Loading...
The URL can be used to link to this page
Your browser does not support the video tag.
Home
My WebLink
About
BIL 211 Draft 01 2008-2010 (Part 1, Vol. II)
COUNTY OF HAWAII oJMt OF / *74 ' • PART 1 VOLUME II The Proposed Operating Budget FY2010 -2011 March 1, 2010 TABLE OF CONTENTS Page Aging 1 Civil Defense Agency 17 Corporation Counsel 21 County Council (includes County Clerk and Legislative Auditor's Office) 29 County Physicians 45 Data Systems 47 Elderly Activities 57 Environmental Management 73 Finance 77 Fire 99 Human Resources 125 Liquor Control 133 Management 139 Mass Transit Agency 149 Miscellaneous Accounts 153 Parks & Recreation 159 Planning 203 Police 213 Prosecuting Attorney 247 Public Works 259 Research and Development 279 Highway Fund 307 Sewer Fund 321 Cemetery Fund 329 Bikeway Fund 331 Beautification Fund 333 Vehicle Disposal Fund 335 Solid Waste Fund 339 Golf Course Fund 345 Geothermal Relocation & Community Benefits Fund 349 Housing Fund 353 Geothermal Asset Fund 371 AGING AGING DEPARTMENT SUMMARY Mission Statement To establish a system of services in Hawai`i County which will enable older persons to reach and maintain the highest level of dignity, independence, and personal well- being. Department Goals 1. To improve the accessibility of services to older individuals who are in greatest social and /or economic need, or who are severely disabled. 2. To enable older persons to live at home for as long as possible by developing and maintaining an effective network of community-based support services. 3. To develop and maintain supportive programs and services that address the needs of caregivers to enable them to continue giving care. 4. To develop and maintain services aimed at protecting the rights of older persons, particularly the socially and economically disadvantaged. 5. To improve the capacity of the Office of Aging to serve as an effective Area Agency on Aging by promoting private, public and community collaborations to address existing and emerging aging issues. 6. To serve as a leader and advocate on behalf of older persons in Hawaii County, especially in the areas of planning, long -term care, and resource development. Funding Source and Position Count General Fund $ 514,636 General Fund 11 Grant Revenue $ 1,921,304 Grant Revenue Other $ 5,000 Other Total Budget: $ 2,440,940 Total Number of Positions 11 1 AGING AGING Program Description The Hawai`i County Office of Aging was authorized in 1966 and is an Area Agency on Aging (AAA). As an AAA, the Office of Aging is required to prepare and submit for funding an Area Plan on Aging. The Area Plan describes the manner in which this office develops its service delivery system for older persons on the Big Island. Through an approved Area Plan, the Office of Aging obtains federal and state funds through the State Executive Office on Aging. Funds obtained for services are contracted to various providers in the community that have shown the ability and willingness to deliver quality programs. AAAs are not permitted to provide services directly. Most of the funding for the Office of Aging's administrative expenses are provided by the County of Hawai`i. The Office of Aging has a total staff of eleven: an Executive on Aging, five Aging Program Planners, an Accountant, a Computer Programmer /Analyst, a Data Processing Clerk, an Information and Assistance Clerk and a Clerk. Additionally, the Aging and Disability Resource Center (ADRC) has two staff: an ADRC Coordinator and an Aging and Disability Resource Specialist. A Committee on Aging, appointed by the Mayor, advises the Office of Aging in its planning responsibilities. The majority of its members is over the age of 60 and represents every major district of Hawai`i County. Specific functions of the Office of Aging include: 1. To continuously assess the needs of older persons in Hawai`i County and develop programs aimed at meeting these needs; 2. To monitor, evaluate, and comment on policies, programs, hearings, and community actions which affect older persons; 3. To represent the interests of older persons to public officials and public and private agencies; 4. To develop and maintain a public awareness program for older persons; 5. To maintain data on the profile and needs of older persons in Hawaii County and have this information available for other organizations and the general public; 6. To coordinate planning with other agencies and organizations to promote new or expanded benefits and opportunities for older persons; 7. To manage an Aging and Disability Resource Center to provide access to and information on available long term care options for seniors and individuals with physical disabilities; 2 AGING AGING Program Description (continued) 8. To maintain and foster collaborative relationships with relevant eldercare, community based private and public agencies including those working with the disabled population of all ages; 9. To promote new or expanded benefits and opportunities for older persons; 10. To develop and administer an Area Plan on Aging for a comprehensive and coordinated service delivery system in Hawai`i County; 11. To enter into subgrants or contracts for the provision of services outlined in the Area Plan on Aging; and 12. To provide technical assistance, monitor, and periodically evaluate the performance of all service providers under the Area Plan on Aging. 3 AGING AGING Program Objectives Non- Contracted Services 1. Aging and Disability Resource Center Development Project Provide older adults and caregivers information and assistance services. a. Provide quarterly activities marketing ADRC services using community presentations and resource fairs, and other media. b. Collaborate with tenant agencies and community partners to provide quarterly in- service trainings for ADRC tenant staff. c. Provide HCOA and CSE staff and access to training for AIRS certification. One hundred percent of HCOA ADRC staff, and 50% of CSE ADRC based I &A staff will be AIRS certified. d. Implement a formalized protocol and resource materials for options counseling for individuals, families and caregivers. e. Develop a Memorandum of Agreement with at least one acute hospital facility to streamline ADRC referrals and service access for eligible individuals. f. Fully implement Beacon IR tracking software for all I &A contacts with the ADRC 2. Caregiver Support: National Family Caregiver Support Program a. Develop and maintain information and outreach displays and presentations about the availability of support services in the community through public education in group settings (health fairs, community service fairs, or community organization meetings). • Participate in at least seven (7) outreach sessions in a variety of settings. Attend at least one session in each district of the island. b. Provide access to all districts of the island, trained individuals to assess caregiver needs, provide information and assistance that link caregivers to needed services and provide follow -up on an as- needed basis. • At least 75% of caregivers surveyed will indicate that information and services provided improved their ability to provide care and/or provided needed respite. c. Plan and implement three (3) training sessions or conferences relating to caregiver concerns and issues each year. Provide trainers and events for larger audience situations on topics of general interest. • At least 70% of participants will be satisfied with the content, usefulness, and effectiveness of the information covered at the training sessions. • At least 70% of participants surveyed will indicate that the caregiver training improved their caregiving knowledge and skills. 4 AGING AGING • Program Objectives (continued) 3. Community Planning and Development — Partnerships Healthy Aging Initiative a. Increase by 20% the number of chronic disease self management workshops offered in Hawai`i County. The 20% increase would be based on the number of workshops completed for the fiscal year ending June 2009. The intent is to embed a health related evidence -based program in Hawai`i County. b. Support and coordinate an evidence -based community program where at least 75% of participants surveyed will indicate that the evidence -based community program improved or maintained their health status. 4. Education/Training Support and coordinate a minimum of two (2) workshops and/or educational seminars for Aging and Disability Resource Center (ADRC) clients and/or service providers that reflect identified needs of clients and providers. 5. Home Modification Enable participants to live safer within their own home and help to correct safety deficits. • At least 75% of the clients served will indicate that in -home safety items and/or adaptations provided allowed them to remain in their homes by correcting safety deficits. • At least 75% of the clients served will indicate that the safety items provided led to reduced falls in the home. Services Contracted to Private /State Agencies 1. Kupuna Care Program Case Management and Home and Community Based Services Kupuna Care Program services include case management, adult day care, personal care, home - delivered meals, heavy chore, homemaker, assisted transportation, and Kupuna Care transportation. Provide older adults with home and/or community -based services through the Kupuna Care Program (KC). • At least 75% of Kupuna Care Program clients will remain in their homes at least three months. • At least 75% of Kupuna Care Program clients surveyed will report their care needs are being met by the program. 5 AGING AGING Program Objectives (continued) 2. Legal Services On an annual basis, at least 85% of older adults who request information about legal advice, counseling, and representation will be linked to legal resources and at least 70% of the older adults serviced and surveyed during the year will improve their knowledge of entitlement programs, the legal process, and /or individual rights. 3. Public Education Offer the general public a monthly publication called the Silver Bulletin which provides information about services and benefits available to older individuals and their caregivers where at least 75% of clients served during the year will report satisfaction with the information content, quality and relevance of the newsletter as well as usefulness of the newsletter regarding benefits and programs around Hawai`i County. 4. Transportation. Provide transportation service to congregate meals participants in order for them to receive nutritious meals and participate in site activities that enhances physical and social well- being. a. The percentage of participants identified as non - nutritional risk at the beginning of the program year shall be maintained at the same or higher levels by the end of the program year. b. The percentage of participants identified as high nutritional risk at the beginning of the program year shall be maintained at the same or lower levels by the end of the program year. Contracts to the Elderly Activities Division, Department of Parks & Recreation. Funds provided to the Elderly Activities Division are deposited directly to its respective accounts. Elderly Activities Division provides the following contracted services and reflects its own program objectives. • Congregate Meals • Training and Employment • Home - Delivered Meals • Nutrition Education • Outreach • Transportation • Volunteer Services 6 AGING AGING Program Highlights The Hawai`i County Office of Aging (HCOA) is committed to developing a system of quality home and community -based care to meet the needs of a diverse elder population. The following major projects and/or initiatives were carried out during the 2008 — 2009 fiscal year: Aging and Disability Resource Center The vision of Hawai`i County's Aging and Disability Resource Center became a reality in 2008 with the grand opening of the ADRC in November and achieving full tenancy of the County leased space in the old Sun Sun Lau building in April 2009. Seniors, individuals with disabilities and their families now have a comfortable place to come and receive information and services. Information and Assistance services and Options Counseling on long term care enable individuals to make better choices in planning for needs now and for future. In the ADRC, seniors and individuals with disabilities can directly access services from several County and private agencies: the Hawai`i County Office of Aging, Coordinated Services for the Elderly, Hawai`i County Nutrition Program, Senior Training and Employment Program, Hawaii Center for Independent Living and The Arc of Hilo. The ADRC also meets part of a resource gap for agencies and community groups needing meeting and training space for aging and disability issues. Support groups and agencies are increasing facility use daily. A Resource Library in the ADRC is targeted for completion by the end of 2009. It will be offer a wide range of books, pamphlets, and DVDNHS materials on aging and disabilities as well as worldwide access to information via the internet. Caregiver Support The National Family Caregiver Support Program, administered through the Hawaii County Office of Aging, coordinated various workshops, trainings, support groups, and conferences to provide information about services for caregivers and resources available in our community. Outreach and training events offer opportunities for caregivers, service providers, and members of the general public to gain information on family caregiving and the importance of self -care. The Caregiver Conference - "A Carousel of Care" held at the Keahou Sheraton Hotel and Spa on January 21, 2009 had an attendance of 125 family caregivers. The conference focused on Transdermal Approaches to Symptom Management, Dental Health, Home Care Tips, Advanced Health Care Directives, Adaptive Equipment for the Home, the Culture of Caregiving, essential self -care, and knowledge of available resources to assist caregivers in their demanding and challenging role as caregivers. 7 AGING AGING Program Highlights (continued) The Caregiver Specialist and Program Planner provided 19 activities throughout FY09 including: Advanced Health Care Directive workshops, public display and outreach events, support groups, Caregiver Survival Skills Workshop, and Caregiver Respite Days providing essential information and respite for caregivers. Demand for Respite services FY09 totaled 2,295 hours. By assisting caregivers with in -home respite care services, LTC placement can be avoided or prolonged, thereby reducing the cost to the client, families, and government support systems. Healthy Aging Project During the FY 2009, Office of Aging continued its efforts to educate Hawai`i County's elderly population about Chronic Disease Self Management (CDSMP). This program, developed by the Stanford University's School of Medicine, has expanded to include Diabetes Self Management (DSMP) and Arthritis Self Management (ASMP). The Office of Aging offered three six week workshops covering CDSMP, DSMP, and ASMP serving 30 older individuals age 60 +. Alu Like, Inc., a Healthy Aging partner, also offered three six week workshops in CDSMP, DSMP, and ASMP serving about 30 older individuals from its native Hawaiian population. Six month followup surveys indicate that the participants are still using the skills learned in the workshops and are better able to manage their chronic conditions. Results also included improved general health, fewer emergency room visits and fewer hospital stays. Office of Aging's next step is to train more workshop leaders. For the next fiscal year, Office of Aging will be concentrating its efforts in the rural districts, starting with Kau and Kona. Home Modification The Home Modification Program strives to create safer home environments for the frail elderly. By reducing safety hazards, seniors are able to remain in their own homes with less risk of falls and thereby reducing subsequent hospitalization due to injuries in the home. With the ability to provide minor renovations, modifications, and /or adaptive equipment, the Home Modification program offers opportunities for seniors with health and mobility problems to function more independently. Safety deficits are identified by case managers and service providers through home assessments and evaluations. The goal of this program is to increase safety, reduce falls, and avoid injuries as well as decrease caregiver stress. 383 in -home safety items (i.e. grab bars, shower chairs, transfer benches) were provided for 150 clients during FY09 which corrected safety deficits and provided for a safer home environment. 8 AGING AGING Program Highlights (continued) Kupuna Care Program Kupuna Care is a state - sponsored program designed to meet the needs of frail older adults who cannot live at home without adequate help from family and /or formal services. The services are intended to help older adults live independently, safely, and remain healthy in the home as long as possible. The Kupuna Care Case Management program provides assistance to clients, families, and caregivers in identifying needs, exploring options, and mobilizing informal as well as formal supports to achieve the highest possible level of client independence. Case Management assistance includes assessing needs, developing care plans, coordinating provision of services among Kupuna Care Vendor Pool providers, monitoring, and providing follow -up and reassessment as needed. The Kupuna Care Vendor Pool provides services in the areas of: C. Adult Day Care C. Chore C. Assisted Transportation C. Personal Care C. Attendant Care C. Homemaker An annual client satisfaction survey of Case Management clients yielded the following results (n =28 or 15% of clients served): • 93% of clients surveyed reported that their care needs were met by the program. • 82% of clients surveyed reported that the services allowed them to remain in the home for three months or longer, thus delaying institutionalization. An annual client satisfaction survey of Kupuna Care Home and Community Based Services yielded the following results (n =35 or 44% of clients served): • 97% reported that their care needs were met by the program. • 96% reported that the services allowed them to remain in the home for three months or longer, thus delaying institutionalization. • 93% reported that Kupuna Care services helped improve their quality of life. • 93% reported that they were satisfied with the services received from Kupuna Care program. i 9 AGING AGING Program Highlights (continued) Legal Services Through their Senior Citizen Program (SCP), the Legal Aid Society of Hawai`i (LASH) did an excellent job of serving older individuals in Hawaii County in fiscal year 2008 -2009. As in previous contract years, LASH well exceeded the contract objectives. They assisted 341 older individuals with a variety of legal issues which totaled approximately 2,066 hours of legal services for our older adults across Hawaii County. There were 115 home visits conducted by LASH over the year in order to accommodate the clients' travel limitations. During the fiscal year, 64.8% of the clients seen were economically needy, 44.8% of the clients were minority and 11.4% of the clients were homebound, institutionalized, or at -risk for institutionalization. LASH's SCP program has paralegals that stay in constant contact with the Hawai'i County Aging network through participation in the 4 monthly Case Management Interdisciplinary Team (IDT) meetings throughout the island. The SCP coordinator also completed 11 lectures /presentations on various topics to older adult groups around the island this year. Outreach Services The Coordinated Services for the Elderly Program (CSE) continues to be the sole contractor providing outreach services to older individuals in Hawai`i County. Through their outreach services CSE offers excellent information and referral assistance as well as linkages for seniors to needed services. CSE made 3,039 referrals for 2,735 older adults for benefits and /or services such as Food Stamps, Housing, Case Management, Nutrition, Day Care, Energy Assistance, Medicaid, Social Security Medicare and Supplemental Security Income and Medical and Legal services. As a method of reaching out to older adults in Hawaii County, CSE scheduled special senior ID distribution sessions at various shopping centers as well as during activities such as health fairs and recreational events across the island. These sessions as well as other outreach activities resulted in 902 additional older adults being identified and registered in Hawai`i County Office of Aging's (HCOA) Social Assistance Management Systems (SAMS) database this past year with a total of 979 Senior ID cards issued during the fiscal year. As in previous years, CSE exceeded their contracted units and has proven to be a reliable partner in other community collaborative projects. CSE continues to be a major partner of the USDA Senior Produce Program and this past year completed 232 plus Hawaii Island Food Bank Senior Produce Program applications and re- certifications. CSE also referred 78 seniors to Hawai`i County Economic Opportunity Council for the Low Income Housing Energy Assistance Program (LIHEAP) during June 2009. 10 AGING AGING Program Highlights (continued) Senior Farmer's Market Nutrition Program (SFMNP) 2008 marked the third year that the popular program was administered by the Hawai`i Island Food Bank which was restructured later as Hawai`i Island Food Basket and guided by an independent board of directors and managed by staff independent and separate from Office of Social Ministry. Since 2006, the SFMNP became a permanent program within the United States Department of Agriculture and funds are awarded yearly to the Office of Community Services in the State of Hawai`i Department of Labor and Industrial Relations. Seven successful years of implementing the SFMNP in the Big Island were marked with an enduring and productive collaboration among partner agencies which included the Hawaii Island food Bank, Hawai`i County Office of Aging, Hawai`i County Nutrition Program, Retired Senior Volunteer Program, Coordinated Services for the Elderly and the ILWU pensioners club. With an annual funding of approximately $250,000, the program provided much needed revenue to the island economy by buying fresh and locally grown produce from island farmers while distributing nutritious and good variety of fresh fruits and vegetables to close to 1,700 qualified senior participants during the summer months of 2008. The estimated value of the produce received by each participant was roughly $149.00 during the 15 -week produce distribution period. Silver Bulletin Newsletter This past contract year marked the ninth year of publishing the Silver Bulletin, a monthly newsletter on and about eldercare services and aging issues. As in previous contract years, the publication continues to deliver newsworthy articles to over 4,100 older individuals assisting readers in making informed decisions as they access needed services. Annually, more than 40,000 copies of the newsletter are printed and distributed to Big Island residents, key health and social organizations, and other community and business establishments. Readership continues to grow, especially among those who are providing informal care to their loved ones. Requests by home bound seniors to receive the publication by mail still continue to increase. As in prior years, the special May edition of the Silver Bulletin featured Older American's Month with highlights from the Older American's Luncheon where several of our older residents in Hawaii County were recognized for the many invaluable contributions they've made to their communities since turning sixty. In addition to regular monthly Senior Profiles of older individuals who have made a difference in our communities, the publication printed articles on caregiving, healthy aging, health screenings, the Aging & Disability Resource Center (ADRC) project, eldercare related legislations, fraud protection, elder abuse education and cooking nutritious food, just to name a few. The Caregiver's corner column of the Silver Bulletin continues to be reported as one of highlights for older individuals, their caregivers and the general public. The Caregiver column is designed to educate, inform and advise individuals on the many complex issues facing today's caregivers and has become instrumental in helping caregivers understand as well as get help on issues surrounding family care giving. 11 AGING AGING Program Highlights (continued) Older Americans Month Local entertainer Braddah Smitty played to a crowd of over 350 seniors and well wishers from around the island who gathered to celebrate Hawai`i County Office of Aging's Outstanding Older Americans Awards Luncheon at the beautiful Hapuna Beach Prince Hotel on May 8, 2009. Twenty six senior citizens were recognized for their outstanding achievements and service to their communities. Standing ovations greeted the announcements as Sarah K. Togashi of Kea'au and Ah Vin "Jacob" Zane of Kohala were named the 2009 Outstanding Older Americans for Hawaii County. In addition the following special awards were presented: Community Service Award - Marian "Miriam" R. Reyes of Kapa`au, Kile O. Golden of Kea'au, and John J. Hanog of Pepe'ekeo; Senior Activities Award - Shizue A. Asato of Ookala and Walter R. Bell of Kea'au; Personal Achievement Award - June M. Conant of Kea'au and Waichi Ouye of Hakalau; Golden Years Award - Beryl Cambridge of Waikoloa and Alfred Galiza of Pahala. Every year the staff of the Hawaii County Office of Aging nominates businesses, organizations and/or individuals who have shown exceptional support of aging programs and activities to receive the Partners in Eldercare Partnership Award. Awardees for 2009 were Monika Mallick and Charles Ensey, owners of the building housing the Aging and Disability Resource Center and Momi Greene of Greene Acres. Data Processing and Information Technology Data Processing functions are a major and integral component in the planning and service delivery function of HCOA. During the second half of FY 2009, HCOA moved to its new facilities at 1055 Kino'ole Street. This was a major move for HCOA data operations, as the last major installation of key equipment and hardware occurred seven years ago in 2002. The current move involved coordinating data and communication line installations, relocating computer hardware as staff relocated, and installation of new office equipment and furniture. Coinciding with the move was the upgrading of HCOA's data management software SAMS (Social Assessment Management Software) to run on new Microsoft 2008 Windows and SQL servers. In an effort to minimize downtime and keep daily operations functioning, the move has been implemented in phases. HCOA anticipates that all installations, replacements and upgrades related to the move to be completed by the end of calendar year 2009 or early 2010. 12 AGING AGING Program Measures FY 2008 -09 FY 2009 -10 FY 2010 -11 Actual Budget Estimate Grants Received (millions) 2.4 mil 2.1 mil 2.2 mil Contracts Administered 21 16 18 Caregiver Support Program GROUP 1 SERVICES Counseling & Training 181 persons / 78 sessions 20 persons / 60 sessions 120 persons / 50 sessions Respite 32 persons / 2,295 hrs. • 115 persons / 3,400 hrs 50 persons / 2,500 units Supplemental Services 38 persons / 150 units 30 persons / 175 units 30 persons / 150 units GROUP 2 SERVICES Information Services 900 persons / 15 activities 650 persons / 30 activities 600 persons / 10 activities Access Assistance 94 persons / 675 contacts 175 persons/ 300 contacts 100 persons /300 contacts Community -Based Planning 73 persons /3 communities 70 persons /5 communities 70 persons /5 communities Education/Training 292 ind. / 15 sessions 200 ind. /5 sessions 200 ind. / 5 sessions Home Modification 150 ind. / 383 units 220 ind. /600modification 200 ind. / 500 units Kupuna Care Services Case Management 532 ind. / 7,634 hrs. 300 ind./ 11,000 hrs 300 ind. / 6,400 hrs. Adult Day Care 7 ind. / 1,424 hrs. 25 ind. / 5,000 hrs 25 ind. / 5,000 hrs. I Assisted Transport 31 ind. / 573 trips 20 ind. /750 trips 20 ind. / 400 trips Heavy Chore 4 ind. / 33 hrs. 5 ind. / 150 hrs 5 ind. / 40 hrs. Homemaker 35 ind. / 758 hrs. 50 ind. / 1,200 hrs 40 ind. / 800 hrs. Home Delivered Meals 303 ind./ 27,383 meals i. 300 ind./ 27,400 meals - Personal Care 168 ind. / 8,467 hrs. 125 ind. / 6,500 hrs 125 ind. / 6,000 hrs. Legal Services 341 ind. / 2066.09 hrs. 260 ind./ 2,066 units 260 ind. / 2,066 hrs. Public Education 4,100 ind. / 13 issues 4,100 ind./ 12 issues 4,100 ind. / 12 issues Transportation 323 ind. / 43,418 trips 400 ind./ 60,000 trips 400 ind. / 52,000 trips Program Expenditures FY 2008 -09 FY 2009 -10 FY 2010 -11 Actual Budget Request Number of Positions 11 11 11 Salaries and Wages 620,578.92 719,336 614,915 Operations 1,183,015.94 1,923,686 1,786,825 Equipment 78,696.99 36,000 36,000 Program Total 1,882,291.85 2,679,022 2,437,740 13 AGING AGING Personnel Position Summary FY 2008 -09 FY 2009 -10 FY 2010 -11 Position Title Authorized Authorized Request County Executive on Aging 1 1 1 Accountant 11 1 1 I Aging Program Planner I 4 4 4 Aging Program Planner II 1 1 I Clerk III 1 1 1 Computer Programmer /Analyst 1 1 1 Data Processing Clerk 1 1 I Information and Assistance Clerk 1 1 1 Total 11 11 11 14 AGING COMMITTEE ON PEOPLE WITH DISABILITIES Program Description The Mayor's Committee on People with Disabilities is a volunteer committee appointed by the Mayor to advise him/her on all matters related to people with disabilities. The committee's primary function is to review and make recommendations and provide guidelines to improve the quality of life for people with disabilities in the County of Hawai`i. Program Objectives 1. Continue to advise administration on issues facing people with disabilities. 2. Work with disabilities community to help improve education and public awareness. 3. Continue to improve accessibility of County facilities and programs for people with disabilities. Program Highlights 1. Held meetings in Hilo and Kona equally. 2. Communicated all public concerns brought to the committee by people with disabilities to the Mayor via ADA Coordinator or by letter. 3. Monitored volunteer parking enforcement program. 4. Members participated in DCAB meetings on State Emergency Preparedness Plan. 5. Continued to work with the County's Park and Recreation Department to increase inclusion of adults as well as children in programs. 6. Worked with State Workforce Development to have them include ADA training at Workforce Solutions workshop. Program Measures FY 2008 -09 FY 2009 -10 FY 2010 -11 Actual Budget Estimate Number of Meetings Held 4 10 2 Program Expenditures FY 2008 -09 FY 2009 -10 FY 2010 -11 Actual Budget Request Operations 3,251,67 9,095 3,200 Program Total 3,251,67 9,095 3,200 15 I I This page intentionally left blank it • • • 16 CIVIL DEFENSE AGENCY CIVIL DEFENSE AGENCY DEPARTMENT SUMMARY Mission Statement To plan, prepare for and when disaster threatens or occurs, promptly implement a fully coordinated response and measured application of resources necessary to prevent or minimize loss of life, alleviate suffering, reduce damage or destruction to property, provide for public safety, health and welfare, restore disrupted public systems and services, expedite recovery /reconstruction, and implement actions in mitigation. Department Goals 1. To continue to revise, update and enhance the Hawai'i County Emergency Operations Plan by integrating the National Response Plan and National Incident Management System into the Emergency Operations Plan (EOP). 2. To provide basic and coordinated guidance to other public and private agencies in the formulation and maintenance of their organization's emergency operations plan. 3. To continue to develop, organize, and update the public and private resources needed to execute the County's emergency and disaster plans. 4. To continue to coordinate the implementation of the County's emergency and disaster plans under designated emergency or disaster situations. 5. To coordinate the County's post- disaster recovery and restoration operations in coordination with State and /or Federal disaster assistance. 6. To continue to coordinate the countywide outdoor warning siren system replacement/upgrade project with the State Civil Defense Agency and private sector. Program Description The Hawai`i County Civil Defense Agency has the responsibility of administering various local, state, and federal civil defense programs for the County of Hawai'i. This includes coordinating mitigation, response and recovery programs to meet disaster situations and coordinating post- disaster recovery operations requiring state and /or federal assistance. The Civil Defense Agency also manages the Department of Homeland Security Grant Program for all first responder agencies in the county, including state agencies such as Department of Health. The Hawai`i County Civil Defense Agency continues to administer and fund the existing Emergency Drinking Water Spigot Program. Funding Source and Position Count General Fund $ 566,913 General Fund 7 Grant Revenue $ 1,111,224 Grant Revenue Total Budget: $ 1,678,137 Total Number of Positions 7 17 CIVIL DEFENSE AGENCY CIVIL DEFENSE Program Objectives 1. Continue the priority of working with all segments of the community in developing emergency- response plans. a. Work with the public sectors in hazard /risk awareness and response preparedness. Continue to review and update Police, Public Works, Fire, and Parks Standard Operating Guidelines (SOGs). b. Continue to coordinate and participate in emergency preparedness exercises, drills and training. c. Continue to coordinate and participated in training for emergency response. 2. Improve Civil Defense public notification systems. a. Expand the use of the City Watch notification system for other Departments in the County. b. Install back -up generators for Commercial Radio Stations. c. Continue growth of the "Talisman" text messaging notification system. d. Implement Civil Defense message and emergency road closure hotlines. e. Implement an email emergency message notification subscription service. 3. Develop electronic systems for more efficient communication with State Civil Defense, other emergency management partners, and County Departments. a. Initiate the use of Microsoft SharePoint as a common platform for electronic document collaboration 4. Continue to work with Department of Education, American Red Cross and State Civil Defense regarding new facilities being designated as emergency shelters, and proposed facility upgrades to expand our shelter program. 5. Continue to administer the Department of Homeland Security Grant Program for the County of Hawai'i administered by the State Civil Defense Agency. a. Using Homeland Security funds assist the Hawai'i State Dept. of Health (DOH) develop a pandemic awareness program, develop and execute pandemic related training, and improve DOH's on- island laboratory facilities. 6. Continue to review and update tsunami evacuation maps, and provide updates to appropriate departments and agencies on an annual basis. 7. Upgrade and repair existing sirens, and install new sirens in accordance with State Civil Defense CIP Funding plan and through private subdivision developers. 18 CIVIL DEFENSE AGENCY CIVIL DEFENSE • Program Highlights • Completion of the 2010 Hawai'i County Hazard Mitigation Plan Update • Completion of the Emergency Operating Plan Revision • Operational management of the Kalapana Lava Viewing Area. • Closing of the 2005 and 2006 Homeland Security Grants. • Implementing "Talisman" text notification system. • Completed the installation of back -up power generation for Lava105 & New West Broadcasting radio groups. • Coordinated the Public Safety Interoperable Communications Grant specification writing, bid, and award to upgrade equipment at CD, Police and Fire Dispatch; establish an interoperable radio channel for emergency use; and implement data transmission of Hawai'i County's public safety radio. Program Measures Al i FY 2008 -09 FY 2009 -10 FY 2010 -11 Actual Budget Estimate Emergency Plans Updated 10 10 10 Sirens Installed 0 1 0 Sirens upgraded 0 3 0 Sirens Maintained 71 71 71 Training Events 48 10 20 Exercises Conducted 12 10 10 Grants Acquired 1 1 0 Emergency Spigot Operations 14 14 14 Number of Staff Personnel Receiving Training 7 7 7 Program Expenditures FY 2008 -09 FY 2009 -10 FY 2010 -11 Actual Budget Request Number of Personnel 7 7 7 Salaries and Wages 443,228.85 485,200 449,870 Operations, 497,851.56 1,308,492 1,223,217 Equipment 2,099,139.31 150 5,150 Program Total 3,040,219.72 1,793,842 1,678,137 19 CIVIL DEFENSE AGENCY CIVIL DEFENSE Personnel Position Summary FY 2008 -09 FY 2009 -10 FY 2010 -11 Position Title Authorized Authorized Request Civil Defense Administrator 1 1 1 CD Administrative Officer 2 2 2 Account Clerk 1 1 1 CD Plans & Operations Officer 1 1 1 CD Logistics & Supply Officer 1 1 1 Secretary 1 1 1 Total 7 7 7 20 CORPORATION COUNSEL CORPORATION COUNSEL DEPARTMENT SUMMARY • Mission Statement The Office of the Corporation Counsel provides answers to the County's challenges with professionalism and integrity by ordinary people achieving extraordinary results. Department Goals I. To provide legal service and representation for our County clients in a manner that establishes and cultivates trust, based on our office core values of professionalism, accountability, and teamwork. 2. To provide our employees a healthy and nurturing work environment based on mutual respect. 3. To provide our employees the best technology and support so they may perform their duties consistent with the vision and mission of our office. 4. To refine and implement our office strategic plan. Funding Source and Position Count General Fund $ 2,651,059 General Fund 31 Grant Revenue $ - Grant Revenue - Total Budget: $ 2,651,059 Total Number of Positions 31 21 CORPORATION COUNSEL LITIGATION PROGRAM Program Description The Office of the Corporation Counsel provides legal representation on behalf of the County of Hawai`i, its officers, representatives and employees in resolving disputes such as lawsuits, arbitration, mediation and claims, filed against the County of Hawaii and its officers, representatives and employees. The Office also represents the County of Hawai`i and its officers, representatives and employees in judicial and quasi-judicial actions brought by the County of Hawaii. Program Objectives 1. Offer training opportunities to the litigation team, and provide them effective tools to take cases to trial. 2. Continue to make litigation client friendly. The Litigation Division will contact all major County departments to schedule meetings to discuss ongoing cases, the scope of liability and methods to reduce the department's exposure to unnecessary risks. 3. Responsibly monitor pending lawsuits by recommending settlement only when quantifiable justifications exist. Program Highlights 1. The office settled six major lawsuits during fiscal year 2008 -2009 for a total of $3,595,500. The potential monetary liability exposure for these cases was $8,302,000. The difference between the potential exposure and actual settlement amount was +$4,706,500 in favor of the County. Of the approximately $3.5 million in court settlements, $3.4 million was attributable to one case involving an unfortunate traffic accident that left the plaintiff with permanent injuries. By agreement, payment of the $3.4 million will be made over time. Two major cases were dismissed by court order (one case remains on appeal), and three cases were partially dismissed. 2. There were 65 claims for damages against the County investigated. The total amount paid for all valid claims was $54,974. 3. The office was active in providing training to all County departments and agencies during the fiscal year, offering 63 total hours of instruction, in addition to organizing the 6th Annual Statewide Municipal Attorneys Training Conference. 4. Attorneys were also active in collecting on delinquent accounts owed the County. Total collections for the fiscal year totaled $4,317,833. 22 CORPORATION COUNSEL COUNSELING & DRAFTING DIVISION Program Description The Counseling and Drafting Division of the Office of the Corporation Counsel advises and provides training for all departments, boards, agencies, and commissions on legal matters, which impact that particular County entity. The Division drafts appropriate legislation for consideration by the County Council or the State Legislature. The Division also provides legal representation on behalf of the County of Hawai`i in administrative proceedings, including contested case hearings and agency appeals. Program Objectives 1. Review of documents. The Division will review and approve legal documents submitted by the various County departments and agencies promptly. This review will include a thorough analysis of potential legal exposure and liabilities. To the extent possible, 75% of legal documents shall be completed within 7 business days. 2. Drafting documents and legislation. The Division will draft documents and legislation at the request of its County clients in a prompt manner. To the extent possible, 75% of requests shall be completed within 21 business days or less. 3. Written Request for a Legal Opinion. The Division will thoroughly research and draft legal opinions for its County clients in a prompt manner. To the extent possible, 75% of requests shall be completed within 21 business days or less. 4. Miscellaneous Requests for Legal Assistance, including Long -term Projects. The Division will respond to departmental and agency requests for legal service that may not involve a formal written response or extensive legal research. These miscellaneous requests may also include long -term projects, which are time - and resource - consuming. For requests not requiring a formal written response or extensive research, to the extent possible, 50% of all requests shall be completed within 21 business days. For long -term projects, to the extent possible, requests shall be completed within the time frame allocated for the project. 5. Training for County Officers and Employees, and Board and Commission Members. The Division will conduct ongoing training for County officers and employees, and substantive Boards and Commissions to prevent procedural and substantive errors, including recall training as requested by our County clients. 6. Development of a Risk Management System. The Division will continue to work with their respective clients in risk management activities, in conjunction with the County's risk manager. 23 CORPORATION COUNSEL COUNSELING & DRAFTING DIVISION Program Highlights 1. In Fiscal Year 2008 -2009, the Division received approximately 2,170 requests for legal services. The Division received approximately 1,657 requests to review and approve documents, approximately 94 requests to draft documents such as contracts, deeds, leases, and resolutions, and approximately 186 requests for legal opinions on a variety of matters. 2. In Fiscal Year 2008 -2009, the Counseling and Drafting Division continued handling collection actions for the County. 3. Attorneys from both the Counseling and Drafting and Litigation Divisions sponsored the Sixth Annual Statewide Municipal Attorney's Training Conference in August 2008. For our County employees, the Division conducted trainings sessions for the fire department, police recruits, conducted various training for our board and commission members and County department personnel. 24 CORPORATION COUNSEL LITIGATION /COUNSELING & DRAFTING Program Measures FY 2008 -09 FY 2009 -10 FY 2010-11 Actual Budget Estimate Requests for Legal Representation (Includes litigation, 807 825 816 administration hearings, arbitration and claims in which the County is named as a party, collections and Boards and Commissions representation.) Requests for Legal Services (Includes all administrative 3,057 3,000 3,028 requests such as approval of documents, drafting legislation, opinions, etc.) Program Expenditures FY 2008 -09 FY 2009 -10 FY 2010 -11 Actual Budget Request Number of Positions 31 31 31 ' Salaries and Wages 2,092,472.19 2,148,920 1,946,624 Operations 685,701.36 765,130 697,385 • . Equipment 21,371.36 10,000 500 Program Total 2,799,544.91 2,924,050 2,644,509 ' Personnel Position Summary FY 2008 -09 FY 2009 -10 FY 2010 -11 Position Title Authorized Authorized Request Corporation Counsel 1 1 I Assistant Corporation Counsel 1 1 1 Deputy Corporation Counsel 13 13 13 Accountant 1 1 1 1 Claims Investigator- Adjustor 1 1 1 Legal Assistant 11 1 1 1 Legal Clerk III 6 6 6 Legal Technician 1 1 1 Private Secretary 1 1 1 Sr. Clerk Stenographer - 1 1 i Clerk III 3 2 2 Supervising Legal Clerk I 1 1 1 Supervising Legal Clerk II 1 1 I Total 31 31 31 25 CORPORATION COUNSEL BOARD OF ETHICS Program Description The Board of Ethics administers and enforces the County Code of Ethics. It gets administrative support from the Office of the Corporation Counsel. Program Objectives 1. Review all petitions and requests for opinions in a prompt manner. Program Highlights Continued efforts to educate County personnel to conform to the requirements of the new County Code of Ethics. Program Measures FY 2008 -09 FY 2009 -10 FY 2010 -11 Actual Budget Estimate Requests for Opinion / Informal Advisory Opinions 10 12 15 Informal Advisory Opinions 9 0 15 Investigations and Investigative Hearings 0 0 0 Formal Opinions and Hearings 0 2 0 Program Expenditures FY 2008 -09 FY 2009 -10 FY 2010 -11 Actual Budget Request Operations 1,648.87 4,000 3,275 Program Total 1,648.87 4,000 3,275 26 CORPORATION COUNSEL COST OF GOVERNMENT Program Description The Cost of Government Commission studies and investigates the organizations and methods of operations of all County departments, commissions, boards, offices and other instrumentalities of all branches of the County government and determines what changes, if any, may be desirable. Program Objectives 1. Examine and investigate the organizations and methods of operations of all County departments, commissions, boards, offices and other instrumentalities of all branches of the County government and determines and recommends changes, if any, by the Charter - imposed deadline. Program Highlights N/A Program Measures FY 2008 -09 FY 2009 -10 FY 2010 -11 Actual Budget Estimate Departments/boards /commissions reviewed - 12 12 Program Expenditures FY 2008 -09 FY 2009 -10 FY 2010 -11 Actual Budget Request Operations - 4,000 3,275 Program Total - 4,000 3,275 27 This page intentionally left blank I • 28 COUNTY COUNCIL. COUNTY CLERK LEGISLATIVE AUDITOR COUNTY COUNCIL/CLERK DEPARTMENT SUMMARY Mission Statement To work together as a diverse, but connected team of individuals striving to provide excellent service to the County of Hawai`i. The Office of the County Clerk and Hawaii County Council attend to each and every one of its administrative responsibilities and legislative functions with a positive attitude, diligent work ethic, and appreciation for our community. Department Goals Clerk's Office - Council and Committee Services Sections 1. To ensure the Council complies with all legal notice requirements for its meetings. 2. To assist the public in their efforts to provide effective, meaningful input to the legislative process. 3. To ensure timely processing of all administrative proposals for consideration by the Council. 4. To prepare minutes of all Council and Committee meetings in accordance with law. 5. To conduct research on historical documents in a timely manner, provide copies of public records, and assist the public in filing claims and registering as lobbyists. 6. To continue to seek new and innovative ways to provide access to public documents, meeting proceedings and results, and other official records to the public. 7. To continue adding historical records and data to the Council's Record system available on the Clerk - Council web page. Funding Source and Position Count General Fund $ 4,098,169 General Fund 80 Grant Revenue $ - Grant Revenue Total Budget: $ 4,098,169 Total Number of Positions 80 29 COUNTY COUNCIL/CLERK DEPARTMENT SUMMARY Department Goals (continued) Support Service Division (Reprographics Division) To provide prompt and efficient reprographic, and interdepartmental and postal mailing services to all County departments and agencies. Administrative Services To perform timely and efficient personnel and accounting functions for the Council- Clerk's Office. Legislative Research Branch 1. To assist the Council by reviewing bills and resolutions proposed by Council Members and providing technical assistance relating to legislative drafting. 2. To assist the Council by performing complex tasks that are the ongoing responsibility of the Council and the Office of the County Clerk, which includes, but is not limited to, maintenance of the Hawai`i County Code and Hawai`i County Charter, review of annual fiscal legislation, archiving, library and files maintenance, and preparation of the Council - Clerk's annual report. 3. To conduct new Council Member and new Council Legislative Assistant training regarding legislative drafting, the budget process, or other areas within the Legislative Research Branch's areas of expertise. 4. To support the administration of the County of Hawaii by providing drafting, analysis, and research services as requested and as time permits. Election Division 1. To conduct and administer all County elections in compliance with State law. 2. To maximize voter registration and turnout. 3. To provide voters with convenient access to registration stations and polling places. 30 COUNTY COUNCIL/CLERK DEPARTMENT SUMMARY Program Description Council The Hawaii County Charter vests the legislative powers of the County with the County Council. The Council's primary functions are legislative and public policy formulation. Council District Staff The Council District Staff assists Council Members in the performance of their legislative responsibilities by conducting research, writing reports, drafting legislation, and providing staff support during Committee and /or Council meetings. Duties also include managing the daily operations of their Council Member's office, coordinating community meetings and outreach, and following through on constituent inquiries and requests. Clerk's Office- Council Services and Committee Services Sections The Council Services and Committee Services Sections perform four basic functions imposed by the Hawai`i State Constitution, Hawaii Revised Statutes, Hawaii County Charter, and Hawaii County Code: (1) provide administrative and logistical support to the County Council which handles hundreds of bills, resolutions, appointments, communications and constituent matters each year; (2) provide the public with fair and adequate notice of actions pending before the Council; (3) prepare official minutes; and (4) archive and provide public access to over 100 years of important County records and documents. The range of these specific duties is extremely diverse and includes compliance with highly technical legal requirements (e.g., passage of legislation, fair information practices, financial disclosure, lobbyist registration, the "Sunshine Law," and the Americans with Disabilities Act,) and "customer service" on behalf of County agencies and citizens (e.g., acceptance, research, retrieval, and distribution of public records and documents). The Council Services Section also serves as secretary to the County Pension Board and secretary to the Committee on the Destruction of Records on which the County Clerk serves as chair. Support Service Division (Reprographics Division) The Support Service Division (Reprographics Division) is responsible for interdepartmental mail, reproducing, binding, and mailing documents for all County departments and agencies. 31 COUNTY COUNCIL/CLERK DEPARTMENT SUMMARY Program Description (continued) Administrative Services Administrative Services performs personnel and accounting functions for the Council and County Clerk's Offices. The Legislative Research Branch (LRB) The Legislative Research Branch assists the Council with budget matters; updates and publishes the County Code and its supplements; assists with the drafting of ballot questions, legislation, and other documents required for proposed amendments to the Charter, including the creation and distribution of voter education materials; prepares revised editions of the County Charter pursuant to voter - approved amendments; reviews all resolutions and bills proposed by Council Members; drafts legislation to correct manifest errors in the Hawai`i County Code; provides drafting, analysis, and research assistance to the administration, as requested; prepares and updates the Council's annual report; assists the Clerk in management of the Clerk's archive of legislative materials; maintains a library of research materials; conducts training sessions; and performs other duties as may be assigned by the Clerk. In fiscal year 2008 -2009, the LRB examined and reviewed approximately 278 resolutions and 94 bills initiated by Council Members and administrative agencies and also provided research assistance on 63 individual projects. The LRB revises, codifies, and assists in the publication of ordinances to the Hawai`i County Code, which it supplements regularly and makes available on line at http: / /co .hawaii.hi.us /countycode.html. i 32 COUNTY COUNCIL/CLERK COUNCIL/CLERK Program Objectives Clerk's Office- Council and Committee Services Sections 1. Fulfill legal notice requirements for all Council and Committee meetings, including preparation of meeting agenda and posting and publication of meeting notices. 2. Provide an accurate reflection of Council and Committee meetings and votes taken by preparing synopsized or summary minutes of each meeting in accordance with law. 3. Prepare DVD copies of videotaped Council and Committee meetings as requested by the public, departments, and elected officials. 4. Provide copies and access to Council records and Clerk documents upon request by the public, departments, and elected officials in a timely manner and as required by law. 5. Provide ongoing support to the public with the retrieval of documents and information from the Council's Record system available on the Clerk- Council web page. Support Service Division (Reprographics Division) 1. Process all documents submitted by departments for reproduction within two business days. 2. Process all pieces of outgoing postal and interdepartmental mail delivered by departments no later than 2:30 p.m. within the same business day. 3. Distribute incoming mail delivered to 25 Aupuni Street, Suite 1008, within two hours from receipt. 4. Assist departments in complying with USPS regulations. Legislative Research Branch 1. Prepare semi - annual supplements to the County Code for distribution within eight weeks of receipt of final adopted ordinances. 2. Complete review of legislation initiated by a Council Member as to its proper form within two weeks of receipt depending upon its complexity. 3. Provide support to the administration, as requested, with drafting, analysis, and research services. 4. Assist the 2010 Charter Commission, as requested, with drafting and review of proposed amendments, ballot summaries, ballot questions, and voter education materials. 5. Monitor Council and Committee meetings to provide research and advisory support for decision - makers on proposed legislative initiatives. 6. Prepare the annual report for the Council- Clerk's Office (in comprehensive and highlight formats) within designated timelines. 7. Update the Council - Clerk's website to include significant legislation enacted by the county and legislation pending before the council such as Operating and CIP budgets for the upcoming fiscal year. 33 COUNTY COUNCIL/CLERK COUNCIL/CLERK Program Highlights CLERK'S OFFICE ACTIVITIES The Clerk's Office Laserfiche Legislative Database and document tracking system has been fully implemented. Clerk's Office staff has conducted four training seminars to county employees and officials island -wide, with two training sessions in Hilo and two in Kona. The Clerk's Office acquired and implemented the use of a digital recording system, doing away with the analog system of cassette tapes. Meeting audios can now be stored electronically and transcribed at each employee's computer. During the 2008 -2009 Fiscal Year, hundreds of pages of summary minutes were completed by the Council and Committee Services Section employees. In addition, hundreds of communications, resolutions, bills and ordinances were processed. The Council and Committee Services' employees traveled with their recording equipment to facilitate regular meetings held in Kona once every month. In addition, Council Services employees traveled to several public meetings held outside of Hilo. The Clerk's Office implemented a comprehensive process- mapping project. Through this effort, the scope of services in each division were examined and areas of improvement were identified. In addition to improved processes after completion of this effort the affected divisions were left with a detailed and industry standard procedures manual. The Support Services Division Reprographics Division (Machine Room) moved to a new location with only a one -day break in service, and accepts jobs via email, CDs, jump drive, as well as hand - delivery. It has successfully implemented the new complicated postage rate system and organized a workshop for County departments on new postage rates and how to package items to require the least amount of postage. The Machine Room has a color copier to accommodate the increasing requests for color copy service. Cost is 5 cents per side. During Fiscal Year 2008 -09, the Legislative Research Branch began an intern program working with students at the University of Hawai`i at Hilo, Waiakea High School, and Hilo High School. Some interns received credit hours towards achieving graduation, and others provided important services to the Office of the County Clerk to improve their skills, resumes, and because they wanted to be a contributing member of our community. Among many things, our Interns helped update Your County Government (a citizen's guide to County government), improve website content, provide analysis relating to improvements to the Hawai`i County Code, consolidate our library materials, and provide invaluable assistance with our relocation to the County building. The Intern program was, and continues to be, a symbiotic relationship with both the County and our Interns profiting from the experience. 34 COUNTY COUNCIL/CLERK COUNCIL/CLERK Program Measures • FY 2008 -09 FY 2009 -10 FY 2010 -11 Actual Budget Estimate Council Meetings /Staff Support 25 24 25 Council Special Meetings /Staff Support 2 2 2 Committee of the Whole Meetings /Staff Support 0 0 0 Committee Meetings /Staff Support 104 110 110 Committee Site Visits /Staff Support 0 4 4 Committee Special Meetings /Staff Support 0 4 4 Council Public Hearings /Staff Support 1 2 Committee Public Hearings /Staff Support 1 10 5 Committee Workshops /Staff Support 0 2 2 Number of Committee Reports 259 350 350 HSAC Meetings Supported With Reports 12 12 Number of pages duplicated 4,844,591 5,600,000 6,000,000 Number of pieces handled for mailing 424,883 475,000 480,000 Program Expenditures FY 2008 -09 FY 2009 -10 FY 2010 -11 Actual Budget Request Number of Positions 63 58 58 Salaries and Wages 2,854,935.03 2,605,532 2,296,411 Operations 1,312,461.14 886,530 688,860 Equipment 51,416.24 13,300 8,000 Program Total 4,218,812.41 3,711,862 2,993,271 35 COUNTY COUNCIL/CLERK COUNCIL /CLERK Personnel Position Summary FY 2008 -09 FY 2009 -10 FY 2010 -11 Position Title Authorized Authorized Request Clerk III 3 3 3 Council Chair I I I Council Member 8 8 8 County Clerk I I I Deputy County Clerk 1 1 1 Legislative Auditor 1 - - Accountant 1 1 I Administrative Assistant to the Legislative Auditor 1 - - Administrative Assistant to the Deputy County Clerk 1 1 1 Administrative Assistant to the Leg. Res. Branch I - - Audit Analyst 3 - - Council Aide 9 9 9 Council Aide to the Council Chair I I I Council Legislative Assistant 9 9 9 Council Services Assistant 1 2 2 2 Council Services Assistant II 3 3 3 Council Services Supervisor 2 2 2 Deputy Executive Assistant to the Council Chair I I I Duplicating Machine Operator 3 .. - Executive Assistant to the Council Chair 1 1 I Human Resources Technician I I 1 I Legal Specialist I 1 I Legislative Analyst 111 1 1 1 Legislative Inforthation & Reference Technician I 1 I Legislative Specialist 3 4 4 Senior Duplicating Machine Operator 1 - - ' Special Assistant 1 1 I Supervising Duplicating Machine Operator I - - Support Services Clerk I - 3 3 Support Services Clerk 11 - I 1 Support Services Supervisor - I 1 Total 63 58 58 36 COUNTY COUNCIL/CLERK ELECTIONS DIVISION Program Description The Elections Division is responsible for all election activities in the County, including administering Federal, State and County elections, voter registration, and voter education; conducting absentee voting; establishing new polling places; recruiting and training election day officials; tabulating ballots; redefining district boundaries during reapportionment; proposing election legislation; verifying signatories on petitions and nomination papers; and maintaining the voter register. Program Objectives 1. To redesign the Young Voter Registration Program (YVRP) to increase High School participation. 2. To establish procedures for a permanent absentee mail list. 3. To increase ballot access at rural absentee walk sites. 4. To review and update all precinct schematics and 200 foot radius maps. Program Highlights During the 2008 elections, the voter registration count for the primary election was 95,829, and for the general election it was 99,337. There were 40,017 votes cast in the primary election and 67,243 votes were cast in the general election. In our efforts to increase voter registration, the Elections Division scheduled Deputy Voter Registrar Training Classes in all districts in the County. Sixteen (16) classes were conducted and 261 individuals were deputized. With the assistance from the League of Women Voters, the Elections Division conducted a Drive -Thru voter registration program in Hilo, Pahoa, and Kona. A total of 905 individuals registered to vote utilizing the Drive -Thru program. To comply with the National Voter Registration Act, 96,211 address confirmation notices were mailed to registered voters in the County. 8,063 notices were mailed to voters identified with questionable addresses, and 994 voters updated their voter registration information. To correct the County's voter registration file, the Elections Division conducted follow- up work on 2,299 voter records including verification of residence and mailing addresses, dates of birth, social security numbers, and confirmation of residency and citizenship. 37 COUNTY COUNCIL/CLERK ELECTIONS DIVISION Program Highlights (continued) Approximately 19,181 transactions were processed to the vote register, and 47,872 applications were processed for absentee voting. As part of the voter education program, all public High Schools in the County were contacted to participate in the Young Voter Registration Program. Seven (7) schools participated, and 535 students were registered. To familiarize voters with a new voting system for the 2008 elections, public demonstrations were conducted in all districts of the County. The Election Division recruited and trained 871 officials to assist in conducting the 2008 elections. The Elections Division also verified 4,954 signatures in an attempt to qualify registered voters on an initiative petition that was submitted by the Committee for the Lowest Law Enforcement Priority of Cannabis. I I 38 COUNTY COUNCIL/CLERK ELECTIONS DIVISION Program Measures FY 2008 -09 FY 2009 -10 FY 2010 -11 Actual Budget Estimate Registered Voters 99,337 103,000 104,000 Deputy Voter Registrars Trained 261 250 260 Voter Registration Satellite Stations 27 25 25 Certificates of Registration Issued 522 600 600 Cancellations of Registration 855 1,000 900 Deceased Voters Deleted 3,952 4,000 4,000 High Schools Participating in Voter Education 4 10 10 # of Students Registered 197 650 400 Program Expenditures FY 2008 -09 FY 2009 -10 FY 2010 -11 Actual Budget Request Number of Positions 19 22 22 Salaries and Wages 601,621.83 381,476 450,738 Operations 496,838.93 490,350 652,760 Equipment 896.36 3,200 1,400 Program Total 1,099,357.12 875,026 1,104,898 Personnel Position Summary FY 2008 -09 FY 2009 -10 FY 2010 -11 Position Title Authorized Authorized Request Elections Program Specialist 1 1 - Elections Clerk I Temporary 9 10 10 Elections Clerk I - 2 2 Elections Clerk II 2 2 2 Elections Program Administrator 1 1 1 Elections Program Specialist Election Warehouse Worker I Temporary 4 4 4 Election Warehouse Worker II 1 1 1 Senior Elections Clerk 1 1 1 Total 19 22 22 39 LEGISLATIVE AUDITOR DEPARTMENT SUMMARY Mission Statement Pursuant to a Hawai`i County Charter amendment approved by voters in November 2008, the Office of the County Clerk and Council was reorganized to establish an independent audit function within the Legislative Branch through the Office of the Legislative Auditor. As a result, the Office of the Legislative Auditor independently serves the Council and citizens of Hawai`i County by promoting accountability, fiscal integrity, and openness in Local government. It is our mission to serve as a catalyst for improving County government. Through performance and/or financial audits of County agencies and programs, the Legislative Auditor's Office examines the use of public funds; evaluates services, operations, and activities; and provides findings and recommendations to elected officials and citizens in an objective manner. Our work is intended to assist County government in its management of public resources and stewardship of public trust. Department Goals 1. To procure an independent certified public accountant to conduct an annual post -audit of the County's financial transactions to assist the Council in complying with requirements of the Hawaii County Charter. 2. To conduct or cause to be conducted performance and/or financial audits of the funds, programs, services, and operations of any County agency, executive agency, and/or program, as set forth by the Legislative Auditor in an annual audit plan that shall be transmitted to the Council and the Mayor and filed with the Clerk as a public record. 3. To conduct or cause to be conducted follow -up performance reviews monitoring the implementation of audit recommendations by the audited County entities. 4. To assist the Council in its efforts to ensure openness and accountability in the expenditure of public funds, as may be requested by the Council by resolution. Funding Source and Position Count General Fund $ 758,007 General Fund 5 Grant Revenue $ - Grant Revenue - Total Budget: $ 758,007 Total Number of Positions 5 40 LEGISLATIVE AUDITOR LEGISLATIVE AUDITOR Program Description The Legislative Auditor's Office developed an internal operations or audit manual, which was adopted by the Council, to provide consistency and conformance with generally accepted government auditing standards in its performance of audit responsibilities and reporting procedures. The Legislative Auditor's Office develops an annual audit plan based on a risk assessment of County agencies, programs, and funds utilizing objective methodology to identify priority areas for assignment of audit resources. Audit reports are available on -line at http: // co.hawaii.hi.us /la/reports.html. The Legislative Auditor's Office also assists the Council in procuring an independent certified public accountant to conduct an annual post -audit of the County's financial transactions in compliance with Hawai`i County Charter section 10 -13. Program Objectives 1. To procure an independent certified public accountant to conduct an annual post -audit of the County's financial transactions. 2. To conduct or cause to be conducted an independent County -wide fraud, waste, and abuse risk assessment of agencies, programs, and/or operations supported, in whole or in part, by County funds, and file an annual audit plan with the Council. 3. To conduct or cause to be conducted performance and/or financial audits of County agencies, programs, and/or operations in accordance with the annual plan, or as determined necessary by the Legislative Auditor. 