HomeMy WebLinkAboutRES 259 Draft 01 1996-1998
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COUNTY OF'
OF HAWAII
RESOLUTIONNO.~
RESOLUTION TO AMEND AND ADOPT AN AMENDED CITIZEN PARTICIPATION
PLAN, AS REQUIRED BY THE COMMUNITY DEVELOPMENT BLOCK GRANT SMALL
CITIES, HOME INVESTMENT PARTNERSHIPS, AND EMERGENCY SHELTER
GRANTS PROGRAMS.,
WHEREAS, the County of Hawai'i receives federal funds from
the United states Department of Housing and Urban Development
(HUD) Community Development Block Grant (CDBG) Small Cities
Program; and
WHEREAS, the County is also eligible to receive federal
funds from the State of Hawai'i's Housing Finance and Development
Corporation and Hawai'i Housing Authority for the HOME Investment
Partnerships, Emergency'Shelter Grants, and Housing for Persons
with AIDS funds; and
WHEREAS, it is required by HUD that, before the ,County of
Hawai'i receives its a,nnual CDBG allocation, the County submit a
Consolidated Plan; and
WHEREAS, the, County's Consolidated Plan describes the
County's housing and'homelessneeds; funding plans; proposed CDBG
projects,; and certIfies compliance, as it relates tbthe use of
the CDBGProgram funds; and
WHEREAS, in order for the County to submit the Consolidated
Plan ,to HOO, it isalsorequfred that the County adopt and comply
with a Citizen Participation ~i~h;and
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WHEREAS, the Citizen Participation Plan will describe and
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outline the County's plan to inform and encourage its citizens,
especially persons of .lowand.moderate income, to participate in
the development of the '. County's Consolidated Plan.
NOW, THEREFORE, BElT RESOLVED BY' THE HAWAI'I COUNTY COUNCIL
that it adopt the amended Citizen Participation Plan, attached as
Exhibit A.
BE. IT FURTHER RESOLVED, that the County of Hawai'i will
comply with t.heCitizen Participation Plan, amended as it relates
to federal funds from HUD.
BE IT FURTHER RESOLVED, that a copy of 'this resolution'l::>e
transmitted to the Office of Housing and Community Development.
Dated at Hilo, Hawai'i,this' 6th day of
'MQ,y'
, 1998.
INTRODUCED BY:
COUN
COUNTY COUNCIL
County of Hawaii
Hilo, Hawaii,.
ROLL CALL VOTE
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qOUNTY CLERK
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AYES NOES ABS EX
ARAKAKI X
CHUNG X
LEITHEAD- TODD X
RAY X
REYNOLDS X
SANTANGELO X
SMITH X
TYLER X
YAGONG X
9 0 0 0
I hereby certify thatthe foregoing RESOLuTIoN 'was by the
vote indicated to the right hereof adopted by the COUNCIL of the
County of Hawaii on ' MaY. 6, 1998
RESOLUTION NO.
25&-98
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ATTEST:
Reference
C-806
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PARTICIPATION PLAN
A Plan for Citizen Input and Involvement in the
Community Development Block Grant/HOME Investment
Partnership/Emergency Shelter Grants Programs of the u.S.
Department of Housing and Urban Development
County of Hawai'i
Office of Housing and Community Development
50 Wailuku Drive
Hilo, Hawai'i 96720
Telephone: (808) 961-8379
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Approved: January 13, 1995
Amended:
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EXHIBIT "A"
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TABLE OF CONTENTS
Page
I . INTRODUCTION. . . . . . . . . . . . . . . . .. . . . . . . . . . . . . . . . . . . . . . . .. 1
II. ENCOURAGEMENT OF CITIZEN PARTICIPATION........... ..... 3
A. Pub I ic Not ices. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 3
B. Public Hearings/Meetings.................... . . . .. 3
C. Public Comment Period............................ 4
III. TECHNICAL ASSISTANCE. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 4
IV. PUBLIC ACCESS TO INFORMATION...................... .... 5
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V. COMPLAINTS OR GRIEVANCE............................... 5
VI . SCHEDULE. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 5
VII. CRITERIA FOR AMENDMENT TO CONSOLIDATED PLAN........... .6
EXHIBITS
A.
Exhibit 1 - Public Notice regarding the Public
Hearings. . . . . . . . . . . . . . . . .. . . . . . . . . . . .
7
B.
Exhibit 2 - Public Notice regarding the
availability of the proposed
Consolidated Plan..................
14
C.
Exhibit 3 - Public Notice announcing the
availability of the final
Consolidated Plan............ .......
17
D. Exhibit 4 - Public Notice regarding the
availability of the proposed
Performance Assessment Report.......
E. Exhibit 5 - Schedule of the Consolidated Plan...
F. Exhibit 6 - Public Notice regarding program
amendments. . . . . . . . . . . . . . . . . . . . . . . . . .
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I.
INTRODUCTION
The U.S. Department of Housing and Urban Development (HUD)
administers the Community Development Block Grant (CDBG)
Program, established by Congress through the Housing and
Community Development Act of 1974, as amended. The purpose
of the CDBG Program is to provide decent housing, a suitable
living environment, and expand economic opportunities,
principally for persons of low and moderate income. The
County has received CDBG funds from 1976 to the present.
