HomeMy WebLinkAboutRES 126 Draft 01 1996-1998
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COUNTY OF HAWAII
STATE OF HAWAII
RESOLUTION NO. 126 9'1
RESOLUTION AUTHORIZING THE COUNTY OF HAWAII TO ENTER INTO
AGREEMENTS HA-98/99-2(A) AND HA-98-l(N), WITH THE EXECUTIVE
OFFICE ON AGING, OFFICE OF THE GOVERNOR, STATE OF HAWAII,
PURSUANT TO HRS SECTION 46-8, WHEREBY THE STATE OF HAWAII
PROVIDES FUNDS TO THE COUNTY OF HAWAII OFFICE OF AGING TO
MAINTAIN PROGRAMS RELEVANT TO THE NEEDS OF THE ELDERLY.
WHEREAS, the State of Hawaii through the Executive Office on
Aging, pursuant to Chapter 349, Hawaii Revised Statutes, is
mandated the responsibility of developing and implementing
educational, recreational, and cultural programs for elderly
persons; developing and impleme~ting active programs of consumer
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protection and pre-retirement counseling; and providing technical
assistance and liaison for the purpose of establishing
elderly-controlled local service delivery systems providing
comprehensive services and employment opportunities for the
elderly throughout the State; and
WHEREAS, pursuant to Title III of the Older Americans Act of
1965, as amended, 42 U.S.C. Section 3001, ~ ~., section 3058i
(hereafter the MActM), the State developed a State Plan on Aging
for the 1995-1999 fiscal periOd which was submitted to the United
States Department of Health and Human Services (hereafter MDHHSM)
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for its review and approval and requested that federal funds be
made available for its implementation under Title III of the Act;
and
WHEREAS, under the Act, the designated area agencies are
responsible for developing and administering, for their respective
areas, an approved area plan or a comprehensive and coordinated
system of services to the elderly; and
WHEREAS, the County of Hawaii, by and through its Office of
Aging, located at 101 Aupuni Street, Suite 342, Hilo, Hawaii
96720, is designated by the State of Hawaii as the area agency on
aging responsible for developing an area plan for the
comprehensive and coordinated system of services for elderly
persons in the County of Hawai; and
WHEREAS, the State of Hawaii has appropriated federal funds
for the purposes of developing the above-mentioned programs; and
WHEREAS, the State of Hawaii wishes to distribute funds to
the County of Hawaii, by and through the Office of Aging, for
these purposes through Contract HA-98/99-2(A) in the amount of
$1,364,112.00 and Contract HA-98-1(N) in the amount of
$701,761.00; and
WHEREAS, pursuant to Section 46-8, Hawaii Revised Statutes,
as amended, the Governor of the State of Hawaii may enter into
agreements with the Council of the County of Hawaii providing for
the co-sponsorship and joint development and maintenance of
programs and projects which have been authorized by the
legislature.
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NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE COUNTY
OF HAWAII that the Council Chairperson is hereby authorized and
designated to sign in the name of the Council of the County of
Hawaii the above-noted Contracts HA-98/99-2(A) and HA-98-1(N).
BE IT FURTHER RESOLVED that the County Clerk is hereby
directed to forward copies of this resolution to the Honorable
Stephen K. Yamashiro, Mayor of the County of Hawaii, the Executive
Office on Aging, Office of the Governor, State of Hawaii, the
County of Hawaii Office of Aging, and to any other interested
government or governmental agency.
Dated: Hilo, Hawaii,
August 20, 1997
GHS:28161
INTRODUCED BY:
Q~o~
COUNCIL
OF HAWAI I
ER,
COUNTY COUNCIL
County of Hawaii
Hilo, Hawaii
I hereby certify that the foregoing RESOLUTION was by the
vote indicated to the right hereof adopted by the COUNCIL of the
County of Bawaii on August 20, 1997
A nEST:
LS)~
COUNTY CLERK
ROLL CALL VOTE
AYES NOES ADS EX
ARAKAKI X
CHUNG X
LEITBEAD- TODD X
RAY X
REYNOLDS X
SANTANGELO X
SMITH X
TYLER X
YAGONG X
8 0 1 0
Reference C-3 88/FC
126 97
CHAIRMAN & PRESIDING OFFICER RESOLUTION NO.
5/97 Contract No. HA-98/99-2(A)
#2
AGREEMENT FOR GRANTS AND PURCHASES OF SERVICE
THIS AGREEMENT. effective the.t day of July 1997, is entered into
between the Executive Office on Aging, State of Hawaii (hereinafter "STATE"), by its Director
(hereinafter "DIRECTOR"), and the Hawaii County.by and through its County Council and Its
Mayor (hereinafter "CONTRACTOR"). whose business address is do Hawaii County Office of
Aging, 101 Aupuni Street. Room 342, Hawaii 96720,
RECITALS
WHEREAS, Chapter 42D, Hawaii Revised Statute establishes the qualifying
standards and conditions relating to the receipt of funds contained in this chapter and under
section 42D-11(b) provides that the Standards and Conditions shall not apply to funds that are
transferred from one governmental agency to another governmental agency, including county
agencies; provided that, it the receiving agency in turn contracts with a recipient or provider,then
the qualifying standards and conditions and other provisions of this chapter shall apply to the
recipient or provider and the contract. The receiving agency shall ensure compliance by the
recipient or provider.
WHEREAS, the STATE, pursuant to Chapter 349, Hawaii Revised Statutes, is
mandated to develop and implement health, education, recreational and cultural programs for
elderly persons; and to develop and implement active programs of consumer protection and pre-
retirement counseling; and to provide technical assistance and liaison for the purpose of
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5/97 Page 2
#2 Attachment 1
Name of Subcontractor: Vocational Rehabilitation and Associates, Inc.
dba Services for Seniors
Work Services/Program Title: Caregivers Support
Account Code: CS-4-98/98-7/8
Funds: FY 98: $35,280; FY 99: $35,280
I. Summary of Service
The Caregiver Training and Support Services Project provides support to caregivers of
the frail and vulnerable elderly, aged 60+, in Hawaii County. Surveys are conducted to
profile their service needs, projected service usage, and other demographic data. Home
health related individual and small group training sessions are also provided to caregivers
to assist them in maintaining the elderly within the home, thus reducing the possibility of
premature institutionalization. This project also identifies and provides assistance to
businesses who are interested in providing caregiver support programs for their
employees.
II. Annual Service Levels
Number of caregivers provided with Caregiver support 75
Number of service hours to be provided 336
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5/97 Page 4
#2 Attachment 1
Name of Subcontractor: Vocational Rehabilitation and Associates, Inc.
dba Services for Seniors
Work Services/Program Title: Case Management (b)
Account Code: CMVR-4-98/99-5/6
Funds: FY 98: $170,801; FY 99: $170,801
I. Summary of Service
The Long Term CAre Access Project(LTCAP), a short term case management
service, provides regular contact with the frail, vulnerable elderly as identified by the
Hawaii County Office of Aging. The project conducts updates of registration forms,
provides in-home nursing assessments, information and referral services, and limited
interventions. The program also orders, verifies, and funds personal care services
for eligible clients.
II. Annual Service Levels
Number of elderly provided with short term care access service 500
Health Assessments 1100
Follow ups 1632
Outreach 375
I&R. 966
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5/97 Page 6
#2 Attachment 1
Name of Subcontractor: North Hawaii Hospice
Work Services/Program Title: Hospice
Account Code: CT-4-98/99-6/7
Funds: FY 98: $4,000; FY 99: $4,000
I. Summary of Service
The service provides quality care for terminally ill older adults, their families in the
comfort and privacy of their own homes by creating a caring enviroment.
II. Annual Service Levels
Number of frail elderly to be provided hospice services 14
Number of assessment/screening hours 20
Number of follow-up evaluation activities hours 460
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5/97 Page 8
#2 Attachment 1
Name of Subcontractor: Legal Aid Society of Hawaii
Work Services/Program Title: Legal Services
Account Code: LS-4-98/99-6/7
Funds: FY 98: $50,113; FY 99: $50,113
I. Summary of Service
This service provides specialized services of an attorney or paralegal which promote and
secure the rights and entitlements of older persons in solving legal problems relating to a
law, regulation, policy or rule.
II. Annual Service Levels
Number of elderly to be provided legal services 190
Number of legal services hours 1,645
Number of education/training hours 80
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#2 Attachment 1
Name of Subcontractor: Hawaii County Economic Opportunity Council
Work Services/Program Title: Transportation
Account Code: T-4-98/99-13/14
Funds: FY 98: $118,923; FY 99: $118,923
I. Summary of Service
The County Nutrition Program participants will be transported to and from home,
designated congregate meal sites, community resources and other facilities. Such
services are provided when there are no other reasonable modes of access.
II. Annual Service Levels
Number of elderly provided transportation services 400
Number of one-way trips 35,000
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5/97 Page 12
#2 Attachment 1
Name of Subcontractor: Hawaii County Nutrition Program
Work Services/Program Title: Nutrition Services
Account Code: NS-4-98/99/13/14
Funds: FY 98: $64,882; FY 99: $64,882
I. Summary of Service
The program shall: 1) comply with the Dietary Guidelines for Ameicans, published by
the Secreatires of the Department of Health and Human Services and the Department of
Agriculture; and 2) provide to each participating older individual, minimum 33 1/3%
(1/3) of the daily Recommended Dietary Allowances (RDAs) as established by the Food
and Nutrition Board of the National Academy of Sciences-National Research Council for
persons aged 60 and over for each meal served.
All menus shall be reviewed, evaluated and documented, at a minimum semiannually, by
a registered dietician or credentialed nutrition professional toensure that nurtition
standards are met. It is the responsibility of the nutrition service provider to ensure
nutitional adequacy. Congregate participants wil have meals served at designated sites
and home-delivered meals participants will be assessed for eligibility.
II. Annual Service Levels
Total number of persons served 1,500
a. Congregate meals participants 1,100
b. Home-delivered meals participants 400
Number of congregate meals 82,000
Number of home-delivered meals 63,000
Number of education/Training hours 200
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5/97 Attachment 3
#2, #3 Page 1
COMPENSATION AND PAYMENT SCHEDULE
1. COMPENSATION.
Subject to continuing availability of of funds, the STATE agrees to pay
Contractor, for services satisfactorily performed under this Agreement, a sum not to exceed
One Million Three Hundred Sixty Four Thousand One Hundred and Twelve Dollars
($1.364,112), provided that Contractor shall apportion said sum among the programs/activities
set forth in this Attachment. Payment of this sum shall constitute full and complete
compensation for all services, materials, supplies, equipment, overhead, taxes, and other
incidentals and operating expenses which Contractor incurs in the performance of this
Agreement. It is strictly understood and agreed by Contractor that the sum payable to it under
this Agreement shall be payable only upon receipt by the STATE of those federal funds
described and provided pursuant to the STATE's Plan on Aging, and that this Agreement shall
not be construed as a general agreement by the STATE to pay said amount to Contractor out of
any funds other than those received from DHHS.
