HomeMy WebLinkAboutCOM 0004.012 1996-1998
acephen K. yasaehiro _ a Harry A, 7akahaahi
Mayor +p, ~p,>^ Director
1TtIlITIfU II~ r~~iu~it
DEPARTMENT OF FINANCE
29 Aupuni Street, Rnam 118 Hilo, Haveii 96720-4252
(6987 961-0234 Fez (BOB] 961-6240
(t7
May 16, 1997 f7
C~ =c
- . l
The Honorable James Arakaki, Chairman, m
and Members of the Hawaii County Council r _
County of Hawaii =3
25 Aupuni Street 5`
Hilo, Hawaii 96720 _
c ~ _r-
Dear Chairman Arakaki and Members of the County Council:
SUBJECT: Transfer of Funds
May 1 through May 15, 1997
Attached is a Report of Transfers Authorized showing transfers made from May 1 through
May 15, 1997.
Copies of the approved transfer forms aze attached for reference.
If you need further information, please contact the department that requested the transfer.
Sincerely,
~~.~'1m'
Dixie Kaetsu
Controller
Attachments
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Form b: A-102 \ ~
Revisetl: 03/93 COUNTY OF HAWAII
REQUEST TO TRANSFER FUNDS
' Pnz•ks 6 i':cr~rea : irm G; is :.~.n Fkr±czta~at i nr.
it DEPARTMENT: DIVISION:
~I CONTACT: ArLrne }bayaKe PHONE: 'fb:.-S ~4U DATE: G~9 / -=d ~ -
FISCAL PERIOD: July 1, 19y b to June 30, 19~~
` _
FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
~ ID ;LV i~`> .i'.; ii `ti - ii~~ Fe~?'k~^> R&M y>M,.i .Sj .liC
TOTAL: ~ , i ' l . 0 J
TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
~lil' `i C)7 _'~O ~I .I12 .'G'_~ I".dU rr~~:'iC, ;JU}'1I11 ~1 f.°: ~,~'-!.~~1!
TOTAL: $ 4, i s r. U C
EXPLANATION (Provide complete explanation.):
Fer.. C-::~unc;i~m3r, A]. 6}+n.t:lr, Di.~Yrz.~~f money i.s Bilr!c~a*.wri 2r; ti:
I'$e(-t-]`(etiPf.c3~lfUr! I):'J`.S~CTII kiUt dt~,]llIICmPl1Y r:U })E' iTlrlClr~ 'RUCs ~~ii tLlfiCj?r?C
l;?_~r7p~ in 'arks Rt?N" flt'crount.
Hr>ney for' purchase of recreatio" equipment rof~[Pa};oa Commnni.ty Ctr
was ap~rropriated ir.tn Parks R&N in error transfer nt.eded t:e~ cr.~rrecti~~
n!ace funds into ti?e Iiecrealir~n acs~c;unt.
SUBMITTED BV: DATE: i i
Department Head
ACTION: Recommend Approval Recommend Deferral Recommend Denial
SIGNED: _ DATE: ~
Director of Finance
Approved Deferred Denied
SIGNED: DATE: i_ i
Mayor
osrs3-sM Transfer No. i e
r~~
CONTROLLER
Form p:A-102 ` ~ ~ .
Revised: 03/93 COUNTY OF HAWAII
REQUEST TO TRANSFER FUNDS
DEPARTMENT: _ OFFICE OF AGIlIG _ DIVISION:
CONTACT: PADLIlOT F1TICDIAAGA__ PHONE: 961-Sb00 _ DATE: 4 / 24 / 97
FISCAL PERIOD: July 1, 1996 to June 30, 1997
FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
U10-411-5411.02-1¢2 TSLBPItOY& $ f~25.00
010-411-5411.02-109 B~IPli81R' BSPOI7;/MAIHT. 1300.00
010-411-5411.02-115 MISC. COb'i'RACT S=EiTICES 27.55
i
TOTAL: $11152.55
TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
i 0 ! 0-6 ! 1-5411.02- l06 PlIIIITINC $ 600.00
' 010-4i1-5411.02-107 ADVStTISIli6 625.00
010-411-5411.02-341 liISC. CBABGSS 'x27.55
l
TOTAL $ it52.55
EXPLANATI N Provide complete explanation.:
THL8t1i0lIB -SWITCH TO CBNT>v IiBT RBDi1C8D Tf3LBPH01~ CHJ1itI~S.
EQUIPt~11T RRPAI>ZS -DID 1(OT PICY DP MAI211'6l11?CS COWTRAICT.
MISC. OQ>IMACT SBRVIC6S - DllSWCDMSBRBD
T0:
PRIIiTIAG - TO COVER COST OF PRIMTI~ FOLDERS Al1O HQOYLBTS.
ADVBRTISING - TO COYBH COST OF PII$I.IG WOTIC85.
MISC. CHARG83 - TO COVER 'PRI?BSPEIRTATIOi COST OF OLDER AMBRIGABS
Z'ni1T8 LDl1CR&QY.
