HomeMy WebLinkAboutRES 022 Draft 02 2010-2012+ZV OF of,
COUNTY OF HAWAII - :• STATE OF HAWAII
OF
RESOLUTION NO. 22 11
(DRAFT 2 )
RESOLUTION AUTHORIZING THE OFFICE OF THE MAYOR TO ENTER
INTO AN AGREEMENT WITH THE STATE OF HAWAII DEPARTMENT
OF THE ATTORNEY GENERAL, PURSUANT TO HRS 46-7, FOR THE
DOMESTIC VIOLENCE PROSECUTION GRANT PROGRAM
WHEREAS, the Hawaii County Office of the Prosecuting Attorney has
identified physical violence against adult women as a serious and increasing
problem in Hawai'i County; and
WHEREAS, a specialized unit within the Prosecutor's Office is responsible
for the prosecution of all misdemeanor crimes of domestic violence; and
WHEREAS, the State of Hawaii Department of the Attorney General's
Crime Prevention & Justice Assistance Division has authorized funding to the
Hawaii Office of the Prosecuting Attorney to sustain the deputy prosecuting
attorney position in the specialized unit; and
WHEREAS, the $43,822.00 Domestic Violence Prosecution Grant derived
from Federal Funds for the OVW Recovery Act S.T.O.P. Violence Against Women
Training Project, shall be used to fund training, and to develop and implement
more effective police, court and prosecution polices, protocols, orders and
services, specifically devoted to preventing, identifying and responding to violent
crimes against women; and
WHEREAS, Hawai'i Revised Statutes, Section 46-7, requires that county
departments obtain the consent of the council to enter into agreements with the federal
or state governments respecting action to be taken pursuant to any of the powers
granted by law to furnish, expend, and receive any funds or other assistance in
connection with projects being or to be undertaken pursuant to those powers; now,
therefore,
BE IT RESOLVED BY THE COUNCIL OF THE COUNTY OF HAWAII, in
accordance with section 46-7, Hawaii Revised Statutes, that the Mayor of the
County of Hawaii is authorized to execute, on behalf of the County, an agreement
with the State of Hawaii Department of the Attorney General, to enable the County
to perform training as described in the Office of the Prosecuting Attorney's
application for the Recovery ACT S.T.O.P. Violence Against Women Grant,
attached hereto and incorporated herein by reference as Exhibit "A".
BE IT FINALLY RESOLVED that the County Clerk of the County of Hawaii
shall transmit copies of this resolution to the Office of the Mayor, the Office of the
Prosecuting Attorney, and the Finance Department.
Dated at Hilo , Hawai'i, this 20th day of January , 2011.
COUNTY COUNCIL
County of Hawai' i
Hilo, Hawaii
I hereby certify that the foregoing RESOLUTION was by
the vote indicated to the right hereof adopted by the COUNCIL of the
County of Hawaii on 7annarv_2n, 2011
ATTEST
v4 -=—
COUNTY CLERK CHAIRPERSON & PRESII
INTRODUCED BY:
COUNCIL MEMB R, COUNTY OF HAWAII
2
ROLL CALL VOTE
Reference: C-37.2/FC-16
RESOLUTION NO. 22 11
(DRAFT 2 )
AYES
NOES ABS EX
BLAS
X
FORD
X
HOFFMANN
X
IKEDA
X
ONISHI
X
PILAGO
X
SMART
X
YAGONG
X
YOSHIMOTO
X
7
0 2 0
Reference: C-37.2/FC-16
RESOLUTION NO. 22 11
(DRAFT 2 )
CRIME PREVENTION AND JUSTICE ASSISTANCE DIVISION
DEPARTMENT OF THE ATTORNEY GENERAL
235 South Beretania Street, Suite 401
Honolulu, Hawaii 96813
APPLICATION FOR RECOVERYACT S.T.O.P. VIOLENCE AGAINST WOMEN GRANT
PART I. TITLE PAGE
A. PROJECT TITLE: Hawaii County VAWA Training Project
B. APPLICANT AGENCY: Hawaii County Office of the Prosecuting Attorney
C. ADDRESS: 655 Kilauea Avenue, Hilo, Hawaii 96720
D. PROJECT PERIOD: August 1, 2010 to March 31, 2011
Training law enforcement officers, judges, other court
E. AUTHORIZED PROGRAM PURPOSE: personnel, and prosecutors
F. TOTAL PROJECT COSTS:
SOURCE OF FUNDS
PERCENT
AMOUNT
Federal Funds
100%
43,822
Agency Match
N/A
N/A
TOTAL
100%
43,822
G. PROJECT DIRECTOR
Name: Charlene Iboshi
Address: 655 Kilauea Avenue, Hilo, HI 96720
Title: First Deputy Prosecuting Attorney
Telephone: (808) 961-0466 Fax: (808) 961-8908
E -Mail: Cyi96720@yahoo.com
H. FINANCIAL OFFICER
Name: Nancy Kelly Title: Business Manager
Address: 655 Kilauea Avenue. Hilo. Hawaii 96720
Telephone: (808) 934-3315 Fax: (808) 934-3315
E -Mail: nkelly@co.hawaii.hi.us
FOR CPJAD USE
Date Received: Project Number: 09 -EF -09
EXHIBIT A
AG/CPJAD #1-VAWA (rev 12/2009)
PART II. PROGRAM DESCRIPTION
A. THE PROBLEM
Violent acts toward women continue to be difficult crimes to successfully prosecute and
hold perpetrators accountable. Underreporting of domestic violence and sexual assaults is a
persistent problem and victims suffer numerous long-term negative effects that can impact their
families and the communities they live in. Hawaii County can combat crimes against women by
raising professional, personal, and community awareness about this crime, making violence in
any form unacceptable in all communities, being supportive of those who have been victimized,
and having offenders take responsibility for their actions.
Nationally, one of four women has experienced domestic violence in her lifetime.
Women of all races, social, and economic status are equally vulnerable to violence by an
intimate partner. Additionally, one in five female high school students reports being physically
and/or sexually abused by a dating partner. 76 % of female homicide victims were stalked prior
to their death. In Hawaii, one woman is murdered by her partner every 20-30 days.
Murder is the ultimate act of violence, and Hawai'i County is not exempt from this crime.
On December 30, 2009, a young mother of two was shot by her boyfriend who then shot himself.
Nine days earlier, she had been granted a temporary restraining order against him. In May 2010,
a mother of three was stabbed by her husband in Downtown Hilo. Dozens witnessed the brutal
Memorial Day weekend attack and intervention by a few people stopped him, but not in time to
save her life.
Understanding the issues surrounding sexual assault and domestic violence can help to
identify risk factors for lethal acts toward victims, children, third parties, and even the offenders.
With the return of veterans from Iraq, there are additional questions about appropriate services
and responses by the criminal justice system when domestic violence is perpetrated.
Due to the state's economic situation, opportunities for training are very limited.