4. To conduct or cause to be conducted follow -up performance and/or financial reviews of audited entities in accordance with the annual plan, or as determined necessary by the Legislative Auditor. 5. To conduct or cause to be conducted performance and/or financial audits of County agencies, programs, and/or operations as may be requested by the Council by resolution. 41 LEGISLATIVE AUDITOR LEGISLATIVE AUDITOR Program Highlights In accordance with its FY 2008 -2009 audit plan, the Legislative Auditor's Office conducted a follow -up review of the Department of Environmental Management's implementation of FY 2006 -2007 performance audit recommendations related to the County's Recycling and Diversion Grant Program, including long -term planning and internal controls to ensure compliance with procurement and environmental laws; contract management procedures; and segregation, measurement, and documentation of recyclables and other waste types. At the request of the Council, the Legislative Auditor's Office assisted in the review of Department of Public Works responses to FY 2007 -2008 performance audit recommendations related to construction contract change orders and professional services contract supplements, which included implementation of internal controls to ensure compliance with procurement laws; improvement of project scoping and contract management procedures; and facilitation of cost - effective and timely delivery of capital improvement projects. In FY 2008 -2009, the Legislative Auditor's Office also undertook a limited scope performance audit of the Highway Fund, which provides operational funds for the Highway Maintenance and Traffic Divisions of the Department of Public Works. Completed in September 2009, audit recommendations included the establishment of a County -wide strategic plan for long -term transportation infrastructure maintenance and improvement, and the implementation of internal controls (including performance measures and reporting requirements) related to road, bridge, and flood control maintenance and safety programs. In accordance with its FY 2009 -2010 audit plan, the Legislative Auditor's Office has undertaken the procurement of an expert to perform an independent County -wide fraud, waste, and abuse risk assessment of agencies, programs, and/or operations supported, in whole or in part, by County funds, and is assessing the feasibility of procuring a third - party provider to implement a waste- and -abuse "hotline" for employee and citizen reports. The Legislative Auditor's Office has also conducted an entrance conference with the Department of Water Supply and public presentation before the Board of Water Supply to define the scope of an upcoming performance audit of the County's water systems operations. 42 LEGISLATIVE AUDITOR LEGISLATIVE AUDITOR Program Measures FY 2008 -09 FY 2009 -10 FY 2010 -11 Actual Budget Estimate Annual Audit Plan Filed with Council * 100% 100% Performance and /or Financial Audits Completed 1 2 3 Performance and /or Financial Audits Ongoing 2 2 2 *Continuation of FY07 -08 annual audit plan pending outcome of 2008 Charter Amendment. Program Expenditures FY 2008 -09 FY 2009 -10 FY 2010 -11 Actual Budget Request Number of Positions 5 5 5 Salaries and Wages * 328,040 297,947 Operations (includes external audit of County finances) * 448,840 460,060 Equipment * - Program Total * 776,880 758,007 * Legislative Auditor's Budget included as part of Clerk- Council Budget. Personnel Position Summary FY 2008 -09 FY 2009 -10 FY 2010 -11 i i Ti Authorized Authorized Request Title uest q Legislative Auditor 1 1 1 Administrative Assistant to the Legislative Auditor 1 1 Audit Analyst 3 3 3 Total 5 5 5 43 This page intentionally left blank 44 I I COUNTY PHYSICIANS 1 COUNTY PHYSICIANS DEPARTMENT SUMMARY Mission Statement To render medical opinions, advise on medical matters and conduct physical examinations as requested by the Mayor's Office and other agencies of the County. Department Goals To assist the County in creating a safe and healthy environment for its employees by providing professional medical service. Program Description 1. Provides pre - employment, PUC and other authorized physical examinations. 2. Provides review of workers' compensation claims. 3. Reviews certain sick leave cases. 4. Assists in police investigations and coroner's cases. 5. Advises County on medical matters. Program Objectives Continue to serve the County diligently as in the past. Program Expenditures FY 2008 -09 FY 2009 -10 FY 2010 -11 Actual Budget Request Number of Positions 4 4 4 Salaries and Wages 133,825.00 133,825 133,825 Program Total 133,825.00 133,825 133,825 Funding Source and Position Count General Fund $ 133,825 General Fund 4 Grant Revenue $ - Grant Revenue - Total Budget: $ 133,825 Total Number of Positions 4 45 COUNTY PHYSICIANS COUNTY PHYSICIANS Personnel Position Summary FY 2008 -09 FY 2009 -10 FY 2010 -11 Position Title Authorized Authorized Request County Physician 1 1 1 Assistant County Physician 1 /2T 1 1 1 Assistant County Physician 1 /4T 2 2 2 Total 4 4 4 46 DATA SYSTEMS DATA SYSTEMS DATA SYSTEMS Mission Statement Data System is committed to providing quality technical support and services to all County Departments and Agencies. We support the County of Hawai`i's goals thru the use of Information Technology, Professionalism, and Teamwork. Department Goals 1. To keep the computer systems, computer applications, and networks running smoothly. 2. To coordinate and assist County department and agency efforts to implement computer systems and applications consistent with the County's overall priorities and available resources. 3. To plan, coordinate, and assist with the development of a countywide Geographic Information System. 4. To expand and enhance countywide computer networks to enable computer system interconnectivity and information sharing among all departments and agencies. 5. To improve individual employee capabilities and productivity through computer training. 6. To provide opportunities for the citizens to access County government records and to transact business with the County government using computer technology. 7. To continue to develop and improve common data processing policies, standards, and procedures to guide County departments and agencies. Program Description Data Systems provides the technical leadership in all aspects of computer use for the County of Hawai`i, including GIS, financial and departmental applications, hardware and software support, telecommunications and network functions. Data Systems provides advice and support for computer systems and applications utilized by various County departments and agencies, performs systems analysis and programming functions, maintains data security, and conducts in -house computer training classes. Funding Source and Position Count General Fund $ 1,335,876 General Fund 18 Grant Revenue $ - Grant Revenue - Total Budget: $ 1,335,876 Total Number of Positions 18 47 it DATA SYSTEMS DATA SYSTEMS Program Description (continued) Help Desk/Technical Support: Help Desk/Technical Support provides a call center for County users island -wide, to receive technical support and assistance in a timely manner, and to better utilize the resources of the Data Systems Department. This branch provides technical support and assistance to users with Personal Computers, application software and network connectivity issues, as well as providing training classes to all County workers in basic computer use and the Microsoft Office suite. Help Desk/Technical Support is the first level technical support for the users in Hawai`i County. Applications: Analyzes, designs, develops, tests, implements, and supports computer applications running on County computer networks. Provides software support and technical advice for the County's mission critical applications, such as FRESH, Utility Billing, Document Management, Building Permits, etc. Network Systems: Responsible for the evaluation, design, selection, purchase, implementation, and administration of County local area networks (LAN), Wide Area Networks (WAN), Network Operating Systems (NOS), and other systems including: database, electronic mail, file storage, document imaging, Internet, network security, website development & administration, and server based systems and associated hardware. Provides technical advice and problem resolution for all network, server, and workstation -based systems. Property Management Systems Oversees and supports the operation of County computer systems, software applications, and related telecommunications environment for the Real Property Tax Office. Provides technical advice and resolves problems. Analyzes, designs, develops, tests, implements, and supports integrated property management applications such as real property assessment and various related permitting processes. Geographic Information Systems Coordinates inter - departmental use of GIS and the creation, acquisition, sharing, and distribution of GIS data. Provides systems analysis and programming support for GIS applications and their databases. Performs evaluation, selection, and implementation of related hardware and software. Provides technical advice and resolves problems in the GIS area. 48 DATA SYSTEMS DATA SYSTEMS Program Objectives 1. Expand and maintain the County of Hawai`i Local and Wide Area Networks. 2. Enhance employee technical skills and knowledge through training classes. 3. Expand the email service to include browser -based access to county email. 4. Develop county information technology strategic plan. Collaborate with county management to develop a consolidated information technology strategic plan that includes accountability metrics for evaluating the use of information technology in support of the county's mission, goals, and objectives. 5. Review and improve Data System's customer support and services. Program Highlights County Computer Training Center Classes in Hilo (12 seats per class) and Kona (8 seats per class) continue to be filled as soon as the schedule is announced. Help Desk Installations and Repair The Help Desk team installed a total of 178 new Laptop /Personal Computers at County departments and agencies in 2008 -09. There was an average of 30 Help Desk calls per day with 720 repair tickets issued and cleared. System Uptime The uptime for the County's enterprise systems and network systems has exceeded 99% over the past year. FRESH (Fiscal Resources Enterprise Software for Hawaii Island) FRESH continues to be a collaborative effort between Data Systems, Finance, Planning, Human Resources and Environmental Management. At least (1) Analyst is assigned to user support the application monthly. 49 DATA SYSTEMS DATA SYSTEMS Program Highlights (continued) The supported FRESH application modules are: General Ledger Improvement District Assessments Accounts Payable Fixed Assets Purchasing Inventory /Warehouse Payroll Planning Parcels and Permits Human Resources Cashiering Utility Billing Applicant Tracking Budget Preparation Document Management System During the past fiscal year the county's electronic document management initiative continued expansion into additional departments. To date, early document management adopters have stored over three million items electronically. Many of these are archived documents, and are available on workstations or online, eliminating the need for manual retrieval (sometimes from hard to reach storage archives). These immediate benefits are tied to long term implications for how the county will conduct future business. With instant access to current and archival information, the departments adjust processes, procedures, and work flow thereby enhancing operations and improving productivity and customer service. During current and subsequent budget years additional departments are slated to make use of electronic document management. Included in the document management implementation costs are: the purchase of storage hardware, workstation enhancements, and software licenses, and training. Requested budget includes the annual maintenance costs incurred and the one -time implementation charges for purchasing necessary hardware and software licenses. These costs are overshadowed by the benefits to the departments. On -line Access to County Services Increasingly, government organizations are moving traditional face to face services to electronic transactions. This move is driven by content management software that allows departments to provide on -line information and services in forms supporting their traditional activities. Likewise, as citizens use on -line bill paying, banking and other virtual services, they expect similar government offerings. The County of Hawai`i's web server provides a rich variety of content to the county citizens and to visitors. 50 DATA SYSTEMS DATA SYSTEMS Program Highlights (continued) During 2008 -09 planning, design, and content review for the county's intranet and internet web servers continued. In a move to provide electronic transactions where appropriate, Data Systems and the Department of Finance began working on a payment application that will allow an on- line user the ability to pay their Real Property tax by either credit card or electronic check. An agreement between Motor Vehicle Payments and the Hawai`i Information • Consortium was made to collect online payments. Data Systems encourages departments to take advantage of the Hawai`i Information Consortium's credit card processing service to increase the county's electronic processing offering for citizens. Due to the collaborative nature of the county's web site initiative, Data Systems has encouraged consolidating separate departmental web sites into a single county server. This move could save county resources and provide a single point of contact for citizens seeking information and services. Consolidating the resources expended for these sites could provide the funding to achieve this initiative. Fire RMS (Records Management System) The Fire RMS system now includes information on volunteer personnel. Data relating to the dispatching of volunteer apparatus and crews, as well as actions taken by units and individuals, will be a valuable aid in the efficient use of training and resources. Version 4.0 will be implemented in the 2009 -10 fiscal year. EMS ePCR (Electronic Patient Care Reporting) Data Systems is working with the Fire Department and State Emergency Medical System (EMS) to improve the State EMS ePCR software. Equipped with fully ruggedized wireless internet connection Mobile Data Terminals (MDTs) Emergency Medical Technicians can now provide automated ePCR information and wirelessly send it to the hospital's printer and /or upload the data to a data warehouse for retrieval by hospital personnel. 51 DATA SYSTEMS DATA SYSTEMS Program Highlights (continued) Geographic Information Systems (GIS) Data System's GIS personnel coordinated and/or assisted in the following projects: Civil Defense eruption map updates Civil Defense SO2 emissions monitoring West Hawai`i Civic Center Planning and Office configuration Transit Route map updates Fire Department EMS Calls for Kailua -Kona Public Works Centerline Layer for Traffic Train users on ArcGIS server Setup GIS FTP site for public access Setup GIS Web server for public download. Geographic Information Systems use is growing within many county departments. Data Systems provides the infrastructure to support the transmittal and storage of large GIS data volumes. The need to monitor and upgrade the network infrastructure to support this growth is essential to GIS continued success in providing information to the county departments and citizens. MS Server 2003 and Exchange d h n cage 5.5 The migration from the Windows NT/Exchange to the Windows 2003/Exchange server to a unified domain is complete. The next phase in this project is implementing browser - • based access to the email and scheduling system. Trans- Island Fiber Network The Gigabit fiber optic network was extended to the following sites: Laupahoehoe Police Station Laupahoehoe Fire Station Honoka'a Police Station Honoka'a Fire Station Waimea Police Station Waimea Fire Station Hanama Place county offices ADRC Fiber optic service is planned for the following locations Kealakehe Police Station Drivers License/DMV office - Waimea Prosecuting Attorney - Kealakekua West Hawai`i Civic Center 52 DATA SYSTEMS DATA SYSTEMS Program Highlights (continued) Voice Over Internet Protocol Phone (VoIP) System In June 2009 Aupuni Center began receiving VoIP phone service. VoIP service will greatly reduce the cost of telephone service and provide enhanced phone and telecommunications services. VoIP phones are planned for the renovated County Building, ADRC, Hawaii Hardware, and the West Hawaii Civic Center. Other county locations are being evaluated. Data Systems Staff Training A major goal and objective of the Data Systems Department is to improve the skill sets and technical knowledge of each of the members of the team. With continued emphasis on budget reductions, Data Systems personnel are encouraged to use CBT and online training when possible. Applications Branch: One analyst attended the Eden (FRESH) User Conference. Continuity of Operations Planning /Implementation As the county's enterprise increasingly depends on an electronic infrastructure to enhance services to the community, an operative comprehensive business continuity and disaster recovery plan is essential. The reliance on electronic mail and document storage as the medium for retaining official correspondence and workflow dictates the need for a dependable infrastructure to permit business continuity in the event of disruptive conditions. The presence of this redundant infrastructure is essential to keep essential county business conducted in times of crises. During 2008 -09 Data Systems conducted interviews with departments to determine their critical applications, reliance on Data Systems in the event of a disaster. Information from these interviews will be used in developing a comprehensive disaster recovery plan. Operational failure mitigation is another continuity of operations objective. In that light, a number of servers were moved to Civil Defense. Additional servers and critical network components are under review for a move to this location. Data Systems has established Memorandum of Agreements with other County Departments to assist with the Continuity of Local Government, should a major disaster occur on Hawai`i Island. Mission critical applications are backed up daily to redundant servers at the Civil Defense offices via the County Fiber Network. 53 DATA SYSTEMS DATA SYSTEMS Program Highlights (continued) Hawai`i County Radio System The County Radio Oversight Committee has completed the assessment and final design with the radio consultant. The final phase of the consultation is to provide the County with a submittal ready Request For Proposal (RFP). The Committee is also working to increase existing radio services with the following Public Safety Interoperable Plans: Radio over IP (RoIP) will replace all of the older Motorola consoles in the County Dispatch offices and substations. Activate the DS -3 (45MB) channel on the County Microwave system. To be used to provide connectivity to Fire/Police stations and as backup to the County fiber. Purchase and activate (I) VHF radio frequency to be used as an interoperable Tactical channel for all Public Safety personnel. Note: All enhancements to the existing radio system will be compatible with the new radio system upgrade. Fleet Management System Data Systems, Department of Public Works and the Fire Department implemented a Fleet Management System during 2008 -09. Training was provided for the system's users and data from the old system was transferred to insure a smooth transition. Support Enhancements and Accountability Data Systems is planning a variety of procedural and organizational changes to enhance the use of best practices and augment technology support. The changes are intended to provide procedures that result in speedy, holistic problem resolution. Further, Data Systems will be developing a structured, collaborative approach with departments for strategic planning and measured service level arrangements. This initiative is intended to produce accountability to county management for information technology resource usage. Use of customer support application software is planned that will assist Data Systems in tracking and communicating problem resolution and project management. 54 DATA SYSTEMS DATA SYSTEMS Program Measures FY 2008 -09 FY 2009 -10 FY 2010 -11 Actual Budget Estimate Computer Systems Servers: Retired/New /Total 15/9/27 10/4/33 2/2/33 New network nodes added / Total nodes 17/75 10/85 2/87 New / replacement PC's setup 178 225 185 Computer Applications Total Running on C &C, State, Federal, Outside Computers 8 8 8 Total Running on in -house LANs and PC Systems 78 78 80 Data Systems In -House Custom Written 33 34 34 Data Systems support w/ 3` Party Vendor 45 44 44 NOTE: Total running has been split into 2 categories to better represent the type of support provided to end users. GIS Applications: Data Systems /Other Dept 24 28 34 GIS Data Layers Public Domain 72 75 80 In- House /County of Hawai`i 75 85 95 Imagery /Percent of Island covered 19% 25% 60% Other Work Statistics Primary Computer System Uptime During Normal Work Hours 99% 99% 99% (247 days x 8.75 hrs) x 4 Systems Computer Training Classes and Workshops Offered 37 35 35 Computer Training Classes Attendees 271 365 280 Help Desk Tickets /PC Repairs 720 680 700 55 DATA SYSTEMS DATA SYSTEMS Program Expenditures • FY 2008 -09 FY 2009 -10 FY 2010 -11 Actual Estimate Estimate Number of Positions 18 18 18 Salaries and Wages 919,375.23 949,276 859,612 Operations 178,447.57 218,169 424,964 Equipment 364,832.31 57,600 51,300 Program Total 1,462,655.11 1,225,045 1,335,876 Personnel Position Summary FY 2008 -09 FY 2009 -10 FY 2010 -11 Position Title Actual Authorized Request Director of Data Systems 1 1 1 Information Systems Manager 1 1 1 Data Processing Support Coordinator 1 1 1 Geographic Information Systems Analyst I 1 1 1 Geographic Information Systems Analyst III 1 1 1 Information Systems Analyst I 1 1 1 Information Systems Analyst III 1 1 1 Information Systems Analyst IV 5 4 4 Information Systems Analyst V 4 5 5 Information Systems Tech II 1 1 1 Private Secretary 1 1 1 Total 18 18 18 • 56 ELDERLY ACTIVITIES ELDERLY ACTIVITIES DEPARTMENT SUMMARY Mission Statement To provide a wide array of services for the public with excellence, integrity and aloha. Department Goals Coordinated Services Unit 1. To promote self - sufficiency by providing services by which recipients may be helped to achieve, restore, or maintain independent living and self - direction. 2. To prevent or reduce premature or inappropriate institutional care through the provision of home -based care which would allow the recipient to remain in or return home. Retired & Senior Volunteer Program 1. To continue to develop a variety of opportunities for community service for persons 55 and over who are willing to share their experiences, abilities and skills for the betterment of their communities and themselves. 2. To ensure that volunteer assignments are consistent with the interests and abilities of the volunteers and the needs of the communities served. 3. To ensure that volunteers are provided the needed orientation, in- service instructions, individual support and supervision, and recognition for their volunteer services. Nutrition — Congregate Nutrition Services 1. To provide meals to individuals 60 years of age and older in congregate settings. Each meal will meet the recommended dietary allowance (RDA) as established by the Food and Nutrition Board of the National Academy of Sciences. Funding Source and Position Count General Fund $ 1,724,603 General Fund 59 Grant Revenue $ 1,373,547 Grant Revenue 75 Other $ 395,225 Other Total Budget: $ 3,493,375 Total Number of Positions 134 57 ELDERLY ACTIVITIES DEPARTMENT SUMMARY Department Goals (continued) Nutrition — Home Delivered Meal Service 2. To deliver meals to the homes of individuals 60 years of age and older who are homebound due to illness or disability. Each meal will meet the recommended dietary allowance (RDA) as established by the Food and Nutrition Board of the National Academy of Sciences. Senior Community Services Employment 1. To provide low- income seniors 55 or older with current work experience in their vocational fields of interest to prepare them to compete successfully for jobs in the workforce at large. l i 2. To place these seniors in public sector or 501C-3 private non -profit agency work sites that provide community services, preferably to the elderly (seniors serving seniors). 3. To assist these seniors in achieving a sense of fulfillment and independence that may enhance their self - esteem through attaining productive employment that contributes meaningfully to the communities they live in. 58 • ELDERLY ACTIVITIES COORDINATED SERVICES UNIT Program Description The Coordinated Services Program for the Elderly (CSE) provides comprehensive and coordinated services for older adults 60 years and older, with the exception of CSE's Chore /Transportation contract, which serves individuals 18 years and older. CSE's 29 full -time staff is responsible for providing Information and Assistance, Outreach, Chore, Transportation, and Other Support Services, such as ID Card Issuance, Advocacy, Personal Care, Financial Management, etc. The Coordinated Services Program is also a volunteer station for the Senior Companion, Sage Plus, and Sage Watch programs. Program Objectives The CSE staff will strive to promote maximum independence, optimum health, personal dignity and self - enrichment by: 1. Providing Information and Assistance Services to 3,500 older adults: 2. Providing Outreach Services to 900 adults. 3. Providing Transportation Services to 1,100 older adults and accomplishing 33,000 trips annually. 4. Providing Transportation Services to 40 individuals under 60 years of age with disabilities and accomplishing 600 trips annually. 5. Providing and completing 2,000 Referrals. 6. Providing 34 individuals with disabilities /older adults with 3,456 hours of chore services annually. Program Highlights • Staff provided 3,931 seniors with information and assistance services and 902 seniors with outreach services. 2,735 referrals such as food stamps, Medicaid, SSI benefits, housing assistance, legal aid, energy assistance, etc. were made. • Staff provided transportation services to 576 individuals with disabilities, 6 individuals that needed wheelchair assistance on a weekly basis, and 38 individuals under 60 with disabilities and accomplished 1,208 trips. • Staff provided transportation services to 1,142 seniors and accomplished 38,187 trips. • Staff provided 650 individuals with tax assistance. ■ 59 ELDERLY ACTIVITIES COORDINATED SERVICES UNIT Program Highlights (continued) • Staff issued the Hawai`i County Senior Identification Cards to 979 seniors 60 years and older. • Staff provided 28 clients with chore services and accomplished the contract amount of 3,514.50 hours with the Hawai`i County Office of Aging and the State Department of Human Services. • Staff provided 2,044 seniors with other support services which included friendly visiting, financial assistance, interpreting/translating, letter writing & reading, case management, telephone reassurance, etc. • Staff assisted and responded to ten (9) individuals who were in need of emergency assistance where 911 was summoned. • Staff registered 78 seniors to the Hawai`i county Economic Opportunity Council (HCEOC) for the LIHEAP (Low Income Housing Energy Assistance Program). • Staff recertified and registered 232 seniors for the " Hawai`i Island Food Bank Senior Produce Nutrition Program." • 98% of the seniors, surveyed by Coordinated Services - "In Home Chore Services" evaluation, felt that the services were provided professionally, thoroughly, with integrity and aloha; that staff was more willing to assist. • Driver training was provided for 15 CSE staff. • Multi Media First Aid training was provided for 17 CSE staff. The Coordinated Services staff scheduled two recognition luncheons (East and West Hawai`i) and honored 68 RSVP, Sage Plus, and Senior Companions volunteers who unselfishly volunteered their services for the program. 60 • ELDERLY ACTIVITIES COORDINATED SERVICES UNIT Program Measures FY 2008 -09 FY 2009 -10 FY 2010 -11 Actual Budget Estimate *Information and Assistance Number of Seniors Served 3,931 3,500 3,500 *Outreach Number of Seniors Served 902 900 900 *Transportation Number of Seniors Served 1,142 1,100 1,000 Total Trips 38,187 33,000 37,000 Number of Persons w/Disabilities under 60 years of age served 42 40 40 Total trips 1,208 600 600 *Referrals 3,039 2,000 2,000 *Chore Number of Seniors Served 28 34 34 Total Hours 3,154.5 3,456 3,456 *Contract Purchase of Service Objectives for Title III and P.O.S. are with the Office of Aging and DHS Program Expenditures FY 2008 -09 FY 2009 -10 FY 2010 -11 Actual Budget Request Number of Positions 29 29 29 Salaries and Wages 995,047.34 1,056,389 948,586 Operations 145,626.61 236,774 197,545 Equipment 26,237.80 15,000 28,100 Program Total 1,166,911.75 1,311,163 1,174,231 61 ELDERLY ACTIVITIES COORDINATED SERVICES UNIT Personnel Position Summary FY 2008 -09 FY 2009 -10 FY 2010 -11 Position Title Authorized Authorized Request Account Clerk 1 1 1 Clerk III 1 1 1 Community Service Program Assistant I 8 8 8 Community Service Worker I 9 9 9 Community Service Worker Ill 6 6 6 Departmental Data Processing Coordinator I 1 1 I Elderly Activities Operations Assistant Director 1 1 1 Program Director III (Older Adults) 2 2 2 Total 29 29 29 62 ELDERLY ACTIVITIES RETIRED AND SENIOR VOLUNTEER PROGRAM Program Description The Retired and Senior Volunteer Program (RSVP) provides diverse and meaningful volunteer opportunities for persons 55 years and older. Through volunteering RSVP volunteers are able to remain active, contributing members of the community thereby enhancing the overall quality of their lives. Their volunteer services also help private non -profit and public agencies (volunteer stations) to deliver services to meet a wide range of community needs. Some examples of RSVP volunteer assignments include: tutoring elementary students; helping in libraries; delivering meals on wheels; helping at congregate nutrition sites; screening blood pressures; instructing senior crafts and activities; assisting with senior transportation; doing friendly visiting and telephone reassurance; entertaining in hospitals and care homes; helping at blood banks, food banks, non - profit health agencies and museums; staffing public information booths; helping in hospitals; beautifying public areas; installing grab bars; and assisting with community events and special projects of agencies. Program Objectives Enhance the overall quality of life, i.e., maximum independence, optimum health, personal dignity, and self - enrichment of persons 55 years and older by: 1. Providing diverse and meaningful volunteer opportunities to 1,200 persons 55 years and older. 2. Assisting significantly in meeting community needs by providing 150,000 hours of volunteer service in a minimum of 175 volunteer stations. 3. Providing 125 volunteers to assist in Food Basket's Senior Farmers' Market Nutrition Program. II 4. Providing 400 volunteers to enable Hawai`i County Nutrition Program to carry out its congregate meals program. I I 63 ELDERLY ACTIVITIES �. RETIRED AND SENIOR VOLUNTEER PROGRAM Program Highlights RSVP service highlights include: • 1,871 volunteers served 155,225 hours at 217 volunteer stations island wide. • 519 volunteers assisted the Hawai`i County Nutrition Program in serving congregate meals at 15 nutrition sites. They provided 53,334 hours of voluntary service. • 55 volunteers provided 1,289 hours of Meals on Wheels service to the Hawaii County Nutrition Program. • Three volunteer recognition events were held to honor all volunteers for their service. 1,111 volunteers were honored at these events. • Maintained 200+ volunteer stations. • Worked in coordination with Hawai`i County Office of Aging and the Corporation for National and Community Service. • RSVP Program Director attended the Corporation for National and Community Service (CNCS) State Program Directors' meeting on July 18, 2008. • 122 volunteers served in the Christmas gift wrapping fund raiser sponsored by the RSVP Advisory Council. • RSVP Program Director attended the CNCS National Conference in San Francisco, CA on June 22 -24, 2009. • Partnered with the RSVP Advisory Council to conduct annual on -site volunteer station monitoring. • RSVP office relocated from Piilani Complex to Kamana Center. • 9 volunteers served 3,344 hours at Under His Wings Ministry helping the homeless. • Partnered with Hawaii Electric Light, Co. to distribute 7,904 light bulbs to 1,976 seniors island wide. 74 volunteers contributed 314 hours for this project. • Projects assisted by RSVP volunteers were: HCNP Health Fair, Hawai'i Island Food Basket's Senior Produce Program and Food Drive, Life Care Center's Health Fair, American Heart Association's Heart Walk, Big Island International Marathon, Special Olympics Bowling Tournament and Cop on Top project, Hospice's "Light Up a Life" project, Muscular Dystrophy Association's Fun Walk/Run, Police Week, Blood Bank donor recruitment and reminder calls, outreach at various care homes and institutions, Special Programs Kupuna Hula and Senior Softball tournaments, events by Ke Ola Pono No Na Kupuna and surplus food distribution by HCEOC. 64 ELDERLY ACTIVITIES RETIRED AND SENIOR VOLUNTEER PROGRAM Program Measures FY 2008 -09 FY 2009 -10 FY 2010 -11 Actual Budget Estimate Number of Volunteers 1,871 1,200 1,200 Number of Volunteer Hours 155,225 150,000 140,000 Number of Volunteer Stations 217 175 170 Number of Volunteer School Tutors* *50 125 125 Number of Nutrition Volunteers 519 400 400 * Will change this measure to Food Basket's Sr. Farmers' Market Nutrition Program for FY09 -10 Program Expenditures FY 2008 -09 FY 2009 -10 FY 2010 -11 Actual Budget Request Number of Positions 5 5 5 Salaries and Wages 224,592.55 225,820 208,425 Operations 122,435.37 148,094 122,494 Equipment 1,421.85 50 1,250 Program Total 348,449.77 373,964 322,169 Personnel Position Summary FY 2008 -09 FY 2009 -10 FY 2010 -11 Position Title Authorized Authorized Request Account Clerk 1 1 1 Community Service Program Assistant 1 2 2 2 Program Director IV (Older Adults) 1 1 Van Driver 1 1 1 Total 5 5 5 • 65 ELDERLY ACTIVITIES NUTRITION PROGRAM Program Description Congregate Nutrition Services The Older Americans Act authorized funding for local community programs to provide nutrition services to the elderly. The congregate meals program was designed to provide older individuals, aged 60 and older, with at least one low cost, nutritious meal, five days a week in a congregate setting. The program includes nutrition and health education, health assessments, recreational activities and other appropriate services for older individuals. Home Delivered Meal Service The Older Americans Act authorized funding for local community programs to provide nutrition services to the elderly. The home delivered meals program or "Meals on Wheels" is an integral part of a community based health care system. Participants receiving home delivered meals are aged 60 and older and homebound due to illness or disability. The home delivered meals program provides at least one low cost, nutritious meal, five or more days a week, delivered directly to the participants' homes. Program Objectives Congregate Nutrition Services 1. To provide 72,000 nutritious meals, each containing 1/3 of the U.S. RDA, to 900 older individuals, aged 60 and older, at fifteen congregate nutrition sites throughout Hawai`i County by June 30, 2011. Home Delivered Meal Service (Meals on Wheels) 1. To deliver 65,000 nutritious meals, each containing 1/3 of the U.S. RDA, to 350 frail, homebound older individuals, aged 60 and older, throughout Hawai`i County by June 30, 2011. 66 ELDERLY ACTIVITIES NUTRITION PROGRAM Program Highlights The Hawai`i County Nutrition Program provided 81,314 nutritious meals to seniors in a, congregate setting, and 75,695 "Meals on Wheels" to frail, homebound elderly. Our home delivered meals are prepared by a subcontractor, which experienced numerous changes in administration and programming this past year. At one point, we were unsure whether they would be able to continue providing meals for our island wide program, and we started to research other options. Although new staff is now in place, and the program is stabilizing, they may increase their meal cost by 30% next year, which will affect our services to the seniors of Hawaii County. For the sixth year, seniors in Hawai`i County were able to participate in the national Senior Farmer's Market Program. The Nutrition Program assisted the Food Basket in the distribution of fresh produce throughout the island, using HCNP staff and volunteers at congregate sites. Over 1,600 low income seniors received fresh produce weekly from 6/16/08 to 9/26/08 (15 weeks). The $284,000 Federal grant required that all produce be purchased from local farmers, which provided a big boost to our island's economy. This year, Nutrition Program staff from all districts organized trips to Hilo's Lyman Museum for their senior participants so they could see the traveling exhibit "Key Ingredients: America by Food ". This special exhibit was put together by the Smithsonian, and showed how the food industry in America evolved ex. new canned /prepared foods were initially developed for the troops, and TV /frozen dinners became popular when television sets were invented! Special sections of the exhibit featured foods of America's ethnic groups, with a local section on Hawaii's plantation foods showing Hawaiian, Portuguese, Japanese, Chinese, Filipino /other influences. The Chairman of the FCC flew in from Washington D.C. to conduct presentations on the change to digital television signals. This was vital information especially for our rural seniors as many areas do not have cable, and they depend on their televisions for up to date information on weather (hurricanes) and health topics (salmonella in peanut butter). "Good Grinding for Wise Dining ", a pilot nutrition education program that was developed for seniors by the State Executive Office on Aging, ended this year. Registered dietitians from the University of Hawaii were contracted to prepare lessons (with corresponding food demos) and did the final evaluation of the program, using pre and post tests. These lessons were well received by the seniors, and a second series of lessons is currently being planned. 67 ELDERLY ACTIVITIES NUTRITION PROGRAM Program Highlights (continued) At the end of March, the Nutrition Program was notified, and given 4 working days to pack up everything for movers to take to the ADRC building. It was a mad scramble to pack office supplies, meal supplies (over 100 cases of plates, etc), label all equipment and even to find our own packing boxes! When we officially moved to the ADRC on April 1, we were without phones, fax, internet, and e -mail for 2 weeks; also, the downstairs storage area was not ready, causing major concerns. As stated in previous annual reports, the seniors in Paauilo have been "temporarily" housed in a private facility since the October 2006 earthquake, and look forward to someday returning to the Paauilo Gym Annex for their programs (design is in progress). This year's results of the Parks and Recreation Service Survey for Nutrition show that: • 100% of senior participants surveyed felt that we provided quality service 100% felt that services were provided with integrity 100% felt that services were provided with aloha 66% rated our service as "more than satisfactory"; 34% rated as "satisfactory" 68 ELDERLY ACTIVITIES NUTRITION PROGRAM Program Measures FY 2008 -09 FY 2009 -10 FY 2010 -11 Actual Budget Estimate Congregate Nutrition Services Unduplicated Elderly Served 1,468 1,000 900 Total Meals Served 81,314 82,000 72,000 Home Delivered Meal Service Unduplicated Elderly Served 433 400 350 Total Meals Served 75,695 68,000 65,000 Program Expenditures FY 2008 -09 FY 2009 -10 FY 2010 -11 Actual Budget Request Number of Positions 27 27 27 Salaries and Wages 547,139.58 601,574 563,797 Operations 688,520.47 886,150 937,300 Equipment 2,144.15 25,600 26,500 Program Total 1,237,804.20 1,513,324 1,527,597 Personnel Position Summary FY 2008 -09 FY 2009 -10 FY 2010 -11 Position Title Authorized Authorized Request Account Clerk 1 1 1 Clerk III 1 1 I Community Service Worker III 1 /2T 15 15 15 Community Service Program Assistant 11 1 1 1 Home Delivered Meals Worker Hrly 6 6 6 Program Director IV (Older Adults) 1 1 1 Van Driver 1 1 1 Van Driver 1 /2T 1 1 I Total 27 27 27 69 ELDERLY ACTIVITIES SENIOR COMMUNITY SERVICES EMPLOYMENT Program Description Title V of the Older Americans Act Amendments funds the Senior Community Service Employment Program (SCSEP). The U.S. DLIR channels the funding to our State's Workforce Development Division. WDD subcontracts with HCOA which farms out this part-time training program to the Senior Training & Employment Program (local title for SCSEP), which is under P & R's Elderly Activities Division. This program's ultimate goal is to foster individual economic self - sufficiency through unsubsidized employment which means employment in jobs not subsidized by this program —i.e., not paid for through federal funds designated for SCSEP. Its administration includes planning, budgeting, and personnel management as well as job counseling, development, referrals, and placements into unsubsidized jobs. Enrollees or participants as they are called now are placed at community service agencies that provide work sites, supervision and training for the participants in their fields of vocational interest. At their work sites around the island, the participants gain current work experience and current work references that the participants are to use to get hired into jobs outside of the program. The participants have the chief responsibility of making and getting the most out of their community service placements to increase their employability and prospects of successfully mainstreaming into regular jobs in the workforce at large. Since federal funds pay for participant wages and fringe benefits, only public sector agencies and nonprofit organizations (501C-3's) qualify as host agencies. In addition to training provided by host agencies, the participants attend County workshops. And, the program staff provide supportive services, such as counseling, safety supplies as applicable, and referrals to other agencies to assist the participants. With all of this support, the participants understand that STEP is basically a preparation -to- return-to work program and that their ultimate goal is to become independent from STEP and to be financially on their own which benefits everyone. Program Objectives 1. Place 5 enrollees into unsubsidized jobs by FY's end. 2. Provide services to a cumulative total of 41 enrollees by FY's end. 3. Visit each enrollee at his/her work site twice a year. Conduct 50 work site visits by FY's end. 70 ELDERLY ACTIVITIES SENIOR COMMUNITY SERVICES EMPLOYMENT Program Highlights 1. Placed 57% (26/46) participants in County Departments, such as: Public Works and Finance, and the P & R Department which include: P & R Administration, P & R Maintenance of parks, gyms and other facilities such as: Kawanakoa Gym, Carvalho Gym and Park, Mohouli Park, Mooheau Band Stand, Waiakea Recreation Center, Mt. View Gym, Cooper Center, P & R Municipal Golf Course and its Nursery, Pana'ewa Rainforest Zoo and Botanical Gardens and P & R's Veterans Cemetery as well as Hawai County Nutrition Program sites in Pahoa, Pa'auilo and Kailua -Kona, Elderly Recreation Services and Coordinated Services for the Elderly at Kamana and Kea' au. Placed the rest of the participants in other community service agencies, such as State libraries in Hilo, Keaau, Pahoa, and Kailua -Kona, Waiakeawaena Elementary School Cafeteria, and 501 C -3 private, nonprofit agencies, such as: Hawaii Island Adult Day Care, Downtown Improvement Association, Catholic Charities, Hawaii's Volcano Circus in Pahoa, Hawaii County Economic Opportunity Council, American Cancer Society, Imiloa Astronomy Center, Puna Hongwanji Mission, Boys and Girls Club, Mokupapapa Discovery Center, and Komohana Agricultural Complex. 71 ELDERLY ACTIVITIES SENIOR COMMUNITY SERVICES EMPLOYMENT Program Measures FY 2008 -09 FY 2009 -10 FY 2010 -11 Actual Budget Estimate Federal Funded Positions 40 40 40 Number of Applicants Served 70 80 60 Number of Applicants Enrolled During the Year 57 55 41 Number of Enrollees Successfully Placed in Jobs 4 7 5 Site visits 158 80 50 Promotional Coverage of Program 18 8 8 ' Program Expenditures FY 2008 -09 FY 2009 -10 FY 2010 -11 Actual Budget Request Number of Positions 73 73 73 Salaries and Wages 368,852.33 405,871 438,044 Operations 9,989.36 22,477 19,234 Equipment - 1,000 2,100 Program Total 378,841.69 429,348 459,378 Personnel Position Summary FY 2008 -09 FY 2009 -10 FY 2010 -11 Position Title Authorized Authorized Request Account Clerk 1 1 1 Program Director II (Older Adults) 1 1 1 Program Director IV (Older Adults) 1 1 1 Senior Community Services Aid Hrly 70 70 70 Total 73 73 73 72 ENVIRONMENTAL MANAGEMENT ENVIRONMENTAL MANAGEMENT. DEPARTMENT SUMMARY Mission Statement To promote and support a high quality of life for the citizens of the Island of Hawai'i by providing comprehensive, responsive, environmentally -safe, efficient, cost - effective management of our waste streams while providing excellent customer service and to be recognized as an innovative leader in the pursuit of sustainable program services leading to the management of waste as a resource that leads to a society that generates zero waste. Department Goals 1. To assess and plan for all Department responsibilities with a 50 -year vision and with the Aloha spirit. 2. To continually make improvements to the County's waste management systems through planning, operations, community outreach, and education. 3. To provide the best service at the least cost while balancing the needs and desires of the Administration, County Council, County employees, and the general public. 4. To become financially self - sufficient. 5. To aggressively develop economic opportunities to recover, recycle or otherwise find beneficial reuse opportunities for the County's waste streams and reduce toxins in the waste stream. 6. To utilize the best available technology to minimize waste by volume or by weight. 7. To meet or exceed all applicable State and Federal rules, regulations and permit requirements. 8. To work with the County Council with legislation to address efficient resource management as well as fairness for residents and businesses within the County. 9. To enhance in -house engineering design capabilities for appropriate Capital Improvement Projects. 10. To operate and maintain an efficient and effective accounting and billing system. 11. To encourage and create opportunities within the department for managers and supervisors to respond effectively to the changing demands of the general public. 12. To eliminate the backlog of the Vehicle Disposal program by July 2010 in Kona and in Hilo. 13. To manage and maintain a safe and committed workforce. 14. To update the County's Integrated Solid Waste Management Plan every five years. Funding Source and Position Count General Fund $ 913,910 General Fund 23 Grant Revenue $ - Grant Revenue - Total Budget: $ 913,910 Total Number of Positions 23 73 ENVIRONMENTAL MANAGEMENT ADMINISTRATION Program Description The Environmental Management Director serves as technical advisor to the Mayor, Managing Director, Environmental Management Commission, and County Council on matters pertaining to wastewater treatment and disposal, solid waste processing and disposal, resource recovery, the recycling and disposal of all vehicles, and the removal of the derelict and abandoned vehicles. The Environmental Management Administration Office provides personnel management, accounting and billing support services as well as providing general supervision and control of the administration and operation of the Wastewater and Solid Waste Divisions and the Business Services and Technical Services Sections. The Environmental Management Administration Office also provides personnel, clerical, technical and financial support for the Environmental Management Commission. Program Objectives I. Maintain Sewer fees at a level to cover expenses of operations, repairs and maintenance, and replacements. 2. Maintain vehicle disposal fee system to assure financial self - sufficiency for Vehicle Disposal program. 3. Proactively work towards compliance of EPA mandate to close all Large Capacity Cesspools by the year 2010. 4. Continually work on planning sewer infrastructure in North Kona in conjunction with the Growth Opportunity Areas represented in the August 2006 Kona Community Development Plan. 5. Establish a system to divert construction and demolition debris from our landfills. 6. Improve the status of Wastewater accounts receivable. Reduce the average number of days in receivables to 89 days which represents a 10% decrease from the FY08 -09 actual of 99 days. Reduce the percentage of balances over 90 days past due to 51% of total receivables, which represents a 10% decrease from the FY08 -09 actual of 57 %. 7. Improve the status of Solid Waste accounts receivable. Reduce the average number of days in receivables to 118 days which represents a 10% decrease from the FY08- 09 actual of 131 days. Reduce the percentage of balances over 90 days past due to 46% of total receivables, which represents a 10% decrease from the FY08 -09 actual of51 %. 74 v , w ENVIRONMENTAL MANAGEMENT ADMINISTRATION Program Highlights • Undertook design for the Komohana Heights, Honoka'a, and Queen Lili'uokalani Village Subdivision large capacity cesspool (LCC) replacement projects. • Secured approximately $7,500,000 in federal funds for construction of the LCC replacement projects. • Undertook design to construct major upgrades at the Pahoa Transfer Station. • Continued construction of the Hilo Sort Station which is expected to be completed in January 2010. Program Measures FY 2008 -09 FY 2009 -10 FY 2010 -11 Actual Budget Estimate Tipping fees as % of Solid Waste Fund expenditures 32% 35% 31% Vehicle Disposal Fund Fee paying for % of program. 100% 100% 100% Days in Accounts Receivable in Wastewater Division 99 81 89 Days in Accounts Receivable in Solid Waste Division 131 101 118 % of Accounts Receivable over 90 days, Wastewater 57% 50% 51% % of Accounts Receivable over 90 days, Solid Waste 51% 38% 46% • 75 ENVIRONMENTAL MANAGEMENT ADMINISTRATION Program Expenditures FY 2008 -09 FY 2009 -10 FY 2010 -11 Actual Budget Request Number of Positions 28 23 23 Salaries and Wages 912,529.71 984,133 852,960 Operations 42,295.27 73,345 49,750 Equipment 10,457.69 14,700 11,200 Program Total 965,282.67 1,072,178 913,910 Personnel Position Summary FY 2008 -09 FY 2009 -10 FY 2010 -11 Position Title Authorized Authorized Request Director of Environmental Mgmt 1 1 1 Deputy Director of Environmental Mgmt 1 1 1 . Private Secretary 1 1 1 Business Manager 1 1 1 Contracts Clerk 1 1 1 Clerk III 2 2 2 Credit & Collections Clerk 1 1 1 Accountant 1 3 3 3 1 Accountant IV 1 1 1 i Account Clerk 4 4 4 Human Resources Program Specialist - 1 1 Human Resources Specialist II 1 - - Human Resources Technician I 1 I 1 Senior Account Clerk 3 • 3 3 Student Helper I 1 1 I Student Helper II 1 I 1 Civil Engineer III 1 - - '� Civil Engineer VI 1 - - Mechanical Engineer V 1 - - Engineering Support Technician 1I1 1 - - Environmental Management Engineer 1 - - Total 28 23 23 76 a f l FINANCE DEPARTMENT SUMMARY Mission Statement The Department of Finance provides efficient and effective financial services fairly, accurately and courteously. We serve our customers with pride and respect and enable other departments to carry out their mission. Department Goals 1. .To facilitate an integrated county -wide financial needs plan. 2. To continue development and maintenance of fiscal policies and procedures for the County of Hawai`i. 3. To establish a program to recognize staff for superior work. 4. To encourage networking to facilitate intra and inter - governmental working relationships. 5. To establish an ongoing customer service and public relations program that facilitates interaction with the public and other departments. 6. To establish and fund an ongoing training program to improve employee skills, including technical training and mentoring for all personnel. 7. To establish a cross - training plan for employees for all core areas. 8. To develop and maintain written operational procedures that address the various functions of the Finance Department to promote proper and consistent service. Funding Source and Position Count General Fund $ 9,669,249 General Fund 123 Grant Revenue $ 617,715 Grant Revenue - Other $ 260,000 Other 16 Total Budget: $ 10,546,964 Total Number of Positions 139 77 FINANCE ADMINISTRATION/BUDGET Program Description Administration The Office of the Director plans, directs, controls and coordinates activities of the Finance Department. The department head and staff advise the Mayor of the development and execution of administrative policies and assist the Mayor in the preparation and execution of the operating and capital budgets. In addition, the Finance administration section provides certain auxiliary services to departments and agencies. The Budget Division plans, directs and coordinates the formulation, preparation, execution, review and analysis of the County's operating budget and operating program. Budget also monitors budget appropriations and actual expenditures to ensure compliance with the law and also advises County officials on budgetary and long -range planning matters. Program Objectives Administration I. Continue to require divisions to review and update rules, policies and procedures to insure that applications are consistent throughout the County. Desired outcome is to realize efficiencies in financial practices. 2. Conduct three training sessions for county financial personnel. Desired outcome is to provide a training media for financial support staff. 3. Conduct workshops for the public on the various finance areas, including budget, purchasing and real property tax related areas. 4. Conduct informational sessions or distribute instructive materials to division managers, supervisors and/or staff at least four times per year, covering new or changing regulations, rules and procedures that affect employee relations or benefits. 5. Refer procurement protests to Corporation Counsel within three working days of receipt. Budget 1. Prepare transmittal letters, resolutions, and/or bills for the appropriate approvals and signatures for all fully- completed requests for council action received three days prior to the County Council's submittal deadlines. 2. Provide guidance and assistance to departments /agencies to ensure the fiscal responsibility and accountability in developing the operating budget. 78 FINANCE ADMINISTRATION/BUDGET Program Highlights Administration 1. In December 2008, $50 million in general obligation bonds were issued. The 2008 Series A issue was noteworthy in that the amount was only 31% of the total bonds authorized and represented a shift to incremental financing. The bonds were sold during a time of extreme uncertainty in the financial markets and a downturn in the economy. Despite these conditions, Standard & Poor's upgraded their rating of the County to "AA -." 2. Despite the decreases in real property tax values and transient accommodation taxes (TAT), the Administration was able to propose an operating budget for FY2009 -10 without raising the real property tax rates. The adopted FY 2009 -10 operating budget totaled $387.0 million, a $16.2 million or 4.0% decrease from the FY 2008 -09 budget. 3. In pursuing delinquent taxpayers, the department has increased the number of annual tax sales to three per year. Sales in FY 2008 -09 included properties owned by Japanese nationals who had to be served under the Hague Convention rules. The three sales resulted in the sale of 232 delinquent properties, collecting $739,590.72 in back taxes, penalties and interest. Budget 1. Despite the decreases in real property tax values and transient accommodation taxes (TAT), the Administration was able to propose an operating budget for FY 09 -10 without raising the real property tax rates. The adopted FY 09 -10 operating budget totaled $387.0 million, a $16.2 million or 4.0% decrease from the FY 08 -09 budget. 2. The Budget Office continues to provide guidance and assistance on budget/finance issues and items requiring legislative action. In FY 08 -09 the Office researched, prepared, and submitted the required transmittal letters, resolutions and /or bills for the approximately 136 requests for council action received from the departments and agencies. 79 FINANCE ADMINISTRATION/BUDGET Program Measures FY 2008 -09 FY 2009 -10 FY 2010 -11 Actual Budget Estimate Nonprofit Grant Recipients' Payment Processing 64 45 80 Request for Council Action Forms Processed 136 150 150 Training Sessions Held for County Fiscal Personnel 2 3 - 3 Program Expenditures FY 2008 -09 FY 2009 -10 FY 2010 -11 Actual Budget Request Number of Positions 7 7 7 Salaries and Wages 498,264.53 500,032 452,313 Operations 97,085.83 71,500 37,820 Equipment 7,490.49 3,000 2,200 Program Total 602,840.85 574,532 492,333 Personnel Position Summary FY 2008 -09 FY 2009 -10 FY 2010 -11 Position Title Authorized Authorized Request Director of Finance 1 1 1 Deputy Director of Finance 1 1 1 Budget Administrator 1 1 1 Budget Specialist 1 1 1 ' Human Resources Technician 11 1 1 1 Administrative Assistant 1 1 1 Private Secretary 1 1 1 Total 7 7 7 80 FINANCE ACCOUNTS Program Description The Accounts Division maintains general accounting and fixed asset depreciation records of the County; provides useful, accurate and timely financial reports to the public and agencies; prepares payrolls and pension rolls; pays all obligations of the County; supports the Pension Board. Program Objectives 1. Close FY 09 -10 books and issue final June 30 Budget Status Report by October 15, 2010,'and determine the General Fund's fund balance by September 30, 2010. 2. Obtain Certificate of Achievement for Excellence in Financial Reporting from the Government Finance Officers Association (GFOA) for the County's June 30, 2010 Comprehensive Annual Financial Report. 3. Close the books and have the monthly budget status reports available in FRESH within ten working days after the end of the month or close of the previous month, whichever is later, except for June, July, August and September. 4. Support the FRESH (Financial and Resource Enterprise Software for Hawaii County) system accounts payable, general ledger and payroll modules. This includes maintaining and keeping abreast of changes to the current modules that Accounts is responsible for, as well as, helping users and providing training when necessary. 5. Ensure that all claim payments made are proper and legal by preauditing 100% of payment requests for accuracy and propriety, returning items that are not accurate or proper to departments for correction. 6. Provide certificate of the availability of funds on County contracts within three working days of the contract's submission to Accounts Division. 7. Pay vendors promptly by issuing all warrants for claims within 7 working days of the receipt of the invoice by Accounts Division. 8. Ensure that all employees receive the correct amount of pay and related benefits by preauditing 100% of payroll claims for accuracy and compliance with legal and contractual requirements, and filing all required payroll tax forms and returns on time. 81 FINANCE ACCOUNTS Program Highlights 1. The County received a Certificate of Achievement for Excellence in Financial Reporting from the Government Finance Officers Association for its June 30, 2008 Comprehensive Annual Financial Report. 2. The Accounts Division staff was actively involved in the continued support of our financial software, FRESH. 3. The Accounts Division staff continues to be an ongoing resource to all County departments for financial related matters. Program Measures FY 2008 -09 FY 2009 -10 FY 2010 -11 Actual Budget Estimate Claims Checks Issued 45,509 42,000 45,000 Payroll Checks Issued 7,773 7,700 7,700 Direct Deposit Stubs Issued 55,521 52,500 56,000 Funds Maintained 39 39 39 Contracts, Amendments & Change Orders Certified 1,017 750 1,000 Pensioners 33 38 34 Regular & Part-Time Employees 2,658 2,629 2,600 Program Expenditures FY 2008 -09 FY 2009 -10 FY 2010 -11 Actual Budget Request Number of Positions 13 13 13 Salaries and Wages 642,004.66 655,100 568,347 Operations 120,410.40 190,275 148,935 Equipment 12,219.49 400 200 Program Total 774,634.55 845,775 717,482 II 82 FINANCE ACCOUNTS Personnel Position Summary • FY 2008 -09 FY 2009 -10 FY 2010 -11 Position Title Authorized Authorized Request Account Clerk 3 3 3 Accounts Payable Supervisor 1 1 1 Accountant III 1 1 1 Accountant V 1 1 1 Clerk III 1 1 1 Controller 1 1 1 Data Entry Clerk 1 1 1 Program Manager 1 1 1 Payroll Processing Supervisor I 1 1 Pre -Audit Clerk I I 1 1 Senior Account Clerk 1 1 1 Total 13 13 13 1 • 83 FINANCE PURCHASING Program Description The Purchasing Division provides a centralized purchasing function to procure services, supplies, materials and equipment in support of all County agencies and programs. Insures compliance in all purchasing laws and regulations and promotes economies in the purchase of goods and services. Conducts competitive bids and requests for proposals for all competitive purchases with the exception of Public Works construction projects. Program Objectives 1. Continue to review all internal policies and procedures for conformance to procurement laws and revise as necessary. Revise and update Special Provisions for goods and services type bid and proposal packages as need. 2. Maintain up -to -date purchasing manual and training as needed for all using agencies. Review all policies, procedures and guidelines for applicability to FRESH system. 3. Process 98% of all routine documents (Invoice payment approvals, Contract, Change Order and Supplemental Agreement approvals) within two working days of receipt, including electronic approval. 4. Complete purchasing process or issue written request for quotations for 95% of all requisitions below formal bidding limits within ten days of receipt (except for items generally combined at periodic intervals. 5. Complete draft specifications for 90% of all requisitions requiring formal advertised bidding (IFBs or RFPs) within 60 days of receipt or deadline for receipt of requisitions for combined purchases. 6. Process 90% of bid award and contract documents within one week of receipt back from contractor and forward to next agency for review and signature. 7. Maintain list of professional services awards on Internet as required by law and post 95% of entries within one day of contract circulation. 84 FINANCE PURCHASING Program Highlights • The division has strived to meet and maintain the new challenges associated with an expanded three (3) time per year deadline schedule. All goals for processing time have been met and Notice to Proceed documents for goods and services continue to be completed in a more timely manner. We believe that this has enabled the Purchasing Division to more effectively and efficiently serve the various using agencies throughout our county government. • The ongoing effort to expand items available through price term agreements has also been effective. The various goods and rental equipment available has enabled our using agencies to purchase needed items immediately upon need, increasing their own efficiency and effectiveness. • Purchasing staff are presently working with the Department of Environmental Management to ensure as effective a green waste and composting program as can be managed in these tough economic times. A potentially innovative use of the concessions section under HRS 102 is being considered, which would not only help in green waste and composting utilization, but also generate concession fees for the County, (pending determination that HRS 102 is indeed an appropriate method for this need). 85 FINANCE PURCHASING Program Measures FY 2008 -09 FY 2009 -10 FY 2010 -11 Actual Budget Estimate Purchase Orders Issued 3,369 3,300 3,300 Invoice Payment Approvals 30,878 33,000 33,000 Requisitions Received 2,941 3,000 3,000 Contracts Completed 208 200 200 Advertised Formal Bids 103 125 125 Informal Written Requests for Quotations 56 75 75 Advertised Requests for Proposals 11 5 5 Contract, C/O & S/A Review for Compliance 862 1,000 1,000 Sole Source Approvals (Exceeding $25,000) 10 25 25 Professional Services exceeding $5,000 136 - - Program Expenditures FY 2008 -09 FY 2009 -10 FY 2010 -11 Actual Budget Request Number of Positions 6 6 6 Salaries and Wages 272,755.73 271,976 247,475 Operations 528,659.13 324,710 315,310 Equipment - 2,000 500 Program Total 798,414.86 598,686 563,285 Personnel Position Summary FY 2008 -09 FY 2009 -10 FY 2010 -11 Position Title Authorized Authorized Request Buyer I 1 1 1 Buyer III 1 1 1 Contracts Clerk 1 1 1 Procurement & Specifications Specialist 1 1 1 Purchasing Agent 1 1 1 Storekeeper 1 1 1 Total 6 6 6 86 FINANCE TREASURY Program Description The Treasury Division collects, manages, and invests the County's cash. Treasury arranges financing (municipal bonds) for capital improvement projects and improvement districts. This office assists in the formation of Community Facilities Districts (CFDs) and administers /monitors the CFD after the bonds are issued. Program Objectives 1. Invest 99 per cent of all funds in interest - bearing accounts or certificates. 2. Maintain sufficient liquidity to meet cash requirements. 3. Maximize interest income by attaining budgeted projection while ensuring the safety of County funds. 4. Reconcile monthly statements within thirty days of receipt. Program Highlights • $50,000,000.00 in general obligation bonds were issued in December 2008. The 2008 Series A issue was noteworthy in that the amount was only 31% of the total bonds authorized and represented a shift to incremental financing. The bonds were sold during a time of extreme uncertainty in the financial markets and a downturn in the economy. Despite these conditions, Standard & Poor's upgraded their rating of the County to AA -. • A resolution was passed by the Council, which allowed the County to invest funds with out -of -state financial institutions. This action allowed the County to diversify its portfolio and increase yield. • An overpayment of arbitrage rebate was requested from the IRS due to the decrease in interest rates. After receiving the arbitrage rebate calculation report and other supporting documents, the IRS sent a refund check for $84,000. 87 FINANCE TREASURY Program Measures FY 2008 -09 FY 2009 -10 FY 2010 -11 Actual Budget Estimate ' Improvement District 2 2 2 General Obligation Bonds 14 14 12 Petty Cash Vouchers Paid 2,685 3,200 2,300 Treasury Receipts Handled 11,540 10,800 12,000 State Revolving Fund (SRF) Loans 16 17 17 Per Cent of Cash Invested 99.81% 99.90% 99.90% Rate of Return on Amount Invested 2.55% 2.0 .5% Program Expenditures FY 2008 -09 FY 2009 -10 FY 2010 -11 Actual Budget Request Number of Positions 6 6 6 Salaries and Wages 296,711.71 304,052 273,088 Operations 28,481.96 59,130 20,035 Equipment 5,713.00 3,000 250 Program Total 330,906.67 366,182 293,373 Personnel Position Summary FY 2008 -09 FY 2009 -10 FY 2010 -11 Position Title Authorized Authorized Request Account Clerk 1 1 1 Accountant I 1 1 1 Accountant III 1 1 1 Pre -Audit Clerk I 1 1 1 Senior Account Clerk 1 1 1 Treasurer 1 1 1 Total 6 6 6 88 FINANCE REAL PROPERTY Program Description The Real Property Tax Division assesses all real property situated within the County of Hawai`i for purposes of real property taxation. Program Objectives 1. Maintain sales assessment mean ratio +/- 10% from the 100% assessment. 2. Maintain a co- efficient of dispersion at +/- 15% of the mean ratio. 