HomeMy WebLinkAboutCOM 0519.000 2008-2010
`O..H I Oi NyWq
Colleen M. Schrandt
Legislative Auditor
Mailing Address.' Business Address:
(Former County Building) y t~.~ 333 KTlauea Avenue. Second Floor
25 Aupuni Street 1LLILunfu1 la !A'af ]'1(T Z Ben Franklin Building
Hilo, Hawaii 96720 C~ Hilo, Hawaii 96720
OFFICE OF THE LEGISLATIVE AUDITOR
Telephone: (808) 961-8386 Facsimile: (808) 961-8905
September 1, 2009
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TO: Council Members of the Finance Committee co
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FROM: Colleen Schrandt e,
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Legislative Auditor
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RE: Single Audit Report for Fiscal Year Ending June 30, 2008
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A copy of the Single Audit Report of the County of Hawai `i for Fiscal Year EnFfing o
June 30, 2008, is distributed for your information and review. The Single Audit Report
was prepared by KPMG LLP as part of the Council's overall audit contract and is not
required by the Hawaii County Charter. However, the Single Audit is an audit of the
County's basic financial statements and schedule of expenditures of federal awards in
accordance with auditing standards generally accepted in the United States of America,
as adopted by the American Institute of Certified Public Accountants, issued by the
Comptroller General of the United States; and the provisions of the Office of
Management and Budget (OMB) Circular A-133, Audits ofStates, Local Governments,
and Non-Profit Organizations.
The Single Audit Report includes summary reviews of major federal financial assistance
programs for the purpose of identifying any material weaknesses in internal controls and
testing compliance with certain provisions of laws, regulations, contracts and grants,
which could have a direct and material effect on the financial statement. A list of all
county programs that have received federal funds can be found on pages 7-18 ("Schedule
of Expenditures of Federal Awards"). A "Schedule of Findings and Questioned Costs"
can be found on pages 20-21.
There are no current year findings and recommendations to this year's report. A
"Summary Schedule of Prior Audit Findings", which was the findings of last fiscal year,
is also located in the beginning of the report.
A meeting with the external auditors will be scheduled for the Finance Committee
meeting on September 15, 2009 to answer any questions you may have.
Enclosures
cc w/o enclosures: Nancy Rose, KPMG LLP
Department of Finance Comm. Ko.~ ~ 1
Ref. To: r C.
Rt;f. Date SEP o 2 2223
Serving the Interests of the People of Our Island
Hawaii County is an Equal Opportunity Provider and Employer
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COUNTY OF HAWAII
a STATE OF HAWAII
Single Audit of Federal Financial Assistance Programs
a Year ended June 30, 2008
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SUMMARY SCHEDULE OF PRIOR AUDIT FINDINGS
Environmental Protection Agency
Passed through the State Department of Health
Capitalization Grants for Drinking Water State Revolving Funds
Finding 07-01: We recommend that the County adhere to Davis-Bacon Act requirements for
submission of weekly Certified Copies of Payroll. Project Engineers should review the
Daily Log for each project (filed in the project's payroll file), which lists the Certified
Copies of Payroll received and the date they were received, to monitor the submission of
Certified Copies of Payroll each week by contractors/subcontractors.
Corrected: Procedures have been implemented to monitor the weekly submission of
Certified Copies of Payroll. No such instances were noted in the current year.
The comment is no longer applicable.
Contact person: Richard Sumada
Waterworks Controller
Department of Justice, Passed through the State Department of Defense
State Domestic Preparedness Equipment Programs
Department of Homeland Security, Passed through the State Department of Defense
State Domestic Preparedness Equipment Support Program, Law Enforcement Terrorism
Prevention Programs, Emergency Management Program, State Homeland Security
Program
Finding 07-02: We recommend that the County prepare and submit financial status reports to the
State Program Grant Manager on a timely basis.
Corrected: Procedures have been implemented to ensure the timely submittal of the
financial status reports to the State Program Grant Manager. In addition, the
Department is now fully staffed. No such instances were noted in the current
year. The comment is no longer applicable.