2. METHOD OF PAYMENT.
a. The funds awarded to the STATE by the DHHS and appropriated by the
state legislature for purpose of this Agreement shall be subject to the allotment system as
provided in Chapter 37, Hawaii Revised Statutes.
b. Subject to availability of funds, payments to Contractor under this
Agreement shall be made in accordance with and are subject to the provisions of Chapter 7,
Request for Payments (Area Agency on Aging Reporting Handbook), and are subject to the
1
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5/97 Attachment 3
#2, #3 Page 3
(2) Payment shall be made in advance quarterly installments upon
submission by Contractor of written request for payment.
(3) The quarterly financial status reports and performance progress
reports shall be reviewed by the STATE for appropriateness and allowability of the reported
expenditures.
(4) If an amount of reported expenditures is determined by the STATE
to be inappropriate and unallowable, the STATE may deduct an equivalent amount from the next
payable installment. If, after payment of the last installment, investigation and examination
reveal additional expenditures that are determined by the STATE to be inappropriate and
unallowable, the STATE may require that an equivalent amount of monies be refunded to the
STATE notwithstanding the STATE's preliminary determination of appropriateness and
allowability.
(5) All payments shall be made in accordance with and subject to
Chapter 40 Hawaii Revised Statutes, which specifies the accounting procedures and controls
applicable to payments out of the Treasury of the State of Hawaii. Such payments are subject to
availability of funds and allotment by the Director of Finance in Accordance with Chapter 37,
Hawaii Revised Statutes. Final payment under this Agreement shall be subject to sections 103-
53 and 237-45, Hawaii Revised Statutes, which require a tax clearance from the Director of
Taxation, State of Hawaii, showing that all delinquent taxes if any, levied or accrued under State
law against the private subcontractors have been paid.
3. Contractor shall include appropriate provisions for its subcontractors to
ensure that the provisions of this Part may be effectuated.
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STANDARDS OF CONDUCT DECLARATION
• For the purposes of this declaration:
'Controlling interest' means an interest in a business or other undertaking which is sufficient in fact
to control, whether the interest be greater or less than fifty per cent.
'Employee" means any nominated, appointed,or elected officer or employee of the State. including
members of boards, commissions, and committees and employees under contract to the State or of
a constitutional convention.but excluding legislators,delegates to a constitutional convention.justices.
and judges.
On behalf of , AWARDEE, the undersigned
does declare, under penalty of pequry, as follows:
1. AWARDEE (is) (is rtotl a legislator or an employee of a business
in which a legislator or an employee has a controlling interest.•
2. AWARDEE has not been assisted or represented by a legislator or employee for a fee or
other compensation to obtain this Agreement and will not be assisted or represented by a legislator or
employee for a tee or other compensation in the performance of the Agreement,if the legislator or employee
had been involved in the development or award of the Agreement.
3. AWARDEE has not been assisted or represented for a fee or other compensation in the
award of this Agreement by an AGENCY employee or, in the case of the Legislature,by a legislator.
4. AWARDEE has not been represented or assisted personally on matters related to the
Agreement by a former employee of the AGENCY who, within the•preceding two years, participated while
in state office or employment on the matter with which the contract is directly concerned.
5. AWARDEE has not been represented or assisted on matters related to this Agreement. for
a fee or other consideration by an individual who, within the past twelve months, has been an AGENCY
employee,or in the case of the Legislature,a legislator..
6. AWARDEE has not been represented or assisted in the award of this Agreement for a fee
or other consideration by an individual who, a) within the past twelve months, served as an AGENCY
employee or in the case of the Legislature, a legislator.and b) participated while an employee or legislator
on matters related to this Agreement.
AWARDEE understands that the Agreement to which this document is attached is voidable on behalf of the
STATE if this Agreement was entered into in violation of any provisioe of chapter $4. Hawaii Revised
Statutes,commonly referred to as the Code of Ethic, including the provisions which are the source of the
declarations above. Additionally.any fee,compensation.gift,or profit received by any person as a result of
a violation of the Coda of Ethics may be recovered by the STATE.
DATED: Hoeoiule, Hawaii. , 19
AWARDEE
BY
Its •
('rile)
•Reminder to the AGENCY: III?in declaration 1 is circled,the AGENCY is required.under section 84-15.
Hawaii Revised Statute& to file with the State Ethic Commission.tea (10) days before'the Agreement is
entered into, a written justification as to why the Agreement was not required to be competitively bid.
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Artachrne^:
and listing expenditures actually incurred in the performance of this Agreement. The
AWARDEE shall return any unencumbered funds to the STATE.
b. The AWARDEE shall, in accordance with generally accepted accounting
practices, maintain fiscal records and supporting documents and related files, papers,
receipts. reports. and other evidence that sufficiently and properly reflect all direct and
indirect expenditures and management and fiscal practices related to the AWARDEE's
performance under this Agreement. The AWARDEE shall retain all records related to the
AWARDEE's performance under this Agreement for at least three (3) years after the date
of submission of the AWARDEE's Final Project Report
4. Smoking Policy. The AWARDEE shall'implement and maintain a written
smoking policy as required by chapter 328K, Hawaii Revised Statutes.
S. Conflicts of Interest The AWARDEE represents that neither the
AWARDEE, nor any employee or agent of the AWARDEE, presently has any interest, and
promises that no such interest, direct or indirect shall be acquired, that would or might
conflict in any manner or degree with the AWARDEE's performance under this Agreement
6. Compliance with Laws. The AWARDEE shall comply with all federal, state,
and county laws, ordinances, codes, rules. and regulations. as the same may be amended
from time to time, that in any way affect the AWARDEE's performance under this
Agreement.
7. Indemnification and Defense. The AWARDEE shall defend, indemnify, and
hold harmless the State of Hawaii, the contracting agency,and their officers, employees, and
agents from and against all claims, damages, and costs, including attorneys' fees, arising out
of or in connection with the acts or omissions of the AWARDEE under this Agreement.
The provisions of this paragraph shall remain in full force and effect notwithstanding the
expiration or early termination of this Agreement
8. Insurance. The AWARDEE shall obtain, maintain, and keep in force
throughout the period of this Agreement liability insurance issued by an insurance company
in a combined amount of at least ONE MILLION AND NO/100 DOLLARS
(S1.000,000.00), or such other amount requested in writing by the AWARDEE and. for
good cause shown, approved by the DIRECTOR. on Attachment . attached hereto and
made a part of this Agreement, for bodily injury and property damage liability arising out
of each occurrence, which insurance provides that it is the primary insurance for the State
of Hawaii, the contracting agency, and their officers, employees. and agents for any liability
arising out of or resulting from occurrences connected with the AWARDEE's performance
under this Agreement Prior to or upon execution of this Agreement,the AWARDEE shall
obtain a certificate of insurance verifying the existence of the necessary liability insurance
coverage, including the coverage of the State of Hawaii, and its officers, employees, and
agents. The parties agree that the insurance policy shall be attached hereto as Attachment
and be a part of this Agreement. If the scheduled expiration date of the liability
insurance policy is earlier than the expiration date of the time for performance under this
Agreement the AWARDEE, upon renewal of the policy, shall promptly cause to be
provided to the STATE an updated certificate of insurance. The certificates of insurance
shall expressly provide that the insurance policy shall not be cancelled unless the insurance
company has fust given to the STATE thirty (30) calendar days' written notice of the
intended cancellation.
•
Fera AG}AGSPS : 4 •
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A
Attachment
11. Federal Funds. If this Agreement is payable in whole or in part from federal
funds, AWARDEE agrees that, as to the portion of the obligation under this Agreement
to be payable out of federal funds, the AWARDEE agrees to be paid only from such
federal funds received from the federal government, and shall not be paid from any other
funds.
• 12. Publicity. The AWARDEE shall, in all news releases, public statements,
announcements, broadcasts, posters. programs, and other printed or published materials
relating to AWARDEE's performance under this Agreement, acknowledge that the project
event, program, or activity is supported by the State of Hawaii and the contracting agency
through appropriations made by the Legislature of the State of Hawaii.
13. Confidentiality of Material.
. a. All material given to or made available to the AWARDEE by virtue of this
Agreement, which is identified as proprietary or confidential information, will be
safeguarded by the AWARDEE and shall not be disclosed to any individual or organization
without the prior written approval of the STATE.
b. All information, data, or other material provided by the AWARDEE to the
STATE shall be subject to the Uniform Information Practices Act, ch. 92F, Hawaiii Revised
Statutes.
14. Subcontracts and Assig iments. The AWARDEE shall not assign or
subcontract any of the AWARDEE's duties, obligations, or interests under this Agreement
without the prior written consent of the STATE. Additionally, no assignment by the
AWARDEE of the AWARDEE's right to compensation under this Agreement shall be
effective unless and until the assignment is approved by the Comptroller of the State of
Hawaii. as provided in section 40-58, Hawaii Revised Statutes.
15. Suspension and Termination of.Agreement,.
a. The STATE reserves the right at any time and for any reason to suspend this
Agreement for any reasonable period, upon written notice to the AWARDEE. Upon
receipt of said notice, the AWARDEE shall immediately comply with said notice and
suspend all performance under this Agreement at the time stated.
b. If, for any cause, the AWARDEE breaches this Agreement by failing to
satisfactorily fulfill in a timely or proper manner the AWARDEE's obligations under this
Agreement or by failing to perform any of the promises, terms. or conditions of this
Agreement. and having been given reasonable notice of and opportunity to cure such
default, fails to take satisfactory corrective action within the time specified by the STATE.
the STATE shall have the right to terminate this Agreement by giving written notice to the
AWARDEE of such termination at least seven (7) calendar days before the effective date
of such termination. Furthermore; the STATE may terminate this Agreement without
statement of cause at any time by giving written notice to the AWARDEE of such
termination at least thirty (30) calendar days before the effective date of such termination.
c. Upon termination of the Agreement, the AWARDEE,within thirty(30) days
of the effective date of such termination, shall compile and submit in an orderly manner to
the STATE an accounting of the work performed up to the date of termination. In such
event, the AWARDEE shall be paid for the actual cost of the services rendered, if any, but
in no event more than the total compensation payable to the AWARDEE under this
Agreement
• Fors AGYAGSPS(: 311
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7/96 Attachment 5
42, 43 Page I
GENERAL CONDITIONS
Contractor shall secure assurances and verify that all of its subcontractors meets
the following:
1. Smoking Policy. The Contractor shall implement and maintain a written
smoking policy as required by Chapter 328K, Hawaii Revised Statutes.