~ ~r
SUBMITTED BY: ~ DATE: 4 ~ 29 ~ 97
De artment Head
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ACTION: Recommend Approval Recommend Deferral Recommend Denial
~Q~I +J S 1
SIGNED: DATE: i i
DireQOr of Finance
Approved Deterred Denied
SIGNED: DATE: _i i_
Mayor
ociss-sn+ Transfer No. _ 141
CONTROLLER
~ Form p:A-102
Be~ised a3/ss COUNTY OF HAWAII
REQUEST TO TRANSFER FUNDS
DEPARTMENT: R+blic 'Works _ DIVISION: 111%hga~r Main[enance
CONTACT: Stanley Nakasone PHONE: 961-8344 _ DATE 6prit /7.8/192L
' FISCAL PERIOD: July 1, 19q~ to June 30, 19 s,~
it
FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
j U20-3U1-53G1.U2-341 kighway 3iaitrt Adtain - liiacellaneoaa $2G,000.UU
li Charl;as
~ TOTAL~$ 2G,UUU.OU
TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
U1U-301-531)1.16-115 Cwadaide !fain[ Hiacellaneoua $2U,0UG.UU
Coutract. Services
i
TOTALS ~G~nnn np
EXPLANATION (Provide complete explanation.:
341 - No internal County engineering charges as of this date charged to the iilghwuy
Division.
115 - Yunds needed to iwpruve the sa~zaty of Walpio Valley road by adding additiorai
guardraila end road videuiiyg.
SUBMITTED BV: DATE: / /
Department Head
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ACTION: Recommend Approval Recommend Deferral Recommend Denial
~ r
SIGNED: DATE: ~i°'~/' ~ k .lt='
Director of Finance
Approved Deferred Denied
SIGNED: DATE: / /
Mayor
osssaM Transfer No. _ 142
CONTROLLER
APR -4 1997
DEPARTMENT OF PUBLIC WORKS
COUNTY OF HAWAII
HILO HAWAII
DATE: Apri14, 1997
I~~Z~Z'LA~c2~G~fotL
TO Stanley Nakasone
Highway Maintenance
FROM Ben Ishii
Engineering Divisio
SUBJECT : Waipio Valley Safety Improvements
As discussed on April 3, 1997, we request that $39,500.00 be transferred to an account that we
can utilize for the additional work including the additional guazdrails and the spot road widening
for the Waipio Valley Safety Improvements Project. Please check with Herbert Yamashita as to
the details of which account it should be transferred to.
We appreciate your cooperation to improve the safety of Waipio Valley road. Should you have
any further questions please contact me at 961-8327.
BI
Form p:A-102 C ~ '
' Revised: 03/93 COUNTY OF HAWAII
REQUEST TO TRANSFER FUNDS
DEPARTMENT: Fire DIVISION: Fire Protection
I CONTACT: _ tielsoxt Taui PHONE: 961-if297 DATE: 4 30 /_97
FISCAL PERIOD: July 1, 19 96 to June 30, 19 57
FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
1) 010-22I-5121.Ut-109 Fire Protection - Repairs to Gyuipafent S,QUO
i) UlU-221-5221.02-1I5 Fire Fratection - Contrssctunl Svcs 1b,000
1) U10-211 X227.01-22b Miac b"ire - Helieoptar Party & Suppliex. 4,000
I.) U10-221-5127.42-115 tSasic F,FtT Trng - Contractual Svcs 11,OU(i
TOTAL:$ 36,OUti
TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
Ulii-?Z1-5221.01-235 Fire Protection - Misc Aleterlals b 5upp Zl),000
3) OlU-221-5226.02-2'28 Trng S Yoluutaar - Misc Parts iv Supp 4,000
4) ULO-.'.21-5221.42-219 Hasic EhfT Trag - Medical b 8osp Supplies lU,ODU
S) 020-221-52'11.02-111 Fire Protection - ailaagE 1,UOU
5) UlU-221-5229.42-i12 ffusic SM1' Trng - Kilaagn 1.000
TOTAL'$ 3b,OGU
EXPLANATION (Provide complete explanation.:
1) Su:ficient funds remaix: for current year needs.
2} Funds ar+e needed to purchase additional Hazxaat supplies for S. i:nhala Stetinn
and coxspletc purchase of aeceaaary safety eyuip~ent.
' 3} Additional toads necessary for repair parts on Volunteer vehicles.
4) Fonda needed for EAiS supplleu :or the rea;aindur of the lixxcal year.
5) Additional funds needed for mileage claims in excess nt oudLaaced amount.
III
SUBMITTED BY: DATE: _r _i~ r
Department Head
li ACTION: Recommend Approval Recommend Deferral Recommend Denial
hE Y C ;;1
SIGNED: DAyTE: / /
Director of Finance
Approved Deferred Denied
SIGNED: DATE: r /
Mayor
O6/933M Transfer No. 1 d3
CONTROLLER
I Form p:A-102
Revised: wis3 COUNTY OF HAWAII
REQUEST TO TRANSFER FUNDS
DEPARTMENT: PIIYA?SCE DIVISION:. ACCOUNTS_
CONTACT: _ DIXIE RAETSU PHONE: 842; _ DATE: O5 _ i O1 ~ 97
i
' FISCAL PERIOD: July 1, 1945- to June 30, 1992
FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010-121-5127.02-115 RAIRO'O ANNEX - MICS C/S $30,000
i
TOTAL: $ 30, 000
TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010-121-5122.30-102 ACCOUNTS -TELEPHONE $30,000
i
TOTAL $ 30.000
EXPLANATION (Provide complete explanation.:
SEE ATTACHED LETTBR
SUBMITTED BY: DATE: ~L`.!-_ / i ~
Z
Department Head
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ACTION: ~ Recommend Approval Recommend Defercal Recommend Denial
SIGNED: DATE: i ~L / 4Z.
