HomeMy WebLinkAboutBIL 029 Draft 01 2010-2012 (Part 1, Vol. II)COUNTY OF HAWAII
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PART I
VOLUME II
The Proposed Operating Budget
FY 2011 - 2012
March 1, 2011
TABLE OF CONTENTS
Page
Aging....................................................................... ............................... 1
CivilDefense Agency ................................................. ............................... 11
CorporationCounsel .................................................. ............................... 15
County Council (includes County Clerk and Legislative Auditor's Office)....... 23
CountyPhysicians ..................................................... ............................... 39
ElderlyActivities ........................................................ ............................... 41
Environmental Management ...................................... ............................... 57
Finance.................................................................... ............................... 61
Fire.......................................................................... ............................... 83
Human Resources ..................................................... ............................... 115
Information Technology ............................................. ............................... 123
LiquorControl ........................................................... ............................... 129
Management........................................................... ............................... 133
MassTransit Agency .................................................. ............................... 145
Miscellaneous Accounts ............................................ ............................... 149
Parks& Recreation .................................................... ............................... 155
Planning.................................................................. ............................... 199
Police...................................................................... ............................... 209
Prosecuting Attorney ................................................. ............................... 255
PublicWorks ............................................................. ............................... 267
Research and Development ...................................... ............................... 287
HighwayFund .......................................................... ............................... 311
SewerFund .............................................................. ............................... 325
CemeteryFund ......................................................... ............................... 333
BikewayFund ........................................................... ............................... 335
BeautificationFund .................................................. ............................... 337
Vehicle Disposal Fund ............................................... ............................... 339
SolidWaste Fund ...................................................... ............................... 343
GolfCourse Fund ..................................................... ............................... 349
Geothermal Relocation & Community Benefits Fund .... ............................... 353
HousingFund ........................................................... ............................... 357
GeothermalAsset Fund ............................................ ............................... 373
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DEPARTMENT SUMMARY
Mission Statement
To establish a system of services in Hawaii County which will enable older persons to
reach and maintain the highest level of dignity, independence, and personal well- being.
Department Goals
1. To improve the accessibility of services to older individuals who are in greatest social
and/or economic need, or who are severely disabled.
2. To enable older persons to live at home for as long as possible by developing and
maintaining an effective network of community -based support services.
3. To develop and maintain supportive programs and services that address the needs of
caregivers to enable them to continue giving care.
4. To develop and maintain services aimed at protecting the rights of older persons,
particularly the socially and economically disadvantaged.
5. To improve the capacity of the Office of Aging to serve as an effective Area Agency
on Aging by promoting private, public and community collaborations to address
existing and emerging aging issues.
6. To serve as a leader and advocate on behalf of older persons in Hawaii County,
especially in the areas of planning, long -term care, and resource development.
Funding Source and Position Count
General Fund
$ 549,775.
General Fund
11
Grant Revenue
$ 1,882,068
Grant Revenue
-
Other
$ 35,000
Other
-
Total Budget:
$ 2,470,043
Total Number of Positions
11
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Program Description
The Hawaii County Office of Aging was authorized in 1966 and is an Area Agency on
Aging (AAA). As an AAA, the Office of Aging is required to prepare and submit for
funding an Area Plan on Aging. The Area Plan describes the manner in which this office
develops its service delivery system for older persons on the Big Island. Through an
approved Area Plan, the Office of Aging obtains federal and state funds through the State
Executive Office on Aging.
Funds obtained for services are contracted to various providers in the community that
have shown the ability and willingness to deliver quality programs. AAAs are not
permitted to provide services directly. Most of the funding for the Office of Aging's
administrative expenses are provided by the County of Hawaii.
The Office of Aging has a total staff of eleven: an Executive on Aging, five Aging
Program Planners, an Accountant, a Computer Programmer /Analyst, a Data Processing
Clerk, an Information and Assistance Clerk and a Clerk. Additionally, the Aging and
Disability Resource Center (ADRC) has two staff. an ADRC Coordinator and an Aging
and Disability Resource Specialist.
A Committee on Aging, appointed by the Mayor, advises the Office of Aging in its
planning responsibilities. The majority of its members is over the age of 60 and
represents every major district of Hawaii County.
Specific functions of the Office of Aging include:
1. To continuously assess the needs of older persons in Hawaii County and develop
programs aimed at meeting these needs;
2. To monitor, evaluate, and comment on policies, programs, hearings, and
community actions which affect older persons;
3. To represent the interests of older persons to public officials and public and private
agencies;
4. To develop and maintain a public awareness program for older persons;
5. To maintain data on the profile and needs of older persons in Hawaii County and
have this information available for other organizations and the general public;
6. To coordinate planning with other agencies and organizations to promote new or
expanded benefits and opportunities for older persons;
7. To manage an Aging and Disability Resource Center to provide access to and
information on available long term care options for seniors and individuals with
physical disabilities;
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Program Description (continued)
8. To maintain and foster collaborative relationships with relevant eldercare,
community based private and public agencies including those working with the
disabled population of all ages;
9. To promote new or expanded benefits and opportunities for older persons;
10. To develop and administer an Area Plan on Aging for a comprehensive and
coordinated service delivery system in Hawaii County;
11. To enter into subgrants or contracts for the provision of services outlined in the
Area Plan on Aging; and
12. To provide technical assistance, monitor, and periodically evaluate the performance
of all service providers under the Area Plan on Aging.
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Program Objectives
Non - Contracted Services
Aging and Disability Resource Center (ADRC) Development Project
Provide older adults and caregivers information and assistance services.
a. Provide quarterly activities marketing ADRC services using community
presentations and resource fairs, and other media.
b. Collaborate with tenant agencies and community partners to provide quarterly in-
service trainings for ADRC tenant staff.
c. Provide Office of Aging staff access to training for Alliance of Information and
Referral Systems (AIRS) certification. One hundred percent of Office of Aging
ADRC intake staff will be AIRS certified.
d. Develop a Memorandum of Agreement with at least one acute hospital facility to
streamline ADRC referrals and service access for eligible individuals.
e. Implement Social Assistance Management Software / Information and Referral
(SAMS /IR) as the data and tracking software for all Information and Assistance
contacts with the ADRC.
2. Caregiver Support: National Family Caregiver Support Program
a. Develop and maintain information and outreach displays and presentations about
the availability of support services in the community through public education in
group settings (health fairs, community service fairs, or community organization
meetings).
• A minimum of one presentation will be given annually in each of
nine districts island -wide.
• HCOA will participate in at least two health and/or resource fairs,
one in East Hawai'i and one in West Hawai'i.
b. Provide access to all districts of the island, trained individuals to assess caregiver
needs, provide information and assistance that link caregivers to needed services
and provide follow -up on an as- needed basis.
At least 80% of requests for information and /or services will have immediate
(within 7 days) contact with an assessor to begin the assessment process and
identify caregiver needs.
c. Provide respite, support group, and counseling services for caregivers based on
needs identified through the Montgomery - Borgatta Burden Scale screening tool.
Respite services will include adult day care, personal care, and homemaker
services.
At least 80% of caregivers with needs identified will receive respite, support
group, or counseling services.
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Program Objectives (continued)
3. Community Planning and Development — Partnerships
Healthy Aging Initiative
a. Increase by 20% the number of chronic disease self management workshops
offered in Hawaii County. The 20% increase would be based on the number of
workshops completed for the fiscal year ending June 2010. The intent is to
embed a health related evidence -based program in Hawaii County.
b. Support and coordinate an evidence -based community program where at least
75% of participants surveyed will indicate that the evidence -based community
program improved or maintained their health status.
4. Education/Training
Support and coordinate a minimum of two (2) workshops and /or educational seminars
for Aging and Disability Resource Center (ADRC) clients and/or service providers
that reflect identified needs of clients and providers.
5. Home Modification
Enable older adults to live safely within their own homes, reducing caregiver stress
and reducing falls in the home by correcting safety deficits.
At least 75% of the clients served will report that the home modification items
allowed them to remain in the home by increasing safety, reducing caregiver
stress, and reducing falls in the home.
Services Contracted to Private /State Agencies
Kupuna Care Program
Case Management and Home and Community Based Services
Kupuna Care Program services include case management, adult day care, personal
care, home - delivered meals, heavy chore, homemaker, assisted transportation, and
Kupuna Care transportation.
a. Empower clients and/or caregivers through participation in service decision
making.
At least 90% of clients and/or caregivers will participate in care /service plan
decision making.
b. Enable older adults to remain in their homes for as long as possible through the
provision of home and community -based services, thus preventing and /or
delaying the need for institutional care.
At least 70% of clients will remain in the home after three months of Kupuna
Care home and community -based services.
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Program Objectives (continued)
2. Legal Services
On an annual basis, at least 85% of older adults who request information about legal
advice, counseling, and representation will be linked to legal resources and at least
70% of the older adults serviced and surveyed during the year will improve their
knowledge of entitlement programs, the legal process, and /or individual rights.
Public Education
Offer the general public a monthly publication called the Silver Bulletin which
provides information about services and benefits available to older individuals and
their caregivers where at least 75% of clients served during the year will report
satisfaction with the information content, quality and relevance of the newsletter as
well as usefulness of the newsletter regarding benefits and programs around Hawaii
County.
4. Transportation
Provide transportation service to congregate meals participants in order for them to
receive nutritious meals and participate in site activities that enhances physical and
social well- being.
a. The percentage of participants identified as non - nutritional risk at the
beginning of the program year shall be maintained at the same or higher levels
by the end of the program year.
b. The percentage of participants identified as high nutritional risk at the
beginning of the program year shall be maintained at the same or lower levels
by the end of the program year.
Contracts to the Elderly Activities Division, Department of Parks & Recreation.
Funds provided to the Elderly Activities Division are deposited directly to its respective
accounts. Elderly Activities Division provides the following contracted services and
reflects its own program objectives.
• Congregate Meals
• Training and Employment
• Home - Delivered Meals
• Nutrition Education
• Outreach
• Transportation
• Volunteer Services
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Program Highlights
The Office of Aging carried out the following major projects and/or initiatives:
• Increased public awareness of the Aging and Disability Resource Center (ADRC)
by holding three open houses; launching the ADRC website in December 2009
( www.hiadre.org ); increasing community partnerships with the addition of the
Stroke Club, Hawaii Disability Rights Center, Disability Rights Hawaii,
Parkinson's Support Group and Hawaii County Economic Opportunity Council.
• Collaborated with the Hawaii Community Caregiver Network on the I V h Annual
Caregiver Conference, "A Carousel of Care" held at the Keauhou Sheraton Hotel
and Spa in Kona. And collaborated with the ADRC on a caregiver conference for
County of Hawaii employees who are active caregivers for family members to
provide information about services and available resources to assist caregivers in
their demanding and challenging role as caregivers.
• Sponsored ten Elder Abuse Awareness presentations around Hawaii County
covering sexual, emotional, and physical abuse, neglect or self - neglect and
financial exploitation.
• Collaborated with a statewide effort to sustain the Chronic Disease Self
Management Program. Federal grant funds enabled the training of 6 additional
Master Trainers setting the stage for expansion to more rural districts. The
Chronic Disease Self Management Program developed by the Stanford
University's School of Medicine is evidence -based with results reflecting
improved general health, fewer emergency room visits and fewer hospital stays.
• Sponsored and coordinated the popular Annual Outstanding Older Americans
Awards Luncheon. Twenty four senior citizens were recognized for their
outstanding achievements and service to their communities. A capacity crowd of
over 400 cheered as Dawn Pung of Hilo and Victor Beardsley of Pahoa were
named the 2010 Outstanding Older Americans for Hawaii County.
• Administered a comprehensive and coordinated service delivery system designed
to meet the needs of frail older adults who cannot live at home with adequate help
from family and /or formal services. Major services funded were: caregiver
support, case management, chore, employment, information & assistance, legal,
nutrition, outreach, personal care, home modification, respite, transportation, and
volunteerism.
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Program Measures
* Home Delivered Meals provided by Hawaii County Nutrition Program, P & R
FY 2009 -10
FY 2010 -11
FY 2011 -12
Actual
Budget
Estimate
Grants Received
2.2 mil
2.2 mil
2.2 mil
(millions)
Contracts Administered
21
18
25
Caregiver Support
Program
GROUP 1
SERVICES
Counseling &
17 ind/17sessions
120 persons / 50 sessions
12 ind/ 12 sessions
Training
Respite
75 ind/ 4,542 units
50 persons / 2,500 units
65 ind/ 4,000 units
Supplemental
11 ind/ 37 units
30 persons / 150 units
15 ind/ 40 units
Services
GROUP 2
SERVICES
Information
327 ind/ 11 activities
600 persons / 10 activities
450 ind/ 10 activities
Services
Access Assistance
101 ind/ 596 contacts
100 persons/ 300 contacts
100 ind/ 540 contacts
Community -Based
56 ind. / 2
70 persons /5
80 ind. / 5
Planning — Healthy
Agin
communities
communities
communities
Education/Training
719 ind. /31 sessions
200 ind. / 5 sessions
300 ind./ 10 sessions
Home Modification
133 ind/ 381 units
200 ind. / 500 units
125 ind/ 345 requests
Kupuna Care Services
Case Management
424 ind/ 7,147 hrs
300 ind. / 6,400 hrs.
400 ind/ 7,790 hrs
Adult Day Care
18 ind/ 3,101 hrs
25 ind. / 5,000 hrs.
25 ind/ 3,600 hrs
Assisted Transport
17 ind/ 220 trips
20 ind. / 400 trips
20 ind/ 280 trips
Heavy Chore
8 ind/ 75 hrs
5 ind. / 40 hrs.
10 ind/ 80 hrs
Homemaker
39 ind/ 1,004 hrs
40 ind. / 800 hrs.
50 ind/ 1,150 hrs
Personal Care
145 ind/ 7,344 hrs
125 ind. / 6,000 hrs.
150 ind/ 8,000 hrs
Legal Services
281 ind./ 1,815 hrs.
260 ind. / 2,066 hrs.
260 ind./ 2066 hrs.
Public Education
4,100ind./ 12 issues
4,100 ind. / 12 issues
4,100 ind./ 12 issues
Transportation
337 ind. /47,559 trips
400 ind. / 52,000 trips
400 ind. /54,000 trips
* Home Delivered Meals provided by Hawaii County Nutrition Program, P & R
....... .
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Program Expenditures
Personnel Position Summary
Position Title
FY 2009 -10
Actual
FY 2010 -11
Budget
FY 2011 -12
Request
Number of Positions
11
11
11
Salaries and Wages
595,234.50
614,528
658,028
Operations
1,187,552.43
1,787,712
1,771,115
Equipment
15,788.63
36,000
37,700
Program Total
1,798,575.36
2,437,740
2,466,843
Personnel Position Summary
Position Title
FY 2009 -10
Authorized
FY 2010 -11
Authorized
FY 2011 -12
Request
County Executive on Aging
1
1
1
Accountant II
1
1
1
A Program Planner 1
4
4
4
A Program Planner 11
1
1
1
Clerk III
1
1
1
Computer Programmer/Analyst
1
1
1
Data Processing Clerk
1
1
1
Information and Assistance Clerk
1
1
1
Total
11
11
11
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COMMITTEE ON PEOPLE WITH DISABILITIES
Program Description
The Mayor's Committee on People with Disabilities is a volunteer committee appointed
by the Mayor to advise him/her on all matters related to people with disabilities. The
committee's primary function is to review and make recommendations and provide
guidelines to improve the quality of life for people with disabilities in the County of
Hawai `i.
Program Objectives
1. Continue to advise administration on issues facing people with disabilities.
2. Work with disabilities community to help improve education and public awareness.
3. Continue to improve accessibility of County facilities and programs for people with
disabilities.
Program Highlights
1. Held meetings in Hilo and Kona equally.
2. Communicated all public concerns brought to the committee by people with
disabilities to the Mayor via Americans with Disabilites Act Coordinator or by letter.
3. Monitored volunteer parking enforcement program.
4. Members participated in Disability and Communication Access Board meetings on
State Emergency Preparedness Plan.
5. Continued to work with the County's Park and Recreation Department to increase
inclusion of adults as well as children in programs.
6. Worked with State Workforce Development to have them include Americans with
Disabilities Act training at Workforce Solutions workshop.
Program Measures
Program Expenditures
FY 2009 -10
Actual
FY 2010 -11
Budget
FY 2011 -12
Estimate
Number of Meetings Held
0
2
4
Program Expenditures
10
FY 2009 -10
Actual
FY 2010 -11
Budget
FY 2011 -12
Request
Operations
7,824.43
3,200
3,200
Pro ram Total
7,923.13
3,200
3,200
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CIVIL DE--l-',,F/'ENfSSE A GEN CY
CIVIL DEFENSE AGENCY
DEPARTMENT SUMMARY
Mission Statement
To plan, prepare for and when disaster threatens or occurs, promptly implement a fully
coordinated response and measured application of resources necessary to prevent or
minimize loss of life, alleviate suffering, reduce damage or destruction to property,
provide for public safety, health and welfare, restore disrupted public systems and
services, expedite recovery/reconstruction, and implement actions in mitigation.
Department Goals
1. To continue to revise, update and enhance the Hawai'i County Emergency Operations
Plan by integrating the National Response Plan and National Incident Management
System into the Emergency Operations Plan (EOP).
2. To provide basic and coordinated guidance to other public and private agencies in the
formulation and maintenance of their organization's emergency operations plan.
3. To continue to develop, organize, and update the public and private resources needed
to execute the County's emergency and disaster plans.
4. To continue to coordinate the implementation of the County's emergency and disaster
plans under designated emergency or disaster situations.
5. To coordinate the County's post- disaster recovery and restoration operations in
coordination with State and/or Federal disaster assistance.
6. To continue to coordinate the countywide outdoor warning siren system
replacement /upgrade project with the State Civil Defense Agency and private sector.
Program Description
The Hawaii County Civil Defense Agency has the responsibility of administering
various local, state, and federal civil defense programs for the County of Hawai'i. This
includes coordinating mitigation, response and recovery programs to meet disaster
situations and coordinating post- disaster recovery operations requiring state and/or
federal assistance. The Civil Defense Agency also manages the Department of Homeland
Security Grant Program for all first responder agencies in the county, including state
agencies such as Department of Health.
Funding Source and Position Count
General Fund
$ 550,974
General Fund
7
Grant Revenue
$ 1,111,224
Grant Revenue
-
Total Budget:
$ 1,662,198
Total Number of Positions
7
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CIVIL DEFENSE AGENCY
CIVIL DEFENSE
Program Objectives
1. Continue the priority of working with all segments of the community in developing
emergency- response plans.
a. Work with the public sectors in hazard /risk awareness and response preparedness.
Continue to review and update Police, Public Works, Fire, and Parks Standard
Operating Guidelines (SOGs).
b. Continue to coordinate and participate in emergency preparedness exercises, drills
and training.
c. Continue to coordinate and participated in training for emergency response.
