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site visit has been determined to be unnecessary due to award of nonprofit grant monies during the previous fiscal year. While conducting the site visits and interviews, Council Members must comply with Chapter 92- 2.5, Hawaii Revised Statutes, which states: [ §92 -2.5] Permitted interactions of members. (a) Two members of a board may communicate or interact privately between themselves to gather information from each other about official board matters to enable them to perform their duties faithfully, as long as no commitment to vote is made or sought. (b) Two or more members of a board, but less than the number of members which would constitute a quorum for the board, may be assigned to: (1) Investigate a matter relating to the official business of their board; provided that: (A) The scope of the investigation and the scope of each member's authority are defined at a meeting of the board; (B) All resulting findings and recommendations are presented to the board at a meeting of the board; and (C) Deliberation and decision making on the matter investigated, if any, occurs only at a duly noticed meeting of the board held subsequent to the meeting at which the findings and recommendations of the investigation were presented to the board; or (2) Present, discuss, or negotiate any position which the board has adopted at a meeting of the board; provided that the assignment is made and the scope of each member's authority is defined at a meeting of the board prior to the presentation, discussion or negotiation. (c) Discussions between two or more members of a board, but less than the number of members which would constitute a quorum for the board, concerning the selection of the board's officers may be conducted in private without limitation or subsequent reporting. (d) Discussions between the governor and one or more members of a board may be conducted in private without limitation or subsequent reporting; provided that the discussion does not relate to a matter over which a board is exercising its adjudicatory function. (e) Discussions between two or more members of a board and the head of a department to which the board is administratively assigned may be conducted in private without limitation; provided that the discussion is limited to matters specified in section 26 -35. (f) Communications, interactions, discussions, investigations, and presentations described in this section are not meetings for purposes of this part. [L 1996, c 267, §2] For the purpose of assuring compliance with subsection (b)(1)(A) of HRS Chapter 92, our HSSPSC meeting of February 1, 2011, shall serve to notice "assignment" of the ad hoc committee created by the Human Services, Social Services and Public Safety Committee. I am recommending this ad hoc committee be comprised of the undersigned HSSPSC chair and three other council members that desire to serve on this ad hoc committee (to be determined by deliberative proceedings during the February 1, 2011, HSSPSC meeting). This proposed ad hoc committee conforms to the requirements of HRS Chapter 92 -2.5 subsection (b), "Two or more members of a board, but less than the number of members which would constitute a quorum for the board, may be assigned to: (1) Investigate a matter relating to the official business of their board (2) Present, discuss, or negotiate any position which the board has adopted at a meeting of the board." District 8 staff, and perhaps support staff from other offices, will be enlisted to facilitate this process. These staff members will attend the site visits and interviews to lend clerical, technical, and other required support. Pertinent information /findings gathered by the ad hoc committee along with recommendations for the Human Services, Social Services and Public Safety Committee's consideration will be assembled in a single communication to Council Members prior to the HSSPSC meeting on May 3, 2011. KAP /sdl 2