2. Conflicts of Interest. The Contractor represents that neither the Contractor,
nor any employee or agent of the Contractor, presently has any interest, and promises that no
such interest, direct or indirect, shall be acquired, that would nor might conflict in any manner or
disagree with the Contractor's performance under this Agreement.
3. Compliance with Laws. The Contractor shall comply with all federal, State
and county laws, ordinances, codes, rules, and regulations, as the same may be amended from
time to time, that in any way affect the Contractor's performance under this Agreement.
4. Indemnification and Defense. The Contractor shall defend, indemnify, and
hold harmless the State of Hawaii, the STATE, and their officers, employees, and agents from
and against all claims, damages, and costs, including attorneys' fees, arising out of our
connection with the acts or omissions of the Contractor under this Agreement. The provisions of
this paragraph shall remain in full force and effect notwithstanding the expiration or early
termination of this Agreement.
5. Insurance.
a. The Contractor shall require that each private subcontractor shall obtain,
maintain, and keep in force throughout the period of this Agreement comprehensive liability
annbai jjegs 1oioEnuo3 `luataaaiSy stip 3o j luaunnoeuy ut paquosap saornias pue suiel3oid
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se olalaq patio= aq imp salEogtuao aotremstn atp lntp aaiZn satued ata •slua2n pue
`saaAolduia `slao1Jo slr pue aryls alp `tteMeH 3o a1E1S atp JO a2esanoo atp Sutpnjout `a2r1anoo
aotrnmsut ^Irltgerj ,Uussaoau atp Jo aouatsrxa atp 2u!AJpan `sloloe.nuoogns sit He wog aounmsut
3o saleogtuao uruigo !legs ioloenuoj atp `ivatuaai2d sup 3o uorinoaxa cage sAup 0£ uetp Jaw! ou
10 01 loud •Iuatuaa1y stip sapun aotruuuojiad s,ioioenuoogns atp tplm paioauuoo saouaun000
tuoI 2utijnsal io 3o Ino 2utsue itjrgetj Xun io3 swage pue saaXojdwa `ssaogJo harp pue `Aoua2e
5uuonnuoJ atp `nnnnnH Jo alms atp io3 aounsnsut X.rnwud atp st 1! 1Etp saptnoid aouemsut gotgnn
`aouaun000 gong Jo Ino 8utsun,utjtgntj a2etuep Auadold pun 'Unfut Appoq 103 `(00'000`005$)
SiujjoU puesnotjl paiptmH anti ma! 1e 3o=owe pautgwoo E ut aIEl$ atp ut ssautsnq op
01 pazuotpnn Xuedwoo aounmsut tie Aq pansst `Iuatuasiopua Amtltgerq jumoenuoo u gum aounmsut
aSed £# `Z#
5 luatugoEuy 96/L
7/96 Attachment 5
#2, #3 Page 3
each private subcontractor it engages to perform that program or any service, to obtain and keep
in force an automobile liability insurance policy issued by a company authorized to do business
in the State and complying with the Hawaii No Fault Insurance Law, an amount of at least One
Hundred Thousand Dollars ($100,000.00) for each person with respect to bodily injury and Fifty
Thousand Dollars ($50,000.00) each occurrence with respect to property damage. Each policy
shall name the STATE, the State of Hawaii and their officers, agents, and employees as
additional insureds under the policy and each policy shall constitute primary insurance for the
State of Hawaii, the STATE and their officers, employees, and agents for any liability arising out
of or resulting from occurrences during or in connection with the performance of services under
this Agreement. Prior to or no later than 30 days after execution of this Agreement the
Contractor shall obtain and attach hereto as Attachment 6 the certificate of insurance of its
private subcontractors verifying the existence of the necessary automobile liability insurance
coverage, including the coverage of the State of Hawaii, the STATE and their officers,
employees, and agents. If the scheduled expiration date of any existing automobile liability
insurance policy is sooner than the specified termination date of this Agreement, Contractor shall
promptly cause to be provided to the STATE and updated certificate of insurance evidencing
renewal thereof. Each certificate of insurance shall expressly provide that the insurance policy
shall not be cancelled unless the insurance company has first given to the STATE thirty (30) days
written notice of the intended cancellation.
c. If professional services are required to perform any or all of the programs
and services described in Attachment 1 of this Agreement, Contractor shall require each private
aq lou !Tells aouemsut Jo satagod io Xotlod pannbai tions Jo 2uunaoid ata -p
-9 luaunpEuy se olaiaq pagoEuE aq Begs suual.10 a2Elanoo Jo sliuril aigrldaooE 2utpuodsauoo
puE ioloEnuoogns atp Jo Xluuapt aq1 `ioloEiluoogns lEnplAlput ,due lo3 3.Lvis alp Xq pazuoglnE
st uotloas stip aapun suual atp Jo uot2EUEn.10 a2Eianoo Jo ltmotun iamot E JI -uoprilaoueo
papualut atp Jo aonou uauUM siCEp (0£) Amp 3ivis an 01 uant21sn3 snq Xundwoo aounmsut
aql ssalun palpaouEo aq 1ou IIEgs 1Co11od aouEmsut alp TEM aptn0id Xissaidxa IIEgs aauEmsut
3o 01Eo1Jt1a3 gae3 -Innnauai uodn aouEmsut Jo amogtuao pampdn un 3ivis alp of papinoid aq
of asneo Xpdtuo.rd llegs ioloenuo3 luatuaa12y sial Jo amp uotlEutuual pagtoads atp uEg1 iauoos
sI Aotlod aouEmsut XltligEtl aotloE.dirm SutlsIxa XuE Jo amp uotlnndxa painpagos atp;I •slua2E
pun saa1oldtua `slap jo itagl puE 3.Ly.Ls aq1 `!r MEH Jo alE1s atp 3o a8nianoo atp Sutpnlout
`a2Eianoo aouEmsut kitliggtl aotloEidlEw ,Qessaoau atp Jo aoualsixa ag12utXjuan s1oloEnuoogns
alEnud SI!JO aounmsul Jo sa2Eogfsao atp '9 luaun muy s olaiaq goeue puU ur qo iregs
ioloE.uuoJ atp luau1aaay snip Jo uotlnoaxa lave Sip 0£ until ia1Ei ou .10 01 loud luatuaa1y
sup iapun sotn.Ias 3o aouEuuojiad Blinn uotloauuoo ut 10 2uunp saouaun000 luau 2utlinsal 10 Jo
Ino Etnst.rE XltligEti 'cur IoJ sluafE puE saa,oidtua `siaagwo itatp pue `givis alp `ttE' H Jo awls
alp io3 aauEmsut 1(iEuiud alnulsuoo Imp Xotiod Bora pu' Xotlod alp_tapun spamsut Ieuotuppe sr
slua2n puE `saaXoldtua `siaagJo itatp puu ttnMEH Jo a1E1s aq1 `aivis alp atuEu HEIS Xotlod goE3
-Ioloai!Q alp icq panoiddn `unnogs asnEo pooS IR; `pun `loloEnuoJ at.p Xq 2up!im ut palsanbal
lunotun saglo Bans.10 aouaunoao gong io3 (00'000`000`I s) s.IElloQ uoilltj all() sal lE 30 lunoure
ue trt `a1E1s aqi ut ssautsnq op o1 pazuoglnE Xundwoo n Xq pansst Aotlod aouEmsut Xltjigetj
aotloEidjEtu E aaio3 ut claw! 01 `aotnsas 10 ure.Soid i til uuo3.tad o1 sa2E2ua 1t ioloEnuoogns
a2Ed £# `Z#
c luaunpruy 96/L
7/96 Attachment 5
#2, #3 Page 5
construed to limit Contractor's liability hereunder or to fulfill the indemnification provisions and
requirements of this Agreement. Notwithstanding said policy or policies of insurance,
Contractor shall be obligated for the full and total amount of any damage, injury, or loss caused
by negligence or neglect connected with this Agreement.
6. COPYRIGHT AND PATENT. No summary, report, map, chart, graph,
table, study or other document or discovery, invention, or development produced in whole or in
part with funds made available under this Agreement shall be the subject of an application for
copyright or patent by or on behalf of Contractor, its officers, its agents, its employees or its
subcontractors without prior written authorization from the STATE. Contractor shall ensure that
this limitation is applied to and complied with by its subcontractors.
7. Relationship of Parties. Independent Contractor Status and Responsibilities,
Including Tax Responsibilities,
a. In the performance of this Agreement, the Contractor is an "independent
contractor," with the authority and responsibility to control and direct the performance required
under this Agreement; however, the STATE shall have a general right of inspection to determine
whether, in the STATE's opinion, the Contractor is in compliance with this Agreement.
b. The Contractor and the Contractor's employers and agents are not, by reason
of this Agreement, agents or employees of the STATE for any purpose, and the Contractor, and
the Contractor's employees and agents are not entitled to claim or receive from the STATE any
vacation, sick leave, retirement, workers' compensation, unemployment insurance, or other
benefits provided to state employees.