In order for the Coun~y to receive 'its annual CDBG grant and
in an effort to coordinate and condense the planning and
application aspects of the CDBG Program, HUD has replaced
the past CDBG application process with the submission of the
Consolidated Plan. The County's Consolidated Plan also
serves as an information resource for the State of Hawaii's
consolidated submi~sion and application for funding:under
HUD~s HOME Investment Partnerships (HOME) and Emergency.
Shelter Grants (ESG) Programs.
The' Consolidated Plan isa single plan which will describe
the County's needs, priorities, funding plans, proposed
-projects and certify compliance with CDBG Program
requirements. The Consolidated Plan covers a five (5) year
period. In addition, the County's Consolidated Plan also
includes the County's HOME and ESG Projects for information
purposes.
In addition, Section 104(a) of the Housing and Community
Development Act of 1974, as amended, requires that the
County certify and now adopt as part of the Consolidated
PI~n process a detailed citizen participation plan which
shall contain the following: '
1. provides for and encourages citizen participation
in the development of the Consolidated Plan, any
substantial amendments to the Plan and past
performances report of CDBG activities, with
particular emphasis on participation by persons of
low and moderate income, residents of slum and
blighted areas, low and moderate income
neighborhoods, minorities and.. non-English Speaking
persons and person with disabilities in whichCDBG
funds are proposed to be used;
encourages the consultation with public housing
authorities with emphasis for participation of
residents of public and assist housing
developments in developing and implementing the
Consolidated Plan as well as to obtain views on
housing and community development needs and non-
housing developments needs;
2.
CP PLAN
CDBG/4809C/10-28-97
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3. provides citizens, units of local government and
other interested parties on the amount of funds
available, range of eligible activities, plans to
minimize displacement and the amount of CDBG funds
that will benefit low and moderate income persons;
4. provides citizens with reasonable and timely
access to public meetings, information, and
availability of the Consolidated Plan, substantial
amendments and performance records relating to the
grantee's proposed use of funds and actual use of
the funds;
6.
5. provides for technical assistance to groups,
representative of persons of low and moderate
income -that requests such assistance in developing
proposals and questions related to housing and
community development needs, proposed activities,
alldprogram performance; .
provides public notices for public hearings to
obtain citizens' views and to respond to proposals
and questions at all stages of the CDBG process,
including Hat least the development Hof ,needs,the.u.
review of proposed activities, and the review of
program performance, which hearings shall be held
after adequate notice and at times and locations
convenient to potential or actual beneficiaries
and with accommodations for the disabled;
7. provides for a timely written answer to written
complaints and grievances, within fifteen (lS)
working days, where practicable; and
8. identifies how the needs of non-English speaking
residents will be met in the case of public
hearings where a significant number of non-English
speaking residents can be reasonably expected to
participate.
This Citizen Participation Plan describes how the County will
comply with the above requirements to keep the public informed of
CDBG/HOME/ESG programs, projects, and activities and provide the
opportunity for public input. All citizens, including the
elderly, minorities, persons with disabilities, persons of low
and moderate income, and members of the business community, civic
groups, community associations, public agencies, and ethnic-
cultural groups, are encouraged to give inp~t to the
CDBG!HOME/ESG Programs.
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II. ENCOURAGEMENT OF CITIZEN PARTICIPATION
Citizens will be encouraged to be involved in all stages of
the Consolidated Plan Process. Citizens may submit their
views and priorities by calling, writing or speaking
directly to the staff of the Office of Housing and Community
Development at 1) public hearings, 2) public meetings, 3)
during public comment periods, and/or 4) at any time during
the year. Citizens will be informed of such opportunities
for input through public notices.
A. Public Notices
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Public notices will appear in the Hawai'i Tribune
Herald and West Hawai'i Today to: 1) announce the
public hearings, amount of federal assistance, range of
activities that may be undertaken with CDBG/HOME/ESG
funds including the estimated amount that will benefit
persons of low- and moderate income and availability of
-.--CDBG/HOME!ESG proposals to 0 the public,o 2)-announce dthe- --
participation in the development of the Consolidated
Plan and any substantial amendments to the Consolidated
Plan, 3) announce the' availability of the Citizen
Participation Plan for,public review and comment, 4)
announce the availability of the draft Cori'solidafedo- -'0 n
Plan for public review and comment,S) announce the
meeting of the County Housing Agency, 6) announce the
meeting of the Hawai'i County Council, 7) announce the
availability of the final Consolidated Plan, and 8)
announce the availability of the Performance Assessment
Report and Consolidated Annual Performance Evaluation
Report. (Please refer to Exhibits 1, 2, 3, and 4.)
Public hearing notices will also state that the OHCD
will provide bilingual opportunities to persons or
groups who speak and/or read a primary language other
than English upon request by the person or group. In
addition, the OHCD will provide services of an
interpreter for the hearing impaired upon request by
the person or group.
Citizens or groups are requested to call at least a
week prior to the hearing so arrangements can be made.
(Please refer to Exhibit 1.) .
B. Public Hearinas/Meetinas
Public hearing(s) will be held to hear citizens'
housing and community development needs, comments on
the progress of past CDBG/HOME/ESG projects,
Consolidated Plan and Citizen Participation Plan, and
to explain the Consolidated Plan Process. (Please refer
to Exhibit 1.)
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CP PLAN
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A public meeting will be held by the Hawai'i County
Housing Agency (HCHA) for the purpose of approving
projects submitted on the Consolidated Plan for which
the Office of Housing and Community Development is
recommending CDBG/HOME/ESG funding through its annual
Action Plan. Following the action of the HCHA, a
public meeting of the Hawai'i County Council will be
held to authorize the Mayor to sign and submit the
County's Consolidated Plan and/or its Action Plan to
the u.s. Department of Housing and Urban Development
(HOD). These public meetings shall be held in Hilo at
the Hawai'i County Council room, unless otherwise
announced.