However, the problem of violence against women is an ongoing concern. Addressing this
problem by providing training on the Big Island for those who investigate, prosecute, judicially
determine, or support victims and offenders will hopefully result in a collective effort to avoid
not only further loss of life, but also offer safety to our community.
B. GOALS AND OBJECTIVES
The goal is to improve the criminal justice system's response to crimes of violence
against women through improving the skills and knowledge base of law enforcement, judiciary,
and others, and identifying areas for improvement in the current system.
The objectives are:
a) to increase stakeholders' knowledge in the area of violence against women,
particularly to gain an awareness of and encourage appropriate responses to victims
of sexual assault and domestic violence;
b) to improve the system's response to victims by providing training on victim
involvement in the criminal justice system and other relevant topics;
c) to examine common beliefs and misperceptions about violent crimes against women;
d) to assess the impact of the various training components on participants through an
end -of -conference evaluation tool.
C. PROJECT ACTIVITIES
A multi -agency group will comprise the conference committee. Input from different
sources for topics and structure can enhance energy and commitment to the overall success of the
conference. Conference members will address the following activities:
o Schedule pre -meetings to determine training topics and speakers, availability of
national and local speakers and potential conference sites, finalize presenters and
topics.
o Prepare and mail conference registrations to invited participants.
o Prepare conference agenda, handouts and evaluations.
o Hold several training sessions in Hilo and Kona, including a separate session for
judges and judiciary personnel within the contract period.
TIMELINE
August 2010:
Meet twice with conference committee, obtain training topics and
suggested presenters
September 2010:
Contact suggested presenters for interest and availability, obtain
curriculum vitaes, contact potential workshop sites
October 2010:
Preliminary selection of presenters and site
November 2010:
Final selection of site and presenters
December 2010:
Determine topics, workshop schedule
Save the Date announcement sent to potential participants
January 2011:
Workshop registrations mailed to participants, workshop materials
obtained
February 2011:
Hold workshops in Hilo and Kona.
March 2011:
Submit final report and expenditures
D. PROJECT ORGANIZATION AND MANAGEMENT
The planning and implementing group consists of representatives from the Hawaii
County Prosecutor's Office, Hawaii Police Department and the Third Circuit Judiciary. Fiscal
responsibility will remain with the Hawaii County Prosecutor's Office.
E. PERSONNEL
No personnel will be employed for this project.
F. BRIEF PERSONNEL BIOGRAPHIES
Biographies of the guest speakers and presenters will become part of the project's
documentation.
G. PARTICIPATING AGENCIES
The planning and coordination process for the training will include representatives and
input from police, prosecutors and judiciary. Some workshop presenters will be from the various
disciplines within the State of Hawaii.
Training invitations will be extended to: the Judiciary, the Department of the Attorney
General, the County Departments/Offices of the Prosecuting Attorney, the four county police
departments, and Sexual Assault Forensic Examiners. Other agencies such as service providers
may be included as the training plans develop.
H. PERFORMANCE INDICATORS/OUTCOME MEASURES
The outcome of these trainings/conferences will be that participants will understand:
o the scope and dynamics of domestic violence and sexual assault;
o the legal remedies for protection; and
o interventions to protect the victims and prevent future violence.
I. PROBABILITY TO IMPROVE THE CRIMINAL JUSTICE SYSTEM
We anticipate that the majority of attendees at this training will increase their skills and
knowledge of issues unique to cases of violence against women. The hoped for outcomes
include greater sensitivity toward victims as they go through the criminal justice system, a higher
conviction rate, increased accountability for offenders, and improved community perception of
the agencies involved.
APPLICATION FOR FY 2009 OVW RECOVERY ACT STOP VAW FORMULA GRANT
PART III. BUDGET DETAIL AND EXPLANATION
BUDGET DETAIL:
COST ELEMENT AMOUNT
A. Salaries and Wages
Position Title
No. of
Positions
Monthly rate
Subtotal
N/A
$
$
Position Title
No. of
Positions
Hourly Rate
No. of
Hours Subtotal
$
$
Total Salaries and Wages
1
$0
B. Fringe Benefits
Employee Benefits %
Position Title
No. of
Positions
Monthly Rate
Subtotal
N/A
$
$
Position Title
No. of
Positions
Hourly Rate
No. of
Hours Subtotal
$
$
$
$
Total Fringe
Benefits
$0
C. Consultants/Contracts
Scope of Consultant/Contract
Estimated
Cost
Length of
Consultant/
Contract
Service
Select as Appropriate
Out-of-state Presenters (2)
*Two 1 -day Trainings
$450 x 2
5 days
X Consultant ❑ Contract
4,500
Out-of-state Presenter (1)
*I -day Judges Training
$450 x 1
4 days
X Consultant ❑ Contract
1,800
In-state Presenters (3)
*Two 1 -day Trainings
$450 x 3
3 days
X Consultant ❑ Contract
4,050
Total
Consultants
$10,350
AG/CPJAD #1(b) (Rev 01/27/10)
COST ELEMENT I AMOUNT
D. Transportation and Subsistence
Itemize for
No. of
mainland/interisland airfare,
Travelers
No. of
ground transportation, rental
as
Days
car, per diem
Unit Cost
applicable
Subtotal
Out-of-state Presenters (2)
Airfare R/T
$1,500
2
$3,000
Hotel — Hilo
121
2
2
484
— Kona
180
2
2
720
Per Diem (less Hotel)
40
2
5
400
Ground Transportation/Parking
150
2
300
4,904
Out-of-state Presenter (1)
Airfare R/T
$1,500
1
$1,500
Hotel — Waikoloa
180
1
2
360
Per Diem (less Hotel)
40
1
3
120
Ground Transportation/Parking
150
1
150
2,130
In-state Presenters (3)
Airfare R/T
$200
3
$600
Hotel — Hilo
121
3
1
363
— Kona
180
3
1
540
Per Diem (less Hotel)
40
3
2.5
300
Ground Transportation/Parking Transportation/Parking
50
3
150
1,953
Training Participants - Judges
$.50
790 miles
$395
395
Mileage (for 6 cars)
Planning Meeting
Mileage
$.50
500 miles
$250
Refreshments
8
5 people
4 meetings
160
410
Conference Coordinators
Hotel — Kona
$180
2
1
$360
— Waikoloa
180
2
1
360
Per Diem (less Hotel)
40
2
3
240
960
Total Transportation and Subsistence
$10,752
E. Office Supplies
Itemize supplies and related
Cost by
costs such as printing, paper,
Unit
binders, etc. Quantity
Subtotal
Participants Training Materials 200
$10
$2,000
2,000
$
$
Total Office Supplies 1
$2,000
AG/CPJAD #1(b) (Rev 01/27/10)
F. Equipment
Specify equipment that will be
purchased, leased, or rented.