3. Conduct field inspections of 98% of all building permits issued or on file for all new construction. 4. Maintain an active educational and informational program on real property taxation. 5. Initiate proceedings for two real property tax foreclosure sales to reduce the number of delinquent accounts and dollar amount of delinquent taxes owed to the County. Program Highlights 1. One amendment was made to the real property tax code during the fiscal year. It involved the phasing out of the Non - speculative dedication program. This allowed taxpayers in Non - speculative dedications to transfer to the 3% Cap program as if they had transferred as of 2004 or the date of original entry if after 2004. This transfer is to be without penalty and combines two programs with duplicate purposes. 815 taxpayers took advantage of this one time opportunity leaving 762 taxpayers in the Non - speculative program. No new applications will be accepted for the program and only those remaining in the program will be allowed to renew under its old terms. Natural attrition is expected to reduce this remainder over the next few years allowing the program to be closed out. 2. The number of appeals at certification increased from the previous year's total of 478 to 1448 due to the onset of the recession. As most homeowner's were protected from major increases by the 3% cap program during the period of major value increases in prior years, their assessments were still below the declining market values. This helped keep the number appeals at a reasonable level. g permits The number of new buildin ermits started to decline and allowed the staff to re- survey other properties that had not been visited in several years. 4. There were a number of training opportunities offered to the staff throughout the year, including specialized classes for the entire appraisal staff. 89 FINANCE REAL PROPERTY Program Measures FY 2008 -09 FY 2009 -10 FY 2010 -11 Actual Budget Estimate Parcel Count (taxable) 138,008 140,000 140,000 Parcel Count (non - taxable) 5,976 6,000 6,000 Number of Tax Bills (1 '` and 2" half) 216,858 217,000 217,000 Number of Agency Records (I and 2 " halt). 62,846 63,000 63,000 Assessment Appeals 1,448 1,200 1,500 Number of Condominium Units 11,914 12,000 12,000 Current Year Balance at 6/30 (millions) $7.2 $7.0 $7.2 Prior Year Balance at 6/30 (millions) $5.7 $5.0 $5.7 Delinquent Taxes at 6/30 (millions) $12.9 $12.0 $12.9 Appraisal Section - East Hawaii Land Inspections 310 250 300 Building Inspections 2,339 3,500 2,350 Agricultural lnspections 350 600 350 Appeal Inspections 499 450 500 Appraisal Section - West Hawaii Land Inspections 430 250 400 Building Inspections 1,742 3,500 2,000 Agricultural Inspections 250 500 250 Appeal lnspections 1,022 750 1,000 Clerical Section - East Hawaii Exemptions Processed 5,034 8,000 5,500 Telephone Inquiries 18,204 1 1,000 18,000 Over -the- Counter Inquiries 11,332 8,000 11,500 Ownership Changes DONE BY • MAPPING County Map Changes DONE BY MAPPING Address Changes 13,739 15,000 14,000 Amended Assessment Notices Prepared 3,210 4,500 3,500 Clerical Section - West Hawaii Exemptions Processed 3,069 4,500 3,500 Telephone Inquiries 4,129 5,000 4,500 Over- the - Counter Inquiries 6,317 4,500 6,500 Address Changes 5,474 6,000 5,500 Amended Assessment Notices Prepared 59 0 300 Collections Section - East Hawaii Current Year Collection (Targeted Revenue) 217,578,000 202,000,000 186,000,000 Prior Year Collection (Targeted Revenue) 5,561,000 5,000,000 4,750,000 Delinquent Accounts Closed 4,000 4,000 4,000 Foreclosure Action: (3 sales) 3 2 2 Properties Sold 232 100 160 Revenues Collected 581,560 120,000 250,000 Mapping Section Total Documents Processed 15,000 16,000 15,000 Ownership Changes 11,000 12,000 11,000 Revised Parcel Maps 808 2,000 1,000 90 FINANCE REAL PROPERTY Program Expenditures FY 2008 -09 FY 2009 -10 FY 2010 -11. Actual Budget Request Number of Positions 49 48 48 Salaries and Wages 2,188,030.89 2,288,172 1,965,476 Operations 1,048,628.11 989,350 920,650 Equipment 50,641.50 9,060 4,480 Program Total 3,287,300.50 3,286,582 2,890,606 Personnel Position Summary FY 2008 -09 FY 2009 -10 FY 2010 -11 ' Position Title Authorized Authorized Request Abstracting Assistant III 3 2 2 Abstractor I 2 2 2 Abstractor II 1 1 1 Accountant II 1 1 1 Assistant County RP Tax Administrator 1 1 1 Cashier II 2 2 2 County Real Property Tax Administrator 1 1 1 , Real Property Appraiser IV 12 12 12 Real Property Appraiser V 2 2 2 , Real Property Appraiser VI 1 1 I Real Property Tax Clerk 14 14 14 Real Property Valuation Analyst III 2 2 2 Senior Account Clerk 1 1 I Senior Clerk- Stenographer 1 1 1 Supervising Real Property Tax Clerk 1 1 1 I Supervising Real Property Tax Clerk II 1 1 1 Tax Collection Assistant 3 3 3 Total 49 48 48 91 FINANCE RISK MANAGEMENT Program Description The Risk Management Division is responsible for developing and implementing a program to manage risk in order to protect County assets, minimize the interruption of vital services, provide a safe environment for the public and County employees, and reduce the cost of accidents and other financial losses. Program Objectives 1. Continue to develop the Risk Management Division so as to be able to respond to inquiries and requests for assistance within a reasonable time. 2. Annually meet and collaborate with departments to discuss current risk issues, assess the policies and procedures in place and make necessary modifications to reduce risk and improve regulation compliance. 3. Annually review the County's self - insurance program and research insurance industry products to determine the most advantageous program to reduce potential financial loss. 4. Meet every four months with Risk Management Committee to discuss activity and current risk issues. 5. Meet bi- monthly with Safety Division Administrator to discuss areas of safety concern and schedule safety and training programs to minimize the impact of such concerns. Program Highlights The Risk Manager attended PRIMA Conference and in addition to exposure to extensive information while attending educational courses and networking opportunities, considerable literature was obtained and distributed to respective departments /agencies upon return to Hawaii. Other notable activities of Risk Management Division included: • Earthquake Claims. The Division has been involved in the submission of claims for property damage as a result of earthquake of October 15, 2006. The process has been slow due to FEMA involvement, availability of contractors, and the time needed to progress from project worksheet approval, RFP and award. Progress was made with regard to insured claims with the property insurance carrier AIG. There has been g P P Y previously an advance payment ($500,000) for loss attributed to named locations and a resolution of the "unnamed location" coverage with payment of policy limits of $1M to the County without the prerequisite of having to complete the projects (a portion of this payment was forwarded to DWS toward their damages). 92 FINANCE RISK MANAGEMENT Program Highlights (continued) • Insurance. Insurance procurement for the 2008 -2009 season resulted in substantial discount of premium expense for renewal of several policies (police subsidy fleet and helicopter), and while other policy premiums remained constant, additional coverage was added. Program Measures FY 2008 -09 FY 2009 -10 FY 2010 -11 Actual Budget Estimate Department consultations held re risk factors 7 6 6 New risk management initiatives carried out 3 3 3 Risk Management Committee meetings 3 3 3 Insurance evaluation and procurement 10 10 10 Safety Division meetings re: training 6 6 6 Program Expenditures FY 2008 -09 FY 2009 -10 FY 2010-11 Actual Budget Request Number of Positions 2 2 2 Salaries and Wages 100,116.50 101,576 92,219 Operations 4458.37 11,850 6,200 Equipment 175.98 1,800 500 Program Total 104,750.85 115,226 98,919 Personnel Position Summary FY 2008 -09 FY 2009 -10 FY 2010 -11 Position Title Authorized Authorized Request Risk Management Officer 1 1 1 Clerk III 1 1 I Total 2 2 2 93 FINANCE PROPERTY MANAGEMENT Program Description The Property Management Division is responsible for the acquisition and disposal of the County's real property including land, remnants, easements, sale of abandoned roads, buildings and other miscellaneous real property assets. This includes the acquisition of Right -of -Ways, Governor's Executive Orders for State owned lands, easements, right -of- entries and other types of real estate interests in connection with the Department of Public Works, Department of Environmental Management, Department of Parks and Recreation and other general County purposes. The division manages, administers and maintains the fiscal responsibility for leasing of private lands for County use in addition to leasing of County land and buildings to private users. The Property Management Division is responsible for being the office of record for the maintenance of records related to the County's acquisition and disposal of real and personal property assets. The division supports the Public Access, Open Space and Natural Resources Preservation Commission and preparation of its annual recommendations to the Mayor of lands worthy of preservation for further forwarding to the County Council. The division is also responsible for the negotiation and acquisition of lands authorized by the County Council utilizing the Public Access, Open Space and Natural Resources Preservation Fund. Program Objectives 1. Provide support for the Public Access, Open Space and Natural Resources Preservation Commission in meeting its requirement of submitting its annual update of prioritized lands to the Mayor by December 31, 2010. 2. By December 2010, identify and initiate negotiations on the purchase of the next property pursuant to recommendations by the Public Access, Open Space and Natural Resources Preservation Commission, the Mayor and as authorized by the County Council. 3. Provide support for the land management and right -of way acquisition needs for all County departments. 4. Provide administrative and fiscal management of all County leased properties and insure all leases are paid on time. 5. Dispose of surplus real property as requested and authorized by the Mayor and the County Council. 6. Maintain the fixed assets record system of County property and submit the annual fixed asset report to the County Council. 7. Hold at least one public auction for the disposal of useable surplus County owned personal property. 94 FINANCE PROPERTY MANAGEMENT Program Highlights Property Management Division continued to consolidate and administrate real property leases for other departments. This allows greater oversight and management of all the various County leases. An auction was held and 34 vehicles were sold for $70,000. Program Measures FY 2008 -09 FY 2009 -10 FY 2010 -11 Actual Budget Estimate Surplus personal property auctions 1 1 1 Surplus real property sales 0 5 0 Real property transactions 8 15 12 Program Expenditures FY 2008 -09 FY 2009 -10 FY 2010 -11 Actual Budget Request Number of Positions 4 4 4 Salaries and Wages 164,730.53 183,908 159,711 Operations 2,584,735.60 3,175,514 2,407,181 Equipment 815.47 34,300 2,000 Program Total 2,750,281.60 3,393,722 2,568,892 Personnel Position Summary FY 2008 -09 FY 2009 -10 FY 2010 -11 Position Title Authorized Authorized Request Property Manager 1 1 1 Property Management Specialist 1 1 1 Clerk III 2 2 2 Total 4 4 4 95 FINANCE VEHICLE REGISTRATION AND LICENSING Program Description The Vehicle Registration and Licensing Division administers the functions of driver licensing, commercial driver licensing, motor vehicle registration, periodic motor vehicle inspections, issues bicycle, and business licenses and monitors the issuing of dog licenses. The Driver's License Section issues Driver's Licenses and Commercial Driver's Licenses. The Motor Vehicle Registration Section issues vehicle, bicycle and select business registrations. The Periodic Inspection Section authorizes and monitors Vehicle Inspection providers. Program Objectives Vehicle Registration 1. Process mail within three days of receipt. 2. No complaints referred to the department level and above. Licensing 1. Accommodate and complete processing 100% of requests for written driver's tests received. 2. Accommodate and complete processing 100% of requests for driver road tests received. 3. Accommodate and complete processing 100% of requests for CDL written driver's tests received. Periodic Motor Vehicle Inspection 1. Conduct at least 750 inspections of stations issuing safety checks. Program Highlights • Work continued in the consolidation of operations of the Vehicle Registration Division: Driver Licensing, Periodic Motor Vehicle Inspection and Motor Vehicle Registration. The Ka'u office was staffed with a 2/5's Driver's License Examiner position. The two Hybrid positions for Waimea were hired and will be trained for when the office begins Vehicle Registration Services planned during the third quarter of the next fiscal year. Technological upgrades continue to be planned and implemented. 96 FINANCE VEHICLE REGISTRATION AND LICENSING Program Measures FY 2008 -09 FY 2009 -10 FY 2010 -11 Actual Budget Estimate Vehicles (Registrations Processed) 169,075 178,000 174,000 MV Transfers 38,359 48,000 44,000 Duplicate Certificates 7,608 8,260 8,500 Non- Resident Permits 21 35 26 Business and Occupation Licenses 36 55 40 Bicycle Licenses 4,835 3,800 5,500 Dog Licenses 2,189 8,700 8,700 Subpoena Certificates (MVR and DL in 2009 -10) 1,105 2,500 1700 Written Driver's Tests 14,128 15,200 15,400 Driver Road Tests 6,559 7,000 7,500 CDL Written Driver's Tests 1,132 1,400 1,400 Inspections of Safety Check Issuers 773 565 750 Program Expenditures • FY 2008 -09 FY 2009 -10 FY 2010 -11 Actual Budget Request Number of Positions 51 53 53 Salaries and Wages 1,903,264.71 2,308,419 2,155,598 Operations 579,297.65 794,876 725,616 Equipment 77,707.55 44,970 40,860 Program Total 2,560,269.91 3,148,265 2,922,074 97 FINANCE VEHICLE REGISTRATION AND LICENSING Personnel Position Summary FY 2008 -09 FY 2009 -10 FY 2010 -11 Position Title Authorized Authorized Request Clerk II - 1 1 Clerk III 6 6 6 Motor Vehicle Registration Clerk I 14 14 14 Motor Vehicle Registration Clerk 11 2 2 2 Supervising Motor Vehicle Registration Clerk 1 1 1 Driver License Clerk I 2 2 2 Driver License Clerk 11 1 1 1 Driver License Examiner I 7 8 8 Driver License Examiner 11 3 3 3 Driver License Examiner II (2/5T) - 1 1 Driver License Examiner III 1 - - Motor Vehicle Control Inspector I 3 3 3 Motor Vehicle Control Inspector II 1 1 1 MV Financial Responsibility Clerk 1 2 2 2 MV Financial Responsibility Clerk II 2 1 1 Supervising Driver License Examiner 1 1 1 Vehicle Registration & Licensing Manager 1 1 1 Senior Account Clerk 1 1 1 VRL Clerk I1 3 4 4 Total 51 53 53 Cost for five of the Motor Vehicle Registration Clerk positions are reimbursed by the State Department of Transportation. 98 FIRE FIRE DEPARTMENT SUMMARY Mission Statement "First in fire protection and emergency services with trained professionals — dedicated to serve with pride, honor, and compassion." Department Goals The following are key or critical tenets of our strategic planning process: 1. Develop, implement, and maintain program strategies that will have a positive and direct influence on reducing fire loss throughout the community of the island of Hawaii. Fire losses include: a. Loss of Life: The actual loss of human life attributed to fire related incidents. b. Loss of Property: The estimated property value loss attributed to fire related incidents. c. Socioeconomic Impact: The direct impact on fire related incidents upon community social and financial stability. d. Environmental Impact: The loss or damage of natural or cultural resources as a result of fire related incidents. 2. Develop, implement, and maintain program strategies that will directly influence the quality of pre - hospital emergency medical services throughout the island of Hawaii. Such strategies and tactics would in a positive manner directly impact and positively influence: a. Patient survivability in the presence of a pre - hospital illness or injury. b. Patient disability associated with pre- hospital illness or injury. 3. Develop, implement, and maintain program strategies that will support the effective response and mitigation of mass casualty and disaster type incidents or events. Funding Source and Position Count General Fund $ 22,081,331 General Fund 383 EMS Contract Revenue $ 14,358,592 EMS Contract Revenue 127.5 Hapuna LG Contract $ 498,331 Hapuna LG Contract 6.5 Grant Revenue $ 145,000 Grant Revenue 0 Total Budget: $ 37,083,254 Total Number of Positions 517 99 FIRE DEPARTMENT SUMMARY Department Goals (continued) 4. Develop, implement, and maintain strategies that will have a direct and positive impact on the response and mitigation of various hazardous materials type incidents. Similar to fire related incidents this would include the influence of a. The reduction or minimizing of public exposure to hazardous materials incidents. b. The reduction or minimizing of environmental impact from hazardous materials incidents. 5. Develop, implement, and maintain strategies that will have a direct and positive influence on the safety and recreational satisfaction of patrons of County protected beach parks and shoreline areas. 6. Develop, implement, and maintain strategies that will support and enhance the effectiveness to respond to and mitigate search and rescue type incidents. 7. Develop and implement a budget process that segregates /separates or delineates the Divisions and Bureaus to identify and facilitate the tracking of expenditures in order to develop a more functional and accountable budget. Department Objectives 1. Utilizing the following mechanisms or processes, department goal attainment would be pursued and achieved by maximizing available resources: a. Pre - Incident Strategies and Tactics. This would include the consideration and possible implementation of prevention and public education programs focused on identified issues and target audiences, with the intent on taking proactive steps to preventing incidents and accidents thereby reducing losses and morbidity and disability. Further, through more proactive and preventative actions and partnerships a "self help" concept may be encouraged and promoted within our community to reduce the dependency or reliance on government to address or respond to community needs in times of reduced resources and services or when system capabilities or capacities are exceeded such as with large scale disasters. b. Preparedness and Capability Enhancement. Based on the respective missions and service delivery expectations, identify, adopt, and implement resource and training standards aimed at providing the highest quality of service. 100 FIRE DEPARTMENT SUMMARY Department Objectives (continued) c. Operational Tactics and Strategies. Concurrently with the support of preparedness and capability enhancement, identify, establish, and implement operational tactics and strategies that will maximize operational effectiveness and overall incident mitigation safety. It is with this component that a philosophy of risk management should be considered and acknowledge the following: i. Risk life to save viable life ii. Consider significant risk to recover lost life or save property that can be saved iii. Risk little to nothing for that which cannot be saved d. Post Incident Analysis. This component of Objective Identification and Development is essential to and directly associated with the development of pre- incident strategies and tactics. Through the evaluation and analysis of mission performance as well as contributing factors or circumstances surrounding emergency incidents, other program measures or strategies can be identified and developed. This could include public education and awareness as well as hazard and risk identification. 2. Continue /maintain annual review of industry and government standards for current mission and service delivery. Such standards may include, but are not limited to apparatus and equipment, staffing levels, training, response times, and service area demographics. Referenced recognized standards may include but are not limited to such organizations as: National Fire Protection Association (NFPA), Insurance Services Office (ISO), the Hawai`i Insurance Bureau, the State of Hawai`i Department of Health, and the United States Lifeguarding Association. 3. Maintain annual review of department's ability to meet service delivery standards. 4. Identify specific resource, personnel, and training requirements to achieve recognized standards. 5. Develop a financial report and budget projections required to implement reforms. 6. Identify funding sources for proposed reforms to include alternative funding programs and inter - agency cost sharing or partnerships. 101 FIRE EMERGENCY OPERATIONS DIVISION Program Description Our major program objectives are aligned with or are associated with one or more of our six identified strategic focuses, which are: Training and Education, Communications/Relations, Public Education/Public Relations, Safety, Financial Effectiveness, and Operational Effectiveness. Although not all divisions or sub -units of the organization may have the same percentage of contribution or direct involvement with each of our strategic focuses, it is these focuses which define and make up the fundamental basis for our objectives. The Emergency Operations Division represents the actual emergency response and emergency mission performance component of the Fire Department. • Although the Emergency Operations Division could not achieve its goal and objectives of delivering the best possible services to the community without the aid and assistance of the Support Services Division, for the purpose of organizational strategic planning, structure, and fiscal planning and budgeting, it is imperative to provide some delineation between the two divisions. It is also essential to the evaluation and assessment of the Emergency Operations Division to first recognize and understand its inherent core functions and missions. The Emergency Operations Division is tasked with the delivery and performance of Fire Protection and Suppression (structural, wild land, transportation, etc.), Emergency Medical Services, Search and Rescue, Hazardous Materials Incident response, and a variety public safety services at County staffed and guarded beaches through its Ocean Safety program. Program Objectives 1. Continued pursuit of meeting recognized response time standards according to NFPA 1710. 2. Maintain annual review and evaluation of department's service delivery performance based on identified recognized fire protection service delivery standards as defined by but not limited to NFPA, Hawai`i Insurance Bureau, Insurance Services Office (ISO), OSHA, and United States Lifeguarding Association at the end of each fiscal year. 3. Continued pursuit of personnel and resource requirements for achievement of industry standards of fire protection service delivery. This will include the pursuit of meeting of personnel staffing levels in accordance with NFPA 1710 Standard for the Organization and Deployment of Fire Suppression Operations, Emergency Medical Operations, and Special Operations to the Public by Career Fire Departments. 4. Maintain the construction process of targeted priority infrastructure (new Makalei Fire Station) by June 2011. 5. Maintain annual review and revision of all Mutual Aid Agreements, Memorandums of Understanding (MOU), and Memorandums of Agreement (MOA) to support interagency partnerships and operational effectiveness by May 2011. 102 FIRE EMERGENCY OPERATIONS DIVISION Program Objectives (continued) 6. Maintain annual review and identify recognized service delivery, training, and equipment standards as defined by various organizations as, but not limited to; State of Hawai`i Department of Health EMS Branch, Department of Transportation, etc by June 2011. 7. Maintain annual review of the Ocean Safety Program performance measures by June 2011. 8. Develop a financial report that identifies project areas which would have the least impact on service to our community, yet, providing sound cost - saving measures by September 2010. 9. Continued pursuit of alternative funding programs and prioritize cost - sharing programs based on the current Department financial feasibility by December of each Fiscal year. Program Highlights • Responded to 20,025 incidents. • Ongoing development of a comprehensive and dynamic strategic plan. • $477,721 in federal, state, and private source grant funding awarded in FY 2008/09. Maintained partnership with the Hawaii Community College through active participation in fire science curriculum to support employee career development. • Continued review and update of the department's Standard Operating Procedures and Standards manuals. • Near completion of construction for a replacement Pahoa Fire Station. • Continued design and plans review for new Makalei Fire Station and Fire Administration and Support Complex facilities. • Received delivery of aerial apparatus. • Continued involvement in Boy Scouts of America Learning for Life Explorer Program, which teaches students the basic fundamentals of fire service to help them to make a more well informed career choice as well as provide them with valuable life skills, such as first aid and CPR. • Active participation in community based partnership programs including: Community Emergency Response Team and Hawaii County Citizens Corps Council. • Active participation in "Firewise" community fire protection and prevention program, the Big Island Wildfire Coordinating Group, the West Hawaii Wildfire Management Organization, and the Community Emergency Response Team. 103 FIRE EMERGENCY OPERATIONS DIVISION Emergency Medical Services (EMS) Bureau Program Description The Emergency Medical Services (EMS) Bureau is directly aligned with the Emergency Operations Division and provides program support and coordination. The coordination of Emergency Medical Technician (EMT) and Mobile Intensive Care Technician (MICT or Paramedic) training is one of the essential functions carried out by the EMS Bureau. In addition, the EMS Bureau participates in the development of recommendations relating to program budgets, equipment acquisition, policy and procedure establishment and also acts as the department's liaison with the many health care agencies of our community. As the department's liaison, the EMS Bureau assists our community health organizations in the prevention, treatment, and recovery from community health hazards. Program Objectives 1. Implement revised Emergency Medical Services program organizational structure, to include the filling of EMS Bureau management positions, and developed recruitment and retention strategies by August 2010. 2. Audit and revise annual EMS Bureau Quality Improvement Program including the implementation of personnel surveys to obtain and identify possible modification and new concept adoption by January 2011. 3. Assess and evaluate possible avenues for "expanded scopes of practice" for the current EMS program by June 2011. 4. Assess and evaluate the current EMS supply, equipment, and pharmaceuticals inventory and distribution system, and accountable inventory system of EMS supplies and medications for financial effectiveness and productivity level improvements to the system by December 2010 5. Develop and deploy a reserve medical response fleet to support effective EMS preparedness and response to disaster type incidents and to support effective vehicle transition associated with breakdowns and maintenance by June 2011. 6. Continue to assess and evaluate the response plan for the prevention of a Pandemic Flu outbreak — identify, train, educate and implement by December of each fiscal year. 7. Develop an emergency response plan for any identified community health hazard in which this Department can be a vital part of the communities risk reduction measure by June 2011. 8. Develop an apparatus report to determine the need for ambulance replacement as determined . by the requirements of the State of Hawaii Department of Health by February 2011. 104 FIRE EMERGENCY OPERATIONS DIVISION Emergency Medical Services (EMS) Bureau Program Highlights • Implemented inventory and daily usage of EMS supplies for streamlined restocking of medics. • Twelve personnel received training to become nationally certified Child Passenger Safety Technicians. • Began quarterly QA/QI meetings at Ka'u and Kohala Hospitals. • MICT advisory training began for candidates applying for the January 2010 class. • Two personnel attended the Regional Catastrophic Preparedness Grant (RCPG) Program for the Pandemic Flu. • Initiated monthly Emergency Medical Dispatch (EMD) Quality Improvement (QI) committee meetings. • Received four ambulances to replace M -1 (Central), M -3 (Kawailani), M -7 (Kailua) and M -10 (Pahoa). • Hosted the annual Hawaii Emergency Medical Services Information System (HEMSIS) Users Conference in Waikoloa. • Provided training in Advanced Disaster Life Support (ADLS), Prehospital Trauma Life Support (PHTLS), and Pediatric Advanced Life Support (PALS), and Psychological First Aid. • Six MICT fire fighters graduated from Mobile Intensive Care Technician (MICT) training. • Conducted second annual EMS poster contest with a theme "A Proud Partner in Your Community." • Coordinated Pandemic Flu awareness and bloodborne pathogen training for all Emergency Operations personnel, including volunteer fire fighters and support staff. 105 FIRE EMERGENCY OPERATIONS DIVISION SPECIAL OPERATIONS BUREAU Rescue Operations Program Description To provide professional and effective search and rescue services with regards to maritime, swiftwater, land, and urban search and rescue type incidents. Program Objectives 1. Maintain annual review and revision of current Search and Rescue policies and procedures in accordance with recognized industry standards. Review revision, adopt and implement by December 2010. 2. Continue to assess and evaluate the TA/FRS Basic Training Course. 3. Develop and implement a mandatory Rescue Specialist training and competency certification program by December 2010. 4. Development of a Resource Management Plan for all types of rescue disciplines by December 2010. 5. Implement water rescue training with the Ocean Safety Lifeguards quarterly during fiscal year. 6. Implement 2 week Urban Search & Rescue (US &R) training course for the FF recruits attending the FF Recruit course starting on March 16, 2010. 7. Continue to be actively involved in procuring funds through grants and other alternative sources throughout the fiscal year. Program Highlights • Continue review and revision of Search and Rescue policies, procedures, and guidelines in accordance with OSHA regulations and NFPA standards. • Rope rescue I and II class was held in March 2009. • Initiated the development of a Rescue Basic training program to qualify personnel to work at a rescue station to maintain consistency in training. • Conducted USLA training classes to qualify personnel to meet the minimum qualifications to TA or be promoted to a Fire Rescue Specialist position. 106 FIRE EMERGENCY OPERATIONS DIVISION SPECIAL OPERATIONS BUREAU Hazmat Operations Program Description To provide professional, effective and safe response to and mitigation of hazardous materials, weapons of mass destruction and bioterrorism incidents. Program Objectives 1. Establish a mandatory Hazardous Materials Specialist training and competency maintenance program by January 2011. 2. Establish a Hazardous Materials equipment maintenance and replacement program by January 2011. 3. Maintain annual review and revise current Hazmat policies, procedures and guidelines in accordance with OSHA, NIOSH, and NFPA. Develop a recommended revised draft by January 2011. 4. Review training opportunities offered by Department of Homeland Security (DHS), 93` CST, State RAD Team, and other outside agencies, and identify opportunities for partnerships and shared resources by August 2010. 5. Develop a Resource Management Plan for Hazmat incidents by January 2011. 6. Procure funding for training and recertification through grants and other alternative sources by December 2010. Program Highlights • Hazmat technician level class was held in January and February 2009 in Maui with 5 new personnel trained. • Initiated Hazmat Operations level retraining class at the company level in May 2009. • Continued working with the 93` Civil Support team as part of the Kilauea task force to monitor particulate and SO2 emissions. • Continued Area Rae and Q Rae maintenance to ensure reliability and functional ability at specified locations. • Reallocated positions at the Hazmat stations to the SR19 level to help promote interest and dedication to the program. • Hazmat personnel attended training classes in New Mexico and Nevada that covered explosive response and radiological monitoring. 107 FIRE EMERGENCY OPERATIONS DIVISION Program Measures FY 2008 -09 FY 2009 -10 FY 2010 -11 No. of Responses: Actual Budget Estimate Fire 751 823 741 EMS /Rescue 15,099 17,876 17,863 Hazardous Material Conditions 251 381 374 Others/Needless /Special Service 3,924 5,282 5,449 Program Expenditures FY 2008 -09 FY 2009 -10 FY 2010 -11 Actual Budget Request Number of Positions 452 452 452 Salaries and Wages 26,509,001.29 28,690,883 29,788,953 Operations 2,160,162.37 1,975,342 2,054,287 Equipment 1,115,996.20 5,500 5,500 Equipment - Federal/Private 138,127.35 120,000 120,000 LEPC 7,064.65 45,000 45,000 Program Total 29,930,351.86 30,836,725 31,013,740 Personnel Position Summary FY 2008 -09 FY 2009 -10 FY 2010 -11 Position Title Actual Budget Request Fire Chief 1 1 1 • Deputy Fire Chief 1 1 1 Account Clerk 2 2 2 . Accountant I 1 1 1 Accountant IV 1 1 1 Aeromedical Helicopter Pilot 3 3 3 Assistant Fire Chief 2 2 2 Auxiliary Services Supervisor 1 1 1 Battalion Chief 9 9 9 Chief Aeromedical Helicopter Pilot 1 1 1 Clerk 111 1 1 1 Data Entry Operator 1 1 1 Fire Captain 55 55 55 Fire Equipment Operator 60 60 60 Fire /Hazardous Materials Specialist 18 18 18 Fire Rescue Specialist 18 18 18 Fire Fighter 195 195 195 Fire Fighter Recruit (Temp) 60 60 60 Fire Radio Dispatcher III 3 3 3 Fire Radio Dispatcher II 12 12 12 Human Resources Assistant I 1 1 Human Resources Specialist II 1 1 1 Private Secretary 1 1 1 Senior Account Clerk 2 2 2 Storekeeper 2 2 2 Total 452 452 452 108 FIRE OCEAN SAFETY Program Description The Ocean Safety Bureau is tasked with the development and delivery of ocean safety operations and public safety education programs utilizing a team of highly skilled and dedicated Water Safety Officers. It maintains safety services, promotes preventative actions, and facilitates basic emergency life support functions. Ocean Safety is the principal resource and consultant on all matters relating to ocean safety on the Island of Hawai`i. Program Objectives 1. To reach target manpower goals of providing a minimum of two (2) Water Safety Officers daily per tower in accordance with our operational schedule, and so strive to provide at least four (4) Water Safety Officers on site at Hapuna Beach State Park and four (4) Water Safety Officers at Kahalu'u Beach Park, and two (2) Water Safety Officers at each of the following: La'aloa Beach Park, Honoli'i Beach Park, Richardson's Ocean Park, Isaac Hale Beach Park and Ahalanui. Onekahakaha Beach Park, Carlsmith Beach Park, Leleiwi Beach Park and Spencer Beach Park will have at least two (2) Water Safety Officers on duty during weekends, holidays and summer and winter vacation. Manpower goals to be attained by June 2011. 2. To develop, implement and maintain an expansion of services to include the surrounding coastal areas, providing for rescue response for a 266 -mile range by June 2011. 3. Provide a minimum of four (4) United States Lifeguard Association (USLA) open water rescue training sessions to all Water Safety Officers on staff as follows: • Two (2) per year in West Hawaii: one (1) in November 2010 and one (1) in May 2011. • Two (2) per year in East Hawaii: one (1) in November 2010 and one (1) in May 2011. • All new Water Safety Officer I hires during orientation in Fiscal Year 2010. 4. Continue to co- sponsor with Hawaiian Lifeguard Association- Hawai`i (HLA- Hawaii) the Big Island Junior Lifeguard program at four (4) locations: Hilo, Puna, Kailua- Kona and Hapuna, to promote ocean safety through education and activities to youth age 13 -17. Programs to be implemented during July 2010 and June 2011. 5. Sponsor and host Jr. Lifeguard Championships for the Island of Hawaii at Hapuna Beach State Park annually during August 2010. 109 FIRE OCEAN SAFETY Program Highlights • 1,967,649 patrons visited our beach parks in FY2008 -09. • Ocean Safety provided water patrol services for the Hapuna Rough Water Swim on July 6, 2008, the King's Swim on July 12, 2008, the Richardson's Rough Water Swim on July 27, 2008, and the Honu Triathlon on May 30, 2009. • Water Safety Officers conducted two (2) Junior Lifeguard Program class sessions during the months of June and July 2008 at (4) locations: Kailua -Kona, Hilo, Puna, • and Hapuna. A total of 146 youth aged 12 -17 participated. • Hosted the Big Island Junior Lifeguard Championship at Hapuna Beach on July 19, 2008. A total of 63 youth from the Hilo, Puna, S. Kohala and Kona districts participated. • Provided support to the Full Life Surf Day events held at Kahalu'u Beach on September 24, 2008 and April 29, 2009. Seventy five and 80 physically challenged patrons participated, respectively. • Continued development of Ocean Safety's Strategic Goal Plan for the implementation of Standard Operating Guidelines. Program Measures FY 2008 -09 FY 2009 -10 FY 2010 -11 Actual Budget Estimate Beaches with WSO Staff /Patrolled 11 11 I I Persons Served at Beaches 1,967,649 2,063,671 1,995,428 Beach/Park Rule Violations 1,823 1,827 1,808 Preventative Actions 56,195 56,796 55,953 Minor First Aid 6,269 5,379 5,780 Public Contacts 110,527 108,398 108,451 Individuals Rescued at Beaches 287 197 241 Major First Aid Given at Beaches 360 355 354 Resuscitations 8 3 6 Drownings 6 1 4 ! Surfing Accidents 88 86 86 Scuba Accidents 0 3 1 Jump Dive Accidents 2 4 3 I.R.B. Assistance 0 0 0 Ambulance Assistance 90 63 76 Fire Assistance 87 41 64 Helicopter Assistance 2 0 1 Police Assistance 12 3 8 Lost Child 6 1 4 Shark Attack 0 0 0 110 FIRE OCEAN SAFETY Beach Attendance Location Total Count Total Count Total Count 2006 -07' 2007 -08' 2008 -09 Kahalu`u Beach Park 365,774 348,511 308,920 La'aloa Beach Park (Magic Sands) 203,708 195,331 217,280 Hapuna Beach State Park 616,606 633,624 546,536 *Spencer Beach Park 40,567 67,115 64,254 Honolii Beach Park 116,608 136,580 130,536 *Onekahakaha Beach Park 104,653 112,018 108,708 *Carlsmith Beach Park 59,038 66,156 67,528 *Lele`iwi Beach Park 52,513 53,973 47,072 Richardson's Ocean Park 141,070 161,834 142,922 Ahalanui Beach Park 150,947 174,360 144,205 Isaac Hale Memorial Beach Park ** N/A 73,705 189,688 Total 1,851,484 2,023,207 1,967,649 *Not guarded daily * *Ocean Safety began providing services effective March 1, 2008 'Note: Ocean Safety under .Parks & Recreation Aquatics Division thru June 30, 2007. Statistical Data for informational purposes only. Program Expenditures • FY 2008 -09 FY 2009 -10 FY 2010 -11 Actual Budget Request Number of Positions 47 48 48 Salaries and Wages 1,734,851.89 1,922,283 1,775,975 I Operations 44,993.44 69,440 63,335 Equipment 34,502.30 14,480 6,030 • • Program Total 1,814,347.63 2,006,203 1,845,340 Personnel Position Summary FY 2008 -09 FY 2009 -10 FY 2010 -11 Position Title Actual Budget Request • Administrative Assistant 1 1 1 Water Safety Officer I Temp 5/12T 5 5 5 Water Safety Officer II 22 23 23 Water Safety Officer I1 3/4T 3 3 3 Water Safety Officer II I /2T 12 12 12 Water Safety Officer II 3/5T 1 1 I Water Safety Officer III 1 1 1 Water Safety Officer IV 2 2 2 Total 47 48 48 111 FIRE FIRE PREVENTION BUREAU Program Description The Fire Prevention Bureau plays an integral role in the development, implementation, and maintenance of life and fire safety programs affecting the County of Hawaii. This bureau is responsible for the review of various building plans and development project proposals in addition to the enforcement of fire codes and regulations. Personnel conduct site and building inspections, public education and fire safety and prevention training, and post fire incident investigations. The Fire Prevention Bureau plays an integral role in the support and achievement of organizational goals and objectives from the perspective of education and prevention. This proactive role, although difficult to measure and quantify, has a direct impact on the reduction and control of fire losses. It is the desire and intent of the Fire Department Administration to expand its public education programs based on the identification of specific trends and identifiable causes contributing to fire losses. Program Objectives 1. Maintain the support and direct participation in the review, modification, development, and adoption of the State Fire Code 2. Maintain annual review of Hawaii Revised Statutes Chapter 132D (Fireworks) and as needed, develop and implement legislative proposals and strategies to more effectively regulate the importation, sale, enforcement policy & procedures, and use of consumer fireworks. 3. Maintain inter - agency partnerships to assist in addressing identified needs to include but not limited to: the State Fire Council, National Fire Academy (NFA), National Fire Protection Association (NFPA), Hawaii Chapter of the Society of Fire Protection Engineers (SFPE), and other county, state, and federal fire and law enforcement agencies. 4. Maintain the support and direct participation in the review, modification, development, and adoption of the State Fire Code (2006 NFPA 1, Uniform Fire Code, including local County amendments). 5. Maintain annual review of Hawaii Revised Statutes Chapter 132D (Fireworks) and as needed, develop and implement legislative proposals and strategies to more effectively regulate the importation, sale and use of consumer fireworks. 6. Maintain minimum of 35% participation and completion annually of Fire Fighter Safety Guide. 7. Measure /quantify man hours required for plans review of businesses, residential, and other related occupancies by June 30, 2011. 8. Identify man hours required for inspection and acceptance testing of fire protection systems by June 30, 2011. 112 FIRE FIRE PREVENTION BUREAU Program Highlights • Conducted 1,014 occupancy inspections • Conducted 465 fire protection equipment inspections • Reviewed 655 building plans for Fire and Life Safety Code compliance. • Arson canine team utilized in the investigation of 43 fires, which resulted in 11 arson cases initiated by the police department. • Streamlined the average turnaround time for the plan review process to five working days. Program Measures FY 2008 -09 FY 2009 -10 FY 2010 -11 Actual Budget Estimate* Inspections — Occupancy 1,014 1,120 1,230 - Fire Protection Equipment 465 510 560 Building Plans 655 720 790 Fire Safety and Extinguisher Training 36 40 45 Meetings, Training, and Conference 90 100 110 Complaints Investigated 78 86 95 Arson K9 Team 43 50 55 * Note: These figures represent projections based on average of previous years' statistics. Program Expenditures FY 2008 -09 FY 2009 -10 FY 2010 -11 Actual Budget Request Number of Positions 10 10 6 Salaries and Wages 477,705.74 473,270 507,027 Operations 65,017.55 67,247 60,711 Equipment - - Program Total 542,723.29 540,517 567,738 Personnel Position Summary FY 2008 -09 FY 2009 -10 FY 2010 -11 Position Title Actual Budget Request Account Clerk (Temp) 2 2 - Fire Captain 2 2 2 Fire Prevention Inspector I (Temp) 2 2 - Fire Prevention Inspector I 3 3 3 Battalion Chief 1 1 1 Total 10 10 6 113 FIRE AUXILIARY SERVICES BUREAU Program Descriptions The Hawaii Fire Department's Auxiliary Services Bureau is comprised of three support sections: 1) Fire Equipment Maintenance Section, 2) Fire and Emergency Communications Section, and 3) Warehouse and Supply Section. Each of these sections is vital to the organization's ability to deliver and sustain essential emergency services. As described and defined below, each section provides a variety of functions and services either in support of emergency operations or in conjunction or association with the Emergency Operations Division. Fire Equipment Maintenance Section The Fire Equipment Maintenance Section provides the repair and support services for all department vehicles, apparatus and portable equipment. Personnel also participate in the design and specification of new equipment and apparatus to be acquired. This support section is a critical component in the maintenance of emergency services and mission readiness of the fire department. The support role of the Fire Equipment Maintenance Section is essential and critical to the success of the department in meeting its goals and objectives. As the organization's mission and service delivery demands continue to increase, the maintenance and repair of the department's vehicle and apparatus fleet continue to grow at exponential rates. Combined with the fact that the fleet continues to age, which is reflective of an increase in repairs, the sustainability of emergency operations is dependent upon the support and maintenance of all apparatus and equipment. Fire Communications Control Center The Fire Communications Control Center is the focal point through which all emergency service requests are made via the telephone as well as via the radio communications system. In addition, all fire department operational activities and communication are coordinated through the Fire Communications Control Center to include flight following for our two helicopter aircrafts. Fire Radio Dispatchers also provide on -line pre - arrival medical instruction or Emergency Medical Dispatching services to persons placing 911 calls and are able to perform basic potentially life saving maneuvers or techniques. It must be stressed and emphasized that the roles and responsibilities of the Fire Radio Dispatchers and the department's Communication Section extends far beyond that of a simple call taking and routing center. The Fire Radio Dispatchers support and affect a critical communications network and system that is designed to provide essential lifesaving instructions and directions to persons in crisis as well as to serve as a conduit and link for all operational communication needs. 114 FIRE AUXILIARY SERVICES BUREAU Program Descriptions (continued) Warehouse and Supply Section The Warehouse and Supply Section provides a lifeline of logistical support to all divisions, bureaus, and sections of the Fire Department. This includes the receipt, inventory, and distribution of all emergency operations equipment purchases and ancillary supply and equipment inventory and distribution. Although historically, and inclusive of this budget document, the Warehouse and Supply Section has been incorporated within the Emergency Operations Division, it is desirable and intended that his section be removed and recognized for its unique and inherent fiscal needs and obligations. Fire Equipment Maintenance Section Program Objectives 1. Provide training opportunities to allow personnel the knowledge base to keep abreast of "latest" trends & technology. 2. Establish a comprehensive vehicle replacement schedule in accordance with recognized standards. 3. Maintain our field maintenance program utilizing computer based software and data management systems fleet management program. Program Highlights • Purchase of fleet management software and data management program. • Maintained yearly PUC vehicle safety inspections on all fire apparatus and medical units in compliance with Department of Transportation regulations. • Acquisition of the following vehicles: 2 Hazmat trailers, 1 Ocean Safety ATV trailer, 1 Ocean Safety pickup truck, 2 light fire rescue trucks, 1 Toyota pickup truck, 2 Ford diesel pickup trucks, 4 new medics, 2 used Seagrave fire trucks, 1 GMC brush truck for Puuanahulu Volunteer Company, 1 flatbed truck for Volunteer Company 7B, 1 brush truck, and 3 SUVs for EMS. • Responded to a total of 1,040 apparatus and equipment repairs and 201 service /trouble calls. 115 FIRE AUXILIARY SERVICES BUREAU Program Measures FY 2008 -09 FY 2009 -10 FY 2010 -11 Actual Budget Estimate* Shop — Vehicle Repairs 1,040 1,144 1,258 Contractual — Vehicle Repairs 201 200 200 Annual PUC Safety Inspections 140 140 140 *Note: These figures represent projections based on average of previous years' statistics. Program Expenditures FY 2008 -09 FY 2009 -10 FY 2010 -11 Actual Budget Request Number of Positions 7 7 7 Salaries and Wages 273,800.57 265,403 257,570 Operations 202,279.69 219,927 221,927 Equipment - - - Program Total 478,080.26 485,330 479,497 Personnel Position Summary FY 2008 -09 FY 2009 -10 FY 2010 -11 Position Title Actual Budget Request Chief Mechanic, HFD 1 1 1 Fire Equipment Mechanic 4 4 4 Helicopter Mechanic 1 1 1 Helicopter Mechanic Temp 1 1 1 Total 7 7 7 • • 116 FIRE AUXILIARY SERVICES BUREAU Fire Communications Control Center Program Objectives 1. Implement a comprehensive system quality assurance /improvement program inclusive of case review and policy /procedure review and development. 2. Continuance of the plans and construction of the new Fire & Police Dispatch Center 3. Maintenance of required certification for annual Continuing Dispatch Education (CDE) 4. Participation in the ongoing communications system modification to address current and projected system needs and regulatory requirements Program Highlights • Coordinated and facilitated emergency communications on 20,981 emergency and non- emergency incidents. • Received, processed, and responded to 21,173 911 telephone calls. • Upgraded and utilization of Positron Map System. • Introduction of Emergency Medical Dispatch Quality Assurance program. • Continued membership and participation in the State 700 MHz RPC (Regional Planning Committee). • Completion of Tactical Interoperability Communications Plan for the Big Island. • Fire Dispatchers completed ICS 100, ICS 200, ICS 700 and ICS 800 courses on line. • Participation on grant process for Hawaii County Radio Communications Upgrade Plan. Program Measures Refer to Emergency Operations Division. Program Expenditures Refer to Emergency Operations Division. Personnel Position Summary Refer to Emergency Operations Division 117 FIRE AUXILIARY SERVICES BUREAU Warehouse and Supply Section Program Objectives 1. Consistent intake of supply and equipment request received and delivered in an expeditious manner. 2. Ensuring proper general housekeeping throughout the warehouse to keep the working environment clean, organized and safe from any potential hazards. 3. Proper training and maintenance of Mako compressor to include filling of SCBA bottles in a timely fashion and quality control testing on a regular basis. 4. Disposal of supplies or equipment no longer serviceable or damage beyond repair. 5. Recycling of appropriate materials and supplies to ensure "zero waste" in our department. 6. Identify and maintain core and essential inventory of all emergency services equipment and supplies. Program Highlights • Distribution and utilization of 60 sets of Personal Protective Equipment. • Provided department wide training on use of new MSA self - contained breathing apparatus (SCBA) and fit - testing of SCBA masks. Program Measures Refer to Emergency Operations Division. Program Expenditures Refer to Emergency Operations Division. Personnel Position Summary Refer to Emergency Operations Division 118 FIRE TRAINING BUREAU Program Description The Training Bureau is responsible for the overall training of the Hawaii Fire Department personnel and the volunteers. The Training Bureau provides the foundation from which the department establishes its standards of operation and conduct. These areas consist of the training of all new fire fighters, company personnel, and the volunteer division. The primary functions of the Training Bureau are to provide the necessary resources to support the continued training and evaluation of all personnel to instill and maintain the highest level of competency and proficiency, and to promote safety to prevent work- related accidents and injuries. The role and function of the Training Bureau has been expanded to include the identification, adoption, delivery, and maintenance of specialty training including but not limited to: Hazmat, Rescue, and Emergency Medical Services (EMS). These functions are aimed at supporting improved public service, promoting career development, improve operational and financial effectiveness, and to provide a safe working environment while conforming to standards and /or regulations associated with our occupation. Program Objectives 1. Continue the support of all pre- existing training curriculum and personnel participation in NFA programs 2. Identify resource and projected budgetary requirements 3. Reduce industrial injuries by preventative measure training and education programs 4. Establish an ongoing Safety committee to address issues and concerns of personnel 5. Develop proposals for future training facility requirements to include: facilities, sites, projected cost, resources and adjuncts, inter - agency partnerships, etc. 6. Maintain and expand partnership with the University of Hawaii in the delivery of the Fire Science degree program 119 FIRE TRAINING BUREAU Program Highlights • Hired and began training for the 38` Fire Fighter Recruit Class. • Hazmat Technician level initial class conducted in January/February 2009 with five newly qualified Haztech personnel trained. • Rescue Basic Training program developed and awaiting implementation. • CMC rope rescue class trained 16 of our rescue and potential rescue personnel. • Developed an ATV operation protocol to be used by Water Safety Officers. • Development of driver audit class to increase the pool of driver auditors. • Database for all fire department certifications and qualifications developed. • Completed the Aquatics Competency Certification program and will set up instructor classes for those who will do the training at the company level. • Pre -trip inspection and maintenance guide for the aerial platform ladder truck completed and format is being worked on. • 8 Community Emergency Response Team (CERT) training classes were held; 105 total people were trained of which five communities have developed a team. To date, there are 23 communities who have completed trainings, 282 people trained, and 15 CERT teams formed. Program Measures FY 2008 -09 FY 2009 -10 FY 2010 -11 Actual* Budget Estimate ** Fire Training Bureau Program Delivery (Hours): Fire Fighter Recruit Training 2,880 2,923 2,800 Fire /Rescue Training (Operations) 800 957 1,000 Public Education Training ( Fire Extinguisher Trng) 96 72 40 Hazardous Material Training 276 200 200 Medical First Responder Training 420 368 240 Incident Command /Officer Training 260 274 200 Driver Improvement Training 2,240 2,406 2,000 Wildland Training 240 240 240 Administrative Duties * ** 2,080 2,000 2,000 • *Note: It should be noted that the program delivery hours depicted represent instructor hours, and those same hours reflect, on occasion, multiple instructors delivering the curriculum concurrently. For example, various modules for the fire fighter recntit training curriculum require multiple instructors monitoring training program delivery. * *These figures represent projections based on average of previous years' statistics. ** Administrative duties include hours aside from actual program curriculum delivery and includes documentation of program mandates in compliance with HIOSH and other regulatory mandates. • 120 FIRE TRAINING BUREAU Program Expenditures ** FY 2008 -09 FY 2009 -10 FY 2010 -11 Actual Budget Request Number of Positions 4 4 4 Salaries and Wages 324,494.07 306,583 342,523 Operations 86,039.88 84,593 84,603 Equipment 13,215.32 - Program Total 423,74927 391,176 427,126 * *Includes Training Bureau/Volunteer Fire Service Personnel Position Summary ** FY 2008 -09 FY 2009 -10 FY 2010 -11 Position Title Actual Budget Request Fire Captain 3 3 3 Fire Apparatus Trainer 1 1 1 Total 4 4 4 * *Includes Training Bureau/Volunteer Fire Service • 121 FIRE VOLUNTEER TRAINING SECTION Program Description The Volunteer Training Section provides direction, coordination, support, and oversight of the Volunteer Firefighting training program. The Hawaii Fire Department is the only fire department in the state of Hawaii that is considered to be a combination fire department whereby the emergency response workforce is comprised of both paid career and volunteer responders. The primary function of the Volunteer Training Section is to train all volunteers to the highest level, promoting safety and adherence with the core values of the Hawaii Fire Department. Program Objectives 1. Identify resource requirements to include projected budget. 2. Continued integration of operation personnel with Volunteer Fire Companies. 3. Completion of the Firefighter I /II certification program, which started in September 2007, by December 2010. 4. Initiate the construction of apparatus garage facilities for volunteer companies 11 -A (Pahala), and 11 -D (Naalehu). 5. Identify prospective sites for recommendation to establish volunteer apparatus garages for Milolii, Kona Paradise and Pa'auilo. Program Highlights • Re- certified 177 volunteer fire fighters for CPR and AED. • Volunteer companies Milolii (20B) and Kanehoa (9B) reorganized and restarted. • Ainaloa Volunteers received a 1990 International Model 62, Pu'uanahulu Volunteers received a 1990 Chevy Model 61, and Kalaoa volunteers received a 2008 Ford 350 from the Ironman Association and remodeled it into a brush truck. • Continued Fire Fighter I training program for all volunteer companies. • Volunteer uniform project completed. 122 FIRE VOLUNTEER TRAINING SECTION Program Measures FY 2008 -09 FY 2009 -10 FY 2010 -11 Actual Budget Estimate ** Volunteer Training: Admin., Research, Prep. (Hrs.) 2,380 1,387 2,800 Volunteer Company Training (Hrs.) 866.5 764 900 Volunteer Companies 24 24 24 Volunteer Fire Fighters 240 240 240 * *Note: These figures represent projections based on average of previous years' statistics. Program Expenditures Refer to Training Bureau. Personnel Position Summary Refer to Training Bureau. 123 FIRE MISCELLANEOUS Program Expenditures • FY 2008 -09 FY 2009 -10 FY 2010 -11 Actual Budget Request Helicopter Services 991,939.15 1,370,987 1,296,987 Western Oil & Gas School - 2,000 - Basic EMT Training 1,388,056.09 1,346,633 1,377,826 Fire Grants 70,562.23 50,000 50,000 Fire Depts Private Contributions 3,741.79 25,000 25,000 Total 2,454,299.26 2,794,620 2,749,813 124 HUMAN RESOURCES I I II HUMAN RESOURCES DEPARTMENT SUMMARY Mission Statement As the human resource team, we share our expertise with departments and employees to enable them to better accomplish their missions. We encourage and support all efforts to nurture a healthy, safe, and rewarding work environment and community. Department Goals 1. To provide, in accordance with law, names of qualified individuals to government agencies on a timely basis. 2. To provide a classification and pay system that ensures an equitable compensation system. 3. To provide timely advice and assistance to all County agencies consistent with applicable laws affecting human resource management. 4. To identify County training needs and provide training and personnel development programs that will enhance the skills of County employees, provide a safe working environment, and, ensure compliance with applicable laws affecting human resource management.. 5. To recognize County employees for their accomplishments. 6. To support the Merit Appeals Board and the Salary Commission with their duties and functions. 7. To develop, implement, and maintain appropriate policies, procedures, and reports required by law or by operational needs. 8. To negotiate and provide adjustments in wages, hours, and terms and conditions of employment for County employees. 9. To identify and pursue appropriate changes in law, rules, contracts, policies and procedures affecting human resource management. 10. To identify and reduce /eliminate unsafe and hazardous working conditions and work practices in an effort to reduce the number of work place injuries and illnesses. 11. To process workers' compensation claims with respect and compassion for injured workers, the ultimate goal of which is to return employee to his or her regular full employment as a productive worker. 12. To ensure departments and agencies are in compliance with applicable laws affecting human resource management. 13. To assist, encourage, and insure, County compliance with laws, rules, and policies relative to equal opportunity and employment. Funding Source and Position Count General Fund $ 1,756,375 General Fund 50 Grant Revenue $ - Grant Revenue Total Budget: $ 1,756,375 Total Number of Positions 50 125 HUMAN RESOURCES • HUMAN RESOURCES Program Description The Department of Human Resources administers the personnel management program with emphasis in equal employment opportunity, personnel development, personnel deployment, personnel relations, safety, health, and welfare. The personnel management program is administered in congruence with the civil service system prescribed by statute. Program Objectives Classification and Pav 1. Review and process position redescription reviews within five workdays of receipt. 2. Review and process reallocations for recruitment within 20 workdays of receipt. Labor Relations 1. Hear and respond to employer -level grievances within 60 days from receipt. 2. Answer all written departmental inquiries relating to the administration and interpretation of all collective bargaining agreements and executive orders within 14 days from date of request if it does not require inter - jurisdictional action, 30 days if it does. 3. Provide background and other technical information required by the Corporation Counsel's Office for the arbitration of grievances within 14 days from the date of request. Personnel and Organizational Development 1. By June 30, 2011 conduct Supervisory Skills training for at least 30 supervisors. 2. By June 30, 2011 conduct How to be a Great Employee training for at least 30 employees. 3. Conduct a New Hire Orientation class once a month. 4. Arrange at least two audio presentations on various topics for at least 60 employees each quarter. 5. Coordinate Violence at the Workplace training for at least 50 employees every 6 months. 6. Issue the Fall (July- December 2010) Training Catalog by July 9, 2010; and the Spring (January — June 2011) Training Catalog by January 7, 2011. 7. By August 31, 2010, arrange, sponsor and conduct the annual Office Support Staff Conference. 8. By September 30, 2010, hold the annual Pre- retirement Workshop. 126 HUMAN RESOURCES HUMAN RESOURCES Program Objectives (continued) 9. By December 31, 2010, complete the design of a new Training Needs Assessment template. 10. By June 30, 2011, complete the Training Needs Assessment exercise for all County employees. Administrative Services 1. Conduct two department/agency audits each quarter on personnel files, temporary assignment records, postings, etc. to ensure compliance with personnel laws, rules, policies and procedures, collective bargaining agreements and executive orders. 2. With the exception of mass pay adjustments transactions, audit and approve properly completed and submitted payroll certification forms within five workdays of receipt. Audit and approve mass pay adjustment payroll certification forms within two weeks of the last form received. 3. Review and act upon properly completed and submitted Flexible Spending Plan change in status forms within two workdays of receipt. 4. By December 31, 2010, hold an annual employee awards program. 5. By June 30, 2011, drug test a minimum of 50% of all fire fighting personnel, 50% of employees with CDL covered under Federal DOT rules and 25% of all other BU 01 employees. 6. By June 30, 2011, alcohol test a minimum of 10% of all fire fighting personnel, 10% of employees with CDL covered under Federal DOT rules and 10% of all other BU 01 employees. Recruitment and Examination 1. Establish eligible lists to assist hiring departments fill their vacancies: • Within 3 -1/4 months for open- competitive recruitments requiring only a written examination, performance test, or a training and experience evaluation (T &E). • Within 4 months for open- competitive recruitments requiring a written examination and a training and experience evaluation (T &E). • Within 4 -1/2 months for open - competitive recruitments requiring a written examination or a training and experience evaluation (T &E) and a performance test. 2. Certify (refer) names from available eligible lists to hiring departments within 5 workdays from receipt of the request for the list. 3. By October 31, 2010, coordinate the placement of Cooperative Vocational Education (CVE) students within the County. 127 HUMAN RESOURCES HUMAN RESOURCES Program Objectives (continued) Health and Safety 1. Coordinate and/or conduct safety inspections of at least 6 County facilities. 2. Provide requested safety and equipment training within two months of original request. 3. Provide 2 HIOSH- required training programs per quarter. 4. Provide at least 6 Defensive Driver Courses (DDC) to County employees during the fiscal year. Equal Opportunity 1. Respond to and resolve inquiries and complaints from the public and Hawai`i County employees re regarding various civil rights laws within 14 days from date received g g g Y unless extensive research/investigation or action/information from other departments is required to properly respond to the inquiries and complaints. 2. Design and develop, by June 30, 2011, a non - supervisory Anti- Discrimination and Harassment training to employees that does not require class room attendance. 3. Provide "Preventing Workplace Retaliation" training to at least 150 supervisory employees by June 30, 2011. Program Highlights • Arranged, sponsored, and conducted the 2009 Annual Office Support Staff Conference at the Nani Mau Gardens, Hilo, on May 14, 2009. 108 participants attended. • Completed the design and development of eight modules which comprises our Supervisory Skills Training Program: Module One: Basic Overview Module Two: Communication Module Three: Employee Development Module Four: Performance Management (Part 1) Module Five: Performance Management (Part 2) Module Six: Delegation Module Seven: Dealing with the Boss Module Eight: Labor Relations 128 HUMAN RESOURCES HUMAN RESOURCES Program Highlights (continued) Conducted Supervisory Skills Program for 23 County Supervisors (1 group in Kona and 2 groups in Hilo). • Leave Sharing Program resulted in 10 requests for shared leave hours being approved with 68 employees donating 1,752.20 hours of vacation leave. • Our flexible spending program resulted in a FICA savings amount of $337,256.75, an increase of $29,224.16 over the previous year. • Completed a comprehensive review of all clerical, technical, professional, and managerial personnel classes of work and positions in the County. Review included the submittals of updated position descriptions, audits with incumbents, evaluations of the examples of duties and minimum qualifications of the classes, and a state -wide comparison of equal classes. Consequently, the title of the classes were changed to Human Resources, the examples of duties and minimum qualification requirements of the class specifications were updated, and a new class, Human Resources Program Specialist, SR -24, was established to provide career development opportunities for our employees. • Implemented a procedure to scan documents related to classification actions into the FRESH position files, which creates a position history file. The file is accessible to departments to view and to print documents as needed. Thus, eliminating the need for departments to maintain a duplicate file. • Negotiations for bargaining units 01, 02, 03, 04, 09, and 13 initiated, but weren't completed by the end of the fiscal year. • Resolved a significant class - action grievance with the United Public Workers regarding privatization which would have otherwise caused considerable expense to the County. • Developed and implemented a procedure whereby individuals with disabilities could request modifications to County programs and services. Procedures distributed to all County departments /agencies and also posted on -line. • Developed and distributed, "Procedures for Providing Reasonable Accommodation to Individuals with Disabilities" to County employees. 