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Home My WebLink AboutCOM 0020.031 2006-2008 ~tY,Of 0, Harry Kim William Takaba Mayor' Director •;r4,,,,;e:~;` Nancy E. Crawford Deputy Director County of Hawaii Finance Department 25 Aupuni Street, Room 118 • Hilo, Hawaii 96720 (808) 961-8234 . Fax(808)961-8248 July 10, 2008 Pete Hoffmann, Chairman, and Members of the Hawaii County Council County of Hawaii CL Hilo, Hawaii 96720 Dear Chairman Hoffmann and Members of the County Council: SUBJECT: Transfer of Funds June 16 through June 30, 2008 Attached is a Report of Transfers Authorized showing transfers made from June 16 through June 30, 2008. Copies of the approved transfer forms are attached for reference. If you need further information, please contact the department that requested the transfer. Sincerely, ~Qa Deanna Sako Controller Attachments Comm. NM 20.3 Ref, Tot G Hawaii County is an equal opportunity provider and employer. Ref. Qctte JUL 1 Report of Transfers Authorized For the period: June 16 through June 30, 2008 Transfer Date No. Approved Fund Dept. From: Amount To: Amount 61 6/16/08 General Finance 5125.10 Real Property Tax Equip 15,000.00 5127.06 Veh Reg & Lic Admin Equip 15,000.00 62 6/16/08 General Finance 5901.04 County Pensions 12,000.00 5902.09 Other Post Employment Benefits 1,435,000.00 5901.05 County Pensions - Bonus 23,000.00 5901.06 County Pensions - Post Ret 5,000.00 5902.15 Health Benefits 800,000.00 5902.17 Retirement Benefits 500,000.00 5902.20 FICA Employer Share 95,000.00 63 6/16/08 General Police 5201.01 Police Commission S&W 900.00 5203.51 Admin Services S&W 80,900.00 5202.01 Police Headquarters S&W 13,500.00 5203.61 Technical Services S&W 199,000.00 5203.71 Driv Lic & Traf Svc S&W 58,000.00 5206.01 CID-JAB-VICE S&W 65,000.00 5203.81 Dispatch S&W 67,000.00 5207.01 South Hilo Police S&W 227,000.00 5205.01 Criminal Intell Unit S&W 76,000.00 5208.01 North Hilo Police S&W 7,500.00 5210.01 Waimea Police S&W 50,000.00 5209.01 Hamakua Police S&W 90,000.00 5211.01 Kohala Police S&W 55,000.00 5214.01 Puna Police S&W 30,000.00 5212.01 Kona Police S&W 248,000.00 5212.21 Kona Police CID S&W 100,000.00 5213.01 Kau Police S&W 16,000.00 5215.61 HIPAL S&W 15,000.00 64 6/16/08 Golf Course Parks & Rec 5561.06 Golf Course Equip 10,000.00 5902.17 Retirement Benefits 10,000.00 65 6/16/08 General Fire 5221.02 Fire Protection OCE 16,000.00 5221.10 Fire Protection Equip 16,000.00 66 6/16/08 General Public Works 5173.02 Public Works Admin OCE 57,000.00 5173.01 Public Works Admin S&W 57,000.00 67 6/16/08 General Parks & Rec 5513.62 Aquatics Pools OCE 50,000.00 5511.02 Hoolulu Complex OCE 50,000.00 68 6/18/08 General Finance 5127.02 Veh Reg & Lic Admin OCE 1,100.00 5127.16 Vehicle Registration Equip 1,100.00 69 6/18/08 General Finance 5127.02 Veh Reg & Lic Admin OCE 2,500.00 5127.06 Veh Reg & Lic Admin Equip 2,500.00 70 6/18/08 General Finance 5127.02 Veh Reg & Lic Admin OCE 40,000.00 5127.12 Vehicle Registration OCE 40,000.00 71 6/23/08 General Res & Dev 5161.02 Research & Dev OCE 2,300.00 5161.22 Agriculture R&D OCE 5,500.00 5161.18 Research & Dev Equip 3,200.00 72 6/23/08 General Management 5111.02 Office of Management OCE 3,000.00 5111.15 Mayor's Entertainment 3,000.00 73 6/25/08 General Public Works 5181.52 Automotive Division OCE 9,000.00 5181.51 Automotive Division S&W 9,000.00 74 6/26/08 General Public Works 5181.52 Automotive Division OCE 5,500.00 5183.25 Drywell Filtration Pilot Program 5,500.00 75 6/27/08 Housing Housing 5466.02 Office of Housing OCE 1,000.00 5466.06 Office of Housing Equip 1,000.00 76 6/27/08 General Parks & Rec 5513.62 Aquatics Pools OCE 7,000.00 5523.25 Panaewa Zoo Equip 7,000.00 77 6/27/08 General Public Works 5181.52 Automotive Division OCE 80,000.00 5181.61 Automotive Division Equip 80,000.00 Page 1 of 2 'I . Report of Transfers Authorized For the period: June 16 through June 30, 2008 Transfer Date No. Approved Fund Dept. From: Amount To: Amount 78 6/27/08 General Police 5201.01 Police Commission S&W 76.00 5202.01 Police Headquarters S&W 333.00 5203.02 Police Admin Div OCE 192,034.00 5203.51 Admin Services S&W 41,611.00 5203.61 Technical Services S&W 2,271.00 5203.81 Dispatch S&W 2,636.00 5203.71 Driv Lic & Traf Svc S&W 6,535.00 5207.01 South Hilo Police S&W 24,345.00 5205.01 Criminal Intell Unit S&W 6,096.00 5212.01 Kona Police S&W 202,246.00 5206.01 CID-JAB-VICE S&W 17,425.00 