A public notice (Please refer to Exhibit 2 and 3) will
be published and meeting agendas will be posted at the
Hawai'i County Council room at least six (6) days prior
to the public meetings. These public meetings are open
to the public. Interested persons will have an
opportunity to sUbmit data, views or arguments in
writing as well as provide oral testimony on the
proposed CDBG/HOME/ESG activities.
Any comments or views expressed at the public meeting, ..
will be considered for relevance and incorporated or
attached into the Consolidated Plan, Performance
Assessment Report (PAR) and/or Consolidated Annual
Performance Evaluation Report (CAPER).
C. Public Comment Period
In addition to the opportunity to present comments at
public hearings and public meetings, citizens will have
the opportunity to comment on: 1) the draft Citizen
Participation Plan, Consolidated Plan and/or Action
Plan prior to its submittal to the HCHA and County
Council (Please refer to Exhibit 2), and 2) the
proposed PAR and CAPER. Reports prior to its submittal
to HOD (Please refer to Exhibit 4.) Public comment
periods shall not be less than 30 days for the draft
Consolidated Plan and any substantial amendment to the
Consolidated Plan; not less than one week for the final
Consolidated Plan, Citizen Participation Plan; and 15
days for PAR and CAPER Reports.
III. TECHNICAL ASSISTANCE
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Technical assistance will be provided by the staff of the
Office of Housing and Community Development (OHCD) to any
groups or persons requesting assistance in developing
CDBG/HOME/ESG project proposals. (Please refer to
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CDBG/4809C/10-28-97
CP PLAN
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Exhibit 1.} OHCD staff will also be available to answer
questions and to provide assistance during the public
hearings and/or meetings.
IV. PUBLIC ACCESS TO INFORMATION
In order to provide opportunities for citizens, public
agencies and other interested parties to participate in the
Consolidated Plan Process, the County will publish public
notices to notify all interested parties on the various
stages of the Consolidated Plan. In addition, a summary of
the proposed Consolidated Plan will also be published and
available for comment. CDBG/HOME/ESG proposal forms and
Federal guidelines covering eligible activities will be
available at the public hearings and at the following
locations Monday through Friday. 7:45 a.m. to 4:30 p.m.,
except on holidays.
Office_of Housing .and
Community Development
(Hilo Armory)
50 WailukuDrive
Hilo, Hawai'i 96720
Phone: 961-8379
Hawai' i County Services....
(Hanama Place)
75-5706 Kuakini Highway,
Suite 103
Kailua-Kona, Hawai'i 96740
Phone: 329-5226
The proposed and final Consolidated Plan will be available
for review at the above locations and at the Hawai'i State
Public Libraries in Kamuela, Honoka'a, Pahala, Pahoa and
Kohala.
V. COMPLAINTS OR GRIEVANCE
Citizens may submit complaints or grievances regarding the
Consolidated Plan process by writing to the Office of
Housing and Community Development. The Office will make
every reasonable attempt to provide a written response to
any written complaint or grievance within 15 working days of
its receipt.
All comments and/or opinions received will be considered for
relevance when preparing the final Consolidated/Action Plan,
any amendments to the Plan, or performance reports. A
summary of comments will be attached to the final
Consolidated/Action Plan, amendments to the Plan, or
performance reports.
VI. SCHEDULE
Exhibit 5 is a sample schedule for the Consolidated Plan
which reflects the foregoing provisions.
CP PLAN
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CDBG/4809C/10-28-97
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VII. CRITERIA POR AMENDMENT TO CONSOLIDATED PLAN
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The County will determine the necessity to amend its
approved Consolidated/Action Plan whenever it. is presented
with the following decisions:
1. Makes a change in its allocation priorities or changes
its method of distribution of funds;
2. Carries out a new activity not previously described in
the approved Action Plan; or
3. Changes the purpose, scope, location, or beneficiaries
of an activity.
The County will determine whether a change or amendment is
substantial in nature as it relates to changes in purpose,
scope, location, or beneficiaries of an activity. The
GountY:'Hs__basisfor a substantial change will hinder on
whether the activity continues to assist the original
beneficiaries.
Should the County determine that an amendment is substantial
in nature, then a public notice will be published for thirty
{30} days to receive comments on the substantial amendment
before the amendment is implemented. Subsequently, if an
amendment is not substantial in nature then a public notice
will be published for a two {2} week comment period to
inform citizens of the County's amendment{s} to the plan.
(Please refer to Exhibit 6.)
In situation's where their is a surplus of CDBG/HOME/ESG
funds which will be transferred to existing approved
projects to offset project deficits, the County will not
publish a public notice to announce these transfer of funds.
In cases of emergencies and/or in situations as declared by
the Mayor, or in his absence his authorized representative,
to be of particular urgency because existing conditions pose
a serious and immediate hazard or threat to the health and
welfare of the public which is a direct result from
flooding, tidal wave (tsunami), earthquake, or other natural
causes, the County will utilize its unencumbered CDBG funds
for eligible CDBG/HOME/ESG activities as determined by the
OHCD, to alleviate these threatening conditions. Due to the
immediate urgency of these situations, the County will at a
later date publish a public notice to inform its citizens of
the actual expenditure of these COBG funds.