129 • HUMAN RESOURCES HUMAN RESOURCES Program Highlights (continued) • To expedite filling of vacancies, department delegated authority to the following departments for selective recruitment and examination functions: • to Environmental Management, Finance, Fire, Parks & Recreation, Police, Public Works, and Water Supply — delegated authority for screening of employee applications for internal recruitments, transfers, demotions, reallocations, and inter - governmental movements. Trained seven departmental human resource representatives in screening of applications. • to the Hawai`i Fire Department — delegated authority for the administration of the fire fighter recruit performance test. • to the Hawaii Police Department — delegated authority for the administration of the police officer recruit performance test. • Secured a $5,000 grant from the Department of Research & Development to produce a public safety educational video featuring fire fighter, water safety officer (beach lifeguard), pool lifeguard, and swimming instructor positions. Video will be used in recruitment talks and job fairs to spark applicant interest for these jobs. • Registered and set up procedures for new federal Medicare Set Aside mandatory reporting requirements. • The workers' compensation expenditure for fiscal year ending June 2009 decreased over the previous fiscal year by $191,192. The total amount expended in FY 2008 -09, $1,878,744, is well below ($1,786,640 less than) the projected budget of $3,665,385. The workers' compensation expenditures have been reduced for three previous consecutive years: FY ending June 2005 was reduced over the previous year by $193,663; FY ending June 2006 was reduced over previous year by $331,077; and FY ending June 2007 was reduced over previous year by $1,037,472. 130 HUMAN RESOURCES HUMAN RESOURCES Program Measures FY 2008 -09 FY 2009 -10 FY 2010 -11 Actual Budget Estimate No. of Positions Permanent Full -Time 2,697 2,697 2,706 Permanent Part -Time 210 191 214 Temporary Full -Time 267 284 269 Temporary Part -Time 10 29 10 Total No. of Positions 3,184 3,201 3,199 Applications Reviewed 10,172 10,000 8,000 I Recruitments Conducted 77 150 20 Examinations Administered 138 150 25 Certifications Completed 356 500 30 Personnel Transactions Processed 7,734 7,500 10,000 I FSP Change Forms Reviewed /Processed 214 200 200 Training Courses Offered 80 - - No. of POD* Training Programs Offered - 10 20 No. of POD Training Sessions Conducted - 40 50 No. of Employees Who Attended POD Training - 550 700 CVE Students Placed 14 15 15 Initial Allocations 33 20 5 Reallocations 360 ** 175 175 New Classes 8 15 15 Position Redescription Reviews 156 150 100 Class Specification Amendments 29 25 15 Drug Testing — Fire 139 168 - Alcohol Testing — Fire 54 34 - Drug Testing — CDL 76 72 - Alcohol Testing — CDL 12 14 - Step 3 Grievances Heard 32 30 30 No. of Cases Arbitrated 4 3 3 No. of Interpretations, Advisories, Proced. Issued 0 3 3 Merit Appeals Board Meetings 7 12 12 Merit Appeals Board Hearings 6 8 8 Salary Commission Meetings 2 8 8 Tool Testing 2 2 2 Monthly Reports- Accidents 12 12 12 Safety Inspections 6 6 6 Medical Bills Processed 9,968 5,000 10,000 VDT Eye Examinations 64 100 100 First Aid Classes — Trained Employees 72 100 100 Driver Training & Equipment (No. of Employees) 317 200 100 * Personnel and Organizational Development (POD) ** Includes 210 reallocations for recruitment purposes 131 HUMAN RESOURCES HUMAN RESOURCES Program Expenditures FY 2008 -09 FY 2009 -10 FY 2010 -11 Actual Budget Request Number of Positions 50 50 50 Salaries and Wages 1,579,601.70 1,582,869 1,404,056 Operations 241,173.62 523,715 351,799 Equipment 70,396.11 2,570 520 Program Total 1,891,171.43 2,109,154 1,756,375 Personnel Position Summary FY 2008 -09 FY 2009 -10 FY 2010 -11 Position Title Authorized Authorized Request Director of Human Resources 1 1 1 Deputy Director of Human Resources 1 1 1 Secretary- Reporter 1 1 1 Account Clerk 1 1 1 Administrative Services Officer 1 - - Administrative Services Officer I1 - I 1 Clerk III 4 3 3 Equipment Operations Instructor (Temporary) 2 2 2 Equal Opportunity Officer 1 1 1 Employee Development Specialist 1 1 1 Human Resources Assistant - 1 1 Human Resources Program Specialist - 1 1 Human Resources Technician 11 4 3 3 Human Resources Technician I 1 1 1 Human Resources Specialist I1 2 2 2 Human Resources Specialist I 2 2 2 Human Resources Manager I1 4 4 4 r Safety & Driver Improvement Supervisor 1 1 1 Safety Specialist 1 1 1 Workers' Compensation Claims Specialist III 2 1 1 Workers' Compensation Claims Specialist I1 - 1 1 Workers' Compensation Position 20 20 20 Total 50 50 50 132 LIQUOR CONTROL LIQUOR CONTROL DEPARTMENT SUMMARY Mission Statement To promote the health, safety and welfare of the general public by regulating the importation, manufacture, distribution, sale and service of alcoholic liquors. Department Goals 1. To govern operations of liquor licensees which promote reasonable practices in the sale or service of liquors by Rules of the Liquor Commission and/or implementation of programs which promote compliance to liquor laws. 2. To enforce the liquor laws of the State and County of Hawai`i. 3. To grant, renew or deny liquor license applications and permits in accordance to law. 4. To provide efficient administrative services 5. To educate licensees, staff, commission and board members on liquor laws and issues affecting their activities. 6. To conduct and /or support public and youth programs whether through education, enforcement, or activities which promote compliance to liquor laws. Program Description 1. To grant, renew and refuse applications or liquor licenses for the manufacture, importation and sale of liquor. 2. To amend or adopt rules having the force and effect of law in the county: 3. To enforce state and county liquor laws by inspections of licensed premises and investigations of complaints of violations for referral to the Liquor Control Adjudication Board. 4. To provide services to and on behalf of the Liquor Commission and Liquor Control Adjudication Board, including the review and amendment of procedures and duties. 5. To provide education to licensees, staff, Commission, and Board. 6. To review county and state liquor laws toward uniformity. 7. To conduct and /or support public and youth programs whether through education, enforcement, or activities which promote compliance to liquor laws. Funding Source and Position Count General Fund $ - General Fund - Grant Revenue $ - Grant Revenue - License Fees $ 1,381,184 License Fees 18 Total Budget $ 1,381,184 Total Number of Positions 18 133 LIQUOR CONTROL LIQUOR CONTROL Program Objectives 1. To review legislative amendments affecting the liquor laws of the state or county and where applicable, to amend such rules and procedures. 2. To participate with county liquor jurisdictions, liquor industry associations, licensees, staff, and government or community organizations in identifying areas of concerns and to amend rules or implement programs to seek resolution of such concerns. 3. To conduct inspections, investigations or special programs to promote compliance to liquor laws by liquor licensees. 4. To issue citations for violations of law and forward such complaints to the Liquor Control Adjudication Board for its consideration. 5. To ensure that licensing information and procedures are amended and implemented in accordance to law. 6. To investigate applications for liquor license and any protest thereof to verify compliance to law and to report such findings to the Liquor Commission for its consideration. 7. To evaluate obligations and operations of the department and implement changes as necessary 8. To provide staff, commission and board members education via county, state or nationally sponsored programs. 9. To provide liquor law education and related information to licensees through scheduled classes and via newsletters or memorandums. 10. To support youth, public and enforcement programs which promote compliance to liquor laws. Program Highlights • Coordinated a statutory review of Chapter 281, Hawai'i Revised Statutes with the four county liquor administrations, liquor commissions, adjudication boards, and liquor industry associations. Submitted a Bill for an Act with substantial amendments to Chapter 281 which was enacted into law (Act 184) and effective July 15, 2009. Included in Act 184 is a provision to allow the IRS and State tax offices to consider and approve installment payments for licensees in order to renew their liquor licenses. 134 LIQUOR CONTROL LIQUOR CONTROL Program Highlights (continued) • In partnership with the BIIF, conducted the fourth annual Drug, Alcohol, Tobacco (DAT) seminar with participation by fifty one BIIF student - athletes from high schools. The DAT program seeks to prevent underage drinking and provides training to the student athletes on curriculum developed by the federal office of Substance Abuse and Mental Health Services Administration. The DAT student - athletes commit to teaching the curriculum in their respective feeder schools. In 2008 -2009, these students - athletes conducted teach -ins to approximately 1,063 fifth graders. • In June, 2008, the Department was notified that it was the recipient of a grant in the amount of $25,500 to conduct underage drinking initiatives. In FY 2008 -2009, the department certified three staff /commission members in the TIPS server training program whose initial training was provided to 19 East and 19 West Hawaii licensees, at not cost, certifying 34 employees. In collaboration with Hawaii' Community College (HCC) Visual Arts Department, HCC developed a media program targeting prevention of underage drinking for HCC students. 135 LIQUOR CONTROL LIQUOR CONTROL Program Measures FY 2008 -09 FY 2009 -10 . FY 2010 -11 Actual Estimate Estimate Licensing Applications for Licenses Interviews for Applications 104 100 80 Regular 78 60 60 Renewal 360 360 360 Special 84 60 70 Transient Vessel 262 225 225 Catered Functions 6 100 100 Miscellaneous Applications 36 50 50 Permit Applications 811 1,000 1,000 Site Inspection 51 60 60 Liquor Commission Public Hearings on Rules and Regulations 0 2 2 Meetings (Public Hearings, Preliminary Hearings, 14 14 14 Special Meetings, Workshops) Site Visitations 2 2 2 Liquor Control Adjudication Board Public Hearings on Rules and Regulations 0 1 1 Meetings ( Public Hearings, Special meetings, 5 5 6 Workshops) Violations to Board 39 40 40 Operations Warning and Citations 72 100 100 Manager Examinations 1,114 1,400 1,200 Manager Registration (activate existing manager 153 300 300 cards) Audio Surveillance Checks 58 100 100 Field Inspections Per Month 1,039 1,200 1,200 Public Complaints 14 25 20 Investigations 400 300 300 it 136 LIQUOR CONTROL LIQUOR CONTROL Program Expenditures FY 2008 -09 FY 2009 -10 FY 2010 -11 Actual Budget Request Number of Positions 18 18 18 Salaries and Wages 710,088.04 927,959 724,349 Operations 528,764.57 687,622 641,635 Equipment 8,849.69 2,000 15,200 Public Programs (from contingency funds) 19,000.00 - - Underage Drinking Prevention Initiatives (grant) 24,567.85 - - Program Total 1,291,270.15 1,617,581 1,381,184 Personnel Position Summary FY 2008 -09 FY 2009 -10 FY 2010 -11 Position Title Authorized Authorized Request Director of Liquor Control 1 1 1 Liquor Licensing Clerk 1 1 1 Clerk III 1 1 1 Secretary 1 1 1 Private Secretary 1 1 1 Liquor Control Licensing Officer 1 1 1 Liquor Control Investigator II 8 8 8 Liquor Control Investigator III 2 2 2 Account Clerk 1 1 1 Liquor Control Administrative Officer 1 1 1 Total 18 18 18 137 This page intentionally left blank 138 i MANAGEMENT MANAGEMENT DEPARTMENT SUMMARY Mission Statement To serve all residents of the County of Hawai'i with honesty, integrity, care and understanding. Department Goals Administration • To fulfill our Mission Statement • To maintain the economic stability of County government. • To oversee efficient and effective operations of all county departments. • To ensure public safety for all residents and visitors in the County of Hawaii. • To improve the health, safety and quality of life on the Island of Hawai'i. • To plan adequately and effectively for the future of the County of Hawaii. • To perform the duties of government with openness and transparency to the best of our ability within the law. Clerical Services Center To improve the centralized clerical pool concept of the Clerical Services Center, which provides clerical support for the entire County. Funding Source and Position Count General Fund $ 1,418,414 General Fund 21 Grant Revenue $ 50,000 Grant Revenue - Total Budget: $ 1,468,414 Total Number of Positions 21 139 MANAGEMENT DEPARTMENT SUMMARY Department Goals (continued) Committee on Status of Women 1. To cooperate with the state commissions and arrange for representation of the County at State and other conferences. 2. To promote women's participation in public and private sectors. 3. To act as clearinghouse and coordination body for activities and information. 4. To create public awareness of the responsibilities, needs, potentials and contributions of women as active participants. 5. To seek improvements in educational, counseling programs and policies to meet the needs of girls and women in order to better prepare them for their roles in the community. 6. To encourage an educational program for women of their political rights and responsibilities. 7. To maintain contacts with federal, state, local and international agencies concerned with the status of women. 140 MANAGEMENT ADMINISTRATION Program Description The Office of Management provides leadership, direction and supervision for departments and agencies of the county of Hawai'i, ensures that the duties and responsibilities of the executive branch are faithfully discharged in accordance with the provisions of the .County Charter, and addresses the needs, concerns and interests of the people of the Island of Hawai'i. Program Objectives • Continue to expand services to West Hawai'i.. • Improve County -wide transportation systems. • Provide timely and meaningful responses to complaints. • Improve customer service in all departments. • Meet regularly with residents in community meetings in every district in the County. • Build effective partnerships with federal, state and County government officials for the benefit of the County of Hawai'i. • Involve businesses, unions, and other private organizations in County government planning as much as possible. • Make County operations more efficient and responsive to users' needs. • Identify and seek alternate funding sources to augment the County budget. • Make County operations more energy efficient and sustainable wherever possible. Program Highlights • Assigned the Deputy Managing Director, one full -time Executive Assistant and clerical staff to the County's West Hawai'i office. • Opened Mamalahoa bypass. • Expanded bus service in Waimea. • Conducted County -wide Civil Defense tsunami exercise. • Began a series of town hall style meetings with the Mayor and cabinet members in each g Y g Y district on the island. • Launched a new County Website for news and information about County activities. • Proposed measures to strengthen the County Code of Ethics. • Broke ground for construction of the first emergency homeless shelter in West Hawai'i. • Established the Hawaii County Green Team to find ways to make County government more energy efficient and sustainable. • Secured commitments for nearly $100 million in American Recovery and Reinvestment Act funds, including $35 million for a major connector road, Ane Keohokalole Highway in West Hawaii. 141 MANAGEMENT ADMINISTRATION Program Measures FY 2008 -09 FY 2009 -10 FY 2010 -11 Actual Budget Estimate Incoming & Outgoing Correspondence 12,000 14,000 9,000 Program Expenditures FY 2008 -09 FY 2009 -10 FY 2010 -11 Actual Budget Request • Number of Positions 12 12 13 Salaries and Wages 1,050,739.60 877,026 834,644 Operations 730,864.76 277,950 259,450 Equipment 167.70 3,800 2,050 Program Total 1,781,772.06 1,158,776 1,096,144 Personnel Position Summary FY 2008 -09 FY 2009 -10 FY 2010 -11 Position Title Authorized Authorized Request Mayor 1 1 1 Managing Director 1 1 1 Deputy Managing Director 1 1 1 Clerk III 1 1 1 Executive Assistant 11 1 /2T 1 1 1 Executive Assistant III 3 3 3 Executive Assistant IV 1 1 1 Private Secretary to the Managing Director 1 1 1 Private Secretary to the Mayor 1 1 I Program Manager (Temp) - - I Public Relations Specialist 1 1 I Total 12 12 13 I I 142 MANAGEMENT CLERICAL SERVICES CENTER Program Description The Clerical Services Center staff provides secretarial /clerical and administrative staff assistance to the Office of the Mayor and other County agencies, as well as to the Fire Commission, and the Committee on the Status of Women. The Clerical Center is responsible for the processing and initial screening of all applicants for Hawaii County Boards and Commissions. It keeps the data base of all applicants as well as those who are currently serving. The correspondence between the Mayor and applicants is also handled by the Clerical Center. The Clerical Center assists the public with information about all County, State and Federal government agencies and community agencies and services. The Clerical Center receives, logs, and refers complaints. It administers the issuance of disabled parking placards islandwide. The Clerical Center is the agency that is responsible for reservations of the Aupuni Center Conference Room, and the County Building Conference Rooms (Hamakua & Puna), issues forms and keys, and maintains the calendar of events for those venues. Program Objectives 1. Assist the clerical workload of the Mayor's Office, the Fire Commission, the Committee on the Status of Women, and all County departments and agencies daily. 2. Process all applicants for Hawai'i County Boards and Commissions, keep data base of applicants and active members current. 3. Maintain a system for complaints for quick retrieval and follow -up within a maximum two -week turn around time. 4. Respond immediately and efficiently to citizens who walk in or call for information, direction and inquiries about various programs and services. 5. Perform daily issuance of disabled parking permits, maintain/update files with entry of data into the centralized statewide database. 6. Take reservations for Aupuni Center Conference Room, and County Building Conference Rooms (Hamakua & Puna), issue forms and keys, and maintain calendar of events. Program Highlights 1. Provided administrative, secretarial and clerical assistance to Executive Assistants and Public Relations Specialist in special projects, Boards and Commissions, legislative issues, Sister -city communications. 2. Administered Disabled Parking Program. 3. Processed applicants for Hawai'i County Boards and Commissions. 4. Managed Aupuni Center Conference Room. Took reservations and maintained calendar of events. 5. Coordinated mayoral gifts for visiting groups and dignitaries and provided gifts for mayor's staff for travel. 143 MANAGEMENT CLERICAL SERVICES CENTER Program Measures FY 2008 -09 FY 2009 -10 FY 2010 -11 Actual Budget Estimate Assignments Received 438 650 650 Volume 1,940 11,500 11,500 Disabled Parking Permits Issued 4,576 5,000 5,000 Complaints Received 119 150 150 Boards and Commission Applications processed 116 150 150 Aupuni and County Conference Rooms reservations 381 1,000 1,000 Program Expenditures FY 2008 -09 FY 2009 -10 FY 2010 -11 Actual Budget Request Number of Positions 8 8 8 Salaries and Wages 313,836.09 329,556 299,276 Operations 76,339.25 66,625 61,625 Equipment 200.00 200 200 Program Total 390,175.34 396,381 361,101 Personnel Position Summary FY 2008 -09 FY 2009 -10 FY 2010 -11 Position Title Authorized Authorized Request Clerical Services Assistant 4 4 4 Clerical Services Staff Assistant 1 1 1 Clerical Services Supervisor II 1 1 1 Immigration Information Specialist 1 1 1 Administrative Specialist 1 1 1 Total 8 8 8 144 MANAGEMENT COMMITTEE ON PEOPLE WITH DISABILITIES NOTE: This committee has been transferred to the Office of Aging. 145 MANAGEMENT COMMITTEE ON THE STATUS OF WOMEN Program Description The Committee on the Status of Women provides the women of Hawai`i County with a supportive network and a community voice with which to advance the status of women. Program Objectives 1. Participate in Women's Health Month by coordinating at least one event in the community. 2. Sponsor an islandwide essay contest to increase awareness among students on the accomplishments of women in Hawaii County for Women's History Month. 3. Participate in local and /or out -of -state meetings by sending at least one representative. The purpose of which will be to share information with the committee members on current programs, legislation or issues that affect the status of women. 4. Host the Hawai`i County "Women's Hall of Fame" event honoring up to six women from throughout Hawai`i County for their accomplishments and for being positive role models to others. This raises awareness of women's worth and value in our communities while simultaneously building self - esteem and educating others regarding equality. 5. Continue to annually update and make available on the County website the Urgent Services Directory for Families. 6. Hold rotating monthly meetings in East Hawai`i and West Hawai`i to better allow participation from the public. 7. Continue to promote Teen Dating Violence Prevention/Education awareness. 8. Coordinate internet safety presentations for parents throughout the island. 146 MANAGEMENT COMMITTEE ON THE STATUS OF WOMEN Program Highlights 1. Collaborated with the Hilo Medical Center in co- sponsoring the Women and Family Wellness Day on September 13, 2008. 14 agencies participated in this public event held at Coconut Island in Hilo. Psychologist representing the committee provided depression screening. 2. Received County Council contingency funds from Council members Emily Naeole, Brenda Ford, and Angel Pilago to defray expenses of the Teen Dating Violence presentations, the Women's Hall of Fame event and the Real Women Essay Contest. 3. Coordinated the Women's Hall of Fame event which was held on September 6, 2008 at the Hilton Waikoloa Village. Recognized were Clara Alvarez, Sherry Bracken, Mary Huebner, and Diane Quitiquit. Jade Moon was master of ceremonies and Melveen Leed provided a special performance. 4. Participated in the 20 Annual Domestic Violence Peace Walk and Vigil on October 17, 2008. 5. In celebration of Women's History Month, the committee coordinated the annual Real Women Essay Contest for students to recognize a significant woman in their life. 85 essays from students in grades 5 through 12 from public, private, charter and immersion schools were submitted by teachers for judging. An awards luncheon was held on March 22, 2009 to honor 12 awardees, their parents and the participating teachers from 14 schools. 6. Coordinated Teen Dating Violence presentations April 27-30, 2009 at 7 public, private, charter and immersion schools throughout the island. A total of 1717 students attended. In addition, 214 adults attended 5 community sessions in East and West Hawai`i. 7. Produced and aired over 100 radio spots in April 2009 to educate and elevate awareness on the equal pay issue for women. 8. Provided support and participated in the East Hawaii Local Area Consortium Community Health Fair for Women held May 17, 2009 in Keaau. 9. The annual issue of the Urgent Services Directory for Families highlighting needs access for Hawai`i County citizens was updated and published. 15,000 copies were printed for islandwide distribution throughout the year. FY 2008 -09 FY 2009 -10 FY 2010 -11 Actual Budget Estimate Number of Meetings Held 12 10 10 Events Held 4 1 4 Workshops Held 14 5 4 i 147 MANAGEMENT COMMITTEE ON THE STATUS OF WOMEN Program Expenditures FY 2008 -09 FY 2009 -10 FY 2010 -11 Actual Budget Request Operations 32,625.89 12,410 11,169 Program Total 32,625.89 12,410 11,169 148 MASS TRANSIT AGENCY MASS TRANSIT AGENCY DEPARTMENT SUMMARY Mission Statement To improve the lifestyle of the residents of the County of Hawai`i by increasing their mobility, and providing accessible transportation alternatives to the private automobile. Department Goals 1. Improve transportation mobility for the public, including service for the mobility impaired. 2. Assist the public in obtaining transportation alternatives to the private automobile through the use of buses, vans, car- pooling, and shared -ride taxis. 3. To allow users of the transportation system to travel to work, health services, educational institutions, business and commerce centers, after school activities, and recreational sites. Program Description The Mass Transit Agency plans, directs, and coordinates the activities of the Hawai`i County public transportation system. The agency also provides administrative support for the Hawai`i County Transportation Commission. Funding Source and Position Count General Fund $3,329,381 General Fund 7 Grant Revenue 2,420,000 Grant Revenue - Total Budget: $5,749,381 Total Number of Positions 7 • 149 MASS TRANSIT AGENCY MASS TRANSIT AGENCY Program Objectives 1. Increase system ridership from FY 2008 -09. 2. Resolve and follow -up on all complaints within two weeks. 3. Implement expanded bus service in Puna, Kona, and Hilo. 4. Continue expansion of official bus stop program Program Highlights 1. Overall system ridership increased 33 percent compared to FY 2007 -08. 2. Consultant completed island -wide bus stop plan. 3. Awarded contracts for nine accessible buses. 4. Expanded service in Puna, Waimea, and Volcano. Increased Saturday bus service island -wide. 5. Completed specifications for purchase of 2 — 45 passenger accessible coach buses, and double decker bus. Program Measures FY 2008 -09 FY 2009 -10 FY 2010 -11 Actual Budget Estimate Total Passengers 908,651 969,718 1,100,000 Cost Per Passenger $5.56 $5.15 $5.23 Program Expenditures FY 2008 -09 FY 2009 -10 FY 2010 -11 Actual Budget Request Number of Positions 7 7 7 Salaries and Wages 339,977.15 339,412 309,589 Operations 3,579,596.78 3,281,299 3,984,792 Equipment 135,052.90 1,200,000 1,455,000 Program Total 4,054,626.83 4,820,711 5,749,381 150 MASS TRANSIT AGENCY MASS TRANSIT AGENCY Personnel Position Summary FY 2008 -09 FY 2009 -10 FY 2010 -11 Position Title Authorized Authorized Request Automotive Mechanic I 2 2 2 Automotive Mechanic II 1 1 Clerk II 1 1 1 Mass Transit Administrator 1 1 1 Mass Transit Specialist 1 1 1 Transit Operations Assistant 1 1 1 Total 7 7 7 151 This page intentionally left blank 152 i MISCELLANEOUS II MISCELLANEOUS ANIMAL CONTROL Mission Statement The Hawaii Island Humane Society (HIHS), contracted by the County to provide animal control services, is a 501(c)3 nonprofit organization, whose mission is to prevent cruelty to animals, eliminate pet overpopulation, and enhance the bond between humans and animals. Goal To investigate and resolve animal - related complaints and enforce animal control laws. To develop comprehensive educational programs and spay /neuter programs aimed at reducing the number of animal - related problems in our community. Program Description The HIHS is responsible for Animal Control contract, which involves enforcing Hawai`i County Code Chapter 4 Animal Control related laws and State of Hawai i Laws (Hawai i Revised Statutes 143). These laws currently include ordinances related to the following: • Vicious Dogs • Stray Animals /Impoundment • Animal Licensing • Cruelty and Neglect HIHS Officers are badged through training provided by HIHS and County agencies. The Animal Control Officers (ACOs) then respond and resolve animal control situations by educating the public about responsible pet ownership and appropriate animal control laws and penalties as well as issuing complaint and comply notices, citations, and vicious dog designations. HIHS Officers are available 24 hours a day, 7 days a week to respond to animal related emergencies. HIHS must accept all animals, regardless of condition, into its three shelters in Kona, Keaau, and Waimea. We are responsible for sheltering and caring for all animals and providing opportunity for reunification with owners. Other services related to the contract include dog licensing, administration of the Spay/Neuter Community Assistance Program, and legislative support of improved animal- related laws. In addition, HIHS provides adoption services, low -cost microchipping, education for adult and children, foster -care programs, volunteer opportunities, cat registrations, and basic medical care for shelter animals. HIHS community programs focus on creating better relationships between people and animals, and educating the public on the importance of spaying and neutering. 153 MISCELLANEOUS ANIMAL CONTROL Program Objectives 1. 90% of vicious dog calls will be responded to within 2 hours. 2. 90% of loose animal posing a public safety hazard calls will be responded to within 2 hours. 3. 90% of injured animal related calls will be responded to within 2 hours. 4. 90% of calls for animal control assistance by the police will be responded to within 3 hours. 5. 90% of animal cruelty and neglect cases will be responded to in 24 hours and resolved in 14 working days. 6. 90% of license, loose dog and any non - cruelty /neglect cases will be responded to in 48 hours and resolved in 5 working days. 7. 70 Sweeps of problem communities per year. Program Highlights • Our Veterinarian, Dr. Kristine Henricks, has increased efficiency in surgery techniques, which has enabled us to perform more spay /neuter surgeries, and increase the general level of medical care for all the animals at all facilities. New spay /neuter programs are being implemented that will increase the numbers of surgeries that we can perform. • We are continuing with our feral cat spay /neuter program. The program alters an average of 50 feral cats per month, helping with the overpopulation problem on our island. • The Kona Shelter has had an upgrade in landscaping and cleanliness, with the addition of three sheds and more organization. • A 1 3/4 acre dog park is still being planned in Kea'au, allowing the shelter and community dogs the opportunity to play and bond with their families. The park is mostly finished and expected to be open in late 2009. • Four Animal Control Officers completed NACA 1 Training. Five Animal Control Officers completed University of Missouri's Animal Cruelty Investigations School Level l and 2. • A new roof was installed at the Waimea Shelter, along with upgrades to the dog kennels. 154 MISCELLANEOUS ANIMAL CONTROL • Program Highlights (continued) The following are highlights of what we are working towards in the 2009 - 2010 fiscal year. • HIHS is still working on kicking off a capital campaign to build a new facility at our Waimea and Kona locations. • We are still working out the kinks in our new computer networking and database system. When the system is complete, we will have access to more complete statistics, better communication between shelters and allow easier information sharing on animal control issues. • We plan on continuing the education and training of our Animal Control Officers, with Four Officers going to NACA 1, Four Officers going to NACA 2, and Three Officers to NACA 3. • We plan to start training in Chemical Restraint Systems to implement a program that will assist in feral dog control. • We are implementing a system to assist the Red Cross in pet management at Shelters in the event of an emergency. Program Measures FY 2008 -09 FY 2009 -10 FY 2010 -11 Actual Budget Estimate Percentage of vicious dog calls will be responded to within 2 96% hours (64 of 67) 90% 90% Percentage of loose animal posing a public safety hazard calls 99% will be responded to within 2 hours (180 of 181) 90% 90% Percentage of injured animal related calls will be responded to 99% within 2 hours (207 of 208) 90% 90% Percentage of animal control assistance by the police will be 100% responded to within 3 hours (188 of 188) 90% 90% Percentage of animal cruelty and neglect cases will be 99% responded to in 24 hours and resolved in 14 working days (523 of 526) 90% 90% Percentage of license, loose dog and any non - cruelty /neglect 99% cases will be responded to in 48 hours and resolved in 5 working (1,467 of days 1,468) 90% 90% Number of sweeps of problem communities per year 705 > =70 > =70 Animal Intake Stray /Feral 12,188 >= 12,800 12,800 Owner Surrendered 3,080 > =3,500 > =3,500 Total Intake 15,268 >= 16,200 >= 16,200 Redeemed 834 > =750 > =750 Adopted 2,331 > =2,500 > =2,500 Adopted animal returned to HIHS for Health Reasons 7 < =10 < =10 Euthanized 11,903 >= 14,000 >= 14,000 155 MISCELLANEOUS ANIMAL CONTROL Program Measures (continued) FY 2008 -09 FY 2009 -10 FY 2010 -11 Actual Budget Estimate Adoption Percentage (Based on total intake numbers) 21% > =15% > =15% Adoption Percentage (Based on Adoptable Animals) 85% > =60% > =60% Animal Control Related calls 4,515 > =4,000 > =4,000 Dog License issued 5,343 > =4,120 > =4,120 Dog License Fees Collected $18,617.30 - - Cat Licenses Issued 814 > =500 > =500 After Hour Emergency Calls Outs 1,508 > =300 > =300 ' Miles Traveled 153,467 >= 100,000 >= 100,000 Dead animals collected 540 >=400 > =400 Complaint/Comply Notices Issued 867 > =1,500 > =1,500 Citations issued HCC 4 -30 Dog Running Loose 271 > =172 > =172 HRS 143 -2 License Violation 97 > =125 > =125 FIRS 7-11-1109 Cruelty to Animals 38 > =10 > =10 Other (inc. Vicious Dog) 93 > =25 >=25 Total Citations 499 > =1,500 > =1,500 Citations issued to Repeat Offenders 70 > =20 > =20 Number of Animal Control Cases 1,369 > =2,880 > =2,880 Number of Animal Pickups 1,030 > =700 >=700 Number of Trap Rentals 913 > =1,000 > =1,000 Spay /neuter CAP coupons issued 2,731 > =1,520 > =1,520 Number of Animal Control Officers Kea'au (also serving Hilo, Hamakua, Kea'au, Puna, Ka`u) 4 > =7 > =7 Kona (also serving South Kona, Oceanview) 4 >=4 >=4 Waimea (also serving Honoka`a, Waikoloa,Kohala) 2 > =4 > =4 Total Animal Control Officers 10 > =15 > =15 Program Expenditures FY 2008 -09 FY 2009 -10 FY 2010 -11 Actual Budget Request Operations 1,958,519.00 2,152,589 1,878,400 Spay/Neuter CAP 121,600.00 127,680 121,600 Program Total 2,080,119.00 2,280,269 2,000,000 156 • MISCELLANEOUS MISCELLANEOUS /COUNTYWIDE COSTS FY 2008 -09 FY 2009 -10 FY 2010 -11 Actual Budget Request Animal Control 2,080,119.00 2,280,269 2,499,172 Nonprofit Grants 1,500,000.00 1,500,000 1,500,000 Schools 62,111.74 58,500 58,500 Fringe Benefits State Retirement System 19,566,202.80 21,806,979 21,400,000 FICA 5,114,701.45 5,653,360 5250,000 County Pensions 89,641.35 98,000 98 „000 Health Fund 17,540,501.65 21,016,250 23,500,000 Post - employment Benefits 14,950,000.00 15,700,000 16,490,000 Worker's Compensation 1,954,181.64 2,300,000 2,300,000 Unemployment Compensation 239,563.98 259,000 400,000 Vacation Pay - 50,000 50,000 Total Fringe Benefits 59,454,792.87 66,883,589 69,390,000 Bond Issue/Debt Service r Interest 14,062,723.25 16,684,795 16,105,070 Bond Redemption 21,088,691.00 23,925,949 24,942,759 Total Bond Issue/Debt Service 35,151,414.25 40,610,744 41,047,829 Supplemental Transfers Transfer to Capital Project Fund 119,806.90 - - Transfer to Housing Fund 1,516,860.00 1,501,860 1,161,187 Transfer to Self Insurance Fund 1,000,000.00 - - Transfer to Solid Waste Fund 19,150,221.00 19,147,721 13,352,973 1 Transfer to Golf Course Fund 433,418.00 433,418 361,379 Transfer to Disaster /Emergency Fund 1,000,000.00 100,000 .100,000 Transfer to Public Access /Open Space Presery Fund 4,517,172.98 - - Transfer to Budget Stabilization Fund 1,000,000.00 - - Transfer to Highway Fund 18,000.00 - - Transfer to Sewer Connection Loan Fund - - 50,000 Transfer to Sewer Loan Fund - - 50,000 Total Supplemental Transfers 28,755,478.88 21,182,999 15,075,539 Other Costs Provision for Compensation Adjustment - - - Sundry Refund 9,053.69 15,000 15,000 Provision for Reallocation - 35,000 35,000 Miscellaneous Insurance Claims & Judgments 1,821,619.80 750,000 750,000 Public Safety Disaster /Emergency 163,858.39 250,000 250,000 Miscellaneous (Block & Housing Grants, Home Pgm) 4,560,769.05 - - Reapportionment Commission - - 7,000 Charter Commission 1,684.58 100,000 50,000 Total Other Costs 2,011,375.46 1,150,000 1,107,000 157 This page intentionally left blank 158 PARKS di, RECREATION PARKS & RECREATION .._..__....---- -- DEPARTMENT SUMMARY Mission Statement To provide a wide array of services for the public with excellence, integrity and aloha. Department Goals Service • Provide and /or facilitate a wide array of services and opportunities that meet the needs of the Big Island community while maintaining cultural uniqueness of our rich heritage, diversity and the aloha spirit • Conduct the P &R "Service Survey" to evaluate the quality of services provided and report the results quarterly • Keep the public informed of the availability of programs and facilities via various media outlets including a departmental web site Facilities Provide safe, clean, enjoyable, accessible and aesthetically pleasing facilities by: • Implementing the transition plan for ADA compliance • Implementing the transition plan for playground safety and equipment • Continue to develop and implement maintenance standards • Maintaining a 5 year plan for repairs and maintenance • Providing regular facilities and safety inspections and monitoring the results and recommendations • Determine the need for additional recreational facilities throughout the Big Island via public meeting and service surveys. • Assess current facility use and analyze for optimum utilization Fiscal Responsibility • Refine fiscal management and performance of the department • Develop alternative strategies to generate supplemental resources in order to maintain and enhance operations (grants, cost sharing, donations, etc.) Partnerships • Pursue help from persons and groups to improve and maintain recreational facilities and enhance programs Funding Source and Position Count General Fund $ 16,583,026 General Fund 472 Grant Revenue $ 75,000 Grant Revenue - Other $ 329,002 Other - Total Budget: $ 16,987,028 Total Number of Positions 472 159 PARKS & RECREATION DEPARTMENT SUMMARY Department Goals (continued) Safety • Provide proper safety equipment for all employees • Maintain, update and keep all employees current with health and safety requirements and testing, such as hearing tests, hepatitis immunization for covered individuals, CDL licenses, etc. • Perform regular safety inspections of all facilities • Provide a mechanism to address safety concerns of all employees Training • Provide for personal and professional growth opportunities for all staff • Provide training for the public in areas that will help P &R carry out its mission or enhance its staff's personal growth 160 PARKS & RECREATION 'ALAE CEMETERY Program Description The 'Alae Cemetery provides an affordable and accessible public memorial park to accommodate the burials of the general public regardless of race, color, creed, or financial standing. Program Objectives 1. Conduct maintenance and repair activities. Program Highlights • Provided custodial facility support for the Annual Ireito Hoyo Service. Program Measures FY 2008 -09 FY 2009 -10 FY 2010 -11 Actual Budget Estimate Total Acreage 31 31 31 Acres Developed* 31 31 31 Burials 47 90 75 *Acres Maintained has been changed to Acres Developed Program Expenditures FY 2008 -09 FY 2009 -10 FY 2010 -11 Actual Budget Estimate Number of Positions 4 4 4 Salaries and Wages 133,149.54 145,784 145,784 Operations 17,488.18 11,300 10,170 Equipment 7,024.80 1,600 1,440 Program Total 157,662.52 158,684 157,394 Personnel Position Summary FY 2008 -09 FY 2009 -10 FY 2010 -11 Position Title Authorized Authorized Request Park Caretaker I 2 2 2 Power Mower Operator 2 2 2 Total 4 4 4 161 PARKS & RECREATION VETERANS CEMETERIES - EAST AND WEST HAWAI'I Program Description The East and West Hawai`i Veterans Cemeteries accommodate the local burial needs of Big Island Armed Forces veterans and eligible members. Program Objectives 1. Continue to coordinate development of the East and West Hawai`i Veterans Cemeteries with the Veterans Advisory Committee and the Department of Defense. 2. Continue maintenance of cemetery grounds. 3. Assign and record all burials. Program Highlights • Crew A- Veterans I- Painted gates and pavilion walls. • Crew A- Veterans II- Painted gates. • Continued to coordinate development of the West Hawaii Veterans Cemetery with the Veterans Advisory Committee and the Department of Defense. Program Measures FY 2008 -09 FY 2009 -10 FY 2010 -11 Actual Budget Estimate Total Acreage 80 80 80 Acres Developed 21 21 23 Burials 203 225 220 162 PARKS & RECREATION VETERANS CEMETERIES - EAST AND WEST HAWAII Program Expenditures FY 2008 -09 FY 2009 -10 FY 2010 -11 Actual Budget Estimate Number of Positions 5 5 5 Salaries and Wages 158,256.75 138,928 138,728 Operations 57,867.11 26,950 24,255 Equipment 1,248.20 2,400 2,160 Program Total 217,372.06 168,278 165,143 Personnel Position Summary FY 2008 -09 FY 2009 -10 FY 2010 -11 Position Title Authorized Authorized Request Equipment Operator 11 Temp 1 1 1 Park Caretaker 1 3 3 3 Veterans Cemetery Caretaker/Equip Operator 1 1 1 Total 5 5 5 • 163 PARKS & RECREATION RURAL CEMETERIES Program Description The Parks Maintenance Division ensures that the grounds and facilities of cemeteries in Hamakua, Kohala, and Kona are properly maintained. Program Objectives 1. Continue maintenance of cemetery grounds. 2. Assign and record all burials. Program Highlights None. Program Measures FY 2008 -09 FY 2009 -10 FY 2010 -11 Actual Budget Estimate Cemeteries 7 7 7 North Hilo/Hamakua District: 4 4 4 Honoka`a, Kukuihaele, Kuka`iau, Laupahoehoe North /South Kohala District: 2 2 2 Hawi, Waimea North /South Kona District: 1 1 1 Keep] Program Expenditures FY 2008 -09 FY 2009 -10 FY 2010 -11 Actual Budget Estimate Operations 15,569.83 14,500 700 Program Total 15,569.83 14,500 700 164 PARKS & RECREATION HAWAII COUNTY BAND Program Description The Hawai'i County Band was established in 1883 and has provided music for parades, concerts, festivals, ceremonies, and other special events throughout the entire Big Island for the past 123 years. Presently, the Hawai'i County Band performs as a representative of the County of Hawai'i and continues to enhance events throughout all districts of the island by providing entertaining and appropriate music. The band also serves as a musical resource for the County and State of Hawai'i. County Band was established in 1883 and has provided music for parades, concerts, festivals, ceremonies, and other special events throughout the Big Island for the past 124 years. Presently, the Hawai`i County Band performs as a representative of the County of Hawaii and continues to enhance events throughout all districts of the Big Island by providing entertaining and appropriate music. The band also serves as a musical resource for the County and State of Hawaii. Program Objectives 1. Provide musical services for the island residents and visitors by working with community organizations and providing 40 musical services annually (e.g. parades, ceremonies, festivals, concerts and special events.). 2. Provide 11 monthly Mo`oheau Bandstand concerts that are entertaining, educational, musically challenging, and historically significant. 3. Sponsor the Intermediate and High School Concert Band Festival, which showcases school bands from the Big Island and elsewhere. 4. Feature at least two young musicians as soloists at the April or May Mo`oheau Bandstand Concert, which provides musically educating opportunities for the young people of the County of Hawaii, annually. 5. Introduce 20 new musical pieces per year to provide musical challenges to the band members. Program Highlights • Provided 40 performances during fiscal year 2008 -2009. • 12 monthly Mo`oheau Bandstand Concerts (100 year tradition). All were well attended and well received by the crowd. • Annual May Mo`oheau Bandstand Concert featured high school students as soloists • Sponsorship of the annual Intermediate and High School Band Festival • July 4` Mo`oheau Bandstand Concert in conjunction with the Jaycees Fireworks Display • Participated in Veterans ceremonies (Veterans Day, Club 100 and Memorial Day) 165 PARKS & RECREATION HAWAI'I COUNTY BAND Program Highlights (continued) • Participated in various parades throughout the island (Volcano Independence Day, Waimea Aloha Festival, Kona Coffee Festival, Hilo Christmas Parade, International Festival Parade, Pahoa Christmas Parade and Merrie Monarch Parade). • Participation in various civic events (American Cancer Society Moonlight Madness, American Heart Association Heart Walk, Portuguese Day, Kamehameha Day and Pana`ewa Zoo's Tiger's birthday) • Organized the Big Island Intermediate and High School Select Band Festival. 166 PARKS & RECREATION HAWAI'I COUNTY BAND Program Measures FY 2008 -09 FY 2009 -10 FY 2010 -11 Actual Budget Estimate Performance Services 40 40 - Rehearsals 101 95 - Estimated Attendance 20 Parades 50,000 50,000 - 5 Ceremonies 3,000 3,000 - 22 Concerts 5,000 5,000 - 8 Special Events 5,000 5,000 - Program Expenditures FY 2008 -09 FY 2009 -10 FY 2010 -11 Actual Budget Request Number of Positions 40 40 40 Salaries and Wages 219,96529 339,961 - Operations 1,816.01 4,075 - Equipment 2,816.25 - - Program Total 224,597.55 344,036 - Personnel Position Summary FY 2008 -09 FY 2009 -10 FY 2010 -11 Position Title Authorized Authorized Request Band Director 1 1 1 Assistant Band Director (Hrly) 1 1 1 Musician I (Hrly) 4 4 4 Musician II (Hrly) 7 7 7 Musician III (Hrly) 10 10 10 Musician IV (Hrly) 9 9 9 Musician V (Hrly) 8 8 8 Total 40 40 40 Note: All positions are part -time with the exception of the Band Director. 167 PARKS & RECREATION WEST HAWAII BAND Program Description The West Hawai`i Band provides music for parades, ceremonies and other events, principally in the Hamakua, Kohala and Kona districts, to support and inspire traditional and emerging cultural, charitable, educational, recreational and economic activities, and provides musical enjoyment and satisfaction for residents and visitors of diverse ages and backgrounds, through performance and rehearsal. Program Objectives 1. Provide musical services for island residents and visitors by working with community organizations and providing 20 — 25 musical services annually. (eg. Parades, ceremonies, festivals, concerts, and special events) 2. Provide 6 monthly concerts that are entertaining, educational, musically challenging and historically significant. 3. Feature a young musician as soloist at the March or May monthly concert, to provide music education opportunities for the young musicians of Hawai'i County. 4. Introduce 20 new pieces per year to provide musical challenges for the band. Program Highlights I 1. Provided inspirational and specific music for the Boy Scouts and residents of the Life Care Center. 2. Annual participation in Kona Coffee Festival, Kamehameha Day, Aloha Week celebration and Veterans Group events. 3. Offered students and other instrumentalists chances to play diverse and meaningful music within a group. 4. Provided flourish for community parades, ceremonies and other gatherings. Program Measures FY 2008 -09 FY 2009 -10 FY 2010 -11 Actual Budget Estimate Performances 14 20 - Rehearsals 47 50 - 168 PARKS & RECREATION WEST HAWAII BAND Program Expenditures FY 2008 -09 FY 2009 -10 FY 2010 -11 Actual Budget Request Number of Positions 19 19 19 Salaries and Wages 16,277.26 37,566 - Operations 1,479.66 - - Equipment - - - Program Total 17,756.92 37,566 - Personnel Position Summary FY 2008 -09 FY 2009 -10 FY 2010 -11 Position Title Authorized Authorized Request Assistant Band Director (Hrly) 1 1 1 Musician I (Hrly) 4 4 4 Musician II (Hrly) 7 7 7 Musician III (Hrly) 6 6 6 Musician IV (Hrly) 1 1 1 Total 19 19 19 Note: All positions are part -time. 169 PARKS & RECREATION ADMINISTRATION Program Description The Parks & Recreation Administration provides organizational support services to all the divisions /sections and bands to achieve the development and implementation of the department's mission. Program Objectives 1. Continue to distribute P &R Service survey at all staffed facilities and activities /events conducted by the department. 2. Continue to update information for Divisions and Sections on the County of Hawai`i website on a timely basis. 3. Continue implementation of the transition plan for accessibility to public facilities during the fiscal year. 4. Continue implementation of the transition plan for playground safety and accessibility during the fiscal year. 5. Maximize resources by encouraging the "Friends of the Park" program and identify a minimum of five community service projects that focus on maintenance and/or improvements to park facilities. 6. Provide at least one technical job specific training for 50% of administrative staff. Program Highlights CIP Projects Completed in FY 09 -10: • Ainaola Parking Lot ADA Restriping • Charles "Sparky" Kawamoto Swim Stadium — Pool Filters Replacement and Repairs • Hale Halawai Site Accessibility Improvements (ADA -1) • Isaac Hale Beach Park LWCF Environmental Screening for Phase II • Kamehameha Park New Comfort Station • Pa'auilo Gym Re- Roofing • Pahala Tennis Court Resurfacing • Pi'ilani Complex Wall Addition • Shipman Park New Playground Equipment • Shipman Park Tennis Courts Resurfacing • Volcano Park - New Playground Equipment • Volcano Park — Playground Safety Surfacing • Waiakea Recreation Center Annex -Re- roofing and Repairs • Waikoloa Pu`u Nui Park Accessibility Improvements (ADA -2) 170 PARKS & RECREATION ADMINISTRATION Developer /Fair Share: • Lokahi Makai Park Development — Westpro Development In -House Projects: • DPR Admin Office Renovations PH II (Accountant's Office) • Pi'ilani Complex Wall Addition Volunteer Projects: • Eagle Scout Project (Jeremy Butterfield): NAS Swimming Pool New Seating Area w /Bleachers • Eagle Scout Project (Ryan Sagawa): Carvalho Park New Driveway Gate and Fencing 171 PARKS & RECREATION ADMINISTRATION Program Measures FY 2008 -09 FY 2009 -10 FY 2010 -11 Actual Budget Estimate Camping Permits Issued 3,998 5,000 5,000 Pavilion Permits Issued 2,310 2,000 2,000 No of Completed Service Surveys 2,542 3,000 3,000 Surveys Rating Quality of Service as More than 80% - - Satisfactory Surveys Rating Quality of Service as Satisfactory or 100% 85% 85% greater Surveys Rating Facilities as Adequately Maintained 93% 85% 85% Program Expenditures FY 2008 -09 FY 2009 -10 FY 2010 -11 Actual Budget Request Number of Positions 22 23 23 Salaries and Wages 1,032,297.38 1,144,423 978,888 Operations 1,422,250.60 1,122,724 1,092,797 Equipment 8,644.72 4,500 3,000 Program Total 2,463,192.70 2,271,647 2,074,685 Personnel Position Summary FY 2008 -09 FY 2009 -10 FY 2010 -11 Position Title Authorized Authorized Request Parks & Recreation Director 1 1 1 Deputy Parks & Recreation Director 1 1 1 Account Clerk 3 3 3 Accountant I • 2 2 2 Accountant IV 1 1 1 Architectural Drafting Tech I 1 1 1 Architectural Drafting Tech II 1 1 1 Clerk ll 1 1 1 Clerk III 2 2 2 Contracts Clerk 1 1 1 Human Resources Assistant 1 1 1 Park Projects Manager 3 4 4 Park Planner 1 1 1 Human Resources Technician I 1 1 1 Human Resources Specialist II 1 1 1 1 Private Secretary 1 1 1 Total 22 23 23 172 PARKS & RECREATION PARKS MAINTENANCE Program Description The Parks Maintenance Division maintains neighborhood parks, beach parks, playgrounds, ball fields, and other recreational facilities; undertakes construction, repairs and renovation projects for buildings, equipment and grounds; operates a plant nursery to support landscaping and beautification projects; operates a storeroom for departmental maintenance supplies. Program Objectives 1. Maintain completion range of 2800 -3200 work orders on an annual basis. 2. Undertake two parks improvements projects per district (18). • One of which supervisor to work with a community group to improve the parks — 1 park per district minimum. 3. Monitor complaints filed for strategic planning purposes for maintenance and services improvements. • Record type, number, district, etc. of complaints and implement necessary maintenance procedures, standards, training, discipline, etc. for corrections. • Make annual inspections of facilities with responsible supervisor. (9 districts) Analyze and discuss methods of improvements. 4. Provide for safe facilities and grounds. • Conduct safety inspections of facilities: Weekly by supervisors (52 per supervisor = 468 total inspections /year). Superintendent to conduct safety inspections on all facilities on a semi- annual basis. • Correct hazards on a timely basis. 5. Provide for a safe working environment. • Participate with department safety committee and discuss and evaluate accident reports. • Correct any hazardous conditions or practices. • Provide a minimum of one safety instructional sessions per crew each month. • Review and upgrade Park Maintenance Safety and Health Program to include required written safety programs and HIOSH safety training documentation. Full implementation and HIOSH compliance of Parks Maintenance Respirator, Hearing Conservation, and Fall Protection Safety Programs by June 30, 2010. 6. Continue to perform random checks of facilities. 173 PARKS & RECREATION PARKS MAINTENANCE Program Highlights • Completed 2631 work orders. • 107 park improvement projects were completed by Parks Maintenance crews and volunteer groups. • Conducted 150 safety training sessions. • Fully implemented HIOSH compliant Hazcom and Bloodborne Pathogen Safety Programs by the targeted date of 30 June 2009. Program Measures FY 2008 -09 FY 2009 -10 FY 2010 -11 Facilities Maintained: • Actual Budget Estimate Beach Parks 37 38 37 Parks & Playgrounds 50 50 51 Gyms & Recreation Centers 30 30 30 • Swimming Pools 9 9 9 Tennis Facilities 20 20 20 Other Facilities 40 40 40 Complaints Received 43 60 50 Beautification Projects 107 120 110 Work Orders Completed 2,631 2,800 2,800 Training Sessions 150 180 150 Program Expenditures FY 2008 -09 FY 2009 -10 FY 2010 -11 Actual Budget Request Number of Positions 150 150 150 Salaries and Wages 4,766,886.52 5,000,293 4,874,841 Operations 2,166,930.87 2,293,058 2,218,220 Equipment 427,585.22 100,000 5,000 Program Total 7,361,403.01 7,393,351 7,098,061 174 PARKS & RECREATION PARKS MAINTENANCE Personnel Position Summary FY 2008 -09 FY 2009 -10 FY 2010 -11 Position Title Authorized Authorized Request Building & Grounds Utility Worker 2 2 2 Building Maintenance Helper —Temp 2 2 2 Building Maintenance Worker 3 3 3 Building Maintenance Worker- Temp 1 1 1 Building Repair and Maintenance Supervisor 1 1 1 Clerk II 1 1 1 Custodian/Groundskeeper I - - 2 Electrical Pump - Mechanical Electrician 2 2 2 Electrician 1 1 I Equipment Operator I 2 2 2 Equipment Operator II 5 5 5 Equipment Operator II- Temp 2 2 2 Laborer II 6 6 6 Laborer II- Temp 1 1 1 Lead Maintenance Electrician 1 1 1 Lead Plumber 1 1 1 Lead Carpenter- Cabinet Maker 1 1 1 Carpenter- Cabinet Maker 2 2 2 Mechanical Repair Welding Supervisor 1 1 1 Mechanical Repairer- Temp 1 1 1 F Mechanical Repairer - Welder 3 3 3 Nursery Worker 1 1 I 1 Park Bldg & Grounds Maintenance Supervisor 1 1 1 Park Caretaker I 52 52 50 Park Caretaker I — 3/5T 1 1 1 Park Caretaker I— 1 /2T 4 4 4 Park Caretaker I — 2/5T 4 4 4 Park Caretaker 11 5 5 5 Park Caretaker III 1 1 1 Park Caretaker III- Temp 1 1 1 Park Construction & Maintenance Supervisor 1 1 1 Park District Superintendent 1 1 1 Park Facilities Refuse Collector 3 3 3 Park Maintenance Supervisor I 1 1 1 Park Maintenance Supervisor II 4 4 4 Park Maintenance Supervisor III 1 1 1 Park Maintenance Supervisor IV 2 2 2 Plumber 2 2 2 Power Mower Operator 5 5 5 Power Mower Operator- Temp 1 1 1 Senior Account Clerk 1 1 1 Storekeeper 1 1 1 175 PARKS & RECREATION PARKS MAINTENANCE Personnel Position Summary (continued) Superintendent of Park Maintenance 1 1 1 Tractor Mower Operator 9 9 9 Tractor Mower Operator- Temp 1 1 1 Tree Trimmer 3 3 3 Tree Trimmer Temp 1 1 1 Tree Trimmer - Equipment Operator 11 1 1 1 Tree Trimmer -Heavy Truck Driver 1 1 1 Tree Trimming Crew Supervisor 1 1 1 Tree Trimming — Park Maintenance Supervisor 1 1 1 Total 150 150 150 176 PARKS & RECREATION RECREATION Program Description The Recreation Division plans, conducts, arranges or promotes organized recreation, athletics, crafts and other leisure time activities for all age groups at recreation centers and facilities throughout the County of Hawai`i. Program Objectives 1. Provide introductory instruction in all recreational facilities in at least 4 of the following sports (basketball, baseball, volleyball, track and field, tennis, flag football, badminton) for children and adults, one or more in each respective season (i.e. Fall — basketball; Winter — baseball and track/field; Spring — volleyball; summer — tennis/flag football). 2. Provide at least six seasonal arts and craft activities for children and adults in all recreational facilities (i.e. Fall — Hal loween /Thanksgiving/Christmas craft activities; Winter — Valentines /St. Patrick/Easter activities; etc.). 3. Maintain a safe facility, free of hazards for all activities, patrons and employees by conducting daily safety inspections and remitting work orders as necessary to correct unsafe conditions. A comprehensive safety inspection to be conducted on a quarterly basis. 4. Plan, organize and implement a minimum of four district -wide events in each respective district that is responsive to the respective community's needs and interests (i.e. Hilo District — The Biggest Easter Egg Celebration; Hamakua District — Hamakua Fun Day; etc.). 5. Develop a minimum of six partnerships with other recreation providers as well as community organizations to maximize service and activities to the public (i.e. summer camping program in partnership with the YMCA). 6. Provide quarterly training for the P &R staff on various issues, ADA concerns, safety issues, self - improvement /enhancement, etc. 7. Provide the Department with at least two ADA training sessions. 8. Provide complete fingerprinting background checks on all new employees, temporary hires and volunteers who work in close proximity to children. 177 PARKS & RECREATION RECREATION Program Highlights 1. The Biggest Easter Egg Hunt coordinated by the Hilo District staff with help from the Hilo Jaycees, Key and Keywin Clubs from Hilo High and Waiakea High Schools was held at the Francis Wong Stadium. More than 15,000 plastic eggs stuffed with candies and gift certificates were scattered throughout the field for the 8,000 plus keikis that participated in this annual event. Donations were received from Big Island Candies and KTA Super Stores, and Councilman Yoshimoto, Councilman Higa, and Councilman Ikeda all donated $1,000 each for this program from their discretionary funds to help make this a very successful event. 2. 2008 Ohana Shoreline Fishing Tournament coordinated by the Hamakua / North & South Kohala District staff was held from August 15 -17` The weigh -in and the awarding of prizes was held on the final day of the tournament at the Waimea Community Center. Prizes were generously donated by local and mainland businesses, but the majority of prizes were purchased through the registration fees received from the participants. More than 300 plus anglers participated in this fun filled annual family event. 3. Jimmy Yagi Basketball Clinic at Waiakea Uka Gym. This ever popular instructional clinic draws more and more youngsters every year, but is limited to the first 100 participants. 4. Annual Kalae Iki Baseball Clinic sponsored by the generosity of the Jack Gifford Foundation and the Betty Kanuha Foundation. This clinic was held in Kailua Kona over a three day period. The Jack Gifford Foundation provided the airfare, hotel and transportation, meals and per diem cost for over a dozen NCAA Division One baseball coaches from the mainland and Oahu. The Betty Kanuha Foundation provided t -shirts for each participant, volunteer helpers and was responsible for the general set -up of coolers and tents on each field. Parks and Recreation provided the refreshments, pizzas, hot dog lunches, drinks and snacks for the participants. More than 200 plus boys and girls, ages 7 -18 years old from the Big Island as well as youths from throughout the State of Hawai'i and from the mainland participated in this clinic. Councilman Yagong gave $1,600 from his discretionary fund to help fund this event. 5. Super Saturday Basketball League. The North/South Kohala district partnered with the Hamakua district to conduct this special activity for the youngsters. 6. The Hershey Track Meet sponsored by the Hershey Candy Company and HRPA ( Hawai'i Recreation Parks Association) was held for the first time this year on the West side of the island at the Konawaena High School track oval. This provided the opportunity for more of the West Hawai'i children to participate in this event. This event also gave all the participants the opportunity to become a possible participant in the National Hershey Track & Field meet competition held annually in Hershey, Pennsylvania. 178 PARKS & RECREATION RECREATION Program Measures FY 2008 -09 FY 2009 -10 FY 2010 -11 Program /Events Countywide Countywide Countywide Participants Participants Participants Actual Budget Estimate Instructional Sports Program (Baseball, Softball, Basketball, Floor Hockey, Pickle Ball, Volleyball, 1,180,675 1,225,000 1,250,000 Tennis, Track & Field, Croquette) Arts & Crafts 31,225 28,000 30,000 Organized P &R Sports Games /Clinics (Baseball, Basketball, Volleyball) 536,502 485,000 495,000 Music and Dance 70,479 40,000 50,000 Drama, Storytelling, Puppetry 9,130 8,800 9,000 Physical Fitness /Aerobic for Tots to Senior Citizens 125,252 95,000 110,000 • Islandwide Exponent and Age Group Track and .Field* Easter Egg Celebrations* I- lamakua Fun Day Celebration* Halloween Haunted Houses /Contests* Elks Hoop Shoot Contest* Martial Arts Demonstration/Fair /Clinic* Bicycle Program* Air Rifle/BB Gun Safety Program* ' Outdoor/Nature Activities/Hiking Programs 16,034 15,000 15,000 `Ghana Fishing Day/Fishing Derbies* Special Events* 235,683 360,000 250,000 TOTAL 2,204,980 2,256,800 2,209,000 Persons Utilizing Facilities — Total 2,761,073 2,821,000 2,830,000 *Activities combined under Special Events Program Expenditures FY 2008 -09 FY 2009 -10 FY 2010 -11 Actual Budget Request Number of Positions 45 45 45 Salaries and Wages 1,902,160.41 1,925,328 1,599,296 Operations 687,311.01 719,597 726,450 Equipment 38,762.15 500 100 Program Total 2,628,233.57 2,645,425 2,325,846 179 PARKS & RECREATION RECREATION Personnel Position Summary FY 2008 -09 FY 2009 -10 FY 2010 -11 Position Title Authorized Authorized Request Account Clerk 1 1 1 Clerk II 1 1 1 Recreation Administrator 1 1 1 Recreation Director II 22 22 22 Recreation Director II — 1 /2T 1 1 1 Recreation Director IV 5 5 5 Recreation Specialist II 2 2 2 Recreation Technician II 1 1 1 Recreation Technician II — 1/2T 3 3 3 Recreation Technician III 3 3 3 Recreation Technician III — 3/4T 1 1 1 Recreation Technician III — 1 /2T 3 3 3 Recreation Technician III — 2/5T 1 1 1 Total 45 45 45 180 PARKS & RECREATION SUMMER AND INTER - SESSION PROGRAM Program Description The Summer and Inter - Session Program provides for the County of Hawai`i's elementary school children, a five to six week, diversified recreational program, including team sports, games, arts and crafts, drama, music, dance, etc. highlighted with excursions and enrichment activities. Program Objectives 1. Conduct a minimum of 20 Summer Fun programs island -wide. 2. Continue to conduct longer programs hours at majority of the sites. 3. Work in partnership with the Department of Education Child Nutrition Program and with HCEOC to sponsor free lunch programs for all summer fun sites that qualify and meet the requirements for this program. 4. Supplement the regular Summer Fun program with various enrichment -type programs for those willing to pay the higher fee: • Develop and implement a teen -scene programs at Pu'u'eo Community Center in East Hawai`i and at Hale Halawai in Kona, teaching life's skills with emphasis on leadership training. This will run for six weeks from 8 a.m. to 3 p.m., targeting teens 12 —17 years old, at a cost of $160er teen. • Conduct an all -day Summer Fun Explorations Program at the Hilo Armory to run for seven weeks from 8 a.m. to 3 p.m. and target children in grades 1 — 4, at a cost of $160 per child. 5. Develop a minimum of (8) Winter Intersession programs islandwide. 6. Integrate children with disabilities into the summer and inter - session programs wherever possible, through the assistance of the Therapeutic Specialist. 181 PARKS & RECREATION SUMMER AND INTER - SESSION PROGRAM Program Highlights 1. Summer Food Service Program was made available to seventeen Summer Fun sites that qualified for the reimburseable USDA lunch program. HCEOC and the Department of Education provided the lunches to these sites. The following are the sites that qualified: Hilo District: Carvalho Park, Chiefess Kapiolani School, Hilo Armory, Kawananakoa Gym. Hamakua District: Honokaa Gym, Papaaloa Gym, Papaikou Gym. Puna District: Naalehu Community Center, Pahala Community Center, Pahoa Community Center, Shipman Gym. N/S Kohala District: Kohala Intergenerational Center, Thelma Parker Gym. N/S Kona District: Kekuaokalani Gym, Kona Old Airport, Yano Hall. A total of 10,420 lunches were served to the children during the 5 week summer fun program. 2. Eight sites islandwide offered a three week 2008 Winter Intersession Program. Sites were: Kawananakoa Gym, Wainaku Gym, Piihonua Gym, Waiakea Uka Gym, Kahuku Park, Yano Hall, Kohala and Honokaa Gym. 3. In addition to the Summer Fun Programs the Hilo Armory had a special enrichment Summer Exploration Program which offered many additional activities for the children that registered. 182 PARKS & RECREATION SUMMER AND INTER - SESSION PROGRAM Program Measures FY 2008 -09 FY 2009 -10 FY 2010 -11 Actual Budget Estimate Persons Served — Summer Fun/Intersession 1,768 5,500 2,700 PROJECTED SITES/POTENTIAL ENROLLMENT INCLUDING SUMMER/INTER- SESSION /AFTERNOON PROGRAMS Districts Regular Enrich- Summer Teen Aquatic After- Leader Special Inter- Total Total Summer ment Fun Prog Enrich- noon ship Events Sessions Sites Children Fun Prog Acad ment Prog Camp Sites Prog Hilo 6 - 1 1 - 5 - 3 3 19 1,700 Puna/Ka`u 7 - - - - 3 - 4 0 14 1,100 • Hamakua 5 - - - - 3 - 2 0 10 850 • N/S Kona 3 - - - - 2 - 2 2 9 950 ' N/S Kohala 3. - - - - 2 - 3 3 11 700 TOTAL 24 0 1 I 0 15 0 14 8 63 5,300 1 Program Expenditures FY 2008 -09 FY 2009 -10 FY 2010 -11 Actual Budget Request Number of Positions 98 65 96 • Salaries and Wages 142,033.03 248,712 230,787 Operations 159,174.41 264,099 294,230 Program Total 301,207.44 512,811 525,017 Personnel Position Summary FY 2008 -09 FY 2009 -10 FY 2010 -11 • Position Title Authorized Authorized Request Activity Aide 107 62 89 Activity Technician I 16 - - Activity Technician III 8 3 7 Total 131 65 96 • 183 PARKS & RECREATION HO'OLULU PARK COMPLEX Program Description The Ho`olulu Complex assures the safe, sanitary and efficient use of all facilities at the Ho`olulu Complex (Dr. Francis F. C. Wong Stadium, Afook - Chinen Civic Auditorium, Edith Kanakaole Multi- Purpose Stadium, Walter Victor Baseball Complex, Aunty Sally Kaleohano's Luau Hale, Butler Building and Hilo Drag Strip). Maximizing the use of all facilities by servicing everyone in an equitable and fair manner, and through careful scheduling and accommodating of: 1. Public requests for private parties and sports activities. 2. Professional or non - profit agencies that promote East Hawai`i or islandwide events. 3. School activities and sporting events. 4. Agencies that promote activities for statewide, national or international participants. 5. County and department functions. Program Objectives 1. Provide clean, safe and well- maintained facilities: a. Close each facility once per year for general clean up and minor repairs. b. Pressure wash each facility once every quarter. c. Check on safety hazards daily. d. Clean and sanitize facilities before and after events in 99% of the cases. e. Work with Safety Committee to have courtesy safety inspection annually. 