Director of Finance
Approved Deferred Denied
SIGNED: DATE: _i
Mayor
06I933M Transfer No. 144
CONTROLLER
M e w~,o rawd~,w~.
Accounts DWisi~on
County of Hawau
Apri130, 1997
To: Harry Takahashi, Director of F~in~a~/n,,c,,e~
From: Dixie Kaetsu, Controller J~~~~~'"
Re: Shortage in Telephone Account
The telephone account in Accounts Division's budget will be short nearly $30,000 this
yeaz according to my projections. The budgeted amount of $160,000 allocated $20,000
for U.S. Cellular chazges and $140,000 for Centranet chazges. (This is down from past
yeazs when an ample $153,000 was budgeted for Centranet costs.) The reason for this
shortage is two-fold. First, when the County's B-1 (single line) phones in Hilo and
Kailua were converted to Centranet last yeaz, the cost was around $13,000. Our
instructions to GTE Hawaiian Tel were to complete the conversion in time to bill the
charges before 6/30/96 because last year funds were available. However, due to many
delays in the project, these costs were not billed and paid until this fiscal year,
contributing to the present shortage. The other major factor is the cost of the new NACS
(or trunks) added to the Centranet system in both Hilo and Kailua due to the B-1 line
conversion. Twenty NACS were added in Kona and fifteen in Hilo, for a total annual
cost of approximately $16,000 plus taxes. This is more than offset by the estimated
annual savings on line costs in excess of $60,000, but these new NACS are central
chazges, and the Accounts Division telephone account pays for them all. The savings on
the B-1 lines converted aze realized by the departments, while the extra line charges are
paid by Accounts.
I have asked Gary Takamura to increase the telephone account for nett yeaz to cover the
recumng chazges for the NACS, but I am left with the need to cover the remainder of the
current yeaz's costs. My budget does not have anywhere near $30,000 available for
transfer. Is there another account in the Finance Department that will have excess funds
that could be transferred? (Of course, if we can't enter into any contracts, maybe I could
transfer from the $50,000 from fund balance for computer consultant...)
Any suggestions? Thanks!
Form k~ A-102
~ Revised: oaiss COUNTY OF HAWAII 111
REQUEST TO TRANSFER FUNDS
Kohala Road
DEPARTMENT: i+ublic Wurkr, _ DIVISIONHighvay Aiaintenauee
CONTACT: Ebert Gac,malvery PHONE: tsBS-4649 DATE: APr ~ 29 ~ 1997
FISCAL PERIOD: July 1, 19 9G to June 30, 19
FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
~ U2fi-301-5301.31-iili M b S ro~ala - lteguiar Sbid $17,000.00
TOTAL:$ 17,000.00
~ TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
tr20-301-5301.31-O:el N S S ICohala - i3vertime 5&W €14,000.00
I
U21i-301-5.301.31-iJ59 & S Kohala - i4lacallanenut+ S3W 3,000.00
I
l TOTAL:$ 17.000.(}0
EXPLANATION (Provide complete explanation.:
Ull - liig:tvay Uiviaion vacant paaitiana winch are budgeted iur fiscal year /99a-97,
twvever remain utffllled. See atta+uhed wozktaiteec.
I,
~ Oll - Account iu overdrawta by ~1,1511 as of tutreh 31, 1997. Fuuud aecdeJ to cover
Chia d.>iicic and tat remai.ring muatha of the fiscal year.
099 - k'unda nmeded duc cu higt+er than expected TA +yssiytnaeuta due to pouiCio„
vacarmlea.
SUBMITTED BY: DATE: ~ _ i
Department Head
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ACTION: ~ Recommend Approval Recommend Deferral _ Recommend Denial
SIGNED: DATE: ~~~l i"
Director of Finance
Approved ~ Deferred -Denied
SIGNED: ~ DATE: i - i~
Mayor
Dales-sM Transfer No. 14 5
CONTROLLER
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Form p:A-102
Revised: 03/93 ~ COUNTY OF HAWAII
'i REQUEST TO TRANSFER FUNDS
i DEPARTMENT: Public durkb H1 hwa tiaintnnaace
DIVISION: _ 8 Y
'i CONTACT:_Stunley Nakasone PHONE: 961-8349 DATE: April X29 ~ 1997 ,
i
FISCAL PERIOD: July t, 19 96 to June 30, 19 L
FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
G20-301-5301.02-103 Janitorial Services S4,SOfl.0iI
020-301-5301.02-106 Printitah L00.00
02(h341-5301.02-112 AS1leage b Autu Allrnrance 200.00
020-301-5301.01-113 Pater S alas b00,p0
020-301-5301.02-114 Electricity 6,000.00
020-301-5301.02-218 FueIa 6 LubricantFS SOO.OU
020--301-5301.02-2:'9 Bldg 5 Cunatr A4ateriale 500. W
i TOTAL' $ 1TT~75--
TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
020-301-5301.02-L28 ir..V,/8vy Eqpt 1'arta/Supplies §12,400.00
TOTAL 12.400 00
EXPLANATION (Provide complete explanation.):
103 - Yuuda era available since new fii8,hvay Admire building will not be cumpleted by 6/30/91
106 - Yuuds are available aincC no printing aerviee to be utilized by 6/30/97.
