--)TE---,-',, FUND 02129/08 Estimated Fund 085 Solid Waste Fund COUNT FHA AI I Page 39 Year 2008-09 Revenues FY 2006-07 FY 2007-08 FY 2008-09 FY 2009-10 FY 2010-11 Base.El Account Description Actual Budget Estimate Estimate Estimate 3300 Intergovernmental Revenue 3301 Federal Grants Federal Grants 0.00 0 0 0 0 3303 Federal Grants 3303.97 FEMA Earthquake Assistance 31,139.23 0 0 0 0 Federal Grants 31,139.23 0 0 0 0 3304 State Grants State Grants 0.00 0 0 0 0 3305 State Grants 3305.06 Glass Recycling Program 56,879.00 155,000 155,000 155,000 155,000 3305.10 Used Oil Coll/Disp 67,488.37 67,500 67,500 67,500 67,500 3305.36 Big Island Biodiesel Industry 0.00 10,000 0 0 0 3305.37 Beverage Cont Deposit Pgm 756,402.71 940,809 940,809 940,809 940,809 State Grants 880,770.08 1,173,309 1,163,309 1,163,309 1,163,309 Intergovernmental Revenue 911,909.31 1,173,309 1,163,309 1,163,309 1,163,309 3400 Charges for Services 3401 General Government 3401.02 Construction Plan Fees 750.00 0 0 0 0 General Government 750.00 0 0 0 0 3408 Solid Waste 3408.01 Landfill Tipping Fees 9,103,603.82 11,994,000 10,600,000 10,600,000 10,600,000 3408.02 Landfill Permit Fees 14,350.00 19,000 14,000 14,000 14,000 Solid Waste 9,117,953.82 12,013,000 10,614,000 10,614,000 10,614,000 Charges for Services 9,118,703.82 12,013,000 10,614,000 10,614,000 10,614,000 3600 Miscellaneous Revenue 3604 Disp Of Fixed Assets Disp Of Fixed Assets 0.00 0 0 0 0 3609 Reimbursemts & Transfers 3609.10 Fund Bal From Prev Year 0.00 0 3,046,293 0 0 3609.11 Transfer From Gen Fund 14,656,244.00 17,302,726 19,463,413 23,686,079 23,995,949 Reimbursemts & Transfers 14,656,244.00 17,302,726 22,509,706 23,686,079 23,995,949 3611 Sundry & Misc 3611.04 Sundry Revenues-Curr Yr 84.29 0 0 0 0 Sundry& Misc 84.29 0 0 0 0 Miscellaneous Revenue 14,656,328.29 17,302,726 22,509,706 23,686,079 23,995,949 Solid Waste Fund 24,686,941.42 30,489,035 34,287,015 36,463,388 35,773,258 Estimated Fund 085 Solid COUNTY OF HAWAN 40 02/29/08 Waste Fund Expenditures Year 2008-09 Page FY 2006-07 FY 2007-08 FY 2008-09 FY 2009-10 FY 2010-11 Base.El Account Description Actual Budget Estimate Estimate Estimate 5604 Landfills 5604.01 Landfills S&W 3,349,549.00 4,294,527 4,993,258 5,291,575 5,291,575 5604.02 Landfills OCE 7,462,953.11 10,252,521 10,991,245 11,101,051 11,165,921 5604.06 Landfills Eqpt 946,558.07 926,000 740,500 906,000 906,000 5604.29 Waste Reductn/Recycl-Fed 41,875.84 0 0 0 0 5604.36 Brownfields Site Assmt 87,064.48 0 0 0 0 5604.51 P-Hulu W.H1 L-Fill S&W 417,686.08 495,896 532,910 532,910 532,910 5604.52 P-Hulu W.HI L-Fill OCE 6,375,038.53 6,913,000 7,267,000 7,508,000 7,753,000 Total Landfills 18,680,725.11 22,881,944 24,524,913 25,339,536 25,649,406 5607 Recycling Grants 5607.01 Bev Cont Deposit Pgm S&W 79,962.60 122,298 130,460 130,460 130,460 5607.02 Bev Cont Deposit Pgm OCE 685,098.69 817,511 809,349 809,349 809,349 5607.06 Bev Cont Deposit Pgm Eqpt 0.00 1,000 1,000 1,000 1,000 5607.28 Glass Recycling Pgm-St 216,420.70 155,000 155,000 155,000 155,000 5607.29 Waste Reductn/Recycl-Fed 65,040.00 0 0 0 0 5607.30 Used Oil Coll/DispSt 55,000.00 67,500 67,500 67,500 67,500 5607.34 Big Island Biodiesel Industry 0.00 10,000 0 0 0 Total Recycling Grants 1,101,521.99 1,173,309 1,163,309 1,163,309 1,163,309 5610 Recycling Programs-Cty 5610.01 Recycling Programs-Cty S&W 100,060.64 154,432 174,107 174,107 174,107 5610.02 Recycling Programs-Cty OCE 2,583,390.01 4,342,150 6,139,200 6,503,450 6,503,450 5610.06 Recycling Programs-Cty Eqpt 0.00 27,000 29,500 27,000 27,000 Total Recycling Programs-Cty 2,683,450.65 4,523,582 6,342,807 6,704,557 6,704,557 Dept 601 Solid Waste 22,465,697.75 28,578,835 32,031,029 33,207,402 33,517,272 5801 Trans To Other Funds Total Trans To Other Funds 0.00 0 0 0 0 5802 Fringe Reimb Total Fringe Reimb 0.00 0 0 0 0 Dept 801 Interdepartment 0.00 0 0 0 0 5902 Employee Benefits & FICA 5902.15 Health Benefits 368,697.21 630,400 640,344 640,344 640,344 590217 Retirement Benefits 540,184.87 678,700 858,041 858,041 858,041 5902.20 FICA Employer Share 285,039.86 381,100 437,601 437,601 437,601 Total Employee Benefits & FICA 1,193,921.94 1,690,200 1,935,986 1,935,986 1,935,986 Dept 901 Pensions & Contribs 1,193,921.94 1,690,200 1,935,986 1,935,986 1,935,986 5911 Miscellaneous 5911.86 Workers Comp 176,402.46 220,000 320,000 320,000 320,000 Total Miscellaneous 176,402.46 220,000 320,000 320,000 320,000 5913 Miscellaneous Estimated Fund 085 Solid Waste Fund COUNTY OF HAWAII 41 02/29108 Expenditures Year 008-09 page FY 2006-07 FY 2007-08 FY 2008-09 FY 2009-10 FY 2010-11 Base.El Account Description Actual Budget Estimate Estimate Estimate Total Miscellaneous 0.00 0 0 0 0 Dept 911 Miscellaneous 176,402.46 220,000 320,000 320,000 320,000 Solid Waste Fund 23,836,022.15 30,489,035 34,287,015 35,463,388 35,773,258 PART I EiOJ~" COURSE FUND 02/29/08 Estimated COUNTY OF HAWAII 42 Fund 090 Golf Course Fund Year 2008-09 Page Revenues FY 2006-07 FY 2007-08 FY 2008-09 FY 2009-10 FY 2010-11 Base.El Account Description Actual Budget Estimate Estimate Estimate 3300 Intergovernmental Revenue 3302 Federal Grants Federal Grants 0.00 0 0 0 0 Intergovernmental Revenue 0.00 0 0 0 0 3400 Charges for Services 3407 Parks & Recreation 3407.71 Golf Restaurant 46,300.00 54,600 42,000 42,000 42,000 3407.72 Green Fees 513,881.00 505,503 522,103 530,000 532,000 3407.75 Pro Shop/Driving Range 191,650.00 204,000 204,000 204,000 204,000 Parks & Recreation 751,831,00 764,103 768,103 776,000 778,000 Charges for Services 751,831.00 764,103 768,103 776,000 778,000 3600 Miscellaneous Revenue 3604 Disp Of Fixed Assets Disp Of Fixed Assets 0.00 0 0 0 0 3609 Reimbursemts & Transfers 3609.11 Transfer From Gen Fund 342,531.00 350,000 433,418 477,786 479,522 Reimbursemts & Transfers 342,531.00 350,000 433,418 477,786 479,522 3611 Sundry & Misc Sundry & Misc 0.00 0 0 0 0 Miscellaneous Revenue 342,531.00 350,000 433,418 477,786 479,522 Golf Course Fund 1,094,362.00 1,114,103 1,201,521 1,253,786 1,257,522 COUNTY OF HAWAN 02/29/08 Estimated Expenditures Fund 090 Golf Course Fund Year 2008-09 Page 43 FY 2006-07 FY 2007-08 FY 2008-09 FY 2009-10 FY 2010-11 Base.El Account Description Actual Budget Estimate Estimate Estimate 5561 Golf Course 5561.01 Golf Course S&W 645,739.91 655,612 716,862 723,432 723,932 5561.02 Golf Course OCE 121,623.50 159,790 177,190 189,800 192,300 5561.06 Golf Course Eqpt 78,052.91 62,400 49,000 80,000 80,000 Total Golf Course 845,416.32 877,802 943,052 993,232 996,232 Dept 561 Golf Course 845,416.32 877,802 943,052 993,232 996,232 5802 Fringe Reimb Total Fringe Reimb 0.00 0 0 0 0 5803 Trans To Debt Svc Total Trans To Debt Svc 0.00 0 0 0 0 Dept 801 Interdepartment 0.00 0 0 0 0 5902 Employee Benefits & FICA 5902.15 Health Benefits 68,937.84 80,000 80,000 80,000 80,000 5902.17 Retirement Benefits 88,789.24 90,147 107,529 108,515 108,590 5902.20 FICA Employer Share 45,479.47 50,154 54,840 55,342 55,381 Total Employee Benefits & FICA 203,206.55 220,301 242,369 243,857 243,971 Dept 901 Pensions & Contribs 203,206.55 220,301 242,369 243,857 243,971 5911 Miscellaneous 5911.16 Contingency - GC 0.00 1,000 1,000 1,000 1,000 5911.86 Workers Comp 10,612.95 15,000 15,100 15,697 %319 Total Miscellaneous 10,612.95 16,000 16,100 16,697 17,319 5913 Miscellaneous Total Miscellaneous 0.00 0 0 0 0 Dept 911 Miscellaneous 10,612.95 16,000 16,100 16,697 17,319 Golf Course Fund 1,059,235.82 1,114,103 1,201,521 1,253,786 1,257,522 RT J GE OTHE, RMAL RE-11-OCATION RE-MOL.VING FUND 02/29/08 Estimated COUNTY OF HAWAII Fund 096 Geotherm Reloc Revolv Fd Year 2008-09 rage Revenues 44 FY 2006-07 FY 2007-08 FY 2008-09 FY 2009-10 FY 2010-11 Base.El Account Description Actual Budget Estimate Estimate Estimate 3200 Licenses & Permits 3201 Business Lie & Permits 3201.71 Geothermal Royalties 723,375.30 300,000 350,000 350,000 350,000 Business Lie & Permits 723,375.30 300,000 350,000 350,000 350,000 Licenses & Permits 723,375.30 300,000 350,000 350,000 350,000 3600 Miscellaneous Revenue 3604 Disp Of Fixed Assets Disp Of Fixed Assets 0.00 0 0 0 0 3609 Reimbursemts & Transfers Reimbursemts & Transfers 0.00 0 0 0 0 Miscellaneous Revenue 0.00 0 0 0 0 Geotherm Reloc Revolv Fd 723,375.30 300,000 350,000 350,000 350,000 Estimated COUNTY OF HAWAII 45 D2i29108 Fund 095 Geotherm Reloc Revolv Fd Year 2008-09 Page Expenditures FY 2006-07 FY 2007-08 FY 2008-09 FY 2009-10 FY 2010-11 Base.El Account Description Actual Budget Estimate Estimate Estimate 5143 Geothermal 5143.02 Geothermal Oce 0.00 300,000 350,000 350,000 350,000 Total Geothermal 0.00 300,000 350,000 350,000 350,000 ++t Dept 141 Planning 0.00 300,000 350,000 350,000 350,000 5802 Fringe Reimb Total Fringe Reimb 0.00 0 0 0 0 Dept 801 Interdepartment 0.00 0 0 0 0 Geotherm Reloc Revolv Fd 0.00 300,000 350,000 350,000 350,000 PART K HOUSING FUND 08-09 HAWAI I Page 46 Year 0OF ' 02/29/08 Estimated Fund 152 Office Of Housing Fund COUNTY Revenues FY 2006-07 FY 2007-08 FY 2008-09 FY 2009-10 FY 2010-11 Base.El Account Description Actual Budget Estimate Estimate Estimate 3300 Intergovernmental Revenue 3301 Federal Grants 3301.54 Housing Voucher Program 11,529,057.00 9,997,700 10,242,360 10,242,360 10,242,360 3301.56 HAP Admin 0.00 1,207,300 1,315,170 1,315,170 1,315,170 330148 HAP FSS 0.00 63,000 63,000 63,000 63,000 Federal Grants 11,529,057.00 11,268,000 11,620,530 11,620,530 11,620,530 3303 Federal Grants 3303.80 Native Hawn Hsng Blk Grt 3,900.00 53,141 47,874 51,796 52,066 3303.97 FEMA Earthquake Assistance 4,632.09 0 0 0 0 Federal Grants 8,532.09 53,141 47,874 51,796 52,066 3305 State Grants 3305.60 Disaster Recovery Center; 9,489.40 0 0 0 0 State Grants 9,489.40 0 0 0 0 Intergovernmental Revenue 11,547,078.49 11,321,141 11,668,404 11,672,326 11,672,596 3600 Miscellaneous Revenue 3601 Interest Earnings 3601.51 Interest- H A P 105.07 0 0 0 0 3601.81 Interest - Voucher 1,068.60 2,330 60,000 60,000 60,000 Interest Earnings 1,173.67 2,330 60,000 60,000 60,000 3602 Rents 3602.01 Miscellaneous Rent 46.00 0 0 0 0 Rents 46.00 0 0 0 0 3609 Reimbursemts & Transfers 3609.10 Fund Be[ From Prev Year 0.00 0 377,955 0 0 3609.11 Transfer From Gen Fund 1,295,399.00 1,251,612 1,591,145 1,740,109 1,772,139 3609.26 Dept Charges 864,164.39 1,168,451 732,562 757,101 742,081 Reimbursemts & Transfers 2,159,563.39 2,420,063 2,701,662 2,497,210 2,514,220 3611 Sundry & Misc Sundry & Misc 0.00 0 0 0 0 Miscellaneous Revenue 2,160,783.06 2,422,393 2,761,662 2,557,210 2,574,220 Office Of Housing Fund 13,707,861.55 13,743,534 14,430,066 14,229,536 14,246,816 02/29/08 Estimated Fund 156 Kulaimano Eldly Hsg Fund COUYear 2008-09 HAWAN Page 47 Revenues FY 2006-07 FY 2007-08 FY 2008-09 FY 2009-10 FY 2010-11 Base.EI Account Description Actual Budget Estimate Estimate Estimate 3300 Intergovernmental Revenue 3301 Federal Grants 3301.48 Rent Subsidy-Kulaimano 134,211.00 156,000 156,000 156,000 156,000 Federal Grants 134,211.00 156,000 156,000 156,000 156,000 Intergovernmental Revenue 134,211.00 156,000 156,000 156,000 156,000 3400 Charges for Services 3409 Others 3409.04 Laundry Receipts 2,435.00 3,000 3,000 3,000 3,000 Others 2,435.00 3,000 3,000 3,000 3,000 Charges for Services 2,435.00 3,000 3,000 3,000 3,000 3600 Miscellaneous Revenue 3601 Interest Earnings 3601.71 Interest - Kulaimano Gen 34,729.04 20,000 35,000 35,000 35,000 3601.72 Interest - Kulaimano Res 735.39 2,000 2,000 2,000 2,000 Interest Earnings 35,464.43 22,000 37,000 37,000 37,000 3602 Rents 3602.15 Kulaimano Eldy Hsg Rent 104,959.00 97,000 100,000 100,000 100,000 3602.20 Kulaimano Secrty Deposit 0.00 4,800 4,800 4,800 4,800 Rents 104,959.00 101,800 104,800 104,800 104,800 3609 Reimbursemts & Transfers 3609.54 OIR From Prev Yr - Kehp 0.00 65,912 73,062 77,202 81,372 Reimbursemts & Transfers 0.00 65,912 73,062 77,202 81,372 Miscellaneous Revenue 140,423.43 189,712 214,862 219,002 223,172 Kulaimano Eldly Hag Fund 277,069.43 348,712 373,862 378,002 382,172 02/29/08 Estimated COUNTY OF HAWAI'I 48 Fund 158 Ouli Ekahi Housing Fund Year 2008-09 Page Revenues FY 2006-07 FY 2007-08 FY 2008-09 FY 2009-10 FY 2010-11 Base.El Account Description Actual Budget Estimate Estimate Estimate 3600 Miscellaneous Revenue 3601 Interest Earnings 3601.91 Interest - Ouli Ekahi 87.47 300 100 100 100 Interest Earnings 87.47 300 100 100 100 3602 Rents 3602.41 Ouli Ekahi Rental Income 233,454.53 278,388 285,120 285,120 285,120 3602.46 Out! Ekahi Sec Deposits 0.00 23,199 23,760 23,760 23,760 Rents 233,454.53 301,587 308,880 308,880 308,880 3609 Reimbursemts & Transfers Reimbursemts & Transfers 0.00 0 0 0 0 3611 Sundry & Misc 3611.04 Sundry Revenues-Curr Yr 3,140.00 3,000 3,900 3,900 3,900 Sundry & Misc 3,140.00 3,000 3,900 3,900 3,900 Miscellaneous Revenue 236,682.00 304,887 312,880 312,880 312,880 Ouli Ekahi Housing Fund 236,682.00 304,887 312,880 312,880 312,880 02/29/08 Estimated Fund 152 Office Of Housing Fund COUNTY FHA AI I Page 49 Year 8-09 Expenditures FY 2006-07 FY 2007-08 FY 2008-09 FY 2009-10 FY 2010-11 Base.EI Account Description Actual Budget Estimate Estimate Estimate 5466 Office Of Housing 5466.01 Office Of Housing S&W 2,020,971.38 2,273,304 2,550,144 2,583,196 2,583,196 5466.02 Office Of Housing OCE 391,248.61 599,900 600,162 600,060 607,850 5466.06 Office Of Housing Eqpt 20,697.20 39,800 100,500 75,670 76,810 5466.30 Voucher Rental Subsidies 10,218,150.66 9,997,700 10,242,360 10,242,360 10,242,360 5466.35 Native Hawn Hsng Bilk Grt 899.00 10,000 10,000 10,150 10,300 5466.36 Kawaihae Transitional Shelter 37,260.06 123,000 123,000 0 0 5466.37 HI Is W-Force Econ Dev Ohana 0.00 68,000 68,000 0 0 Total Office Of Housing 12,689,226.91 13,111,704 13,694,166 13,511,436 13,520,516 Dept 461 Housing 12,689,226.91 13,111,704 13,694,166 13,511,436 13,520,516 5802 Fringe Reimb Total Fringe Reimb 0.00 0 0 0 0 Dept 801 Interdepartment 0.00 0 0 0 0 5902 Employee Benefits & FICA 5902.15 Health Benefits 139,266.21 143,300 158,300 165,300 173,500 5902.17 Retirement Benefits 270,239.11 312,600 382,500 355,200 355,200 5902.20 FICA Employer Share 144,084.39 173,800 195,100 197,600 197,600 Total Employee Benefits & FICA 553,589.71 629,700 735,900 718,100 726,300 Dept got Pensions & Contribs 553,589.71 629,700 735,900 718,100 726,300 5911 Miscellaneous Total Miscellaneous 0.00 0 0 0 0 5912 Miscellaneous 5912.82 O/R Contingency-Voucher 0.00 2,130 0 0 0 Total Miscellaneous 0.00 2,130 0 0 0 5913 Miscellaneous Total Miscellaneous 0.00 0 0 0 0 Dept 911 Miscellaneous 0.00 2,130 0 0 0 Office Of Housing Fund 13,242,816.62 13,743,534 14,430,066 14,229,536 14,246,816 02/29/08 Estimated Fund 156 Kulaimano Eldly Hsg Fund COUYear 006-09 HAWAII page 50 Expenditures FY 2006-07 FY 2007-08 FY 2008-09 FY 2009-10 FY 2010-11 Base.El Account Description Actual Budget Estimate Estimate Estimate 5463 Kulaimano Housing 5463.02 Kulaimano Oper Maint 224,340.68 250,000 275,150 279,290 283,460 5463.08 Kulaimano Debt Service 70,380.34 93,912 93,912 93,912 93,912 5463.10 Kulaimano Security Dep 0.00 4,800 4,800 4,800 4,800 5463.11 Depreciation 33,666.25 0 0 0 0 Total Kulaimano Housing 328,38717 348,712 373,862 378,002 382,172 Dept 461 Housing 328,387.27 348,712 373,862 378,002 382,172 Kulaimano Eldly Hag Fund 328,387.27 348,712 373,862 378,002 382,172 02/29/08 ExEpsetinmdiattuerdes COUNTY OF HAWAII Fund 158 Ouli Ekahj Housing Fund Year 008-09 Page 51 FY 2006-07 FY 2007-08 FY 2008-09 FY 2009-10 FY 2010-11 Base.El Account Description Actual Budget Estimate Estimate Estimate 5468 Out! Ekahi Housing Proj 5468.02 Ouli Ekah! Project Exp 201,958.25 193,912 234,100 234,100 234,100 5466.08 Ouli Ekahi Lease Pmts 115,253.63 76,226 45,120 45,120 45,120 5468.10 Ouli Ekahi Security Dep 0.00 23,199 23,760 23,760 23,760 Total Oul! Ekahi Housing Proj 317,211.88 293,337 302,980 302,980 302,980 Dept 461 Housing 317,211.88 293,337 302,980 302,980 302,980 5912 Miscellaneous 5912.96 Replacement Reserve Acct 0.00 11,550 9,900 9,900 9,900 Total Miscellaneous 0.00 11,550 9,900 9,900 9,900 Dept 911 Miscellaneous 0.00 11,550 9,900 9,900 9,900 Oul! Ekahi Housing Fund 317,211.88 304,887 312,880 312,880 312,880 PAR iL C!iEOT H-RMA SS1--T FUND 02/29/08 Estimated COUNTY OF AI I Revenues Fund 225 Geothermal Asset Fund Year 2009-09 Page 52 FY 2006-07 FY 2007-08 FY 2008-09 FY 2009-10 FY 2010-11 Base.El Account Description Actual Budget Estimate Estimate Estimate 3200 Licenses & Permits 3201 Business Lic & Permits 3201.76 Geothermal Assessment -83,392.60 50,000 50,000 50,000 50,000 Business Lic & Permits -83,392.60 50,000 50,000 50,000 50,000 Licenses & Permits -83,392.60 50,000 50,000 50,000 50,000 3600 Miscellaneous Revenue 3601 Interest Earnings 3601.01 interest Earned 90,632.38 0 0 0 0 Interest Earnings 90,632.38 0 0 0 0 3609 Reimbursemts & Transfers Reimbursemts & Transfers 0.00 0 0 0 0 Miscellaneous Revenue 90,632.38 0 0 0 0 Geothermal Asset Fund 7,239.78 50,000 50,000 50,000 50,000 Estimated Fund 225 Geothermal Asset Fund COUNT 2008OF I Page 53 Year - 02/29/08 Expenditures FY 2006-07 FY 2007-08 FY 2008-09 FY 2009-10 FY 2010-11 Base.El Account Description Actual Budget Estimate Estimate Estimate 5145 Geothermal Asset 5145.02 Geothermal Asset Pgm Oce 0.00 50,000 50,000 50,000 50,000 Total Geothermal Asset 0.00 50,000 50,000 50,000 50,000 Dept 141 Planning 0.00 50,000 50,000 50,000 50,000 5801 Trans To Other Funds Total Trans To Other Funds 0.00 0 0 0 0 Dept 801 Interdepartment 0.00 0 0 0 0 Geothermal Asset Fund 0.00 50,000 50,000 50,000 50,000 SECTION 5. Authorization to Establish Accounts. The Director of Finance is hereby authorized and directed to open appropriate accounts for each appropriation made and set forth within this ordinance or in such greater detail as may be necessary to properly carry out the purpose of the appropriation. The Director of Finance is authorized and directed to open appropriate accounts for receipts within the various funds. Expenditures and/or encumbrances from the various accounts shall be in accordance with duly made appropriations. SECTION 6. Whenever the County of Hawai'i shall receive from the United States of America, the State of Hawai'i or from any public or semi-public agency, or from any private person, firm or corporation, any monies other than the normal revenues and realizations provided by law or ordinance, the Director of Finance shall submit these funds to the County Council for appropriation and after Council action by ordinance, the Director of Finance shall maintain special funds or accounts showing monies so received and specifying the purpose for which such monies have been received or for which such fund or account is being maintained shall be approved by the Director of Finance and all such receipts are herein appropriated for expenditure in accordance with the terms and conditions under which said monies shall been received by the County of Hawai'i. SECTION 7. The federal and state grant revenues set forth in SECTION 4 - Account Nos. 3301, 3302, 3303, 3304, 3305, and 3308 are hereby appropriated in the amounts and to the programs identified therein; provided that disbursement is conditioned on (1) receipt of a notification of grant award from the grantor, or receipt of notification from the grantor that the grant award will be forthcoming and that the County is authorized to incur costs pursuant to such grant award; and (2) written notice to the Council including a copy of the notification from the grantor. A final report, or the final report required by the grantor, shall be submitted to the Council upon completion of each grant program. Pursuant to Section 46-7, Hawaii Revised Statutes, and Section 13-13(b), Hawail County Charter, the Mayor is hereby authorized to apply for, receive and expend the funds for the programs identified in SECTION 4. Grant revenues received during Fiscal Year 2008-2009 for programs that are not included in SECTION 4 shall be subject to the adoption of an ordinance appropriating such funds and shall include provisions to comply with Section 46-7, Hawaii Revised Statutes, and Section 13-13(b), Hawaii County Charter. SECTION 8. Severability. If any provision of this ordinance or the application thereof to any person or circumstances is held invalid, such invalidity shall not affect other provisions or applications of the ordinance which can be given effect without the invalid provision or application, and to this end, the provisions of this ordinance are declared to be severable. SECTION 9. This ordinance shall take effect on July 1, 2008. INTRODUCED BY: COUNCIL MEMBER, C NT F WAIT Hilo, Hawai'i Date of Introduction: Date of 1st Reading: Date of 2nd Reading: Effective Date: Reference: Comm. 1039 COUNTY OF HAWAII T Ch m Z JNtV of zQ N ` ~~i c' i CO ;r T'i i ~ _ ~ i ff'i-r o~i~\\ y A c-n ~rE oc•MpN - PART I VOLUME II The Proposed Operating Budget FY 2008 - 2009 TABLE OF CONTENTS Facie Aging 1 Civil Defense Agency 13 Corporation Counsel 17 County Council/Clerk 27 County Physicians 47 Data Systems 49 Elderly Activities 59 Environmental Management 75 Finance 81 Fire 105 Human Resources 131 Liquor Control 139 Management 145 Mass Transit Agency 155 Miscellaneous Accounts 159 Parks & Recreation 165 Planning 209 Police 221 Prosecuting Attorney 261 Public Works 273 Research and Development 295 Highway Fund 335 Sewer Fund 349 Cemetery Fund 357 Bikeway Fund 359 Beautification Fund 361 Vehicle Disposal Fund 363 Solid Waste Fund 367 Golf Course Fund.. 373 Geothermal Relocation Revolving Fund 377 Housing Fund 379 Geothermal Asset Fund 401 AGING AGING DEPARTMENT SUMMARY Mission Statement To establish a system of services in Hawaii County which will enable older persons to reach and maintain the highest level of dignity, independence, and personal well-being. Department Goals 1. To improve the accessibility of services to older individuals who are in greatest social and/or economic need, or who are severely disabled. 2. To enable older persons to live at home for as long as possible by developing and maintaining an effective network of community-based support services. 3. To develop and maintain supportive programs and services that address the needs of caregivers to enable them to continue giving care. 4. To develop and maintain services aimed at protecting the rights of older persons, particularly the socially and economically disadvantaged. 5. To improve the capacity of the Office of Aging to serve as an effective Area Agency on Aging by promoting private, public and community collaborations to address existing and emerging aging issues. 6. To serve as a leader and advocate on behalf of older persons in Hawaii County, especially in the areas of planning, long-term care, and resource development. Funding Source and Position Count General Fund $ 610,886 General Fund 9 Grant Revenue $ 2,076,941 Grant Revenue - Other $ 5,000 Other - Total Budget: $ 2,692,827 Total Number of Positions 9 1 AGING AGING Program Description The Hawaii County Office of Aging was authorized in 1966 and is an Area Agency on Aging (AAA). As an AAA, the Office of Aging is required to prepare and submit for funding an Area Plan on Aging. The Area Plan describes the manner in which this office develops its service delivery system for older persons on the Big Island. Through an approved Area Plan, the Office of Aging obtains federal and state funds through the State Executive Office on Aging. Funds obtained for services are contracted to various providers in the community that have shown the ability and willingness to deliver quality programs. AAAs are not permitted to provide services directly. Most of the funding for the Office of Aging's administrative expenses are provided by the County of Hawaii. The Office of Aging has a total staff of nine: an Executive on Aging, four Aging Program Planners, an Accountant, a Computer Programmer/Analyst, an Information and Assistance Clerk and a Clerk. A Committee on Aging, appointed by the Mayor, advises the Office of Aging in its planning responsibilities. The majority of its members is over the age of 60 and represents every major district of Hawaii County. Specific functions of the Office of Aging include: 1. To continuously assess the needs of older persons in Hawaii County and developing programs aimed at meeting these needs; 2. To monitor, evaluate, and comment on policies, programs, hearings, and community actions which affect older persons; 3. To represent the interests of older persons to public officials and public and private agencies; 4. To develop and maintain a public awareness program for older persons; 5. To maintain data on the profile and needs of older persons in Hawaii County and have this information available for other organizations and the general public; 6. To coordinate planning with other agencies and organizations to promote new or expanded benefits and opportunities for older persons; 7. To develop and administer an Area Plan on Aging for a comprehensive and coordinated service delivery system in Hawaii County; 8. To enter into subgrants or contracts for the provision of services outlined in the Area Plan on Aging; and 9. To provide technical assistance, monitor, and periodically evaluate the performance of all service providers under the Area Plan on Aging. 2 AGING AGING Program Objectives Non-Contracted Services 1. Aging and Disability Resource Center Development Project Provide older adults and caregivers information and assistance services. a. At least 15% of population served will be connected to appropriate service(s) and resources. b. At least 75% of population served will make appropriate decision(s) as a result of information and assistance received. 2. Caregiver Support: National Family Caregiver Support Program a. Develop and maintain information and outreach displays and presentations about the availability of support services in the community through public education in group settings (health fairs, community service fairs, or community organization meetings). b. Provide caregivers with access to information and educational materials that are pertinent and useful in their role as caregiver. At least 60% of caregivers surveyed will report satisfaction with the quality and availability of resource materials. c. Provide access to all districts of the island, trained individuals to assess caregiver needs, provide information and assistance that link caregivers to needed services and provide follow-up on an as-needed basis. At least 80% of requests for information and/or services will have immediate (within 7 days) contact with an assessor to begin the assessment process and identify caregiver needs. 3. Community Planning and Development - Partnerships Healthy Aging Initiative Establish a Healthy Aging Partnership with public and private agencies and elderly consumers. Support and coordinate a chronic disease self management program where at least 75% of participants surveyed will indicate that the self management program improved or maintained their health status. 4. Database Development and Maintenance a. Collaborate with private and public sectors to provide training and technical assistance to HCOA service providers on data collection and reporting. At least one training meeting will be conducted during the first half of the program year. b. Respond to and complete all data/information requests in a timely manner. 90% of data/information requests will be completed within 10 working days of receipt of request. 3 AGING AGING Program Objectives (continued) c. Maintain and manage the HCOA database. Update and enforce procedures to insure database integrity and prompt software and hardware upgrades whenever necessary. 5. Education/Training Support and coordinate a minimum of 2 workshops and educational seminars for Aging and Disability Resource Center (ADRC) service providers and additional service providers that reflect identified needs of providers in order to assist them in better serving aging and disabled populations. 6. Home Modification Enable participants to live safer within their own home and help to correct safety deficits. At least 75% of the clients served will have favorable responses that in- home safety items and/or adaptations allowed them to remain within their homes in a safer environment due program services. Services Contracted to Private/State Agencies 1. Kupuna Care Program Case Management Kupuna Care Program services include adult day care, personal care, home-delivered meals, attendant care, chore, home/housekeeper, assisted transportation, and Kupuna Care transportation. Provide older adults with home and/or community-based services through the Kupuna Care Program (KC). a. At least 75% of Kupuna Care Program clients will remain in their homes at least three months. b. At least 75% of Kupuna Care Program clients surveyed will report their care needs are being met by the program. 2. Legal Services On an annual basis, at least 10% of older adults receiving legal assistance will increase their ability to make informed legal decisions through the receipt of advice, counseling and representation. 3. Public Education Offer the general public a monthly publication which provides information about services and benefit s available to older individuals and their caregivers. 4 AGING AGING Program Objectives (continued) a. Provide 4,100 older adults, caregivers and service providers with timely, meaningful and useful information through distribution of the monthly Silver Bulletin newsletter. b. At least 80% of respondents to a survey will indicate that the publication provided them with meaningful and useful information. 4. Transportation. Provide nutrition participants served the opportunity to evaluate the program through a survey of which at least 70% of nutrition participants surveyed who are transported to a congregate meal site three to five days per week will maintain or improve their nutritional risk assessment survey scores. Contracts to the Elderly Activities Division, Department of Parks & Recreation. Funds provided to the Elderly Activities Division are deposited directly to its respective accounts. Elderly Activities Division provides the following contracted services and reflects its own program objectives. • Chore • Congregate Meals • Training and Employment • Home-Delivered Meals • Nutrition Education • Outreach • Transportation • Volunteer Services 5 AGING AGING Program Highlights The Hawaii County Office of Aging (HCOA) is committed to developing a system of quality home and community-based care to meet the needs of a diverse elder population. The following major projects and/or initiatives were carried out during the 2006 - 2007 fiscal year: Caregiver Support The National Family Caregiver Support Program, administered through the Hawaii County Office of Aging, coordinated many workshops, trainings, support groups, and a conference to provide information pertaining to caregiving resources and services available in our community throughout the year. These outreach and training events offer opportunities for caregivers, service providers, and members of the general public to gain information regarding caregiving and the importance of self-care. The Caregiver Conference - "A Carousel of Care" held at the Outrigger Keauhou Beach Resort on July 19th attracted 150 individuals. The conference focused on Long Term Care planning, essential self-care, and knowledge of available resources assisted caregivers in their demanding and challenging role as a caregiver. The Caregiver Specialist provided thirty-two (32) Caregiver Survival Skills Workshops, public display and outreach events, support groups, and respite care days providing essential information for caregivers. Supplying information for caregivers through various contact points ensures that a larger audience is reached. The caregiver database increased 38% this fiscal year. FY07 also attracted a demand for respite services that reached 6,573 hours. The 24% increase in demand illustrates a growing trend in Caregiver services. By assisting caregivers with in-home respite care services, LTC placement can be avoided or prolonged, thereby reducing the cost to the client, families, and government support systems. Healthy Aging Project In March 2007, the Hawaii County Office of Aging (HCOA) was awarded grant funds from the Administration on Aging to coordinate the mobilization of public and private partnerships at the community level to implement and sustain the delivery of evidence-based prevention through an aging service provider organization. In partnership with the Executive Office on Aging, Department of Health, Hawaii County Nutrition Program, and University of Hawaii, HCOA will be offering the EnhanceFitness Program, an evidence-based special exercise program for older adults at two nutrition sites in July 2007. The State of Hawaii was one of 16 states selected to receive the grant to empower older adults to take control of their health. This exercise program is part of a statewide effort of the Healthy Aging Partnership - Empowering Elders (HAPEE), aimed at improving the health status of older adults. According to Department of Health data (Behavioral Risk Factor Surveillance 6 AGING AGING Program Highlights (continued) System), diabetes continues to increase among older adults (60 years and older) in Hawaii; over 40% have high blood pressure/hypertension; over 50% are below the recommended physical activity levels; and over 60% consume less than 5 fruits or vegetables a day. The EnhanceFitness program (stretching, flexibility, balance, low impact, aerobics, and strength training exercises) has been scientifically tested to work. Home Health Care Cooperative Development Project In 2006, as a second phase of the USDA funded grant, the feasibility study on the development of a home-health care cooperative in Hilo was completed by a UH-Hilo consultant for the purpose of securing financing and identifying potential funding streams. As of this writing, the original steering committee has turned over the project to the newly formed member-owned cooperative called Aloha Home Care Cooperative. The cooperative consisting of six chartered members and possibly 19 more members represent the communities of Pahoa, Kea`au, Mountain View, Hilo and Pepe`ekeo. The cooperative is now designing their brochure, marketing materials and public relations strategies. In August 2007, the cooperative will be visited by a staff of the Northwest Cooperative Development Center based in Seattle, Washington to further fine-tune their business plan. The HCOA, along with original members of the team that helped secure the USDA funding, is confident that the newly formed cooperative will soon be a major player in the provision of much needed eldercare services to home-bound seniors especially those residing in rural communities. Home Modification Creating a safe environment allows for the frail elderly to remain in their own homes by reducing safety hazards, falls, and hospitalization due to injuries in the home. With the ability to provide minor renovations, modifications, and/or adaptive equipment, the Home Modification program offers opportunities for seniors with health and mobility problems to function more independently. Safety deficits are identified through assessments by case management providers. The goal of this program is to increase safety, reduce falls, and avoid injuries as well as decrease caregiver stress. 567 in-home safety items (i.e. grab bars, transfer shower benches, bedside commodes) were provided for 218 clients during this period which corrected safety deficits and provided for a safer home environment. Information & Assistance and Outreach Services The Coordinated Services for the Elderly (CSE) Program received the contract to provide information & assistance and outreach services to older individuals in Hawaii County. The table below shows Coordinated Services for the Elderly program's contract performance with a previous year comparison. 7 AGING AGING Program Highlights (continued) Previous Year 2005-2006 Current Year 2006-2007 Service Cntrct. Del. Diff. Cmrct. Del. units Units units units Diff. Information and Assistance Unduplicated 31500 3,659 +4.5% 3,500 3,757 +7.3% Persons Served Total number of 10,000 23,827 +138% 10,000 24,059 +140% contacts Successful Referrals 1,500 2,108 +40.5% 15500 1,883 +26% Outreach Unduplicated 800 813 +1.6% 900 909 +1% Persons Served Based on a telephone survey of 63 CSE customers conducted during the month of February 2007, results showed overall positive satisfaction rating (80%) and scored high also on the following indicators: a) clarity of information provided (83%), b) helpfulness of staff (87.51/6), c) staff courtesy (95.80/6), and, d) knowledgeable staff. CSE issued over 900 senior ID cards in FY2007. Like in previous years, CSE has always met their contracted units and has proven to be a reliable partner in other community collaborative projects such as the Senior Farmer's Market Nutrition Program, Low Income Housing Energy Assistance Program, Sage Watch/Sage Plus and others. Community Empowerment and PubliclPrivate Partnerships Partners in Eldercare Community Councils The Hawaii County Office of Aging (HCOA) continued its collaborative efforts with island communities through its Partners in Eldercare (PiE) Councils. This past year, three community projects were funded. In response to requests from the public, the South Hilo PiE council, in partnership with the Waiakea High School Key Club and the East Hawaii Kiwanis Club, installed 48 Personal Emergency Response System (PERS) units. The PERS unit is a telephone dialer that is activated by a remote "button" that can be worn as a pendant. The North Kona PiE council partnered with the Alzheimer's Disease Association to provide informational packets to 500 families and individuals. The packets were distributed at Respite Days and support group meetings. 8 AGING AGING Program Highlights (continued) The Hamakua PiE council partnered with the Hamakua Health Center to develop a strategic business plan to address the establishment of an Adult Day Care Program for the Hdmakua district. A secondary issue included establishing a work plan to develop an Eldercare Resource Center at the North Hawaii Education and Research Center. Senior Produce Nutrition Project 2006 marked the fourth year implementation of the ever-popular Senior Farmer's Market Nutrition Program, commonly known on the Big Island as Senior Produce Nutrition Project. The difference last year was that Kauai Food Bank, the original grant recipient, did not participate in 2006 and the grant was awarded directly by the State's Office of Community Services to the Hawaii Island Food Bank. Although the project did not start until August 7, 2006 (one month later than previous years) the project bought locally grown produce from island farmers and distributed a good variety of fruits and vegetables to 1,903 qualified senior participants for thirteen weeks. The estimated value of the produce received by each participant was roughly $149.00. All participants were appreciative of the wide variety of produce distributed especially the addition of Hamakua grown mushrooms. Popularity of the project remains high among seniors that the HCOA continues to receive telephone inquiries about the project all-year-round. Silver Bulletin The monthly newsletter which has been published during the past seven continuous years continues to reach over 4,000 readers annually and has been known to the community as a trusted source of timely information that seniors could use to access eldercare benefits that they maybe entitled to receive. Like in previous editions of the Silver Bulletin, the stories on extra-ordinary seniors on the Big Island had become as source of inspiration for many to enjoy productive and fulfilling lives. Despite the continued increase in the number of readers - caregivers and home-bound seniors alike, copies of the newsletter has somehow reached its intended recipients without any interruption. As in previous years, the annual special May edition continues to feature Outstanding Older American's Month and highlights the many and invaluable contributions of the outstanding nominees. This past year, the Silver Bulletin provided the readers with a comprehensive coverage on two national projects that the HCOA is engaged in: the development of an Aging and Disability Resource in Hilo and the Healthy Aging Project which is implemented in selected nutrition sites on the Big Island. The Silver Bulletin regularly features articles on caregiving, health screenings, cooking nutritious food; eldercare related legislations, elder abuse and fraud prevention, emergency/disaster response, and many other helpful topics for seniors and their caregivers. 9 AGING AGING Program Highlights (continued) Older Americans Month Hawaii County's support of its older population continues to amaze us. It was another record crowd of over 460 seniors and well wishers from around the island that celebrated Hawaii County Office of Aging's Outstanding Older Americans Awards Luncheon at the beautiful Hapuna Beach Prince Hotel on May 11, 2007. Twenty eight senior citizens were recognized for their outstanding achievements and service to their communities. Standing ovations greeted the announcements as Vivian Mae V. Moku of Hawi and Joshua Akana of Kamuela were named the 2007 Outstanding Older Americans for Hawaii County. Additional awards presented were: Community Service Award - Haruko Akiyama of Kea`au and Alfonso S. Mitchell of Kohala; Senior Activities Award - Dorothy Baxter of Pahoa and George Herbert Kestner of Ocean View; Personal Achievement - Ernesta E. Coloma of Laupahoehoe, Kile O. Golden of Kea`au and George M. Ito of Hilo; and Golden Years Award - Lorraine Highkin of Kailua-Kona and Peter Park of Kailua-Kona. This year the Hawaii County Office of Aging Partnership Award was presented to the Hawaii Island Food Bank for securing and participating in the Senior Farmer's Market Nutrition Program. This program provided 1,800 seniors with fresh produce from local farmers. Carol R. Ignacio, Executive Director Hawaii Island Food Bank was on hand to receive the award. 10 AGING AGING Program Measures FY 2006-07 FY 2007-08 FY 2008-09 Actual Budget Estimate Grants Received (millions) 2.8 mil 2.2 mil 2.1 mil Contracts Administered 21 15 15 Est. No. People Reached (dup) 24,114 25,000 25,000 Caregiver Support Program - GROUP 1 SERVICES Counseling & Training 47 ind./ 48 sessions 20 persons / 40 units 20 persons / 60 sessions Respite t86 ind./ 6,458 his 120 persons / 2,300 units 115 persons 13,400 hrs Supplemental Services 46 ind./ 432 units 10 persons / 10 units 30 persons / 175 units GROUP 2 SERVICES Information Services 2,040 ind./ 33 activities 1,200 persons / 3 units 950 persons / 4 activities Access Assistance 194 ind./ 577 contacts 200 persons / 600 units 170 persons / 1,000 contacts Community-Based Planning 48 ind./2 communities 50 ind./ 5 communities 50 ind./ 5 communities Database Dev. & Maim. 1 train sess.l 10 requests 1 train sess 1 10 requests 1 train sess.l 10 requests Education/Training Information not available 200 ind./ 5 sessions 200 ind./ 5 sessions Home Modification 218 ind./ 567 modifications 90 ind./ 180 modifications 220 ind./ 600 modifications Kupuna Care Services 500 ind./ 55,000 units Case Management 541 ind./ 12,857 hrs 300 ind./ 11,500 his 300 ind./ 11,000 his Adult Day Care 15 ind./ 3,353 his 25 ind. / 5,000 his Assisted Transport 36 ind./ 683 trips 20 ind. n5o trips Heavy Chore 2 ind./ 9 Ins 5 ind. / 150 his Homemaker 47 ind./ 752 hrs 50 ind. / 1,200 his Home Delivered Meals 300 ind./ 27,383 meals 200 ind. / 27,300 meals Personal Care 167 ind./ 9,409 his 125 ind. / 6,500 his Legal Services 209 ind./ 2,180 units 250 ind./ 1,785 his 260 ind./ 2,000 units Public Education 4,100 ind./ 42,000 contacts 4,000 ind./ 42,000 contacts 4,100 ind./ 12 issues Transportation 353 ind./ 52,635 trips 300 ind./ 60,000 trips 300 ind./ 60,000 trips Program Expenditures FY 2006-07 FY 2007-08 FY 2008-09 Actual Budget Request Number of Positions 9 9 9 Salaries and Wages 562,115.46 665,185 709,463 Operations 1,196,434.99 2,046,924 1,931,524 Equipment 9,831.76 18,020 51,840 Program Total 1,768,382.81 2,730,129 2,692,827 11 AGING AGING Personnel Position Summary FY 2006-07 FY 2007-08 FY 2008-09 Position Title Authorized Authorized Request -County Executive on Aging I I I Accountant II 1 1 1 Ain Program Planner 4 4 4 Clerk III I 1 1 -Computer Programmer/Analyst 1 I 1 Information and Assistance Clerk I 1 I Total 9 9 9 12 CIVIL DE----,"SE AGCY CIVIL DEFENSE AGENCY DEPARTMENT SUMMARY Mission Statement To plan, prepare for and when disaster threatens or occurs, promptly implement a fully coordinated response and measured application of resources necessary to prevent or minimize loss of life, alleviate suffering, reduce damage or destruction to property, provide for public safety, health and welfare, restore disrupted public systems and services, expedite recovery/reconstruction, and implement actions in mitigation. Department Goals 1. To continue to revise, update and enhance the Hawaii County Emergency Operations Plan by integrating the National Response Plan and National Incident Management System into the Emergency Operations Plan (EOP). 2. To integrate new personnel position allocations in to the overall Civil Defense Agency operations 3. Provide basic and coordinated guidance to other public and private agencies in the formulation and maintenance of their organization's emergency operations plan. 4. Continue to develop, organize, and update the public and private resources needed to execute the County's emergency and disaster plans. 5. Continue to coordinate the implementation of the County's emergency and disaster plans under designated emergency or disaster situations. 6. To coordinate the County's post-disaster recovery and restoration operations in coordination with State and/or Federal disaster assistance. 7. Continue to coordinate the countywide outdoor warning siren system replacement/upgrade project with the State Civil Defense Agency and private sector. Program Description The Hawaii County Civil Defense Agency has the responsibility of administering and operating the various local, state, and federal civil defense programs for the County. This includes mitigation, preparedness, response and recovery in coordinating civil defense operations in meeting disaster situations and coordinating post-disaster recovery operations including state and/or federal assistance. The Civil Defense Agency also manages the Department of Homeland Security Grant Program for all first responder agencies in the county, including state agencies such as Department of Health and Department of Land and Natural Resources-Division of Conservation and Resources Enforcement. The Hawaii County Civil Defense Agency continues to administer and fund the existing Emergency Drinking Water Spigot Program. Funding Source and Position Count General Fund $ 688,537 General Fund 7 Grant Revenue $ - Grant Revenue Total Budget: $ 688,537 Total Number of Positions 7 13 CIVIL DEFENSE AGENCY CIVIL DEFENSE Program Objectives 1. Continue to review and update tsunami evacuation maps, and provide updates to appropriate departments and agencies on an annual basis. 2. Install tsunami evacuation signs in all areas that require them. 3. Install a tsunami evacuation zone marking program to increase public awareness. 4. Continue the priority of working with all segments of the community in developing emergency-response plans. a. Work with the public sectors in hazard/risk awareness and response preparedness. Continue to review and update Police, Public Works, Fire, and Parks Standard Operating Procedures (SOP). b. Continue to coordinate and participate in emergency preparedness exercises, drills and training. c. Continue to coordinate and participated in training for emergency response. 4. Continue to work with Department of Education, American Red Cross and State Civil Defense regarding new facilities being designated as emergency shelters, and proposed facility upgrades to expand our shelter program. An additional key task is to create "Pet Friendly" shelters. 5. Continue to administer the Department of Homeland Security Grant Program for the County of Hawai'i administered by the State Civil Defense Agency. 6. Aggressively continue an automation review and upgrade, to enhance and complement already existing systems, both in an operational and training arena. 7. Upgrade and repair existing sirens, and install new sirens in accordance with State Civil Defense CIP Funding plan and through private subdivision developers. Program Highlights As mentioned in last year's annual report, the war in Iraq resulted in the heightened alert of our national defense and our county alert level as well. The Department of Homeland Security has been tasked to coordinate plans and procedures to respond to threats from terrorism, weapons of mass destruction, chemical-biological warfare and natural disasters. Hawai'i, along with every state in the Union, has been awarded federal grants from the Department of Homeland Security to equip our first responders with authorized equipment and supplies for preparedness and readiness for such incidents. 14 CIVIL DEFENSE AGENCY CIVIL DEFENSE Program Highlights (continued) As the lead agency in managing the Department of Homeland Security Grant Program, Civil Defense is ensuing our County's ability to prevent, and/or respond to, and recover from chemical, biological, radiological, nuclear and explosive incidents, to include hazardous materials, weapons of mass destruction and terrorist incidents. Process continues in updating and revising the County of Hawai'i Emergency Operations Plan to include our Terrorist Response Plan, Weapons of Mass Destruction, and to integrate the National Response Plan and the National Incident Management System. On October 15, 2006, Hawaii Island was awaken with a 6.7 magnitude earthquake in the Kiholo area. The damage from the earthquake was felt islandwide with concentration of damage in the Kohala, Kona, Waimea, and Hamakua areas. The earthquake brought to light some areas of concern during emergencies, like the inability of radio stations to remain on the air during power outages and communication over landlines and cellular phones. Some of the damage from the earthquake still remains to be fixed. But this natural disaster remains as a lesson and wake up call that the county needs to continue planning and preparing for when disaster may occur. Program Measures FY 2006-07 FY 2007-08 FY 2008-09 Actual Budget Estimate Emergency Plans U pd ted 2 12 10 Sirens Installed 1 1 8 Sirens upgraded (See below) 7 10 3 Sirens Maintained 70 70 78 Training Events 7 7 6 Exercises Conducted 2 10 5 Grants Acquired 1 2 1 Emergency Spigot Operations 14 14 14 Number of Staff Personnel Receiving Training 6 7 7 Program Expenditures FY 2006-07 FY 2007-08 FY 2008-09 Actual Budget Request Number of Personnel 6 7 7 Salaries and Wages 393,597.34 459,076 454,895 Operations, 321,774.01 283,585 233,492 Equipment 370,070.00 325,000 150 Program Total 1,085,441.35 1,067,661 688,537 15 CIVIL DEFENSE AGENCY CIVIL DEFENSE Personnel Position Summary FY 2006-06 FY 2007-08 FY 2008-09 Position Title Authorized Authorized Request Civil Defense Administrator 1 1 1 Assistant Civil Defense Administrator 1 - CD Administrative Officer 1 2 2 Account Clerk 1 1 1 CD Plans & Operations Officer 1 1 - CD Staff Officer 1 1 2 Secretary 1 1 1 Total 7 7 7 16 CORPORATION COUNSEL. CORPORATION COUNSEL DEPARTMENT SUMMARY Mission Statement The Office of the Corporation Counsel provides answers to the County's challenges with professionalism and integrity by ordinary people achieving extraordinary results. Department Goals 1. To provide legal service and representation for our County clients in a manner that establishes and cultivates trust, based on our office core values of professionalism, accountability, and teamwork. 2. To provide our employees a healthy and nurturing work environment based on mutual respect. 3. To provide our employees the best technology and support so they may perform their duties consistent with the vision and mission of our office. 4. To refine and implement our office strategic plan. NOTE: Effective October 1, 2007, the Family Support Division, Child Support Enforcement function was transferred from the County of Hawaii to the State of Hawaii. Act 167, SLH 2007. Funding Source and Position Count General Fund $ 3,093,616 General Fund 31 Grant Revenue $ - Grant Revenue - Total Budget: $ 3,093,616 Total Number of Positions 31 17 CORPORATION COUNSEL LITIGATION PROGRAM Program Description The Office of the Corporation Counsel provides legal representation on behalf of the County of Hawaii, its officers, representatives and employees in resolving disputes such as lawsuits, arbitration, mediation and claims, filed against the County of Hawaii and its officers, representatives and employees. The Office also represents the County of Hawaii and its officers, representatives and employees in judicial and quasi-judicial actions brought by the County of Hawaii. Program Objectives 1. Offer training opportunities to our litigation team, and provide them effective tools to take cases to trial. 2. Continue to make litigation client friendly. The Litigation Division will contact all major County departments to schedule meetings to discuss ongoing cases, the scope of liability and methods to reduce the department's exposure to unnecessary risks. 3. Responsibly monitor pending lawsuits by recommending settlement only when quantifiable justifications exist. Program Highlights 1. The attorneys in the Litigation Division assist employees, officials, agents and departments of our County in resolving disputes or keeping them out of anticipated disputes. These legal disputes may involve going through court and trial or may involve informal discussions or methods of dispute resolution such as court-ordered mediation or arbitration. All Division attorneys practice in state and federal courts, at both the trial and appellate levels. 2. In order to maintain a high level of effectiveness, the attorneys and staff were sent to specialized seminars and training sessions, and participated in training teleconferences, covering areas of litigation relating to construction contracts (project completion, prevailing wages, and preventing and measuring delays), personal injury (handling cases in the Judiciary's Court Annexed Arbitration Program), employment related law (wage and hour litigation, including the Fair Labor Standard Act), substance abuse in the workplace, the American with Disability Act, measuring psychological and psychiatric fitness for duty and threat, and accident prevention in the workplace, ethics, sunshine law, proper drafting of pleadings, interviewing of sexual abuse victims, storm water regulation, and evidentiary rules and laws relating to electronic discovery and document storage. Two members of the litigation team attended the American Bar Association Annual Conference held in Honolulu (the conference included topics covering litigation practice, labor and employment law, international law, tort law and science and technology law). Two members of the team attended a FranklinCovey® workshop entitled "Focus: Achieving your highest priorities." 18 CORPORATION COUNSEL LITIGATION PROGRAM Program Highlights (continued) 3. In all cases against and for the County, the Litigation Division has a "team oriented" approach to discuss, develop and implement case strategies. Meetings with the attorneys, legal clerks, investigator and legal assistant are held weekly to discuss trial strategies and to update team members on legal issues and work tasks. The collegial atmosphere within the office allows each member of the litigation team to discuss and analyze legal and work issues on a daily basis with anyone within the office, including members of the Counseling and Drafting Division, supervisory heads, the Assistant Corporation Counsel and Corporation Counsel. 4. The attorneys provide training to many of our County clients, including training for new police recruits in civil liberties and liabilities, and ongoing in-service training for all County departments. Litigators have also presented classes/workshops in: (1) employment law (effective litigation of discrimination, harassment and retaliation case) and highway litigation at the Fourth Annual Statewide Municipal Attorneys Training Conference; (2) Parks and Recreation Summer Fun Training; (3) Animal Control Liability Training; and (4) Family Medical Leave Act Training for the Police Commanders. The litigators have also assisted the attorneys in the Counseling and Drafting Division in training, including training on ethics. Litigators also consult with attorneys from the Counseling and Drafting Division on any pending matter, including planning issues. Litigators have continuous dialogue with County agents, employees, officials, department heads, the Mayor (and his staff) and County Council Members (and their staff) involved in any claim (including workers' compensation), arbitration (grievances, and interest arbitration concerning wages and non-cost items for collective bargaining agreements) and lawsuits. 5. The litigators also assisted the attorneys of the Counseling and Drafting Division in training covering the Code of Ethics and procedural remedies for zoning code violations (Fourth Annual Statewide Municipal Attorneys Training Conference). Litigators also consulted with attorneys from the Counseling and Drafting Division on many pending matters, including planning issues. In addition, members of the litigation team worked with the County of Hawai'i's Risk Manager to assist in the development of a comprehensive risk management plan. 19 CORPORATION COUNSEL LITIGATION PROGRAM Program Highlights (continued) 6. In the last fiscal year, five significant lawsuits settled for the total sum of $594,129.77. The potential liability exposure for these five cases was $3,554,139.84, meaning the difference between the potential exposure and actual settlement amount was $2,960,010.07. The litigation unit averaged approximately eigthy (80) pending major cases a month, including union arbitration and other employment related cases. Several of the major cases involved requests for the payment of multi-millions of dollars of our taxpayers' money. During the last fiscal year, two very high-profile court cases were resolved in favor of the County. Parrish v. Honorable Ronald Ibarra (federal case) and Parrish v. State of Hawai' i (state case), involved claims of approximately $264,000,000 filed on behalf of some Hokuli`a Lot Owners due to the County being prohibited by court order in Walter John Kelly and Protect Keopuka `Ohana v. 1250 Oceanside Partners, et al. to issue permits allowing the owners to build homes. The case eventually resulted in a final dismissal of all claims, with the County not having to pay any money damages. Through the effort of the attorneys, one out-of-state federal district court dismissed a lawsuit in favor of the County. 7. The Litigation Division also investigated and evaluated all claims for damages made against the County, filed with the County Clerk. The Division also pursued claims on behalf of the County against private parties and other government entities. Examples include damages done to County property or cases where there have been overpayments made by the County. For Fiscal Year 2006-2007, 76 such claims were investigated. Of the total monies paid out by the County ($370,820.24), $5,272.51 was successfully recovered. 20 CORPORATION COUNSEL COUNSELING & DRAFTING DIVISION Program Description The Counseling and Drafting Division of the Office of the Corporation Counsel advises and provides training for all departments, boards, agencies, and commissions on legal matters, which impact that particular County entity. The Division drafts appropriate legislation for consideration by the County Council or the State Legislature. The Division also provides legal representation on behalf of the County of Hawaii in administrative proceedings, including contested case hearings and agency appeals. Program Objectives 1. Review of documents. The Division will review and approve legal documents submitted by the various County departments and agencies promptly. This review will include a thorough analysis of potential legal exposure and liabilities. To the extent possible, 75% of legal documents shall be completed within 7 business days. 2. Drafting documents and legislation. The Division will draft documents and legislation at the request of its County clients in a prompt manner. To the extent possible, 75% of requests shall be completed within 21 business days or less. 3. Written Request for a Legal Opinion. The Division will thoroughly research and draft legal opinions for its County clients in a prompt manner. To the extent possible, 75% of requests shall be completed within 21 business days or less. 4. Miscellaneous Requests for Legal Assistance, including Long-term Projects. The Division will respond to departmental and agency requests for legal service that may not involve a formal written response or extensive legal research. These miscellaneous requests may also include long-term projects, which are time- and resource-consuming. For requests not requiring a formal written response or extensive research, to the extent possible, 501/o of all requests shall be completed within 21 business days. For long-term projects, to the extent possible, requests shall be completed within the time frame allocated for the project. 5. Training for County Officers and Employees, and Board and Commission Members. The Division will conduct ongoing training for County officers and employees, and substantive Boards and Commissions to prevent procedural and substantive errors, including recall training as requested by our County clients. 6. Development of a Risk Management System. The Division will continue to work with their respective clients in risk management activities, in conjunction with the County's risk manager. 21 CORPORATION COUNSEL COUNSELING & DRAFTING DIVISION Program Highlights 1. In the fiscal year 2006-2007, the Division received approximately 2,586 requests for legal services. The Division received approximately 1,388 requests to approve documents, approximately 117 requests to draft documents such as contracts, deeds, leases, and resolutions, approximately 147 requests for legal opinions on a variety of matters, approximately 681 requests to review and comment on various contracts, letters and policies, approximately 156 requests for work on long term projects such as overhauling rules and ordinances, and approximately 97 other miscellaneous requests. The chart below reflects a comparison of the requests for legal services over the past five (5) years. 3,000 2,500 2,000 ¦ 2002.2003 e 2003-2004 1,500 ¦ 2004.2005 1,000 ? 2005-2006 500 ? 2006-2007 0 Requests for Legal Services The Counseling and Drafting Division also handles collection actions for the County. The division was able to collect approximately $140,677.81 in delinquent wastewater, solid waste and water accounts. 2. Some of the significant projects completed this fiscal year were: developed legal guidelines for administration of roads in limbo; drafted new form of employee contract for county-wide use; revised board of ethics financial disclosure forms; continued work on the Waikoloa Workforce Housing project; continued fork on standardizing all County contracts. 3. Training for other County employees continued to be a priority for the Counseling and Drafting division. Training on using the new employee contract form was held in conjunction with the implementation of that form. More than 50 employees county- wide attended. Other trainings that were held include training of the police recruits, fire department dispatchers, Parks and Recreation supervisors, Animal Control Officers, Department of Environmental Management employees, and Board and Commission members on a variety of subjects. 22 CORPORATION COUNSEL COUNSELING & DRAFTING DIVISION Program Highlights (continued) 4. In addition to the division's everyday work and training, attorneys from both the Counseling and Drafting and Litigation Divisions sponsored the Fourth Annual Statewide Municipal Attorney's Training Conference in September 2006. Topic areas included labor, litigation, and counseling and drafting issues. The conference was attended by County attorneys from all islands, as well as County department heads and administrators. 23 CORPORATION COUNSEL LITIGATION/COUNSELING & DRAFTING Program Measures FY 2006-07 FY 2007-08 FY 2008-09 Actual Budget Estimate Requests for Legal Representation (Includes litigation, 668 650 700 administration hearings, arbitration and claims in which the County is named as a party, collections and Boards and Commissions representation.) Requests for Legal Services (Includes all administrative 2,586 2,900 3,000 requests such as approval of documents, drafting legislation, opinions, etc.) Program Expenditures FY 2006-07 FY 2007-08 FY 2008-09 Actual Budget Request Number of Positions 27 31 31 Salaries and Wages 1,755,373.56 2,034,794 2,193,736 Operations 729,287.52 878,630 873,130 Equipment 10,577.98 23,250 17,750 Program Total 2,495,239.06 2,936,674 3,084,616 Personnel Position Summary FY 2006-07 FY 2007-08 FY 2008-09 Position Title Authorized Authorized Request Corporation Counsel 1 1 1 Assistant Corporation Counsel 1 1 1 Deputy Corporation Counsel 11 13 13 AccountantI 1 1 1 Claims Investi ator-Adjustor 1 1 I Legal Assistant It 1 1 1 Legal Clerk III 5 7 6 Legal Technician I 1 1 Private Secretary 1 1 l Clerk III 2 2 3 Supervising Legal Clerk I 1 1 1 Supervising Legal Clerk II 1 1 1 Total 27 31 31 24 CORPORATION COUNSEL BOARD OF ETHICS Program Description The Board of Ethics administers and enforces the County Code of Ethics. It gets administrative support from the Office of the Corporation Counsel. Program Objectives 1. Review all petitions and requests for opinions in a prompt manner. Program Highlights Continued efforts to educate County personnel to conform to the requirements of the new County Code of Ethics. Program Measures FY 2006-07 FY 2007-08 FY 2008-09 Actual Budget Estimate Informal Advisory Opinions 6 7 8 Investigations and Investigative Hearings 0 0 4 Formal Opinions and Hearings 0 0 0 Program Expenditures FY 2006-07 FY 2007-08 FY 2008-09 Actual Budget Request Operations 1,497.66 4500 4,500 Pregram Total 1,497.66 4,,500 4,500 25 CORPORATION COUNSEL COST OF GOVERNMENT Program Description The Cost of Government Commission studies and investigates the organizations and methods of operations of all County departments, commissions, boards, offices and other instrumentalities of all branches of the County government and determines what changes, if any, may be desirable. Program Objectives 1. Examine and investigate the organizations and methods of operations of all County departments, commissions, boards, offices and other instrumentalities of all branches of the County government and determines and recommend changes, if any, by the Charter-imposed deadline. Program Highlights N/A Program Measures FY 2006-07 FY 2007-08 FY 2008-09 Actual Budget Estimate De artments/boardslcommissions reviewed n(a nfa 12 Program Expenditures FY 2006-07 FY 2007-08 FY 2008-09 Actual Budget Request Operations 4,500 Pro am Total 4,500 26 iO UNTY/ CO UNCI L O X RK COUNTY COUNCIL/CLERK DEPARTMENT SUMMARY Mission Statement It is the mission of the Office of the County Clerk to serve the interests of the people of Hawaii Island by: (1) assisting the County Council, in a professional and non-partisan manner, to carry out its policy-making duties; (2) carrying out voter registration and election-related responsibilities in a professional and non-partisan manner; (3) providing objective legal advice on legislation upon request from Council members; (4) assisting the County Council in carrying out its audit responsibilities in an independent and impartial manner; (5) accurately recording and carefully preserving and maintaining the legislative records of the County Council; (6) furnishing information to the public and County departments in a timely and professional manner; and (7) meeting the reprographic needs of the County in a fair and efficient manner. We will accomplish this through integrity and pride of service to ensure that the information provided is both accurate and accessible and through positive and professional service in our conduct, approach and attitude in servicing the Council and the public. Department Goals Clerk's Office-Council and Committee Services Sections 1. To ensure the Council complies with all legal notice requirements for its meetings. 2. To assist the public in their efforts to provide effective, meaningful input to the legislative process. 3. To ensure timely processing of all administrative proposals for consideration by the Council. 4. To prepare minutes of all Council and Committee meetings in accordance with law. 5. To conduct research on historical documents in a timely manner, provide copies of public records, and assist the public in filing claims and registering as lobbyists. Reproeraphics Division To provide prompt and efficient reprographic, and interdepartmental and postal mailing services to all County departments and agencies. Funding Source and Position Count General Fund S 7,239,211 General Fund 82 Grant Revenue $ - Grant Revenue - Total Budget: S 7,239,211 Total Number of Positions 82 27 COUNTY COUNCIL,/CLERK DEPARTMENT SUMMARY Department Goals (continued) Administrative Services To perform timely and efficient personnel and accounting functions for the Council- Clerk's Office. Legislative Research Branch 1. To assist the Council by reviewing bills and resolutions proposed by Council Members and providing technical assistance relating to legislative drafting. 2. To assist the Council by performing complex tasks that are the ongoing responsibility of the Council and the Office of the County Clerk, which includes, but is not limited to, maintenance of the Hawaii County Code and Hawaii County Charter, review of annual fiscal legislation, archiving, library and files maintenance, and preparation of the Council-Clerk's annual report. 3. To conduct new Council Member and new Council Legislative Assistant training regarding legislative drafting, the budget process, or other areas within the Legislative Research Branch's areas of expertise. Legislative Auditor's Office 1. To assist the Council in complying with the annual post-audit requirement of the Hawaii County Charter. 2. To assist the Council in complying with the budget and program review requirements of the Hawaii County Charter. 3. To assist the Council in its efforts to ensure openness and accountability in the expenditure of public funds. Election Division 1. To conduct and administer all County elections in compliance with State law. 2. To maximize voter registration and turnout. 3. To provide voters with convenient access to registration stations and polling places. 28 COUNTY COUNCIL,/CLERK COUNCIL/CLERK Program Description Council The Hawaii County Charter vests the legislative powers of the County with the County Council. The Council's primary functions are legislative and public policy formulation. Council District Staff The Council District staff assists Council Members in the performance of their legislative responsibilities by conducting research, writing reports, drafting legislation, and following through on constituent inquiries and requests. Clerk's Office-Council Services and Committee Services Sections The Council Services and Committee Services Sections perform three basic functions imposed by the Hawaii State Constitution, Hawaii Revised Statutes, Hawaii County Charter, and Hawaii County Code: (1) provide administrative and logistical support to the County Council which handles hundreds of bills, resolutions, appointments, communications and constituent matters each year; (2) provide the public with fair and adequate notice of actions pending before the Council; and (3) archive and provide public access to over 100 years of important County records and documents. The range of these specific duties is extremely diverse and includes compliance with highly technical legal requirements (e.g., passage of legislation, fair information practices, financial disclosure, lobbyist registration, the "Sunshine Law," and the Americans with Disabilities Act,) and "customer service" on behalf of County agencies and citizens (e.g., acceptance, research, retrieval, and distribution of public records and documents). The Council Services Section also serves as secretary to the County Pension Board and secretary to the Committee on the Destruction of Records on which the County Clerk serves as its chair. Reprographics Division The Reprographics Division is responsible for reproducing, binding, and mailing documents for all County departments and agencies. Administrative Services Administrative Services performs personnel and accounting functions for the Council and County Clerk's Offices. 29 COUNTY COUNCIWCLERK COUNCIUCLERK Program Description (continued) The Legislative Research Branch (LRB) The Legislative Research Branch assists the Council with budget matters; updates and publishes the County Code and its supplements; assists with the drafting of ballot questions, legislation, and other documents required for proposed amendments to the Charter; reviews resolutions and bills proposed by Council Members and all bills that propose amendments to the County Code; prepares and updates the Council's annual report; prepares and updates the County's legislative drafting manual; assists the Clerk in management of the Clerk's archive of legislative materials; maintains a library of research materials; conducts training sessions; and performs other duties as may be assigned by the Clerk. In fiscal year 2006-2007, the LRB examined and reviewed approximately 244 resolutions and 80 bills initiated by Council Members and administrative agencies and also provided research assistance on 30 individual projects. The LRB revises, codifies, and assists in the publication of ordinances to the Hawaii County Code, which it supplements regularly and makes available on-line at httn://co.hawaii.hi.us/countycode.html. Legislative Auditor's Office (LAO) The Legislative Auditor's Office conducts impartial financial and performance audits or special studies of County agencies, programs, and operations, either on request of the Council by resolution or on its own initiative. The LAO has developed and adopted an internal operations manual to provide consistency and conformance with generally accepted government auditing standards in its performance of its responsibilities and reporting procedures. The LAO is also responsible for procuring an independent certified public accountant to conduct an annual post-audit of the County's financial transactions as required by the Hawaii County Charter. LAO reports are available on-line at http://co.hawaii.hi.us/la/reports.html. 30 COUNTY COUNCIL,/CLERK COUNCIT /CLERK Program Objectives Clerk's Office-Council and Committee Services Sections 1. Assist the Council in fulfilling legal notice requirements for all Council and Committee meetings, including preparation of meeting agenda and posting and publication of meeting notices. 2. Provide an accurate reflection of Council and Committee meetings and votes taken by preparing minutes of each meeting in accordance with law. 3. Provide a full and complete reflection of Council and Committee meetings by preparing verbatim transcripts. 4. Prepare DVD copies of videotaped Council and Committee meetings as requested by the public, departments, and elected officials. 5. Provide copies of Council-Clerk documents requested by the public, departments, and elected officials in a timely manner as required by law. 6. Explore, select, and implement a new Clerk's records management system to scan, index, and retrieve public records for integration into a user-friendly internet database of Council legislation for use by the public. 7. Transition to a more efficient, technically advanced digital audio recording system to archive all Council and Committee meeting proceedings. 8. Enhance services to educate the public on matters relating to legislative business and divisional operations. Rearoeraahics Division 1. Process all documents submitted by departments for reproduction within two business days. 2. Process all pieces of outgoing postal and interdepartmental mail delivered by departments no later than 2:30 p.m. within the same business day. 3. Distribute incoming mail delivered to 2100 Kanoelehua Avenue, Suite C5, within two hours from receipt. 4. Assist departments in complying with USPS regulations. 31 COUNTY COUNCIVCLERK COUNCIWCLERK Program Objectives (continued) Legislative Research Branch I . Prepare semi-annual supplements to the County Code for distribution within eight weeks of receipt of final adopted ordinances. 2. Complete review of legislation initiated by a Council Member as to its proper form within two weeks of receipt depending upon its complexity. More complex or comprehensive legislation will require more time. 3. Monitor Council and Committee meetings to provide research and advisory support for decision-makers on proposed legislative initiatives. 4. Prepare the annual report for the Council-Clerk's Office (in comprehensive and highlight formats) within designated timelines. 5. Update the Council-Clerk's website to include new legislative information. 6. Prepare and publish an updated "Guide to County Govermnent'for distribution to the public. Legislative Auditor's Office 1. Assist in ensuring completion of the County's independent annual post-audit by December 31, 2008. 2. Assist with and monitor budget and program review sessions as may be requested by the Council. 3. Prepare or procure the preparation of special studies, performance reviews, financial reviews, and program audits as may be requested by the Council by resolution. 4. Initiate the preparation or procurement of special studies, performance reviews, financial reviews, and program audits as determined necessary by the Legislative Auditor. 