5214.01 Puna Police S&W 87.00 5208.01 North Hilo Police S&W 8,166.00 5209.01 Hamakua Police S&W 2,388.00 5210.01 Waimea Police S&W 6,947.00 5211.01 Kohala Police S&W 3,185.00 5212.21 Kona Police CID S&W 15,836.00 5213.01 Kau Police S&W 3,689.00 5215.61 HIPAL S&W 6,610.00 79 6/27/08 General Police 5203.02 Police Admin Div OCE 30,250.00 5202.02 Police Headquarters OCE 2,000.00 5207.02 South Hilo Police OCE 20,000.00 5209.02 Hamakua Police OCE 750.00 5213.02 Kau Police OCE 7,500.00 80 6/27/08 General Finance 5911.04 Prov Compensation Adj - G 5,000.00 5113.01 Clerical Services Center S&W 5,000.00 81 6/30/08 General Parks & Rec 5501.01 Hawaii County Band S&W 9,900.00 5511.01 Hoolulu Complex S&W 8,800.00 5513.61 Aquatics Pools S&W 1,100.00 82 6/30/08 Golf Course Parks & Rec 5561.02 Golf Course OCE 400.00 5561.01 Golf Course S&W 300.00 5561.06 Golf Course Equip 100.00 83 6/30/08 General Finance 5121.02 Finance Admin & Budget OCE 2,000.00 5124.06 Treasury Equip 2,000.00 2,755,808.00 2,755,808.00 I ' I I Page 2 of 2 Form #:A-102 COUNTY OF HAWAII Revised: 07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: Finance DIVISION: Administration CONTACT: Nancy Crawford PHONE: x8092 DATE: 06 / 12 / 08 FISCAL PERIOD: July 1, 20 07 to June 30, 20 08 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.121.5125.10.449 Real Property Tax Equipment-Vehicles $ 15,000 TOTAL: $ 15,000 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.121.5127.06.449 Vehicle Reg & Licensing Equip-Vehicles $ 15,000 TOTAL: $ 15,000 EXPLANATION (Provide complete explanation): The new Vehicle Registration and Licensing Division has island-wide responsibilities including several sattelite offices, requiring travel for the manager and other staff. They currently have no means of transportation other than personal vehicles. Additionally commercial driver's license staff need to carry equipment to the driver testing sites each time they are administering the test. The vehicle they were previously using is the property of the Police Department and is not transferable. The State has a surplus van and car available that would meet the division's needs. Funds are available in the Real Property Tax equipment account because a planned vehicle replacement acquisition has been postponed. SUBMITTED BY: _ DATEAN /1 3 2908 Depart nt Head ACTION: Recommend Approval _ Recommend Deferral Recommend Denial - p Signed: ADATE: J UOQ8 Director of Finance _ Approved _ Deferred Denied Signed: DATE: ~jVN ¢ 2008 Mayor Transfer No. 61 Form #:A-102 COUNTY OF HAWAII Revised: 07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: Finance DIVISION: Accounts CONTACT: Deanna Sako PHONE: 961-8425 DATE: 6 / 13 / 08 FISCAL PERIOD: July 1, 20 07 to June 30, 20 08 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.901.5901.04.341 County Pensions $ 12,000.00 010.901.5901.05.341 County Pensions - Bonus 23,000.00 010.901.5901.06.341 County Pensions - Post Retirement 5,000.00 010.901.5902.15.341 Health Benefits 800,000.00 010.901.5902.17.341 Retirement Benefits 500,000.00 010.901.5902.20.341 FICA Employer Share 95,000.00 TOTAL: $ 1,435,000.00 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.901.5902.09.341 Other Post Employment Benefits $ 1,435,000.00 TOTAL:$ 1,435,000.00 EXPLANATION (Provide complete explanation): Funds are available in the various benefit accounts as actual expenditures were not as high as expected. Funds are needed in Other Post Employement Benefits (GASB 45) as the actual amount needed based on the actuarial study is much higher than expected. SUBMITTED BY: DATE: J U N/ 08 -Departent Head ACTION: Z Recommend Approval _ Recommend Deferral _ Recommend Denial Signed: DATE: J(1 % GUU irector of Finance cyy~ Y App' ved _ Deferred Denied Signed: DATE: JUN 1 6/ 7008 Mayor Transfer No. 62 17'43/ Form #:A-102 COUNTY OF HAWAII Revised: 07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: HAWAII POLICE DEPT DIVISION: ADMMSTRATION/FINANCE CONTACT: KAY OSHIRO PHONE: 961-2274 DATE: 06 / 12 / 08 FISCAL PERIOD: July 1, 20 07 to June 30, 20 08 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT See attached See attached $ TOTAL: $ 699,400.00 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT See attached See attached $ TOTAL: $ 699 400.00 EXPLANATION (Provide complete explanation): See attached. SUBMITTED B : DATE: jyx 008 D partment He ACTION: _ Rm7-: al _ Recommend