2. Improve Civil Defense public notification systems.
a. Expand the use of the City Watch notification system for other Departments in the
County.
b. Install back -up generators for Commercial Radio Stations.
c. Continue growth of the "Talisman" text messaging notification system.
d. Implement Civil Defense message and emergency road closure hotlines.
3. Develop electronic systems for more efficient communication with State Civil
Defense, other emergency management partners, and County Departments.
a. Initiate the use of Microsoft SharePoint as a common platform for electronic
document collaboration
4. Continue to work with Department of Education, American Red Cross and State Civil
Defense regarding new facilities being designated as emergency shelters, and
proposed facility upgrades to expand our shelter program.
5. Continue to administer the Department of Homeland Security Grant Program for the
County of Hawai'i administered by the State Civil Defense Agency.
a. Using Homeland Security funds assist the Hawai'i State Dept. of Health (DOH)
develop a pandemic awareness program, develop and execute pandemic related
training, and improve DOH's on- island laboratory facilities.
6. Continue to review and update tsunami evacuation maps, and provide updates to
appropriate departments and agencies on an annual basis.
7. Upgrade and repair existing sirens, and install new sirens in accordance with State
Civil Defense CIP Funding plan and through private subdivision developers.
Program Highlights
Replaced 2 out of date siren initiation consoles.
Replaced 2 sirens.
Facilitated the purchase and installation AreaRae HAZMAT server for Hawai'i
County which can monitor HAZMAT releases Statewide
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CIVIL DEFENSE AGENCY
CIVIL DEFENSE
Program Highlights (continued)
• Facilitated the installation of back -up power generation for New West Broadcasting
and Mahalo Broadcasting.
• Developed a Hawai'i centric hurricane brochure in partnership with the National
Weather Service.
• Developed an all- hazards DVD in partnership with Kamehameha Schools.
• Developed an informational brochure on Hawai'i County Civil Defense notification
systems.
• Participated in: 9 tests and exercises, 68 outreach activities, 4 training activities
• Coordinated with the Dept of Health and State Civil Defense on H1N1 response.
• Assisted State Civil Defense with Hurricane Shelter inspections at the Sheraton
Keauhou, Hualalai Resorts, Mauna Kea Beach Hotel, Hapuna Prince, Orchid at
Mauna Lani, & Cooper Center.
• Staffed the Ironman EOC and assisted with event planning.
• 27 emergency responses (6 Brushfires, 3 Earthquake notifications, 2 Tsunami, 4
Tropical Cyclones, 10 Flooding Events, 2 High Surf notifications).
• Facilitated 18 Community Emergency Response Team Trainings.
• Continued monitoring of volcanic activity
Program Measures
13
FY 2009 -10
Actual
FY 2010 -11
Budget
FY 2011 -12
Estimate
Emergency Plans Updated
10
10
10
Sirens Installed
0
0
2
Sirens upgaded
3
0
3
Sirens Maintained
71
71
71
Training Events
72
20
50
Exercises Conducted
7
10
5
Grants Acquired
1
0
1
Emergency Spigot O erations
14
14
0
Number of Staff Personnel Receiving Training
7
7
7
13
CIVIL DEFENSE AGENCY
CIVIL DEFENSE
Program Expenditures
Personnel Position Summary
Position Title
FY 2009 -10
Actual
FY 2010 -11
Budget
FY 2011 -12
Request
Number of Personnel
7
7
7
Salaries and Wages
466,502.51
449,870
474,548
Operations,
257,347.39
1,143,417
1,184,625
Equipment
1,142,783.74
5,150
5,350
Program Total
1,866,633.61
1,598,437
1,664,523
Personnel Position Summary
Position Title
FY 2009 -10
Authorized
FY 2010 -11
Authorized
FY 2011 -12
Request
Civil Defense Administrator
1
1
1
CD Administrative Officer
2
2
2
Account Clerk
1
1
1
CD Staff Officer
2
2
2
CD Plans & Operations Officer
-
-
-
CD Logistics & Supply Officer
-
-
-
Secretary
1
1
1
Total
7
7
7
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Clj ORPORATION COUNSSEL
CORPORATION COUNSEL
DEPARTMENT SUMMARY
Mission Statement
The Office of the Corporation Counsel provides answers to the County's challenges with
professionalism and integrity by ordinary people achieving extraordinary results.
Department Goals
1. To provide legal service and representation for our County clients in a manner that
establishes and cultivates trust, based on our office core values of professionalism,
accountability, teamwork, progress and service.
2. To provide our employees a healthy and nurturing work environment based on mutual
respect.
3. To provide our employees the best technology and support so they may perform their
duties consistent with the vision and mission of our office.
4. To refine and implement our office strategic plan.
Funding Source and Position Count
General Fund
$ 2,758,601
General Fund
31
Grant Revenue
$ -
Grant Revenue
-
Total Budget:
$ 2,758,601
Total Number of Positions
31
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CORPORATION COUNSEL
LITIGATION PROGRAM
Program Description
The Office of the Corporation Counsel provides legal representation on behalf of the
County of Hawaii, its officers, representatives and employees in resolving disputes such
as lawsuits, arbitration, mediation and claims, filed against the County of Hawaii and its
officers, representatives and employees. The Office also represents the County of
Hawaii and its officers, representatives and employees in judicial and quasi-judicial
actions brought by the County of Hawaii.
Program Objectives
1. Offer training opportunities to the litigation team, and provide them effective tools to
take cases to trial.
2. Continue to make litigation client friendly. The Litigation Division will contact all
major County departments to schedule meetings to discuss ongoing cases, the scope
of liability and methods to reduce the department's exposure to unnecessary risks.
3. Responsibly monitor pending lawsuits by recommending settlement only when
quantifiable justifications exist.
Program Highlights
In Fiscal Year 2009 -2010, the Division opened 200 case files, including litigation cases
(federal and state courts), labor arbitration cases, bankruptcies, foreclosures, and board of
appeals cases.
2. In Fiscal Year 2009 -2010, the attorneys provided training to new police recruits in civil
liberties and liabilities, and provided ongoing in- service training for all County
departments.
[C
CORPORATION COUNSEL
COUNSELING & DRAFTING DIVISION
Program Description
The Counseling and Drafting Division of the Office of the Corporation Counsel advises
and provides training for all departments, boards, agencies, and commissions on legal
matters, which impact that particular County entity. The Division drafts appropriate
legislation for consideration by the County Council or the State Legislature. The Division
also provides legal representation on behalf of the County of Hawaii in administrative
proceedings, including contested case hearings and agency appeals.
Program Objectives
1. Review of documents. The Division will review and approve legal documents
submitted by the various County departments and agencies promptly. This review
will include a thorough analysis of potential legal exposure and liabilities. To the
extent possible, 75% of legal documents shall be completed within 7 business days.
2. Drafting documents and legislation. The Division will draft documents and
legislation at the request of its County clients in a prompt manner. To the extent
possible, 75% of requests shall be completed within 21 business days or less.
3. Written Request for a Legal Opinion. The Division will thoroughly research and
draft legal opinions for its County clients in a prompt manner. To the extent possible,
75% of requests shall be completed within 21 business days or less.
4. Miscellaneous Requests for Legal Assistance, including Long -term
Projects. The Division will respond to departmental and agency requests for legal
service that may not involve a formal written response or extensive legal research.
These miscellaneous requests may also include long -term projects, which are time -
and resource - consuming. For requests not requiring a formal written response or
extensive research, to the extent possible, 50% of all requests shall be completed
within 21 business days. For long -term projects, to the extent possible, requests shall
be completed within the time frame allocated for the project.
5. Training for County Officers and Employees, and Board and
Commission Members. The Division will conduct ongoing training for County
officers and employees, and substantive Boards and Commissions to prevent
procedural and substantive errors, including recall training as requested by our
County clients.
6. Development of a Risk Management System. The Division will continue to work
with their respective clients in risk management activities, in conjunction with the
County's risk manager.
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CORPORATION COUNSEL
COUNSELING & DRAFTING DIVISION
Program Highlights
In Fiscal Year 2009 -2010, the Division received approximately 2,843 requests for
legal services. The Division received approximately 2,167 requests to review and
approve documents, approximately 95 requests to draft documents such as contracts,
deeds, leases, and resolutions, and approximately 581 requests for legal opinions on a
variety of matters and other requests for legal assistance.
2. In Fiscal Year 2009 -2010, the Counseling and Drafting Division continued handling
collection actions for the County.
3. Attorneys from both the Counseling and Drafting and Litigation Divisions sponsored
the Seventh Annual Statewide Municipal Attorney's Training Conference in August
2009. For our County employees, the Division conducted trainings sessions for the
fire department, police recruits, conducted various training for our board and
commission members and County department personnel.
18
CORPORATION COUNSEL
LITIGATION /COUNSELING & DRAFTING
Program Measures
Program Expenditures
FY 2009 -10
Actual
FY 2010 -11
Budget
FY 2011 -12
Estimate
Requests for Legal Representation (Includes litigation,
831
816
825
administration hearings, arbitration and claims in which the
2,112,613.64
1,946,624
2,003,718
County is named as a party, collections and Boards and
533,323.15
697,385
748,958
Commissions representation.)
16,465.76
500
3,000
for Legal Services ( Includes all administrative
2,843
3,028
3,030
Eq ue uch as approval of documents, drafting legislation,
1
1
1
etc.)
6
6
6
Program Expenditures
Personnel Position Summary
Position Title
FY 2009 -10
Actual
FY 2010 -11
Budget
FY 2011 -12
Request
Number of Positions
31
31
31
Salaries and Wages
2,112,613.64
1,946,624
2,003,718
Operations
533,323.15
697,385
748,958
Equipment
16,465.76
500
3,000
Program Total
2,662,402.50
2,644,509
2,755,676
Personnel Position Summary
Position Title
FY 2009 -10
Authorized
FY 2010 -11
Authorized
FY 2011 -12
Request
Corporation Counsel
1
1
1
Assistant Corporation Counsel
1
1
1
Deputy Corporation Counsel
13
13
13
Accountant I
1
1
1
Claims Investigator-Adjustor
1
1
1
Legal Assistant II
1
1
1
Legal Clerk III
6
6
6
Legal Technician
1
1
1
Private Secretary
1
1
1
Sr. Clerk Stenographer
-
1
1
Clerk III
3
2
2
Supervising Legal Clerk I
1
1
1
Supervising Legal Clerk II
1
1
1
Total
31
31
31
19
CORPORATION COUNSEL
BOARD OF ETHICS
Program Description
The Board of Ethics administers and enforces the County Code of Ethics. It gets
administrative support from the Office of the Corporation Counsel.
Program Objectives
1. Review all petitions and requests for opinions in a prompt manner.
Program Highlights
In fiscal year 2009 -10, continued efforts to educate County personnel to conform to the
requirements of the new County Code of Ethics.
Program Measures
Program Expenditures
FY 2009 -10
Actual
FY 2010 -11
Budget
FY 2011 -12
Estimate
Requests for Opinion / Informal Advisory Opinions
12
15
15
Informal Advisory Opinions
14
15
15
Investigations and Investigative Hearings
0
0
0
Formal Opinions and Hearings
0
0
0
Program Expenditures
I.1
FY 2009 -10
Actual
FY 2010 -11
Budget
FY 2011 -12
Request
Operations
2,343.29
3,275
2,925
Pro am Total
2,343.29
3,275
2,925
I.1
CORPORATION COUNSEL
COST OF GOVERNMENT
Program Description
The Cost of Government Commission studies and investigates the organizations and
methods of operations of all County departments, commissions, boards, offices and other
instrumentalities of all branches of the County government and determines what changes,
if any, may be desirable.
Program Objectives
1. Examine and investigate the organizations and methods of operations of all County
departments, commissions, boards, offices and other instrumentalities of all branches
of the County government and determines and recommends changes, if any, by the
Charter- imposed deadline.
Program Highlights
The Cost of Government Commission will not be convening in FY2011 -2012.
Program Measures
Program Expenditures
FY 2009 -10
Actual
FY 2010 -11
Budget
FY 2011 -12
Estimate
Departments/boards/commissions reviewed
0
12
n/a
Program Expenditures
21
FY 2009 -10
Actual
FY 2010 -11
Budget
FY 2011 -12
Request
Operations
-
3,275
-
Program Total
-
3,275
-
21
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22
COUNTY COUNCIL +
COUNTY CLE-1-/.RK +
LE---l-/,GISSLATlVE-- AUDITOR
COUNTY COUNCIL/CLERK
DEPARTMENT SUMMARY
Mission Statement
To work together as a diverse, but connected team of individuals striving to provide
excellent service to the County of Hawaii. The Office of the County Clerk and Hawaii
County Council attend to each and every one of its administrative responsibilities and
legislative functions with a positive attitude, diligent work ethic, and appreciation for our
community.
Department Goals
Clerk's Office- Council and Committee Services Sections
1. To ensure the Council complies with all legal notice requirements for its meetings.
2. To assist the public in their efforts to provide effective, meaningful input to the
legislative process.
3. To ensure timely processing of all administrative proposals for consideration by the
Council.
4. To prepare minutes of all Council and Committee meetings in accordance with law.
5. To conduct research on historical documents in a timely manner, provide copies of
public records, and assist the public in filing claims and registering as lobbyists.
6. To continue to seek new and innovative ways to provide access to public documents,
meeting proceedings and results, and other official records to the public.
7. To continue adding historical records and data to the Council's Record system
available on the Clerk- Council web page.
Funding Source and Position Count
General Fund
3,926,424
General Fund
80
Grant Revenue
-
Grant Revenue
-
Total Budget:
3,926,424
Total Number of Positions
80
23
COUNTY COUNCIL/CLERK
DEPARTMENT SUMMARY
Department Goals (continued)
Support Service Division (Reprographics Division)
1. To provide prompt and efficient reprographic services for all County departments
and agencies.
2. To expedite delivery of interdepartmental and postal mailing services to all
County departments and agencies.
3. To provide prompt posting of all outgoing mail from all County departments and
agencies.
Administrative Services
To perform timely and efficient personnel and accounting functions for the Council -
Clerk's Office.
Legislative Research Branch
1. To assist the Council by reviewing bills, resolutions, and amendments to existing
legislation proposed by Council Members; and provide technical assistance relating to
legislative drafting.
2. To assist the Council by performing complex tasks that are the ongoing responsibility
of the Council and the Office of the County Clerk, which includes maintenance of the
Hawaii County Code and Hawaii County Charter, review of annual fiscal
legislation, archiving, library and files maintenance, and preparation of the Council-
Clerk's annual report.
3. To conduct new Council Member and new Council Legislative Assistant training
regarding legislative drafting, the budget process, or other areas within the Legislative
Research Branch's areas of expertise.
4. To support the administration of the County of Hawaii by providing drafting,
analysis, and research services as requested and as time permits.
Election Division
1. To conduct and administer all County elections in compliance with State law.
2. To maximize voter registration and turnout.
3. To provide voters with convenient access to registration stations and polling places.
24
COUNTY COUNCILICLERK
DEPARTMENT SUMMARY
Program Description
Council
The Hawaii County Charter vests the legislative powers of the County with the County
Council. The Council's primary functions are legislative and public policy formulation.
Council District Staff
The Council District Staff assists Council Members in the performance of their legislative
responsibilities by conducting research, writing reports, drafting legislation, and
providing staff support during Committee and/or Council meetings. Duties also include
managing the daily operations of their Council Member's office, coordinating community
meetings and outreach, and following through on constituent inquiries and requests.
Clerk's Office- Council Services and Committee Services Sections
The Council Services and Committee Services Sections perform four basic functions
imposed by the Hawaii State Constitution, Hawaii Revised Statutes, Hawaii County
Charter, and Hawaii County Code: (1) provide administrative and logistical support to
the County Council which handles hundreds of bills, resolutions, appointments,
communications and constituent matters each year; (2) provide the public with fair and
adequate notice of actions pending before the Council; (3) prepare official minutes; and
(4) archive and provide public access to over 100 years of important County records and
documents. The range of these specific duties is extremely diverse and includes
compliance with highly technical legal requirements (e.g., passage of legislation, fair
information practices, financial disclosure, lobbyist registration, the "Sunshine Law," and
the Americans with Disabilities Act,) and "customer service" on behalf of County
agencies and citizens (e.g., acceptance, research, retrieval, and distribution of public
records and documents). The Council Services Section also serves as secretary to the
County Pension Board and secretary to the Committee on the Destruction of Records on
which the County Clerk serves as chair.
Support Service Division (Reprographics Division)
The Support Service Division (Reprographics Division) is responsible for
interdepartmental mail, reproducing, binding, and mailing documents for all County
departments and agencies.
IN
COUNTY COUNCIL/CLERK
DEPARTMENT SUMMARY
Program Description (continued)
Administrative Services
Administrative Services performs personnel and accounting functions for the Council and
County Clerk's Offices.
The Legislative Research Branch (LRB)
The Legislative Research Branch assists the Council with budget matters; updates and
publishes the County Code and its supplements; assists with the drafting of ballot
questions, legislation, and other documents required for proposed amendments to the
Charter; prepares revised editions of the County Charter pursuant to voter - approved
amendments; reviews all resolutions and bills proposed by Council Members; drafts
legislation to correct manifest errors in and necessary updates to the Hawaii County
Code; provides drafting, analysis, and research assistance to the administration, as
requested and time - permitting; prepares and updates the Council's annual report; assists
the Clerk in management of the Clerk's archive of legislative materials; maintains a
library of research materials; conducts training sessions; and performs other duties as
may be assigned by the Clerk.
In fiscal year 2009 -2010, the LRB examined and reviewed approximately 135 resolutions
and 111 bills initiated by Council Members and administrative agencies and also
provided research assistance on 26 individual projects. The LRB revises, codifies, and
assists in the publication of ordinances to the Hawaii County Code, which it supplements
regularly and makes available on line at http: / /co .hawaii.hi.us /countycode.html.
26
COUNTY COUNCIL/CLERK
COUNCIVCLERK
Program Objectives
Clerk's Office- Council and Committee Services Sections
1. Fulfill legal notice requirements for all Council and Committee meetings, including
preparation of meeting agenda and posting and publication of meeting notices.
2. Provide an accurate reflection of Council and Committee meetings and votes taken by
preparing synopsized or summary minutes of each meeting in accordance with law.
3. Prepare DVD copies of videotaped Council and Committee meetings as requested by
the public, departments, and elected officials.
4. Provide copies and access to Council records and Clerk documents upon request by the
public, departments, and elected officials in a timely manner and as required by law.
5. Provide ongoing support to the public with the retrieval of documents and information
from the Council's Record system available on the Clerk - Council web page.
6. Assist the elected officials and the public to achieve meaningful and effective
participation in Council and Committee meetings.
