COM 0004.012 1996-1998 - Laserfiche WebLink

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M e w~,o rawd~,w~. Accounts DWisi~on County of Hawau Apri130, 1997 To: Harry Takahashi, Director of F~in~a~/n,,c,,e~ From: Dixie Kaetsu, Controller J~~~~~'" Re: Shortage in Telephone Account The telephone account in Accounts Division's budget will be short nearly $30,000 this yeaz according to my projections. The budgeted amount of $160,000 allocated $20,000 for U.S. Cellular chazges and $140,000 for Centranet chazges. (This is down from past yeazs when an ample $153,000 was budgeted for Centranet costs.) The reason for this shortage is two-fold. First, when the County's B-1 (single line) phones in Hilo and Kailua were converted to Centranet last yeaz, the cost was around $13,000. Our instructions to GTE Hawaiian Tel were to complete the conversion in time to bill the charges before 6/30/96 because last year funds were available. However, due to many delays in the project, these costs were not billed and paid until this fiscal year, contributing to the present shortage. The other major factor is the cost of the new NACS (or trunks) added to the Centranet system in both Hilo and Kailua due to the B-1 line conversion. Twenty NACS were added in Kona and fifteen in Hilo, for a total annual cost of approximately $16,000 plus taxes. This is more than offset by the estimated annual savings on line costs in excess of $60,000, but these new NACS are central chazges, and the Accounts Division telephone account pays for them all. The savings on the B-1 lines converted aze realized by the departments, while the extra line charges are paid by Accounts. I have asked Gary Takamura to increase the telephone account for nett yeaz to cover the recumng chazges for the NACS, but I am left with the need to cover the remainder of the current yeaz's costs. My budget does not have anywhere near $30,000 available for transfer. Is there another account in the Finance Department that will have excess funds that could be transferred? (Of course, if we can't enter into any contracts, maybe I could transfer from the $50,000 from fund balance for computer consultant...) Any suggestions? Thanks!