Deferral _ Recommend Denial Signed: DATE: G, H 0 8 Director of Finance Approved _ Deferred _ Denied Signed: DATE: J4N 1 6 / 2008 /Mayor Transfer No. 63 '~~~3fS FROM: 010.201.5201.01.021 Police Comm - Overtime S & W $ 900.00 010.201.5202.01.011 Headquarters - Regular S & W $ 13,500.00 010.201.5203.71.011 DL & TSS - Regular S & W $ 58,000.00 010.201.5203.81.011 Disp - Regular S & W $ 67,000.00 010.201.5205.01.011 CIU - Regular S & W $ 76,000.00 010.201.5210.01.011 Waimea - Regular S & W $ 50,000.00 010.201.5211.01.011 Kohala - Regular S & W $ 55,000.00 010.201.5212.01.011 Kona - Regular S & W $ 248,000.00 010.201.5212.21.011 Kona CID - Regular S & W $ 100,000.00 010.201.5213.01.011 Kau - Regular S & W $ 16,000.00 010.201.5215.61.011 Hipal - Regular S & W $ 15,000.00 TOTAL $ 699,400.00 TO: 010.201.5203.51.021 Admin - Overtime S & W $ 80,900.00 010.201.5203.61.021 Tech Svc - Overtime S & W $ 199,000.00 010.201.5206.01.021 Hilo CID - Overtime S & W $ 65,000.00 010.201.5207.01.021 South Hilo - Overtime S & W $ 227,000.00 010.201.5208.01.021 North Hilo - Overtime S & W $ 7,500.00 010.201.5209.01.021 Hamakua - Overtime S & W $ 90,000.00 010.201.5214.01.021 Puna - Overtime S & W $ 30,000.00 TOTAL $ 699,400.00 EXPLANATION: FROM: Funds are available under these accounts due to vacancies. The above sections had or presently have the following vacancies during this fiscal year: Hdqtrs 1, Driver license 2, Dispatch 2, CIU 2, Waimea 3, Kohala 1, Kona 10, Kau 2 and Hipal 1. TO: Funds are needed to cover the higher than anticipated cost for overtime as a result of personnel working additional hours to cover for the vacancies and increase number of cases. Form #:A-102 COUNTY OF HAWAII Revised: 07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: PARKS AND RECREATION DIVISION: Golf Course CONTACT: Darren Takiue PHONE: 961-8560 DATE: 06 / 12 / 08 FISCAL PERIOD: July 1, 20 07 to June 30, 20 08 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 090.561.5561.06.480 Golf Course Eqpt, Computer Eqpt & $ 10,000 Software TOTAL: $ 10,000 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 090.901.5902.17.341 Retirement Benefits $ 10,000 TOTAL: $ 10,000 EXPLANATION (Provide complete explanation): A transfer is needed in 090.901.5902.17.341 Retirement Benefits due to an underestimation of benefit rates. Funds are available in 090.561.5561.06.480 Golf Course Eqpt, Computer Eqpt & Software due to purchased equipment coming in lower than expected. SUBMITTED BY: 41 DATE: 1,-/ 0) Depa ent Head ACTION: Recommend Approval _ Recommend Deferral _ Recommend Denial G ` Signed: DATE: J u l/ ~008 Director of Finance , _ Approved _ Deferred _ Denied Signed: Q~~ DATE: JLM I R ono Mayor Transfer No. 64 ~17~ County of Hawai'i is an Equal Opportunity Provider and Employer Form #:A-102 COUNTY OF HAWAII Revised: 07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: FIRE DIVISION: Basic EMT Training CONTACT: Gerald Makino PHONE: 981-8350 DATE: 06 / 10 / 08 FISCAL PERIOD: July 1, 20 07 to June 30, 20 08 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.221.5221.02.115 Fire Protection OCE - Misc. Contr. Svcs $ 16,000.00 TOTAL: $ 16 000.00 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.221.5221.10.480 Fire Protection - Eqpt - Misc. Eqpt $ 16,000.00 TOTAL: $ 16,000.00 EXPLANATION (Provide complete explanation): Transfer of funds budgeted for "Warehouse Renovation" in 115 account to be utilized to purchase Motorized Hand Truck for Fire Warehouse as part warehouse renovation and space utilization plan. e~z~~ SUBMITTED BY: DATE: (O / Department Head ACTION: -K Recommend Approval _ Recommend Deferral _ Recommend Denial Signed: Ij DATE: JUN 16 2008 Director of F Hance or /Approved _ Deferred _ Denied Signed: DATE: J U 6 ?008 (Mayor Transfer No. 65 z7/~ Form #:A-102 COUNTY OF HAWAII Revised: 07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: PUBLIC WORKS DIVISION: ADMINISTRATION CONTACT: DIANE M SHIRO PHONE: 961-8463 DATE: 06 / 12 / 08 FISCAL PERIOD: July 1, 20 07 to June 30, 20 08 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.173.5173.02.107 PW ADMIN OCE - ADVERTISING $ 57,000.00 TOTAL: $ 57,000.00 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.173.5173.01.011 PW ADMIN S&W - REGULAR $ 9,500.00 010.173.5173.01.021 PW ADMIN S&W - OVERTIME 27,000.00 010.173.5173.01.099 PW ADMIN S&W - MISC 20,500.00 TOTAL: $ 57,000.00 EXPLANATION (Provide