32 COUNTY COUNCIWCLERK COUNCIL/CLERK Program Highlights CLERK'S OFFICE ACTIVITIES The Office of the County Council-Clerk is committed to working with the County Council to serve the interests of the people of Hawaii Island. The Office consists of dedicated, hard-working, highly competent people who constantly strive to help ensure that the business of the Council is carried out both fairly and efficiently. Because the work of the Clerk's Office is conducted primarily "behind the scenes", most people are unaware of initiatives undertaken by the Clerk's Office to improve the services it offers to the Council and the public. The Clerk's Office assists the County Council by reviewing proposed legislation and offering legal advice upon request, and also updates the County Charter and County Code and makes Code supplements available to the public. The Clerk's Office offered its first public education workshop that presented an overview of the Council/Committee structure and its procedures and functions and a lesson on how to effectively navigate the Council-Clerk's website. The Clerk's Office conducts and facilitates in-house training sessions for Council members and staff. The Legislative Research Branch, Committee Services Section, and Council Services Section held training sessions for Council members and District staff on procurement, travel, legislative drafting, and internal procedures for processing of legislation. New Council members and District staff attended ethics training offered by the Corporation Counsel. Council members and the public were updated on the Sunshine Law by the State Office of Information Practices. The Clerk's Office also instituted a "Fact Sheet" Series that details procedures, such as how bills are introduced and amended, and summarizes pertinent laws, such as the Uniform Information Practices Act and the Sunshine Law, for incorporation into a training manual. The Clerk's Training Committee is developing a training schedule and training manuals for all new employees as well as a training module for each Department position. In addition, the Clerk's Office sponsored attendance by both civil service and appointed staff at outside training seminars on a wide variety of subject areas, including supervisory skills, auditing, and the seven habits of highly effective people. Two documents guide the internal decision-making of the County Council-Clerk's Office: the "Rules of Procedure and Organization of the Council of the County of Hawaii" and the "Administrative Manual of the Office of the Hawaii County Council- Clerk." Upon request of the Council Chairperson, the Clerk's Office undertook a comprehensive review of Council Rules and submitted a number of changes that have been adopted by the full Council. The Council-Clerk's Administrative Manual has also 33 COUNTY COUNCIT-/CLERK COUNCIVCLERK Program Highlights (continued) CLERK'S OFFICE ACTIVITIES undergone a thorough review, with a draft revision now being finalized by the Clerk, Deputy Clerk and Council Chairperson for presentation to the Council for adoption. The Council-Clerk's Office is updating its security and safety policies. A fire plan is close to completion; fire extinguishers have been tested and replaced as needed; and evacuation routes are conspicuously posted throughout Council-Clerk offices. First aid and CPR training was offered to any employees who desired such training, with each work section of the Office staffed with at least one employee certified in first aid and CPR. Security measures are under review, with additional precautions in place to protect physical and document security. The Legislative Auditor's Office facilitated a presentation by the State expert on identity theft and has developed a draft Information Security and Privacy Plan that complies with new legal mandates. The Clerk's Office is participating in a Request-for-Proposal involving a change in our document management system from COReS to Laserfiche. A three-member team from the Clerk's Office is working with Data Systems and the vendor to implement the change-over during the first quarter of 2008. The Clerk's Office is also exploring options for real-time broadcasting of Council and Committee meetings over the internet. To ensure compliance with the 30-day Sunshine Law requirement, the Clerk's Office has developed a summary minutes system, while continuing to transcribe meeting proceedings as expeditiously as possible. The Reprographics Division (Machine Room) moved to a new location with only a one- day break in service, and now accepts jobs via email and CDs as well as hand-delivery. It has successfully implemented the new complicated postage rate system and is organizing a workshop for County departments on new postage rates and how to package items to require the least amount of postage. The Machine Room is also in the process of purchasing a color copier to accommodate increasing requests for color copy service. The Elections Division continues to work diligently on increasing voter registration and turnout at the polls. Earlier this year Elections staff, with the assistance of the Legislative Auditor's Office, drafted a survey and mailed it to registered voters who did not vote in the 2006 elections to help determine the cause of low voter turnout on Hawaii Island and develop a plan to increase voter participation in the 2008 elections. Satellite elections office sites in Kona and Pahoa have been selected and will be opening soon. The Elections Division is also working with the State Office of Elections and the other counties on an RFP to select a statewide electronic voting system and vendor 34 COUNTY COUNCILICLERK COUNCII/CLERK Program Highlights (continued) CLERK'S OFFICE ACTIVITIES commencing with the 2008 elections. The Legislative Auditor's Office completed a risk assessment survey of all County departments to establish an audit plan for fiscal year 2007-2008 based upon objective criteria. Risk assessment survey results were presented to the Council and used to determine the first departmental audit. To date, the audit scope has been completed, and research and data-gathering have begun. COUNCIL ACTIVITIES Beginning December 2006, the Council began holding an equal number of Committee and Council meetings in East Hawaii and West Hawaii, providing a greater opportunity for citizens of Hawaii Island to take an active role in their municipal government. Videoconferencing is also available to and from the Hilo, Waimea, and Kona Council Offices, with meetings videotaped for viewing on Government Access Television Channel 52 and telecast times posted at the end of Council and Committee agenda and on the Clerk-Council's website. Newly implemented on the Clerk-Council's website are hyperlinks connecting the public to official copies of all communications, resolutions, and bills noted on Council and Committee agenda. During fiscal year 2006-07, the Council's Committees conducted 97 regular meetings, an increase of 14% over last fiscal year. The Finance Committee also held three special meetings on departmental and program reviews and the operating budget for next fiscal year and one public hearing on the acquisition of Punalu`u Beach Park, Ntnole Pond, and adjacent lands. The Council held 24 regular meetings; nine public hearings on rezoning legislation, general plan amendments, real property tax rate schedules, and banning alcohol at County beaches and parks; and one special meeting at the request of the Mayor for a Civil Defense briefing on October 15, 2006 earthquake relief efforts. The Council also processed approximately 2,250 communications, adopted 381 resolutions, and enacted 167 bills into taw. 35 COUNTY COUNCII/CLERK COUNCIL/CLERK Program Highlights (continued) NOTEWORTHY LEGISLATION • Adoption of a balanced operating budget of $374,798,526 for fiscal year 2007-08, reflecting an increase of 15% over fiscal year 2006-07. • Appropriation of $7,200,000 in fuel tax monies for island-wide road, bridge maintenance, and Americans with Disabilities Act (ADA) projects. • Appropriation of $3,000,000 from the Council's Contingency Relief Fund to provide supplemental funding for County-related functions, programs, and facilities. • Appropriation of $1,500,000 from Human Services Assistance Grants to 57 non- profit programs that address substance abuse treatment and prevention, youth and family support services, homeless and spouse abuse shelters, AIDS care and prevention, elder and hospice care, disability support services and training, and mediation/dispute resolution. Funding increased by 66% over last fiscal year to help meet the increasing demands faced by non-profit programs and in recognition of the quality service they provide our Hawaii Island community. • Amendment of the Zoning Code to require that developers mitigate negative impacts arising from their new developments, specifically traffic congestion and water availability, in an effort to promote concurrency of growth and infrastructure. • Amendment of the Plumbing Code to bring it into compliance with standards of the 2006 International Building Code. • Amendment of the Subdivision, Zoning, and Flood Control Codes to require that most new developments have on-site drainage of storm water into drywells or other ground filtration methods to reduce potential water pollution. • Amendment of the Hawaii County General Plan to streamline current amendment procedures initiated by the County Council and the Planning Director, while still allowing adequate time for the Planning Director and Planning Commission to provide their recommendations. • Adoption of interim General Plan amendments to amend the Land Use Pattern Allocation Guide (LUPAG) Map, Facilities Map, and text portions delineating the goals, policies and standards for each district. 36 COUNTY COUNCIL/CLERK COUNCII./CLERK Program Highlights (continued) NOTEWORTHY LEGISLATION • Adoption of a resolution requesting the Planning Director to amend the Subdivision Code to provide the Council with authority to make recommendations on applications for new subdivisions consisting of seven or more lots and render decisions on applications for new planned unit and cluster plan developments consisting of seven or more lots. • Adoption of a resolution requesting the Department of Environmental Management to revise the County's "Update to the Integrated Solid Waste Management Plan" to include construction of a new adjacent East Hawaii landfill on 40 acres of County- leased land. • Adoption of a resolution to authorize the Finance Department to enter into negotiations for acquisition of the Waipi`o Lookout Point Parcel, also known as the Rice Parcel, utilizing the Public Access, Open Space, and Natural Resources Preservation Fund. • Adoption of a resolution to partner with the State Department of Land and Natural Resources and to accept $1,214,750 from the State Legacy Land Conservation to assist in the effort to acquire and protect 785 acres of land at Kawa`a Bay in Ka`u. 37 COUNTY COUNCIL,/CLERK COUNCIVCLERK Program Highlights (continued) OTHER KEY INITIATIVES In its review of proposed development projects during fiscal year 2006-07, the Council balanced its decisions to allow quality growth with opportunities to create jobs, construct workforce housing, and improve infrastructure. • Under its statutory authority, the Council reclassified 5.511 acres of land from the State Land Use Agricultural to the Urban District and 10.903 acres from the Agricultural District to the Rural District. These reclassification actions were approved upon determination that they were consistent with State Land Use Commission Rules and the Hawaii State Plan. • Pursuant to the Hawaii County Code, the Council rezoned 914.62 ± acres of land to accommodate 22 different agricultural, residential, commercial, industrial, and resort projects, of which 725.2 acres were rezoned from Open and Agricultural (A-3a) to the Project District to accommodate the Palamanui master-planned community in North Kona. Each project was reviewed on its merits and approved when determined to be consistent with the goals and policies of the Hawaii County General Plan. Change of zone approvals contained conditions necessary to address water, traffic, drainage, wastewater, solid waste, historic site, parks, police, fire, and affordable housing needs. In addition, the Planning Director initiated legislation to rezone 182 + acres of land from A-1 a to the Open District as part of a condition for final subdivision approval for the area including the Big Island Country Club Estates golf course, community park and related recreational facilities at the Pu`uanahulu Homesteads in North Kona. The Council authorized the acquisition of lands for the following public purposes: • Acquisition by eminent domain of portions of property in South Hilo for the construction of major safety improvements along Kino`ole and Komohana Streets. • Acquisition by eminent domain of 1.0 acre of land in Kahuku, Hawaii for the Hawaiian Ocean View Estates Exploratory and Construction Well project. 38 COUNTY COUNCIL//CLERK COUNCIVCLERK Program Highlights (continued) • Acceptance of a 10-foot wide shoreline access easement from Ali`i Drive through the Kona Inn Shopping Village Complex to the shoreline wall and a 10-foot wide lateral access easement along the sea wall from Hulihe`e Palace to Hale Halawai Park. • Acceptance of 3.182 acres of land at the mouth of Hakalau Bay for ocean and general recreational use as well as food gathering. • Acceptance of dedicable roadways and 6.835 acres of land for creation of a County park at Pualani Estates in North Kona. The Council authorized agreements for funding of public projects and programs with the following Federal and State agencies: • State Department of Agriculture and the U. S. Department of Agriculture for the Coqui Frog Eradication and Control Program. • State Department of Transportation for the North Kona Sewer and Effluent Reuse Upgrade Projects. • State Department of Transportation Safe Community Program for purchase of generators, lights, and traffic signs to provide well-lit and well-marked accident scenes on rural highways. • State Attorney General for the County Prosecuting Attorney to fund a coordinated state-wide training program aimed at improving delivery of sexual assault services within the criminal justice system. • State Civil Defense Agency and U. S. Department of Defense to prevent, deter, respond to, and recover from threats and incidents of terrorism. • State Department of Health for the Office on Aging's Healthy Aging Partnership - Empowering Elders Project. • State Tourism Authority for the Hawaii County Tourism Strategic Plan. 39 COUNTY COUNCILI/CLERK COUNCIVCLERK Program Highlights (continued) The Council authorized the following affordable housing and community initiatives: • Amendment of the Affordable Housing Code to provide that developers earn 0.5 credits per rental unit constructed for qualified households earning 100-120% of median income. • Amendment of the Real Property Tax Code to allow homeowners to rent a portion of their home as a residential rental and still retain their homeowners' exemption. • Amendment of the Real Property Tax Code to create an "affordable rental housing" class similar to the "homeowners" class for rentals at an "affordable rental rate," which is defined as a monthly rent not to exceed 75% of the Payment Standards established by the Office of Housing and Community Development. • Amendment of the Real Property Tax Code to provide tax-exempt status for real property held by the Hawaii Island Housing Trust, which was created to manage property deeded to the County for affordable and employee housing. • Adoption of a resolution that authorized the exemption of the Waikoloa Employee Housing Project from certain Zoning Code requirements. • Passage of an emergency ordinance initiated by the Mayor waiving certain requirements of the Hawaii County Code to allow timely and efficient repair of damage sustained in the October 15, 2006 earthquake. • Adoption of a resolution to coordinate with the U. S. Department of Agriculture Wildlife Services to formulate a one-year pilot program to trap invasive feral pig populations in residential communities and agricultural farm lots on Hawaii Island. The Council authorized the receipt and/or expenditure of funds for the following public purposes: • The Hawaii County Energy and Sustainability Plan. • The second year of the Waipi`o Park Ranger Pilot Program. • Phase I of Hilo Bayfront Trails. • Installation of improved lighting and safety features at Lili`uokalani Park. • Installation of energy-efficient streetlights in Waimea. 40 COUNTY COUNCILICLERK COUNCIVUERK Program Highlights (continued) • Installation of Smart Signs to reduce speeding island-wide. • Kohala Ditch repairs ($100,000 from the AT&T Foundation). • Six buses for the Mass Transit Agency (from the City and County of Honolulu). APPROPRIATIONS FOR CAPITAL IMPROVEMENT PROJECTS The Council appropriated major funding during fiscal year 2006-07 for capital improvement projects in every district, including, but not limited to, the following: • DEPARTMENT OF ENVIRONMENTAL MANAGEMENT Green Waste and Composting Site Preparation (West Hawaii Sanitary Landfill) East Hawaii Reload Facility North Kona Sewer and Effluent Reuse Upgrade Honoka`a Large Capacity Cesspool Replacement Kealakehe Wastewater Treatment Plant Aeration Upgrade • DEPARTMENT OF PUBLIC WORKS Island-wide Traffic Safety and Efficiency Study Island-wide Traffic Signs and Markings East Hawaii Traffic Calming Improvements Kanmana Drive Flood Protection (Wailuku-Alenaio Watershed Plan Project) Kapi`olani Street Property Acquisition (for public drainage site) Palani Road Safety Improvements Laiopua Connector Road Project Island-wide ADA Curb/Ramp Compliance Improvements • DEPARTMENT OF PARKS AND RECREATION Honoli`i Gulch Property Acquisition Kula`imano Park Expansion Project Waimea District Park Master Plan Kamehameha Park Comfort Station Construction • OTHER DEPARTMENTS Waikoloa Workforce Housing Project (Housing and Community Development) Earthquake Damages - County Share (Finance Department) Earthquake Damages - FEMA Share (Finance Department) Earthquake Damages - Federal Highway Administration (Finance Department) West Hawaii Emergency Shelter (Office of Management) Kapoho Communications Radio Site and Tower Replacement (Fire Department) 41 COUNTY COUNCIL,/CLERK COUNCIUCLERK Program Highlights (continued) CHARTER AMENDMENTS AND CITIZEN INITIATIVES The Council initiated five amendments to the Hawaii County Charter for consideration by Hawaii County voters on the 2006 General Election ballot. All five amendments were approved by voters and accomplished the following: • Changed the respective names of the Department of Civil Service and Civil Service Commission to the Department of Human Resources and the Merit Appeals Board. • Changed the name of the Fire Department to the Hawaii Fire Department. • Amended provisions for the composition of citizen boards and commissions regarding eligibility for reappointment. • Required that two per cent of registered voters in the last general election sign a petition for impeachment of the Mayor or Prosecuting Attorney, and two per cent of registered voters in the respective council district in the last general election sign a petition for impeachment of a council member. • Removed the social security number requirement for verifying and certifying petitions for initiative and referendum, removal of elected officers, and charter amendment or revision; deleted the mailing address requirement; and clarified the time for verifying and certifying said petitions. Voters also approved a citizen-driven initiative that amended the Hawaii County Code relating to the Public Access, Open Space, and Natural Resources Preservation Fund to: 1) require that two per cent of annual real property tax revenues be earmarked for the Fund; 2) remove the existing $5 million limit on the Fund's balance; and 3) remove section 2-214(d) that explained how the Fund shall be used. The Council reinstated section 2-214(d) that was inadvertently omitted during the petition process to set forth the purposes for which lands or property entitlements shall be acquired with the Fund. 42 COUNTY COUNCIL,/CLERK COUNCIVUERK Program Measures FY 2006-07 FY 2007-08 FY 2008-09 Actual Budget Estimate Council Meetings/Staff Support 24 24 24 Council Special Meetings/Staff Support 1 1 2 Committee of the Whole Meetings/Staff Support 0 0 2 Committee Meetings/Staff Support 90 90 100 Committee Site Visits/Staff Support 0 2 2 Committee Special Meetings/Staff Support 1 1 1 Council Public Hearin s/Staff Support 11 12 8 Committee Public Hearin s/Staff Support 0 4 4 Committee Workshops/Staff Support 0 2 2 Subcommittee Meetings/Staff Support 0 0 2 Number of Committee Re orts/Per Committee Action 358 350 375 External Audit Report Submitted On Time 100% 100% -Prepared testimonies before State Legislature 76 60 95 List eared of State bills of County impact 259 325 325 HSAC Meetings Supported With Reports 12 10 10 Number of pages duplicated 5,070,215 5,250,000 5,255,000 Number of pieces handled for mailing 420,293 390,000 435,000 ***Submitted within period allowed by contractual time extension. Program Expenditures FY 2006-07 FY 2007-08 FY 2008-09 Actual Budget Request Number of Positions 59 63 63 Salaries and Wages 2,295,960.92 2,667,068 2,933,114 Operations 1,482,804.81 4,966,822 2,888,975 -Equipment 92,674.00 64,000 68,450 Program Total 3,871,439.73 7,697,890 5,890,539 43 COUNTY COUNCIVCLERK FROMMIMMM"M COUNCIL/CLERK Personnel Position Summary FY 2006-07 FY 2007-08 FY 2008-09 Position Title Authorized Authorized Request Clerk III 1 3 3 Council Chairperson 1 1 I Council Member 8 8 8 County Clerk 1 1 1 -Deputy County Clerk 1 1 1 -Legislative Auditor 1 1 1 Accountant 1 1 I Administrative Assistant to the Legislative Auditor I 1 1 Administrative Assistant to the Deputy Clerk 1 1 1 Administrative Assistant to the Leg. Ref. Bureau - 1 1 Administrative Services Assistant 1 - Audit Analyst 3 3 3 Council Aide 9 9 9 Council Aide to the Council Chair 1 1 1 Council Legislative Assistant 9 9 9 Council Services Assistant I 2 2 2 Council Services Assistant II 3 3 3 Council Services Supervisor 2 2 2 -Departmental Personnel Clerk - 1 - -Deputy Executive Assistant to the Council Chair 1 1 1 -Duplicating Machine Operator 3 3 3 Executive Assistant to the Council Chair 1 I 1 -Legal Specialist 1 1 1 -Legislative Analyst III I I 1 -Legislative Information & Reference Technician 1 1 1 Legislative Specialist 2 3 3 Personnel Assistant I - I Senior Duplicating Machine Operator 1 1 1 -Special Assistant 1 1 1 Student Helper 11 - - - -Supervising Duplicating Machine Operator I 1 1 Total 59 63 63 44 COUNTY COUNCIVCLERK ELECTIONS DIVISION Program Description The Elections Division is responsible for all election activities in the County, including administering State and County elections, voter registration, and voter education; conducting absentee voting; establishing new polling places; recruiting and training election day officials; tabulating ballots; redefining district boundaries during reapportionment; proposing election legislation; verifying signatories on petitions and nomination papers; and maintaining the voter register. Program Objectives 1. To increase high school participation in the Young Voter Registration Program by 100 percent. 2. To post a Candidate History Report on the County web site. 3. To respond to all absentee mail ballot requests within 24 hours. 4. To consolidate supply and equipment deliveries to all precincts. 5. To increase contact with non-profit organizations to assist with precinct recruitment. Program Highlights During the 2006 elections, 38,503 votes were cast in the Primary Election and 48,684 votes were cast in the General Election. The Elections Division recruited and trained 817 officials to conduct the 2006 elections. Approximately 24,495 voter registrations were processed to the voter register and 33,051 applications were processed for absentee voting. To comply with the National Voter Registration Act, 83,574 address confirmation notices were mailed to registered voters in the County. 14,635 notices were mailed to voters identified with questionable addresses, and 1,148 voters updated their voter registration information. To correct the County's voter registration file, the Elections Division conducted follow- up work on 1,400 voter records including verification of residence and mailing addresses, dates of birth, social security numbers, and confirmation of residency and citizenship. The Elections Division also verified 8,782 signatures in an attempt to qualify registered voters on an initiative petition that was submitted by the Save Our Land Citizens Committee. In efforts to increase voter registration, the Elections Division partnered with the League of Women Voters to conduct a Drive-Thru Registration Program in Hilo, Pahoa, and Kona. A total of 683 individuals registered to vote at the Drive-Thru sites. 45 COUNTY COUNCILI/CLERK ELECTIONS DIVISION Program Highlights (continued) In efforts to improve services to voters in the County of Hawaii, the Elections Division also mailed a survey to 5,235 registered voters who failed to vote in the 2006 elections to inquire why they did not exercise their right to vote. Program Measures FY 2006-07 FY 2007-08 FY 2008-09 Actual Budget Estimate Registered Voters 91,596 100,000 95,000 Deputy Voter Registrars Trained 239 300 250 Voter Registration Satellite Stations 23 28 26 Certificates of Registration Issued 518 300 600 Cancellations of Registration 611 600 700 Deceased Voters Deleted 415 600 500 High Schools Participating in Voter Education 6 10 10 # of Students Registered 555 500 650 Program Expenditures FY 2006-07 FY 2007-08 FY 2008-09 Actual Budget Request Number of Positions 18 19 19 Salaries and Wages 467,800.48 426,210 605,264 Operations 454,046.29 755,955 727,608 Equipment 14,452.79 7,150 15,800 Program Total 936,299.56 1,189,325 1,348,672 Personnel Position Summary FY 2006-07 FY 2007-08 FY 2008-09 Position Title Authorized Authorized Request Elections Assistant 1 1 1 Elections Clerk I Temporary 9 9 9 Elections Clerk II 1 2 2 Elections Program Administrator I 1 1 Election Warehouse Worker I Tem or 4 4 4 Election Warehouse Worker II 1 1 1 Senior Elections Clerk 1 1 1 Total 18 19 19 46 '%riv'OUNTY PHYSICIANS) COUNTY PHYSICIANS DEPARTMENT SUMMARY Mission Statement To render medical opinions, advise on medical matters and conduct physical examinations as requested by the Mayor's Office and other agencies of the County. Department Goals To assist the County in creating a safe and healthy environment for its employees by providing professional medical service. Program Description 1. Provides pre-employment, PUC and other authorized physical examinations. 2. Provides review of workers' compensation claims. 3. Reviews certain sick leave cases. 4. Assists in police investigations and coroner's cases. 5. Advises County on medical matters. Program Objectives Continue to serve the County diligently as in the past. Program Expenditures FY 2006-07 FY 2007-08 FY 2008-09 Actual Budget Request Number of Positions 4 4 4 Salaries and Wages 102,942.00 102,942 133,825 Program Total 102,942.00 102,942 133,825 Funding Source and Position Count General Fund $ 133,825 General Fund 4 Grant Revenue $ - Grant Revenue Total Budget: $ 133,825 Total Number of Positions 4 47 COUNTY PHYSICIANS COUNTY PHYSICIANS Personnel Position Summary FY 200607 FY 2007-08 FY 2008-09 Position Title Authorized Authorized Request County Physician 1 1 1 Assistant County Physician 1/2T 1 1 1 -Assistant County Physician 1/4T 2 2 2 Total 4 4 4 48 DATA SYSoTEMS DATA SYSTEMS DEPARTMENT SUMMARY Mission Statement Data System is committed to providing quality technical support and services to all County Departments and Agencies. We support the County of Hawaii's goals thru the use of Information Technology, Professionalism and Teamwork. Department Goals 1. To keep the computer systems and computer applications running smoothly. 2. To coordinate and assist County department and agency efforts to implement computer systems and applications consistent with the County's overall priorities and available resources. 3. To plan, coordinate, and assist with the development of a countywide Geographic Information System. 4. To expand and enhance countywide computer networks to enable computer system interconnectivity and information sharing among all departments and agencies. 5. To improve individual employee capabilities and productivity through computer training. 6. To provide opportunities for the general public to access County government records and to transact business with the County government using computer technology. 7. To continue to develop and improve common data processing policies, standards, and procedures to guide County departments and agencies. Program Description Data Systems provides the technical leadership in all aspects of computer use for the County of Hawaii, including GIS, financial and departmental applications, hardware and software support, telecommunications and network functions. Data Systems provides advice and support for computer systems and applications utilized by various County departments and agencies, performs systems analysis and programming functions, maintains data security, and conducts in-house computer training classes. Funding Source and Position Count General Fund $ 1,578,029 General Fund 18 Grant Revenue $ - Grant Revenue - Total Budget: $ 1,578,029 Total Number of Positions 18 49 DATA SYSTEMS DATA SYSTEMS Program Description (continued) Help Desk/Technical Support: Help Desk/Technical Support was created to provide a call center for County users island-wide, to receive technical support and assistance in a timely manner, and to better utilize the resources of the Data Systems Department. This branch provides technical support and assistance to users with Personal Computers, application software and network connectivity issues, as well as providing training classes to all County workers in basic computer use and the Microsoft Office suite. Help Desk/Technical Support is the first level technical support for the users in Hawaii County. Applications: Analyzes, designs, develops, tests, implements, and supports various computer applications running on County computer networks. Provides software support and technical advice for the County's mission critical applications, such as FRESH, Utility Billing, Document Management, Building Permits, etc. Network Systems: Responsible for the evaluation, design, selection, purchase, implementation, and administration of County local area networks (LAN), Wide Area Networks (WAN), Network Operating Systems (NOS), and other systems including: database, electronic mail, file storage, document imaging, internet access, network security, website development & administration, and other server based systems and associated hardware. Provides technical advice and problem resolution for all network, server, and workstation-based systems. Property Management Systems Oversees and supports the operation of County computer systems, software applications, and related telecommunications environment for the Real Property Tax Office. Provides technical advice and resolves problems. Analyzes, designs, develops, tests, implements, and supports integrated property management applications such as real property assessment and various related permitting processes. Geographic Information Systems Coordinates the inter-departmental use of GIS and the creation, acquisition, sharing, and distribution of GIS data. Provides systems analysis and programming support for GIS applications and databases. Performs evaluation, selection, and implementation of related hardware and software. Provides technical advice and resolves problems in the GIS area. 50 DATA SYSTEMS DATA SYSTEMS Program Objectives 1. Expand the County of Hawaii Local Area Network and Wide Area Network utilizing telecommunication services. 2. Enhance employee technical skills and knowledge through training classes. 3. Migrate County servers to Windows Active Directory Servers. 4. Continue with the development and improvement of the Document Management System. 5. Create and maintain a secure internet zone for public access. 6. Develop departmental Strategic Plan. 7. Constant review and improvement of the Departments Customer support and services. Program Highlights Growth in Support of County Functions Growth in the County of Hawaii network has increased significantly with the additions to the County's fiber network, new users and the introduction of new office efficiency applications. The Document Management Project, spearheaded by the Data Systems team will improve office efficiencies and move the County towards a paperless operation. This project includes the installation and maintenance of numerous PCs, scanners, servers and office repositories throughout the County of Hawaii network. County Computer Trainine Center The Data Systems Training Center will be upgrading the training PCs with Office Suite 2007, to keep current with what is being deployed in the County network. Classes in Hilo (12 seats per class) and Kona (8 seats per class) continue to be filled as soon as the schedule is announced. Help Desk Installations and Repair The Help Desk team installed a total of (167) new Laptop/Personal Computers at County departments and agencies in 2007. There were an average of 25-35 Help Desk calls per day with (220) repair tickets issued and cleared. 51 DATA SYSTEMS DATA SYSTEMS Program Highlights (continued) FRESH (Fiscal Resources Enterprise Software for Hawaii Island) FRESH continues to be a collaborative effort between Data Systems, Finance, Planning, Human Resources and Environmental Management. At least (1) Analyst is assigned to user support the application monthly. The supported FRESH application modules are: General Ledger Improvement District Assessments Accounts Payable Fixed Assets Purchasing Inventory/Warehouse Payroll Planning Parcels and Permits Human Resources Cashiering Utility Billing Applicant Tracking Budget Preparation Document Management System With the Data Systems team taking the lead role, the County has issued and awarded an RFP, and has begun the implementation of a Document Management System that will be County-wide. This will be the initial steps towards a more efficient, paperless office. The following agencies will be part of the Phase I implementation: Dept. of Motor Vehicles Elections County Clerk Public Works Planning Department Real Property Division Prosecuting Attorney The initial installations of the Document Management System includes (2) Servers, (35) high and medium speed scanners, and (35) Personal Computers. Payments over the Internet Data Systems and the Department of Finance has started working on an online payment application that will allow an online user the ability to pay their Real Property tax by either credit card or electronic check. A similar application will be developed for Motor Vehicle Payments and Sewer Payments. 52 DATA SYSTEMS DATA SYSTEMS Program Highlights (continued) Fire RMS (Records Management System) The FireRMS system now includes information on volunteer personnel. Data relating to the dispatching of volunteer apparatus and crews, as well as actions taken by units and individuals, will be a valuable aid in the efficient use of training and resources. EMS ePCR (Electronic Patient Care Reporting) Data Systems is working with the Fire Department and State Emergency Medical System (EMS) to improve the State EMS ePCR software. Equipped with fully ruggedized wireless internet connection Mobile Data Terminals (MDTs) Emergency Medical Technicians can now provide automated ePCR information and wirelessly send it to the hospital's printer and/or upload the data to a data warehouse for retrieval by hospital personnel. Geographic Information Systems (GIS) Data System's GIS personnel coordinated and/or assisted in the following projects: • Updates to the Hawaii County Hazard Working Maps ¦ Completion of Phase I of 9-1-1 emergency response for wireless phone users ¦ Coordinated update of the Mandli Communications, Inc. photolog project ¦ Completion of traffic signal underground network project ¦ Assists with updates of the Countywide TMK Parcel layer ¦ Assists island wide GIS group of Federal, State, County & private agencies with data coordination ¦ GIS maps for Civil Defense during the Earthquake Disaster Recovery and all other emergencies. MS Server 2003 and Exchanee 5.5: The upward migration from the Windows NT/Exchange to the Windows 2003/Exchange 5.5 server to a unified domain is not yet complete. Estimated completion will be the end of 2007/beginning of 2008, due to timeline conflicts with the Document Management project. At present, there are (785) County users that will be affected by this upgrade. 53 DATA SYSTEMS DATA SYSTEMS Program Highlights (continued) Future Fiber locations Laupahoehoe Police Station Laupahoehoe Fire Station Honoka'a Police Station Honoka'a Fire Station Waimea Police Station Waimea Fire Station Kealakehe Police Station Hanama Place County offices Prosecuting Attorney - Kealakekua New Drivers License/DMV offices Senior Resource Center- Sun Sun Lau Bldg Data Systems Staff Trainine A major goal and objective of the Data Systems Department is to improve the skill sets and technical knowledge of each of the members of the team. The following classes and conferences were attended by Data Systems personnel: GIS: Positron Mapping PACGEO Conference Geospatial Integration for Public Safety Conference Applications: How to become a Better Communicator Crystal Reports Bio-Key FireRMS User Conference HTML Level 1 Class HTML Level 2 Class Eden User Conference Crystal Reports PHP/mySQL Programming Language Network: HTML 4.01 Web Authoring Level 1 HTML 4.01 Web Authoring Level 2 Shakacon Security Conference 2007 Implementing/Managing MS 2003 Server Laserfiche Conference Help Desk: Managing a Microsoft Windows Server 2003 Property Management: Eden User Conference Honolulu - Pacific COOP Working Group Administration: Positron Mapping Telecom 2006 Hawaii ID Theft Law Seminar MedMedia 54 DATA SYSTEMS DATA SYSTEMS Program Highlights (continued) Continuity of Operations Planning Data Systems has established Memorandum of Agreements with other County Departments to assist with the Continuity of Local Government, should a major disaster occur on Hawaii Island. Mission critical applications are backed up daily to redundant servers at the Civil Defense offices via the County Fiber Network. State Wireless E911 System: Data Systems has worked with Fire and Police Dispatch offices on implementation of the Wireless E911 system. This system will allow the dispatchers to pinpoint the location of the cellular E911 callers via their GPS coordinates from their cell phones and the Geographic Information System (GIS) mapping software. The service and equipment is provided and funded by the State Wireless Board. Hawaii County Radio System Data Systems is a participating member in the County Radio Oversight Committee, whose mission is to provide an upgrade plan for the County's 26 year old radio system. The committee has hired a Radio Consultant firm to perform a needs assessment and analysis, as well as a Concept and Design of the new Radio System. Participating/stakeholder members are from Police, Fire, Civil Defense, Public Works, Mass Transit and Parks and Recreation. 55 DATA SYSTEMS DATA SYSTEMS Program Measures FY 2006-07 FY 2007-08 FY 2008-09 Actual Estimate Estimate Computer Systems Servers: Retired/New/Total 3/9/33 7/7/33 15/9/27 New network nodes added / Total nodes 5/57 6/63 9/8/62 New / replacement PC's setup 1 167 250 275 Computer Applications Total Running on C&C, State, Federal, Outside Computers 8 8 8 Total Running on in-house LANs and PC Systems 75 80 81 Data Systems In-House Custom Written 31 34 34 Data Systems support w/ 3`d Party Vendor 44 46 47 NOTE: Total running has been split into 2 categories to better represent the type of support provided to end users. GIS Applications: Data Systems/Other Dept 19 19+ 24 GIS Data Layers Public Domain 70 70+ 70+ In-House/County of Hawaii 55 58 68 Imagery /Percent of Island covered 375/12% 425/12% 475/14% Other Work Statistics Primary Computer System Uptime During Normal Work Hours 99% 99% 99% 247 days x 8.75 hrs x 4 Systems Computer Training Classes and Workshops Offered 47 38 28 Computer Training Classes Attendees 374 350 250 Help Desk Tickets/PC Repairs 220 235 245 56 DATA SYSTEMS DATA SYSTEMS Program Expenditures FY 2006-07 FY 2007-08 FY 2008-09 Actual Estimate Estimate Number of Positions 19 18 18 Salaries and Wages 826,436.83 923,737 997,024 Operations 398,070.37 192,475 177,405 Equipment 87,026.03 337,600 403,600 Program Total 1,311,533.23 1,453,812 1,578,029 Personnel Position Summary FY 2006-07 FY 2007-08 FY 2008-09 Position Title Authorized Authorized Request Director of Data Systems 1 1 1 Information Systems Manager 1 1 1 Data Processing Clerk Moved to Finance 2006 1 Data Processing Support Coordinator 1 1 1 Geographic Information Systems Analyst I 1 1 1 Geographic Information Systems Analyst III 1 1 1 Information Systems Analyst I 1 1 1 Information Systems Analyst III - I 1 Information Systems Analyst IV 5 5 5 Information Systems Analyst V 4 4 4 Information Systems Tech I 1 - - Information Systems Tech 11 1 1 1 Private Secretary 1 1 1 Total 19 18 18 57 This page intentionally left blank 58 El LD E----,,R, L.Y ACTIVITIES ELDERLY ACTIVITIES DEPARTMENT SUMMARY Mission Statement To provide a wide array of services for the public with excellence, integrity and aloha. Department Goals Coordinated Services Unit 1. To promote self-sufficiency by providing services by which recipients may be helped to achieve, restore, or maintain independent living and self-direction. 2. To prevent or reduce premature or inappropriate institutional care through the provision of home-based care which would allow the recipient to remain in or return home. Retired & Senior Volunteer Program 1. To continue to develop a variety of opportunities for community service for persons 55 and over who are willing to share their experiences, abilities and skills for the betterment of their communities and themselves. 2. To ensure that volunteer assignments are consistent with the interests and abilities of the volunteers and the needs of the communities served. 3. To ensure that volunteers are provided the needed orientation, in-service instructions, individual support and supervision, and recognition for their volunteer services. Nutrition - Congregate Nutrition Services 1. To provide meals to individuals 60 years of age and older in congregate settings. Each meal will meet the recommended dietary allowance (RDA) as established by the Food and Nutrition Board of the National Academy of Sciences. Funding Source and Position Count General Fund $ 1,986,945 General Fund 59 Grant Revenue $ 1,228,754 Grant Revenue 75 Other $ 298,000 Other - Total Budget: $ 3,513,699 Total Number of Positions 134 59 ELDERLY ACTIVITIES DEPARTMENT SUMMARY Department Goals (continued) Nutrition - Home Delivered Meal Service 2. To deliver meals to the homes of individuals 60 years of age and older who are homebound due to illness or disability. Each meal will meet the recommended dietary allowance (RDA) as established by the Food and Nutrition Board of the National Academy of Sciences. Senior Community Services Employment 1. To provide low-income seniors 55 or older with current work experience in their vocational fields of interest to prepare them to compete successfully for jobs in the workforce at large. 2. To place these seniors in public sector or 501 C-3 private non-profit agency work sites that provide community services, preferably to the elderly (seniors serving seniors). 3. To assist these seniors in achieving a sense of fulfillment and independence that may enhance their self-esteem through attaining productive employment that contributes meaningfully to the communities they live in. 60 ELDERLY ACTIVITIES COORDINATED SERVICES UNIT Program Description The Coordinated Services Program for the Elderly (CSE) provides comprehensive and coordinated services for older adults 60 years and older, with the exception of CSE's Chore/Transportation contract, which serves individuals 18 years and older. CSE's 29 full-time staff is responsible for providing Information and Assistance, Outreach, Chore, Transportation, and Other Support Services, such as ID Card Issuance, Advocacy, Personal Care, Financial Management, etc. The Coordinated Services Program is also a volunteer station for the Senior Companion, Sage Plus, and Sage Watch programs. Program Objectives The CSE staff will strive to promote maximum independence, optimum health, personal dignity and self-enrichment by: 1. Providing Information and Assistance Services to 3,500 older adults. 2. Providing Outreach Services to 900 adults. 3. Providing Transportation Services to 1,100 older adults and accomplishing 33,000 trips annually. 4. Providing Transportation Services to 40 individuals under 60 years of age with disabilities and accomplishing 600 trips annually. 5. Providing and completing 2,000 Referrals. 6. Providing 34 individuals with disabilities/older adults with 3,456 hours of chore services annually. Program Highlights • Staff provided 3,757 seniors with information and assistance services and 907 seniors with outreach services. 2,412 referrals such as food stamps, Medicaid, SSI benefits, housing assistance, legal aid, energy assistance, etc. were made. • Staff provided transportation services to 84 individuals with disabilities, 15 individuals that needed wheelchair assistance on a weekly basis, and 38 individuals under 60 with disabilities and accomplished 1,195 trips. • Staff provided transportation services to 1,142 seniors and accomplished 39,769 trips. • Staff provided 1,351 individuals with tax assistance. 61 ELDERLY ACTIVITIES COORDINATED SERVICES UNIT Program Highlights (continued) • Staff issued the Hawaii County Senior Identification Cards to 982 seniors 60 years and older. • Staff provided 27 clients with chore services and accomplished the contract amount of 3,456.30 hours with the Hawaii County Office of Aging and the State Department of Human Services. • Staff provided 2,309 seniors with other support services which included friendly visiting, financial assistance, interpreting/translating, letter writing & reading, case management, telephone reassurance, etc. • Staff assisted and responded to twelve (12) individuals who were in need of emergency assistance where 911 was summoned. • Staff registered 323 seniors for the LIHEAP (Low Income Housing Energy Assistance Program • Staff recertified and registered 225 seniors for the " Hawaii Island Food Bank Senior Produce Nutrition Program." • 87% of the seniors, surveyed by Coordinated Services-"In Home Chore Services" evaluation, felt that the services were provided professionally, thoroughly, with integrity and aloha; that staff was more willing to assist. • Driver training was provided for 20 CSE staff. • Multi Media First Aid training was provided for 29 CSE staff. • The Coordinated Services staff scheduled two recognition luncheons (East and West Hawaii) and honored 75 RSVP, Sage Plus, and Senior Companions volunteers who unselfishly volunteered their services for the program. 62 ELDERLY ACTIVITIES COORDINATED SERVICES UNIT Program Measures FY 2006-07 FY 2007-08 FY 2008-09 Actual Budget Estimate *Information and Assistance Number of Seniors Served 3,757 3,500 3,500 *Outreach Number of Seniors Served 907 900 900 -*Transportation Number of Seniors Served 1,142 1,100 1,100 Total Trips 39,769 33,000 33,000 Number of Persons w/Disabilitics under 60 ears of age served 38 40 40 Total trips 1,195 600 600 *Referrals 2,412 2,000 2000 *Chore Number of Seniors Served 27 34 34 Total Hours 3,495.90 3,456 3,456 *Contract Purchase of Service Objectives for Title III and P.O.S. are with the Office of Aging and DHS Program Expenditures FY 2006-07 FY 2007-08 FY 2008-09 Actual Budget Request Number of Positions 29 29 29 Salaries and Wages 902,163.71 975,646 1,046,301 -Operations 151,129.37 214,896 209,774 -Equipment 13,24190 31,560 70,000 Program Total 1,066,535.98 1,222,102 1,326,075 63 ELDERLY ACTIVITIES COORDINATED SERVICES UNIT Personnel Position Summary FY 2006-07 FY 2007-08 FY 2008-09 Position Title Authorized Authorized Request Account Clerk 1 1 I Clerk III 1 1 1 Community Service Program Assistant I 8 8 8 Community Service Worker I 7 9 9 Community Service Worker I1/2T 1 - Community Service Worker I Hrl 1 - - Community Service Worker III 6 6 6 Departmental Data Processing Coordinator I 1 1 1 Elderly Activities Operations Assistant Director 1 1 1 Program Director III Older Adults 2 2 2 Total 29 29 29 64 ELDERLY ACTIVITIES RETIRED AND SENIOR VOLUNTEER PROGRAM Program Description The Retired and Senior Volunteer Program (RSVP) provides diverse and meaningful volunteer opportunities for persons 55 years and older. Through volunteering RSVP volunteers are able to remain active, contributing members of the community thereby enhancing the overall quality of their lives. Their volunteer services also help private non-profit and public agencies (volunteer stations) to deliver services to meet a wide range of community needs. Some examples of RSVP volunteer assignments include: tutoring elementary students; helping in libraries; delivering meals on wheels; helping at congregate nutrition sites; screening blood pressures; instructing senior crafts and activities; assisting with senior transportation; doing friendly visiting and telephone reassurance; entertaining in hospitals and care homes; helping at blood banks, food banks, non-profit health agencies and museums; staffing public information booths; helping in hospitals; beautifying public areas; installing grab bars; and assisting with community events and special projects of agencies. Program Objectives Enhance the overall quality of life, i.e., maximum independence, optimum health, personal dignity, and self-enrichment of persons 55 years and older by: 1. Providing diverse and meaningful volunteer opportunities to 1,200 persons 55 years and older. 2. Assisting significantly in meeting community needs by providing 150,000 hours of volunteer service in a minimum of 175 volunteer stations. 3. Providing 50 volunteers in elementary schools to tutor children who are reading below grade level. 4. Providing 400 volunteers to enable Hawaii County Nutrition Program to carry out its congregate meals program. 65 ELDERLY ACTIVITIES RETIRED AND SENIOR VOLUNTEER PROGRAM Program Highlights RSVP service highlights include: • 453 volunteers assisted the Hawaii County Nutrition Program in serving congregate meals at 15 nutrition sites. They provided 59,237 hours of voluntary service. • 52 volunteers provided 2,488 hours of Meals on Wheels service to the Hawaii County Nutrition Program. • Three volunteer recognition events were held to honor all volunteers for their service. 1,125 volunteers were honored at these events. • Maintained 202 volunteer stations. • Worked in coordination with Hawaii County Office of Aging and the Corporation for National and Community Service. • RSVP staff and EAD Operations Director attended one conference in Honolulu sponsored by the Corporation for National and Community Service (CNCS). • Partnered with the RSVP Advisory Council to conduct annual on-site volunteer station monitoring. Projects assisted by RSVP volunteers were: Volcano Rim Run, HCNP Health Fair, Hawai'i Island Food Bank Senior Produce Program and Food Drive, Life Care Center's Health Fair, Advisory Council's Gift Wrap fundraising project, American Cancer Breast Cancer Awareness program, Big Island International Marathon, Special Olympics Bowling Tournament, Hospice's "Light Up a Life" project, Hawai'i Heart Walk, Haili Tournament's 50'x' anniversary event, Police Week, School Supply Drives in Hilo, Ka'u, Honokaa, Waimea, Kona, Waikoloa and Kohala, Blood Bank donor recruitment and reminder calls, Keep America Clean projects, outreach at various care homes and institutions, Special Programs Kupuna Hula, and events by Ke Ola Pono No Na Kupuna and other RSVP volunteer groups 66 ELDERLY ACTIVITIES RETIRED AND SENIOR VOLUNTEER PROGRAM Program Measures FY 2006-07 FY 2007-08 FY 2008-09 Actual Budget Estimate Number of Volunteers 1,778 1,200 1,200 Number of Volunteer Hours 175,758 150,000 150,000 Number of Volunteer Stations 202 175 175 Number of Volunteer School Tutors 61 50 50 Number of Nutrition Volunteers 438 400 400 Program Expenditures FY 2006-07 FY 2007-08 FY 2008-09 Actual Budget Request Number of Positions 5 5 5 Salaries and Wages 200,426.86 204,436 224,892 Operations 102,804.71 113,104 126,854 Equipment 1295.75 50 50 Program Total 304,527.32 317,590 351,796 Personnel Position Summary FY 2006-07 FY 2007-08 FY 2008-09 Position Title Authorized Authorized Request Account Clerk I I 1 Community Service Program Assistant 1 2 2 2 Program Director IV (Older Adults) I I 1 Van Driver 1 1 1 Total 5 5 5 67 ELDERLY ACTIVITIES NUTRITION PROGRAM Program Description Conereeate Nutrition Services The Older Americans Act authorized funding for local community programs to provide nutrition services to the elderly. The congregate meals program was designed to provide older individuals, aged 60 and older, with at least one low cost, nutritious meal, five days a week in a congregate setting. The program includes nutrition and health education, health assessments, recreational activities and other appropriate services for older individuals. Home Delivered Meal Service The Older Americans Act authorized funding for local community programs to provide nutrition services to the elderly. The home delivered meals program or "Meals on Wheels" is an integral part of a community based health care system. Participants receiving home delivered meals are aged 60 and older and homebound due to illness or disability. The home delivered meals program provides at least one low cost, nutritious meal, five or more days a week, delivered directly to the participants' homes. Program Objectives Congreeate Nutrition Services 1. To provide 82,000 nutritious meals, each containing 1/3 of the U.S. RDA, to 1,000 older individuals, aged 60 and older, at fifteen congregate nutrition sites throughout Hawaii County by June 30, 2009. Home Delivered Meal Service (Meals on Wheelsl 1. To deliver 68,000 nutritious meals, each containing 1/3 of the U.S. RDA, to 400 frail, homebound older individuals, aged 60 and older, throughout Hawaii County by June 30, 2009. 68 ELDERLY ACTIVITIES NUTRITION PROGRAM Program Highlights The Hawaii County Nutrition Program exceeded all of its objectives this year, providing 85,847 nutritious meals to seniors in a congregate setting, and 71,382 "Meals on Wheels" to frail, homebound elderly. As current research is focusing on the relationship between good nutrition and fitness activities, all nutrition sites continued to promote fitness activities this yr, sponsoring a variety of classes ranging from stretching to using light weights to playing modified sports. The Hawaii County Office of Aging supported the Nutrition Program with a new "Healthy Aging" demonstration grant, that provided an additional $75,000 for nationally recognized Enhance Fitness classes this year, and which may provide additional funds, for additional classes, in 2008. For the fourth year, seniors in Hawaii County were able to participate in the national Senior Farmer's Market Program. The Hawaii County Nutrition Program coordinated the distribution of fresh produce throughout the island, using HCNP staff and volunteers at congregate sites. Over 1,800 low income seniors qualified to receive bags of fresh produce each week from August through September. All produce, worth over $250,000, was purchased from local farmers, which provided a big boost to our island's economy. Our Meals on Wheels program worked with a new cafeteria manager to develop new menu items. Our senior clients were very appreciative, especially since low sugar desserts were added (ex. sugar free jellos, low sugar cakes). In October, 2006, the Big Island was hit by a major earthquake, causing damage to many County facilities. All Nutrition Program sites are now back to normal, except for Pa'auilo. The seniors are being "temporarily" housed in a private facility, but look forward to returning to the Pa'auilo Gym Annex for their programs. This year's results of the Parks and Recreation Service Survey for Nutrition show that: 100% of senior participants surveyed felt that we provided quality service 100% felt that services were provided with integrity 100% felt that services were provided with aloha 72% rated our service as "more than satisfactory"; 28% rated as "satisfactory" 69 ELDERLY ACTIVITIES NUTRITION PROGRAM Program Measures FY 2006.07 FY 2007-08 FY 2008-09 Actual Budget Estimate Congregate Nutrition Services Unduplicated Elderly Served 1,440 1,000 1,000 Total Meals Served 85,847 84,000 82,000 Home Delivered Meal Service Unduplicated Elderly Served 523 400 400 Total Meals Served 71,382 68,499 68,000 Program Expenditures FY 2006-07 FY 2007-08 FY 2008-09 Actual Budget Request Number of Positions 27 27 27 Salaries and Wages 533,303.92 558,363 603,313 Operations 670,586.16 881,460 792,660 Equipment 95,215.45 23,000 21,200 Program Total 1,299,105.53 1,462,823 1,417,173 Personnel Position Summary FY 200506 FY 2006-07 FY 2007-08 Position Title Authorized Authorized Request Account Clerk I 1 1 Clerk III l 1 1 Community Service Worker III 1/2T 15 15 15 Community Service Program Assistant II 1 1 1 Home Delivered Meals Worker Hrl 6 6 6 Program Director IV Older Adults I 1 1 Van Driver 1 1 1 Van Driver 112T 1 1 1 Total 27 27 27 70 ELDERLY ACTIVITIES SENIOR COMMUNITY SERVICES EMPLOYMENT Program Description The Senior Training & Employment Program (local title) or STEP aka Senior Community Service Employment Program (SCSEP)---which has been nationally retitled to Older Americans Community Service Employment Program (OACSEP) is funded by Title V of the Older Americans Act. The U.S. DLIR channels it to our State's Workforce Development Division. WDD subcontracts with HCOA which farms out this part-time training and temporary employment program to the Senior Training & Employment Program (STEP), which is under P&R's Elderly Activities Division. According to the April 9, 2004 Final Rule of the Federal Register, "the purposes of SCSEP are: (1) To foster and promote useful part-time opportunities in community service activities for unemployed low-income persons who are 55 years of age or older and who have poor employment prospects; (2) To foster individual economic self-sufficiency; and (3) To increase the number of older persons who may enjoy the benefits of unsubsidized employment in both the public and private sectors." Please note that the Final Rule under the Older Americans Act Amendments effective July 1, 2007 has not been released yet. When it is, the purposes may have been revised. Unsubsidized employment means employment in jobs not subsidized by this program- i.e., not paid for through federal funds designated for SCSEP. Its administration includes planning, budgeting, and personnel management as well as job counseling, development, referrals, and placements into unsubsidized jobs. STEP places enrollees at community service agencies that provide work sites, supervision and training for the enrollees in their fields of interest. At their work sites around the island, the enrollees gain current work experience and current work references that the enrollees are to use to get themselves hired into jobs outside of the program. The enrollees have the chief responsibility of making and getting the most out of their community service placements to increase their employability and prospects of successfully mainstreaming into the workforce at large. Since federal funds pay for enrollee wages and fringe benefits, only public sector agencies and nonprofit organizations (501C-3's) qualify as host agencies. In addition to training provided by host agencies, the enrollees attend County workshops. And, the STEP staff provide supportive services, such as counseling, safety supplies as applicable, and referrals to other agencies to assist the enrollees. With all of this support, the enrollees understand that STEP is basically a preparation-to-return-to work program and that their ultimate goal is to become independent from STEP and be on their own. 71 ELDERLY ACTIVITIES SENIOR COMMUNITY SERVICES EMPLOYMENT Program Objectives 1. Place 8 enrollees into unsubsidized jobs by FY's end. 2. Provide services to a cumulative total of 59 enrollees by FY's end. 3. Visit each enrollee at his/her work site twice a year. Conduct 84 work site visits by FY's end. Program Highlights 1. 50% of the participants were placed under the P & R Department during the 4th quarter: A solid majority of participants were placed at P & R work sites to assist P & R Maintenance of parks and gyms, senior centers, P & R Municipal Golf Course Nursery, Pana`ewa Rainforest Zoo and Botanical Gardens, nutrition sites of the Hawaii County Nutrition Program, Elderly Recreation Services, Coordinated Services for the Elderly at Kamana and in Keaau, and Senior Employment. 4 are assisting Coordinated Services for the Elderly. 4 are assisting Elderly Recreational Services. 1 out of 5 are assisting Elderly Activities Division programs with 5 participants currently working at Kamana Senior Center. 2 F' Senior Job Fair in the County of Hawaii: At the County of Hawaii's first Senior Job Fair sponsored by the Senior Training & Employment Program, Workforce Development Division and Keep Hawaii Beautiful, Mayor Harry Kim greeted one of over 200 job-seeking seniors who applied with employers at Aunty Sally's on 9/28/06 during "Employ the Older Worker Week." Because of the interest and support that this fair generated, this program-with the County's support-- is planning another Senior Job Fair next September 27, 2007 during "National Employ the Older Worker Week." 3. Quarterly Coffee Break Workshops: Updates on new program changes affecting our participants as well as speakers who present current information on subjects that benefit our participants personally and at work are provided four times a year. E.g., County Safety Division Director Charmaine Kamaka displayed an introductory video on the basics of work safety, covered essentials of a Hazard Communication Program, reviewed MSDS with several sheets on hazardous chemicals, and provided our participants with booklets summarizing the information. Next, United Healthcare's Secure Horizons presented information useful to our participants on how the Evercare Program provides them with better and broader coverage of the benefits under Medicare and Medicaid. STEP staff briefed participants on anticipated program changes brought about by the Older Americans Act Amendments last October in order to prepare them properly, e.g. for a limited duration of enrollment, etc. 72 ELDERLY ACTIVITIES SENIOR COMMUNITY SERVICES EMPLOYMENT Program Measures FY 2006-07 FY 2007-08 FY 2008-09 Actual Budget Estimate Federal Funded Positions 40 42 42 Number of Applicants Served 119 80 80 Number of Applicants Enrolled During the Year 61 68 59 Number of Enrollees Successfully Placed in Jobs to 10 8 Site visits 183 84 84 Promotional Coverage of Program 16 8 8 Program Expenditures FY 2006-07 FY 2007-08 FY 2008-09 Actual Budget Request Number of Positions 73 73 73 Salaries and Wages 341,116.35 393,843 402,177 Operations 8,553.39 26,329 15,688 Equipment 1,097 790 790 Program Total 350,766.74 420,962 418,655 Personnel Position Summary FY 2006-07 FY 2007-08 FY 2008-09 Position Title Authorized Authorized Request Account Clerk 1/2T 1 1 1 Program Director II Older Adults 1 1 1 Pro am Director W Older Adults 1 1 1 Senior Community Services Aid Hrl 70 70 70 Total 73 73 73 73 This page intentionally left blank 74 ENVIRONMENTAL MANAGEMENT ENVIRONMENTAL MANAGEMENT DEPARTMENT SUMMARY Mission Statement To protect, preserve and enhance the environment of Hawaii County through the effective, economical, and wise management of our waste streams. Department Goals 1. To assess and plan for all Department responsibilities with a 50-year vision and with the Aloha spirit. 2. To continually make improvements to the County's waste management systems through planning, operations, community outreach, and education. 3. To provide the best service at the least cost while balancing the needs and desires of the administration, council, unions, and general public. 4. To become financially self-sufficient. 5. To aggressively develop economic opportunities to recover, recycle or otherwise find beneficial reuse opportunities for the County's waste streams. 6. To utilize the best available technology to minimize waste by volume or by weight. 7. To meet or exceed all applicable State and Federal rules, regulations and permit requirements. 8. To work with the County Council with legislation to address efficient resource management as well as fairness for residents and businesses within the County. 9. To enhance in-house engineering design capabilities for appropriate Capital Improvement Projects. 10. To operate and maintain an efficient and effective accounting and billing system. 11. To encourage and create opportunities within the department for managers and supervisors to accept and respond effectively to the changing demands of the public. 12. To eliminate the backlog of the Vehicle Disposal program by July 2009 in Kona and in Hilo. 13. To manage and maintain a safe and committed workforce. Funding Source and Position Count General Fund $ 1,682,449 General Fund 28 Grant Revenue $ - Grant Revenue Total Budget: $ 1,682,449 Total Number of Positions 28 75 ENVIRONMENTAL MANAGEMENT ADMINISTRATION Program Description The Environmental Management Director serves as technical advisor to the Mayor, Managing Director, Environmental Management Commission, and County Council on matters pertaining to wastewater treatment and disposal, solid waste processing and disposal, resource recovery, the recycling and disposal of all vehicles, and the removal of the derelict and abandoned vehicles. The Environmental Management Administration Office provides personnel management, accounting and billing support services as well as providing general supervision and control of the administration and operation of the Wastewater and Solid Waste Divisions and the Business Services and Technical Services Sections. The Environmental Management Administration Office also provides personnel, clerical, technical and financial support for the Environmental Management Commission. Program Objectives 1. Maintain Sewer fees at a level to cover expenses of operations, repairs and maintenance, and replacements. 2. Maintain vehicle disposal fee system to assure financial self-sufficiency for vehicle recycling program. 3. Proactively work towards compliance of EPA mandate to close all Large Capacity Cesspools by the year 2010. 4. Continually work on planning sewer infrastructure in North Kona in conjunction with the Growth Opportunity Areas represented in the August 2006 Kona Community Development Plan. 5. Establish a system to divert construction and demolition debris from our landfills. 6. Improve the status of Wastewater accounts receivable. Reduce the average number of days in receivables to 79 days which represents a 10% decrease from the FY06-07 actual of 88 days. Reduce the percentage of balances over 90 days past due to 50% of total receivables, which represents a 10% decrease from the FY06-07 actual of 55%. 7. Improve the status of Solid Waste accounts receivable. Reduce the average number of days in receivables to 65 days which represents a 10% decrease from the FY06-07 actual of 72 days. Reduce the percentage of balances over 90 days past due to 32% of total receivables, which represents a 10% decrease from the FY06-07 actual of 35%. 76 ENVIRONMENTAL MANAGEMENT ADMINISTRATION Program Highlights • Renewed the Derelict Vehicle Amnesty Pilot Program to remove up to two vehicles on private property. This is in addition to the current abandoned vehicle disposal program that handles removal of vehicles from public roadsides. • Stage 2 Request for Proposals for Waste Reduction Technology distributed. Proposals received. This procurement is still in process. • Secured funding to construct major upgrades at the Hilo Sort Station, including a tipping floor to inspect, recover and process solid waste depending on the future needs of the County. • Secured funding for a composting facility at the Pu'uanahulu Landfill. Program Measures FY 2006-07 FY 2007-08 FY 2008-09 Actual Budget Estimate Tipping fees as % of Solid Waste Fund expenditures 33% 42% 32% Vehicle Disposal Fund Fee paying for % of ro 100% 100% 1000/0 Days in Accounts Receivable in Wastewater Division 88 91 79 Days in Accounts Receivable in Solid Waste Division 72 65 65 % of Accounts Receivable over 90 days, Wastewater 55% 51% 50% % of Accounts Receivable over 90 days, Solid Waste 35% 22% 32% 77 ENVIRONMENTAL MANAGEMENT TECHNICAL SERVICES SECTION Program Description The Technical Services Section serves as technical advisors to the Department of Environmental Management on matters pertaining to Capital Improvement Projects (CIP) for wastewater treatment and disposal and solid waste disposal and recycling. The Technical Services Section manages the countywide CIP program for the Department of Environmental Management (DEM) including planning functions, engineering functions, and administrative functions. The Technical Services Section also assists the Wastewater Division in implementation of Equipment Replacement Projects. Program Objectives 1. Begin construction on the Komohana Heights Large Capacity Cesspool Replacement Project which will connect the subdivision to existing County sewer and abandon the County-owned large capacity cesspools. 2. Continue to make progress on the design for the Queen Liliuokalani Large Capacity Cesspool Replacement Project which will connect the subdivision to existing County sewer and abandon the County-owned large capacity cesspools. 3. Begin construction of the sewer collection system portion of Honokaa Large Capacity Cesspool Replacement Project which will serve the business community, numerous state facilities, and schools in Honokaa Town. 4. Execute the planning and design work for the treatment/disposal portion of the new sewer system for the Honokaa Large Capacity Cesspool Replacement Project. 5. Continue to make progress on the design of the Naalchu community sewer collection and treatment/disposal system. 6. Begin the planning and design of the sewer collection and treatment/disposal system for the Pahala community. 7. Continue to make progress on the North Kona Sewer and Effluent Reuse Project. 8. Continue to make progress on the North Kona and Kilohana Improvement District Projects. 9. Begin the planning and design work for sludge removal from Kealakehe Wastewater Treatment Plant. 10. Begin the planning and design work for upgrading the aeration system at the Kealakehe Wastewater Treatment Plant. 11. Begin the masterplan for upgrading the Kealakehe Wastewater Treatment Plant to support the North Kona Effluent Reuse Project. 12. Continue to make progress on the Kapoho Wastewater System Feasibility Study. 78 ENVIRONMENTAL MANAGEMENT ADMINISTRATION Program Expenditures FY 2006-07 FY 2007-08 FY 2008-09 Actual Budget Request Number of Positions 21 27 28 Salaries and Wages 963,432.06 1,371,337 1,522,414 Operations 47,073.91 137,135 134,935 Equipment 15,983.31 71,360 25,100 Program Total 1,026,489.28 1,579,832 1,682,449 Personnel Position Summary FY 2006-07 FY 2007-08 FY 2008-09 Position Title Authorized Authorized Request Director of Environmental M t 1 I I Deputy Director of Environmental M mt 1 I 1 Private Secretary 1 1 1 Business Manager - 1 1 Contracts Technician - 1 1 Clerk III - 1 2 Credit & Collections Clerk - 1 1 Accountant I 3 3 3 Accountant IV 1 1 1 Account Clerk 4 4 4 Personnel M t Specialist 11 1 1 1 Administrative Services Assistant 1 1 I Senior Account Clerk 3 3 3 Student Helper I 1 1 1 Student Helper II 1 1 1 Civil Engineer III 1 I I Civil Engineer V1 1 1 1 Mechanical Engineer V I 1 1 Engineering Support Technician III I I Environmental Management Engineer - 1 1 Total 21 27 28 80 ENVIRONMENTAL MANAGEMENT TECHNICAL SERVICES SECTION Program Highlights • Komohana Heights Large Capacity Cesspool project ready to enter the construction bid process stage. • Preliminary Engineering Report is in progress for the Queen Liliuokalani Village Large Capacity Cesspool project. Land must be acquired to accommodate sewer plans for the subdivision as there is a lack of space. Negotiation in progress with adjacent landowners for temporary sewer easements. • Progressing with design plans and specifications for a new sewer collection system for the Honokaa Large Capacity Cesspool project. Design plans and specifications for a new wastewater treatment and disposal system to be handled separately as the County is evaluating the feasibility of upgrading the existing State-owned wastewater treatment plant. • Completed the preliminary engineering report for a new wastewater collection and treatment/disposal system to replace large capacity cesspool in Naalehu and Pahala. • The North Kona Sewer and Effluent Reuse project was initiated to serve the North Kona area after the decision was made by Rutter Development to withdraw and pursue other options for effluent reuse water. • The Method of Financing portion of the Implementation Plans for the North Kona and Kilohana Improvement District projects is currently being worked on by Consultants specializing in this type of work. Program Measures FY 2006-07 FY 2007-08 FY 2008-09 Actual Budget Estimate Public Hearings and Presentation 4 4 4 CIP Design Projects Completed 2 3 3 CIP Construction Projects Completed 0 1 1 Equipment Replacement Design Projects Completed 0 2 1 Equipment Replacement Construction Projects 0 1 1 Completed 79 FINANCE FINANCE DEPARTMENT SUMMARY Mission Statement The Department of Finance provides efficient and effective financial services fairly, accurately and courteously. We serve our customers with pride and respect and enable other departments to carry out their mission. Department Goals 1. To facilitate an integrated county-wide financial needs plan. 2. To continue development and maintenance of fiscal policies and procedures for the County of Hawaii. 3. To establish a program to recognize staff for superior work. 4. To encourage networking to facilitate intra and inter-governmental working relationships. 5. To establish an ongoing customer service and public relations program that facilitates interaction with the public and other departments. 6. To establish and fund an ongoing training program to improve employee skills, including technical training and mentoring for all personnel. 7. To establish a cross-training plan for employees for all core areas. 8. To develop and maintain written operational procedures that address the various function of the Finance Department to promote proper and consistent service. Funding Source and Position Count General Fund $ 12,579,933 General Fund 122 Grant Revenue $ 636,841 Grant Revenue Other $ 273,208 Other 16 Total Budget: $ 13,489,982 Total Number of Positions 138 81 FINANCE ADMINISTRATION/BUDGET Program Description Administration The Office of the Director plans, directs, controls and coordinates activities of the Finance Department. The department head and staff advise the Mayor of the development and execution of administrative policies and assist the Mayor in the preparation and execution of the operating and capital budgets. In addition, the Finance administration section provides certain auxiliary services to departments and agencies. The Budget Division plans, directs and coordinates the formulation, preparation, execution, review and analysis of the County's operating budget and operating program. Budget also monitors budget appropriations and actual expenditures to ensure compliance with the law and also advises County officials on budgetary and long-range planning matters. Program Objectives Administration 1. Continue to require divisions to review and update rules, policies and procedures to insure that applications are consistent throughout the County. Desired outcome is to realize efficiencies in financial practices. 2. Conduct three training sessions for county financial personnel, Desired outcome is to provide a training media for financial support staff. 3. Continue review and reorganization of the Finance department and divisions to enhance efficiency and quality customer service. 4. Respond within three working days to inquiries and complaints from the Council and general public. 5. Refer procurement protests to Corporation Counsel within three working days of receipt. After verification of validity of protest from Corporation Counsel, issue determination and/or decision within a week. Budge t 1. Prepare transmittal letters, resolutions, and/or bills for the appropriate approvals and signatures for all fully-completed requests for council action received three days prior to the County Council's submittal deadlines. 2. Provide guidance and assistance to departments/agencies to ensure the continued successful usage of the budget module within the FRESH system. 82 FINANCE ADMINISTRATION/BUDGET Program Highlights Administration 1. The Director of Finance continued to assist the Department of Environmental Management with the waste reduction facility RFP. Three applicants from Stage 1 (Request for Qualifications) were selected to submit formal proposals in Stage 2. The County is now in negotiations with the top proposer. A final decision is expected to be made by the County Council in December 2007. 