Quantity
Cost by Unit
Subtotal
Cost by
Unit
AudioNisual Equipment
Rental and Set-up Fees
3 days
$1,240
$3,720
3,720
$6,000
6,400
1,600
14,000
$
$
$500
Total
Equipment
$3,720
COST ELEMENT
AMOUNT
G. Other Costs
Quantity
Cost by
Unit
Subtotal
Training Meals and Facilities
Hilo
Kona
Waikoloa
100 people
80 people
20 people
$60
80
80
$6,000
6,400
1,600
14,000
Per Diem for (2) Judges
2 x 3 days
$500
$3,000
3,000
Total Other Costs
$17,000
TOTAL PROJECT COSTS $43,822
AG/CPJAD #I(b) (Rev 01/27/10)
BUDGET EXPLANATION:
A. SALARIES AND WAGES: Not applicable
B. FRINGE BENEFITS: Not applicable
C. CONSULTANTS/CONTRACTS: $10,350
For three days of training:
Session A: One day in Hilo with two mainland presenters and 3 in-state presenters.
Session B: The training with the same presenters will be duplicated in Kona.
Session C: One day for judges only in Waikoloa, which is the mid -point between East and West
Hawai' i Courts.
The federal rate for professional fees ($450/day) has been applied to:
o Two mainland presenters for five days: one day prep, 2 days travel, and 2 days presentation
for the Hilo/Kona training (Sessions A and B).
o One mainland presenter for the judges' training for four days: one day prep, 2 days travel,
and one day presentation (Session C).
o Three in-state presenters for three days: one day prep and 2 days presentation (Sessions A
and B).
D. TRANSPORTATION AND SUBSISTENCE: $10,752
Out-of-state Presenters (2): $4,904
o Round trip coach airfare is estimated at $1,500 per person.
o Hotel cost is based on the federal per diem rate (see attached) for two nights at each site to
accommodate flight schedules.
o Per diem is calculated at $90 per 24 hour period. Hotel allowance of $50 per day is deducted
from per diem; however, since actual per diem is figured from time of departure until time of
return, the estimated per diem amount will probably change.
o Ground transportation/parking is estimated for airport parking, taxi or shuttle to workshop
site, possible transportation costs from home to airport and back.
Out-of-state Presenter (1): $2,130
o Round trip coach airfare is estimated at $1,500.
o Hotel cost is based on the federal per diem rate (see attached) for two nights to accommodate
flight schedules.
o Per diem is calculated at $90 per 24 hour period. Hotel allowance of $50 per day is deducted
from per diem; however, since actual per diem is figured from time of departure until time of
return, the estimated per diem amount will probably change.
AG/CPJAD #1(b) (Rev 01/27/10) Page 1
o Ground transportation/parking is estimated for airport parking, taxi or shuttle to workshop
site, possible transportation costs from home to airport and back.
In-state Presenters (3): $1,953
o Round trip coach airfare is estimated at $200 per person
o Hotel cost is based on the federal per diem rate (see attached) for one night at each site.
Presenters would arrive the day before the workshop and leave after day two of the training.
o Per diem is calculated at $90 per 24 hour period. Hotel allowance of $50 per day is deducted
from per diem, however, since actual per diem is figured from time of departure until time of
return, the estimated per diem will probably change. Per diem would be provided from the
day before the first day of the workshop and end in the evening of the second day.
o Ground transportation/parking is estimated for airport parking (2.5 days), taxi or shuttle to
workshop site.
Training Participants: $395
o Mileage at .50 per mile for judges to attend Session C in Waikoloa. Estimated for 150 miles
round trip from Hilo or Kona (5 cars), 40 miles round trip from Waimea (1 car), total of 6
cars, total mileage 790 miles (150 x 5 + 40 x 1 = 790).
Planning Meetings: $410
o Mileage for committee members to attend planning meetings and visit potential workshop
sites: .50/mile x 500 miles.
o Refreshments @ $8 per person x 5 people x 4 meetings.
Conference Coordinators: $960
o Per diem and hotel costs for conference coordinators to meet with site staff the day before
each session and to take care of logistics and arrangements during the workshop sessions.
o Hotel cost is based on federal per diem rate (see attached), for Kona and Waikoloa sessions.
o Per diem per person is calculated at $90 per 24 hour period, less hotel costs, 1.5 days for
Kona and 1.5 days for Waikoloa. Actual per diem is based on time of departure until time of
return so this estimated amount will probably change.
E. OFFICE SUPPLIES: $2,000
o Participants' training materials are estimated at $10 per participant x total of 200 participants.
This would cover cost of folders, paper, pens, nametags and other related workshop
materials.
F. EQUIPMENT: $3,720
Audio/visual equipment rental and room set-up fees estimated at $1,240 per day x 3 days.
AG/CPJAD #1(b) (Rev 01/27/10) Page 2
G. OTHER COSTS: $17,000
Training Facilities and Meals: $14,000
To cover cost of training rooms, meals and refreshments for participants:
Session A (Hilo): 100 people x $60 per person
Session B (Kona): 80 people x $80 per person
Session C (Waikoloa): 20 people x $80 per person.
Per Diem Judge rates: $3,000
Cost for per diem judges to cover essential courtrooms while judges are unavailable (due to
attendance at training) is $500 per judge. There are two per diem judges in the Third Circuit.
We expect that one would need to be in Hilo and one in Kona.
AG/CPJAD #1(b) (Rev 01/27/10) Page 3
PART IV. ATTACHMENTS
DEPARTMENT OF THE ATTORNEY GENERAL
Crime Prevention and Justice Assistance Division
CERTIFICATION OF NON -SUPPLANTING
I certify that federal funds will not be used to supplant State, local or other non-federal funds that
would, in the absence of such federal aid, be made available for law enforcement, criminal justice,
and victim compensation and assistance activities.
SUBMITTED BY:
Signature: Date:/ C'
Name: Jay T. Lura Title: Prosecuting Attorney
Agency: Office of the Prosecuting Attorney, County of Hawaii
AG/CPJAD #3 06/02
DEPARTMENT OF THE ATTORNEY GENERAL
Crime Prevention and Justice Assistance Division
ACCEPTANCE OF VAWA SPECIAL CONDITIONS
(for ARRA Government Agency Contracts)
The undersigned Grantee understands and agrees, on behalf of its agency that:
1. A progress report shall be submitted to the CPJAD every six (6) months during the
project period. The report is due within thirty (30) days following the end of each six
month period and at the end of the project. The initial reporting period starts on the
project's start date.
2. The annual STOP report required by OVW shall be submitted to CPJAD by February 1
unless mandated earlier by CPJAD.
SUBMITTED BY:
Signature: L Date: � -r/ 1
Name: Jay . Kimura Title: Prosecuting Attorney
Agency: Office of the Prosecuting Attorney, County of Hawaii
AG/CPJAD #14 (VAWA-RecoveryGovernment) 05/2010
DEPARTMENT OF THE ATTORNEY GENERAL
Crime Prevention and Justice Assistance Division
ACCEPTANCE OF CONDITIONS
The undersigned agrees, on behalf of the applicant agency, that:
1. This project, upon approval, shall constitute an official part of Hawaii's Violence Against
Women Formula Grant Program established under Title IV of the Violent Crime Control
and Law Enforcement Act of 1994, Public Law No. 103-322.