1
aril Suunoas Blinn paluroossE satltjtgEij iaglo pug `slsoo `sumrtuaad ire jo luauxAEd ioj puE
!mej pannbai sr 1E41 sluaSu puu saaAojdura s,iolounuo3 am puE iolounuoJ aql lob asglanoo
aouumsur palEjai-aaicojdura ire Suunoas ioj ajgisuodsai sr ioloEnuop aril 3
•asuaogj xEl astoxa jgiaua8 u Sutu!elgo `ol palnutj lou lnq `£
luaunioeuy Jo (S) pZ puu `salnlgls pas!nag iiEnneH `c -L£Z puu £S-£ot suopoas iapun luauiXEd
IEur3 ioJ pasinbai aluorjplao aournaia xel aril uiglgo of Xiissaoau sluatuaiinbai jIE Supaatu
ioj ajgisuodsai Amos aq Hugs ioloEnuop aril •ialdEgo lgtjl jo sluauiamrbai irE tjpinn ,Cjdtuoo Hugs
puE `saln3Els pas!naZi peMEH `6-L£Z uopoas glinn aouEpi000E ui `!TEMEH J° alms `uoUEXeijo
luauniedaa atjl tuo.rj asuaorj xEl asioxa jgaaua8 u umlgo Hugs ioloEnuoj aq ij •a
•luauiaaiSy
sup tusojiad of lapin ut paitnbai aq Arm lutil saluou!uao puu `sliuuad `sasuaotj i1E Suruiglgo
ioj ajgisuodsai sr °sir impEnuoo at11 •saxEl as!oxa jgiaua2 (iii) puE 'Sam pue `sluatussasse
`saaj palEjai luatuAojdtua (ii) `saxgl atuoour (i) of paluuij lou inq Sutpnjout `luatuaa1 v srtp Jo
uosuai Aq iolpvluoo aql (q Surunno pug anp auiooaq AEtu tjoitjnn saaj puE saxel i2unoo pug `aims
`jEiapaj ajquogddu iiE jo luaus d soj ajgisuodsai aq ifutis lolounuop ata •p
•luauiXoidtua
iratil jo asmoo aril ui sluaSE io saaAoiduza s,ioloElluop aril io `iolou.nuo3 atp Aq pasnEo
kin fur so `a2EtuEp `ssoj iiE ioj luatuaai2y sibs oi A.uud E lou [Enpinipui Aur of puE `sluaSE puE
saa1ojduia s,loloEnuo3 alp of il!!!qu j altlua puu ajos atjl saumssE ,CjsuinnouN pug `1cjpElunjon
`Aiiuuogualui lol3Enuo3 aril `alouuatiund •luatuaa1SV sup iapun aauuuuopad sli jo 'CoEnbapE
puu `ssaualajdtuoo `AoumooE aril ion aigisuodsai aq iiugs loloEnuo3 ata •o
9 aSEd £# `Z#
S luatutjouuy 961L
7/96 Attachment 5
#2, #3 Page 7
insurance coverage.
8. Federal Funds. If this Agreement is payable in whole or in part from
federal funds, Contractor agrees that, as to the portion of the obligation under this Agreement to
be payable out of federal funds, the Contractor agrees to be paid only from such federal funds,
received from the federal government, and shall not be paid from any other funds.
9. Publicity. The Contractor shall, in all news releases, public statements,
announcements, broadcasts, posters, programs, and other printed or published materials relating
to performance under this Agreement, acknowledge that the project, event, program, or activity is
supported in whole or in part under this Agreement by the State of Hawaii and the Executive
Office on Aging through appropriations made by the Legislature of the State of Hawaii, or is
supported by the appropriations from the U.S. Department of Health and Human Services,
Administration on Aging and the Executive Office on Aging.
The words "sponsored by" or "produced for" or their equivalent do not correctly
express the contracting relationship and must not be used. Examples of acknowledgements of
financial support are: "This publication was made possible by funds from . . . ."; "The project
described in this article was supported by funds from . . . ."; or "Funding for this program was
provided in whole (or part) by . . . ."
Acknowledgements for audiovisual products must not represent or suggest in any
way that the views expressed are those of the DHHS - AoA and the EOA. Consequently, the
acknowledgement for audiovisuals must also include the following explicit statements: "The
opinions expressed in this (file, etc.) do not necessarily reflect the views of. . . ., that the . . . . has
aousuuojaad jrs puadsns pus aopou pros iprm 1cjdtuo3 Aialetpaunrn jrsts aoloeuuoj acp `aoilou
piss jo ldraoai uodn •aolosuuoj alp o1 aouou uaurim uodn `pouad ajgsuoseaa Aire ioj ivautaaay
snp puadsns o1 uosaai Aum aoj pus amp Aur 1s 1gpu aqp sanaasaa 3iyis ara •s
luawaarilv Jo uoututuua j put uoisuadsns 'Zi
•sauusls pasinaZI !!EMEH
`8c-01 uonloas ut papinoid st `t!EMEH3o ams aqp jo aajjoudu1o3 alp Aq panoadds Si luauratsse
alp
jun pus ssajtm anp0ajja aq !jets luatuaaay sup iapun uoprsuadtuoo o11g2u s,iolotiluoj
atp jo aolosuuoj atp Aq yuauru2isse ou `Ajjsuoiuppy '3,Lyss atp jo luasuoo uauunn loud atp
lnorplAt luatuaaa2y sigl aapun sisaaalui JO `suoils2ijgo `sapnp s,aolosuuo3 ag1jo Aus iosuuoogns
.10 u2!sse lou iregs aopermoJ aqj •sluatuu2issy pus slotuuoogng •it
•salrusls
pasinaJJ !1eMsH `3Z6 •1[3 `131e sa0po5ad uopri uoJui uuoJiun aqp 011oafgns aq !rats Elvis
arp o1 aolosuuoj air Aq papinoad jsualetu aatpo ao s1Ep `uotlsuuoJut jjy •q
3 Ly LS aqp jo tenoaddE uauurn
loud gip 1noglinn uotlsztus$ao a0 jsnptntput Aur o1 pasojastp aq lou !rets pus aolas.4uoJ alp
Aq papasn2ajss aq'iip' `uonsuuojui jsiluapJJuoo ao faslaudoad se pagnuapi si 4DUjM luauuaaa d
sup jo anuin Aq aol3E11000 atp 01 ajgsjisnE apstu ao 01 uan!2 jeualstu ITV •E
jsualsj,�j 30 '4!IEtluap!uoD -01
•sluauunsdtut !main 1.11p4A suosaad
sai potuuu000s g431gm azis 1uoj pus adXI ut paluud aq !rats sluatua8paimouxoy
•otjgnd jsaaua2 atp 01 uonsluasaad ao3 Cola `uujg) sup panoadds lou
8 0SEd £# `Z#
S luatutosuy 96/L
•
7/96 Attachment 5
#2, #3 Page 9
under this Agreement at the time stated.
b. If, for any cause, the Contractor breaches this Agreement by failing to
satisfactorily fulfill in a timely or proper manner the Contractor's obligations under this
Agreement or by failing to perform any of the promises, terms, or conditions of this Agreement,
and having been given reasonable notice of an opportunity to cure such default, fails to take
satisfactory corrective action within the time specified by the STATE, the STATE shall have the
right to terminate this Agreement by giving written notice to the Contractor of such termination
at least seven (7) calendar days before the effective date of such termination. Furthermore, the
STATE may terminate this Agreement without statement of cause at any time by giving written
notice to the Contractor of such termination at least thirty (30) calendar days before the effective
date of such termination.
c. Upon termination of the Agreement, the Contractor, within thirty (30) days
of the effective date of such termination, shall compile and submit in an orderly manner to the
STATE an accounting of the work performed up to the date of termination. In such event, the
Contractor shall be paid for the actual cost of the services rendered, if any, but in no event more
than the total compensation payable to Contractor under this Agreement.
d. If this Agreement is terminated for cause, the Contractor shall not be
relieved of liability to the STATE for damages sustained because of any breach by the
Contractor of this Agreement. In such event, the STATE may retain any amounts which may be
due and owning to the Contractor until such time as the exact amount of damages due to the
STATE from the Contractor has been determined. The STATE may also set off any damages so
stgl of RC1 r d E Xq uanu8 aq o1 pannbal aoulou uautlm Xtry •saouoN .91
3.Ly LS
am puE lolor uoj am Xq pauBIs `luawaal8y stgl o1 luauzpuauI uautlM Xq
Xjuo apEuz aq iiEgs luawaal8y snp 3o uotltpuoo to `uo!sInosd `uual XuE 3o uotsualxa io `aSuEgo
`sluaurpuaulI `uotivaliE `suor ogtpow buy •luawaaiZy Jo suotlEogtpoj4 •sj
•8utpurg 1Egl Jo alEp agllalpp
s1EaA (S) anti Jo pouad 10J IIEMEH3o alms am wog luawaa.BE 03tnl0s3o asEgomd E loj iEsodold
E 8uilltwgns to Xpisgns so luE1S E 8utlsanbal wo.g paltgtgold aq Hugs 1oloElluoogns agl `aLVIS
am of s1oE3 XuE paluasaldalstw Xiamaggap 10 spjj jEualEw XuE pautwo 10 pjaggi aim! of
punoj Si 1o1oE.rluoogns s11 jt `salnlEls pastna)p !!EMH `QZt 1aldEgo 01 luunsmd lEgl spurlslapun
1amplmu lopElluoj 'luawaal2y sTql lapun loloE1luoD Ol sluawAEd 1agp1nj 03IEw Ol Osnga1�Ew
avis ag1rem luawaal2y stgl ut g11oj Sas suotltpuoo to `suotstnold `sluawallnbal laglo am
30 i uE gltnn Ajdwoo 01 SptEJ loloElluoD rem 1uana am ut 10 `SuontpuOD IElauao asap JO j Z pug
OZ sgdE18E.Ed ut gluoj las suotltpuoo puE sp1EpuEls am Jo !re Shaw 108uoj ou slol3E.rauoogns sr!
JO 0110 111E lEg1 Juana am ut Tem puulslapun loloE11uoJ 01Z •sa[pawa'I a1 2S •bI
'2101.032IIQ ag1 Xq 8ut1UM ut palonnsut astAuaglo ssajun wE1801d*tom am •
alajdwoo of k1Essaoau aouEuuojiad am pm Xilua8litp paaoold o1 saa18E 1oloElluoj am `lsanbal
uautlnn s,l0loElluoD agl slaptsuoo'IO133 HU am ajt1.IM lslg sawoo ianago!qm lsanbal uautI
5,101oEiluoJ amp ldtaoal s�Os'�jjQ ag1101JE "EP (06) iclautu !pun 10 `paloa1al sI alndstp o p
anjosal AjjEuuo31n 01 110.03-NIG am o1 lsanbal uaupm S,1oloElluo3 am lal3E jtlun 1oloE1lu03
ag1 i(q uodn pans aq Amu luawaal8y stip lapun 8utstuE alndstp oN •3a1ndstd •£I
•pauiElal sumo= agl lsu1EBE pautuualap
01 a2Ed £# `Z#
s luawgoEuy 96/L
7/96 Attachment 5
#2, #3 Page 11
Agreement shall be (a) delivered personally, or(b) sent by United States first class mail, postage
prepaid, to the DIRECTOR at the DIRECTOR's office in Honolulu, Hawaii or to the Contractor
at the Contractor's address as indicated in this Agreement. A notice shall be deemed to have
been received three (3) days after mailing or at the time of actual receipt, whichever is earlier.