2. Following the October 2006 earthquake that caused considerable damage in West Hawaii, the Finance Department played an integral role in collecting cost data related to the emergency response and ongoing reconstruction for FEMA. Coordination of claims submitted to FEMA and our insurance carrier were also a primary responsibility. 3. The Community Facilities District (CFD) method of financing development continued to receive attention as a potential method to finance needed infrastructure. The department worked with consultants to develop guidelines for implementing CFD formation and financing. The department was also involved in a County- supported development of workforce housing in the Waikoloa area, which will involve CFD financing. Other developers in Waimea, Waikoloa, and Kona also expressed interest in CFD financing. 4. The department added a new Land Management Division to consolidate real property acquisition and disposal as well as personal property management. The division supports the Public Access, Open Space and Natural Resource Preservation Commission. 5. For many years the County has considered combining vehicle registration functions and driver's licensing functions into one division to provide more convenient service to the public. This year the department established a joint agency committee to create the new division, which will become operational in FY 2007-08. Budget 1. After determining that too much time was spent on retraining departments to input budget data into the FRESH system, the Budget Office resumed to the task of inputting data for the FY 07-08 budget. The change was welcomed by the departments and it provided the Budget Office with another insight of the budget requests. 83 FINANCE ADMINISTRATION/BUDGET Program Highlights (continued) 2. The Budget Office continues to provide guidance and assistance on budget/finance issues and items requiring legislative action. In FY 06-07 the Office prepared and submitted the required transmittal letters, resolutions and/or bills for the approximately 133 requests for council action received from the departments and agencies. Program Measures FY 2006-07 FY 2007-08 FY 2008-09 Actual Budget Estimate Nonprofit Grant Recipients' Payment Processing 45 45 45 Request for Council Action Forms Processed 133 150 150 Program Expenditures FY 2006-07 FY 2007-08 FY 2008-09 Actual Budget Request Number of Positions 6 7 7 Salaries and Wages 431,328.85 472,419 510,500 Operations 604,562.29 628,190 236,355 Equipment 3,881.89 2,665 2,400 Program Total 1,039,773.03 1,103,274 750,255 Personnel Position Summary FY 2006-07 FY 2007-08 FY 2008-09 Position Title Authorized Authorized Request Director of Finance 1 1 I Deputy Director of Finance 1 I 1 Budget Administrator 1 1 I 1 1 1 Budget Specialist Personnel Assistant II 1 1 1 Administrative Services Assistant I 1 Private Secretary 1 ] 1 Total 6 7 7 84 FINANCE ACCOUNTS Program Description The Accounts Division maintains general accounting and fixed asset depreciation records of the County; provides useful, accurate and timely financial reports to the public and agencies; prepares payrolls and pension rolls; pays all obligations of the County; supports the Pension Board. Program Objectives 1. Close FY 07-08 books and issue final June 30 Budget Status Report by September 22, 2008, and determine the General Fund's fund balance by September 15, 2008. 2. Obtain Certificate of Achievement for Excellence in Financial Reporting from the Government Finance Officers Association (GFOA) for the County's June 30, 2008 Comprehensive Annual Financial Report. 3. Close the books and have the monthly budget status reports available in FRESH within ten working days after the end of the month, except for June, July, August and September. 4. Support the FRESH (Financial and Resource Enterprise Software for Hawaii County) system accounts payable, general ledger and payroll modules. This includes maintaining and keeping abreast of changes to the current modules that Accounts is responsible for, as well as, helping users and providing training when necessary. 5. Continue to review and implement changes to our current organization within our office so that our operations match the needs created by growth of the County and the FRESH system. 6. Ensure that all claim payments made are proper and legal by preauditing 100% of payment requests for accuracy and propriety, returning items that are not accurate or proper to departments for correction. 7. Provide certificate of the availability of funds on County contracts within three working days of the contract's submission to Accounts Division. 8. Pay vendors promptly by issuing all warrants for claims within 7 working days of the receipt of the invoice by Accounts Division. 9. Ensure that all employees receive the correct amount of pay and related benefits by preauditing 100% of payroll claims for accuracy and compliance with legal and contractual requirements, and filing all required payroll tax forms and returns on time. 85 FINANCE ACCOUNTS Program Highlights 1. The County received a Certificate of Achievement for Excellence in Financial Reporting from the Government Finance Officers Association for its June 30, 2006 Comprehensive Annual Financial Report. 2. The Accounts Division staff were actively involved in the continued support of our financial software, FRESH. 3. The Accounts Division staff continue to be an ongoing resource to all County departments for financial related matters. Program Measures FY 2006-07 FY 2007-08 FY 2008-09 Actual Budget Estimate Claims Checks Issued 41,414 41,000 42,000 Payroll Checks Issued 8,224 10,600 8,200 Direct Deposit Stubs Issued 51,600 50,000 52,000 Funds Maintained 37 37 38 Contracts, Amendments & Change Orders Certified 736 520 750 Pensioners 41 43 41 Regular & Part-Time Employees 2,455 2,400 11 2,475 Program Expenditures FY 2006-07 FY 2007-08 FY 2008-09 Actual Budget Request Number of Positions 13 13 13 Salaries and Wages 451,067.21 598,052 675,084 Operations 44,225.70 66,950 213,450 Equipment 3,614.59 400 400 Program Total 498,907.05 665,402 888,934 86 FINANCE ACCOUNTS Personnel Position Summary FY 2006-07 FY 2007-08 FY 2008-09 Position Title Authorized Authorized Request Account Clerk 3 3 3 Accounts Payable Supervisor - 1 Accountant III ] 1 1 Accountant V 1 1 1 Assistant Account Clerk 1 l Clerk III - 1 Controller 1 1 1 Data Entry Clerk 1 1 Pro am Manager FRESH System Support Spec.) I 1 1 Payroll Processing Supervisor - Pre-Audit Clerk 1 1 1 1 Pre-Audit Clerk II 2 2 Property Management Specialist 1 - Senior Account Clerk 1 1 1 Total 13 13 13 87 FINANCE PURCHASING Program Description The Purchasing Division provides a centralized purchasing function to procure services, supplies, materials and equipment in support of all County agencies and programs. Insures compliance in all purchasing laws and regulations and promotes economies in the purchase of goods and services. Conducts competitive bids and requests for proposals for all competitive purchases with the exception of Public Works construction projects. Program Objectives 1. Continue to review all internal policies and procedures for conformance to procurement laws and revise as necessary. Revise and keep General Terms and Conditions for goods and services contracts updated to conform to current law and reflect needed changes. 2. Maintain up-to-date purchasing manual and training as needed for all using agencies; including maintenance of a current list of the individual most responsible for procurement matters within each department or agency and assure that he or she has a complete, up-to-date copy of administrative rules and purchasing manual. Revue all policies, procedures and guidelines for applicability to FRESH system. 3. Process 98% of all routine documents (Invoice payment approvals, Contract, Change Order and Supplemental Agreement approvals) within two working days of receipt, including electronic approvals. 4. Complete purchasing process or issue written request for quotations for 95% of all requisitions below formal bidding limits within ten days of receipt (except for items generally combined at periodic intervals. 5. Complete draft specifications for 90% of all requisitions requiring formal advertised bidding (IFBs or RFPs) within 60 days of receipt or deadline for receipt of requisitions for combined purchases. 6. Process 90% of bid award and contract documents within one week of receipt back from contractor and forward to next agency for review and signature. 7. Maintain list of professional services awards on Internet as required by law and post 95% of entries within one day of contract circulation. 88 FINANCE PURCHASING Program Highlights 1. The division began the year with only two-thirds of normal staffing. Recruitments for Buyer III, Buyer I, and Storekeeper resulted in all positions being filled. 2. The division completed two new price term agreements, which include items to facilitate traffic streetlight repairs and maintenance, as well as contracts for bulldozer and compactor rentals for the Department of Environmental Management. The availability of this equipment on an as needed basis will greatly enhance the department's ability to consistently maintain their County owned equipment without an interruption to services, and have additional equipment available for unforeseen and emergency situations. 3. Purchasing staff participated in completing an RFP for a Document Managing System. All software and hardware have been awarded and are presently slated for delivery and installation. This system will allow county agencies to more efficiently record, store and retrieve various types of information, as well as more efficiently addressing security issues related to information. 4. The division initiated a flexible bidding program for certain unique items and services that do not lend themselves to the more traditional process of combining like-type items. In addition to the standard March 151 and October 151 deadline for requisitions that require bidding, Purchasing began staggered bidding to facilitate the procurement of these unique type goods and/or services in an effort to provide more efficient support to County using agencies. 89 FINANCE PURCHASING Program Measures FY 2006-07 FY 2007-08 FY 2008-09 Actual Budget Estimate Purchase Orders Issued 2,707 2,600 2,600 Invoice Payment Approvals 30,466 30,000 30,000 Requisitions Received 2,804 2,500 2,500 Contracts Completed 144 135 135 Advertised Formal Bids 73 60 60 Informal Written Requests for Quotations 51 75 75 Advertised Requests for Proposals 10 5 5 Contract, C/O & S1A Review for Compliance 829 750 750 Sole Source Approvals (Exceeding $25,000) 22 20 20 Program Expenditures FY 2006-07 FY 2007-08 FY 2008-09 Actual Budget Request Number of Positions 6 6 6 Salaries and Wages 187,584.29 241,932 270,852 Operations 520,495.90 516,620 536,620 Equipment 386.33 4,500 4,500 Program Total 708,466.52 763,052 811,972 Personnel Position Summary FY 2006-07 FY 2007-08 FY 2008-09 Position Title Authorized Authorized Request Buyer I 1 1 1 Buyer III 1 1 1 Contracts Clerk I 1 1 Procurement & Specifications Specialist I 1 1 Purchasing Agent I I 1 Storekeeper 1 I 1 Total 6 6 6 90 FINANCE TREASURY Program Description The Treasury Division collects, manages, and invests the County's cash. Treasury arranges financing (municipal bonds) for capital improvement projects and improvement districts. This office assists in the formation of Community Facilities Districts (CFDs) and administers/monitors the CFD after the bonds are issued. Program Objectives 1. Invest 99 per cent of all funds in interest-bearing accounts or certificates. 2. Maintain sufficient liquidity to meet cash requirements. 3. Maximize interest income by attaining budgeted projection while ensuring the safety of County funds. 4. Reconcile monthly statements within thirty days of receipt. Program Highlights 1. A $122,360,000 bond issue, the 2007 Series A, B, and C, was closed on January 30, 2007. • This bond issue was the largest for the County of Hawaii in terms of the new money portion and combined total issuance at closing. • The refunding of the 1999 and 2001 Series A bond issues, resulted in net present value savings of $2.2 million. 91 FINANCE TREASURY Program Measures FY 2006-07 FY 2007-08 FY 2008-09 Actual Budget Estimate Improvement District 2 3 2 General Obligation Bonds 12 10 13 Petty Cash Vouchers Paid 3,290 3,500 3,300 Treasury Receipts Handled 10,260 9,900 10,300 State Revolving Fund SRF Loans 16 17 21 Per Cent of Cash Invested 99.90% 99.8 99.90% Rate of Return on Amount Invested 4.15 4.50 3.50% Program Expenditures FY 2006-07 FY 2007-08 FY 2008-09 Actual Budget Request Number of Positions 6 6 6 Salaries and Wages 919,500.25* 278,648 299,818 Operations 406,951.09* 41,730 92,480 Equipment 13,043.43* - 1,750 Program Total 1,339,494.77* 320,378 394,048 *Includes Vehicle Registration expenditures Personnel Position Summary FY 2006-07 FY 2007-08 FY 2008-09 Position Title Authorized Authorized Request Clerk III 1 Account Clerk 1 1 1 Accountant1 1 1 1 Accountant III 1 1 1 Motor Vehicle Registration Clerk I 14 - Motor Vehicle Registration Clerk 11 2 - Pre-Audit Clerk I 1 1 I Senior Account Clerk 1 1 1 Supervising Motor Vehicle Registration Clerk 1 - Treasurer 1 1 1 Total 24 6 6 Cost for five of the Motor Vehicle Registration Clerk positions are reimbursed by the State Department of Transportation. Treasury Division personnel without Vehicle Registration coded in red. 92 FINANCE REAL PROPERTY Program Description The Real Property Tax Division assesses all real property situated within the County of Hawaii for purposes of real property taxation. Program Objectives 1. Maintain sales assessment mean ratio 10% from the 100% assessment. 2. Maintain a co-efficient of dispersion at 15% of the mean ratio. 3. Conduct field inspections of 98% of all building permits issued or on file for all new construction. 4. Maintain an active educational and informational program on real property taxation. 5. Initiate proceedings for two real property tax foreclosure sales to reduce the number of delinquent accounts and dollar amount of delinquent taxes owed to the County. Program Highlights 1. Two amendments were made to the real property tax code during the fiscal year. In support of the County's focus on increasing affordable housing availability. The first relates to the development of new housing. To help lower costs to provide affordable housing, property owned by Hawai' i Housing Trust will be tax exempt until it is developed and leased to homeowners. The second amendment allows an owner occupied property to remain in the homeowner's class when a portion of the home is rented for a term of not less than six months. The purpose of this measure is to assist in alleviating the shortage of available rental units within the County, especially Hawaii on the west of the island. A third affordable housing amendment was under consideration by County Council as the fiscal year ended. This measure involves the creation of an affordable rental land classification with tax benefits for those who qualify. 2. The organizational structure of the division was modified to better coordinate the work between the East and West Hawaii offices. The Supervising Real Property Tax Clerk II assumed supervision responsibility of both the East and West Hawaii clerical sections. The Treasury Division's move to a new office in Kona provided much needed space for expansion of the West Hawaii office 3. The number of appeals increased from the previous year's total of 229 to 575 because the real estate market was climbing to record levels. Many areas in East Hawaii experienced values going up 300 to 400 times within the budget year. 4. The large number of new building permits continued to keep the staff busy throughout the year. 5. There were a number of training opportunities offered to the staff throughout the year, including specialized classes for the entire appraisal staff. 93 FINANCE REAL PROPERTY Program Measures FY 2006-07 FY 2007-08 FY 2008-09 Actual Budget Estimate Parcel Count taxable 136,149 144,000 144,500 Parcel Count non-taxable 5,822 7,000 7,000 Number of Tax Bills 1" and 2" half) 211,625 235,000 220,000 Number of Agency Records 1" and 2" hal 58,681 55,000 60,000 Assessment Appeals 595 700 700 Number of Condominium Units 13,468 11,000 14,000 Current Year Balance at 6/30 millions $4.3 $5.0 $5.0 Prior Year Balance at 6/30 (millions) $3.2 $3.0 $4.0 Delinquent Taxes at 6130 millions $7.5 $8.0 $9.0 Appraisal Section - East Hawaii Land Inspections 225 250 250 Building Inspections 4,625 4,200 4,900 Agricultural Inspections 200 250 250 Appeal lnspections 327 350 350 Appraisal Section - West Hawaii Land Inspections 300 250 250 Building Inspections 3,716 2,800 3,400 Agricultural Insections 150 250 200 Appeal Inspections 290 350 350 Clerical Section - East Hawaii Exemptions Processed 12,500 15,000 7,000 Telephone Inquiries 11,000 14,000 15,000 Over-the-Counter Inquiries 8,000 10,000 9,000 Ownership Changes 11,500 18,000 9,000 County Ma Changes 300 400 200 Address Changes 9,500 10,000 11,000 Amended Assessment Notices Prepared 2,000 3,000 2,500 Clerical Section - West Hawaii Exemptions Processed 6,500 7,600 3,000 Telephone Inquiries 6,200 6,300 6,000 Over-the-Counter Inquiries 5,250 6,600 5,000 Ownership Changes 6,700 7,200 4,000 County Ma Changes 55 80 50 Address Changes 2,250 3,000 2,500 Amended Assessment Notices Prepared 500 480 300 Collections Section - East Hawaii Current Year Collection (Targeted Revenue) 173,500,000 140,000,000 185,000,000 Prior Year Collection (Targeted Revenue) 2,100,000 3,500,000 3,000,000 Delinquent Accounts Closed 4,000 1,400 4,000 Foreclosure Action: 2 sales) 2 2 2 Properties Sold 50 80 80 Revenues Collected 64,425 240,000 100,000 Mapping Section Total Documents Processed 16,014 30,000 17,000 Ownership Changes 20,459 33,500 21,000 Revised Parcel Maps 4,445 2,000 5,000 94 FINANCE REAL PROPERTY Program Expenditures FY 2006-07 FY 2007-08 FY 2008-09 Actual Budget Request Number of Positions 48 49 49 Salaries and Wages 1,969,085.37 2,153,224 2,341,000 Operations 741,460.03 1,539,550 1,529 300 Equipment 30,076.09 105,935 74,600 Program Total 2,713,621.49 3,798,709 3,944,900 Personnel Position Summary FY 2006-07 FY 2007-08 FY 2008-09 Position Title Authorized Authorized Request Abstracting Assistant III 3 3 3 Abstractor I 2 2 2 Abstractor II 1 1 1 Accountant II 1 1 1 Agricultural Land Specialist 1 - Cashier II 2 2 2 County Real Property Tax Administrator 1 1 1 Real Property Appraiser IV 12 12 12 Real Property Appraiser V 2 2 2 Real Property Appraiser V1 1 1 1 Real Property Tax Clerk 14 14 14 Real Property Valuation Analyst III 1 1 2 Senior Account Clerk 1 1 1 Senior Clerk-Stenographer 1 1 1 Supervising Real Property Tax Clerk I 1 1 I Supervising Real Property Tax Clerk II 1 1 1 Tax Collection Assistant 3 3 3 Assistant County RP Tax Administrator 1 1 1 Total 48 49 49 95 FINANCE RISK MANAGEMENT Program Description The Risk Management Division is responsible for developing and implementing a program to manage risk in order to protect County assets, minimize the interruption of vital services, provide a safe environment for the public and County employees, and reduce the cost of accidents and other financial losses. Program Objectives 1. Continue to develop the Risk Management Division so as to be able to respond to inquiries and requests for assistance within a reasonable time. 2. Annually meet and collaborate with departments to discuss current risk issues, assess the policies and procedures in place and make necessary modifications to reduce risk and improve regulation compliance. 3. Annually review the County's self-insurance program and research insurance industry products to determine the most advantageous program to reduce potential financial loss. 4. Meet every four months with Risk Management Committee to discuss activity and current risk issues. 5. Meet semi-monthly with Safety Division Administrator to discuss areas of safety concern and schedule safety and training programs to minimize the impact of such concerns. Program Highlights The two positions, Risk Manager and Clerk, were filled and the staff completed. The Risk Management Plan was completed. Insurance policies were renewed at a substantial savings to the County. Risk Manager attended PRIMA Conference and in addition to exposure to significant information while attending educational courses and networking opportunities, considerable literature was obtained and distributed to respective departments/agencies upon return to Hawaii. Program Measures FY 2006-07 FY 2007-08 FY 2008-09 Actual Budget Estimate Department consultations held re risk factors 6 6 6 New risk management initiatives carried out 2 3 3 Risk Management Committee meetings 3 4 3 Insurance evaluation and procurement 8 8 8 Safe Division meetings re: training 6 6 6 96 FINANCE op"MMMONIMM RISK MANAGEMENT Program Expenditures FY 2006-07 FY 2007-08 FY 2008-09 Actual Budget Request Number of Positions 2 2 2 Salaries and Wages 84,599.94 90,044 100,340 Operations 4,358.21 16,805 16,815 Equipment 389.97 1,925 1915 Program Total 89,348.12 108,774 119,070 Personnel Position Summary FY 2006-07 FY 2007-08 FY 2008-09 Position Title Authorized Authorized Request Risk Management Officer 1 1 1 Clerk III 1 1 1 Total 2 2 2 97 FINANCE PROPERTY MANAGEMENT Program Description The Property Management Division is responsible for the acquisition and disposal of the County's real property including land, remnants, easements, sale of abandoned roads, buildings and other miscellaneous real property assets. This includes the acquisition of Right-of-Ways, Governor's Executive Orders for State owned lands, easements, right-of- entries and other types of real estate interests in connection with the Department of Public Works, Department of Environmental Management, Department of Parks and Recreation and other general County purposes. The division manages, administers and maintains the fiscal responsibility for leasing of private lands for County use in addition to leasing of County land and buildings to private users. The Property Management Division is responsible for being the office of record for the maintenance of records related to the County's acquisition and disposal of real and personal property assets. The division supports the Public Access, Open Space and Natural Resources Preservation Commission and preparation of its annual recommendations to the Mayor of lands worthy of preservation for further forwarding to the County Council. The division is also responsible for the negotiation and acquisition of lands authorized by the County Council utilizing the Public Access, Open Space and Natural Resources Preservation Fund. Program Objectives 1. Provide support for the Public Access, Open Space and Natural Resources Preservation Commission in meeting its requirement of submitting its annual update of prioritized lands to the Mayor by December 31, 2009. 2. Complete purchase of properties at Kawa`a, Kau, Hawaii as recommended by the Public Access, Open Space and Natural Resources Preservation Commission, the Mayor and as authorized by the County Council by the end of the 2008-2009 fiscal year. 3. Maintain the fixed assets record system of County property and submit the annual fixed asset report to the County Council. 4. Hold at least one personal property auction for the disposal of useable surplus County property. 98 FINANCE PROPERTY MANAGEMENT Program Highlights The Department of Finance was able to fill the position of the Property Manager in November 2006 to head the Property Management Division and serve as liaison to the Public Access, Open Space and Natural Resources Preservation Commission. The Department of Finance was also able to fill the Clerk III position within the Property Management Division, relieving the Corporation Counsel's office that was providing staff to serve as the Commission's secretary in the interim. Based on recommendations by the Public Access, Open Space and Natural Resources Preservation Commission, the Mayor and as authorized by the County Council, the Property Management Division initiated negotiations for the purchase of properties at Kawa`a Bay in Kau and the entry to Waipi`o Valley. The offer on the property at the entry to Waipi`o Valley known as the Rice Property was accepted and is expected to close in July 2007. This will be the first purchase utilizing the Public Access, Open Space and Natural Resources Preservation Fund. The Property Management Division is in negotiations with the owners of the property immediately adjacent to Kawa`a Bay in Kau. The prospects of coming to agreement with the owners seem favorable. The County of Hawaii has already been awarded a $1.2 million grant from the State of Hawaii, Department of Land and Natural Resource's Legacy Land Fund towards this purchase. As authorized by the County Council, the Property Management Division has also been working on the sale of a surplus property near Lako Street as a remnant sale. The offer made to the adjacent landowner was accepted and the sale of this remnant was closed in July 2007. 99 FINANCE PROPERTY MANAGEMENT Program Measures FY 2006-07 FY 2007-08 FY 2008-09 Actual Budget Estimate Surplus personal property auctions 0 1 1 Surplus real property sales 2 2 5 Real property transactions 8 10 15 Program Expenditures FY 2006-07 FY 2007-08 FY 2008-09 Actual Budget Request Number of Positions 4 4 4 Salaries and Wages 114,419.22 198,560 228,833 Operations 13,897.05 364,900 3,115,516 Equipment 10,518.03 7,450 34,100 Program Total 138,854.30 570,910 3,378,449 Personnel Position Summary FY 2006-07 FY 2007-08 FY 2008-09 Position Title Authorized Authorized Request Property Management Officer 1 1 1 Property Management Specialist 1 1 1 Clerk 111 1 1 1 Right-of-Way Agent 1 1 1 Total 4 4 4 100 FINANCE VEHICLE REGISTRATION AND LICENSING Program Description The Vehicle Registration and Licensing Division administers the functions of driver license, commercial driver license and the periodic motor vehicle inspection program, and issues dog, bicycle, and business licenses. The vehicle registration section processes vehicle registrations (renewals, transfers, duplicates, notice of transfers, storage, etc.) for passenger cars, commercial and non-commercial trucks, motorcycles, and trailers. There are offices in Hilo, Kona, Na'alehu and Waimea to serve the public. Program Objectives Vehicle Registration 1. Process mail within three days of receipt. 2. No complaints referred to the department level and above. Licensing 1. Accommodate and complete processing 100% of requests for written driver's tests received per day. 2. Accommodate and complete processing 100% of requests for driver road tests received per day. 3. Accommodate and complete processing 100% of requests for written driver's tests received per day. 4. Conduct at least 400 inspections of stations issuing safety checks. Program Highlights • The Vehicle Registration Section experienced another year of strong growth with vehicle registrations at an all-time high. • Work proceeded to consolidate the Vehicle Registration Section and Driver Licensing Section into a new Finance division, Vehicle Registration and Licensing. Members of the committee from Police and Finance departments met monthly to plan the consolidation, which requires organizational and operational changes. The resulting division will provide enhanced services to the public by eventually co-locating these two high traffic services and adding new service centers. The consolidated budget for 2007-08 was prepared and full implementation is expected to be completed during the year. 101 FINANCE VEHICLE REGISTRATION AND LICENSING Program Measures FY 2006-07 FY 2007-08 FY 2008-09 Actual Budget Estimate Vehicles (Registrations Processed 169,619 170,000 175,000 MV Transfers 46,755 51,000 48,000 Duplicate Certificates 8,018 8,700 8,100 Non-Resident Permits 32 40 32 Business and Occupation Licenses 36 70 40 Bicycle Licenses 1,554 1,500 1,500 Do Licenses 8,792 8,700 8,700 Subpoena Certificates 2,162 2,000 2,000 Written Driver's Tests 14,918 15,500 14,200 Driver Road Tests 5,748 6,500 6,590 CDL Written Driver's Tests 1,646 1,900 1,300 Ins ections of Safe Check Issuers 532 625 542 Program Expenditures FY 2006-07 FY 2007-08 FY 2008-09 Actual Budget Request Number of Positions - 48 51 Salaries and Wages - 2,010,680 2,323,891 Operations - 869,666 809,130 Equipment - 53,800 69,333 Program Total - 2,934,146 3,202,354 102 FINANCE VEHICLE REGISTRATION AND LICENSING Personnel Position Summary FY 2006-07 FY 2007-08 FY 2008-09 Position Title Authorized Authorized Request Clerk III - 8 8 Motor Vehicle Registration Clerk I - 14 14 Motor Vehicle Registration Clerk II - 2 2 Supervising Motor Vehicle Registration Clerk - 1 1 Driver License Clerk I I I Driver License Examiner 1 6 7 Driver License Examiner II 3 3 Driver License Examiner III 1 1 Motor Vehicle Control Inspector 1 3 3 Motor Vehicle Control Inspector 11 1 1 MV Financial Responsibility Clerk-Steno 1 MV Financial Responsibility Clerk I 1 2 MV Financial Responsibility Clerk 11 1 2 MV Driver License and Fin Res Clerk II 1 - Su ervisin Driver License Examiner 1 1 Vehicle Registration & Licensing Manager 1 1 Senior Account Clerk 1 I VRL Clerk II 1 3 Total 48 51 Cost for five of the Motor Vehicle Registration Clerk positions are reimbursed by the State Department of Transportation. 103 This page intentionally left blank 104 FIRE FIRE DEPARTMENT SUMMARY Mission Statement "First in fire protection and emergency services with trained professionals-dedicated to serve with pride, honor, and compassion. " Department Goals Over the preceding five year period commencing on March 1, 2002, and coinciding with the transition of a new Fire Department Administration, the goals and objectives identified within each program budget reflected an effort to establish a "performance based" budget based on those measures identified within the organization's Strategic Plan. The process of establishing performance measures and achievement benchmarks was intended to provide a basis for the fund allocation and expenditures of each program and the missions of the organization. This process has proven to be both responsible and challenging and requiring the routine or regular assessment of organizational progress, performance, and consideration of measure modification. Further, after this first five-year period, a review, revision, and update of the department's Strategic Plan will result in the realignment of performance measures and objectives, which will have a direct influence on the program budget of the Fire Department. From its inception, the Fire Department's Strategic Plan had been identified as a dynamic "road map" subject to change based on internal and external influences. This "road map" was intended to be used as a tool to both set the direction of the organization as well as to communicate that direction to the department's stakeholders and customers. As a component of the Strategic Plan, regular evaluation of objective and goal attainment has been attempted--and in some areas proven difficult at best--to qualify. Difficulty in measuring or evaluating performance was identified as being attributed to program objectives that were "unstable" or subject to environmental influences which resulted in a moving target. Funding Source and Position Count General Fund $ 22,979,903 General Fund 384.5 EMS Contract Revenue $ 14,081,918 EMS Contract Revenue 135.5 Grant Revenue $ 126,000 Grant Revenue 0 Total Budget: $ 37,187,821 Total Number of Positions 520.0 105 FIRE DEPARTMENT SUMMARY Department Goals (continued) An example of this was the early establishment of a department goal to control or influence the per capita fire loss of the community. It became very evident that fluctuations in population as well as social economic changes such as a sudden climb in real property values resulted in significant impact on the per capita dollar loss regardless of actual service delivery or organizational performance. This program budget document includes those program budget changes that reflect the modification and revision of the department's Strategic Plan. As listed below, the department's goals represent very global or general performance measures with regards to the various missions and functions of the organization. 1. Develop, implement, and maintain program strategies that will have a positive and direct influence on fire loss throughout the community of the island of Hawaii. Fire losses are intended to include: a. Loss of Life: The actual loss of human life attributed to fire related incidents. b. Loss of Property: The estimated property value loss attributed to fire related incidents. c. Socioeconomic Impact: The direct impact on fire related incidents upon community social and financial stability. d. Environmental Impact: The loss or damage of natural or cultural resources as a result of fire related incidents. 2. Develop, implement, and maintain program strategies that will directly influence the quality of pre-hospital emergency medical services throughout the island of Hawaii. Such strategies and tactics would in a positive manner directly impact: a. Patient survivability in the presence of a pre-hospital illness or injury. b. Patient disability associated with pre-hospital illness or injury. 3. Develop, implement, and maintain program strategies that will support the effective response and mitigation of mass casualty and disaster type incidents or events. 4. Develop, implement, and maintain strategies that will have a direct and positive impact on the response and mitigation of various hazardous materials type incidents. Similar to fire related incidents this would include the influence of. a. The reduction or minimizing of public exposure to hazardous materials incidents. b. The reduction or minimizing of environmental impact from hazardous materials incidents. 106 FIRE DEPARTMENT SUMMARY Department Goals (continued) 5. Develop, implement, and maintain strategies that will have a direct and positive influence on the safety and recreational satisfaction of patrons of County protected beach parks and shoreline areas. 6. Develop, implement, and maintain strategies that will support and enhance the effectiveness to respond to and mitigate search and rescue type incidents. 7. Develop and implement a budget process that segregates/separates or delineates the Divisions and Bureaus to identify and facilitate the tracking of expenditures in order to develop a more functional and accountable budget. Department Objectives 1. Utilizing the following mechanisms or processes, department goal attainment would be pursued and achieved by maximizing available resources: a. Pre-Incident Strategies and Tactics. This would include the consideration and possible implementation of prevention and public education programs focused on identified issues and target audiences, with the intent on taking proactive steps to preventing incidents and accidents thereby reducing losses and morbidity and disability. b. Preparedness and Capability Enhancement. Based on the respective missions and service delivery expectations, identify, adopt, and implement resource and training standards aimed at providing the highest quality of service. C. Operational Tactics and Strategies. Concurrently with the support of preparedness and capability enhancement, identify, establish, and implement operational tactics and strategies that will maximize operational effectiveness and overall incident mitigation safety. d. Post Incident Anal. This component of Objective Identification and Development is essential to and directly associated with the development of pre-incident strategies and tactics. Through the evaluation and analysis of mission performance as well as contributing factors or circumstances surrounding emergency incidents, other program measures or strategies can be identified and developed. This could include public education and awareness as well as hazard and risk identification. 107 FIRE DEPARTMENT SUMMARY Department Objectives (continued) 2. Continue/maintain annual review of industry and government standards for current mission and service delivery. Such standards may include, but are not limited to apparatus and equipment, staffing levels, training, response times, and service area demographics. Referenced recognized standards may include but are not limited to such organizations as: National Fire Protection Association (NFPA), Insurance Services Office (ISO), the Hawaii Insurance Bureau, the State of Hawaii Department of Health, and the United States Lifeguarding Association. 3. Maintain annual review of department's ability to meet service delivery standards. 4. Identify specific resource, personnel, and training requirements to achieve recognized standards. 5. Develop a financial report and budget projections required to implement reforms. 6. Identify funding sources for proposed reforms to include alternative funding programs and inter-agency cost sharing or partnerships. 108 FIRE EMERGENCY OPERATIONS DIVISION Program Description Our major program objectives fall into one of our six identified strategic focuses, which are: Training and Education, Communications/Relations, Public Education/Public Relations, Safety, Financial Effectiveness, and Operational Effectiveness. Not all divisions will have the same percentage of contributions to our strategic focuses, however, they are the areas around which all of our work is oriented. The Emergency Operations Division represents the actual emergency response and emergency mission performance component of the Fire Department. Although the Emergency Operations Division could not achieve its goal and objectives of delivering the best possible services to the community without the aid and assistance of the Support Services Division, for the purpose of organizational strategic planning, structure, and fiscal planning and budgeting, it is imperative to provide some delineation between the two divisions. It is also essential to the evaluation and assessment of the Emergency Operations Division to first recognize and understand its inherent core functions and missions. The Emergency Operations Division is tasked with the delivery and performance of Fire Protection and Suppression (structural, wild land, transportation, etc.), Emergency Medical Services, Search and Rescue, Hazardous Materials Incident response, and a variety public safety services at County staffed and guarded beaches through its Ocean Safety program. Program Objectives 1. Continued pursuit of meeting recognized response time standards. 2. Maintain annual review and evaluation of department's service delivery performance based on identified recognized fire protection service delivery standards as defined by but not limited to NFPA, Hawaii Insurance Bureau, Insurance Services Office (ISO), OSHA, and United States Lifeguarding Association. 3. Continued pursuit of personnel and resource requirements for achievement of industry standards of fire protection service delivery. This will include the pursuit of meeting of personnel staffing levels in accordance with NFPA 1710 Standard for the Organization and Deployment of Fire Suppression Operations, Emergency Medical Operations, and Special Operations to the Public by Career Fire Departments. 4. Maintain annual review and revision of all Mutual Aid Agreements, Memorandums of Understanding (MOU), and Memorandums of Agreement (MOA) to support interagency partnerships and operational effectiveness. 5. Maintain annual review and revision of current Search and Rescue policies and procedures in accordance with recognized industry standards. 109 FIRE EMERGENCY OPERATIONS DIVISION Program Objectives (Continued) 6. Initiate the replacement of the current Search and Rescue helicopter with a target acquisition and deployment date of December 2009. 7. Maintain annual review and revision of current Hazardous Materials Response protocols and procedures. 8. Maintain annual review and identify recognized service delivery, training, and equipment standards as defined by various organizations as, but not limited to; State of Hawaii Department of Health EMS Branch, Department of Transportation, etc. 9. Implement revised Emergency Medical Services program organizational structure and developed recruitment and retention strategies. 10. Audit and revise annual EMS Bureau Quality Improvement Program including the implementation of personnel surveys to obtain and identify possible modification and new concept adoption. 11. Continue to assess and evaluate possible avenues for "expanded scopes of practice" for the current EMS program. 12. Maintain annual review of the Ocean Safety Program performance measures. Program Highlights • Responded to 21,139 Incidents: • 15,502 Emergency Medical Services incidents • 927 Fire related incidents • 4,710 hazard condition and other service calls. • Ongoing development of a comprehensive and dynamic strategic plan. • $172,928 in federal, state, and private source grant funding awarded in FY 2006/07. • Through Hawaii County Charter amendment, the official name and recognition of the department was established as the "Hawaii Fire Department." • Near completion of Fire Fighter I and II training program for all members. • Delivery of National Incident Management System (NIMS) Awareness Training and Incident Command System instructional courses for all fire fighters. • Provided training and qualification for 15 additional Hazardous Material Technicians. • Installation of Plymovent ducting system at all fire stations to capture vehicle emissions. • Acquisitions of: 3 Pierce Engines, one 1994 Ford F700 from DLNR, 1 John Deere Gator, 1 Kubota 4-Wheeler, I Honda ATV, 2 Four-Wheelers, 2 Wells Cargo HazMat Trailers, and 3 Crew Cab 4x4 trucks. • Maintained partnership with the Rural Development Program at the Hawaii Community College through active participation in fire science curriculum to support employee career development. 110 FIRE EMERGENCY OPERATIONS DIVISION Program Highlights (Continued) • Continued review and update of the department's Standard Operating Procedures/Rules & Regulations manuals. • Groundbreaking for Pahoa Fire Station. • Implemented a State Electronic Patient Care Reporting System for all ambulance units. • Distributed four automatic external defibrillation (AED) devices from the State Department of Health Rural Access Emergency Devices Grant to volunteer fire companies at Laupahoehoe, North Kohala Coast, Fern Forest, and Paauilo. • Active participation in the State Civil Defense Urban Search & Rescue team. • Active participation in community based partnership programs including: Community Emergency Response Team and Hawaii County Citizens Corps Council. • Active participation in "Firewise" community fire protection and prevention program, the Big Island Wildfire Coordinating Group, the West Hawaii Wildfire Management Organization, and the Community Emergency Response Team. • Acquisition of 1 new Volunteer Training Captain and 1 FEO Driver Trainer (Fire Apparatus Trainer) positions. • Recruitment, selection and hiring of 36 Fire Fighter Recruits. • Recruitment, selection, and hiring of 4 Fire Radio Dispatchers and 1 Account Clerk. • Recruitment and promotion of 1 Battalion Chiefs, 8 Fire Captains, 2 Fire Rescue Specialists, 20 Fire Equipment Operators, and 4 Fire Prevention Inspectors. Program Measures FY 2006-07 FY 2007-08 FY 2008-09 No. of Responses: Actual Budget Estimate* Fire 927 899 866 EMS/Rescue 15,502 16,449 17,235 Hazardous Material Conditions 260 350 368 Others/Needless/Special Service 4,450 4,179 4,695 * Figures represent projected response profiles based on trend comparisons from previous fiscal years. 111 FIRE EMERGENCY OPERATIONS DIVISION Program Expenditures FY 2006-07 FY 2007-08 FY 2008-09 Actual Budget Request Number of Positions 452 452 452 Salaries and Wages 23,521,967.03 24,550,264 27,426,756 Operations 1,771,114.57 1,884,600 2,172,182 Equipment 1,885,564.94 1,149,700 1,664,840 Equipment - Federal/Private 117,473.46 110,000 130,000 LEPC 8,012.28 45,000 45,000 Pro am Total 27,304,132.28 27,739,564 31,438,778 Personnel Position Summary FY 2006-07 FY 2007-08 FY 2008-09 Position Title Authorized Authorized Request Fire Chief 1 I I Deputy Fire Chief 1 1 1 Account Clerk 3 3 3 AccountantI 1 1 1 Accountant IV 1 1 1 Aeromedical Helicopter Pilot 3 3 3 Assistant Fire Chief 2 2 2 Auxiliary Services Supervisor 1 I 1 Battalion Chief 8 9 9 Chief Aeromedical Helicopter Pilot 1 1 1 Clerk III 1 1 I Data Entry Operator 1 I 1 Departmental Personnel Clerk 1 1 1 Fire Captain 49 55 55 Fire Equipment Operator 60 60 60 Fire Fighter 213 213 213 Fire Fighter Recruit 60 60 60 Fire Radio Dispatcher III 3 3 3 Fire Radio Dispatcher II 12 12 12 Fire Rescue Specialist 18 18 18 Personnel Management Specialist II 1 1 1 Private Secretary I 1 I Senior Account Clerk 1 1 1 Storekeeper 1 2 2 Total 444 452 452 112 FIRE OCEAN SAFETY Program Description Ocean Safety develops and initiates ocean safety operations and programs utilizing training and education of all Water Safety Officers. It maintains safety services, promotes preventative actions, and facilitates basic emergency life support functions. Ocean Safety is the principal resource and consultant on all matters relating to ocean safety on the Island of Hawaii. Program Objectives 1. To provide year-round ocean safety services at designated and registered shoreline recreational areas with high-volume patronage, currently including nine (9) County and one (1) State beach park. 2. To reach target manpower goals of providing a minimum of two (2) Water Safety Officers daily per tower in accordance with our operational schedule, and so strive to provide at least four (4) Water Safety Officers on site at Hapuna Beach State Park and four (4) Water Safety Officers at Kahalu'u Beach Park, and two (2) Water Safety Officers at each of the following: La'aloa Beach Park, Spencer Beach Park, Honoli'i Beach Park, Richardson's Ocean Park, and Ahalanui 100% of the time. Onekahakaha Beach Park, Carlsmith Beach Park, and Leleiwi Beach Park will have at least two (2) Water Safety Officers on duty during weekends, holidays and summer vacation 100% of the time. 3. To develop, implement and maintain an expansion of services to include the surrounding coastal areas, providing for rescue response for a 266-mile range. 4. Provide a minimum of four (4) United States Lifeguard Association (USLA) open water rescue training sessions to all Water Safety Officers on staff as follows: • Two (2) per year in West Hawaii: one (1) in May and one (1) in November. • Two (2) per year in East Hawaii: one (1) in May and one (1) in November. • All new Water Safety Officer I hires during orientation. 5. Continued promotion of workplace safety in compliance with OSHA standards for all Water Safety Officers annually. 6. Co-sponsor with Hawaiian Lifeguard Association-Hawaii (HLA-Hawaii) the Big Island Junior Lifeguard program at four (4) locations: Hilo, Puna, Kailua-Kona and Hapuna, to promote ocean safety through education and activities to youth age 13-17. 7. Sponsor and host Jr. Lifeguard Championships for the Island of Hawaii at Hapuna Beach State Park annually. 8. Sponsor or provide major support to at least three (3) open water swim competitions, one on each side of the island. 113 FIRE OCEAN SAFETY Program Highlights • Assisted with the planning of the Ocean Safety merger with the Hawaii Fire Department effective July 1, 2007, which will bring a total of 42 Water Safety Officer positions, one (1) Account Clerk, and a budget of $1.68 million. • 1.85 million patrons visited our beach parks in FY2006-07. • Ocean Safety provided services for the Hapuna Rough Water Swim on July 2, 2006, and the Richardson's Rough Water Swim on July 30, 2006. • Water Safety Officers conducted two (2) Junior Lifeguard Program class sessions in June and July 2007 at (4) locations: Kailua-Kona, Hilo, Puna, and Hapuna. A total of 120 youth aged 13-17 participated. • Hosted the Big Island Junior Lifeguard Championship at Hapuna Beach on July 22, 2006. • Initiated development of Ocean Safety's Strategic Goal Plan for the implementation of Standard Operating Guidelines. 114 FIRE OCEAN SAFETY Program Measures FY 2006-07 FY 2007-08 FY 2008-09 Actual Budget Estimate Beaches with WSO Staff/Patrolled 10 10 10 Persons Served at Beaches 1,851,484 1,951,464 2,056,843 Beach/Park Rule Violations 329 347 366 Preventative Actions 49,284 51,946 54,751 Minor First Aid 5,274 5,560 5,860 Public Contacts 101,640 107,130 112,915 Individuals Rescued at Beaches 356 375 395 -Major First Aid Given at Beaches 315 332 350 Resuscitations 3 3 4 Drownin s 1 1 2 -Surfing Accidents 99 103 109 Scuba Accidents 0 0 0 Jump Dive Accidents 0 0 0 I.R.B. Assistance 0 0 0 Ambulance Assistance 57 61 64 Fire Assistance 18 20 21 -Helicopter Assistance 8 8 8 Police Assistance 6 6 6 Lost Child 1 1 2 Shark Attack 0 0 0 *Note: These figures represent projections based on average ofprevious years'statistics. Beach Attendance Location Total Count Total Count Total Count 2004-05 2005-06 2006-07 Kahalu`u Beach Park 322,679 340,928 365,774 La`aloa Beach Park (Magic Sands 201,008 192,879 203,708 Ha una Beach State Park 514,124 594,039 616,606 *Spencer Beach Park 36,112 58,650 40,567 Honoli`i Beach Park 129,071 108,686 116,608 *Onekahakaha Beach Park 93,556 92,091 104,653 *Carlsmith Beach Park 57,891 53,182 59,038 *Lele`iwi Beach Park 46,359 40,495 52,513 Richardson's Ocean Park 143,997 122,940 141,070 Ahalanui Beach Park 123,125 103,010 150,947 Total 1,667,922 1,706,900 1,851,484 *Not guarded daily *Note: Ocean Safety under Parks & Recreation Aquatics Division thru June 30, 2007. Statistical Data for informational purposes only. 115 FIRE OCEAN SAFETY Program Expenditures FY 2006-07 FY 2007-08 FY 2008-09 Actual Budget Request Number of Positions 43 43 47 Salaries and Wages 1,269,313 1,599,421 1,967,263 Operations 38,061 46,020 58,367 -Equipment 3,321 30,550 7,050 Program Total 1,310,695 1,675,991 2,032,680 *Note: Ocean Safety under Parks & Recreation Aquatics Division thm June 30, 2007 Personnel Position Summary FY 2006-07 FY 2007-08 FY 2008-09 Position Title Authorized Authorized Request Account Clerk - 1 1 -Water Safety Officer I1/2T - 3 0 Water Safe Officer I Temp - 5 5 Water Safe Officer II - 19 23 Water Safe Officer 11 3/4T - 2 2 Water Safe Officer II 1/2T - 9 12 Water Safe Officer 11 3/5T 1 Water Safe Officer III I 1 Water Safe Officer IV 2 2 Total N/A* 43 47 *Note: Ocean Safety under Parks & Recreation Aquatics Division thru June 30, 2007 116 FIRE FIRE PREVENTION BUREAU Program Description The Fire Prevention Bureau plays an integral role in the development, implementation, and maintenance of life and fire safety programs affecting the County of Hawaii. This bureau is responsible for the review of various building plans and development project proposals in addition to the enforcement of fire codes and regulations. Personnel conduct site and building inspections, public education and fire safety and prevention training, and post fire incident investigations. The Fire Prevention Bureau plays an integral role in the support and achievement of organizational goals and objectives from the perspective of education and prevention. This proactive role, although difficult to measure and quantify, has a direct impact on the reduction and control of fire losses. It is the desire and intent of the Fire Department Administration to expand its public education programs based on the identification of specific trends and identifiable causes contributing to fire losses. Program Objectives 1. Maintain inter-agency partnerships to assist in addressing identified needs to include but not limited to; the State Fire Council, National Fire Academy (NFA), National Fire Protection Association (NFPA), Hawaii Chapter of the Society of Fire Protection Engineers (SFPE), and other county, state, and federal fire and law enforcement agencies. 2. Continue to pursue the adoption of the current State Model Fire Code. 3. Maintain the support and direct participation in the review, modification, development, and adoption of the 2006 NFPA 1 Uniform Fire Code. 4. Develop recommendations for a fire prevention public education program designed to reach the recognized "target audience". 5. Identify by fire district those occupancies and establishments that by statute require an annual fire inspection to determine the present occupancy inspection measures for the Prevention Bureau. 6. Develop and implement legislative proposals and strategies to more effectively regulate: a. Use of consumer fireworks b. Fire safe cigarettes c. Wildland Urban Interface development 117 FIRE FIRE PREVENTION BUREAU Program Highlights • Conducted 1,648 occupancy inspections • Conducted 310 fire protection equipment inspections • Reviewed 1,117 building plans for Fire and Life Safety Code compliance. • Hired a part-time fireworks auditor to assist with fireworks related inspection and permitting issues. • Attended and met quarterly through the State Fire Council to discuss problem areas and proposed amendments to the Fire Code Committee. • Sustained partnerships with other agencies and counties to provide advanced training for Fire Prevention Inspectors, as well as the sharing of assets and resources to support program needs. • Continued to work with the Department of Education by providing fire prevention information. • Actively working with Corporation Counsel on the adoption of the 1997 Uniform Fire Code (currently using the 1988 Code.) • Continue to support operations in the identification of complexes that present potentially dangerous fire hazardous conditions. • With a goal of adopting a state-wide fire code, worked with West Hawaii Division Prevention office to scrutinize each section of NFPA 1 (2006 version of the Uniform Fire Code) and met monthly with prevention committee members from other three Counties to present and deliberate recommendations. • Developed and implemented new process of permit review and approval with the Department of Health for all agriculture burn permits. Program Measures FY 2006-07 FY 2007-08 FY 2008-09 Actual Budget Estimate* Inspections - Occu anc 1,648 758 1,004 Fire Protection Equipment 310 1,970 973 Building Plans 1,117 1,101 1,183 Fire Safe and Extinguisher Training 23 7 13 -Meetings, Training, and Conference 237 221 198 -Complaints Investigated 156 49 52 *Note: These figures represent projections based on average ofprevious years'statistics. 118 FIRE FIRE PREVENTION BUREAU Program Expenditures FY 2006-07 FY 2007-08 FY 2008-09 Actual Budget Request Number of Positions 10 10 10 Salaries and Wages 380,813.43 366,392 444,663 O emdons 27,199.40 88,692 67,598 Equipment Program Total 408,012.83 455,084 512,261 Personnel Position Summary FY 2006-07 FY 2007-08 FY 2008-09 Position Title Authorized Authorized Request Account Clerk (Temp) 2 2 2 Fire Captain 2 2 2 Fire Prevention Inspector I (Temp) 2 2 2 Fire Prevention Inspector I 3 3 3 Battalion Chief 1 1 I Total 10 10 10 119 FIRE AUXILIARY SERVICES BUREAU Program Descriptions The Hawaii Fire Department's Auxiliary Services Bureau is comprised of three support sections: 1) Fire Equipment Maintenance Section, 2) Fire and Emergency Communications Section, and 3) Warehouse and Supply Section. Each of these sections is vital to the organization's ability to deliver and sustain essential emergency services. As described and defined below, each section provides a variety of functions and services either in support of emergency operations or in conjunction or association with the Emergency Operations Division. Fire Equipment Maintenance Section The Fire Equipment Maintenance Section provides the repair and support services for all department vehicles, apparatus and portable equipment. Personnel also participate in the design and specification of new equipment and apparatus to be acquired. This support section is a critical component in the maintenance of emergency services and mission readiness of the fire department. The support role of the Fire Equipment Maintenance Section is essential and critical to the success of the department in meeting its goals and objectives. As the organization's mission and service delivery demands continue to increase, the maintenance and repair of the department's vehicle and apparatus fleet continue to grow at exponential rates. Combined with the fact that the fleet continues to age, which is reflective of an increase in repairs, the sustainability of emergency operations is dependent upon the support and maintenance of all apparatus and equipment. Fire Communications Control Center The Fire Communications Control Center is the focal point through which all emergency service requests are made via the telephone as well as via the radio communications system. In addition, all fire department operational activities and communication are coordinated through the Fire Communications Control Center to include flight following for our two helicopter aircrafts. Fire Radio Dispatchers also provide on-line pre-arrival medical instruction or Emergency Medical Dispatching services to persons placing 911 calls and are able to perform basic potentially life saving maneuvers or techniques. It must be stressed and emphasized that the roles and responsibilities of the Fire Radio Dispatchers and the department's Communication Section extends far beyond that of a simple call taking and routing center. The Fire Radio Dispatchers support and affect a critical communications network and system that is designed to provide essential lifesaving instructions and directions to persons in crisis as well as to serve as a conduit and link for all operational communication needs. 120 FIRE AUXILIARY SERVICES BUREAU Warehouse and Supply Section The Warehouse and Supply Section provides a lifeline of logistical support to all divisions, bureaus, and sections of the Fire Department. This includes the receipt, inventory, and distribution of all emergency operations equipment purchases and ancillary supply and equipment inventory and distribution. Although historically, and inclusive of this budget document, the Warehouse and Supply Section has been incorporated within the Emergency Operations Division, it is desirable and intended that his section be removed and recognized for its unique and inherent fiscal needs and obligations. Fire Equipment Maintenance Section Program Objectives 1. Implement fleet management software and data management programs. 2. Implement a field preventive maintenance training program. Program Highlights • Continue utilization of electronic format vehicle repair resource "Mitchell One" CD on-demand program for repair and maintenance of cars and trucks. • Maintained yearly PUC vehicle safety inspections on all fire apparatus and medical units in compliance with Department of Transportation regulations. • Responded to a total of 284 service/trouble calls. 121 FIRE AUXILIARY SERVICES BUREAU Program Measures FY 2006-07 FY 2007-08 FY 2008-09 Actual Budget Estimate" Shop -Vehicle Re airs 1,514 772 1,095 Contractual - Vehicle Repairs 232 179 190 Annual PUC Safe Inspections 115 115 107 "Note: These figures represent projections based on average ofprevious years'statistics. Program Expenditures FY 2006-07 FY 2007-08 FY 2008-09 Actual Budget Request Number of Positions 7 7 7 Salaries and Wages 256,267.93 236,774 256,072 Operations 222,842.11 206,108 212,058 Equipment 28,482.12 Program Total 507,592.16 442,882 468,130 Personnel Position Summary FY 2006-07 FY 2007-08 FY 2008-09 Position Title Authorized Authorized Request Chief Mechanic, HFD 1 1 1 Fire Equipment Mechanic 4 4 4 Helicopter Mechanic 1 1 1 Helicopter Mechanic Tern 1 1 1 Total 7 7 7 122 FIRE AUXILIARY SERVICES BUREAU Fire Communications Control Center Program Objectives 1. Maintain review and evaluation of the current Records Management System and submit proposals to support projected resource needs to include anticipated component upgrades and costs. 2. Maintain participation in ongoing communications system modification to address current and projected system needs and regulatory requirements. 3. Maintain annual certification for CPR (Cardiopulmonary Resuscitation) and EMD (Emergency Medical Dispatching). Program Highlights • Processed 20,408 911 calls • Installation and utilization of Wireless 911 Phase II. • Installation and utilization of Positron Map System. • Continued membership and participation in the State 700 MHz RPC (Regional Planning Committee). Program Measures Refer to Emergency Operations Division. Program Expenditures Refer to Emergency Operations Division. Personnel Position Summary Refer to Emergency Operations Division 123 FIRE AUXILIARY SERVICES BUREAU Warehouse and Supply Section Program Objectives 1. Identify core and essential inventory of all emergency services equipment and supplies. Program Highlights • Distribution and utilization of 133 new MSA self-contained breathing apparatus (SCBA) • Coordinated department-wide training on the use of the new SCBAs. • Coordinated department-wide fit-testing of SCBA masks. • Promoted the upgrade of critical pieces of equipment used within the department, including new portable pak radios, commercial grade ranges, new beds, chain saws and lockers. The purpose of the upgrades is to reduce the turnover of equipment in future budget years by purchasing more durable fixed assets. Program Measures Refer to Emergency Operations Division. Program Expenditures Refer to Emergency Operations Division. Personnel Position Summary Refer to Emergency Operations Division 124 FIRE TRAINING BUREAU Program Description The Training Bureau consists of two sections: Operations Training and Safety, and Volunteer Training Section. Overall, the Training Bureau provides the foundation from which the department establishes its standards of operation and conduct. The primary functions of the Training Bureau are to provide the necessary resources to: Train all new fire service hires, support the continued training and evaluation of all company personnel to maintain the highest level of proficiency, and to promote safety and the prevention of work-related accidents and injuries. The role and function of the Training Bureau has been expanded to include the identification, adoption, delivery, and maintenance of position specific training and certification programs aimed at supporting career development, operational and financial effectiveness, and overall safety. Program Objectives 1. Maintain annual review of Firefighter Recruit pre-employment testing and qualifications. 2. Maintain review and research of alternative and supplemental funding resources for the Training Division. 3. Conduct Firefighter I training for possible new hires. 4. Certify all personnel according to NFPA Firefighter I qualifications. 5. Identify and develop training and certification curriculum for Rescue Specialist, Apparatus Operator, and Company Officer. 6. Evaluate and develop recommendations for modification of current Fire Fighter Recruit Physical Ability Test. 7. Develop an annual physical ability testing and evaluation program for all fire protection personnel. 8. Review and maintain the Department's Driver Competency Certification Program. 9. Maintain program for personnel participation in National Fire Academy (NFA) training programs. 10. Maintain partnership with a recognized institution of higher education (preferably the University of Hawaii system) for the review and support of a Fire Science degree program. 11. Implement a Hazard mitigation program to address HIOSH/OSHA workplace mandates. Program Highlights • Graduated 33 fire fighter recruits from the Fire Academy and Emergency Medical Technician training. • Coordinated the training and certification of 12 fire personnel National Fire Academy (NFA) Instructor I and six fire personnel NFA Instructor II. 125 FIRE TRAINING BUREAU Program Highlights (continued) • Coordinated the delivery of two direct delivery National Fire Academy courses entitled Executive Skills Series: Influencing, and Courtroom Preparation and Testimony for First Responders. • Coordinated OSHA/HIOSH training sessions conducted for fire company personnel. • Renewed Driver Competency Certificates and developed a program to record and document driver's qualifications. • Maintain driver audit program. • In collaboration with Civil Defense and the Department of Public Works, coordinated the delivery of National Incident Management System (NIMS) Awareness Training and assistance to design guidelines for the implementation of Incident Command System in our department's standard operating procedures. • Supported re-certification programs such as First Responder, HAZWOPER and water safety. • Implementation of collection and documentation programs for training delivered and received by fire department personnel. Program Measures FY 2006-07 FY 2007-08 FY 2008-09 Actual* Budget Estimate Fire Training Bureau Program Delivery ours : Fire Fighter Recruit Training 3,085 3,200 3,200 Fire/Rescue Training (Operations) 1,014 784 784 Public Education Training Fire Extinguisher Tmg) 80 84 84 Hazardous Material Training 240 370 370 Medical First Responder Training 336 464 464 Incident Command/Officer Training 248 150 150 Driver Im rovement Training 2,012 1,884 1,884 Wildland Trainin 360 270 270 Administrative Duties** 2,000 2,200 2,200 *Note: It should be noted that the program delivery hours depicted represent instructor hours, and those same hours reflect, on occasion, multiple instructors delivering the curriculum concurrently. For example, various modules for the firefighter recruit training curriculum require multiple instructors monitoring training program delivery. It should also be noted that as a result ofa reorganization of our Training Bureau, documentation ofprogram delivery hours has been re-evaluated and its methodology revised. Because a trend comparison and/or average has not yet been established, expectation is to maintain the level of training, therefore, estimates for FY 1008-04 shall remain consistent with projected FY2007-08 program delivery hours. "Administrative duties include hours aside from actual program curriculum delivery and includes documentation of program mandates in compliance with HIOSH and other regulatory mandates. 126 FIRE TRAINING BUREAU Program Expenditures" FY 2006-07 FY 2007-08 FY 2008-09 Actual Budget Request Number of Positions 4 4 4 Salaries and Wages 165,553.80 254,896 279,892 Operations 133,720.37 78,755 78,755 Equipment 13,528.50 Program Total 312,802.67 333,651 358,647 "Includes Training Bureau/Volunteer Fire Service Personnel Position Summary" FY 2006-07 FY 2007-08 FY 2008-09 Position Title Authorized Authorized Request Fire Captain 3 3 3 Fire Apparatus Trainer 1 1 1 Total 4 4 4 "Includes Training Bureau/Volunteer Fire Service 127 FIRE VOLUNTEER TRAINING SECTION Program Description The Volunteer Training Section provides direction, coordination, and oversight of the Volunteer Firefighting program under the Fire Department. The instruction, certification, and support of the volunteer program falls primarily upon the personnel of the Volunteer Training Section. Program Objectives 1. Maintain standardized training program based on defined roles and service needs. 2. Complete 50% delivery of Fire Fighter I curriculum for all Volunteer Companies by December 2008. 3. Participate in the development of an annual physical ability testing and evaluation program for all fire protection personnel to be implemented for all paid and volunteer members. 4. Complete a volunteer company resource and equipment inventory by December 2008. 5. Maintain review and implementation of established training plan and schedule. 6. Maintain the Department's Driver Competency Certification Program. Program Highlights • Established a second volunteer training position. • Completed CPR/AED training for 22 volunteer companies. • Implemented photo identification cards for all volunteer fire fighters. • Supported the inclusion of volunteer fire fighters into the Records Management System. • Distributed four automatic external defibrillation (AED) devices from the State Department of Health Rural Access Emergency Devices Grant to volunteer fire companies at Laupahoehoe, North Kohala Coast, Fern Forest, and Paauilo. • Continued implementation of training curriculum and objectives for volunteer driver competency training program which will assure qualified vehicle operators in every volunteer company. 128 FIRE VOLUNTEER TRAINING SECTION Program Measures FY 2006-07 FY 2007-08 FY 2008-09 Actual Budget Estimate" Volunteer Trainin : Admin., Research, Pre Hrs. 776 1,387 1,184 Volunteer Company Trainin Hrs. 430 1,117 893 Volunteer Companies 22 24 24 Volunteer Fire Fighters 220 341 240 "Note: These figures represent projections based on average ofprevious years'statistics. Program Expenditures Refer to Training Bureau. Personnel Position Summary Refer to Training Bureau. 129 FIRE MISCELLANEOUS Program Expenditures FY 2006-07 FY 2007-08 FY 2008-09 Actual Budget Request Helicopter Services 1,275,351.29 1,128,276 1,318,602 Westem Oil & Gas School - 2,000 2,000 Basic EMT Training 522,627.75 1,026,913 981,723 Fire Grants 819,079.38 50,000 50,000 Fire De is Private Contributions 25,000 Total 2,617,058.42 2,207,189 2,377,325 130 HUMAN RESOURCES HUMAN RESOURCES DEPARTMENT SUMMARY Mission Statement As the human resource team, we share our expertise with departments and employees to enable them to better accomplish their missions. We encourage and support all efforts to nurture a healthy, safe, and rewarding work environment and community. Department Goals 1. To provide, in accordance with law, names of qualified individuals to government agencies on a timely basis. 2. To provide a classification and pay system that ensures an equitable compensation system. 3. To provide timely advice and assistance to all County agencies consistent with applicable laws affecting human resource management. 4. To identify County training needs and provide training and personnel development programs that will enhance the skills of County employees, provide a safe working environment, and, ensure compliance with applicable laws affecting human resource management.. 5. To recognize County employees for their accomplishments. 6. To support the Merit Appeals Board and the Salary Commission with their duties and functions. 7. To develop, implement, and maintain appropriate policies, procedures, and reports required by law or by operational needs. 8. To negotiate and provide adjustments in wages, hours, and terms and conditions of employment for County employees. 9. To identify and pursue appropriate changes in law, rules, contracts, policies and procedures affecting human resource management. 10. To identify and reduce/eliminate unsafe and hazardous working conditions and work practices in an effort to reduce the number of work place injuries and illnesses. 11. To process workers' compensation claims with respect and compassion for injured workers, the ultimate goal of which is to return employee to his or her regular full employment as a productive worker. 12. To ensure departments and agencies are in compliance with applicable laws affecting human resource management. 13. To assist, encourage, and insure, County compliance with laws, rules, and policies relative to equal opportunity and employment. Funding Source and Position Count General Fund $ 2,135,162 General Fund 50 Grant Revenue $ - Grant Revenue - Total Budget: $ 2,135,162 Total Number of Positions 50 131 HUMAN RESOURCES HUMAN RESOURCES Program Description The Department of Human Resources administers the personnel management program with emphasis in equal employment opportunity, personnel development, personnel deployment, personnel relations, safety, health, and welfare. The personnel management program is administered in congruence with the civil service system prescribed by statute. Program Objectives Classification and Pay 1. Review and process position redescription reviews within five workdays of receipt. 2. Review and process reallocations for recruitment within 20 workdays of receipt. Labor Relations 1. Hear and take action on all Step 3 grievances within 60 days from receipt of the Step 3 appeal. 2. Develop and deliver contract interpretations, advisories, and procedures on a quarterly basis. 3. Answer all written departmental inquiries relating to the administration and interpretation of all collective bargaining agreements and executive orders within 14 days from date of request if it does not require inter jurisdictional action, 30 days if it does. 4. Provide background and other technical information required by the Corporation Counsel's Office for the arbitration of grievances within 14 days from the date of request. Personnel and Oreanizational Development 1. By July 1, 2008, complete the design of a new Training Evaluation form for the County. 2. By July 31, 2008, complete the design of a new Training Needs Assessment template. 3. By August 31, 2008, complete the briefing on the new Training Needs Assessment format and the amendment of the Performance Appraisal Report to all parties concerned. 4. By October 31, 2008, complete the Training Needs Assessment exercise for all County employees 5. By November 30, 2008, co-conduct the Pre-retirement Workshop. 6. By January 31, 2009, complete the collation of all identified training programs from the Training Needs Assessment exercise. 132 HUMAN RESOURCES HUMAN RESOURCES Program Objectives (continued) 7. By April 30, 2009, complete the design and development of a Supervisory Skills training program. 8. By May 2009, conduct a monthly new-hire orientation program for all new hires. 9. By June 2009, conduct Presentation Skills training for all HR Representatives (and Assistants). Administrative Services 1. Publish monthly County newsletter. 2. Conduct agency audits on personnel files, temporary assignment records, etc. One audit within each 45-day period. 3. Review and audit properly completed and submitted payroll certification forms within 5 workdays of receipt. 4. Review and act upon properly completed and submitted Flexible Spending Plan change in status forms within two workdays of receipt. 5. By December 31, 2008, facilitate an annual employee awards program. 6. Drug test a minimum of 50% of all fire fighting personnel, 50% of employees with CDL covered under Federal DOT rules. 7. Alcohol test a minimum of 10% of all fire fighting personnel, 10% of employees with CDL covered under Federal DOT rules. Recruitment and Examination 1. Establish eligible lists as follows: • Within 3-1/4 months for those recruitments requiring only a written examination or a training and experience evaluation (T&E). • Within 4 months for those recruitments requiring a written examination and a training and experience evaluation (T&E). • Within 4-1/2 months for those recruitments requiring a written examination or a training and experience evaluation (T&E) and a performance test. 2. Certify (refer) names from available eligible lists to employing department within 5 workdays from receipt of the request for the list. 3. By October 31, 2008, coordinate the placement of CVE students within the County. 133 HUMAN RESOURCES HUMAN RESOURCES Program Objectives (continued) Health and Safe tv 1. Coordinate safety inspections of at least 6 County facilities. 2. Coordinate/deliver requested safety training within two months of original request. 3. Coordinate/deliver at least 6 (HIOSH) mandated occupational safety and health training sessions. 4. Coordinate training for Defensive Drive Course Training (DDC) trainers within departments and deliver at least six Defensive Driving Courses. Equal Ouuortunity 1. Respond to and resolve inquiries and complaints from the public and Hawaii County employees regarding various civil rights laws within 14 days from date received if it does not require extensive research and investigation, 30 days if it does. 2. Develop Request for Modification Procedures under Title II of the Americans with Disabilities Act. 3. Develop a Reasonable Accommodation Policy and Procedure under Title I of the Americans with Disabilities Act. 4. Conduct 4 non-supervisory Anti-Discrimination and Harassment classes and 2 supervisory Anti-Discrimination and Harassment classes. Program Highlights • FICA savings as a result of our flexible spending program amounted to $295,940.39 an increase of $23,756.88 over the previous year. • Pursuant to Act 253, SLH 2000, completed first five-year periodic repricing review of the County of Hawaii classes of work within the bargaining units. The review confirmed that no repricing action was necessary for any of the classes. • Negotiations during the period July 1, 2006 to June 30, 2007 consisted of two-year master agreements for Bargaining Units 1, 2, 3, 4, 9, and 13, four-year master agreements for Bargaining Units 11 and 12, and Memorandums of Agreement (agreements that amend or add to the master agreements previously negotiated) and Supplemental Agreements (agreements outside a master agreement that involves only the County of Hawai`i). 