complete explanation): Funds available from 107 due to less than anticipated expenditures for PW information and education brochures due to student help and special projects support technician assistance with the brochures. Transferring available funds to cover PW Administration S&W costs for these positions and for overtime and standby costs that were more than anticipated. SUBMITTED BY: DATE: Department Head ACTION: ~ Recommend Approval _ Recommend Deferral _ Recommend Denial Signed: ti&== DATE: JUN /1 U 2008 Director of Finance A roved _ Deferred _ Denied Signed: DATE: JUP 1 F onng_ ,Mayor Transfer No. 66 117/llln Form #:A-102 COUNTY OF HAWAPI Revised: 07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: PARKS AND RECREATION DIVISION: Ho'olulu CONTACT: Paul Moffet PHONE: 961-8720 DATE: 06 / 16 / 08 FISCAL PERIOD: July 1, 20 07 to June 30, 20 08 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.500.5513.62.114 Aquatics Pools Oce, Electricity $ 50,000 TOTAL: $ 50,000 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.500.5511.02.114 Hoolulu Complex Oce, Electricity $ 50,000 TOTAL: $ 50,000 EXPLANATION (Provide complete explanation): Funds are available in account 010.500.5513.62.114 Aquatics Pools Oce, Electricity due to unexpected closure of pool facilities due to weather and needed repairs during the fiscal year. $50,000 will be used to cover the shortfall of funds in 010.500.5511.02.114 Hoolulu Complex Oce, Electricity that was caused by increased rates and usage. SUBMITTED BY: DATE: 11 epartme ead ACTION: _ Recommend Approov~al Recommend Deferral _ Recommend Denial Signed: 1~ , DATE: J U N / 1 6 2~ 08 _ rector of Fina ce Approved _ Deferred _ Denied Signed: DATE: JUN I L~ ~ Mayor Transfer No. 67 County of Hawaii is an Equal Opportunity Provider and Employer Form #:A-102 COUNTY OF HAWAII Revised: 07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: Finance DIVISION: Vehicle Registration & Licensing CONTACT: Lisa Tada PHONE: 961-8040 DATE: 6 / 17 / 08 FISCAL PERIOD: July 1, 20 07 to June 30, 20 08 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.121.5127.02.338 VRL Admin OCE $ 1100.00 Rent of Land/Bldg/Office TOTAL: $ 1100.00 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.121.5127.16.454 Vehicle Registration Eqpt $ 1100.00 Computer Equipment & Software TOTAL: $ 1100.00 EXPLANATION (Provide complete explanation): Funds are budgeted in the VRL Administration Rent of Land/Bldg/Office account for Waimea office rent. Funds are available in this account as the Waimea office is still being renovated by the owner. Funds are needed in Vehicle Registration Computer Equipment & Software accout for the purchase of printers. Vehicle Registration currently has two printers that are shared by 17 clerks. SUBMITTED BY: O(Q9,- ?7S DATE: / -)I Department Head ACTION: 1 Recommend Approval _ Recommend Deferral _ Recommend Denial JU8" 26"08 Signed: DATE: N /1 Director of Finance CW7 YE, _Z Approved _ Deferred _ Denied Signed: a~w~ DATE: j4N 1 8/ 2008 Mayor Transfer No. 68 Form #:A-102 COUNTY OF HAWAII Revised: 07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: Finance DIVISION: Vehicle Registration & Licensing CONTACT: Lisa Tada PHONE: 961-8040 DATE: 6 117 / 08 FISCAL PERIOD: July 1, 20 07 to June 30, 20 08 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.121.5127.02.338 VRL Admin OCE $ 2500.00 Rent of Land/Bldg/Office TOTAL: $ 2500.00 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.121.5127.06.450 VRL Admin Eqpt $ 2500.00 Office Eqpt-Fixt-Furn TOTAL: $ 2500.00 EXPLANATION (Provide complete explanation): Funds are budgeted in the VRL Administration Rent of Land/Bldg/Office account for Waimea office rent. Funds are available in this account as the Waimea office is still being renovated by the owner. Funds are needed in the VRL Admin Eqpt account for purchase of replacement chairs. Chairs that are currently being used are deteriorating and unsafe for everyday use. f SUBMITTED BY: DATE: I!I / I ~1/7 ,PW Department Hea ACTION: Recommend Approval _ Recommend Deferral _ Recommend Denial 2 Signed: DATE: V ill i 1 Director o finance ZAporo-ved - Deferred _ Denied Signed: DATE: JUN 1 8/ 2000 ayor Transfer No. 69 f-7 c l.z Form MA-102 COUNTY OF HAWAII Revised: 07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: Finance DIVISION: Vehicle Registration & Licensing CONTACT: Lisa Tada PHONE: 