Sunnort Service Division (RenroLyranhics Division
1. Process all documents submitted by departments for reproduction within two business days.
2. Process all pieces of outgoing postal and interdepartmental mail delivered by
departments no later than 2:30 p.m. within the same business day.
3. Distribute incoming mail delivered to 25 Aupuni Street, Suite 1008, within two hours
from receipt.
4. Assist departments in complying with USPS regulations.
Legislative Research Branch
1. Prepare semi - annual supplements to the County Code for distribution within eight weeks
of receipt of final adopted ordinances; pursuant to Hawaii County Code, section 2 -153.
2. Complete review of legislation initiated by a Council Member as to its proper form
within two weeks of receipt. Complex legislation may require a longer review period.
3. Provide support to the administration, as requested and time permitting, with drafting,
analysis, and research services.
4. Monitor Council and Committee meetings to provide research and advisory support
for decision - makers on proposed legislative initiatives.
5. Prepare the annual report for the Council - Clerk's Office (in comprehensive and
highlight formats) within designated timelines.
6. Update the Council- Clerk's website to include revisions to the Hawaii County Code
in the interim between supplements, revisions to the Hawaii County Charter pursuant
to the 2010 General Election, Operating and CIP budgets for the upcoming fiscal
year, new or amended Council Rules of Procedure and Organization, and other
miscellaneous internet maintenance duties.
27
COUNTY COUNCIL/CLERK
COUNCII,/CLERK
Program Highlights
CLERK'S OFFICE ACTIVITIES
The Clerk- Council Office moved back into the renovated County Building on
November 20, 2009. The newly renovated Council Room is equipped with
technologically advanced audio - visual systems. The ability for the public and Council
members to attend from alternate sites around the island is enhanced with the increase in
quality of the audio - visual system. The elected officials, being sensitive to the economic
climate are more often than not staying near their home base to attend meetings, saving
the taxpayers hundreds of dollars per meeting in hotel, meal and mileage costs.
The employees of the Clerk's Office has learned to facilitate other enhanced features
such as DVD and PowerPoint presentations, and viewing documents and pictures on the
big screen via the document cameras, which has been enjoyed by all meeting participants.
The Clerk's Office Laserfiche Legislative Database and document tracking system has
been fully implemented. In addition to providing access to the status of measures and
increasing the accessibility of documents being considered by the Council, the new
Laserfiche System is being explored as a mechanism to make operations more efficient.
The Department continues to consult with the Data Systems Department to explore ways
Laserfiche can be used to create shared directories and workflow systems, viewable
within specific sections, to speed up the review and processing time for our documents.
One Council member's office has taken the lead to experiment with these capabilities.
During the 2009 -2010 Fiscal Year, hundreds of pages of summary minutes were
completed by the Council and Committee Services Sections. In addition, hundreds of
communications, resolutions, bills and ordinances were processed. The Council and
Committee Services' employees continue to travel with the council and committees to
meetings held regularly in Kona.
Innovative technology and budget constraints have resulted in both changed and
improved processes in the Clerk's Office. Staff duties continue to be updated as the
process evolves.
The Support Services Division Reprographics Division (Machine Room) moved to a new
location with only a one -day break in service, and accepts jobs via email, CDs, jump
drive, as well as hand - delivery. It has successfully implemented the new complicated
postage rate system and organized a workshop for County departments on new postage
rates and how to package items to require the least amount of postage. The Machine
Room has a color copier to accommodate the increasing requests for color copy service.
Cost is 5 cents per side.
28
COUNTY COUNCIL
COUNCIVCLERK
Program Highlights (continued)
CLERK'S OFFICE ACTIVITIES - continued
During Fiscal Year 2008 -09, the Legislative Research Branch began an intern program
working with students at the University of Hawaii at Hilo, Waiakea High School, and
Hilo High School. Some interns received credit hours towards achieving graduation, and
others provided important services to the Office of the County Clerk to improve their
skills, resumes, and because they wanted to be a contributing member of our community.
Among many things, our Interns helped update Your County Government (a citizen's
guide to County government), improve website content, provide analysis relating to
improvements to the Hawaii County Code, consolidate our library materials, and provide
invaluable assistance with our relocation to the County building.
The Intern program was, and continues to be, a symbiotic relationship with both the
County and our Interns profiting from the experience.
F•
COUNTY COUNCIL/CLERK
COUNCIL/CLERK
Program Measures
Program Expenditures
FY 2009 -10
Actual
FY 2010 -11
Budget
FY 2011 -12
Estimate
Council Meetings/Staff Support
24
25
24
Council Special Meetings/Staff Support
1
2
2
Committee Meetings/Staff Support
98
110
120
Committee Site Visits /Staff Support
0
4
5
Committee Special Meetings/Staff Support
1
4
5
Council Public Hearings/Staff Support
4
2
3
Committee Public Hearings/Staff Support
0
5
5
Committee Workshops/Staff Support
0
2
2
Number of Committee Reports
231
350
350
HSAC Meetings Supported With Reports
12
12
12
Number of pages duplicated
4,298,336
6,000,000
5,000,000
Number of pieces handled for mailing
398,897
480,000
420,000
Program Expenditures
30
FY 2009 -10
Actual
FY 2010 -11
Budget
FY 2011 -12
Request
Number of Positions
58
58
58
Salaries and Wages
2,449,438.15
2,296,411
2,401,522
Operations
876,723.26
688,860
667,370
Equipment
30,578.07
8,000
7,000
Program Total
1 3,356,769.48
2,993,271
3,075,892
30
COUNTY COUNCIL/CLERK
COUNCIL/CLERK
Personnel Position Summary
Position Title
FY 2009 -10
Authorized
FY 2010 -11
Authorized
FY 2011 -12
Request
Clerk III
3
3
3
Council Chair
1
1
1
Council Member
8
8
8
County Clerk
1
I
1
Deputy County Clerk
1
1
1
Accountant
1
1
1
Administrative Assistant to the County Clerk
1
1
1
Council Aide
9
9
9
Council Aide to the Council Chair
1
1
1
Council Legislative Assistant
9
9
9
Council Services Assistant 1
2
2
2
Council Services Assistant 11
3
3
3
Council Services Supervisor
2
2
2
Deputy Executive Assistant to the Council Chair
1
1
1
Executive Assistant to the Council Chair
I
1
1
Human Resources Technician II
1
1
1
Legal Specialist
1
I
1
Legislative Analyst III
1
1
1
Legislative Information & Reference Technician
1
1
l
Legislative Specialist
4
4
4
Special Assistant
1
I
1
Support Services Clerk 1
3
3
3
Support Services Clerk II
1
1
1
Support Services Supervisor
1
1
I
Total
58
58
58
31
COUNTY COUNCIL/CLERK
ELECTIONS DIVISION
Program Description
The Elections Division is responsible for all election activities in the County, including
administering Federal, State and County elections, voter registration, and voter education;
conducting absentee voting; establishing new polling places; recruiting and training
election day officials; tabulating ballots; redefining district boundaries during
reapportionment; proposing election legislation; verifying signatories on petitions and
nomination papers; and maintaining the voter register.
Program Objectives
1. To update voter registration list using the NCOA list.
2. To update voter registration address directory with the Center Line addresses.
3. To provide technical support to the County Reapportionment Commission.
4. To locate convenient and accessible polling places.
Program Highlights
The Elections Division along with the State Campaign Spending Commission implemented
the Hawaii County Council Comprehensive Public Funding Pilot Program. Thirteen
individuals submitted the Declaration of Intent to Seek Comprehensive Public Funding.
Nine submitted the Application for Certification as a Comprehensive Publicly Funded
Candidate.
In our efforts to increase voter registration, the Elections Division issued 1,855 voter
registration affidavits to 22 individuals and 24 organizations that signed up to become
Distributors.
To comply with the National Voter Registration Act, 88,721 address confirmation notices
were mailed to registered voters in the County. 3,572 were returned by the Post office as
undeliverable and 1,138 were returned with a forwarding address. Voters with a
forwarding address were provided an opportunity to correct their voter registration
information.
To correct the County's voter registration file, the Elections Division conducted follow -up
work on 1,727 voter records including verification of residence and mailing addresses,
dates of birth, social security numbers, and confirmation of residency and citizenship.
Approximately 10,121 transactions were processed to the voter register.
As part of the Young Voter Education Program, all public High Schools in the County
were contacted to participate. Seven High Schools participated with 816 voter
registration affidavits collected. 581 affidavits required follow -up work.
32
COUNTY COUNCIL
ELECTIONS DIVISION
Program Measures
Program Expenditures
FY 2009 -10
Actual
FY 2010 -11
Budget
FY 2011 -12
Estimate
Registered Voters
100,061
104,000
102,000
Voter Registration Satellite Stations
22
22
22
Certificates of Registration Issued
483
600
500
Cancellations of Registration
417
900
450
Deceased Voters Deleted
909
4,000
1,000
High Schools Participating in Voter Education
7
10
10
# of Students Registered
207
400
350
Program Expenditures
Personnel Position Summary
Position Title
FY 2009 -10
Actual
FY 2010 -11
Budget
FY 2011 -12
Request
Number of Positions
22
22
22
Salaries and Wages
309,450.07
443,535
313,278
Operations
454,134.05
652,760
527,154
Equipment
218.75
1,400
1 0,100
Program Total
763,802.87
1,097,695
1 850,532
Personnel Position Summary
Position Title
FY 2009 -10
Authorized
FY 2010 -11
Authorized
FY 2011 -12
Request
Elections Program Specialist
1
-
-
Elections Clerk I Temporary
10
10
10
Elections Clerk I
2
2
2
Elections Clerk II
2
2
2
Elections Program Administrator
1
1
1
Elections Program Specialist I
-
1
1
Election Warehouse Worker I Temporary
4
4
4
Election Warehouse Worker II
1
1
1
Senior Elections Clerk
1
1
1
Total
22
22
22
33
LEGISLATIVE AUDITOR
DEPARTMENT SUMMARY
Mission Statement
Pursuant to a Hawaii County Charter amendment approved by voters in November 2008,
the Office of the County Clerk and Council was reorganized to establish an independent
audit function within the Legislative Branch through the Office of the Legislative
Auditor. As a result, the Office of the Legislative Auditor independently serves the
Council and citizens of Hawaii County by promoting accountability, fiscal integrity, and
openness in local government. It is our mission to serve as a catalyst for improving
County government. Through performance and /or financial audits of County agencies
and programs, the Legislative Auditor's Office examines the use of public funds;
evaluates services, operations, and activities; and provides findings and recommendations
to elected officials and citizens in an objective manner. Our work is intended to assist
County government in its management of public resources and stewardship of public
trust.
Department Goals
1. To procure an independent certified public accountant to conduct an annual post -audit
of the County's financial transactions to assist the Council in complying with
requirements of the Hawaii County Charter.
2. To conduct or cause to be conducted performance and/or financial audits of the funds,
programs, services, and operations of any County agency, executive agency, and/or
program, as set forth by the Legislative Auditor in an annual audit plan that shall be
transmitted to the Council and the Mayor and filed with the County Clerk as a public
record.
3. To conduct or cause to be conducted follow -up performance reviews monitoring the
implementation of audit recommendations by the audited County entities.
4. To assist the Council in its efforts to ensure openness and accountability in the
expenditure of public funds, as may be requested by the Council by resolution.
Funding Source and Position Count
General Fund
931,954
General Fund
5
Grant Revenue
-
Grant Revenue
-
Total Budget:
931,954
Total Number of Positions
5
34
LEGISLATIVE AUDITOR
LEGISLATIVE AUDITOR
Program Description
The Legislative Auditor's Office developed an internal operations or audit manual, which
was adopted by the Council in 2006, to provide consistency and conformance with
generally accepted government auditing standards in its performance of audit
responsibilities and reporting procedures. The Legislative Auditor's Office develops an
annual audit plan based on a risk assessment of County agencies, programs, and funds
utilizing objective methodology to identify priority areas for assignment of audit
resources. Audit reports are available on -line at http: // co.hawaii.hi.us /la/reports.html
The Legislative Auditor's Office is also responsible for the procurement of an
independent certified public accountant to conduct an annual post -audit of the County's
financial transactions in compliance with Hawaii County Charter section 10 -13.
Program Objectives
1. To procure an independent certified public accountant to conduct an annual post -audit
of the County's financial transactions (Hawai`i County Charter §10-13).
2. To file an annual audit plan with the Council based on a County -wide risk assessment
of funds, programs, services, and operations of any County agency, executive agency,
or program, which is supported, in whole or in part, by County funds (Hawai`i
County Charter §3 -18).
3. To conduct or cause to be conducted performance and /or financial audits of County
agencies, programs, and /or operations in accordance with the annual audit plan, or as
determined necessary by the Legislative Auditor (Hawai`i County Charter §3 -18).
4. To conduct or cause to be conducted follow -up performance and /or financial reviews
of audited entities in accordance with the annual audit plan, or as determined
necessary by the Legislative Auditor (Hawai`i County Charter §3 -18).
5. To conduct or cause to be conducted performance and/or financial audits of County
agencies, programs, and /or operations as may be requested by the Council by
resolution.
35
LEGISLATIVE AUDITOR
LEGISLATIVE AUDITOR
Program Highlights
Performance Audits During FY 2009 -2010, the Legislative Auditor's Office completed a
limited scope performance audit of the Highway Fund, recommending the improvement of
internal controls within the Department of Public Works related to the operational activities
of its Highway Maintenance and Traffic Divisions for road, bridge, and flood control
maintenance and safety; and a limited scope performance audit of the Department of Water
Supply, recommending the improvement of internal controls within its Finance Division and
Information Systems Branch related to cash handling activities and financial IT systems and
reporting capabilities. For FY 2010 -2011, our annual audit plan proposes a performance
audit of the Department of Parks and Recreation's strategic plan (including, but not limited
to, achievement of its service and facilities goals); a performance audit of the Department of
Environmental Management's collection of landfill tipping and wastewater fees; and a
follow -up review of the Department of Public Works' implementation of FY 2007 -2008
audit recommendations for improvement of internal controls related to CIP contract
supplements and change orders as well as implementation of its strategic plan and updated
policies and procedures, which were to have been substantially completed by July 1, 2010.
Our audit reports are available on -line at http:// co.hawaii.hi.us /la/reports.html
Process Improvement During the course of audit fieldwork conducted within County
agencies, we noted common process improvement issues that need to be addressed to
improve County operations and delivery of services. To support these efforts during FY
2009 -2010, the Legislative Auditor's Office initiated the facilitation of process mapping of
cash handling activities within the Department of Water Supply for completion in FY
2010 -2011, and completed the procurement of process improvement facilitation and
training related to permitting, plan review, and inspection within the DPW Building
Division and other participating agencies to commence August 2010.
Updated Risk Assessment In FY 2010 -2011, the Legislative Auditor's Office will
conduct an updated County -wide risk assessment of agencies, programs, services, and/or
operations supported, in whole or in part, by County funds. The risk assessment will serve
as the objective basis for future annual audit plans, including performance and /or financial
audits to be conducted or procured by our office.
Annual Financial Audits Pursuant to Hawaii County Charter section 10 -13 requiring
independent annual post- audits of County accounts and financial transactions, in August
2010, the Legislative Auditor's Office completed the procurement of external auditor Acuity
LLP to perform annual financial audits for the four -year period FY 2009 -2010 through FY
2012 -2013. The new procurement also provided for greater control over the cost of the
annual single audit mandated for all federal assistance programs by requiring the external
auditor to provide a flat fee for each additional program not included in the base audit price.
36
LEGISLATIVE AUDITOR
LEGISLATIVE AUDITOR
Program Measures
Program Expenditures
FY 2009 -10
Actual
FY 2010 -11
Budget
FY 2011 -12
Estimate
Annual Audit Plan Filed with Council
1
1
1
Performance and /or Financial Audits Completed
2
3
3
Performance and/or Financial Audits Ongoing
2
2
2
Program Expenditures
Personnel Position Summary
Position Title
FY 2009 -10
Actual
FY 2010 -11
Budget
FY 2011 -12
Request
Number of Positions
5
5
5
Salaries and Wages
326,665
297,947
343,401
Operations (includes external audit of County finances)
234,588
425,810
588,553
Equipment
-
-
-
Program Total
561,253
723,757
931,954
Personnel Position Summary
Position Title
FY 2009 -10
Authorized
FY 2010 -11
Authorized
FY 2011 -12
Request
Legislative Auditor
1
1
1
Administrative Assistant to the Legislative Auditor
1
1
1
Audit Analyst
3
3
3
Total
5
5
5
37
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38
COUNTY PHYSSICIANS
COUNTY PHYSICIANS
DEPARTMENT SUMMARY
Mission Statement
To render medical opinions, advise on medical matters and conduct physical
examinations as requested by the Mayor's Office and other agencies of the County.
Department Goals
To assist the County in creating a safe and healthy environment for its employees by
providing professional medical service.
Program Description
1. Provides pre - employment, PUC and other authorized physical examinations.
2. Provides review of workers' compensation claims.
3. Reviews certain sick leave cases.
4. Assists in police investigations and coroner's cases.
5. Advises County on medical matters.
Program Objectives
Continue to serve the County diligently as in the past.
Program Expenditures
Funding Source and Position Count
General Fund
FY 2009 -10
Actual
FY 2010 -11
Budget
FY 2011 -12
Request
Number of Positions
4
4
4
Salaries and Wages
133,825.00
133,825
133,825
Program Total
133,825.00
133,825
133,825
Funding Source and Position Count
General Fund
$ 133,825
General Fund
4
Grant Revenue
$ -
Grant Revenue
-
Total Budget:
$ 133,825
Total Number of Positions
4
39
COUNTY PHYSICIANS
. ......... --" -- . .. ........... .
COUNTY PHYSICIANS
Personnel Position Summary
Position Title
FY 2009-10
Authorized
FY 2010-11
Authorized
FY 2011-12
Request
County Physician
I
I
I
Assistant County Physician 1/2T
I
I
I
Assistant County Physician IAT
2
2
2
Total
1 4
1 4
4
Ell
IRL-,Y ACTIVITIES
ELDE
ELDERLY ACTIVITIES
DEPARTMENT SUMMARY
Mission Statement
To provide a wide array of services for the public with excellence, integrity and aloha.
Department Goals
Coordinated Services Unit
1. To promote self - sufficiency by providing services by which recipients may be helped
to achieve, restore, or maintain independent living and self - direction.
2. To prevent or reduce premature or inappropriate institutional care through the
provision of home -based care which would allow the recipient to remain in or return
home.
Retired & Senior Volunteer Program
1. To continue to develop a variety of opportunities for community service for persons
55 and over who are willing to share their experiences, abilities and skills for the
betterment of their communities and themselves.
2. To ensure that volunteer assignments are consistent with the interests and abilities of
the volunteers and the needs of the communities served.
3. To ensure that volunteers are provided the needed orientation, in- service instructions,
individual support and supervision, and recognition for their volunteer services.