134 HUMAN RESOURCES HUMAN RESOURCES Program Highlights (continued) • Developed and delivered Anti-Discrimination and Harassment training to 611 supervisors and 743 non-supervisory employees. • With numerous Countywide vacancies, and a tight labor market, new "jobs" marketing strategies were developed to reach different segments of the population: ¦ Participated in the 4a' of July parade in Kailua-Kona promoting "the County of Hawaii as a great place to work" and available County jobs. ¦ Collaborated with the Hawaii Police Department for the development of a 10-minute police officer video to be used as a marketing tool for numerous police officer recruit vacancies - obtained funding through state grant, and developed theme and script. Video titled "Hawai`i Island Police Officer A Lifestyle You Can Be Proud Of." Coordinated logistics, selection of narrator, scenes, music, and filming of employees with vendor and police. Video aired on public access television and 30-second spot ads from video aired on KGMB, KHON, KITV, and Oceanic Cable throughout the year. Twenty-one police officer recruit positions were filled by the Hawaii Police Department. • Collaborated with the Hawaii Police Department for the development of the police cadet program and the police cadet tuition reimbursement program. Wrote articles and ads for news media publication. Conducted first open- competitive recruitment for police cadet. The first police cadet class to start in October 2007. ¦ Developed 30-second spot fire fighter recruit ads for airing on KITV television in conjunction with our fire fighter recruit recruitment in June 2006. ¦ Developed a feature story and full-page ad for police officer recruit and police cadet in the Transition! Magazine, a publication distributed to 120,000 high school students, teachers, and counselors throughout the State of Hawaii. ¦ Held meetings with staff from the University of Hawaii at Hilo regarding the development of a formal student internship program with the County and feasibility of workshops for the public on test taking tips. ¦ Second year of participation in the Merrie Monarch Parade in Hilo promoting the County of Hawaii job opportunities. Increase in departmental and employee participation. T-shirts were designed and worn by employees with the theme "County of Hawaii A great place to work." Customized job ad was also placed on the Merrie Monarch website linking to our jobs website. • Reduced the worker's compensation expenditure by $938,676 over the previous fiscal year. 135 HUMAN RESOURCES HUMAN RESOURCES Program Measures FY 2006-07 FY 2007-08 FY 2008-09 Actual Budget Estimate No. of Positions Permanent Full-Time 2,591 2,650 2,747 Permanent Part-Time 189 260 191 Temporary Full-Time 266 260 266 Temporary Part-Time 25 12 25 Total No. of Positions 3,071 3,182 3,229 Applications Reviewed 3,624 5,200 4,000 Recruitments Conducted 216 110 150 Examinations Administered 228 125 150 Certifications Completed 619 350 500 Personnel Transactions Processed 10,040 7,500 7,500 FSP Change Forms Reviewed/Processed 147 200 200 Training Courses Offered 13 48 48 CVE Students Placed 14 15 15 Initial Allocations 173 55 55 Reallocations 330 150 250 New Classes 29 10 20 Position Redescri tion Reviews 309 100 250 Class Specification Amendments 43 20 30 Drug Testing -Fire 182 156 156 Alcohol Testing -Five 24 31 31 Dru Testing - CDL 59 67 67 Alcohol Testing - CDL 14 14 14 Ste 3 Grievances Heard 26 30 30 No. of Cases Arbitrated 3 5 5 No. of Interpretations, Advisories, Proced. Issued 0 3 3 Merit Appeals Board Meetings 8 12 12 Merit Appeals Board Hearings 5 6 6 Salary Commission Meetings 4 8 8 Tool Testing 2 2 2 Monthly Reports-Accidents 12 12 12 Safe Inspections 10 12 6 Medical Bills Processed 4,063 5,500 5,000 VDT Eye Examinations 56 100 100 First Aid Classes - Trained Employees 30 50 50 Driver Training & Equipment o. of Employees) 90 80 90 136 HUMAN RESOURCES HUMAN RESOURCES Program Expenditures FY 2006-07 FY 2007-08 FY 2008-09 Actual Budget Request Number of Positions 49 50 50 Salaries and Wages 1,333,471.04 1,470,292 1,601,736 Operations 268,647.62 442,569 500,126 Equipment 57,120.24 32,800 33,300 Program Total 1,659,238.90 1,945,661 2,135,162 Personnel Position Summary FY 2006-07 FY 2007-08 FY 2008-09 Position Title Authorized Authorized Request Director of Human Resources 1 1 1 Deputy Director of Human Resources 1 1 1 1 1 1 Secretary-Reporter Account Clerk 1 1 Administrative Services Officer 1 1 Clerk II 1 - - Clerk III 4 4 4 Equipment Operations Instructor (Temporary) 2 2 2 Equal Opportunity Officer 1 1 1 Employee Development Specialist 1 1 Human Resources Manager I - 1 1 Personnel Assistant II 2 4 4 Personnel Assistant I 4 1 1 Personnel Management Specialist III 1 - - Personnel Management Specialist II 1 2 2 Personnel Management Specialist I 2 2 2 Personnel Program Specialist 5 3 3 Safe & Driver Improvement Coordinator 1 1 1 Safe Specialist - 1 1 Workers' Compensation Claims Clerk - - - Workers' Compensation Claims Specialist III 2 2 2 Workers' Compensation Position 20 20 20 Total 49 50 50 137 This page intentionally left blank 138 LIQUOR CONTROL LIQUOR CONTROL DEPARTMENT SUMMARY Mission Statement To promote the health, safety and welfare of the general public by regulating the importation, manufacture, distribution, sale and service of alcoholic liquors. Department Goals 1. To govern operations of liquor licensees which promote reasonable practices in the sale or service of liquors by Rules of the Liquor Commission and/or implementation of programs which promote compliance to liquor laws. 2. To enforce the liquor laws of the State and County of Hawaii. 3. To grant, renew or deny liquor license applications and permits in accordance to law. 4. To provide efficient administrative services 5. To educate licensees, staff, commission and board members on liquor laws and issues affecting their activities. 6. To conduct and/or support public and youth programs whether through education, enforcement, or activities which promote compliance to liquor laws. Program Description 1. To grant, renew and refuse applications or liquor licenses for the manufacture, importation and sale of liquor. 2. To amend or adopt rules having the force and effect of law in the county. 3. To enforce state and county liquor laws by inspections of licensed premises and investigations of complaints of violations for referral to the Liquor Control Adjudication Board. 4. To provide services to and on behalf of the Liquor Commission and Liquor Control Adjudication Board, including the review and amendment of procedures and duties. 5. To provide education to licensees, staff, Commission, and Board. 6. To review county and state liquor laws toward uniformity. 7. To conduct and/or support public and youth programs whether through education, enforcement, or activities which promote compliance to liquor laws. Funding Source and Position Count General Fund $ - General Fund Grant Revenue $ - Grant Revenue License Fees $ 1,663,076 License Fees 18 Total Budget $ 1,663,076 Total Number of Positions 18 139 LIQUOR CONTROL LIQUOR CONTROL Program Objectives 1. To review legislative amendments affecting the liquor laws of the state or county and where applicable, to amend such rules and procedures. 2. To participate with county liquor jurisdictions, liquor industry associations, licensees, staff, and government or community organizations in identifying areas of concerns and to amend rules or implement programs to seek resolution of such concerns. 3. To conduct inspections, investigations or special programs to promote compliance to liquor laws by liquor licensees. 4. To issue citations for violations of law and forward such complaints to the Liquor Control Adjudication Board for its consideration. 5. To ensure that licensing information and procedures are amended and implemented in accordance to law. 6. To investigate applications for liquor license and any protest thereof to verify compliance to law and to report such findings to the Liquor Commission for its consideration. 7. To evaluate obligations and operations of the department and implement changes as necessary 8. To provide staff, commission and board members education via county, state or nationally sponsored programs. 9. To provide liquor law education and related information to licensees through scheduled classes and via newsletters or memorandums. 10. To support youth, public and enforcement programs which promote compliance to liquor laws. Program Highlights • Provided funding to a Hawai'i County Project PAU (Prevent Alcohol Use by Minors) program, in collaboration with the Big Island Interscholastic Federation (BIIF) for a student mentoring program entitled "Drug Alcohol Tobacco Student Seminar" (DAT) held in November 2006. The DAT program promotes the prevention of the use of drugs, alcohol and tobacco. The forty-seven student-athletes representing 11 high schools received prevention training on the Reach Out Now curriculum developed by the Substance Abuse and Mental Health Services Administration. • In collaboration with the Hawaii County Police Department Traffic Enforcement Unit, conducted five public awareness roadblocks with contact of 1,912 vehicles to prevent impaired driving. 140 LIQUOR CONTROL LIQUOR CONTROL Program Highlights (continued) • Funding of alcohol and drug free youth programs to include: Hilo High School Prom, Grad Nights at St. Joseph, Hilo, Waiakea, Keaau, Pahoa, Honokaa high schools. • In collaboration with the Hawaii County Police Department, Traffic Enforcement Unit, conducted holiday advertisements related to impaired driving. • In collaboration with the HCPD Traffic Enforcement Unit, conducted advertising campaign on social host laws to provide awareness that it is illegal for adults to purchase liquor for consumption by a minor. 141 LIQUOR CONTROL LIQUOR CONTROL Program Measures FY 2006-07 FY 2007-08 FY 2008-09 Actual Estimate Estimate Licensing Applications for Licenses Interviews for Applications 117 90 90 Regular 66 50 50 Renewal 358 360 360 -Special 89 60 60 Transient Vessel 471 400 400 Catered Functions 161 200 200 Miscellaneous Applications 45 45 45 Permit Applications 776 850 900 Site Inspection 34 35 50 Liquor Commission Public Hearings on Rules and Regulations 1 2 2 Meetings (Public Hearings, Preliminary Hearings, 13 14 14 Special Meetings, Workshops) Site Visitations 1 2 2 Liquor Control Adjudication Board Public Hearings on Rules and Regulations 0 2 1 Meetings ( Public Hearings, Special meetings, 4 10 5 Workshops) Violations to Board 41 50 40 Operations Warning and Citations 50 50 100 Manager Examinations 1,072 1,200 1,300 Manager Registration (activate existing manager 203 300 300 cards Audio Surveillance Checks 85 100 100 Field Inspections Per Month 1,052 900 1,000 Public Complaints 26 25 25 Investi ations 273 250 250 Field Education 61 100 100 142 LIQUOR CONTROL LIQUOR CONTROL Program Expenditures FY 2006 07 FY 2007-08 FY 2008-09 Actual Budget Request Number of Positions 18 18 18 Salaries and Wages 680,912.70 831,585 934,714 Operations 531,244.29 631,067 694,062 Equipment 7,174.24 65,460 34,300 Public Pro ams 305,554.00 Pro am Total 1,524,885.23 1,528,112 1,663,076 Personnel Position Summary FY 2006-07 FY 2007-08 FY 2008-09 Position Title Authorized Authorized Request Director of Li uor Control 1 1 1 Li uor Licensin Clerk 1 1 1 Clerk-III 1 1 1 Secre 1 1 1 Private Secre 1 1 1 Liquor Control Licensing Officer 1 1 1 Liquor Control Investigator II 8 8 8 Liquor Control Investigator III 2 2 2 Account Clerk 1 1 1 Liquor Control Administrative Officer 1 1 1 Total 18 18 18 143 This page intentionally left blank 144 MANAGEMENT MANAGEMENT DEPARTMENT SUMMARY Mission Statement To create a framework that encourages community participation in government and fosters a sense of trust in County government. Department Goals Administration 1. To create a framework that encourages economic stability, job opportunities and public participation in the decision-making process. 2. To develop government/community partnerships that work in cooperation to improve the health, safety and quality of life on the Island of Hawaii. 3. To anticipate the challenges confronting the County's future and effectively plan for the community's expected needs. 4. To provide for the public safety and the basic public services of the community. Clerical Services Center To improve the centralized clerical pool concept of the Clerical Services Center, which provides clerical support for the entire County. Committee on People With Disabilities 1. To work with the Mayor's Office in creating a greater awareness of the needs, concerns and rights of people with disabilities. 2. To ensure that the interests of people with disabilities are represented in County matters which affect them, and that all legal requirements related to people with disabilities are fully addressed. 3. To assist the Mayor's office in the preparation of policies and programs relating to people with disabilities. Funding Source and Position Count General Fund $ 1,888,537 General Fund 21 Grant Revenue $ - Grant Revenue Total Budget: $ 1,888,537 Total Number of Positions 21 145 MANAGEMENT DEPARTMENT SUMMARY Department Goals (continued) Committee on Status of Women 1. To cooperate with the state commissions and arrange for representation of the County at State and other conferences. 2. To promote women's participation in public and private sectors. 3. To act as clearinghouse and coordination body for activities and information. 4. To create public awareness of the responsibilities, needs, potentials and contributions of women as active participants. 5. To seek improvements in educational, counseling programs and policies to meet the needs of girls and women in order to better prepare them for their roles in the community. 6. To encourage an educational program for women of their political rights and responsibilities. 7. To maintain contacts with federal, state, local and international agencies concerned with the status of women. 146 MANAGEMENT ADMINISTRATION Program Description The Office of Management provides leadership, direction and supervision for departments and agencies of the County of Hawaii; ensures that the duties and responsibilities of the executive branch are faithfully discharged in accordance with the provisions of the County Charter; and represents, plans for and addresses the needs, concerns and interests of the people of the Island of Hawaii. Program Objectives 1. Maintain government services for the fiscal year 2008-2009 at affordable levels. 2. Fill vacancies on boards and commissions within 60 days. 3. Utilize performance measures to encourage efficient, effective and timely delivery of services by county departments. 4. Develop operating and capital programs utilizing long-range planning to facilitate management decision making. 5. Consolidate county offices to provide easy access for the public to government services. 6. Identify and pursue alternate funding sources and avenues to implement county government programs 7. Involve the community in the planning process for county projects from the very earliest stages. Program Highlights 1. Work continues on road projects in West Hawaii and Puna that were funded by a special bond float. 2. Continued work on upgrades to facilities and curb cuts to bring them into compliance with the Americans with Disabilities Act. 3. Design contract has been initiated for new sanitary water spigots for areas of the island without potable water. This initiative is funded through the US EPA. 4. The Request for Proposal documents for design/build of the West Hawaii Civic Center neared completion. 5. Construction was completed on a one-stop services center to serve the homeless in Kailua-Kona. The building was being donated by a developer. 6. Planning work continues on an overnight homeless shelter in Kailua-Kona, planned to be on County property adjacent to the one-stop services center. 7. Ground was broken in December 2007 on County's workforce housing development in Waikoloa. 8. The Community Development Plan process is winding up in Kona and Puna, with North/South Kohala starting up next. Other districts are also eager to participate. 147 MANAGEMENT ADMINISTRATION Program Highlights (continued) 9. A Request for Proposals for a solid waste reduction facility for East Hawaii was issued. Responses are still being evaluated, after which the proposal will be presented to the County Council for approval. 10. Due to pleas from professionals in the field of health care, the County declared an island-wide healthcare crisis, and is working to raise awareness in the community on this issue and mobilize the community to help in developing and implementing ideas to help resolve the crisis. Program Measures FY 2006-07 FY 2007-08 FY 2008-09 Actual Budget Estimate Incoming & Outgoing Correspondence 11,500 10,900 12,000 Program Expenditures FY 2006-07 FY 2007-08 FY 2008-09 Actual Budget Request Number of Positions 12 12 12 Salaries and Wages 788,732.51 883,461 937,012 Operations 1,181,607.50 499,950 515,050 Equipment 4,182.22 3,800 20,800 Program Total 1,974,522.23 1,387,211 1,475,862 Personnel Position Summary FY 2006-07 FY 2007-08 FY 2008-09 Position Title Authorized Authorized Request Mayor 1 I I Managing Director 1 1 1 Deputy Managing Director 1 1 1 Clerk III I 1 I Executive Assistant II 1/2T 1 1 1 Executive Assistant 111 3 3 3 Executive Assistant IV I 1 1 Private Secretary to the Managing Director 1 1 1 Private Secretary to the Mayor 1 1 1 Public Relations Specialist 1 1 1 Total 12 12 12 148 MANAGEMENT CLERICAL SERVICES CENTER Program Description The Clerical Services Center staff provides secretarial/clerical and administrative staff assistance to the Office of the Mayor and other County agencies, as well as to the Fire Commission, the Committee on the Status of Women, the Committee on People with Disabilities and the Bicycle Pedestrian Advisory Committee. The Clerical Center is responsible for the processing and initial screening of all applicants for Hawai'i County Boards and Commissions. It keeps the data base of all applicants as well as those who are currently serving. The correspondence between the Mayor and applicants is also handled by the Clerical Center. The Clerical Center assists the public with information about all County, State and Federal government agencies and community agencies and services. The Clerical Center receives, logs, and refers complaints. It administers the issuance of disabled parking placards islandwide. The Clerical Center is the agency that is responsible for reservations of the Aupuni Center Conference Room and maintains the calendar of events for that venue. Program Objectives 1. Assist the clerical workload of the Mayor's Office, the Fire Commission, the Bicycle Pedestrian Advisory Committee, the Committee on the Status of Women, the Committee on People with Disabilities and County departments and agencies daily. 2. Process all applicants for Hawai'i County Boards and Commissions, keep data base of applicants and active members current. 3. Maintain a system for complaints for quick retrieval and follow-up within a maximum two-week turn around time. 4. Respond immediately and efficiently to citizens who walk in or call for information, direction and inquiries about various programs and services. 5. Perform daily issuance of disabled parking permits, maintain/update files with entry of data into the centralized statewide database. 6. Take reservations for Aupuni Center Conference Room, issue forms and keys, and maintain calendar of events. Program Highlights 1. Provided administrative, secretarial and clerical assistance to Executive Assistants and Public Relations Specialist in special projects, Boards and Commissions, legislative issues, Sister-city communications. 2. Administered Disabled Parking Program. 3. Processed applicants for Hawai'i County Boards and Commissions. 4. Managed Aupuni Center Conference Room. Took reservations and maintained calendar of events. 5. Coordinated mayoral gifts for visiting groups and dignitaries and provided gifts for mayor's staff for travel. 149 MANAGEMENT CLERICAL SERVICES CENTER Program Measures FY 2006-07 FY 2007-08 FY 2008-09 Actual Budget Estimate Assi ents Received 543 650 650 Volume 7,213 11,500 11,500 Disabled Parkin Permits Issued 4,611 3,750 3,800 Complaints Received 116 150 150 Program Expenditures FY 2005-06 FY 2006-07 FY 2007-08 Actual Budget Request Number of Positions 8 8 8 Salaries and Wages 208,987.43 276,249 318,203 Operations 11,498.10 47,215 70,375 Equipment 200 200 Pro am Total 220,485.53 323,664 388,778 Personnel Position Summary FY 2005-06 FY 2006-07 FY 2007-08 Position Title Authorized Authorized Request Clerical Services Assistant 4 4 4 Clerical Services Staff Assistant 1 1 1 Clerical Services Supervisor II 1 1 1 Immigration Information Specialist 1 1 1 Administrative Specialist 1 1 1 Total 8 8 8 150 MANAGEMENT COMMITTEE ON PEOPLE WITH DISABILITIES Program Description The Mayor's Committee on People with Disabilities is a volunteer committee appointed by the Mayor to advise him/her on all matters related to people with disabilities. The committee's primary function is to review and make recommendations and provide guidelines to improve the quality of life for people with disabilities in the County of Hawaii. Program Objectives 1. Continue to improve accessibility of County facilities and programs for people with disabilities. 2. Provide accessible information to all people with disabilities. 3. Continue to advise administration on issues facing people with disabilities. 4. Assist with implementation of Volunteer Accessible Parking Violations Program throughout the County. Program Highlights 1. Held meetings in Hilo and Kona equally. 2. Communicated all public concerns brought to the committee by people with disabilities to the Mayor via ADA Coordinator or by letter. 3. Monitored volunteer parking enforcement program. 4. Continued to work with County Civil Defense Agency to develop emergency response plan for people with disabilities. 5. Continued to work with the County's Park and Recreation Department to increase inclusion of adults as well as children in programs. 6. Identified problems regarding access to people with disabilities in public work zones and recently completed repairs to public streets and sidewalks. 151 MANAGEMENT COMMITTEE ON PEOPLE WITH DISABILITIES Program Measures FY 2006-07 FY 2007-08 FY 2008-09 Actual Budget Estimate Number of Meetings Held 8 11 10 Program Expenditures FY 2006-07 FY 2007-08 FY 2008-09 Actual Budget Request Operations 7,796.49 10,107 10,107 Program Total 7,796.49 10,107 10,107 152 MANAGEMENT COMMITTEE ON THE STATUS OF WOMEN Program Description The Committee on the Status of Women provides the women of Hawaii County with a supportive network and a community voice with which to advance the status of women. Program Objectives 1. Participate in Women's Health Month by coordinating at least one event in East and West Hawaii in Hawaii County and coordinate publicity for community organizations Women's Health Month events. 2. Continue the sponsoring of an essay contest to educate our children on the accomplishments of women in Hawaii County for Women's History Month. 3. Participate in local and/or out-of-state meetings by sending at least one representative. The purpose of which will be to share information with the committee members on current programs, legislation and issues that affect the status of women. 4. Host Hawaii County "Women's Hall of Fame" dinner honoring six women as role models to others from all over Hawaii County. This raises awareness of women's worth and value in our communities while simultaneously building self-esteem and educating regarding equality. 5. Continue to annually update and print the Urgent Services Directory for Families. 6. Hold rotating monthly meetings in East Hawaii and West Hawaii to better allow participation from the public. 7. Conduct Teen Dating Violence Prevention Peer Education Conference for public and private high schools in the County of Hawaii. 153 MANAGEMENT COMMITTEE ON THE STATUS OF WOMEN Program Highlights 1. Participation in the legislative process consisted of bill education and testimony directly impacting on women and children in Hawaii. 2. Presented the annual essay contest to recognize the achievements of women, and an awards luncheon providing an opportunity for our children to honor the important women in their lives as part of Women's History Month events. 3. Coordinated the presentation of September Women's Health Month events islandwide with the committee and other organizations. Each year these events multiply in activities and attendance locally and statewide 4. The annual issue of the Urgent Services Directory for Families highlighting needs access for Hawaii County citizens was updated and published and over 15,000 copies distributed islandwide. 5. Completed the writing and some editing of the First Female Booklet. 6. Presented the third annual Hawaii County Women's Hall of Fame. 7. Coordinated with service agencies on Teen Dating Violence Prevention/Education. Program Measures FY 2006-07 FY 2007-08 FY 2008-09 Actual Budget Estimate Number of Meetings Held 9 11 10 Conferences Held 1 1 1 Workshops Held 4 8 5 Program Expenditures FY 2006-07 FY 2007-08 FY 2008-09 Actual Budget Request Operations 28,150.24 13,790 13,790 Program Total 28,150.24 13,790 13,790 154 MASS TRANSIT AGENCY MASS TRANSIT AGENCY DEPARTMENT SUMMARY Mission Statement To improve the lifestyle of the residents of the County of Hawaii by increasing their mobility, and providing accessible transportation alternatives to the private automobile. Department Goals 1. Improve transportation mobility for the public, including service for the mobility impaired. 2. Assist the public in obtaining transportation alternatives to the private automobile through the use of buses, vans, car-pooling, and shared-ride taxis. 3. To allow users of the transportation system to travel to work, health services, educational institutions, business and commerce centers, after school activities, and recreational sites. Program Description The Mass Transit Agency plans, directs, and coordinates the activities of the Hawaii County public transportation system. The agency also provides administrative support for the Hawaii County Transportation Commission. Funding Source and Position Count General Fund $ 3,470,220 General Fund 7 Grant Revenue $ 1,374,000 Grant Revenue - Total Budget: $ 4,844,220 Total Number of Positions 7 155 MASS TRANSIT AGENCY MASS TRANSIT AGENCY Program Objectives 1. Increase system ridership from FY 2007-08. 2. Resolve and follow-up on all complaints within two weeks. 3. Implement expanded bus service in Kau, Volcano, and Ocean View. 4. Continue expansion of official bus stop program Program Highlights 1. With implementation of island-wide kokua zone, ridership has increased 32 percent from FY 2005-06. 2. Consultant for park and ride program working on project. 3. Contracts awarded for 13 new buses and mini buses. 4. Expanded service in Kona and from East Hawaii to South Kohala were planned and scheduled for implementation in early FY 2007-08. Program Measures FY 2006-07 FY 2007-08 FY 2008-09 Actual Budget Estimate Total Passengers 727,677 788,069 906,279 Cost Per Passenger $5.82 $6.22 $5.41 Program Expenditures FY 2006-07 FY 2007-08 FY 2008-09 Actual Budget Request Number of Positions 6 7 7 Salaries and Wages 261,515.58 307,014 332,182 Operations 2,737,925.15 3,262,637 3,312,038 Equipment 72,886.26 1,560,000 1,200,000 Program Total 3,072,326.99 5,129,651 4,844,220 156 MASS TRANSIT AGENCY MASS TRANSIT AGENCY Personnel Position Summary FY 2006-07 FY 2007-08 FY 2008-09 Position Title Authorized Authorized Request Automotive Mechanic I 1 2 2 Automotive Mechanic II 1 1 1 Clerk 11 1 1 1 Mass Transit Administrator 1 1 1 Mass Transit Program Assistant 1 1 1 Mass Transit Specialist 1 1 1 Total 6 7 7 157 This page intentionally left blank 158 MISCELL N 7--O JS MISCELLANEOUS ANIMAL CONTROL Mission Statement The Hawaii Island Humane Society (HIHS), contracted by the County to provide animal control services, is a 501(c)3 nonprofit organization, whose mission is to prevent cruelty to animals, eliminate pet overpopulation, and enhance the bond between humans and animals. Goal To investigate and resolve animal-related complaints and enforce animal control laws. To develop comprehensive educational programs and spay/neuter programs aimed at reducing the number of animal-related problems in our community. Program Description The HIHS is responsible for Animal Control contract, which involves enforcing Hawaii County Code Chapter 4 Animal Control related laws and State of Hawaii Laws (Hawai`i Revised Statutes 142). These laws currently include ordinances related to the following: • Vicious Dogs • Stray Animals/Impoundment • Animal Licensing • Cruelty and Neglect HIHS Officers are badged through training provided by HIHS and County agencies. The Animal Control Officers (ACOs) then respond and resolve animal control situations by educating the public about responsible pet ownership and appropriate animal control laws and penalties as well as issuing complaint and comply notices, citations, and vicious dog designations. HIHS Officers are available 24 hours a day, 7 days a week to respond to animal related emergencies. HIHS must accept all animals, regardless of condition, into its three shelters in Kona, Keaau, and Waimea. We are responsible for sheltering and caring for all animals and providing opportunity for reunification with owners. Other services related to the contract include dog licensing, administration of the Spay/Neuter Community Assistance Program, and legislative support of improved animal-related laws. In addition, HIHS provides adoption services, low-cost microchipping, education for adult and children, foster-care programs, volunteer opportunities, cat registrations, and basic medical care for shelter animals. HIHS community programs focus on creating better relationships between people and animals, and educating the public on the importance of spaying and neutering. 159 MISCELLANEOUS ANIMAL CONTROL Program Objectives 1. 90% of vicious dog calls will be responded to within 2 hours. 2. 90% of loose animal posing a public safety hazard calls will be responded to within 2 hours. 3. 90% of injured animal related calls will be responded to within 2 hours. 4. 90% of calls for animal control assistance by the police will be responded to within 3 hours. 5. 90% of animal cruelty and neglect cases will be responded to in 24 hours and resolved in 14 working days. 6. 90% of license, loose dog and any non-cruelty/neglect cases will be responded to in 48 hours and resolved in 5 working days. 7. 70 Sweeps of problem communities per year. Program Highlights A new building for housing puppies was built at HIHS owned facility in Kea'au funded entirely by donation. This new area allows for puppies to be held separate from adult dogs which lessens the opportunity for infectious disease to transfer to immune compromised babies. This new facility is integral in reaching our goal of only adopting out healthy animals. Due to more county funding for the spay and neuter program as well as adjustments to the programs qualifications HIHS was able to administer low cost coupons to more individuals in the community with financial need. HIHS hired a full-time veterinarian who is now performing more than 100 spay/neuter surgeries per month. Our on-staff vet also oversees medical care to all the animals in our three facilities as well as the animals in our custody that are being held as evidence. Animal Control Officers and administration continues to work closely with HPD to resolve issues efficiently and effectively within the community. The following are highlights of what we are working towards in the 2007-2008 fiscal year: HIHS plans to kick-off a capital campaign to build a new facility at our Waimea location. In July 2007 our shelters were networked and we plan to purchase database software which will serve as a means to enhance communication between shelters. 160 MISCELLANEOUS ANIMAL CONTROL Program Highlights (continued) HIES intends to develop the board of directors to expand membership to include more representatives from Hilo and the south end of the island. Program Measures FY 2006-07 FY 2007-08 FY 2008-09 Actual Budget Estimate* Percentage of vicious dog calls will be responded to within 2 hours 98% 90% 90% Percentage of loose animal posing a public safety calls will be responded to within 2 hours 90% 90% 90% Percentage of injured animal related calls will be responded to within 2 hours 98% 90% 90% Percentage of animal control assistance by the police will be responded to within 3 hours 99% 90% 90% Percentage of animal cruelty and neglect cases will be responded to in 24 hours and resolved in 14 working days 91% 90% 90% Percentage of license, loose dog and any non-cruelty/neglect cases will be responded to in 48 hours and resolved in 5 working days 91% 90% 90% Number of sweeps of problem communities per year 429 >=70 >=70 Animal Intake Stray/Feral 10,321 11,000 12,800 Owner Surrendered 3,240 >=2,500 >=3,500 Total Intake 13,561 >--14,000 >=16,200 Redeemed 974 >=750 >=750 Adopted 2,587 >=1,600 >=2,500 Adopted animal returned to HIHS for Health Reasons 12 0 >=15 Euthanized 10,922 >=11,000 >=14,000 Adoption Percentage Based on total intake numbers 20% >=12% >=15% Adoption Percentage Based on Adoptable Animals 79% >=65% >=6o% Animal Control Related calls 4,170 >=3,000 >=4,000 Do License issued 4,851 >=3,500 >=4,120 Do License Fees Collected $18,501.60 >=15,600 * 2007-08 estimate based on new RFP requirements 161 MISCELLANEOUS ANIMAL CONTROL Program Measures (continued) FY 2006-07 FY 2007-08 FY 2008-09 Actual Budget Estimate* Cat Licenses Issued 932 >=500 >=500 After Hour Emergency Calls Outs 1,248 >=300 >=300 Miles Traveled 110,001 >=140,000 >=100,000 Dead animals collected 532 >=450 >=400 Com laint/Com 1 Notices Issued 1006 >=1,000 >=1,500 Citations issued HCC 4-30 Do Running Loose 250 >=172 >=172 HRS 143-2 License Violation 90 >=125 >=125 HRS 7-11-1109 Cruel to Animals 36 >=10 >=10 Other inc. Vicious Do) 74 >=25 >=25 Total Citations 450 >=360 >=1,500 Citations issued to Repeat Offenders 31 >=20 >=20 Number of Animal Control Cases 1,463 >=1,500 >=2,880 Number of Animal Pickups 937 >=700 >=700 Number ofTrap Rentals 1,137 >=1,000 >=1,000 Spay/neuter CAP coupons issued 3,148 >=2,200 >=1,520 Number of Animal Control Officers Kea`au (also serving Hilo, Hamakua, Kea`au, Puna, 5 Ka`u >=5 >=7 Kona also serving South Kona, Oceanview) 3 >=4 >=4 Waimea also serving Honoka`a, Waikoloa,Kohala 3 >=2 >=4 Total Animal Control Officers 11 >=11 >=15 Program Expenditures FY 2006-07 FY 2007-08 FY 2008-09 Actual Budget Request Operations 1,086,357.00 1,099,292 2,915,000 S a /Neuter CAP 100,000.00 110,000 - Program Total 1,186,357.00 1,209,292 2,915,000 162 MISCELLANEOUS MISCELLANEOUS/COUNTYWIDE COSTS FY 2006-07 FY 2007-08 FY 2008-09 Actual Budget Request Animal Control 1,186,357.00 1,209,292 2,915,000 Nonprofit Grants 898,000.00 900,000 1,500,000 Schools 65,000.00 65,000 65,000 Fringe Benefits State Retirement System 14,239,639.46 16,357,779 20,500,000 FICA 4,249,690.60 4,817,124 5,298,836 County Pensions 104,019.29 143,000 133,000 Health Fund 15,543,841.56 17,523,500 18,800,000 Post-employment Benefits 12,000,000 12,950,000 Worker's Compensation 1,703,207.84 2,500,000 2,500,000 Unemployment Compensation 132,012.35 145,000 401,000 Vacation Pa - 50,000 700,000 Total Fringe Benefits 35,972,411.10 53,536,403 61,282,836 Bond Issue/Debt Service Interest 12,947,341.00 15,122,514 18,658,109 Bond Redemption 16,366,450.87 20,613,972 24,721,239 Total Band Issue/Debt Service 29,313,791.87 35,736,486 43,379,348 Supplemental Transfers Transfer to Capital Project Fund 9,244,816.00 6,229,975 - Transfer to Housing Fund 1,295,399.00 1,251,612 1,591,145 Transfer to Self Insurance Fund 1,000,000.00 1,000,000 1,000,000 Transfer to Solid Waste Fund 14,656,244.00 17,302,726 19,463,413 Transfer to Golf Course Fund 342,531.00 350,000 433,418 Transfer toDisaster/Emergency Fund 1,000,000.00 1,600,000 1,000,000 Transfer to Public Access/ en Space Preserv Fund 2,519,479.12 4,314,000 4,840,000 Transfer to Budget Stabilization Fund 1,000,000.00 4,000,000 1,000,000 Transfer to Highway Fund 812,000.00 210,000 Total Supplemental Transfers 31,870,469.12 36,258,313 29,327,976 Other Costs Provision for Compensation Adjustment - 6,000,000 - Sundry Refund 26,003.90 40,000 40,000 Provision for Reallocation - 35,000 35,000 Provision for Public Land Acquisition - - - Miscellaneous Insurance Claims & Judgments 999,619.00 1,000,000 1,000,000 Public Safe Disaster/Emergency 198,240.00 500,000 500,000 Miscellaneous Block & Housing Grants, Home P m 4,087,523.17 - - Special Project Manager Program 50,000 50,000 Charter Commission - 10,000 Total Other Costs 5,311,386.07 7,625,000 1,635,000 163 This page intentionally left blank 164 P-ARKS~~~RTI@N PARKS & RECREATION DEPARTMENT SUMMARY Mission Statement To provide a wide array of services for the public with excellence, integrity and aloha. Department Goals Service • Provide and/or facilitate a wide array of services and opportunities that meet the needs of the Big Island community while maintaining cultural uniqueness of our rich heritage, diversity and the aloha spirit • Conduct the P&R "Service Survey" to evaluate the quality of services provided and report the results quarterly • Keep the public informed of the availability of programs and facilities via various media outlets including a departmental web site Facilities Provide safe, clean, enjoyable, accessible and aesthetically pleasing facilities by: • Implementing the transition plan for ADA compliance • Implementing the transition plan for playground safety and equipment • Continue to develop and implement maintenance standards • Maintaining a 5 year plan for repairs and maintenance • Providing regular facilities and safety inspections and monitoring the results and recommendations • Determine the need for additional recreational facilities throughout the Big Island via public meeting and service surveys. • Assess current facility use and analyze for optimum utilization Fiscal Responsibilitv • Refine fiscal management and performance of the department • Develop alternative strategies to generate supplemental resources in order to maintain and enhance operations (grants, cost sharing, donations, etc.) Partnerships • Pursue help from persons and groups to improve and maintain recreational facilities and enhance programs Funding Source and Position Count General Fund $ 19,040,945 General Fund 505 Grant Revenue S 85,000 Grant Revenue - Other $ 262,370 Other Total Bud et: $ 19,388,315 Total Number of Positions 505 165 PARKS & RECREATION DEPARTMENT SUMMARY Department Goals (continued) Safety • Provide proper safety equipment for all employees • Maintain, update and keep all employees current with health and safety requirements and testing, such as hearing tests, hepatitis immunization for covered individuals, CDL licenses, etc. • Perform regular safety inspections of all facilities • Provide a mechanism to address safety concerns of all employees Training • Provide for personal and professional growth opportunities for all staff • Provide training for the public in areas that will help P&R carry out its mission or enhance its staffs personal growth 166 PARKS & RECREATION 'ALAE CEMETERY Program Description The `Alae Cemetery provides an affordable and accessible public memorial park to accommodate the burials of the general public regardless of race, color, creed, or financial standing. Program Objectives 1. Maintain cemetery grounds and pavilion to acceptable standards. 2. Assign and record all burials. Program Highlights • Pressure washed memorial, cleaned area and erected canopy for the Annual Ireito Hoyo Memorial service. Program Measures FY 2006-07 FY 2007-08 FY 2008-09 Actual Budget Estimate Total Acreage 31 31 31 Acres Developed* 20 31 31 Plots** Burials 52 90 90 *Acres Maintained has been changed to Acres Developed **This will no longer be a program measure Program Expenditures FY 2006-07 FY 2007-08 FY 2008-09 Actual Budget Estimate Number of Positions 4 4 4 Salaries and Wages 109,020.39 131,824 143,464 Operations 7,435.76 8,900 15,900 Equipment 7,028.72 7,000 0 Program Total 123,484.87 147,724 159,364 167 PARKS & RECREATION 'ALAE CEMETERY Personnel Position Summary FY 2006-07 FY 2007-08 FY 2008-09 Position Title Authorized Authorized Request Park Caretaker I 2 2 2 Power Mower Opera-tor 2 2 2 Total 4 4 4 168 PARKS & RECREATION VETERANS CEMETERIES - EAST AND WEST HAWAII Program Description The East and West Hawaii Veterans Cemeteries accommodate the local burial needs of Big Island Armed Forces veterans and eligible members. Program Objectives 1. Continue to seek community assistance in beautifying the cemeteries. Work with Sons and Daughters of Veterans for a project per year. Work with HCCC for clean- up preparation for special ceremonies and holidays. Work with Golf Course Superintendent's Association for Veterans #3 improvement. 2. Continue to coordinate development of the East and West Hawaii Veterans Cemetery with the Veterans Advisory Committee and the Department of Defense. Program Highlights • Crew A coordinated with the Sons and Daughters of Veterans in the painting of curbs at Veterans Cemeteries 1 and 2. • Crew A coordinated with the Waiakea High School Class of 2008 regarding the cleanup of Vets 1 and 2. • Crew A coordinated with the Hawaii Shimu Church group in the performance of gravesite cleanups at Veterans Cemeteries 1 and 2. • Kona Crew coordinated with the Veterans Community and University of Hawaii regarding various planting projects at Veterans Cemetery 3. Program Measures FY 2006-07 FY 2007-08 FY 2008-09 Actual Budget Estimate Total Acreage 78.8 78.8 80 Acres Developed* 13.8 20.9 21 Plots** Site #1 Site #2 Site #3 Burials 182 250 225 *Acres Maintained has been changed to Acres Developed **This will no longer be a program measure 169 PARKS & RECREATION VETERANS CEMETERIES - EAST AND WEST HAWAII Program Expenditures FY 2006-07 FY 2007-08 FY 2008-09 Actual Budget Estimate Number of Positions 5 5 5 Salaries and Wages 122,558.02 125,732 137,720 Operations 38,036.82 28,950 39,550 Equipment 6,688.85 10,600 0 Program Total 167,283.69 165,282 177,270 Personnel Position Summary FY 2006-07 FY 2007-08 FY 2008-09 Position Title Authorized Authorized Request Equipment Operator II Temp I 1 1 Park Caretaker I 3 3 3 Veterans Cemetery Caretaker/Equip Operator 1 1 1 Total 5 5 5 170 PARKS & RECREATION RURAL CEMETERIES Program Description The Parks Maintenance Division ensures that the grounds and facilities of cemeteries in Hamakua, Kohala, and Kona are properly maintained. Program Objectives 1. Continue maintenance of cemetery grounds. 2. Assign and record all burials. Program Highlights None. Program Measures FY 2006-07 FY 2007-08 FY 2008-09 Actual Budget Estimate Cemeteries 7 7 7 North Hilo/Hamakua District: 4 4 4 Honoka`a, Kukuihaele, Kuka`iau, Lau ahoehoe North/South Kohala District: 2 2 2 Hawi, Waimea North/South Kona District: 1 1 1 Ke8 u Program Expenditures FY 2006-07 FY 2007-08 FY 2008-09 Actual Budget Estimate Operations 7,993.15 17,500 17,500 Program Total 7,993.15 17,500 17,500 171 PARKS & RECREATION HAWAII COUNTY BAND Program Description The Hawai'i County Band was established in 1883 and has provided music for parades, concerts, festivals, ceremonies, and other special events throughout the entire Big Island for the past 123 years. Presently, the Hawai'i County Band performs as a representative of the County of Hawai'i and continues to enhance events throughout all districts of the island by providing entertaining and appropriate music. The band also serves as a musical resource for the County and State of Hawai'i. County Band was established in 1883 and has provided music for parades, concerts, festivals, ceremonies, and other special events throughout the Big Island for the past 124 years. Presently, the Hawaii County Band performs as a representative of the County of Hawaii and continues to enhance events throughout all districts of the Big Island by providing entertaining and appropriate music. The band also serves as a musical resource for the County and State of Hawaii. Program Objectives 1. Provide musical services for the island residents and visitors by working with community organizations and providing 40 musical services annually (e.g. parades, ceremonies, festivals, concerts and special events.). 2. Provide 11 monthly Mo`oheau Bandstand concerts that are entertaining, educational, musically challenging, and historically significant. 3. Sponsor the Intermediate and High School Concert Band Festival, which showcases school bands from the Big Island and elsewhere. 4. Feature at least two young musicians as soloists at the April or May Mo`oheau Bandstand Concert, which provides musically educating opportunities for the young people of the County of Hawaii, annually. 5. Introduce 20 new musical pieces per year to provide musical challenges to the band members. Program Highlights • Provided 48 performances during fiscal year 2006-2007. • 12 monthly Mo`oheau Bandstand Concerts (95+ year tradition). All were well attended and well received by the crowd. • Annual May Mo`oheau Bandstand Concert featured high school students as soloists • Sponsorship of the annual Intermediate and High School Band Festival • July 4th Mo`oheau Bandstand Concert in conjunction with the Jaycees Fireworks Display • Participated in Veterans ceremonies (Veterans Day, Club 100 and Memorial Day) 172 PARKS & RECREATION HAWAII COUNTY BAND Program Highlights (continued) • Participated in various parades throughout the island (Volcano Independence Day, Waimea Aloha Festival, Kona Coffee Festival, Hilo Christmas Parade, International Festival Parade, Pahoa Christmas Parade and Merrie Monarch Parade). • Participation in various civic events (American Cancer Society Moonlight Madness, American Heart Association Heart Walk, Portuguese Day, Kamehameha Day and Pana`ewa Zoo's Tiger's birthday) • Organized the Big Island Intermediate and High School Select Band Festival. 173 PARKS & RECREATION HAWAII COUNTY BAND Program Measures FY 2006-07 FY 2007-08 FY 2008-09 Actual Budget Estimate Performance Services 48 45 40 Rehearsals 95 95 95 Estimated Attendance 20 Parades 50,000 50,000 50,000 5 Ceremonies 3,000 3,000 3,000 22 Concerts 5,000 5,000 5,000 8 Special Events 5,000 5,000 5,000 Program Expenditures FY 2006-07 FY 2007-08 FY 2008-09 Actual Budget Request Number of Positions 40 40 40 Salaries and Wages 208,003.23 348,850 380,026 Operations 4,442.48 4,075 4,075 Equipment 2,050 2,050 Program Total 212.445.71 354,975 386,151 Personnel Position Summary FY 2006-07 FY 2007-08 FY 2008-09 Position Title Authorized Authorized Request Band Director 1 1 1 Assistant Band Director Hrl 1 1 1 Musician I (Hrly) 4 4 4 Musician II (Hrly) 9 7 7 Musician III (Hrl) 10 10 10 Musician IV Hrl 8 9 9 Musician V (1 rl 7 8 8 Total 40 40 40 Note: All positions are part-time with the exception of the Band Director. 174 PARKS & RECREATION WEST HAWAII BAND Program Description The West Hawaii Band provides music for parades, ceremonies and other events, principally in the Hamakua, Kohala and Kona districts, to support and inspire traditional and emerging cultural, charitable, educational, recreational and economic activities, and provides musical enjoyment and satisfaction for residents and visitors of diverse ages and backgrounds, through performance and rehearsal. Program Objectives 1. Provide musical services for island residents and visitors by working with community organizations and providing 20 - 25 musical services annually. ( eg. Parades, ceremonies, festivals, concerts, and special events) 2. Provide 6 monthly concerts that are entertaining, educational, musically challenging and historically significant. 3. Feature a young musician as soloist at the March or May monthly concert, to provide music education opportunities for the young musicians of Hawai'i County. 4. Introduce 20 new pieces per year to provide musical challenges for the band. Program Highlights 1. Provided inspirational and specific music for the Boy Scouts and residents of the Life Care Center. 2. Annual participation in Kona Coffee Festival, Kamehameha Day, Aloha Week celebration and Veterans Group events. 3. Offered students and other instrumentalists chances to play diverse and meaningful music within a group. 4. Provided flourish for community parades, ceremonies and other gatherings. Program Measures FY 2006-07 FY 2007-08 FY 2008-09 Actual Budget Estimate Performances 17 20 20 Rehearsals 43 50 50 175 PARKS & RECREATION WEST HAWAII BAND Program Expenditures FY 2006-07 FY 2007-08 FY 2008-09 Actual Budget Request Number of Positions 19 19 19 Salaries and Wages 20,042.95 72,104 76,018 Operations 5,389.73 4,625 6,125 Equipment - 1,500 - Program Total 25,432.68 78,229 82,143 Personnel Position Summary FY 2006-07 FY 2007-08 FY 2008-09 Position Title Authorized Authorized Request Assistant Band Director rl 1 1 1 Musician I (Hrly) 4 4 4 Musician 11 Hrl 7 7 7 Musician III Hrl 6 6 6 Musician IV Hrl 1 1 1 Total 19 19 19 Note: All positions are part-time. 176 PARKS & RECREATION ADMINISTRATION Program Description The Parks & Recreation Administration provides organizational support services to all the divisions/sections and bands to achieve the development and implementation of the department's mission. Program Objectives 1. Continue to distribute P&R Service survey at all staffed facilities and activities/events conducted by the department. 2. Continue to update information for Divisions and Sections on the County of Hawaii website on a timely basis. 3. Continue implementation of the transition plan for accessibility to public facilities during the fiscal year. 4. Continue implementation of the transition plan for program accessibility during the fiscal year. 5. Continue implementation of the transition plan for playground safety and accessibility during the fiscal year. 6. Maximize resources by encouraging the "Friends of the Park" program and identify a minimum of five community service projects that focus on maintenance and/or improvements to park facilities. 7. Provide at least one technical job specific training for 50% of administrative staff. Program Highlights • CIP Projects that were completed in Fiscal 06-07: ? Lincoln Park Tennis Courts Improvements ? Kailua Park Replacement of Parking Lot Light Poles ? KCAC Pool Pump System Repairs ? Large Capacity Cesspool Conversion Project - Segment #3 ? Lincoln Park Playground Expansion of Playground Equipment & Surfacing ? Ho'olulu Park Exterior Tennis Courts Resurfacing ? Hilo Senior Center (Kamana) Accessibility Improvements ? Keaau Community Center Accessibility Improvements ? Piilani Elderly Complex Accessibility Improvements ? Hualani Park Accessibility Improvements 177 PARKS & RECREATION ADMINISTRATION Program Measures FY 2006-07 FY 2007-08 FY 2008-09 Actual Budget Estimate Camping Permits Issued 5,200 5,000 5,000 Pavilion Permits Issued 1,744 2,000 2,000 No of Completed Service Surveys 2,254 3,000 3,000 Surveys Rating Quality of Service as More than 75% - - Satisfactory Surveys Rating Quality of Service as Satisfactory or 99% 85% 85% eater Surveys Rating Facilities as Adequately Maintained 96% 85% 85% Program Expenditures FY 2006-07 FY 2007-08 FY 2008-09 Actual Budget Request Number of Positions 22 22 22 Salaries and Wages 765,667.18 970,881 1,061,828 Operations 877,211.62 1,268,828 1,867,740 Equipment 43,815.40 7,500 7,500 Program Total 1,686,694.20 2,247,209 2,937,068 Personnel Position Summary FY 2006-07 FY 2007-08 FY 2008-09 Position Title Authorized Authorized Request Parks & Recreation Director 1 1 1 Deputy Parks & Recreation Director 1 1 1 Account Clerk 3 3 3 Accountant I 1 2 2 Accountant IV 1 1 1 Architectural Draftin Tech II 2 2 2 Clerk II 1 1 1 Clerk III 2 2 2 Contracts Technician - 1 1 Departmental Personnel Clerk 1 1 1 Park Projects Manager 2 3 3 Park Planning Officer 1 1 1 Personnel Assistant I 1 1 1 Personnel Management Specialist II 1 1 1 Private Secretary 1 1 1 Total 19 22 22 178 PARKS & RECREATION PARKS MAINTENANCE Program Description The Parks Maintenance Division maintains neighborhood parks, beach parks, playgrounds, ball fields, and other recreational facilities; undertakes construction, repairs and renovation projects for buildings, equipment and grounds; operates a plant nursery to support landscaping and beautification projects; operates a storeroom for departmental maintenance supplies. Program Objectives 1. Maintain completion range of 2400- 2600 work orders on an annual basis. 2. Undertake two parks improvements projects per district (18). • One of which supervisor to work with a community group to improve the parks - 1 park per district minimum. 3. Monitor complaints filed for strategic planning purposes for maintenance and services improvements. • Record type, number, district, etc. of complaints and implement necessary maintenance procedures, standards, training, discipline, etc. for corrections. • Make annual inspections of facilities with responsible supervisor. (9 districts) Analyze and discuss methods of improvements. 4. Provide for safe facilities and grounds. • Conduct safety inspections of facilities: Weekly by supervisors (52 per supervisor = 468 total inspections/year). Superintendent to conduct safety inspections on all facilities on a semi- annual basis. • Correct hazards on a timely basis. 5. Provide for a safe working environment. • Participate with department safety committee and discuss and evaluate accident reports. • Correct any hazardous conditions or practices. • Provide a minimum of one safety instructional sessions per crew each month. • Review and upgrade Park Maintenance Safety and Health Program to include required written safety programs and HIOSH safety training documentation. Full implementation and HIOSH compliance of Parks Maintenance Hazcom, Respirator, and Bloodborne Pathogen Safety Programs 31 July 2008. 6. Continue to perform random checks of facilities. 7. Continue implementation of uniform maintenance standards for all facilities. Full implementation by 31 July 2009. 179 PARKS & RECREATION PARKS MAINTENANCE Program Highlights • Completed 2243 work orders. • 128 park improvement projects were completed by Parks Maintenance crews and volunteer groups. • Conducted 180 safety training sessions. Program Measures FY 2006-07 FY 2007-08 FY 2008-09 Facilities Maintained: Actual Budget Estimate Beach Parks 35 39 37 Parks & Playgrounds 48 49 50 G s & Recreation Centers 30 30 30 Swimming Pools 9 9 9 Tennis Facilities 20 20 20 Other Facilities 40 40 40 Complaints Received 57 45 65 Beautification Projects 128 75 135 Work Orders Completed 2243 2,200 2,400 Training Sessions 180 108 108 Program Expenditures FY 2006-07 FY 2007-08 FY 2008-09 Actual Budget Request Number of Positions 138 144 149 Salaries and Wages 3,817,351.37 4,688,614 5,159,737 Operations 1,934,780.97 1,940,068 2,129,690 Equipment 535,166.43 326,622 374,000 Prograrn Total 6,287,298.77 6,955,304 7,663,427 180 PARKS & RECREATION PARKS MAINTENANCE Personnel Position Summa FY 2006-07 FY 2007-08 FY 2008-09 Position Title Authorized Authorized Request Building & Grounds Utility Worker 2 2 2 Building Maintenance Helper -Tem 2 2 2 Building Maintenance Worker 3 3 3 Building Maintenance Worker- Tem1 1 1 Building Maintenance Supervisor II 1 1 - Clerk II 1 1 1 Electrical Pump-Mechanical Electrician 1 2 2 Electrician - 1 1 Equipment Operator I 2 2 2 Equipment Operator II 5 5 5 Equipment Operator II- Temp 2 2 2 Laborer II 3 6 6 Laborer II- Temp 1 1 1 Lead Maintenance Electrician 1 1 1 Lead Plumber 1 1 1 Lead Carpenter-Cabinet Maker I 1 1 Carpenter-Cabinet Maker 2 2 2 Mechanical Repair Welding Supervisor 1 1 1 Mechanical Repairer- Temp 1 1 1 Mechanical Repairer-Welder 2 3 3 Nurse Worker I 1 1 1 Park Bldg & Grounds Maintenance Supervisor 1 1 1 Park Caretaker 1 49 49 52 Park Caretaker I - 3/5T 0 0 1 Park Caretaker I -1/2T 3 3 4 Park Caretaker I - 2/5T 4 4 4 Park Caretaker If 5 5 5 Park Caretaker III 1 1 1 Park Caretaker III- Temp 1 1 1 Park Construction & Maintenance Supervisor 1 1 1 Park District Superintendent 1 1 1 Park Facilities Refuse Collector 3 3 3 Park Maintenance Supervisor I 1 1 1 Park Maintenance Supervisor II 3 3 3 Park Maintenance Supervisor III 1 1 1 Park Maintenance Supervisor IV 2 2 2 Plumber 1 2 2 Power Mower Operator 5 5 5 Power Mower Operator- Temp 1 1 1 Repair and Maintenance Supervisor - - 1 Senior Account Clerk 1 1 1 Storekeeper 1 1 1 Superintendent of Park Maintenance 1 1 1 Tractor Mower Operator 9 9 9 Tractor Mower Operator- Temp 1 1 1 Tree Trimmer 3 3 3 Tree Trimmer Temp 1 1 1 Tree Trimmer-E ui ment Operator II 1 1 1 Tree Trimmer-Heavy Truck Driver 1 1 1 181 PARKS & RECREATION PARKS MAINTENANCE Tree Tnmmin Crew Supervisor 1 1 1 Tree Trimming -Park Maintenance Su ervisor 1 1 1 Total 137 144 149 182 PARKS & RECREATION RECREATION Program Description The Recreation Division plans, conducts, arranges or promotes organized recreation, athletics, crafts and other leisure time activities for all age groups at recreation centers and facilities throughout the County of Hawaii. Program Objectives 1. Provide introductory instruction in all recreational facilities in at least 4 of the following sports (basketball, baseball, volleyball, track and field, tennis, flag football, badminton) for children and adults, one or more in each respective season (i.e. Fall - basketball; Winter - baseball and track/field; Spring - volleyball; summer - tennis/flag football). 2. Provide at least six seasonal arts and craft activities for children and adults in all recreational facilities (i.e. Fall - Halloween/Thanksgiving/Christmas craft activities; Winter - Valentines/St. Patrick/Easter activities; etc.). 3. Maintain a safe facility, free of hazards for all activities, patrons and employees by conducting daily safety inspections and remitting work orders as necessary to correct unsafe conditions. A comprehensive safety inspection to be conducted on a quarterly basis. 4. Plan, organize and implement a minimum of two district-wide events in each respective district that is responsive to the respective community's needs and interests (i.e. Hilo District - The Biggest Easter Egg Celebration; Hamakua District - Hamakua Fun Day; etc.). 5. Develop a minimum of six partnerships with other recreation providers as well as community organizations to maximize service and activities to the public (i.e. summer camping program in partnership with the YMCA). 6. Provide quarterly training for the P&R staff on various issues, ADA concerns, safety issues, self-improvement/enhancement, etc. 7. Provide the Department with at least two ADA training sessions. 8. Finalize a strategic plan for the division by December, 2008. 9. Provide complete fingerprinting background checks on all new employees, temporary hires and volunteers who work in close proximity to children. 10. ADA Specialist to update language on registration forms, parent handbook and other printed materials for the public. 183 PARKS & RECREATION RECREATION Program Highlights 1. The Biggest Easter Egg Celebration was held at Francis Wong Stadium with more than 15,000 plastic eggs being donated by various local businesses. The event attracted more than 9,000 youngsters and parents alike. 2. `Ohana Shoreline Fishing (Hamakua / North & South Kohala Districts project) attracted close to 335 frsherpersons and hundreds of spectators. 3. Jimmy Yagi basketball clinic at Waiakea Uka Gym. This ever popular camp draws more and more youngsters every year. Lunch was donated by Don's Grill. 4. Kalae Iki Baseball Clinic: Partnered with the Gifford Foundation, Kanuha Foundation, UHH Athletics, and Pepsi Cola. Twelve top-notch mainland college coaches provided fundamental skill training to 500 youngsters island-wide at Kailua Kona. The three-day clinic brought famous coach from UCLA, UC Berkley, Santa Clara, Stanford, San Jose, etc., and even former major league star Doug DeCinces of the California Angels. 5. Super Saturday Basketball League. The North/South Kohala district partnered with the Hamakua district to conduct this special activity for the youngsters. 6. Hershey Track Meet held County wide at Kamehameha High School Track Oval attracted some 360 youngsters island-wide. A 12 year old girl from Pahoa was elected among four others to represent the State of Hawaii at the national Hershey meet in Pennsylvania. Our representative came in thirteenth place in the softball throw in the national meet. 7. Papa'aloa Haunted House drew more than seven thousand people to view the awesome displays. Partnering with the K6aniani Community Association, this event keeps getting better and better. 8. Hawaii Speed and Quickness Foundation did two sessions on the Big Island, one in East Hawaii and the other in West Hawaii. Featured were top athletes from the University of Hawaii football team: Colt Brennan, Devon Bess, Ryan Grice- Mullins, Desmond Thomas, Keao Monteith, and Jacob Patek. 184 PARKS & RECREATION RECREATION Program Measures FY 2006-07 FY 2007-08 FY 2008-09 Program/Events Countywide Countywide Countywide Participants Participants Participants Actual Budget Estimate Instructional Sports Program (Baseball, Softball, Basketball, Floor Hockey, Pickle Ball, Volleyball, 1,066,450 540,000 1,119,700 Tennis, Track & Field, Croquette) Arts & Crafts 26,418 37,000 27,700 Organized P&R Sports Games/Clinics (Baseball, 72,000 Basketball, Volleyball) 279,669 293,650 Music and Dance 34,812 43,000 36,550 Drama, Storytelling, Puppetry 7,841 15,000 8,200 Physical Fitness/Aerobic for Tots to Senior Citizens 93,328 125,000 98,000 Islandwide Exponent and Age Group Track and Field Easter E Celebrations Hamakua Fun Da Celebration Halloween Haunted Houses/Contests Elks Hoop Shoot Contest Martial Arts Demonstration/Fair/Clinic Bicycle Program 409 1,000 500 Air Rifle/BB Gun Safe Program Outdoor/Nature Activities/Hikin Programs 13,469 13,000 14,000 `Ohana Fishing Day/Fishing Derbies Wheelchair Basketball Start Living Health Projects 0 Special Events* 319,922 50,000 336,000 TOTAL 1,842,308 896,000 1,934,300 Persons Utilizing Facilities - Total 2,272,070 4,500,000 2,385,700 *Activities combined under Special Events Program Expenditures FY 2006-07 FY 2007-08 FY 2008-09 Actual Budget Request Number of Positions 45 45 45 Salaries and Wages 1,689,408.94 1,778,426 1,930,799 Operations 579,620.57 640,640 664,610 Equipment 98,571.80 3,500 3,500 Program Total 2,367,601.31 2,422,566 2,598,909 185 PARKS & RECREATION RECREATION Personnel Position Summary FY 2006-07 FY 2007-08 FY 2008-09 Position Title Authorized Authorized Request Account Clerk 1 1 1 Clerk II I 1 1 Recreation Administrator I 1 1 Recreation Director II 22 22 22 Recreation Director II- 1/2T 1 1 1 Recreation Director IV 5 5 5 Recreation Specialist II 2 2 2 Recreation Technician 11 1 1 1 Recreation Technician II - 1/2T 3 3 3 Recreation Technician III 3 3 3 Recreation Technician III - 3/4T 1 1 1 Recreation Technician III -1/21 3 3 3 Recreation Technician III - 2/5T 1 1 1 Total 45 45 45 186 PARKS & RECREATION SUMMER AND INTER-SESSION PROGRAM Program Description The Summer and Inter-Session Program provides for the County of Hawai`i's elementary school children, a five to six week, diversified recreational program, including team sports, games, arts and crafts, drama, music, dance, etc. highlighted with excursions and enrichment activities. Program Objectives 1. Conduct a minimum of 20 Summer Fun programs island-wide. 2. Continue to conduct longer programs hours at majority of the sites. 3. Form partnerships with Pana`ewa and Keaukaha Community Associations in which they provide scholarships for their youngsters i.e., $60 for an all-day program, community association subsidizes $30 for each community members' children. 4. Work in partnership with the DOE or HCEOC to sponsor free lunch program for the following sites: Yano Hall, Kohala, Waimea, Waiakea Uka, Hilo Armory, Pana`ewa, Kawananakoa, Carvalho, Waiakea Recreation Center, Papa`ikou, Papa`aloa, Honoka`a, Pahoa, Kea`au, Mt. View, HOVE, Pahala, Hawaiian Beaches Park and Na`alehu. 5. Supplement the regular Summer Fun program with various enrichment-type programs for those willing to pay the higher fee: • Develop and implement a teen-scene programs at Pu`u`eo Community Center in East Hawaii and at Hale Halawai in Kona, teaching life's skills with emphasis on leadership training. This will run for six weeks from 8 a.m. to 3 p.m., targeting teens 12 - 17 years old, at a cost of $135 per teen. • Conduct an all-day Summer Fun Academy at Hilo Armory to run for six weeks and target children in grades 1 - 4, at a cost of $160 per child. 6. Develop a minimum of fifteen (15) Inter-Session Activities during Spring, Fall and Winter breaks. 7. Integrate children with disabilities into the summer and inter-session programs wherever possible, through the assistance of the Therapeutic Specialist. 187 PARKS & RECREATION SUMMER AND INTER-SESSION PROGRAM Program Highlights 1. Summer Food Service Program was made available to eighteen sites through two sponsors: HCEOC and the Department of Parks and Recreation. 2. Thanks to the sponsorship of the Hawaii Recreation and Parks Association and Kamehameha Schools, we were able to host a county wide Hershey track meet attended by some five hundred youngsters. A twelve year old girl from Pahoa qualified as one of the five representatives from the State to compete at the national level in Pennsylvania in August. 3. In addition to the regular Summer Fun Programs, these enrichment type programs were provided within the districts: HILO: Discovery House (all-day) - $160 per child Enrollment closed at 35 Enrichment Classes - $35 per 50 minute class Enrollment closed on 60% of the classes Teen Program - $160 per teen Enrollment closed at 32 (35 max) KONA: Teen Program at Hale Haldwai - $160 per teen Program had to be cancelled due to ADA renovations That took longer than expected. 188 PARKS & RECREATION SUMMER AND INTER-SESSION PROGRAM Program Measures FY 2006-07 FY 2007-08 FY 2008-09 Actual Budget Estimate Persons Served - Summer Funflntersession 3,685 4,000 5,500 PROJECTED SITES/POTEN71AL ENROLLMENT INCLUDING SUMMER/INTER- SESSION/AFTERNOON PROGRAMS Districts Regular Enrich- Summer Teen Aquatic After- Leader Special Inter- Total Total Summer ment Fun Prog Enrich- noon ship Events Sessions Sites Children Fun Prog Acad ment Prog Camp Sites Pro Hilo 5 I 1 1 - 5 1 8 12 34 4,620 Puna/Ka`u 7 4 3 6 20 2,130 Hamakua 3 4 1 2 4 14 1,180 NIS Kona 2 0 2 3 2 10 2,770 NIS Kohala 3 2 1 3 5 14 1,790 TOTAL 20 1 1 1 -0 17 3 19 29 92 12,490 Program Expenditures FY 2006-07 FY 2007-08 FY 2008-09 Actual Budget Request Number of Positions 131 131 131 Salaries and Wages 149,277.34 240,866 241,866 Operations 158,916.70 237,499 256,499 Program Total 308,194.04 478,365 498,365 Personnel Position Summary FY 2006-07 FY 2007-08 FY 2008-09 Position Title Authorized Authorized Request Activity Aide 97 107 107 Activity Technician I 14 16 16 Activity Technician III 8 8 8 Total 119 131 131 189 PARKS & RECREATION HO'OLULU PARK COMPLEX Program Description The Ho`olulu Complex assures the safe, sanitary and efficient use of all facilities at the Ho`olulu Complex (Dr. Francis F. C. Wong Stadium, Afook-Chinen Civic Auditorium, Edith Kanakaole Multi-Purpose Stadium, Walter Victor Baseball Complex, Aunty Sally Kaleohano's Luau Hale, Butler Building and Hilo Drag Strip). Maximizing the use of all facilities by servicing everyone in an equitable and fair manner, and through careful scheduling and accommodating of: 1. Public requests for private parties and sports activities. 2. Professional or non-profit agencies that promote East Hawaii or islandwide events. 3. School activities and sporting events. 4. Agencies that promote activities for statewide, national or international participants. 5. County and department functions. Program Objectives 1. Provide clean, safe and well-maintained facilities: a. Close each facility once per year for general clean up and minor repairs. b. Pressure wash each facility once every quarter. c. Check on safety hazards daily. d. Clean and sanitize facilities before and after events in 99% of the cases. e. Work with Safety Committee to have courtesy safety inspection annually. 2. Provide a well-manicured playing surface at all ballfields (Wong Stadium and Walter Victor Baseball Complex): a. Mow lawn weekly, weather permitting, 90% of the time. b. Close each ballfield at least one week annually for field renovations. c. Aerate ballfields semi-annually. d. Fertilize ballfields quarterly. 3. Provide training for staff: a. Conduct safety talks on different topics every month. b. Retrain employees on equipment use semi-annually. c. Have supervisors conduct equipment maintenance training and have equipment maintained weekly. d. Provide refresher course on Material Safety Data Sheet annually. 190 PARKS & RECREATION ffipffiwm~ HO'OLULU PARK COMPLEX Program Objectives (continued) 4. Enforce rules and educate sponsors: a. Comply with Federal ADA, State OSHA, County, Department and Complex rules and regulations. b. Revise rules annually. c. Distribute rules with all applications. 5. Work with Hilo Jaycees, Lehua Jaycees, Intake Service, schools and community groups for improvements to the Ho`olulu Complex: a. Complete one major improvement project. b. Do beautification/landscaping project for each facility annually. 6. Maximize use of all facilities within the Ho`olulu Complex by accommodating an estimated 2,400 activities annually. Program Highlights • The following major events were held at the Ho`olulu Complex: State Big League Baseball Tournament American Cancer Society's Moonlight Madness Walk Hilo Orchid Society Show Hawaii Export Nursery Trade Show UHH Basketball Shoot-Out Merrie Monarch Festival Hilo Jaycees' County Fair Lehua Jaycees' Spring Fest Haili Men's Volleyball Tournament The Ho`olulu Complex accommodated many more activities and events on a daily basis and was heavily used on weekends. 191 PARKS & RECREATION HO'OLULU PARK COMPLEX Program Measures FY 2006-07 FY 2007-08 FY 2008-09 Actual Budget Estimate Persons Served - Aggregate Total 716,065 675,000 700,000 Activities Accommodated: 2,705 2,400 2,500 Afook-Chinen Auditorium & Butler Buildin : Revenue Makin 192 175 175 No Revenues 146 125 125 Kanakaole Multi- ose Stadium: Revenue Makin 491 275 275 No Revenues 110 125 125 Won & Victor Stadiums: Revenue Makin 325 325 325 No Revenues 758 1,000 900 Seven Seas Luau House: Revenue Makin 144 125 125 No Revenues 319 250 250 Hilo Drag Strip No Revenues 220 60 200 Program Expenditures FY 2006-07 FY 2007-08 FY 2008-09 Actual Budget Request Number of Positions 16 16 16 Salaries and Wages 506,962.38 576,564 629,132 Operations 363,972.46 360,316 344,316 Equipment 51,994.00 14,400 14,400 Program Total 922,928.84 951,280 987,848 Personnel Position Summary FY 2006-07 FY 2007-08 FY 2008-09 Position Title Authorized Authorized Request Account Clerk 1 1 1 Building Maintenance Worker 1 1 1 Facilities Maintenance and Service Worker I 7 10 10 Facilities Maintenance & Service Worker I 1/2T 1 Facilities Maintenance & Service Worker I 3/5T 1 Facilities Maintenance & Service Worker I 2/5T 1 - Facilities Maintenance and Service Worker ti 3 3 3 Ho`olulu Com lex Maintenance Su ervisor 1 1 1 Total 16 16 16 192 PARKS & RECREATION AQUATICS Program Description The Aquatics Division develops and initiates water safety operations and programs utilizing training and education of all Aquatic staff. It maintains safety services and promotes preventative actions, progressively implementing advanced safety equipment and strategies to meet our goals and acts as principal resource and consultant on all matters relating to water safety on the Island of Hawaii. Program Objectives 1. Provide services at our nine (9) pool facilities with two (2) lifeguards on duty daily at Kona Community Aquatics Center and Sparky Kawamoto Swim Stadium and one lifeguard on duty daily at Pahaa Pool 95% of the time. Pahala, Kohala, Konawaena, Honoka`a, Laupahochoe and NAS will have at least one lifeguard on duty Monday through Friday, 95% of the time. 2. Offer recreational and lap swimming for approximately 700,000 patrons. Offer Learn-to-Swim and other water related courses to approximately 3,500 patrons at NAS Pool and Kona Community Aquatic Center 95% of the time year round and at least 8 weeks in the calendar year at all other pools. 3. Develop and distribute a quarterly brochure of County of Hawaii pool facilities highlighting recreational and adult lap swimming hours as well as swim lessons, special events and programs. 4. Initiate two (2) water safety instructor classes through American Red Cross instructor trainers for East and West Hawaii to increase the pool of candidates for Learn-to- Swim program instructors. 5. Conduct two (2) American Red Cross Lifeguard Training, two (2) CPR for the Professional Rescuer and two (2) First Aid and safety classes at each of our nine (9) pool facilities during the fiscal year. 6. Plan, promote and coordinate five (5) novice swim meets serving approximately 200 participants during August through November 2007. 7. Sponsor or provide major support to at least two (2) open water swim competitions, one on each side of the island. 8. Promote workplace safety for all staff by providing personal protective equipment and safety training such as Bloodbome Pathogens training and monthly safety talks for Aquatic Division supervisors. 9. Replace or install lifeguard stands at all pool facilities offering lifeguards the best possible vantage point to survey patrons. 193 PARKS & RECREATION AQUATICS Program Highlights • 2.5 million patrons visited our pools and beach parks. • Activities offered by the pools included lap/recreational swim, swim lessons, water aerobic exercise classes, water polo, guard start and American Red Cross classes. • Aquatics sponsored or was the site of events such as beach clean ups, the Richardson Rough Water Swim, Hapuna Rough Water Swim, Waiuli Biathlon and Huinakolu Triathlon. • The 2006 Learn to Swim Program took place in June and July 2006. All levels of swim classes were taught at facilities utilizing Swim Instructor staff as well as Senior Lifeguards. • August 2006 was the start of our Novice Swim Program, which hosted five (5) meets at Laupahoehoe, Kohala, Pahoa, Pahala, and championships at KCAC. 194 PARKS & RECREATION AQUATICS Program Measures FY 2006-07 FY 2007-08 FY 2008-09 Actual Budget Estimate Swimming Pools 9 9 9 Beaches with WSO Staff/Patrolled 10 - Persons Served at Beaches 1,851,484 M2,600 Persons Served at Pools 596,820 800,000 Individuals Rescued at Beaches 396 - Major First Aid Given at Beaches 374 - NoviceMeets/Partici ants 5/175 5/275 Learn to Swim 2,923 3,800 Excursions/Classes at Richardson Ocean Park 2,180 11 2,750 * No Novice Swim Programs at Konawaena; Water Safety Officers transferred to Fire Department effective 7/1/07 Pool Attendance Location Total Count Total Count Total Count 2004-05 2005-06 2006-07 Honoka`a * 18,506 18,020 14,038 Kawamoto 152,304 155,872 8,937 Kohala 28,002 24,004 27,658 Konawacna* 12,617 3,604 13,604 Lau ahoehoe * 15,422 14,633 26,854 NAS * 43,523 48,971 77,332 Pahala * 12,083 12,119 20,964 Pahoa 94,644 79,289 99,801 Kona Community Aquatic Center 254,244 227,410 307,632 Total 641,345 583,922 596,820 * Pools closed on weekends and holidays Beach Attendance Location Total Count Total Count Total Count 2004-05 2005-06 2006-07 Kahalu`u Beach Park 322,679 340,928 365,774 La`aloa Beach Park (Magic Sands 201,008 192,879 203,708 Ha una Beach State Park 514,124 594,039 616,606 *Spencer Beach Park (Unguarded) 36,112 58,650 40,567 Honoli'i Beach Park 129,071 108,686 116,608 *Onekahakaha Beach Park 93,556 92,091 104,653 *Carlsmith Beach Park 57,891 53,182 59,038 *Leleiwi Beach Park 46,359 40,495 52,513 Richardson's Ocean Park 143,997 122,940 141,070 Ahalanui Beach Park 123,125 103,010 150,947 Total 1,667,922 1,706,900 1,851,484 * Not guarded daily 195 PARKS & RECREATION AQUATICS Program Expenditures FY 2006-07 FY 2007-08 FY 2008-09 Actual Budget Request Number of Positions 94 52 52 Salaries and Wages 2,392,615.53 1,279,463 1,378,433 Operations 710,696.70 922,783 938,783 Equipment 19,496.71 1,950 1,950 Program Total 3,122,808.94 2,204,196 2,319,166 Personnel Position Summary FY 2006-07 FY 2007-08 FY 2008-09 Position Title Authorized Authorized Request Account Clerk I 1 1 Aquatic Program Administrator 1 1 1 Aquatic Program Assistant 1 1 1 Clerk III 1 1 1 Lifeguard I (Pool) 10 10 10 Lifeguard I (Pool) 1/2T 4 4 4 Lifeguard I (Pool) 2/5T - - Lifeguard I (Pool) 3/5T 5 5 5 Lifeguard I (Pool) I/2T Temp 6 6 6 Senior Lifeguard 9 9 9 Swimming Instructor 2 2 2 Swimming Instructor Temp 5 5 5 Swimming Instructor 1/2T Temp 1 1 1 Swimming Pool Custodian 3 3 3 Swimming Pool Custodian 1/2T 3 3 3 Water Safe Officer I 1 Water Safe Officer I 1/2T 2 Water Safe Officer I Temp 5 Water Safe Officer II 17 Water Safe Officer 113/4T 3 Water Safe Officer II 1/2T 10 Water Safe Officer II 3/5T 1 Water Safe Officer III 1 Water Safe Officer IV 2 Total 94 52 52 *Transferred to the Fire Department. 196 PARKS & RECREATION CULTURE & COMMUNITY ARTS Program Description The Culture & Community Arts Section promotes, perpetuates and encourages activities and programs in culture, art, history and the humanities. Program Objectives 1. Provide 65 workshops and classroom instructions in various disciplines, music, dance, drama, arts, crafts, and natural sciences at established sites Countywide. 2. Develop and conduct at least one Cultural/Community event per quarter to preserve ethnic traditions and heritage, encourage craftsmanship and cottage industry. 3. Market programs by securing community involvement and financial support through six partnerships/sponsorships. 4. Advertise and promote the Cultural & Community Arts programs and activities through our quarterly "Arts Visions" newsletter and media such as radio, television, periodicals and newspapers. Program Highlights Program highlights for fiscal year 2006-07 1. Fourth of July Fest- Blast 2006 2. 2006 International Festival of the Pacific 3. Completed and Awarded Hawaii Tourism Authority CPEP Grants 4. 2006 Queen Lili'uokalani Festival 5. Christmas Wreath Exhibition at Aupuni Center 6. 