961-8040 DATE: 06 / 17 / 08 FISCAL PERIOD: July 1, 20 07 to June 30, 20 08 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.121.5127.02.338 VRL Admin OCE $ 40,000.00 Rent of Land/Bldg/Office TOTAL: $40,000.00 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.121.5127.4:106 Vehicle Registration OCE $ 40,000.00 Printing TOTAL: $ 40,000.00 EXPLANATION (Provide complete explanation): Funds are budgeted in the VRL Administration Rent of Land/Bldg/Office account for Waimea office rent. Funds are available in this account as the Waimea office is still being renovated by the owner. Funds are needed in the Vehicle Registration Printing account for the purchase of secured titles and registrations. In the past, we have had to submit emergency orders for titles and registrations due to increases in motor vehicle transactions. SUBMITTED BY: OL DATE: Department Head ACTION: I/ Recommend Approval ` Recommend Deferral _ Recommend Denial Signed: DATE: J u iN /1 a ZPOM ftiwv~~~ Director of Finance YApproved - Deferred - Denied Signed: G*1AK DATE: SUN 1 2008 Mayor Transfer No. 70 ~c itd Form #:A-102 COUNTY OF HAWAII Revised: 07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: Research and Development DIVISION: CONTACT: Lois Nishida PHONE: 961-8584 DATE: 06 / 20 / 08 FISCAL PERIOD: July 1, 20 07 to June 30, 20 08 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.161.5161.02.103 R & D Janitorial Services $ 2,300.00 010.161.5161.18.450 R & D Eqpt., Motor Vehicle 2,200.00 010.161.5161.18.454 R & D Eqpt., Computer Eqpt. & Sof. 1,000.00 TOTAL: $ 5,500.00 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.161.5161.22.115 Agriculture R & D, Misc. Contract Svs. $ 5,500.00 TOTAL: $ 5,500.00 EXPLANATION (Provide complete explanation): Excess funds are available due to the early closing of the janitorial services contract and lower than anticipated costs for the department's vehicle and computer purchases. Funds will be used to partially support a contract for emergency water pumping in Kohala. SUBMITTED BY: DATE: ~O / Z.o / O V Department Head ACTION: 7Recommerd Approval _ Recommend Deferral _ Recommend Denial Signed: MU--~ DATE: JUN/ 2 3 ' 008 Director o in /Approved _ Deferred _ Denied Signed: DATE: jU 2 Mayor Transfer No. 71 Form #:A-102 COUNTY OF HAWAVI Revised: 07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: Management DIVISION: CONTACT: Dixie Kaetsu PHONE: 961-8211 DATE: 6 / 23 / 08 FISCAL PERIOD: July 1, 20 07 to June 30, 20 08 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010-111-5111.02-115 OCE - Misc Contr Svcs $ 3,000 TOTAL: $ 3,000 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010-111-5111.15-115 Mayor's Entertainment $ 3,000 TOTAL: $ 3,000 EXPLANATION (Provide complete explanation): Transfer is to cover amounts spent from the Mayor's Entertainment account. Because of more Sister City activity and expenses than usual this fiscal year, additional funds are needed in the entertainment account. SUBMITTED BY: DATE: Department Head ACTION: Recommend Approval _ Recommend Deferral _ Recommend Denial Signed: DATE: JUN 2 2001 Director of Finance 7:Ay/ _ Deferred _ Denied d U u 2 3 20Of Signed: DATE: Mayor Transfer No. 72 S' 7 La Form #:A-102 COUNTY OF HAWAII Revised: 07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: PUBLIC WORKS DIVISION: AUTOMOTIVE CONTACT: RANDY RILEY PHONE: 961-8458 DATE: 06 / 24 / 08 FISCAL PERIOD: July 1, 20 07 to June 30, 20 08 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.181.5181.52.218 AUTOMOTIVE OCE - FUEL, ETC $ 9,000 TOTAL: $ 9,000 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.181.5181.51.011 AUTOMOTIVE S&W, REGULAR $ 9,000 TOTAL: $ 9,000 EXPLANATION (Provide complete explanation): FUNDS AVAILABLE FROM FUELS ACCOUNT DUE TO LESS THAN ANTICIPATED EXPENDITURES. FUNDS NEEDED TO COVER SHORTAGE FOR 06/30/08 PAY PERIOD. SUBMITTED BY: DATE: Department Head ACTION: J- Recommend Approval _ Recommend Deferral _ Recommend Denial A Signed: DATE: J J 1 /2 5 2P08 ~'ay Director of Finance ni ZApproved _ Deferred _ Denied Signed: DATE: jug 2 5 008 Mayor Transfer No. 73 Form #:A-102 COUNTY OF HAWAII Revised: 07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: Public Works DIVISION: Public Works CONTACT: Diane Shiro PHONE: 961-8463 DATE: 6 / 25 / 08 FISCAL PERIOD: July 1, 20 07 to June 30, 20 08 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.181.5181.52.218 