112 w Funds are available since ao use of personal vehicles projected for Che ream iuiue
aturntha of the fiscal year.
113 - Fuada are available aicce new Nlghway Adssin building vrill nut be completed by 6/30/57
114 - Fuuda are available since uev Highway Adman buildiug will not ba completed by 6/30/97
21b - -r'unda era available stress Eiighway Admiu vehicles did slot travel as much during
this fiscal year.
223 - Funds are available since o[il y 5500 is projected to be spent iox Chia rascal year,
22S Funds are nereded [u .install rebuilt engine into 1988 GMC a yard dump truck, CH1577.
SUBMITTED BY: DATE: / /
Department Head
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ACTION: Recommend Approval Recommend Deferral Recommend Denial A
SIGNED: DATE: 1'1 ~/V (l' ljr :~i
Director of Finance
Approved - Deferred Denied
SIGNED: DATE: / i-
Mayor
oeisa-aM Transfer No. 146
CONTROLLER
COUNTY OF HAWAII
DEPARTMENT OF PUBLIC WORKS
HIGHWAY DIVISION
630 E LANIKAULA ST
HILO, HAWAII 96720
PH: (808)967-8349 fAX:(808)961-8633
MEMORANDUM
April 30, 1997
To: Bill Gray, Purchasing Agent
Thru: >~6nna Fay aki, Chief Engineer
From: Stanley Nakasone, Highway Superintendent
Subject: Bidding for Re-built Engine - CH1577
County vehicle 1577 (1988 GMC 8 yard dump truck) from Kau Road
became inoperative in early April 1997. The truck was towed to the
County motor pool. The truck was inspected by the mechanics of the
Automotive Division and determined that a new rebuilt engine is the best
solution to replace the worn engine. The estimated cost of the rebuilt
engine is $13,000 to $15,000 and there is adequate funds in Highway
Administration 228 account to pay for the rebuilt engine this fiscal year.
Request your assistance in soliciting bids for this rebuilt engine. Request
an exemption from your March 3, 1997 deadline for requisition that
require public advertised bids.
Thank you very much for your assistance.
FOrni 11: A-102 ~ ~ ~
Revised: 0.3/93 ' COUNTY OF HAWAII
REQUEST TO TRANSFER FUNDS
~RIt5 6 RECREATION GOLF COURSE
DEPARTMENT: DIVISION:
CONTACT: Marvin Lida PHONE: 959-7711 DATE: _ 5 / 2 i_ 97__
FISCAL PERIOD: July 1, 19 96 to June 30, 19 97
FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
090-561-5561.02-220 Golf Course Meal Provisions 250,00
250.00
TOTAL:$
TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
I
090-561-5561.02-102 Golf Couzse Telephone 250.00
TOTAL:$ 250,00
EXPLANATION (Provide complete explanation.:
Estimated additional funds needed in telephone account for balance of fiscal year.
Cost overrun due to installation of tvo-member rotary phone system 6 the dedicated
FAF line installed this current fiscal year.
No plans are on the board to use mate labor 6 >tre thezefore do not aaticlpate using
fnnds in the Meal Provleiona account.
I
SUBMITTED BY: ~ DATE: _ S . / ? _ i 97
Department Head
ACTION: Recommend Approval Recommend Deferral Recommend Denial
~~~ar c :
SIGNED: DATE: /
Director of Finance
r Approved Deferred Denied
I
SIGNED: - .I DATE: /
li Mayor
osiss-ern Transfer No. ld~_
CONTROLLER
i
Form p:A-102
Revised: os/ss COUNTY OF HAWAII
REQUEST TO TRANSFER FUNDS
M1 DEPARTMENT: HAliAI2 P')L.IC:Y ~PAR1t+lENt _ - DIVISION:A~~i~T~T1~
CONTACT: ~Ly Mae~ato PHONE: 961-2274-___ DATE: / _~`t-/ 4L_
i
I'~ FISCAL PERIOD: July 1, 19 ~ to June 30, 19 97
FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
0~0-201-5203.30-454 A[X+fIM E{xJIP -Office Hquip $3.000.00
0le8201-5203.20-480 ACMIN EIQUZP -Misc. Fquip $5,600.00
TOTAL:$ 8.800.00
T0: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
alo-Sol-szo3,n2-zz4 AprQPI - Slag a oafstsvctias Mat s1.eo0.oo
j 010-201-5203.20-454 i[>kIIN P7Ql7IP - Qxnptrter Equip $7,000.00
TOTAL: 8.8~• ~
EXPLANATION (Provide complete explanation.:
`!b EajtBt to CJOR21ECt ffiJCdt37t txmbex's.
I'
' ~ ! ~ . ~ J .