In all case scenario's above, the County will submit a
description of its amendment(s} to HOD on its proposed
changes.
CP PLAN
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EXHIBIT 1
nSAMPLEn
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PUBLIC NOTICE ON PUBLIC MEETINGS
and
REQUEST POR PROPOSALS
for
COUNTY OP HAWAI'I's 1998
COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG),
HOME INVESTMENT PARTNERSHIP (HOME) AND
EMERGENCY SHELTER GRANTS (ESG) PROGRAMS
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The County of Hawai'i Office of Housing & Community Development
(OHCD) will hold a series of public hearings on the
aforementioned 1998 programs. As required by federal
regulations, the County has selected the locations and times in
-aneffortto"encourage-comments and views from persons of very-
low- and moderate-income. The following selected locations have
been identified in the 1990 Census as,low- and moderate income
areas:
Date:
Time:
Place:
PUNA PUBLIO HEARING
Monday, Nov. ,19
7:00 p.m. -- --
pahoa Neighborhood Center
HILO PUBLIC HEARING
Wednesday, Nov. ,19
7:00 p.m.
Hawai'i County Council
Date: -
Time:
Place:
HAMAKU'A PUBLIC HEARING
Thursday, Nov. ,19
7:00 p.m.
Honoka'a Gym
KA'U' PUBLIC HEARING
Friday, Nov. - ,19
7:00 p.m.
Pahala Community Center
The purpose of the public hearings is to hear views and comments
from citizens on housing and community development needs and the
past performance of U.S. Department of Housing and Urban
Development (HUD) Com~unity Development Block Grant (CDBG)
Program, the HOME Investment Partnership (HOME) Program, and
Emergency Shelter Grants (ESG) Program funds. In addition, the
OHCD will entertain comments with respect to the currently
approved Consolidated Plan (CP) , Citizens Participation Plan, and
suggestions or possible projects that comply and meet with the
priorities and strategies in the CP section of its Consolidated
Plan process.
The County encourages its citizens, especially persons of 16w and
moderate income, minorities and non-English speaking persons, as
well as persons with disabilities, to attend the public hearing
and share their comments and views.
CP PLAN
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Public Notice #1
Page 2
Persons requiring special needs (i.e., sign language or bilingual
interpreters) may call the OHCD at V/TT 961-8379 at least 5 days
prior to the hearings so arrangements may be made to accommodate
them.
Citizens who will be unable to attend these hearings may submit
testimony pertaining to their housing and community development
needs, or comments to the Consolidated Plan by Friday. November
19 . to Edwin S. Taira, Assistant Housing Administrator, Office
of Housing and Community Development (OHCD), 50 Wailuku Drive,
Hilo, Hawai'i 96720,
After the public hearing, the OHCD staff will be available to
discuss the procedures and guidelines for applying for the
County's 19~ CDBG, HOME.. and. ESGprograms. TheOHCD.staff will
provide technical assistance to groups requesting assistance in
developing proposals.
19 CDBG/HOME/ESG PROJECT PROPOSALS FORMS
The County is currently in year four of its five year CPo The CP
describes the County's housing and community development needs,
funding plans and strategies and the County's Annual action plan
for the CDBG, HOME and ESG Program funds.
The County of Hawai'i is, therefore, seeking project proposals
for its 19__ Annual Action plan for its CP to submit to the U.s.
Department of Housing and Urban Development (HUD).
The County expects to receive approximately $2,000,000 for its
CDBG Program, $963,000 for the HOME Program and $40,000 for the
ESG Program.
Project proposals submitted to the OHCD must comply with the
program criteria, meet eligibility requirements, program
objectives, and be consistent with the County's priorities and
strategies as contained in the County's current Consolidated .
Plan. .'
All original project proposals and two (2) copies must be
received bv 4:30 D.m. on Friday. January. 19 , by the OHCD, 50
Wailuku Drive, Hilo, Hawai'i 96720-2484.
The proposal forms and federal guidelines covering the eligible
. activities will be available at the public hearings and at the
following locations beginning November __, 1997, Monday through
Friday, 7:45 a.m. to 4:30 p.m., except on holidays. Propos~l
forms will also be mailed, upon request, after November __, 19__.
CP PLAN
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CDBG/4809C/10-28-97
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Public Notice #1
Page 3
OFFICE OF HOUSING AND
COMMUNITY DEVELOPMENT (OHCD)
Hilo Armory
50 Wailuku Drive
Hilo, Hawai'i 96720
Phone: 961-8379
HAWAI'I COUNTY SERVICES
Hanama Place
75-5706 Kuakini Highway
Suite 103
Kailua-Kona, Hawai'i 96740
Phone: 329-5226
In addition, copies of the County's current Consolidated Plan,
Citizen Participation Plan and past performance of CDBG HOME and
ESG funds are also available at the Office of Housing and
Community Development, 50 Wailuku Drive, Hilo Hawai'i.
The following is a brief summary of the amendment to the Citizen
Participation Plan and the eligible activities and priorities for
the CDBG, HOME and ESG programs.
CITIZEN PARTICIPATION PLAN:
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The County is proposing to amend its currently approved Citizen
Participation Plan which describes and outlines the County's plan
to encourage and inform all its citizens, especially persons of..-
very low and low income including minorities and non-English
speaking persons, as well as persons with mobility, visual or
hearing impairments to participate in the development of the
County's Consolidated Plan.