Nutrition — Congregate Nutrition Services
1. To provide meals to individuals 60 years of age and older in congregate settings.
Each meal will meet the recommended dietary allowance (RDA) as established by
the Food and Nutrition Board of the National Academy of Sciences.
Funding Source and Position Count
General Fund
$ 1,816,351
General Fund
59
Grant Revenue
$ 1,355,653
Grant Revenue
75
Other
$ 398,000
Other
-
Total Budget:
$ 3,570,004
Total Number of Positions
134
41
ELDERLY ACTIVITIES
DEPARTMENT SUMMARY
Department Goals (continued)
Nutrition — Home Delivered Meal Service
2. To deliver meals to the homes of individuals 60 years of age and older who are
homebound due to illness or disability. Each meal will meet the recommended dietary
allowance (RDA) as established by the Food and Nutrition Board of the National
Academy of Sciences.
Senior Community Services Employment
1. To provide low- income seniors 55 or older with current work experience in their
vocational fields of interest to prepare them to compete successfully for jobs in the
workforce at large.
2. To place these seniors in public sector or 501 C -3 private non - profit agency work sites
that provide community services, preferably to the elderly (seniors serving seniors).
3. To assist these seniors in achieving a sense of fulfillment and independence that may
enhance their self - esteem through attaining productive employment that contributes
meaningfully to the communities they live in.
42
ELDERLY ACTIVITIES
COORDINATED SERVICES UNIT
Program Description
The Coordinated Services Program for the Elderly (CSE) provides comprehensive and
coordinated services for older adults 60 years and older, with the exception of CSE's
Chore /Transportation contract, which serves individuals 18 years and older. CSE's
29 full -time staff is responsible for providing Information and Assistance, Outreach,
Chore, Transportation, and Other Support Services, such as ID Card Issuance, Advocacy,
Personal Care, Financial Management, etc. The Coordinated Services Program is also a
volunteer station for the Senior Companion, Sage Plus, and Sage Watch programs.
Program Objectives
The CSE staff will strive to promote maximum independence, optimum health, personal
dignity and self - enrichment by:
1. Providing Information and Assistance Services to 3,500 older adults.
2. Providing Outreach Services to 900 adults.
3. Providing Transportation Services to 1,000 older adults and accomplishing 34,000
trips annually.
4. Providing Transportation Services to 40 individuals less than 60 years of age with
disabilities and accomplishing 600 trips annually.
5. Providing and completing 2,000 Referrals.
6. Providing individuals with disabilities /older adults with 3,000 total hours of chore
services annually.
Program Highlights
• CSE currently has signed contracts with Ohana Care and Evercare (United Health
Care) for Chore Services.
• Staff provided 3,797 seniors with information and assistance services and 901 seniors
with outreach services. There were 3,386 referrals such as food stamps, Medicaid,
SSI benefits, housing assistance, legal aid, energy assistance, etc. were made.
• Staff provided transportation services to 209 individuals with disabilities.
• Staff provided transportation services to 1,109 seniors and accomplished 39,205 trips.
43
ELDERLY ACTIVITIES
COORDINATED SERVICES UNIT
Program Highlights (continued)
• Staff issued the Hawaii County Senior Identification Cards to 1,256 seniors 60 years
and older.
• Staff provided 38 clients with chore services with a total of 3,459 hours.
• Staff assisted in the distribution of Federal surplus food to seniors in the first quarter.
• Staff assisted the Hawai'i Island Food Basket with their Summer Produce Program,
by assisting seniors with applications, as well as picking up and delivering to home
bound clients
• Staff provided emergency assistance by calling 911 for 3 clients.
..
ELDERLY ACTIVITIES
COORDINATED SERVICES UNIT
Program Measures
*Contract Purchase of Service Objectives for Title III and P.O.S. are with the Ottice of Aging and VHS
Program Expenditures
FY 2009 -10
Actual
FY 2010 -11
Budget
FY 2011 -12
Estimate
*Information and Assistance
29
29
29
Number of Seniors Served
3,797
3,500
3,500
Operations
154,375.26
197,545
208,521
*Outreach
94,532.90
28,100
37,000
Number of Seniors Served
901
900
900
Departmental Data Processing Coordinator I
1
1
1
*Transportation
1
1
1
Number of Seniors Served
1,109
1,000
1,000
Total Trips
39,205
37,000
34,000
Number of Persons w/Disabilities under
60 years of age served
41
40
40
Total trips
331
600
600
*Referrals
3,386
2,000
2,000
*Chore
Number of Seniors Served
30
1 34
30
Total Hours
2,836
3,456
3,000
*Contract Purchase of Service Objectives for Title III and P.O.S. are with the Ottice of Aging and VHS
Program Expenditures
Personnel Position Summary
Position Title
FY 2009 -10
Actual
FY 2010 -11
Budget
FY 2011 -12
Request
Number of Positions
29
29
29
Salaries and Wages
968,121.04
898,198
972,262
Operations
154,375.26
197,545
208,521
Equipment
94,532.90
28,100
37,000
Program Total
1,217,029.20
1,123,843
1,217,783
Personnel Position Summary
Position Title
FY 2009 -10
Authorized
FY 2010 -11
Authorized
FY 2011 -12
Request
Account Clerk
1
1
I
Clerk III
1
1
1
Community Service Program Assistant I
8
8
8
Community Service Worker I
9
9
9
Community Service Worker III
6
6
6
Departmental Data Processing Coordinator I
1
1
1
Elderly Activities Operations Assistant Director
1
1
1
Program Director III (Older Adults)
2
2
2
Total
29
29
29
45
ELDERLY ACTIVITIES
...... .
RETIRED AND SENIOR VOLUNTEER PROGRAM
Program Description
The Retired and Senior Volunteer Program (RSVP) provides diverse and meaningful
volunteer opportunities for persons 55 years and older. Through volunteering RSVP
volunteers are able to remain active, contributing members of the community thereby
enhancing the overall quality of their lives. Their volunteer services also help private
non - profit and public agencies (volunteer stations) to deliver services to meet a wide
range of community needs.
Some examples of RSVP volunteer assignments include: tutoring elementary students;
helping in libraries; delivering meals on wheels; helping at congregate nutrition sites;
screening blood pressures; instructing senior crafts and activities; assisting with senior
transportation; doing friendly visiting and telephone reassurance; entertaining in hospitals
and care homes; helping at blood banks, food banks, non - profit health agencies and
museums; staffing public information booths; helping in hospitals; beautifying public
areas; installing grab bars; and assisting with community events and special projects of
agencies.
Program Objectives
Enhance the overall quality of life, i.e., maximum independence, optimum health,
personal dignity, and self - enrichment of persons 55 years and older by:
1. Providing diverse and meaningful volunteer opportunities to 1,200 persons 55 years
and older.
2. Assisting significantly in meeting community needs by providing 140,000 hours of
volunteer service in a minimum of 150 volunteer stations.
3. Providing 125 volunteers to assist in Food Basket's Senior Farmers' Market Nutrition
Program.
4. Providing 400 volunteers to enable Hawaii County Nutrition Program to carry out its
congregate meals program.
M
ELDERLY ACTIVITIES
RETIRED AND SENIOR VOLUNTEER PROGRAM
Program Highlights
• 1,975 volunteers served 165,295 hours at 219 volunteer stations island wide.
• 520 volunteers assisted the Hawaii County Nutrition Program in serving congregate
meals at 15 nutrition sites. They provided 51,706 hours of voluntary service.
• 55 volunteers provided 1,959 hours of Meals on Wheels service to the Hawaii
County Nutrition Program.
• Three volunteer recognition events were held to honor all volunteers for their service.
1,218 volunteers were honored at these events.
• Worked in coordination with Hawaii County Office of Aging and the Corporation
for National and Community Service.
• 123 volunteers served in the Christmas gift wrapping fund raiser sponsored by the
RSVP Advisory Council.
• RSVP Program Director attended the CNCS National Conference in New York City,
NY on June 26 -30, 2010.
• Partnered with the RSVP Advisory Council to conduct annual on -site volunteer
station monitoring.
• 11 volunteers served 2,318 hours at Under His Wings Ministry helping the homeless.
• Conducted the Martin Luther King, Jr. Day of Service Project island wide to benefit
the Food Basket on Jan. 18, 2010. RSVP volunteers collected 899 pounds of food
and $2,113.47 in cash.
• The RSVP Advisory Council School Supply Collection project began on June 8, 2010
and will continue through July 16` Collected cash and supplies will be distributed to
28 elementary schools island wide.
• Projects assisted by RSVP volunteers were: Prime Time West Hawai'i Wellness
Fair, Hawai'i Island Food Basket's Senior Produce Program, Life Care Center's
Health Fair, American Heart Association's Heart Walk, Big Island International
Marathon, Special Olympics "Cop on Top" project, Hospice's "Light Up a Life"
project, Muscular Dystrophy Association's "Lock Up" fund raiser, Alzheimer's
Association Memory Walk, American Red Cross' fund raiser, American Cancer
Society's Women's Conference, Police Week, Blood Bank donor recruitment calls
and serving refreshments, outreach at various care homes and institutions, Special
Programs' Kupuna Hula and Senior Softball tournaments, events by Ke Ola Pono No
Na Kupuna and surplus food distribution by HCEOC.
47
ELDERLY ACTIVITIES
RETIRED AND SENIOR VOLUNTEER PROGRAM
Program Measures
* Will change this measure to Food Basket's Sr. Farmers' Market Nutrition Program for FY09 -10
Program Expenditures
FY 2009 -10
Actual
FY 2010 -11
Budget
FY 2011 -12
Estimate
Number of Volunteers
1,975
1,200
1,200
Number of Volunteer Hours
165,295
140,000
140,000
Number of Volunteer Stations
219
170
150
Number of Volunteer School Tutors*
193
125
125
Number of Nutrition Volunteers
520
400
400
* Will change this measure to Food Basket's Sr. Farmers' Market Nutrition Program for FY09 -10
Program Expenditures
Personnel Position Summary
Position Title
FY 2009 -10
Actual
FY 2010 -11
Budget
FY 2011 -12
Request
Number of Positions
5
5
5
Salaries and Wages
225,741.96
205,014
225,820
Operations
126,859.81
122,494
126,206
Equipment
-
1,250
50
Program Total
352,601.77
328,758
352,076
Personnel Position Summary
Position Title
FY 2009 -10
Authorized
FY 2010 -11
Authorized
FY 2011 -12
Request
Account Clerk
1
1
1
Community Service Program Assistant I
2
2
2
Program Director IV (Older Adults)
1
1
1
Van Driver
1
1
1
Total
5
5
5
48
ELDERLY ACTIVITIES
NUTRITION PROGRAM
Program Description
Congregate Nutrition Services
The Older Americans Act authorized funding for local community programs to provide
nutrition services to the elderly. The congregate meals program was designed to provide
older individuals, aged 60 and older, with at least one low cost, nutritious meal, five days
a week in a congregate setting. The program includes nutrition and health education,
health assessments, recreational activities and other appropriate services for older
individuals.
Home Delivered Meal Service
The Older Americans Act authorized funding for local community programs to provide
nutrition services to the elderly. The home delivered meals program or "Meals on
Wheels" is an integral part of a community based health care system. Participants
receiving home delivered meals are aged 60 and older and homebound due to illness or
disability. The home delivered meals program provides at least one low cost, nutritious
meal, five or more days a week, delivered directly to the participants' homes.
Program Objectives
Congregate Nutrition Services
1. To provide 72,000 nutritious meals, each containing 1/3 of the U.S. RDA, to 900
older individuals, aged 60 and older, at fifteen congregate nutrition sites throughout
Hawaii County by June 30, 2012.
Home Delivered Meal Service (Meals on Wheels)
1. To deliver 65,000 nutritious meals, each containing 1/3 of the U.S. RDA, to 350 frail,
homebound older individuals, aged 60 and older, throughout Hawaii County by
June 30, 2012.
ELI
ELDERLY ACTIVITIES
NUTRITION PROGRAM
Program Highlights
The Hawai'i County Nutrition Program provided 78,975 nutritious meals to seniors in a
congregate setting, and 75,947 Meals on Wheels to seniors who were homebound due to
illness or injury.
This year, the Nutrition Program received additional funding through the American
Reinvestment and Recovery Act of 2009, commonly known as ARRA. The congregate
meals program received an additional $53,889 and the Meals on Wheels program
received an additional $26,530. All funds were used to provide additional meals for
seniors in Hawaii County.
Planning for the County's "Furlough Fridays" started this year. All Nutrition Program
staff will be furloughed, including office staff, site managers, van drivers and meal
delivery staff. After meeting with staff, and senior groups, it was decided to close all
congregate nutrition sites on FF next fiscal year, due to safety concerns. Seniors
receiving Meals on Wheels will receive one extra frozen meal on Thursdays, to make up
for the lack of delivery on FF.
For the 7 t " year, seniors in Hawai'i County were able to participate in the national Senior
Farmer's Market Program, commonly known as the "Senior Produce Program ". The
Nutrition Program assisted the Food Basket in the distribution of fresh produce
throughout the island, using staff /volunteers at congregate sites. The Federal grant
required that all produce be purchased from local farmers, which provided a big boost to
our island's economy.
Our home delivered meals are prepared by the Hawaii County Economic Opportunity
Council (HCEOC), whose long time Executive Director retired this year, leading to
numerous administrative and staffing changes. The Nutrition Program staff provided
ongoing orientation to a new cafeteria manager, and new head cook on how to prepare
modified meals (lower in sodium, sugars and fats) for our frail senior participants.
A student intern from Loma Linda University joined our program for the summer. Ms.
Akiko Kitamura is now a Registered Dietitian, and during her internship with us provided
valuable, and free, individualized nutrition counseling to seniors in our program. She
also developed nutrition education for groups, with handouts and recipes that our staff
used at congregate sites around the island.
50
ELDERLY ACTIVITIES
NUTRITION PROGRAM
Program Highlights (continued)
Hurricane Felicia passed through in August, 2009, followed by a major tsunami scare in
February, 2010. Nutrition Program and other EAD staff were mobilized early Saturday
morning, February 27, to inform, and evacuate seniors living in low lying coastal areas.
Although large waves did not occur this time, it showed that EAD staff was well trained,
and well prepared to assist seniors in emergencies.
In April, 2009, the Nutrition Program was given 2 weeks to move from 865 Piilani Street
to the ADRC facility. The basement storage had not yet been completed, but all food
supplies (plates /serving containers) were moved downstairs as no other County storage
space was available.
In November, 2009, small droppings were found on the basement floor. Fortunately,
County offices were moving out of the Puainako Town Center and we were able to use
that space for storage. The basement of the ADRC still has not yet been worked on - we
are looking forward to its completion so that our supplies can be moved back before all
County offices need to vacate the Puainako facility.
As stated in previous annual reports, the seniors in Paauilo have been "temporarily"
housed in a private facility since the October 2006 earthquake, and they look forward to
returning to the Paauilo Gym Annex (renovations may be completed this summer).
This year's results of the Parks and Recreation Service Survey for Nutrition show that:
100% of senior participants surveyed felt that we provided quality service
100% felt that services were provided with integrity
100% felt that services were provided with aloha
52% rated our service as "more than satisfactory "; 48% rated service as "satisfactory"
51
ELDERLY ACTIVITIES
NUTRITION PROGRAM
Program Measures
Program Expenditures
FY 2009 -10
Actual
FY 2010 -11
Budget
FY 2011 -12
Estimate
Congregate Nutrition Services
27
27
27
Unduplicated Elderly Served
1,535
900
900
Total Meals Served
78,975
72,000
72,000
Home Delivered Meal Service
32,456.59
26,500
26,050
Unduplicated Elderly Served
550
350
350
Total Meals Served
75,947
65,000
65,000
Program Expenditures
Personnel Position Summary
Position Title
FY 2009 -10
Actual
FY 2010 -11
Budget
FY 2011 -12
Request
Number of Positions
27
27
27
Salaries and Wages
576,159.17
549,479
594,543
Operations
737,324.61
937,300
914,411
Equipment
32,456.59
26,500
26,050
Program Total
1 1,345,940.37
1,513,279
1,535,004
Personnel Position Summary
Position Title
FY 2009 -10
Authorized
FY 2010 -11
Authorized
FY 2011 -12
Request
Account Clerk
1
1
1
Clerk III
1
1
1
Community Service Worker III 1 /2T
15
15
15
Community Service Program Assistant II
1
1
1
Home Delivered Meals Worker Hrly
6
6
6
Program Director IV (Older Adults)
1
1
1
Van Driver
1
1
1
Van Driver 1 /2T
1
1
1
Total
27
27
27
52
ELDERLY ACTIVITIES
SENIOR COMMUNITY SERVICES . EMPLOYMENT
Program Description
Title V of the Older Americans Act Amendments funds the Senior Community Service
Employment Program (SCSEP). The U.S. DLIR channels the funding to our State's
Workforce Development Division. WDD subcontracts with HCOA which farms out this
part-time training program to the Senior Training & Employment Program (local title for
SCSEP), which is under P & R's Elderly Activities Division. This program's ultimate
goal is to foster individual economic self - sufficiency through unsubsidized employment
which means employment in jobs not subsidized by this program —i.e., not paid for
through federal funds designated for SCSEP. Its administration includes planning,
budgeting, and personnel management as well as job counseling, development, referrals,
and placements into unsubsidized jobs. Enrollees or participants as they are called now
are placed at community service agencies that provide work sites, supervision and
training for the participants in their fields of vocational interest. At their work sites
around the island, the participants gain current work experience and current work
references that the participants are to use to get hired into jobs outside of the program.
The participants have the chief responsibility of making and getting the most out of their
community service placements to increase their employability and prospects of
successfully mainstreaming into regular jobs in the workforce at large. Since federal
funds pay for participant wages and fringe benefits, only public sector agencies and
nonprofit organizations (501 C -3's) qualify as host agencies. In addition to training
provided by host agencies, the participants attend County workshops. And, the program
staff provide supportive services, such as counseling, safety supplies as applicable, and
referrals to other agencies to assist the participants. With all of this support, the
participants understand that STEP is basically a preparation -to- return-to work program
and that their ultimate goal is to become independent from STEP and to be financially on
their own which benefits everyone.
Program Objectives
1. Place 5 enrollees into unsubsidized jobs by FY's end.
2. Provide services to a cumulative total of 42 enrollees by FY's end.
3. Visit each enrollee at his/her work site twice a year. Conduct 50 work site visits by
FY's end.
53
ELDERLY ACTIVITIES
SENIOR COMMUNITY SERVICES EMPLOYMENT
Program Highlights
1. Placed 62% (29/47) participants in County Departments, such as: Public Works
and Finance, and the P & R Department which include: P & R Administration, P
& R Maintenance of parks, gyms and other facilities such as: Kawanakoa Gym,
Carvalho Gym and Park, Mohouli Park, Mooheau Band Stand, Waiakea Recreation
Center, Mt. View Gym, Cooper Center, P & R Municipal Golf Course and its
Nursery, Pana'ewa Rainforest Zoo and Botanical Gardens and P & R's Veterans
Cemetery as well as Hawai County Nutrition Program sites in Pahoa, Pa' auilo and
Kailua -Kona, Elderly Recreation Services and Coordinated Services for the Elderly at
Kamana and Kea'au, Department of Finance Vehicle Registration & Licensing
Division, and Driver License Section.