2007 Waimea Cherry Blossom Heritage Festival 7. P&R Ukulele Group participation in Oahu Ukulele Festival 8. YMCA Partnership Summer Cultural Enrichment Program 197 PARKS & RECREATION CULTURE & COMMUNITY ARTS Program Measures FY 2006-07 FY 2007-08 FY 2008-09 Actual Budget Estimate Classes/Workshops (Countywide) 73 60 65 East Hawai'i 59 35 37 West Hawaii 14 25 28 Participants in Classes/Workshops (Countywide) 849 855 880 East Hawaii 719 505 525 WestHawai`i 130 350 355 Total Participants Served Countywide 15,937 12,500 12,600 East Hawaii 10,408 7,750 7,800 West Hawaii 5,529 4,750 4,800 Number of Festivals/Major Events 8 7 7 Program Expenditures FY 2006-07 FY 2007-08 FY 2008-09 Actual Budget Request Number of Positions 2 2 2 Salaries and Wages 124,322.04 130,476 138,549 Operations 33,090.37 23,430 23,430 Equipment - - - Program Total 157,412.41 153,906 161,979 Personnel Position Summary FY 2006-07 FY 2007-08 FY 2008-09 Position Title Authorized Authorized Request Cultural Services Director 1 1 1 Recreation Specialist I 1 1 1 Total 2 2 2 199 PARKS & RECREATION ELDERLY ACTIVITIES Program Description EAD Administration The Elderly Activities Division's (EAD) Administration oversees six programs: RSVP, Coordinated Services, Senior Employment, Nutrition, Recreation and Special Programs. The Division provides comprehensive and coordinated services for older individuals, which promote maximum independence, optimum health, personal dignity and self- enrichment. EAD staff offers older adults 55 years and older many educational and recreational choices, various opportunities and services to enhance their quality of life, such as employment, volunteer opportunities, transportation, escort, information and assistance, in-home services (chore, personal care), recreational activities, congregate meals and home-delivered meals and islandwide, statewide, national and international activities (Kupuna Hula, bowling, softball, health fair, etc.). EAD Recreation The Elderly Recreation Services (ERS) provides comprehensive recreational, educational, health related and leisure activities for older adults 55 years and older, which promote maximum independence, optimum health, personal dignity and self-enrichment. ERS staff provide and promote active and passive recreational, cultural, leisure opportunities, special interest programs, islandwide, statewide events which help to maintain independence, quality of life and dignity to older adults. Services are provided by four program directors to provide recreational services at 25 senior centers (islandwide), including districtwide activities and recreational, educational, and health- related classes. EAD Special Programs The Special Programs branch provides individuals 55 years and older with a variety of special events such as recreational, sports (golf, softball), health (Wellness fair), leisure time, performing arts (Kupuna Hula), and other support services countywide, as well as senior participating in state/national/international events. 199 PARKS & RECREATION ELDERLY ACTIVITIES Program Objectives EAD Administration The division will provide and/or facilitate a wide array of services and opportunities and evaluate the quality of services provided by: 1. Coordinating a service delivery system that addresses the needs and interests of older adults by providing comprehensive and coordinated services, represented by the division's six major programs, for over 9,659 seniors annually and conducting an annual evaluation on each program. The division will pursue the help from persons and groups to improve and maintain P&R facilities and enhance programs/services/activities by: 2. Maintaining the EAD Advisory Council made up of representatives from the 25 senior citizen clubs, 15 nutrition sites and the RSVP Advisory Council by conducting at least one general meeting in January and six district meetings in July of each fiscal year servicing 40 presidents/chairpersons islandwide. The division will provide regular facilities and safety inspections and training for staff by: 3. Maintaining an EAD Safety Committee with at least one representative of each program meeting quarterly to enforce safety procedures, improve unsafe conditions affecting staff and seniors and give feedback to the department safety committee, as needed, and conduct a safety on-site evaluation semi-annually (January and July) of 32 senior center facilities and conduct safety evaluations/training for 50 EAD staff by June 30, 2009. In order to keep the public informed of its activities the division will: 4. Produce at least one "Video Highlights" of the division's activities annually. 5. Maintain the division's Kupuna News magazine by providing information on all EAD program activities and printing at least 2,800 copies for distribution to over 200 organizations quarterly. 200 PARKS & RECREATION ELDERLY ACTIVITIES EAD Recreation 1. Provide and promote active and passive recreational, cultural and leisure opportunities to 2,500 unduplicated individuals 55 years and older at 25 senior centers islandwide by June 30, 2009. 2. Serve 1,025 older adults in recreational, educational, health-related and cultural classes at 25 senior centers by June 30, 2009. 3. Provide at least eight districtwide activities for a total of 1,475 older adults in Puna/Ka`u, North and South Hilo, North and South Kona, North and South Kohala, and Hamakua by June 30, 2009. EAD Special Pro¢ram 1. Provide at least six countywide/state/national/international events for 1,400 older adults by June 30, 2009. 2. Serve a total of 900 older adults in at least four countywide special events and serve 200 older adults in one statewide event by June 30, 2009. 3. Provide one cultural event for 300 older individuals on a county/state/international level that will attract a total of 1,200 attendees by June 30, 2009. Program Highlights Major highlights for fiscal year 2006-07: • Three RSVP recognition luncheons honoring over 1,778 volunteers islandwide along with the 202 volunteer stations • Kamana Senior Karaoke Review with over 300 people and singers attending/participating at the Naniloa Crown Room in Hilo • Line Dance Roundups in Kona with over 100 dancers participating • Three golf tournaments with over 140 golfers participating • Two home and home bowling tournaments (Hilo/Kona) with over 100 bowlers competing • N/S Kohala and Waimea "Casino Day" with 239 seniors participating • Islandwide senior citizen's gateball, pool and ground golf tournaments with over 150 seniors participating • Coordinated Services' four volunteer recognition luncheons for over 75 volunteers, senior companions and Sage Plus volunteers & celebrated the 25a' anniversary of the Senior Companion Program • The scheduling of a wide variety of classes (educational, recreational, cultural and health) islandwide for over 2,047 seniors yearly 201 PARKS & RECREATION ELDERLY ACTIVITIES Program Highlights (continued) • CSE staff completed 2,412 referrals for seniors needing services/benefits such as, supplemental security income, Medicare, Medicaid, tax assistance, food stamps, transportation, etc. • Arranging (7) EAD Senior Advisory Council meetings in January & July for 40 club presidents and representatives along with EAD staff to discuss senior activities/services/concerns • Eighty-four individuals with disabilities were provided transportation services islandwide • 323 seniors were assisted for the Low Income Housing Energy Assistance Program during the month of June 2007. • Nutrition program's state of the art "Hot Shot" truck capable of safely delivering hot and frozen meals to 500 homebound seniors weekly who live in isolated rural areas is servicing the Puna, Waimea and Kohala districts. • County/state softball with over 423 players and 20 teams participating • Kupuna Hula Festival which involved a total of 453 participants, 24 halaus and a crowd of over 1,700 during the two-day event in Kona • Nutrition program's Summerfest, Christmas and King Kamehameha Day celebrations for Nutrition participants • Senior Employment Program's "Employ the Older Workers Week" and job fair with over 200 seniors attending • Recreation Program's 22 district events serving 1,926 seniors • Fresh Produce Distribution Project serving over 1,800 qualified seniors islandwide • The 2006 InstructorNolunteer Appreciation Christmas Luncheon with 282 seniors attending at the Hilo Hawaiian Hotel to honor the instructors and volunteers • The issuance of 982 senior identification cards • Providing 1,142 seniors transportation services by the CSE staff and completing over 39,769 trips • Coordinated Services/Nutrition/Recreation staff provided emergency assistance by calling 911 for (15) clients. 202 PARKS & RECREATION ELDERLY ACTIVITIES Program Measures FY 2006-07 FY 2007-08 FY 2008-09 Actual Budget Estimate Unduplicated Number of Older Adults Serviced: RSVP 1,778 1,200 1,200 Coordinated Services 3,757 3,500 3,500 Nutrition 1,440 1,000 1,000 Senior Employment 61 68 59 Elderly Recreation 3,008 2,500 2,500 Special Programs 2,203 1,500 1,400 EAD Recreation FY 2006-07 FY 2007-08 FY 2008-09 Actual Budget Estimate No. of Senior Centers 25 25 25 No. of Unduplicated Elderly at Senior Ctrs (Classes) 3,008 1,800 2,500 EAD Special Programs FY 2006-07 FY 2007-08 FY 2008-09 Actual Budget Estimate Total Number of Participants Served: 2,203 1,500 1,400 Total Number of Events: 7 6 6 County-wide Events: Number of Events: 4 2 4 Number of Participants: 1,469 600 900 Big Island Senior Golf Tournament 142 100 100 Hawaii Ku una Softball League & Tournament 423 300 300 Ku una Games 0 - 0 Big Island Senior Bowling Tournament 104 0 West Hawaii Wellness Fair 800 - 300 Senior Olympics 0 200 200 State/Nationa /International Events: Number of Events: 3 3 2 Number of Participants: 734 900 500 State Senior Softball Tournament 253 600 200 Hawaii State Sr. Citizens Bowling Tournament 28 100 0 Hawaii Kupuna Hula Festival 453 200 300 # of Performers Hawaii Kupuna Hula Festival 1,760 1,200 1,200 # of Attendees - 2 nights) 203 PARKS & RECREATION ELDERLY ACTIVITIES Program Expenditures FY 2006-07 FY 2007-08 FY 2008-09 Actual Budget Request Number of Positions 10 10 10 Salaries and Wages 406,791.96 442,708 479,492 Operations 212,112.44 241,631 239,631 Equipment 13,424.76 4,675 6,675 Program Total 632,329.16 684,014 725,798 Personnel Position Summary FY 2006-07 FY 2007-08 FY 2008-09 Position Title Authorized Authorized Request Account Clerk 1 1 1 Elderly Activities Operations Director 1 1 1 Program Director II Older Adults) 3 3 3 Program Director III Older Adults 1 1 1 Program Director IV Older Adults) 1 1 1 Recreation Technician II 2 3 3 Recreation Technician II 1/2T ] - - Total ]0 to 10 204 PARKS & RECREATION PANA'EWA RECREATIONAL COMPLEX Program Description The Pana`ewa Recreational Complex is comprised of two facilities. Pana`ewa Rainforest Zoo and Gardens and Pana`ewa Equestrian Center together provide varied recreational opportunities that are open to the public. Pana`ewa Rainforest Zoo The Pana`ewa Rainforest Zoo and Gardens is the only natural rainforest zoo in the United States. This provides the unique opportunity to exhibit species in a natural rainforest atmosphere. An abundance of flora enhances the zoo experience and transforms the zoo into a botanical park exhibit as well. Pana`ewa Rainforest Zoo and Gardens provides a welcome form of alternate recreation for all ages to enjoy. The zoo is open to the public everyday from 9:00 a.m. to 4:00 p.m., 7 days a week and is only closed on Christmas and New Years. There is currently no admission charge. Modern zoos strive to provide and promote a theme of conservation through education and recreational activities. Conservation of world wildlife and rainforests will effect the generations to come. Continuing education and awareness is vital to preserving these natural resources for the future, and the zoo affords the perfect opportunity to combine this education with recreation. Our program is achieved by maintaining standards to allow continuation of Federal licensure and acquisition of State and Federal permits necessary to transport and house restricted animals. Volunteer docents are utilized to provide educational tours for school excursions and outreach programs. Community involvement is vital to the program's success and expansion. Equestrian Center The Equestrian Center is located adjacent to the zoo and has the capacity to house 64 horses. Horse stalls are rented to the public for a nominal cost. The Pana` ewa Equestrian Center is developed and maintained for a wide variety of equestrian related activities. Facilities include a 5/8 mile Race Track, Rodeo Arena, Hot Walker, Wash Racks, and 64 Rental Stalls with attached Paddocks. The center is open for public use 7 days a week. 205 PARKS & RECREATION PANA'EWA RECREATIONAL COMPLEX Program Objectives 1. Continue focusing on the rainforest theme by acquiring 2 new animals. 2. Plan and implement three night activities at the Zoo by June 30, 2004. 3. Successfully breed two animal species for exhibit or to trade with other facilities. 4. Continue to work with community groups to help facilitate 21 projects for improvements at the Zoo and Equestrian Center. 5. Provide 45 educational guided tours of the Pana' ewa Rainforest Zoo and Gardens annually through Friends of the Zoo. 6. Continue to make information on the Pana`ewa Rainforest Zoo and Gardens available on the internet by working with Friends of the Zoo to maintain a Zoo web site. 7. Continue to offer Friends of the Zoo docent training to assist with guided tours of the Zoo as well as outreach programs by providing at least 1 docent training session each year through Friends of the Zoo. 8. Provide a well maintained Rodeo Arena, Racetrack and stables for the Equestrian community: a. replenish the Arena surface material annually b. inspect Arena and stables monthly and report to Department c. with the Rodeo community, host 3 rodeo events annually d. with the Equestrian community, host 2 races or dressage events annually. Program Highlights • Attendance at the Zoo went up to 172,315. • During spring break, an overnight camp for children was held by Recreation. • Friends of the Zoo held Family Fun Days, Boo at the Zoo, Christmas for the Animals, Plant Sale and Birthday for Namaste the Tiger. • Acquired two Catalina Macaws, two Military Macaws, two Yellow-collar Macaws, and two blue & Gold Macaws. 206 PARKS & RECREATION PANA'EWA RECREATIONAL COMPLEX Program Measures FY 2006-07 FY 2007-08 FY 2008-09 Actual Budget Estimate Attendance 172,315 172,000 172,000 Acres Maintained 57 57 57 Equestrian Center - Stalls 64 64 64 Equestrian Center - Rodeos, Shows, Clinics & Races 10 14 10 Community & Volunteer Projects Completed 30 21 24 New animals acquired 36 2 10 Educational presentations field trips, school visits, etc 45 80 45 Species (Current Actual Count as of June 2007) 90 80 90 Birds 39 Primates 7 Mammals 21 Amphibians 5 Reptiles 18 Program Expenditures FY 2006-07 FY 2007-08 FY 2008-09 Actual Budget Request Number of Positions 10 10 10 Salaries and Wages 347,636.10 379,276 423,872 Operations 270,679.54 227,685 239,105 Equipment 7,850.00 10,350 10,350 Program Total 626,165.64 617,311 673,327 Personnel Position Summary FY 2006-07 FY 2007-08 FY 2008-09 Position Title Authorized Authorized Request Building and Grounds Utility Worker 1 1 1 Pana`ewa Recreation Complex Manager 1 1 1 Pana`ewa Recreation Complex Supervisor 1 1 1 Zoo Animal Keeper II 6 6 6 Zoo Information/Education Specialist I - 1 1 Total 9 10 10 207 This page intentionally left blank 208 PLANNING PLANNING DEPARTMENT SUMMARY Mission Statement To foster the best quality of life through responsible and progressive planning with and for the Big Island community. Department Goals 1. Long-Range Planning. To develop a long-range vision and plan that protects and enhances our island's assets while fostering a diverse and vibrant economy; 2. Regulatory System. To develop and administer a land use management system that is based on clear and objective standards and efficient process; 3. Public Participation/Information. To develop alternative methods to seek community and interagency input that encourages broad-based participation in planning and regulatory decision making; 4. Organizational Capacity. To strive for competence, sensitivity, and responsiveness in the delivery of planning services to the people and other agencies of the County. Program Description The Planning Department carries out its responsibilities through its offices in East and West Hawaii. Additionally, the department administers and staffs the Hawaii County Planning Commission, Board of Appeals, Kailua Village Design Commission and the Arborist Advisory Committee which have jurisdiction over various land use and related permits or designations. The Planning Director serves as the chief planning officer of the County and the technical advisor to the Mayor, Planning Commission and Council on all planning and related matters. These include: prepares and implements the general plan and amendments; prepares and implements the community development plans; prepares proposed zoning and subdivision ordinances and any amendments and modifications; reviews and prioritizes proposed capital improvements; administers the subdivision and zoning ordinances and related regulations; approves proposed subdivision plans; approves variances as provided by law; and receives, processes and recommends to the Planning Commission appropriate action regarding rezoning applications, land use boundary amendments, special permits, use permits, special management area permits and other similar requests. Funding Source and Position Count General Fund $ 3,545,737 General Fund 46 Grant Revenue $ 332,315 Grant Revenue 6 Total Bud et: $ 3,878,052 Total Number of Positions 52 209 PLANNING PLANNING Program Objectives 1) Long-Range Planning a) Regional planning. Revise the General Plan to reflect adopted Community Development Plans, - complete the community development plans for Kona, Puna and North & South Kohala and adopt via ordinance by December 2008. Initiate community development plans in Kau, Hamakua and/or Hilo districts by June 2009 and conduct public outreach program in those areas to prepare them for the community development plans by December 2009. Utilize the CDP implementation process to define a sustainable framework and County implementation strategy for Hawaii Island. b) Infrastructure planning. Develop comprehensive infrastructure planning strategy which includes finance and implementation programs and tools such as a possible impact fee ordinance and other complementary mechanisms to replace the fair share contribution system by June 2009. c) Smart growth principles. Continue to investigate and implement smart growth principles such as affordable housing initiatives, agricultural lands policies, preservation of open space and critical environmental areas, mixed-use infill development, and model pedestrianfbike-oriented projects by June 2009. d) State Land Use Law. Seek legislation to amend the State Land Use Law to facilitate State land use boundary amendments that are consistent with the General Plan by June 2009. e) Hazards and emergency response planning. Coordinate with other agencies to implement the multi-hazard mitigation plan and continue to improve the addressing system that supports the E911 emergency response system by June 2009. f) Develop strategy for improving environmental mapping deficiencies that inform land use planning i.e. flood zones, drainage ways, wetland/buffer or aquifer recharge zones. Coordinate with other State and County agencies to integrate Important Agricultural Lands mapping consistent with State and County mandates. 2) Regulatory System a) Evaluate and update the County's zoning and subdivision code to include updated street standards and streamlined procedures by June 2009. b) Maintain up-to-date versions of the zoning code, subdivision code, Board of Appeals, Planning commission and various department rules and forms that are accessible through the Internet. 210 PLANNING PLANNING 3) Public Participation/Information a) Explore innovative techniques for public participation and capacity building through the community development planning programs in conjunction with the Department of Research and Development. Continue community engagement in CDP implementation actions. b) Support and provide training to the Planning Commission, Board of Appeals, Kailua Village Design Commission, and Arborist Advisory Committee. c) Add to and improve the information available on the Internet. 4) Organizational Capacity a) Refine the new permit tracking system to provide more efficient workflow, permit status tracking, workload allocation, and links to the GIS system by June 2009. b) Add to the GIS capacity in terms of data development (street layer, aerial photography), software (spatial modeling, 3D visualization), and training (all key planning staff) by June 2009. c) Continue to provide training opportunities to increase staff capacity in land use planning, community planning skills and GIS . d) Evaluate department structure and organization to reflect increased community based planning focus in addition to regulatory functions. Expansion of West Hawaii planning office to full service functions, e) Increase capability to digitally access key information in the files to increase speed to retrieve information and minimize need to transport files between Hilo and West Hawaii office. Evaluate filing system in terms of digital document management systems and additional filing storage systems. Program Highlights 1) Long-Range Planning a) General Plan. Initiated pending requests for interim General Plan amendments. The County Council adopted the revised General Plan in February 2005. Various General Plan amendments introduced by Director adopted by County Council in December 2006. b) Community planning. Community development plans for Kona, Puna and North & South Kohala currently underway. Drafts plans are due by May 2008 to move through approval process with steering committees, Planning commission and County Council. c) Infrastructure planning. i) Impact fees. An infrastructure assessment study has been completed. ii) Kona Roads. The Department together with the Department of Public Works has started project management of $40M worth of transportation projects appropriated by the FY 04-05 CIP. Prepared Kona Roads Action Plan August 2006. 211 PLANNING PLANNING Program Highlights (continued) iii) Puna Regional Circulation Plan has been completed. The Puna Makai Alternative Route Study will be integrated with the Puna community development plan. iv) Waimea Circulation Traffic Study has been completed. Recommendations are being evaluated for inclusion in CDP. 2) Regulatory System a) Adopted technical amendment subdivision code. b) New rules for water variances have been adopted. 3) Public Participation/Information a) The Department has been learning and trying out new public participation techniques through the Kona, Puna and North/South Kohala Community Development Plan efforts, such as facilitated small group meetings, open houses with other County departments, agencies and stakeholder groups, and GIS simulation modeling to better visualize alternative scenarios. b) The Department continues to make more GIS data available to the public. The department is coordinating with Data Systems to move towards intranet and internet access to County GIS data and eventually planning related permits. c) Public workshops on land use and GIS, and informational open houses were conducted to expand community capacity. The department also initiated and cosponsored seminars around the island on Healthy Communities focusing on the impact of the built environment by Mark Fenton, national renown consultant. Planning department partnered with the State Dept. of Health who sponsored Mark Fenton's services. 4) Organizational Capacity a) GIS i) Data. New data layers have been completed (e.g., subdivisions, point layer for addresses, updated street centerline, significant trees, rezone ordinances). The public access and environmental assessments layers are near completion. ii) Software. The Department is working with Data Systems to facilitate distribution of GIS data to the public and other agencies. b) Permit Tracking System. The new permit tracking system is up and running, but needs refinement. c) Land Records Management System. The Department continues to seek efficiency improvements to the tax mapping system and its integration with subdivision review, real property tax functions, and address assignments. 212 PLANNING PLANNING Program Highlights (continued) d) Continuing education for planning staff. Staff has been sent to various national conferences such as Smart Growth, Livable Communities, Coastal Zone Planning as well as local seminars on Green Building, GIS, Total Maximum Daily Load and other relevant topics. The department also hosted the annual State of Hawaii Conference of Planning Officials which focused on sustainable best practices, current technology for community planning, and public financing. e) West Hawaii Office Capacity. In recognition of the increasing demands, the Department continues to bolster the West Hawaii Division by reallocating positions, purchasing equipment to increase capacity (e.g., computers), and training. With staff members living in the area, the department is more attuned to the issues developing in West Hawaii particularly with regard to the perceptions of sociological and economic impacts from land use decisions. 213 PLANNING PLANNING Program Measures The following table provides the quantitative data regarding the various permits and applications processed by the department. Also included is information referring to the number of meetings and contested case hearings conducted by the Boards and Commissions administered by this de artment. FY 2006-07 FY 2007-08 FY 2008-09 Actual Budget Estimate PERMITS Building Permits 1806(K an5,000 5,000 Letters/Memos Answered 13000 22,575 20,000 OhanaPermits 18 60 50 Plan Approval Reviewed 256 200 300 pFannDwellin ellin A cements 51 100 100 cements -NewA lication s 221 300 300 n-NewA lications 29 50 50 s Processed Plan Amendment 0 5 5 of Zone 27 35 30 Special Permits 13 35 30 Use Permits 4 N20 10 Special Management Area Major Permits 7 20 State Land Use Boundary Amendments (<15 acres) 6 15 State Land Use Boundary Amendments (>15 acres) 5 8 Shoreline Setback Variance 1 5 Other Misc Applications (amendments, cty-initiated) 25 40 Administrative Variance 110 150 Planned Unit Development (PUD) 6 10 10 Non-significant Zoning Change 2 5 5 SMA Minor Permit 25 30 30 SMA Assessment 100 120 120 Appeals Processed 22 M2424 Sign Permits (Kona) Arborist Advisory Committee Meetings to Board of Appeals Meetings 11 Planning Commission Meetings 22 KVDC Meetin s 17 Contested Case Hearin s-PC 4 Contested Case Hearin s-BOA 18 ENFORCEMENT Complaints 120 Kona 220 300 CADASTRAL MAPPING New/Updated plat maps 54 40 60 % plat maps in CADD 140 out of 2,258 6.2% 90/0 100/0 % plat maps scanned 100% 100% 100% Co ies of Tax Ma s Requested 930 1,000 1,000 Percentage of Time Quarterly GIS Tax Maps Update 50% 100% 100% Available 214 PLANNING PLANNING Program Measures (continued) The Department's regulatory functions can be measured in terms of volume and responsiveness. The previous table provides an indication of volume, which should be considered relative to the number of personnel. The Zoning Code, Subdivision Code, Planning Commission Rules, and Planning Department Rules prescribe time limits in which the department is required to address the majority of the aforementioned applications and permits. Responsiveness measures are not available until an improved permit tracking system is implemented. Further effort would need to invest in the current tracking system to generate performance reports that reflect categories of regulatory functions and parameters such as length of time for processing. 215 PLANNING PLANNING Program Expenditures FY 2006-07 FY 2007-08 FY 2008-09 Actual Budget Request Number of Positions 44 46 46 Salaries and Wages 1,756,250.08 2,250,441 2,464,564 Operations 620,606.29 503,490 1,005,423 Equipment 16,283.40 145,000 60,750 Other 41,611.50 10,000 15,000 Program Total 2,434,751.27 2,908,931 3,545,737 Personnel Position Summary FY 2006-07 FY 2007-08 FY 2008-09 Position Title Authorized Authorized Request Planning Director 1 1 1 Deputy Planning Director 1 1 1 Accountant I 1 1 1 Administrative Assistant - 1 1 Clerk II 1 1 1 Clerk II Temp 1 1 1 Clerk III 3 3 3 Geographic Information Systems Analyst I 1 1 1 Geographic Information Systems Analyst II 1 1 1 Planner 111 2 2 2 Planner N 5 5 5 Planner V 6 7 7 Planner VI 2 3 3 Planning Program Manager 4 4 4 Engineering Drafting Tech III 1 - - Private Secretary 1 1 1 Real Property Drafting Technician Il 1 - - Real Property Drafting Technician III 1 - - Secretary to Board/Commissions 1 1 1 Secretary 1 1 1 Subdivision Applications Clerk 1 1 1 Tax Maps & Records Tech I - 1 1 Tax Maps & Records Tech II - 1 1 Tax Maps & Records Tech III - - - Tax Maps & Records Supervisor It 1 1 1 Zoning Clerk 4 4 4 Zoning Code Inspector 1 2 2 2 Zoning Code Inspector 11 1 1 1 Total 44 46 46 216 PLANNING COASTAL ZONE MANAGEMENT Program Description The Hawaii Coastal Zone Management (CZM) Program is established by Chapter 205A, Hawaii Revised Statutes (HRS). It is a comprehensive management guide for the beneficial use, protection, and development of Hawai`i's land and water resources. The State Legislature created the CZM Program as a shared management system with the State and County regulatory agencies. Through an agreement, the State of Hawaii Department of Economic Development and Tourism, Office of Planning provides funds (State and Federal) to the County of Hawai'i to implement the CZM Program through the regulation of development in the Special Management Area (SMA) and Shoreline Setback Area (SSA). The Department assesses development proposals within the SMA and SSA for compliance with the CZM objectives and policies articulated in the HRS and determine whether the issuance of a SMA and/or Shoreline Setback Variance (SSV) permit is appropriate. As part of the agreement with the State, the County's responsibilities include: 1. Administration of the SMA and SSV permits, nonpoint source pollution issues, and other CZM-related matters. 2. Administer an ongoing monitoring and enforcement program. 3. Facilitate and support public participation in the CZM Program, as may be necessary. 4. Attend all CZM-related meetings, workshops, and seminars. 5. Coordinate, facilitate, and where possible, streamline the development review process. 6. Submit status and performance reports on a semi-annual basis to the Office of Planning. 7. Submit CZM performance measures report on an annual basis to the Office of Planning. Program Objectives 1. Process all SMA Permit applications in the required time limit as specified by law and the County's Rules and Regulations. 2. Process all SMA Assessments within the specified 35-day requirement. 3. Conduct site investigation of alleged violations within two weeks of receipt of complaints. 4. Monitor all CZM-related legislative bills during the State Legislative session and provide testimonies as needed (January to May). 5. Attend all Marine and Coastal Zone Advocacy Council (MACZAC) meetings, which are normally held every other month. 6. Attend all State Office of Planning's CZM County Directors meetings, Ocean Resources Management Plan policy and working group meetings and subcommittee meetings. 217 PLANNING COASTAL ZONE MANAGEMENT Program Objectives (continued) 7. As a public participation measure, provide a written report to the State Office of Planning CZM Program of all SMA Permit applications and their status. 8. Continue to advertise Planning Commission agenda and hearing notices for all SMA and SSV Permit applications as required by law. 9. Provide the Office of Planning with semi-annual reports within seven days after December 31, 2008 and June 30, 2009. 10. Continue to review Planning Commission and Planning Department Rules for compliance with enacted State laws and draft amendments to the rules for adoption. Program Highlights • Continue to update the GIS geodatabase of environmental documents. • Continue to update the shoreline public access inventory geodatabase. A brochure map for shoreline public access was completed and placed on the County's website. The department continues to update the brochure map when necessary. A consultant has been contracted to conduct research to update the geodatabase and the brochure. • A consultant has been contracted to develop a shoreline public access signage program for those access trails and areas indicated on the brochure map. • A workshop is being planned to coordinate water quality monitoring including developing a common monitoring methodology. • Hazard mitigation studies were completed and incorporated into the Multi-Hazard Mitigation Plan. • The Kapoho Subsidence Study on shoreline issues was completed in early 2007. The findings of the study inform how the department evaluates and requires certified shoreline surveys when appropriate. • EnVision Downtown Hilo 2025 plan was completed and recently adopted by the Council in late 2006. A Town Meeting celebration for the plan was held in June 2007. Implementation actions including the Tsunami Education and Preparedness and the Hilo Bayfront Trails masterplanning are currently underway. • Enforcement and monitoring of activities within the Special Management Area have increased. • Participation in the Marine and Coastal Zone Advocacy Council (MACZAC), non- point source pollution, water quality, coastal erosion, Ocean Resource Management Plan (ORMP), and other committees continue. 218 PLANNING COASTAL ZONE MANAGEMENT Program Measures Program measures are included in the Administration and Planning program. Program Expenditures FY 2006-07 FY 2007-08 FY 2008-09 Actual Budget Request Number of Positions 6 6 6 Salaries and Wages 121,336.30 310,027 315,215 Operations 107698.00 12,900 17,100 Equipment 9,670.64 300 Pro am Total 238,704.94 323,227 332,315 Personnel Position Summary FY 2006-07 FY 2007-08 FY 2008-09 Position Title Authorized Authorized Request Account Clerk 1 I 1 Clerk III 1 1 I Planner III 1 I 1 Planner IV 2 2 2 Zoning Code Inspector I 1 I 1 Total 6 6 6 219 This page intentionally left blank 220 POLICE POLICE DEPARTMENT SUMMARY Mission Statement The employees of the Hawaii Police Department are committed to preserving the spirit of aloha. We will work cooperatively with the community to enforce the laws, preserve peace and provide a safe environment. Department Goals 1. To protect life and property and serve the community. 2. To actively involve the community in crime prevention programs. 3. To gather necessary evidence quickly for successful prosecution. 4. To expeditiously recover stolen property and contraband. 5. To enforce traffic laws. 6. To provide other services as necessary to promote efficient operation of the Police Department and provide for the overall safety of the community. Funding Source and Position Count General Fund $ 48,871,087 General Fund 715 Grant Revenue $ 1,297,065 Grant Revenue 3 Other $ 610,000 Other 2 Total Budget: $ 50,778,152 Total Number of Positions 720 221 POLICE POLICE COMMISSION Program Description The Police Commission is established under the Hawai' i County Charter to oversee the activities of the Police Department. It consists of nine citizens appointed by the Mayor from each of the nine County Council districts and confirmed by the County Council. The members volunteer their services and serve staggered terms of five years each. The Police Commission has the following mandated responsibilities under the Charter: 1. To appoint and to remove the Police Chief. 2. To review the annual budget prepared by the Police Chief and possibly make recommendations about it to the Mayor and Managing Director. 3. To receive, consider and investigate charges brought by members of the public against the conduct of the Police Department or any of its members and to submit a written report of its findings to the Police Chief. 4. To advise the Police Chief on police-community relations. 5. To review the department's operations, as deemed necessary, for the purpose of recommending improvements to the Police Chief and the Managing Director. 6. To evaluate, at least annually the performance of the Police Chief and submit a report to the Mayor, Managing Director, and the Council. Program Expenditures FY 2006-07 FY 2007-08 FY 2008-09 Actual Budget Request Number of Positions 1 1 1 Salaries and Wages 41,401.90 43,064 46,412 Operations 40,216.75 61,244 54,534 Prograrn Total 81,618.65 104,308 100,946 222 POLICE ADMINISTRATIVE BUREAU ADMINISTRATIVE SERVICES DIVISION Program Description The division, under the direction of a Police Major, provides island-wide administration, direction and planning control and coordination of police services; supports operating units through centralized Administrative Services Division. The division's support units include the Human Resources Section (Training, Community Relations/Research & Development, Worker's Compensation Safety Unit, and Police Chaplains), Media Relations Officer, the Word Processing Center, and Fiscal Section. Human Resources Section Responsible for all personnel actions, to include both external and internal recruitments for appointments to positions; management of personnel files; training of both sworn and civilian personnel; management of safety and workers' compensation files; conducting research to address issues facing the department; legislative actions; community relations; maintaining and updating departmental policies/rules/regulations; and other duties associated with providing administrative support to Operational Units. Personnel duties include managing and maintaining personnel files for employees; processing all documents and correspondence relating to personnel actions; providing management with recommendations and courses of actions involving personnel actions; and all related duties involving personnel issues. Responsibilities involving training includes facilitating and providing all entry level training for all Police Recruit Officers as well as facilitating the training of in-service personnel both sworn and civilian. This unit also maintains and manages the files associated with training both sworn and civilian personnel throughout the department. Duties associated with Worker's Compensation Safety involve reviewing and investigating workers' compensation cases for alleged abuse; conducting department random drug testing program; coordinating and scheduling mandatory annual physicals; providing timely and comprehensive information on safety and health issues; planning and conducting training classes on employee safety matters. As part of Research and Development, the duties involve addressing the overall needs and equipment requirements for the department: Conducting research and evaluation of equipment, uniforms, protective device; providing recommendations to minimize injury to personnel; researching and tracking of legislation that deal primarily with law enforcement issues; preparation of testimony for submittal; and assisting the CALEA Management team in maintaining the policy and procedures manuals. 223 POLICE ADMINISTRATIVE BUREAU - Administrative Services Program Description (continued) Word Processing Center Under the direction of a Clerical Services Supervisor, fifteen (15) clerical staff personnel are responsible for the transcription of all narrative police reports dictated onto a digital recording system by sworn personnel. These reports, after approval, become the official document detailing criminal investigations conducted by the Department. Finance Section The Finance Section, under the direction of the Accountant IV, is in charge of preparing the department's budget, maintaining its accounts, inventory control, processing payroll, maintaining personnel attendance records, purchasing supplies and equipment, distributing supplies to districts and bureaus, furnishing custodial and maintenance services, providing messenger and delivery service, providing department and subsidized vehicles with fuel and administering the Special Duty Program. Program Objectives 1. To accommodate at least 95% of request for Public Safety/Health Talks from the community. 2. To accommodate at least 95% of request for station tours for students and community members. 3. Conduct drug screening of all sworn personnel and initiate pre-employment testing of civilian personnel. 4. Conduct constant recruitment and fill at least 80% of vacancies for all sworn and civilian positions within six months. 5. Improve competence and professionalism of swom and civilian personnel through advanced equipment purchases and provide 5,566 hours of on-going training. 6. Maintain the level of proficiency in the Word Processing Center with a turnaround time of less than ten (10) days for processing reports. 7. Process 85% of requisitions received from districts and bureaus within a month. 8. Fill 90% of all special duty requests for officers. 9. Collect and reconcile 85% of leave applications within the month. 10. Fill 90% of requests for storeroom supplies within the month. 224 POLICE ADMINISTRATIVE BUREAU - Administrative Services Program Highlights Human Resources Section Throughout Fiscal Year 2006-2007, the Department embarked on an aggressive police officer recruitment campaign in cooperation with the Department of Human Resources. At the forefront was a new recruit video that highlights the benefits of a career with the Hawaii Police Department and spotlights the advantages of living on the island of Hawaii. The video has been distributed throughout the Police Department for use as a recruitment tool and is being broadcast on public access television. Equally important, the department began a new cadet program to attract recent high school graduates who are too young to immediately apply for a job as a police officer. At the end of the fiscal year, the target date for the first cadet class was October 1, 2007. During Fiscal Year 2006-2007, the department began the 70s' and 71 st Recruit Classes, from which 18 recruits graduated. During the same fiscal year, 33 new officers joined the ranks of officers in the field. The Police Department hosted two one-week training seminars on death and homicide investigation and the Reid Technique of interrogation. Forty-eight sworn personnel attended. The Police Department produced a new cable access television show, "Hawaii Island's Most Wanted," in cooperation with Crime Stoppers Hilo, Inc. The program asks for the public's help in locating wanted and missing individuals. It has already proven to be a helpful law enforcement tool that strengthens the department's partnership with the community. Word Processing Center The Word Processing Center is responsible for transcribing all narrative police reports that sworn personnel dictate into a digital recording system. After completion and approval, the reports are routed via the Records Management System (RMS) and become the official documents that detail the Department's criminal investigations. Throughout the 2006-2007 Fiscal Year, the Word Processing Center worked long hours in an attempt to keep up with the high workload. An inordinate amount of overtime was incurred by the center, which included one Clerical Services Supervisor, one Assistant Clerical Supervisor, and twelve (12) Clerk III staff members, in an effort to complete and process the transcription of all police narrative dictations by Police Department sworn personnel island-wide for prosecutorial measures in a timely manner. 225 POLICE ADMINISTRATIVE BUREAU - Administrative Services Program Highlights An average of 4,005 reports were transcribed each month, totaling more than 48,000 reports (over 282,000 minutes of dictation). During Fiscal Year 2006-2007, the Word Processing Center was able to add two additional Clerk III positions, along with two complete digital transcription workstations, to help with the ever increasing workload. The Word Processing Center now has a total of fourteen (14) Clerk III positions to transcribe dictated police narratives. When successfully filled and upon completion of intense training, the two additional Clerk III positions will be able to contribute additional manpower to help reduce overtime demands necessary to process all dictated police narratives in a timely manner. Finance Section During FY 2006-07, the Section staff was kept extremely busy due to a higher level of turnover in personnel than usual. The personnel movements also promoted the need for cross-training of duties and responsibilities so that operations could continue despite the personnel shortages and changes. The Department also reallocated the Senior Account Clerk position that was assigned to the Payroll function of the Finance Section to an Accountant I. This reallocation also resulted in a shifting of duties aimed at increasing the Section's efficiency. With the increase in Special Duty fees that occurred in FY07, the Section is hopeful that it will be able to meet its Program Measure regarding the "Filling of Special Duty Requests." 226 POLICE ADMINISTRATIVE BUREAU - Administrative Services Program Measures FY 2006-07 FY 2007-08 FY 2008-09 Actual Budget Estimate Public Safe /Health Talks 67(97-/.) >=95% >=95% Station Tours 24(100-/,) >=95% >=95% Students & Community Members 491 - - Drug Screening Sworn Personnel 358(95-/,) 100% 100% Drug Screening (Pre-employment Civilian) 100% 100% Recruitment of Staffing Sworn/Civilian) 91% 80% 80-/0 Training Hours 6,863 5,566 5,566 Word Processing Center - turnaround time 7.0 10 Days 10 Days FY 2006-07 FY 2007-08 FY 2008-09 Actual Budget Estimate Finance Section Process Requisitions within the month 8,562(970/- 85% 85% Fill Special du requests 7,451(74-/° 90% 90% Collect/reconcile 85% of leave applications within month 9,522(85%) 85% 85% Fill 90% of requests for storeroom supplies within month 1,228(95%) 90-/0 90% * Percentage does not include those sworn personnel unavailable for testing due to extended leave for entire calendar year. No testing conducted on civilian personnel due to opposition by Union. Program Expenditures (Special Duty) FY 2006-07 FY 2007-08 FY 2008-09 Actual Budget Request Number of Positions 2 2 2 Salaries and Wages 49,616.00 79,481 81,092 Operations 649.11 30,519 28,908 Equipment Program Total 50,265.11 110,000 110,000 Program Expenditures (Administrative Services) FY 2006-07 FY 2007-08 FY 2008-09 Actual Budget Request Number of Positions 247 255 264 Salaries and Wages 6,956,610.28 5,929,260 6,698,925 Operations 7,004,00830 8,513,541 9,131,759 Equipment 1,150 919.44 202,159 147,959 Progmm Total 15,111,538.02 14,644,960 15,978,643 227 POLICE ADMINISTRATIVE BUREAU - Technical Services TECHNICAL SERVICES DIVISION Program Description The Technical Services Division, under the direction of a Police Major, consists of the Traffic Services, Driver's Licensing, Records and Identification, Communications Maintenance, Communications Dispatch, and the Computer Sections. The division provides technical assistance on traffic and motor vehicle safety and training; administers the functions of driver license, commercial driver license and the periodic motor vehicle inspection program; manages the police records and evidence storage; maintains the County's microwave radio system and the installation and maintenance of police mobile radios; administers central dispatch functions and provides technical support to the Department's computer software and hardware systems. Program Objectives 1. Process and issue at least 95% of road closure permits within the month received. 2. Issue at least 95% of impound letters to vehicle owners within a week. 3. Issue at least 95% of traffic violation letters to vehicle owners within a week. 4. Accommodate and complete processing 100% of requests for written driver's tests received per day. 5. Accommodate and complete processing 100% of requests for driver road tests received per day. 6. Accommodate and complete processing 100% of requests for written driver's tests received per day. 7. Conduct at least 400 inspections of stations issuing safety checks. 8. Process at least 95 % of firearms permits within two weeks. 9. Complete at least 95% of requests for mobile radio systems per month. 10. Conduct at least 96 radio site inspections. 11. Process and dispatch personnel to 100% of calls for service received. Program Highlights Communications - Maintenance Section The Radio Shop upgraded the county's microwave system, greatly increasing the its reliability and dependability. 228 POLICE ADMINISTRATIVE BUREAU - Technical Services Program Highlights Records and Identification Section Members of the Police Department continue to gain knowledge of the full capabilities of the Records Management System (RMS), which went into effect in 2005. In a recent case, a victim knew only the first name of a suspect. That name was processed through the RMS to create a photo lineup. The lineup led to a positive identification and, ultimately, a confession in a serious felony. The Records and Identification Section has reduced the backlog of cases that police send to prosecutors for a charging decision. At the beginning of the fiscal year, the backlog caused a 10-month lag between the time an officer sent a case to the Records Section and the time it reached the Office of the Prosecuting Attorney. That delay was down to three- and-a-half months by the end of the fiscal year. The goal is to reduce it to the point that a case gets to prosecutors within a month. Communications - Dispatch Hawaii County launched its new Wireless Enhanced 911 system on April 26. The project, which began in November 2006, assists in pinpointing the location of a person who makes emergency calls on a cellular phone to the Police or Fire Departments. Phase One of WE911, as it is commonly known, provided dispatchers with a general location of a cell phone user. Phase Two has the ability to locate and track a cellular phone caller on a computerized map. The new system is fully funded by the State WE911 Board, an entity created by state law in 2004. Traffic Services Section The Police Department received $354,860 in federal grant funds for traffic enforcement and equipment purchases to improve traffic safety. The funds were used to pay additional overtime for checkpoints and other enforcement projects to decrease injuries and deaths in motor vehicle crashes by increasing seat belt use rates, apprehending impaired drivers and enforcing speed regulations and illegal "outlaw" road racing. Twelve new radar units were purchased for use island wide. Ten hand-held laser radar units previously purchased with grant funding were distributed to various districts throughout the island. 229 POLICE ADMINISTRATIVE BUREAU - Technical Services Program Highlights (Continued) The Traffic Safety Coordinator was again funded through the state's Safe Communities grant program. The Coordinator oversees the Hawaii County Impaired Driving Task Force, which is committed to reducing impaired driving fatalities on the Big Island. Since the inception of this working group, its top priority has been to reduce the alcohol- and drug-related fatality rate in Hawaii County. Driver Licensing Section In 2006, the department issued licenses to 2,346 more drivers than the previous year, bringing the total to 122,087. During the fiscal year, the Driver Licensing section conducted 5,476 road examinations 2,971 more than the year before. Computer Center The department's Computer Center began converting the computer network system that links the district stations to the central station in Hilo, replacing older technology with high-speed lines. The new method is faster and about one-seventh the cost of the old one. The stations converted include Hamakua, Puna, Pahoa sub-station, South Kohala, North Kohala, and the Mauna Lani sub-station. The Kau and Captain Cook stations are scheduled for completion by the end of November 2007. The Computer Center staff also provided support for several projects that are in various stages of completion, to include: ? Police Mobile Data Terminal (MDT) deployment ? Radio over IP - Civil Defense Interoperability Grant ? Hawai'i Integrated Justice Information Sharing (HIJIS) - Hawaii Criminal Justice Data Center ? Intergraph Computer Aided Dispatch (CAD) map conversion for Wireless E911 Phase II ? Fiber network between Hilo and Captain Cook - Data Systems ? Joint Dispatch Center planning - Fire Department ? Security Door System installation at Police and Civil Defense facilities 230 POLICE ADMINISTRATIVE BUREAU - Technical Services Program Measures FY 2006-07 FY 2007-08 FY 2008-09 Actual Budget Estimate Road closure permits within a month* 102 100% >=95% >=95% Impound letters within a week* 153(100%) >=95% >=95% Traffic Violation Letters within a week* 677(100%) >=95% >=95% Written driver's tests per da * 14,376 100%) >=100% >=100% Driver road tests per da * 5,316 100% >=100% >=100% CDL written tests per da * 1,590 100% >=100% >=100% Inspection station checks 450(100%) >=400 >=400 Process police reports within month received n/a n/a n/a Firearms permits within two weeks* 1,705 100% >=95% >=95% Install mobile radio stations* 100(100%) >=95% >=95% Radio site ins ection 96(100%) >=96 >=96 Dis atch to calls for service* 179,176 (100% =100% =100% * = These program measures in previous years have reflected departmental statistics (rather than program measures), therefore, were changed as of Fiscal Year 2005-06. n/a = Due to department's new Records Management System, this objective is no longer applicable. 231 POLICE CRIMINAL INTELLIGENCE UNIT AND INTERNAL AFFAIRS Program Description The Criminal Intelligence Unit (CIU) and Internal Affairs (IA) Division is under the direct management of the Police Chief. It is commanded by a Police Captain and maintains offices in Hilo and Kona. The Criminal Intelligence Unit gathers, maintains, and analyzes intelligence for the purpose of keeping police administrators informed about the extent, nature and characteristics of organized crime activity, drug trafficking organizations, as well as issues dealing with Homeland defense and dignitary protection assistance. The unit is also responsible for conducting criminal history checks for the department. Internal Affairs investigates allegations of misconduct by department members. These investigations seek to determine if not only misconduct occurred, but also the underlying reasons for errant behavior on the part of the employee. Investigations are also used to indicate the need for additional training and/or procedural changes. Program Objectives Criminal Intelligence Unit 1. Complete 90% of assignments within 30 days. 2. Complete 90% of criminal history checks of prospective employees of the department employees as well as other federal, state, and local law enforcement agencies within 30 days. 3. Develop, maintain, and disseminate intelligence information, which can be utilized to produce no less than eleven (11) criminal investigations per month. 4. Compile, produce, analyze, and forward to Police Administrators no less than 32 intelligence reports per month. 5. Provide assistance to other elements within the Police Department either through intelligence briefings on current crime trends and/or through no less than twelve (12) in-service training sessions per month. 6. Conduct four (4) presentations to semi-annual Statewide Inter-County Criminal Intelligence Unit (ICCIU) conferences on major criminal activity within this jurisdiction, along with gathering criminal intelligence from other jurisdictions, which may have a connection to our jurisdiction. 232 POLICE CRIMINAL INTELLIGENCE UNIT AND INTERNAL AFFAIRS Program Objectives (continued) Internal Affairs 1. Conduct complete and thorough internal investigations seeking a monthly clearance rate of 67%. 2. Conduct complete and thorough internal inquiries, seeking a monthly clearance rate of 85%. 3. Conduct no less that two monthly random and unannounced inspections of the different elements within the Department to ensure compliance with rules and regulations. 4. Provide no less than three monthly in-service training sessions to other elements within the department to prevent and deter employee misconduct as well as to ensure procedural compliance in the investigation of employee misconduct. 5. Compile and provide a yearly report to the State Legislature on certain specific aspects of discipline meted out by the Department as required by law. Program Highlights Criminal Intelligence Unit (CIU) During fiscal year 2006-2007, the unit provided intelligence information, which in whole or part led to the initiating of 223 criminal investigations. The unit submitted 402 intelligence reports during this period. The unit also conducted 861 criminal history investigations for prospective department employees, other designated employees, as well as prospective employees of other county, state, and federal law enforcement agencies. The unit is a member of the Law Enforcement Intelligence Unit (LEIU), a National organization for criminal intelligence officers, a member of the State organization of Inter-County Criminal Intelligence Unit (ICCIU), the department's liaison to the Joint Terrorism Task Force (JTTF) and a member of the U.S. Marshals Service Fugitive Task Force. CIU officers did locate and apprehend criminals wanted for crimes of violence in other jurisdictions. During this fiscal year, CIU officers developed information leading to the apprehension of an individual wanted for attempted murder on the Island of Kauai. A 233 POLICE CRIMINAL INTELLIGENCE UNIT AND INTERNAL AFFAIRS Program Highlights (continued) Criminal Intelligence Unit (CIU) week later, CIU officers located and apprehended an individual wanted in Las Vegas, Nevada for attempted murder of a Law Enforcement officer. The unit also coordinated with the Bureau of Immigration and Customs Enforcement on a sweep throughout the county resulting in the apprehension of 20 individuals for immigration violations. The unit assisted various federal and state agencies, such as the Drug Enforcement Administration, Federal Bureau of Investigation, United States Secret Service, Department of Homeland Security, United States Coast Guard, State of Hawaii Attorney General's Office and the Department of Transportation. Officers from the Criminal Intelligence Unit also conducted surveillance and provided intelligence that aided detectives in successfully completing numerous felony investigations. Internal Affairs Unit During fiscal year 2006-2007, Internal Affairs conducted a total of 67 internal investigations and 70 internal inquiries into actions by department members. The unit also provided 36 in-service training sessions to employees. Internal Affairs also conducted 25 Quality Control and Compliance Inspections (QCCI) of various elements of the department to prevent the abuse, misuse, fraud, and waste of department resources. The goal of the QCCI is to provide a safe working environment, maintain a degree of government and public trust, and prevent a financial or libelous predicament while creating an attitude of pride and discipline. 234 POLICE CRIMINAL INTELLIGENCE UNIT AND INTERNAL AFFAIRS Program Measures FY 2006-07 FY 2007-08 FY 2008-09 Criminal Intelligence Unit Actual Budget Estimate Other Assi ents 593(100-/.) >=90% >=90% Criminal History Checks 861(100%) >=90% >=90% Numbered Cases 223 >=132 >=132 Intelligence Reports 402 >=384 >=384 In-service Presentations 144 >=144 >=144 Presentations to ICCIU 4 >=4 >=4 FY 2006-07 FY 2007-08 FY 2008-09 Internal Affairs Actual Budget Estimate Internal Investigations 67(100%) >=67% >=67% Internal Inquiries 70(100%) >=85% >=85% In-service Presentations 36 >=36 >=36 Random Inspections 25 24 24 Year] Legislative Report 1 1 1 Program Expenditures FY 2006-07 FY 2007-08 FY 2008-09 Actual Budget Request Number of Positions 9 9 9 Salaries & Wages 476,507.62 569,599 656,061 Operations 25,817.40 26,620 26,620 Program Total 502,325.02 596,219 682,681 235 POLICE OPERATIONS BUREAUS Program Description CRIMINAL INVESTIGATION DIVISION The Criminal Investigations Division investigates all crimes of violence, theft, fraud, commercialized vice and narcotics; apprehends perpetrators of these crimes; and it compiles evidence and information for the prosecution of all persons charged with violations of criminal statutes. The Division is also responsible for criminal investigations of police officers, while Internal Affairs conducts concurrent administrative investigations. This Division is under the command of a Police Captain who oversees the operations of the respective Sections to include the Criminal Investigations Section (CIS) that includes the Crime Laboratory, the Juvenile Aid Section (JAS), and the Vice Section, which includes the "Ice" Task Force (ITF) and the Drug Interdiction Task Force (DITF). Criminal Investigation Section (CIS) Responsible for the investigation of all major crimes to include homicides, suspicious deaths, assaults, property crimes, identity thefts, and fraud. Juvenile Aid Section (JAS) The JAS, under the command of a Police Lieutenant, is responsible for the investigation of cases involving juveniles as victims or perpetrators. Investigations conducted include assaults, property crimes, sexual assaults, domestic violence, gang activity, and status offenses. Juvenile programs such as the Positive Alternatives to Gang Education (PAGE) that is designed to reach the youths at risk with the help classroom curriculum for gang resistance and drug deterrence. It should be noted that in continuing with our efforts to maximize the effectiveness of our programs and to make the most of our limited resources, the department has reorganized the HI-PAL Program that was originally under JAS, incorporating it into the Community Policing School Resource Officer Program. The JAS also maintains two specialized units consisting of the Sex Crimes Unit, specializing in sexual assault investigations, and the Domestic Violence Unit, specializing in domestic abuse cases. The General Detail Detective in JAS assisted by a Police Officer III who oversees the Positive Alternatives to Gang Education (PAGE), which is an in-school educational program, aimed at providing alternatives to youths who might otherwise be enticed into 236 POLICE OPERATIONS BUREAUS Program Description (continued) gang membership. This same unit is also responsible for overseeing Crime Reduction Units (CRU) in which personnel are temporarily culled from other sections in order to detect and investigate gang activity and underage drinking. The Police Officer III position in this unit will become a County-funded position in December 2005, due to the expiration of the Office of Youth Services Gang Response Grant that previously funded the position. The officer in this position will have an additional assignment to handle and work with a canine (certified scent-oriented canine) that will assist police in locating missing children. The dog will be utilized as needed, to help locate any other missing parties. This added function will enhance the department's operations and capabilities, assisting police in locating missing persons sooner. The IMPACT (Incorporated Measures Preventing Alcohol Consumption by Teens) project is now in its fifth year. The three elements of the program are enforcement, education, and ownership. Enforcement is done through weekly CRU details, which enforces underage drinking. The Courts then sentences the juveniles to attend an educational program that is held on the last Saturday of the month. The results of the program have been impressive, with over 95% of the participants not being repeat offenders for drinking offenses. The Prosecutor's Office and the Courts have recognized the IMPACT program as one of the alternative programs when contemplating sentencing forjuveniles. Vice Section The Vice Section is responsible for the prevention and suppression of all forms of commercialized vice activity, including prostitution, gambling, and illegal trafficking of narcotics. Special operations and covert programs are in place to combat the cultivation of marijuana and distribution of illegal drugs on the Big Island. Federal and State grants provide the necessary funding to accomplish our objectives. Vice officers belong to the Statewide Narcotics Task Force and Statewide Marijuana Eradication Task Force and are involved in joint operations with the Drug Enforcement Administration, Bureau of Alcohol, Tobacco and Firearms, Bureau of Immigration and Customs Enforcement, The United States Postal Service and the Federal Bureau of Investigation. The Vice Section is also part of the Hawaii High Intensity Drug Trafficking Area (HIDTA) Task Force. The Vice Sections are augmented with an "Ice" Task Force (ITF) on each side of the island consisting of personnel from within our Department. The primary goal of the Ice Task Forces is to identify, disrupt, prosecute, and ultimately dismantle street mid- and upper-level drug trafficking organizations dealing crystal methamphetamine 237 POLICE OPERATIONS BUREAUS Program Description (continued) In August 2004, the Area II Vice Section was supplemented with the Drug Interdiction Task Force (DITF), primarily responsible for investigating drug smuggling through the airports and other venues. The DITF is comprised of three (3) officers who are Federally deputized to investigate, identify, and apprehend individuals and organizations involved in the smuggling of illicit drugs into the County of Hawaii. Crime Laboratory The Crime Laboratory performs a variety of physical, chemical, instrumental, and microscopic analysis of evidence in connection with crime detection and law enforcement work. In addition, all of the Criminalists assigned are required to provide court testimony whenever necessary in both State and Federal Courts. PATROL DIVISIONS The Patrol Divisions, each under the command of a Police Captain, plan, proactively direct and coordinate functions toward the enforcement of Federal, State, and County laws, the prevention of crime, the apprehension and custody of law violators, and the development of partnerships between the community and the Hawaii County Police Department. These divisions include the operating units from each of the police districts, Community Policing, Police Reserve Officers Program and the Traffic Enforcement Unit. The Patrol Divisions continue enforcement efforts through special projects such as sobriety checkpoints, seatbelt/child restraint checkpoints, high-speed enforcement, under age drinking deterrent programs, and truancy deterrent programs. These special projects would not have been possible if not for Federal and State grant funding. Community Policing Officers Community Policing for Area I is coordinated by a Police Lieutenant and consists of fourteen (14) Police Officer III (PO III) positions. These PO III positions are distributed as follows: (8) - South Hilo, (4) - Puna, (1) - North Hilo, and (1) - Hamakua. The Community Policing Officers in Area I operate the mini-stations located at the Clem Akina Park, Mooheau Bus Terminal, Holomua Street, Waiakea-Uka Gym, and Richardson Beach Park in South Hilo, and in Honokaa town in Hamakua. Community Policing for Area II is coordinated by a Police Sergeant and consists of thirteen (13) Police Officer III (PO III) positions. These PO III positions are distributed as follows: (7) - Kona, (3) - South Kohala, (2) - Kau, and (1) - North Kohala. The Community Policing Officers in Area II operate the mini-stations located at the Waikoloa Golf Course in South Kohala and Hale Halawai in Kailua-Kona. 238 POLICE OPERATIONS BUREAUS Program Description (continued) As of fiscal year 2004-2005, the School Resource Officer Program and the Hawai' i Isle Police Activities League were added to the oversight of the Community Policing Coordinators of Area I and II. The School Resource Officer Program consists of six (6) Police Officer III (PO III) positions. These PO III positions are distributed as follows: (1) Hilo Intermediate School, (1) Waiakea Intermediate School, (1) Honokaa High & Intermediate School, (1) Pahoa High & Intermediate School, (1) Kealakehe Intermediate School, and (1) Konawaena Middle School. These officers are tasked with providing law-related education, law-related counseling, and law enforcement duties on their respective school campuses. The Hawaii Isle Police Activities League (HI-PAL), consists of two (2) Police Officer II positions and (1) Recreation Director position. This proactive program is designed to encourage and engage youth to participate in constructive and supervised athletic activities. The goals of the program are to promote sportsmanship, benevolence, friendship, sociability, good will, tolerance, and to provide a meeting place for the promotion of common interest of youths. The HI-PAL program runs activities throughout the calendar year. Traffic Enforcement Unit The Traffic Enforcement Unit (TEU) is comprised of a supervising sergeant and four (4) patrol officers in East Hawaii and three (3) patrol officers in West Hawaii. The unit is charged with enforcing traffic laws around the island and with investigating traffic deaths, utilizing specialized skills (i.e., computerized diagramming of accident scenes). Program Objectives 1. To achieve a burglary clearance rate of 30%. 2. To achieve a theft /auto theft clearance rate of 30%. 3. To achieve a robbery clearance rate of 60%. 4. To maintain a sexual assault clearance rate of 80%. 5. To attain at least a 65% service of Court Documents received. 6. To recover a minimum of 57,000 marijuana plants, provided that the County of Hawaii accepts Federal and State grants to fund marijuana eradication missions by Vice Section officers. 239 POLICE OPERATIONS BUREAUS Program Objectives (continued) 7. To conduct 760 hard drug investigations (heroin, cocaine, and crystal methamphetamine). 8. Crime Lab to achieve an assignment clearance rate of 80%. 9. HI-PAL to serve 60 youths in three age groups for each month and a 30% participation of "at-risk youths" out of all youths served. 10. Community Policing Program to complete at least 24 Problem-solving Activities and 24 Crime Prevention Activities annually, through the development of partnerships directed at resolving community-police problems resulting in the improvement of the quality of life for all citizens. 11. Community Policing Program complete at least 48 Abandoned Vehicle/Beautification Projects annually through the development of partnerships with the community. 12. To provide at least four D.A.R.E. Curriculum (core classes) and/or training per month through the department's School Resource Officer Program. Program Highlights Criminal Investigation Section (CIS) The Area I Criminal Investigation Section (CIS) During the 2006-2007 Fiscal Year, the Area I CIS detectives investigated four murders and eleven attempted murders and solved all of them. In this period, the Area I CIS detectives, in addition to their usual duties, began investigating all burglaries reported to the Patrol Division. As a result, detectives received 630 burglary investigations, which was more than a 700 percent increase over the 85 burglaries investigated by CIS in the previous year. Area I CIS investigated 2,230 cases and was able to attain an overall 71 percent clearance rate of its assigned cases. Among the more notable cases investigated was a maliciously set fire to Waiakea High School's administration building, causing an estimated $1.5 million in damages to the structure and its contents. Detectives received assistance from the Bureau of Alcohol, Tobacco, Firearms and Explosives (ATF) who offered a $5,000 reward for information and established a toll-free number for callers. The ensuing investigation indicated that four male juveniles from the community were responsible for intentionally setting the fire. The investigation was referred to the Office of the Prosecution Attorney. 240 POLICE OPERATIONS BUREAUS Program Highlights (continued) Of the four murders investigated by Area I detectives this year, two cases were especially disturbing. The first was the gruesome killing of a 21-year-old woman. On November 1, 2006, family members reported her missing and last known to have gone to see her 23- year-old ex-boyfriend, who is the father of their 2-year-old child. Detectives immediately began investigating, as the circumstances of her disappearance were extremely troubling. The investigation revealed that the boyfriend had killed the woman and burned her body. Detectives recovered her charred remains in her vehicle, which was found in a secluded area of the Panaewa forest. The man later pleaded guilty to second-degree murder and is awaiting sentencing. The second case involved the death of a 14-year-old boy at the hands of his father. On June 11, 2007, the boy's mother, who was in the third trimester of her pregnancy, went to the Ainaloa home of her estranged husband. While there, the pair got into a verbal argument, which escalated into a physical confrontation. The woman was stabbed several times in her abdomen. The couple's son came to his mother's aid and restrained his father. It was then that the boy received a fatal knife wound to his neck. The woman survived the attack but her unborn child did not. The father was charged with second- degree murder, attempted second-degree murder and attempted first-degree murder. He is awaiting trial. The Area II Criminal Investigation Section On July 17, 2006, Area II CIS detectives investigated multiple murders when a 42-year-old man was found responsible for running a vehicle off of a road, leading to the deaths of a 26-year-old woman and a 35-year-old woman on Highway 190. Through diligent and thorough investigation, the man was arrested and charged with two murders, as well as the attempted murder of a third passenger, a 19-year-old woman. The suspect's bail was set at $500,000. On September 3, 2006, Area II CIS detectives investigated a reported stabbing on Henry Street in Kailua-Kona. They determined that a 22-year-old man had made racial comments against a 60-year-old man and then stabbed him. The suspect was charged with attempted murder. His bail was initially set at $50,000 and later increased to $100,000. On December 20, 2007, Area II CIS detectives investigated a reported shooting in the parking lot of a bar on Kaiwi Street in Kailua-Kona. Detectives determined that a 23- year-old man shot a 32-year-old man in the back. The suspect was charged with attempted murder with bail set at $100,000. 241 POLICE OPERATIONS BUREAUS Program Highlights (continued) On December 24, 2007, Area II CIS detectives investigated a shooting in Captain Cook stemming from a domestic dispute. During the dispute, a 65-year-old man shot his 33- year-old son. The son was arrested and charged with attempted murder. His bail was set at $67,000. On January 2, 2007, Area II CIS detectives investigated a shooting involving a 48-year- old convicted felon who shot at a 66 year-old man in Kailua-Kona after the victim confronted the shooter for being on his property. Shortly after the shooting, police arrested the suspect at his Kailua-Kona home. CIS detectives obtained a search warrant, which led to the recovery of numerous firearms. The suspect was charged with attempted murder and numerous firearms offenses. Bail was set at $100,000. On March 8, 2007, Kona CIS detectives investigated a murder at an employee parking area in Waikoloa. Investigation determined that a 53-year-old man shot and killed his co- worker, a 38-year-old man, for allegedly having an affair with his wife. The suspect's bail was set at $500,000. Juvenile Aid Section (JAS) The Area I Juvenile Aid Section (JAS) For fiscal year 2006-2007, Area I Juvenile Aid Section detectives investigated more than 358 cases. These investigations were varied from sex assaults, abuse of a family member and related cases, felonies crimes involving juveniles and internet crimes involving child exploitation. In October 2006, the Hawaii Police Department hired a Sexual Assault Forensic Examiner Coordinator for the Island of Hawaii. The S.A.F.E. nurse is working out of the Area I JAS office in Hilo. Her primary responsibility is to coordinate and recruit nurses for the S.A.F.E. program. Area II Juvenile Aid Section (JAS) In fiscal year 2006 - 2007, the Area II Juvenile Aid Section investigated 160 sexual assault investigations and 72 cases of domestic violence. In January 2007, the Area II Juvenile Aid Section, assisted by the Criminal Intelligence Unit (CIU) and Kona Patrol officers, investigated 11 assault complaints at Hookena Beach Park, where 21 visitors from Hawaii, the mainland, Australia, England and South Africa were camping. Their ages ranged from 18 months to 50 years. Through combined investigative efforts, police arrested five suspects with two assault and two terroristic threatening cases being sent to the Prosecutor's Office. 242 POLICE OPERATIONS BUREAUS Program Highlights (continued) In April 2007, the Area II JAS assisted Kona Patrol officers with investigating several reported burglary complaints about two teenage suspects who were entering businesses and homes in Kona and Ka'u. During the investigations, detectives learned that four firearms had been removed from a house. Detectives were able to recover them and the juvenile suspects were arrested for seven burglaries and one theft. One of the juveniles was transferred to the Juvenile Detention Facility in Honolulu because of a warrant issued by Drug Court. Vice Section The Area I Vice Section In July 2006, the Area I Vice Section assisted by the Area II Vice Section executed a search warrant on a suspected meth lab at a home in Nanawale Estates in Puna. Officers interrupted an active meth cook in progress and arrested four men and four women ranging in age from 46 to 57. The lab was dismantled by the Department's Clandestine Laboratory Response Team, which recovered lab equipment and chemicals associated with methamphetamine manufacturing. The owners of the home were charged with meth trafficking. In July 2006, the Area I Ice Task Force arrested a 33-year-old Hawaiian Beaches man after officers recovered from his home 68.7 grams of ice with an approximate street value of $10,000. In January 2007, the Area I Vice Section executed a search warrant on a 29-acre ranch in Volcano. Officers discovered four indoor marijuana-growing operations in various structures on the property. Police recovered 199 marijuana plants, 75.65 pounds of dried marijuana, two pounds of hashish, hashish manufacturing equipment, 59 methadone pills and 18.8 grams of psilocybin mushroom. The approximate value of the contraband seized was $500,000. A 64 year-old man and a 60 year-old woman were arrested and the property was seized for forfeiture. In March 2007, the Area I Ice Task Force conducted a check of reported drug activity in Ainaloa. Officers arrested two women, ages 41 and 42, and a 22-year-old man after a canine screen of their vehicle resulted in a positive alert. An execution of a search warrant on their vehicle led to the recovery of 28.4 grams of ice. All three people were charged. In April 2007, the Area I Vice Section executed a search warrant at a Maku'u Farm Lots home, where they recovered 48.5 grams of black tar heroin. Police also seized $35,370 in cash, a 46-inch flat-screen TV, three vehicles and one ATV, all for forfeiture. A 60 year-old man was arrested and charged with the drug offenses. 