The amendment includes the HOME Investment Partnership and
Emergency Shelter Grants programs, stipulates the County's
requirements on the use of federal funds during an emergency
situations and corrects and clarifies other clerical and
tec~nical aspects of the Citizen Participation Plan.
The proposed amendments are required and necessary to qomply with
the federal program rules and regulations.
The Hawai'i County Housing Agency and Hawai'i County Council will
be acting on the amended Citizen Participation Plan during the
approval of the County's Action Plan for its 1998 Consolidated
Plan.
Community Development Block Grant Program:
Title I of the Housing and Community Development Act of 1974
(Public Law 93-383) created the CDBG Program, which became
effective January 1, 1974. Under the CDBG Program, a community
is able to develop a flexible, locally designed comprehensive
community development strategy in order to address the program's
- - ..CP PLAN
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Public Notice #1
Page 4
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primary objective: ".. . development of viable urban communities,
by providing decent housing and suitable living environments and
expanding economic opportunities principally for persons of low
and moderate income."
In general, grant ~r loan assistance under the CDBG Program may
be used for the following activities provided that these
activities either 1} principally benefit low- and moderate-income
families, 2} aid in the prevention or elimination of slums and
blight, or 3} meet other community development needs having a
particular urgency.
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Range of Eligible Activities for the use of CDBG Program funds:
. * Acquisition of real
property.
* Acquisition, construction,
reconstruction, re-
habilitation or in-
stallation of public
facilities.
* provision of public
services provided it is a
new service or a
quantifiable increase in
a service now being
provided and does not
exceed 15% of the County's
allocation .
* PaYment of the non-federal
share in connection with
other federal programs
undertaken as part of the
development program.
* Assist privately owned
utilities. *
* Code enforcement in *
deteriorated areas expected,
together with public
improvements and services,
to arrest the area's
decline.
* Rehabilitation of privately
owned buildings and low-
income public housing.
CP PLAN
* Disposition of real property.
* Clearance, demolition and
removal of buildirigsaridim':'
provements.
* Interim assistance to immedi-
ately arrest deterioration and
alleviate emergency conditions.
* Urban renewal completion.
* Relocation paYments.
* Loss of rental income incurred
in holding housing units for
displacees.
* Removal of material and archi-
tectural barriers restricting
mobility of elderly and disable
persons.
* Historic preservation.
* Assistance to sub-recipients to
carry out activities listed.
* Renovation of closed school
buildings.
Micro enterprise Assistance
Planning activities.
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Public Notice #1
Page 5
Priorities for
Priority 1
Priority 2 -
Priority 3 -
Priority 4 -
Priority 5 -
HOME Program:
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the CDBG Program funds are as follows:
Public Facility, Infrastructure Improvement,
Accessibility.
Economic Development Priority - To promote the
retention of or creation of jobs for low and moderate
income persons.
Support Priorities of Other Federal Programs (HOME,
Emergency Shelter Grants, Housing Opportunities for
Persons With AIDS, Section 202, Section 811, Homeless,
etc. )
Public Service Priority - To maintairi and improve
public services.
Planning Priority - Anticipate the housing and
community development needs of the County.
The HOME Program was created under Title II (the HOME Investment
Partnership Act) of the National Affordable Housing Act of 1990.
The purpose of the HOME Program is --to expand the supply of
decent, safe, sanitary and affordable housing for very low and
low income person.
Range of Eligible Activities for the use of HOME Program funds:
* Development hard costs defined as the actual cost of
constructing or rehabilitating housing.
* Acquisition costs.
* Related soft costs defined as other reasonable and necessary
costs incurred and associated with the financing, or .
development (or both) of new construction, rehabilitation or
acquisition of housing assisted with HOME funds.
* Relocation costs.
* Cost related to tenant-based rental assistance.
Applicants applying for HOME funding are required to match for
every $1.00 of federal HOME funds expended for the project with
at least $.25 of eligible matching funds.
Priorities for
Priority 1 -
Priority 2 -
Priority 3 -
CP PLAN
the HOME Program funds are as follows:
Rental Housing Priorities - Assist extremely low
and moderate-income renters by increasing the
supply of affordable rental units and providing
rental assistance.
Homeless Priorities - To address the shelter needs
of homeless persons by providing transitional
housing.
Existing and Preserving affordable housing stock,
primarily through rehabilitation activities.
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Public Notice #1
Page 6
Priority 4 -
First-time Home Buyers - Increase the supply of
affordable for-sale housing to benefit first-time
homeowners.
EmergencY Shelter Grants Program:
The Emergency Shelter Grant (ESG) Program, authorized under the
Stewart B. McKinney Homeless Assistance Act, provides funds to
finance the rehabilitation or conversion of existing buildings
for use as emergency shelters. It also authorizes, on a limited
basis, the paYment of certain operating and social service
expenses connected with running emergency shelters, as well as
paYment for Homeless Prevention Programs associated with
emergency shelters, such as, short term financial assistance to
individuals and families.
In order to be eligible for ESG Program funds, applicants must,
at a minimum,
* Be a public or private nonprofit entity certified under
Section 501(c) (3) of the Internal Revenue Code of 1954, as
amended. If the private nonprofit entity is primarily a
religious organization, the organization must agree to provide
all homeless services in a manner that is free from religious
influences. .
* Have an operating emergency shelter 'for the homeless or will
be using ESG Program funds to renovate, rehabilitate, or
convert a building for use as an emergency shelter for the
homeless.