2. Provide a well- manicured playing surface at all ballfields (Wong Stadium and Walter Victor Baseball Complex): a. Mow lawn weekly, weather permitting, 90% of the time. b. Close each ballfield at least one week annually for field renovations. c. Aerate ballfields semi - annually. d. Fertilize ballfields quarterly. 3. Provide training for staff: a. Conduct safety talks on different topics every month. b. Retrain employees on equipment use semi - annually. c. Have supervisors conduct equipment maintenance training and have equipment maintained weekly. d. Provide refresher course on Material Safety Data Sheet annually. 184 PARKS & RECREATION HO'OLULU PARK COMPLEX Program Objectives (continued) 4. Enforce rules and educate sponsors: a. Comply with Federal ADA, State OSHA, County, Department and Complex rules and regulations. b. Revise rules annually. c. Distribute rules with all applications. 5. Work with Hilo Jaycees, Lehua Jaycees, Intake Service, schools and community groups for improvements to the Ho`olulu Complex: a. Complete one major improvement project. b. Do beautification/landscaping project for each facility annually. 6. Maximize use of all facilities within the Ho`olulu Complex by accommodating an estimated 2,400 activities annually. Program Highlights • The following major events were held at the Ho`olulu Complex: State AJA Baseball Tournament American Cancer Society's Moonlight Madness Walk Hilo Orchid Society Show Hawai`i Export Nursery Trade Show UHH Basketball Shoot - Out - Women's Merrie Monarch Festival Hilo Jaycees' County Fair Haili Men's Volleyball Tournament HPM Home Expo Christmas Craft Fairs Big Island Association of Nurserymen's Show and Sales The Ho`olulu Complex accommodated many more activities and events on a daily basis and was heavily used on weekends. 185 PARKS & RECREATION HO'OLULU PARK COMPLEX Program Measures FY 2008 -09 FY 2009 -10 FY 2010 -11 Actual Budget Estimate Persons Served — Aggregate Total 824,625 700,000 725,000 ' Activities Accommodated: 3,300 2,500 2,900 Afook- Chinen Auditorium & Butler Building: Revenue Making 356 200 300 No Revenues 170 150 150 Kanakaole Multi- Purpose Stadium: Revenue Making 753 450 700 No Revenues 101 100 100 Wong & Victor Stadiums: Revenue Making 277 250 250 No Revenues 927 750 750 Seven Seas Luau House: Revenue Making 172 150 150 No Revenues 326 250 300 Hilo Drag Strip No Revenues 218 200 200 Program Expenditures FY 2008 -09 FY 2009 -10 FY 2010 -11 Actual Budget Request Number of Positions 16 16 16 • Salaries and Wages 631,195.85 633,348 622,403 Operations 336,889.89 354,816 348,874 Equipment 11,247.00 11,900 5,400 Program Total 979,332.74 1,000,064 976,677 Personnel Position Summary FY 2008 -09 FY 2009 -10 FY 2010 -11 Position Title Authorized Authorized Request Account Clerk 1 1 1 Building Maintenance Worker 1. 1 1 Facilities Maintenance and Service Worker 1 10 10 10 Facilities Maintenance and Service Worker 11 3 3 3 Ho`olulu Complex Maintenance Supervisor 1 1 1 Total 16 16 16 186 PARKS & RECREATION AQUATICS Program Description The Aquatics Division develops and initiates water safety operations and programs utilizing training and education of all Aquatic staff. It maintains safety services and promotes preventative actions, progressively implementing advanced safety equipment and strategies to meet our goals and acts as principal resource and consultant on all matters relating to water safety on the Island of Hawai`i. Program Objectives 1. Provide services at our nine (9) pool facilities with two (2) lifeguards on duty daily at Kona Community Aquatics Center and Sparky Kawamoto Swim Stadium and one lifeguard on duty daily at Pahoa Pool 95% of the time. Pahala, Kohala, Konawaena, Honoka`a, and Laupahoehoe will have at least one lifeguard on duty Monday through Friday, 90% of the time. NAS pool will have at least one swim instructor/ lifeguard on duty Monday through Friday, 90% of the time. 2. Offer recreational and lap swimming for approximately 700,000 patrons. Offer Learn-to -Swim and other water related courses to approximately 3,000 patrons at NAS Pool and Kona Community Aquatic Center 95% of the time year round and at least 6 weeks in the summer at all other pools. 3. Develop and distribute a quarterly brochure of County of Hawaii pool facilities highlighting recreational and adult lap swimming hours as well as swim lessons, special events and programs. 4. Initiate two (2) water safety instructor classes through American Red Cross instructor trainers for East and West Hawaii to increase the pool of candidates for Learn-to- Swim program instructors. 5. Conduct two (2) American Red Cross Lifeguard Training, two (2) CPR for the Professional Rescuer and two (2) First Aid and safety classes at each of our nine (9) pool facilities during the fiscal year. 6. Plan, promote and coordinate five (5) novice swim meets serving approximately 200 participants during August through October 2010. 7. Sponsor or provide major support to at least two (2) open water swim competitions, one on each side of the island. 8. Promote workplace safety for all staff by providing personal protective equipment and safety training on an ongoing basis. 187 PARKS & RECREATION AQUATICS Program Highlights • 724,394 patrons visited our pools. • Activities offered by the pools included lap /recreational swim, swim lessons, water aerobic exercise classes, water polo, guard start and American Red Cross classes. • Aquatics sponsored or was the site of events such as beach clean ups, the Richardson Rough Water Swim, Hapuna Rough Water Swim, Waiuli Biathlon and Huinakolu Triathlon. • The 2008 Learn to Swim Program took place in June and July 2008. American Red Cross levels of swim classes were taught at all facilities utilizing Swim Instructor Temps and Senior Lifeguards. • August 2008 was the start of our Novice Swim Program, which hosted five (5) meets at KCAC, Kawamoto, Konawaena, Kohala and championships at Pahoa. • Aquatics trained three (3) Police recruit Training classes in American Red Cross Basic Water rescue. 188 PARKS & RECREATION AQUATICS Program Measures FY 2008 -09 FY 2009 -10 FY 2010 -11 Actual Budget Estimate Swimming Pools 9 9 9 Persons Served at Pools 724,394 800,000 800,000 Novice Meets /Participants 5/301 5/275 5/275 Learn to Swim (participants) 1,986 3,800 3,000 Excursions /Classes at Richardson Ocean Park 4,039 2,750 4,000 Pool Attendance Location Total Count Total Count Total Count 2006 -07 2007 -08 2008 -09 Honoka`a 14,038 11,310 23,381 Kawamoto 8,937 93,827 139,003 Kohala 27,658 28,522 27,090 Konawaena 13,604 2,691 30,945 Laupahoehoe 26,854 27,458 17,513 NAS * 77,332 47,367 45,759 Pahala 20,964 17,049 21,099 Pahoa 99,801 92,428 120,992 Kona Community Aquatic Center 307,632 250,577 298,612 Total 596,820 571,229 724,394 * Pools closed on weekends and holidays • 189 PARKS & RECREATION AQUATICS Program Expenditures FY 2008 -09 FY 2009 -10 FY 2010 -11 Actual Budget Request Number of Positions 52 52 52 Salaries and Wages 1,395,147.93 1,435,155 1,313,757 Operations 882,284.11 981,075 926,400 Equipment 28,444.25 1,950 1,900 Program Total 2,305,876.29 2,418,180 2,242,057 Personnel Position Summary FY 2008 -09 FY 2009 -10 FY 2010 -11 I Position Title Authorized Authorized Request Account Clerk 1 1 1 Aquatic Pool Manager 1 1 1 Aquatic Program Assistant 1 1 1 Clerk III 1 1 1 Lifeguard l (Pool) 10 10 10 Lifeguard I (Pool) 1 /2T 4 4 4 Lifeguard I (Pool) 3/5T 5 5 5 Lifeguard I (Pool) 1 /2T Temp 6 6 6 Senior Lifeguard 9 9 9 Swimming Instructor 2 2 2 Swimming Instructor Temp 5 5 5 Swimming Instructor 1 /2T Temp I 1 1 Swimming Pool Custodian 3 3 3 Swimming Pool Custodian 1 /2T 3 3 3 Total 52 52 52 190 PARKS & RECREATION CULTURE & COMMUNITY ARTS Program Description The Culture & Community Arts Section promotes, perpetuates and encourages activities and programs in culture, art, history and the humanities. Program Objectives 1. Provide 70 workshops and classroom instructions in various disciplines, music, dance, drama, arts, crafts, and natural sciences at established sites Countywide. 2. Develop and conduct at least one Cultural /Community event per quarter to preserve ethnic traditions and heritage, encourage craftsmanship and cottage industry. 3. Market programs by securing community involvement and financial support through six partnerships /sponsorships. 4. Advertise and promote the Cultural & Community Arts programs and activities through our quarterly "Arts Visions" newsletter and media such as radio, television, periodicals and newspapers. Program Highlights • Program highlights for fiscal year 2008 -2009 1. Fourth of July Fest- Blast 2008 2. HTA CPEP Grants completed and awarded 3. 2008 Queen Lili'uokalani Festival 4. Conducted the Veteran's Day Parade 5. Assisted with the Moku 0 Keawe International Festival 6. 75 Anniversary of Banyan Drive Living Memorial 7. Christmas Wreath Exhibition at Aupuni Center 8. Assisted with Te Ha'a Lehua Halau Workshop 9. Conducted 15 Annual Waimea Cherry Blossom Heritage Festival 10. 2 Annual Hakalau Bay Paka Aloha Aina 11. Assisted the Royal Order of Kamehameha with the Kamehameha Day Celebration on Moku Ola 12. Summer Art Day Camp in Waimea 13. Ho'ea Youth Food Sovereignty Conference 14. Makuu Farmer's Market Association Summer Intersession 191 PARKS & RECREATION CULTURE & COMMUNITY ARTS Program Measures FY 2008 -09 FY 2009 -10 FY 2010 -11 Actual Budget Estimate Classes /Workshops (Countywide) 90 65 70 East Hawai`i 60 37 40 West Hawaii 30 28 30 Participants in Classes /Workshops (Countywide) 1114 900 1000 East Hawai`i 781 600 600 West Hawai`i 333 300 400 Total Participants Served Countywide 21,125 12,800 13,000 East Hawai`i 14,037 7,900 8000 West Hawai`i 7,088 4,900 5000 Number of Festivals /Major Events 7 8 8 Program Expenditures FY 2008 -09 FY 2009 -10 FY 2010 -11 Actual Budget Request Number of Positions 2 2 2 Salaries and Wages 140,332.50 139,728 128,409 Operations 67,796.29 33,430 23,430 Equipment - - - Program Total 208,128.79 173,158 151,839 Personnel Position Summary FY 2008 -09 FY 2009 -10 FY 2010 -11 Position Title Authorized Authorized Request Cultural Services Director 1 1 1 Recreation Specialist 1 1 1 1 Total 2 2 2 192 PARKS & RECREATION ELDERLY ACTIVITIES Program Description EAD Administration The Elderly Activities Division's (EAD) Administration oversees six programs: RSVP, Coordinated Services, Senior Employment, Nutrition, Recreation and Special Programs. The Division provides comprehensive and coordinated services for older individuals, which promote maximum independence, optimum health, personal dignity and self - enrichment. EAD staff offers older adults 55 years and older many educational and recreational choices, various opportunities and services to enhance their quality of life, such as employment, volunteer opportunities, transportation, escort, information and assistance, in -home services (chore, personal care), recreational activities, congregate meals and home - delivered meals and islandwide, statewide, national and international activities (Kupuna Hula, bowling, softball, health fair, etc.). EAD Recreation The Elderly Recreation Services (ERS) provides comprehensive recreational, educational, health related and leisure activities for older adults 55 years and older, which promote maximum independence, optimum health, personal dignity and self - enrichment. ERS staff provide and promote active and passive recreational, cultural, leisure opportunities, special interest programs, islandwide, statewide events which help to maintain independence, quality of life and dignity to older adults. Services are provided by four program directors to provide recreational services at 25 senior centers (islandwide), including districtwide activities and recreational, educational, and health - related classes. EAD Special Programs The Special Programs branch provides individuals 55 years and older with a variety of special events such as recreational, sports (golf, softball), health (Wellness fair), leisure time, performing arts (Kupuna Hula), and other support services countywide, as well as senior participating in state /national /international events. 193 PARKS & RECREATION ELDERLY ACTIVITIES Program Objectives EAD Administration The division will provide and/or facilitate a wide array of services and opportunities and evaluate the quality of services provided by: 1. Coordinating a service delivery system that addresses the needs and interests of older adults by providing comprehensive and coordinated services, represented by the division's six major programs, for over 9,441 seniors annually and conducting an annual evaluation on each program. The division will pursue the help from persons and groups to improve and maintain P &R facilities and enhance programs /services /activities by: 2. Maintaining the EAD Advisory Council made up of representatives from the 25 senior citizen clubs, 15 nutrition sites and the RSVP Advisory Council by conducting at Least one general meeting in January and six district meetings in July of each fiscal year servicing 40 presidents /chairpersons islandwide. The division will provide regular facilities and safety inspections and training for staff by: 3. Maintaining an EAD Safety Committee with at least one representative of each program meeting quarterly to enforce safety procedures, improve unsafe conditions affecting staff and seniors and give feedback to the department safety committee, as needed, and conduct a safety on -site evaluation semi - annually (January and July) of 32 senior center facilities and conduct safety evaluations /training for 50 EAD staff by June 30, 2011. In order to keep the public informed of its activities the division will: 4. Produce at least one "Video Highlights" of the division's activities annually. 5. Maintain the division's Kupuna News magazine by providing information on all EAD program activities and printing at least 2,800 copies for distribution to over 200 organizations quarterly. 194 PARKS & RECREATION ELDERLY ACTIVITIES EAD Recreation 1. Provide and promote active and passive recreational, cultural and leisure opportunities to 2,500 unduplicated individuals 55 years and older at 25 senior centers islandwide by June 30, 2011. 2. Serve 1,025 older adults in recreational, educational, health - related and cultural classes at 25 senior centers by June 30, 2011. 3. Provide at least eight districtwide activities for a total of 1,475 older adults in Puna/Kali, North and South Hilo, North and South Kona, North and South Kohala, and Hamakua by June 30, 2011. EAD Special Program 1. Provide at least six countywide /state /national /international events for 1,300 older adults by June 30, 2011. 2. Serve a total of 800 older adults in at least four countywide special events and serve 200 older adults in one statewide event by June 30, 2011. 3. Provide one cultural event for 300 older individuals on a county /state /international level that will attract a total of 1,200 attendees by June 30, 2011. Program Highlights • Three RSVP recognition luncheons honoring over 1,871 volunteers, logging 155,225 hours islandwide along with the 217 volunteer stations • Kamana Senior Karaoke Review with over 400 people and 40 singers attending /participating at the Sangha Hall in Hilo • Line Dance Roundup in Hilo with over 170 dancers participating and 125 seniors attending the line dance workshop • The Big Island golf tournaments with over 142 golfers participating • "Casino Days" in Hilo, Puna and Kona with over 615 seniors participating and the Bingo Mania for 8 clubs (Hilo /Hamakua) with over 105 seniors attending • Islandwide senior citizen's gateball, pool and ground golf tournaments /socials with over 150 seniors participating • Coordinated Services' three volunteer recognition luncheons for over 75 volunteers, senior companions and Sage Plus volunteers in East/West Hawaii. • 195 PARKS & RECREATION ELDERLY ACTIVITIES Program Highlights (continued) • The scheduling of a wide variety of classes (educational, recreational, cultural and health) islandwide for over 2,283 seniors yearly • CSE staff completed 3,039 referrals for seniors needing services/benefits such as, supplemental security income, Medicare, Medicaid, tax assistance, food stamps, transportation, etc. • 32 seniors from Volcano & Na`alehu participated in the Games Day at Na`alehu. • Scheduling the 2009 70+ Kupuna Softball League (new) with 4 teams and 50 players participating • Scheduling the Kamana Ballroom Valentine's Dance at the YWCA (Hilo) for 121 participants • Arranging (7) EAD Senior Advisory Council meetings in January & July for 40 club presidents and representatives along with EAD staff to discuss senior activities /services /concerns • 576 individuals with disabilities were provided transportation services islandwide. • 78 seniors were assisted for the Low Income Housing Energy Assistance Program during the month of June 2009. • Nutrition program's state of the art "Hot Shot" truck capable of safely delivering hot and frozen meals to 500 homebound seniors weekly who live in isolated rural areas is servicing the Puna, Waimea and Kohala districts • Scheduling the 2009 Kupuna Softball League games and County tournaments with over 452 players and 22 teams participating. Teams also participated in the 33 Annual State Tournament on Kauai where Big Island teams placed 1 and 2 in the "A" division and P in the `B" and "E" divisions. • Kupuna Hula Festival which involved a total of 281 participants, 17 halaus and a crowd of over 1,600 during the two -day event in Kona • Nutrition program's Summerfest, Christmas and King Kamehameha Day celebrations for Nutrition participants • Senior Employment program's "Employ the Older Workers Week" • The RSVP School Supplies Project assisting 30 island elementary schools with over $20,000 worth of school supplies • Recreation Program's 37 district events serving 3,718 seniors • Fresh Produce Distribution Project serving over 1,600 qualified seniors islandwide 196 PARKS & RECREATION ELDERLY ACTIVITIES Program Highlights (continued) • The 2008 Instructor/Volunteer Appreciation Christmas Luncheon with 223 seniors attending at the Nani Mau Gardens to honor the instructors and volunteers • The issuance of 979 senior identification cards • Providing 1,142 seniors transportation services by the CSE staff and completing 38,187 trips • • Staff provided emergency assistance by calling 911 for 16 clients. • Over 900 senior athletes participated in 19 events during the 2008 Moku 0 Hawai'i Senior Olympics. Opening day ceremony was held on June 18 in Honokaa with 6 events and closed on July 17 with the Big Island Senior Softball championship. • Kau Circus held at the Na`alehu Community Center with 83 seniors participating • The Big Island Senior Stars Talent Show on April 29, 2009, in Kona with over 200 seniors participating • Arranged a Home & Home Bowling Get - together (East/West) for 117 seniors at the Hilo Lanes • 132 seniors participated in the 2 Annual Sushi & Rice Contest at Aunty Sally's Luau Hale. 197 PARKS & RECREATION ELDERLY ACTIVITIES Program Measures FY 2008 -09 FY 2009 -10 FY 2010 -11 Actual Budget Estimate Unduplicated Number of Older Adults Serviced: RSVP 1,871 1,200 1,200 Coordinated Services 3,931 3,500 3,500 Nutrition 1,468 1,000 900 Senior Employment 56 55 41 Elderly Recreation 3,034 2,500 2,500 Special Programs 1,656 1,300 1,300 EAD Recreation FY 2008 -09 FY 2009 -10 FY 2010 -11 Actual Budget Estimate No. of Senior Centers 25 25 25 No. of Unduplicated Elderly at Senior Ctrs (Classes) 3,034 2,500 2,500 EAD Special Programs FY 2008 -09 FY 2009 -10 FY 2010 - 11 Actual Budget Estimate Total Number of Participants Served: 1,656 1,300 1,300 Total Number of Events: 10 6 6 County -wide Events: Number of Events: 8 4 4 Number of Participants: 968 800 800 Big Island Senior Golf Tournament 0 100 100 Hawai`i Kupuna Softball League & Tournament 458 300 300 Kupuna Games 0 0 200 Big Island Senior Bowling Tournament 0 100 0 West Hawai`i Wellness Fair 0 300 0 Senior Olympics 460 0 0 70+ Kupuna Softball League 50 0 0 Holiday Bash 0 0 200 State /National /International Events: Number of Events: 2 2 2 Number of Participants: 688 500 500 State Senior Softball Tournament 407 200 200 Hawai`i State Sr. Citizens Bowling Tournament 0 0 0 Hawai`i Kupuna Hula Festival 281 300 300 (# of Performers) l-lawai`i Kupuna Hula Festival 1,634 1,200 1,200 (# of Attendees — 2 nights) 198 PARKS & RECREATION ELDERLY ACTIVITIES Program Expenditures FY 2008 -09 FY 2009 -10 FY 2010 -11 Actual Budget Request Number of Positions 10 10 10 Salaries and Wages 443,939.63 434,734 399,518 Operations 147,289.60 226,971 185,721 Equipment 6,233.91 2,675 2,325 Program Total 597,463.14 664,380 587,564 Personnel Position Summary FY 2008 -09 FY 2009 -10 FY 2010 -11 Position Title Authorized Authorized Request Account Clerk 1 1 1 Elderly Activities Operations Director 1 I 1 Program Director II (Older Adults) 3 3 3 Program Director III (Older Adults) 1 1 1 Program Director IV (Older Adults) 1 1 1 Recreation Technician I1 3 3 3 Total 10 10 10 199 PARKS & RECREATION PANA'EWA RECREATIONAL COMPLEX Program Description The Pana`ewa Recreational Complex is comprised of two facilities. Pana`ewa Rainforest Zoo and Gardens and Pana`ewa Equestrian Center together provide varied recreational opportunities that are open to the public. Pana`ewa Rainforest Zoo The Pana`ewa Rainforest Zoo and Gardens is the only natural rainforest zoo in the United States. This provides the unique opportunity to exhibit species in a natural rainforest environment. An abundance of flora enhances the zoo experience and transforms the zoo into a diverse botanical park. Pana`ewa Rainforest Zoo and Gardens provides a welcome form of alternate recreation and education for all ages to enjoy. The zoo is open to the public everyday from 9:00 a.m. to 4:00 p.m., 7 days a week and is only closed on Christmas and New Years Day. There is currently no admission charge. Modern zoos strive to provide and promote a theme of conservation through education and recreational activities. Conservation of world wildlife and rainforests will effect the generations to come. Continuing education and awareness is vital to preserving these natural resources for the future, and the zoo affords the perfect opportunity to combine this education with recreation. Our program is achieved by meeting Federal USDA Animal Welfare Act regulatory standards to maintain Federal licensure, and acquisition of State and Federal permits necessary to import, transport and house restricted animals. Volunteer docents are utilized to provide educational tours for school excursions and outreach programs. Community involvement is vital to the program's success and future expansion. Equestrian Center The Equestrian Center is located adjacent to the zoo and has the capacity to house 64 horses. Horse stalls are rented to the public for a nominal cost. The Pana`ewa Equestrian Center was developed and is maintained for a wide variety of equestrian related facilities, which include a 5/8 mile Race Track, Rodeo Arena, Wash Racks, and 64 Rental Stalls with attached Paddocks. The center is open for public use 7 days a week. 200 PARKS & RECREATION .. .___. _ PANA'EWA RECREATIONAL COMPLEX Program Objectives I. Continue focusing on the rainforest theme by acquiring 2 new appropriate rainforest animals. 2. Successfully breed two animal species for exhibit or to trade with other facilities. 3. Initiate "for a fee" programs and activities that will generate sufficient revenue to expand the recreational and educational opportunities at Pana`ewa Rainforest Zoo & Gardens. 4. Plan and implement a minimum of one night activity at the Zoo by June 30, 2011. 5. Work with community groups to help facilitate 10 major volunteer projects to maintain and improve the Zoo and Equestrian Center. 6. Offer docent training to assist with guided tours of the Zoo as well as outreach programs by providing at least I docent training session each year. 7. Provide 45 educational guided tours of the Pana'ewa Rainforest Zoo and Gardens with volunteer docents that have completed the Zoo Docent Training Program. 8. Provide a venue for annual recreational equestrian events at the Pana`ewa Equestrian Center: a. host 3 rodeo events annually b. host 3 dressage events annually. Program Highlights • Annual Attendance at the Zoo from July 1, 2008 to June 30, 2009 increased to 182,285. • The zoo hosted many exciting events that were organized by Friends of the Zoo. FOZ annual Family Fun Day, Christmas for the Animals, Plant Expo /Sale and Birthday for Namaste the Tiger were all well attended. • New animals acquired during the year: 3 American Green Tree Frogs, a Leopard Gecko, a Madagascan Giant Day Gecko, 2 Donkeys, 2 Pacific Tree Frogs, a Western Pond Turtle, a Western Ornate Box Turtle, a Mini Rex Rabbit, a Ferret, a Red Footed Tortoise, and a Black & White Colobus Monkey. • Top highlight of the year was the birth of three Binturong Babies. Unfortunately, two of the "Bintlets" did not survive beyond 7 weeks of age. "Keoki Ann" our sole surviving baby is an active teenager and will soon be in her new cage for public viewing. 201 PARKS & RECREATION PANA'EWA RECREATIONAL COMPLEX Program Measures FY 2008 -09 FY 2009 -10 FY 2010 -11 Actual Budget Estimate Attendance 182,286 165,000 185,000 Acres Maintained 57 57 57 Equestrian Center — Stalls 64 64 64 Equestrian Center — Rodeos, Shows, Clinics & Races 12 10 6 Community & Volunteer Projects Completed 25 30 10 New animals acquired 19 2 2 Educational presentations (field trips, school visits, etc) 59 42 45 Species (Current Actual Count as of June 2009) 97 91 95 Birds 39 Primates 7 Mammals 22 Amphibians 7 Reptiles 22 Program Expenditures FY 2008 -09 FY 2009 -10 FY 2010 -11 i Actual Budget Request ■ Number of Positions 10 10 10 Salaries and Wages 447,633.60 450,300 439,914 Operations 219,005.32 240,052 246,214 Equipment 9,206.75 2,000 - ■ Program Total 675,845.67 692,352 682,045 Personnel Position Summary FY 2008 -09 FY 2009 -10 FY 2010 -11 , i Position Title Authorized Authorized Request Building and Grounds Utility Worker 1 1 1 Pana`ewa Recreation Complex Manager 1 1 1 Pana`ewa Recreation Complex Supervisor 1 1 1 Zoo Animal Keeper II 6 6 6 Zoo Information /Education Specialist I 1 1 1 Total 10 10 10 • 202 PLANNING PLANNING DEPARTMENT SUMMARY Mission Statement To foster the best quality of life through responsible and progressive planning with and for the Big Island community. Department Goals 1. Long -Range Planning. To develop a long -range vision and plan that protects and enhances our island's assets, meets our community needs, while fostering a diverse and vibrant economy; 2. Regulatory System. To develop and administer a land use management system that is based on clear and objective standards and efficient process; 3. Public Participation/Information. To develop effective methods to seek community and interagency input that encourages broad -based participation in planning and regulatory decision making; 4. Organizational Capacity. To strive for competence, sensitivity, and responsiveness in the delivery of planning services to the people and other agencies of the County. Program Description The Planning Department carries out its responsibilities through its offices in East and West Hawaii. Additionally, the department administers and staffs the Hawai`i County Windward Planning Commission, Hawai`i County Leeward Planning Commission, Board of Appeals, Kailua Village Design Commission and the Arborist Advisory Committee which have jurisdiction over various land use and related permits or designations. The Planning Director serves as the chief planning officer of the County and the technical advisor to the Mayor, Planning Commissions and Council on all planning and related matters. These include: prepares and implements the general plan and amendments; prepares and implements the community development plans; prepares proposed zoning and subdivision ordinances and any amendments and modifications; reviews and prioritizes proposed capital improvements; administers the subdivision and zoning ordinances and related regulations; approves proposed subdivision plans; approves variances as provided by law; and receives, processes and recommends to the Planning Commission appropriate action regarding rezoning applications, land use boundary amendments, special permits, use permits, special management area permits and other similar requests. Funding Source and Position Count General Fund $ 2,589,396 General Fund 46 Grant Revenue $ 306,152 Grant Revenue 6 Total Budget: $ 2,895,548 Total Number of Positions 52 203 PLANNING PLANNING Program Objectives 1) Long -Range Planning a) Regional planning. Revise the General Plan to reflect adopted Community Development Plans. Support the efforts of the Action Committees for Kona, Puna, North Kohala, and South Kohala communities per adopted Community Development Plans. Complete the Kau CDP by September 2010. Start and complete Hamakua and Hilo CDPs. Initate Kona Design Center per adopted Kona Community Development Plan. Utilize the CDP implementation process to define a sustainable framework and County implementation strategy for Hawaii Island. b) Infrastructure planning. Implement identified infrastructure strategies including finance and implementation programs and tools. c) Smart growth principles. Continue to implement smart growth principles such as affordable housing initiatives, agricultural lands policies, preservation of open space and critical environmental areas, mixed -use infill development, and model pedestrian/bike - oriented projects. d) State Land Use Law. Seek legislation to amend the State Land Use Law to facilitate State land use boundary amendments that are consistent with the General Plan. e) Hazards and emergency response planning. Coordinate with other agencies to identify funding sources to implement the multi - hazard mitigation plan and continue to improve the addressing system that supports the E911 emergency response system. f) Implement strategies to improve environmental mapping deficiencies that inform land use planning i.e. flood zones, drainage ways, significant native forests, wetland/buffer or aquifer recharge zones. Coordinate with other State and County agencies to integrate Important Agricultural Lands mapping consistent with State and County mandates. 2) Regulatory System a) Evaluate and update the County's zoning and subdivision code to include updated street standards and streamlined procedures. b) Maintain up -to -date versions of the zoning code, subdivision code, Board of Appeals, Planning commission and various department rules and forms that are accessible through the Internet. c) Complete the new roadway standards and amend the subdivision code to adopt the new standards. 204 PLANNING PLANNING Program Objectives (continued) 3) Public Participation/Information a) Continue to explore innovative techniques for public participation and capacity building through the community development planning programs and the Action Committees created by the Community Development Plans, in conjunction with the Department of Research and Development. Continue community engagement in CDP implementation actions. b) Support and provide training to the Planning Commission, Board of Appeals, Kailua Village Design Commission, and Arborist Advisory Committee. c) Add to and improve the information available on the Internet. d) Ka`n CDP scheduled for completion and approval. e) Hamakua CDP and City of Hilo CDP is slated for the 2010 -11 fiscal year. 4) Organizational Capacity a) Add to the GIS capacity in terms of data development (street layer, aerial photography), software (spatial modeling, 3D visualization), and training (all key planning staff). b) Continue to provide training opportunities to increase staff capacity in land use planning, community planning skills and GIS . c) Evaluate department structure and organization to reflect increased community based planning focus in addition to regulatory functions. d) Fully utilize LaserFiche and EDEN to increase capability to digitally access key information in the files to increase speed to retrieve information. Program Highlights 1) Long -Range Planning a) Community planning. CDP Action Committees are established for the Puna, Kona, North Kohala, and South Kohala communities. The Kau CDP is underway and expected to be complete. Establish Action Committees for Ka`u and Hamakua CDPs i) Developed strategies to utilize the CDP implementation processes to define a sustainable framework and County implementation strategy for the four districts as well as eventually the entire Hawaii Island. ii) The data in the shoreline public access inventory geodatabase and brochure map has been updated to the extent possible to provide more information to the public on shoreline public accesses. The department updates the geodatabase and brochure map as time permits. b) Infrastructure planning. i) Kona Roads. The Department together with the Department of Public Works is supplying project management of eight of transportation projects. 205 PLANNING PLANNING Program Highlights (continued) 2) Public Participation/Information a) The Department continues to make more GIS data available to the public. The department is coordinating with Data Systems to move towards intranet and interne access to County GIS data and eventually planning related permits. 3.) Organizational Capacity. a) GIS Software. The Department is working with Data Systems to facilitate distribution of GIS data to the public and other agencies. b) Land Records Management System. The Department continues to seek efficiency improvements to the tax mapping system and its integration with subdivision review, real property tax functions, and address assignments. 206 ww PLANNING PLANNING Program Measures The following table provides the quantitative data regarding the various permits and applications processed by the department. Also included is information referring to the number of meetings and contested case hearings conducted by the Boards and Commissions administered by this department. FY 2008 -09 FY 2009 -10 FY 2010 -11 Actual Budget Estimate PERMITS Building Permits 3929 5,000 4500 Letters /Memos Answered 11,952 20,000 15,000 Ohana Permits 14 50 50 Plan Approval Reviewed 179 300 200 1 Agreements Farm Dwelling Agreements 63 100 75 Other Agreements Subdivision —New Applications 130 300 200 Consolidation — New Applications 31 50 50 Applications Processed General Plan Amendment 1 5 5 Change of Zone 17 30 30 Special Permits 23 30 30 ' Use Permits 3 10 10 Special Management Area Major Permits 7 20 25 State Land Use Boundary Amendments (<15 acres) 15 30 State Land Use Boundary Amendments ( >15 acres) 2 8 9 Shoreline Setback Variance 1 5 5 Other Misc Applications (amendments. cty- initiated) 28 40 35 Administrative Variance 69 150 100 Planned Unit Development (PUD) 7 10 10 Non- significant Zoning Change 1 5 5 SMA Minor Permit 27 30 30 SMA Assessment 89 120 100 Appeals Processed 11 30 30 Sign Permits (Kona) Arborist Advisory Committee Meetings 28 12 12 Board of Appeals Meetings 10 12 12 Planning Commission Meetings 24 24 24 KVDC Meetings 12 20 12 Contested Case Hearings — PC 2 10 6 Contested Case Hearings — BOA 16 30 30 ENFORCEMENT Complaints 274 300 300 CADASTRAL MAPPING New/Updated plat maps 251 60 100 % plat maps in CADD (147 out of 2,342) 6.3% % 9% %plat maps scanned 100% 100% 100% Copies of Tax Maps Requested 645 1,000 800 207 PLANNING PLANNING Program Measures (continued) � ) The Department's regulatory functions can be measured in terms of volume and responsiveness. The previous table provides an indication of volume, which should be considered relative to the number of personnel. The Zoning Code, Subdivision Code, Planning Commission Rules, and Planning Department Rules prescribe time limits in which the department is required to address the majority of the aforementioned applications and permits. Responsiveness measures are not available until an improved permit tracking system is implemented. Further effort would need to invest in the current tracking system to generate performance reports that reflect categories of regulatory functions and parameters such as length of time for processing. Program Expenditures FY 2008 -09 FY 2009 -10 FY 2010 -11 Actual Budget Request Number of Positions 46 46 46 Salaries and Wages 2,293,567.90 2,508,406 2,239,626 Operations 637,021.95 747,081 318,170 Equipment 159,127.18 47,300 31,600 Other 36,150.00 Program Total 3,125,867.03 3,302,787 2,589,396 208 PLANNING PLANNING Personnel Position Summary � FY 2008 -09 FY 2009 -10 FY 2010 -11 Position Title Authorized Authorized Request Planning Director 1 1 1 Deputy Planning Director 1 1 I Accountant 1 I 1 I Administrative Service Assistant 1 1 I Clerk II 1 1 1 Clerk II Temp 1 1 1 Clerk III 3 3 3 Geographic Information Systems Analyst I 1 1 1 Geographic Information Systems Analyst II 1 1 1 Planner III 2 3 3 Planner IV 5 4 4 Planner V 7 7 7 Planner VI 2 2 2 Planning Program Manager 4 4 4 Private Secretary 1 1 1 Secretary to Board /Commissions 1 1 1 Secretary 1 I 1 Subdivision Applications Clerk 1 1 1 Tax Maps & Records Tech I 1 1 I Tax Maps & Records Tech II 2 2 1 Tax Maps & Records Tech III - - 1 Tax Maps & Records Supervisor II 1 1 1 Zoning Clerk 4 4 4 Zoning Code Inspector 1 2 2 2 Zoning Code Inspector II 1 1 1 Total 46 46 46 209 PLANNING COASTAL ZONE MANAGEMENT Program Description The Hawai`i Coastal Zone Management (CZM) Program is established by Chapter 205A, Hawai`i Revised Statutes (HRS). It is a comprehensive management guide for the beneficial use, protection, and development of Hawai`i's land and water resources. The State Legislature created the CZM Program as a shared management system with the State and County regulatory agencies. Through an agreement, the State of Hawai`i Department of Economic Development and Tourism, Office of Planning provides funds (State and Federal) to the County of Hawai'i to implement the CZM Program through the regulation of development in the Special Management Area (SMA) and Shoreline Setback Area (SSA). The Department assesses development proposals within the SMA and SSA for compliance with the CZM objectives and policies articulated in the HRS and determine whether the issuance of a SMA and /or Shoreline Setback Variance (SSV) permit is appropriate. As part of the agreement with the State, the County's responsibilities include: 1. Administration of the SMA and SSV permits, nonpoint source pollution issues, and other CZM - related matters. 2. Administer an ongoing monitoring and enforcement program. 3. Facilitate and support public participation in the CZM Program, as may be necessary. 4. Attend all CZM - related meetings, workshops, and seminars. 5. Coordinate, facilitate, and where possible, streamline the development review process. 6. Submit status and performance reports on a semi - annual basis to the Office of Planning. 7. Submit CZM performance measures report on an annual basis to the Office of Planning. Program Objectives 1. Process all SMA Permit applications in the required time limit as specified by law and the County's Rules and Regulations. 2. Process all SMA Assessments within the specified 35 -day requirement. 3. Conduct site investigation of alleged violations within two weeks of receipt of complaints. 4. Monitor all CZM - related legislative bills during the State Legislative session and provide testimonies as needed (January to May). 5. Attend all Marine and Coastal Zone Advocacy Council (MACZAC) meetings, which are normally held every other month as budgetary constraints will allow.. 6. Attend all State Office of Planning's CZM County Directors meetings, Ocean Resources Management Plan policy and working group meetings and subcommittee meetings as budgetary constraints will allow.. 210 PLANNING • COASTAL ZONE MANAGEMENT Program Objectives (continued) 7. As a public participation measure, provide a written report to the State Office of Planning CZM Program of all SMA Permit applications and their status. 8. Continue to advertise Planning Commission agenda and hearing notices for all SMA and SSV Permit applications as required by law. 9. Provide the Office of Planning with semi -annual reports within seven days after December 31st, and June 30 of the Fiscal year.. 10. Continue to review Planning Commission and Planning Department Rules for compliance with enacted State laws and draft amendments to the rules for adoption. Program Highlights • Continue to update the GIS geodatabase of the Environmental Assessments /Environmental Impact Statements data layer. • Continue to update the shoreline public access inventory geodatabase. A brochure map for shoreline public access was completed and placed on the County's website. The department continues to update the brochure map when necessary. A consultant continues to conduct research to update the geodatabase and the brochure. • A consultant continues to develop a shoreline public access signage program for those access trails and areas indicated on the brochure map. • Hazard mitigation studies were completed and incorporated into the Multi- Hazard Mitigation Plan. • Enforcement and monitoring of activities within the Special Management Area have increased. • Participation in the Marine and Coastal Zone Advocacy Council (MACZAC), non- point source pollution, water quality, coastal erosion, Ocean Resource Management Plan (ORMP), and other committees continue. 211 PLANNING COASTAL ZONE MANAGEMENT Program Measures Program measures are included in the Administration and Planning program. Program Expenditures FY 2008 -09 FY 2009 -10 FY 2010 -11 Actual Budget Request Number of Positions 6 6 6 Salaries and Wages 231,735.04 323,902 298,772 Operations 70,428.73 11,350 7,380 Equipment - - Program Total 302,163.77 335,252 306,152 Personnel Position Summary FY 2008 -09 FY 2009 -10 FY 2010 -11 Position Title Authorized Authorized Request Account Clerk 1 1 1 Clerk III 1 1 1 Planner III 1 1 1 Planner IV 2 2 2 Zoning Code Inspector I 1 1 1 Total 6 6 6 212 POLICE POLICE DEPARTMENT SUMMARY Mission Statement The employees of the Hawai'i Police Department are committed to preserving the spirit of aloha. We will work cooperatively with the community to enforce the laws, preserve peace and provide a safe environment. Department Goals 1. To protect life and property and serve the community. 2. To actively involve the community in crime prevention programs. 3. To gather necessary evidence quickly for successful prosecution. 4. To expeditiously recover stolen property and contraband. 5. To enforce traffic laws. 6. To provide other services as necessary to promote efficient operation of the Police Department and provide for the overall safety of the community. Funding Source and Position Count General Fund 50,671,228 General Fund 715 Grant Revenue 1,785,125 Grant Revenue 3 Other 610,000 Other 2 Total Budget: 53,066,353 Total Number of Positions 720 213 POLICE POLICE COMMISSION Program Description The Police Commission is established under the Hawaii County Charter to oversee the activities of the Police Department. It consists of nine citizens appointed by the Mayor from each of the nine County Council districts and confirmed by the County Council. The members volunteer their services and serve staggered terms of five (5) years each. The Police Commission has the following mandated responsibilities under the Charter: 1. To appoint and to remove the Police Chief. 2. To review the annual budget prepared by the Police Chief and possibly make recommendations about it to the Mayor and Managing Director. 3. To receive, consider and investigate charges brought by members of the public against the conduct of the Police Department or any of its members and to submit a written report of its findings to the Police Chief. 4. To advise the Police Chief on police - community relations. 5. To review the department's operations, as deemed necessary, for the purpose of recommending improvements to the Police Chief and the Managing Director. 6. To evaluate, at least annually, the performance of the Police Chief and submit a report to the Mayor, Managing Director and the Council. Program Expenditures FY 2008 -09 FY 2009 -10 FY 2010 -11 Actual Budget Request Number of Positions 1 1 1 Salaries and Wages 46,567.12 46,412 42,513 Operations 34,136.05 54,534 44,128 Program Total 80,703.17 100,946 86,641 214 POLICE ADMINISTRATIVE BUREAU ADMINISTRATIVE SERVICES DIVISION Program Description The division, under the direction of a Police Major, provides island -wide administration, direction and planning control and coordination of police services; and supports operating units through centralized Administrative Services Division. The division's support units include the Human Resources Section (Training, Community Relations /Research & Development, Worker's Compensation Safety Unit and Police Chaplains), Media Relations Officer, the Word Processing Center and Fiscal Section. Human Resources Section Responsible for all personnel actions, to include both external and internal recruitments for appointments to positions; management of personnel files; training of both sworn and civilian personnel; management of safety and workers' compensation files; conducting research to address issues facing the department; legislative actions; community relations; maintaining and updating departmental policies /rules /regulations; and other duties associated with providing administrative support to Operational Units. Personnel duties include managing and maintaining personnel files for employees; processing all documents and correspondence relating to personnel actions; providing management with recommendations and courses of actions involving personnel actions; and all related duties involving personnel issues. Responsibilities involving training includes facilitating and providing all entry level training for all Police Recruit Officers as well as facilitating the training of in- service personnel, both sworn and civilian. This unit also maintains and manages the files associated with training both sworn and civilian personnel throughout the department. Duties associated with Worker's Compensation Safety involve reviewing and investigating workers' compensation cases for alleged abuse; conducting department random drug testing program; coordinating and scheduling mandatory annual physicals; providing timely and comprehensive information on safety and health issues; and planning and conducting training classes on employee safety matters. As part of Research and Development, the duties involve addressing the overall needs and equipment requirements for the department: Conducting research and evaluation of equipment, uniforms, protective device; providing recommendations to minimize injury to personnel; researching and tracking of legislation that deal primarily with law enforcement issues; preparation of testimony for submittal; and assisting the CALEA Management team in maintaining the policy and procedures manuals. 215 POLICE ADMINISTRATIVE BUREAU - Administrative Services Program Description (continued) Word Processing Center Under the direction of a Clerical Services Supervisor, fifteen (15) clerical staff personnel are responsible for the transcription of all narrative police reports dictated onto a digital recording system by sworn personnel. These reports, after approval, become the official document detailing criminal investigations conducted by the department. Finance Section The Finance Section, under the direction of the Accountant IV, is in charge of preparing the department's budget, maintaining its accounts, inventory control, processing payroll, maintaining personnel attendance records, purchasing supplies and equipment, distributing supplies to districts and bureaus, furnishing custodial and maintenance services, providing messenger and delivery service, providing department and subsidized vehicles with fuel and administering the Special Duty Program. Program Objectives 1. To accommodate at least 95% of request for Public Safety /Health Talks from the community. 2. To accommodate at least 95% of request for station tours for students and community members. 3. Conduct drug screening of all sworn personnel and initiate pre - employment testing of civilian personnel. 4. Conduct constant recruitment and fill at least 80% of vacancies for all sworn and civilian positions within six months. 5. Improve competence and professionalism of sworn and civilian personnel through advanced equipment purchases and provide 5,566 hours of on -going training. 6. Maintain the level of proficiency in the Word Processing Center with a turnaround time of less than ten (10) days for processing reports. 7. Process 85% of requisitions received from districts and bureaus within a month. 8. Fill 90% of all special duty requests for officers. 9. Collect and reconcile 85% of leave applications within the month. 10. Fill 90% of requests for storeroom supplies within the month. 216 POLICE ADMINISTRATIVE BUREAU - Administrative Services Program Highlights Human Resources Section In Fiscal Year 2008 -2009, the Department realized the benefits of the aggressive Police Officer Recruitment campaign that was conducted in cooperation with the Department of Human Resources, during previous years. In October 2008, the final police entrance examination was administered to close the open enrollment campaign. On June 16, 2009, for the first time since 1999, the department filled all of the authorized sworn police officer positions. During Fiscal Year 2008 -2009, the department conducted training for two Recruit Classes (75` and 76 consisting of a combined total of 29 officers. The Department also continued its Police Cadet Program, beginning the 2nd Police Cadet Class on February 5, 2009, with 12 cadets. As a credit to the success of the Police Cadet Program, during the fiscal year, eight cadets transitioned to Police Officer I positions. In Fiscal Year 2008 -2009, the Department targeted all our in- house, use of force instructors for certification or re- certification. This included Arrest Control Techniques, Wooden Baton, Electronic Control Device, Firearms Instructors, OC Spray, and ASP Baton. The Department provided in excess of 12,080 hours of training to its personnel. The Department has increased its training from the previous year by approximately 13 • percent. The Department hosted three, one -week training courses on Death and Homicide Investigations, Crime Scene Investigations, and FBI -LEEDA Supervisor and Leadership. A total of 94 sworn personnel attended these training courses. Word Processing Center Throughout the 2008 -2009 Fiscal Year, the Word Processing Center (WPC) continued working extended hours in an attempt to keep up with the high workload and demand for police services. More than 30,600 reports were transcribed, totaling approximately 309,600 minutes of dictation. Finance Section During Fiscal Year 2008 -09, the section staff kept busy in all areas including accounts payable and special duty. Accounts payable processed approximately 9,968 invoices, 5,797 special duty requests, processed 15,012 Leave of Absence papers, and filled 1,554 Storeroom orders. 217 POLICE ADMINISTRATIVE BUREAU - Administrative Services Program Measures FY 2008 -09 FY 2009 -10 FY 2010 -11 Actual Budget Estimate Public Safety /Health Talks 48(100 %) > =95% > =95% Station Tours 24(100 %) > =95% > =95% Students & Community Members 644 - Drug Screening (Sworn Personnel) 318(73.2 %) 100 %* 100% Recruitment (% of Staffing Sworn /Civilian) 413(95.6 %) 80% 80% Training Hours 12,080 5,566 5,566 Word Processing Center - turnaround time 7.3 Days 10 Days 10 Days FY 2008 -09 FY 2009 -10 FY 2010 -11 Actual Budget Estimate Finance Section Process Requisitions within the month 9,968(95 %) 85% 85% Fill Special duty requests 5,797(96.5 %) 90% 90% Collect /reconcile 85% of leave applications within month 15,012(88 %) 85% 85% Fill 90% of requests for storeroom supplies within month 1,554(96.7 %) 90% 90% * Percentage does not include those sworn personnel unavailable for testing due to extended leave for entire calendar year. Program Expenditures (Special Duty) FY 2008 -09 FY 2009 -10 FY 2010 -11 Actual Budget Request Number of Positions 2 2 2 Salaries and Wages 64,854.70 82,401 76,392 Operations • 121.04 27,599 33,608 Equipment - - - Program Total 64,975.74 110,000 110,000 Program Expenditures (Administrative Services) FY 2008 -09 FY 2009 -10 FY 2010 -11 Actual Budget Request Number of Positions 264 264 264 Salaries and Wages 7,800,916.45 6,775,007 6,239,445 Operations 7,177,591.39 9,486,386 9,003,315 Equipment 183,490.18 147,959 147,959 Program Total 15,161,998.02 16,409,352 15,390,719 218 POLICE ADMINISTRATIVE BUREAU - Technical Services TECHNICAL SERVICES DIVISION Program Description The Technical Services Division, under the direction of a Police Major, consists of the Traffic Services, Records and Identification, Communications Maintenance, Computer Sections. The division Communications Dispatch and the Co p provides technical p • assistance on traffic and motor vehicle safety and training; manages the police records and evidence storage; maintains the County's microwave radio system and the installation and maintenance of police mobile radios; administers central dispatch functions and provides technical support to the Department's computer software and hardware systems. Program Objectives 1. Process and issue at least 95% of road closure permits within the month received. 2. Issue at least 95% of impound letters to vehicle owners within a week. 3. Issue at least 95% of traffic violation letters to vehicle owners within a week. 4. Process at least 95% of firearms permits within two weeks. 5. Complete at least 95% of requests for mobile radio systems per month. 6. Conduct at least 96 radio site inspections. 7. Process and dispatch personnel to 100% of calls for service received. Program Highlights Communications — Dispatch Center The Communications Dispatch Center continued to work with wireless service providers to enhance the Wireless Enhanced 9 -1 -1 system deployed in April 2007. During Fiscal Year 2008 -2009, the Police Department worked with those service providers to deploy 43 new towers and 132 new sectors. Continued maintenance of the data and cellular sites was conducted through audits of the data provided by the various wireless service providers. This process includes updating the geographic information system map layers and verifying the data that is displayed during a live 911 call. That helps the dispatchers determine the location of callers so they can send assistance to them. Nine new layers were added to the existing Positron mapping system and all of the previous layers were updated. ■ 219 • POLICE ADMINISTRATIVE BUREAU - Technical Services Program Highlights (continued) Communications — Dispatch Center (Continued) In February 2009, the Hawai`i Police Department deployed an aerial mapping system called Pictometry, that allows the dispatchers to provide information to the first responders such as the terrain, number of residences, heights of buildings. Pictometry imaging also allows the dispatcher to have 360 - degree visual image of specific areas of the island. While this data was purchased for use within the Communications Dispatch Center, this data can be shared with other sections of the department as well as within the county. During the 2008 -2009 Fiscal Year, the Dispatch Center received 118,301 emergency 911 calls, with only 16 percent of those being transferred to the Fire Department. Requests for police service are made using the 9 -1 -1 emergency call system, the police non - emergency telephone line and incidents that are reported directly to police officers or at the police station. All requests are recorded, logged, assigned and documented by Communications Dispatch personnel using the Computer Aided Dispatch system. There were 180,583 events that documented such requests. The department successfully completed two police radio dispatcher recruit classes to increase staffing. On- the -job training for the class that started in May 2008 was completed and another police radio dispatcher class started in January 2009. At the end of the fiscal year, the Police Department was in the process of planning for a new police radio dispatcher class that was to begin in August 2009. The Communications Dispatch Center processed (317) 9 -1 -1 tape requests, an increase of 16.1 percent from the 2007 -2008 Fiscal Year. Records and Identification Section By the end of the fiscal year, the Records and Identification Section was sending all cases electronically to the Hawaii County Prosecutor's Office, including those cases with a "deferred" closure status. Cases with a deferred status indicate that the police investigator believes there may be enough evidence to hold a certain individual responsible for a particular crime and wants the Office of the County Prosecutor to review the investigation for possible charges. In these cases, one or more persons may have been arrested but released without charges pending further investigation. Once the investigation is completed and forwarded to the prosecutor's office for review, it is officially considered deferred. 220 POLICE ADMINISTRATIVE BUREAU - Technical Services Program Highlights (continued) Records and Identification Section (Continued) Now, when an officer defers a case, the entire investigation reaches the prosecutor's office the same day or the next day electronically using the Records Management System. Previously, only cases with an arrested and charged closure status would be sent electronically in its entirety to the Hawaii County Prosecutor's Office. This has been a giant step for the Records and Identification Section and the Hawai`i Police Department. From July 1, 2008, through June 30, 2009, 1,234 cases were sent to prosecutors electronically. Traffic Services Section During Fiscal Year 2008 -2009, the Traffic Services Section was responsible for overseeing the $393,870 federal grant funds that the Department received for traffic enforcement and equipment purchases to improve traffic safety. Police continued efforts to make Big Island roadways safer by using the grant funds to pay for overtime for checkpoints and other enforcement projects aimed at reducing injuries and deaths in motor vehicle crashes by increasing seat belt use rates, apprehending impaired drivers, and enforcing speed regulations and illegal "outlaw" road racing. As of July 1, 2008, Driver Licensing and Periodic Motor Vehicle Inspection operations were transferred from the Police Department to the County Finance Department's Vehicle Registration and Licensing Division. Computer Center The Computer Center staff provided support for several projects that are in various stages of completion, to include: • Police Mobile Data Terminal • Radio over IP -Civil Defense Interoperability Grant • Hawai'i Integrated Justice Information Sharing (HIJIS)- Hawai'i Criminal Justice Data Center 221 POLICE ADMINISTRATIVE BUREAU - Technical Services Program Measures FY 2008 -09 FY 2009 -10 FY 2010 -11 Actual Budget Estimate within a month 103 100% Road closure permits wrt ( ) > =95% > =95% Impound letters within a week 130 (I00 %) > =95% > =95% Traffic Violation Letters within a week 766 (100 %) > =95% >=95% Firearms permits within two weeks 2,240 (100 %) > =95% > =95% Install mobile radio stations 133 (100 %) > =95% > =95% Radio site inspections 108 (100 %) >=96 >=96 Dispatch to calls for service 180,583 (100 %) = 100% =100% • 222 POLICE CRIMINAL INTELLIGENCE UNIT AND INTERNAL AFFAIRS Program Description The Criminal Intelligence Unit (CIU) and Internal Affairs (IA) Division is under the direct management of the Police Chief. It is commanded by a Police Captain g Y and p maintains offices in Hilo and Kona. The Criminal Intelligence Unit gathers, maintains, and analyzes intelligence for the purpose of keeping police administrators informed about the extent, nature and characteristics of organized crime activity, drug trafficking organizations, as well as issues dealing with Homeland defense and dignitary protection assistance. The unit is also responsible for conducting criminal history checks for the department. Internal Affairs investigates allegations of misconduct by department members. These investigations seek to determine if not only misconduct occurred, but also the underlying reasons for errant behavior on the part of the employee. Investigations are also used to indicate the need for additional training and /or procedural changes. Program Objectives Criminal Intelligence Unit 1. Complete 90% of assignments within 30 days. 2. Complete 90% of criminal history checks of prospective employees of the department employees as well as other federal, state and local law enforcement agencies within 30 days. 3. Develop, maintain and disseminate intelligence information, which can be utilized to produce no less than eleven (11) criminal investigations per month. 4. Compile, produce, analyze and forward to Police Administrators no less than 32 intelligence reports per month. 5. Provide assistance to other elements within the Police Department either through intelligence briefings on current crime trends and/or through no less than twelve (12) in- service training sessions per month. 6. Conduct four (4) presentations to semi - annual Statewide Inter - County Criminal Intelligence Unit (ICCIU) conferences on major criminal activity within this jurisdiction, along with gathering criminal intelligence from other jurisdictions, which may have a connection to our jurisdiction. 223 POLICE CRIMINAL INTELLIGENCE UNIT AND INTERNAL AFFAIRS Program Objectives (continued) Internal Affairs 1. Conduct complete and thorough internal investigations seeking a monthly clearance rate of 67 %. 2. Conduct complete and thorough internal inquiries, seeking a monthly clearance rate of 85 %. 3. Conduct no less than two monthly random and unannounced inspections of the different elements within the department to ensure compliance with rules and regulations. 4. Provide no less than three monthly in- service training sessions to other elements within the department to prevent and deter employee misconduct as well as to ensure procedural compliance in the investigation of employee misconduct. 5. Compile and provide a yearly report to the State Legislature on certain specific aspects of discipline meted out by the department as required by law. Program Highlights Criminal Intelligence Unit (CIU) During fiscal year 2008 -2009, the Criminal Intelligence Unit provided intelligence information, which in whole or in part led to the initiation of 55 criminal investigations. The unit also submitted 372 intelligence reports during this period. The unit conducted 485 criminal history investigations for prospective department employees, other designated employees, and prospective employees of other county, state, and federal law enforcement agencies. Internal Affairs Unit The Internal Affairs Unit is responsible for investigating allegations of employee misconduct and reviewing investigations done by supervisors. The investigations are conducted not only to determine whether misconduct occurred but also to discover any underlying procedural, training or individual failings. During Fiscal Year 2008 -2009, the Internal Affairs Unit conducted 54 administrative investigations, 81 internal inquiries into actions by police department personnel, and provided 38 in- service training sessions to employees. Internal Affairs also conducted 51 Quality Control and Compliance Inspections of various elements of the department to prevent the abuse, misuse, fraud and waste of department resources. 224 POLICE CRIMINAL INTELLIGENCE UNIT AND INTERNAL AFFAIRS Program Measures FY 2008 -09 FY 2009 -10 FY 2010 -11 Criminal Intelligence Unit Actual Budget Estimate Other Assignments 548 (100 %) > =90% > =90% Criminal History Checks 485 (100 %) > =90% >=90% Numbered Cases 55 > =132 > =132 Intelligence Reports 372 > =384 > =384 In- service Presentations 144 > =144 > =144 Presentations to ICCIU 4 >=4 >=4 FY 2008 -09 FY 2009 -10 FY 2010 -11 Internal Affairs Actual Budget Estimate Internal Investigations 54 (100 %) > =67% >=67% Internal Inquiries 81 (100 %) > =85% >=85% In- service Presentations 38 > =36 > =36 Random Inspections 51 24 24 Yearly Legislative Report 1 1 1 Program Expenditures .FY 2008 -09 FY 2009 -10 FY 2010 -11 Actual Budget Request Number of Positions 8 9 9 Salaries & Wages 581,542.65 677,721 738,463 Operations 28,985.74 21,620 21,620 Program Total 610,528.39 699,341 760,083 225 POLICE OPERATIONS BUREAUS Program Description CRIMINAL INVESTIGATION DIVISION The Criminal Investigations Division investigates all crimes of violence, theft, fraud, commercialized vice and narcotics; apprehends perpetrators of these crimes; and it compiles evidence and information for the prosecution of all persons charged with violations of criminal statutes. The division is also responsible for criminal investigations of police officers, while Internal Affairs conducts concurrent administrative investigations. This division is under the command of a Police Captain who oversees the operations of the respective Sections to include the Criminal Investigations Section (CIS) that includes the Crime Laboratory, the Juvenile Aid Section (JAS), and the Vice Section, which includes the "Ice" Task Force (ITF) and the Drug Interdiction Task Force (DITF). Criminal Investigation Section (CIS) Responsible for the investigation of all major crimes to include homicides, suspicious deaths, assaults, property crimes, identity thefts and fraud. Juvenile Aid Section (JAS) The JAS, under the command of a Police Lieutenant, is responsible for the investigation of cases involving juveniles as victims or perpetrators. Investigations conducted include assaults, property crimes, sexual assaults, domestic violence, gang activity and status offenses. Juvenile programs, such as the Positive Alternatives to Gang Education (PAGE) is designed to reach the youths at risk with the help of classroom curriculum for gang resistance and drug deterrence. The JAS also maintains two specialized units consisting of the Sex Crimes Unit, specializing in sexual assault investigations, and the Domestic Violence Unit, specializing in domestic abuse cases. The General Detail Detective in JAS is assisted by a Police Officer III, who oversees the Positive Alternatives to Gang Education (PAGE), an in- school educational program, aimed at providing alternatives to youths who might otherwise be enticed into gang membership. This same unit is also responsible for overseeing Crime Reduction Units (CRU) in which personnel are temporarily culled from other sections in order to detect and investigate gang activity and underage drinking. The Police Officer III position in the unit is assigned to handle and work with a canine (certified scent - oriented canine) that assists police in locating missing children. 