243 POLICE OPERATIONS BUREAUS Program Highlights (continued) The Area II Vice Section. In August 2006, the Area 11 Drug Interdiction Task Force intercepted a suspicious parcel at a commercial shipping company in Kailua-Kona. Police obtained a search warrant and found more than a pound of cocaine and 142 Vicodin pills. In September 2006, the Area II Vice Section arrested a 53-year-old man and a 47-year- old woman for various drug and firearm offenses at their Captain Cook home. Police recovered 172 marijuana plants, 107.9 grams of hashish, dried marijuana and seeds, drug paraphernalia, brass knuckles and 18 firearms. Officers also seized $3,460 in cash for forfeiture. In October 2006, the Area II Vice Section arrested four men (ages 71, 38, 29 and 18) and a 33-year-old woman for various drug offenses at a home in Kapaau. Officers recovered 177 marijuana plants, more than 315 pounds of dried marijuana, 50.9 grams of hashish and drug paraphernalia. They also seized $1,543 in cash for forfeiture. In October 2006, the Area 11, Vice Section arrested a man for various drug and firearm offenses at a home in the Hawaiian Ocean View Estates subdivision in Ka'u. A 26-year- old man was arrested after officers recovered 290 marijuana plants, 263.7 grams of dried marijuana, drug paraphernalia and a firearm. Police also seized $800 in cash for forfeiture. In December 2006, the Area 11, Ice Task Force arrested two 30-year-old Mexican Nationals for various drug offenses at a home in North Kona. Both men were charged with methamphetamine trafficking and drug paraphernalia offenses after officers recovered nearly two pounds of crystal methamphetamine, a liquid substance and drug paraphernalia. In addition to the drug offenses, officers seized $4,364 in cash for forfeiture. Bail was set for each at $100,000. Patrol Divisions The South Hilo Patrol Division During Fiscal Year 2006-2007, the communities in the South Hilo District experienced a significant drop in the number of property crimes. Reported burglaries decreased by more than 18 percent, while reported thefts decreased by 25 percent. During this fiscal year, the Police Department started a program to fast- track all burglaries and felony theft cases to the detectives of the Criminal Investigations Division. This program, along with coordinated efforts between the two divisions, contributed to a significantly high clearance rate for these property crimes, as well as many other investigative successes. Police cleared 1,367, or 59 percent of the 2,435 theft cases in South Hilo and were able to recover a large amount of the stolen property and return much of it to the victims. 244 POLICE OPERATIONS BUREAUS Program Highlights (continued) During this fiscal year, the number of major traffic accidents in South Hilo decreased by 13 percent. The district's officers contributed to this decline using focused enforcement of traffic offenses and aggressive efforts to apprehend drunk drivers. South Hilo Patrol officers issued 11,651 traffic citations or 18 percent more than the previous fiscal year. They also arrested 182 drunk drivers during this fiscal year, 17 percent more than the previous year. Officer Darryl Castillo exemplifies how officers of the South Hilo District are committed to the Department's Core Values and Mission and Vision Statements. During the months of April and May of 2007, the Hilo area was plagued by individuals spray painting graffiti on buildings, walls and other structures. On May 24, Officer Castillo stopped two males walking along Kawili Street, each carrying a bag. The officer noticed that both of them had what appeared to be fresh paint on their hands. He also observed paint cans in the bags. After further engaging the individuals, Officer Castillo skillfully learned that the individuals had just spray painted graffiti on the bridge on Lanikaula Street near the University of Hawaii dormitories. As a result of Officer Castillo's diligent patrolling and investigative techniques, both individuals were charged with two felony counts of criminal property damage. Most important, with the apprehension of these two individuals, the rash of vandalism ended. The Puna Patrol Division The Puna District continues to experience a population and building boom that will surely expend resources of all government agencies. Some internet real estate sites have estimated the Puna population at nearly 50,000. That is almost 60 percent more people than the 31,335 figure from the census taken in 2000. Community policing officers are committed to working closely with community associations, Neighborhood Watches and business people to improve the quality of life in Puna. These officers and officers from the Puna station have participated in parades, sign waving events, keiki identification booths, community litter clean ups, DARE training at Keaau Intermediate School and post-graduation events with Keaau High School and Pahoa High School. The Weed and Seed project continues for Pahoa Village and is progressing toward the "seed' portion, where the goal is to generate new businesses and other legal activities in this area. The government agencies participating include the Office of Housing and Community Development, Workforce Development, Mayor's Office, County Council, state Department of the Attorney General and Hawaii County Police. Police officers from Puna, Criminal Investigations, Juvenile Aid and Vice continue to conduct enforcement operations in Pahoa Village. 245 POLICE OPERATIONS BUREAUS Program Highlights (continued) Community members are making positive changes in Pahoa by organizing drug- and alcohol-free events, teen social events, community litter clean ups and revitalizations of the neighborhood. They have many more similar events planned for the future. Land clearing and construction began at the site of the new Pahoa Fire Station, which is also the future site of the Pahoa police substation. Construction for the substation is expected to start soon. During 2006, the Puna District recorded seven murders or attempted murders and police cleared 100 percent of them. Puna also recorded 63 sexual assaults with 66 percent cleared, 28 robberies with 45 percent cleared and 71 felony assaults with 69 percent cleared. The North Hilo Patrol Division High School students served approximately 100 hot turkey lunches to the district's kupuna at the 5 h Annual Inter-generational Thanksgiving Luncheon held at the Laupahoehoe Point Gym. The 7 h Annual Halloween Haunted House, sponsored by the Department of Parks and Recreation and the Koaniani Community Association, was held at Papaaloa Gym. In addition to the haunted house, various community and school clubs staffed children's games and food booths. Proceeds for the attraction, which typically draws a crowd of 350 to 400 citizens, provide funding for the various activities and programs of each organization and club through out the year. The entire student body from Laupahoehoe School and Kamehameha Elementary School, Community Police Officers, various community organizations and county officials attended the 12`s Annual Laupahoehoe School Service Project at Laupahoehoe Point Park. As in previous years, the event had a ceremony to remember the students and teachers who loss their lives in the 1946 Tsunami and to listen to survivors. The students also did hands-on restoration service projects in the park by cleaning, painting and repairing the picnic tables, trash cans and camping shelters and by planting new coconut trees in the park. The Community Police Officers from both the North Hilo and the Hamakua District, along with the School Resource Officer at Honokaa have coordinated the Hamakua Drug Free Bash for all 6th, 7th, and 8th graders along the Hamakua Coast from Kalanianaole, Laupahoehoe, Paauilo and Honokaa Schools. The event, in its sixth year, promotes leadership and facilitation skills, mentoring, long-lasting friendships, and a drug-free message. 246 POLICE OPERATIONS BUREAUS Program Highlights (continued) In Fiscal Year 2006-2007, the North Hilo District had a 62 percent increase in reported burglaries and solved three out of 13 reported cases, resulting in a 23 percent burglary clearance rate. Theft cases were down 36 percent, and the district ended with a 24 percent clearance rate, solving seven out of 29 reported theft cases. Total traffic citations issued increased by 17 percent, with an 86 percent increase in speeding citations and a 233 percent increase in seat belt citations over the previous year. The district ended with two fewer DUI arrests and a 29 percent reduction in traffic accidents. The Hamakua Patrol Division The Honokaa District created Crime Reduction Unit (CRU) details this past fiscal year to control and eliminate various offenses at parks and community functions. The details handled truancy violations, drug offenses, DUI roadblocks, loud noise and drinking complaints. In addition to the school resource and community police officers, some details included detectives from the Juvenile Aid Section, Community Police Officers from three other districts and traffic enforcement officers and patrol officers from both East and West Hawaii. Community Policing Officers (CPOs) manned Keiki ID booths at several events and charitable functions. In addition, they processed ID cards for more than 400 Honokaa Elementary School students in grades K through 6. In summer, the Hamakua Drug Free Committee hosted several "Celebrating Families" drug-free events. The purpose was to promote family-oriented activities and games, which, in turn, strengthen our families and communities. Hamakua Police ended the fiscal year with a 39 percent reduction in burglaries and had a burglary clearance rate of 29 percent. Thefts were down 6 percent from the previous year, and the district had a 34 percent clearance rate in for theft cases. DUI arrests were up 75 percent and speeding enforcement was up 45 percent. The officers ended the year with an overall 4 percent increase in traffic citations, leading to a 19 percent reduction in traffic accidents. The Kona Patrol Division During Fiscal Year 2006-2007, Kona officers identified, studied and solved numerous problems in the community, efforts area residents recognized and appreciated. The district recorded 332 reported residential and commercial burglaries, a decrease from 478 reported the previous fiscal year. Police formed special Crime Reduction Units (CRUs), conducted stakeouts and partnered with the community. The result was that known burglars were incarceration and, therefore, unable to commit more crimes. 247 POLICE OPERATIONS BUREAUS Program Highlights (continued) Through the collaborative effort of police, community and the media, police intend to maintain this enhanced level of policing and enforcement. Police increased their presence through high-profile patrols, CRUs and robbery details to create a safer and more secure environment on Ali'i Drive in Kailua Village. Overt and covert enforcement led to numerous arrests for outstanding warrants, liquor violations, drug possession, trafficking and other related crimes. CRU details have also focused on conducting beach park sweeps and checks of areas known for large gatherings, such as the Old Kona Airport. Enforcement is being used as a short-term solution, while Community Police Officers plan long-term strategies for problem areas. One such area is Hookena Beach, where community policing and patrol officers have increased checks and continue to coordinate improvements, such as installing an emergency telephone. Throughout the fiscal year, CRU details issued 66 adult arrests for liquor violations, 17 juvenile arrests for liquor violations, 15 arrests for marijuana use, one adult arrest for open lewdness, one adult arrest for criminal littering, 16 adult arrests for bench warrants, one juvenile arrest for a bench warrant and one juvenile arrest for runaway. They also took two juveniles into protective custody, issued three trespass warning citations and issued eight illegal camping citations. Patrol officers have excelled this fiscal year in traffic enforcement related to drunk driving, speeding, seat belt use, and aggressive driving. Patrol initiated 660 impaired driving arrests, an increase from 547 arrests for the previous fiscal year. They issued 1,790 speeding citations compared with 918 the previous year. Due to the "Click It or Ticket" campaign, the Kona seat belt usage rate increased from 88 percent in North Kona and 87 percent in South Kona to 92 percent in North Kona and 89 percent in South Kona. Aggressive driving enforcement on Queen Kaahumanu Highway and Route 190 has prompted citations for speeding, following too closely, improper or unsafe passing and others related to aggressive driving. Patrol officers continue to assist in easing the traffic congestion in Kona, an example of which is the district's continued participation in the Honalu Junction Project. Community policing officers continued to assist Public Works by prohibiting vehicles from merging from southbound Highway 180 at the Honalo junction onto Kuakini Highway southbound during peak periods. This has led to a more consistent traffic flow and lowered commute times. The South Kohala Patrol Division. During Fiscal Year 2006-2007 the communities within the South Kohala District experienced a significant drop in reported property crimes. Due to a program started the previous fiscal year, whereby South Kohala officers were trained to use best-practice investigative techniques coupled with improved 248 POLICE OPERATIONS BUREAUS Program Highlights (continued) report-writing skills, the district realized a significant reduction in burglaries (115 versus 67). Reported thefts also saw a decrease (710 versus 593). A continued coordinated effort between the Patrol Division and Criminal Investigations Division targeting drug offenders and other known individuals contributed to a 24 percent clearance rate for burglaries and a 53 percent clearance of reported thefts during Fiscal Year 2006-2007. The most significant events during this period were major brush fires, some leading to the ordered evacuation of Waikoloa village. These numerous fires also caused road closures of Waikoloa Road, Route 190 and Queen Kaahumanu Hwy. The fires burned more than 5,000 acres of open range land and, at times, threatened homes in Waikoloa Village. Several of the fires appeared suspicious, given evidence found at the scene and information that the Police and Fire departments periodically received about a suspicious red truck in the vicinity before the onset of flames. Police manned roadblocks and successfully evacuated the residents most threatened by the fires with help from specialized units and at least 25 officers from other districts. Evacuated residents found shelter at Waikoloa Elementary School or area resorts. No one was seriously injured and no homes or other structures were lost from the fires. The South Kohala officers were not limited to crime deterrence and investigative success during Fiscal Year 2006-2007. Officers also participated in many community events, projects and outreach programs. During the fiscal year, the Community Police Officer, along with several South Kohala officers, registered several hundred keiki with the Keiki I.D. program. In April, Officer Brad Feliciano, Reserve Officer Joseph Kealoha and other officers organized the Second Annual Easter-Egg Hunt for special needs students at Waimea Elementary school. As in past years, the Easter-Egg Hunt was held in partnership with several local businesses. These businesses donated eggs, coloring supplies and prizes. The North Kohala Patrol Division During Fiscal Year 2006-2007 Captain James Sanborn and Sergeant Mark Farias joined the staff of the North Kohala District, filling vacancies left by the transfers of Captain Lawrence Balberde and Sergeant John Rodrigues. The district experienced an increase in the number of property crimes. Reported burglaries increase by 72 percent while reported thefts rose by 87 percent. As a result of improved police response and investigation, the North Kohala District realized a 41 percent clearance of reported burglaries as well as a 30 percent clearance of thefts. 249 POLICE OPERATIONS BUREAUS Program Highlights (continued) The Community Police Officer working in collaboration with Kohala Elementary School began an anti-bullying program consisting of several lessons presented during the school year. The officer found that it helped to correct some of the children's behavior and the teachers found that the students better understood the consequences of their actions. In addition to this program, officers conducted a survey with the business community to update their emergency information in the new Records Management System. Police Week activities in North Kohala consisted of an Elderly Abuse presentation to a senior citizen group, a drug awareness talk to the Girls Scout troop and a week-long exhibit that included presentations of the Police Department's recruit video, a Special Response Team (SRT) video and the "Shattered Dreams" video, which graphically illustrates the dangers of driving under the influence. The Ka'u Patrol Division Police officers of the Ka'u District were responsible for developing and investigating several incidents that led to federal prosecution and indictments for the responsible individuals. As a result of their commitment to protecting the public, Ka'u officers conducted thorough investigations that led to search warrants being executed and drugs and firearms being recovered. In these investigations, the Bureau of Alcohol, Tobacco, Firearms, and Explosives was contacted and apprised of the incidents. As a result, the investigations were adopted for federal prosecution. On February 5, 2007, 59-year-old Gregory Fambrough of Ocean View was arrested during the execution of a search warrant at his home, where police found a minute amount of marijuana, drug paraphernalia and a.22 caliber rifle with a sawed-off barrel. Federal authorities adopted the investigation and indicted Fambrough federally. On April 23, 2007, police were seeking 30-year-old Leonard Kainoa Jr. of Na'alehu in connection with a criminal property damage complaint. When they located him during a traffic stop, they saw evidence that led them to obtain a search warrant. The warrant resulted in the recovery of .2 grams crystal methamphetamine, drug paraphernalia, a .22 caliber rifle, and .22 caliber ammunition, all located in the vehicle . Again, federal authorities adopted the investigation and brought a federal indictment against Kainoa. On April 26, 2007, the East Hawaii Aloha Exchange Club selected Officer Dane Shibuya as Officer of the Month for March 2007. Officer Shibuya was honored for his excellent police work in arresting two male individuals suspected of breaking into vehicles at Punalu'u and Green Sands beach parks. By using his community contacts, he was informed that the suspects' vehicle had just left a gas station in Na'alehu. Officer Shibuya 250 POLICE OPERATIONS BUREAUS Program Highlights (continued) was able to locate the vehicle traveling on the highway in Ocean View. After conducting a traffic stop, he placed the two occupants under arrest. Several stolen items were recovered and returned to their rightful owners. Traffic Enforcement Unit The Traffic Enforcement Unit (TEU) is charged with investigating traffic crashes that involve death or serious injury, enforcing traffic laws and conducting training related to traffic enforcement and investigation. It is staffed by a sergeant and seven police officers. During Fiscal Year 2006-2007, the Traffic Enforcement Unit investigated 33 fatal crashes. TEU officers conducted 84 DUI sobriety checkpoints, arrested 428 drivers who were under the influence and conducted 74 seatbelt checkpoints. The officers also issued 8,195 moving citations of which 5,024 were for speeding. They issued 3,001 regulatory citations and made 413 other arrests. The Traffic Enforcement Unit is committed to enforcing the traffic laws to make the Big Island a safe place to live, visit and conduct business. Community Policing Officer (CPO)/School Resource Officer (SRO)MI-PAL Programs During the fiscal year, our Community Police Officers, School Resource Officers, and HI-PAL staff continued to pursue partnerships with community groups in a collaborative effort to address substance abuse, homelessness, crime, homeland security, lack of youth activities and numerous other issues. Partnering with the following groups resulted in the following outcomes: -Groups Outcomes Queen Lili'uokalani Children's Center & Hamakua Drug Free Bash activities for 6k 8 graders from Drug Free Committee, Laupahoehoe Train Kalanianaole, Paauilo, Laupahoehoe & Honokaa Museum, Mayor's Office Sixteen Department of Education elementary and DARE classes provided by School Resource intermediate schools Officers to about 2,900 students in grades 5-8 Pahoa Weed & Seed, Puna Action Team, Continued participation with the Weed & Seed Neighborhood Place of Puna, Queen Lili'uokalani project by stepping up patrols in Pahoa and joining Children's Center, Hawaii Prosecutor's Office and with various neighborhood groups in activities such many more as the "Shattered Dreams" presentation, Springtime Jam and Oh- Famil n- s 251 POLICE OPERATIONS BUREAUS Program Highlights (continued) Groups Outcomes Fire Department, Department of Land & Natural Conducted an ocean sports and safety program, Resources, Department of Parks & Recreation, local which taught more than 75 youths from the Kailua- Kailua-Kona area businesses Kona area about various ocean-related activities over a two-week period Department of Education, Department of Parks and Easter egg hunt activities in a number of districts Recreation around the island Department of Parks and Recreation, Hope Chapel A HI-PAL three-day youth 3-on-3 basketball tourney involving more than 100 teams with more than 500 youths participating Civil Defense, Fire Department, Department of Continued work with the Citizen's Corp Council, Health, Corporation Counsel, Research & which is continuing with Community Emergency Development Response Team training Department of Parks & Recreation, New Hope- HI-PAL open gym night held every Wednesday Hamakua, Kalanianaole School night at Papaikou Gym, featuring various youth activities Downtown Improvement Association, Planning Continued work with "Envision Downtown Hilo Department, Friends of Downtown Hilo 2025" Boy Scouts of America - Aloha Council Provided two weeks of crime prevention classes for Safety & Fingerprinting merit badges, training more than 100 scouts Besides the above-mentioned activities HI-PAL staff have coordinated a number of other successful activities, including the 26 h Annual Winter Basketball Tourney, two "Click It or Ticket" 3-on-3 basketball tournaments and two Pony League baseball tournaments. Our School Resource Officers (SROs) are stationed at six intermediate schools throughout the island and also reach out to students at many of the feeder elementary schools. These officers provide DARE classes, law-related training, counseling and mentoring to students on a daily basis and are involved in school intramural activities. This year they also kicked off DARE+ Days, which is a summer daytime activity. This past summer SROs presented more than 15 DARE+ Days, which provided drug resistance education combined with various activities for youths, such as cooking classes, sports, fishing and a trip to Haptma Beach. The Weed & Seed endeavors continue to be successful, with collaborative efforts continuing in Pahoa and the surrounding neighborhoods to bring the community and its residents closer. These efforts provide valuable services and activities. Our Community Policing staff regularly attends Neighborhood Watch and community association meetings to provide crime prevention presentations on topics such as identity theft and home security. 252 POLICE OPERATIONS BUREAUS Program Highlights (continued) Other notable activities involving our staff were: • Merry Monarch Festival, Downtown Hilo Hoolaulea, July 4t' Festivities • Keiki ID Projects • Child Safety Seat Checkups • Graffiti paint-over projects and neighborhood beautification projects. • Nanawale, Hawaiian Beaches/Shores and Puueo Community Association's Halloween Family Fun Night • Bicycle Safety Day with Boy Scouts of America • Sign-waving projects that raised community awareness in areas such as domestic violence, child and vehicle safety and drug abuse • Downtown Hilo Aloha Patrol. Pulima and Hokulani Neighborhood Watch Patrols • Weed & Seed Steering Committee meetings/activities • VASH meetings/activities Overall, the community has embraced the community policing philosophy and strategy and has appreciated our staffs efforts. 253 POLICE OPERATIONS BUREAUS Program Measures FY 2006-07 FY 2007-08 FY 2008-09 Actual Budget Estimate Criminal Investigation Section Robbery Clearance Rate 42% 60% 60% Juvenile Aid Section Sexual Assault Clearance Rate 86% 80% 80% Vice Section Marijuana Eradication (Plants Eradicated) 46,105 72,000 72,000 Hard Drug Cases 1,145 >=660 >=660 Crime Laboratory Assignment clearance rate 1,220 (100%) 85% 85% P.A.G.E. Participation of 7th graders - 13 schools HI-PAL Participation in 5-8 age group 774 >=240® >=240 Participation in 9-12 age group 1,695 >=2400 >=240 Participation in 13-17 age group 1,592 >=2400 >=240 "At risk" youth participation 1,936 30%0 30% Presentations/Clinics 27 24® 24 Community Policing Program D.A.R.E Curriculum or In-Service Training 79 48 48 Problem Solving Activities 84 24 24 Crime Prevention Activities 81 24 24 Abandoned Vehicle/Beautification Projects 157 48 48 Traffic Enforcement Unit TE DUI Checkpoints 84 >=84 >=84 DUI Arrests 428 n/a* n/a* Roadside Screening 72 >=72 >=72 Moving Citations 8,195 n/a* n/a* Regulatory Citations 3,001 n/a* n/a* Departmental Islandwide Measures DUI Arrests n/a* n/a* Traffic Citations Issued n/a* n/a* Burglary Clearance Rate 21% 30% 30% Theft/Auto Theft Clearance Rate 38% 30% 30% 0 = During Fiscal Year 2006-07, the objectives for the HI-Pal program under the oversight of the Community Policing Program were amended. n/a* = Statistical information, no projected numbers provided as the department does not support a quota system for citations or arrest. 254 POLICE OPERATIONS BUREAUS Program Expenditures FY 2006-07 FY 2007-08 FY 2008-09 Operations Bureau Actual Budget Request Number of Positions 424 429 439 Salaries and Wages 23,537,922.58 24,645,356 27,781,302 Operations 1,801,315.62 1,955,275 1,938,649 Prograin Total 25,339,238.20 26,600,631 29,719,951 HI-PAL Number of Positions 3 3 2 Salaries & Wages 112,264.58 150,024 129,686 erations 15,867.73 37,980 37,980 Prograin Total 128,132.31 188,004 167,666 255 POLICE MISCELLANEOUS Program Expenditures FY 2006-07 FY 2007-08 FY 2008-09 Actual Budget Request JPO Supplies 1,200 1,200 Investigating Cause of Death 439,536.85 465,000 465,000 Training Account 189,037.36 290,000 200,000 Police Sobriety Test 65,081.00 82,000 82,000 Police Fleet Transition - 1,000,000 1,000,000 B e Memorial Grants (Coup Match) 71,500.00 20,000 73,000 Joint Tenor T-force Training 53,451.29 Asset forfeitures 143,266.48 500,000 500,000 PSIC (Coup Match) 400,000 Total Miscellaneous 961,872.98 2,358,200 2,721,200 256 POLICE GRANT REVENUES Program Description To continue active efforts in obtaining funding through Federal and State Sponsored Grants to augment the department's budget in the areas o£ 1. Continue providing for Community Relations, D.A.R.E., and Youth Programs. 2. Providing Investigative Operations personnel with specialized training and equipment, dealing with Drug Enforcement. 3. Providing necessary equipment, manpower, training, and for public education in dealing with Traffic Enforcement to include speeding violations, drunk driving, and motor vehicle occupant protection. Program Objectives 1. DARE/DOE (State Department of Education $34,125) - to administer the Drug-Abuse Resistance Education (DARE) curriculum in participating private and public schools. 2. HI Impact (Hawaii HIDTA $107,820) - To combat the methamphetamine (ICE) problem in the County of Hawaii by conducting various sting operations. 3. Statewide Marijuana Eradication (State Department of Attorney General $159,000) - To pay for expenses to conduct missions for the elimination of controlled substances. 4. Marijuana Eradication (Drug Enforcement Agency -D.E.A. $370,000) - To pay for expenses to conduct missions for the elimination of controlled substances. 5. Statewide Narcotics Task Force (State Department of the Attorney General $60,000) - For multi jurisdictional task force programs that integrate federal, state and local drug law enforcement agencies and prosecutors for the purpose of enhancing inter agency coordination and intelligence gathering and facilitating multi jurisdictional investigations. 6. Occupant Protection (State Department of Transportation $79,500) - To conduct seatbelt enforcement and child restraint roadblocks. 7. High Speed Enforcement (State Department of Transportation $75,000) - Funding to provide for additional enforcement dealing with speeding violations. 257 POLICE GRANT REVENUES Program Objectives (continued) 8. Click It or Ticket (State Department of Transportation $12,700) - To reduce fatalities and injuries to front and rear seat occupants under the age of 17 by increasing seatbelt usage and awareness of state laws. 9. Roadblock Program (State Department of Transportation, Sobriety Checkpoint $75,000) - To conduct DUI roadblocks to minimize fatalities and injuries. 10. Youth Deterrence (State Department of Transportation $40,000) - To reduce the number of alcohol-related traffic fatalities involving the under 21 driver by apprehending potential under-aged intoxicated drivers before they operate a motor vehicle and by deterring under-aged drinking and driving. 11. Traffic Investigation (State Department of Transportation $12,000) - To reduce the number of alcohol-related fatalities and injuries, increase public awareness, and provide a constant deterrence against drunk driving. 12. Domestic Violence/Sex Assault Coordinator (State Department of the Attorney General $36,920) - to hire a Victim's Service Coordinator to service the on going needs of victims of domestic violence or sexual assaults, while cases remain under investigation. Program Expenditures FY 2006-07 FY 2007-08 FY 2008-09 Actual Budget Request Number of Positions 21 4 3 Salaries and Wages 565,484.83 36,920 36,920 Operations 575,923.99 620,467 1,260,145 E ui ment 345,890.54 200,000 - -Program Total 1,487,299.36 857,387 1,297,065 258 POLICE POLICE FY 2006-07 FY 2007-08 FY 2008-09 Position Title Authorized Authorized Request Police Chief 1 1 1 Deputy Police Chief 1 I I Assistant Police Chief 3 3 3 Accountant I 1 1 Accountant III 1 1 1 Accountant IV 1 1 1 Account Clerk 5 5 5 Assistant Clerical Supervisor 1 1 1 Clerical Services Supervisor I 1 1 1 Clerical Services Supervisor II 2 2 2 Clerk III 30 24 25 Clerk IN (Temp) 2 2 2 Community Based Traffic Safe Coordinator I 1 1 Criminalist I 2 2 2 Criminalist II 1 1 1 Custodian-Groundskeeper I - 4 Custodian-Groundskeeper I 1/4T - 5 Information Systems Analyst V 1 1 I Information Systems Analyst IV 1 1 1 Departmental Personnel Clerk 1 1 Detective 41 41 41 Detective (Temp) - - - Driver License Examiner I 6 Driver License Examiner If 2 Driver License Examiner III 1 Fingerprint Classifier II 1 1 1 Fine rint Technician 1 1 1 Firearms Registration Clerk 1 1 1 Motor Vehicle Control Inspector I 3 Motor Vehicle Control Inspector II 1 MV Driver License and Fin Res Clerk II 1 MV Financial Responsibility Clerk-Steno 1 Personnel Assistant I 1 Personnel Management Specialist II 1 1 1 Police Cadet art-time 15 24 Police Captain 11 11 11 Police Documents Clerk 1 1 1 Police Evidence Custodian 4 4 4 Police Evidence Specialist I (Temp) 2 2 2 Police Investigative Operations Clerk 6 6 2 Police Lieutenant 20 21 21 Police Major 4 4 4 Police Officer III (Temp) 30 30 30 Police Officer 11 309 315 315 Police Officer II (Temp) 6 Police Officer I (Temp) 43 43 43 Police Operations Clerk 6 6 6 259 POLICE POLICE Personnel Position Summary (continued) Police Radio Dispatcher III (Temp) 6 6 6 Police Radio Dispatcher Il 34 34 34 Police Records Analyst 1 1 1 Police Records Clerk 7 7 7 Police Reporter - - 4 Police Sergeant 34 35 35 Polygraph Examiner 1 1 I Public Relations Specialist 1 1 1 Radio Technician I 4 4 4 Radio Technician II 1 1 1 Recreation Director II 1 1 0 School Crossing Guard 1/4T) 40 40 40 Secretary 4 5 5 Secretary to the Chief of Police 1 1 1 Senior Account Clerk 2 1 1 Senior Clerk-Stenographer 3 2 2 Senior Police Records Clerk 1 1 1 Sexual Assault Forensic Nurse Coordinator 1 I 1 Storekeeper 1 I 1 Storeroom Clerk I 1 1 Supervising Driver License Examiner 1 - - Supervising Police Radio Dispatcher 4 4 4 Victims Services Assistant (Temp) 1 1 1 Total 707 702 720 * Transferred to the Department of Finance's Vehicle Registration & Licensing Division 260 PROSECUTING ATTORNSE PROSECUTING ATTORNEY DEPARTMENT SUMMARY Mission Statement The Office of the Prosecuting Attorney pursues justice with integrity and commitment. Department Goals 1. To strive for just disposition of criminal cases and promote public safety and order through timely, efficient, and effective prosecution. 2. To ensure that victims and witnesses of crimes are treated with respect, courtesy, and sensitivity in their cooperation with criminal prosecution. 3. To improve the criminal justice system by identifying areas of need and working collaboratively with other criminal justice agencies and the community. 4. To encourage and promote crime prevention and early intervention initiatives to improve the quality of life on the Big Island. 5. Identify, promote and implement new and innovative approaches to solving crime problems. Funding Source and Position Count General Fund $ 6,003,375 General Fund 86 Grant Revenue $ 2,132,867 Grant Revenue 26 Other $ 417,407 Other Total Budget: $ 8,553,649 Total Number of Positions 112 261 PROSECUTING ATTORNEY GENERAL PROSECUTION Program Description The Office of the Prosecuting Attorney is charged with the duty to see that the laws are faithfully executed and enforced within the County of Hawaii. Violations of State and County laws, ordinances, rules and/or regulations are prosecuted on behalf of the community. The deputy prosecuting attorneys prosecute cases in the Family Courts, seven District Courts and four divisions of Circuit Courts in Hawaii County. This involves all criminal matters including preliminary hearings, grand jury sessions, arraignment calendars, motions, hearings, pretrial conferences and trials. In addition, they handle all appeals before the Hawaii Appellate Courts as well as the Federal Appellate Courts. Deputy prosecutors screen all criminal referrals made by police and other law enforcement agencies and are available 24 hours per day seven days a week for juvenile detention and felony conferrals. The Office continues its efforts to attend to the needs of victims and witnesses as they go through the criminal justice process. The Office seeks victims' input for and notifies victims of case disposition. The Office provides training for staff to maintain and improve their specialized skills. In addition, the Prosecuting Attorney deputies and staff provide training for police recruits and refresher training for police officers as well as to other law enforcement agencies and community organizations. The Deputy Prosecutors participate in career fairs and job shadowing and prepare appropriate educational presentations to students and faculty on the justice system, careers as a prosecutor and the risks and consequences of involvement in illegal activity. In an effort to reduce crime and promote public safety the Office is actively involved in several initiatives that address juvenile delinquency and promote community involvement in identifying and addressing public safety issues. The Office is actively supporting the Big Island Juvenile and Adult Drug Court and Adult Mental Health Jail Diversion Program. These programs strive to balance the individual service needs of the individual, the legal requirements of the courts, and the safety needs of the community. Whenever possible, the Office seeks funding for specialized units and demonstration projects. 262 PROSECUTING ATTORNEY GENERAL PROSECUTION Program Objectives Core prosecution and victim services: 1. Enhance OVUII prosecution with implementation of early identification of repeat offenders; improve penal summons service; and participation with OVUII Court Monitoring projects. 2. Review and improve criminal case processing. 3. Maintain a high level of training for prosecutors and staff in basic and specialized areas of prosecution. 4. Identify and close gaps in support for sexual assault and child victims. Improvement to the criminal justice system: 1. Improve transmission, storage and retrieval of criminal justice information by interfacing the document management and RFID (radio frequency identification) systems to the HITS case tracking system. 2. Coordinate two training/educational workshops to improve the criminal justice system. 3. Meet quarterly with the Hawaii County Police Department to discuss joint initiatives, policies, and procedures to improve investigations and prosecutions. 4. Meet monthly with the police, courts, Children's Justice Center, Sexual Assault Nurse Examiners (SANE), Department of Health, service providers and others to improve handling of domestic violence, child abuse and sexual assault cases. 5. Meet quarterly with Hawaii criminal justice agencies to discuss appropriate interventions and consequences for offenders. Community initiatives to promote crime prevention and intervention and other efforts: 1. Seek federal funding for Pahoa Weed and Seed project. 2. Support juvenile delinquency prevention and intervention initiatives. 3. Support domestic and family violence prevention and intervention initiatives. 4. Support neighborhood watch and other community based crime prevention and education initiatives. 5. Coordinate two training/educational workshops to promote crime prevention and early intervention initiatives. 6. Provide monthly public education updates. 263 PROSECUTING ATTORNEY GENERAL PROSECUTION Program Highlights Traditional prosecution: 1. Serviced 2,137 calendars for circuit court, district court, family court, drug court and mental health court in Hilo, Kona, Puna, S. Kohala, N. Kohala, Hamakua and Ka`u 2. Serviced 21,839 cases referred to the office 3. Adopted gun prosecution program to expedite handling of gun related cases for federal prosecution. Victim Services: 1. Provided assistance to 3,411 victims and witnesses of crime and their significant others from January to June 2007. 2. Provided federal funding for direct services to victims to Mothers Against Drunk Driving (MADD), Child and Family Services, YWCA Empowering Alternatives program and Turning Point for Families. 3. Obtained federal and state funding to coordinate the 3"d Annual Statewide Multidisciplinary Sexual Assault Training in October 2007. 4. Participated in 10 other community and agency events to provide information/training on program services for victims. 5. Victim Assistance staff are members of Child Welfare Advisory Group and Children's Justice Center Advisory Group in East and West Hawaii; Hawaii Coalition Against Sexual Assault, Hawaii State Victim/Witness Coordinators, Big Island Coalition Against Physical and Sexual Assault, East Hawaii Coalition for the Prevention of Child Abuse and Neglect, Child Sex Assault Response Team, Human Anti- Trafficking Task Force and Family Violence Interagency Committee. Criminal Justice System: 1. Adopted drug trafficking prosecution project with permanent County funding for two deputy prosecuting attorneys to focus on this area in East and West Hawaii. 2. Participated in Adult and Juvenile Drug Court. Adult Drug Court had a total of 118 and Juvenile Drug Court a total of 19 participants admitted into the program during the fiscal year. 3. Participated in State and Federal Asset Forfeiture programs to discourage illegal activity and was involved in dismantling some multi-state drug rings. A percentage of proceeds totaling $59,078 was received in fiscal year 2007. 4. Participated in several statewide and islandwide interagency groups to develop interventions and strategies to improve the criminal justice system. Participation included - Law Enforcement Coalition (LEC), Hawaii Prosecuting Attorney Association (HPAA), Governor's Traffic Safety Advisory Commission, Western Community Policing Center State Advisory Committee, State DV Fatality Review Committee, Human Anti-Trafficking Task Force, Judiciary Statewide Penal 264 PROSECUTING ATTORNEY GENERAL PROSECUTION Program Highlights (continued) Procedures Committee, Juvenile Justice Interagency Committee, Hawaii Integrated Justice Information Sharing Executive and Operational Committees, Children of Incarcerated Parents Task Force, State Child Welfare Services Advisory Board, High Tech/ICAC (Internet Crimes Against Children) Task Force, Judiciary Standing Committee on Hawaii Rules of Evidence, Hawaii Rules of Penal Procedure; Hawaii Standard Criminal Jury Instructions, Gang Task Force, WISNJHIDTA (High Intensity Drug Trafficking Area), Big Island Drug Court planning team, Drug Endangered Children committee, Big Island Task Force on Criminal Justice, Mental Health Diversion Task Force, and Visitor Aloha Society (VASH). 5. Coordinated Female Offender Conference in July 2006. 6. Coordinated statewide Operating A Vehicle Under the Influence of Intoxicants (OVUM) training in August 2006. 7. Coordinated statewide Trial Advocacy Training in October 2006. Juvenile Issues: I. Completed federal funding project for Salvation Army Family Intervention Services Holopono program which provided independent living skills training for status offenders in two high schools. Program was adopted by Salvation Army and is continuing. 2. Implemented Promoting Alternatives Thinking Strategies (PATHS) program in three elementary schools to address early and persistent anti-social behavior (bullying). 3. Passed through 12 discretionary fund projects for various council members to promote drug prevention efforts throughout Hawaii County. 4. Feasibility study on the Big Island Juvenile Intake and Assessment Center (BIJIAC) project completed and submitted to the State Legislature. 5. Provided facility usage for Lanakila Learning Center for the 2006-2007 school year. 6. Continued coordination of the Juvenile Justice strategic plan implementation: - Ongoing coordination of the interagency information sharing and case management project to address serious and habitual juvenile offenders. - Ongoing coordination of the development of a Big Island Juvenile Intake and Assessment Center (BIJIAC) in East and West Hawaii. - Updated Resource Assessment report of the juvenile delinquency intervention programs available in Hawaii County. - Updated data collection and analysis report of Hawaii County juvenile delinquency risk factors. 7. Sponsored/co-sponsored workshops and seminars to address juvenile issues: - Sponsored the Youth Summit in October 2006 which was attended by 56 students from 10 schools throughout the island. - Supported Na Leo O Na Opio projects -Youth Health and Future Fair in January 265 PROSECUTING ATTORNEY GENERAL PROSECUTION Program Highlights (continued) - 2006 and Career Fair/Summer Opportunities Expo in March 2007. - Coordinated Intellectual Property workshop in Hilo and Waimea in September 2006 and January 2007 - Coordinated Suicide and Cutting in Juveniles conference in May 2007. - Participated in Hui Laulima, Business Education Partnership and Hawaii Youth Council to collaborate on issues relating to high-risk juveniles. Community Strategies: 1. Community Oriented Prosecution project in West and East Hawaii provided outreach and support into the community. - Received $16,000 Project Safe Neighborhood federal funds for Get High on Life events. - Ongoing participation in Pahoa Weed and Seed effort. - Participation in Solutions Animal Control and Traffic Safety task forces. - Provided assistance and support to Neighborhood Watch programs. - Provided assistance to various communities on issues/problems including Ainaloa, Kapoho, Hawaiian Acres, Onomea, Tiki Gardens Subdivision, and Papaikou community groups. 2. Participated in application process for Community Capacity Development Office (CCDO) grant. $175,000 of federal funds awarded to Salvation Army for Pahoa Weed and Seed project. 3. Provided over 475 Keiki identification cards at 6 community events to promote child safety. Administrative 1. Received federal funding totaling $654,257 for Victims of Crime Act programs, a Violence Against Women deputy, Juvenile Accountability Block Grant program, Juvenile Delinquency Prevention Program, Justice Assistance grant project, Project Safe Neighborhood project, State Highway Safety project, and Horizontal Integration project. 2. Received state funding totaling $577,458 for the Career Criminal and Victimfwitness programs. 3. Continued participation in the Hawaii Criminal Justice Data Center (HCJDC) Horizontal Integration Project which is being piloted in Hawaii County. 4. Coordinated 4190.2 volunteer hours in the Hilo and Kona offices. Volunteers provided support to clerical, administrative, legal and investigative staff. 266 PROSECUTING ATTORNEY GENERAL PROSECUTION Program Measures FY 2006-07 FY 2007-08 FY 2008-09 Actual Budget Estimate Charges: Opened during period 21,839 22,000 22,500 Accepted for prosecution 15,362 16,900 17,000 Disposed 11,305 11,000 11,250 Set for trial - Circuit Court * 3,199 3,600 3,600 District Court * 11,233 24,500 24,500 Family Court * 2,017 6,000 6,000 Circuit Court calendars: Hilo 496 507 494 Kona 248 247 370 Misdemeanor calendar days: Hilo (a.m. and .m.) 447 412 416 Puna 144 248 156 South Kohala 52 52 52 Hamakua includes Adult-DV 24 24 24 North Kohala includes Adult-DV 12 12 12 Kona 248 260 247 Ka`u 24 24 24 Family Court Juvenile calendar days: Hilo, Puna 52 104 52 Kona 52 76 52 N. & S. Kohala(Hamakua 12 12 24 Ka'u 0 12 0 Family Court (Adult-DV) calendar days: Hilo, Puna 86 88 88 Kona/Ka`u 24 24 24 S. Kohala 12 12 24 Drug Court: Hilo 104 104 104 Kona 52 104 104 Mental Health Court/Jail Diversion ilo/Puna 24 24 24 * includes cases opened in a prior period Program Expenditures FY 2006-07 FY 2007-08 FY 2008-09 Actual Budget Request Number of Positions 80 84 86 Salaries and Wages 4,233,630.05 4,850,526 5,269,752 Operations 733,786.33 915,658 733,473 Equipment 150,455.67 150 150 Program Total 5,117,872.05 5,766,334 6,003,375 267 PROSECUTING ATTORNEY GENERAL PROSECUTION Personnel Position Summary FY 2006-07 FY 2007-08 FY 2008-09 Position Title Authorized Authorized Request Prosecuting Attorney 1 1 1 1stDeputy Prosecuting Attorney 1 1 1 Accountant II 1 1 1 Account Clerk I 1 1 Administrative Services Assistant 1 1 I Business Manager 1 1 1 Clerk 11 2 3 3 Clerk III 3 4 4 Community Violence Coordinator 1 Information Systems Analyst IV I 1 I Information Systems Analyst V 1 1 1 Deputy Prosecuting Attorney 26 27 27 Investigator III 2 2 2 Investigator V 5 5 5 Investigator VI 1 1 1 Law Clerk / Trial Aide 3 3 3 Legal Clerk 11 3 3 4 Legal Clerk 111 12 12 12 Private Secretary 1 1 1 Senior Account Clerk 1 1 1 Senior Clerk-Stenographer 1 2 2 Senior Deputy Prosecuting Attome 1 1 1 Special Projects Coordinator I 1 1 Supervising Legal Clerk 1 2 2 2 Supervising Legal Clerk II 1 1 1 VictimlWitness Coordinator 1 I 1 Victim/Witness Counselor I 1 1 1 VictimiWitnessCounselor l1 4 4 4 Volunteer Services Coordinator 1 1 1 Total 80 84 86 268 PROSECUTING ATTORNEY GRANT REVENUES Program Description The Office of the Prosecuting Attorney receives and monitors funding from Federal and State sources. These funds are used to implement innovative programs, support prosecution efforts, educate the public, improve the criminal justice system, and purchase equipment. Program Objectives 1. Career Criminal (State Department of the Attorney General, $640,000, 12 Employees) - To provide quick identification, prosecution and conviction of those persons making a career of crime. 2. Victim/Witness Assistance (State Department of the Attorney General, $200,000, 4 Employees) - To assist crime victims and witnesses and their families by providing information, counseling, and support services primarily to victims of violent and property crimes. 3. Victims of Crime Act (U.S. Dept. of Justice, Office for Victims of Crime Formula Grant Program, $400,000, 5 Employees) - To assist victims of crime through the judicial process, focusing on crimes such as homicide, sexual assault, child abuse and domestic violence. 4. Violence Against Women (U.S. Dept. of Justice, STOP Violence Against Women Formula Grant Program, $85,000, 1 Employee) - To improve prosecution of domestic violence cases involving adult women by dedicating a deputy to handle these cases. 5. Juvenile Accountability Incentive Block Grant (U.S. Dept. of Justice, Juvenile Accountability Incentive Block Grant program, $100,000) - To combat juvenile crime utilizing innovative approaches. 6. Juvenile Delinquency Prevention Program (U.S. Dept. of Justice, Title V Juvenile Delinquency Prevention Program, $150,000) - To address juvenile delinquency prevention with innovative program. 7. Big Island Juvenile Intake and Assessment Center (BIJIAC) (U.S. Dept. of Health and Human Services, Block Grant for Community Mental Health Services, $140,000) To provide funds for implementation of the BIJIAC project. 8. Weed and Seed Coordinator - (U.S. Dept. of Justice, Weed and Seed Program, $52,222) - To provide project coordinator for Pahoa Weed and Seed project. 269 PROSECUTING ATTORNEY GRANT REVENUES 9. Justice Assistance Grant -(U.S. Dept. of Justice, $115,645) -to improve technology and training opportunities for law enforcement. 10. Justice Assistance Grant - (U.S. Dept. of Justice, Edward Byrne Justice Assistance Grant Program, $200,000, 2 employees). To implement Non-Support Prosecution project which will improve criminal justice response to those persistently non- compliant of child support orders. 11. State and Community Highway Safety Training - (U.S. Department of Transportation, $50,000) To conduct statewide training and improve the law enforcement system in its efforts to enforce traffic offenses. 270 PROSECUTING ATTORNEY GRANT REVENUES Program Expenditures FY 2006-07 FY 2007-08 FY 2008-09 Actual Budget Request Number of Positions 22 26 27 Salaries and Wages 729,204.55 1,210,000 1,278,421 Operations 456,493.32 94,354 978,933 Equipment 30,800.01 45,920 292,920 Program Total 1,216,497.88 2,350,274 2,550,274 Note: Includes Federal and State Forfeitures Personnel Position Summary FY 2006-07 FY 2007-08 FY 2008-09 Position Title Authorized Authorized Request Clerk-Stenographer I 1 Clerk II 3 3 3 Clerk III 2 1 1 Deputy Prosecuting Attorney 7 6 6 Investigator III (Temp) I 1 1 Investigator V 2 2 2 Legal Assistant 11 (Temp) 1 1 1 Legal Assistant It 1 1 1 Legal Clerk I - - 1 Legal Clerk 11 - 1 1 Legal Clerk III 2 2 2 Legal Clerk IV 1 1 1 Senior Clerk-Steno a her 2 Victim/Witness Counselor 1 3 3 3 Victim/Witness Counselor II 3 3 3 Total 29 26 26 271 This page intentionally left blank 272 PUB IC WoRjjs PUBLIC WORKS PUBLIC WORKS GENERAL ACTIVITIES Mission Statement To operate and maintain Hawaii County's infrastructure of roads and flood control, as well as administering building codes, to ensure the health and safety of the public, while protecting the environment and respecting private property rights. Department Goals: 1. To continually strive to improve the roadway system for the safe and efficient travel of people and goods island-wide. 2. To integrate transit, bicycle, and pedestrian modes of travel into our traditional roadway infrastructure in order to reduce the number of vehicles on our roadway. 3. To maintain a clean roadway system and enhance the traveling experience with road beautification projects. 4. To maintain public flood control facilities and drainage systems. 5. To enforce the building, subdivision, grading, and flood ordinances. 6. To maintain the County vehicle and heavy construction equipment fleet in order to help others accomplish their mission. 7. To respond to all natural and man-made disasters or contingencies. 8. To create opportunities within each Division for managers and supervisors to meet the changing demands of the public. 9. To strive to reduce complains and adopt innovative customer service principles. To achieve this, additional resources, training, and business principles are required. Funding Source and Position Count General Fund $ 18,656,374 General Fund 182 Grant Revenue $ - Grant Revenue 3 Total Budget: $ 18,656,374 Total Number of Positions 185 273 PUBLIC WORKS ADMINISTRATION Program Description The Public Works Administration division oversees the direction and supervision of six divisions, including Administration, Building, Engineering, Automotive, Traffic Services, and Highway Maintenance. The Director is a technical adviser to the Mayor, Managing Director, and County Council on all that pertains to the six divisions. The Administration support staff coordinates the department's budgets, advises divisions on fiscal, contracting, and personnel activities. Program Objectives: 1. Ensure that we meet quality services within budget 90% of the time. 2. Reduce fatalities on County roads by 5%. 3. Reduce vehicle crashes on County roads by 5%. 4. Reduce traffic congestion on County roads during peak traffic hours thereby reducing commute times for motorists by 10%. 5. Communicate timely information to the public through electronic and print media that includes information on the website, through brochures, advertisements, public meetings, and with weekly press releases. 6. Process Federal reimbursement quarterly. 7. Improve purchasing and accounts payable. Returned items should not exceed (0.25%) of the total requisitions. 8. Minimize fulfillment of departmental vacancies: • Process paperwork and submit them within 5 working days from knowing of the vacancy at least 95% of the time. • Fill vacant positions within 45 calendar days from receipt of approved paperwork at least 95% of the time. 9. Reduce by 10% claims due to industrial accidents. To achieve this, educate personnel through training programs for personal and operational safety. 10. Encourage employee participation by one third, safety related programs. 11. Process contracts to solicit bids from contractors to 60 calendar days, 90% of the time. 12. Depending on available resources, utilize resources to transition the department to a proactive customer service and safety orientation. 274 PUBLIC WORKS ADMINISTRATION Program Highlights Public Information and Education (Community Outreach) • An Informational Hotline (334-9559) was implemented to allow motorists updates on road construction 24 hours of the day. Caller is directed to a live person for additional information. • The public was introduced the "Bridges of the Island of Hawai'i," a brochure that showcased some of the 127 bridges maintained by the County. These bridges are made of steel, concrete, or wood and span streams or gulches in every community. The first brochure showcased the bridges that serve the communities of Kalopa and Pa'auilo. It includes photographs of each of the 19 bridges, their locations on a map, and the weight restrictions for each of these bridges. • A guide to on-going roadwork in West Hawaii provides maps and details of 42 projects being planned, under construction, or completed in West Hawaii. It is now available to the general public. The brochure, West Hawaii Roadway, is updated regularly and available at County offices in East and West Hawaii and online at the County's website www.co.hawaii.hi.us. • Online service, available 24/7 at www.co.hawaii.hi.us, provides the community with information on Building, Plumbing, and Electrical permits. Information is updated weekly. Maior Program Initiatives • On October 15, the island was jolted by a series of earthquakes, which quickly mobilized the Public Works staff into action. Within hours, staff assessed public facilities and began restoring the County's infrastructure. Restoration to the County's infrastructure, primarily to reinforce slopes along roadways continues. • Ongoing strategic planning sessions to transition the Department to customer service. Grievances also dropped from 11 to 1 and 83 out of 124 positions were filled. • In order to achieve our departmental goal of providing timely construction and consultant contract procurement, our Contracting section grew from one to six support staff positions last fiscal year. We completed recruitment and filled four new positions with one position still pending. • Personnel section received a new Clerk II position due to the department's growth in human resources. We completed recruitment and filled this new position. 275 PUBLIC WORKS ADMINISTRATION Program Highlights (continued) • Processed contracts to replace104 cesspools at a cost of $6,474,300 for parks and playgrounds, golf courses, the zoo, the Hamakua Rodeo arena, community centers, fire and police stations, and at public pools. These met the Underground Injection Control regulations established by the Environmental Protection Agency (EPA). • Roads-in-Limbo - Continue the development of the Roads-in-Limbo policy to provide a consistent program to address the 122.6 existing miles and another 200 plus paper roads in limbo. Capital Improvements Proiects • Continued to plan an overall strategy and prepared a comprehensive list of CIP projects for improving traffic congestion in Kona, concerns for flood management, facility renovations and other high priority initiatives in other districts. Initiated planning for several projects to implement several key projects in a timely manner. 276 PUBLIC WORKS ADMINISTRATION Program Measures FY 2006-07 FY 2007-08 FY 2008-09 Actual Budget Estimate Favorable Quarterly Performance Reports 85% 90% 90% Number of public notices, advertisements, press 51 180 280 releases, brochures Update meetings with the Mayor 167 120 161 Community meetings 48 65 75 Government Official meetings 389 300 300 Federal project reimbursement requests 44 50 50 Fiscal documents returned % of total issued) .13% .25% .25% Submitted requests to fill vacancy paperwork to Civil 83% 95% 95% Service within 5 work days Divisions fill vacant positions within 45 calendar days 90% 95% 95% Number of department-wide industrial accidents 35 38 34 Number of employees trained in safe classes 169 100 10 % Contracts processed within 60 calendar days from 97% 90% 90% bid opening Additional Information: Requisitions Issued Re s, CPAs, Petty Cash 15,004 13,000 16,000 Days in Accounts Receivable 44 55 55 Consultant Contracts Executed 58 70 70 Construction Contracts Executed 32 50 50 Change Orders Processed 56 50 50 Number of Employees in the Department 318 320 320 Departmental Vacant Positions 36 16 16 Positions Filled 83 50 50 Number of Formal Grievances 1 8 6 Work Comp Cases with Lost Time 9 10 9 Number of safe classes offered/no. we participated 28/28 20/20 28128 Oversized Vehicles Moving Permits Issued 376 500 400 No. of Federal Aid Projects Managed 49 50 48 Avg. Days from Bid Opening to Notice to Proceed 63 90 90 277 PUBLIC WORKS ADMINISTRATION Program Expenditures FY 2006-07 FY 2007-08 FY 2008-09 Actual Budget Request Number of Positions 24 23 25 Salaries and Wages 998,878.00 1,037,291 1,123,370 Operations 210,667.62 321,915 130,045 Equipment 18,444.04 1,630 5,550 Program Total 1,227,989.66 1,360,836 1,258,965 Personnel Position Summary FY 2006-07 FY 2007-08 FY 2008-09 Position Title Authorized Authorized Request Director I 1 I Deputy Director 1 1 1 Account Clerk 4 3 3 Accountant I I 1 1 Accountant IV 1 1 1 Business Manager I 1 I Civil Engineer IV 1 - Civil Engineer V 1 - - Civil Engineer VII 1 1 1 Clerk 11 2 2 1 Clerk III 3 4 5 Contracts Technician 4 3 3 Public Information & Education Specialist - 1 1 Departmental Personnel Clerk 1 1 1 Personnel Management Specialist II 1 1 1 Private Secretary 1 1 1 Projects Coordinator (Temp) - - 1 Senior Account Clerk I I Senior Account Clerk (Temp) - I Total 24 23 25 278 PUBLIC WORKS BUILDING Program Description The Building Division provides four basic services for the County of Hawaii. The first involves the administration and enforcement of building, plumbing, and electrical codes. In addition to these codes the division also enforces the sign ordinance, energy efficiency standards, and the outdoor lighting ordinance. The Building Inspection Section performs residential and commercial plan reviews for all building, electrical, and plumbing permit applications and reviews these documents for compliance to current applicable codes. In the past, the Kona Office was more of a satellite office and services were limited, however, with the increase in building permit activity the staff and services offered has improved. The second service provided by the Building Division includes janitorial and/or grounds maintenance at the County Building, Aupuni Center, South Hilo Baseyard (Department of Public Works), Lagoon Center, the Old Hilo Hospital, and the Kona Services Center in Kailua. For the County Building, Aupuni Center, and Lagoon Center interoffice mail pick-up service is also provided. The third basic service is in-house building maintenance services provided through the Division's maintenance shop. Two shops (Hilo and Captain Cook) perform most of the routine carpentry, electrical, painting, and plumbing work needed to keep facilities functional. This staff also assists the Highway Maintenance Division with the repair of timber bridges. It is through the Building Repair and Maintenance budget that the following services are budgeted and paid for: • Telephone maintenance fees and line charges for some Hilo and Kona offices. • Repairs to existing facilities under maintenance schedule for all County facilities under the jurisdiction of the Department of Public Works. • Utility bills, which include water, gas, sewer and electricity for various County facilities Island-wide. • Rental of Land, building and offices. • Insurance for County facilities. The fourth service is provided by the design and engineering unit, which oversees the planning, design, bidding, and construction management of County facilities. This section also coordinates work performed by the Building Repair and Maintenance Shop. The Division is now tasked with performing janitorial and grounds maintenance for county owned facilities in both East and West Hawaii. 279 PUBLIC WORKS BUILDING Program Objectives 1. Complete the plan review of 90 % of residential permits within 10 working days. 2. Complete 90 % of requested inspections within 4 working days. 3. Schedule and complete 90 % of routine (non-critical) maintenance and repair requests within 30 calendar days of receipt of request. 4. Adoption of the 2006 International Building Code and the 2006 International Residential Code as amended by the State Building Code Council under the jurisdiction of the State of Hawaii, Department of Accounting and General Services. Program Highlights The earthquake of October 15, 2006 presented the Building Division with new challenges. It was a first in Building Division history that the entire office closed for one week to perform Rapid Safety Evaluation of individual residential structures damaged by the earthquake. The Building Division issued approximately 67 red tags for structures that were unsafe to occupy; 227 yellow tags for structures with restricted use; and 1,404 green tags for structures with minor damage. This incident highlighted the dedication and team spirit found in the Building Division. The Hilo and Kona Building Division offices are almost fully staffed. This means that the personnel for both sides of the Island are equal in size and have the ability to perform permit processing and inspections. Presently, the Hilo office issues permits for the entire island while the Kona office only processes permits for West Hawaii. The Building Division is looking into having both the Hilo and Kona offices issue permits for the entire island. There was a decrease in permit issuance from the previous year, although the number of permits issued is still significantly higher than past years. The number of building permits issued is down 9%; while building valuation is down 12%; and fees are down 18%. 280 PUBLIC WORKS BUILDING Program Highlights (continued) The following two tables summarize the building permits issued through the new AKANDA System (does not include electrical, plumbing, and sign permits): Fiscal Year 2006-2007 Geo ra hic Permits Issued Valuation Fees District %change % change % change 1 Puna 1,732 $ 198,265,463 $ 510,741 2 SHilo 791 $ 106,150,783 $ 282,876 3 N Hilo 80 $ 11,714,301 $ 25,569 4 Hama w 141 $ 17,523,020 $ 49,765 5 NKohala 145 $ 31,694,147 $ 59,306 6 S Kohala 545 $ 241,515,257 $ 561,510 7 NKona 1,169 $ 318,137,282 $ 611,609 8 S Kona 187 $ 28,480,341 $ 65,961 9 Ka'a 375 $ 64,881,977 $ 182,280 Totals 5,165 0.0%) $ 1,018,362,571 (-12.0%) $2,349,617 (-18.00%) The numbers in parenthesis indicate the percentage change from Fiscal Year 2005 - 2006. Fiscal Year 2005-2006 Geographic Permits Issued Valuation Fees District %change % change % change 1 Puna 1,972 $ 217,323,080 $ 668,504 2 S Hilo 706 $ 114,566,765 $ 350,490 3 N Hilo 53 $ 5,794,559 $ 17,071 4 Hamakua 123 $ 10,268,082 $ 37,829 5 N Kohala 165 $ 34,614,939 $ 76,465 6 SKohala 895 $ 361,187,665 $ 821,113 7 N Kona 1055 $ 325,195,039 $ 596,713 8 S Kona 179 $ 17,258,802 $ 54,312 9 Ka`G 472 $ 50,411,698 $ 155,341 Totals 5,620 (5.0%) $ 1,136,620,629 (27.0%) $ 2,777,838 (8.0%) The numbers in parenthesis indicate the percentage change from Fiscal Year 2004-2005. 281 PUBLIC WORKS BUILDING Program Measures FY 2006-07 FY 2007-08 FY 2008-09 Actual Budget Estimate Residential Plan Review plans/ within 10 85% 90% 900/0 working days) Completion of Called Inspection Requests 96% 90% 900/0 requests/ within 4 work days) Complete Non-critical Maintenance Requests 98% 90% 90% requests/ within 30 calendar days) Additional Information Floor Area Maintained 236,900 236,900 236,900 Mail Distributed 55,000 550,000 0 Number of PW Structures Maintained 142 142 142 Buildings to be Repainted 3 5 3 Buildings to be Reroofed 3 5 3 Buildings with Structural Repairs 1 1 2 Buildings to be Renovated 5 1 4 Other Misc. Repairs Pavement, Plmb, Etc) 0 0 0 Repair and Maintenance Jobs Performed 1,260 1,100 1,100 Structures Designed 3 5 4 Building Plans Checked (County Projects 22 16 16 Si Permits Issued 51 60 100 Citations Issued 280 100 100 Requests for Permit Status 6,000 1,200 500 Permits Issued: Building 5165 6,000 5,000 Electrical 5072 5,250 4,800 Plumbing 4368 4,600 4,000 Plans Checked: Building 6,456 6,000 6,000 Electrical 1,600 1,700 1,000 Plumbing 1,500 1,500 1,000 Inspections Conducted: Building 18,458 16,000 16,000 Electrical 13,621 12,000 12,000 Plumbing 10,414 9,000 9,000 Program Expenditures FY 2006-07 FY 2007-08 FY 2008-09 Actual Budget Request Number of Positions 71 71 93 Salaries and Wages 2,844,022.17 3,451,202 4,451,126 Operations 2,961,676.29 4,755,957 3,321,910 Equipment 395,801.32 177,500 109,100 Program Total 6,201,499.78 8,384,659 7,882,136 282 PUBLIC WORKS BUILDING Personnel Position Summary FY 2006-07 FY 2007-08 FY 2008-09 Position Title Authorized Authorized Request Architectural Drafting Technician I 2 2 2 Architectural Drafting Technician II 1 1 1 Building Chief 1 1 1 Building Custodian I 2 2 - Account Clerk - 1 General Services Superintendent - - 1 General Services Supervisor - - 2 Custodian/Groundskeeper I - - 14 Custodian/Groundskeeper I (3/5T) - - I Custodian/Groundskeeper II - - 5 Building Inspector 11 11 10 Building Maintenance Supervisor II 1 1 - Building Maintenance Worker 1 1 1 Building Permit Clerk 6 6 6 Building Plans Examiner 3 3 3 Building Projects Coordinator 6 6 - Building Projects & Inspections Manager 1 1 - Carpenter-Cabinet Maker 4 4 4 Civil Engineer V - 1 Deputy Building Chief 1 I 1 Electrical Inspector 6 6 6 Electrician 2 2 2 Lead Building Maintenance Worker I 1 1 Lead Carpenter-Cabinet Maker 3 3 3 Lead Electrician I 1 1 Lead Mason (Transfer) - - Lead Painter 1 1 1 Mason (Transfer) - - Painter 2 2 2 Parkin Control Officer 1 1 2 Plumber 1 1 I Plumbing Inspector 4 4 5 Projects Coordinator - - 6 Repair and Maintenance Supervisor - 1 Security Attendant I 1 1 - Senior Electrical Inspector 1 I Senior Plumbing Inspector 1 1 - Supervising Building Inspector 2 2 2 Supervising Building Permit Clerk 2 2 2 Supervising Electrical Inspector 1 1 2 Supervising Plumbing Inspector 1 1 2 Total 71 71 93 283 PUBLIC WORKS ENGINEERING Program Description The Engineering Administration staff provides civil engineering, land surveys, and regulatory services to Chapters 10, 22, and 27 in the Hawaii County Code. 1. General supervision and administrative/clerical support for this Division. 2. Implement civil engineering (non-building) projects and programs using county, state, and federal funds. 3. Supervise and coordinate land acquisition activities for the Public Works Department. The Land Surveying section of the Engineering Division provides the following services: 1. General land surveying services, including topographic maps and boundary studies. 2. Produces parcel maps and their descriptions for the County. 3. Reviews of privately generated survey maps and descriptions. 4. Addresses survey issues and complaints related to County facilities, such as road encroachments. 5. Maintains an inventory/file of all road and drainage right-of-ways, and DPW parcels. 6. Maintains an inventory/file of all survey records generated by the County. 7. Provides County mapping and survey information to the public. The Regulatory Review Section provides the following services: 1. Implements/enforces the applicable regulatory requirements of Chapters 10, 22 and 27, Hawaii County Code (HCC). 2. Provides Department of Public Works comments to the Planning Department on land- use related matters, such as subdivision, ohana, variance, and change of zone applications; and on Special Management Area (SMA), Use, and Special Permits. 3. Investigates and resolves regulatory complaints. 4. Except for building permit plans, reviews and/or coordinates the review and approval of all private construction plans, traffic reports, flood studies, environmental documents, and so forth as they relate to the interests and regulatory authority of the Department. The Design and Investigation Section of the Engineering Division provides the following services: 1. Plans, designs, and constructs civil engineering (non-building) County capital improvement projects. 2. Investigates and resolves roadway, drainage, and other related complaints. 3. Provides drafting services. 284 PUBLIC WORKS ENGINEERING Program Description (continued) The Inspection Section of the Engineering Division provides inspection services for civil engineering (non-building) County Capital Improvement Projects (CIP); private subdivision, and development construction; and these regulated activities and programs: 1. Grading, grubbing and stockpiling work (Chapter 10, HCC). 2. Construction within the County right-of-way (Chapter 22, HCC). 3. Federal Highway Administration (FHWA) National Bridge Inspection. Program Objectives 1. Participant in the National Flood Insurance Program Community Rating System that may realize a reduction in insurance premium rates by June 30, 2009. 2. Continue to improve/update our Flood Insurance Rate Maps throughout the County of Hawaii. 3. Participants in the State/FHWA Statewide Transportation Improvement Program (STIP). 4. Works with the Army Corps of Engineers and USDA Natural Resources Conservation Service (MRCS) to develop and construct flood reduction projects. 5. Responds to or processes 60% of all time-sensitive documents, such as subdivision, change of zone, and variance applications, by the stipulated deadline. 6. Responds to or processes 35% of all materials that do not have a stipulated deadline, such as construction and grading plans, complaints, environmental matters, and so forth within four weeks. 7. Provides same day service for 50% of all permits issued by the Division, including building permits. 285 PUBLIC WORKS ENGINEERING Program Highlights Construction of the Palani Road/Kealakaa Traffic Signal Improvements and Hilo Road Improvements using FHWA funding. Construction of the Keanalehu-Manawalea Connector Road through a joint agreement with the Department of Hawaiian Homes. Continuing to update and improve our Flood Insurance Rate Maps (FIRMS) and expand our Flood Plan Management Program. The cost to improve our FIRMs should be a regular part of the Division's operating budget. This concept has the support of mayor Kim. Completed proposed draft to revise Chapter 10, Erosion and Sedimentations Control and adopt updated Erosion & Sedimentation Control Manual. Capital improvement project (C.I.P.) activities include completion of 5 construction projects valued at $17.5 million, 15 projects are under construction and are valued at $26.9 million, and the administration of 15 consultant contracts valued at $7.0 million. Our surveying section has completed 55 survey projects including surveys for court mandated ADA Curb Ramp Compliance Program and assisted in numerous land acquisitions for project construction. To complete the engineering flood study for the Puna District, Oceanit has been contracted at a cost of $261,850. Additional Light Detection and Ranging (LIDAR) work was added. The total cost of the project is currently $560,100. Because LIDAR requires relatively clear weather, additional cost is expected to cover excess aircraft and technician stand-by time. This is an unanticipated cost and will require a supplementary contract with Airborne 1. Future contracts should include an appropriate provision to address this possibility. The County had also entered into a new memorandum of agreement with the Army Corps of Engineers (ACOE) to do a FEMA flood study for South Kona under their Flood Plain Management Services Program. This is the first time the County is providing the majority of funding under this ACOE program. The Countywill be funding the cost of the LIDAR work ($638,000) and the Army Corps will be managing the effort and providing the engineering services ($200,000). In the past, the Army's $200,000 had covered all costs, which severely restricted the amount of work that could be done. 286 PUBLIC WORKS ENGINEERING Program Measures FY 2006-07 FY 2007-08 FY 2008-09 Actual Budget Estimate Program Measures FHWA Construction Contracts Awarded $9,800,000 $3,200,000 $4,000,000 County/Other Construction Contracts Awarded $10,400,000 $10,000,000 $5,000,000 Regulatory Review % of Applications, etc. Reviewed b Deadline 63 60 60 %ofPlans, etc. Reviewed Within Two Weeks 37 35 35 % of Permits Processed Same Da 60 50 50 Capital Improvement Program % ADA Curb Cut Transition Plan Completed 100 N/A N/A ADA Curb Cut Intersections Constructed 66 N/A N/A ADDITIONAL DIVISION INFORMATION Desi n & Investigation Survey Projects and Requests 55 40 40 CIP Projects 5 6 6 Construction Plan Reviews - Private Consultants 224 200 150 Subdivision Application Reviews 180 200 150 Ohana Permit Reviews 25 25 20 Grading/Grubbing/Stockpiling Permits 200 350 250 Work Within The County R-O-W Permits 299 400 300 Construction Inspections CIP Projects 5 8 8 Subdivision Construction 69 70 50 Gradin Grubbin xcavation Permits 200 300 250 Work Within The County R-O-W Permits 299 400 300 Program Expenditures FY 2006-07 FY 2007-08 FY 2008-09 Actual Budget Request Number of Positions 34 37 37 Salaries and Wages 1,617,304.90 2,107,184 2,302,455 Operations 1,188,045.34 2,305,680 1,160,380 Equipment 42,683.89 43,180 38,480 Program Total 2,848,034.13 4,456,044 3,501,315 287 PUBLIC WORKS ENGINEERING Personnel Position Summary FY 2006-07 FY 2007-08 FY 2008-09 Position Title Authorized Authorized R uest Civil Engineer III 2 2 2 Civil Engineer IV 4 5 5 Civil Engineer V 4 5 5 Civil Engineer VI 1 1 1 Civil Engineer V11 1 1 1 Construction Inspector 8 8 6 Engineering Aid III 1 1 1 Engineering Aid IV 1 1 1 Engineering Drafting Technician IV 1 1 1 Engineering Drafting Technician V 2 2 2 Engineering Permit Clerk 2 2 2 Land Surveyor I 1 1 1 Land Surveyor II 1 1 1 Land Surveyor IV 1 1 1 Projects Coordinator 1 1 Project Construction Inspector 2 Supervisory Project Construction Inspector 1 1 1 Senior Project Construction Inspector 1 1 Senior Construction Inspector 2 1 1 Supervising Engine erin Permit Clerk 1 1 1 Total 34 37 37 288 PUBLIC WORKS AUTOMOTIVE Program Description The Automotive Division is responsible for the repair and maintenance of all garage, shop and automotive equipment of the County (except such equipment as may be more practically maintained by the department having control thereof as determined by the Director), furnish parts, accessories, gasoline, diesel, lubricants and tires necessary for the repair of automobiles, trucks, cranes, graders, sweepers, compressors and other such machinery or equipment; and be authorized to bill any department, agency or special fund for supplies, services and use of equipment. The Automotive Division is a support-service division and will continue to provide services (except bodywork, painting and tire repairs) to various County departments/agencies. Program Objectives 1. Support the various County departments/agencies islandwide with repair, maintenance and welding services, and by performing at least 90% of these services by staff (versus contract). 