Range of Eligible Activities for the use of ESG Program funds:
* Renovation, major rehabilitation, or conversion of buildings
for use as emergency shelter for the homeless.
* Provision of essential services to the homeless.
* PaYment of maintenance, operation, insurance, utilities, and
furnishings.
* Developing and implementing homeless prevention activities.
Priority 2 -
the ESG Program funds are as follows:
Homeless Housing Priorities - To address the
shelter needs of homeless persons by providing
emergency shelter and/or transitional housing.
Homeless Support priorities - To help low income
families and individuals avoid becoming homeless.
Priorities for
Priority 1 -
CP PLAN
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CDBG/4809C/10-28-97
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Public Notice #1
Page 7
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OFFICE OF HOUSING AND COMMUNITY DEVELOPMENT
COUNTY OF HAWAI'I
by:
Mayor
County of Hawai'i
Housing Administrator
(Hawai'i Tribune-Herald: October
(West Hawai'i Today: October
, 19 ,& November
, 19 ,& November
,19 )
, 19-)
:
CP PLAN
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CDBG/4809C/10-28-97
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EXHIBIT 2
"SAMPLE"
Public Notice
199_ County of Hawai'i CONSOLIDATED/Action Plan for
the County's Consolidated Plan - Community Development
Block Grant (CDBG), HOME Investment Partnerships (HOME)
and Emergency Shelter Grants (ESG) Programs
The Office of Housing and Community Development (OHCn) has
developed and published its proposed Consolidated/Action Plan for
the U. S. Department of Housing and Urban Development's (HUn) 199
CDBG, HOME and ESG Programs and is providing affected c1tlzensan
opportunity to examine its contents and to submit comments on the
proposed 199~ Consolidated/Action Plan.
COMMON~TY DEVELOPMENT BLOCK GRANT (CDBG) PROGRAM
The County of Hawai'i has been informed by HUn that the County's
total 199 CDBG allocation is $ The County plans to
utilize these funds for the following projects:
CDBG Pro;ects
Amount
Acquisition/Construction
Total
$
$
$
$
Renovation & Restoration
Planning & Administration
Based on the proposed 199 CDBG projects, the OHcn estimates that
percent or $ in COBG grant funds will benefit low and
moderate income persons in accordance with CnBG regulations.
HOME ~NVESTMENT PARTNERSH~PS (HOME) PROGRAM
The State of Hawai'i is required to submit its 199_ Action Plan
to HUn for the 199 HOME Program. It is anticipated that the
State will continue to divide the HOME funds among the three
neighbor island counties. The County of Hawai'i anticipates that
it will receive approximately $ for its 199 HOME Program.
CP PLAN
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CDBG/4809C/10-28-97
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Public Notice #2
Page 2
To prepare for the ,199_ HOME Program, the County requested
project proposals and will submit the following projects to the
State's Housing Finance and Development Corporation for approval:
HOME Projects
Amount
County of Hawai'i's HOME Rental Assistance
$
$
County of Hawai'i's HOME Rental Assistance
Administration
HOME Administration
Total
$
$
The HOME project amount for the County of Hawai'i's HOME Rental
Assistance Program may change to accommodate the actual amount of
HOME funds received by the County from the State.
EMERGENCY SHELTER GRANTS (ESG)" PROGRAM
The State of Hawai'i is required to submit its 199 Action Plan
to HOD for the 199 ESG Program. It is anticipated that the
State will continue to divide the ESG funds among the three
neighbor island counties. The County of Hawai'i anticipates that
it will receive approximately $ for its 199_ ESG Program.
To prepare for the 199 ESG Program, the County requested project
proposals and will submit the following list of shelters to the
State's Hawai'i Housing' Authority for operating costs:
ESG Shelters
Amount
Emergency Shelter
Abuse Shelter
Total
$
$
$
$
ESG Administration
The ESG funds allocated for the Emergency Shelter may change to
accommodate the actual amount of ESG funds received by the County
from the State.
CP PLAN
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CDBG/4809C/10-28-97
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Public Notice #2
Page 3
PUBLIC COMMENT PERIOD
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The proposed 199 Consolidated/Action Plan will be available for
public review and comment from , 199_, to , 199_, at
the Hawai'i State Public Libraries in Kamuela, Honoka'a, Pahala,
Pahoa, and Kohala, and also at the following locations, Monday
through Friday, 7:45 a.m. to 4:30 p.m., except on holidays:.
Office of Housing and
Community Development (OHCD)
50 Wailuku Drive
Hilo, Hawai'i 96720
Phone: 961-8379
Hawai'i County Services
(Hanama Place)
75-5706 Kuakini Highway, Ste. 103
Kailua-Kona, Hawai'i 96740
Phone: 329-5226
Persons'uparticula.:rly those who are low and moderate income,u are.__
encouraged to submit their comments regarding the activity or
activities that are being proposed in their area.
As required by the Housing and Community Development Act of 1974,
a Plan to Minimize Displacement will also be available for public
review at the OHCD, Hawai'i County Services offices in Kailua-
Kona and the libraries listed above.
The OHCD will consider any comments and views expressed by
citizens on the proposed 199 Consolidated/Action Plan and may
modify the Plan, if deemed appropriate.
Citizens who wish to comment on the proposed plan must submit
their comments in writing to the OHCD,by , 199_, in order for
the Hawai'i County Housing Agency and Hawai'i County Council to
consider them in their review of the final 199
Consolidated/Action Plan. The Hawai'i County Housing Agency and
Hawai'i County Council will be meeting on , 199_, and
199_, respectively.