SUBMITTED BV: - ~ DATE: / /
Department Head
•#4Yi•k•1ff~11:RR1tfitflt4•Y1#Yf 4Yf 41f4111l~1v!•1Rf Ff Ml Rkf'~Rff Ftftitf ilYfYtfi44fiYif't~4iiYtiYiYf1F'R}ttf}RRt1f:f R11RRf 1tf1f 4Yf RR/if4Y~1
ACTION: Recommend Approval Recommend Deferral Recommend Denial V
SIGNED: DATE: MA 1 G ~'j
y'~l
Director of Finance
Approved Deferred Denied
SIGNED: _ - - DATE: / /
' Mayor
06/93-3M Transfer No. 148
CONTROLLER
Form b: A-102
' Revisetl:03/93 r ~ COUNTY OF HAWAII
REQUEST TO TRANSFER FUNDS
DEPARTMENT: P~rk~: & kcc~"~~eat,.~x: DIVISION: RNC:ie~? ion
CONTACT: ~.riene uii,~f' PHONE: `~6l-L'"'4c'1 DATE: C`, / Ooz / `t-/---
FISCAL PERIOD: July 1, 19 9o to June 30, 19~!
i FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
t1J~?`iil `z
~i?~,. `-i -ii` Parks k5d+5 Ste:-~~1~. Ufi
t
i
TOTAL: $ ~ ~ , -v~i3 • Cf?
TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
f!Iq -+fi7 ~`:+G7.Q:t i1~ Misr. Ccxtt:zsc~tua~ Svr.~s a~i.i'iCl.(ril
TOTAL: $ G 1, .t `iC. UU
EXPLANATION (Provide complete explanation.:
kF: ~)i~tii euanre #9'. -.iii. 'Ends a~.~rr~F.rated by Ccwlx-il 1n rPue arr~t~r:,trr mu?trni.
ICRt'iN:iF'ER TO C1'312REt;"P ANT> APPFYJPRIATE [•tN1C~i INl'O F%?PER At'CX~Jh'I,
SUBMITTED BY: ~ ~ DATE: - / /
Department Head
ACTION: Recommend Approval Recommend Deferral Recommend Denial
i y,C7
.tii t%y cJ:l
SIGNED: DATE:
Director of Finance
Approved Deterred Denied
SIGNED: DATE: / /
Mayor
I
oarsa-aM Transfer No. 149
CONTROLLER
Form x:A-102
Revised: 03/93
COUNTY OF HAWAII
REQUEST TO TRANSFER FUNDS
i
DEPARTMENT: Parks and Re~rreatlrm DIVISION:_BlderlY/lVUtrttton Proq
~ CONTACT:._ PHONE: -3fi2-9216.. DATE: 05 / ~f_
FISCAL PERIOD: July 1, 19 to June 30, 19 yZ
FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
'i OIO-181-5483.0?-IZ5 Nutrition Program/Misc. CovtY.xact Services 5300.00
i
TOTAL:$ 300.00
TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010-481-5483.0?-101 Nutrition Program/POStage d Prelght 5300.00
TOTAL:$ 300.04
EXPLANATION (Provide complete explanation.):
To transfer ftmda to Postage 6 Pretght Hue to tmanticipated increase sn freight
charges. This ei12 align tha County budget to tAe approved Federal budget.
SUBMITTED BY: ~ ' ~ ~ DATE: _ /
-partment Head
1fffRfR%%R%%%###Yf4111fRRRfRR%R%####i%fff11ff1f1RRfffR%f%4R%%4f%i#%ffffffY#ffh4#%4#ifi##f###%##%##%#######%4iYf#ffi4##i##f%##%%%##
ACTION: Recommend Approval Recommend Deferral Recommend Denial
MQl ~ U ~7'1~i
SIGNED: DATE: /
Director of Finance
Approved Deferred Denied
SIGNED: DATE:-/ !
Mayor
os!vs-aM Transfer No. ~,Y,~
CONTROLLER
(i
Form tt:A-102 i l
Revised: 03/93 COUNTY OF HAWAII \
REQUEST TO TRANSFER FUNDS
DEPARTMENT: Parka and Recreation DIVISION: Park Maintenance
CONTACT: Glenn Sadayasu _ PHONE: 961-8719 _ DATE: 5 / 5 / 97
FISCAL PERIOD: July t, 19 96 to June 30, t 9 47
FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
Oi0 SOS 4404.02 115 Miac. Coatractwl Services $5,300.00
i
I
I
TOTAL:$ 5,300.00
TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
0`1.'0 SOS 5505.02 216 guraary->btaaical-Hortic. 5,0.00
010 SOS 4404.02 21r? Fwls i Lubricants 300.00
II
I,
I' TOTAL:$ 5,300.00
EXPLANATION (Provide complete explanation.l:
Dee to the hirings of a aev plwber and electrician, wa have biers able
to co>•plete teeny jobs in-house, xhers previoaaly, jobs trera contracted
out. Therefore, urea have an escess aspnnt in the IIS acca~mt (Iliac.
' Coatractnal Services). Fertiliser purchases fzoa the 216 ucoent
(Nursery-Horticultarai Supplies) have imreased in gwntit7 and cost,
vrhich is also true far the Puel 6 Lubricants Account (1218).