Placed the rest of the participants in other community service agencies, such as
State libraries in Hilo, Keaau, Pahoa, and Kailua -Kona, Waiakeawaena Elementary
School Cafeteria, DHS Hawaii Public Housing Authority, and 501 C -3 private,
nonprofit agencies, such as: Hawaii Island Adult Day Care, Downtown Improvement
Association, Catholic Charities, Hawaii County Economic Opportunity Council,
American Cancer Society, Imiloa Astronomy Center, Puna Hongwanji Mission, Boys
and Girls Club, Mokupapapa Discovery Center, and Komohana Agricultural
Complex.
54
ELDERLY ACTIVITIES
SENIOR COMMUNITY SERVICES EMPLOYMENT
Program Measures
Program Expenditures
FY 2009 -10
Actual
FY 2010 -11
Budget
FY 2011 -12
Estimate
Federal Funded Positions
41
40
42
Number of Applicants Served
94
60
70
Number of Applicants Enrolled During the Year
80
41
42
Number of Enrollees Successfully Placed in Jobs
3
5
5
Site visits
133
50
50
Promotional Coverage of Program
20
8
8
Program Expenditures
Personnel Position Summary
Position Title
FY 2009 -10
Actual
FY 2010 -11
Budge
FY 2011 -12
Request
Number of Positions
73
73
73
Salaries and Wages
373,380.89
438,044
447,189
Operations
7,467.60
19,234
16,952
Equipment
4,509.72
2,100
1,000
Program Total
385,358.21
459,378
465,141
Personnel Position Summary
Position Title
FY 2009 -10
Authorized
FY 2010 -11
Authorized
FY 2011 -12
Request
Account Clerk
1
1
1
Program Director II (Older Adults)
1
1
1
Program Director IV (Older Adults)
1
1
1
Senior Community Services Aid Hrl
70
70
70
Total
73
73
73
55
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56
E IFT
I
NVI �ONMENTAL
MANAGEMENT
ENVIRONMENTAL MANAGEMENT
DEPARTMENT SUMMARY
Mission Statement
To help assure the citizens of Hawai'i County have a high quality of life by managing the
island's wastewater and solid waste in a comprehensive, responsive, enviromnentally -safe,
efficient, cost - effective manner, and to provide excellent customer service through innovative
and sustainable programs that promote managing waste as a resource and lead our island
society toward the goal of zero waste.
Department Goals
1. To assess and plan for all Department responsibilities with a 50 -year vision and with the
Aloha spirit.
2. To continually make improvements to the County's waste management systems through
planning, operations, community outreach, and education.
3. To provide the best service at the least cost while balancing the needs and desires of the
general public, the Administration, County Council and County employees.
4. To become financially self - sufficient.
5. To aggressively develop economic opportunities to recover, recycle or otherwise find
beneficial reuse opportunities for the County's waste streams and reduce toxins in the
waste stream and in our island environment.
6. To utilize the best available technology to minimize waste by volume or by weight.
7. To meet or exceed all applicable State and Federal rules, regulations and permit
requirements.
8. To work with the County Council on legislation to address efficient resource
management as well as fairness for residents and businesses within the County.
9. To enhance in -house engineering design capabilities for appropriate Capital Improvement
Projects.
10. To develop, operate and maintain an efficient and effective accounting and billing
systems.
11. To encourage and create opportunities within the department for managers and
supervisors to respond effectively to the changing demands of the general public.
12. To eliminate the backlog of the Vehicle Disposal program in Kona and in Hilo.
13. To manage and maintain a safe and committed workforce.
14. To update the County's Integrated Solid Waste Management Plan every five years.
Funding Source and Position Count
General Fund
$ 965,807
General Fund
23
Grant Revenue
-
Grant Revenue
-
Total Budget:
$ 965,807
Total Number of Positions
23
57
ENVIRONMENTAL MANAGEMENT
ADMINISTRATION
Program Description
The Environmental Management Director serves as technical advisor to the Mayor,
Managing Director, Environmental Management Commission, and County Council on
matters pertaining to wastewater treatment and disposal, solid waste processing and
disposal, resource recovery, the recycling and disposal of all vehicles, and the removal of
the derelict and abandoned vehicles.
The Environmental Management Administration Office provides personnel management,
accounting and billing support services as well as providing general supervision and
control of the administration and operation of the Wastewater and Solid Waste Divisions
and the Business Services Section.
The Environmental Management Administration Office also provides personnel, clerical,
technical and financial support for the Environmental Management Commission.
Program Objectives
1. Maintain Sewer fees at a level to cover expenses of operations, repairs and
maintenance, and replacements.
2. Maintain vehicle disposal fee system to assure financial self - sufficiency for Vehicle
Disposal program.
3. Continually work on planning sewer infrastructure in North Kona in conjunction with
the Growth Opportunity Areas represented in the August 2006 Kona Community
Development Plan.
4. Establish a system to divert construction and demolition debris from our landfills.
5. Improve the status of Wastewater accounts receivable. Reduce the average number
of days in receivables to 90 days which represents a 10% decrease from the FY09 -10
actual of 100 days. Reduce the percentage of balances over 90 days past due to 55%
of total receivables, which represents a 10% decrease from the FY09 -10 actual of
61%.
6. Improve the status of Solid Waste accounts receivable. Reduce the average number
of days in receivables to 97 days which represents a 10% decrease from the FY09 -10
actual of 108 days. Reduce the percentage of balances over 90 days past due to 47%
of total receivables, which represents a 10% decrease from the FY09 -10 actual of
52 %.
58
ENVIRONMENTAL MANAGEMENT
ADMINISTRATION
Program Highlights
• Completed construction on the Komohana Heights large capacity cesspool (LCC)
replacement project.
• Began construction on the Honoka'a and Queen Lili'uokalani Village Subdivision
large capacity cesspool (LCC) replacement projects.
• Completed design and awarded construction contract for major upgrades at the Pahoa
Transfer Station.
• Completed construction of the Hilo Sort Station.
Program Measures
W
FY 2009 -10
Actual
FY 2010 -11
Budget
FY 2011 -12
Estimate
Tipping fees as % of Solid Waste Fund expenditures
24%
31%
24%
Vehicle Disposal Fund Fee paying for % of program.
100%
100%
100%
Days in Accounts Receivable in Wastewater Division
100
89
90
Days in Accounts Receivable in Solid Waste Division
108
118
97
% of Accounts Receivable over 90 days, Wastewater
61%
51%
55%
% of Accounts Receivable over 90 days, Solid Waste
52%
46%
47%
W
ENVIRONMENTAL MANAGEMENT
ADMINISTRATION
Program Expenditures
Personnel Position Summary
Position Title
FY 2009 -10
Actual
FY 2010 -11
Budget
FY 2011 -12
Request
Number of Positions
23
23
23
Salaries and Wages
849,870,79
847,062
924,032
Operations
33,290.30
49,750
34,075
Equipment
1 ,140.13
11,200
7,700
Program Total
884,301.22
908,012
965,807
Personnel Position Summary
Position Title
FY 2009 -10
Authorized
FY 2010 -11
Authorized
FY 2011 -12
Request
Director of Environmental Mgmt
1
1
1
Deputy Director of Environmental M mt
1
1
1
Private Secretary
1
1
1
Business Manager
1
1
1
Contracts Clerk
1
1
1
Clerk III
2
2
2
Credit & Collections Clerk
1
1
1
Accountant 1
3
3
3
Accountant IV
1
1
1
Account Clerk
4
4
4
Human Resources Program Specialist
1
1
1
Human Resources Specialist 11
-
-
-
Human Resources Technician I
1
1
1
Senior Account Clerk
3
3
3
Student Helper I
1
1
1
Student Helper 11
1
1
1
Civil Engineer III
-
-
-
Civil Engineer VI
-
-
-
Mechanical Engineer V
-
-
-
Engineering Support Technician III
-
-
-
Environmental Management Engineer
-
-
-
Total
23
23
23
•1
FINANCE
FINANCE
DEPARTMENT SUMMARY
Mission Statement
The Department of Finance provides efficient and effective financial services fairly,
accurately and courteously. We serve our customers with pride and respect and enable
other departments to carry out their mission.
Department Goals
1. To facilitate an integrated county -wide financial needs plan.
2. To continue development and maintenance of fiscal policies and procedures for the
County of Hawaii.
3. To encourage networking to facilitate intra and inter - governmental working
relationships.
4. To continue an ongoing customer service and public relations program that facilitates
interaction with the public and other departments.
5. To continue an ongoing training program to improve employee skills, including
technical training and mentoring for all personnel.
6. To continue a cross - training plan for employees for all core areas.
7. To develop and maintain written operational procedures that address the various
functions of the Finance Department to promote proper and consistent service.
Funding Source and Position Count
General Fund
9,393,337
General Fund
118
Grant Revenue
617,715
Grant Revenue
5
Other
266,000
Other
16
Total Budget:
10,566,398
Total Number of Positions
139
61
FINANCE
ADMINISTRATION/BUDG ET
Program Description
Administration
The Office of the Director plans, directs, controls and coordinates activities of the
Finance Department. The department head and staff advise the Mayor of the development
and execution of administrative policies and assist the Mayor in the preparation and
execution of the operating and capital budgets. In addition, the Finance administration
section provides certain auxiliary services to departments and agencies.
The Budget Division plans, directs and coordinates the formulation, preparation,
execution, review and analysis of the County's operating budget and operating program.
Budget also monitors budget appropriations and actual expenditures to ensure compliance
with the law and also advises County officials on budgetary and long -range planning
matters.
Program Objectives
Administration
1. Conduct three training sessions for county financial personnel. Desired outcome is to
provide a training media for financial support staff.
2. Maintain interaction and education for the public by participating in community
meetings and by conducting workshops on the various finance areas, including
budget, purchasing and real property tax related areas.
3. Conduct informational sessions or distribute instructive materials to division
managers, supervisors and/or staff at least four times per year, covering new or
changing regulations, rules and procedures that affect employee relations or benefits.
4. Refer procurement protests to Corporation Counsel within three working days of
receipt.
Budget
1. Prepare transmittal letters, resolutions, and/or bills for the appropriate approvals and
signatures for all fully- completed requests for council action received three days prior
to the County Council's submittal deadlines.
2. Provide guidance and assistance to departments /agencies to ensure the fiscal
responsibility and accountability in developing the operating budget.
62
FINANCE
ADMINISTRATION/BUDGET
Program Highlights
Administration
Property Management conducted the largest Open Space purchase in the history of
the County of Hawaii by acquiring 151 acres in the district of North Kohala known
as Kaiholena for $6,541,680. This acquisition helped preserve over 3,000 feet of
pristine coastline and numerous archaeological sites and burials. This land will be
preserved and enjoyed by the people of Hawaii for generations to come.
2. A $50 million G.O. bond anticipation note facility was closed in October 2009. This
short term credit facility allows the County to closely match the expenditures of
capital improvement projects with the financing of these projects through a series of
short term, tax exempt notes. This facility also allows the County to take advantage
currently of the low short term interest rates. The initial note, drawn on October
2009, carried an interest rate of 1.25 %. The notes are privately placed in assets
managed by the Bank of Hawaii and are not rated.
Budget
1. The Budget Office continues to provide guidance and assistance on budget/finance
issues and items requiring legislative action. In FY 09 -10 the Office researched,
prepared, and submitted the required transmittal letters, resolutions and/or bills for the
approximately 104 requests for council action received from the departments and
agencies.
63
FINANCE
ADMINISTRATION/BUDGET
Program Measures
Program Expenditures
FY 2009 -10
Actual
FY 2010 -11
Budget
FY 2011 -12
Estimate
Nonprofit Grant Recipients' Payment Processing
86
80
85
Request for Council Action Forms Processed
104
150
120
Training Sessions Held for County Fiscal Personnel
1
1 3
3
Program Expenditures
Personnel Position Summary
Position Title
FY 2009 -10
Actual
FY 2010 -11
Budget
FY 2011 -12
Request
Number of Positions
7
7
8
Salaries and Wages
509,134.61
452,313
503,296
Operations
20,583.81
37,820
21,940
Equipment
-
2,200
1,900
Program Total
529,718.42
492,333
527,136
Personnel Position Summary
Position Title
FY 2009 -10
Authorized
FY 2010 -11
Authorized
FY 2011 -12
Request
Director of Finance
1
1
1
Deputy Director of Finance
1
1
1
Budget Administrator
1
1
1
Budget Specialist
1
1
1
Clerk III
-
-
1
Human Resources Specialist I1
1
1
1
Administrative Assistant
1
1
1
Private Secretary
1
1
1
Total
7
7
8
•
FINANCE
ACCOUNTS
Program Description
The Accounts Division maintains general accounting and fixed asset depreciation records
of the County; provides useful, accurate and timely financial reports to the public and
agencies; prepares payrolls and pension rolls; pays all obligations of the County; supports
the Pension Board.
Program Objectives
1. Close FY 10 -11 books and issue final June 30 Budget Status Report by October 15,
2011, and determine the General Fund's fund balance by September 30, 2011.
2. Obtain Certificate of Achievement for Excellence in Financial Reporting from the
Government Finance Officers Association (GFOA) for the County's June 30, 2011
Comprehensive Annual Financial Report.
3. Close the books and have the monthly budget status reports available in FRESH
within ten working days after the end of the month or close of the previous month,
whichever is later, except for June, July, August and September.
4. Support the FRESH (Financial and Resource Enterprise Software for Hawaii County)
system accounts payable, general ledger and payroll modules. This includes
maintaining and keeping abreast of changes to the current modules that Accounts is
responsible for, as well as, helping users and providing training when necessary.
5. Ensure that all claim payments made are proper and legal by pre- auditing 100% of
payment requests for accuracy and propriety, returning items that are not accurate or
proper to departments for correction.
6. Provide certificate of the availability of funds on County contracts within three
working days of the contract's submission to Accounts Division.
7. Pay vendors promptly by issuing all warrants for claims within 7 working days of the
receipt of the invoice by Accounts Division.
8. Ensure that all employees receive the correct amount of pay and related benefits by
pre- auditing 100% of payroll claims for accuracy and compliance with legal and
contractual requirements, and filing all required payroll tax forms and returns on time.
65
FINANCE
ACCOUNTS
Program Highlights
1. The County received a Certificate of Achievement for Excellence in Financial
Reporting from the Government Finance Officers Association for its June 30, 2009
Comprehensive Annual Financial Report.
2. The Accounts Division staff was actively involved in the continued support of our
financial software, FRESH.
3. The Accounts Division staff continues to be an ongoing resource to all County
departments for financial related matters.
Program Measures
Program Expenditures
FY 2009 -10
Actual
FY 2010 -11
Budget
FY 2011 -12
Estimate
Claims Checks & Electronic Funds Transfers Issued
42,274
45,000
45,000
Payroll Checks Issued
7,010
7,700
7,200
Direct Deposit Stubs Issued
55,252
56,000
56,000
Funds Maintained
39
39
39
Contracts, Amendments & Change Orders Certified
564
1,000
750
Pensioners
31
34
31
Regular & Part-Time Employees
2,559
2,600
2,600
Program Expenditures
••
FY 2009 -10
Actual
FY 2010 -11
Budget
FY 2011 -12
Request
Number of Positions
13
13
13
Salaries and Wages
564,909.23
561,264
584,036
Operations
128,501.68
148,935
133,035
Equipment
40,793.48
200
200
Program Total
734,204.39
710,399
732,271
••
FINANCE
ACCOUNTS
Personnel Position Summary
Position Title
FY 2009 -10
Authorized
FY 2010 -11
Authorized
FY 2011 -12
Request
Account Clerk
3
3
3
Accounts Payable Supervisor
1
1
1
Accountant III
1
1
1
Accountant V
1
1
1
Clerk III
1
1
1
Controller
1
1
1
Data Processing Clerk
1
1
1
Program Manager
1
1
1
Payroll Processing Supervisor
1
1
1
Pre -Audit Clerk I
1
1
1
Senior Account Clerk
1
1
1
Total
13
13
13
67
FINANCE
PURCHASING
Program Description
The Purchasing Division provides a centralized purchasing function to procure services,
supplies, materials and equipment in support of all County agencies and programs.
Insures compliance in all purchasing laws and regulations and promotes economies in the
purchase of goods and services. Conducts competitive bids and requests for proposals for
all competitive purchases with the exception of Public Works construction projects.
Program Objectives
1. Continue to review all internal policies and procedures for conformance to
procurement laws and revise as necessary. Revise and update Special Provisions for
goods and services type bid and proposal packages as need.
2. Maintain up -to -date purchasing manual and training as needed for all using agencies.
Review all policies, procedures and guidelines for applicability to FRESH system.
3. Process 98% of all routine documents (Invoice payment approvals, Contract, Change
Order and Supplemental Agreement approvals) within two working days of receipt,
including electronic approval.
4. Complete purchasing process or issue written request for quotations for 95% of all
requisitions below formal bidding limits within ten days of receipt (except for items
generally combined at periodic intervals.
5. Complete draft specifications for 90% of all requisitions requiring formal advertised
bidding (IFBs or RFPs) within 60 days of receipt or deadline for receipt of
requisitions for combined purchases.
6. Process 90% of bid award and contract documents within one week of receipt back
from contractor and forward to next agency for review and signature.
7. Maintain list of professional services awards on Internet as required by law and post
95% of entries within one day of contract circulation.
::
FINANCE
PURCHASING
Program Highlights
• The division continues to strive to meet and maintain the new challenges associated
with an expanded three (3) time per year deadline schedule. All goals for processing
time have been met and Notice to Proceed documents for goods and services continue
to be completed in a more timely manner. We believe that this has enabled the
Purchasing Division to more effectively and efficiently serve the various using
agencies throughout our county government.
• The division has instituted a more aggressive face -to -face meeting style with our
using agencies. Relying more often on meetings rather than just phone
communications and emails. We have found that such meetings more effectively
address the need to get everyone "on the same page" regarding the specific
requirements of bids and proposals prior to posting them publicly.
• We continue working closely with our using agencies in an ongoing effort to expand
items available through price term agreements has also been effective. The various
goods and rental equipment available has enabled our using agencies to purchase
needed items immediately upon need, increasing their own efficiency and
effectiveness.