2. Reduce the average monthly repair backlog for the Construction section from previous fiscal year. 3. Reduce the average monthly repair backlog for the Automotive section by from previous fiscal year. Program Highlights Continued to upgrade the "Mitchell On-Demand" programs with the latest information and repair technology. The "Mitchell On-Demand" is a computerized program with the latest repair information for many of the vehicles that we repair in the county fleet. Received new position Construction Equipment Mechanic for the S. Hilo baseyard. Replaced diesel and gasoline tanks at the N. Kohala fueling station. Replaced diesel and gasoline dispensers at the S. Hilo, N. Kohala, S. Kohala and Kau fueling stations. Assisted Highways Division with repairs to the pipe railing at the Ice Pond and the Piihonua bridge (S. Hilo Road), fabricated and installed gates at the Puukapu flood channel injection wells and the Waikoloa emergency escape route road (N/S Kohala Road). Assisted Building Division with the fabrication of window frames for the Hilo Carpenter Shop. 289 PUBLIC WORKS AUTOMOTIVE Program Highlights (continued) Assisted Solid Waste Division with repairs and installations to the roofs, sides and chutes at the following transfer stations; Waimea, Kohala, Honokaa, Keaau, Pahoa and Hilo. Assisted other divisions as needed (i.e., Parks and Recreation) repair and maintain seven (7) Coordinated Services vehicles. Program Measures FY 2006-07 FY 2007-08 FY 2008-09 Actual Budget Estimate Average Monthly Repair Orders Completed (By Staff vs. Contract): Garage 95.2% 103/5) 96.3%(107/4) 95.4% 108/5) Construction Equipment 92.7% (82/6) 92.3% (90/7 92.2% (89/7) Solid Waste 95.0%(59/3) 96.0%(50/2) 94.0%(62.4) Welding 99.2%(20/2) 100.0%(18/0) 99.2% 20/2) Average Monthly Repair Order Backlo : Garage 18 15 17 Construction Equipment 26 30 27 Solid Waste 19 23 20 Welding 4 5 5 Additional Information: Average Monthly Repair Orders Received (Including Prior Month's Carryovers): Garage 126 127 128 Construction Equipment 114 129 129 Solid Waste 81 76 83 Welding 25 24 25 No. of Equipment Damage Report 0 1 1 Program Expenditures FY 2006-07 FY 2007-08 FY 2008-09 Actual Budget Estimate Number of Positions 29 29 29 Salaries and Wages 1,091,919.51 1,176,987 1,300,255 Operations 2,071,254.87 3,404,130 3,463,751 Equipment 96,380.41 82,650 72,450 Program Total 3,259,554.79 4,663,767 4,836,456 290 PUBLIC WORKS AUTOMOTIVE Personnel Position Summary FY 2006-07 FY 2007-08 FY 2008-09 Position Title Authorized Authorized Request Account Clerk 1 1 1 Automotive Equipment Superintendent 1 1 1 Automotive Mechanic I 5 5 5 Automotive Mechanic II 1 1 1 Automotive Stores Clerk I I 1 Construction Equipment Mechanic 9 9 9 Construction Equipment Mechanic Temp 1 I 1 Construction E ui meat Repair Supervisor I 1 1 1 Construction Equipment Repair Supervisor II 1 1 1 Garage Supervisor 1 1 1 Lead Construction Equipment Mechanic 1 1 1 Lead Welder 1 I 1 Lubrication Worker 1 1 1 Senior Account Clerk 1 I 1 Welder 2 2 2 Welder Temp 1 1 1 Total 29 29 29 291 PUBLIC WORKS FLOOD CONTROL Program Description The Flood Control Program involves maintaining, operating, inspecting and repairing the flood control structures, levees, dams, spillways, channels and drainage areas on a regular basis. Program Objectives 1. Continue to conduct semi-annual inspections of flood control system. 2. Continue to maintain flood control systems. a. Prevent deterioration of structures by repairing within six months. b. Clear debris such as mud, rocks, branches, etc. from channel within three months. c. Control weed and brush growth by using herbicides and mowing quarterly. Program Highlights Continued the maintenance and repair work of various flood control systems islandwide, including major cleanings in the South Hilo, North/South Kona and Ka`u districts. 292 PUBLIC WORKS FLOOD CONTROL Program Measures FY 2006-07 FY 2007-08 FY 2008-09 Actual Budget Estimate Semi-Annual Inspections 2 2 2 Flood Control Systems 25 25 25 Additional Information: South Hilo District: Alenaio #4, Ainako, Iwalani, Palai, Ainaola, Haihai, 11 11 11 Kawili, Wai-o-lama, Akolea, Waiakea, Wailoa North HilolHamakua District: Kalopa, Waipi`o 2 2 2 North/South Kohala District: Pu`ukapu 1 1 1 North/South Kona District: Kainaliu, Keopa, Kona Coffee Mill, Keopa Heights 4 4 4 Ka`a District: Paauau, Na`alehu, Wai`ohinu, Bamboo Forest 4 4 4 Puna District: North Milani, Kukui Camp Road, Shipman 3 3 3 Industrial Program Expenditures FY 2006-07 FY 2007-08 FY 2008-09 Actual Budget Request Operations 590,236.64 1,017,502 1,177,502 Equipment - 160,000 - Program Total 590,236.64 1,177,502 1,177,502 293 This page intentionally left blank 294 RESEARCH DEVEL----,OPMNT RESEARCH & DEVELOPMENT DEPARTMENT SUMMARY Mission Statement To provide pro-active leadership, enhancing the quality of life and sustainability of Hawai'i Island's communities. Department Goals Agriculture 1. To maintain the Big Island's agricultural character because of its importance to local lifestyles and tourism. 2. To preserve agriculture as a significant part of Hawaii's economy. 3. To encourage sustainable agricultural practices that provides security to our fresh food supply. Tourism 1. To sustain visitor counts and increase the length of stay and spending on the Island of Hawaii by all visitor segments. 2. To enhance visitor satisfaction through enhanced product development and other programs. 3. To support our unique quality of life, values, and vision for the benefit of Hawai'i's people by encouraging the visitor industry to meld itself with our host and other local cultures. 4. To increase emergency preparedness and integration of the visitor and public sector emergency response plans. 5. To increase tourism resources to facilitate in the planning and development of tourism programs for the Island of Hawaii. Economic Development 1. To assist existing businesses in attaining sustainability in Hawai`i's economy. 2. To encourage and support the development of sustainable new industries in Hawaii County. 3. To assist in building a competitive workforce in Hawaii County. 4. To foster community-based economic development to build sustainable communities. Funding Source and Position Count General Fund $ 2,473,181 General Fund 14 Grant Revenue $ 674,036 Grant Revenue 4 Total Budget: $ 3,147,217 Total Number of Positions 18 295 RESEARCH & DEVELOPMENT DEPARTMENT SUMMARY Department Goals (continued) EnerQy 1. To maximize the energy efficiency for all Hawai'i Island energy systems. 2. To maximize the use of renewable energy for electrical energy generation and transportation fuel on Hawai'i Island. 3. To increase the County's energy emergency preparedness. Hawaii County Resource Center • Information Resources Program 1. To be responsive and alert to users' changing information needs. 2. To collect and develop statistical data for decision-making, program development, and policymaking. 3. To provide information resources that is easily accessible, relevant, reliable, and up- to-date. 4. To provide information services to County departments, other governmental agencies, businesses, community groups, and the general public. 5. To select, acquire, organize, and maintain a collection of resource materials in support of County programs. • Capacity Building Program 1. To ensure that the island culture and values are perpetuated and thriving* 2. To ensure sustainable living is part of daily practice in Hawaii Island* 3. To ensure our community is strong, resilient, healthy, vibrant and nurturing* 4. To equip residents who have demonstrated a commitment to serving their community with skills and capacities needed to maximize their impact 5. To become a model sustainable system for governance *Goals adopted from Hawaii 2050 296 RESEARCH & DEVELOPMENT DEPARTMENT SUMMARY Department Goals (continued) Film 1. To lead efforts in marketing, promoting and enhancing Hawai'i Island as a film destination to filmmakers worldwide. 2. To provide a resourceful environment for productions to be successful by partnering with a supportive Hawai'i Island community. 3. To expand the infrastructure of the Hawai'i Island Film Industry by facilitating new business activities, workforce expansion, educational programs and legislative initiatives. 4. To cultivate the Hawai'i Island Film Industry by partnering with the State and County Film Offices and the Industry as a whole. 297 RESEARCH & DEVELOPMENT AGRICULTURE Program Description The Agriculture program provides facilitative leadership to both the public and private sectors to support the sustainable development of agriculture, forestry, aquaculture, fisheries, and other natural resources. Activities include financial support and coordination of agricultural resource, education, and marketing programs; data collection, compilation and dissemination; management of collaborative R&D projects; advocacy of local farmers and commodity groups to State and Federal agencies; and provision of background data and analyses to County policymakers. Program Objectives 1. Protect Big Island's important agricultural lands. a) Create GIS database on Hawai'i Island's important agricultural lands in cooperation with other institutions. b) Work with the State Department of Agriculture in developing economic and other incentives to protect important agricultural lands. 2. Create GIS database for the Hawai'i Island's coastal resources for siting of sustainable aquaculture development. 3. Coordinate with Planning Department to develop policies for agricultural tourism a) Solicit advice from the Director of Planning Department on pertinent zoning policies affecting agriculture tourism. b) Participate in the drafting of the agriculture tourism resolution for Hawai' i County. c) Assist the Hawaii Agriculture Tourism Association in submitting the agriculture tourism bill to the County Council for hearing. 4. Expand the market for Big Island products. a) Partner with State and private sector in promoting agricultural products at the local, national and international levels by funding eight (8) projects that leverage County funds at a ratio of 1:5. b) Participate in two (2) trade shows/trade missions by either sending R & D staff or support the attendance of local commodity groups. c) Encourage the State Legislature to provide incentives to businesses that buy local products and assist commodity groups in their preparation and submission of testimonies in support of pertinent bills. 5. Advocate private-public partnerships for extension programs, agricultural research and infrastructure. a) Provide funding for seven (7) agricultural research and seven (7) agriculture extension programs and leverage County funds at a target ratio of 1:5. 298 RESEARCH & DEVELOPMENT AGRICULTURE Program Objectives (continued) b) Partner with the private sector in developing agricultural water systems in the Ka'u district. c) Explore dedication of County lands for agriculture research facility development. d) Enhance the agriculture section of the County website to provide available information that enables current and potential farmers to make sound business and marketing decisions. Program Highlights In Fiscal Year 2006-2007, the Agriculture Program supported seven (7) promotion and market development projects, nine (9) agricultural information and education programs, and two (2) agricultural research projects. A total of $132,623 supplemental grants were awarded for these projects of which every County dollar was matched with $4.10 in State, Federal and/or private sector funds. The seven industry-initiated promotion and market development projects included production of promotional materials and product exhibits at trade shows and fairs, participation in those shows and food sampling. The $46,415 provided by the County for these projects was leveraged with $116,900 in private funds and $48,700 in State and/or Federal funds. The 2006 annual MIDPAC Horticultural trade show in Hilo produced by the Hawaii Export Nursery Association included a farm tour that provided opportunities for buyers to visit farms and meet with the growers. The personal connection between buyer and growers has proved effective in establishing loyal customers for island-grown products and is a major reason for the industry's 15% per year increase in production. The Hilo Orchid Society Show & Sale is another local program that creates loyal customers. This show provides the community an opportunity to learn about orchids and most importantly, to purchase new varieties of orchids that are not available in local retail stores. Attendance of about 5,000 increases every year. On the west side of the island, the New Waves of NELHA event, a combination of aquaculture farm tours and food sampling, promotes products grown at NELHA and other local farms. It attracted at least 10 food and life style writers including TV production companies, which provided broad media coverage. A special feature of this event is the involvement of the culinary students from the Hawaii Community College at West Hawaii Campus. These budding chefs have gained experience in preparing locally grown products. Hopefully, they will continue to use local products when they become professional chefs thus becoming future advocates for locally produced products. 299 RESEARCH & DEVELOPMENT AGRICULTURE Program Highlights (continued) Market development and promotion awards for FY 2006-2007 included: 2006 Big Island Farm Fair Big Island Farm Bureau $10,915 New Market Promotion HI Export Nursery Assoc. 10,000 "New Waves of NELHA" Friends of NELHA 3,500 Hawaii Tropical Fruits Promo HI Tropical Fruit Growers 9,000 Hilo Orchid Society Show and Sale Hilo Orchid Society 3,000 Consumer & Buyer Promo of HI Papaya HI Papaya Industry Assoc. 5,000 Hawaii Tropical Flowers Promo HI Tropical Flower Council 5,000 Nine (9) educational projects received funding from the Agricultural Program in FY 2006-2007. These included conferences, workshops and educational displays. The County provided $74,208, $175,488 came from private sources and State and/or Federal governments provided $40,353. One of the conferences that attracted both international and national attention was the bamboo conference held in Hilo on November 2006. There is a growing interest on the island for bamboo as sustainable building material as it is very sturdy, fast growing, and can be cultivated on marginal lands. The participation of Mr. Oscar Hidalgo who is the grand master of bamboo and considered a "living treasure" drew both local residents and visitors to the conference. The 116 registered participants from 30 foreign countries included bamboo growers, farmers, crafters, architects, builders, manufacturers and bamboo enthusiasts. The conference offered educational sessions, workshops and agricultural tours that focused on bamboo production and marketing. One of the key elements in insuring agriculture's continued existence is to have adequate supply of farmers. Unfortunately, being a farmer does not have much of an appeal to younger generation. To counter this, the UH-Hilo's College of Agriculture, Forestry & Natural Resources Management, in cooperation with the Colleges of Hawaiian Studies and Arts & Sciences and Waiakea High School, initiated an innovative educational approach consisting of a hands-on series of courses leading to a new certificate in taro cultivation. High School students taking the courses will receive both college and high school credits. The first course in this program started in June with seven students. Another sponsored educational program that has stirred much interest was the biointensive farming workshop. Biointensive farming techniques reportedly produce 2-6 times the yield per unit of area compared with standard farming practices; reduce the usage of water, inorganic fertilizer and. The workshop attracted 195 people of which 85% were from the Big Island and the rest were from the neighbor islands. With the high price of oil coupled with unpredictable weather patterns, this farming technique has potential to contribute to the goal of food self-sufficiency for the island. 300 RESEARCH & DEVELOPMENT AGRICULTURE Program Highlights (continued) To foster cooperation by the landowners in the conservation of wetland and wildlife on agricultural lands, funding was provided to educate farmers and ranchers about the benefits of the newly initiated Safe Harbor Agreement (SHA) program. The SHA program facilitates proactive conservation efforts by private landowners while providing them certainty that future land use requirements under the Endangered Species Act will not be imposed if such conservation efforts attract endangered Hawaiian animals to their agricultural lands. This program promotes cooperation over confrontation. Dwindling State and Federal funds for agriculture marketing and research have caused various groups in the floriculture and nursery industry to work together to address the economic viability and sustainability of the entire industry. Funding was provided to facilitate the organization of Hawaii Floriculture Council, a statewide umbrella organization of floral and nursery associations. This is the first ever attempt at unifying the floral and nursery associations under a single umbrella organization. Educational awards for FY 2006-2007 included: Bamboo Conference American Bamboo Society-HI Chapter $10,000 Tropical Fruit Conference HI Tropical Fruit Growers 12,850 Biointensive Fanning HI Organic Farmers Assoc. 4,000 MIDPAC Conference Hawaii Export Nursery Assoc. 10,000 Food Security The Kohala Center 10,000 Symposium Kona Coffee & Fruit Hawaii Tropical Fruit Growers 14,000 Demo Garden Safe Harbor Agreement Big Island RC&D 5,500 Outreach Supporting Systemic University of Hawaii-Hilo 2,858 Taro Cultivation Floral & Nursery Strategic University of Hawaii-Manoa 5,000 Plan Implementation Two research projects were awarded supplemental funding in FY 2006-2007: a computer-based interactive program to estimate cost of production for anthurium and a research project to improve rooted cuttings technology for rainbow and other papaya cultivars. A total of $12,000 in County funds was leveraged with $17,000 in private sector funds and $145,500 in State and/or Federal funds. 301 RESEARCH & DEVELOPMENT AGRICULTURE Program Highlights (continued) Hawai'i's farmers are facing with increased market competition with the onset of globalization. It is of at most importance that they will stay competitive to remain in the market. To this end, funding was provided to the University of Hawaii-Hilo to develop interactive computerized software that provides an accurate method of estimating cost of production of their individual farm operations. Farmers can use this tool for planning and management decisions relating to their farm operation. Although the software was developed for anthurium production, it can be readily modified to other types of farming operations. The current practice of using seeds to produce papaya plant materials is wasteful in terms of both resources and labor. Funding was provided to improve rooted cutting technology that provides papaya plant materials as an alternative to seeds. In addition to improving efficiency, the quality of the fruits produced from rooted cuttings is superior to that produced from seeds. Research awards for FY2006-2007 included: Interactive Cost of Production University of Hawaii-Hilo $7,000 Rooting of Field-grown Papaya Hawaii Agriculture Research 5,000 Cutting Center The Agriculture Program continues to provide leadership, supportive coordination and serve as a clearinghouse for the many agriculture commodities and individuals on the island. In Fiscal Year 2006-2007, 1,500 inquiries were received of which 750 were for specific agricultural information and technical advice. 302 RESEARCH & DEVELOPMENT pw~ AGRICULTURE Program Measures FY 2006-07 FY 2007-08 FY 2008-09 Actual Budget Estimate Programs Promotion Contracts 7 10 8 County Contribution $46,415 65,000 50,000 Private Contribution $116,900 190,000 150,000 State Contribution $48,700 75,000 50,000 Ratio of Total to Count Contribution 1:4.57 1:5.07 1:5 Research Contracts 2 8 7 County Contribution $12,000 50,000 50,000 Private Contribution $17,000 35,000 50,000 State/Federal Contribution $145,572 175,000 150,000 Ratio of Total to Count Contribution 1:14.6 1:5.2 1:5 Information/Education Contracts 9 6 7 County Contribution $74,208 30,000 45,000 Private Contribution $175,488 55,000 135,000 State Contribution $40,353 70,000 45,000 Ratio of Total to County Contribution 1:3.9 1:5.2 1:5 Grand Total Contributions $676,636 745,000 725,000 Ratio of Grand Total to Count Contribution 1:5.1 1:5.1 1:5 Request for A Information and Advice 750 470 500 Inquiries 1,500 2,600 2,500 Committee/Program Meetings Attendance 130 150 170 Coordination 65 70 75 Program Expenditures FY 2006-07 FY 2007-08 FY 2008 09 Actual Budget Request Operations 145,169.60 900,200 150,200 Program Total 145,169.60 900,200 150,200 303 RESEARCH & DEVELOPMENT TOURISM Program Description The Tourism Program provides collaborative leadership to strategically manage tourism on Hawai'i Island in a sustainable manner that promotes a high quality life for residents, preservation of our natural and cultural resources, quality experiences for visitors and economic growth for the county. Program Goal 01a ka 'aina, o1a ke kanaka! (Healthy land, healthy people!) Program Objectives 1. To increase the economic contribution of the visitor industry to Hawaii Island and its communities by June 2009; a. Partner with the HIVB to develop and implement an annual tourism marketing plan aimed at desired target consumer and business markets. b. Provide community-based development as a means of generating economic activity island wide, while offering visitors a greater number and variety of experiences and residents with a vehicle to enjoy their communities supported through the annual CPEP and COH through support of fifty (50) festivals and events. c. Encourage the renovation of visitor-oriented properties, particularly in Kona, Hilo and the Kohala Coast to improve the quality of visitor accommodations by supporting legislation that invites the renovation of visitor properties. d. Support programs that make airports more welcoming to arriving and departing passengers through on-going communications with key stakeholders and involvement in master planning efforts. e. Support harbor and pier improvements to ensure Hawaii Island facilities can meet the anticipated increasing needs through ongoing communications with land owners and projects like the Hilo Bay Front Trails planning process. f. Develop and support two (2) programs that build a sufficient and qualified visitor industry workforce utilizing Other Product Development funding from HTA and through participation on HTA's Tourism Workforce Development Advisory Committee. 304 RESEARCH & DEVELOPMENT TOURISM Program Objectives (continued) 2. To make positive contributions to the quality of life for residents, by putting "community first," helping to ensure that communities retain their sense of place including recognizing their multi-cultural diversity, providing increased business opportunities, and providing workforce housing opportunities by June 2009; a. Support local businesses and producers to better promote their local products, services and activities to the visitors and the industry. Provide incentives to better enable visitor industry companies to buy local through involvement in the Chefs de Cuisine Program of the American Culinary Federation, and sponsorship of five (5) agri-tourism events and programs. b. Support efforts to develop educational programs in basic workforce readiness skills through participation on HTA's Workforce Development Advisory Committee. c. Develop a Hawaii Island program that recognizes and rewards visitor industry members that reflect the "Hawai`i Island sense of place" through support of the HIVB's annual awards program and encouraging ten (10) Hawaii Island applicants to apply for HTA's "Keep It Hawaii Awards". d. Encourage coordination, collaboration and improvement in public transportation services for both residents and visitors by supporting courtesy shuttles during two (2) peak visitor events, and expanded marketing of Hele- on mass transit programs utilizing HTA's Other Product Development funding. e. Support efforts underway to identify solutions to the lack of affordable workforce housing during the review and assessment of new developments. 3. To increase communication, interaction, and understanding between stakeholder groups, especially between residents and the visitor industry by June 2009; a. Enhance awareness and understanding of the Hawai'i Island TSP, particularly highlighting the opportunities and future success of community- based projects through four (4) meetings and/or surveys with stakeholders in the communities. 4. To maintain and improve visitor satisfaction with their experience on Hawaii Island by June 2009; a. Advocate for and support development of visitor education programs containing basic information that will enhance their safety, enjoyment, and understanding of local and Hawaiian culture and the importance of preservation of natural resources through support of programs like the Reef Etiquette video on Big Island TV, information in hotel rooms and on in- flight programs. 305 RESEARCH & DEVELOPMENT TOURISM Program Objectives (continued) b. Encourage and support the implementation of an island-wide initiative to bring a Hawaiian sense of place to life on Hawai'i Island by supporting twenty-five (25) festivals and events that promote local and Hawaiian culture and preserve the heritage of communities around the island. c. Together with the community development efforts described in Lb, support the development of consistent, accurate signage to provide easy directions and identify communities, historical sites and dangerous areas. Provide interpretive methods to educate and enhance cultural, natural and historical sites in three (3) areas. d. Support efforts to increase safety and security for visitors and residents at public places such as beach parks, events and cultural sites by supporting three (3) security programs in partnership with Parks and Recreation, Visitor Aloha Society of Hawaii (VASH) and the Big Island Visitors Security Association (BIVSA). e. Support the development of a process by which visitors can access information (multi-lingual) in case of emergency or natural disasters by providing updates as necessary to lavainfo.gov, press releases on bigisland.org, and regular communications to the media on ongoing events through PR contract with HIVB. f. Implement programs to help ensure the attractiveness of beaches and parks in partnership with the Parks and Recreation Department. 5. To reinforce authentic Hawaiian culture ensuring the foundation of our unique sense of place and appropriate recognition of our host culture by June 2009; a. Encourage the development of programs to recognize and share Hawaiian culture and history through distribution of HTA's Style Guide and working with all sponsored programs, festivals and events to ensure Hawaiian place names are correctly spelled and diacritical marks are used. b. Advocate for appropriate interpretive signage and educational information in public places by supporting development of signage at Kahalu'u Bay, Waipio and through interpretive panels at significant tsunami historical sites in East Hawaii. c. Expand the number and quality of Hawaiian cultural festivals and events. Support three (3) events in the development stage to become self-supporting and then work with the non-profit organizations developing those events to increase their organizational capacity. 306 RESEARCH & DEVELOPMENT TOURISM Program Objectives (continued) 6. To support the enhancement and maintenance of the natural resources of Hawaii Island by June 2009; a. Develop an inventory of the natural areas identifying those that are determined appropriate for visitor access. Then develop plans for protection, education and management. b. Support programs to provide training and certification for people who interpret natural resources through appropriate signage and information materials. Where appropriate, ensure the conservation and natural resource messages are clearly linked to the Hawaiian culture. 7. To ensure plan implementation of the County Tourism Strategic Plan including scorecard tracking, plan reviews and revisions as necessary by June 2009. a. The Tourism Program will oversee the implementation of this plan with the assistance of a volunteer oversight committee. b. Develop additional measures for tracking the impact of the plan. Program Highlights In fiscal year 2006-07, the County of Hawaii Tourism Program continued its long-term partnership with the Hawaii Island Visitors Bureau (HIVB), to market the island as a premiere visitor destination. This partnership allowed for public funds to be substantially leveraged with private sector funds to provide advertising in major travel magazines, conduct media blitz in feeder markets to Hawaii Island, host travel writers for familiarization tours, and host trade shows and seminars for travel agents and other tourism industry representatives. Focused promotional targets included corporate meetings and incentives planners, group sales agents and independent visitors from select mainland US, European and Asian markets. Additionally, the County Council provided supplemental funding to expand marketing and promotional efforts to sports enthusiasts and the Japanese market. The Tourism Program received $500,000 in 2006 for the County Product Enrichment Program (CPEP) from the Hawaii Tourism Authority (HTA), to support the diversification and enrichment of the island's tourism product. This funding source allowed a total of thirty-five (35) festivals, events and programs to take place. Additional funds for Other Product Development amounting to $125,000 were provided by HTA in 2006 and were used to support five (5) visitor-related programs. Funds from the County of Hawaii supported fifteen (15) visitor-related programs in 2006-07. The County Council also provided supplemental funding for ten (10) community-based festivals and events that attracted both visitors and resident alike. 307 RESEARCH & DEVELOPMENT TOURISM Program Highlights (continued) The CPEP on-island marketing project continued to deliver monthly newspaper advertisements; a direct mailing of posters and flyers to visitor attractions, B&Bs and other destinations; and a full-color brochure listing CPEP festivals, events and programs which was distributed in rack-card outlets island-wide (airports, restaurants, visitor attractions, etc.). In partnership with the HIVB the Tourism Program also provided updates to the island-wide calendar of events, which was distributed electronically bi- monthly to both pre-arrival and post-arrival visitors and maintained on the web at www.bigisland.org. The Tourism Program continued to play an active role in supporting HTA's goal to facilitate interaction among all visitor industry stakeholders to improve communication and enhance understanding of roles, values and concerns. This was accomplished by assisting HTA with outreach to stakeholders in convening meetings and educational forums such as the Festivals and Events Seminar, which featured nationally recognized event planners, as well as specific training sessions in April and July on conducting participant surveys and assessing data gathered and preparing for the grant writing process. HTA provided funding for three (3) new tourism related projects which began in 2006- 07: the Airport Greetings Program, which provides musical entertainment and dancers at both island airports; planning funds for the Hilo Bayfront Trails Project to create a multi- use path from Hilo's cruise ship terminal to the Wailuku River in Downtown Hilo; and the Waipio Ranger Pilot Program that provides rangers to enhance visitors understanding and experiences at the Waipio Scenic Lookout and protect cultural and natural resources within the Waipio Valley. The latter two projects are being led by the Hawai'i County Resource Center. The Tourism Program is now guided by The Hawai `i Island Tourism Strategic Plan: 2006-2015 (Hawai`i Island TSP) which was completed in December 2006 and reflects the desires and input of Hawaii Island tourism stakeholders including: residents, state and county representatives, and individuals in both public and private sectors. The Hawaii Island TSP Advisory Committee helped to oversee the planning process and its members represent a broad range of tourism stakeholders from communities throughout the island. 308 RESEARCH & DEVELOPMENT TOURISM Program Highlights (continued) Throughout the planning process, ensuring a high quality of life for residents was a key issue. The county and its residents strongly believe that if Hawaii Island is a good place to live, it will also be a good place for people to visit. As a major industry affecting the island, the visitor industry is also expected to contribute positively to the quality of life for residents. This balanced and sustainable approach is reflected in Hawaii Island's vision for tourism which will: • Honor the people and heritage of Hawaii Island; • Support and enhance the quality of life for residents; • Value and perpetuate the natural and cultural resources of Hawaii Island; • Engender mutual respect and partnership among all stakeholders, including future generations; • Support a vital and sustainable economy; and • Provide a unique, memorable and enriching visitor experience. Efforts continued to develop and refine the Tourism Program. This included standardization of contractual procedures for CPEP and COH R&D awards, and expanded outreach to stakeholders regarding educational workshops and other funding opportunities. The outcomes have resulted in a significant increase in participation in training programs and an increased number of grant applications and contract awards. The Department of Research and Development also hired a full-time Tourism Specialist in November 2006 to implement the Tourism Program, providing more detailed and timely follow up to the visitor industry. 309 RESEARCH & DEVELOPMENT TOURISM Program Measures FY 2006-07 FY 2007-08 FY 2008-09 Actual Budget Estimate -Marketing & Product Development: Total County Contribution $335,000 $335,000 $765,000 Total State Contribution CPEP $583,600 $500,000 $500,000 Total State Contribution OPD $50,000 $100,000 $100,000 Number of Trade Shows 16 22 Contracted out to HIVB Number of Festivals, Events & Products 52 42 50 Total Market Value Not $1,300,000 Delete Measured -Airport Greetings Program: Total State Contribution 120,913 -0- Contracted directly between HTA & DOT - Airports Visitor Arrivals and Spending* 2006 Actual 2007 YTD** 2008 Estimate Total Airline Arrivals 1,590,495 1,224,133 1,500,000 International 330,582 233,043 250,000 Domestic 1,259,913 991,090 1,250,000 Total Cruise Ship Arrivals 329,759 297,378 300,00 International 21,961 17,051 20,000 Domestic 307,798 280,327 280,000 Total Per Person /Per Da Spending $157.10 $165.30 $168.00 "DBEDT collects visitor statistics on a calendar year, not a fiscal year so all statistics listed are based on the calendar model. Through September 30, 2007. Program Expenditures FY 2006-07 FY 2007-08 FY 2008-09 Actual Bud et Request -Operations 1,568,263.67 1,374,500 1,481,500 -Program Total 1,568,263.67 1,374,500 1,481,500 310 RESEARCH & DEVELOPMENT ECONOMIC DEVELOPMENT Program Description The Business and Community Economic Development Program facilitates the development of a sustainable economy that enhances the standard of living of the residents and the economic viability of businesses in Hawai` i County. Program Objectives 1. Administer the Enterprise Zone (EZ) Program and coordinate with the Department of Business, Economic Development and Tourism (DBEDT) for the dissemination of EZ information and to promote the enterprise zones via meetings and literature. Increase number of businesses by ten (10) percent by June 2009. 2. Provide funding to three (3) organizations and technical assistance to five (5) organizations for economic development projects, funding will be matched dollar for dollar by funding from other sources by June 2009. 3. Partner with other organizations in workforce development projects and provide funding to two (2) organizations by June 2009. 4. Provide technical assistance and funding for two (2) projects in support of Cultural and /or the Hawaiian Heritage Corridor Programs by June 2009. 5. Develop Economic Development Webpage to include business, entrepreneurial, workforce, and community based development resources by June 2009. Program Highlights Assistance to Businesses The Economic Development Program supports the Department of Business, Economic Development and Tourism (DBEDT) in its delivery of the Enterprise Zone (EZ) Program through promotion and dissemination of information. Two (2) informational meetings were held during the past year and 86 informational packets were distributed. Fourteen (14) businesses met EZ hiring requirements during the past year, resulting in the establishment of 58 new jobs which reduced State tax revenues an average of $1,684 per job. Two (2) new businesses enrolled and six (6) businesses graduated from the program leaving a total of 53 businesses participating in the EZ program at the end of the year. The Economic Development Program assisted in the coordination and operation of the Foreign-Trade Zone (FTZ), which is under the jurisdiction of FTZ 9, by providing information to businesses interested in locating at the Hilo facility. In 2006 the Foreign- Trade Zone Board approved Natural Energy Laboratory of Hawai'i Authority (NELHA) as a designated FTZ site. This designation will benefit the five (5) water bottling companies and other businesses located at NELHA. 311 RESEARCH & DEVELOPMENT ECONOMIC DEVELOPMENT Program Highlights (continued) Assistance to Businesses (continued) The Economic Development Program partnered with the Hawaii Community College's Rural Development Project to support efforts that enable Hawaii Island's workforce to obtain the necessary skills to compete in a changing workplace environment. The second cohort of eight (8) students graduated from the Hawaii Island Pilot Radiological Technologist Program that was developed under the Training Programs for Health Care Profession Employment Shortage Areas in the County of Hawaii. Graduates from the program obtain jobs offering over $40,000 in annual salary. The Program administered a County Council appropriation to support planning for Kailua Village Business Improvement District. The business improvement district creates a legal means through which the private and public sectors will be able to work to improve and maintain the safety and aesthetics of this historic village, which will enhance the sustainability of the area. The planning process has been completed and the Hawaii County Council will be scheduling a second reading of Bill 55 to establish the district in the near future. This business improvement district, if approved, will be the first in Hawaii County and the third in the State of Hawaii. The Economic Development Program's budget provided funding to community-based projects such as the Ka'u Heritage Corridor Brochure and Naohulelua Historical Garden Project to expand the Hawaiian Heritage Corridor. This initiative is intended to provide free and independent visitors with easily assessable information to Hawaii Island's unique history and cultural aspects through the development and distribution of drive guides, road side signage and cultural projects to visit. Community Economic Development The Economic Development Program supports efforts to empower communities through capacity building to address economic development from a community-based perspective. A total of $88,750 in seed money was provided to community organizations to fund fifteen (15) economic development projects. Funds were leveraged with a total of $575,792.81 from Federal, State and private funding sources for a ratio of one County dollar to $6.49 from other sources. Projects funded include: 312 RESEARCH & DEVELOPMENT ECONOMIC DEVELOPMENT Program Highlights (continued) Community Economic Development (continued) Hawaii WorkPlace.com HIEDB $ 500 Hilo Youth Robotics AstroDay Institute 5,000 Improve Marketability of Hawaii Hawaii Guava Growers 3,750 Grown Guava Cooperative Promotion of the Tea Industry for Hawaii Tea Society 4,000 Big Island Growers Marketing of Ka'u Coffee Ka'u Coffee Growers Coop 4,000 Kea'au Christmas Parade Christmas Wish Program, Inc. 1,000 Lauhine Hula Festival Hula Halau O Kou Lima 1,500 Nani E, Inc. Naohulelua Historical Garden Na'alehu Main Street 2,500 Na'alehu Theatre's Community Na'alehu Theatre, Inc. 1,500 Mark Twain Festival Food Sovereignty Conference Waianae Community 5,000 Redevelopment Corp. Ukulele Workshop Na'alehu Theatre, Inc. 2,500 Building in the Forest Brochure Big Island RC&D 2,500 Resource Guide The Kohala Center 25,000 People Out Supporting Hilo Big Island RC&D 20,000 Training Video for Employee The ARC of Kona 10,000 Orientation The Economic Development Program also served as the liaison for the Community- Based Economic Development Program (CBED) under DBEDT. The goal of this program is to support community organizations in developing viable, sustainable business ventures that serve local needs and are compatible with their communities. This is accomplished through loans, grants and technical assistance. 313 RESEARCH & DEVELOPMENT ECONOMIC DEVELOPMENT Program Highlights (continued) Other Activities The Economic Development Program provided assistance to numerous inquires from new and expanding businesses requesting information, support, and referrals. Technical assistance was provided to the following County departments, as well as community and business organizations in the preparation of grant proposals, which were submitted to various State and Federal agencies. Video Teleconferencing Fire Department $327,600 System Fire Safety Trailer Fire Department 96,482 2006 Pahoa Weed and Seed Salvation Army 175,000 2007 Pahoa Weed and Seed Salvation Army 200,000 Planning for Sustainable Ho'oulu Lahui 20,000 Visitor and Marketing Program Mala Ho'ona'auao Hawaiian Maku'u Farmers Association 17,000 Cultural Workshop 314 RESEARCH & DEVELOPMENT ECONOMIC DEVELOPMENT Program Measures FY 2006-07 FY 2007-08 FY 2008-09 Actual Budget Estimate Programs Economic Development Contracts 7 6 3 County Contribution 62,750 37,750 12,750 Private/State Federal Contributions 291,446 88,580 25.500 Ratio of Total to County Contribution 1:.4.64 1:2.35 1:2 Workforce Development Contracts 3 3 2 County Contribution 15,500 12,000 10,000 Private/State/FederalContributions 37,154 41,175 30,000 Ratio of Total to County Contribution 1:2.4 1:3.43 1:3 Historical and Cultural Contracts 4 1 2 County Contribution 10,500 20,000 9,000 Private/State/Federal Contributions 247,192 253,300 27,000 Ratio of Total to Count Contribution 1:23.54 1:12.67 1:3 Grand Total Contracts 14 10 7 County Contributions 88,750 69,750 32,750 Private/State/Federal Contributions 575,792 383,055 82,500 Ratio of Total to County Contribution 1:6.49 1:5.49 1:2.5 New EZ Participants 2 2 6 Inquiries and Requests 683 791 650 Committee/Program Meetings: Attendance 96 92 75 Coordination 56 52 55 Grant Assistance and RFP Distribution 81 67 25 Program Expenditures FY 2006-07 FY 2007-08 FY 2008-09 Actual Budget Estimate Operations 31,749 35,550 35,550 Program Total 31739 35,550 35,550 315 RESEARCH & DEVELOPMENT ENERGY Program Description The Energy Program participates in State and utility energy planning and regulatory programs, maintains the County's energy emergency preparedness program, and implements a comprehensive energy efficiency and renewable energy program for the County of Hawaii. Program Objectives 1. Represent the interests of Hawai'i County in HELCO's Integrated Resource Planning process, in PUC dockets, at the Hawai'i State legislature, at the Natural Energy Lab of Hawaii Authority and the Hawaii Energy Policy Forum. 2. Maintain County energy emergency preparedness plans consistent with those of the State of Hawaii. 3. Assist Hawaii County Civil defense during energy emergencies and attend meetings of the Governor's Energy Emergency Preparedness Advisory Council and the Hawaii State Energy Council. 4. Monitor energy savings resulting from retrofits carried out by performance contracts at the Hilo Public Safety Building and Kona Police Station. 5. Coordinate with the Department of Public Works to ensure LEED certification and to installation of a solar energy system on the West Hawai'i Civic Center. 6. Commence implementation of the County of Hawaii Energy Sustainability Plan. An initial step will be to initiate the County of Hawaii "Lead By Example" recommendations, which includes: transitioning the County vehicle fleet to more fuel-efficient vehicles; updating the Model Energy Code portion of the County building code; and installing solar energy systems on all County facilities including those of the Department of Water Supply where applicable. Implementation will also include developing support for Plan implementation through stakeholder meetings. Targeted groups will include government agencies, non-profits, and the public sector. 316 RESEARCH & DEVELOPMENT ENERGY Program Highlights Hawaii County Energy Sustainability Plan In 2006, the Hawaii County Council passed a resolution and set aside $90,000 in funding to develop the Hawaii County Energy Sustainability Plan. As a result, the County hired the Kohala Center to bring in a team of students from Yale University t work off an earlier energy baseline study to develop the Plan. The Yale team came to Hawaii County in March 2007 and conducted interviews and data gathering. The draft Plan was completed and reported to the public in May 2007. The final Plan is due in April 2008. The goal of the Plan is to provide a roadmap to the County to transition from fossil fuel dependency to greater efficiency and renewable energy. The County seeks to minimize energy use to the greatest extent possible and to meet remaining demand with energy generated from locally generated renewable resources. As part of this effort, the Island energy system was examined holistically, including electricity generation and transportation fuel use, with the goal of identifying lowest cost, technologically feasible opportunities that can be employed in the near term. Identified energy efficiency improvements included measures to improve buildings, transportation, and water use. Renewable generation categories included the use of electricity in transportation, distributed generation solar technologies, and large scale electricity production options for HELCO such as geothermal power, wind farms, and pumped storage hydro. Model Energy Code One recommendation of the draft Energy Sustainability Plan is to update Energy Code section of the County Building Code. Last year, final recommendations were made through the Kona Community Development Plan process to update the energy code, but those recommendations are still pending. Kona Community Development Plan The Kona Community Development Plan - Energy Working Group completed its energy goals for the District of Kona, including updating the Model Energy Code. These goals are receiving a final vetting from the Planning Department. 317 RESEARCH & DEVELOPMENT ENERGY Program Highlights (continued) HELCO Integrated Resource Planning HELCO completed its Integrated Resource Planning process (IRP - 3). HELCO submitted its Preferred Plan to the PUC for approval. The Plan was selected from four potential plans for electric generation over the next 20-years. The County of Hawaii endorsed all 13-action items of the Plan but recommended HELCO consider retirements of two fossil fuel plants and forego use of biofuels in older inefficient plants. HELCO Rate Increase The PUC granted HELCO an interim rate increase of 7.58% in April 2007. HELCO originally filed a rate increase docket requesting a 9% increase, representing approximately $30 million in additional electricity costs to Hawaii County consumers. The Mayor of Hawaii County voiced support for the rate increase. Geothermal Direct Use Grant The County completed its report for the $95,602 Grant from DBEDT/U.S. Department of Energy for the analysis of Geothermal Direct Use (GDU). The purpose of the grant was to conduct a feasibility study for viable commercial geothermal enterprises in the Kapoho region of Puna. The contractor selected for the work was Okahara & Associates. The study experienced a setback when the anticipated source of heat for the proposed Enterprise Park, waste heat from Puna Geothermal Ventures, became no longer available. PGV decided to use the waste heat for additional electric generation. The County of Hawaii delivered the final Geothermal Direct Use report in February 2007 to the State of Hawaii. The final conclusion of the report was that Geothermal Direct Use is presently not economically feasible. NELHA The Energy Coordinator (EC) attended a number of meetings related to the Natural Energy Laboratory of Hawaii Authority (NELHA). hi addition to participating in Board meetings, the EC participated in working group meetings to evaluate Ocean Thermal Energy Conversion (OTEC) and solar energy proposals for the NELHA property. To date, no agreements have come to fruition. The NELHA Board has directed the Executive Director to issue a request for proposal for renewable energy. It is still undecided whether the scope of the solicitation should include all renewable energy or just OTEC. 318 RESEARCH & DEVELOPMENT ENERGY Program Highlights (continued) West Hawaii Civic Center The County of Hawaii request for proposal for a photovoltaic installation at the West Hawaii Civic Center continues to be a work in progress. The solar RFP will be included as part of the general design build RFP to be issued sometime in early 2008. The seven- acre site is planned to have 66,000 square feet of interior space at a projected cost of $44 million. The facility will be Silver LEED certified. Urban Works of Honolulu was hired to create the conceptual design and help issue the RFPIRFQ for actual design- construction. County Building Construction and Energy Retrofits The Honeywell energy performance contract for the County of Hawaii ended after almost 10-years. The final savings report was received from Honeywell in March 2007 showing total accumulated savings over the contract term of $779,566, far exceeding the savings guarantee of $571,570. In analyzing the performance of the contract, it appears the contract achieved its original intent of energy savings paying for the equipment retrofits and maintenance fees. The Honeywell energy performance contract for the Hilo Public Safety Building and Kona Police Department is in its 6th year. The accumulated savings through the last reporting (April 2007) were $1,139,953 exceeding the savings guarantee. Like the County Building contract, this performance contract has met its objectives of covering the lease payments and maintenance fees out of energy savings. Program Measures FY 2006-07 FY 2007-08 FY 2008-09 Actual Budget Estimate HELCO IRA PUC Dockets & Legislative. NELHA and HEPF: 35 6 20 Meetings attended/arranged Testimonies & other submittals Maintain County EEP Plans & attend State energy emereenctipreparedness meetings: 8 6 6 Meetings attended/arranged Update Energy Section ofthe Hawaii County Building Code and attend Community Development Plan meetings: 7 4 6 Meetings attended/arranged 319 RESEARCH & DEVELOPMENT ENERGY Program Measures (continued) Rebuild America PrograWLEED certification ofthe West Hawaii Civic Center 6 4 4 Meetings attended/arranged Renewable Energy Programs Geothermal Direct Use - Grants received 6 N/A N/A Hawaii County LEED certified Buildings/Photovoltaic 14 8 20 Installations N/A N/A 4 Meetings attended/arranged N/A N/A 4 N/A N/A Yes Hawaii County LEED certified Buildings/Photovoltaic Installations 4 Meetings attended/arranged Neighbor Island Energy Assistance Program Grant received* $61,628 $69,620 $70,920 * This is the grant from the US DOE that funds the position of County Energy Coordinator. Program Expenditures FY 2006-07 FY 2007-08 FY 2008-09 Actual Budget Request Number of Positions 1 1 1 Salaries and Wages 57,231.00 57,720 62,136 Operations 4,396.81 11,900 11,900 Equipment - - - Program Total 61,627.81 69,620 74,036 320 RESEARCH & DEVELOPMENT HAWAII COUNTY RESOURCE CENTER Program Description The Hawaii County Resource Center (HCRC) advances its mission to facilitate the sustainability of Hawaii Island Communities through community-based collaboration and capacity building services. HCRC seeks to develop networks, provide access, and help connect local communities and government agencies through the resource center, so that the residents of Hawaii Island have the information, choice, and control to become more self-reliant and resilient. HCRC is subdivided into Information Resources and Capacity Building Services. The Information Services Program collects, maintains and disseminates statistical, reference, and program information to County and State agencies, and the general public. The Community Collaboration and Capacity Building Services develops and reinforces new and existing connections among island communities and County government through access to resources; catalytic facilitation; community outreach and engagement; convening and networking; organizational development; research and accountability; technical assistance; training and leadership development. Program Objectives - Information Resources Program 1. Collect statistical information for the County of Hawai `i Data Book by June 2009. 2. Compile monthly economic data (showing previous year comparisons) and distribute to interested parties as the Count EofHawai `i Statistics; provide accessibility via County of Hawai`i's web site: http://co.hawaii.hi.us/info/stats.html/ 3. Continue to organize the R&D Library at the temporary Puainako Center location and update the library catalog. 4. Fulfill research and informational needs of the County through the acquisition and maintenance of relevant research materials. 5. Maintain an index of articles of interest to, and in support of departmental programs, and generate an annual subject index NewsFile) of articles affecting Hawaii County by June 2009. 6. Maintain the Online Library Application (OLA) database by classifying and cataloging library materials. Continue to work with Department of Data Systems to eliminate new software bugs (due to recent conversion of the library system) by June 2009. 7. Provide research assistance to fulfill the data requirements of grant proposals. 8. Publish County ofHawai'i Data Book (online version) by November 2008. 9. Respond to requests for statistical, reference and program information daily and on demand. 10. Review, update and publish 4s' edition of brochure: "A-Glimpse-At Hawaii Island" and provide accessibility via County of Hawai`i's web site by June 2009. 321 RESEARCH & DEVELOPMENT HAWAII COUNTY RESOURCE CENTER Program Objectives - Capacity Building Program 1. To ensure that the island culture and values are perpetuated and thriving; by June 30,2009: a) Meet with at least 50 organizations and/or 500 individuals with existing programs and events focused on raising awareness to Hawai'i Island businesses and residents about Kanaka Maoli/local culture and heritage. b) Plan at least 4 workshops for Hawaii Island residents and businesses to increase awareness of cultural respect, appreciation of diversity and importance of aloha in daily lives. c) Follow up with at minimum 2 opportunities for Hawaii Island businesses and residents that increase understanding about Kanaka Maoli and Island cultures and values. d) Integrate plans for interpretive opportunities at Waipi'o Valley and Hilo Bayfront. 2. To ensure sustainable living is part of daily practice in Hawai' i Island; by June 30, 2009: a) Identify 25 potential forums for youth participation and engagement. b) Develop sustainability planning strategy for youth participation and engagement. c) Implement 25 Sustainability Education Training for Children and Youth. d) Implement 15 Sustainability Education Learning Circles for Adults. e) Partner with DEM to promote recycling at Healing Our Island and Research and Development sponsored events. 3. To ensure our community is strong, resilient, healthy, vibrant and nurturing; by June 30, 2009: a) See Waipi'o ranger pilot project through to effective conclusion following terms of contracts with the Hawai' i Tourism Authority and Friends of the Future. b) See Hilo Bayfront Trails project through to effective conclusion following terms of contracts with the Hawaii Tourism Authority and with Helber Hastert and Fee. c) Assist in publication of the Implementation Guide for EnVision Downtown Hilo 2025 Vision Keepers. d) Compile and publish summary of the community readiness program in North and South Kohala Community Development Plan. e) Promote the Healing Our Island (HOI) Community Fund, by distributing 5,000 brochures in the various communities on Hawaii Island to increase number of first-time applicants. f) Update the HOI Governance, Policies, Procedures and Processes. g) Provide necessary tools and technical assistance for HOI team to promote program, increase collaboration and assist community grantees. h) Recognize accomplishments of 5 community groups working on the campaign against drugs. 322 RESEARCH & DEVELOPMENT HAWAII COUNTY RESOURCE CENTER Program Objectives - Capacity Building Program (continued) i) Review and assess potential asset policy issues relevant to the County of Hawaii and make recommendations for developing and advancing policy changes that pertain to asset and wealth building. j) Conduct a minimum of 4 forums on asset policy issues for discussion and input from grassroots community leaders and representatives from the public, private, and/or nonprofit sectors. 4. To equip residents who have demonstrated a commitment to serving their community with skills and capacities needed to maximize their impact; by June 30, 2009: a) Conduct a minimum of 2 workshops on grant technical assistance or training using multiple delivery methods. b) Provide a minimum of 50 facilitation services for community groups or government agencies. c) Develop facilitator capacity assessment procedure. d) Develop 50 opportunities for Hawai'i County Departments and Community Based Organizations to participate in capacity building services. e) Hawai' i Island communities in the nine districts to receive training in Community Emergency Preparedness Training (CERT) & hazard mitigation. f) Create and help distribute 10,000 Disaster Preparedness Training Brochure for the Citizens Corps, Civil Defense, and the Fire Department. g) To facilitate the development of at least two disaster preparedness curriculum for community trainings with Contractor. h) Develop training schedule for liaisons and community representatives to conduct hazard mitigation workshops. i) Develop facilitator capacity assessment procedure. j) Develop 50 opportunities for Hawaii County Departments and Community Based Organizations to participate in capacity building services. k) Hawaii Island communities in the nine districts to receive training in Community Emergency Preparedness Training (CERT) & hazard mitigation. 1) Create and help distribute 10,000 Disaster Preparedness Training Brochure for the Citizens Corps, Civil Defense, and the Fire Department. m) To facilitate the development of at least two disaster preparedness curriculum for community trainings with Contractor. n) Develop training schedule for liaisons and community representatives to conduct hazard mitigation workshops. 5. To become a model sustainable system for governance; by June 30,2009: a) County Council Resolution approving a Preserve America Community Designation for Hawaii County. b) Draft an eco-island resolution. c) Pass an ICLEI resolution & join local government for sustainability. 323 RESEARCH & DEVELOPMENT HAWAII COUNTY RESOURCE CENTER Program Objectives - Capacity Building Program (continued) d) Identify feasibility of Green House Gases (GHG) baseline measurement in Hawaii Island with the R&D Energy Coordinator. e) Create transparent, efficient and effective budgeting & operating system for better government services, accountability, and transparency for ecological and social sustainability. f) Create strategic sustainable planning toolkit to facilitate the transition towards ecological and social sustainability for community based organizations and government agencies. g) Compile outline for a plan that integrates county policy, design, and management actions to facilitate the implementation phase of the CDP. h) Create a holistic indicators and measuring mechanism to measure progress towards ecological and social sustainability. i) Implement strategic sustainable organizational planning for HCRC, j) Draft the HCRC strategic plan annually. k) Increase HCRC/R&D funding by 5%. 1) Build the communication network through hcrc.info by loading & updating content on the HCRC website. m) Encourage green purchasing practices; multiple service delivery methods that promote tele-conference / web-conference when practical; support for local suppliers. Program Highlights - Information Resources Program • Created brochure: "A-Glimpse-At Hawai is Bi Island, " with descriptive text and statistical summaries of local physical, social, cultural, government and economic conditions of Hawaii County. • Cultivated community-building by linking people with information needed for: business loans, plans, grant applications, research, etc. • Provided access to County ofHawai'i Data Book via County's web site: httv://co.hawaii.hi.us/databook current/dbooktoc.htm/ • Provided crucial business start-up information. • Publicized and promoted use of the County of Hawai'i web sites: http://co.hawaii.hi.us/: http://co.hawaii.hi.us/big_islandac/default.htm/; httv://co.hawaii.hi.us/enterprise zones/enterprise zones.htm/; http://co.hawaii.hi.us/resource center/hcrc.html/; http://filmbigisland.com/ as well as other request-specific sites; in its continual effort at providing freedom of, and access to information. 324 RESEARCH & DEVELOPMENT HAWAII COUNTY RESOURCE CENTER Program Highlights - Information Resources Program (continued) • Published and distributed County ofHawai'i Statistics monthly and provided access via County's web site: htti)://co.hawaii.hi.us/info/stats.html/ • Completed updating current County ofHawai'i Data Book (online version). • Published NewsFile 2005. Program Highlights-Capacity Building Program 1. Grants • Waipi o Ranger Pilot Program - a second $60,000 grant from the Hawaii Tourism Authority was secured to continue the Waipi'o Ranger Pilot Program for another year. • Hawaii Island Substance Abuse Roundtable - $2,000 mini-grant from Healing Our Island partially funded the Hawaii Island Substance Abuse Roundtable's Strategic Planning Retreat in November, 2006. The Substance Abuse Roundtable is a multi- agency, multi-disciplinary group dedicated to continuing the County's fight against substance abuse. • Multi-Department Collaborative Successes - The HCRC Grants Program assisted three departments with grant proposals that included a $50,000 grant for the Department of Environmental Management to conduct hazardous household waste collection events in the Puna District; and a $160,250 grant for the Department of Public Works to fund staffing needed for earthquake recovery activities. • 266 subscribers to eCivis grant locator program with 2,752 grants researched by these subscribers. 2. Training & Leadership Development • Engaged 14 community leaders (two of whom also work for County government) and 6 County employees in an experiential program design process that included more than 418 contact hours, covered 26 training topics, and provided participants with new leadership insights and skills. • Researched 24 existing training and leadership development programs. • Developed an outline of training and leadership development services for the further consideration. • Secured a $15,000 grant from the Samuel and Mary Castle Foundation to offset costs incurred by the HCRC for the program design process. HCRC continues to build the network of trained volunteers and facilitators who can be available to foster and promote collaborative efforts between Hawaii Island communities and Hawai'i County government through 11 basic facilitation training. 325 RESEARCH & DEVELOPMENT HAWAII COUNTY RESOURCE CENTER Program Highlights-Capacity Building Program (continued) 3. Community Outreach and Engagement • In Laupahoehoe, the community planning initiative brought together new partnerships involving the community, the school, the DOE, Hawai'i Community College, the University of Hawai'i, KTA Superstores, and nonprofit organizations to begin implementation of ideas developed by the community. The community was able to attract more than $150,000 in funding to launch school based initiatives they developed during the community-based planning process. • In Puueo, residents and businesses from the community were involved to help establish and strengthen the Puueo Community Association through coaching. • The information technology resources for use in supporting, managing and facilitating the Hawai'i County Community Development Planning (CDP) processes in various districts around the island was developed during 2006-2007. This included a web-based content management system for both HCRC internal and public information purposes and e-mail lists for community communication in various phases and aspects of the CDP processes. • 32,474 website visits - www.hawaiiislandplan.com & www.hcrc.info 4. Healing Our Island • The HOI Review Committee, made up of a cross section of community members and representatives for County departments, reviewed 152 applications in Fiscal Year 2006-2007. A total of 115 mini-grants of up to $2,000, totaling $193,602.10 were approved for distribution to grassroots organizations from all districts of Hawai'i Island. 5. Community Development Plan • Facilitated organizations of 374 community meetings. • 4,486 people participated in CDP/CRP community outreach & engagement process. • 12% of residents in North Kohala participated in "Talk Story." • 7.8% of residents in South Kohala participated in "Talk Story." • 10,994 community ideas generated through "Talk Story" from CDP/CRP. • Designed data analysis methodology to identity community priorities. • Broad community participation & representation. 326 RESEARCH & DEVELOPMENT HAWAII COUNTY RESOURCE CENTER Program Measures - Information Resources Program FY 2006-07 FY 2007-08 FY 2008-09 Actual Budget Estimate Ac uisitions/Process/U date 225 275 275 Cataloging 150 200 200 Circulation/Interlibrary Loan 125 150 150 Correspondence/Email 350 335 350 Data Book 50,600 30,000 60,800 Updates 600 800 800 Web Visits 50,000 29,200 60,000 In uiries/Reference 2,900 2,500 3,000 Census Data 1,700 1,500 2,000 Other 112-0-0- 1,100 1,000 Publications 5 4 5 County of Hawaii Data Book Biennial Biennial Biennial County of Hawaii Data Book online version Annual Annual County of Hawaii News File Annual Annual Annual County of Hawaii Statistics Annual Month] monthly A-Glimpse-At HawaiTs Big Island Monthly Annual Annual 327 RESEARCH & DEVELOPMENT HAWAII COUNTY RESOURCE CENTER Program Measures - Capacity Building Program FY 2006.07 FY 2007-08 FY 2008-09 Actual Budget Estimate HCRC Total Project Value (cash, in-kind, $915,789 $600,000 $700,000 volunteer hours) Total value of funded projects (cash, in- $716,952 $350,000 $400,000 kind) Total Fund Generated from Grants (cash) $272,250 $300,000 $300,000 Number of Grants Awarded 4 3 4 In-Kind support for HCRC Related $198,837 $100,000 $100,000 Program (include venues, volunteer hours* and other services) Total Meetings Convened or Attended 441 200 200 General Meeting N/A 74 74 Community Meetings 374** 200 50 Strategic Plannin Not Measured 10 10 Technical Assistance Not Measured 10 10 Training, Workshops & Retreats 13 50 30 Conferences/Summit Not Measured 6 6 Learning Circles Not Measured 10 20 Total Participants 24,327 10,060 10,960 General Meeting Not Measured 300 300 Community Meetings Not Measured 8,000 8,000 Strategic Planning Not Measured 50 50 Technical Assistance Not Measured 10 10 Training & Workshops Not Measured 800 1000 Conferences/Summit Not Measured 600 600 Learning Circles Not Measured 100 200 Total Participants Numbers Youth 18 and under) Not Measured 1,500 1,500 Adults (18 and over) Not Measured 8,500 8,500 Total Number of Facilitators Network 35 45 80 Total Number of Volunteers 2,766 250 2,023 Intern 2 2 2 CVE 2 l 1 Community based volunteers* 2,762 1,500 2,000 Coaches and Mentors 1 2 2 Total Volunteer Hours (CDP/CRP 11,020 2,500 3,000 Total Volunteer Hours Dollar Value $198,837 $100,000 $100,000 CRP/CDP Total Number of Collaborative Partners* 582 250 250 328 RESEARCH & DEVELOPMENT HAWAII COUNTY RESOURCE CENTER Program Measures - Capacity Building Program (continued) Total Program Output - new information 17 15 15 & knowledge created Total Promotional Materials 6 6 6 Flyers 25 30 30 Forms Not Measured 5 5 Information Packet 5 5 5 Brochure 1 3 3 Documents 11 14 14 Grant Proposals 6 5 5 Reports 5 5 5 Strategic Plan 1 2 2 Tools and Metrics 0 2 2 Total Distribution of Program Output 2,625 3,600 3,600 Printed Flyers 2,500 2,500 2,500 Printed Brochure 0 1,000 1,000 Printed Information Packet 125 100 100 Grant Proposal Review and Technical Not Measured 200 200 Assistance Number of individuals requesting Not Measured 200 200 information on grant searches/grant information served Number of low-income families assisted Not measured Delete Delete Number of communities involved in Not measured 6 10 community disaster readiness training Number of individuals involved in Not measured 120 100 community readiness training Total Number of Website Visit 32,474 40,000 50,000 *H0I * *CDP Program Expenditures FY 2006-07 FY 2007-08 FY 2008-09 Actual Budget Request -Operations 463,406.56 531,441 692,121 Program Total 463,406.56 531,441 692,121 329 RESEARCH & DEVELOPMENT FILM Program Description The Biz Island Film Office Nurtures the local film industry, promotes Hawai'i Island worldwide as a film destination and provides a resourceful, cost efficient, film friendly environment to all productions by partnering with the local community. Program Objectives 1. Market, promote, and advertise the Big Island nationally and internationally to build a more vital film industry: a) Collaborate with the Film Offices of the Hawaiian Islands (FOHI) b) Participate in six trade shows, festivals and conferences pertaining to the industry through June, 2009 c) Continue to upgrade the Film Office website through June, 2009. 2. Provide support services to local, national and international productions working on Hawai'i Island: a) Host/assist in coordination of familiarization and scouting tours as needed by not less than four scouts by June, 2009 b) Assist 150 projects before, during and after on-island production by June, 2009 3. Work to grow the infrastructure of the Hawai'i Island Film Industry: a) Work with educational entities such as local high school production programs and the production areas of Hawai'i Community College to promote training, skills development, knowledge of the business through June, 2009. b) Work with private sector in Hawaii, such as local chambers of commerce, the business community, and appropriate community groups, and off shore organizations such as producers associations in Hollywood (TV production Executives) to promote a positive climate for film through June, 2009 4. Support the growth of the film industry on Hawai'i Island through collaboration with the community: a) Participate on two industry boards and two industry organizations by June, 2009 b) Provide interviews to media as needed but no less than 4 by June, 2009 c) Deliver 4 public presentations to community, academic, and/or business groups by June 2009. 330 RESEARCH & DEVELOPMENT FILM Program Highlights • For the fiscal year July, 2006 through June, 2007, there were a total of 113 productions, down from 134 last year. (There were 100 total productions in 2004- 2005).Total revenue this year was $3,376,690 compared to $4,500,000 last year. Not counting the US, there were 8 countries represented this year, down from 12 last year. (There were 8 counties represented in 2004-2005.) Countries filming on Hawai'i Island this year, and the respective number of productions, included: Japan, with 43 productions, the UK with 7, Canada with 3, New Zealand with 1, Germany with 2, Australia with 2, Austria with 1, and the Netherlands with 1. Of the 113 productions, 51 or 47% came from the US, and 62 or 54% came from non-US countries. 38% of all production came from Japan, while 15% came from other countries. These percentages are almost identical to last year. Production activity was heaviest in these categories: Documentary/Education/News with 35 total productions, Print with 30, and TV Episodes with 22. As percentages of overall production, the numbers are 31%, 27%, and 19% respectively. In terms of revenue, these categories brought in the most dollars: TV Commercials with 27%, TV Episodes with 22%, and Print with 19% of total revenue. Compared to last year, Documentary had 34% of the total number of productions, and accounted for 16% of total revenue, and TV Episodes and Print both had 19% of total production, and 24% of total revenue • The State is experiencing a boom in feature film activity. Dreamworks' "Tropic Thunder" filmed on Kauai, Universal's "Forgetting Sarah Marshall" filmed on Oahu, parts of Disney's "Pirates of the Caribbean-at World's End" filmed on Maui, and several weeks of Paramount's "Indiana Jones--4" shot on The Big Island. An undeniable common factor responsible for getting these productions to Hawai'i is Act 88. The State Film Commissioner has called this legislation "absolutely critical" in making the State more competitive, and producer Frank Marshall of "Indiana Jones" said in a Hilo press conference in July that the tax program "tipped the balance" in making the decision to come to Hawai'i Island. The Hawai'i Island budget for "Indiana Jones" was in the $15-17 million range. A total of 27 productions that are expected to spend $127 million have applied for the tax credits since the program went into effect in July, 2006. Two of these will come from production on Hawai'i Island. 331 RESEARCH & DEVELOPMENT FILM Program Highlights (continued) • In the 2006-2007 fiscal year 113 permits were processed with two to three times that number of requests annually from filmmakers seeking various types of information. The Big Island Film Office web site receives thousands of "hits" per year and plays a key role in providing service to filmmakers. • This year a total update of the Big Island Film Office database was conducted and printed, and the Locations Library was significantly upgraded by the consolidation of files and the uploading of hundreds of new location digital photos. • Arranging and participation in location scouts is another valuable service provided to producers, and this year three major scouts were conducted for the studio films "Pirates of the Caribbean," "Indiana Jones," and the independent film, "Largo." • Outreach beyond Hawai'i included collaboration with in the annual Association of Film Commissioners International Locations Expo 2007 in Santa Monica, the world's largest trade show and conference for locations people. • Assistance, sponsorship, and planning efforts were extended for the Hawaii International Film Festival screenings in Kona and Hilo, including serving as host for a Q&A session with filmmakers in Kona. • The Big Island Film Office participated and supported the 2"d Annual Big Island Film Festival., including hosting breakfast meetings with filmmakers, a screening session, and Q&A session with student award winners of the Alternative to Drugs Video Contest. • The Big Island Film Office was represented at the annual Association of Independent Commercial Producers Awards Show in New York, with the aim to meet commercial production executives and influence them to bring commercial TV assignments to The Big Island. • Support, facilitation, and guidance was provided to the production people with "Indiana Jones-Part 4" and with relevant County and State offices. "Indiana Jones" was the second largest film production to have ever filmed on Hawai'i Island/ • Participated in the planning, organizing, and delivery of the 2nd Annual Alternative to Drugs Big Island Youth Video Contest, along with other community, business, and educational representatives. 