Automotive Div OCE - Fuels $ 5,500 TOTAL: $ 5,500 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.183.5183.25.115 Engineering Div Drywell Filt Prg $ 5,500 TOTAL: $ 5,500 EXPLANATION (Provide complete explanation): Request to transfer funds from Automotive Fuels to cover shortage in Engineering Drainage due to high costs. Funds are available in Automotive Fuels due to lower than anticipated costs. Funds are needed in Engineering Drainage for flood damage repairs. SUBMITTED BY: DATE: ~q Department Head ACTION: 7FR*e'commend Approval _ Recommend Deferral _ Recommend Denial Signed: DATE: JUN / Director of Finance zApDroved _ Deferred _ Denied Signed: DATE: 2 6 /2008 Mayor Transfer No. 74 Form #:A-102 COUNTY OF HAWAII Revised: 07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: OFFICE OF MANAGEMENT DIVISION: OHCD CONTACT: EDWIN S. TAIRA PHONE: 961-8379 DATE: 06 / 27 / 08 FISCAL PERIOD: July 1, 20 07 to June 30, 20 08 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 152.461.5466.02.115 MISC CONTRACT SVC $ 1,000.00 TOTAL: $ 1,000.00 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 152.461.5466.06.454 COMPUTER EQUIPMENT $ 1,000.00 TOTAL: $ 1000.00 EXPLANATION (Provide complete explanation): The bids for the printers came in higher than expected. The purchase of the printers were needed because of the relocation of divisions within the office. SUBMITTED BY: DATE: CP/ z -2 / epartment Head ACTION: ^ Recommend Approval _ Recommend Deferral _ Recommend Denial Signed: Vt ~ DATE: JUN/2 7 °'103 Di ector of Finan Approved Deferred - Denied Signed: DATE- 2 , / L Mayor Mayor Transfer No. 75 „-10 SC ~ Form #:A-102 COUNTY OF HAWAII Revised: 07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: PARKS AND RECREATION DIVISION: Pana'ewa Zoo CONTACT: George Saito PHONE: 959-7224 DATE: 06 / 26 / 08 FISCAL PERIOD: July 1, 20 07 to June 30, 20 08 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.500.5513.62.217 Aquatics Pools Oce, Cleaning/Sanitation $ 7,000 TOTAL: $ 7,000 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.500.5523.25.449 Pana'ewa Zoo Equip, Motor Vehicle $ 7,000 TOTAL: $ 7,000 EXPLANATION (Provide complete explanation): Funds are available in account 010.500.5513.62.217 Aquatics Pools Oce, Cleaning/Sanitation due to unexpected closure of pool facilities due to weather and needed repairs during the fiscal year. $7,000 is needed in 010.500.5523.25.449 Panaewa Zoo Equip, Motor Vehicle to purchase a State Surplus Vehicle for the Zoo Recreational Educator, a recently filled island wide position. SUBMITTED BY: d' DATE: C~l~l c IrDepa ent Head ACTION: /Recommend Approval _ Recommend Deferral _ Recommend Denial Signed. OQ~Y~ A DATE: AN/ 2 d 008 Director of Finance Approved _ Deferred _ Denied Signed: DATE: ~ UN 2 / 7 2008 kMayor Transfer No. 76 I<g~ County of Hawai'i is an Equal Opportunity Provider and Employer Form #:A-102 COUNTY OF HAWAII Revised: 07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: Public Works DIVISION: Public Works CONTACT: Diane Shiro PHONE: 961-8463 DATE: 6 / 26 / 08 FISCAL PERIOD: July 1, 20 07 to June 30, 20 08 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.181.5181.52.218 Automotive Div OCE - Fuels $ 80,000 TOTAL: $ 80,000 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.181.5181.61.480 Automotive Div Equipment - Misc $ 80,000 TOTAL: $ 80,000 EXPLANATION (Provide complete explanation): Request to transfer funds from Automotive Fuels to fund the replacement of the fleet management system which is needed to generate monthly inter-dept billing for fuel, repairs and vehicle maintenance programs. The current system is obsolete. Funds are available in Automotive Fuels due to lower than anticipated costs. SUBMITTED BY: C- kt-f`C- DATE: Department Head ACTION: 1 Recommend Approval - Recommend Deferral - Recommend Denial Signed: DATE: JUN 2 7/2008 Director of Finance y-el AZApproved _ Deferred _ Denied Signed: DATE: JU'! , 2008 /Mayor Transfer No. 77 Form #:A-102 COUNTY OF HAWAII Revised: 07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: HAWAII POLICE DEPT DIVISION: ADMINISTRATION/FINANCE CONTACT: KAY OSHIRO PHONE: 961-2274 DATE: 06 / 27 / 08 FISCAL PERIOD: July 1, 20 07 to June 30, 20 08 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT See attached See attached $ TOTAL: $ 271,258.00 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT See attached See