.•
FINANCE
PURCHASING
Program Measures
Program Expenditures
FY 2009 -10
Actual
FY 2010 -11
Budget
FY 2011 -12
Estimate
Purchase Orders Issued
3,280
3,300
3,300
Invoice Payment Approvals
29,042
33,000
33,000
Requisitions Received
2,260
3,000
3,000
Contracts Completed
211
200
200
Advertised Formal Bids
101
125
125
Informal Written Requests for Quotations
42
75
75
Advertised Requests for Proposals
9
5
5
Contract, C/O & S/A Review for Compliance
818
1,000
1,000
Sole Source Approvals (Exceeding $25,000)
12
25
25
Professional Services exceeding $5,000
114
120
120
Program Expenditures
Personnel Position Summary
Position Title
FY 2009 -10
Actual
FY 2010 -11
Budget
FY 2011 -12
Request
Number of Positions
6
6
6
Salaries and Wages
276,023.33
247,475
272,528
Operations
266,971.16
315,310
297,660
Equipment
1,074.50
500
500
Program Total
544,068.99
563,285
570,688
Personnel Position Summary
Position Title
FY 2009 -10
Authorized
FY 2010 -11
Authorized
FY 2011 -12
Request
Buyer I
1
1
1
Buyer III
1
1
1
Contracts Clerk
1
1
1
Procurement & Specifications Specialist
1
1
1
Purchasing Agent
1
1
1
Storekeeper
1
1
1
Total
6
6
6
ELI
FINANCE
TREASURY
Program Description
The Treasury Division collects, manages, and invests the County's cash. Treasury
arranges financing (municipal bonds) for capital improvement projects and improvement
districts. This office assists in the formation of Community Facilities Districts (CFDs)
and administers /monitors the CFD after the bonds are issued.
Program Objectives
1. Invest 99 per cent of all funds in interest - bearing accounts or certificates.
2. Maintain sufficient liquidity to meet cash requirements.
3. Maximize interest income by attaining budgeted projection while ensuring the safety
of County funds.
4. Reconcile monthly statements within thirty days of receipt.
Program Highlights
• A $50,000,000.00 G.O. bond anticipation note facility was closed in October 2009.
This short term credit facility allows the County to closely match the expenditures of
capital improvement projects with the financing of these projects through a series of short
term, tax exempt notes. This facility also allows the County to take advantage currently
of the low short term interest rates. The initial note, drawn on October 2009, carried an
interest rate of 1.25 %. The notes are privately placed in assets managed by the Bank of
Hawaii and are not rated.
71
FINANCE
TREASURY
Program Measures
Program Expenditures
FY 2009 -10
Actual
FY 2010 -11
Budget
FY 2011 -12
Estimate
Improvement District
2
2
2
General Obligation Bonds
13
12
14
Petty Cash Vouchers Paid
2,407
2,300
2,300
Treasury Receipts Handled
11,483
12,000
11,500
State Revolving Fund (SRF) Loans
16
17
17
Per Cent of Cash Invested
99.86%
99.90%
99.90%
Rate of Return on Amount Invested
.89%
.50%
.30%
Program Expenditures
Personnel Position Summary
Position Title
FY 2009 -10
Actual
FY 2010 -11
Budget
FY 2011 -12
Request
Number of Positions
6
6
6
Salaries and Wages
298,618.34
273,088
300,552
Operations
-
20,035
14,797
Equipment
10,000.23
250
1,500
Program Total
308,618.57
293,373
316,849
Personnel Position Summary
Position Title
FY 2009 -10
Authorized
FY 2010 -11
Authorized
FY 2011 -12
Request
Account Clerk
1
1
1
Accountant I
1
1
1
Accountant III
1
1
1
Pre -Audit Clerk I
1
1
1
Senior Account Clerk
1
1
1
Treasurer
1
1
1
Total
6
6
6
72
FINANCE
REAL PROPERTY
Program Description
The Real Property Tax Division assesses all real property situated within the County of Hawaii
for purposes of real property taxation.
Program Objectives
1. Maintain sales assessment mean ratio +/- 10% from the 100% assessment.
2. Maintain a co- efficient of dispersion at +/- 15% of the mean ratio.
3. Conduct field inspections of 98% of all building permits issued or on file for all new
construction.
4. Maintain an active educational and informational program on real property taxation.
5. Initiate proceedings for two real property tax foreclosure sales to reduce the number
of delinquent accounts and dollar amount of delinquent taxes owed to the County.
Program Highlights
One amendment was made to the real property tax code during the fiscal year. The
appeal fee was raised from $15 to $50 at the suggestion of the Board of Review. The
fee is fully refundable if the taxpayer prevails.
2. The number of appeals at certification decreased from the previous year's total of
1448 to 1040. Many homeowner's saw their assessments increase by the 3% cap as
they hadn't yet reached the current market value despite an overall drop of 10% in the
assessed valuations and questioned why they the had a slight increase. The 3% cap
functioned as it should and protected the homeowner's during the period of large
value increases and the convergence of the market with the allowable rise under the
cap will reduce the numbers of those seeing even this modest gain in the upcoming
year.
The number of new building permits has declined this has allowed the staff to update
or re- survey existing properties that had do not have active permits including doing
more extensive follow up agricultural inspections.
4. There were a number of training opportunities offered to the staff throughout the year,
including continuing education credits for those that are certified or licensed
appraisers. This year we welcomed new 9 replacement appraisers to our staff who
will be oriented by extensive training in mass appraisal over the coming year.
73
FINANCE
REAL PROPERTY
Program Measures
74
FY 2009 -10
Actual
FY 2010 -11
Budget
FY 2011 -12
Estimate
Parcel Count (taxable)
139,212
140,000
140,000
Parcel Count (non - taxable)
6,319
6,000
6,400
Number of Tax Bills (1 and 2" d half)
221602
217,000
222,000
Number of Agency Records (l and 2" d half)
64,370
63,000
65,000
Assessment Appeals
1,450
1,500
1,150
Number of Condominium Units
12,091
12,000
12,200
Current Year Balance at 6/30 (millions)
$7.7
$7.2
7.2
Prior Year Balance at 6/30 (millions)
$7.7
$5.7
6.0
Delinquent Taxes at 6/30 (millions)
$15.4
$12.9
13.0
Appraisal Section - East Hawaii
Land Inspections
314
300
350
Building Inspections
1926
2,350
2350
Agricultural Ins ections
354
350
350
Appeal Ins ections
265
500
350
Appraisal Section - West Hawaii
Land Inspections
364
400
400
Building Inspections
1045
2,000
2000
Agricultural Ins ections
134
250
200
Appeal Ins ections
775
1,000
800
Clerical Section - East Hawaii
Exemptions Processed
7,945
5,500
8,000
Telephone Inquiries
11,879
18,000
14,000
Over - the - Counter Inquiries
8,103
11,500
10,000
Address Changes
12,450
14,000
13,500
Amended Assessment Notices Prepared
1,307
3,500
1,500
Clerical Section - West Hawaii
Exemptions Processed
3,837
3,500
4,000
Telephone Inquiries
7,575
4,500
8,000
Over - the - Counter Inquiries
6,989
6,500
7,500
Address Changes
6,657
5,500
7,000
Amended Assessment Notices Prepared
35
300
100
Collections Section - East Hawaii
Current Year Collection (Targeted Revenue)
203,441,000
186,000,000
205,000,000
Prior Year Collection (Targeted Revenue)
5,035,000
4,750,000
5,000,000
Delinquent Accounts Closed
4,000
4,000
4,000
Foreclosure Action:
2
2
2
Properties Sold
77
160
160
Revenues Collected
403,214
250,000
300,000
Mapping Section
Total Documents Processed
13,958
15,000
14,000
Ownership Changes
8,910
11,000
10,000
Revised Parcel Maps
987
1,000
1,000
74
FINANCE
REAL PROPERTY
Program Expenditures
Personnel Position Summary
Position Title unfunded
FY 2009 -10
Actual
FY 2010 -11
Budget
FY 2011 -12
Request
Number of Positions
48
48
48
Salaries and Wages
2,152,177.45
1,929,296
2,043,494
Operations
706,782.92
920,650
953,085
Equipment
4,667.00
4,480
9,200
Program Total
2,863,627.37
2,854,426
3,005,779
Personnel Position Summary
Position Title unfunded
FY 2009 -10
Authorized
FY 2010 -11
Authorized
FY 2011 -12
Request
Abstracting Assistant II
2
2
2
Abstractor 1
2
2
2
Abstractor 11
1
1
1
Accountant II
1
1
1
Assistant County RP Tax Administrator
1
1
1
Cashier 11
2
2
2
County Real Property Tax Administrator
1
1
I
Real Property Appraiser IV
12
12
12
Real Property Appraiser V
2
2
2
Real Property Appraiser VI
1
1
1
Real Property Tax Clerk
14
14
14
Real Property Valuation Analyst 111
2
2
2
Senior Account Clerk
1
1
1
Senior Clerk-Stenographer
1
1
1
Supervising Real Property Tax Clerk I
1
1
1
Supervising Real Property Tax Clerk II
1
1
1
Tax Collection Assistant
3
3
3
Total
48
48
48
75
FINANCE
RISK MANAGEMENT
Program Description
The Risk Management Division is responsible for developing and implementing a
program to manage risk in order to protect County assets, minimize the interruption of
vital services, provide a safe environment for the public and County employees, and
reduce the cost of accidents and other financial losses.
Program Objectives
1. Continue to develop the Risk Management Division so as to be able to respond to
inquiries and requests for assistance within a reasonable time.
2. Annually meet and collaborate with departments to discuss current risk issues, assess
the policies and procedures in place and make necessary modifications to reduce risk
and improve regulation compliance.
3. Annually review the County's self - insurance program and research insurance industry
products to determine the most advantageous program to reduce potential financial loss
and provide adequate protection.
4. Meet every four months with Risk Management Committee to discuss activity and
current risk issues.
5. Meet semi - monthly with Safety Division Administrator to discuss areas of safety
concern and schedule safety and training programs to minimize the impact of such
concerns.
Program Highlights
Earthquake Claims. The Division has been involved in the submission of claims for
property damage as a result of earthquake of October 15, 2006. The process has been
slow due to FEMA involvement, availability of contractors, and the time needed to
progress from project worksheet approval, RFP and award. Progress was made with
regard to insured claims with the property insurance carrier AIG. There has been
previously an advance payment ($500,000) for loss attributed to named locations and
a resolution of the "unnamed location" coverage with payment of policy limits of
$1 M to the County without the prerequisite of having to complete the projects (a
portion of this payment was forwarded to DWS toward their damages). AIG has made
an additional advance payment toward named location coverage of $203,517. The
only remaining claims with AIG are for Hisaoka gym and Paauillo annex, which are
currently in negotiation status.
76
FINANCE
RISK MANAGEMENT
Program Highlights (continued)
• Insurance. Insurance procurement for the 2009 -2010 season resulted in substantial discount
of premium expense for renewal of several policies (police subsidy fleet, mass transit, and
property), and while other policy premiums remained constant, additional coverage was
added.
Program Measures
Program Expenditures
FY 2009 -10
Actual
FY 2010 -11
Budget
FY 2011 -12
Estimate
Department consultations held re risk factors
6
6
6
New risk management initiatives carried out
3
3
3
Risk Management Committee meetings
3
3
3
Insurance evaluation and procurement
11
10
11
Safety Division meetings re: training
6
6
6
Program Expenditures
Personnel Position Summary
Position Title
FY 2009 -10
Actual
FY 2010 -11
Budget
FY 2011 -12
Request
Number of Positions
2
2
1
Salaries and Wages
99,732.46
92,219
71,440
Operations
3,104.01
6,200
3,500
Equipment
-
500
200
Program Total
102,836.47
98,919
75,140
Personnel Position Summary
Position Title
FY 2009 -10
Authorized
FY 2010 -11
Authorized
FY 2011 -12
Request
Risk Management Officer
1
1
1
Clerk III
1
1
-
Total
2
2
1
77
FINANCE
PROPERTY MANAGEMENT
Program Description
The Property Management Division is responsible for the acquisition and disposal of the
County's real property including land, remnants, easements, sale of abandoned roads,
buildings and other miscellaneous real property assets. This includes the acquisition of
Right -of -Ways, Governor's Executive Orders for State owned lands, easements, right -of-
entries and other types of real estate interests in connection with the Department of Public
Works, Department of Environmental Management, Department of Parks and Recreation
and other general County purposes.
The division manages, administers and maintains the fiscal responsibility for leasing of private
lands for County use in addition to leasing of County land and buildings to private users.
The Property Management Division is responsible for being the office of record for the
maintenance of records related to the County's acquisition and disposal of real and
personal property assets.
The division supports the Public Access, Open Space and Natural Resources Preservation
Commission and preparation of its annual recommendations to the Mayor of lands
worthy of preservation for further forwarding to the County Council. The division is also
responsible for the negotiation and acquisition of lands authorized by the County Council
utilizing the Public Access, Open Space and Natural Resources Preservation Fund.
Program Objectives
1. Provide support for the Public Access, Open Space and Natural Resources
Preservation Commission in meeting its requirement of submitting its annual update
of prioritized lands to the Mayor by December 31, 2011.
2. By December 2011, identify and initiate negotiations on the purchase of the next
property pursuant to recommendations by the Public Access, Open Space and Natural
Resources Preservation Commission, the Mayor and as authorized by the County
Council.
3. Provide support for the land management and right -of way acquisition needs for all
County departments.
4. Provide administrative and fiscal management of all County leased properties and
insure all leases are paid on time.
5. Dispose of surplus real property as requested and authorized by the Mayor and the
County Council.
6. Maintain the fixed assets record system of County property and submit the annual
fixed asset report to the County Council.
7. Hold at least one public auction for the disposal of useable surplus County owned
personal property.
78
FINANCE
PROPERTY MANAGEMENT
Program Highlights
Property Management Division continued to consolidate and administrate real property
leases for other departments. This allows greater oversight and management of all the
various County leases.
Property Management Division participated in the largest open space acquisition in
County history by acquiring 151 acres with over 3000 sq ft of ocean front known as
Kaiholena located in Kohala. The purchase price was over $6,541,680.
Program Measures
Program Expenditures
FY 2009 -10
Actual
FY 2010 -11
Budget
FY 2011 -12
Estimate
Surplus personal pro auctions
1
1
1
Surplus real property sales
0
0
0
Real pro transactions
13
12
12
Program Expenditures
Personnel Position Summary
Position Title
FY 2009 -10
Actual
FY 2010 -11
Budget
FY 2011 -12
Request
Number of Positions
4
4
4
Salaries and Wages
174,371.83
159,711
175,844
Operations
2,781,407.87
2,602,047
1,925,634
Equipment
463.95
2,000
500
Program Total
2,956,243.65
2,763,758
2,105,578
Personnel Position Summary
Position Title
FY 2009 -10
Authorized
FY 2010 -11
Authorized
FY 2011 -12
Request
Property Manager
1
1
1
Property Management Specialist
1
1
1
Clerk III
2
2
2
Total
4
1 4
1 4
79
FINANCE
VEHICLE REGISTRATION AND LICENSING
Program Description
The Vehicle Registration and Licensing Division administers the functions of driver
licensing, commercial driver licensing, motor vehicle registration, periodic motor vehicle
inspections, issues bicycle, and business licenses and monitors the issuing of dog
licenses. The Driver's License Section issues Driver's Licenses and Commercial Driver's
Licenses. The Motor Vehicle Registration Section issues vehicle, bicycle and select
business registrations. The Periodic Inspection Section authorizes and monitors Vehicle
Inspection providers.
Program Objectives
Vehicle Registration
1. Process mail within three days of receipt.
2. No complaints referred to the department level and above.
Licensing
1. Accommodate and complete processing 100% of requests for written driver's tests
received.
2. Accommodate and complete processing 100% of requests for driver road tests
received.
3. Accommodate and complete processing 100% of requests for CDL written driver's
tests received.
Periodic Motor Vehicle Inspection
1. Conduct at least 750 inspections of stations issuing safety checks.
Program Highlights
During the 2009 -2010 fiscal year, the VRL division continued work on increasing
and improving the technology used by the employees and citizens. The on -line
registration system was contracted, created and tested for start-up at the beginning of
the next fiscal year. Scanners were purchased and connected for staff and volunteers
to continue the scanning of hard copy documents for vehicle registrations and
transfers. The feasibility and efficiency of Point of Delivery printers to print vehicle
registrations were investigated and work was completed to begin the RFP process for
a provider at the beginning of the next fiscal year. Meetings occurred to request and
confirm that the Data Systems Department remove Driver License and PMVI
computer systems from the Police Department network and connect it to the county
network.
M
FINANCE
VEHICLE REGISTRATION AND LICENSING
Program Measures
Program Expenditures
FY 2009 -10
Actual
FY 2010 -11
Budget
FY 2011 -12
Estimate
Vehicles (Registrations Processed)
168,046
174,000
172,000
MV Transfers
38,064
44,000
44,000
Duplicate Certificates
7,208
8,500
7,500
Non - Resident Permits
19
26
25
Business and Occupation Licenses
71
40
51
Bicycle Licenses
5,247
5,500
5,500
Dog Licenses
10,930
8,700
9,000
Subpoena Certificates (MVR and DL in 2009 -10)
1,211
1700
1,700
Written Driver's Tests
12,892
15,400
13,000
Driver Road Tests
5,982
7,500
6,000
CDL Written Driver's Tests
976
1,400
1,100
Inspections of Safety Check Issuers
948
750
950
Program Expenditures
81
FY 2009 -10
Actual
FY 2010 -11
Budget
FY 2011 -12
Request
Number of Positions
53
53
53
Salaries and Wages
1,891,913.44
2,098,576
2,281,766
Operations
620,199.84
777,116
936,101
Equipment
29,956.47
40,860
15,090
Program Total
2,542,069.75
2,916,552
3,232,957
81
FINANCE
VEHICLE REGISTRATION AND LICENSING
Personnel Position Summary
Position Title
FY 2009 -10
Authorized
FY 2010 -11
Authorized
FY 2011 -12
Request
Clerk II
1
1
1
Clerk III
6
6
6
Motor Vehicle Registration Clerk I
14
14
14
Motor Vehicle Registration Clerk II
2
2
2
Supervising Motor Vehicle Registration Clerk
1
1
1
Driver License Clerk 1
2
2
2
Driver License Clerk II
1
1
2
Driver License Examiner I
8
8
8
Driver License Examiner II
3
3
3
Driver License Examiner I (2/5T)
1
1
1
Motor Vehicle Control Inspector I
3
3
3
Motor Vehicle Control Inspector II
1
1
1
MV Financial Responsibility Clerk 1
2
2
2
MV Financial Responsibility Clerk 11
1
1
1
Supervising Driver License Examiner
1
I
1
Vehicle Registration & Licensing Manager
1
1
1
Senior Account Clerk
1
1
1
VRL Clerk II
4
4
3
Total
53
53
53
Cost for five of the Motor Vehicle Registration Clerk positions are reimbursed by the State Department of
Transportation.