The Contractor is responsible for notifying the DIRECTOR in writing of any change of address.
17. Waiver. The failure of the STATE to insist upon the strict compliance with
any term, provision or condition of this Agreement shall not constitute or be deemed to constitute
a waiver or relinquishment of the STATE's right to enforce the same in accordance with this
Agreement.
18. Severability. In the event that any provision of this Agreement is declared
invalid or unenforceable by a court, such invalidity or unenforceability shall not affect the
validity or enforceability of the remaining terms of this Agreement.
19. Governing Law. The validity of this Agreement and any of its terms or
provisions, as well as the rights and duties of the parties to this Agreement, shall be governed by
the laws of the State of Hawaii. Any action at law or in equity to enforce or interpret the
provision of this Agreement shall be brought in a state court of competent jurisdiction in
Honolulu, Hawaii.
20. Standards and Conditions. Contractor shall comply with the requirements
set forth in Chapter 42D, Hawaii Revised Statutes; the Older Americans Act of 1965, as
amended; federal implementing regulations, including 45 C.F.R. Part 1321, and 45 C.F.R. Part
92; and the State of Hawaii, Area Agency Policies and Procedures Manual.
•s1oloriluoogns
alrnud Jo suoutpuoJ krowurls 'alruurs pasina. ttEMEH •QZj saldEg3 •ZZ
•sluaurannbai Xlunoo 10 `awls
`ir.rapaj Minn aourpl000r ut paliparooE pur pasuaoq si ioloEnuoogns au •a
•aourtnd Jo.roloaiiQ au1
Xq psrpurls sial of uoudaoxa ue palur2 uaaq srq so `.aprur st psrnnr ag1 gouinn.ro3 ran urri oid
aql ui so loaCoid alp Minn aouauadxa s,1raX auo lseai 1E sEq ioloEx uoogns ati1, •p
isaialui Jo
slotIJuoo irpualod jo luatua2Eurtn per tusuodau of alria11rg1 satotiod pur palonpuoo st ssauisnq
goiqnn ut lauurur alp aquosap lrgl satotiod io snnEpCq seq iolor.nuoogns au. •o
•uopusuaduroa lnotpinn anlas pur lsaialtn Jo 1otj;uo3 irualrur ou aneu slaquraur asognn pzroq
Butuiano2 r seq lolorlluoogns `uotlriodroo lgoiduou r st iolorlluoogns au13i •q
•xr1 atuoout Tampa.; wo.r3 lduraxa
aq o1 aot uas anuanaw IEulalui arp Xq pauiuualap uonrziueSio lgolduou r so ttrMEH 3o awls
alp 3o Mori atp iapun paleiodioout uotlEzurearo lgosd r st loiorlluoogns aqj
.sp.puzs
u1Jtirrib spror.nuoagns alrnud '•alnlrls pasinall tirnnEH 'QZb laldrgj I Z
•gltnn paiiduroo air luatuaaay sup ui `ZZ Pu
`I Z sural! ut two.;las sluauiaunbai alp ssajtm uonrziuraro alrnud alp o1 spunj icur asraiai o1 1ou
saaiSE loloriluo3 luatuaaad sup Japan pannbai satltntlor puE surraoid `saotntas atp aptnoid
01 uourzruralo alrnud r glinn 1or.nuoogns r olut sia1ua iolornuo3 lull Juana alp uI
Z 12Srd £# `Z#
s luauIgornv 96/L
7/96 Attachment 5
#2, #3 Page 13
a. The subcontractor has agreed to and will during the term of this Agreement:
(1) Employ or have urider contract persons qualified to engage in the activity to
be funded under this Agreement.
(2) If the subcontractor is a nonprofit organization, it does not employ or have
under contract any two or more members of a family or kin of the first or second degree, unless
agreed to in this Agreement.
(3) Not grant any salary or benefit increases to its employees or contractors with
public funds unless the increases are agreed to in this Agreement.
(4) Comply with applicable federal and state laws prohibiting discrimination
against any person.
(5) Not use public funds for entertainment of perquisites. For the purpose of
this Agreement, "perquisite" means a privilege furnished or a service rendered by the
subcontractor to an employee, officer, director, or member of the subcontractor to reduce that
individual's personal expenses.
(6) Comply with any other requirement that the Director of Finance may
prescribe to ensure adherence by the Contractor to federal, state and county laws.
b. The subcontractor shall allow the STATE, the Director of Finance, the
committees of the legislative bodies and their staffs, and the Legislative Auditor full access to
records, reports, files and other related documents so that the program, management, and fiscal
practices of the subcontractor may be monitored and evaluated to assure the proper and effective
expenditure of public funds. This right of access shall last as long as the records and other
4 4
•slop. uoogns s1T iiE uodn 8uiputq aie aigEoiiddE am Imp luauigoEud snp
ut paurtluoo suogtuunn put suoistnoid acp amsua Titus ioloElluoD ata •£Z
•pau!ai ast sluauinoop paltiai
ti T a$td £# `Z#
s luausgoEud 96/L
5/97 Attachment 6
#2, 03 Page 1
SPECIAL CONDITIONS
• 1. Reporting and Recordkeeping Requirements
a. In order that the STATE may monitor Contractor's compliance with this
Agreement, Contractor shall submit to the STATE written quarterly progress and financial reports
using the instructions and forms contained in the Area Agency on Aging Reporting Handbook.,
including other reports which may be requested by the STATE subsequently. All quarterly
reports are due within twenty (20) days after the last day of each calendar quarter during the
period of this Agreement. All subcontractors entered into by Contractor to implement
Attachment 1, Scope of Services of this Agreement shall include provisions which would facilitate
the reporting requirements of this Attachment and allow Contractor to comply with this timetable.
In addition to the quarterly written progress and financial reports, Contractor,
upon request, shall meet with representatives of the STATE to discuss the progress of the work
to be provided under this Agreement.
b. At the end of the period of this Agreement, Contractor shall, at the completion
of the contract period, submit to the STATE a written annual report, a annual financial report, an
inventory of all facilities which received Older Americans Act funds for construction, acquisition,
renovation or alteration, and an inventory of all equipment costing $250.00 or more purchased
with funds furnished under this Agreement. The written annual report shall include Contractor's
documentation of its overall efforts towards meeting the requirements of this Agreement. All
annual reports are due within sixty(60) days of the last day of this Agreement. In addition,
Contractor shall ensure that it is capable of furnishing any additional reports or information that
pus sdopz.nuo3 3o suotieuturexa pus `srtpne `sianms ionpuoa of suossad io satoua$t ptss ajgeua
or Asessaaau ase gpn{nn pus ruawaal2y s tp of ivaup.ad ase gon{nt aouaptna Jagro pus sploaai
`sxooq `waded `sruawnoop (u a `oi SS230E anq of pus 13adsut of `sanpsruasasdai pazuoglne
Ajnp Jtag1 Jo `ioupnd anptjs1Saq pus sso35jst8aj ams `saa u s 'vamp pue Supvnovad
3o ruaw2J daQ ams agr `a3u5ut j pus la8png jo luawiredaQ axis `3Ld.LS alp `Baud
pus urriai ssoiatsruoagns sr! Imp ainsua pus `mruad pus ureiai begs Joloenuo3 •a
•sanperuasasdas pazuoglns Ainp mgr (q Jo
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•
5/97 Attachment 6
#2, #3 Page 3
its subcontractor's performance.
F. Contractor shall comply with all ordinances, codes, rules and regulations of the
federal, State and local government which in any way affect its performance under this
Agreement, and shall require the same compliance from each of its subcontractors.
g. Contractor shall ensure that any subcontract it enters into specifically
incorporates or otherwise ensures that the requirements of this Attachment are applicable to and
are satisfied by each of its subcontractor so as to facilitate Contractor's compliance with these
requirements.
2. STANDARDS OF CONDUCT DECLARATION, Attachment 4 shall not be
applicable to Contractor if the Contractor is a County agency or another State agency; provided
that the provisions of Attachment 4 shall apply to the private recipient or subcontractor. The
Contractor shall ensure that the provisions and limitations contained in Attachment 4 that are
applicable are binding upon all its subcontractors.
3. Insurance Certificates for private subcontractors are attached.
4. Contractor shall monitor and evaluate each State funded subcontract with the
provider organization at least annually to ensure compliance with Chapter 42D, HRS, the public
purpose, legislative intent of the grant subsidy or purchase of services, and to determine whether
the subcontract attained the intended results in the manner contemplated. Contractor shall
conduct at least an annual onsite visit and maintain an annual written report for each grant,
subsidy or purchase of service award which describes the progress, compliance and required
corrective action by the subcontractor. Copies of the annual onsite visit report for each
•
•
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7/96 Contract No. HA-98-1(N)
#3
AGREEMENT FOR OLDER AMERICAN ACT FUNDS
THIS AGREEMENT, effective theist day of July 1997, is entered into between
the Executive Office on Aging, State of Hawaii (hereinafter "STATE"), by its Director
(hereinafter "DIRECTOR"), and the Hawaii County. by and through its County Council and Its
Mayor (hereinafter "CONTRACTOR"), whose business address is c/o Hawaii County Office of
Aging, 101 Aupuni Street. Room 342. Hawaii 96720.
RECITALS
WHEREAS, the State of Hawaii through the Executive Office on Aging, pursuant
to Chapter 349, Hawaii Revised Statutes is mandated the responsibility of developing and
implementing educational, recreational and cultural programs for elderly persons; developing
and implementing active programs of consumer protection and pre-retirement counseling; and
providing technical assistance and liaison for the purpose of establishing elderly-controlled local
service delivery systems providing comprehensive services and employment opportunities for the
elderly throughout the State;
WHEREAS,pursuant to Title III of the Older Americans Act of 1965,as
amended,42 U.S.C. §3001 et. seq., §3058i; (hereafter the "Act"), the STATE developed a State
Plan on Aging for the 1995-1999 fiscal period which was submitted to the United States
Department of Health and Human Services (hereafter"DHHS") for its review and approval and
requested that federal funds be made available for its implementation under Title III of the Act;
WHEREAS, under the Act,the State Plan is based on area plans on aging
•
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•
satisfactory manner as determined by the STATE, the project or program described in
Attachment 1, which is hereby made a part of this Agreement.