2. Any grant awarded pursuant to this application shall be subject to and will be administered
in conformity with:
(a) general conditions applicable to administration of grants under Title IV of the
Violence Crime Control and Law Enforcement Act of 1994, Public Law No.
103-322, as applicable;
(b) conditions applicable to the fiscal administration of grants under Title IV of the
Violence Crime Control and Law Enforcement Act of 1994, Public Law No.
103-322, as applicable;
(c) any special conditions contained in the grant award; and
(d) general and fiscal regulations of the Crime Prevention and Justice Assistance
Division.
3. Any grant received as a result of this application may be terminated, or fund payment may
be discontinued, by the Crime Prevention and Justice Assistance Division when it finds a
substantial failure to comply with the foregoing provisions, the application obligations or
for non-availability of funds.
SUBMITTED BY:
Signature: / et
'/. Date:
Name: Jay T. Kimura Title: Prosecuting Attorney
Agency: Office of the Prosecuting Attorney, County of Hawaii
AG/CPJAD # 14A (8/96)
DEPARTMENT OF THE ATTORNEY GENERAL
Crime Prevention and Justice Assistance Division
CERTIFICATION OF NON-DISCRIMINATION
I certify that the applicant agency will comply with and will insure compliance by its subgrantees
and contractors with the non-discrimination requirements of:
• The Omnibus Crime Control and Safe Streets Act of 1968, as amended, which prohibits
discrimination on the basis of race, color, national origin, religion, or sex, in OJP and
COPS funded programs or activities. (42 U.S.C. §3789d and 28 C.F.R. §42.201 et seg)
• Title VI of the Civil Rights Act of 1964, which prohibits discrimination on the basis of
race, color or national origin in OJP and COPS funded programs or activities. (42 U.S.C.
§2000d and 28 C.F.R. §42.101 et sec .)
• Section 504 of the Rehabilitation Act, which prohibits discrimination on the basis of
disability in OJP and COPS funded programs or activities. (29 U.S.C. §794 and 28 C.F.R.
§42.501 et sec .)
• Section 1407 of the Victims of Crime Act (VOCA), which prohibits discrimination on the
basis of race, color, national origin, religion, sex, or disability in VOCA funded programs
or activities. (42 U.S.C. §10604)
• Title II of the Americans with Disabilities Act of 1990, as it relates to discrimination on
the basis of disability in OJP or COPS funded programs or activities. (42 U.S.C. §12132
and 28 C.F.R. Pt. 35)
• Title IX of the Education Amendments of 1972, as it relates to discrimination on the basis
of sex in OJP and COPS funded training or educational programs. (20 U.S.C. §1681 and
28 C.F.R. Pt. 54)
• The Age Discrimination Act of 1975 as it relates to services discrimination on the basis
of age in OJP or COPS funded programs or activities. (42 U.S.C. §6102 and 28 C.F.R.
§42.700 et sec..)
• Executive Order No. 13166 prohibiting discrimination of Limited English Proficient
Persons.
• Executive Order No. 13279 regarding equal protection of the laws for faith -based
organizations. (28 C.F.R. pt. 38)
No person shall, on the grounds of race, color, religion, national origin, sex, or disability, be
excluded from participation in, be denied the benefits of, be subjected to discrimination under, or
be denied employment in connection with any program or activity funded in whole or in part
with funds made available under this title from the U.S. Department of Justice through the
Department of the Attorney General, Crime Prevention and Justice Assistance Division.
Noncompliance with the discrimination regulations may result in the suspension or termination
of funding.
SUBMITTED BY:
Z �
Signature: i uL ``- _ Date: g�Z
Name: Ja' . Kimura Title: Prosecuting Attorney
Agency: Office of the Prosecuting Attorney, County of Hawaii
AG/CPJAD #15 3/10
DEPARTMENT OF THE ATTORNEY GENERAL
Crime Prevention and Justice Assistance Division
INSTRUCTIONS
CERTIFICATION REGARDING DRUG-FREE WORKPLACE REQUIREMENTS
(AG/CPJAD #16)
By signing and/or submitting this application or grant agreement, the grantee, is providing
the certification set out on the form entitled Crime Prevention and Justice Assistance
Division, Department of the Attorney General, Certification Regarding Drug -Free Workplace
Requirements (hereinafter referred to as the AG/CPJAD Form #16).
2. The certification set out on AG/CPJAD Form # 16 is a material representation of fact upon
which reliance will placed when the Department of the Attorney General, State of Hawaii
(hereinafter referred to as "grantor") determines to subgrant federal funds to the grantee.
Pursuant to the contract which grantor will offer grantee in the event a subgrant is awarded to
grantee, false certification or violation of the conditions set forth in the certification shall be
grounds for suspension of payments, or suspension or termination of the subgrant. Such
false certification of violation of the conditions contained in the certification shall subject the
State of Hawaii to governmentwide suspension or debarment, which shall, in turn, result in
the withdrawal of funds from the grantee and/or the unavailability of future funding for the
grantee.
AG/CPJAD # 16 06/02
DEPARTMENT OF THE ATTORNEY GENERAL
Crime Prevention and Justice Assistance Division
CERTIFICATION REGARDING DRUG-FREE WORKPLACE REQUIREMENTS
I. The Office of the Prosecuting Attorney, County of Hawaii (hereinafter referred to as
"grantee") certifies that it will provide a drug-free workplace by:
(a) publishing a statement notifying employees that the unlawful manufacture,
distribution, dispensing, possession or use of a controlled substance is prohibited in
the grantee's workplace and specifying the actions that will be taken against
employees for violation of such prohibition;
(b) establishing a drug-free awareness program to inform employees about:
(1) the dangers of drug abuse in the workplace;
(2) the grantee's policy of maintaining a drug-free workplace;
(3) any available drug counseling, rehabilitation, and employee
assistance programs; and
(4) the penalties that may be imposed upon employees for drug
abuse violations;
(c) making it a requirement that each employee to be engaged in the performance of the
grant be given a copy of the statement required by paragraph (a);
(d) notifying the employee in the statement required by paragraph (a) that, as a condition
of employment under the grant, the employee will:
(1) abide by the terms of the statement; and
(2) notify the employer of any criminal drug statute conviction for a violation
occurring in the workplace not later than five (5) days after such
conviction;
(e) notifying the Department of the Attorney General, State of Hawaii, within ten (10)
days after receiving notice under subparagraph (d) (2) from an employee or otherwise
receiving actual notice of such conviction;
(f) taking one of the following actions with respect to any employee who is so
convicted:
AG/CPJAD #16 06/02
(1) taking appropriate personnel action against such an employee, up to and
including termination; or
(2) requiring such employee to participate satisfactorily in a drug abuse
assistance or rehabilitation program approved for such purposes by a Federal,
State, or local health, law enforcement, or other appropriate agency;
(g) making a good faith effort to continue to maintain a drug-free workplace through
implementation of paragraphs (a), (b), (c), (d), (e), and (f).