82
����
FIRE
DEPARTMENT SUMMARY
Mission Statement
"First in fire protection and emergency services with trained professionals— dedicated to
serve with pride, honor, and compassion. "
Department Goals
Although the frequency of fire related incidents continues to decline on a more global
scale, the impact and resulting outcomes of fire continues to be catastrophic.
National trends continue to reflect in significant life and property losses. Locally, fire
incident property losses have averaged $7,141,768 annually over the last four years
from January 1, 2005 through December 31, 2009. Therefore, one of our established
and maintained goals is to: Develop, implement, and maintain program strategies that
will have a positive and direct influence on reducing fire loss throughout the
community of the island of Hawaii. Fire losses include:
a. Loss of Life The actual loss of human life attributed to fire related incidents.
b. Loss of Property The estimated property value loss attributed to fire related
incidents.
c. Socioeconomic Impact The direct impact on fire related incidents upon
community social and financial stability.
d. Environmental Impact The loss or damage of natural or cultural resources as
a result of fire related incidents.
Funding Source and Position Count
General Fund
$ 21,473,292
General Fund
383
EMS Contract Revenue
$ 15,721,636
EMS Contract Revenue
127.5
Ha una LG Contract
$ 512,722
Ha una LG Contract
6.5
Grant Revenue
$ 145,000
Grant Revenue
0
Total Budget:
$ 37,852,650
Total Number of Positions
517
83
FIRE
DEPARTMENT SUMMARY
Department Goals (continued)
2. As the only municipal Fire Department Based Emergency Medical Services (EMS)
Program in the State of Hawaii, we take great pride in providing the best possible
pre - hospital emergency medical care services to our community. This is no easy task,
and as a service directly associated with population demographics both with growth
and shifts as well as socioeconomic changes such as unemployment, poverty, and
access to and availability of health care, it requires constant monitoring and
modification. With respect to our EMS Program, our department's goal is to:
Develop, implement, and maintain program strategies that will directly influence the
quality of pre - hospital emergency medical services throughout the island of Hawaii.
Such strategies and tactics would in a positive manner directly impact and positively
influence:
a. Patient survivability in the presence of a pre - hospital illness or injury.
b. Patient disability associated with pre - hospital illness or injury.
3. As one of the many public safety agencies tasked with the planning for, response to,
and mitigation of disaster events both natural and man -made, it is a goal of our
department to: Develop, implement, and maintain program strategies that will
support the effective response and mitigation of mass casualty and disaster type
incidents or events.
4. Develop, implement, and maintain strategies that will have a direct and positive
impact on the response and mitigation of various hazardous materials type incidents.
Similar to fire related incidents, this would include the influence of:
a. The reduction or minimizing of public exposure to hazardous materials
incidents.
b. The reduction or minimizing of environmental impact from hazardous
materials incidents.
5. With the integration of the Ocean Safety Program into the Hawaii Fire Department in
July of 2007, this program has undergone a transition from management as an ocean
recreation program to more appropriately an essential public safety program. This
transition continues to evolve and present with new challenges and opportunities to
expand and improve. The goal of the Hawaii Fire Department's Ocean Safety
Program is to: Develop, implement, and maintain strategies that will have a direct
and positive influence on the safety and recreational satisfaction of patrons of County
protected beach parks and shoreline areas.
6. Develop, implement, and maintain strategies that will support and enhance the
effectiveness to respond to and mitigate search and rescue type incidents.
84
FIRE
DEPARTMENT SUMMARY
Department Goals (continued)
7. Develop and implement a budget process that segregates /separates or delineates the
Divisions and Bureaus to identify and facilitate the tracking of expenditures in order
to develop a more functional and accountable budget.
Department Objectives
1. Utilizing the following mechanisms or processes, department goal attainment would
be pursued and achieved by maximizing available resources:
a. Pre - Incident Strategies and Tactics This would include the consideration and
possible implementation of prevention and public education programs focused
on identified issues and target audiences, with the intent on taking proactive
steps to preventing incidents and accidents thereby reducing losses and
morbidity and disability. Further, through more proactive and preventative
actions and partnerships a "self help" concept may be encouraged and promoted
within our community to reduce the dependency or reliance on government to
address or respond to community needs in times of reduced resources and
services or when system capabilities or capacities are exceeded such as with
large scale disasters.
b. Preparedness and Capability Enhancement Based on the respective missions
and service delivery expectations, identify, adopt, and implement resource and
training standards aimed at providing the highest quality of service.
C. Operational Tactics and Strategies Concurrently with the support of
preparedness and capability enhancement, identify, establish, and implement
operational tactics and strategies that will maximize operational effectiveness
and overall incident mitigation safety. It is with this component that a
philosophy of risk management should be considered and acknowledge the
following:
i. Risk life to save viable life
ii. Consider significant risk to recover lost life or save
property that can be saved
iii. Risk little to nothing for that which cannot be saved
85
FIRE
DEPARTMENT SUMMARY
Department Objectives (continued)
d. Post Incident Analysis This component of Objective Identification and
Development is essential to and directly associated with the development of
pre- incident strategies and tactics. Through the evaluation and analysis of
mission performance as well as contributing factors or circumstances
surrounding emergency incidents, other program measures or strategies can be
identified and developed. This could include public education and awareness as
well as hazard and risk identification.
2. Continue /maintain annual review of industry and government standards for current
mission and service delivery. Such standards may include, but are not limited to
apparatus and equipment, staffing levels, training, response times, and service area
demographics. Referenced recognized standards may include but are not limited to
such organizations as: National Fire Protection Association (NFPA), Insurance
Services Office (ISO), the Hawaii Insurance Bureau, the State of Hawaii
Department of Health, and the United States Lifeguarding Association.
3. Maintain annual review of department's ability to meet service delivery standards.
4. Identify specific resource, personnel, and training requirements to achieve recognized
standards.
5. Develop a financial report and budget projections required to implement reforms.
6. Identify funding sources for proposed reforms to include alternative funding
programs and inter - agency cost sharing or partnerships.
FIRE
r
EMERGENCY OPERATIONS DIVISION
Program Description
The Emergency Operations Division represents the service delivery and emergency response
and emergency mission performance components of the Hawaii Fire Department. Although
the effectiveness of the Emergency Operations Division in fulfilling its missions is reliant
and dependent upon the support and assistance of other divisions, bureaus, and sections of
the organization, in the development of the program budget each division and sub -unit is
addressed accordingly and respectively.
The Emergency Operations Division is tasked with the delivery and performance of Fire
Protection and Suppression (structural, wild land, transportation, etc.), Emergency
Medical Services, Search and Rescue, Hazardous Materials Incident response, and a
variety public safety services at County staffed and guarded beaches through its Ocean
Safety Program. These services are recognized as critical and essential life safety and
property conservation programs.
Community and public expectations must be and have been considered in the evaluation
of the department's performance. Through the Strategic Planning process, a public
survey was last conducted in 2003 and included the polling of island residents in both the
East and West hemispheres of our community. The responses were very much aligned
regardless of geographical orientation and placed the highest priority on the department's
ability to provide and maintain expeditious response to incidents. This was followed by
fire and injury prevention programs and lastly by the cost of providing these services.
In addition to public sentiment or customer satisfaction and expectations, the various
programs are measured against recognized industry standards such as those established
by the National Fire Protection Association (NFPA). Such standards support a more
qualitative and quantitative assessment of program performance.
Program Objectives
1. Continued pursuit of meeting recognized response time standards according to NFPA 1710.
2. Maintain annual review and evaluation of department's service delivery performance
based on identified recognized fire protection service delivery standards as defined by
but not limited to NFPA, Hawaii Insurance Bureau, Insurance Services Office (ISO),
OSHA, and United States Lifeguarding Association at the end of each fiscal year.
3. Continued pursuit of personnel and resource requirements for achievement of
industry standards of fire protection service delivery. This will include the pursuit of
meeting of personnel staffing levels in accordance with NFPA 1710 Standard for the
Organization and Deployment of Fire Suppression Operations, Emergency Medical
Operations, and Special Operations to the Public by Career Fire Departments.
87
FIRE
EMERGENCY OPERATIONS DIVISION
Program Objectives (continued)
4. Maintain the construction process of targeted priority infrastructure (new Makalei
Fire Station) by June 2012.
5. Maintain annual review and revision of all Mutual Aid Agreements, Memorandums
of Understanding (MOU), and Memorandums of Agreement (MOA) to support
interagency partnerships and operational effectiveness by May 2012.
6. Maintain annual review and identify recognized service delivery, training, and equipment
standards as defined by various organizations as, but not limited to; State of Hawaii
Department of Health EMS Branch, Department of Transportation, etc by June 2012.
7. Continued pursuit of alternative funding programs and prioritize cost - sharing programs based
on the current Department financial feasibility by December of each Fiscal year.
8. Acquire 15 new positions for a dedicated Ladder Company, stationed at the South Kohala
Fire Station, by June 2012.
Program Highlights
• Responded to 20,761 incidents.
• Ongoing development of a comprehensive and dynamic strategic plan.
• Awarded $4,113,686 grant through the American Recovery and Reinvestment Act
Assistance to Firefighters Station Construction Grants, to fund the construction of a
new Makalei Fire Station in North Kona.
• Awarded $303,738 grant through the Assistance to Firefighters program to fund the
purchase of personal protective equipment for our fire fighters.
• Received 2010 Community Development Block Grant funding for $250,000 to
acquire a tanker for the Pahala district.
• Achieved a ninety (90) percent success rate in meeting the National Fire Protection
Association standard for response time in the delivery of Advanced Life Support
(ALS) treatment within 8 minutes. Average response time was 7:08 minutes.
• Continued to provide for enhanced training in fire fighting and search and rescue by
participating in training such as Shipboard Hazmat training with the Hawaii Army
National Guard Civil Support Team, urban search and rescue, swift -water training
classes, long -line extrication, and high rise building fire suppression drills.
• Completed the development of an "in house" proprietary Aquatics Competency
Certification Program and currently initiating the establishment of a cadre of
instructors and the delivery of the training.
• Participated with Parker Ranch, Department of Land & Natural Resources, and
Department of Hawaiian Home Lands in a prescribed control burn of gorse infested
rangeland.
-I
FIRE
FAME"
EMERGENCY OPERATIONS DIVISION
Program Highlights (continued)
• Implementation of department's Health and Wellness program, aimed at improving
the health and fitness of fire fighters and reducing the impact of injuries and illnesses
on our workforce through prevention programs.
• Replacement Pahoa Fire Station began operations in November 2009.
• Continued design and plans review for new Makalei Fire Station and Fire
Administration and Support Complex facilities.
• Maintained partnership with the Hawaii Community College through active
participation in fire science curriculum to support employee career development.
• Continued review and update of the department's Standard Operating Procedures
and Standards manuals.
• Maintained active participation in community based partnership programs including:
Community Emergency Response Team and Hawaii County Citizens Corps Council.
• Maintained active participation in "Firewise" community fire protection and
prevention program, the Big Island Wildfire Coordinating Group, the West Hawaii
Wildfire Management Organization, and the Community Emergency Response
Team.
• Fire Fighter/Mobile Intensive Care Technician (Paramedic) Chris Honda was
recognized on national level by the National Association of Emergency Medical
Technicians as its Emergency Medical Technician Paramedic of the Year.
89
FIRE
EMERGENCY OPERATIONS DIVISION
Emergency Medical Services (EMS) Bureau
Program Description
The Emergency Medical Services (EMS) Bureau is directly aligned with the Emergency
Operations Division and provides program support and coordination. The coordination
of Emergency Medical Technician (EMT) and Mobile Intensive Care Technician (MICT
or Paramedic) training is one of the essential functions carried out by the EMS Bureau.
In addition, the EMS Bureau participates in the development of recommendations
relating to program budgets, equipment acquisition, policy and procedure establishment
and also acts as the department's liaison with the many health care agencies of our
community. As the department's liaison, the EMS Bureau assists our community health
organizations in the prevention, treatment, and recovery from community health hazards.
Program Objectives
1. Maintain the implementation plan and schedule of new EMS Career Ladder.
Specifically, continue to fill all new positions through the internal recruitment
processes and maintain appropriate staffing.
2. Maintain annual assessment and evaluation of possible avenues for "expanded
scopes of practice" for the current EMS program.
3. Maintain annual evaluation and assessment of emergency response plan for the
prevention of a Pandemic Flu outbreak.
Program Highlights
• Through a collaborative partnership, developed and implemented strategies to
enhance and expand pre - hospital emergency medical services delivery in high call
volume districts. This endeavor included the implementation of dispatch call triaging
and the incorporation of American Medical Response into our emergency medical
services system.
• Developed and completed a Request for Proposal for (2) Ambulances to replace M -9
(Waimea) and M_12 (Keauhou), and took delivery of aforementioned vehicles.
• Continued Quarterly QA/QI (Quality Assurance /Quality Improvement) meetings at
Kau Hospital, Kohala Hospital and Hamakua emergency room.
• N -95 (Respiratory face masks for airborne diseases such as tuberculosis, swine flu,
avian flu, etc.) Annual Fit Testing conducted for all operational personnel.
• Provided "Heartsaver" CPR training for the faculty and staff of Waiakea Elementary
and Intermediate School and Department of Health.
GEl
FIRE
EMERGENCY OPERATIONS DIVISION
Emergency Medical Services (EMS) Bureau
Program Highlights (continued)
• Planned, implemented, distributed & vaccinated personnel with HINI & seasonal flu
vaccinations.
• Participated in the following drills: Boy Scouts Disaster Training Exercise and 93`
Civil Support Team (CST) annual exercise.
• Attended and participated in the following conferences and committee meetings: Big
Island Trauma Advisory Council (BITAC), Motor Vehicle Crash Reduction Group
(MVCRG), Hawaii Island Rural Health Association (HIRHA), American Red Cross
(ARC) West Hawaii Advisory Council, Emergency Medical Services Advisory
Council (EMSAC), electronic Patient Care Report (ePCR), Ambulance Specification
(selected replacement), Annual Hawaii Emergency Medical Services Information
Systems (HEMSIS), Rural Trauma Team Development Course (RTTDC),
Bioterrorism: Mass Prophylaxis Preparedness & Planning, Elder Abuse Awareness,
and Unified Command Systems.
• "Triage Tuesdays" exercises conducted island wide with all hospitals and medic units
in which our EMS system and hospitals periodically (2 Tuesday of each month) use
triage tags so there will be enhanced competency & capability of both agencies in
managing trauma victims during a real time incident (mass casualty).
• Participated in annual "Shattered Dreams" high school project which vividly
illustrated the affects of teenage drinking and driving and its consequences.
• Hosted the 10` annual Emergency Medical Services (EMS) Week to increase public
awareness of safety and health issues. The theme, "Anytime. Anywhere. We'll Be
There." was highlighted with a public education poster contest, as well as the annual
EMS family run/walk event which attracted over 750 participants.
91
FIRE
EMERGENCY OPERATIONS DIVISION
SPECIAL OPERATIONS BUREAU
Rescue Operations
Program Description
To provide professional and effective search and rescue services with regards to
maritime, swiftwater, land, and urban search and rescue type incidents.
Program Objectives
1. Maintain annual review and revision of current Search and Rescue policies and
procedures in accordance with recognized industry standards. Continue to review
revision, adopt and implement an established policy by Fiscal Year 2011/12.
2. Develop and implement a Temporary Assignment/Fire Rescue Specialist Basic
Training Course by December 2011.
3. Development of a Resource Management Plan for all types of rescue equipment by
December 2011.
4. Continue to be actively involved in procuring funds through grants and other
alternative sources throughout the fiscal year.
5. Develop and implement an All Terrain Vehicle program with the training personnel
by December 2011.
Program Highlights
• Continued review and revision of Search and Rescue policies, procedures, and
guidelines in accordance with OSHA regulations and NFPA standards.
• Ongoing development of a Rescue Basic training program to qualify personnel to
work at a rescue station to maintain consistency in training.
• Acquired two (2) heavy rescue response vehicles to support search and rescue
operations for the Waiakea and Kailua Fire Stations.
• Completed refurbish of Rescue Boat 7 Radon.
• Procured a new trailer for Rescue Boat 7 Radon.
• Procured anew helicopter for Chopper -1 replacement.
• Continued to work with rescue personnel regarding the mandatory training schedule
and equipment that would be assigned to the position and personal equipment
assigned.
• Secured $10,000 funding for Project Lifesaver supplies from the Hawaii County
Office of Aging (HCOA).
• Worked with HCOA and developed a Memorandum of Agreement regarding the
Project Lifesaver to assist in the addition of clients who would like to participate in
this program.
92
FIRE
EMERGENCY OPERATIONS DIVISION
SPECIAL OPERATIONS BUREAU
Hazmat Operations
Program Description
To provide professional, effective and safe response to and mitigation of hazardous
materials, weapons of mass destruction and bioterrorism incidents.
Program Objectives
1. Establish a mandatory Hazardous Materials Specialist training and competency
maintenance program by December 2011.
2. Establish a Hazardous Materials equipment maintenance and replacement program
during Fiscal Year 2011/12.
3. Establish a supply needs list and purchasing schedule by December 2011.
4. Maintain annual review and revise current Hazmat policies, procedures and
guidelines in accordance with OSHA, NIOSH, and NFPA. Develop a recommended
revised draft during Fiscal Year 2011/12.
5. Review training opportunities offered by Department of Homeland Security (DHS),
93 CST, State RAD Team, and other outside agencies, and identify opportunities for
partnerships and shared resources during Fiscal Year 2011/12.
6. Develop a Resource Management Plan for Hazmat incidents during Fiscal Year 2011/12.
7. Procure funding for training and recertification through grants and other alternative sources
by December 2011.
Program Highlights
• Established a mandatory Hazardous Materials Specialist and Hazmat Operations level
training and competency standard.
• Hazmat technician level class was held in April and May 2010 with 29 personnel
trained including personnel from Kauai Fire Department, Pohakuloa Training Area,
Hawaii Police Department, and two Hawaii Fire Department Volunteer Fire Fighters.
• Conducted Hazmat Operations level retraining class at the company level for 2010.
• Continued working with the 93 Civil Support team as part of the Kilauea task force
to monitor particulate and S02 emissions.
• Continued Area Rae and Q Rae maintenance to ensure reliability and functional
ability at specified locations.
• Repaired equipment needing maintenance including the replacement of sensors and
filters.
