COM 1245.000 2006-2008 - Laserfiche WebLink

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Fireman's Fund"40a Insurance Company Grant Compliance Agreement This agreement is made and entered into by and between Fireman's Fund Insurance Company (Fireman's Fund') of Novato, CA, and Hawaii Fire Department (Department/District) ("the Department") located at (street address) 25 Aupuni Street #103, Hilo, HI 96720 Whereas, it is intended that the Department will utilize a grant award or donation received from Fireman's Fund® for the specific purpose outlined in the Department's grant application and/or approved by Fireman's Fund. Fireman's Fund reserves the right to communicate with and visit the Department on an ongoing basis to ensure that the funding is utilized for the express purpose intended. The Department is required to apply a grant or donation from Fireman's Fund within 90 days of receipt of funds or obtain an extension from Fireman's Fund. Additionally, the Department must supply Fireman's Fund with a copy of the paid invoice within 30 days of purchases utilizing funding from a Fireman's Fund Heritages"" grant or donation. Invoice copies should be sent to Fireman's Fund attn: Brad Kramper, 3301 Rider Trail South, 3"' Floor, Earth City, MO 63045 (Fax: 888-344-2896). The Department must notify Fireman's Fund within 60 days of receipt of funds if it decides to purchase a different quantity of items than what was awarded by Fireman's Fund, or if it chooses to apply funds differently than originally intended or approved by Fireman's Fund. Unused funds must be returned to Fireman's Fund. If the Department plans to use funds for any purpose other than originally outlined and approved by Fireman's Fund, the Department must first obtain approval from Fireman's Fund. In the event that the grant funding is not utilized for the purpose(s) approved by Fireman's Fund and/or outlined in the original grant application and Fireman's Fund is not notified of any changes to the original request, Fireman's Fund reserves the right to revoke the grant funding or donation, request the return of the full grant/donation amount, and eliminate the Department from consideration for future funding through the Fireman's Fund Heritage program. It is the intention of Fireman's Fund to promote the grant and Fireman's Fund will work with the Department on promotional efforts to ensure that they are mutually beneficial. If the Department is awarded a grant or donation, Fireman's Fund expects the Department to participate in a check presentation ceremony that is scheduled mutually, but held within three months after the check is received and/or when the equipment arrives. Fireman's Fund reserves the right to film and/or photograph the award presentation and publicize the request and award in all internal and external marketing and communications activities related to the Fireman's Fund Heritage program. Fireman's Fund will provide stickers to the Department which indicate that the equipment was purchased with a grant from Fireman's Fund and the stickers are to be placed on the equipment purchased with funds granted by Fireman's Fund, as well as an electronic logo for printed materials. For large donations such as fire safety houses, Fireman's Fund has the right to assist the Department with design and signage on the equipment and may provide additional funding for this purpose. Fireman's Fund invites your department to contact us to discuss any additional marketing or public relations assistance we can provide on your behalf. Finally, as a way to demonstrate the overall impact of this grant program, Fireman's Fund asks that the Department provide documentation demonstrating the effect the funding has had on operations. This can be documented via E-mail, letter, photos, video, or however the department sees fit. We request that this impact be documented and shared with Fireman's Fund within six months of the receipt of the grant or donation or as special calls occur and the grant funds helped make a difference. Page 1 of 2