226 POLICE OPERATIONS BUREAUS Program Description (continued) Vice Section The Vice Section is responsible for the prevention and suppression of all forms of commercialized vice activity, including prostitution, gambling and illegal trafficking of narcotics. Special operations and covert programs are in place to combat the cultivation of marijuana and distribution of illegal drugs on the Big Island. Federal and State grants provide the necessary funding to accomplish our objectives. Vice officers belong to the Statewide Narcotics Task Force and Statewide Marijuana • Eradication Task Force and are involved in joint operations with the Drug Enforcement Administration, Bureau of Alcohol, Tobacco and Firearms, Bureau of Immigration and Customs Enforcement, the United States Postal Service and the Federal Bureau of Investigation. The Vice Section is also part of the Hawai'i High Intensity Drug Trafficking Area (HIDTA) Task Force. The Vice Sections are augmented with an "Ice" Task Force (ITF) on each side of the island consisting of personnel from within our department. The primary goal of the Ice Task Forces is to identify, disrupt, prosecute and ultimately dismantle street mid- and upper -level drug trafficking organizations dealing crystal methamphetamine ( "Ice "). The Area II Vice Section is supplemented with the Drug Interdiction Task Force (DITF), primarily responsible for investigating drug smuggling through the airports and other venues. The DITF is comprised of three (3) officers who are federally deputized to investigate, identify and apprehend individuals and organizations involved in the smuggling of illicit drugs into the County of Hawaii. Crime Laboratory The Crime Laboratory performs a variety of physical, chemical, instrumental and microscopic analysis of evidence in connection with crime detection and law enforcement work. In addition, all of the criminalists assigned are required to provide court testimony whenever necessary in both state and federal courts. PATROL DIVISIONS The Patrol Divisions, each under the command of a Police Captain, plan, proactively direct and coordinate functions toward the enforcement of federal, state, and county laws, the prevention of crime, the apprehension and custody of law violators and the development of partnerships between the community and the Hawai'i County Police Department. These divisions include the operating units from each of the police districts, Community Policing, Police Reserve Officers Program and the Traffic Enforcement Unit. 227 POLICE OPERATIONS BUREAUS Program Description (continued) PATROL DIVISIONS (continued) The Patrol Divisions continue enforcement efforts through special projects such as sobriety checkpoints, seatbelt/child restraint checkpoints, high -speed enforcement, underage drinking deterrent programs and truancy deterrent programs. These special projects would not have been possible if not for federal and state grant funding. Community Policing Officers Community Policing for Area I is coordinated by a Police Lieutenant and consists of fourteen (14) Police Officer III (PO III) positions. These PO III positions are distributed as follows: (8) — South Hilo, (4) — Puna, (1) — North Hilo and (1) — Hamakua. The Community Policing Officers in Area I operate the mini - stations located at the Clem Akina Park, Mooheau Bus Terminal, Holomua Street, Waiakea -Uka Gym and Richardson Beach Park in South Hilo and in Honokaa town in Hamakua. Community Policing for Area II is coordinated by a Police Sergeant and consists of thirteen (13) PO III positions. These PO III positions are distributed as follows: (7) — Kona, (3) — South Kohala, (2) — Kau and (1) — North Kohala. The Community Policing Officers in Area II operate the mini - stations located at the Waikoloa Golf Course in South Kohala and Hale Halawai in Kailua -Kona. The School Resource Officer Program consists of six (6) PO III positions. These PO III positions are distributed as follows: (1) Hilo Intermediate School, (1) Waiakea Intermediate School, (1) Honokaa High & Intermediate School, (1) Pahoa High & Intermediate School, (1) Kealakehe Intermediate School and (1) Konawaena Middle School. These officers are tasked with providing law - related education, law- related counseling and law enforcement duties on their respective school campuses. The Hawaii Isle Police Activities League (HI -PAL), consists of two (2) Police Officer 1I positions and (1) Recreation Director position. This proactive program is designed to encourage and engage youths to participate in constructive and supervised athletic activities. The goals of the program are to promote sportsmanship, benevolence, friendship, sociability, good will, tolerance and to provide a meeting place for the promotion of common interest of youths. The HI -PAL program runs activities throughout the calendar year. 228 POLICE OPERATIONS BUREAUS Program Description (continued) Traffic Enforcement Unit The Traffic Enforcement Unit (TEU) is comprised of a supervising sergeant and four (4) patrol officers in East Hawai'i and three (3) patrol officers in West Hawaii. The unit is charged with enforcing traffic laws around the island and with investigating traffic deaths, utilizing specialized skills (i.e., computerized diagramming of accident scenes). Program Objectives 1. To achieve a burglary clearance rate of 30 %. 2. To achieve a theft/auto theft clearance rate of 30 %. 3. To achieve a robbery clearance rate of 60 %. 4. To maintain a sexual assault clearance rate of 80 %. 5. To attain at least a 65% service of court documents received. 6. To recover a minimum of 60,000 marijuana plants, provided that the County of Hawai'i accepts federal and state grants to fund marijuana eradication missions by Vice Section officers. 7. To conduct 720 hard drug investigations (heroin, cocaine and crystal methamphetamine). 8. Crime Lab to achieve an assignment clearance rate of 90 %. 9. HI -PAL to serve 60 youths in three age groups for each month and a 36% participation of "at -risk youths" out of all youths served. 10. Community Policing Program to complete at least 24 Problem - solving Activities and 24 Crime Prevention Activities annually through the development of partnerships directed at resolving community - police problems, resulting in the improvement of the quality of life for all citizens. 11. Community Policing Program complete at least 48 Abandoned Vehicle /Beautification Projects annually through the development of partnerships with the community. 12. To provide at least four D.A.R.E. Curriculum (core classes) and /or training per month through the department's School Resource Officer Program. 229 POLICE OPERATIONS BUREAUS Program Highlights Criminal Investigation Section (CIS) During Fiscal Year 2008 -2009, the Area I Criminal Investigations Section investigated 2,246 crimes. Of those, 799 were burglaries, 544 were thefts and 431 were financial crimes. In comparison with the previous fiscal year, this represents a 6 percent increase in the number of burglaries investigated, an 8 percent increase in thefts and a 2 percent decrease in the number of financial crimes investigated. The overall solution rate for Area I CIS this fiscal year was 50 percent. During the fiscal year, Area I CIS detectives investigated one attempted murder, two manslaughter, and four murder cases. Detectives solved all but one of the cases by the end of the fiscal year. The remaining case occurred on June 30, 2009, and was still under investigation. During Fiscal Year 2008 -2009, the Area II CIS investigated 871 crimes: 291 were burglaries, 209 thefts, 116 financial crimes and 255 other miscellaneous crimes. This represents a 13 percent increase in the number of burglaries investigated over the previous fiscal year, a 51 percent decrease in thefts and a 56 percent increase in financial crimes investigated. The overall solution rate for Area II CIS this fiscal year was 61 percent. During the fiscal year, Area II CIS detectives investigated three murder and two attempted murder investigations. All three murders and one of the attempted murder investigations were solved. The other attempted murder investigation was closed unfounded. Juvenile Aid Section (JAS) The Area I -II Juvenile Aid Section (JAS) During the 2008 -2009 fiscal year, Juvenile Aid Section detectives in Area I investigated 511 cases consisting of sex assaults, domestic violence and related cases, child pornography and other juvenile related crimes such as burglaries, robberies and status offenses The Area II Juvenile Aid Section investigated 105 sexual assault cases and cleared 96. During the same period, police investigated 40 cases for child abuse and abuse of a family/household member. Of those, 38 cases were cleared by the time the fiscal year ended 230 POLICE OPERATIONS BUREAUS Program Highlights (continued) Vice Section The Area I Vice Section In November 2008, Hawai`i County voters approved an ordinance making the adult personal use of marijuana the lowest law enforcement priority of the Hawaii Police Department. While the department awaits a decision from the State Attorney General's Office on the legality of the ordinance, the bill itself contains wording that prohibits the Hawaii County Council from accepting any federal funding for marijuana eradication. The new ordinance affected the Police Department's marijuana enforcement detail two - fold. First, federal grants have long funded the Hawai`i Police Department's counter cannabis field operations to eradicate marijuana. Second, the funding formerly used to investigate commercial marijuana cultivation and distribution were tied to those same federal grants, thus limiting the Vice Section's resources and tools to effectively address commercial cultivation and distribution. As a result, 65 percent fewer marijuana plants were eradicated than in the previous fiscal year. Also, 74 percent fewer arrests were made for commercial cultivation and distribution of marijuana in Hawai`i County. The Police Department will continue to research and develop new ways to address commercial cultivation and distribution of marijuana. Crystal methamphetamine —or "ice" — continues to be the greatest threat to the community and continues to be the focus of the Ice Task Force as well as the entire Area I and Area II Vice Sections. Arrests for methamphetamine trafficking have increased as ice is continually being imported into the community from Honolulu and the West Coast using body carriers and parcel services. In August of 2008, Area I Vice officers received information from the Maui Police Department about a marijuana trafficking organization between Maui and Hilo. This resulted in the recovery of six (6) pounds of dry marijuana intended to be smuggled via private small engine Cessna between the two islands. The investigation concluded at a large sophisticated "indoor" grow on the Hamakua coast resulting in three arrests and the recovery of 397 marijuana plants, 5 pounds of dry processed marijuana, and numerous vehicles and other property. In September of 2008, Hawaii Police Department task force officers working with the DEA were able to conduct a controlled delivery of 237 grams of Crystal Methamphetamine or "ice" hidden within a water pump to a vacant address in Hilo where the parcel was then picked up by a 37 -year old California man. The parcel was "interdicted" at the Honolulu FedEx office by the Hawaii Airport Task Force. 231 POLICE OPERATIONS BUREAUS Program Highlights (continued) The Area I Vice Section (continued) In February of 2009, Hilo Vice Officers, acting on information from a Kona Vice arrest, served search warrants on two rental houses in the Volcano area of the Puna District. Vice officers discovered that the two residences were being used as "indoor" grows for marijuana. The warrants resulted in the recovery of 395 marijuana plants, 10 pounds of dry processed marijuana, and a small amount of marijuana hashish. Arrested were three Puna men, aged 23, 26, and 61. In April of 2009, a 36 -year old Keaau male was arrested after a two month long investigation into drug trafficking recovered more than four ounces of "ice" being sold at ounce quantities. Investigations were also forwarded to the Prosecutor's Office for a 47- year old Keaau man involved in the drug ring. Seized for forfeiture were three vehicles and one custom built motorcycle. In April of 2009, a six month investigation by the Area I Ice Task Force into a suspected Mexican drug ring concluded when a 47 -year old Mexican National intentionally "rammed" an on duty Hawaii police officer in Hilo while trying to elude Vice officers. The 47 -year old male of Hilo was arrested on attempted murder charges. Vice officers recovered a total of two ounces of "ice" and thirteen ounces of powder cocaine during the investigation. A search of the vehicle used by the male revealed another pound of cocaine and $7,900 dollars hidden within the quarter panels of the vehicle. The charges were handed over to the U.S. Attorney's Office for prosecution. Also arrested in the investigation were a 39 -year old Mexican citizen and a 55 —year old Hilo woman. In May of 2009, a four -month investigation into a Keaau drug trafficking organization concluded with the arrest of a 60- year -old Keaau man who had recently moved to the island from Honolulu. Over the four month time period, four search warrants were served related to the investigation, which resulted in the total recovery of a half a pound of "ice ", usually packaged in small quantities for sale on the street, and quantities of marijuana. As part of the investigation, three vehicles, the suspect's property, and $60,000 in cash were seized for forfeiture. As a part of the above investigation, thirteen individuals were arrested for the forty -six property related crimes after over $15,000 in stolen property was recovered from 60 year old Keaau man's residence during one of the search warrants. The Hawaii Police Department's Criminal Investigation Section investigation revealed that the stolen properties were being bartered for drugs from the Keaau residence. 232 POLICE OPERATIONS BUREAUS Program Highlights (continued) The Area II Vice Section (continued) In September 2008, the Area II Vice Section executed a search warrant on a Pahala residence in Ka'u. An 81 year -old male was arrested after investigators discovered a commercial marijuana grow operation on the property. 506 marijuana plants and approximately 2 pounds of dried /processed marijuana were recovered. Officers also seized 3 firearms and over $43,000 in U.S. currency for forfeiture. In October 2008, an investigation conducted by the Area II Ice Task Force with the assistance of the Drug Enforcement Administration, to the arrest of a Kailua -Kona man for meth trafficking shortly after he was observed leaving the Keahole International Airport. Investigators determined that the 36 year -old airline employee smuggled a pound of crystal methamphetamine on a commercial airline flight from the mainland. Following his arrest, DEA agents and Hawaii police officers executed search warrants at the man's apartment and sports- utility vehicle and recovered a loaded .38- caliber revolver. He was later taken to the federal detention center on Oahu to face federal prosecution. Culminating in December of 2008, The Hawai'i Police Department's Area II Vice Section, along with other federal law enforcement agencies, arrested several individuals who were part of a multi -state drug trafficking organization responsible for the smuggling and distribution of multi -pound quantities of crystal methamphetamine primarily destined for the west side of Hawai'i island. The arrests took place on the Islands of Hawai'i and O'ahu. A total of 17 individuals faced prosecution for crimes that included federal narcotics trafficking and firearms violations. This 24 month -long investigation, entitled Operation Nail Gun, started in December of 2006, which lead to the formation of an Organized Crime Drug Enforcement Task Force consisting of co -lead agencies that included the Hawai'i Police Department, Drug Enforcement Administration and the Federal Bureau of Investigation. An estimated total of 6.5 pounds of crystal methamphetamine was recovered as well as several firearms to include a machine gun. Approximately $315,000 in cash, as well as several vehicles and a fishing boat were seized for forfeiture. 233 POLICE OPERATIONS BUREAUS Program Highlights (continued) The Area II Vice Section (continued) Included in this investigation were the Hawaii High Intensity Drug Trafficking Area, Westem States Information Network, Bureau of Alcohol, Tobacco, Firearms and Explosives, United States Marshals Service, United States Postal Inspection Service, Immigrations and Customs Enforcement, the Hawaii County Prosecuting Attorneys Office and United States Attorneys Office. In February 2009, a joint investigation between the Area II Airport Task Force and the Drug Enforcement Administration to the seizure of nearly $55,000 in cash that was smuggled in checked baggage leaving out of the Keahole International Airport. The cash is suspected to be drug proceeds belonging to a drug trafficking organization having ties between Hawai'i Island and the mainland. In continuance of this investigation, the Area II Airport Task Force, again with the assistance of the Drug Enforcement Administration, conducted a consensual encounter of a 20 year -old California woman in June 2009 at the Keahole Airport. Upon arriving on a domestic flight from California, investigators recovered over 3 pounds of powdered cocaine and approximately 1.5 pounds of crystal methamphetamine concealed within her luggage. The drugs had a combined street value of over $107,000. She was taken into custody and is facing federal drug charges. Patrol Divisions The South Hilo Patrol Division During Fiscal Year 2008 -2009, the Hawai`i Police Department, in partnership with the State Department of Public Safety, continued to collaborate on a program initiated during Fiscal Year 2007 -2008 to reduce the Large backlog of outstanding bench warrants and other court documents. The program used South Hilo Patrol personnel and sheriff's deputies from the Department of Public Safety to create a bench warrant service team. This program, along with the efforts of other South Hilo Patrol personnel, contributed to a high number of court documents being served during this fiscal year. Police served 4,734 court documents including 1,442 warrants of arrest. These figures represent 1,238 more court documents than were received from the courts during the fiscal year. In addition to effectively reducing the backlog of unserved court documents, this program broadened the working relationship between the two participating agencies. 234 POLICE OPERATIONS BUREAUS Program Highlights (continued) The Puna Patrol Division Puna Police in conjunction with the Criminal Investigation Division implemented a project during March 2009, that assigns (4) four detectives to address the increase of burglaries in the Puna District. The Puna district experienced a 26 percent increase from 423 in 2007 -2008 to 544 in 2008 -2009. Police solved 19 percent of the reported Puna burglaries. Many of the homes that were burglarized were vacation rentals or vacant homes that had appliances removed. The year closed with the selection of Puna Patrol Officer Joseph Passmore as "Officer of the Year" for 2008 by the East Hawai`i Aloha Exchange Club on March 12, 2009. He was recognized for his proactive crime reduction technique —he volunteered to work one of the busier beats in the district that had experienced a large increase in burglaries. The North Hilo Patrol Division Improvements continued to be made at Laupahoehoe Point Park to discourage excessive noise and liquor violations and other illegal activity in the area. The cooperation of the North Hilo Community Police Officer and Department of Parks and Recreation led to the installation of security lights shining into the pavilions and parking lot area of the Park. Speed humps have also been added fronting the entry to the park, reducing the speed of vehicles, discouraging reckless driving and improving the overall traffic safety in the area. The North Hilo Community Police Officer maintains contact with Parks and Recreation to be aware of all large parties held at the gymnasium and camping permits issued for the park. This in turn allows the Laupahoehoe police to provide more presence when needed in the park area. Continued improvements for the park are also being sought, primarily the repair of the damaged boat ramp. Community Policing continues to work with the community and Parks and Recreation to identify possible solutions to repair the ramp. The Hamakua Patrol Division Police focused on improving preliminary investigations during this past fiscal year. This initiative led to a large increase in burglary and theft clearances. Hamakua Police cleared 11 of the 24 reported burglaries in the fiscal year for a clearance rate of 46 percent. Of the 101 reported thefts, 61 were cleared for a 60 percent clearance rate. 235 POLICE OPERATIONS BUREAUS Program Highlights (continued) The Hamakua Patrol Division (continued) Burglaries and thefts were also reduced from the previous fiscal year. Burglaries were reduced by 20 percent (from 30 to 24) and thefts were reduced by 12 percent (from 115 to 101). These reductions can be attributed to the improved investigations and public education, such as home security checks. Traffic enforcement was a focal point in the Hamakua District and resulted in a 46 percent decrease in traffic collisions from 119 the previous fiscal year to 64 this year. The reduction in traffic collisions can be directly related to the intensive enforcement efforts that led to increases in total citations issued by 30% (from 1,871 to 2,427), speeding citations issued by 243% (from 380 to 925) and seat belt citations issued by 321% (from 34 to 143). The Kona Patrol Division Kona Patrol Officers continue to use Community Policing strategies and philosophies in their daily tours of duty. This proactive type of policing together with special enforcement units, warrant sweeps, crime reduction projects, and traffic enforcement projects has again made a positive impact in reducing crime and criminal activity. An area of positive impact is property crimes, although there was a slight increase in burglary reports from last fiscal year (210 this year compared to 182 the previous year), this is significantly lower than what was experienced during fiscal year 2007 -2008 (with 332 reports). Other property crimes that decreased from the previous fiscal year are thefts with 1,159 reports compared to 1,318; Robbery with 17 compared to 20; Unauthorized Entry in Motor Vehicle (UEMV) with 217 compared to 339; Shoplifting with 80 compared to 101; Unauthorized Control of a Propelled Vehicle with 132 compared to 188. Kona Officers, recognizing the DUIs are a key contributor to traffic casualties and fatalities, continued to emphasize enforcement in this area with 488 arrests during the fiscal year. In addition, officers continued other traffic enforcement efforts for speeding, seatbelt, child restraint, and unsafe vehicles that may have had an overall positive impact on decreasing Major Traffic Casualties with 298 compared to 474 the previous year. 236 POLICE OPERATIONS BUREAUS Program Highlights (continued) The South Kohala Patrol Division During this fiscal year, communities in the South Kohala District experienced a decrease in reported burglaries, 58, compared with 86 in Fiscal Year 2007 -2008. Our continued collaboration with the Area II Criminal Investigations Division led to a clearance rate of 59 percent of reported burglaries. This decrease in burglaries can be attributed to a number of factors, including efforts by our patrol officers to raise the community's awareness about home security measures. The North Kohala Patrol Division In an effort to keep the community informed and safe, North Kohala Police started contributing articles to a local monthly newspaper. These articles published by the Kohala Mountain News, deal with safety tips, introduction of new officers and heartwarming stories about the officers in North Kohala. The Kau Patrol Division On October 8, 2008, Police officers from the Kali district, the Area II Criminal Investigations Section and the Special Response Team served a search warrant at a home on King Kamehameha Boulevard in the Hawaiian Ocean View Estates subdivision. Officers found what appeared to be an explosive device and immediately evacuated the area. The evacuation affected 10 homes and 20 individuals and lasted into the afternoon. After inspection by the Explosive Ordnance Disposal team from the U.S. Army at Schofield Barracks on Oahu, police re- entered the home and recovered nine altered training hand grenades, approximately four pounds of black powder, three rifles, ammunition, fireworks and two threaded metal pipes. Three occupants of the house were arrested for offenses related to the illegal possession of these explosives. Traffic Enforcement Unit In Fiscal Year 2008 -2009, the Traffic Enforcement Unit investigated 24 fatal crashes that killed 25 people. All but three of those fatal crashes involved alcohol, drugs or both. Alcohol alone was a factor in 10 of the fatal crashes, drugs alone were a factor in five, and a combination of drugs and alcohol was a factor in six. (The previous fiscal year, 29 people died in 27 crashes. That year, all but five of the crashes involved alcohol, drugs or both). 237 POLICE OPERATIONS BUREAUS Program Highlights (continued) Community Policing Officer (CPO) /School Resource Officer (SRO)/HI -PAL Programs The people of Hawai`i County have continued to embrace the Community Policing philosophy. Its strategy is to prevent crime, reduce the fear of crime, apprehend those who commit crimes and provide a safe environment through the use of a proactive problem- solving approach and established partnerships. During the fiscal year, our Community Police Officers, School Resource Officers and HI -PAL staff continued to pursue partnerships with community groups in a collaborative effort to address substance abuse, homelessness, mental health issues, crime, homeland security, lack of youth activities and numerous other issues. The following are some of the accomplishments: • 19 Officers have been trained as trainers for the concepts of Policing your Community and Problem Solving. • The Weed and Seed Grant for the Pahoa site has been renewed for the 2009 -2010 fiscal year and is under the management of HCEOC. • The Bike Patrol program has been resurrected with the help from Pahoa Weed and Seed funds. Further funding the Bike Patrol has been received from a grant from OHA to impact native Hawaiians with mental health issues in the Keaukaha and Panaewa areas. • Area I and Area II Community Policing Officers participated with "Full Life" where disabled citizens were given the opportunity to participate in ocean activities at the beach. • The DARE /DOE Grant has been renewed for the following fiscal year and continues to fund DARE Officer Training and educational supplies for the DOE students who receive the DARE curriculum. • The School Resource Officers have been active with additional activities such as large scale tsunami evacuation exercises, Shattered Dreams video projects, and zero tolerance for youth violators. • The HI -PAL program has continued to impact our children through positive sporting activities and programs. Most recently HI -PAL has partnered with the Hawaii Meth Project to distribute presentations and incentives to encourage the "Not even once" message towards Methamphetamine use. HI -PAL programs have reached out to 5,470 youths for the fiscal year 2008 -2009 with 2,044 determined to be "At risk." 238 POLICE OPERATIONS BUREAUS Program Measures FY 2008 -09 FY 2009 -10 FY 2010 -11 ' Actual Budget Estimate Criminal Investigation Section Robbery Clearance Rate 36 (55 %) 60% 60% Juvenile Aid Section ' Sexual Assault Clearance Rate 395 (100 %) 80% 80% Vice Section Marijuana Eradication (Plants Eradicated) 4,575 >= 5,700 >= 5,700 Hard Drug Cases 432 > =760 > =760 Crime Laboratory Assignment clearance rate 1,103 (99.8 %) 85% 85% HI -PAL Participation in 5 -8 age group 1,273 > =240 > =240 Participation in 9 -12 age group 2,297 > =240 > =240 Participation in 13 -17 age group 1,900 > =240 > =240 "At risk" youth participation 37% 30% 30% Presentations /Clinics 86 24 24 Community Policing Program D.A.R.E Curriculum or In- Service Training 86 48 48 Problem Solving Activities 150 24 24 Crime Prevention Activities 1317 24 24 Abandoned Vehicle /Beautification Projects 175 48 48 Traffic Enforcement Unit (TEU) DUI Checkpoints 85 > =84 > =84 DUI Arrests 426 n/a* n /a* Roadside Screening 117 > =72 > =72 Moving Citations 9,328 n/a* n/a* Regulatory Citations 4,401 n/a* n/a* Departmental (Islandwide) Measures DUI Arrests 1,401 n/a* n/a* Traffic Citations Issued 66,628 n/a* n /a* Burglary Clearance Rate 316(23 %) 30% 30% Theft/Auto Theft Clearance Rate 2,112 (41 %) 30% 30% Court Documents 7,288(100 %) 65% 65% n /a* = Statistical information, no projected numbers provided as the department does not support a quota system for citations or arrest. 239 POLICE OPERATIONS BUREAUS Program Expenditures FY 2008 -09 FY 2009 -10 FY 2010 -11 Operations Bureau Actual Budget Request Number of Positions 438 438 438 Salaries and Wages 27,848,279.00 29,950,806 31,475,677 Operations 2,239,732.85 1,962,909 2,067,738 Program Total 30,088,011.85 31,913,715 33,543,415 HI -PAL Number of Positions 3 3 3 Salaries & Wages 173,171.26 170,520 177,440 Operations 40,641.27 37,980 37,980 Program Total 213,812.53 208,500 215,420 240 POLICE MISCELLANEOUS Program Expenditures FY 2008 -09 FY 2009 -10 FY 2010 -11 Actual Budget Request JPO Supplies - 1,200 1,200 Investigating Cause of Death 452,364.35 465,000 465,000 Training Account 197,732.67 200,000 100,000 Police Sobriety Test 72,021.00 82,000 80,000 Police Fleet Transition 974,925.00 - - Byrne Memorial Grants (County Match) 9,692.00 20,000 28,750 Asset forfeitures 111,649.15 500,000 500,000 Total Miscellaneous 1,818,384.17 1,268,200 1,174,950 • 241 POLICE GRANT REVENUES Program Description To continue active efforts in obtaining funding through Federal and State Sponsored Grants to augment the department's budget in the areas of: 1. Continue providing for Community Relations, D.A.R.E., and Youth Programs. 2. Providing Investigative Operations personnel with specialized training and equipment dealing with Drug Enforcement. 3. Providing necessary equipment, manpower, training, and for public education in dealing with Traffic Enforcement to include speeding violations, drunk driving, seatbelt enforcement and motor vehicle occupant protection. 4. Providing personnel and SAFE nurses with the necessary equipment, training and supplies to deal with sexual assault and domestic violence. Program Objectives 1. DARE /DOE (State Department of Education $34,125) — to administer the Drug -Abuse Resistance Education (DARE) curriculum in participating private and public schools. 2. HI Impact (Hawaii HIDTA $125,000) — To combat the methamphetamine (ICE) problem in the County of Hawaii by conducting various sting operations. 3. Statewide Narcotics Task Force (State Department of the Attorney General $115,000) - For multi jurisdictional task force programs that integrate federal, state and local drug law enforcement agencies and prosecutors for the purpose of enhancing inter agency coordination and intelligence gathering and facilitating multi jurisdictional investigations. 4. Occupant Protection (State Department of Transportation $85,000) - To conduct seatbelt enforcement and child restraint roadblocks. 5. High Speed Enforcement (State Department of Transportation $78,000) — Funding to provide for additional enforcement dealing with speeding violations. 6. Click It or Ticket (State Department of Transportation $15,000) — To reduce fatalities and injuries to front and rear seat occupants under the age of 17 by increasing seatbelt usage and awareness of state laws. 7. Roadblock Program (State Department of Transportation, Sobriety Checkpoint $95,000) — To conduct DUI roadblocks to minimize fatalities and injuries. 8. Traffic Investigation (State Department of Transportation $20,000) — To reduce the number of alcohol - related fatalities and injuries, increase public awareness, and provide a constant deterrence against drunk driving. 242 POLICE GRANT REVENUES Program Objectives (continued) 9. Domestic Violence /Sex Assault Coordinator (State Department of the Attorney General $65,000) — To hire a Victim's Service Coordinator to service the on -going needs of victims of domestic violence /sexual assaults while the cases remain under investigation. 10. Aggressive Driving Projects (State Department of Transportation $40,000) — To reduce the number of alcohol related fatalities and injuries, increase public awareness and provide a constant deterrence against impaired driving. 11. Data Records (State Department of Transportation $78,000) — To establish a statewide traffic data system and to ensure compliance with national standards. 12. Law Enforcement Standby (State Department of the Attorney General $40,000) — To improve the department's ability to respond to violent crimes against women. 13. SAFE Standby Pay (State Department of the Attorney General $40,000) — To improve the department's response to violent sex crimes, physical abuse and crimes of violence against women. 14. SAFE Training (State Department of the Attorney General $55,000) — To improve the department's ability to respond to violent crimes against women primarily sexual assault, with associated domestic violence and physical abuse. 15. Specialized Investigative Training (State Department of the Attorney General $55,000) — To improve the department's ability to respond to violent crimes against women through ongoing specialized training of the JAS detectives. 16. Weed & Seed (Hawaii County Economic Opportunity Council - $100,000) — To make Pahoa safer by increasing prosecution of criminal cases, reducing criminal activity in the business district and removing problem offenders from designated areas within the site. 17. Justice Assistance Grant (U.S. Department of Justice - $110,000) — To provide technological improvement and training that will benefit law enforcement and the prosecution of cases. 243 • POLICE GRANT REVENUES Program Expenditures FY 2008 -09 FY 2009 -10 FY 2010 -11 • Actual Budget Request Number of Positions 3 3 3 Salaries and Wages 393,649.88 113,040 31,828 Operations 1,146,873.00 1,711,085 1,753,297 Equipment 215,746.35 - Program Total 1,756,269.23 1,824,125 1,785,125 • i 244 POLICE POLICE Personnel Position Summary FY 2008 -09 FY 2009 -10 FY 2010 -11 Position Title Authorized Authorized Request Police Chief 1 1 1 Deputy Police Chief 1 1 1 Assistant Police Chief 3 3 3 ' Accountant I 1 1 1 ' Accountant III 1 1 1 Accountant IV 1 1 1 Account Clerk 5 5 5 Assistant Clerical Supervisor 1 1 1 Clerical Services Supervisor I 1 1 1 Clerical Services Supervisor II 2 2 2 Clerk III 23 23 23 Clerk I11 (Temp) 2 2 2 Community Based Traffic Safety Coordinator 1 1 1 Criminalist II * 2 2 2 Criminalist III * 1 1 1 Custodian - Groundskeeper I 4 4 4 Custodian- Groundskeeper I (1 /4T) 4 4 4 Custodian- Groundskeeper I (1 /2T) 1 1 1 ' Information Systems Analyst V 1 1 1 Information Systems Analyst IV 1 1 1 Detective 41 41 41 Fingerprint Classifier II 1 1 1 Fingerprint Technician 1 1 1 Firearms Registration Clerk 1 1 1 Human Resources Technician I 1 1 1 Human Resources Program Specialist 1 1 1 Police Cadet (Hrly) 24 24 24 Police Captain 11 11 11 Police Documents Clerk 1 1 1 Police Evidence Custodian 4 4 4 Police Evidence Specialist I (Temp) 2 2 2 Police Investigative Operations Clerk 6 6 6 Police Lieutenant 21 21 21 Police Major 4 4 4 Police Officer III (Temp) 30 30 30 Police Officer II 315 315 315 Police Officer I (Temp) 43 43 43 Police Operations Clerk 6 6 6 Police Radio Dispatcher III (Temp) 6 6 6 Police Radio Dispatcher II 34 34 34 245 POLICE , m... _ - ___ . ___ POLICE Personnel Position Summary (continued) Police Records Analyst 1 1 1 Police Records Clerk 9 9 9 I Police Sergeant 35 35 35 Polygraph Examiner 1 1 1 Public Relations Specialist 1 1 1 Radio Technician I 4 4 4 Radio Technician II 1 1 I School Crossing Guard (1 /4T) 40 40 40 Secretary 5 5 5 Secretary to the Chief of Police 1 1 1 Senior Account Clerk 1 1 1 Senior Clerk- Stenographer 2 2 2 Senior Police Records Clerk 1 1 1 Sexual Assault Forensic Nurse Coordinator 1 1 1 Storekeeper 1 1 1 Storeroom Clerk 1 1 1 Supervising Police Radio Dispatcher 4 4 4 Victims Services Assistant (Temp) 1 1 1 Total 720 720 720 246 PROSECUTING A /© JL.J • it PROSECUTING ATTORNEY DEPARTMENT SUMMARY Mission Statement The Office of the Prosecuting Attorney pursues justice with integrity and commitment. Department Goals 1. To strive for just disposition of criminal cases and promote public safety and order through timely, efficient, and effective prosecution. 2. To ensure that victims and witnesses of crimes are treated with respect, courtesy, and sensitivity in their cooperation with criminal prosecution. 3. To improve the criminal justice system by identifying areas of need and working collaboratively with other criminal justice agencies and the community. 4. To encourage and promote crime prevention and early intervention initiatives to improve the quality of life on the Big Island. 5. Identify, promote and implement new and innovative approaches to solving crime problems. Funding Source and Position Count General Fund $ 5,466,666 General Fund 83 Grant Revenue $ 1,984,800 Grant Revenue 27 Other $ 400,000 Other _ Total Budget: $ 7,851,466 Total Number of Positions 110 247 PROSECUTING ATTORNEY GENERAL PROSECUTION Program Description The Office of the Prosecuting Attorney is charged with the duty to see that the laws are faithfully executed and enforced within the County of Hawai`i. Violations of State and County laws, ordinances, rules and/or regulations are prosecuted on behalf of the community. The deputy prosecuting attorneys prosecute cases in the Family Courts, seven District Courts and four divisions of Circuit Courts in Hawai`i County. This involves all criminal matters including preliminary hearings, grand jury sessions, arraignment calendars, motions, hearings, pretrial conferences and trials. In addition, they handle all appeals before the Hawai`i Appellate Courts as well as the Federal Appellate Courts. Deputy prosecutors screen all criminal referrals made by police and other law enforcement agencies and are available 24 hours per day seven days a week for juvenile detention and felony conferrals. The Office continues its efforts to attend to the needs of victims and witnesses as they go through the criminal justice process. The Office seeks victims' input for and notifies victims of case disposition. The Office provides training for staff to maintain and improve their specialized skills. In addition, the Prosecuting Attorney deputies and staff provide training for police recruits and refresher training for police officers as well as to other law enforcement agencies and community organizations. The Deputy Prosecutors participate in career fairs and job shadowing and prepare appropriate educational presentations to students and faculty on the justice system, careers as a prosecutor and the risks and consequences of involvement in illegal activity. In an effort to reduce crime and promote public safety the Office is actively involved in several initiatives that address juvenile delinquency and promote community involvement in identifying and addressing public safety issues. The Office is actively supporting the Big Island Juvenile and Adult Drug Court and Adult Mental Health Jail Diversion Program. These programs strive to balance the individual service needs of the individual, the legal requirements of the courts, and the safety needs of the community. Whenever possible, the Office seeks funding for specialized units and demonstration projects. 248 PROSECUTING ATTORNEY GENERAL PROSECUTION Program Objectives Core prosecution and victim services: 1. Attend all courts in the County and prosecute all violations of State and County laws, ordinances and regulations. 2. Maintain a professional, dedicated and trained staff to carry out the duties of the Prosecuting Attorney as defined under the County Charter. 3. Attend to the needs of victims and witnesses as they go through the criminal justice system to include providing case information, assistance with restitution and crime victim compensation and referrals to appropriate agencies. 4. Implement criminal case processing improvements utilizing technology. 5. Expand implementation of the Document Management System to referral cases. 6. Provide statewide Traffic Safety Resource Prosecutor to develop effective enforcement strategies to reduce highway offenses and traffic crashes. 7. Implement Elder Abuse and Fraud project to address neglect, physical abuse, sexual abuse and financial exploitation of our elderly community. Improving the criminal justice system: 1. Implement the Courthouse Booking project to .provide post- conviction, same -day penal summons booking at the Hilo and Kona Courthouses. 2. Coordinate two training /educational workshops to improve the criminal justice system. 3. Meet quarterly with the Hawai`i County Police Department to discuss joint initiatives, policies, and procedures to improve investigations and prosecutions. 4. Meet monthly with the police, courts, Children's Justice Center, Sexual Assault Nurse Examiners (SANE), Department of Health, service providers and others to improve handling of domestic violence, child abuse and sexual assault cases. 5. Meet quarterly with Hawai`i criminal justice agencies to discuss appropriate interventions and consequences for offenders. Community initiatives to promote crime prevention and intervention and other efforts: I . Support juvenile delinquency prevention and intervention initiatives. 2. Support domestic and family violence prevention and intervention initiatives. 3. Support neighborhood watch and other community based crime prevention and education initiatives. 4. Coordinate two training/educational workshops to promote crime prevention and early intervention initiatives. 5. Provide monthly public education updates. 249 PROSECUTING ATTORNEY GENERAL PROSECUTION Program Highlights Traditional prosecution: 1. Processed 17,226 in- custody, bailout and referral cases 2. Serviced 2,374 court calendars for circuit court, district court, family court, drug court and mental health court in Hilo, Kona, Puna, S. Kohala, N. Kohala, Hamakua and Ka'u. 3. Information charged 177 cases filed, reducing Grand Jury caseload and saving time of police, government employees and civilian witnesses for standby and testimony. 4. Filed 322 Grand Jury cases. 5. Issued 831 administrative subpoenas. 6. Represented the State in 41 appellate and post conviction proceedings. 7. Participated in State Asset Forfeiture program as a means of discouraging illegal activity. Received a percentage of proceeds totaling $112,114. 8. Implemented an electronic written complaint generation application for the HITS case tracking system to facilitate court filing. Victim Services: 1. Provided assistance to 3,364 victims and witnesses of crime and their significant others from January to June 2008. 2. Provided federal funding to Mothers Against Drunk Driving (MADD), Child and Family Services, YWCA Empowering Alternatives Program for services to victims of domestic violence, child abuse, sexual assault, and homicide. 3. Participated in 10 community and agency events to provide information/training on program services for victims. Criminal Justice System: 1. Participated in Adult and Juvenile Drug Court in East and West Hawaii. During the fiscal year there were 104 participants in Adult Drug Court and 11 participants in Juvenile Drug Court. A total of 119 graduated from the Drug Court program. 2. Participated in several statewide and island wide interagency groups to develop interventions and strategies to improve the criminal justice system - Law Enforcement Coalition (LEC), Hawaii Prosecuting Attorney Association (HPAA), Governor's Traffic Safety Advisory Commission, Western Community Policing Center State Advisory Committee, State DV Fatality Review Committee, Human Anti- Trafficking Task Force, Judiciary Statewide Penal Procedures Committee, Hawai'i Integrated Justice Information Sharing Executive and Operational Committees, Hawai'i Identity Theft & Financial Fraud Task Force, Hawaii Coalition Against Human Trafficking, Hawai'i State Coalition Against Sexual Assault, Children of Incarcerated Parents Task Force, State Child Welfare Services Advisory Board, Big Island Drug Court planning team, Hawai'i Internet and Technology 250 PROSECUTING ATTORNEY GENERAL PROSECUTION Program Highlights (continued) Crimes committee, Big Island Coalition Against Physical and Sexual Assault, Big Island Task Force on Criminal Justice, Mental Health Diversion Task Force, Children's Justice Center Interagency Advisory Committee, East Hawai'i Coalition Against Child Abuse and Neglect, Visitor Aloha Society (VASH), Crimestoppers, County of Hawaii Reintegration "Going Home" committee, Family Violence Interagency Committee, 704 Handbook committee. 3. Sponsored /co- sponsored workshops and conferences to improve the criminal justice system response: - Coordinated statewide Basic Trial prep training in July 2008 - Coordinated statewide training Understanding Adult Learning and Critiques for Better Performance in July 2008 - Coordinated Search Warrant training in September 2008 - Coordinated statewide Basic Trial Advocacy Training in September 2008 - Coordinated Drug Court Conference in October 2008 Juvenile Issues: 1. Applied for and received $313,950 for SPF -SIG Underage Drinking project for prevention, planning and capacity building. 2. Continued coordination of the Juvenile Justice strategic plan implementation: - State Legislature resolution passed to support concept of establishment of a system of juvenile intake and assessment centers across the state based on the BIJIAC (Big Island Intake and Assessment Center) feasibility study. - Ongoing effort to develop SHOCAP (serious habitual offender comprehensive action plan) with the Hawai'i Youth Correctional Facility to address serious and habitual juvenile offenders. - Working on community effort to address homeless teens and runaways 3. Sponsored /co- sponsored workshops and seminars to address juvenile issues: - Sponsored the Youth Summit in September 2008 which was attended by 54 students representing 10 high schools from throughout the island. - Co- sponsored Youth Health & Futures Fair in January 2009 - Co- sponsored Career Opportunities Expo in February 2009, 519 students from 11 high schools attended - Coordinated presentation on Juvenile Arrest Analysis — Hawaii County in June 2009 - Co- sponsored Dating Violence presentations at schools (1717 students) and for parents and providers (214 adults) in April 2009 4. Participated in Hui Laulima, Business Education Partnership, Hawai'i Youth Council, Supporting Keiki of Incarcerated Parents (SKIP), Huiana Internship Program, Hui Laulima, Reintegration " Going Home committee and Puna Roundtable to collaborate on issues relating to high -risk juveniles. 251 PROSECUTING ATTORNEY GENERAL PROSECUTION Program Highlights (continued) Community Strategies: 1. Secured County funding for a Program Manager position to coordinate community violence response by facilitating collaboration of practices and policies in addressing violence throughout the County of Hawaii. 2. Community Oriented Prosecution project in West and East Hawaii provided outreach and support into the community. - Ongoing participation in Pahoa Weed and Seed effort. - Participation in Solutions Animal Control and Traffic Safety task forces. - Provided assistance and support to Neighborhood Watch programs. - Provided assistance to various communities on issues /problems including: Ainaloa subdivision, Hilo Downtown Improvement Association, Kalapana Seaview Estates, Mt. View, Nanawale, Onomea, Keaukaha, Makalani Street, and Hooperville Kona. 3. Received 22 discretionary fund projects totaling $171,000 from various council members to promote drug prevention, juvenile delinquency prevention and community strengthening efforts through community groups in Hawai`i County. 4. Provided over 891 keiki identification cards at 12 community events to promote child safety. 5. Sponsored /co- sponsored workshops and seminars to address community violence issues: - Co- sponsored CPTED (Crime Prevention Through Environmental Design) training in August 2008 and in February 2009 - Coordinated Common Sense Self Defense — Women's Assault Prevention Course in July 2008 - Lethality and Safety Planning training in August 2008 - Coordinated Immigrant Victims of Violence and Human Trafficking training in East Hawai'i in July 2008 and in West Hawai'i in September 2008. - Coordinated DV 101 Certification Training in October 2008. - Coordinated Economic Empowerment (Train the Trainer) session in October 2008 - Coordinated "Making Connections: DV /Family Violence Access & Awareness Community Forum ", October 2008 - Co- sponsored Victim /Community Safety: Best Practices in December 2008 - Provided Scanning, Analysis, Response and Assessment (SARA) problem solving training in April 2009 - Coordinated Children and Teens Who Witness DV training in May 2009 252 PROSECUTING ATTORNEY GENERAL PROSECUTION Program Highlights (continued) Administrative 1. Received federal funding totaling $922,374 for Victims of Crime Act programs, Strategic Prevention Framework -State Incentive Grant (SPF -SIG) underage drinking prevention project, a Violence Against Women deputy, Traffic Safety training project, Non - Support Prosecution project, Justice Assistance Grant, and Juvenile Accountability Block Grant project. 2. Received state funding totaling $553,193 for the Career Criminal, Victim/Witness, Sexual Violence primary Prevention Planning, Domestic Violence Strategic Planning and mental Health Transformation State incentive Grant projects. 3. Coordinated 3522 volunteer hours in the Hilo, Kona and Waimea offices. Volunteers provided support to clerical, administrative, legal and investigative staff. 4. Conducted in -house strategic planning session, Framework 2009 and Beyond in December 2008 and follow -up in May 2009, 5. Staff participated in various community events including Take It Off Hawaii campaign, Fire Department Bucket Brigade, American Heart Association Heart Walk and American Cancer Society Relay for Life. 253 • PROSECUTING ATTORNEY GENERAL PROSECUTION Program Measures FY 2008 -09 FY 2009 -10 FY 2010 -11 Actual Budget Estimate Charges: Opened during period 20,987 23,000 23,000 Accepted for prosecution 15,163 17,000 17,000 Disposed 12,334 13,000 13,000 Set for trial - Circuit Court * 2,727 3,600 3,600 District Court * 12,773 15,000 15,000 Family Court * 2,216 3,500 3,500 Circuit Court calendars: Hilo 496 494 494 Kona 204 370 20 Misdemeanor calendar days: Hilo (a.m. and p.m.) 447 447 562 Puna 103 197 103 South Kohala 51 52 52 , Hamakua (includes Adult -DV) 23 24 24 North Kohala (includes Adult -DV) 12 12 12 Kona 248 248 225 Ka`u ., 24 24 24 Family Court (Juvenile) calendar days: Hilo, Puna 52 52 53 I Kona 51 52 52 N. & S. Kohala/Hamakua 11 12 12 Family Court (Adult -DV) calendar days: Hilo, Puna 85 88 53 Kona/Ka`u 24 24 24 S. Kohala 11 12 12 Drug Court: Hilo 52 52 51 Kona 52 52 48 Mental Health Court /Jail Diversion (Hilo /Puna) 23 24 24 • includes cases opened in a prior period • * change in judicial procedures to resolve cases before setting for trial Program Expenditures FY 2008 -09 FY 2009 -10 FY 2010 -11 1 Actual Budget Request Number of Positions 87 87 83 Salaries and Wages 5,231,780.78 5,387,903 4,887,251 1 Operations 671,874.31 660,103 579,240 Equipment 27,685.766 175 175 Program Total 5,931,340.85 6,048,181 5,466,666 254 PROSECUTING ATTORNEY GENERAL PROSECUTION Personnel Position Summary FY 2008 -09 FY 2009 -10 FY 2010 -11 Position Title Authorized Authorized Request Prosecuting Attorney 1 1 1 1st Deputy Prosecuting Attorney 1 1 1 Accountant 11 1 1 - Accountant III - - 1 Account Clerk 1 1 1 Administrative Assistant 1 1 1 Business Manager 1 1 1 Clerk II 3 3 3 Clerk III 4 4 4 Information Systems Analyst IV 1 1 1 Information Systems Analyst V 1 1 1 Deputy Prosecuting Attorney 27 27 27 Investigator Ill 2 2 2 Investigator V 5 5 5 Investigator VI 1 1 1 Law Clerk / Trial Aide* 4 4 - Legal Clerk II 4 4 4 Legal Clerk III 12 12 12 Private Secretary 1 1 1 Program Manager 1 1 1 Senior Account Clerk 1 1 1 Senior Clerk- Stenographer 2 2 2 Senior Deputy Prosecuting Attorney 1 1 1 Special Projects Coordinator I 1 1 Supervising Legal Clerk 1 2 2 2 Supervising Legal Clerk II 1 1 1 Victim /Witness Coordinator 1 1 1 Victim /Witness Counselor I 1 1 1 Victim/Witness Counselor II 4 4 4 Volunteer Services Coordinator 1 1 1 Total 87 87 83 * Contractual Hires are no longer included in the position count 255 PROSECUTING ATTORNEY GRANT REVENUES Program Description • The Office of the Prosecuting Attorney receives and continually seeks funding from Federal and State sources. These funds are used to implement innovative programs, support prosecution efforts, educate the public, improve the criminal justice system, and purchase equipment that would not be possible with County funds. Program Objectives 1. Career Criminal (State Department of the Attorney General, $580,000, 12 Employees) — To provide quick identification, prosecution and conviction of those persons making a career of crime. I I 2. Victim/Witness Assistance (State Department of the Attorney General, $175,000, 4 Employees) — To assist crime victims and witnesses and their families by providing information, counseling, and support services primarily to victims of violent and property crimes. 3. Victims of Crime Act (U.S. Dept. of Justice, Office for Victims of Crime Formula Grant Program, $400,000, 5 Employees) — To assist victims of crime through the judicial process, focusing on crimes such as homicide, sexual assault, child abuse and domestic violence. 4. Violence Against Women (U.S. Dept. of Justice, STOP Violence Against Women Formula Grant Program, $84,000, 1 Employee) — To improve prosecution of domestic violence cases involving adult women by dedicating a deputy to handle these cases. 5. Juvenile Accountability Incentive Block Grant (U.S. Dept. of Justice, Juvenile Accountability Incentive Block Grant program, $100,000) — To combat juvenile crime utilizing innovative approaches. 6. Juvenile Delinquency Prevention Program (U.S. Dept. of Justice, Title V Juvenile Delinquency Prevention Program, $100,000) — To address juvenile delinquency prevention with innovative program. 7. Weed and Seed Coordinator — (U.S. Dept. of Justice, Weed and Seed Program, $50,000) — To provide project coordinator for Pahoa Weed and Seed project. 256 PROSECUTING ATTORNEY GRANT REVENUES Program Objectives (continued) 8. Justice Assistance Grant — (U.S. Dept. of Justice, $150,000) — to improve technology and training opportunities for law enforcement. 9. Elderly Abuse & Fraud Grant — (U.S. Dept. of Justice, Edward Byrne Justice Assistance Grant Program, $125,000, 2 employees) - To implement the Elderly Abuse and Fraud project which will improve criminal justice response to those who abuse and defraud the elderly community. 10. Traffic Safety Training Grant — (U.S. Department of Transportation, $100,000) - To conduct statewide training and improve the law enforcement system in its efforts to enforce traffic offenses. 11. Sexual Violence Primary Prevention Planning Cooperative Agreement — (U.S. Department of Health and Human Services, $40,000) - To implement a county plan to increase community awareness and education about domestic violence, ensure that victims are safe and receive support services, and assure that batterers are accountable for their behaviors and learn skills to become non - violent. 12. Domestic Violence Strategic Plan Grant — (Hawai`i State Coalition Against Domestic Violence, $40,000) — To implement a State and County strategic plan to reduce domestic violence and to increase support to victims. 257 PROSECUTING ATTORNEY GRANT REVENUES Program Expenditures FY 2008 -09 FY 2009 -10 FY 2010 -11 Actual Budget Request Number of Positions 27 27 27 Salaries and Wages 901,706.64 1,309,628 1,164,891 Operations 421,327.26 1,631,252 857,510 Equipment 106,350.26 242,920 362,399 Program Total 1,438,384.16 3,183,800 2,384,800 Note: Includes Federal and State Forfeitures Personnel Position Summary FY 2008 -09 FY 2009 -10 FY 2010 -11 Position Title Authorized Authorized Request Clerk II 3 3 3 Clerk III 1 1 1 Deputy Prosecuting Attorney 6 6 6 Investigator III (Temp) 1 1 1 Investigator V 2 2 2 Legal Assistant II (Temp) 2 2 2 Legal Assistant II 1 1 1 Legal Clerk I 1 1 1 Legal Clerk II 1 1 1 Legal Clerk III 2 2 2 Legal Clerk IV 1 1 Victim /Witness Counselor I 3 3 3 Victim /Witness Counselor 11 3 3 3 Total 27 27 27 258 PUBLIC WoaKs PUBLIC WORKS PUBLIC WORKS GENERAL ACTIVITIES Mission Statement To work together for the health and safety of the public, protection of the environment's integrity, six divisions of Public Works operate and maintain Hawai`i County's infrastructure for roads, engineering, traffic, buildings and the County fleet of vehicles and equipment. Department Goals To protect public health, safety, and the environment: 1. Strive to improve the roadway system for the safe and efficient travel of people and goods island -wide. 2. Maintain a clean roadway system and enhance the traveling experience with beautification projects. 3. Maintain public flood control facilities, drainage systems and participate in the Community Rating System (CRS). 4. Enforce building, electrical, plumbing, sign, outdoor lighting codes, subdivision, grading, and flood ordinances. 5. Maintain the County vehicle and heavy construction equipment fleet. 6. Respond to all natural and man-made disasters or contingencies. 7. Create opportunities for managers and supervisors to meet the changing demands of customers. 8. Create a data system using technology to manage complaints. 9. Adopt customer service principles. To achieve this, additional resources, training, and business principles are required. 10. Integrate transit, vehicle, bicycle, and pedestrian modes of travel into a shared roadway, reducing vehicle use. 11. Improve information to the public using the most efficient technology to reach the greatest number of customers 12. Communicate timely information to the public through social and traditional media; bloggers, podcast, cell phones, newspapers, radio, websites and advertisements, brochures, and at community trade shows. Funding Source and Position Count General Fund $ 15,060,285 General Fund 183 Grant Revenue $ - Grant Revenue 2 Total Budget: $ 15,060,285 Total Number of Positions 185 259 PUBLIC WORKS ADMINISTRATION Program Description The Administration oversees fiscal management, goals, objectives, budgets, contracts, personnel services and supervision for: Building, Engineering, Automotive, Traffic, and Highway Maintenance divisions, and is responsible for informing the public about programs and projects through community relations and public information. The Director is a technical adviser to the Mayor, Managing Director, and Hawai`i County Council. Program Objectives 1. Ensure core functions are accomplished within budget 90% of the time as measured by monthly financial reports. 2. Reduce by 10% claims due to industrial accidents. To achieve this, educate personnel through training programs for personal and operational safety. 3. Encourage at least one third of the total departmental employees to participate in safety related training per year. 4. Optimize the search engines to drive traffic to websites to decrease the cost of traditional advertising. 5. Reduce the cost of responses for inoperative working streetlights and convert the traffic website to manage content in- house. 6., Maintain annual requirements to ensure public outreach meets community rating system (CRS) criteria. 260 PUBLIC WORKS ADMINISTRATION Program Highlights On September 6, 2007, an Economic Development Administration (EDA) grant and matching county funds provided for an Engineering Project Coordinator and a Senior Account Clerk, to coordinate the October 15, 2006 earthquake repair and recovery efforts. EDA extended the grant to February 28, 2011. This team has established a comprehensive file. Since the October 2006 earthquakes, 23 of the 34 FEMA - funded projects were completed at a cost of $672,382. Federal Emergency Management Agency (FEMA) Hawai`i State Civil Defense granted the County final extension through October 2010 to complete 11 additional earthquake - related projects; further requests must be made directly to FEMA. The extension includes FEMA's approval of recent price increases, permission to add hazard mitigation into the design, and ongoing coordination for surveyors, designs and engineer consultants. Major contracts awarded in FY 08 -09: • Hawaii County Building Renovation estimated to cost $21,800,000 with completion in 2009. • The 85,000 square -foot West Hawaii Civic Center estimated to cost $50,527,863 will consolidate 28 county departments /agencies that are currently at different locations in West Hawaii. The County participates in the Federal National Flood Insurance Program (NFIP) to enable people to purchase flood insurance at discounted rates. A Floodplain Manager hired oversees policy issues for floodplain management to ensure the County meets the requirements of the Federal Emergency Management Agency. As part of our participation in the NFIP, this fiscal year the county laid the groundwork to participate in the Community Rating System (CRS). In the next fiscal year, the CRS will provide an incentive to reduce flood losses, facilitate accurate insurance ratings and promote the awareness of flood insurance through: • Public Outreach • Mapping and Regulations • Flood Damage Reduction • Flood Preparedness This fiscal year and next, the County will work closely with FEMA's Map Modernization Team to improve FEMA's Digital Flood Insurance Rate Maps (DFIRMs) for Hawaii County. The DFIRMs are graphical imagery based on flood zone mapping, to determine flood zones for properties and buildings (e.g., ability to post on the internet is an accurate flood zone determination tool for Hawaii County). 261 PUBLIC WORKS ADMINISTRATION Program Highlights (continued) Public Works initiated a reduction for vehicle use and to the budget. The estimated savings based on fuel and gas prices, from March to June 30, 2008 was $17,200 and $51,600 for FY 2009 -2010. The department implemented a voluntary 10 percent cut in FY 2008 -2009, however, the actual reduction was 15 percent. 262 PUBLIC WORKS ADMINISTRATION • Program Measurements FY 2008 -09 FY 2009 -10 FY 2010 -11 Actual Budget Estimate Favorable Quarterly Performance Reports 96% 90% 90% Number of department -wide industrial accidents 16 34 25 Number of employees trained in safety classes 319 120 120 % Contracts processed within 60 calendar days from 89% 90% 90% bid opening Additional Information: Earn 519 points for Community Rating System 701 519 - Federal project reimbursement requests 41 45 - I Submitted requests to fill vacancy paperwork to Civil 54% 95% - Service within 5 work days Divisions fill vacant positions within 45 calendar days 96% 95% - Requisitions Issued 15,198 16,000 - Days in Accounts Receivable 29 55 - Consultant Contracts Executed 43 70 - Construction Contracts Executed 56 40 - Change Orders Processed 71 50 - Number of Employees in the Department 356 365 360 Departmental Vacant Positions 42 16 - • Positions Filled 51 50 - Number of Formal Grievances 4 6 - Work Comp Cases with Lost Time 15 9 10 Number of safety classes offered /no. we participated 59/59 30/30 59/59 Oversized Vehicles Moving Permits Issued 381 400 - No. of Federal Aid Projects Managed 41 36 - Avg. Days from Bid Opening to Notice to Proceed 95 90 - Number of 280 • public notices 73 • media releases 64 • radio 141 • brochures 15,000 263 PUBLIC WORKS ADMINISTRATION Program Expenditures FY 2008 -09 FY 2009 -10 FY 2010 -11 Actual Budget Request Number of Positions 26 26 26 Salaries and Wages 1,160,484.29 1,172,220 995,875 Operations 118,191.31 130,645 372,865 Equipment 5,309.10 5,050 - Program Total 1,283,984.70 1,307,915 1,368,740 Personnel Position Summary FY 2008 -09 FY 2009 -10 FY 2010 -11 Position Title Authorized Authorized Request Director 1 I 1 Deputy Director 1 I 1 Account Clerk 3 3 3 Accountant I 1 1 1 Accountant IV 1 1 1 Business Manager 1 1 1 Civil Engineer V 1 1 1 Clerk II 1 1 1 Clerk III 6 6 6 Contracts Technician 2 2 2 Public Information & Education Specialist 1 1 I Human Resources Assistant 1 1 I Human Resources Specialist II I 1 I Private Secretary 1 1 1 Projects Coordinator (Temp) I - 1 I Senior Account Clerk 1 1 1 Senior Account Clerk (Temp) 1 I 1 Supervising Contracts Technician 1 1 1 Total 26 26 26 264 PUBLIC WORKS BUILDING Program Description The Building Division with offices in Kona and Hilo is responsible for administering and enforcing building, electrical, plumbing, outdoor lighting and sign codes to ensure construction is energy efficient and meets minimum standards to safeguard life, limb, health, property and public welfare. The Building Division provides general services; janitorial and landscape maintenance, carpentry, electrical, painting, plumbing services, and planning and construction for County facilities island -wide. The staff also assists with repairing of wooden bridges. The Repair and Maintenance budget pays for: • telephone and maintenance fees for some Hilo and Kona offices; • facility repairs; • insurance, water, gas, sewer, and electricity bills for various County facilities island -wide. Program Objectives 1. Process building permits on a regular basis and complete the plan review of 90% of residential permits within 10 working days. 2. Complete 90% of requested inspections within 4 working days. 3. Schedule and complete 90% of routine (non - critical) maintenance and repair requests within 30 calendar days of receipt of request. 4. Improve processing of building, electrical, plumbing and sign permits, and the public's access to information. Program Highlights Building permits are down 15 percent, valuation of construction is 33 percent less and fees collected are 6 percent less from last fiscal year. Fees for building electrical and plumbing permits are unchanged since 1993. l i The following summarizes building permits issued (exclude electrical, plumbing, and sign permits): 265 PUBLIC WORKS BUILDING Fiscal Year 2008 -2009 Geographic Permits Issued Valuation Fees District %change % change • % change 1 Puna 1,165 $ 93,363,413 $ 284,423 2 S Hilo 1,017 $ 162,315,835 $ 431,988 3 NHilo 65 $ 7,508,034 $ 18,195 4 Hamakua 108 $ 15,803,947 $ 48,132 5 N Kohala 162 $ 28,377,557 $ 76,041 6 S Kohala 387 $ 56,645,476 $ 156,211 7 N Kona 704 $ 180,310,389 $ 454,400 8 S Kona 182 $ 19,719,432 $ 52,329 9 Ka`u 140 $ 10,201,302 $ 35,489 Totals 3,930 (- %) $ 574,245,385 ( -33 %) $1,557,208 ( -6 %) The numbers in parenthesis indicate the percentage change from Fiscal Year 2007 — 2008. Fiscal Year 2007 -2008 Geographic Permits Issued Valuation Fees District %change % change % change 1 Puna 1,549 $ 151,363,041 $ 24,719 2 S Hilo 712 $ 92,498,078 $ 261,487 3 N Hilo 71 $ 6,340,876 $ 21,473 4 Hamakua 133 $ 14,445,149 $ 43,373 5 N Kohala 286 $ 32,690,155 $ 64,159 6 S Kohala 519 $ 195,081,799 $ 484,018 7 N Kona 901 $ 285,806,353 $ 546,172 8 S Kona 243 $ 59,682,490 $ 138,910 9 Ka`u 226 $ 21,854,260 $ 65,433 Totals 4,640 ( -10 %) $ 859,762,201.00 (-16 %) $1,649,744 ( -30 %) The numbers in parenthesis indicate.the percentage change from Fiscal Year 2006 —2007. 266 PUBLIC WORKS iiim BUILDING Program Measures FY 2008 -09 FY 2009 -10 FY 2010 -11 Actual Budget Estimate Residential Plan Review (% plans/ within 10 95% 90% 90% working days) Completion of Called Inspection Requests (% 96% 90% 90% requests/ within 4 work days) Complete Non - critical Maintenance Requests (% 98% 90% 90% requests/ within 30 calendar days) Additional Information Floor Area Maintained 236,900 236,900 - Number of PW Structures Maintained 142 142 - Buildings to be Repainted 3 4 - Buildings to be Reroofed 3 5 - Buildings with Structural Repairs 5 4 - Buildings to be Renovated 2 0 - Other Misc. Repairs (Pavement, Plmb, Etc) 0 0 - Repair and Maintenance Jobs Performed 1,346 1,000 - Structures Designed 3 4 - Building Plans Checked (County Projects) 8 12 - Sign Permits Issued 62 60 - Citations Issued 157 50 - Requests for Permit Status 300 250 - Permits Issued: Building 3,929 4,500 - Electrical 3,869 4,000 Plumbing 2,983 3,500 - I Plans Checked: Building 3,340 4,500 - Electrical 3,170 1,200 - Plumbing 2,450 1,000 - Inspections Conducted: Building 13,338 15,000 - Electrical 10,211 11,000 - Plumbing 6,763 8,000 - Program Expenditures FY 2008 -09 FY 2009 -10 FY 2010 -11 Actual Budget Request Number of Positions 92 93 93 Salaries and Wages 4,112,145.24 4,408,028 3,838,208 Operations 2,146,212.06 3,703,92 2,778,900 Equipment 463,334.65 131,700 21,500 Program Total 6,721,691.95 8,243,656 6,638,608 267 PUBLIC WORKS BUILDING Personnel Position Summary FY 2008 -09 FY 2009 -10 FY 2010 -11 Position Title Authorized Authorized Request Architectural Drafting Technician I 2 2 2 Architectural Drafting Technician II 1 1 1 Building Chief I 1 1 Account Clerk 1 1 1 General Services Superintendent 1 1 1 General Services Supervisor 2 2 2 Custodian/Groundskeeper1 14 14 14 Custodian /Groundskeeper I (3/5T) 1 1 1 Custodian/Groundskeeper 11 1 5 5 Building Inspector 10 10 10 Building Maintenance Supervisor II 1 - - Building Maintenance Worker 1 1 1 Building Permit Clerk 6 6 6 Building Plans Examiner 3 3 3 Building Projects Coordinator 6 - - Carpenter- Cabinet Maker 4 4 4 Civil Engineer V 1 1 1 Deputy Building Chief 1 1 1 Electrical lnspector 6 6 6 Electrician 2 2 2 • Lead Building Maintenance Worker 1 1 1 Lead Carpenter- Cabinet Maker 3 3 3 Lead Electrician 1 1 1 Lead Painter 1 1 1 Painter 2 2 2 Parking Control Officer 1 2 2 Plumber 1 1 I Plumbing Inspector 4 5 5 Projects Coordinator 6 6 6 Repair and Maintenance Supervisor 1 1 1 Supervising Building Inspector 2 2 2 Supervising Building Permit Clerk 2 2 2 Supervising Electrical Inspector 1 2 2 Supervising Plumbing Inspector 1 2 2 Total 92 93 93 • 268 PUBLIC WORKS ENGINEERING Program Description The Engineering Division provides civil engineering, land surveys, and regulatory services in accordance with Chapters 10, 22, and 27 of the Hawai`i County Code (HCC). The Division is comprised of the following five sections: • Administration • Land Surveying • Regulatory Review • Design and Investigation • Inspection The Administration section provides the following services: 1. Provides general supervision and administrative /clerical support. 