attached $ TOTAL: $ 271,258.00 EXPLANATION (Provide complete explanation): See attached. JUN 2 ~ 2 SUBMITTED BY: DATE: / Department Head ACTION: Recommend Approval _ Recommend Deferral _ Recommend Denial DATE: j u s'j/ 008 Signed: Dire or of Finance ? Approved _ Deferred _ Denied Signed: DATE: JUN/ 2 7 20K Mayor Transfer No. 78 FROM ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 2) 010.201.5201.01.011 Police Com - Overtime S & W $ 76.00 2) 010.201.5203.02.339 Admin - Insurance $ 192,034.00 1) 010.201.5203.61.011 Tech Svc - Regular S & W $ 2,271.00 2) 010.201.5203.71.021 DL - Overtime S & W $ 6,535.00 1) 010.201.5205.01.011 CIU - Regular S & W $ 6,096.00 1) 010.201.5206.01.011 Hilo CID - Regular S & W $ 17,425.00 1) 010.201.5208.01.011 North Hilo - Regular S & W $ 8,166.00 2) 010.201.5209.01.021 Hamakua - Overtime S & W $ 2,388.00 1) 010.201.5210.01.011 Waimea - Regular S & W $ 6,947.00 1) 010.201.5211.01.011 Kohala - Regular S & W $ .3,185.00 1) 010.201.5212.21.011 Kona CID - Regular S & W $ 15,836.00 1) 010.201.5213.01.011 Kau - Regular S & W $ 3,689.00 1) 010.201.5215.61.011 Hipal - Regular S & W $ 6,610.00 TOTAL $ 271,258.00 TO ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 1 3) 010.201.5202.07.021 Headquarters - Overtime S & W $ 333.00 3) 010.201.5203.51.021 Admin - Overtime S & W $ 41,611.00 3) 010.201.5203.81.021 Dispatch - Overtime S & W $ 2,636.00 3) 010.201.5207.01.021 South Hilo - Overtime S & W $ 24,345.00 3) 010.201.5212.01.021 Kona - Overtime S & W $ 202,246.00 3) 010.201.5214.01.021 Puna - Overtime S & W $ 87.00 TOTAL $ 271,258.00 EXPLANATION: FROM: 1) Funds are available under these accounts due to vacancies. The above sections had or presently have the following vacancies during this fiscal year: Records 1, CIU 2, Hilo CID 9, North Hilo 1, Waimea 3, Kohala 1, Kona CID 8, Kau 2 and Hipal 1. 2) Funds are available due to lower than anticipated cost for subsidized motor vehicle insurance and overtime in various accounts. TO: 3) Funds are needed to cover the higher than anticipated cost for overtime as a result of personnel working additional hours to cover for the vacancies and increase number of cases. Form #:A-102 COUNTY OF HAWAII Revised: 07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: HAWAII POLICE DEPT DIVISION: ADMINISTRATION/FINANCE CONTACT: KAY OSHIRO PHONE: 961-2274 DATE: 06 / 27 / 08 FISCAL PERIOD: July 1, 20 07 to June 30, 20 08 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT See attached See attached $ TOTAL: $ 30,250.00 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT See attached See attached $ TOTAL: $ 30,250.00 EXPLANATION (Provide complete explanation): See attached. JUN 2 7 2008 SUBMITTED BY: DATE: epartment Head ACTION: Recommend Approval _ Recommend Deferral _ Recommend Denial -LA i) DATE:.. Dv/ 2 a 2 u8 Signed: Director o finance / Approved _ Deferred _ Denied Signed: DATE: ~l~N 2 7/ 2008 Mayor Transfer No. 79 FROM ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.201.5203.02.339 Admin - Insurance $ 30,250.00 TOTAL $ 30,250.00 TO ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.201.5202.02.227 Headquarters - Computer & Office Sup $ 2,000.00 010.201.5207.02.115 South Hilo - Misc Contract Svc $ 18,000.00 010.201.5207.02.220 South Hilo - Provisions $ 2,000.00 010.201.5209.02.113 Hamakua - Water & Gas $ 750.00 010.201.5213.02.109 Kau - Rep of Equip $ 4,000.00 010.201.5213.02.114 Kau - Electricity $ 3,500.00 TOTAL $ 30,250.00 EXPLANATION: FROM: Funds are available due to lower than anticipated cost of subsidized motor vehicle insurance. Funds are needed under these accounts to cover the: 1) increase in the cellblock security cost due to the use of additional guards to watch high risk prisoners and prevent liability to the County; 2) unanticipated cost for forensic cost for investigations; 3) increased repairs costs of equipment such as telephone, generator and the air conditioning at the Kau station; 3) higher than anticipated utility costs such as water & electricity; 4) higher than anticipated office supplies such as printer and fax cartridges; and 5) the increased number and cost of prisoner meals. Form #:A-102 COUNTY OF HAWAII Revised: 07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: FINANCE DIVISION: BUDGET CONTACT: Gary Takamura PHONE: 961-8489 DATE: 06 / 27 / 08 FISCAL PERIOD: July 1, 20 07 to June 30, 20 08 