Office of Housing and Community
Development - County of Hawai'i
By:
Housing Administrator
Mayor
County of Hawai'i
(Hawai'i Tribune Herald: , 199 )
(West Hawai'i Today: , 199 )
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CP PLAN
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CDBG/4809C/10-28-97
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EXHIBIT 3
nSAMPLEn
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PUBL:IC NOT:ICE
COUNTY OF HAWAI':I
199 CONSOL:IDATED/ACT:ION PLAN FOR THE COUNTY'S 199
CONSOLIDATED PLAN PROGRAM YEAR FOR THE COMMUNITY
DEVELOPMENT BLOCK GRANT (CDBG), HOME :INVESTMENT
PARTNERSHIPS (HOME) AND EMERGENCY SHELTER GRANTS (ESG)
PROGRAMS
The Hawai'i County Housing Agency and the Hawai'i County Council
have approved the County of Hawai'i's 199 Consolidated/Action
Plan for the County's 199 Consolidated Plan program year with
U the U.S. Department of Housing-and Urban Development (HUD) and--
have authorized the Mayor to execute and submit the 199_
Consolidated/Action Plan to HUD for the CDBG, HOME and ESG
programs.
The County of Hawai' i-pleins to utilize its 199 CDBG, U HOME and
ESG funds for the following projects: -
COMMUN~TY DEVELOPMENT BLOCK GRANT (CDBG) PROGRAM
The County of Hawai'i has been informed by HUD that the County's
total 199 CDBG allocation is $ . The County plans to
utilize these funds for the following projects:
CDBG Pro;ects
Acquisition/Construction
Amount
Total
$
$
$
$
Renovation & Restoration
Planning & Administration
Based on the proposed 199 CDBG projects, the OHCD estimates that
__ percent or $ in CDBG grant funds will benefit low and
moderate income persons in accordance with CDBG regulations.
HOME INVESTMENT PARTNERSH~PS (HOME) PROGRAM
The State of Hawai'i is required to submit its 199_ Action Plan
to HUD for the 199 HOME Program. It is anticipated that the
State will continue to divide the HOME funds among the three
__neighbor island counties. The County of Hawai' i anticipates that
- . it will receive approximately -$ for its 199 HOME Program.
CP PLAN
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Public Notice #3
Page 2
To prepare for the 199_ HOME Program, the County requested
project proposals and will submit the following projects to the
State's Housing Finance and Development Corporation for approval:
HOME Pro;ects Amount
County of Hawai'i's HOME Rental Assistance $
I County of Hawai'i's HOME Rental Assistance $
I Administration
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HOME Administration $
I
i Total $
The HOME project amount for the County of Hawai..'i.'sHOMERerital
Assistance Program may change to accommodate the actual amount of
HOME funds received by the County from the State.
EMERGENCY SHELTER GRANTS (ESG) PROGRAM
The State of Hawai'i is required to submit its 199 Action Plan
to HOD for the 199 ESG Program. It is anticipated that the
State will continue to divide the ESG funds among the three
neighbor island counties. The County of Hawai'i anticipates that
it will receive approximately $ for its 199_ ESG Program.
To prepare for the 199 ESG Program, the County requested project
proposals and will submit the following list of shelters to the
State's Hawai'i Housing Authority for operating costs:
ESG Shelters
Amount
Total
$
$
$
$
Emergency Shelter
Abuse Shelter
ESG Administration
The ESG funds allocated for the Emergency Shelter may change to
accommodate the actual amount of ESG funds received by the County
from the State.
As required by the Housing and Community Development Act of 1974,
as amended, the 199 Consolidated/Action Plan will be available
for public review from to , 199_, at the Hawai'i State
CP PLAN
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CDBG/4809C/10-28-97
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Public Notice #3
Page 3
Public Libraries in Kamuela, Honoka'a, pahala, Pahoa, and KOHALA
and also at the following locations, Monday through Friday, 7:45
a.m. to 4:30 p.m., except on holidays.
Office of Housing and
Community Development (OHCD)
50 Wailuku Drive
Hilo, Hawai'i 96720
Phone: 961-8379
Hawai'i County Services
(Hanama Place)
75-5706 KuakiniHighway, Ste. 103
Kailua-Kona, Hawai'i 96740
Phone: 329-5226
The OHCD will mail the final 199 Consolidated/Action Plan to
HUD, Honolulu Area Office, on May ,199_, to meet HUD's
submittal deadline of May __, 199_:-
Office of Housing and Community
Development - County of Hawai'i
By:
Housing Administrator
Mayor
County of Hawai'i
(Hawai'i Tribune Herald: , 199 )
(West Hawai'i Today:, 199_)
CP PLAN
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EXHIBIT 4
"SAMPLE"
PUBLIC NOTICE PERFORMANCE ASSESSMENT REPORT AND
CONSOLIDATED ANNUAL PERFORMANCE EVALUATION REPORT
The County of Hawai'i, through the Office of Housing and
Community Development (OHCD) has developed its proposed
Performance Assessme~t Report (PAR) for its ___ to ___ Community
Development Block Grant (CDBG) Small Cities Program and its
Consolidated Annual Performance Evaluation Report (CAPER) for the
period of ___ to ___'
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The purpose of the reports is to provide the U.S. Department of
Housing and Urban Development (HUD) with information on the
financial and physical development status of each CDBG/HOME/ESG
assisted activity within the County.