2. Time of Performance. The performance required of the CONTRACTOR
under this Agreement shall be completed in accordance with the "Time Schedule" set forth in
Attachment 2, which is hereby made part of this Agreement.
3. Compensation. The CONTRACTOR shall be compensated for performance
and costs incurred under this Agreement according to the "Compensation and Payment
Schedule" set forth in Attachment 3, which is hereby made a part of this Agreement.
4. Standards of Conduct Declaration. The Standards of Conduct Declaration
by CONTRACTOR, set forth in Attachment 4, is hereby made a part of this Agreement.
5. General Conditions. The General Conditions and the Special Conditions set
forth in Attachments 5 and 6, are hereby made a part of this Agreement.
3
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FORM A
STATE OF )
) ss
COUNTY OF )
On this day of , 19
before me personally appeared
who indicated that was the
of and
in that capacity was authorized to execute contracts on behalf of
and who
executed the foregoing instrument, and acknowledge that execute the
same as free act and deed.
Notary Public, State of Hawaii
My commission expires:
5
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7/96 Attachment 2
#2, 3, all
TIME SCHEDULE
This Agreement shall be in effect for the period from July 1. 1997 to and
including June 30. 1998. unless this Agreement is sooner terminated as provided herein.
7 •
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xq ldtaoai uodn Apo aiquArd aq Hugs luauraa.y stgl sapun It of aigEXEd urns aql lEg1 iopr luo3
(q paaar puE poolsiapun Apouls st li •luauiaa2y srgl Jo aouruuojiad alp lit s.mour ioloE.uuoD
gorgnn sasuadxa &uilerado pUE si'luapiocn iaglo puE `saxes `pEagiano luauidmba `sagddns
`sfeualeur `saopuas iie ioJ uoprsuaduroo alaiduroo puE IIn3 alnlpsuoo IIEgs urns stgl jo luacu,CEd
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5/97 Attachment 3
#2, #3 Page 2
c. Federal-Older American Act Funds
(1) If Federal funds are awarded, the STATE shall use the allocation
plan contained on pages 4 to Lof Attachment 3 as a basis of paying contractor,provided that the
STATE may reduce said amount by any carry-over funds that were previously paid to contractor
and are still held by Contractor, upon submission by Contractor of written request for payment.
(2) Program income, and interest or investment income, hereafter
referred to as income, that is collected or earned by contractor or any of its subcontractors as a
result of activities supported by funds provided to Contractor under this Agreement shall be
retained by contractor or subcontractors earning such income and shall be spent for the expanded
level of services prior to using funds provided under this Agreement. Any income in excess of
the amount projected in the allocation plan for the expanded level of services shall also be spent
prior to using funds provided under this Agreement.
(3) All payments shall be made in accordance with and subject to
Chapter 40, Hawaii Revised Statutes, which specifies the accounting procedures and controls
applicable to payments out of the Treasury of the State of Hawaii.
d. State Funds
(1) If State funds are awarded,the STATE shall use the allocation plan
contained on page N/A of Attachment 3, as a basis of paying contractor, upon submission by
Contractor of written request for payment.
(2) Payment shall be made in advance quarterly installments upon
submission by Contractor of written request for payment.
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7/96 Attachment 5
#2, #3 Page 1
GENERAL CONDITIONS
Contractor shall secure assurances and verify that all of its subcontractors meets
the following:
I. Smoking Policy. The Contractor shall implement and maintain a written
smoking policy as required by Chapter 328K, Hawaii Revised Statutes.
2. Conflicts of Interest. The Contractor represents that neither the Contractor,
nor any employee or agent of the Contractor, presently has any interest, and promises that no
such interest, direct or indirect, shall be acquired, that would nor might conflict in any manner or
disagree with the Contractor's performance under this Agreement.
3. Compliance with Laws. The Contractor shall comply with all federal, State
and county laws, ordinances, codes, rules, and regulations, as the same may be amended from
time to time, that in any way affect the Contractor's performance under this Agreement.
4. Indemnification and Defense. The Contractor shall defend, indemnify, and
hold harmless the State of Hawaii,the STATE, and their officers, employees, and agents from
and against all claims, damages, and costs, including attorneys' fees, arising out of our
connection with the acts or omissions of the Contractor under this Agreement. The provisions of
this paragraph shall remain in full force and effect notwithstanding the expiration or early
termination of this Agreement.
5. Insurance.
a. The Contractor shall require that each private subcontractor shall obtain,
maintain, and keep in force throughout the period of this Agreement comprehensive liability
annbal pus Jolo2.1 uo3 `luauiaaay sup Jo I luatuuoEuy to paquosap saotnlas puE suIE.Sold
agl Jo IIE to Aur uuojiad of paimbai are saitgoulolnE to apgouiolnE uE ji
•uourllaouEo papualut alp Jo aotlou uauppn sngp repuaieo (0£) AMP 3lylS alp 01 uan12 lslg sEq
nuEduIoo aouEmsut agl ssaiun pallaouEo aq lou IIEgs nol1od aouEmsut aqi lEtp apinold nissaidxa
IIEgs aouemsul Jo alEotypao ata •aouEmsut 3o alEogulao pa2Epdn uE aLvis alp of papinold
aq 01 asnEo npduiold IIEus `nogod atp Jo IEnnauai uodn `ioloElluoogns alp `luatuaaiSy sup
lapun aouEuuoJlad l03 aunt atp jo alEp uoriaudxa atp uEtp latpEa s1 notiod aouEmsut AltlgEq all
jo alEp uot2Eltdxa painpauos ag13I •9 luatugOEuy sE pagoEuE aq pus suual 10 aSElanoo 3o suuitl
aigEldaooE Sulpuodsauoo alp puE loloEsluoogns slip 3o nlpuaPi atp `1101.032IIQ alp Xq panolddE
`unnogs asnno poo lo,I `pug loloElluo3 atp nq Sut2UM ut palsanbal Si uonoas sup lapun suual
alp 30 uoUEUEn 10 aSElanoo 30 lufOUre lamoi E JI •luautaa1Sy snp jo IrEd E aq pUE 9 luauzg3Euy
sr olalag pallor= aq Ings salEogluao aouElnsul agl rete aa1SE sap1Ed au1, •SIuaSE puE
`saanoiduia `siao jJo su puE awls all `treMEH J0 alE1S atp 3o aSElanoo atp Sutpniout `aSElanoo
aouEmstn X. ipq q £mssaoau atp jo aoualsrxa at.p Sutnjuan `sloloElluoogns su IIE wag aouEmsut
jo sareogn1ao uIElgo IIEgs.loperuoD alp 1uatuaai v stip Jo uollnoaxa ialjr snEp 0£ uUtp lavE' ou
.10 0l loud •luatuaal2y stgl lapun aouEtulojiad s,loloE.luoagns atp iptm paloauuoo saouallm000
tuo.g Sut1insal 103o mo SutsilE AtltgEll AUE loJ S1uaSE pug saanoidula `siaogjo ltatp puE `nouaSE
2upoE11uo3 all `!IEMEH Jo a1El5 ag11o3 a3UEmsut iJEtuud atp S! 11 2Et11 saptnold aouEmsut gotum
`aoualm000 lora jo Ino SutsuE A pgrll a2Eurep nlladoid put nmlut nppoq Jo.; `(00.000`005$)
sIEfoQ puEsnoti,i,pa.munH an1d mai le Jo 2UnotuE pautquioo E ul ams all ut ssaulsnq op
of pazuotpnE nuEduioo aoueansut Ire Aq pansst luatuaslopua nitpgEll IEtuoE11uoo E tptm aouEmSUI
Z aSEd £# `Z#
5 luatug3Euy 96/L
•
7/96 Attachment 5
#2, #3 Page 3
each private subcontractor it engages to perform that program or any service, to obtain and keep
in force an automobile liability insurance policy issued by a company authorized to do business
in the State and complying with the Hawaii No Fault Insurance Law, an amount of at least One
Hundred Thousand Dollars ($100,000.00) for each person with respect to bodily injury and Fifty
Thousand Dollars ($50,000.00) each occurrence with respect to property damage. Each policy
shall name the STATE, the State of Hawaii and their officers, agents, and employees as
additional insureds under the policy and each policy shall constitute primary insurance for the
State of Hawaii, the STATE and their officers, employees, and agents for any liability arising out
of or resulting from occurrences during or in connection with the performance of services under
this Agreement. Prior to or no later than 30 days after execution of this Agreement the
Contractor shall obtain and attach hereto as Attachment 6 the certificate of insurance of its
private subcontractors verifying the existence of the necessary automobile liability insurance
coverage, including the coverage of the State of Hawaii, the STATE and their officers,
employees, and agents. If the scheduled expiration date of any existing automobile liability
insurance policy is sooner than the specified termination date of this Agreement, Contractor shall
promptly cause to be provided to the STATE and updated certificate of insurance evidencing
renewal thereof. Each certificate of insurance shall expressly provide that the insurance policy
shall not be cancelled unless the insurance company has first given to the STATE thirty(30) days
written notice of the intended cancellation.
