HomeMy WebLinkAboutCOM 1119.000 2006-2008
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Harry KimWilliam Takaba
Mayor Director
Nancy E. Crawford
iy Deputy Director
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County of Hawaii 23
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Finance Department
25 Aupum Street, Room 118 • Hilo, Hawaii 96720 ^^t
(808) 961-8234. Fax (808) 961-8248
N , n
March 24, 2008
Pete Hoffmann, Chairman and
Members of the Hawai'i County Council ° -
Hawai'i County Council
25 Aupuni Street
Hilo, Hawai'i 96720
Re: Resolution Creating Position
On September 19, 2007, the Hawai'i County Council adopted Resolution 303-07,
requesting the Mayor to create a Community Violence Coordinator Position for the Office
of the Prosecuting Attorney. The Hawai'i County Council has shown their commitment to
addressing the domestic violence problem by also providing the funding, out of their the
Clerk Council Services - Council Contingency Relief account, for this position.
Enclosed is a resolution creating a Program Manager, SR-24, position specifically for the
community violence program within the Office of the Prosecuting Attorney. A new generic
class specification for the "Program Manager" position has been established by the
Department of Human Resources and states that this position is located at the
departmental or division level, with responsibility to oversee and/or to plan, develop,
implement, and evaluate activities for one or more of the department's programs.
If there are any questions, please do not hesitate to call the Office of the Prosecuting
Attorney,
wcz~
William Takaba
Director of Finance
APPROVED:
Harry Kim
CC Mayor
Comm. No.
Enc. Ref. To: FC.
Ref. Date, ~
cc: Prosecuting Attorney
2aa 581- 08 ~ Hawaii County is an Equal Opportunity Provider and Employer
~
Form B-52
7/18/91
DEPARTMENT OF FINANCE
REQUEST FOR COUNCIL ACTION
DEPARTMENT: Prosecuting Attorney DATE: 03/18/08
STAFF CONTACT: Nancy Kelly PHONE: 934-3315
A. REQUEST:
Establish new Program Manager position to provide Community Violence Response coordination.
B. BACKGROUND AND JUSTIFICATION (USE ADDITIONAL SHEETS AS NEEDED):
Funding has been provided by the County Council for the creation of a program manager to provide
community violence response coordination in the Office of the Prosecuting Attorney.
SIGNED: L4 ~ 4~ l~ DATE: 03/18/08
[Departmervf Head
REQUEST FOR ORGANIZATIONAL CHANGES AND/OR POSITION ACTIONS
TO: MANAGING DIRECTOR DATE: 03/05/08
FROM: DEPARTMENT: Prosecuting Attorney
DIVISION/BRANCH: Administration
REQUEST:
® NEW POSITION Program Manager SR-24
TITLE PAY GRADE
? REALLOCATION
POS.NO. CURRENT TITLE PAY GRADE
PROPOSED TITLE PAY GRADE
? OTHER
(change in HE, transfer, etc.( POS. NO. CURRENT TITLE PAY GRADE
COMMENTS:
Council Resolution #303-07 affirmed the need for a permanent position to focus on community
violence and related issues in the County of Hawaii.
03/05/08 Ov/
DATE DEPARTMENT HEAD
APPROVED ? DISAPPROVED
MAR 1 3 2008
MANAGING DIRECTOR DATE
DCS CP-005 (2/93)(11/93)(7/01)(10/03)
NEW POSITION INFORMATION FORM
Department: Prosecuting Attorney Date: March 5. 2008
Division/Branch: Administration
# of Similar
Pay Fund Pos. in
Class Title Grade Sala Source Dept.
Program Manager SR-24 $41 12/mo County 0
1. Give reasons how new duties arose (statutes enacted, ordinances, newly
authorized programs, basis for increased workloads, etc.):
Council Resolution #303 07 affirmed the need for a permanent position to focus on
community violence and related issues in the County of Hawaii. The Prosecutor's
Office had a similar grant funded position that ended in the mid 1990's. that person
coordinated interagency meetings, researched, and implemented systems to better
address domestic violence. When the funding lapsed, the Family Violence Advisory
Commission was formed to continue those efforts, but the Commission has not met
for more than three years. In the meantime, violence in our community has not
abated.
2. Can new duties be assigned to existing positions or handled in other way such as
short term contracts, etc.
No. Long term planning and oversight of those plans are necessary to have any
meaningful impact on community violence.
3. How will new position increase the efficiency/effectiveness of operations? (Use
productivity measurements where possible.):
Having a position dedicated to addressing the issues surrounding the personal
health and safety of our citizens is much more effective than expecting existing staff
to add those responsibilities onto their already heavy workloads. This new position
would expand the focus from partner violence to include child sexual assaults and
physical abuse, elderly abuse and exploitation, etc.
New Position Form
Page 2
4. Alternatives that were considered in lieu of new position. (Have technological
changes been considered?)
The Family Violence Advisory Commission was one alternative that was attempted
and ultimately deemed and unsuccessful segue. Technological changes are not
applicable as the position requires establishing positive relationships and personal
interactions with government and private agencies, community leaders and
members of the public.