I
SUBMITTED BY: _ DATE: / /
Department Head
ACTION: Recommend Approval Recommend Deferral Recommend Denial
MAY C~ I
~ SIGNED: DATE: / /
Director of Finance
Approved Deferred Denied
SIGNED: DATE: 5 / 7 / 97
Mayor
osrsa-sM Transfer No. 151
CONTROLLER
i Form Y:A-102 / '
I!, Revised: osiss ` COUNTY OF HAWAII ~ '
REQUEST TO TRANSFER FUNDS
DEPARTMENT: Fire _ _ DIVISION: Basic PMT Training.
'i CONTACT: nelson Tsuji PHONE: -961-8291___- DATE: 5 / ~ 97
i
FISCAL PERIOD: July 1, 19 ~ to June 30, 19
'i FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
1) UlU-[11-522'1.4-115 hasic `.;''iT Trng -Contractual Svcm "3,000
II TOTAL:$ 8.000
~ TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
G) Uii)-X21-5217.42-109 Snsic tigiT Trng - xepairs to &:quipraent G,04U
TOTAL: $ 8.0~
~ EXPLANATION (Provide complete explanation.:
II
1) Suliicierzt funds rrmein for current year needs.
Additio::al iunda, ara nrcessarJ ;or repairs to aauoulancea and meziical .equipment.
SUBMITTED BY: _ ~ DATE: i ~ i
Department Head
ff11f11F11f4####11111111#1f#f####111#1! 11f11Rk1k##111f111f11f11f ~11~1111ff111111FR1f##f1f#111111111R111f111f1f 1R1f#1f11RR1f #1111#1
ii ACTION: Recommend Approval Recommend Deferral Recommend Denial
SIGNED: DATE: ~~"Y~ ` f' it
Director of Finance
Approved Deferred Denied
I
SIGNED: DATE: / /
Mayor
osisa-aM Transfer No. 152 _
CONTROLLER
Form A: A-102 '
ICI Revised: osisa ~ COUNTY OF HAWAII
REQUEST TO TRANSFER FUNDS
DEPARTMENT: _ Parks !u Recreation _ DIVISION: Elderly Activities t~iv.
CONTACT: Harold BUgado PHONE: 961-870E DATE: /x/!37
FISCAL PERIOD: July 1, 19 ~ to June 30, 19 2_
FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010-519-519.12-106 Printing S?,275.OF.'
TOTAL:$ 1, 2_?6.0£3
TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
I, r10-431-5481.Q5-454 Computer Equipment iit,2%G.08
I
II TOTAL: $ ~ , 276. C1$
EXPLANATION (Provide complete explanation.:
EAO accepted a 386 PC donation from the t!. S. Gept. of Housing & Urban Geveiopment as part
of their Neighborhood Networks initiative to be used at the 4Camana Senior Center for staff:
seniors. This donation excluded a printer.
Iransfer fivln Printing acoaxnt to C<~wter Equipment act'•c~unt is necf,~B;;ary tc: zai_~s,w
i the division to purchase a printer.
I
~ SUBMITTED Bad DATE: _ i i
i
= Department Head
ACTION: Recommend Approval Recommend Deferral Recommend Denial ,,aa
SIGNED: DATE: i i
i~ Director of Finance
Approved Deferred Denied
SIGNED: DATE: i i
Mayor
oeisa sM Transfer No. 153
CONTROLLER
Forth b: A402 ~ ~ t / `
i Revised: osiss COUNTY OF HAWAII
REQUEST TO TRANSFER FUNDS
Highway Maintenance
DEPARTMENT: -PUBLIC 4i0&KS DIVISION: South Hily Ro:d
CONTACT:- Edward Kogan PHONE: X361-8634 _ DATE: DS ~ Ob X97
FISCAL PERIOD: July 1, 19 96 to June 30, 1997
FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
020-301-5301.12-115 MISCELLANEOUS CONTRACT17AL5 SERVICES ~ 25,000
TOTAL$ 2S,OOG
TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
0'20-301-5301.12-116 ELECTRICITY g 2,SOU
D20-301-5301.12-109 REPAIRS TU EQOIPMEIiT 9,SOU
U2U-301-5301,12-22h P30TUR VEHICLE/HEAVY E%O1P. PARTS 13,OOU
TOTAL~$ 25,000
EXPLANATION (Provide complete explanation.:
115 -Funds available since leas than projected expenditure for tippiag fees to haul
rubbish to landfill.
114 -Account ie now in overdrawn statue. Rlectric expenses higher than budgeted savant.
Transfer amount adequate fur balance of fiscal year.
128 - ll-8, 127E, transferred to the district required unprogrammed expenditures for new
running gear.
109 - ll-8, i[7E, tranafe n ed to the die trice required uuprograsuaed mechanic hours
to replace running gear.