332 RESEARCH & DEVELOPMENT FILM Program Highlights (continued) • Played a key role in planning and organizing a 2 day training program for "below the line" technical people called "The Big Island Grip Class." This program was co- sponsored by IATSE Local Guild 665 and was the first such program hosted on Hawai'i Island in recent memory. • Two formal presentations were delivered to community groups, the Kona Rotary Club and Kulana Huli Honua, to explain the workings of the film office and to discuss various film office programs and initiatives. • Advertisements were placed in a variety of traditional trade media and non-traditional media. A banner ad was prepared for a web site, www.Wheressi)ot.com, a site catering to a large membership working in the TV commercial production field. Photos and editorial were delivered to Hawaii Film and Video Magazine regarding various film events and activities hosted on the island. Program Measures FY 2006-07 FY 2007-08 FY 2008-09 Actual Budget Estimate Enquiries 275 275 325 Productions Completed 113 150 150 Production Revenues $3.3 million $6 million $4.5 million Program Expenditures FY 2006-07 FY 2007-08 FY 2008-09 Actual Budget Request Operations 38,935 47,000 47,000 Program Total 38,935 47,000 47,000 333 RESEARCH & DEVELOPMENT RESEARCH & DEVELOPMENT Program Expenditures FY 2006-07 FY 2007-08 FY 2008-09 Actual Budget Request Number of Positions 17 17 17 Salaries and Wages 536,172.76 560,853 606,260 -Operations 38,746.48 45,350 40,600 Equipment 19,567.75 54,600 4,600 -Program Total 602,113.35 660,803 651,460 Personnel Position Summary FY 2006-07 FY 2007-08 FY 2008-09 Position Title Authorized Authorized Request Director of Research & Development 1 1 1 -Deputy Director of Research & Development 1 1 1 Accountant I /Admin. Asst. 1 1 1 Assistant Account Clerk (1/4T (Temp) I Admin Svc Assistant 1 1 1 Clerk II 1 1 1 Economic Development Specialist II 1 1 2 Economic Development Specialist III 5 6 6 Economic Development Specialist II (Temp) 1 - - Grants Specialist 1 1 1 Grant Coordinator 1 1 1 Private Secretary 1 1 1 Resource Materials Specialist 1 1 I Total 17 17 17 Note: Energy Coordinator's Position (Economic Development Specialist III) is reflected in its own section. 334 7" IERIW Y FJ ND PUBLIC WORKS HIGHWAY FUND Mission Statement To maintain and continually make improvements to the County's roadway transportation system to permit the safe and efficient movement of people and goods around the island, and to strive to make Hawai'i County a better place to live. Department Goals 1. To provide leadership, administrative, and technical support to accomplish the Division Program. 2. To provide a safe roadway for the public's use. 3. To be prepared to assist Civil Defense in emergencies. 4. To update highway inventory records and maps. 5. To continue the resurfacing program islandwide. 6. To develop and implement operational and technical programs for traffic control devices. 7. To provide timely operations and maintenance of traffic control devices through improved scheduling of projects and personnel. 8. To develop a system for rapid retrieval of records and documents to support litigation and planning activities. 9. To establish programs to promote highway safety by the development and implementation of highway safety standards and procedures. 10. To operate and maintain traffic signals, streetlights, signs, and markings islandwide. Funding Source and Position Count Hi hwa Fund $ 26,921,508 Highway Fund 242 Grant Revenue $ - Grant Revenue Total Budget: $ 26,921,508 Total Number of Positions 242 335 PUBLIC WORKS TRAFFIC DIVISION Program Description The Traffic Division was established under the Department of Public Works under Chapter 2, Article 9, Section 2-41 of the Hawaii County Code. The Division installs, maintains, and repairs traffic control facilities and devices and street lighting systems in compliance with Chapter 24 of the Hawaii County Code. The Division is responsible for traffic engineering projects for the County and also educating the public on public safety. Administration Section (Support, PlanninOnvestieation, and Engineerine) Oversees planning, design, and implementation of traffic control facilities in accordance with national standards. 1. Provides general supervision and administrative/clerical support for the Division. 2. Propose and design new traffic control related projects to help mitigate existing traffic problems and to improve overall roadway efficiency. 3. Investigates and resolves complaints and requests for traffic control devices. 4. Performs reviews of construction plans, traffic studies, changes of zones, variances and so forth to ensure compliance with Division standards, guidelines, and policies. 5. Identifies safety improvement projects based on accidents and conflict analysis procedures. 6. Develops a more proactive role in the safe and efficient movement of traffic. 7. Maintains, improves, and creates programs to promote highway safety and traffic education. 8. Provides technical support to the highway safety council and the traffic safety committees. 9. Initiates Traffic Calming Program to address public concerns: a. Smart Signs to be used for driver's speed feedback and traffic counts b. Speed Humps for temporary and permanent installations Development of a fourth section is planned for next year. The section will be called Traffic Safety and will be responsible for the overall planning and design of Traffic Engineering related projects. Administrative goals and objectives items 2, 5, and 7 will be placed under that new section. The proposed sections will be: 1. Administration 2. Traffic Safety 3. Traffic Signals & Streetlights 4. Traffic Signs & Marking 336 PUBLIC WORKS TRAFFIC DIVISION Program Description (continued) The increases in staffing and expansion of programs will necessitate having additional facilities. Planning is underway for a two-story 40' x 100' building either at Schultz Siding, if space is available, or transfer to a new East Hawai'i facility location. Traffic Signals and Streetlights Section Responsible for the design, installation, operation, and maintenance of all traffic signals and streetlights on County highways, as well as the maintenance of traffic signals and streetlights on State highways. I . Develop and implement priorities for traffic signal and streetlight installations. 2. Maintain a computerized traffic signal and streetlight database. 3. Develop and implement uninterruptible power supplies (UPS) for continuous traffic signal operations during power outages. 4. Continue to add signal systems to traffic signal server for real time monitoring and database adjustments. 5. Assist Traffic Calming Program by installing and maintaining traffic calming devices, such as Smart Signs (driver speed feedback), etc. 6. Install newly warranted signals "in-house" when possible. Traffic Signs and Markings Section Responsible for the installation, operation, and maintenance of all traffic control signs and pavement markings on County highways, including assisting other departments and agencies with traffic control signs and pavement markings at off-highway County facilities. I. Develop and implement a more efficient signs and markings maintenance program. 2. Develop a more proactive role in the safe and efficient movement of traffic. 3. Develop and maintain a computerized supplies, materials, and field signs and markings inventory database. 4. Assist Traffic Calming Program by installing temporary and permanent speed humps and related accessories, such as signage and striping. 337 PUBLIC WORKS TRAFFIC DIVISION Program Highlights A Traffic Education Program was completed that included a Pedestrian Safety Education Program and the popular Halloween Hot Dot Program. Work was done on the downtown streetlight/signal design and upgrade (Ponahawai Street, Kamehameha Avenue, Mamo Street, Haili Street, and the Bus Terminal). A Type I pole was relocated on the Kea,au By-Pass Road at Route 137. A flashing crosswalk light was designed and installed at Pauabi Street and Aupuni Street. Streetlight design and installations occurred in the Alae S/D, South Hilo. Streetlight installations were completed at: • Pi'ihonua Road, in South Hilo, • Melia Street Roundabout in Waikoloa, in South Kohala. • Makaloa Loop, Lakeland S/D, S. Kohala,., •Ho'omalu Street in South Hilo, • Pearl Avenue, Mauna Loa Estates S/D, Puna, •Ola'a Road, Puna, and •Pilipa'a Street, South Hilo. Two streetlights were installed on fiberglass poles onAli'i Drive in Kailua Village, North Kona.. Signals were designed and turned on at Komohana Street and Nowelo Street., as was the Pualani Traffic Signal. A speed hump was installed at Pilipa'a Street in South Hilo.. 338 PUBLIC WORKS TRAFFIC DIVISION Program Objectives Administration 1. Revise/Amend schedules for Chapter 24, Vehicles and Traffic, of the Hawaii County Code within 180 calendar days 85% of the time, if temporary authority is invoked. 2. Review construction plans, traffic studies, change of zones, variances, etc., within 12 calendar days 85% of the time. 2. Investigate and resolve complaints and requests for new traffic control devices, including appropriate traffic studies within 90 calendar days 90% of the time. 3. Establish and promote traffic related public awareness, education, and safety. 4. Establish traffic calming measures to decrease vehicular speeding. Investigate and resolve requests for Smart Signs and Speed Humps within 180 calendar days 85% of the time. Traffic Signal & Streetlight 1. Repair defective streetlights when reported (N. & S. Hilo, Puna, and N. & S. Kona) within 5 calendar days 85% of the time. 2. Repair defective streetlights when reported (Ka`(i, N. & S. Kohala, and Hamakua) within 10 calendar days 85% of the time. 3. Investigate and resolve traffic signal complaints within 5 calendar days 95% of the time. 4. Assist Traffic Calming Program by installing devices, such as Smart Signs, within 90 calendar days 85% of the time. Traffic Signs & Markings 1. Complete work orders for new traffic control devices within 90 calendar days 85% of the time. 2. Complete maintenance work orders within 90 calendar days 85% of the time. 3. Complete fabrication of new traffic control signs within 30 calendar days 85% of the time. 4, Stripe or restripe 125 miles of traffic pavement markings. 5. Install 4,000 new or replacement raised pavement markers. 6. Assist Traffic Calming Program by installing Speed Humps and related accessories, such as signage and striping within 90 calendar days 85% of the time. 339 PUBLIC WORKS ONNINFEMM"am TRAFFIC DIVISION Program Measures FY 2006-07 FY 2007-08 FY 2008-09 Actual Budget Estimate Administration Revise/amend schedules for Chapter 24, Vehicles & Traffic, of 3 2 5 the Hawaii County Code Revise/amend schedules for Chapter 24, Vehicles & Traffic, of 100% 100% 85% the Hawaii County Code, within 180 calendar days Engineering and Design Plans received (including construction, traffic studies, change 139 180 180 of zones, variances, etc) Review plans (construction, traffic studies, change of zones, 85% - - variances, etc.) within 10 working days of receipt Review plans (construction, traffic studies, change of zones, - 85% 85% variances, etc.) within 12 calendar days of receipt Complaints and requests received 68 125 125 Investigate and resolve complaints and request for new traffic 82% 90% 90% control devices, including appropriate traffic studies within 90 calendar days of receipt Road closure permits received 106 120 120 Review and approve road closure permit applications within 5 95% - - working days of receipt Review and approve road closure permit applications with 7 - 95% 1000/0 calendar days of receipt Traffic Calming Device, Smart Signs requests received 8 0 15 Review requests for Traffic Calming Devices, Smart Signs - 85% within 180 calendar days of receipt Traffic Calming Devices, Speed Hum requests received 0 0 20 Review requests for Traffic Calming Devices, Speed Humps - - 85% within 180 calendar days of receipt. Work orders issued. (Signs & Markings) 67 150 150 Traffic Signal & Streetfi ht Streetlight service calls received 2,971 2,800 3,000 Percentage of service calls completed within 3 working days of 50% - - receipt . & S. Hilo„ Puna, & N. & S. Kona) Percentage of service calls completed within 5 calendar days 85% 85% of receipt . & S. Hilo, Puna, & N. & S. Kona Percentage of service calls completed within 7 working days of 67% - - receipt Ka`a, N. & S. Kohala & Hamakua Percentage of service calls completed within 10 calendar days - 85% 85% of receipt (Ka`u, N. & S. Kohala & Hamakua) 340 PUBLIC WORKS TRAFFIC DIVISION Program Measures (continued) FY 2006-07 FY 2007-08 FY 2008-09 Actual Budget Estimate Additional Information Traffic signal service calls received 433 400 450 Percentage of signal service calls completed within 3 working 99% days of receipt Percentage of signal service calls completed within 5 calendar - 95% 95% days of receipt -Streetlights energized during the fiscal year 134 248 250 Total energized streetlights 8786 9,000 9,250 Signalized intersections (includes 40 State signals & 1 DHHL 91 94 94 -signal) -Flashing Beacons (includes 23 State & 10 County) 33 31 33 Total Embedded Crosswalk Lights 4 6 4 Assist Traffic Calming Program by installing devices, such as 8 0 15 Smart Signs Installation of Traffic Calming Devices, such as Smart Signs, - - 85% within 90 calendar days Traffic Signs & Markings Work orders received for new traffic control devices 89 120 120 Percent of work orders for new traffic control devices 92% - - -completed within 3 months of receipt Percent of work orders for new traffic control devices - 85% 85% -completed within 90 calendar days of receipt Maintenance work orders issued 762 800 800 Percent of maintenance work orders completed within 3 93% - - months ifreceipt Percent of maintenance work orders completed within 90 - 85% 85% calendar days of receipt New traffic control sign fabrications 2,715 2,000 2,500 Percent of new traffic control signs fabricated within one 77% - - month. Percent of work orders completed for traffic control sign - 85% 85°fo fabrication within 30 calendar days of receipt Road miles of traffic lines painted 141 125 125 Raised pavement markers installed 6,352 4,000 4,000 Assist Traffic Calming Program by installing Speed Humps 0 0 20 and related accessories installation of Traffic Calming Devices, Speed Humps, and - - 85% related accessories within 90 calendar days 341 PUBLIC WORKS pwppwlvp~ TRAFFIC DIVISION Program Expenditures FY 2006-07 FY 2007-08 FY 2008-09 Actual Budget Request Number of Positions 37 40 42 Salaries and Wages 1,428,127.62 1,961,209 2,227,501 -Operations 3,101,634.09 3,806,248 3,834,470 Equipment 178,995.90 762,410 533,896 -Program Total 4,708,757.61 6,529,867 6,595,867 Personnel Position Summary FY 2006-07 FY 2007-08 FY 2008-09 Position Title Authorized Authorized Request ADMINISTRATION: Civil Engineer VI 1 I 1 Civil Engineer V 1 1 1 Civil Engineer IV 1 I 1 Construction Inspector 1 I 1 Traffic Technician II 1 1 1 Traffic Technician-Drafting Technician - 1 Accountant I I I 1 Account Clerk 1 1 1 Clerk 11 ] 1 1 Clerk III 1 1 -Program Support Technician - 1 Student Helper I 1 1 1 TRAFFIC SIGNALS & STREETLIGHTS: Traffic Operations Supervisor 1 1 1 Traffic Technician II - - 1 Traffic Technician IV 2 2 2 Traffic Electrician Supervisor 1 I I Lead Traffic Electrician I 1 1 Maintenance Electrician Traffic Electrician 4 4 4 Electrical Engineer III - 1 1 Electrician Helper 1 2 2 TRAFFIC SIGNS & MARKINGS: -Supervising Traffic Technician I 1 1 Traffic Signs & Markings Supervisor II 1 I I Traffic Signs & Markings Supervisor 1 I 2 2 Lead Traffic Signs & Markings Painter 2 3 3 Lead Traffic Signs & Markings Installer (Kona) I I I Traffic Signs & Markings Installer (Kona) 1 1 I Traffic Signs & Markings Painter 3 3 3 Traffic Signs & Markings Helper 6 6 6 Total 37 40 42 342 PUBLIC WORKS HIGHWAY MAINTENANCE DIVISION Program Description Hithwav Administration The Highway Maintenance Division oversees and directs all Highway Programs; i.e., maintenance of roadways, flood control structures and canals. The Division also establishes safety programs and conducts training, coordinates in-house resurfacing projects and responds to various emergencies as needed. The Division continues to update electronic storage of Geographic Information Systems (GIS) and Global Positioning Systems (GPS) for inventory and maintenance of street layers. District Baseyards Each District Baseyard continues to repair and maintain roads, streets, highways, bridges, storm drains and other flood control structures in the County. The Baseyards also respond as needed, to various emergencies caused by accidents, hazardous material spills and other natural events (fires, storms, earthquakes etc.). Program Objectives 1. Continue the islandwide in-house resurfacing program and resurface a total of 35 miles. 2. Evaluate the grass cutting operation and maintain the standard of six miles (12 total) per operator/equipment per workday and the goal of a five-week cycle per district. Program Highlights Resurfaced or paved 32.86 miles of various County roads: • South Hilo 2.98 miles • North Hilo/Hamakua 9.80 miles • North & South Kohala 7.10 miles • North & South Kona 5.52 miles • Ka`u 0.60 miles • Puna 6.86 miles In 2006-2007, the County accepted responsibility of maintaining existing Roads In Limbo. This added 156 miles to the over-900 miles that the Highway Maintenance Division currently maintains. The Division proposed a list of roads to repair in 2006- 2007 and will continue with this project in 2007-2008. Repairs include resurfacing and graveling. 343 PUBLIC WORKS HIGHWAY MAINTENANCE DIVISION Program Highlights (continued) Highway Maintenance Division completed construction of the Waikoloa Emergency Access Road. The Division and the Department of Public Works earned recognition by the American Public Works Association, Hawaii Chapter for this project. Responded to various emergencies such as the earthquake that occurred in October 2006. All districts checked their respective areas islandwide for damages and clean-up work. Opened a bypass road in the Hamakua District. Assisted in the Waikoloa firefighting efforts in the North/South Kohala District. All districts were also placed on standby during various times of the year in response to fire threats due to drought conditions islandwide. Assisted the Department of Water Supply in transporting materials and equipment for the Waimea water shortage. Worked on various road improvement projects in the South Hilo District, including Palai Street at Kanoelehua Avenue and Mohuoli Street at Kumukoa Street. Shoulder improvements were done on Ainaola Drive and Malaai Street. The South Hilo District also assisted in the resurfacing of the Department of Water Supply Building parking lot. Worked on various road improvement projects in the North Hilo/Hamakua District such as routine maintenance of roads in the district. Worked on various road improvement projects in the North/South Kohala District, including the resurfacing of Mamalahoa Highway and Waikoloa Road. Worked on various road improvement projects in the North/South Kona District, including assisting the Department of Public Works - Traffic Division in the Honalo Junction traffic experiment. This experiment is still on-going. Installed roundabouts on Laaloa Avenue for traffic calming demonstration project. Worked on various road improvement projects in the Kau District, including Kiolaka'a - Kea'a Road (Young Road) and Ha'ao Spring Road. Worked on various road improvement projects in the Puna District, including Volcano Golf Course area, South Glenwood and Kuiauli Road. Continued maintenance and repair work of various flood control systems islandwide. South Hilo District installed two culverts and headwalls at Pamoho Road and Kaumana Drive; replace culvert, install headwall and guardrails at Akolea Road. 344 PUBLIC WORKS HIGHWAY MAINTENANCE DIVISION Program Measures FY 2006.07 FY 2007-08 FY 2008-09 Actual Budget Estimate -Resurfacing Miles (Varying Widths 32.86 37 37 South Hilo 2.98 8 8 North Hilo/Hamakua 9.80 5 5 North/Somh Kohala 7.10 4 4 North/South Kona 5.52 7 7 Ka`a 0.60 5 5 Puna 6.86 8 8 Grass Cutting Operation (Cycle for Each District,in Weeks): South Hilo 3-6 5 5 North Hilo/Ilamakua 6 5 5 North/South Kohala 2-4 5 5 North/South Kona 6 5 5 Ka`n 5-6 5 5 Puna 6 5 5 Additional Information: Complaints from Public (Received / Completed / Pending): 1,684 1,167 1,700 South Hilo 865 630 850 North Hilo/Hamakua 117 50 120 North/South Kohala 26 50 30 North/South Kona 438 325 450 Ka`G 17 7 20 Puna 221 105 225 Total Miles of Roads Maintained Countywide by Road Districts: 910.55 942.00 942.00 South Hilo 276.88 285.00 285.00 North Hilo 33.94 35.00 35.00 Hamakua 67.34 69.00 69.00 North Kohala 28.14 29.00 29.00 South Kohala 110.47 111.00 111.00 North Kona 126.12 131.00 131.00 South Kona 26.61 28.00 28.00 Ka`0 61.40 63.00 63.00 Puna 189.65 191.00 191.00 Requests from Realtors (Regarding Maintenance of -County Roadways): 1,036 1,271 1,140 South Hilo 200 279 250 North Hilo 37 38 40 Hamakua 12 63 15 North Kohala 5 12 10 South Kohala 44 69 45 North Kona 12 25 15 South Kona 5 10 10 Ka`u 51 38 55 Puna 656 737 700 345 PUBLIC WORKS HIGHWAY MAINTENANCE DIVISION Program Expenditures FY 2006-07 FY 2007-08 FY 2008-09 Actual Budget Request Number of Positions 197 200 200 Pertnanent/Tem o 161136 164/36 164/36 Salaries and Wages 5,434,908.16 6,547,960 7,303,172 Operations 2,653,618.77 3,049,669 3,202,197 Equipment 1,675,724.34 1,155,460 660,300 Program Total 9,764,251.27 10,753,089 11,165,669 Personnel Position Summary FY 2006-07 FY 2007-08 FY 2008-09 Position Title Authorized Authorized Request Hi hwa Maintenance Superintendent 1 1 1 Highway Operations Superintendent - 1 1 Accountant II 1 1 1 Civil Engineer V 1 1 - Civil Engineer IV - - 1 -Highways Support Technician 1 1 1 District Road Overseer II 5 5 5 -Equipment Operator I 25 25 25 -Equipment Operator II 26 26 26 -Equipment Operator III 9 9 9 -Equipment Operator Trainer 1 1 Laborer 11 68 68 68 Mason 1 I 1 Road Construction & Maintenance Supervisor 1 4 4 4 Road Construction & Maintenance Supervisor II 10 10 10 Safe & Driver Improvement Coordinator 1 I 1 Senior Account Clerk 6 7 7 Street Cleaning Supervisor 1 l I Street Sweeper Operator 1 1 1 Subtotal 161 164 164 TEMPORARY POSITIONS: -Equipment Operations Instructor Temp 3 3 3 -Equipment Operator I Temp 7 7 7 -Equipment Operator II Temp 5 5 5 -Equipment Operator III Temp 4 4 4 Mason Temp 3 3 3 Road Constr & Maintenance Supervisor I Temp 6 6 6 Student Helper I 1 1 - Student Helper II - - 1 Tree Trimmer Temp 2 2 4 Tree Trimmer-Hea Truck Driver Temp 2 2 - Worker's Compensation Position 3 3 3 (Temporary Positions) Subtotal 36 36 36 Total 197 200 200 346 MASS TRANSIT AGENCY HIGHWAY FUND Program Description Refer to Mass Transit Agency under the General Fund Section. Program Objectives Refer to Mass Transit Agency under the General Fund Section. Program Highlights Refer to Mass Transit Agency under the General Fund Section. Program Expenditures FY 2006-07 FY 2007-08 FY 2008-09 Actual Budget Request -Operations 1,053,931,00 1,122,907 1,177,480 Program Total 1,053,931.00 1,122,907 1,177,480 347 PUBLIC WORKS HIGHWAY FUND MISCELLANEOUS FY 2006-07 FY 2007-08 FY 2008-09 Actual Budget Request -Fringe Benefits FICA 490,817.81 599,774 704,970 Pension Accumulation 955,619.79 1,046,122 1,342,750 Health Fund 643,513.58 817,596 814,227 Worker's Compensation 512,756.95 684,834 798,545 Total Fringe Benefits 2,602,708.13 3,148,326 3,660,492 -Supplemental Transfers Transfer to Capital Projects Fund 6,141,687 5,428,000 3,797,000 Other Costs Provision for Compensation Adjustment - 321,431 2,000 Refund Auto/Trailer Tax 6,007.23 8,000 8,000 Provision for Reallocation 5,000 15,000 Schools - - Provision for Flood Disaster-FEMA Public Safe Disaster/Emergency 500,000 500,000 Total Other Costs 6,007.23 834,431 525,000 348 ,WE-111, ~ ~J~~J ENVIRONMENTAL MANAGEMENT SEWER FUND Mission Statement To protect public health and environment, support the County, and encourage a safe and rewarding workplace. Division Goals 1. To protect public health and environment. 2. To meet or exceed all wastewater discharge permit and regulatory compliance requirements. 3. To provide the best service at the least cost while balancing the needs and desires of the administration, council, employees, and general public. 4. To sustain no lost time injuries and maintain a healthy and committed workforce. Funding Source and Position Count Sewer Fund $ 11,532,915 Sewer Fund 54 Grant Revenue $ - Grant Revenue - Total Budget: $ 11,532,915 Total Number of Positions: 54 349 ENVIRONMENTAL MANAGEMENT WASTEWATER DIVISION ADMINISTRATION Program Description The Administration program of the Wastewater Division (WWD) includes the administration and engineering functions. Administration manages the countywide wastewater system, maintains effective long-range plans, coordinates with the Environmental Management Commission (EMC), the Department Administration and County Council, administers permit applications, maintains archives, and maintains public relations through education and problem solving as needed. Program Objectives 1. Coordinate the following Capital Improvement Projects (CIP) related to operation and maintenance of existing WWD (Wastewater Division) facilities with the Technical Services Section (TSS): a. Large capacity cesspool (LCC) replacement projects in Honokaa, Naalehu, Pahala, and Queen Liliuokalani Village. b. Kealakehe Wastewater Treatment Plant (WWTP) aeration system and sludge removal project c. Kealakehe WWTP Master plan 2. Establish a five year plan for sewer rates to accommodate current and future growth of our systems. Program Highlights 1. Completed planning and design of the West Hawaii Sewage Pump Station (SPS) Supervisory Control and Data Acquisition System (SCADA). A master pump station monitoring system has been installed at the Kealakehe Wastewater Treatment Plant. Equipment for individual Sewage Pump Stations are being procured and will be installed and tested as equipment arrives. 2. Completed a re-organization of the Wastewater Division. 3. Identified the need to upgrade the Kealakehe WWTP and secured funding for the project. 350 ENVIRONMENTAL MANAGEMENT WASTEWATER DIVISION ADMINISTRATION Program Measures FY 2006-07 FY 2007-08 FY 2008-09 Actual Bud et Estimate REGULATORY COMPLIANCE PROGRAM Number of NPDES Permit Violations 0 0 0 Number of Reportable Sewage S ills* 0 1 1 Number of Reportable Treatment B ass* 0 1 1 Number of HIOSH Citations 7 0 0 SEWER CONNECTION PROGRAM Number of Building/Plumbing Permits Processed 350 400 450 Number of Sewer Connection Plans Reviewed* 25 30 40 Number of Sewer Connections Inspected 100 100 120 PRIVATE SEWER EXTENSION PROGRAM Number of Private Sewer Extension Plans Reviewed 15 20 20 Number of Private Sewer Extensions Inspected* 5 6 6 REPLACEMENT RESERVE ACCOUNT PROGRAM Number of Design Projects Com feted 1 5 5 Number of Construction Projects Completed 3 3 3 *New program measures for FY2007-08 351 ENVIRONMENTAL MANAGEMENT WASTEWATER DIVISION OPERATIONS Program Description The Operations program involves operating, maintaining, and repairing wastewater collection, pumping, treatment, and disposal facilities and equipment. The Operations program also coordinates the planning, design, construction and inspection of equipment replacement projects with Wastewater Administration and the Technical Services Section (TSS); performs laboratory analyses to determine permit compliance and efficiency of plant processes; ensures regulatory compliance; stores and maintains adequate inventory of spare parts and supplies. Program Objectives 1) Maintain and repair sewer lines to prevent all sewage spills. 2) Obtain acceptable ratings from Department of Health for at least 75% of our total number of facilities. 3) Maintain laboratory quality control. 4) Complete planning, design and/or construction of six (6) Replacement Reserve Account projects: a) Lanihau Wastewater Pump Station force main replacement. b) Hilo Wastewater Treatment Plant headworks channel corrosion repair. c) Hilo Wastewater Treatment Plant biotower distributor arm replacement d) Kealakehe W WPS odor control replacement. e) Hilo WWTP septage receiving station replacement. f) Various repair and maintenance of Division facilities. i) Painting of Hilo WWTP buildings. ii) Painting and minor repairs of Wailoa WWPS 5) Install Supervisory Control and Data Acquisition systems for West and East Wastewater Pump Stations. a) Complete the SCADA system for all 17 County pump stations. b) Monitor East Hawaii WWPS at the Hilo WWI?. c) Monitor West Hawaii WWPS at the Kealakehe WWTP. Program Highlights 1. Achieved the goal of zero sewage spills for FY06-07. 2. The Hilo Wastewater Treatment Plant was inspected by the Department of Health and Environmental Protection Agency in August 2006. 3. Successfully completed the annual EPA quality control assessment. 352 ENVIRONMENTAL MANAGEMENT WASTEWATER DIVISION OPERATIONS Program Measures FY 2006-07 FY 2007-08 FY 2008-09 Actual Budget Estimate WASTEWATER TREATMENT PROGRAM Percent of Wastewater Treatment Plants Receiving 80% 75% 75% Acceptable or Conditional Rating from DOH Hilo WWTP-Average Dail Flow m d) 2.8 2.8 2.8 Pa aikou W WTP - Averse Dail Flow m d 0.1 0.1 0.1 Kulaimano W WTP - Averse Dail Flow m d 0.1 0.1 0.1 Ka ehu W WTP - Averse Dail Flow m d 0.01 0.01 .01 Kealakehe W WTP - Averse Dail Flow m d) 2.1 2.2 2.3 Pass EPA laboratory quality control test? Yes Yes Yes EFFLUENT REUSE PROGRAM Total Volume of Effluent Recycled k al/ ) 5,000 14,000 5,000 SEWER LINE MAINTENENANCE PROGRAM Miles of Sewer Lines Cleaned 22 25 25 Miles of Sewer Lines Video Inspected 2 10 2 Number of Point Repairs Completed 23 25 25 PLANT MAINTENANCE PROGRAM Number of Work Orders Completed 140 150 150 Number of Outstanding Work Orders 20 20 20 353 ENVIRONMENTAL MANAGEMENT WASTEWATER DIVISION Program Expenditures FY 2006-07 FY 2007-08 FY 2008-09 Actual Budget Estimate Number of Positions 55 54 54 Salaries and Wages 1,910,986.44 2,391,987 2,594,235 Operations 3,082,508.02 3,905,270 4,107,165 Equipment 169,033.78 328,000 758,700 Program Total 5,162,528.24 6,625,257 7,460,100 Personnel Position Summary FY 2006-07 FY 2007-08 FY 2008-09 Position Title Authorized Authorized Request Assistant Wastewater Treatment Plant Operator 6 8 8 Assist Wastewater Treatment Plant Operator Temp 4 4 4 Civil Engineer VI1 1 1 I Engineering Support Tech II 1 - - Engineering Support Tech III 2 1 1 -Laboratory Technician I 1 1 1 Mechanical Repairer 3 2 2 Lead Plant Electrician 1 1 1 Plant Electrician(Electronics Repairer 1 1 1 Sanitary Chemist 1 1 1 Wastewater Plant Maintenance Mechanic 3 3 3 Wastewater Plant Maintenance Mechanic Supervisor 1 1 1 Sewer Maintenance Repairer 5 5 5 Sewer Maintenance Supervisor 2 1 1 Sewer Maintenance Working Supervisor - 1 1 Sewer Maintenance Working Supervisor III 1 1 Storekeeper 1 1 1 Student Helper 3 3 3 Superintendent of Wastewater Treatment & Disposal 1 - - Wastewater Deputy Division Chief 1 1 1 Wastewater Operations Superintendent - 2 2 Wastewater Treatment Plant Operator 1 3 3 3 Wastewater Treatment Plant Operator 11 2 1 1 Wastewater Treatment Plant Operator III 6 5 5 Wastewater Treatment Plant Operator IV 4 3 3 Wastewater Treatment Plant Supervisor III 1 1 1 Wastewater Treatment Plant Supervisor IV 1 1 1 Wastewater Treatment Plant Working Supervisor IV - 1 1 Total 55 54 54 354 ENVIRONMENTAL MANAGEMENT SEWER FUND MISCELLANEOUS FY 2006-07 FY 2007-08 FY 2008-09 Actual Budget Estimate Fringe Benefits FICA 133,690.86 182,987 198,459 Pension Accumulation 231,469.54 324,086 389,135 Health Fund 166,605.36 239,198 233,481 Worker's Compensation 31,121.83 51,740 51,740 Total Fringe Benefits 562,888.00 798,011 872,815 Other Costs Provision for Reallocation - 23,172 Replacement Reserve Account 294,069 2,600,000 3,200,000 Total Other Costs 294,069 2,623,172 3,200,000 355 This page intentionally left blank 356 '%r-,'v'EME----,TE-l-,RY FUND PARKS & RECREATION CEMETERY FUND Mission Statement The Department of Parks and Recreation Cemetery Fund provides affordable burial facilities for residents of Hawaii County. Department Goals To improve, maintain and upkeep `Alae Cemetery. Program Description The Cemetery Fund was authorized to use the revenues from plot sales at `Alae Cemetery for the improvement, maintenance, and upkeep of `Alae Cemetery. Program Objectives 1. Conduct maintenance and repair activities. Program Highlights • Maintenance and upkeep of the cemetery has been done on a daily basis. Program Measures FY 2006-07 FY 2007-08 FY 2008-09 Actual Budget Estimate Acres Maintained 20 31 31 Program Expenditures FY 2006-07 FY 2007-08 FY 2008-09 Actual Budget Request -Operations 0 10,000 10,000 PTogram Total 0 10,000 10,000 Funding Source and Position Count Cemetery Fund $ 10,000 Cemetery Fund Grant Revenue $ - Grant Revenue - Total Bud et: $ 10,000 Total Number of Positions 357 This page intentionally left blank 358 B I K - EE -',,,WAY F 1UND PARKS & RECREATION BIKEWAY FUND Mission Statement The Department of Parks & Recreation Bikeway Fund promotes safe bicycling transportation and recreation. Department Goals 1. Provide safe bicycling recreational opportunities for all age groups. 2. Match local Bikeway Funds with federal money whenever possible and desirable. 3. Support programs, planning and physical bikeways (on-road and off-road) that promote bicycling for transportation, recreation and sport. Program Description The Bikeway Fund collects fees for the bikeway fund that will be used for the promotion of bicycle education and recreational activities. Funding Source and Position Count Bikeway Fund $ 171,000 Bikeway Fund Grant Revenue $ - Grant Revenue Total Bud et: $ 171,000 Total Number of Positions - 359 PARKS & RECREATION BIKEWAY FUND Program Objectives 1. Begin Phase I construction of the Waimea Trails and Greenways Project by June 30, 2008. 2. Conduct one recreational bike activity in each of 5 recreational districts by June 30, 2008. Program Highlights • Bike activities were established by our Recreation Division in 3 out of 5 districts. Program Measures FY 2006-07 FY 2007-08 FY 2008-09 Actual Budget Estimate Participants in Recreational Activities 738 200 850 Program Expenditures FY 2006-07 FY 2007-08 FY 2008-09 Actual Budget Request Operations 6,070.15 171,000 171,000 -Program Total 6,070.15 171,000 171,000 360 jBEAUTIFICATION FUND PUBLIC WORKS BEAUTIFICATION FUND Mission Statement To beautify and enhance highways and roadways under the ownership, control and jurisdiction of Hawai'i County. Department Goals 1. To maintain several median strips in Kailua-Kona. 2. To control roadside trash by providing refuse containers and pick-up. 3. To maintain and provide new plantings along highways, roadways and County facilities visible along highways and roadways to create green aesthetically pleasing landscape. Program Description The Beautification Fund involves planning projects and working with the community to beautify the roadways and appropriate facilities in order to enhance the traveling experience. Program Objectives 1. Continue to initiate two roadside planting projects every year. 2. Continue to plant or replant a minimum of 10 trees each year. 3. Enhance and continue the existing Litter Pick-up Along County Roads Program with the Highways Division of the Department of Public Works. Program Highlights Continue a cooperative program with the Department of Parks and Recreation to better implement the beautification projects. The National Arbor Day Foundation has named the County of Hawai'i a 2005 & 2006 Tree City USA. This award is based on several criteria, including the expenditure of $2 per capita for annual tree care, maintenance, planting and replanting. Funding Source and Position Count Beautification Fund $ 225,000 Beautification Fund Grant Revenue $ - Grant Revenue - Total Budget: $ 225,000 Total Number of Positions 361 PUBLIC WORKS BEAUTIFICATION FUND Program Measures FY 2006-07 FY 2007-08 FY 2008-09 Actual Budget Estimate New Projects Initiated 2 2 2 Trees Planted 15 50 10 Additional Information: Refuse Containers Provided 9 9 9 seven 55 al Bins + two minimum 30 al Bins Refuse Containers Provided 8 8 8 six 3 cu. d. Bins + two minimum 30 al Bins Program Expenditures FY 2006-07 FY 2007-08 FY 2008-09 Actual Budget Request Salaries & Wages - 5,300 5,300 Operations 35,975.18 217,600 217,600 Equipment 1,647.50 2,100 2,100 Pro am Total 37,622.68 225,000 225,000 362 VIEE ICLE-----, DISPOSAL FUND ENVIRONMENTAL MANAGEMENT VEHICLE DISPOSAL FUND Mission Statement To protect public health and safety and the environment by removing and disposing of derelict and abandoned vehicles and properly disposing of waste generated from such vehicles. Department Goals 1. To remove derelict/abandoned vehicles from public roadways on a timely basis. This includes all public roadways and private subdivision roadways that are open to public access. 2. To process and properly manage all derelict/abandoned vehicles and other wastes, including special waste related to this program, in a timely manner. 3. To coordinate special community events to remove derelict/abandoned vehicles and dispose of used tires island-wide. Program Description The Derelict and Abandoned Vehicle Disposal Program provides for identification, removal, and temporary storage of derelict/abandoned vehicles, as well as processing/recycling of derelict vehicles in accordance with program procedures. Program Objectives 1. Maintain timely response to investigate all vehicle incident reports forwarded from the County police department within seven business days. 2. Coordinate removal from public access roadways those vehicles classified as abandoned/derelict. 3. Process and recycle all derelict/abandoned vehicles in compliance with Department of Health requirements. 4. Monitor salvage facility operations contract for the processing and shipment of scrap metal. 5. Coordinate the removal, recycling and/or re-use of used tires for beneficial use. 6. Track the progress and efficiency of the derelict vehicle amnesty program. Funding Source and Position Count Vehicle Disposal Fund $ 3,543,129 Vehicle Dis osal Fund 3 Grant Revenue $ - Grant Revenue Total Budget: $ 3,543,129 Total Number of Positions 3 363 ENVIRONMENTAL MANAGEMENT VEHICLE DISPOSAL FUND Program Highlights 2,811 vehicle incidents were reported for fiscal year 2006-2007, of which 525 vehicles could not be found at the location. However, 2,286 vehicles were located and removed, 1,421 from West Hawaii and 865 from East Hawaii. In addition, 113 applications under the Derelict Vehicle Amnesty Program were received by the Vehicle Disposal Program. 119 vehicles were removed from private property islandwide, 43 from West Hawaii and 76 from East Hawaii. Program Measures FY 2006-07 FY 2007-08 FY 2008-09 Actual Budget Estimate Vehicles Disposed 2,405 2,000 2,500 Vehicles Investigated 2,930 2,500 3,000 Scrap Shipments Off-Island (Tons) 15,260 18,000 16,000 Used Tire Removal (Tons) 353 500 500 Program Expenditures FY 2006-07 FY 2007-08 FY 2008-09 Actual Budget Request Number of Positions 3 3 3 Salaries and Wages 92,155.44 134,364 145,929 Operations 1,092,400.74 2,568,839 3,326,000 E ui ment 3,410.98 - 6,500 Program Total 1,187,967.16 2,703,203 3,478,429 Personnel Position Summary FY 2006-07 FY 2007-08 FY 2008-09 Position Title Authorized Budget Re nest Derelict/Abandoned Vehicle Coordinator 2 2 2 Clerk III I 1 1 Total 3 3 3 364 ENVIRONMENTAL MANAGEMENT VEHICLE DISPOSAL FUND MISCELLANEOUS FY 2006-07 FY 2007-08 FY 2008-09 Actual Budget Request -Fringe Benefits FICA 5,862.93 10,300 12,000 County Pensions 11,275.97 25,000 22,000 Health Fund 10,247.42 20,700 20,700 Total Fringe Benefits 27,386.32 56,000 54,700 Worker's Compensation - - 10,000 Total Miscellaneous 27,386.32 56,000 64,700 365 This page intentionally left blank 366 OW LID WAS-)TE---,-/,, FUND ENVIRONMENTAL MANAGEMENT SOLID WASTE FUND Mission Statement To protect public health and safety and the environment by receiving, handling and disposing of solid waste generated within the County of Hawaii, following applicable Federal, State, and Local laws and regulations. To develop, maintain, and enhance programs to encourage the public to divert recyclable and reusable materials from land disposal. Department Goals 1. To continue planning for revenue producing programs or grants to reduce the Solid Waste Division's dependency on the General Fund and to ultimately become self- sufficient. 2. To comply with Federal, State, and Local laws and regulations relating to solid waste management. 3. To provide clean and convenient transfer stations island wide for the public to safely dispose of household refuse. 4. To provide safe and efficient disposal sites for commercial solid waste. 5. To reduce or divert 45% of our recyclable commodities from entering the landfill by 2008 by providing convenient options for both the residential and commercial sectors to recycle. 6. To continue planning for the future use, closure, and/or replacement of selected facilities based on evolving technology, regulations and demands on manpower and facilities. 7. To continue post closure maintenance and monitoring at the Kailua and Waimea landfills in accordance with Federal and State regulations. 8. To institute a maintenance and repair program for the Solid Waste Division's facilities. 9. To work towards developing, operating and maintaining a preventative maintenance and emergency repair program for all Solid Waste Division equipment. 10. To work towards design and construction of a maintenance facility to be constructed and operated for Department and Solid Waste Division fleet vehicles in conjunction with the East Hawaii Reload Facility. Funding Source and Position Count Solid Waste Fund $ 13,660,293 Solid Waste Fund 124 Subsidy $ 19,463,413 Subsidy - Grant Revenue $ 1,163,309 Grant Revenue 2 Total Budget: $ 34,287,015 Total Number of Positions 126 367 ENVIRONMENTAL MANAGEMENT SOLID WASTE FUND Program Highlights • Continued the sliver fill operation to gain additional life at the South Hilo Sanitary Landfill by utilizing available air space, improving operating practices to achieve higher rates of compaction, and utilizing alternative daily cover. • Continued research & identification of new facilities/technologies to replace landfills. • Negotiated with proposer for best offer on the selected Waste Reduction Technology (WRT). • Construction commenced on the East Hawai'i Reload Facility project. • Designed improvements to several Transfer Stations based on the Island Wide Transfer Station Repair and Enhancement Plan after presenting to the Mayor and County Council. Improvements will be contingent on obtaining CIP funds. • Increased recycling opportunities at nineteen (19) of the 21 transfer stations. • Achieved over 82% redemption rate for the HI5 program, which is the highest rate of any County in FY 06-07. • Overall recycling and redemption rate diverting from landfill was 24%. A slight decrease over the previous FY, due to mechanical breakdowns at both the mulching operation and the scrap metal facility. Program Measures FY 2006-07 FY 2007-08 FY 2008-09 Actual Budget Estimate Additional Information East Hawaii Tons of Refuse Disposed at Transfer Stations 40,586 48,237 42,000 Transfer Stations Maintained 12 12 12 Total Chutes for Container Trailers 17 17 17 Total Container Trailers Available 36 36 38 Active Landfills Maintained 1 1 1 Closed Landfills Maintained 0 0 0 Recycling Processing & Collection Centers 12 10 11 Total Tonnage Disposed at Hilo Landfill 83,409 91,677 84,000 West Hawaii Tons of Refuse Disposed at Transfer Stations 44,237 51,500 45,000 Transfer Stations Maintained 9 9 9 Total Chutes for Container Trailers 13 13 13 Total Container Trailers Available 29 33 36 Active Landfills Maintained 1 1 l Closed Landfills Maintained 2 2 2 Recycling Processing & Collection Centers 8 7 8 Total Tonnage Disposal at West Hawaii Landfill 138,158 153,210 140,000 County wide diversion from landfill rate 24% 30% 35% 369 ENVIRONMENTAL MANAGEMENT SOLID WASTE FUND Program Expenditures FY 2006-07 FY 2007-08 FY 2008-09 Actual Bud et Request Number of Positions 113 117 126 Salaries and Wages 3,947,258.32 5,067,153 5,830,735 Operations 17,571,881.36 22,207,682 25,429,294 Equipment 946,558.07 1,304,000 771,000 Program Total 22,465,697.75 28,578,835 32,031,029 Personnel Position Summary FY 2006-07 FY 2007-08 FY 2008-09 Position Title Authorized Authorized Request Administrative Services Assistant 1 1 Civil Engineer III 1 1 - Civil Engineer IV - - 1 Equipment Operator III 37 37 37 Equipment Operator III Temp 1 1 1 Equipment Operator 11 Temp 1 1 1 Lead Solid Waste Transfer Station Attendant 1 1 1 Laborer 11 1 1 Recycling Coordinator 1 1 1 Recycling Specialist I 1 I 1 Recycling Specialist 11 2 3 3 Scale Attendant 4 4 4 Solid Waste Operations Division Chief 1 1 1 Solid Waste Superintendent 1 1 1 Solid Waste Supervisor 4 4 5 Solid Waste Transfer Station Attendant 47 47 55 Solid Waste Transfer Station Attendant Temp 4 4 4 Solid Waste Working Su ervisor 2 2 2 Solid Waste Working Supervisor Temp 3 3 3 Student Helper I 1 1 1 Student Helper 11 1 1 1 Welder - 1 1 Total 113 117 126 370 ENVIRONMENTAL MANAGEMENT SOLID WASTE FUND MISCELLANEOUS FY 2006-07 FY 2007-08 FY 2008-09 Actual Budget Request Fringe Benefits FICA 285,039.86 381,100 437,601 County Pensions 540,184.87 678,700 858,041 Health Fund 368,697.21 630,400 640,344 Worker's Compensation 176,402.46 220,000 320,000 Total Fringe Benefits 1,370,324.40 1,910,200 2,255,986 371 This page intentionally left blank 372 u"O " LOURS FUND PARKS & RECREATION GOLF COURSE FUND Mission Statement The Department of Parks & Recreation Golf Course Fund strives to provide a quality recreational experience for the golfing community with excellence, integrity and aloha. Department Goals To continue to provide the golf public with a challenging, safe, and well-maintained facility. Program Description This program operates and maintains the only public golf course on the Island of Hawaii. Activities include the maintenance of grounds and facilities, and the scheduling of all golf activities. Funding Source and Position Count Golf Course Fund $ 768,103 Golf Course Fund 20 Subsid $ 433,418 Grant Revenue Total Budget: $ 1,201,521 Total Number of Positions 20 373 PARKS & RECREATION GOLF COURSE FUND Program Objectives 1. Improve, beautify and maintain the greens, tees and fairways at the Hilo Municipal Golf Course by: a. aerating all golf course greens in October and May, weather permitting; b. verticut and de-thatch all greens in June, weather permitting, or as needed; c. controlling application of fertilizer and pesticide to greens, fairways and tees weekly, or as needed; d. controlling application of herbicide to greens, tees, stream beds, ditches and course boundaries weekly, or as needed; c. daily mowing of greens; f. mowing of tee tops every Thursday, weather permitting; g. mowing of fairways Monday through Friday, weather permitting; h. top dressing greens monthly, weather permitting. i. rolling of greens on a weekly basis, or as needed. 2. Schedule and assign tee times for: a. individuals and groups on a daily basis; b. club tournaments every six months; c. larger fundraising tournaments on an annual basis. Targeting, but not limited to six fundraisers per fiscal year. 3. Schedule inspection and repairs of course structures, clubhouse facilities and maintenance warehouse during the months of July, October, January, and April. 4. Daily routine inspections and maintenance of equipment, course vehicles and safety equipment. 5. 80% of the service surveys received by golfers will be satisfactory or better. 6. 50% of all employees will have at least one training course. 7. 100% of employees will be exposed to safety talks at least once per month. Program Highlights I. Hosted the 10`h Annual Blane's Drive in Junior Golf Invitational in the month of April. Over 80 juniors participated in this event. This event is sponsored by Blane and Shane Aburamen (Owners of Blane's Drive Inn). 2. Also hosted several Big Island Junior Golf events during the months of April, May, and June. 3. Hosted the Business-Education Partnership Tournament as well as the Tony Taniguchi KTA Senior Invitational I the month of May. The KTA Senior Invitational is one of most popular senior golf events on the island. 4. Hosted the United States Public Links Sectional Qualifier in the month of June. Approximately 60 amateurs competed for one spot in the National Public Links Championships. 5. Received Two Greens Rollers. These machines have been used to roll the green which provides a much improved putting surface for the golfers. 374 PARKS & RECREATION GOLF COURSE FUND Program Measures FY 2006-07 FY 2007-08 FY 2008-09 Actual Budget Estimate Acres Maintained 124 124 124 Rounds of Golf 82,182 85,000 90,000 Tournaments 29 26 29 Aerated Greens 38 38 38 Course Closures 2 2 2 Play Suspensions 9 8 9 Program Expenditures FY 2005-06 FY 2006-07 FY 2007-08 Actual Budget Request Number of Positions 20 20 20 Salaries and Wages 645,739.91 655,612 716,862 Operations 121,623.50 159,790 177,190 Equipment 78,052.91 62,400 49,000 Program Total 845,416.32 877,802 943,052 Personnel Position Summary FY 2006-07 FY 2007-08 FY 2008-09 Position Title Authorized Authorized Request Equipment Operator I Temp 1 1 1 Golf Course Groundskeeper I 7 7 7 Golf Course Groundskeeper II 4 4 4 Golf Course Groundskeeper III 1 1 1 Golf Course Maintenance Supervisor 1 1 1 Golf Course Manager 1 1 1 Golf Course O erations Assistant 1 I I Golf Course Starter 1 I 1 Golf Course Starter'/,T 2 2 2 Mechanical Repairer-Welder 1 I 1 Total 20 20 20 375 PARKS & RECREATION GOLF COURSE FUND MISCELLANEOUS FY 2006-07 FY 2007-08 FY 2008-09 Actual Budget Request Fringe Benefits FICA 45,479.47 50,154 54,840 Pension Accumulation 88,789.24 90,147 107,529 Health Fund 68,937.84 80,000 80,000 Worker's Compensation 10,612.95 15,000 15,100 Total Fringe Benefits 213,819.50 235,301 257,469 Others Contingency 1,000 1,000 376 RE-LOCATION RE.V L.A G FUND PLANNING GEOTHERMAL RELOCATION REVOLVING FUND Mission Statement To establish and administer a geothermal relocation program for the relocation of qualified owner-occupants residing near the Puna Geothermal Venture's plant who want to be permanently relocated. Department Goals The Planning Director is hereby authorized to purchase the affected properties by negotiation for not more than 130% of the assessed value, as determined by the Real Property Tax Division of the Department of Finance and dispose of the affected properties by public auction or pursuant to Article 19 of Chapter 2, with the exception of the requirement for council resolution found in Section 2-111(a). Program Description The Geothermal Relocation Revolving Fund shall be funded by proceeds from the following sources: 1. Geothermal royalties received from the Department of Land and Natural Resources. 2. Proceeds from the sale of properties purchased under this program. 3. Rental fees from any of the properties purchased under this program. The proceeds from the fund shall be used for the necessary expenses in administering and carrying out the purposes of the geothermal relocation program. Expenditures relating to the geothermal relocation program include, but are not limited to: 1. The costs of any necessary appraisals required under this program. 2. The payment of necessary fees and expenses. 3. The costs of the purchase of an affected dwelling and property in accordance with this chapter, if necessary. 4. The costs necessary to dispose of or rent affected dwelling and property. Funding Source and Position Count Geothermal Relocation $ 350,000 Geothermal Relocation - Revolving Fund Revolving Fund Grant Revenue $ - Grant Revenue - Total Budget: $ 350,000 Total Number of Positions - 377 PLANNING GEOTHERMAL RELOCATION REVOLVING FUND Program Objectives The Geothermal Relocation Revolving Fund shall be administered in an efficient and responsible manner complying with all applicable ordinances and rules. Program Highlights No activities have occurred. Program Measures FY 2006-07 FY 2007-08 FY 2008-09 Actual Budget Estimate -Dwellings Acquired 0 0 0 Dwellings Sold 0 0 0 Program Expenditures FY 2006-07 FY 2007-08 FY 2008-09 Actual Budget Request Operations 300,000 350,000 Program Total 300,000 350,000 378 HOUSING FUND HOUSING OFFICE OF HOUSING & COMMUNITY DEVELOPMENT Mission Statement To provide for the development of viable communities in Hawaii County by providing decent housing, suitable living environments and expanding economic opportunities. Department Goals Administrative Services Division To deliver services efficiently, effectively, and fairly to the public and to provide necessary support services to the Existing Housing, Community Development, Grants Management, and Special Projects Divisions. Community Development Division To facilitate the development of housing opportunities that meets the needs of low-income residents through community collaboration and data research, policy development and implementation, resource coordination, and project development and compliance oversight. Existing Housin¢ Division To maximize the use of the existing housing stock within the County by offering expanded opportunities for low income household for rental assistance, self-sufficiency programs, low interest rehabilitation loans, and deferred mortgage loans to first-time homebuyers for down payment and/or closing cost assistance. Grants Management Division To provide for maximum community development opportunities through the use of the U. S. Department of Housing and Urban Development's (HUD) Community Development Block Grant (CDBG) funds, HOME Investment Partnership (HOME) Programs, Workforce Investment Act (WIA) Program and other appropriate grants and programs. Special Projects Division To coordinate special projects for the OHCD. Funding Source and Position Count Housin Fund $ 1,701,259 Housing Fund 51 Subsidy $ 1,591,145 Grant Revenue $ 11,824,404 Grant Revenue - Total Budget: $ 15,116,808 Total Number of Positions 51 379 HOUSING OFFICE OF HOUSING & COMMUNITY DEVELOPMENT Program Description Administrative Services Division The Administrative Services Division provides accounting, clerical, and technology support services to the other divisions. Community Development Division The Community Development Division is responsible for the planning, development and construction management of assigned housing and community-related projects that serve low-income residents. The Development Branch oversees the development of projects and oversees project compliance and completion. The Planning Branch provides policy, planning and compliance support. Existine Housine Division The Existing Housing Division manages the OHCD's housing program. The Family Self Sufficiency Branch administers the Section 8 Family Self-Sufficiency Program and the Section 8 Homeownership Option Program. The Housing Program Branch administers the American Dream Down Payment Initiative, Residential Emergency Repair Program and the Native Hawaiian Self- Determination Act Home Repair Program. The Rental Assistance Branch administers the Housing Choice Voucher (Section 8) Program, Section 8 Project Based Voucher Program and the HOME Tenant Based Rental Assistance Program. The EHD also monitors the management of Kulai'imano Elderly Housing and O'uli Ekahi Housing Projects. The Support Services Branch provides clerical support and inspection services to the Division. 380 HOUSING OFFICE OF HOUSING & COMMUNITY DEVELOPMENT Program Description (continued) Grants Management Division The Grants Management Division is responsible for federal grants, which primarily benefit low- and moderate-income persons. The Grants Administration Branch is responsible for the Community Development Block Grant (CDBG), HOME Investment Partnership Act (HOME), American Dream Down Payment Initiative (ADDI), Special Purpose Grant, Housing Preservation Grant and other Grant Programs. The Workforce Development Branch administers the Workforce Investment Act (WIA) grant and the State Reed Act funds. The Branch also provides staff support to the Workforce Investment Board, the Hawaii Youth Council and its various committees. Special Proiects Division The Special Project Division is responsible for the coordination of the Kamakoa at Waikoloa Workforce Housing Project. 381 HOUSING OFFICE OF HOUSING & COMMUNITY DEVELOPMENT Program Objectives Administrative Services Division Accounting Branch 1. Provide accounting support to the divisions and improve at least 3 services/procedures. 2. Conduct 3 fiscal monitoring of various programs and projects. 3. Comply with fiscal federal single audit requirements. 4. Monitor monthly the 2008-2009 expenditures to ensure fiscal responsibility and integrity. 5. Complete 2009-2010 budget and goals and objectives and monitor quarterly the actual goals and objectives achieved. Clerical Branch 1. Provide clerical support services to the divisions and improve at least 3 services/procedures. 2. Provide support services to the Hawaii County Housing Agency (HCHA). 3. Provide support services to the Hawaii County Workforce Investment Board (WIB). Technology Branch 1. Plan and coordinate at least one upgrade of hardware and software to maintain the operational efficiency of the LAN/WAN and other related automated systems within the OHCD during the fiscal year. Community Development Division Development Branch 1. Develop two (2) housing project alone or in partnership with government agencies or the private sector. 2. Provide technical assistance in application of affordable housing funds to one (1) non- profit organization. 3. Provide construction management oversight to three (3) assigned projects. Planning Branch 1. Implement Hawaii County Code, Chapter 11, on five (5) housing developers. 2. Construct one (1) overnight homeless program in West Hawaii. 3. Complete environmental, design and start of construction for one (1) transitional/permanent rental housing program in West Hawaii. 4. Provide technical assistance (TA) to one (1) non-profit entity in homeless grant applications. 382 HOUSING OFFICE OF HOUSING & COMMUNITY DEVELOPMENT Program Objectives (continued) Community Development Division -Planning Branch (continued) 5. Administered two (2) Fair Housing (FH) seminars for the general public. 6. Administer two (2) FH seminars for persons of limited or non-English proficiency. 7. Assure four (4) new individual landlords attend FH training. 8. Assure 100 visits to the County FH website link. 9. Provide TA to 12 persons requesting FH information. 10. Provide TA to one (1) non-profit entity in FH grant applications. Existing Housing Division Family Self Sufficiency Branch Family Self Sufficiency Program 1. Increase the number of participants in the Section 8 Family Self-Sufficiency Program to 100 by June 30, 2009. Section 8 Homeownership Option Program 1. Complete two (2) Section 8 Homeownership Option Program transaction with an eligible program participant. Housing Program Branch American Dream Down Payment Initiative 1. Completed two (2) American Dream Down Payment Initiative (ADDI) transactions with eligible individuals. 2. Apply for funding to maintain current level of funding Home Repair Programs 1. Complete the rehabilitation of fifteen (15) existing housing units owned by low and moderate income person(s) through the Residential Emergency Repair Program (RERP) and the Native American Housing and Self-Determination Act (NAHASDA) Rehabilitation Loan Programs. 2. Continue to promote the RERP and NAHASDA Programs by meeting with community groups and property owners at least annually. 3. Apply for funding to maintain current level of funding and to implement special rehabilitation loan programs. 383 HOUSING www~ OFFICE OF HOUSING & COMMUNITY DEVELOPMENT Program Objectives (continued) Existing Housing Division (continued) Rental Assistance Branch Housing Choice Voucher (Section 8 ) Program 1. Maintain a 99% utilization rate of HUD provided funding for the Housing Choice Voucher (Section 8) Program. 2. Continue to improve the image of the Section 8 Programs by emphasizing adherence to the program's guidelines and by meeting with community groups and property owners at least quarterly. 3. Apply for additional HUD funding. HOME Tenant Based Rental Assistance Program 1. Maintain 95% utilization rate of funding for Tenant Based Rental Assistance Program. 2. Promote the Tenant Based Rental Assistance Program by meeting with community groups and social service providers at least quarterly. 3. Apply for additional program funding. Support Service Branch 1. Provides staff support services to various branches in the Division. 2. Conducts Housing Quality Standards inspections. 3. Monitors the management contracts for Kula'imano Elderly Housing and O'uli Ekahi Housing Projects to ensure fiscal responsibility and integrity. Grants Management Division Grants Administration Branch Community Development Block Grant (CDBG) 1. Solicit proposals from eligible entities for the 2009 CDBG program by January 2009. 2. Prepare the annual Consolidated Action Plan and submit the Plan to HUD by May 15, 2009. 3. Fund, monitor, complete, and/or close CDBG projects in accordance with program regulations. 4. By April 2009 the balance of CDBG funds in the federal treasury must be less than one and a half times the yearly grant amount. 5. Complete the reporting, monitoring, and audit requirements of CDBG program by December 2008 for fiscal year ending June 2008. 384 HOUSING OFFICE OF HOUSING & COMMUNITY DEVELOPMENT Program Objectives (continued) Grants Management Division - Grants Administration Branch (continued) HOME & ADDI 1. Solicit project proposals from eligible entities for the 2009 HOME and ADDI program by January 2009. 2. Prepare the Program Description and submit the Description to the Hawai'i Housing Finance and Development Corporation (HHFDC) by May 15, 2009. 3. Fund, administer, complete and/or close out HOME and ADDI projects in accordance with program regulations. 4. Complete the reporting, monitoring, and audit requirements of HOME and ADDI program by December 2008 for fiscal year ending June 2008. Other Grants 1. Apply for other grant programs which will complement or enhance program objectives. 2. Fund, administer, complete and/or close out other grant projects in accordance with program regulations. Other grants include but are not limited to HPG, SPG, CFDA Grants. Workforce Development Branch Workforce Investment Act (WIA) 1. Prepare the 2009 Annual Plan and submit the Plan to DLIR by April 2009. 2. Monitor the Adult, Dislocated Worker and Youth Programs by June 2009. 3. Provide services to: 150 adults who are 18 years of age and older and meet the income requirement; 100 dislocated workers who have recently been laid off due to shutdown of business and who have been given notice of layoff; 200 in-school youth (ages 14-18) and out-of-school youth (ages 14-21) who are considered disadvantaged with at least one of the WIA program barriers. 4. Plan and implement the One-Stop Center operations in Hawai' i County by June 2009. 5. Coordinate and provide support to the Hawaii County Workforce Investment Board, Hawaii County Youth Council and its subcommittees by June 2009. 6. Solicit proposals for interested vendors and renewing existing providers for the Eligible Training Providers list in FY 2008-2009. 385 HOUSING ONFRNPROPPM OFFICE OF HOUSING & COMMUNITY DEVELOPMENT Program Objectives (continued) Special Proiects Division Kamakoa at Waikoloa Workforce Housing 1. Complete the site work for Phase IA. 2. Complete the construction of 90 out of the 90 for sale units in Phase IA. 3. Start the construction of the 118 rental units in Phase IA. 4. Begin sales for the 90 for sale units in Phase IA. 5. Execute the building design contract for Phase IB which includes approximately 300 units. 6. Complete the site work design for Phase IB. 386 HOUSING OFFICE OF HOUSING & COMMUNITY DEVELOPMENT Program Highlights Administrative Services Division Accounting Branch • Implemented human resources/payroll modules; • Leased additional office/storage space. Clerical Branch • Provided staff support services; • Provided support services to the Hawai'i County Housing Agency (HCHA); • Provided support services to the Hawaii County Workforce Investment Board. Technology Section • Installed internal cellular phone signal boosters (repeaters) at both office locations; • Upgraded tablets/laptops to include wireless data access for mobile email access; • Upgraded Local Area Network (LAN) to provide Wireless Access Points; • Upgraded Wide Area Network (WAN) to include Virtual Private Networks (VPN) access. Community Development Division • Coordinated two (2) Fair Housing (FH) seminars: Hilo, Kailua-Kona; • Conducted 15 FH training for transitioning homeless persons: Hilo, Kailua-Kona; • Maintained the internal Geographic Information System (GIS) data; • Processed 4 housing agreements for the development of 127 affordable housing units; • Processed 1 housing agreement for the development of 5 affordable lots; • Participated in the County homeless coalition, Community Alliance Partners (CAP); • Participated in the Mayor's Taskforce by supporting the Prisoner Reintegration Initiative; • Participated in the Statewide Homeless Continuum of Care (CoC); • Provided technical assistance (TA) to the EnVision Downtown Hilo 2025 planning group; • Provided TA to the Kona Community Development Planning group; • Provided TA to FH/affordable housing inquiries. 387 HOUSING OFFICE OF HOUSING & COMMUNITY DEVELOPMENT Program Highlights (continued) Existing Housing Division Family Self Sufficiency Branch Section 8 Family Self-Sufficiency Program • Processed seventy-five (75) applications; • Secured contracts for fifty-seven (57) households; • Assisted in establishing escrow accounts for forty-five (45) households; • Graduated three (3) households to self-sufficiency. Section 8 Homeownership Option Program • Processed one hundred twenty-six (126) applications; • Completed one (1) homeownership transaction; • Promoted the program to community groups, service providers and landlords. Housing Program Branch American Dream Down Payment Initiative Program • Implemented the American Dream Down Payment Initiative Program; • Promoted the program to community groups, service providers and landlords. Home Repair Program • Rehabilitated four homes utilizing the Residential Emergency Repair Program; • Processed subordination/buy-back requests for qualified homeowners. Rental Assistance Branch Housing Choice Voucher (Section 8) Program • Achieved 100% utilization rate of program funds; • Processed approximately 2,200 wait list applications; • Implemented Project Based Voucher Program; • Promoted the program to community groups, service providers and landlords; • Secured contract with Hawaii Homeownership Center to provide first-time homebuyer education /counseling services; • Updated the Administrative Plans; • Applied for additional HUD funding. HOME Tenant Based Rental Assistance (TBRA) Program • Processed approximately 800 waitlist applications; • Secured contracts /leases for 140 additional households; • Promoted the program to community groups, service providers and landlords; • Adopted Administrative Plan for TBRA Program; • Applied for additional HUD funding 388 HOUSING OFFICE OF HOUSING & COMMUNITY DEVELOPMENT Program Highlights (continued) Existing Housing Division (continued) Support Services Branch • Provided staff support services; • Completed Housing Quality Standards inspections as required by program guidelines; • Assisted with the promotion of the programs to community groups, service providers and landlords; Grants Management Division Grant Administration Branch CDBG Program • Funded 5 Residential Emergency Repair Program home rehabilitations; • Constructed solid waste recycle centers: Glenwood, Wai'ohinu, Pahoa; • Designed a new Pahoa Fire Station; • Designed the Arc of Hilo facility expansion; • Designed/Renovated (Phase I) of the Hale 'Ohana Domestic Abuse Shelter: Hilo; • Participated in the County Homeless Point In Time Count; • Participated in the Statewide Chronic Homeless and Family Interagency Councils; • Removed architectural barriers (ROAB) at Hualani Park: Hilo; • ROAB at Kea'au Community Center; • Solicited project proposals for the 2007 CDBG program funds. HOME Program • Constructed 30 units at Hualalai Elderly Housing, Phase III: Kailua-Kona; • Converted 172 HOME rental assistance households to the Section 8 Program; • Funded the 2006 Housing Policy Study Update; • Provided down payment/closing cost assistance for 2 families; • Solicited project proposals for the 2007 HOME program funds. Special Purpose and Neighborhood Initiative Grants • Applied and received funds of $148,500 for homeless shelter construction: Kona; • Applied and received funds to renovate the Caregiver and Senior Resource Center: Hilo. 389 HOUSING OFFICE OF HOUSING & COMMUNITY DEVELOPMENT Program Highlights (continued) Workforce Development Branch WIA Adult, Dislocated Worker and Youth Program • Provided assistance to 159 adults: State Department of Labor and Industrial Relations (DLIR) and the Workforce Development Division (WDD); • Provided assistance to 128 workers: WDD; • Continued support for the youth internship program, Huiana: WDD; • Created a Website Committee of youth participants/staff advisors to oversee proposed changes/revisions to the Youth One-Stop Website (lstop4youths.com): WDD; • Provided additional funding to continue the subscription of the Nova Net system - an online high school credit recovery program: Hilo Community School for Adults; • Provided services to 110 out-of-school youth (ages 14 to 21): DoD/Goodwill Industries; • Provided services to 140 in-school youth (age 14 to 18): Department of Defense (DoD); • Solicited youth service providers for 2007 program year: Goodwill Industries/The Paxen Group. Big Island Workplace Connection (One-Stop Center) • Coordinated/Participated in the Workforce Development Professionals Week and Expo; • Coordinated various job fairs focusing on older Americans/incarcerated populations. Reed Act: • Applied and received Reed Act funds of $1,925,556 from DLNR. 390 HOUSING OFFICE OF HOUSING & COMMUNITY DEVELOPMENT Program Highlights (continued) Special Projects Division Kamakoa at Waikoloa Workforce Housing Project • The County transferred the 268 acres of land in Waikoloa to develop a community of 800-1,200 for-sale and rental units of workforce housing; • Created the Hawai' i Island Housing Trust (HIHT), a Hawaii non-profit corporation; • HIHT was established to assist the County in providing affordable workforce housing; • Secured Council approval to utilize up to $40 million of County funds to implement Phase I of the Waikoloa Workforce Housing Project; • Waikoloa Workforce Housing executed a pre-development loan for the Waikoloa Workforce Housing Project; • Completed a market study for the Waikoloa Workforce Housing Project. 391 HOUSING OFFICE OF HOUSING & COMMUNITY DEVELOPMENT Program Measures Administrative Services Division FY 2006-07 FY 2007-08 FY 2008-09 Actual Budget Estimate # of improvements made to clerical services 3 # of improvements made to accounting services 3 # of fiscal monitoring of various programs and 5 projects conducted. # of audit concerns & findings closed All Frequency of monitoring 2008-2009 expenditures Monthly Frequency of monitoring goals & objectives Quarterl Complete 2009-2010 budget, goals & objectives 1 # of U ade to hardware and software of LAN/WAN 1 Community Development Division FY 2006-07 FY 2007-08 FY 2008-09 Actual Budget Estimate # of affordable housing agreements executed 5 8 8 # of emergency shelter beds created 0 180 30 # of transitional units created N/A N/A 24 # of permanent housing units created N/A N/A 30 of trainees with increased FH knowledge 98% 75% 75% % of limited/non-English trainees with increased FH 0 50% 50% knowledge of increase in FH inquiries and complaints N/A 75% 75% of new landlords with increased FH knowledge 98% 75% 75% increase in awareness of FH laws/resources N/A 75% 75% # of persons provided assistance with FH issues 23 20 20 $ of funds awarded to an assisted non-profit $1,722,000 $200,000 $12 million # of grants awarded to an assisted FH organization 1 1 2 # of projects assisted with construction management N/A N/A 3 392 HOUSING OFFICE OF HOUSING & COMMUNITY DEVELOPMENT Program Measures (continued) Existing Housing Division FY 2006407 FY 2007-08 FY 2008-09 Actual Budget Estimate Amt of funds Administered through the Housing $10,218,151 $10,210,100 $10,242,360 Choice Voucher Program Housing Choice Voucher Program: % of funds utilized (total amount of rental assistance used as a percent of the budget authorized) 100% 97% 100% Tenant Based Rental Assistance Program: % of funds utilized (total amount of rental assistance used as a percent of the budget authorized) - 97% 95% # of applications submitted for grant programs 2 2 3 # of meetings with community groups and prospective landlords to improve the image of Section 8 Program 4 2 4 Section 8 Family Self-Sufficiency Program: # of participants on contract with program 58 100 100 Section 8 Homeownership Program: # of participants who purchased a home through the program 0 2 2 Residential Loan Programs: # of rehabilitated homes completed 4 10 15 American Dream Down Payment Initiative Program: # of completed loan transactions 2 2 4 393 HOUSING OFFICE OF HOUSING & COMMUNITY DEVELOPMENT Program Measures (continued) Grants Management Division FY 2006-07 FY 2007-08 FY 2008-09 Actual Budget Estimate $ of grant funds received for the County. Solicit CDBG $2,417,268 project proposal, review, rank, rate, make HOME 996,173 CDBG $2,000,000 CDBG $2,200,000 recommendations forapproval for ants and execute WIA 11420,008 HOME 1,000,000 HOME 990,000 grants SPG 316,500 WIA 1,200,000 WLS 1,000,000 ant agreements Reed Act 1,925,556 Spend down CDBG funds to comply with HUD's ratio of ant amount to balance b Aril 1.38 < 1.0 < 1.0 % of CDBG funds that will benefit persons earning less than 80% of the median income as established by 100% 80% 80% HUD % of HOME funds that will benefit persons earning less than 80% of the median income as established by 100% 100% 100% HUD # of applications completed for other grants/programs 2 2 2 # of Adults served through the WIA Program 159 250 150 # of Dislocated Workers served through WIA 128 225 100 Program # of Youths served through WIA Program 250 200 200 Special Protects Division FY 2006-07 FY 2007-08 FY 2008-09 Kamakoa at Waikoloa Actual Budget Estimate % of site work completed for Phase IA 100% # of units completed out of the 90 for sale units in 90 Phase IA # of units completed out of the 118 rental units in 0 Phase IA 394 HOUSING OFFICE OF HOUSING & COMMUNITY DEVELOPMENT Program Expenditures FY 2006-07 FY 2007-08 FY 2008-09 Actual Budget Request Number of Positions 51 51 51 Salaries and Wages 2,020,971.38 2,273,304 2,550,144 Operations 10,647,558.33 10,798,600 11,043,522 Equipment 20,697.20 39,800 100,500 Progrant Total 12,689,226.91 13,111,704 13,694,166 395 HOUSING KULAIMANO ELDERLY HOUSING FUND Program Expenditures (continued) FY 2006-07 FY 2007-08 FY 2008-09 Actual Budget Request Operations 328,387.27 329,712 351,362 Equipment - 19,000 22,500 Program Total 328,387.27 348,712 373,862 396 HOUSING O'ULI EKAHI HOUSING FUND Program Expenditures (continued) FY 2006-07 FY 2007-08 FY 2008-09 Actual Budget Request Operations 317,211.88 304,887 312,880 Program Total 317,211.88 304,887 312,880 397 HOUSING OFFICE OF HOUSING & COMMUNITY DEVELOPMENT Personnel Position Summary FY 2006-07 FY 2007-08 FY 2008-09 Position Title Authorized Authorized Request Housing Administrator 1 1 1 Assistant Housing Administrator 1 Administrative Services Officer - 1 1 Senior Account Clerk - 1 1 Account Clerk 2 2 2 Accountant II 2 2 2 Accountant III 1 1 1 Clerk II 2 2 2 Clerk 111 3 3 3 Housing & Community Dev Specialist III 11 11 11 Housing & Community Dev Specialist IV 3 3 3 Housing & Communi Dev Specialist V 9 8 8 Housing & Community Dev Specialist VI 3 4 4 Housing & Community Development Worker 11 1 1 1 Housing & Community Development Worker III 1 1 1 Housing & Community Development Technician II 1 1 1 Housing Quality Standards Technician 111 2 2 2 Private Secretary 1 1 1 Senior Clerk-Stenographer 1 1 1 Special Program Coordinator 3 3 3 Special Projects Coordinator 11 1 - - Student Helper 1 2 2 2 Total 51 51 51 398 HOUSING OFFICE OF HOUSING & COMMUNITY DEVELOPMENT MISCELLANEOUS FY 2006-07 FY 2007-08 FY 2008-09 Actual Budget Request Fringe Benefits FICA 144,084.39 173,800 195,100 Pension Accumulation 270,239.11 312,600 382,500 Health Fund 139,266.21 143,300 158,300 Total Fringe Benefits 553,589.71 629,700 735,900 Others O B Contin enc - HAP - OIR Contin enc - Voucher 2,130 Total Others 2,130 399 This page intentionally left blank 400 SET FUND PLANNING GEOTHERMAL ASSET FUND Mission Statement The Geothermal Asset Fund shall be funded by payments made by Puna Geothermal Venture, a Hawaii Partnership, its successors or assigns and the State of Hawaii for the purpose of compensating persons impacted by geothermal energy development activities pursuant to the provisions incorporated in Geothermal Resource Permit No. 2. Department Goals The Planning Commission is authorized to direct the payment of money from the Geothermal Asset Fund to claimant(s) whom the Planning Commission finds has been adversely impacted by activities authorized or unauthorized by Geothermal Resource Permit No. 2, issued by the County of Hawaii, and to authorize payment for community approved geothermal impact mitigation projects within the District of Puna. Program Description All claims for release of monies from the Geothermal Asset Fund will be presented to and reviewed by a Professional Claims Adjuster, who will then present its findings and recommendations to the Planning Commission. The Planning Commission will review these findings and then render a decision. Program Objectives The Geothermal Asset Fund shall be administered in an efficient and responsible manner complying with all applicable ordinances and rules. Program Highlights No activities have occurred. Funding Source and Position Count Geothermal Asset Fund $ 50,000 Geothermal Asset Fund 50,000 Grant Revenue $ Grant Revenue - Total Budget: $ 50,000 Total Number of Positions 50,000 401 PLANNING GEOTHERMAL ASSET FUND Program Measures FY 2006-07 FY 2007-08 FY 2008- Actual Budget Estimate Claims 0 0 0 Program Expenditures FY 2006-07 FY 2007-08 FY 2008-09 Actual Budget Request Operations 0 50,000 50,000 -Program Total 0 50,000 50,000 402