c. If professional services are required to perform any or all of the programs
and services described in Attachment 1 of this Agreement, Contractor shall require each private
•
aq 1ou jjEgs aourmsut jo satotjod io Aogod paztnbaz tons jo Suunooid ata •p
•90 luaunjoEuy se olalag patiorue aq Mets suual JO agrzanoo Jo slttutj ajgrldaooE Butpuodsa.uoo
pur zoloEzluoogns atp 3o k1uuapt atp `ioloE.uuoogns jenptntput ,Cur zoj g.LViS 0111 Xq pazuotpnw
st uotloas stip iapun suuap alp Jo uopEurn zo OSE.tanoo Jo lunotzIE iannoj E J1 •uotlrjjaouro
papualut alp Jo aotpou uauunn sksp (os) j1 aLviS 0141 op uant21sig seq ,Cuudtuoo aouEznsut
atp ssajun pajjaouro aq 1ou jjrgs ,Cotjod aourmsut at11rt1 aptnoid ,Cjssazdxa jjEgs aouuznsut
• Jo areogtlzao gong •jrMauaz uodn aousmsut 3o apeogtpzao palspdn Ire a i vis 0111 o1 paptnozd aq
op asnso Xpdtuozd jjrgs zoloEzpuop luauzaaz2y stip Jo also uoueutuual pagtoads atp urge 1auoos
st Aotjod aourmsut Aug!' aotporzdjrtu Sutpstxa Cur 3o alsp uotprzidxa pajnpagos alp J1 •sluaSr
pus saaiCojdtua `szaotJo 110g1 Pur g.LVIS 0111`ttrMEH Jo owls atp jo a2rzanoo atp 21.ttpnjout
`02szano3 aouEmsut Alipgrtj aotpoEzdjrui X sssaoau 0111 Jo aoualstxa atp $ut uan szoporzpuoogns
alrnud sl!Jo aousznsut Jo saprogtlzao 0111 '9 wacugoruv ss 010=4 goE11r puE utrlgo gulls
zoloElpuo3 alp puatuaaz2d stip Jo uotpnoaxa zaplr sArp urg1_tam' ou.to o1 zoud luauzaaav
stip zapun saotnzas Jo aousuuojzad t pIM uotpoauuoo ut zo 2utmp saouaun000 wag 2utljnsaz 10 Jo
ono 2utstzr kitltgrq Cur ioj swage pus saaAojdtua `smagjo ztagl our `aivis alp `!!EMeH J° ams
alp zoj aourinsut 1Czsuzud atrupsuoo jjrgs Xotjod goEa pur Aogod 0111 zapun spamsut jruotltppr ss
slua2r pur `saaAojdtua `szaogJo nate pus !!rmrH Jo als1s agp `aivis 0111 auzru g qs Xotjod lora
•zoloaztQ alp Aq panolddr `umogs asnro pool ioj `pus `zolorzluo3 0111 Xq $upprn ut palsanbaz
lunouzs lam° Bons JO aouazm000 gosa 10J (00'000'000'1$) szsjjoQ uotjjtJA alto lssaj is Jo lunouzr
UV ut `alE1S 0111 ut ssautsnq op o1 pazuollnr Xurdtuoo s Aq pansst Aotjod aourmsut ,Cltpgrl
aotporzdjsuz r aozoj ut dawj o1 `aotnuas.to uzsaozd 1rt1 uuopad o1 saSrSua 111 zolornuoogns
a$rd £# `Z#
S luatulor2W 96/L
h
7/96 Attachment 5
#2, #3 Page 5
construed to limit Contractor's liability hereunder or to fulfill the indemnification provisions and
requirements of this Agreement. Notwithstanding said policy or policies of insurance,
Contractor shall be obligated for the full and total amount of any damage, injury, or loss caused
by negligence or neglect connected with this Agreement.
6. COPYRIGHT AND PATENT. No summary, report, map, chart, graph,
table, study or other document or discovery, invention, or development produced in whole or in
part with funds made available under this Agreement shall be the subject of an application for
copyright or patent by or on behalf of Contractor, its officers, its agents, its employees or its
subcontractors without prior written authorization from the STATE. Contractor shall ensure that
this limitation is applied to and complied with by its subcontractors.
7. Relationship of Parties. Independent Contractor Status and Responsibilities,
Including Tax Responsibilities.
a. In the performance of this Agreement, the Contractor is an "independent
contractor," with the authority and responsibility to control and direct the performance required
under this Agreement; however, the STATE shall have a general right of inspection to determine
whether, in the STATE's opinion,the Contractor is in compliance with this Agreement.
b. The Contractor and the Contractor's employers and agents are not, by reason
of this Agreement, agents or employees of the STATE for any purpose, and the Contractor, and
the Contractor's employees and agents are not entitled to claim or receive from the STATE any
vacation, sick leave, retirement,workers' compensation, unemployment insurance, or other
benefits provided to state employees.
alp Suun3as tpwM palEtoosse satltitgEti_tatpo!mu `slsoo `sumnuaid iiE 3o luauzaXEd io3 pue
`.Mui Aq paimbai sI letp sluaSE pure saaAoiduua s,1o1oE13uop atp ptr lop .r uop alp 103 aSslanoo
aousmsul pariai-aaXoiduza !TE 2uimaas 103 aigtsuodsai si 1oloE11uoj aril• 1
•asuaoti xEl astoxa iulaua8 E Sutmrelgo `o1 paltuIti lou 1nq `£
luaunpmlly jo (S)pZ put tarns-is pastnaZi t!EMEH `Sb-L£Z Pur £S-£01 suotloas lapun luatuArd
pug.to3 palmbal alsaupiao aouElEaio xel atp urlgo o1 kirssaoau sluatualtnbai ijE 2utlaauz
1o3 aigtsuodsai Aiaios aq hags 1opE13uo3 ata •1aldEg3 rem jo sluatualmbai iiE tptM Aiduzoo iris
puu `salttlsls pastnau tteMEH `6-L£Z uotloas tpiM aouspi000s ut `ITEMEH 3o awls `uourre j 30
luatuurdau atp wog asuaoti xsl astoxa islaua2 E utslgo jietis iolosi uoj ata •a
•luatuaal2y
sup uuopad of 1apwo trt pannbai aq Amu lEtp salEouplao pue `shad `sasuaolj jjE SututElgo
1o3 aigtsuodsai sI osir 1o1ow13uoD ata saxEl astoxa reiaua8 (tut) pur tam puE `sluauzssasse
`saa3 poi luatuXoidtua (n) tax-el atuoout (i) 01 palttuti lou 1nq 2utpniout `luaulaaay stip 30
uoseat Aq ioloelluop aqi Xq ButuMo ptrE anp atuooaq AEtu gott4M saa3 pue saxEl Xiunoo pue 'alms
`jElapa3 aigEotiddE ijE jo luatuAEd 1o3 aigtsuodsai aq iirs lop uuo3 ati•,j„ •p
•luatuAoidtua
• harp Jo asmoo atp uI sIua2E io saaAojdtua s 1ol3r.uuoD atp 10 `1o1oE11uoD atp pasnEo
(1n[ut 10 `a2EtuEp `sso iie 103 `luatuaai2y stip o1 'curd E lou rtptntput 1cuE Ol puu `s1ua2E pUE
saa1oidtua s,1oi3E11uoj atp o1 AltitgEti azgua pure aios atp saumsse Xi2uiMoux puE `Iciuulunion
`XifEuotlualut 1o1os13uop atp `a1ouuatp1nd •luatuaal2y stip iapun aousuuojlad sit jo Xounbapu
pus `ssaualaiduuoo `Aosmoou atp 1o3 aigtsuodsai aq iiEgs ioloe11uo3 aril, •o
9 aSed £# `Z#
S luaultioally 96/L
7/96 Attachment 5
#2, #3 Page 7
insurance coverage.
8. Federal Funds. If this Agreement is payable in whole or in part from
federal funds, Contractor agrees that, as to the portion of the obligation under this Agreement to
be payable out of federal funds, the Contractor agrees to be paid only from such federal funds,
received from the federal government, and shall not be paid from any other funds.
9. Publicity. The Contractor shall, in all news releases, public statements,
announcements, broadcasts, posters, programs, and other printed or published materials relating
to performance under this Agreement, acknowledge that the project, event, program, or activity is
supported in whole or in part under this Agreement by the State of Hawaii and the Executive
Office on Aging through appropriations made by the Legislature of the State of Hawaii, or is
supported by the appropriations from the U.S. Department of Health and Human Services,
Administration on Aging and the Executive Office on Aging.
The words "sponsored by" or "produced for" or their equivalent do not correctly
express the contracting relationship and must not be used. Examples of acknowledgements of
financial support are: "This publication was made possible by funds from . . . ."; "The project
described in this article was supported by funds from . . . ."; or"Funding for this program was
provided in whole(or part) by . . . ."
Acknowledgements for audiovisual products must not represent or suggest in any
way that the views expressed are those of the DHHS - AoA and the EOA. Consequently, the
acknowledgement for audiovisuals must also include the following explicit statements: "The
opinions expressed in this (file, etc.) do not necessarily reflect the views of. . . .,that the . . . . has
• aouEuuoJad jIE puadsns put aotlou pros tpiit Xidtuoo Xialttpaurtut pegs iolot.luoj 341 `aotlou
pats jo ldtaoai uodn •iolotnuoD alp o1 aotlou uaut M uodn `pouad aigtuoseas Cut ion luauuaaaSy
snit puadsns o1 uoseai XuE ioj put amp 1Cut 1E 1gSu aa.p sanlasai ij vis aru, •E
•luawaaifyjo uotltuauuaj put uotsuadsns 'Zi
•salrums pastnaJJ ttenntH
`85-0 uotloas ut paranoid SE `UEMEH J0 Orel$ 0413o sajiorlduuo3 341 Xq panolddE sa luatuUStsse
aril !pun put ssaiun anpoajja aq pegs luauiaai2y stg1 upon uoi2Esuadtuoo o1 142u s,ioloEiluoj
alp jo soloE.uuoD aril Xq luatuu2asse ou `AiiEuoi ippy •31y jS atp Jo luasuo3 uauunn ioud 341
lnotilcnn luatuaai2y sail.zapun maim!io `suoueSggo `saunp s,lolotlluoj a4330 ,Cut 1oEiluoogns
io uStsse lou pegs iol3EJluo3 ata •sluatuu2assy put slotiluoogns •i
•salauEls
pastna>i t!EnnEH `dZ6 -43 `loy S33I PEld uoptunoJui uuoJtun a41 of 1oafgns aq pegs avis
341 o1.iope.puo3 aq1 Xq paranoid jEualeua 1a43° 10 elep `uopeuuoJut iiy 'q
3.LVLS a433o JEnoiddE uauUnn
ioud aril lnotiltnn uot3EzmESlo io jEnptntput XuE o1 pasoiostp aq lou prigs puE io3DEIuoJ a41
Xq papimnSa es aq limn `uopeuuojur repuapapoo to ielaudoid se pagtluapt Si 4ot4nn luatuaai2y
sa41 Jo anlatn Xq ioloerluop aril 01 aigeitene Opera 10 01 uan!S jEua3Etu 1W •t
iEualty�i 3o na►jEuuapguo J •(:)I
•sluauuIEdun ienstn tram suossad
salepounu000E 4314M ants lug; pue adX1 ua paluud aq liths sluatua2painnouloy
•oiignd IEiaua2 34101 uouEluasald io3 (•ora 'wig) sail panolddE lou
8 aStd £# `Z#
S luatugoeuy 96/L
4
7/96 Attachment 5
#2, #3 Page 9
under this Agreement at the time stated.