II. The grantee shall insert in the space provided below the site(s) for the performance of work
done in connection with this specific grant:
655 Kilauea Avenue
Street Address Street Address
Hilo, Hawaii 96720
City, State, Zip Code City, State, Zip Code
Hawaii
County County
SUBMITTED BY:
Signature: / Date: Ll
�y
Name: Jay . Kimura Title: Prosecuting Attorney
Agency: Office of the Prosecuting Attorney, County of Hawaii
AG/CPJAD # 16 06/02
DEPARTMENT OF THE ATTORNEY GENERAL
Crime Prevention and Justice Assistance Division
ACCEPTANCE OF VAWA RECOVERY ACT SPECIAL CONDITIONS
The undersigned Grantee understands and agrees, on behalf of its agency that:
1. Access to Records; Interviews
(a) U.S. Department of Justice (DOJ) including the Office of Justice Programs (OJP)
and the Office of the Inspector General (OIG), and its representatives, and the
Government Accountability Office (GAO), shall have access to and the right to
examine all records (including, but not limited to, books, papers, and documents)
related to this Recovery Act award, including such records of any subrecipient,
contractor, or subcontractor.
(b) DOJ and the GAO are authorized to interview any officer or employee of the
Grantee (or of any subrecipient, contractor, or subcontractor) regarding
transactions related to this Recovery Act award.
2. Separate Tracking and Reporting of Recovery Act Funds and Outcomes
(a) Grantee agrees to track, account for, and report on all funds from this Recovery
Act award (including specific outcomes and benefits attributable to Recovery Act
funds) separately from all other funds, including DOJ award funds from non -
Recovery Act awards awarded for the same or similar purposes or programs.
(Recovery Act funds may be used in conjunction with other funding as necessary
to complete projects, but tracking and reporting of Recovery Act funds must be
separate.) Accordingly, the accounting system must ensure that funds from this
Recovery Act award are not commingled with funds from any other source.
(b) Grantee further agrees that all personnel whose activities are to be charged to the
award will maintain timesheets to document hours worked for activities related to
this award and non -award -related activities.
Subawards / Contracts — Monitoring
(a) Grantee is responsible for monitoring subawards and subcontracts under this
Recovery Act award in accordance with all applicable statutes, regulations, Office
of Management and Budget (OMB) circulars, and guidelines, including the OJP
Financial Guide, and to include the applicable conditions of this award in any
subaward/subcontract. The recipient is responsible for oversight of subrecipient
spending and monitoring of specific outcomes and benefits attributable to use of
Recovery Act funds by subrecipients. The Grantee agrees to submit, upon
request, documentation of its policies and procedures for monitoring of
subawards/subcontracts under this award.
AG/CPJAD #26A VAWA-Recovery 01/10
4. Transactions Listed in Schedule of Expenditures of Federal Awards -
(a) Grantee shall maintain records that identify adequately the source and application
of Recovery Act funds, to maximize the transparency and accountability of funds
authorized under the Recovery Act as required by the Act and in accordance with
2 CFR 215.21, "Uniform Administrative Requirements for Grants and
Agreements with Institutions of Higher Education, Hospitals, and Other Non-
profit Organizations" and OMB A-102 Common Rules provisions (relating to
Grants and Cooperative Agreements with State and Local Governments).
(b) Grantee agrees to separately identify the expenditures for Federal awards under
the Recovery Act on the Schedule of Expenditures of Federal Awards (SEFA) and
the Data Collection Form (SF -SAC) required by OMB Circular A-133. This
condition only applies if the recipient is covered by the Single Audit Act
Amendments of 1996 and OMB Circular A-133, "Audits of States, Local
Governments, and Non -Profit Organizations." This shall be accomplished by
identifying expenditures for Federal awards made under the Recovery Act
separately on the SEFA, and as separate rows under Item 9 of Part III on the SF -
SAC by CFDA number, and inclusion of the prefix "ARRA-" in identifying the
name of the Federal program on the SEFA and as the first characters in Item 9d of
Part III on the SF -SAC.
Recovery Act Reporting and Registration Requirements
(a) Grantee shall complete projects or activities which are funded under the Recovery
Act and shall submit progress reports under Section 1512 of the Recovery Act on
use of Recovery Act funds provided through this award. Information from these
reports will be made available to the public.
(b) Grantee shall report the information described in section 1512(c) as applicable,
using the reporting instructions and data elements that will be provided by
CPJAD.
(c) The progress reports are to cover activities that the Grantee has completed
whether funded in whole or in part by the Recovery Act. The Recovery Act
reporting periods and due dates are:
■ July 1 - September 30 Due: October 5
■ Octoberl -December 31 Due: January 5
■ January 1 - March 30 Due: April 5
■ April 1 -June 30 Due: July 5
(d) Grantee shall maintain current registration in the Central Contractor Registration
(www.ccr.gov) at all times during which they have active federal awards funded
with Recovery Act funds. A Dun and Bradstreet Data Universal Numbering
AG/CPJAD #26A VAWA-Recovery 01/10 2
System (DUNS) Number (www.dnb.com) is one of the requirements for
registration in the Central Contractor Registration.
6. Reporting Potential Fraud, Waste, and Abuse, and Similar Misconduct
Grantee shall promptly refer to the DOJ OIG any credible evidence that a principal,
employee, agent, contractor, subgrantee, subcontractor, or other person has either 1)
submitted a false claim for Recovery Act funds under the False Claims Act; or 2)
committed a criminal or civil violation of laws pertaining to fraud, conflict of interest,
bribery, gratuity, or similar misconduct involving Recovery Act funds. Potential fraud,
waste, abuse, or misconduct should be reported to the OIG by:
Mail: Office of the Inspector General
U.S. Department of Justice
Investigations Division
950 Pennsylvania Avenue, N.W.
Room 4706
Washington, DC 20530
E-mail: of .hotline _,usdoi.gov
Hotline: (contact information in English and Spanish): (800) 869-4499, or
Hotline fax: (202) 616-9881.
Additional information is available from the DOJ OIG website at www.usdoj.gov/oig.
7. Protecting State and Local Government and Contractor Whistleblowers (Recovery Act,
section 1553)
Grantee recognizes that the Recovery Act provides certain protections against reprisals
for employees of non -Federal employers who disclose information reasonably believed to
be evidence of gross mismanagement, gross waste, substantial and specific danger to
public health or safety, abuse of authority, or violations of law related to contracts or
grants using Recovery Act funds. For additional information, refer to section 1553 of the
Recovery Act. The text of Recovery Act is available at www.oip.usdoi.gov/recovery.
8. Misuse of Award Funds
Grantee understands and agrees that misuse of award funds may result in a range of
penalties, including suspension of current and future funds, suspension or debarment
from federal grants, recoupment of monies provided under an award, and civil and/or
criminal penalties.
9. Additional Requirements and Guidance
Grantee shall comply with any modifications or additional requirements that may be
AG/CPJAD #26A VAWA-Recovery 01/10
imposed by law and future OJP (including government -wide) and Hawaii Department of
the Attorney General guidance and clarifications of Recovery Act requirements.