SUBMITTED BY: DATE: / i
Department Head
4YffkYff/~11ff If1t11f R1fttfe4llfiRlf:Rff:ft'.#ilik4f41f4Yfffllf Yht YYf lYYff4f YYi1Y44#f Ytttf Yf
fklt{4Rfif11f.f1f Mh14Y.1h'Yf k44YYiti}tfft#Rf
ACTION: Recommend Approval Recommend Deferral Recommend Denial
SIGNED: DATE: U ~ ~J'D
Director of Finance
Approved Deferred Denied
SIGNED: ~ DATE: /
Mayor
osiv-ern Transfer No. 7-c„¢
CONTROLLER
Fwm k: A-102 1 l~ ~
Revised: 03/93 COUNTY OF HAWAII `
REQUEST TO TRANSFER FUNDS
DEPARTMENT: PARIf:i ~ PEKh`mTICfi1 _ DIVISION: Parks Haint/lioalnlu
CONTACT:.__OJ--ann f'~ada_vasu _ PHONE: 9~1-8719 DATE: _ 5 ~ 5 ~ _ 9_7
FISCAL PERIOD: July 1, 19 ~ to June 30, 19 ~L
FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
, r
l S
0 ,-r^i 5D5 5505.1,2 .15 Milrcc G'anttac;tvaJ- Services 2 J , ~GO.4(1
4.1.4 545 5505.02 149 Repairs tc EY~tipment 1G,i0(7.:10
414 545 5542.42 IU6 Printing 1,404.40
TOTAL:$ 32,640.40
~ TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
014 545 5505,02 217 Cluing/:r~itatian Supp?.ies 5, 000.1
~ 014 545 5545.02 224 Building/Conttruction Materials 1(1.044.04
410 505 5505.01 021 Jvertiale S&99 12,U00.4G
414 505 5505.01 094 Misc S6W 2,900.CG
r
414 423 5421.02 lI4 Cemeta>.y - Electricity 100.!3G
010 5I1 5511.06 954 tinolulu - Cca¢rter Equi.pnent 3,144.OG
TOTAL•$ 32,60G.001
EXPLANATION (Provide complete explanation.):
5ina+e many of ttroe eleetricai/plumbing :lobs are pzesentl.y being dame in-ism:,
we iave saved fi.uxJzf in thr' iJ_5. $109 and #J46 accxx.mts dial rxrt expend as mach as
expect~l, 1Ransfers into 21.7 dzae to higher wets and supplies used. X229 du+=: Y.a tairiaig
of electrician/pl.centx=r, materials and suppl,i¢s needed tc~ octt~I.ete jobs ancJ
BL~,r> to stark up in su~laes. #980 neer3 to reel-ace canptater aloe to breaidc~sn+.{ anci
to inx7><ade e:yAtem. #099 arx3 G2 t t>{ave held maier ta~tticipated experxlit>,a'FS suci, as frirz9 .to;
Yt1g}' iUrf r rs°.t.C.
SUBMITTED BY: ~ DATE: / /
-;.pepartment Head '
ACTION: Recommend Approval Recommend Deferral Recommend Denial q
MHI ~ 1 ~sJa
SIGNED: DATE: / /
~ Director of Finance
Approved Deferred Denied
iii
SIGNED: DATE: / /
Mayor
Transfer No. _ 155
06/93-3M
CONTROLLER
' Form p:A-102 7A ~ l ~ ~
Revised: ooisa COUNTY OF HAWAII
REQUEST TO TRANSFER FUNDS
~i~i>;>g
DEPARTMENT:. Puhlir WC1=kS - - DIVISION: _y
CONTACT: I~aHne flannira PHONE: 9G1$-8331 DATE: 5 / ~Z;
FISCAL PERIOD: July 1, 19 96 to June 30, 19 97
FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
l
010-231-5232.01-021 l3Ltilciing Intapecticn - Oveztiaae $19,360.00
i TOTAL:$
~ TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010-171-5171.91-021 Hu D i E -Overtime $19,360.Q0
iidin9
TOTALS
EXPLANATION (Provide complete explanation.:
5232.01-021 -Overtime etcpenditux+ee less than expected far fiscal year.
' 5171.91-021 -Overtime expentiituxes cjsea~ than anticipated far fiscal year.
SUBMITTED BY: DATE: _i _i
Department Head
ACTION: Recommend Approval Recommend Deferral -Recommend Denial
~~i iJ / i:r r i
SIGNED: DATE: i
Director of Finance
Approved Deterred Denied
SIGNED: - DATE: i
Mayor
arsa-aen Transfer No. 156
CONTROLLER
Form #:A-102
Revised:03i93 ~ COUNTY OF HAWAII
REQUEST TO TRANSFER FUNDS
DEPARTMENT: +`(~Yar'e Offica DIVISION: t)HCL
II CONTACT: __L~'dwiu Teira _ PHONE: 1'379 -DATE: 5_ / 0~ / 97
i
FISCAL PERIOD: July 1, 19 96 to June 30, 19 9~
FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
152-461-5466.61-1U4 TravelJCon£arencen y3,6Q0000
TOTAL: $~"v3, 6UU.OU
TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
152-461-5466.0!-101 Pa~ctage $3,600.00
EXPLANATION (Provide complete explanation.:
'Tu civet anticipated s'.wrtre.ll for she balanc:: 01. th,~ fiscal year.