2. Coordinates civil engineering (non - building) projects and programs using County, State, and Federal funds. 3. Supervises and coordinates land acquisition activities for the Department. The Land Surveying section provides the following services: 1. Provides general land surveying services, including topographic maps and boundary studies. 2. Produces parcel maps and their descriptions for the County. 3. Reviews privately generated survey maps and descriptions. 4. Addresses survey issues and complaints related to County facilities, such as road encroachments. 5. Maintains an inventory/file of all road and drainage right -of -ways, Public Works parcels, and survey records generated by the County 6. Provides County maps and survey information to the public. The Regulatory Review section provides the following services: 1. Implements /enforces the applicable regulatory requirements of Chapters 10, 22 and 27, Hawai`i County Code (HCC). 2. Provides comments to the Planning Department on land -use related matters, such as subdivision, ohana, variance, and change of zone applications; and on Special Management Area (SMA), Use, and Special Permits. 3. Investigates and resolves regulatory complaints. Except for building permit plans, reviews and /or coordinates the review and approval of all private construction plans, traffic reports, flood studies, environmental documents, and so forth as they relate to the interests and regulatory authority of the Department. 269 • PUBLIC WORKS ENGINEERING Program Description (continued) The Design and Investigation section provides the following services: 1. Plans, designs, and constructs civil engineering (non - building) County Capital Improvement Projects (CIP). 2. Investigates and resolves roadway, drainage, and other related complaints. 3. Provides drafting services. The Inspection section provides the following services: 1. Inspects civil engineering (non - building) County CIP; private subdivision, and development construction. 2. Inspects grading, grubbing and stockpiling work per Chapter 10 of the HCC.3. Inspects construction within the County right -of -way per Chapter 22 of the HCC. 3. Inspects County bridges per the Federal Highway Administration (FHWA) National Bridge Inspection Program. Program Objectives 1. Participate in the National Flood Insurance Program (NFIP) Community Rating System (CRS) to realize a reduction in insurance premium rates for the County by January 1, 2011. 2. Continue to improve /update our Flood Insurance Rate Maps (FIRMS) through FEMA's Cooperating Technical Partners (CTP) program. 3. Develop highway projects through the State /FHWA Statewide Transportation Improvement Program (STIP) and the American Recovery and Reinvestment Act of 2009 (ARRA). 4. Continue to work with the Army Corps of Engineers and USDA Natural Resources Conservation Service (NRCS) to develop and construct flood reduction projects. 5. Respond to or process 70% of all time - sensitive documents, such as subdivision, change of zone, and variance applications, by stipulated deadlines. 6. Respond to or process 40% of all materials that do not have a stipulated deadline, such as construction and grading plans, complaints, and environmental matters within four weeks. 7. Provide same day service for 50% of all permits issued by the Division, including building permits. 270 PUBLIC WORKS ENGINEERING Program Highlights 1. Completion of the Hilo Road Improvement Project (FHWA) 2. Completion of the Mohouli Street/Kumukoa Street Traffic Signal System 3. Completion of the Pohoiki Bypass Road 4. Completion of the Road 8 Improvement Project 5. Construction of the Ane Keohokalole Highway (ARRA) 6. Construction of Ainaola/Kawailani /Iwalani Duct Lines (STIP) 7. Construction of the Kalopa Sand Gulch Bypass Road 8. Construction of the Mamalahoa Widening (N. Hi Community Hospital to 56 MM) Program Measures FY 2008 -09 FY 2009 -10 FY 2010 -11 Actual Budget Estimate Program Measures FHWA Construction Contracts Awarded 4,142,544 $4,000,000 $4,000,000 County /Other Construction Contracts Awarded $13,217,343 $5,000,000 $2,000,000 County /Other Construction Contracts Completed $20,443,024 $15,000,000 $7,000,000 Regulatory Review % of Applications, etc. Reviewed by Deadline 70 60 70 % of Plans, etc. Reviewed Within Two Weeks 40 35 40 % of Permits Processed Same Day 50 50 50 ADDITIONAL DIVISION INFORMATION Design & Investigation Survey Projects and Requests 55 40 40 CIP Projects 34 6 10 Construction Plan Reviews — Private Consultants 174 150 150 Subdivision Application Reviews 101 150 100 Ohana Permit Reviews 12 10 15 Grading /Grubbing/Stockpiling /R -O -W Permits 350 200/250 350 Construction Inspections CIP Projects 45 8 10 Subdivision Construction 47 30 40 Grading /Grubbing/Stockpiling /R -O -W Permits 350 175/150 350 271 PUBLIC WORKS ENGINEERING Program Expenditures FY 2008 -09 FY 2009 -10 FY 2010 -11 Actual Budget Request Number of Positions 37 35 32 Salaries and Wages 1,854,006 2,181,361 1,834,498 Operations 37,302 55,754 41,500 Equipment 52,222 38,480 Other Contract Services 2,150,433 410,000 170,500 Program Total 4,093,965 2,685,595 2,046,448 Personnel Position Summary FY 2008 -09 FY 2009 -10 FY 2010 -11 Position Title Authorized Authorized Request Civil Engineer III 2 2 2 Civil Engineer IV 5 5 5 Civil Engineer V 5 5 5 Civil Engineer VI 1 1 1 Civil Engineer VII 1 1 1 Projects Coordinator 1 1 1 Engineering Aid III 1 1 1 Engineering Aid IV 1 1 I Land Surveyor 1 1 1 1 Land Surveyor II 1 1 I Land Surveyor IV 1 1 1 Engineering Drafting Technician V 3 3 3 Supervising Engineering Permit Clerk 1 1 I Engineering Permit Clerk 2 2 2 Senior Project Construction Inspector 1 1 I Construction Inspector 6 5 5 Supervisory Project Construction Inspector 1 1 1 Senior Project Construction Inspector 1 1 1 Project Construction Inspector 2 2 2 Engineering Support Technician IV - 1 1 Total 37 37 37 272 PUBLIC WORKS AUTOMOTIVE Program Description The Automotive Division is a support- service division responsible for the repair and maintenance of all County vehicles and equipment, with the exception of equipment that may be practically maintained by the respective departments. The division furnishes parts, labor, accessories, gasoline, diesel, lubricants and tires. The division's primary goal is to continue to maintain the County's fleet of vehicles and equipment so that employees will always have safe and operable vehicles and equipment to use. b' Program ectives Objectives 1. Support the various County departments /agencies island -wide with repair, maintenance and welding services, and by performing at least 90% of these services by staff (versus contract). 2. Reduce the average monthly repair backlog for the Construction section from previous fiscal year. 3. Reduce the average monthly repair backlog for the Automotive section by from previous fiscal year. Program Highlights Fabricated a cash donation box for public donations at the Kalapana Lava Flow. Staff install safety /warning signs at all Solid Waste transfer stations. Repaired or installed roofs and chutes at the Kea'au, Papa'ikou, Laupahoehoe, S. Hilo, Puako, Wai'ohinu, Volcano and Glenwood transfer stations. Repaired and maintained vehicles for other divisions (i.e., Parks and Recreation) and maintain Coordinated Services vehicles. 273 PUBLIC WORKS AUTOMOTIVE Program Measures FY 2008 -09 FY 2009 -10 FY 2010 -11 Actual Estimate Estimate Average Monthly Repair Orders Completed (By Staff vs. Contract): Garage 95.0 %(119/6) 93.5 %(123/8) 93.5 %(123/8) Construction Equipment 94.1 %(101/6) 93.7% (111/7) 93.7% (111/7) Solid Waste 98.7% (72/1) 92.5% (67.5) 92.5% (67.5) Welding 100.0% (23/0) 95.5% (22/1) 95.5% (22/1) Average Monthly Repair Order Backlog: Garage 14 16 15 Construction Equipment 13 13 12 Solid Waste 9 7 6 Welding 2 2 1 Additional Information: Average Monthly Repair Orders Received (Including Prior Month's Carryovers): Garage 140 148 148 Construction Equipment 120 132 132 Solid Waste 82 76 76 Welding 25 24 24 No. of Equipment Damage Report 0 1 1 Program Expenditures FY 2008 -09 FY 2009 -10 FY 2010 -11 Estimate Estimate Estimate Number of Positions 29 29 29 Salaries and Wages 1,249,677.27 1,321,263 1,292,060 Operations 2,647,637.64 4,285,153 3,159,989 Equipment 150,671.97 72,450 17,000 Program Total 4,047,986.88 5,678,866 4,469,049 • 274 PUBLIC WORKS AUTOMOTIVE Personnel Position Summary FY 2008 -09 FY 2009 -10 FY 2010 -11 Position Title Authorized Authorized Request Account Clerk 1 1 1 Automotive Equipment Superintendent 1 1 1 Automotive Mechanic I 5 5 5 Automotive Mechanic II 1 1 1 Automotive Stores Clerk 1 1 1 Construction Equipment Mechanic 10 10 10 Construction Equipment Mechanic Temp 1 1 1 Construction Equipment Repair Supervisor I 1 - 1 1 Construction Equipment Repair Supervisor II 1 1 1 Garage Supervisor 1 1 1 Lead Construction Equipment Mechanic 1 1 1 Lead Welder 1 1 1 Senior Account Clerk 1 1 1 Welder 2 2 2 Welder Temp 1 1 1 Total 29 29 29 275 PUBLIC WORKS FLOOD CONTROL Program Description The Flood Control Program involves maintaining, operating, inspecting and repairing the flood control structures, levees, dams, spillways, channels and drainage areas on a regular basis. • Program Objectives 1. Continue to conduct semi - annual inspections of flood control system. 2. Continue to maintain flood control systems. a. Prevent deterioration of structures by repairing within six months. b. Clear debris such as mud, rocks, branches, etc. from channel within three months. c. Control weed and brush growth by using herbicides and mowing quarterly. Program Highlights Continued maintenance and repair work of various flood control systems islandwide, including major cleaning in the South Hilo, North/South Kona and Kali districts. 276 PUBLIC WORKS FLOOD CONTROL Program Measures FY 2008 -09 FY 2009 -10 FY 2010 -11 Actual Budget Estimate Semi - Annual Inspections 2 2 2 Flood Control Systems 25 25 25 Additional Information: South Hilo District: Alenai'o #4, Ainako, Iwalani, Palai, Ainaola, 11 11 11 Haihai, Kawili, Wai -o -lama, Akolea, Waiakea, Wailoa North Hilo /Hamakua District: Kalopa, Waipi`o 2 2 2 • North /South Kohala District: Pu'ukapu 1 1 1 North /South Kona District: Kainaliu, Keopu, Kona Coffee Mill, Keep Heights 4 4 4 Ka`o District: Paauau, Na`alehu, Wai`ohinu, Bamboo Forest 4 4 4 Puna District: North Kulani, Kukui Camp Road, Shipman 3 3 3 Industrial Program Expenditures FY 2008 -09 FY 2009 -10 FY 2010 -11 Actual Budget Request Operations 1,418,433.97 1,017,502 537,440 Equipment - - - Program Total 1,418,433.97 1,017,502 537,440 277 • This page intentionally left blank i i 278 RE s R ll DEV LOPM 1T RESEARCH & DEVELOPMENT DEPARTMENT SUMMARY Mission Statement The mission of the Department of Research and Development is to promote and facilitate sustainable economic development for the County of Hawai'i that is consistent in honoring its communities' needs, priorities, and values. Department Goals Agriculture 1. To preserve agriculture as a significant part of Hawai'i Island's economy, while maintaining its agricultural character, and support sustainable agricultural practices. Tourism 1. To increase the economic contribution of the visitor industry to Hawaii Island and improve visitor satisfaction. 2. Increase communication between residents and visitors and ensure the integrity of our unique sense of place and appropriate recognition of our host culture. Economic Development 1. To support the development of new industries, assist existing industries and empower communities to build sustainable communities in Hawai'i County. Energy ( 1. To maximize the use of renewable energy, energy efficiency and economic development on Hawai'i Island; 2. To increase the County's energy emergency preparedness and implement the actions identified in the County's Energy Sustainability Plan. Funding Source and Position Count General Fund $ 1,873,605 General Fund 16 Grant Revenue $ 425,000 Grant Revenue 2 Total Budget $ 2,298,605 Total Number of Positions 18 279 RESEARCH & DEVELOPMENT DEPARTMENT SUMMARY Department Goals (continued) Hawaii County Resource Center Information Resources Program 1. To organize, maintain and provide statistical data and information to County departments, other agencies and businesses, and the general public that are easily accessible, relevant, reliable, and responsive to changing needs. Capacity Building Program 1. To encourage collaborative governance for a sustainable local government operation. 2. To strengthen community capacity for green workforce and industry development. 3. To implement recommendations from Ho'owaiwai: Ohana Economics. Film 1. To promote and support film production, expand the infrastructure to sustain production and build a supportive climate between business, government, community, and filmmakers on Hawaii Island. 280 RESEARCH & DEVELOPMENT AGRICULTURE Program Description The Agriculture Program provides facilitative leadership to both the public and private sectors to support the sustainable development of agriculture, forestry, aquaculture, and other natural resources. Activities include financial support and coordination of agricultural research, education, and marketing programs; data collection, compilation and dissemination to County policymakers and other interested parties; management of collaborative research and development projects; advocacy for local farmers and commodity groups at State and Federal levels. Program Objectives 1. Collaborate with the Planning Department in the identification Hawaii County's important agricultural lands by using newly developed geodatabase and GIS tool by June 2011. 2. Collaborate with the Planning Department in the identification and zoning of near - shore areas suitable for sustainable aquaculture development on the island by June 2011. 3. Develop opportunities to expand the market for Hawai'i Island products. a) Fund five (5) projects promoting agricultural products and leverage County funds at a target ratio of 1:5 by January 2011. b) Support attendance to participate in two (2) trade shows /trade missions by June 2011. c) Convene working group to meet with the Department of Education to use Hawai'i Island grown agriculture products for the school lunch program by December 2010. 4. Advocate private - public partnerships for extension programs, agricultural research and infrastructure. a) Fund five (5) agricultural research and seven (7) agriculture extension programs and leverage County funds at a target ratio of 1:4 by January 2011. b) Explore dedication of any large County -owned Hamakua land parcel for agriculture development by June 2011. c) Enhance the agriculture section of the County's web site to provide resources and appropriate information to current and potential farmers to use to make sound business and marketing decisions by June 2011. d) Develop an educational program for elected and appointed officials and civil servants of Hawaii County about the potential and importance of agriculture in Hawaii County's economy by March 2011. 5. Provide technical advice and /or support letter for five (5) grant applications to the university, commodity groups and private agricultural businesses by June 2011. 6. Provide technical advice /assistance to the updated Hawai'i County Agriculture Development Plan by January 2011. 281 RESEARCH & DEVELOPMENT AGRICULTURE Program Highlights In FY 2008 -2009, the Agriculture Program supported ten (10) promotional and market development projects, eight (8) agricultural information and education programs, and nine (9) agricultural research projects for a total of $154,000 in supplemental awards. Each dollar in County funds was matched with $4 in State, Federal and/or private sector funds. The ten (10) industry- initiated promotional and market development projects included production of promotional materials, internet promotion and marketing, product exhibits and participation at trade shows and fairs, and food sampling. The $62,000 provided by the County for these projects was leveraged with $246,419 in private funds and $94,700 in ' State funds for a leverage ratio of 1:5.5. Eight (8) educational projects received supplemental funding through the Agricultural Program in FY 2008 -2009 to support the development of brochures, video, conferences, workshops, website enhancement and educational displays. The County provided $39,500; private sources contributed $42,832; and State and/or Federal agencies provided $84,656 for a leverage ratio of 1:3.23. Nine (9) research projects were awarded supplemental funding in FY 2008 -2009. A total of $52,500 in County funds was leveraged with $40,664 in private sector funds and $108,260 in State and /or Federal funds for a leverage of 1:2.84. farmers to stay competitive, the cost of To enable our farm y p production has to be reduced. New p high value crops will have to be developed and the farming operation has to be efficient. Research projects supported include culture of exotic tropical fruits, new varieties of tea and new dracaena cultivars; more productive and efficient method of growing watercress using seeds instead of cuttings; growing papayas using cuttings instead of seeds to cut down cost and speed up production; efficient utilization of sunlight to increase macadamia production; and understanding consumer behavior and preference for avocado to determine the variety with high market potential. These projects address the need of the farmers to stay competitive. Special Projects included: Ka'u Agricultural Water Project Phase II. The Keaiwa agricultural water transmission Line, which is one of the four areas of the Phase II project, is completed. This system is two (2) miles of 12 inch PVC pipeline that delivers one million gal /day of water from Naguchi Tunnel to Keaiwa reservoir located "mauka" of Pahala. Total cost was $300,000 of which the County provided $87,000. The County funds are the balance from a $500,000 appropriation from the Legislature for the construction of the Ka'u Agricultural Water System. IC I 282 RESEARCH & DEVELOPMENT AGRICULTURE • Program Highlights (continued) The draft of the updated version of the Big Island Agriculture Development Plan is completed. The draft plan was presented to the community for comments at community forums held in various parts of the island. The final plan will be completed at end of it December 2009. The County of Hawai'i Agricultural Suitability Application project is completed. This is an interactive, user - friendly, web -based agricultural land planning tool. The current system was deployed on the County's intranet and external access is yet to be developed. The County Agriculture Program continues to provide leadership, supportive coordination, and serves as a clearinghouse for the many agriculture commodities and individuals on the island. In FY 2008 -2009, 2,100 inquiries were received of which 750 were for specific agricultural information and technical advice. 283 RESEARCH & DEVELOPMENT AGRICULTURE Program Measures FY 2008 -09 FY 2009 -10 FY 2010 -11 Actual Budget Estimate Programs Promotion Contracts 10 8 5 County Contribution $62,000 50,000 50,000 Private Contributions $246,419 75,000 175,000 State Contributions $94,700 125,000 75,000 Ratio of Total Private & State Contributions to 1:5.5 1:5 1:5 County Contribution Research Contracts 9 7 5 County Contribution $52,500 50,000 50,000 Private Contributions $40,664 50,000 75,000 State /Federal Contributions $108,260 150,000 125,000 Ratio of Total Private & State /Federal $1:2.84 1:5 1:4 r Contributions to County Contribution 1 Information/Education Contracts 8 7 7 County Contribution $39,500 45,000 45,000 ' Private Contributions $42,832 140,000 100,000 State Contributions $84,656 40,000 80,000 Ratio of Total Private & State Contributions 1:3.23 1:5 1:4 to County Contribution Grand Total Contributions $771,531 725,000 775,000 Ratio of Grand Total Private & State/Federal 1:4 1:5 1:4.34 Contributions to Grand Total County Contribution Request for Ag Information and Advice 750 775 775 Inquiries 2,100 2,550 2,250 Committee /Program Meetings Attendance 150 175 160 I i Coordination 65 80 70 Program Expenditures FY 2008 -09 FY 2009 -10 FY 2010 -11 Actual Budget Request Operations 381,753.16 148,100 172,800 Program Total 381,753.16 148,100 172,800 284 RESEARCH & DEVELOPMENT TOURISM Program Description The Tourism Program provides leadership and financial support to move the community's vision for tourism, as presented in the Hawai'i Island Tourism Strategic Plan (TSP), forward. The TSP states that tourism on Hawai'i Island will: honor the people and heritage of the island; support and enhance the quality of life for residents; value and perpetuate the natural and cultural resources; engender mutual respect and partnership among all stakeholders; support a vital and sustainable economy; and provide unique, memorable, enriching experiences. Program Objectives 1. To increase the economic contribution of the visitor industry to Hawai'i Island and its communities by June 2011: a) Partner with the Big Island Visitors Bureau to implement an annual tourism marketing plan aimed at target consumer and business markets including: advertising, public relations, airlift support, Kama'aina campaigns and convention outreach. b) Support island -wide economic development activities while offering visitors and residents a variety of experiences to enjoy through support for fifty (50) festivals and events through the annual CPEP and COH Request for Proposals. 2. To ensure that communities retain their sense of place including recognizing their multi - cultural diversity and providing increased business opportunities by June 2011: a) Support local businesses to promote their products, services and activities to visitors. Provide incentives to enable companies to buy local through involvement in the Chefs de Cuisine Program of the American Culinary Federation and sponsorship of five (5) agri- tourism events and programs. b) Support the development of educational programs in basic workforce readiness skills through service on the state's Tourism Workforce Advisory Council and disseminate program information offered by Hawaii Community College, the University of Hawaii Hilo and Honoka'a campuses and the hitourismcareers.org website. 3. To increase communication, interaction, and understanding between stakeholder groups, especially between residents and the visitor industry by June 2011: a) Promote the Hawaii Island TSP, at a minimum of four public meetings. 285 RESEARCH & DEVELOPMENT TOURISM Program Objectives (continued) 4. To maintain and improve visitor satisfaction with their experience on Hawaii Island by June 2011: a) Support twenty -five (25) festivals and events that promote local and Hawaiian culture and preserve the heritage of communities. b) Support the development of consistent, appropriate signage to provide easy directions and identify communities and historical sites in three areas. c) Support efforts to increase safety for visitors in partnership with Parks and Recreation, Civil Defense, Visitor Aloha Society of Hawaii (VASH) and the Big Island Visitors Security Association (BIVSA). 5. To reinforce authentic Hawaiian culture ensuring the foundation of our unique sense of place and appropriate recognition of our host culture by June 2011: a) Share Hawaii Tourism Authority's (HTA) Style Guide and working with all sponsored programs, festivals and events to ensure Hawaiian place names are correctly spelled and diacritical marks are used appropriately. b) Advocate for appropriate interpretive signage and educational information along scenic byway corridors through participation as an advisory committee member of the State Scenic Byway Commission. c) Support three (3) Hawaiian cultural events in the development stage to help them become self - supporting and work with their hosting nonprofit organizations to build their organizational capacity. Program Highlights General Fund Appropriation 2008 -09 — R &D Tourism Program - $760,000 Hawaii Tourism Authority County Product Enrichment Program 2008 - $500,000 Hawaii Tourism Authority County Product Enrichment Program 2009 - $455,000 Hawaii Tourism Authority Other Product Development 2008 - $100,000 Council District Contingency Relief Appropriations 2008 -09 - $25,700 • Twenty -nine (29) projects received R &D Tourism Program Awards. The largest ($550,000) was with the Big Island Visitors Bureau (BIVB) for marketing, advertising, public relations, airlift support, Kama'aina campaigns and convention outreach. • Forty -four (44) projects received 2008 HTA CPEP awards. Forty -six (46) projects received 2009 HTA CPEP awards. These community- driven festivals and events overlap the county's fiscal year, so both 2008 and 2009 are included. The HTA CPEP contract also funds the tourism specialist's salary and overall program administration. 286 RESEARCH & DEVELOPMENT TOURISM Program Highlights (continued) • Nine (9) projects received HTA OPD awards. These projects were ineligible under the other tourism RFPs but furthered the goals and objectives of the Tourism Strategic Plan. • Ten (10) Council Contingency resolutions were passed, supporting seven (7) projects. • The Wheel of Fortune taped four weeks of shows beginning in September 2008 which were aired in November 2008 and February 2009. Our $25,000 investment, through our contract with BIVB, contributed more than $8 million to the local economy with more than 1900 hotel rooms booked and 150 locals employed during the shoot. Each show had 10.8 million viewers, the highest -rated show in syndication. Public Relations value - $20 million. • We welcomed the inaugural Alaska Airlines direct Seattle to Kona flight on 11/17/08. This new service, along with the expansion of West Jet flights from Canada, and marketing efforts in US West gateways through in -flight magazines and wholesaler promotions which drove higher yields on established routes, helped Kona realize double -digit growth year - over -year from March through June 2009; the only airport statewide experiencing such gains. The County's support of BIVB at NETWORK, the airline industry trade show, and airlift advocacy year -round were also essential. • 42 teams from around the world competed in the 50 annual Hawaiian International Billfish Tournament — the second oldest big game fish tournament in the world. Through our $20,000 investment, $4 million was brought into the local economy and more than $1 million in media coverage was achieved. 287 RESEARCH & DEVELOPMENT TOURISM Program Measures FY 2008 -09 FY 2009 -10 FY 2010 -11 Actual Budget Estimate Marketing & Product Development: Total County Contribution $881,000 700,000 697,000 Total State Contribution CPEP $500,000 $455,000 425,000 Total State Contribution OPD $100,000 0 0 Number of Festivals, Events & Products 116 contract 92 contract 90 contract awards awards awards *Visitor Arrivals and Spending 2008 Final 2009 Estimate 2010 Estimate Total Airline Arrivals 1,321,000 1,250,000 1,250,000 International 250,000 250,000 Domestic 1,000,000 1,000,000 Total Cruise Ship Arrivals 256,268 220,000 220,000 International 20,000 20,000 Domestic • 200,000 200,000 Total Per Person / Per Day Spending $155.00 $140.00 140.00 * DBEDT collects visitor statistics on a calendar year, not a fiscal year so all statistics listed are based on the calendar model. Program Expenditures FY 2008 -09 FY 2009 -10 FY 2010 -11 Actual Budget Request Operations 1,431,590.27 1,155,500 1,122,000 Program Total 1,431,590.27 1,155,500 1,122,000 288 RESEARCH & DEVELOPMENT �� �._. _✓_0.._..0___0.0_____-- -_ -_ -- ------------------ - - - - -- __--- __...., _.. _ _._._______________ _w ECONOMIC DEVELOPMENT Program Description The Business and Community Economic Development Program facilitates the development of a sustainable economy that enhances the standard of living of the residents and the economic viability of businesses in Hawai'i County. Program Objectives 1. Coordinate, promote, disseminate and administer the joint State /County Enterprise Zone program and increase business participation by ten (10 %) by June 2011. 2. Provide funding and/or technical assistance to five (5) organizations for economic development projects, with funding to be matched dollar for dollar from other sources by June 2011. 3. Provide technical assistance and /or funding for two (2) projects in support of Cultural and/or the Hawaiian Heritage Corridor Programs by June 2011. 4. Partner with other (2) organizations to prepare the workforce for job opportunities and to train or retrain incumbent workers for job retention or advancements by June 2011. 5. Support science and technology related businesses, including research, education and workforce development by June 2011. Program Highlights Assistance to Businesses The Business Development Program supports the Department of Business, Economic Development and Tourism (DBEDT) in its delivery of the Enterprise Zone (EZ) Program through promotion and dissemination of information. Sixteen (16) businesses met EZ hiring requirements, resulting in the establishment of 40 new jobs and $5,452 in GET savings per job. 54 businesses participated in the EZ program of which five were newly enrolled businesses and 14 businesses graduated from the program leaving a total of 40 businesses participating in the EZ program at the end of the year. In 2008, Governor Lingle signed into law the following amendments to the Enterprise Zone Program: 289 RESEARCH & DEVELOPMENT ECONOMIC DEVELOPMENT Program Highlights (continued) • Agricultural businesses may increase gross sales by 2 %.annually and may use the income from value -added products towards certification, replacing the previous hiring requirements. • A force majeure clause allows agricultural producers and processors to receive EZ benefits in the event of a natural disaster • Leased employees or employees hired under a joint employment contract may be counted as full time employees The Economic Development Program continued to assist in the Foreign -Trade Zone (FTZ), which is under the jurisdiction of FTZ 9, by providing information to businesses interested in locating at the Hilo facility and the Natural Energy Laboratory of Hawaii Authority. Community Economic Development Communities are empowered through capacity building to address economic development from a community -based perspective. A total of $32,750 in seed money was provided to community organizations to support ten (10) economic development projects through the Economic Development Program. The money was used to leverage a total of $62,924 from Federal, State and /or private funding for a ratio of one County dollar to $2.17 from other sources. 290 RESEARCH & DEVELOPMENT ECONOMIC DEVELOPMENT Program Measures FY 2008 -09 FY 2009 -10 FY 2010 -11 Actual Budget Estimate Programs Economic Development Contracts 4 4 3 County Contribution 9,100 17,750 15,000 ' Private /State/Federal Contributions 27,402 35,500 30,000 ' Ratio of Total to County Contribution 1:3 1:2 1:2 Workforce Development Contracts 3 2 3 County Contribution 17,055 7,000 9,000 Private /State/Federal Contributions 15,834 14,000 18,000 • Ratio of Total to County Contribution 1:.93 1:2 1:2 ' Historical and Cultural Contracts 2 2 2 County Contribution 8,595 7,000 6,000 Private /State/Federal Contributions 15,627 14,000 12,000 Ratio of Total to County Contribution 1:1.8 1:2 1:2 Grand Total Contracts 8 7 7 County Contributions 34,750 32,750 30,000 • Private /State/Federal Contributions 55,863 65,500 60,000 Ratio of Total to County Contribution 1:1.6 1:2 1:2 New EZ Participants 5 5 5 Inquiries and Requests 673 650 650 Committee /Program Meetings: Attendance 77 75 75 Coordination 51 55 55 Grant Assistance and SOP Distribution 26 25 25 Program Expenditures FY 2008 -09 FY 2009 -10 FY 2010 -11 Actual Budget Estimate Operations 32,840.00 34,850 42,100 Program Total 32,840.00 34,850 42,100 291 RESEARCH & DEVELOPMENT ENERGY Program Description The Department of Research and Development's Energy Program participates in State and utility energy planning and regulatory programs, maintains the County's Energy Emergency Preparedness Plan, implements a comprehensive energy efficiency and renewable energy program for the County of Hawaii. It is the intent of the Energy - Program to create more sustainable energy consumption and development pathway based on greater energy efficiency and deployment of our abundant renewable energy resources Program Objectives 1. Implement Department of Energy (DOE) — American Recovery and Reinvestment Block Grant to complete LED Retrofit Program, Energy Audit Program, ICEI GHG Program, and Financial Package for County by January 2011. 2. Identify Projects to fit with DOE Grants and USDA Rural Programs. Develop a team and recommendations on winning these grants by January 2011. 3. Work with Hawaii Energy to start education programs for the public on Energy Efficiency measures by January 2011. 4. Represent Hawaii County in Hawai'i Electric Light Company's (HELCO) Integrated Resource Planning (IRP) process, in Public Utilities Commission (PUC) dockets, with the Natural Energy Laboratory of Hawaii (NELHA), with the Hawaii Energy Policy Forum (HEPF), and at the Hawai'i State Legislature by June 2011. 5. Maintain the County's Energy Emergency Preparedness Plans to be consistent with those of the State of Hawaii by June 2011. 6. Assist Hawaii County Civil Defense during energy emergencies and attend meetings of the Governor's Energy Emergency Preparedness Advisory Council and the Hawaii State Energy Council by June 2011. 7. Update the energy section of the Hawai'i County Building Code and attend meetings related to the Community Development Planning process by June 2011. 8. Monitor energy . savings and maintenance contracts on retrofits under performance contracts at the Hilo Public Safety Building and Kona Police Station by June 2011. 9. Coordinate with the Department of Public Works to have the West Hawai'i Civic Center meet the silver level of Leadership in Energy Efficiency Design (LEED) certification for sustainable building design by January 2011. 10. Ensure all new County of Hawai'i facilities are LEED certified and include the installation of solar photovoltaic power where feasible by June 2011. 11. Complete the County of Hawaii Energy Sustainability Plan and initiate its implementation by June 2011. 12. Participate in the Rebuild America (RBA) Program, obtain technical assistance and grants from the U.S. Department of Energy and to provide assistance to other organizations and communities interested in energy efficiency by June 2011. 292 RESEARCH & DEVELOPMENT a.. ENERGY Program Highlights The County has been actively exploring efficient use of micro - hydroelectric power and solar energy systems to maximize its utilization of alternative and renewable energy resources. A micro - turbine was installed and is currently producing power a Department of Water Supply Tank. Additional micro - turbine installations are in discussion and the proposal phase. The forward - thinking policy of the Department of Public Works is to include photovoltaic systems in all new construction projects and roof replacement bid specifications where applicable. A 100 kilowatt (kW) photovoltaic system has been purchased and installed as part of the renovations to the County Building in Hilo. Energy Advisory Commission The Mayor's Energy Advisory Commission (EAC) has been filled with new appointees that encompass a wide range of energy backgrounds and interests. The EAC will meet and construct creative ways to meet the energy demands of our County, businesses and residents and make our island more energy self - sufficient. • Hawai'i County Energy Sustainability Plan The EAC will be using The County of Hawaii Energy Sustainability Plan to serve in transitioning from fossil fuels for transportation and electric generation to renewable energy while requiring energy efficient building practices. Hawai'i Clean Energy Initiative The County committed to the reduction of fossil -fuel energy consumption from 70 percent to 30 percent by 2030. Mayor's Green Team Mayor's office announced the formation of the Hawaii County Green Team. This team of County volunteers leads by example to better energy practices for the Hawai'i Island. Model Energy Code County has adopted the Model Energy Code bill that requires new construction and remodels to be more energy efficient through the use of reflective material, insulation and large eaves to conserve energy. West Hawaii Civic Center The County of Hawai'i's design/build request for proposal for the West Hawai'i Civic Center included a photovoltaic installation providing a portion of the facility's anticipated power needs. The power would be supplied by a third party, thus eliminating the upfront costs to the County and resulting in an overall lower price per kilowatt-hour of power used over current and projected utility rates. The seven -acre site is planned to have 66,000 square feet of interior space at a projected cost of nearly $50 million. The facility will be silver LEED certified. 293 RESEARCH & DEVELOPMENT ENERGY Program Measures FY 2008 -09 FY 2009 -10 FY 2010 -11 Actual Budget Estimate HELCO 1RP, PUC Dockets & Legislative, NELHA and HEPF: 20 20 23 Meetings attended /arranged Testimonies and other submittals Maintain County EEP Plans and Attend State Energy Emergency Preparedness Meetings: 6 8 7 Meetings attended/arranged Update Energy Section of the Hawai'i County Building Code and Attend Community Development Plan Meetings: 6 6 8 Meetings attended /arranged Rebuild America Program/LEED Certification of the West Hawaii Civic Center: Meetings attended /arranged 4 4 6 Hawaii County LEED Certified Buildings/Photovoltaic Installations: 20 20 22 Meetings attended /arranged 4 10 12 Neighbor Island Energy Assistance Program: *Grant received $70,920 $70,920 - * This is the grant from the US DOE that funds the position of County Energy Coordinator. Program Expenditures FY 2008 -09 FY 2009 -10 FY 2010 -11 Actual Budget Request Salaries and Wages 19,813 60,024 Operations 5,345 24,246 84,400 Equipment - - - Training and Staff Development - - - Program Total 25,158 84,270 84,400 * position now listed under R &D's Personnel Position Summary 294 RESEARCH & DEVELOPMENT HAWAII COUNTY RESOURCE CENTER Program Description The Hawai'i County Resource Center (HCRC) advances its mission to facilitate the sustainability of Hawaii Island communities through community -based collaboration and capacity building services. The Resource Center is subdivided into Information Resources and Capacity Building Services. The Information Resources Program collects, maintains and disseminates statistical, reference, and program information to County and State agencies and the general public. The Community Collaboration and Capacity Building Services develops and reinforces new and existing connections among island communities and County government so that the residents of Hawai'i Island have the information, choice, and control to become more self - reliant and resilient. Program Objectives — Information Resources Program 1. Collect statistical information for the County of Hawaii Data Book by June 2011. 2. Compile monthly economic data (showing previous year comparisons) and distribute the County of Hawai'i Statistics to a minimum of 50 individuals; provide data via County of Hawai'i's web site: http: / /co.hawaii.hi.us /info /stats.html. 3. Organize the R &D Library in the basement of the County Building and update the library catalog. 4. Fulfill research and informational needs of the County through the acquisition and maintenance of relevant research materials. 5. To collaborate with key partners in the business community and provide statistical information to assist in the improvement of their performance goals by June 2011. 6. To design and develop an R &D Newsletter featuring individual program highlights to support the promotion of economic development in Hawai`i County by June 2011. 7. Maintain an index of articles of interest to, and in support of departmental programs, and generate an annual subject index (NewsFile) of articles affecting Hawai'i County by June 2011. 8. Maintain the Online Library Application (OLA) database by classifying and cataloging library materials. Continue to work with Department of Data Systems to eliminate new software bugs (due to recent conversion of the library system) by June 2011. 9. Provide research assistance to fulfill the data requirements of grant proposals. 10. Respond to requests for statistical, reference and program information daily and on demand. 11. Review, update and publish brochure: "A- Glimpse -At Hawaii Island" and provide accessibility via County of Hawai'i's web site by June 2011. 295 RESEARCH & DEVELOPMENT HAWAII COUNTY RESOURCE CENTER Program Objectives — Capacity Building Program 1. To encourage collaborative governance for a sustainable local government operation a) Provide monthly technical assistance to the Mayor's Green Team. b) Publish County of Hawai'i Government Operation Carbon and Energy Footprint Inventory based on Local Government Operation's Protocol by August 2010. c) Coordinate the development of energy, carbon, and cost reduction target, goals, strategies, and indicators for the Mayor's Green Team by February 2011. d) Facilitate the implementation of three actions that improve local government's economic, energy, and environmental performances by June 2011. e) Conduct at least two public workshops to share progress of the Mayor's Green Team by June 2011. 2. To strengthen community capacity for green workforce and industry development a) Publish and disseminate information from The Island ofHawai'i Green Economy: Existing Green Sector Capacity Assessment by July 2010. b) Organize two community workshop related to the implementation of the community development plans and the development of a greener economy by June 2011. c) Build four partnerships with local business and community organizations through green jobs advisory team by June 2011. d) Facilitate the development of a local community food system by funding at least two food security projects by June 2011. e) Facilitate the development of a local green collar workforce by funding at least two green economy projects by June 2011. 3. To implement recommendations from Ho'owaiwai: Ohana Economics a) Develop and implement two policies that increase family and community wealth by June 2011. b) Develop and implement two projects that increase family and community wealth by June 2011. c) Assist in development of a social marketing strategy that reduces household energy, food, housing and transportation expense by June 2011. d) Build four partnerships with local asset building organizations to encourage culture of saving by June 2011. 296 RESEARCH & DEVELOPMENT HAWAII COUNTY RESOURCE CENTER Program Highlights — Information Resources Program Cultivated community and capacity building by linking people with information needed for: business loans, business start-up information, plans, grant applications, research, etc. P P ,g PP Provided access to County of Hawai `i Data Book via County's web site: http: / /co.hawaii.hi.us /databook current/dbooktoc.htm Publicized and promoted use of the County of Hawai`i web sites such as: http: / /co.hawaii.hi.us /; http: / /co.hawaii .hi.us/bigislandag /default.htm; http: / /co.hawaii.hi.us /enterprise zones /enterprise zones.htm/; http: / /co.hawaii.hi.us /resource center/hcrc.html /; http: / /filmbigisland.com/ in its continual effort at providing freedom of and access to information. Published and distributed monthly County of Hawai `i Statistics and provided access via county's web site: http: / /co.hawaii.hi.us /info /stats.html/ Updated current County of Hawai `i Data Book (online version). Published NewsFile 2007; Completed data entry for NewsFile 2008. Program Highlights — Capacity Building Program The Resource Center sponsored or co- sponsored 181 community events, 26 strategic planning sessions, 56 technical assistances, and 90 trainings and workshops. 21,907 people, including 4,831 youth, participated in HCRC sponsored activities or events A total of 100 Healing Our Island Community Fund or $173,470 dollars were distributed to community groups. In -kind values totaling $771,831 dollars were generated from HCRC related activities or events. Prepared and submitted two grants proposal in the amount of $1,769,422. Twenty contracts totaling $466,400 dollars contributed to the development of an island economy and created or saved 16 local jobs. 297 RESEARCH & DEVELOPMENT HAWAII COUNTY RESOURCE CENTER Program Highlights — Capacity Building Program (continued) Ho'owaiwai — Family Asset Building More than ever, families and communities across the globe, nation, and state are faced with a difficult economic outlook. Considerable numbers of local families are struggling to meet the basic expenses of daily living. During the last fiscal year, the Ho'owaiwai project weavers (team) initiated and completed: • Ten one -on -one interviews with local social service practitioners. • Twelve Ohana Dialogues in East and West Hawaii. • Four community meetings. • Two pilot Youth Individual Development Account in Maku'u and Miloli'i. • Hawai`i Island Asset Building Framework and Roadmap: Draft Ohana Dialogue Report, Draft Technical Report, Draft Research Report. Kali Community Development Plan Outreach and Engagement Between October 2008 and February 2009, the Resource Center coordinated the community outreach portion of the Ka'u CDP (in partnership with Planning Department) A total of 1192 residents participated in the initial outreach and engagement or about 14% of the population in Ka'u. l i The Resource Center tracked participants' demographic information. The full report is available at www.kaucdp.info Healing Our Island Community Fund (HOI) The Resource Center has administered this fund for five consecutive years. It is intended for grassroots anti -drug education and prevention activities in the communities. Grants are limited to requests of no more than $2,000. • A total of 100 grants were approved totaling $173,470.00 • 10,809 people participated in HOI projects (taken from final reports) • 192 organizations were involved in HOI projects. The full report will be available at www.hcrc.info. 298 RESEARCH & DEVELOPMENT HAWAII COUNTY RESOURCE CENTER Program Highlights — Capacity Building Program (continued) Disaster Preparedness Collaboration continues with the Hawai'i Fire Department and Hawai'i County Civil Defense to promote community resiliency. HCRC assisted with community outreach, training coordination and logistical support for the Community Emergency Response Team (CERT) training. • One hundred and seventeen individuals completed the program. • Five CERTeams were formed in Leilani Estates, Hilo, Discovery Harbor, HELCO and Kahena. • Created CERT data management systems for Civil Defense. Training The Resource Center's training services promoted the development of sustainable island economy and the implementation of the community development plans. • The Natural Step Workshops and Presentations - The Natural Step Framework outlines how to use a strategic approach to sustainability and build a resilient, economically viable organization or community. A total of 242 people attended. • Hawai `i Island Homegrown Food Self- Reliance Workshops - More than 85% of our island's food is imported from off - island. This project focused on food grown in home gardens. Topics included sustainable traditional Hawaiian and Pacific island methods; water conservation in the garden; raising poultry; storing food in the landscape; and starting a garden from scratch. A total of 249 people attended the workshops. • Sustainable Living Education Series - This series featured four classes about green jobs such as: alternative power basics, rainwater harvesting, sustainable gardening, and sustainability applied. A total of 210 people attended the workshops. • Alaka'i.Community Leadership Series - Workshop was segmented into three themes: "Training of Leaders"; "Welcoming Diversity and "Building the Beloved Community ". A total of 105 people attended the workshops. • The "Green Power Hero" (GPHero) Youth Sustainability Series — This series promoted and encouraged numerous clean energy, conservation and sustainability. The goal is to empower schools, students and teachers by strengthening the role our youth and schools play in economic self - sufficiency. A total of 4,512 youth attended the workshops. The full report will be available at www.hcrc.info. 299 RESEARCH & DEVELOPMENT HAWAII COUNTY RESOURCE CENTER Program Highlights — Capacity Building Program (continued) Grant Service The Resource Center's Grant Service provides technical assistance and access to grants related resources for Hawai`i County nonprofit organizations, community groups, and county agencies. • The Grants program increased eCivis Grants Network (on -line grants search database) participation by 42% over Fiscal Year 2007 -2008; as of June 30, 2009, 530 residents and county staff have access to online grant searching and grant training. • Conducted six grant trainings for 95 county staff and community members • Presented American Recovery and Reinvestment Act funding opportunities at two public workshops reaching approximately 160 residents. • Prepared and submitted an Energy Efficiency and Conservation Block Grant proposal in the amount of $737,800 to the U.S. Department of Energy • Prepared and submitted a Smart Growth Grant proposal in amount of $25,000 to the Environmental Protection Agency • Assisted Civil Defense, Department of Public Works Traffic Division and Department of Environmental Management with various grant proposals totaling over $3.5 million. • Managed five contracts totaling $653,377 for the Hilo Bayfront Trails Planning project and the Waipi'o Ranger Pilot Program. Both Waipi'o contracts totaling $283,377 were closed out during Fiscal Year 2008 -2009. Outreach and Resources The Resource Center continues to develop community resources, such as reports, toolkits and power point presentations to promote community self reliance and a greener economy. • Published and Distributed Innovation Island of Hawai `i: Sustainable Economic Development Fact Sheet • Published County of Hawai `i Community Development Plan: Civic Engagement Report • Compiled a draft economic analysis: Island of Hawai `i Green Economy: Existing Green Sector Capacity Assessment • Compiled data for Mayor's Green Team to develop Green House Gas (GHG) emission inventory and economic impact for County government operations • Designed, planned and facilitated Honomn UCC Charrette • Twenty seven Power Point presentations at public meetings. 300 RESEARCH & DEVELOPMENT HAWAII COUNTY RESOURCE CENTER Program Measures — Information Resources Program FY 2008 -09 FY 2009 -10 FY 2010 -11 Actual Budget Estimate Acquisitions/Process /Update 255 275 300 Cataloging 175 200 250 Circulation/Interlibrary Loan 150 150 150 Correspondence /Email 350 350 350 Data Book 75,300 70,800 85,200 Updates 300 800 200 Web Visits 75,000 70,000 85,000 Inquiries /Reference 3,000 3,000 3,000 Census Data 2,000 2,000 2,000 Other 1,000 1,000 1,000 Publications 4 5 3 County of Hawaii Data Book Biennial Biennial - County of Hawaii Data Book (online version) Annual Annual - County of Hawai' i News File Annual Annual Annual County of Hawaii Statistics Monthly Monthly Monthly A-Glimpse-At Hawai is Big Island - Annual Annual 301 RESEARCH & DEVELOPMENT HAWAII COUNTY RESOURCE CENTER Program Measures — Capacity Building Program FY 2008 -09 FY 2009 -10 FY 2010 -11 Actual Budget Estimate HCRC Total Project Value (Cash, In- $1,438,231 $700,000 $600,000 kind, Volunteer Hours) • Total Value of Funded Projects (Cash, In- $770,683 $400,000 $300,000 kind) Total Fund Generated from Grants (Cash) $200,000 $300,000 $100,000 Number of Grants Awarded 1 4 2 In -Kind Support for HCRC Related $771,831 $100,000 $50,000 Program (Include Venues, Volunteer Hours* and Other Services) Total Meetings Convened or Attended 571 200 150 General Meeting 188 74 50 Community Meetings 201 50 50 Strategic Planning 26 10 10 Technical Assistance 56 10 10 Training, Workshops & Retreats 90 30 25 Conferences /Summit 9 6 5 Learning Circles 1 15 - Total Participants 21,907 9,500 7,500 General Meeting 651 300 200 Community Meetings 14,839 8,000 6,260 Strategic Planning 136 50 30 Technical Assistance 56 10 10 I Training & Workshops 5,413 500 500 Conferences /Summit 800 600 500 Learning Circles 12 40 - j Total Participants Numbers Youth (18 and under) 4,512 1,000 200 Adults (18 and over) 17,395 8,500 6,260 Total Number of Facilitators Network 75 80 50 Total Number of Volunteers 303 500 100 Intern 3 2 2 CVE 1 1 1 Community-based volunteers* 1,495 2,000 300 Coaches and Mentors 5 5 5 Total Volunteer Hours (CDP /CRP) 35,255 1,000 1,000 Total Volunteer Hours Dollar Value $667,548.18 $35,000 $35,000 (CRP /CDP) Total Number of Collaborative Partners* 399 250 .150 302 RESEARCH & DEVELOPMENT HAWAII COUNTY RESOURCE CENTER Program Measures — Capacity Building Program (continued) Total Program Output — New Information & Knowledge Created Total Promotional Materials 52 25 37 Flyers 32 30 25 Forms 6 5 5 Information Packet 10 5 5 Brochure 4 3 2 Documents 13 14 12 Grant Proposals 4 5 3 Reports 5 5 7 Strategic Plan 2 2 1 Tools and Metrics 2 2 1 Total Distribution of Program Output 20,000 3,600 1,100 Printed Flyers 5,248 2,500 500 Printed Brochure 12,500 1,000 500 Printed Information Packet 2,252 100 100 Grant Proposal Review and Technical 250 200 - Assistance Number of Individuals Requesting 572 200 - Information on Grant Searches /Grant Information Served Number of Low - income Families 36 25 20 Assisted Number of Communities Involved in 10 15 - Community Disaster Readiness Training Number of Individuals Involved in 213 100 - Community Readiness Training Total Number of Web site Visit 112,421 50,000 50,000 *HO! * *CDP Program Expenditures FY 2008 -09 FY 2009 -10 FY 2010 -11 Actual Budget Request Operations 589,262.37 543,562 208,561 Program Total 589,262.37 543,562 208,561 303 RESEARCH & DEVELOPMENT FILM Program Description Nurtures the local film industry, promotes Hawai'i Island worldwide as a film destination and provides a resourceful, cost efficient, film friendly environment to all productions by partnering with the local community. Program Objectives 1. Market and promote Hawai'i Island internationally as a desirable and cost effective location for filming: a) Using Big Island Film Office web site, trade advertising, attend trade shows, etc. 2. Collaborate with the Film Offices of the Hawaiian Islands (FOHI), the Hawai'i Film and Entertainment Board (HFEB), the Hawaii International Film Association (HIFA), the Association of Film Commissioners International (AFCI), Hawai'i Island Chambers of Commerce, etc. a) Assist in promotion efforts to expand infrastructure for film production b) Facilitate efforts to develop and train a film production workforce 3. Plan/coordinate /assist in the following activities by June 2011: a) Provide support services to approximately 100 productions b) Four (4) scouting tours or meetings with high level productions c) Transfer host and maintenance of the Big Island film Office web site d) Four (4) class presentations to local high schools or colleges with film or digital media arts programs e) Two (2) workshops for skills development, educational development, relationship building for the exchange of information about current business practices f) Four (4) film festivals, conferences, or trade shows to promote our own local production capabilities, provide network opportunities for filmmakers, attract more filmmaking to the county and to give a voice to our diverse cultural communities. 4. Apply for a grant to provide training and education for workforce development in filmmaking by June 2011. Program Highlights For FY 2008 -2009, there were a total of 81 productions; down from 96 last fiscal year. Total revenue from all types and genres of production was $19,942,100 compared to $18,297,140 last fiscal year. The cycle over the past two years has been strange fewer productions, but high and even higher revenue. 304 RESEARCH & DEVELOPMENT FILM Program Highlights (continued) The high levels of revenue from production (high for The Big Island) can be attributed to several productions that spent a lot of money during production on the Big Island. These productions included: the syndicated television show, Wheel of Fortune ($7 million); the feature film, The Tempest ($5 million); the independent feature film, Honoka'a Boy ($1 million); and the cable reality show, My Antonio ($4 million). Production from Japan continues to be a major source of production activity and spending, with 39% of total activity coming from Japan vs. 35% last year. Of the 81 productions, 41 or 50% came from the US, and 40 or 50% came from non -US countries. Not counting the US, there were nine (9) countries represented this year, two (2) more than last year. The highest levels of production activity were in the areas of documentary with 23 total productions, print with 15, and TV episodes with 25. Most revenue was generated in these categories: feature film with $6,000,000, television episodes with almost $12,000,000, and TV commercials with $375,000. • Program Measures FY 2008 -09 FY 2009 -10 FY 2010 -11 Actual Budget Estimate Inquiries 300 325 340 Productions Completed 81 130 100 Production Revenues $19.9 million $4.0 million $10 million Program Expenditures FY 2008 -09 FY 2009 -10 FY 2010 -11 Actual Budget Request Operations 39,911.00 47,000 40,000 Program Total 39,911.00 47,000 40,000 305 RESEARCH & DEVELOPMENT RESEARCH & DEVELOPMENT Program Expenditures FY 2008 -09 FY 2009 -10 FY 2010 -11 Actual Budget Request Number of Positions 17 17 18 Salaries and Wages 596,419.10 586,120 597,694 Operations 35,130.47 37,925 27,450 Equipment 698.74 3,600 3,600 Program Total 632,24831 627,645 628,744 Personnel Position Summary FY 2008 -09 FY 2009 -10 FY 2010 -11 Position Title Authorized Authorized Request Director of Research & Development 1 1 1 Deputy Director of Research & Development 1 1 1 Asst. Account Clerk (1 /4T) Temp 1 1 1 Administrative Services Assistant 1 . 1 1 Administrative Assistant 1 1 1 Clerk II 1 1 1 Economic Development Specialist I1 2 3 3 Economic Development Specialist 111 5 5 6 Grants Specialist 1 1 1 Grant Coordinator 1 - - Private Secretary - 1 1 1 Resource Materials Specialist 1 1 1 Total 17 17 18 Note: Energy Coordinator's Position (Economic Development Specialist III) is now reflected in this section • (for FY 2010 -11). 306 HIGHWAY FUND PUBLIC WORKS HIGHWAY FUND • Mission Statement To maintain and to continually improve the County's roadway transportation system for a safe and efficient movement of people and goods around the island. Department Goals 1. To provide leadership, administrative and technical support to accomplish the Division Programs. 2. To provide a safe roadway for the public's use. 3. To assist Civil Defense in emergencies. 4. To update highway inventory records and maps and convert these to electronic use 5. To resurface roads islandwide. 6. To develop and implement operational and technical programs for traffic control devices. 7. To provide timely operations and maintenance of traffic control devices through improved scheduling of projects and personnel. 8. To develop a system for rapid retrieval of records and documents to support litigation and planning activities. 9. To expand educational programs that encourage highway safety. 10. To develop and implement highway safety standards and procedures. 11. To operate and maintain traffic signals, streetlights, signs and markings islandwide. Funding Source and Position Count Highway Fund $ 27,474,015 Highway Fund 248 Grant Revenue $ - Grant Revenue - Total Budget: $ 27,474,015 Total Number of Positions 248 307 PUBLIC WORKS TRAFFIC DIVISION Program Description The Traffic Division was established under the Department of Public Works under Chapter 2, Article 9, Section 2 -41 of the Hawaii County Code. The Division installs, maintains and repairs traffic control facilities and devices and street lighting systems in compliance with Chapter 24 of the Hawaii County Code. The Division is responsible for traffic engineering projects for the County and also educating the public on safety. Administration Section Plans, designs, and implements traffic control facilities in accordance with national standards. 1. Provides supervision and administrative support for the Division. 2. Mitigates traffic problems and improves overall roadway efficiency and safety. 3. Seeks to resolve complaints and answers inquiries using various means including • Website implementation, call backs on completed work reported by the public and implementation of Laserfiche. 4. Develops a proactive role in the safe and efficient movement of traffic. 5. Provides information, technical support and direction to the highway safety council and the four traffic safety committees. Traffic Safety Section (Planning/Investigations, and Enuineerinol Responsible for the overall planning and design of Traffic Engineering related projects. 1. Conducts studies, investigations, inspections, traffic surveys, and other related activities to safeguard and facilitate vehicular and pedestrian traffic. 2. Reviews construction plans, traffic studies, zone changes, variances, etc. to ensure compliance with Division standards, guidelines, and policies. 3. Proposes, designs, and manages new traffic control related projects to help mitigate existing traffic problems and to improve overall roadway efficiency. 4. Identifies safety improvement projects based on accidents and conflict analysis procedures. 5. Oversees the restriping/resurfacing programs. 6. Proposes Traffic Calming initiatives to address concerns: a. Smart Signs to be used for driver's speed feedback and traffic counts b. Speed Humps for temporary and permanent installations 7. Creates, maintains and improves programs to promote highway safety and traffic education. 308 • PUBLIC WORKS TRAFFIC DIVISION Program Description (continued) Traffic Signals and Streetlights Section Responsible for the design, installation, operation and maintenance of all traffic signals and streetlights on County highways and for maintaining traffic signals and streetlights on State highways. 1. Develop and implement priorities for traffic signal and streetlight installations. 2. Maintain a computerized traffic signal and streetlight database. 3. Develop and implement uninterruptible power supplies (UPS) for continuous traffic signal operations during power outages. 4. Continue to add signal systems to traffic signal server for real time monitoring and database adjustments. 5. Assist Traffic Calming Program by installing and maintaining traffic calming devices, such as Smart Signs (driver speed feedback), etc. 6. Install newly warranted signals "in- house" when possible. Traffic Signs and Markings Section Responsible for the installation, operation and maintenance of all traffic control signs and pavement markings on County highways, including assisting other departments and agencies with traffic control signs and pavement markings at off - highway County facilities. 1. Develop and implement a more efficient signs and markings maintenance program. 2. Develop a more proactive role in the safe and efficient movement of traffic. 3. Develop and maintain a computerized supplies, materials, and field signs and markings inventory database. 4. Assist Traffic Calming Program by installing temporary and permanent speed humps and related accessories such as signage and striping. 309 PUBLIC WORKS TRAFFIC DIVISION Program Objectives Traffic Safety 1. Revise /amend schedules for Chapter 24, Vehicles and Traffic, of the Hawai'i County Code within 180 calendar days 85% of the time, if temporary authority is invoked. 2. Investigate and resolve complaints and requests for new traffic control devices, including appropriate traffic studies within 30 calendar days 90% of the time. 3. Review construction plans, traffic studies, change of zones, variances, etc., within 14 calendar days 85% of the time. 4. Conduct construction inspections within 14 calendar days 90% of the time. 5. Investigate and resolve requests for Smart Signs and Speed Humps within 180 calendar days 85% of the time. 6. Establish and promote traffic- related public awareness, education, and safety. Traffic Signals & Streetlights 1. Repair defective streetlights when reported (N. & S. Hilo, Puna, and N. & S. Kona) within 5 calendar days 85% of the time. 2. Repair defective streetlights when reported (Kali, N. & S. Kohala, and Hamakua) within 10 calendar days 85% of the time. 3. Investigate and resolve traffic signal complaints within 5 calendar days 95% of the time. 4. Assist Traffic Calming Program by installing devices, i.e. Smart Signs, within 90 calendar days 85% of the time. Traffic Signs & Markings 1. Complete work orders for new traffic control devices within 90 calendar days 85% of the time. 2. Complete maintenance work orders within 90 calendar days 85% of the time. 3. Complete fabrication of new traffic control signs within 30 calendar days 85% of the time. 4. Stripe or restripe 125 miles of traffic pavement markings. 5. Install 4,000 new or replacement raised pavement markers. 