10. Delinquent Reports
(a) Grantee shall comply with all reporting requirements. Failure to comply with the
reporting requirements may, in addition to other penalties, subject the recipient to
the following:
(i) After failure to report complete data by the due date stated in sections 5.c.
for two consecutive reporting periods, the Grantee may be precluded from
drawing down funds until such time as the Grantee becomes current in its
reporting obligations.
(ii) After failure to report complete data by the due date stated in sections 5.c.
for three consecutive reporting periods, the Administrator of the Crime
Prevention and Justice Assistance Division may terminate the Grantee's
contract for cause. Upon written letter of termination, the Grantee must
return any unexpended award funds within 15 calendar days of the date of
the letter of termination.
11. Funds Subcontracted to Faith Based Organizations
Grantee shall comply with the applicable requirements of 28 C.F.R. Part 38, the
Department of Justice regulation governing "Equal Treatment for Faith Based
Organizations" (the "Equal Treatment Regulation"). The Equal Treatment Regulation
provides in part that Department of Justice grant awards of funding may not be used to
fund any inherently religious activities, such as worship, religious instruction, or
proselytization. Recipients of grants may still engage in inherently religious activities, but
such activities must be separate in time or place from the Department of Justice funded
program, and participation in such activities by individuals receiving services from the
grantee or a sub -grantee must be voluntary. The Equal Treatment Regulation also makes
clear that organizations participating in programs funded by the Department of Justice are
not permitted to discriminate in the provision of services on the basis of a beneficiary's
religion. Notwithstanding any other special condition of this award, faith -based
organizations may, in some circumstances, consider religion as a basis for employment.
See http://www.ojp.gov/about/ocr/equal_fbo.htm.
SUBMITTED BY:
Signature: Date: SS/q /Ir1
Name: Jay . Kimura Title: Prosecuting Attorney
Agency: Office of the Prosecuting Attorney, County of Hawaii
AG/CPJAD #26A VAWA-Recovery 01/10 4
CERTIFICATION FOR_
Recipient Name and Address: Office of the Prosecuting Attorney, County of Hnwaii
655 Kilauea Avenue, Hilo, Hawaii 96720
Grant Title: Hawaii County VAWA Training Grant Number. 09—EF-09 Award Amount:_ 43 822.00
Contact Person Name and Title: Charlene Iboshi Phone Number. (808) . 961=0466
First Deputy Prosecuting Attorney
Federal regulations require recipients of financial assistance from the Office of Justice Programs (OJP), its component agencies, and the
Office of Community Oriented Policing Services (COPS) to prepare, maintain on file, submit to OJP for review, and implement an Equal
Employment Opportunity Plan (EEOP) in accordance with 28 C.F.R §§ 42.301-.308. The regulations exempt some recipients from all of
the EEOP requirements. *Other recipients, according to the regulations, must prepare, maintain on file and implement an EEOP, but they
do not need to submit the EEOP to OJP for review. Recipients that claim a complete exemption from the EEOP requirement must
complete Section A below. Recipients that claim the limited exemption from the submission requirement, must complete Section B .
below. A recipient should complete either Section A or Section B, not both. If a recipient receives multiple OJP or COPS grants,
please complete a form for each grant, ensuring that any EEOP recipient certifies as completed and on file (if applicable) has been
prepared within two years of the latest grant. Please send the completed form(s) to the Office for Civil Rights, Office of Justice Programs,
U.S. Department of Justice, 810 7a Street, N.W., Washington, D.C. 20531. For assistance in completing this form, please call (202)307-
0690 or TTY (202) 307-2027.
Section A Declaration Claiming Complete Exemption from the EEOP Requirement Please check au the boxes that
apply.
❑ Recipient has less than 50 employees, ❑ Recipient is an Indian tribe,
❑ Recipient is a non-profit organization,. ❑ Recipient is an educational institution, or.
❑ Recipient is a medical institution, ❑ Recipient is receiving an award less than $25,000
I, [responsible official], certify that
[recipient] is not required to
prepare an EEOP for the reason(s) checked above, pursuant to 28 C.F.R -§42.302. I further certify that
[recipient] will comply with applicable Federal civil rights
laws that prohibit discrimination in employment and in the delivery of services.
Print or type Name and Title Signature Date
Section B- Declaration Claiming Exemption from the EEOP Submission Requirement and Certifying That an
EEOP Is on File for Review.
If a recipient agency has 50 or more employees and is receiving a single award or subaward for $25,000 or more, but less than $500,000,
then the recipient agency does not have to submit an EEOP to OJP. for review as long as it certifies the following (42 C.F.R. § 42.305):
6
I, � } G ( K i ��2Li � [responsible official], certify that
the C Ll G d'1& I V -V 5. [recipient]whichhas 50 or more
employees and is receiving a single award or subaward for $25,000 or more, but less than $500,000, has formulated an
EEOP in accordance with 28 CFR §42.301, et seq., subpart E. I further certify that the EEOP has been formulated and
signed into effect within the past two years by the proper authority and that it is available for review. The EEOP is on file in
the office of: 4U (-IUMZ4 C &t RMOUU-WAV A44Torganization],
at CUT (Y (41 [address], or review by the public and
employees or for review or audit by officials of the relevant state planning agency or the Office for Civil Rights, Office of
Justice Programs, U. S. Department of Justice, as required by relevant laws and regulations.
Ki VVItli
Print or type Name and Title - i igna ure- Date
OM$ Approval No. 1121-0140 Expiration Dau: 01/31/06
U.S. DEPARTMENT OF JUSTICE
0 OFFICE OF JUSTICE PROGRAMS
OFFICE OF THE COMPTROLLER
Certification Regarding
Debarment, Suspension, ineligibility and Voluntary Exclusion
Lower Tier Covered Transactions
(Sub -Recipient)
This certification Is required by the regulations Implementing Executive Order 12549, Debarment and
Suspension, 28 CFR Part 87; section 67.51% Participants' responsibilities. The regulations were published
as Part VII of the May 2S, 1988 Federal Register (pages 1918019211).
(BEFORE COMPLETING CERTIFICATION, READ INSTRUCTIONS ON REVERSE)
(1) The prospective lower tier participant certifies, by submission of this proposal, that neither it nor its
principals are presently debarred, suspended, proposed for debarment, declared ineligible, orvoluntadly
excluded from participation In this transaction by any Federal department or agency.
(2) Where the prospective lower Her participant Is unable to certify to any of the statements in this certifI-.
cation, such prospective participant shall attach an explanation to this proposal.
Jay T. Kimura, Prosecuting.Attorney
Name and Title of Authorized Representative
'-/rf //V
TI Date
Office of the Prosecuting Attorney, County of Hawaii
Name of Organization
655 Kilauea Avenue, Hilo, Hawaii 96720
Address of Organization
Q1P FORM 406111 (REV. 21x9) Pnrbus aditlons an oWolHs.