SUBMITTED BV: DATE / 37
9epartment Head
ACTION: Recommend Approval Recommend Deferral Recommend Denial
I
~a
ur,;a' u . ;d~I
SIGNED: DATE: i
Director of Finance
Approved Deferred Denied
SIGNED: DATE: ~
Mayor
osiss-aM Transfer No. 157
CONTROLLER
Form R: A-102 ~ ~
Revised: 03/93 ~ COUNTY OF HAWAII
REQUEST TO TRANSFER FUNDS
t'UBII WORKS ENGINEERING
DEPARTMENT: c DIVISION. _
CONTACT: __&dlen Kuba PHONE: yG1-11327 DATE:~~/~/~~
FISCAL PERIOD: July 1, 19 96 to June 30, 19 97
FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
U10-183-5183,01-011 Reg. SBiV 20,000.00
TOTAL:$20.000.60
TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010-'231-5231.01-021 Overtime S&Y! 20,000.00
TOTAL:$20.000.00
EXPLANATION (Provide complete explanation.:
Engineering Division's Regui3lr SbN account has funds that will refrain unencumbered
for the remainder of the fiscal year because of unfilled but funded positions.
Construction Inspection Overtime S11w account is currently overdrawn. Unanticipated
delays in project construction (inclement weather. equipment beeakdowns, etc.)
resulted in contractors as well ~s our inspectors having to "play catAh-up" with
the projects as well as paper work. Uvertime requests were more than anticipated and
mare that budgeted ior. This request is to cover the o/d as wellsas to cover future
overtime until the end of FY 96-97.
SUBMITTED BY: DATE: / - / -
f~'~-'' Department Head
#lfffif RRl Rlffff11f11f RRRf RRRff1f#11f111RR#RR##h1f#if11ff11ff R1f R1f R1###ff##1f 4111#4l111l11l Rf RRRfRRRRRRf RRRf fff fff##ffffflf#iff#i
ACTION: Recommend Approval Recommend Deferral Recommend Denial
MAY 1 2 17~Z
SIGNED: DATE: / /
Director of Finance
Approved Deferred Denied
SIGNED: DATE: / - /
Mayor
osrsaaM Transfer No. 15A
CONTROLLER
Form p:A-102
Revised: 03/93 COUNTY OF HAWAII
~I REQUEST TO TRANSFER FUNDS
I icons Ruad
DEPARTMENT: Public Works _ DIVISION:?flg4rtvny tiaintenan:e
CONTACT: James Vascuircel.Lu;>____pHONE: 323'2.542 DATE:~_..-/ 08 _./_1997
FISCAL PERIOD: July 1, 19 ~ to June 30, 19 3Z
FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
U2U-301-5301.42-109 Repairs to :Equipment $5,000.00
TOTAL:$ S.UOO,UO
TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
020-301-5301.42-228 stator Yehiclee / lieevy Equiy. $5.000.00
Parts
TOTAL:$ 5,000.00
EXPLANATION (Provide complete explanation.:
109 -Funds available since lase tluan projeeted repairs to Kor:& Koad County vehicles.
Curr~ut account balance $11,800.00.
ct6 - Additional twida needed durz to increased pureheae of flail mover parts ac4d uther
acc~asoziem for G.uuty vchiciza.
SUBMITTED BY: DATE: / /
Department Head
ACTION: Recommend Approval Recommend Deferral Recommend Denial
i MAY 1 2 1991
SIGNED: DATE: / /
Director of Finance
Approved Deferred Denied
I SIGNED: DATE: / /
Mayor
Transfer No. 159
CONTROLLER
,r
Form p:A-742 ° 1
Revised: o9iss COUNTY OF HAWAII -
REQUEST TO TRANSFER FUNDS
DEPARTMENT:- Parks ~ Recredtian DIVISION: EAD
CONTACT: Harold BUgddO PHONE: =~~~-B''~%~% _ DATE:- 74 2' ~ rl_
FISCAL PERIOD: July 1, 19 to June 30, 19
FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
Ul0_5~c_ X519.7/?-lCl i POStdOe lOC!.tlf)
" '04 Travzl ",00U.nU
e ~Cn Repairs to Equipment 50U.OR
^ „ r'2 Mileage 2,FOO,UO
" 333 Rental of LandJBldg/Cff. A^!!.!1C'
TOTAL:$A E4(1-l10
TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010-481-5461.06-110 Repair Lo Facilities $ 2,670.00
.06-460 Misc. Equipment 2,027.00
i
TOTAL:$ 4.690.00
EXPLANATION (Provide complete explanation.:
i Funds needed to supplelaent and complete renovations to EAO Program offices in
! Kealakekua.
I
SUBMITTED BY: ~ v. - DATE: i
Department Head
fR4f R4wk#RR#Ri#l4wRkRf 4##RRf kfRf4R1Rf4fiff41w4iffklfffff4f ikRRRRRR#fR#Rw#hRf R4YRi#RwRf#RYR#41wf#fiRlRf#R1Rf#R4RR*RYR4Rf Ri4Rf RfwR#R4
ACTION: -Recommend Approval -Recommend Deferral Recommentl Denial
MA't s ,>;7
~ SIGNED: DATE:
Diredor of Finance
- Approved Deferred -Denied
~ SIGNED: DATE: ~ I-
~ Mayor
I osiss-sx! Transfer No. 160
CONTROLLER