Contact person: Quince Mento
Civil Defense Administrator
Page 1
COUNTY OF HAWAII
a STATE OF HAWAII
Table of Contents
a Page
1. INTRODUCTION
Audit Objectives 1
a Scope of Audit 2
r~ Organization of Report 2
I II. COMPLIANCE AND INTERNAL CONTROL OVER FINANCIAL REPORTING
U Report on Internal Control over Financial Reporting and on Compliance and
a Other Matters Based on an Audit of Financial Statements Performed in
Accordance with Government Auditing Standards 3
III. COMPLIANCE AND INTERNAL CONTROL OVER FEDERAL AWARDS
Report on Compliance with Requirements Applicable to Each Major
a Program and on Internal Control over Compliance in Accordance with
OMB Circular A-133 5
n Schedule of Expenditures of Federal Awards 7
!UI Notes to Schedule of Expenditures of Federal Awards 19
Schedule of Findings and Questioned Costs 20
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a SECTION I
INTRODUCTION
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KPMG LLP
PO Box 4150
Honolulu, HI 96812-4150
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May 27, 2009
a The Members of the
County Council of Hawaii
n County of Hawaii
,uf Hilo, Hawaii:
a We have completed our audit of the basic financial statements of the County of Hawaii, State of Hawaii
(the County), as of and for the year ended June 30, 2008. We have also audited the County's compliance
with requirements applicable to its major federal financial assistance programs. We submit herein our
a reports on compliance and on internal control over financial reporting and over federal awards, a schedule
of expenditures of federal awards, and a schedule of findings and questioned costs.
The audit objectives and scope of the audit were as follows:
AUDIT OBJECTIVES
a 1. To provide opinions on the fair presentation of the County's basic financial statements and the
schedule of expenditures of federal awards as of and for the year ended June 30, 2008 in
accordance with U.S. generally accepted accounting principles.
2. To consider the County's internal control over financial reporting in order to determine our
auditing procedures for the purpose of expressing our opinions on the basic financial
statements.
a 3. To perform tests of the County's compliance with laws, regulations, contracts, and grant
agreements that could have a direct and material effect on the determination of financial
statement amounts.
4. To consider the County's internal control over compliance with requirements that could have a
direct and material effect on a major federal program in order to determine our auditing
a procedures for the purpose of expressing our opinion on compliance and to test and report on
internal control over compliance.
5. To provide an opinion on the County's compliance with applicable laws, regulations,
a contracts, and grants that could have a direct and material effect on each major program.
6. To report on the status of prior year findings and questioned costs.
I KPMG LLP, a U.S. limited liability partnership, is the U.S.
IL..JI member firm of KPMG International, a Swiss cooperative.
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a The Members of the
County Council of Hawaii
County ofHawai`i
Hilo, Hawaii
May 27, 2009
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SCOPE OF AUDIT
a We performed an audit of the County's basic financial statements and schedule of expenditures of federal
awards as of and for the year ended June 30, 2008, in accordance with auditing standards generally
a accepted in the United States of America, as adopted by the American Institute of Certified Public
Accountants; the standards for financial and compliance audits contained in Government Auditing
Standards, issued by the Comptroller General of the United States; and the provisions of U.S. Office of
Management and Budget (OMB) Circular A-133, Audits of States, Local Governments, and Non-Profit
Organizations.
a ORGANIZATION OF REPORT
Our report is organized into three sections as follows:
I. Section I, entitled "Introduction," describes the objectives and scope of our audit and the
organization and contents of this report.
2. Section II, entitled "Compliance and Internal Control over Financial Reporting," contains our
0 report on the County's internal control over financial reporting and on compliance and other
matters based upon our audit of the County's basic financial statements.