Instructions for Certification
1. By signing and submitting this proposal, the prospective lower tier participant Is providing the
certification set out below.
2 The certification in this clause Is a material representation of fact upon which reliance was placed
when this transaction was entered into. if it is later determined that the prospective lower tier participant
knowingly rendered an erroneous certification, in addition to other remedies available to the Federal
Government, the department or agency with which this transaction originated may pursue available
remedies, including suspension and/or debarment.
3. The prospective lower tier participant shall provide immediate written notice to the person to which
this proposal is submitted If at any time the prospective lower tier participant learns that Its certification
was erroneous when submitted or has become erroneous by reason of changed circumstances.
4. The terms "covered transaction," "debarred," "Suspended," "ineligible," 'lower. tier covered
transactlon," "participant," "person," "primary covered transaction," "principal," "proposal," and
"voluntarily excluded," as used to this clause, have the meanings set out In the Deflnitlons and Coverage
sections of rules implementing Executive Order =49.
5. The prospective lower tier participant agrees by submitting this proposal that, should the proposed
covered transaction be entered into, It shall not knowingly enter into any lower tier covered transaction
with a person who is debarred, suspended, declared Ineligible, or voluntarily excluded from participation
in this covered transaction, unless authorized by the department or agency with which this transactTon
originated.
& The prospective lower tier participant further agrees by submitting this proposal'that It will Include
the clause titled "Certification Regarding Debarment, Suspension, Ineligibility and Voluntary
Exclusion—Lower Tier Covered Transactions," without modification, in all lower tier covered
transactions and in all solicitations for lower tier covered transactions.
7. A participant in a covered transaction may rely upon a certification of a prospective participant in a
lower tier covered transaction that it Is not debarred, suspended; ineligible, or voluntarily excluded from
the covered transaction, unless it knows that the certification Is erroneous. A participant may decide the
method and frequency by which it determines the eligibility of its principals. Each participant may check
the Nonprocurement List.
& Nothing contained in the foregoing shall be construed to require establishment of a system of
records in order to render In good faith the certification required by We clause. The knowledge and
Information of a participant is not required to exceed that which is normally possessed by a prudent
person in the ordinary course of business dealings.
9. Except for transactions authorized under paragraph 5 of these Instructions, if a participant in a
covered transaction knowingly enters into a lower tier covered transaction with a person who is
suspended, debarred, ineligible, or voluntary excluded from participation In this transaction, In addltlon
to other remedies available to the Federal Government, the department or agency with which this
transaction originated may pursue available remedies, Including suspension and/or debarment.
DEPARTMENT OF THE ATTORNEY GENERAL
Crime Prevention and Justice Assistance Division
STOP VIOLENCE AGAINST WOMEN
FORMULA GRANT PROGRAM
CERTIFICATE OF COLLABORATION
To be completed by applicant agency:
Applicant Agency: Hawaii County Office of the Prosecuting Attorney
In satisfaction of the requirements under this grant program, this agency certifies
that it has consulted with the local victim services program during the course of
developing this proposal in order to ensure that our proposed activities and/or equipment
acquisitions are designed to promote the safety, confidentiality, and economic
independence of victims of domestic violence, sexual assault, stalking and dating
violence.
Please provide a brief description of the consultation with and/or collaborative
relationship established between the applicant and the local victim services organization
identified below:
Sexual Assault Nurse Examiners provide timely medical response and evidence
collection to sexual assault victims and collaborates with the Hawaii County
Sexual Assault ResnonseTeam.
7/28/10
Date Authorizeoignature of Applicant Agency
To be completed by local victim services organization. The individual si ninz this section may not be from
the applicant agency.
Sex Assault Nurse Examiners
As a designated representative of Hawaii Police Department ,
a recognized local victim services organization, I clarify that the above is an accurate
description of the consultation with and/or collaborative relationship established between
my agency and that applicant agency identified above.
Name of Organization: Hawaii Police Department
Name & Title of Signing Authority: Harry S. Kuboj iri, Police Chief
Signature:
Date: U JUL
AG/CPJAD 324 7/2008 2958261
Memorandum of Understanding I FY 2011
Section 3.02 Conflict Resolution
If any disagreements regarding either performance or payment for services arise, the following
procedure will be implemented.
Step 1: The disgruntled party will put her/his concerns in writing and submit the written document
to the TFQAC.
Step 2: The TFQAC will schedule a meeting time and place, to take place within ten (10)
working days, for both parties to discuss the concerns.
Step 3: If the concern is not resolved, the matter will be taken to the HSCADV Executive Director,
who will set up a meeting, for both parties to discuss their concerns, to take place within
ten (10) working days.
Step 4: If the concern is still not resolved, and at the written request to the Executive Director of
HSCADV, the two co-chairs of the Oversight Body shall meet with all parties concerned,
within ten (10) days, and recommend a resolution. This decision will be binding.
Section 3.03. Termination of MOU
This MOU may be terminated upon the occurrence of the following:
A. The mutual agreement in writing of the parties to terminate this MOU;
B. HSCADV informing the service provider in writing that it wishes to terminate this
MOU. HSCADV shall not owe the service provider anything further under the
MOU, incurred after the date of termination. The service provider may retain any
fees paid to the service provider by HSCADV prior to termination of this
agreement;
C. The death, permanent disability, or the insolvency of the service provider.
HSCADV shall not owe the service provider/the service provider's estate anything
further under the MOUincurred after the date of termination. The service provider
may retain any fees paid to the service provider by HSCADV prior to termination
of this agreement;
D. The expiration of the term of this MOU and any extensions thereof.
5 1 J Y F revision 6/29/10
Memorandum of Understanding I FY 2011
Approval
The Hawaii State Coalition Against Domestic Violence and Hawaii County Office of the
Prosecuting Attorney have reviewed this MOU and agree to the roles and responsibilities stated
above.
Carol C. Lee, Executive Director
Hawaii State Coalition Against Domestic
Violence
2 ( 14•1 10
Date
Approval Recommended:
0940 �., —
JatA. Kimura
Prosecuting Attorney
JYF revision 6/29/10
By:
William P. Kenoi, Mayor
County of Hawaii
Date
Approved as to form and legality:
Lincoln S. Ashida
Corporation Counsel
1Vlemorandum of Understanding I FY 2011
The Hawaii State Coalition Against Domestic Violence (HSCADV) enters into this Memorandum
of Understanding (MOU) with Hawaii County Office of the Prosecuting Attorney as a
collaborative partner.
In response to the five-year domestic violence strategic plan, "Navigating a Course for Peace,
2007-2012" (the plan), HSCADV entered into an agreement with the Hawaii State Department of
Health (DOH) to provide oversight and leadership in the implementation of the strategic plan.
HSCADV oversaw the creation of an Oversight Body, to ensure that the plan gets implemented,
and Domestic Violence Task Forces in each county, to address domestic violence intervention
and prevention, as established by the plan.