b. If, for any cause, the Contractor breaches this Agreement by failing to
satisfactorily fulfill in a timely or proper manner the Contractor's obligations under this
Agreement or by failing to perform any of the promises, terms, or conditions of this Agreement,
and having been given reasonable notice of an opportunity to cure such default, fails to take
satisfactory corrective action within the time specified by the STATE, the STATE shall have the
right to terminate this Agreement by giving written notice to the Contractor of such termination
at least seven (7) calendar days before the effective date of such termination. Furthermore, the
STATE may terminate this Agreement without statement of cause at any time by giving written
notice to the Contractor of such termination at least thirty (30) calendar days before the effective
date of such termination.
c. Upon termination of the Agreement, the Contractor, within thirty (30) days
of the effective date of such termination, shall compile and submit in an orderly manner to the
STATE an accounting of the work performed up to the date of termination. In such event, the
Contractor shall be paid for the actual cost of the services rendered, if any, but in no event more
than the total compensation payable to Contractor under this Agreement.
d. If this Agreement is terminated for cause, the Contractor shall not be
relieved of liability to the STATE for damages sustained because of any breach by the
Contractor of this Agreement. In such event, the STATE may retain any amounts which may be
due and owning to the Contractor until such time as the exact amount of damages due to the
STATE from the Contractor has been determined. The STATE may also set off any damages so
}
stip o1 ,C11Ed uant8 aq o1 pannbai aotuou ualipm king, •saouoN '91
'avis alp pre ioloEnuoj 0141 pau5Is `luauiaa.1 v sup of luatupuauxE uauunn �Cq
icluo apuuz aq nrgs luauzaa1y sup Jo uoiupuoo so `uoistnoid `uual'Cris Jo uotsualxa io `aSuEgo
`sluauzpuaur `uopriagr `suopEogtpouz ,Cuy •luatuaai.2y Jo suoucogtpoW 'S I
•2utpmg 1Etp Jo amp 0141 laur
siEaA (s) ang Jo pound.ioj !Irmull Jo alms a141 woij luatuaaig 03tnsas Jo asEttomd E io3 jEsodoid
E 5ututtugns io Xptsgns 10 luEl2 E 2upsanbai uzo.xJ paltgtttoid aq IIEgs lop .r uoogns 0141 `3.Ly.Ls
aq1 0l slorJ ,Cur paluasaidaisruz iCjalriagtjap io sp i jEualEtu Atm paumzo io pjagtjltnn anrq of
punoj sr ioloE.uuoogns sit 3t `sainw 5 pastnali ttEnnEH `Qzt,loldEgo 01 lurnsmd Imp spuElsiaptm
iatpm3 ioloEnuoD •luauzaaiy sup iapun ioloEiluoj 01 sluatuXEd iatpmj axftu 01 asnJai AEtu
3 vis ag11Eg1 `luatuaai2y stip ut quo3 las suorltpuoo io `suotsrnoid `sluatuannbai iaglo am
JO XtE gltnn Xjdtuoo 01 sjtE3 ioloEaluoj 1Eg1 luana aq1 U!.10 `suotltpuoj piauao 2sag2 Jo jZ puE
oz s14draried in quo.; las suotupuoo puE sprepuzls alp Jo lir sham ia2uoj ou siolp'nuoogns 51t
3o auo CuE JET Juana alp ut 1Eg1 puelsiapun ioloe.uuoj atjl •satpatua l ams •tt
'1101,031HG 0142 Xq Butlunn ut palotulsut astnua14lo ssajun uiEl2old)jlom alp
alajduzoo of krussaoau aouEuuoJiad atp gltnn ICjluaStjtp paaooid 01 saaIE loloEnuo3 ag1 `lsanbai
uauunn s,lo13E11uo3 aq1 siaptsuoo 110Z031iG alp ajtgM •lsig satuoo lanagotgnn lsanbai uauunn
s,loloEiluoJ alp Jo ldtaoaJ sZjOZ��jjQ xq1 1aur sXEp (06) iClautu Itum so `paloafai st alndstp 0141
anjosai Xilmuuojut o12IO.L332IIQ 014i of lsanbal uauunn s,zol3Enuo3 ag1 Jour 'pun aoloEnuo3
aqi q uodn pans aq XEui lu0tuaaay sup iaptm&utsuu alndstp oN •salnds!C '£I
•pauTElai sumotuE atp 1su1E8E pautuualap
0I aaEd £# `Z#
S luatugoeuy 96/L
7/96 Attachment 5
#2, #3 Page 11
Agreement shall be (a) delivered personally, or(b) sent by United States first class mail, postage
prepaid, to the DIRECTOR at the DIRECTOR's office in Honolulu, Hawaii or to the Contractor
at the Contractor's address as indicated in this Agreement. A notice shall be deemed to have
been received three (3) days after mailing or at the time of actual receipt, whichever is earlier.
The Contractor is responsible for notifying the DIRECTOR in writing of any change of address.
17. Waiver. The failure of the STATE to insist upon the strict compliance with
any term, provision or condition of this Agreement shall not constitute or be deemed to constitute
a waiver or relinquishment of the STATE's right to enforce the same in accordance with this
Agreement.
18. Severability. In the event that any provision of this Agreement is declared
invalid or unenforceable by a court, such invalidity or unenforceability shall not affect the
validity or enforceability of the remaining terms of this Agreement.
19. Governing Law. The validity of this Agreement and any of its terms or
provisions, as well as the rights and duties of the parties to this Agreement, shall be governed by
the laws of the State of Hawaii. Any action at law or in equity to enforce or interpret the
provision of this Agreement shall be brought in a state court of competent jurisdiction in
Honolulu, Hawaii.
20. Standards and Conditions. Contractor shall comply with the requirements
set forth in Chapter 42D, Hawaii Revised Statutes; the Older Americans Act of 1965, as
amended; federal implementing regulations, including 45 C.F.R. Part 1321, and 45 C.F.R. Part
92; and the State of Hawaii, Area Agency Policies and Procedures Manual.
M v •
•slolotlluoogns
alEnukuo suotltpuo3 nlolnllls 'a1n1E1s pastnax ttEMEH 'QZt ialdEgj *ZZ
•sluauiaunbai Xlunoo io 'alms
`IElapa3 t11tsn aoUEpl000E ut paltpalaoE puE pasuaoii st loloElluoogns ata •a
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f
7/96 Attachment 5
#2, #3 Page 13
. a. The subcontractor has agreed to and will during the term of this Agreement:
(1) Employ or have under contract persons qualified to engage in the activity to
be funded under this Agreement.
(2) If the subcontractor is a nonprofit organization, it does not employ or have
under contract any two or more members of a family or kin of the first or second degree, unless
agreed to in this Agreement.
(3) Not grant any salary or benefit increases to its employees or contractors with
public funds unless the increases are agreed to in this Agreement.
(4) Comply with applicable federal and state laws prohibiting discrimination
against any person.
(5) Not use public funds for entertainment of perquisites. For the purpose of
this Agreement, "perquisite" means a privilege furnished or a service rendered by the
subcontractor to an employee, officer, director, or member of the subcontractor to reduce that
individual's personal expenses.
(6) Comply with any other requirement that the Director of Finance may
prescribe to ensure adherence by the Contractor to federal, state and county laws.
b. The subcontractor shall allow the STATE, the Director of Finance, the
committees of the legislative bodies and their staffs, and the Legislative Auditor full access to
records, reports, files and other related documents so that the program, management, and fiscal
practices of the subcontractor may be monitored and evaluated to assure the proper and effective
expenditure of public funds. This right of access shall last as long as the records and other
•
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S luauitlaEud 96/L
5/97 Attachment 6
#2, #3 Page 1
SPECIAL CONDITIONS
1. Reporting and Recordkeeping Requirements
a. In order that the STATE may monitor Contractor's compliance with this
Agreement, Contractor shall submit to the STATE written quarterly progress and financial reports
using the instructions and forms contained in the Area Agency on Aging Reporting Handbook,
including other reports which may be requested by the STATE subsequently. All quarterly
reports are due within twenty (20) days after the last day of each calendar quarter during the
period of this Agreement. All subcontractors entered into by Contractor to implement
Attachment 1, Scope of Services of this Agreement shall include provisions which would facilitate
the reporting requirements of this Attachment and allow Contractor to comply with this timetable.
In addition to the quarterly written progress and financial reports, Contractor,
upon request, shall meet with representatives of the STATE to discuss the progress of the work
to be provided under this Agreement.
b. At the end of the period of this Agreement, Contractor shall, at the completion
of the contract period, submit to the STATE a written annual report, a annual financial report, an
inventory of all facilities which received Older Americans Act funds for construction, acquisition,
renovation or alteration, and an inventory of all equipment costing S250.00 or more purchased
with funds furnished under this Agreement. The written annual report shall include Contractor's
documentation of its overall efforts towards meeting the requirements of this Agreement. All
annual reports are due within sixty (60) days of the last day of this Agreement. In addition,
Contractor shall ensure that it is capable of furnishing any additional reports or information that
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9 wampum/ L6/S
5/97 Attachment 6
#2, #3 Page 3
its subcontractor's performance.
f. Contractor shall comply with all ordinances, codes, rules and regulations of the
federal, State and local government which in any way affect its performance under this
Agreement, and shall require the same compliance from each of its subcontractors.
g. Contractor shall ensure that any subcontract it enters into specifically
incorporates or otherwise ensures that the requirements of this Attachment are applicable to and
are satisfied by each of its subcontractor so as to facilitate Contractor's compliance with these
requirements.
2. STANDARDS OF CONDUCT DECLARATION, Attachment 4 shall not be
applicable to Contractor if the Contractor is a County agency or another State agency; provided
that the provisions of Attachment 4 shall apply to the private recipient or subcontractor. The
Contractor shall ensure that the provisions and limitations contained in Attachment 4 that are
applicable are binding upon all its subcontractors.
3. Insurance Certificates for private subcontractors are attached.
4. Contractor shall monitor and evaluate each State funded subcontract with the
provider organization at least annually to ensure compliance with Chapter 42D, HRS, the public
purpose, legislative intent of the grant subsidy or purchase of services, and to determine whether
the subcontract attained the intended results in the manner contemplated. Contractor shall
conduct at least an annual onsite visit and maintain an annual written report for each grant,
subsidy or purchase of service award which describes the progress, compliance and required
corrective action by the subcontractor. Copies of the annual onsite visit report for each
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9 luauig3Eud 1.6/S