3. Section Ill, entitled "Compliance and Internal Control over Federal Awards," contains our
report on the County's compliance with requirements applicable to each of its major programs
and on the internal control over compliance in accordance with OMB Circular A-133, a
schedule of expenditures of federal awards, and a schedule of findings and questioned costs.
a Our report on the basic financial statements of the County as of and for the year ended June 30, 2008 is
included under a separate cover. A separate management letter containing our observations regarding the
County's internal controls dated May 27, 2009 has also been issued to the County Council.
We would like to take this opportunity to express our appreciation to the personnel of the County of
Hawaii for the cooperation and assistance extended to us during our audit. We will be pleased to discuss
any questions that you or your associates may have regarding our recommendations.
u Very truly yours,
PM CG LC a
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SECTION II
COMPLIANCE AND INTERNAL CONTROL
OVER FINANCIAL REPORTING
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KPMG LLP
PO Box 4150
Honolulu, HI 96812-4150
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a Report on Internal Control over Financial Reporting
and on Compliance and Other Matters Based on an
Audit of Financial Statements Performed in
Accordance with Government Auditing Standards
The Members of the
County Council of Hawaii
a County of Hawaii
Hilo, Hawaii:
a We have audited the financial statements of the governmental activities, the business-type activities, the
discretely presented component unit, each major fund, and the aggregate remaining fund information of the
County of Hawaii, State of Hawaii (the County), as of and for the year ended June 30, 2008, which
collectively comprise the County's basic financial statements, and have issued our report thereon dated
May 27, 2009. We conducted our audit in accordance with auditing standards generally accepted in the
United States of America and the standards applicable to financial audits contained in Government
Auditing Standards, issued by the Comptroller General of the United States.
Internal Control over Financial Reporting
In planning and performing our audit, we considered the County's internal control over financial reporting
as a basis for designing our auditing procedures for the purpose of expressing an opinion on the financial
statements, but not for the purpose of expressing an opinion on the effectiveness of the County's internal
control over financial reporting. Accordingly, we do not express an opinion on the effectiveness of the
County's internal control over financial reporting.
a A control deficiency exists when the design or operation of a control does not allow management or
employees, in the normal course of performing their assigned functions, to prevent or detect misstatements
on a timely basis. A significant deficiency is a control deficiency, or combination of control deficiencies,
j that adversely affects the entity's ability to initiate, authorize, record, process, or report financial data
reliably in accordance with U.S. generally accepted accounting principles such that there is more than a
remote likelihood that a misstatement of the entity's financial statements that is more than inconsequential
will not be prevented or detected by the entity's internal control.
a A material weakness is a significant deficiency, or combination of significant deficiencies, that results in
more than a remote likelihood that a material misstatement of the financial statements will not be prevented
a or detected by the entity's internal control.
Our consideration of internal control over financial reporting was for the limited purpose described in the
a first paragraph of this section and would not necessarily identify all deficiencies in internal control that
might be significant deficiencies or material weaknesses. We did not identify any deficiencies in internal
control over financial reporting that we consider to be material weaknesses, as defined above.
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KPMG LLP, a US. limited liability partnership, is the US.
U member firm of KPMG International, a Swiss cooperative.
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Compliance and Other Matters
As part of obtaining reasonable assurance about whether the County's basic financial statements are free of
0 material misstatement, we performed tests of its compliance with certain provisions of laws, regulations,
contracts, and grant agreements, noncompliance with which could have a direct and material effect on the
determination of financial statement amounts. However, providing an opinion on compliance with those
provisions was not an objective of our audit, and accordingly, we do not express such an opinion. The
results of our tests disclosed no instances of noncompliance or other matters that are required to be
reported under Government Auditing Standards.
a We noted certain matters that we reported to management of the County in a separate letter dated May 27,
2009.
This report is intended solely for the information and use of the County Council, the County
Administration, federal awarding agencies, and pass-through entities, and is not intended to be and should
not be used by anyone other than these specified parties.