In accordance with the Housing and Community Development Act of
1974, ,as amended, the proposed PAR will be, available for public
review and comment at the following locations:
OFFICE OF HOUSING AND
COMMUNITY DEVELOPMENT (OHCD)
50 Wailuku Drive
Hilo, Hawai'i 96720
7:45 a.m. - 4:30 p.m.
Monday through Friday
Phone: 961-8379
HAWAI'I COUNTY SERVICES
Office of the Deputy Managing
Director - Suite 103
75-5706 Kuakini Highway,
Kailua-Kona, Hawai'i 96740
7:45 a.m. - 4:3Q p.m.
Monday through Friday
Phone: 329-5226
Copies of the draft reports may also be obtained by calling the
OHCD at (808) 961-8379.
The OHCD will consider any written comments and views expressed
by citizens on the proposed reports and may modify the reports,
if it deems appropriate.
Citizens who wish to comment on the reports must submit their
comments in writing to the OHCD, 50 Wailuku Drive, Hilo,
Hawai'i 96720, 4:30 p.m., by ( ).
-- .. CP PLAN
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Public Notice #4
Page 2
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In addition, HUD has completed its Annual Community Assessment
Review for the County's CDBG/HOME/ESG program as of the ___
program year. This report is also available for review at the
above-mention locations.
OFFICE OF HOUSING AND COMMUNITY DEVELOPMENT COUNTY
OF HAWAI'I
By:
Housing Administrator
Mayor
County of Hawai'i
(Hawai'i Tribune Herald:)
(~est Hawai'i Today:)
CP PLAN
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CDBG/4809C/10-28-97
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12/03/9-
12/04/9-
12/09/9-
12/10/9-
01/31/9-
02/03-07/9-
02/10 -
02/24/9-
02/27/9-
02/28/9- to
03/31/9-
04/02/9-
04/09/9-
04/16/9-
04/23/9-
.04/28/9-
05/04/9-
05/13/9-
- 05/15/9-
. CP PLAN
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EXHIBIT 5
n SAMPLE II
CONSOLIDATED PLAN AND
CDBG/HOME/ESGP APPLICATION SCHEDULE
TASK
Public hearings to hear the Housing &
Community Development needs and explain the
application procedures, and Consolidated Plan process.
Hilo:
Na'alehu:
Honoka'a:
pahoa:
County Council Room,
Na'alehu Club House,
Honoka'a GYm,
Neighborhood Center,
7:00 p.m.
7:00 p.m.
7:00 p.m.
7:00 p.m.
CDBG/HOME/ESGP Project proposals due to the OHCD.
OHCD to review, rank, and select CDBG/HOME/ESGP
projects for the County's Consolidated Plan to
HUD.
OHCD to draft the County's proposed
Consolidated Plan.
Public notice appears, in newspapers, announcing
the availability of the proposed Consolidated Plan
for public review and comment.
Comment period for the County's proposed
Consolidated Plan (30 days required) .
Deadline to submit documents for Hawai'i County
Housing Agency (HCHA) meeting.
HCRA meeting to approve projects.
Deadline to submit documents for Hawai'i County
Council meeting.
Council meeting to authorize Mayor to sign and
submit the County's Consolidated Plan to HUD.
Obtain Mayor's signature.
Public Notice appears in newspapers summarizing
the final Consolidated Plan.
Mail Consolidated Plan to HUD.
199- Consolidated Plan due.
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EXHIBIT 6
"SAMPLE"
PUBLIC NOTICE
PROGRAM AMENDMENT TO COMMUNITY
DEVELOPMENT BLOCK GRANT
SMALL CITIES PROGRAMS
The Office of Housing and Community Development (OHCD) has
developed and published its draft amendments to the Community
Development Block Grant (CDBG), HOME Investment Partnership
(HOME), Emergency Shelter Grants (ESG) programs, to afford
affected citizens an opportunity to examine its contents, and to
submit comments on the draft amendments.
AMENDMENT TO (Consolidated proaram Year) Consolidated/Action Plan
In accordance with the County's approved Citizen Participation
Plan, projects determined to substantially change in purpose,
scope, location and beneficiaries shall be listed and describe
here. Should the amendment be substantial in nature, then
this notice will be published for thirty (30) days to receive
public comments. Subsequently, if an amendment is not
substantial in nature then a public notice will be published
for a two (2) week comment period to inform citizens of the
County's amendment(s} to the plan.
The Draft amendments will be available for public review and
comment from to at the following locations,
Monday through Friday, 7:45 a.m. to 4:30 p.m., except on
holidays.
OFFICE OF HOUSING AND
COMMUNITY DEVELOPMENT (OHCD)
Hilo Armory
50 Wailuku Drive
Hilo, Hawai'i 96720.
Phone: 961-8379
HAWAI'I COUNTY SERVICES-
Kailua-Kona
75-5706 Kuakini Highway,
Suite 103
Kailua-Kona, Hawai'i 96740
Phone: 329-5226
The OHCD will consider any comments and views expressed by
citizens on the draft amendments, and may modify the amendments,
if it deems appropriate.
Citizens who wish to comment on the draft amendments must submit
their comments in writing to the OHCD by
OFFICE OF HOUSING AND COMMUNITY
DEVELOPMENT - COUNTY OF HAWAI'I
By:
Housing Administrator
..Mayor
-- County of Hawai'i
(Hawai'i Tribune Herald:)
(West Hawai'i Today:)
CP PLAN
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