5. Why were manpower needs not planned through budgetary process?
Support for the permanent position gradually became better defined and
articulated by different people and agencies over the last year. In response,
Resolution 303-07 affirmed Council members' commitment of a portion of their
contingency funds to the new position with the understanding that the Prosecutor's
Office would budget for the position in subsequent fiscal years.
6. List other rationale or pertinent statements and data:
Interpersonal violence is an on-going problem and this position could influence
positive changes. Throughout the state, there are murders almost every year that
involve people in a relationship. Could those deaths have been prevented if the
community were more concerned and aware of the issues? Was there something
the criminal and civil systems could have done differently to protect children who
were damaged by their parents?
More in-depth review of the community's and system's responses is critical to
improved safety. The Child and Domestic Violence Death Reviews preliminarily show
that many of the murder victims and defendants had contact with criminal justice or
civil restraining order systems prior to the homicides. Some child homicides or sexual
assault victims had the criminal justice or child welfare system involved with their
families previously.
DHR CP-002 (2193)(12106)
Hawaii County is an EquaCOyyortunity Provider andEmyCoyer.
DEPARTMENT OF HUMAN RESOURCES LOCATION
COUNTY OF HAWAII Dept. Prosecuting Attorney
1. Position No. New Div. or Bur. Admin
POSITION DESCRIPTION FORM Section
Type: Civil Service ® Exempt ? Geog. Loc Hilo
Permanent ® Temporary ?
Full-Time ® Part-Time ?
2. FOR HUMAN RESOURCES USE ONLY
Allocation Class Salary Range Effective Date
Approved: Date By:
Authority Date Director of Human Resources
3, DUTIES OF THE POSITION
List each duty assigned to the position separately. Arrange these duties in logical order beginning with those performed most frequently and followed by those performed occasionally.
Be dear, complete, and concise. Stick to statements of fact; avoid the use of vague of general terms. Give an estimate of the average amount of time spent in performing each major
duty. If a reallocation of the position is requested, show the exact changes in duties, reasons for these changes and the exact date when these changes occurred. If more space is
needed, use a blank sheet and attach to this forth.
Show
The Community Violence Program Manager has the responsibility to oversee and/or to plan, develop, implement, and of time
evaluate activities for one or more of the Office of the Prosecuting attorney's programs; develops, evaluates, revises,
and implements policies, standards, operating procedures, goals, and objectives; coordinates work between County
departments, community organizations, and service providers; provides advice and consultation to agency heads,
supervisors, employees, and the public regarding community violence and the criminal justice system.
Duties will include the following:
Establish relationships with community leaders, government agencies, service providers and community members. 25
Convene regular strategic planning meetings in different Hawaii Island districts to ascertain community concerns about
violence and the system's response to those concerns. Assess and identify issues. Obtain cooperation, input and
support from private/government agencies and the community to develop short and long term goals and activities to
improve response to community violence. Monitor progress, evaluate, and amend measurable objectives as
necessary to promote an effective response to community violence. (1,2,3)
Participate in related multidisciplinary or community organizations, such as the Family Violence Interagency 30
Committee, East Hawaii Coalition to Prevent Child Abuse and Neglect, etc. Work cooperatively with other
systems/agencies to identify and implement action steps. Follow up on progress within agencies and assist with
reporting back to larger group. Coordinate and participate in community building and outreach activities, including
coordinating community education and responses to critical situations. (1,2, 3)
4. SUPERVISION RECEIVED Give the position no. and title of immediate supervisor of this position.
Position Number ZO-00027 Title First Deputy Prosecuting Attorney
5. SUPERVISORY RESPONSIBILITIES OF THE POSITION
List must coincide with the official organization chart
Position No. Title Nature of Supervision
Hawaii County is an Equal Opportunity Provider and Employer DCS CP-001 (2/90)
Continuation of Program Manager Position Description
Provide leadership role in responding to concerns about system and safety issues
(mutual TROs; lethality assessments; service of subpoenas, BWs, TKOs; rural
sites for TRO applications; safe waiting area for victims at court; timely routing
of police, fire, and medical reports, Domestic Violence/Child Death Reviews,
availability of shelters throughout the island, etc.) Facilitate discussions for
resolving conflicts or issues between agencies that affect victim safety or system
coordination and response.
(1,2,3) 10%
Coordinate periodic audits and/or evaluations of existing systems. Review and
evaluate advocacy system of victims, witnesses, offenders, and
family/community members. (1,2,3) 10%
Review and disseminate research and laws related to best practices to improve
victim safety. Promote information sharing regarding victim safety, immigration
issues, effective offender programs, etc. with service providers, agencies and
community through coordination of appropriate training efforts. (1,2,3) 10%
Research, identify and assist with grant and funding opportunities to prevent
reduce violence in our island community. (1,2,3) 10%
Other related duties as assigned. 5%
(1) The performance of this function is the reason that the job exists.
(2) The number of other employees available to perform this function is limited.
(3) This function is highly specialized, and employee is hired for special expertise or ability to perform
this function.