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n May 27, 2009
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D SECTION III
COMPLIANCE AND INTERNAL CONTROL
D OVER FEDERAL AWARDS
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KPMG LLP
PO Box 4150
Honolulu, HI 96812-4150
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Report on Compliance with Requirements Applicable to
Each Major Program and on Internal Control over
Compliance in Accordance with OMB Circular A-133
D The Members of the
County Council of Hawaii
County of Hawaii
Hilo, Hawaii:
Compliance
We have audited the compliance of the County of Hawaii, State of Hawaii (the County), with the types of
compliance requirements described in the U.S. Office of Management and Budget (OMB) Circular A-133
D Compliance Supplement that are applicable to each of its major federal programs for the year ended
June 30, 2008. The County's major federal programs are identified in the summary of auditors' results
section of the accompanying schedule of findings and questioned costs. Compliance with the requirements
o of laws, regulations, contracts, and grants applicable to each of its major federal programs is the
responsibility of the County's management. Our responsibility is to express an opinion on the County's
compliance based on our audit.
a We conducted our audit of compliance in accordance with auditing standards generally accepted in the
United States of America; the standards applicable to financial audits contained in Government Auditing
Standards, issued by the Comptroller General of the United States; and OMB Circular A-133, Audits of
n States, Local Governments, and Non-Profit Organizations. Those standards and OMB Circular A-133
u require that we plan and perform the audit to obtain reasonable assurance about whether noncompliance
with the types of compliance requirements described in the OMB Circular A-133 Compliance Supplement
that could have a direct and material effect on a major federal program occurred. An audit includes
U examining, on a test basis, evidence about the County's compliance with those requirements and
performing such other procedures as we considered necessary in the circumstances. We believe that our
Q audit provides a reasonable basis for our opinion. Our audit does not provide a legal determination of the
County's compliance with those requirements.
In our opinion, the County complied, in all material respects, with the requirements referred to above that
are applicable to each of its major federal programs for the year ended June 30, 2008.
Internal Control over Compliance
n The management of the County is responsible for establishing and maintaining effective internal control
SJ over compliance with the requirements of laws, regulations, contracts, and grants applicable to federal
programs. In planning and performing our audit, we considered the County's internal control over
O compliance with the requirements that could have a direct and material effect on a major federal program
in order to determine our auditing procedures for the purpose of expressing our opinion on compliance, but
not for the purpose of expressing an opinion on the effectiveness of internal control over compliance.
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KPMG LLP, a U.S. limited liability partnership, is the U.S.
member firm of KPMG International, a Swiss cooperative.
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U Accordingly, we do not express an opinion on the effectiveness of the County's internal control over
compliance.
t J A control deficiency in an entity's internal control over compliance exists when the design or operation of
J a control does not allow management or employees, in the normal course of performing their assigned
functions, to prevent or detect noncompliance with a type of compliance requirement of a federal program
on a timely basis. A significant deficiency is a control deficiency, or combination of control deficiencies,
that adversely affects the entity's ability to administer a federal program such that there is more than a
remote likelihood that noncompliance with a type of compliance requirement of a federal program that is
a more than inconsequential will not be prevented or detected by the entity's internal control.
A material weakness is a significant deficiency, or combination of significant deficiencies, that results in
more than a remote likelihood that material noncompliance with a type of compliance requirement of a
federal program will not be prevented or detected by the entity's internal control.
Our consideration of internal control over compliance was for the limited purpose described in the first
n paragraph of this section and would not necessarily identify all deficiencies in the entity's internal control
~f that might be significant deficiencies or material weaknesses. We did not identify any deficiencies in
internal control over compliance that we consider to be material weaknesses, as defined above.
D Schedule of Expenditures of Federal Awards
We have audited the financial statements of the governmental activities, the business-type activities, the
discretely presented component unit, each major fund, and the aggregate remaining fund information of the
County as of and for the year ended June 30, 2008, and have issued our report thereon dated May 27, 2009.