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.911.5911.04.341 Provision for Compensation Adjustment - G $ 5,000 TOTAL: $ 5,000 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.111.5113.01.011 Clerical Svc Center S&W $ 5,000 TOTAL: $ 5,000 EXPLANATION (Provide complete explanation): To transfer additional funds from the Compensation Adjustment account to the Office of Management's Clerical Center for unbudgeted collective bargaining wage increases. SUBMITTED BY: 9~~~ I---- - DATE: D partment ad ACTION: Recommend Approval _ Recommend Deferral _ Recommend Denial Signed: (zUAei" DATE: J U 1141 27 2 "1' irector of Fina ce _/Approved _ Deferred _ Denied DATE: JUN 2 ] 2008 Signed: Mayor Transfer No. 80 ~7cis Form #:A-102 COUNTY OF HAWAII Revised: 07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: Parks and Recreation DIVISION: Hoolulu Complex & Aquatics CONTACT: June Luke PHONE: 961-8559 DATE: 06 / 27 / 08 FISCAL PERIOD: July 1, 20 07 to June 30, 20 08 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.500.5501.01.011 Hawaii County Band S&W, $ 9,900.00 Regular S&W TOTAL: $ 9,900-00 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.500.5511.01.021 Hoolulu Complex, Overtime S&W $ 8,800.00 010.500.5513.61.021 Aquatics Pools, Overtime S&W 1,100.00 TOTAL: $ 9,900-00 EXPLANATION (Provide complete explanation): Funds are available as the Hawaii County Band has been unable to fill vacant positions that was budgeted for in account 010.500.5501.01.011 Hawaii County Band, Regular S&W. Transfers are needed to cover shortages in account 010.500.5511.01.021 Hoolulu Complex, Overtime S&W due to increase in activities at facilities and account 010.500.5513.61.021 Aquatics Pools, Overtime S&W due to staff shortages. SUBMITTED BY: %l DATE: 2'-7 l ~U i-Departme ead ACTION: Recommend Approval _ Recommend Deferral _ Recommend Denial Signed: DATE: Director of Finance __ZApproved - Deferred - Denied Signed: DATE: JON 3 7 2008 Mayor Transfer No. 81 Form #:A-102 COUNTY OF HAWAII Revised: 07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: Parks and Recreation DIVISION: Hilo Municipal Golf Course CONTACT: June Luke PHONE: 961-8559 DATE: 06 / 27 / 08 FISCAL PERIOD: July 1, 20 07 to June 30, 20 08 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 090.561.5561.02.113 Golf Course OCE, $ 400.00 Water, Gas and Sewer TOTAL: $ 400.00 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 090.561.5561.01.011 Golf Course S&W, Regular S&W $ 300.00 090.561.5561.06.480 Golf Course Eqpt, Misc. Equipment 100.00 TOTAL: $ 400.00 EXPLANATION (Provide complete explanation): Funds are available as the Hilo Municipal Golf Course's water bill expenditures were less than budgeted for in account 090.561.5561.02.113. A transfer is needed to cover the shortage of funds in account 090.561.5561.01.011 Golf Course S&W, Regular S&W for unbudgeted collective bargaining and other mandated wage increases and to cover shortage of funds in account 090.561.5561.06.480 Golf Course Eqpt, Misc. Equipment because mower bid came in higher than budgeted for. SUBMITTED BY: DATE: 6 / 2'7 / U b Departm t Head ACTION: 1Recommend Approval _ Recommend Deferral _ Recommend Denial Signed: Director DATE: tor of Finance Approved _ Deferred _ Denied JUP 3 0 2006 Signed: DATE: / Mayor Transfer No. 82 t- ~i ° r r Form #:A-102 COUNTY OF HAWAII Revised: 07101 REQUEST TO TRANSFER FUNDS DEPARTMENT: Finance DIVISION: Administration CONTACT: Nancy Crawford PHONE: x8092 DATE: 6 / 30 / 08 FISCAL PERIOD: July 1, 20 07 to June 30, 20 08 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.121.5121.02.115 Finance Admin - Other Contract Services $ 2,000.00 TOTAL: $ 2,000.00 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.121.5124.06.454 Finance Treasury - Computer Equipment $ 2,000.00 TOTAL: $ 2,000.00 EXPLANATION (Provide complete explanation): Funds are available in the Administration contract services due to lower than anticipated costs for CFD consultant. Funds are needed for a backup MICR reader and check endorsement printer for the CORE cashiering system used by the County. At this time a printer malfunction would result in significant impact to operations. SUBMITTED BY: DATE: / 3D / e a ment Head ACTION: / Recommend Approval _ Recommend Deferral _ Recommend Denial Signed: DATE: J ~ ~ 0119 Director of Finance Approved _ Deferred _ Denied Signed: DATE: JUN 3 0/noe Mayor Transfer No. 83