6. Present Class Pay Grade
7. REQUESTED ACTION
New Position-Initial Allocation ® Change in Duties and Responsibilities-Reallocation ? Redescription -Review ? Effective Date
Requested Class Allocation Program Manager Pay Grade SR-24
8. CERTIFICATION OF EMPLOYEE The duties & responsibilities described above are accurate and complete.
Employee's Name (Print)
Employee's Signature Date
9 STATEMENT OF IMMEDIATE SUPERVISOR
a. Describe the nature and extent of supervision, which you exercise over this position.
Complete Supervision
b. Indicate the qualifications absolutely necessary to perform the duties of the position. Keep in mind the position itself and
the qualifications a new employee must bring to the position rather than the qualifications of the employee who now
occupies it.
Education - General Basic Qualifications Necessary for Work Performance
Circle hi hest ear Elements and High School 1 2 3 4 5 6 7 8 9 1 0 1 1 1 2
Special or Professional: (College) 1 2 3 4 1 2 3 4 Kind:
Work Experience-Kind See attached
and length in years
Knowledge skills and See attached
abilities:
Physical requirements: Must meet the health and physical condition standards deemed necessary and proper to perform
the essential functions of the position with or without reasonable accommodations.
Licenses or certificates required: Valid State of Hawaii driver's license (class3) or valid comparable driver's license.
10. CERTIFICATION OF IMMEDIATE SUPERVISOR Ice that the a statements are accurate and complete.
Immediate Superv isors Signature r Date
11. CERTIFICATION OF DIVISION HEAD I certify that the abo statements are accurate and complete.
Division Head's Signature Date
12. CERTIFICATION OF DEPARTMENT HEAD I certify that th o~v/e/statements are accurate and complete.
Department Head's Signature Date 3 A lye
Distribution: Original - Human Resources; 1' co - De artment; 2ntl Co - Employee DHR CP-001
Training and Experience: A combination of education and experience substantially
equivalent to graduation from an accredited college or university with a baccalaureate
degree in public administration, business administration, or a field pertinent to the
department's programs and activities. Three (3) years of professional experience that
involved the conduct of studies and analyses of programs or projects pertinent to that of
the department's programs through active participation in the planning, coordination,
development, implementation, and/or evaluation process which demonstrated the
ability to identify information needs, collect and analyze data, identify problems and
alternative solutions, and to recommend an effective course of action.
Supervisory aptitude: Applicants must possess supervisory aptitude which is a
demonstration of aptitude or potential for the performance of supervisory duties
through the successful completion of regular assignments that involved some
supervisory responsibilities or aspects, by serving as a group/team or project
leader; by completing supervisory training courses accompanied by the
application of supervisory skills in work assignments; or by receiving favorable
appraisals from a superior indicating the possession of supervisory potential.
License Requirement: Ability to travel independently to various geographic
locations. This requirement may be fulfilled by the possession of a valid State of
Hawaii driver's license (Class 3), a valid comparable driver's license, or use of
other means of transportation that meets position needs.
Knowledge of: principles and methodology of program planning and
development; research and evaluation methods and techniques; report writing;
public relations; effective organization and staff utilization; knowledge and
understanding of department's programs and activities, operations, processes,
goals and objectives, issues and concerns, policies and procedures, regulations;
related state and federal laws and regulations pertinent to the department's
program; related state and federal agencies, community organizations and
agencies, resources, and services that interact with and have an impact on the
department's programs and activities.
Abili to: plan, organize, coordinate, and implement activities for the
development of new or revised programs, policies and procedures; research,
analyze, evaluate, and interpret data, reports, and other complex materials, and
draft comprehensive reports of findings and conclusions; utilize problem solving
techniques in addressing problems, issues, and concerns, and recommend
alternative solutions; plan, assign, review, and evaluate work of others; organize
and coordinate operational activities; interpret and explain pertinent federal and
state policies and procedures, regulations, etc., to a variety of audiences;
communicate clearly and effectively, both orally and in writing; prepare clear
and concise reports; develop and maintain effective working relationships with
others; and speak effectively before groups.
SOURCE OF FUNDS FOR NEW POSITION/REALLOCATION/CHANGE IN FTE/TRANSFER
1. COMPUTATION OF FUNDS REQUIRED FOR POSITION NO. New (If no position number
indicate "new'.)
a) New monthly salary $ 4112.00
b) Present monthly salary specifically included in
FY 07-08 budget (If NOT BUDGETED, INDICATE -0-) $ 4112.00
C) Net funds required (Item "a" minus Item 'b") $ 0
d) Remaining number of months in current fiscal year 3
e) Funds required in remainder of fiscal year
(Items "c" x Item "d") $ 0
2. AVAILABILITY OF FUNDS
a) What is the position's fund source (county, state, federal)? County
b) Position's home department (RC) number is: 5300
C) Position's salaries and wages (S&W) account number: 010-5271.01
d) If funds not available in S&W account, identify
account that funds are available in:
e) For reallocation, request that funds be transferred:
From: 010-911-5911.70-341 Provision for Reallocation $
1 certify that the information is correct and funds are available, and that the funds may be used
for the classification action as requested.
03/17/08
C
DepartmeVH ad Date
DHR CP-004 (3108)
9dawa%'i County is an EquadOpportunity Provider andEmpdoyer.
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