Our audit was performed for the purpose of forming opinions on the financial statements that collectively
o comprise the County's basic financial statements. The accompanying schedule of expenditures of federal
awards is presented for purposes of additional analysis as required by OMB Circular A-133 and is not a
required part of the basic financial statements. Such information has been subjected to the auditing
procedures applied in the audit of the basic financial statements and, in our opinion, is fairly stated, in all
material respects, in relation to the basic financial statements taken as a whole.
The County's responses to the findings identified in our audit are described in the accompanying schedule
of findings and questioned costs. We did not audit the County's response, and accordingly, we express no
opinion on it.
f~ This report is intended solely for the information and use of the County Council, the County
Administration, federal awarding agencies, and pass-through entities, and is not intended to be and should
n not be used by anyone other than these specified parties.
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K`AM G, LLP
May 27, 2009
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COUNTY OF HAWAII
STATE OF HAWAII
Notes to Schedule of Expenditures of Federal Awards
Year ended June 30, 2008
a
(1) Basis of Presentation
a The accompanying schedule of expenditures of federal awards includes the federal grant activity of the
L~ County of Hawaii, State of Hawaii (the County). Such schedule is presented on the modified-accrual
basis of accounting, which is described in note 1 to the County's basic financial statements. The
information in this schedule is presented in accordance with the requirements of OMB Circular A-133,
Audits of States, Local Governments, and Non-Profit Organizations.
(2) Subrecipients
Of the federal expenditures presented in this schedule, the County provided federal awards to Subrecipients
as follows:
a Amount
CFDA Provided to
Program Title Number Subrecipients
Community Development Block Grant/Small Cities Program 14.228 $ 322,184
HOME Investment Partnership Program 14.239 199,900
Juvenile Accountability Incentive Block Grant 16.523 8,406
Title V Delinquency Prevention Program 16.548 10,077
Public Safety Partnership and Community Policing Grants 16.710 49,733
Workforce Investment Act (WIA):
IL JI Unemployment Insurance - Title IX Reed Act 17.225 895,526
WIA Adult Program 17.258 393,379
WIA Youth Activities 17.259 458,412
WIA Dislocated Workers 17.260 261,611
Waste Reduction and Recycling Project 66.606 31,948
a
a
a
a
a
19
Q
COUNTY OF HAWAPI
STATE OF HAWAII
Schedule of Findings and Questioned Costs
Year ended June 30, 2008
a
(1) Summary of Auditors' Results
n (a) The type of report issued on the basic financial statements: Unqualified opinion
l~ (b) Significant deficiencies in internal control, which were disclosed by the audit of the basic financial
n statements: None noted
u Material weaknesses: None noted
l1 (c) Noncompliance, which is material to the basic financial statements: None noted
l1 (d) Significant deficiencies in internal control over major programs: None noted
Material weaknesses: None noted
(e) The type of report issued on compliance for major programs: Unqualified opinion
(f) Any audit findings which are required to be reported under Section .510(a) of OMB Circular
A-133: None noted
(g) Major programs:
Q Department of Housing and Urban Development:
14.871- Public and Indian Housing - Section 8 - Housing Choice Vouchers
14.871- Public and Indian Housing - Section 8 - Housing Choice Vouchers - FSS
Coordinator
Department of Labor:
17.225 - Unemployment Insurance - Title IX Reed Act
Department of Homeland Security:
u 97.004 - State Domestic Preparedness Equipment Support Program/Law Enforcement
Terrorism Prevention Programs
97.067 - Emergency Management Program/Law Enforcement Terrorism Prevention
Program/State Homeland Security Program
(h) Dollar threshold used to distinguish between Type A and Type B programs: $1,038,899
(i) Auditee qualified as a low-risk auditee under Section .530 of OMB Circular A-133: Yes
20 (Continued)
a COUNTY OF HAWAII
STATE OF HAWAII
~j Schedule of Findings and Questioned Costs
u Year ended June 30, 2008
(2) Findings Relating to the Basic Financial Statements Performed in Accordance with Government
n Auditing Standards
1~R11 None noted
(3) Findings and Questioned Costs Relating to Federal Award
nu None noted
U
L1U
~I
a
21
a