For fiscal year 2011, DOH will provide funding for HSCADV to support the coordination of the
Oversight Body and Task Forces, as well as overall implementation, management, and
monitoring for compliance with the Strategic Plan.
Section 1.01. Project Term.
The service provider shall complete the project within the period of twelve (12) months or earlier,
commencing on July 1, 2010.
Section 1.02. Compensation.
HSCADV will pay the service provider $50,000.00, on a reimbursement basis, in accordance with
approved expenditure reports, following receipt of funding from DOH.
Section 2.01 HSCADV agrees to provide:
1. Project Management
a. Provide logistical arrangements and facilitation and keep meeting notes for the
Oversight Body.
b. Hire a Task Force Quality Assurance Consultant (TFQAC) to oversee and coordinate
the work of the County Task Force Coordinators for the purpose of implementation of
the Statewide Strategic Plan.
i. Oversee County Task Force project implementation.
ii. Obtain signed MOUS for six Task Forces: Oahu, Kauai, Big Island, Maui,
Molokai, and Lanai; which include support for the West Maui, Hana, and
Kona Subcommittees.
iii. Establish and maintain effective communication with the community based
Domestic Violence Task Forces statewide.
2. Fiscal Monitorinq
a. Prepare and submit to DOH an annual budget for all Task Forces and HSCADV
projected expenditures. TFQAC will:
i. Provide guidance for Task Forces in the development of their annual budgets
and completing expenditure reports.
JYF revision 6/29/10
Memorandum of Understanding I FY 2011
ii. Prepare and submit to the HSCADV Administrative Manager an annual
budget and quarterly financial reports for all Task Forces.
iii. Monitor Task Force budgets and expenditure reports.
b. Prepare and submit quarterly financial reports, and documentation as needed, for all
expenditures to DOH.
3. TFQAC Technical Assistance and Training for the Task Forces
a. Provide guidance in developing and implementing annual work plans directed at
meeting the Strategic Plan Performance Measures; which include substantiating
data, measurable objectives and benchmarks, and strategies for measuring progress
and change.
b. Provide Technical Assistance and Training as determined by community need and
quality assurance reviews to ensure implementation of the approved work plan.
c. Organize, coordinate, and facilitate statewide meetings and training events,
including co -coordinating one statewide Task Force meeting with the Judiciary.
4. TFQAC Reporting and Review for the Task Forces
a. Review Task Force work plans, quarterly progress reports on Plan Performance
Measures, and report quarterly to Oversight Body.
b. Prepare and submit quarterly program evaluation and project reports to HSCADV,
including charting Plan Performance Measures, and providing documentation as
required.
c. Maintain Task Force records; copies of plans, meeting minutes, reports, budgets, etc.,
for all Task Forces.
d. Act as liaison between the Task Forces and the Oversight Body for the Strategic Plan,
including helping to prepare the agendas, attending quarterly meetings, and
making reports.
e. Participate with DOH in the annual review of all Task Forces.
Section 2.02 Task Force Coordination:
I. Task Force Management
a. Actively recruit and encourage diverse membership on an ongoing basis from across
all disciplines and sectors including, but not limited to:
i. the criminal justice system (police, prosecution, Victim Witness, and
probation) courts/Judiciary,
ii. victim advocacy, shelter providers, and survivors,
iii. batterers intervention programs,
iv. legal programs,
21 JYF revision 6/29/10
Memorandum of Understanding I FY 2011
v. health and social service; healthcare providers/DOH, mental health
organizations, child welfare services/DHS, substance abuse treatment, sexual
assault programs, homeless programs/Public Housing, and civic groups,
vi. religious institutions and faith communities,
vii. universities and schools/public and private schools,
viii. business community,
ix. the military, and
x, others, as appropriate to the community.
Participants must be reflective of community data related to domestic violence. Task
Forces must demonstrate that there is inclusion by those populations being addressed as
"priority" and reflected by incidence/ prevalence data.
b. Hold Task Force meetings as specified in the approved work plan, keep meeting
minutes, and submit the minutes to TFQAC with quarterly reports.
i. Reports are due to the TFQAC on the tenth calendar day of the month
following the end of the quarter, or the next working day, if the tenth day falls
on a weekend or holiday: 10/ 11 / 10, 1 / 10/ 11, and 4/11 /11.
ii. The final report is due on the last day of the quarter 6/30/11 (to ensure that
the Task Force Coordinator is available to complete the report).
c. Develop and implement an effective communication system with Task Force
members and share information from TFQAC, the Oversight Body, and DOH with Task
Force members.
2. Develop and Implement Annual Work plan
a. Select at least one Plan Performance Measure of the Strategic Plan. When selecting
the targeted strategy, the Task Force must demonstrate what data was used to
make their decision.
b. Develop an overarching work plan, using the HSCADV Work plan template, (training
will be provided) for the selected Plan Performance Measure which identifies the
goals, benchmarks, and measurable outcomes for the fiscal year, for each Task
Force. Task Forces have the option to select other objectives and outcomes to build
capacity in their specific communities with approval by HSCADV and DOH. Work
plans must be culturally appropriate and based on community data related to sexual
assault and domestic violence. Each work plan must also address the social
determinants that impact the desired positive outcomes.
c. Submit the work plan with the first quarterly report, to be reviewed and approved by
HSCADV and DOH.
31 JYF revision 6/29/10
Memorandum of Understanding I FY 2011
3. Technical Assistance and Traininq
a. Based on the work plan, identify initial technical assistance and training needs and
submit a list with the first quarterly report to TFQAC. Seek training and technical
assistance from the TFQAC as needed.
b. Participate in statewide Task Force meetings, including making the logistical
arrangements (airline reservations, ground transportation, hotel reservations, parking
arrangements, etc.) for Task Force members, advance financing to Task Force
members as needed, and request reimbursement as available. This includes but is not
necessarily limited to:
i. One day of training and technical assistance on Oahu (9/2/10)
ii. HSCADV Annual Meeting and Conference on Oahu (9/3/10)
iii. Oversight Body meeting 9/14/10 (all Coordinators)
iv. Quarterly Oversight Body meetings (Coordinators alternate throughout the
year)
v. Statewide Task Force meetings
4. Fiscal and Program Reporting
a. Prepare an annual budget and submit it to TFQAC, which includes funding for
staffing (unless that expense is covered by another funding source) and funding for
the above meetings
b. Submit quarterly expenditure reports to HSCADV
c. Submit quarterly progress reports of the work plan benchmarks and objectives in the
format prescribed by HSCADV and provided by TFQAC.
Section 2.03. Other Parties.
Nothing in this Agreement shall be construed as giving any person, firm, corporation or other
entity, other than the parties hereto, any right, remedy or claim under or in respect of this MOU
or any provision hereof. This MOU cannot be transferred to another without the expressed
approval of HSCADV.
Section 3: Other Terms and Conditions
Section 3.01 Amendments
This MOU may be amended upon mutual agreement of the parties. Any such amendment shall
not be valid unless in writing and signed and dated by parties hereto.
41 JYF revision 6/29/10