6. Assist Traffic Calming Program by installing Speed Humps and related accessories such as signage and striping within 90 calendar days 85% of the time. 310 PUBLIC WORKS TRAFFIC DIVISION Program Highlights Projects Complete • Halloween - Trick or Treat bags for elementary -aged pedestrians, and special education students • Kanoelehua Corridor - Uninterruptable Power Supply (UPS) replacements in Hilo. • Upgraded UPS's at Komohana/Hualalai and Komohana /Mohouli • Highway 130/Road B — Work with State Highways for lane reconfigurations in Kea'au. • Kino`ole/Kamana — New signals installation (Note: First intersection designed, installed and implemented entirely by Traffic Division personnel). • Old Kea'au-Pahoa Road/Old Volcano Road — signal upgrade. • Constructed new Traffic Electronics Shop at Hilo Base yard. • Ainaola/Haihai — Signal upgrade • Completed new signalized crosswalk on Haleki`i in South Kona. • Acquired new signalized intersections on Makala Boulevard in Kona. • Installed Traffic Cameras at Palani/Henry in Kona and Highway 130 /Road -B in Kea'au. • LED street light evaluations for energy conservation. • Implemented wireless broadband communications for signalized intersections. • Lako St., above Kuakini Hwy. — Kona Vista S /D, installation of Smart Signs • Ali`i Hwy., before Kaleopapa — installation of Smart Signs for makai bound traffic • Ali`i Hwy., after King Kamehameha III Rd. — installation of Smart Sign • Ainaola Dr — installation of Smart Sign • Haleki`i St. — installation of traffic calming devices including Smart Signs • Hina Lani St — installation of Smart Sign • Kawaihae Rd. — installation of Smart Sign • Knkuau St. — installation of Smart Sign • Kupuna St. — installation of Smart Sign • Lahi St. — installation of Smart Sign • Mamalahoa Hwy., in Holualoa Town — installation of Smart Signs • N. Kulani Rd. — installation of Smart Signs 311 PUBLIC WORKS TRAFFIC DIVISION Program Measures FY 2008 -09 FY 2009 -10 FY 2010 -11 Actual Budget Estimate Traffic Safety Revise /amend schedules for Chapter 24, Vehicles & Traffic, of 97% 85% 85% the Hawaii County Code, within 180 calendar days Revise /amend schedules for Chapter 24, Vehicles & 1 5 5 Traffic, of the Hawaii County Code Investigate and resolve complaints and request for new traffic n/a 90% 90% control devices, including appropriate traffic studies within 30 calendar days of receipt Complaints and requests received 145 125 125 Review plans (construction, traffic studies, change of zones, - 85% 85% variances, etc.) within 14 calendar days of receipt Plans received (including construction, traffic studies, 88 150 150 change of zones, variances, etc) Conduct construction inspections within 14 calendar days of 91% 90% 90% receipt Constructions inspections received 33 75 75 Review requests for Traffic Calming Devices, Smart Signs n/a 85% 85% within 180 calendar days of receipt Traffic Calming Devices, Smart Sign requests 14 24 24 received Review requests for Traffic Calming Devices, Speed Humps 0 85% 85% within 180 calendar days of receipt Traffic Calming Devices, Speed Hump requests 12 25 25 received Work orders issued. (Signs & Markings) 203 150 150 Traffic Signal & Streetlight Percentage of service calls completed within 5 calendar days 93% 85% 85% of receipt (N. & S. Hilo, Puna, & N. & S. Kona) Percentage of service calls completed within 10 calendar days 98% 85% 85% of receipt (Ka`u, N. & S. Kohala & Hamakua) Streetlight service calls received 2,500 3,200 3,200 Streetlights energized during the fiscal year 53 250 250 Total energized streetlights 9,404 9,500 9,500 Percentage of signal service calls completed within 5 calendar 99% 95% 95% days of receipt Traffic signal service calls received 511 475 475 312 PUBLIC WORKS TRAFFIC DIVISION Program Measures (continued) Signalized intersections (includes 40 State signals & 1 101 105 105 DHHL signal) Flashing Beacons (includes 23 State & 10 County) 33 35 35 Total Embedded Crosswalk Lights 2 1 1 Installation of Traffic Calming Devices, such as Smart Signs, 100% 85% 85% within 90 calendar days Assist Traffic Calming Program by installing devices, such as 12 6 6 Smart Signs Traffic Signs & Markings Percent of work orders for new traffic control devices 91% 85% 85% completed within 90 calendar days of receipt Work orders received for new traffic control devices 70 120 120 Percent of maintenance work orders completed within 90 87% 85% 85% calendar days of receipt Maintenance work orders issued 317 800 800 Percent of work orders completed for traffic control sign 95% 85% 85% fabrication within 30 calendar days of receipt New traffic control sign fabrications 1,329 2,500 2,500 Road miles of traffic lines painted 116.3 125 125 Raised pavement markers installed 7,839 4,000 4,000 Installation of Traffic Calming Devices, Speed Humps, and 71% 85% 85% related accessories within 90 calendar days Assist Traffic Calming Program by installing Speed Humps 14 20 20 and related accessories 313 • PUBLIC WORKS TRAFFIC DIVISION Program Expenditures FY 2008 -09 FY 2009 -10 FY 2010 -11 Actual Budget Request Number of Positions 42 48 48 Salaries and Wages 2,061,503.60 2,604,657 2,348,400 Operations 3,692423.33 3,837,450 3,725,959 Equipment 456,346.22 188,800 262,183 Program Total 6,210,273.15 6,630,907 6,336,542 Personnel Position Summary FY 2008 -09 FY 2009 -10 FY 2010 -11 Position Title Authorized Authorized Request ADMINISTRATION: Civil Engineer VI 1 1 1 Civil Engineer V 1 - - Civil Engineer IV 1 - - Civil Engineer 111 1 - - Construction Inspector 1 - - Supervising Traffic Technician - - - Traffic Technician II 1 - - Traffic Technician I 1 - - Accountant l 1 - - Office Manager - 1 1 Account Clerk - 1 1 Senior Account Clerk 1 1 1 Clerk II 1 1 1 Clerk III - - - Program Support Technician 1 - - Student Helper I 1 1 1 TRAFFIC SAFETY Civil Engineer V - I 1 Civil Engineer IV - 1 1 Civil Engineer III - 1 1 Traffic Technician I - 1 1 TRAFFIC SIGNALS & STREETLIGHTS: Traffic Operations Supervisor 1 1 1 Traffic Technician IV 1 1 1 Supervising Traffic Technician 1 1 I Traffic Technician II 1 I 1 Traffic Technician III - - - Construction Inspector - I I Traffic Electrician Supervisor 1 1 I Lead Traffic Electrician 1 1 I Electronic Technician - 1 1 Traffic Electrician 4 4 4 Electrical Engineer III 1 1 1 Electrician Helper 2 2 2 314 PUBLIC WORKS TRAFFIC DIVISION Personnel Position Summary (continued) FY 2008 -09 FY 2009 -10 FY 2010 -11 Position Title Authorized Authorized Request TRAFFIC SIGNS & MARKINGS: Traffic Signs & Markings Supervisor II 1 1 1 Traffic Signs & Markings Supervisor I 2 2 2 Program Support Technician -,, 1 I Lead Traffic Signs & Markings Painter 3 4 4 Lead Traffic Signs & Markings Installer (Kona) 1 1 1 Thermoplastic Melting Equipment Operator - 1 Traffic Signs & Markings Installer (Kona) 1 1 1 Traffic Signs & Markings Painter 3 5 5 Traffic Signs & Markings Helper 6 8 7 Total 42 48 48 315 PUBLIC WORKS HIGHWAY MAINTENANCE DIVISION Program Description Highway Administration The Highway Maintenance Division oversees and directs all Highway Programs; i.e., maintenance of roadways, flood control structures and canals. The Division also establishes safety programs and conducts training, coordinates in -house resurfacing projects and responds to various emergencies as needed. District Baseyards Each District Baseyard continues to repair and maintain roads, streets, highways, bridges, storm drains and other flood control structures in the County. The Baseyards also respond as needed, to various emergencies caused by accidents, hazardous material spills and other natural events (fires, storms, earthquakes etc.). Program Objectives 1. Continue islandwide in -house resurfacing program and resurface a total of 35 miles. 2. Evaluate the grass cutting operation and maintain the standard of six miles (12 total) per operator /equipment per workday and the goal of a five -week cycle per district. Program Highlights Resurfaced or paved 26.51 miles of various County roads: • South Hilo 1.56 miles • North Hilo /Hamakua 3.10 miles • North & South Kohala 14.06 miles • North & South Kona 0.00 mile • Ka`u 2.29 miles • Puna 5.50 miles 316 PUBLIC WORKS HIGHWAY MAINTENANCE DIVISION Program Measures FY 2008 -09 FY 2009 -10 FY 2010 -11 Actual Budget Estimate Resurfacing Miles (Varying Widths) 26.51 35 35 South Hilo 1.56 8 7 North Hilo/I-Iamakua 3.10 5 5 North/South Kohala 14.06 4 7 North/South Kona 0.00 7 6 Ka`u 2.29 5 4 Puna 5.50 8 6 Grass Cutting Operation (Cycle for Each District, in Average: 4 Weeks): South Hilo 3 to 6 5 5 North Hilo /Hamakua 4 5 5 North/South Kohala 2 to 3 5 5 North/South Kona 6 5 5 Ka`❑ 5 to 6 5 5 Puna 4 5 5 Additional Information: Complaints from Public (Received / Completed / Pending): 1,242 1,700 - South Hilo 567 850 - North Hilo /Hamakua 40 120 - North/South Kohala 30 30 - North/South Kona 383 450 - Ka` 17 20 u - Puna 205 225 - Total Miles of Roads Maintained Countywide by - Road Districts: 943.31 942.00 South Hilo 297.43 285.00 - North Hilo 35.64 35.00 - Hamakua 67.69 69.00 - North Kohala 28.14 29.00 - South Kohala 102.85 111.00 - North Kona 127.02 131 AO - South Kona 26.71 28.00 - Ka`u 65.55 63.00 - ' Puna 192.28 191.00 - Requests from Realtors (Regarding Maintenance of ' County Roadways): s): 516 1,140 - South Hilo 105 250 - North Hilo 16 40 - Hamakua 20 15 - North Kohala 5 10 - South Kohala 38 45 - North Kona 16 15 - South Kona 8 10 - Ka`u 26 55 - Puna 282 700 - 317 PUBLIC WORKS HIGHWAY MAINTENANCE DIVISION Program Expenditures FY 2008 -09 FY 2009 -10 FY 2010 -11 Actual Budget Request Number of Positions 200 200 200 Permanent /Temporary 164/36 164/36 164/36 Salaries and Wages 6,471,003.85 7,350,614 7,025,868 Operations 4,315,125.72 3,459,988 3,895,129 Equipment 2,009,679.30 1,032,400 1,032,050 Program Total 12,795,808,87 11,843,002 11,944,047 Personnel Position Summary FY 2008 -09 FY 2009 -10 FY 2010 -11 Position Title Authorized Authorized Request Highway Division Chief 1 1 1 Highway Superintendent 1 1 1 Accountant 11 1 1 1 Civil Engineer V - - - Civil Engineer IV 1 1 1 Highways Support Technician 11 1 1 1 District Road Overseer II 5 5 5 Equipment Operator I 25 25 25 Equipment Operator II 26 26 26 Equipment Operator III 9 9 9 Equipment Operator Trainer 1 1 1 Laborer 11 68 68 68 Mason 1 1 1 Road Construction & Maintenance Supervisor I 4 4 4 Road Construction & Maintenance Supervisor II 10 10 10 Safety & Driver Improvement Coordinator 1 1 I Senior Account Clerk 7 7 7 Street Cleaning Supervisor 1 1 I Street Sweeper Operator 1 1 1 Subtotal 164 164 164 TEMPORARY POSITIONS: Equipment Operations Instructor Temp 3 3 3 Equipment Operator I Temp 7 7 7 Equipment Operator II Temp 5 5 5 Equipment O Operator Ill Temp 4 4 4 P P Mason Temp 3 3 3 Road Constr & Maintenance Supervisor I Temp 6 6 6 Student Helper I - - - Student Helper II 1 1 1 Tree Trimmer Temp 4 4 4 Tree Trimmer -Heavy Truck Driver Temp - - - Worker's Compensation Position 3 3 3 (Temporary Positions) Subtotal 36 36 36 Total 200 200 200 318 MASS TRANSIT AGENCY HIGHWAY FUND Program Description Refer to Mass Transit Agency under the General Fund Section. Program Objectives Refer to Mass Transit Agency under the General Fund Section. Program Highlights Refer to Mass Transit Agency under the General Fund Section. Program Expenditures FY 2008 -09 FY 2009 -10 FY 2010 -11 Actual Budget Request Operations 1,582,614.63 1,055,982 943,892 Equipment 360,354.12 - Program Total 1,943,148.75 1,055,982 943,892 319 PUBLIC WORKS HIGHWAY FUND MISCELLANEOUS • FY 2008 -09 FY 2009 -10 FY 2010 -11 Actual Budget Request Roads in Limbo - - 1,000,000 Fringe Benefits Health Fund 698,438.99 810,000 816,000 Pension Accumulation 1,276,037.09 1,385,000 1,393,000 FICA 611,865.42 728,000 732,534 Worker's Compensation 316,619.32 797,200 675,000 Total Fringe Benefits 2,902,960.82 3,720,000 3,616,534 Supplemental Transfers Transfer to Capital Projects Fund 3,861,758.97 3,540,000 3,128,000 Other Costs Provision for Compensation Adjustment - - 304,000 - Refund Auto /Trailer Tax 2,161.35 - - Provision for Reallocation - 5,000 5,000 Public Safety Disaster /Emergency 4,750.00 500,000 500,000 Total Other Costs 6,911.35 809,000 505,000 Total Miscellaneous 6,771,631.14 8,069,000 8,249,534 320 SEWER FUND ENVIRONMENTAL MANAGEMENT SEWER FUND Mission Statement To protect public health and environment, support the County, and encourage a safe and rewarding workplace. Division Goals 1. To protect public health and safety and the environment. 2. To meet or exceed all wastewater discharge permit and regulatory compliance requirements. 3. To provide the best service at the least cost while balancing the needs and desires of the administration, council, employees, and general public. 4. To sustain no lost time injuries and maintain a healthy and committed workforce. Funding Source and Position Count Sewer Fund $ 9,643,225 Sewer Fund 58 Grant Revenue $ - Grant Revenue - Total Budget: $ 9,643,225 Total Number of Positions: 58 321 ENVIRONMENTAL MANAGEMENT WASTEWATER DIVISION ADMINISTRATION Program Description The Administration program of the Wastewater Division (WWD) includes the administration and engineering functions. Administration manages the countywide wastewater system, maintains effective long -range plans via the Capital Improvement Program (CIP) and Equipment Replacement Fund (ERF) planning process, coordinates with the Environmental Management Commission (EMC), the Department Administration and County Council, administers permit applications, maintains archives, and maintains public relations through education and problem solving as needed. Program Objectives 1. Complete the Honoka'a Large Capacity Cesspool Replacement — Phase 1 work resulting in closure of five (5) County -owned Large Capacity Cesspools in accordance with EPA Consent and Final Order (CAFO UIC AO- 2005- 0014). 2. Complete the Honoka'a Large Capacity Cesspool Replacement — Phase 2 work resulting in upgrading of the existing Honoka'a Wastewater Treatment Plant currently owned by the State of Hawai'i in order to accommodate projected increased sewer flows from State and private businesses in the Honoka'a town area. 3. Complete the Queen Lili'uokalani Village Subdivision Large Capacity Cesspool Replacement project resulting in the closure of thirty -three (33) County -owned Large Capacity Cesspools in accordance with EPA Consent and Final Order (CAFO UIC AO- 2005- 0014). 4. Connect the Queen Lili'uokalani Village Subdivision to the Kona Sewer System. 5. Complete design of a new Wastewater Sewer Collection/Treatment /and Disposal system for Na alehu in accordance with an agreement with C. Brewer Corporation. 6. Initiate design of a new Wastewater Sewer Collection/Treatment/and Disposal system for Pahala in accordance with an agreement with C. Brewer Corporation. 7. Begin construction of the North Kona Sewer and Effluent Reuse infrastructure in conjunction with the State of Hawai'i Department of Transportation's Queen Ka'ahumanu Highway Widening Project — Phase 2. 8. Begin construction of the Kealakehe Wastewater Treatment Plant Aeration Upgrade and Sludge Removal project to restore treatment capacity at the plant. 9. Complete rehabilitation of the Kalanianaole Avenue Interceptor from Keaa St. to Pua Avenue. 10. Ensure plant operators receive adequate training and refreshers to further their learning as they pursue career advancement within the organization in consideration of the dissolution of the Statewide Operator Training Center (SWOTC) previously run by the State of Hawai'i Department of Health. 11. Continue with developing the Asset Management System as well as implementing procedures established within the system. 322 ENVIRONMENTAL MANAGEMENT WASTEWATER DIVISION ADMINISTRATION Program Highlights 1. Successfully obtained $7.5 million in American Recovery and Reinvestment Act of 2009 (ARRA) Stimulus Funds for construction of the Komohana Heights, Honoka'a and Queen Liliu'okulani Village (QLV) Large Capacity Cesspool (LCC) Replacement projects. 2. Established a Geographical Information System (GIS) data base which provides accessible information to WWD staff as well DEM staff. Immediate access to information has greatly accelerated the planning and review process for the WWD Administration as well as improved operational efficiency of the WWD Operations sections. 3. Awarded construction for the Komohana Heights Large Capacity Cesspool Replacement project in accordance to EPA Consent and Final Order (CAFO UIC AO- 2005 -0014) requiring the closure of two (2) County -owned LCC's. The project will also result in the closure of the existing Sunrise Ridge Sewage Pump Station located in the Sunrise Ridge Subdivision resulting in reduced operational costs to the division. 4. Completed designs for the Honoka'a Large Capacity Cesspool Replacement and Queen Lili uokalani Village Large Capacity Cesspool Replacement projects for the closure of five (5) LCC's in the Honoka'a town area and thirty -three (33) LCC's in the QLV Subdivision. 5. Initiated design of the Na'alehu and Pahala Large Capacity Cesspool Replacement project, Kealakehe Aeration and Sludge Removal projects. 6. Initiated positive discussions with a private landowner regarding land acquisition for a new wastewater treatment and disposal system to treat wastewater from the new collection system planned for the Na'alehu community. 7. Continued positive negotiations with Hawaii Healthcare Systems Corporation regarding transfer of access and utility easements for existing sewer and wastewater treatment plant to the County on the Honoka'a Large Capacity Cesspool Replacement Project. 8. Began the master planning efforts for the upgrade of the Kealakehe Wastewater Treatment Plant to support R -1 water quality production as part of the North Kona Effluent Reuse Plan. 9. Contracted the services of a trainer to help wastewater treatment operators with improving their test - taking skills as they prepare for the operator certification exam which advances them to the next level of proficiency. 323 ENVIRONMENTAL MANAGEMENT WASTEWATER DIVISION ADMINISTRATION Program Measures FY 2008 -09 FY 2009 -10 FY 2010 -11 Actual Budget Estimate REGULATORY COMPLIANCE PROGRAM Number ofNPDES Permit Violations 0 0 0 Number of Reportable Sewage Spills 0 1 1 Number of Reportable Treatment Bypass 0 1 1 Number of HIOSH Citations 0 0 0 SEWER CONNECTION PROGRAM Number of Building/Plumbing Permits Processed 224 300 200 Number of Sewer Connection Plans Reviewed 85 75 50 Number of Sewer Connections Inspected 49 100 40 PRIVATE SEWER EXTENSION PROGRAM Number of Private Sewer Extension Plans Reviewed 3 4 2 Number of Private Sewer Extensions Inspected 1 2 1 REPLACEMENT RESERVE ACCOUNT PROGRAM Number of Design Projects Completed 2 3 2 Number of Construction Projects Completed 0 3 1 Note: 1. Estimates for Sewer Connection and Private Sewer Extensions for FY 10 -11 were reduced due to economic downturn. 2. Number of Replacement Reserve Program projects for FY 10 -11 were reduced due to funding shortfall and priority response to EPA - mandated Capital Improvement projects that are currently in progress. 324 ENVIRONMENTAL MANAGEMENT WASTEWATER DIVISION OPERATIONS Program Description The Operations program involves operating, maintaining, and repairing wastewater collection, pumping, treatment, and disposal facilities and equipment. The Operations program includes coordinating the planning, design, construction and inspection of equipment replacement projects with Wastewater Administration, performing laboratory analyses to determine permit compliance and efficiency of plant processes; ensuring regulatory compliance; and storing and maintaining adequate inventory of spare parts and supplies. Program Objectives 1. Establish and maintain sewer and plant maintenance management program to supplement the asset management program which is under the lead of the WWD Administration. 2. Strive for acceptable ratings from Department of Health during inspections of the wastewater treatment facilities by exercising proper plant process control, health and safety procedures and laboratory quality control. 3. Accelerate inflow and infiltration (I/I) program for the Hilo Sewer System with a target reduction of influent flow to the Hilo Wastewater Treatment Plant of 400,000 gallons per day (0.4 MGD). 4. Accelerate inflow and infiltration (I /I) program for the Kona Sewer System to reduce chloride concentrations to less than 800 ppm in preparation of establishment of an effluent reuse system in Kona. 5. Initiate planning, design and /or construction of three (3) Replacement Reserve Account projects: a. Complete inspection of the Hilo Wastewater Treatment Plan Ocean Outfall in accordance with the facility's National Pollutant Discharge Elimination System (NPDES) permit requirements. b. Replace the existing sludge dewatering system at the Papa'ikou Wastewater Treatment Plant with a portable system which will serve as a backup means of sludge dewatering for the Kulaimano Wastewater Treatment Plant. 6. Install autodialers at Hilo Wastewater Treatment Plant, Kulaimano WWTP, Papaikou WWTP and Sewage Pump stations to improve alarm system monitoring. 325 ENVIRONMENTAL MANAGEMENT WASTEWATER DIVISION OPERATIONS Program Highlights 1. Installed an odor control system at the Kealakehe Sewage Pump Station resulting in abatement of odor control issues at the station and deferment of an immediate upgrade of the system. 2. Initiated procurement of laboratory monitoring equipment to allow WWD to perform NPDES testing in lieu of having work performed by a contractor. It is anticipated that this will result in a cost savings of approximately $150,000 /year. 3. Made the decision to substitute autodialers for new SCADA system to reduce expenses associated with employing the services of an alarm company to monitor the WWD facilities. Program Measures FY 2008 -09 FY 2009 -10 FY 2010 -11 Actual Budget Estimate WASTEWATER TREATMENT PROGRAM Percent of Wastewater Treatment Plants Receiving 0 80% 80% Acceptable or Conditional Rating from DOH Note 1 Hilo WWTP — Average Daily Flow (mgd) 3.1 2.8 2.7 (Note 2) Papaikou WWTP - Average Daily Flow (mgd) 0.1 0.1 0.1 Kulaimano WWTP - Average Daily Flow (mgd) 0.1 0.1 0.1 Kapehu WWTP - Average Daily Flow (mgd) 0.01 0.1 0.1 Kealakehe WWTP - Average Daily Flow (mgd) 2.0 2.5 2.0 Pass EPA laboratory quality control test? Yes Yes Yes EFFLUENT REUSE PROGRAM Total Volume of Effluent Recycled (kgal /yr) 7,300 7,300 7,300 SEWER LINE MAINTENENANCE PROGRAM Miles of Sewer Lines Cleaned 32 40 30 Miles of Sewer Lines Video Inspected 9.5 7 10 Number of Point Repairs Completed 14 6 10 PLANT MAINTENANCE PROGRAM Number of Work Orders Completed 284 280 280 Number of Outstanding Work Orders 26 20 20 Notes: 1. No inspections of WWTP's performed by DOH during FY 08 -09 2. Reduction in flow for H W WTP based on increased' efforts to address Inflow and Infiltration in the collection system. 326 ENVIRONMENTAL MANAGEMENT WASTEWATER DIVISION Program Expenditures FY 2008 -09 FY 2009 -10 FY 2010 -11 Actual Budget Estimate Number of Positions 54 58 58 Salaries and Wages 2,294,901.18 2,932,042 2,969,978 Operations 3,677,940.46 4,382,722 4,157,757 Equipment 152,520.37 223,800 76,500 Program Total 6,125,362.01 7,554,564 7,204,235 Personnel Position Summary FY 2008 -09 FY 2009 -10 FY 2010 -11 Position Title Authorized Authorized Request Assistant Wastewater Treatment Plant Operator 8 8 8 Assist Wastewater Treatment Plant Operator Temp 4 4 4 Civil Engineer III - 1 1 Civil Engineer V - • 1 1 Civil Engineer VI - 1 - Civil Engineer VII 1 1 1 Engineering Support Tech III 1 1 1 GIS Analyst II - 1 1 Laboratory Technician I 1 1 1 Mechanical Repairer 2 2 2 Lead Plant Electrician 1 1 1 Plant Electrician Electronics Repairer I 1 1 Sanitary Chemist 1 1 1 Wastewater Plant Maintenance Mechanic 3 3 3 Wastewater Plant Maintenance Mechanic Supervisor 1 l 1 Sewer Maintenance Repairer 5 5 5 Sewer Maintenance Working Supervisor 2 2 2 Wastewater Plant Working Supervisor III 1 1 I Storekeeper 1 1 1 Engineering Student 1 1 1 Student Helper 2 2 2 Wastewater Deputy Division Chief 1 1 1 Wastewater Operations Superintendent 2 2 2 Wastewater Project Manager - - 1 Wastewater Treatment Plant Operator I 3 3 3 Wastewater Treatment Plant Operator II I 2 2 Wastewater Treatment Plant Operator III 5 4 4 Wastewater Treatment Plant Operator IV 3 3 3 Wastewater Treatment Plant Supervisor III 1 1 1 Wastewater Treatment Plant Supervisor IV 1 t 1 Wastewater Treatment Plant Working Supervisor IV 1 1 1 Total 54 58 58 327 ENVIRONMENTAL MANAGEMENT SEWER FUND MISCELLANEOUS FY 2008 -09 FY 2009 -10 FY 2010 -11 Actual Budget Estimate Fringe Benefits FICA 161,583.39 224,301 223,797 Pension Accumulation 333,076.36 432,769 438,813 Health Fund 186,748.18 234,563 274,380 Worker's Compensation 92,782.83 51,740 52,000 Total Fringe Benefits 774,190.76 943,373 988,990 Other Costs Replacement Reserve Account 492,638.36 1,497,425 1,450,000 Total Other Costs 492,638.36 1,497,425 1,450,000 l i I i 328 cEmETERy FUND. PARKS & RECREATION CEMETERY FUND Mission Statement The Department of Parks and Recreation Cemetery Fund provides affordable burial facilities for residents of Hawai`i County. Department Goals To improve, maintain and upkeep `Alae Cemetery. Program Description The Cemetery Fund was authorized to use the revenues from plot sales at `Alae Cemetery for the improvement, maintenance, and upkeep of `Alae Cemetery. Program Objectives 1. Conduct maintenance and repair activities. Program Highlights • Maintenance and upkeep of the cemetery has been done on a daily basis. Program Measures FY 2008 -09 FY 2009 -10 FY 2010 -11 Actual Budget Estimate Acres Maintained 33 33 33 Program Expenditures FY 2008 -09 FY 2009 -10 FY 2010 -11 Actual Budget Request Operations 10,000 10,000 10,000 Program Total 10,000 10,000 10,000 Funding Source and Position Count Cemetery Fund $ 10,000 Cemetery Fund - Grant Revenue $ - Grant Revenue - Total Budget: $ 10,000 Total Number of Positions 329 This page intentionally left blank 330 BIKEWAY FUND PARKS & RECREATION BIKEWAY FUND Mission Statement The Department of Parks & Recreation Bikeway Fund promotes safe bicycling transportation and recreation. Department Goals 1. Provide safe bicycling recreational opportunities for all age groups. 2. Match local Bikeway Funds with federal money whenever possible and desirable. 3. Support programs, planning and physical bikeways (on -road and off -road) that promote bicycling for transportation, recreation and sport. Program Description The Bikeway Fund collects fees for the bikeway fund that will be used for the promotion of bicycle education and recreational activities. Funding Source and Position Count Bikeway Fund $ 171,000 Bikeway Fund Grant Revenue $ - Grant Revenue Total Budget: $ 171,000 Total Number of Positions 331 PARKS & RECREATION BIKEWAY FUND • Program Objectives 1. Conduct one recreational bike activity in each of 5 recreational districts by June 30, 2010. Program Highlights • Bike activities were established by our Recreation Division in 3 out of 5 districts. Program Measures FY 2008 -09 FY 2009 -10 FY 2010 -11 Actual Budget Estimate Participants in Recreational Activities 65 125 100 Program Expenditures FY 2008 -09 FY 2009 -10 FY 2010 -11 Actual Budget Request Operations 171,000 171,000 171,000 Program Total 171,000 171,000 171,000 332 BEAUTIFICATION FUND PUBLIC WORKS BEAUTIFICATION FUND Mission Statement To beautify and enhance highways and roadways under the ownership, control and jurisdiction of Hawai'i County. Department Goals • 1. To maintain several median strips in Kailua -Kona. 2. To control roadside trash by providing refuse containers and pick -up. 3. To maintain and provide new plantings along highways, roadways and County facilities visible along highways and roadways to create green aesthetically pleasing landscape. Program Description The Beautification Fund involves planning projects and working with the community to beautify the roadways and appropriate facilities in order to enhance the traveling experience. Program Objectives 1. Continue to initiate two roadside planting projects every year. 2. Continue to plant or replant a minimum of 10 trees each year. 3. Enhance and continue the existing Litter Pick -up along County Roads Program with the Highways Division of the Department of Public Works. Program Highlights Continue a cooperative program with the Department of Parks and Recreation to better implement the beautification projects. A cooperative program between the downtown associations in Hilo and Kona and the Highways Division regarding trash bin installation and maintenance has been established. Bins are provided by the associations, and our crew install them, remove trash and replace the liners. Certain median strips landscaping in the Kona district have been a cooperative effort with the County contributing for irrigation water and the Kailua Village Business Improvement District contributing all expenses for plant materials, irrigation systems and labor to install and maintain. Funding Source and Position Count Beautification Fund $ 240,000 Beautification Fund - Grant Revenue $ - Grant Revenue - Total Budget: $ 240,000 Total Number of Positions - 333 PUBLIC WORKS BEAUTIFICATION FUND Program Measures FY 2008 -09 FY 2009 -10 FY 2010 -11 Actual Budget Estimate New Projects Initiated 0 2 2 Trees Planted 0 10 10 Additional Information: Refuse Containers Provided Pahoa Village 7 9 7 (seven 55 gal Bins + two minimum 30 gal Bins) Refuse Containers Provided Puako Beach Road 6 8 6 (six 3 cu.yd. Bins + two minimum 30 gal Bins) Program Expenditures FY 2008 -09 FY 2009 -10 FY 2010 -11 Actual Budget Request Salaries & Wages - 5,300 5,300 Operations 89,725.34 217,600 232,600 Equipment - 2,100 2,100 Program Total 89,725.34 225,000 240,000 334 YEHICLE DISPOSAL FUND ENVIRONMENTAL MANAGEMENT VEHICLE DISPOSAL FUND Mission Statement To protect public health and safety and the environment by removing and disposing of derelict and abandoned vehicles and properly disposing of waste generated from such vehicles. Department Goals 1. To remove derelict/abandoned vehicles from public roadways on a timely basis. This includes all public roadways and private subdivision roadways that are open to public access. 2. To process and properly manage all derelict/abandoned vehicles and other wastes, including special waste related to this program, in a timely manner. 3. To coordinate special community events to remove derelict/abandoned vehicles and dispose of used tires island -wide. Program Description • The Derelict and Abandoned Vehicle Disposal Program provides for identification, removal, and temporary storage of derelict/abandoned vehicles, as well as processing /recycling of derelict vehicles in accordance with program procedures. Program Objectives 1. Coordinate removal from public access roadways those vehicles classified as abandoned/derelict. 2. Process and recycle all derelict /abandoned vehicles in compliance with Department of Health requirements. 3. Monitor salvage facility operations contract for the processing and shipment of scrap metal. 4. Coordinate the removal, recycling and/or re -use or disposal of used tires for beneficial use. Funding Source and Position Count Vehicle Disposal Fund $ 2,968,163 Vehicle Disposal Fund 3 Grant Revenue $ - Grant Revenue - Total Budget: $ 2,968,163 Total Number of Positions 3 335 ENVIRONMENTAL MANAGEMENT VEHICLE DISPOSAL FUND Program Highlights • 1,353 vehicle incidents were reported for fiscal year 2008 -2009, of which 289 vehicles could not be found at the location. However, 1,064 vehicles were located and removed, 493 from West Hawai`i and 571 from East Hawaii. • Scrap metal contractor removed a total of 20,192 tons for fiscal year 08 -09. Program Measures FY 2008 -09 FY 2009 -10 FY 2010 -11 Actual Budget Estimate Vehicles Processed 1,064 2,300 1,500 Vehicles Investigated 1,353 2,500 2,000 Scrap Shipments Off - Island (Tons) 20,192 20,000 20,000 Used Tire Removal (Tons) 486 500 500 Program Expenditures FY 2008 -09 FY 2009 -10 FY 2010 -11 Actual Budget Request Number of Positions 3 3 3 Salaries and Wages 132,877.04 144,520 92,275 Operations 1,725,060.22 3,792,058 2,835,888 Equipment 3,150.02 2,000 Program Total 1,861,087.28 3,938,578 2,928,163 Personnel Position Summary FY 2008 -09 FY 2009 -10 FY 2010 -11 Position Title Authorized Budget Request Derelict/Abandoned Vehicle Coordinator 2 2 2 Clerk III 1 1 1 Total 3 3 3 336 ENVIRONMENTAL MANAGEMENT VEHICLE DISPOSAL FUND MISCELLANEOUS FY 2008 -09 FY 2009 -10 FY 2010 -11 Actual Budget Request Fringe Benefits FICA 9,558.71 12,000 8,000 Pension Accumulation 20,452.41 23,000 14,000 Health Fund 18,375.49 20,700 16,000 Total Fringe Benefits 48,386.61 55,700 38,000 Worker's Compensation - 10,000 2,000 Total Miscellaneous 48,386.61 65,700 40,000 i 337 This page intentionally left blank 338 SOLID WASTE FUND ENVIRONMENTAL MANAGEMENT SOLID WASTE FUND Mission Statement To protect public health and safety, and the environment by receiving, handling and disposing of solid waste generated within the County of Hawai`i, following applicable Federal, State, and Local laws and regulations. To develop, maintain, and enhance programs to encourage the public to divert recyclable and reusable materials from land disposal. Department Goals 1. To continue planning for revenue producing programs or grants to reduce the Solid Waste Division's dependency on the General Fund and to ultimately become financially self- sufficient. 2. To comply with Federal, State, and Local laws and regulations relating to solid waste management. 3. To provide clean and convenient transfer stations island -wide for the public to safely dispose of household refuse. 4. To provide safe and efficient disposal sites for commercial solid waste. 5. To reduce or divert 45% of our recyclable commodities from entering the landfill by 2010 by providing convenient options for both the residential and commercial sectors to recycle. 6. To continue planning for the future use, closure, and /or replacement of selected facilities based on evolving technology, regulations and demands on manpower and facilities. 7. To continue post - closure maintenance and monitoring at the Kailua and Waimea landfills in accordance with Federal and State regulations. 8. To design and construct, a maintenance and repair facility for the Solid Waste Division and develop a preventative maintenance and an emergency repair program for all Department and Solid Waste Division fleet equipment. Funding Source and Position Count Solid Waste Fund $ 12,209,652 Solid Waste Fund 125 Subsidy $ 13,363,273 Subsidy - Grant Revenue 820,000 Grant Revenue 2 Total Budget: $ 26,392,925 Total Number of Positions 127 339 ENVIRONMENTAL MANAGEMENT SOLID WASTE FUND Program Description The Solid Waste Division operates and maintains, by either County personnel or by contractual services, all solid waste collection and disposal facilities in the County of Hawaii, in accordance with Federal, State and Local laws and regulations. This includes two (2) active landfills, two (2) inactive landfills, twenty -one (21) transfer stations and island -wide hauling operations. Program Objectives 1. Implement proposed actions identified in the Update to the Integrated Solid Waste Management Plan for the County of Hawaii. 2. Construct the basic solid waste and recycling elements of the East Hawaii Reload Facility. Design any further elements of the complex. 3. Initiate repairs and enhancement services at all County transfer stations. 4. Fleet Maintenance - Continue a daily maintenance checklist and recurring replacement schedule on our heavy equipment based on age and repair costs. 5. Comply with Department of Health Chapter 58.1 Hawaii Administrative Rules to ban or require source separation of green waste from entering County disposal facilities. 6. Continue post - closure maintenance and monitoring of Kailua and old Waimea landfills. 7. Expand recycling education, used residential motor oil recycling, glass recycling, e -waste collections, household hazardous waste collections and landfill diversion programs. 8. Support the State DOH HI5 programs and redemption centers for the public. Program Highlights • Continued the sliver fill operation to gain additional life at the South Hilo Sanitary Landfill by utilizing available air space, improving operating practices to achieve higher rates of compaction, and utilizing alternative daily cover. • Construction continued on the East Hawai'i Reload Facility project. • Designed improvements to several Transfer Stations based on the Island -Wide Transfer Station Repair and Enhancement Plan. Improvements contingent on obtaining CIP funds. • Increased recycling opportunities at twenty (20) of the twenty -one (21) transfer stations. • Achieved over 90% redemption rate for the HI5 program, which is the highest rate of any county in FY 08 -09. • Overall recycling and redemption rate diverting from landfill was 30.4 %. An increase attributed to the two -bin recycling program initiated at twenty (20) of the twenty -one (21) transfer stations in addition to green waste and scrap metal diversion. 340 ENVIRONMENTAL MANAGEMENT SOLID WASTE FUND Program Measures . FY 2008 -09 FY 2009 -10 FY 2010 -11 Actual Budget Estimate Additional Information East Hawaii Tons of Refuse Disposed at Transfer Stations 35,687 40,000 36,000 Transfer Stations Maintained 12 12 12 Total Chutes for Container Trailers 16 16 17 Total Container Trailers Available 38 38 40 Active Landfills Maintained 1 1 1 Closed Landfills Maintained - - - Recycling Processing & Collection Centers 11 11 11 ' Total Tonnage Disposed at Hilo Landfill 69,679 80,000 70,000 West Hawaii Tons of Refuse Disposed at Transfer Stations 36,222 40,000 37,000 Transfer Stations Maintained 9 9 9 Total Chutes for Container Trailers 13 13 13 Total Container Trailers Available 38 38 38 Active Landfills Maintained 1 1 1 Closed Landfills Maintained 2 2 2 Recycling Processing & Collection Centers 9 8 9 Total Tonnage Disposal at West Hawai`i Landfill 102,752 120,000 102,800 County wide diversion from landfill rate 30% 35% 35% Program Expenditures FY 2008 -09 FY 2009 -10 FY 2010 -11 Actual Budget Request Number of Positions 126 127 127 Salaries and Wages 4,629,439.00 5,802,155 5,198,646 Operations 19,106,850.82 23,194,735 19,125,279 Equipment 1,192,330.03 102,500 112,000 Program Total 24,928,619.85 29,099,390 24,435,925 341 ENVIRONMENTAL MANAGEMENT SOLID WASTE FUND Personnel Position Summary Position Title FY 2008 -09 FY 2009 -10 FY 2010 -11 Authorized Authorized Request Administrative Assistant 1 1 1 Civil Engineer III _ _ 1 Civil Engineer IV 1 1 1 Equipment Operator III 37 37 37 Equipment Operator III Temp 1 1 1 Equipment Operator II Temp 1 1 1 Environmental Mgt Engineer - 1 - Lead Solid Waste Transfer Station Attendant 1 1 1 Laborer II 1 1 1 Recycling Coordinator 1 1 1 Recycling Specialist II 4 4 3 Recycling Specialist III - - 1 Scale Attendant 4 4 4 Solid Waste Operations Division Chief 1 1 1 Solid Waste Superintendent 1 1 2 Solid Waste Supervisor 5 5 4 Solid Waste Transfer Station Attendant 55 55 55 ' Solid Waste Transfer Station Attendant Temp 4 4 4 Solid Waste Working Supervisor 2 2 2 Solid Waste Working Supervisor Temp 3 3 3 � Student Helper I 1 1 I Student Helper II 1 1 1 Welder 1 1 1 Total 126 127 127 342 ENVIRONMENTAL MANAGEMENT SOLID WASTE FUND MISCELLANEOUS FY 2008 -09 FY 2009 -10 FY 2010 -11 Actual Budget Request Fringe Benefits FICA 330,120.96 405,000 382,000 County Pensions 702,187.98 850,941 750,000 Health Fund 466,771.29 577,126 630,000 Worker's Compensation 212,297.52 220,000 195,000 Total Fringe Benefits 1 ,711,377.75 2,053,067 1,957,000 • 343 This page intentionally left blank 344 GOLF LOUR S E FUND PARKS & RECREATION GOLF COURSE FUND Mission Statement The Department of Parks & Recreation Golf Course Fund strives to provide a quality recreational experience for the golfing community with excellence, integrity and aloha. Department Goals To continue to provide the golf public with a challenging, safe, and well- maintained facility. Program Description This program operates and maintains the only public golf course on the Island of Hawai`i. Activities include the maintenance of grounds and facilities, and the scheduling of all golf activities. Funding Source and Position Count Golf Course Fund $ 768,103 Golf Course Fund 20 Subsidy $ 361,379 Grant Revenue - Total Budget: $ 1,129,482 Total Number of Positions 20 345 PARKS & RECREATION GOLF COURSE FUND Program Objectives 1. Improve, beautify and maintain the greens, tees and fairways at the Hilo Municipal Golf Course by: a. aerating all golf course greens in October and May, weather permitting; b. verticut and de- thatch all greens in June, weather permitting, or as needed; c. controlling application of fertilizer and pesticide to greens, fairways and tees weekly, or as needed; d. controlling application of herbicide to greens, tees, stream beds, ditches and course boundaries weekly, or as needed; e. daily mowing of greens; II mowing of tee tops every Thursday, weather permitting; g. mowing of fairways Monday through Friday, weather permitting; h. top dressing greens monthly, weather permitting. i. rolling of greens on a weekly basis, or as needed. 2. Schedule and assign tee times for: a. individuals and groups on a daily basis; b. club tournaments every six months; c. larger fundraising tournaments on an annual basis. Targeting, but not limited to six fundraisers per fiscal year. 3. Schedule inspection and repairs of course structures, clubhouse facilities and maintenance warehouse during the months of July, October, January, and April. 4. Daily routine inspections and maintenance of equipment, course vehicles and safety equipment. 5. 80% of the service surveys received by golfers will be satisfactory or better. 6. 50% of all employees will have at least one training course. 7. 100% of employees will be exposed to safety talks at least once per month. Program Highlights 1. Hosted numerous tournaments. Some of the larger tournaments were:Hawaii Island Adult Care Fundraiser, Hilo Junior Golf Invitational, Waiakea and Hilo High School Fundraisers, Blanes Drive Inn Junior Golf Invitational, University of Hawaii Hilo Vulcan Golf Team Fundraiser, Business Education Partnership Fundraiser, Japanese Chamber Fundraiser, Tony Taniguchi KTA Senior Championship, United States Amateur Public Links Qualifier, and the Hilo Invitational. 2. Hosted a golf clinic / demonstration by PGA Tour Professionals Tony and Gipper Finau which was open to the public. 3. Hosted the Hawaii Cup where the top Junior golfers in the state compete in a Ryder Cup format. This years event was won by the team representing the Big Island. 346 PARKS & RECREATION ' GOLF COURSE FUND Program Measures FY 2008 -09 FY 2009 -10 FY 2010 -11 Actual Budget Estimate ' Acres Maintained 124 124 124 Rounds of Golf 80,229 90,000 90,000 Tournaments 26 29 29 Aerated Greens 38 38 38 Course Closures 2 2 2 Play Suspensions 12 9 9 Program Expenditures FY 2008 -09 FY 2009 -10 FY 2010 -11 Actual Budget Request Number of Positions 20 20 20 Salaries and Wages 744,860.44 722,968 701,663 Operations 140,641.16 187,053 176,853 Equipment 42,620.59 32,500 200 Program Total 928,122.19 942,521 878,716 Personnel Position Summary FY 2008 -09 FY 2009 -10 FY 2010 -11 Position Title Authorized Authorized Request Equipment Operator 1 Temp 1 1 I Golf Course Groundskeeper I 7 7 7 Golf Course Groundskeeper 11 4 4 4 Golf Course Groundskeeper III 1 1 1 Golf Course Maintenance Supervisor 1 1 1 Golf Course Manager 1 1 1 Golf Course Operations Assistant 1 1 l Golf Course Starter 1 1 1 Golf Course Starter 'AT 2 2 2 Mechanical Repairer - Welder 1 1 1 Total 20 20 20 347 • • • PARKS & RECREATION GOLF COURSE FUND MISCELLANEOUS FY 2008 -09 FY 2009 -10 FY 2010 -11 Actual Budget Request Fringe Benefits FICA 53,032.02 55,019 53,278 Pension Accumulation 107,394.23 107,881 104,465 Health Fund 62,738.46 80,000 80,000 Worker's Compensation • 5,587.98 15,100 13,023 Total Fringe Benefits 228,752.69 258,000 250,766 Others Contingency - 1,000 - • • 348 GEOTHERMAL RELOCATION di COMMUNITY BENEFITS FUND PLANNING GEOTHERMAL RELOCATION & COMMUNITY BENEFITS FUND Mission Statement To establish and administer a geothermal relocation and community benefits program for the relocation of qualified owner- occupants residing near the Puna Geothermal Venture's plant who want to be permanently relocated, and to fund expenditures for the benefit of Lower Puna. Department Goals The Planning Department is authorized to establish a program for the relocation of owner- occupants residing near the Puna Geothermal Venture's plant and who want to be permanently relocated, and to fund expenditures for the benefit of Lower Puna, including, but not limited to, road improvements, water infrastructure development, land acquisition, parks and recreational facility needs, civil defense, and mass transit improvements. The Planning Director is hereby authorized to purchase the affected properties by negotiation for not more than 130% of the assessed value, as determined by the Real Property Tax Division of the Department of Finance and dispose of the affected properties by public auction or pursuant to Article 19 of Chapter 2, with the exception of the requirement for council resolution found in Section 2- 111(a). Funding Source and Position Count Geothermal Relocation & $ 550,000 Geothermal Relocation & - Community Benefits Fund Community Benefits Fund Grant Revenue $ - Grant Revenue - Total Budget: $ 550,000 Total Number of Positions 349 PLANNING GEOTHERMAL RELOCATION & COMMUNITY BENEFITS FUND Program Description Ordinance No. 08 -37 renamed and redefined the Geothermal Relocation Revolving Fund Program to the Geothermal Relocation and Community Benefits Fund Program. The Geothermal Relocation and Community Benefits Program shall be funded by proceeds from the following sources: 1. Geothermal royalties received from the Department of Land and Natural Resources. 2. Proceeds from the sale of properties purchased under this program. 3. Rental fees from any of the properties purchased under this program. The proceeds from the fund shall be used for the necessary expenses in administering and carrying out the purposes of the geothermal relocation and community benefits program. A minimum balance of $1,000,000 shall be maintained in the fund for expenditures relating to geothermal relocation. Expenditures relating to the geothermal relocation and community benefits program include, but are not limited to: 1. The costs of any necessary appraisals required under this program. 2. The payment of necessary fees and expenses. 3. The costs of the purchase of an affected dwelling and property in accordance with this chapter, if necessary. 4. The costs necessary to dispose of or rent affected dwelling and property. 5. Expenditures for public purposes including road improvement, water infrastructure, land acquisition, parks and recreational facility needs, civil defense, and mass transit improvements. (A) Funds shall be expended in Lower Puna, which is defined as extending from Hawaiian Paradise Park Subdivision to Kalapana and including Orchidland Estates, Ainaloa, Hawaiian Beaches, Hawaiian Shores, Kapoho, Pahoa, Nanawale, Leilani Estates, and other communities proximate to Pahoa. (B) Expenditures under this subsection shall be made in accordance with appropriations adopted by the Hawaii County Council after receiving recommendations from the Planning Director. Program Objectives 1. The Geothermal Relocation and Community Benefits Fund shall be administered in an efficient and responsible manner complying with all applicable ordinances and rules. 350 PLANNING ■ GEOTHERMAL RELOCATION & COMMUNITY BENEFITS FUND Program Highlights • Ordinance No. 08 -119 was approved by the Hawaii County Council, effective September 10, 2008, by appropriating funds for community benefit expenditures for office lease, road improvements, park and recreational needs, and mass transit needs. • The County is currently negotiating with the landowner(s) who filed a request for permanent relocation. Program Measures FY 2008 -09 FY 2009 -10 FY 2010 -11 Actual Budget Estimate Community Benefits 0 0 0 Dwellings Acquired 0 0 0 Dwellings Sold 0 0 0 Program Expenditures FY 2008 -09 FY 2009 -10 FY 2010 -11 Actual Budget Request Community Benefits 148,684.71 200,000 200,000 Dwelling Acquired - - - ■ Operations - 350,000 350,000 Program Total 148,684.71 550,000 550,000 351 This page intentionally left blank 352 • HOUSING FUND HOUSING OFFICE OF HOUSING & COMMUNITY DEVELOPMENT Mission Statement To provide for the development of viable communities in Hawai'i County by providing decent housing, suitable living environments and expanding economic opportunities. Department Goals 1. Administrative Services Division To deliver services efficiently, effectively, and fairly to the public and to provide necessary support services to the Existing Housing, Community Development, and Grants Management Divisions. 2. Community Development Division To facilitate the development of housing opportunities that meets the needs of low - income residents through community collaboration and data research, policy development and implementation, resource coordination, and project development and compliance oversight. 3. Existing Housing Division To maximize the use of the existing housing stock within the County by offering expanded opportunities for low income household for rental assistance, self- sufficiency programs, low interest rehabilitation loans, and deferred mortgage 1 loans to first -time homebuyers for down payment and/or closing cost assistance. 4. Grants Management Division To provide for maximum community development opportunities through the use of funds from the U. S. Department of Housing and Urban Development (HUD), the U.S. Department of Labor (USDOL), and other appropriate grants and programs. Funding Source and Position Count Housing Fund $ 1,689,434 Housing Fund 51 Subsidy $ 1,161,187 - Grant Revenue $ 14,868,504 Grant Revenue - Total Budget: $ 17,689,125 Total Number of Positions 51 353 HOUSING OFFICE OF HOUSING & COMMUNITY DEVELOPMENT Program Description Administrative Services Division The Administrative Services Division provides accounting, clerical, and technology support services to the other divisions. Community Development Division The Community Development Division is responsible for the planning, development, construction and management of assigned housing and community - related projects that serve low- income residents. In addition, this division administers the County's affordable housing policy, coordinates research/studies related to housing, and makes policy recommendations to promote housing opportunities. The Planning Branch provides planning, program compliance and policy support, while the Development Branch oversees project development, compliance, completion and management. Existing Housing Division The Existing Housing Division (EHD) manages the Office of Housing and Community Development `s (OHCD) housing programs. The Family Self- Sufficiency Branch administers the Section 8 Family Self- Sufficiency Program and the Section 8 Homeownership Option Program. The Housing Program Branch administers the Down Payment Assistance Program, Residential Emergency Repair Program and the Native Hawaiian Self- Determination Act Home Repair Program. The Rental Assistance Branch administers the Housing Choice Voucher (Section 8) Program, Section 8 Project -Based Voucher Program and the HOME Tenant -Based Rental Assistance Program. The EHD also monitors the management of Kulai'mano Elderly Housing and O'uli Ekahi Housing Projects. The Support Services Branch provides clerical support and inspection services to the Division. 354 HOUSING OFFICE OF HOUSING & COMMUNITY DEVELOPMENT Program Description (continued) Grants Management Division The Grants Management Division is responsible for federal grants, which primarily benefit low- and moderate - income persons. The Grants Administration Branch is responsible for the Community Development Block Grant (CDBG), Community Development Block Grant American Recovery & Reinvestment Act (CDBG - ARRA), HOME Investment Partnerships Program (HOME), Neighborhood Stabilization Program (NSP), Special Purpose Grant, Housing Preservation Grant and other Grant Programs. The Workforce Development Branch administers the Workforce Investment Act (WIA) grant and the State Reed Act funds. The Branch also provides staff support to the Workforce Investment Board, the Hawai'i Youth Council, and its various committees. 355 HOUSING OFFICE OF HOUSING & COMMUNITY DEVELOPMENT Program Objectives Administrative Services Division Accounting Branch 1. Provide accounting support to the divisions and improve at Least three (3) services /procedures which include improvements to internal procedures for end of month reconciliation with County trial. 2. Conduct three (3) fiscal monitoring of various programs and projects. 3. Comply with fiscal federal single audit requirements. 4. Monitor monthly the 2010 -2011 expenditures to ensure fiscal responsibility and integrity. 5. Complete 2011 -2012 budget and goals and objectives and monitor quarterly the actual goals and objectives achieved. Clerical Branch 1. Provide clerical support services to the divisions and improve at least three (3) services /procedures. 2. Provide support services to the Hawai'i County Housing Agency (HCHA). 3. Provide support services to the Hawai'i County Workforce Investment Board (WIB). Technology Branch 1. Plan and coordinate at least one (1) upgrade of hardware and software to maintain the • operational efficiency of the LAN /WAN and other related automated systems within the OHCD during the fiscal year. Community Development Division Development Branch 1. Construct 30 emergency housing beds in West Hawai'i for homeless singles (West Hawai'i Emergency Housing Program Facility). 2. Construct 32 housing units (24 transitional and 8 rentals) in West Hawai'i for families (Kaloko Housing Program). 3. Construct 25 housing units in West Hawaii for working families (County Workforce Housing Project at Waikoloa). 4. Provide construction management services to 3 federally- funded projects. 356 HOUSING OFFICE OF HOUSING & COMMUNITY DEVELOPMENT Program Objectives (continued) Planning Branch I. Implement Hawai'i County Code, Chapter 11, on 5 housing developments. 2. Complete approval of rules /form documents for Hawai'i County Code, Chapter 11. 3. Provide technical assistance to 3 organizations who are seeking funding. 4. Conduct 1 housing study to assist with policy planning. 5. Develop 1 video to promote Fair Housing awareness. 6. Develop 1 Fair Housing website resource page. 7. Administer 2 Fair Housing trainings for the general public. 8. Administer 2 Fair Housing trainings for persons with language barriers. 9. Increase attendance at Fair Housing trainings to include 4 new individual landlords. 10. Provide technical assistance to 20 Fair Housing inquiries. Existing Housing Division Family Self Sufficiency Branch Family Self Sufficiency Program 1. Increase the number of participants in the Section 8 Family Self - Sufficiency Program to 125 by June 30, 2011. Section 8 Homeownership Option Program 1. Complete two (2) Section 8 Homeownership Option Program transactions with an eligible program participant. Housing Program Branch Down Payment Assistance (DPA) Program 1. Completed two (2) DPA transactions with eligible individuals. 2. Apply for funding to maintain current level of funding Home Repair Programs 1. Complete the rehabilitation of twenty -five (25) existing housing units owned by low and moderate income person(s) through the Residential Emergency Repair Program (RERP) and the Native American Housing and Self- Determination Act (NAHASDA) Rehabilitation Loan Programs. 2. Continue to promote the RERP and NAHASDA Programs by meeting with community groups and property owners at least annually. 3. Apply for funding to maintain current level of funding and to implement special rehabilitation loan programs. 357 HOUSING OFFICE OF HOUSING & COMMUNITY DEVELOPMENT Program Objectives (continued) Rental Assistance Branch Housing Choice Voucher (Section 8) Program 1. Maintain a 99% utilization rate of HUD provided funding for the Housing Choice Voucher (Section 8) Program. 2. Continue to improve the image of the Section 8 Programs by emphasizing adherence to the program's guidelines and by meeting with community groups and property owners at least quarterly. 3. Apply for additional HUD funding. HOME Tenant Based Rental Assistance Program 1. Maintain 95% utilization rate of funding for Tenant Based Rental Assistance Program. 2. Promote the Tenant Based Rental Assistance Program by meeting with community groups and social service providers at least quarterly. 3. Apply for additional program funding. Support Service Branch 1. Provides staff support services to various branches in the Division. 2. Conducts Housing Quality Standards inspections. 3. Monitors the management contracts for Kula'imano Elderly Housing and O'uli Ekahi Housing Projects to ensure fiscal responsibility and integrity. Grants Management Division Grants Administration Branch Community Development Block Grant (CDBG) 1. Solicit proposals from eligible entities for the 2011 CDBG program by January 2011. Prepare the annual Consolidated Action Plan and submit the Plan to HUD by May 15, 2011 and receive approximately $2,500,000 in CDBG funds. 2. Fund, monitor, complete, and /or close approximately 7 CDBG projects in accordance with program regulations. Projects will benefit at least 80% low and moderate income person. 3. By April 2011 the balance of CDBG funds in the federal treasury must be less than one and a half times the yearly grant amount. 4. Complete the reporting, monitoring, and audit requirements of CDBG program by December 2010 for fiscal year ending June 2010. 358 HOUSING OFFICE OF HOUSING & COMMUNITY DEVELOPMENT Program Objectives (continued) HOME 1. Solicit project proposals from eligible entities for the 2011 HOME program by January 2011. Prepare the Program Description and submit the Description to the Hawaii Housing Finance and Development Corporation (HHFDC) by May 15, 2011. and receive approximately $990,000 in HOME funds. 2. Fund, administer, complete and /or close out approximately 4 HOME projects in accordance with program regulations. Projects will benefit 100% low and moderate income persons. 3. Complete the reporting, monitoring, and audit requirements of HOME program by December 2010 for fiscal year ending June 2010. Community Development Block Grant - American Recovery & Reinvestment Act (CDBG- ARRA) 1. Fund, administer, complete and/or close out 2 CDBG -ARRA project in accordance with program regulations. 2. Complete the reporting, monitoring, and audit requirements of CDBG -ARRA program by December 2010 for fiscal year ending June 2010. Neighborhood Stabilization Program (NSP) I. Fund, administer, complete and/or close out one NSP project in accordance with program regulations. 2. Complete the reporting, monitoring, and audit requirements of NSP program by December 2010 for fiscal year ending June 2010. Other Grants 1. Apply for two other grant programs which will complement or enhance program objectives. 2. Fund, administer, complete and/or close out 3 other grant projects in accordance with program regulations. Other grants include but are not limited to Housing Preservation Grant, Special Purpose Grant, Community Facility Disaster Assistance Grants. Workforce Development Branch Workforce Investment Act (WIA) 1. Prepare the 2011 Annual Plan and submit the Plan to the State Department of Labor and Industrial Relations (DLIR) by May 2011 and receive approximately $1,300,000 in WIA funds. 2. Monitor the Adult, Dislocated Worker, and Youth Programs by June 2011. 359 HOUSING OFFICE OF HOUSING & COMMUNITY DEVELOPMENT Program Objectives (continued) 3. Provide services to: 130 adults who are 18 years of age and older and meet the income requirement. 180 dislocated workers who have recently been laid off due to shut down of business and who have been given notice of layoff. 180 in- school youth (ages 14 -18) and out -of- school youth (ages 14 -21) who are considered disadvantaged with at least one (1) of the WIA program barriers. 4. Plan monthly meetings and implement the One -Stop Center operations in Hawaii County by June 2011. 5. Coordinate 8 meeting and provide support to the Hawai'i County Workforce Investment Board, Hawai'i County Youth Council and its subcommittees by June 2011. 6. Solicit proposals for interested vendors and renewing existing providers for a total of 13 Eligible Training Providers for FY 2010 -2011. 360 HOUSING OFFICE OF HOUSING & COMMUNITY DEVELOPMENT Program Highlights Administrative Services Division 1. Support Services: Reorganized accounting and clerical branch, completed program and fiscal monitoring of programs, upgraded workstations to meet requirements of new Section 8 database software system. Community Development Division 1. West Hawaii Emergency Housing Facility: Completed the environmental review, broke ground, and executed the site work contract; 2. Kaloko Housing Program: Completed environmental review; 3. Waikoloa Workforce Housing Project: Waikoloa Workforce Housing LLC assigned the site work contract and conveyed the land to the County. County resumes site work for Phase 1A; 4. Affordable Housing Agreements: processed 3 agreements which will provide 18 rentals and 29 affordable lots; and 5. Fair Housing: Conducted 59 seminars. Existing Housing Division: 1. Down Payment Assistance Program: Two (2) eligible first -time home buyers received assistance; 2. FIome Repair Loan Programs: 14 low and moderate income home owners receive loans and completed their home repairs; 3. Rent Assistance Programs: Assisted 1,800 low and moderate income persons /families through the Housing Choice Voucher (Section 8) Program and Tenant Based Rent Assistance Programs. Maintained a 99% utilization rate of program funds; 4. Family Self Sufficiency Program: Working with 74 families; and 5. Section 8 Homeownership Option Program: Working with 4 families. Grants Management Division 1. Grants: Applied and received federal HUD grants totaling $ 8,774,698, federal USDOL Workforce Grants $3,005,899, Stimulus Grants $1,953,461, for a total of $13,734,058; 2. Workforce Development Programs: Assisted 138 adults, 159 dislocated workers, and 165 youths with workforce development, training, summer employment; The One Stop Shop hosted various employer workshops; 3. Projects: Completed 10 Self -help houses in Mt. View, completed architectural barrier removal at Mohouli Park, Pomaikai Senior Center and Keikiland; renovated the Boys and Girls Club in Hilo, acquired a mobile dental van for Hamakua Health Center. 361 HOUSING OFFICE OF HOUSING & COMMUNITY DEVELOPMENT Program Measures • Administrative Services Division FY 2008 -09 FY 2009 -10 FY 2010 -11 Actual Budget Estimate # of improvements made to clerical services 2 3 3 # of improvements made to accounting services 3 3 3 # of fiscal monitoring of various programs and 9 3 3 projects conducted. # of audit concerns & findings closed All All All Frequency of monitoring 2009 -2010 expenditures 12 Monthly 12 Frequency of monitoring goals & objectives 2 Quarterly 4 Complete 2010 -2011 budget, goals & objectives 1 1 1 # of upgrade to hardware and software of LAN/WAN 2 1 1 # of HCHA & WIB meeting to service & coordinate - - 8 Community Development Division FY 2008 -09 FY 2009 -10 FY 2010 -11 Actual Budget Estimate # of affordable housing agreements executed 3 5 5 # of emergency shelter beds created 0 30 30 # of transitional units created 0 24 24 # of permanent, rental housing units created 0 72 8 # of for -sale housing units created for families - - 25 # of housing - related studies conducted - - 1 # of FH awareness videos produced - - 1 # of FH websites developed - - 1 # of FH trainings for general audiences - - 2 # of F14 trainings for non - /limited- English audiences - - 2 # of new landlords attending Fair Housing training 62 4 4 % of persons with increased awareness 78% 75% 75% % of non - English persons with increased awareness 62% 50% 50% % of increase in discrimination inquiries /complaints 114% 10% 10% # of persons assisted with FH inquiries /issues 15 20 20 $ of funds awarded to an assisted non -profit $821,096 $600,000 $300,000 # of housing projects provided assistance 2 2 3 # of projects assisted with construction management 0 3 3 Approve rules /forms for HI County Code, Chapter 11 - - 1 • 362 HOUSING OFFICE OF HOUSING & COMMUNITY DEVELOPMENT Program Measures (continued) Existing Housing Division FY 2008 -09 FY 2009 -10 FY 2010 -11 Actual Budget Estimate Amt of funds Administered through the Housing $14,934,667 $12,336,336 $14,663,400 Choice Voucher Program Housing Choice Voucher Program: % of funds utilized (total amount of rental assistance 99% 100% 99% used as a percent of the budget authorized) Tenant Based Rental Assistance Program: % of funds utilized (total amount of rental assistance 99% 90% 95% used as a percent of the budget authorized) # of applications submitted for grant programs 4 4 4 # of meetings with community groups and prospective landlords to improve the image of Section 8 Program 17 8 8 and /or to promote programs Section 8 Family Self- Sufficiency Program: 49 125 125 # of participants on contract with program Section 8 Homeownership Program: # of participants who purchased a home through the 0 2 2 program Residential Loan Programs: 14 20 25 # of rehabilitated homes completed Down Payment Assistance Program: 2 2 2 # of completed loan transactions 363 • HOUSING OFFICE OF HOUSING & COMMUNITY DEVELOPMENT Program Measures (continued) Grants Management Division FY 2008 -09 FY 2009 -10 FY 2010 -11 Actual Budget Estimate $ of grant funds received for the County. Solicit project proposal, review, rank, rate, make CDBG 52,446,152 CDBG $2,500,000 CDBG $2soo 000 approval for grants and execute HOME 989,346 HOME 990,000 HOME 990,000 recommendations fora PP g WIA 1,005,889 WIA 895,250 WIA 1,300,000 grant agreements Spend down CDBG funds to comply with HUD's ratio of grant amount to balance by April 1.11 < 1.5 < 1.5 % of CDBG funds that will benefit persons earning less than 80% of the median income as established by 80% 80% 80% HUD % of HOME funds that will benefit persons earning less than 80% of the median income as established by 100% 100% 100% HUD # of applications completed for other grants /programs 2 2 2 # of Adults served through the WIA Program 138 90 130 # of Dislocated Workers served through WIA Program 159 . 65 180 # of Youths served through WIA Program 165 124 180 # of programs monitored and audited - - 7 # of WIB & Youth Council meetings serviced and - - 8 coordinated # of new and renewed Eligible Training Providers - - 13 # of One -Stop Meetings - - 12 # of projects administered /completed /monitored - - 20 • 364 HOUSING - OFFICE OF HOUSING & COMMUNITY DEVELOPMENT Program Expenditures FY 2008 -09 FY 2009 -10 FY 2010 -11 Actual Budget Request Number of Positions 51 51 51 Salaries and Wages 2,294,854.10 2,549,180 2,275,590 Operations 14,036,335.21 11,644,620 13,928,933 Equipment 81,288.93 76,800 45,100 Program Total 16,412,478.24 14,270,600 16,249,623 • • I I 365 HOUSING KULAIMANO ELDERLY HOUSING FUND Program Expenditures FY 2008 -09 FY 2009 -10 FY 2010 -11 Actual Budget Request Operations 284,271.67 351,392 357,212 Equipment - 22,500 20,000 Program Total 284,271.67 373,862 377,212 366 HOUSING O'ULI EKAHI HOUSING FUND Program Expenditures FY 2008 -09 FY 2009 -10 FY 2010 -11 Actual Budget Request Operations 245,136.18 315,860 336,890 Program Total 245,136.18 315,860 336,890 • • • 367 HOUSING J OFFICE OF HOUSING & COMMUNITY DEVELOPMENT Personnel Position Summary FY 2008 -09 FY 2009 -10 FY 2010 -11 Position Title Authorized Authorized Request Housing Administrator 1 1 1 Assistant Housing Administrator III - 1 1 Administrative Services Officer 1 - - Senior Account Clerk 1 1 1 Account Clerk 2 2 2 Accountant II 2 2 2 Accountant III 1 1 1 Clerk II 2 2 2 Clerk III 3 3 3 Housing & Community Dev Specialist III 11 11 1 l Housing & Community Dev Specialist IV 3 3 3 Housing & Community Dev Specialist V 8 9 9 Housing & Community Dev Specialist VI 4 3 3 Housing & Community Development Worker II 1 1 1 Housing & Community Development Worker III 1 1 1 Housing & Community Development Technician II 1 1 1 Housing Quality Standards Technician III 2 2 2 Private Secretary 1 1 1 Senior Clerk- Stenographer 1 1 1 Special Program Coordinator 3 3 3 Student Helper I 2 2 2 Total 51 51 51 • ii 368 .:u HOUSING OFFICE OF HOUSING & COMMUNITY DEVELOPMENT MISCELLANEOUS FY 2008 -09 FY 2009 -10 FY 2010 -11 Actual Budget Request Fringe Benefits FICA 164,272.29 195,200 174,200 Pension Accumulation 329,543.51 382,300 341,200 Health Fund 145,652.11 158,300 210,000 Total Fringe Benefits 639,467.91 735,800 725,400 Others O/R Contingency- HAP - - - O/R Contingency- Voucher - - Total Others - - - 369 This page intentionally left blank • 370 GEOTHERMAL ASSET FUND PLANNING GEOTHERMAL ASSET FUND Mission Statement The Geothermal Asset Fund shall be fund by payments made by Puna Geothermal Venture, a Hawai`i Partnership, its successors or assigns and the State of Hawai`i for the purpose of compensating persons impacted by geothermal energy development activities pursuant to the provisions incorporated in Geothermal Resource Permit No. 2. Department Goals The Planning Commission is authorized to direct the payment of money from the Geothermal Asset Fund to claimant(s) whom the Planning Commission finds has been adversely impacted by activities authorized or unauthorized by Geothermal Resource Permit No. 2, issued by the County of Hawai `i, and to authorize payment for community approved geothermal impact mitigation projects within the District of Puna. Program Description All Claims for release of monies from the Geothermal Asset fund will be presented to and reviewed by a Profession Claims Adjuster, who will then present its findings and recommendations to the Planning Commission. The Planning Commission will review these findings and then render a decision. Program Objectives The Geothermal Asset Fund shall be administered in an efficient and responsible manner complying with all applicable ordinances and rules. Program Highlights No activities have occurred. Funding Source and Position Count Geothermal Asset Fund $ 50,000 Geothermal Asset Fund Grant Revenue $ - Grant Revenue - Total Budget: $ 50,000 Total Number of Positions 371 PLANNING GEOTHERMAL ASSET FUND Program Measures FY 2008 -09 FY 2009 -10 FY 2010 -11 Actual Budget Estimate Claims 0 0 0 Program Expenditures FY 2008 -09 FY 2009 -10 FY 2010 -11 Actual Budget Request Operations - 50,000 50,000 Program Total - 50,000 50,000 372