93
FIRE
EMERGENCY OPERATIONS DIVISION
Program Measures
No. of Responses:
FY 2009 -10
Actual
FY 2010 -11
Budget
FY 2011 -12
Estimate
Fire
889
741
716
EMS/Rescue
15,308
17,863
17,658
Hazardous Material Conditions
222
374
350
Others/Needless /Special Service
4,342
5,449
5,542
Program Expenditures
•,
FY 2009 -10
Actual
FY 2010 -11
Budget
FY 2011 -12
Request
Number of Positions
452
452
452
Salaries and Wages
26,625,491.44
29,788,953
29,087,680
Operations
2,074,708.04
2,054,287
2,220,835
Equipment
1,606,193.18
5,500
5,500
Equipment - Federal/Private
37,552.38
120,000
75,000
LEPC
948.28
45,000
45,000
Program Total
30,344,893.32
31,013,740
31,434,015
•,
FIRE
EMERGENCY OPERATIONS DIVISION
Personnel Position Summary
Position Title
FY 2009 -10
Actual
FY 2010 -11
Budget
FY 2011 -12
Request
Fire Chief
1
1
1
Deputy Fire Chief
1
1
1
Account Clerk
2
2
2
Accountant I
1
1
1
Accountant IV
1
1
1
Aeromedical Helicopter Pilot
3
3
3
Assistant Fire Chief
2
2
2
Fire Communications Supervisor
1
1
1
Battalion Chief
9
9
9
Chief Aeromedical Helicopter Pilot
1
1
1
Clerk III
1
1
1
Data Entry Operator
1
1
1
Fire Captain
55
55
55
Fire/EMS Specialist II
-
-
42
Fire Equipment O erator
60
60
60
Fire/Hazardous Materials Specialist
18
18
18
Fire Rescue Specialist
18
18
18
Fire Fighter
195
195
153
Fire Fighter Recruit (Tern)
60
60
60
Fire Radio Dispatcher 1I1
3
3
3
Fire Radio Dispatcher II
12
12
12
Human Resources Assistant
1
1
1
Human Resources Specialist 11
1
1
1
Private Secretary
1
1
1
Senior Account Clerk
2
2
2
Storekeeper
2
2
2
Total
452
452
452
95
FIRE
OCEAN SAFETY
Program Description
The Ocean Safety Bureau is tasked with the development and delivery of ocean safety
operations and public safety education programs utilizing a team of highly skilled and
dedicated Water Safety Officers. It maintains safety services, promotes preventative
actions, and facilitates basic emergency life support functions. Ocean Safety is the
principal resource and consultant on all matters relating to ocean safety on the Island of
Hawaii.
Program Objectives
1. Continue pursuit of target manpower goals of providing a minimum of two (2) Water
Safety Officers daily per tower in accordance with our operational schedule, and so
strive to provide at least four (4) Water Safety Officers on site at Hapuna Beach State
Park and four (4) Water Safety Officers at Kahalu'u Beach Park, and two (2) Water
Safety Officers at each of the following: La'aloa Beach Park, Honoli'i Beach Park,
Richardson's Ocean Park, Isaac Hale Beach Park and Ahalanui. Onekahakaha Beach
Park, Carlsmith Beach Park, Leleiwi Beach Park and Spencer Beach Park will have at
least two (2) Water Safety Officers on duty during weekends, holidays and summer
and winter vacation.
2. Provide a minimum of four (4) United States Lifeguard Association (USLA) open
water rescue training sessions to all Water Safety Officers on staff as follows:
• Two (2) per year in West Hawai `i: one (1) in November 2011 and one (1) in May
2012.
• Two (2) per year in East Hawaii: one (1) in November 2011 and one (1) in May
2012.
• All new Water Safety Officer I hires during orientation in Fiscal Year 2011 -12.
3. Continue to co- sponsor with Hawaiian Lifeguard Association - Hawaii (HLA- Hawaii)
the Big Island Junior Lifeguard program at four (4) locations: Hilo, Puna, Kailua-
Kona and Hapuna, to promote ocean safety through education and activities to youth
ages 13 -17. Programs to be implemented during July and August 2011.
4. Sponsor and host Jr. Lifeguard Championships for the Island of Hawaii at Hapuna
Beach State Park annually during July 2011.
5. Procure new surveyor tower for the Punalu'u Beach.
6. Expand manpower coverage at the Punalu'u Beach tower to include two lifeguards
and coverage on weekends by January 2012.
7. Create an equipment replacement schedule to ensure that all equipment are current
and up to standard by December 2011.
mo
FIRE
OCEAN SAFETY
Program Highlights
• 2,135,524 patrons visited our beach parks in FY2009 -10.
• Three new surveyor towers erected at Spencer, La'aloa, and Isaac Hale Beaches.
• Ocean Safety provided water patrol services for the Hapuna Rough Water Swim on
July 5, 2009, the King's Swim on July 12, 2009, and the Richardson's Rough Water
Swim on July 26, 2009.
• Water Safety Officers conducted two (2) Junior Lifeguard Program class sessions
during the months of June and July 2009 at (4) locations: Kailua -Kona, Hilo, Puna,
and Hapuna. A total of 109 youth aged 12 -17 participated.
• Hosted the Big Island Junior Lifeguard Championship at Hapuna Beach on July 25,
2009. A total of 80 youth from the Hilo, Puna, S. Kohala and Kona districts
participated.
• Provided support to the Full Life Surf Day events held at Kahalu'u Beach on May 10,
2010. Forty physically challenged patrons participated.
• Amending the classification for the entry level Water Safety Officer to eliminate
some of the current certification requirements in order to increase the number of
applicants.
• Implemented coverage of the Punalu'u Beach park by providing two, 1 /2 time Water
Safety Officer positions Monday to Friday beginning May 16, 2010.
• Continued development of Ocean Safety's Strategic Goal Plan for the implementation
of Standard Operating Guidelines.
97
FIRE
OCEAN SAFETY
Program Measures
Beach Attendance
Location
FY 2009 -10
Actual
FY 2010 -11
Budget
FY 2011 -12
Estimate
Beaches with WSO Staff/Patrolled
12
11
12
Persons Served at Beaches
2,135,524
1,995,428
2,178,234
Beach/Park Rule Violations
2,389
1,808
2,437
Preventative Actions
76,077
55,953
77,599
Minor First Aid
6,148
5,780
6,271
Public Contacts
119,413
108,451
121,801
Individuals Rescued at Beaches
371
241
378
Major First Aid Given at Beaches
334
354
341
Resuscitations
4
6
4
Drownin s
0
4
0
Surfing Accidents
110
86
112
Scuba Accidents
1
1
1
Jump Dive Accidents
2
3
2
Jet Ski/I.R.B. Assistance
0
0
0
Ambulance Assistance
79
76
81
Fire Assistance
70
64
71
Helicopter Assistance
3
1
3
Police Assistance
10
8
10
Lost Child
11
4
11
Shark Attack
0
0
0
Beach Attendance
Location
Total Count
2007 -08'
Total Count
2008 -09
Total Count
2009 -10
Kahalu`u Beach Park
348,511
308,920
369,255
La`aloa Beach Park (Magic Sands)
195,331
217,280
214,249
Ha una Beach State Park
633,624
546,536
593,943
*Spencer Beach Park
67,115
64,254
71,939
Honoli`i Beach Park
136,580
130,536
134,614
*Onekahakaha Beach Park
112,018
108,708
103,895
*Carlsmith Beach Park
66,156
67,528
63,189
*Lele`iwi Beach Park
53,973
47,072
51,023
Richardson's Ocean Park
161,834
142,922
164,633
Ahalanui Beach Park
174,360
144,205
146,700
Isaac Hale Memorial Beach Park **
73,705
189,688
190,679
Punalu'u Black Sands Beach Park * **
-
-
31,405
Total
2,023,207
1,967,649
2,135,524
*Not guarded daily
* *Ocean Safety began providing services effective March 1, 2008
** *Ocean Safety began providing lifeguard services effective May 16, 2010
r:
FIRE
OCEAN SAFETY
Program Expenditures
Personnel Position Summary
Position Title
FY 2009 -10
Actual
FY 2010 -11
Budget
FY 2011 -12
Request
Number of Positions
48
48
48
Salaries and Wages
1,621,807.82
1,775,975
1,926,262
Operations
31,969.28
63,335
56,133
Equipment
1,893.15
6,030
8,900
Program Total
1,655,670.25
1,845,340
1,991,295
Personnel Position Summary
Position Title
FY 2009 -10
Actual
FY 2010 -11
Budget
FY 2011 -12
Request
Administrative Assistant
1
1
1
Water Safety Officer I Temp 5/12T
5
5
5
Water Safety Officer II
23
23
23
Water Safety Officer II 3/4T
3
3
3
Water Safety Officer II 1 /2T
12
12
12
Water Safety Officer II 3/5T
1
1
1
Water Safety Officer III
1
1
1
Water Safety Officer IV
2
2
2
Total
48
48
48
..
FIRE
FIRE PREVENTION BUREAU
Program Description
The Fire Prevention Bureau plays an integral role in the development, implementation,
and maintenance of life and fire safety programs affecting the County of Hawaii. This
bureau is responsible for the review of various building plans and development project
proposals in addition to the enforcement of fire codes and regulations. Personnel conduct
site and building inspections, public education and fire safety and prevention training,
and post fire incident investigations. The Fire Prevention Bureau plays an integral role in
the support and achievement of organizational goals and objectives from the perspective
of education and prevention. This proactive role, although difficult to measure and
quantify, has a direct impact on the reduction and control of fire losses. It is the desire
and intent of the Fire Department Administration to expand its public education programs
based on the identification of specific trends and identifiable causes contributing to fire
losses.
Program Objectives
1. Maintain the support and direct participation in the review, modification,
development, and adoption of the State Model Fire Code.
2. Maintain annual review of Hawaii Revised Statutes Chapter 132D (Fireworks) and as
needed, develop and implement legislative proposals and strategies to more
effectively regulate the importation, sale, enforcement policy & procedures, and use
of consumer fireworks.
3. Maintain inter - agency partnerships to assist in addressing identified needs to include
but not limited to: the State Fire Council, National Fire Academy (NFA), National
Fire Protection Association (NFPA), Hawaii Chapter of the Society of Fire Protection
Engineers (SFPE), and other county, state, and federal fire and law enforcement
agencies.
4. Maintain the support and direct participation in the review, modification,
development, and adoption of the State Fire Code (2006 NFPA 1, Uniform Fire Code,
including local County amendments).
5. Maintain minimum of 35% participation and completion annually of Fire Fighter
Safety Guide.
100
FIRE
FIRE PREVENTION BUREAU
Program Highlights
• Conducted 1,076 occupancy inspections
• Conducted 503 fire protection equipment inspections
• Reviewed 922 building plans for Fire and Life Safety Code compliance.
• Arson canine team utilized in the investigation of 28 fires, which resulted in five
arson cases initiated by the police department.
• Involvement in the National Fire Protection Association (NFPA) 1 code adoption process.
• Initiated inter - agency meetings regarding code language conflicts in order to provide
consistency and better service to the public.
• Increased the Fire Fighter Safety Guide program's participation by 20% through the
establishment of a local coupon award card for all of our island's keiki who
completed the program.
• Confiscation and removal of an illegal fireworks shipment.
• Fire Prevention Week was celebrated on October 4 -10, 2009. It's theme "Stay Fire
Smart! Don't Get Burned!" focused on burn awareness and prevention, as well as
keeping homes safe from the leading causes of fires. A poster contest was held for
West Hawaii 5 th graders in conjunction with Fire Prevention Week.
Program Measures
*Note: These figures represent projections based on average of previous years' statistics.
Program Expenditures
FY 2009 -10
Actual
FY 2010 -11
Budget
FY 2011 -12
Estimate*
Inspections — Occupancy
1,076
1,230
1,135
- Fire Protection Equipment
503
560
670
Building Plans
922
790
1,007
Fire Safety and Extinguisher Training
113
45
63
Meetings, Training, and Conference
306
110
230
Complaints Investigated
130
95
117
Arson K9 Team - Deployment
28
55
35
*Note: These figures represent projections based on average of previous years' statistics.
Program Expenditures
101
FY 2009 -10
Actual
FY 2010 -11
Budget
FY 2011 -12
Request
Number of Positions
10
6
6
Salaries and Wages
245,398.99
490,500
546,469
Operations
185,441.32
60,711
68,375
Equipment
-
-
-
Program Total
430,840.31
551,211
614,844
101
FIRE
FIRE PREVENTION BUREAU
Personnel Position Summary
Position Title
FY 2009 -10
Actual
FY 2010 -11
Budget
FY 2011 -12
Request
Account Clerk (Tern)
2
-
-
Fire Captain
2
2
2
Fire Prevention Inspector I (Tern)
2
-
-
Fire Prevention Inspector 1
3
3
3
Battalion Chief
1
1
1
Total
10
6
6
102
FIRE
AUXILIARY SERVICES BUREAU
Program Descriptions
The Hawaii Fire Department's Auxiliary Services Bureau is comprised of three support
sections: 1) Fire Equipment Maintenance Section, 2) Fire and Emergency
Communications Section, and 3) Warehouse and Supply Section. Each of these sections
is vital to the organization's ability to deliver and sustain essential emergency services.
As described and defined below, each section provides a variety of functions and services
either in support of emergency operations or in conjunction or association with the
Emergency Operations Division.
Fire Equipment Maintenance Section
The Fire Equipment Maintenance Section provides the repair and support services for all
department vehicles, apparatus and portable equipment. Personnel also participate in the
design and specification of new equipment and apparatus to be acquired. This support
section is a critical component in the maintenance of emergency services and mission
readiness of the fire department. The support role of the Fire Equipment Maintenance
Section is essential and critical to the success of the department in meeting its goals and
objectives. As the organization's mission and service delivery demands continue to
increase, the maintenance and repair of the department's vehicle and apparatus fleet
continue to grow at exponential rates. Combined with the fact that the fleet continues to
age, which is reflective of an increase in repairs, the sustainability of emergency
operations is dependent upon the support and maintenance of all apparatus and
equipment.
Fire Communications Control Center
The Fire Communications Control Center is the focal point through which all emergency
service requests are made via the telephone as well as via the radio communications
system. In addition, all fire department operational activities and communication are
coordinated through the Fire Communications Control Center to include flight following
for our two helicopter aircrafts. Fire Radio Dispatchers also provide on -line pre - arrival
medical instruction or Emergency Medical Dispatching services to persons placing 911
calls and are able to perform basic potentially life saving maneuvers or techniques. It must
be stressed and emphasized that the roles and responsibilities of the Fire Radio Dispatchers
and the department's Communication Section extends far beyond that of a simple call
taking and routing center. The Fire Radio Dispatchers support and affect a critical
communications network and system that is designed to provide essential lifesaving
instructions and directions to persons in crisis as well as to serve as a conduit and link for
all operational communication needs.
103
FIRE
AUXILIARY SERVICES BUREAU
Program Descriptions (continued)
Warehouse and Supply Section
The Warehouse and Supply Section provides a lifeline of logistical support to all
divisions, bureaus, and sections of the Fire Department. This includes the receipt,
inventory, and distribution of all emergency operations equipment purchases and
ancillary supply and equipment inventory and distribution. Although historically, and
inclusive of this budget document, the Warehouse and Supply Section has been
incorporated within the Emergency Operations Division, it is desirable and intended that
his section be removed and recognized for its unique and inherent fiscal needs and
obligations.
Fire Equipment Maintenance Section
Program Objectives
1. Provide training opportunities to allow personnel the knowledge base to keep abreast
of "latest" trends & technology.
2. Establish a comprehensive vehicle replacement schedule in accordance with
recognized standards.
3. Maintain our field maintenance program utilizing computer based software and data
management systems fleet management program.
4. Implement an effective field vehicle preventative maintenance training program.
Program Highlights
Maintained yearly PUC vehicle safety inspections on all fire apparatus and medical
units in compliance with Department of Transportation regulations.
Responded to a total of 1,097 apparatus and equipment repairs /service and 201
service /trouble calls which includes 97 DOT inspections.
Refurbishment Projects:
a. Body repair for HFD 349 T -7
b. Motor rebuild for HFD 342 E -16
c. Refurbished HFD 497 and HFD 498 (1500 gpm pumpers from Maui)
d. Conversion of HFD 410 old Brush Truck 6 into Fuel Truck 14
104
FIRE
AUXILIARY SERVICES BUREAU
Program Measures
*Note: These figures represent projections based on average of previous years ' statistics.
Program Expenditures
FY 2009 -10
Actual
FY 2010 -11
Budget
FY 2011 -12
Estimate*
Shop — Vehicle Repairs
1,298
1,258
1,229
Contractual — Vehicle Repairs
245
200
227
Annual PUC Safety Inspections
137
140
127
*Note: These figures represent projections based on average of previous years ' statistics.
Program Expenditures
Personnel Position Summary
Position Title
FY 2009 -10
Actual
FY 2010 -11
Budget
FY 2011 -12
Request
Number of Positions
7
7
7
Salaries and Wages
265,136.18
239,875
272,242
Operations
198,615.62
221,927
232,247
Equipment
-
-
1
Program Total
463,751.80
461,802
504,498
Personnel Position Summary
Position Title
FY 2009 -10
Actual
FY 2010 -11
Budget
FY 2011 -12
Request
Chief Mechanic, HFD
1
1
1
Fire Equipment Mechanic
4
4
4
Helicopter Mechanic
1
1
1
Helicopter Mechanic Temp
1
1
1
Total
7
7
7
105
FIRE
AUXILIARY SERVICES BUREAU
Fire Communications Control Center
Program Objectives
1. Implement a comprehensive system quality assurance /improvement program
inclusive of case review and policy /procedure review and development.
2. Continuance of the plans and construction of the new Fire & Police Dispatch Center.
3. Maintenance of required certification for annual Continuing Dispatch Education
(CDE).
4. Maintain participation in the ongoing communications system design and
modification to address current and projected system needs and regulatory
requirements.
Program Highlights
• Coordinated and facilitated emergency communications on 22,096 emergency and
non - emergency incidents.
• Received, processed, and responded to 20,761 911 telephone calls.
• Introduction of Emergency Medical Dispatch Quality Assurance program.
• Continued membership and participation in the State 700 MHz RPC (Regional
Planning Committee).
• Participation on grant process for Hawaii County Radio Communications Upgrade
Plan.
• Installation and utilization of upgraded Computer Aided Dispatch (CAD) and Pro
Quality Assurance (ProQA) systems. This system is designed to provide emergency
dispatchers with computer aided call processing, resource utilization, and pre - arrival
care instruction capabilities.
Program Measures
Refer to Emergency Operations Division.
Program Expenditures
Refer to Emergency Operations Division.
Personnel Position Summary
Refer to Emergency Operations Division
1:
FIRE
AUXILIARY SERVICES BUREAU
Warehouse and Supply Section
Program Objectives
1. Consistent intake of supply and equipment request received and delivered in an
expeditious manner.
2. Ensuring proper general housekeeping throughout the warehouse to keep the working
environment clean, organized and safe from any potential hazards.
3. Disposal of supplies or equipment no longer serviceable or damage beyond repair.
4. Recycling of appropriate materials and supplies to ensure "zero waste" in our
department.
5. Identify and maintain core and essential inventory of all emergency services
equipment and supplies.
6. Implementation of FRESH inventory system.
Program Highlights
• Received, distributed and inventoried exercise equipment for Health and Wellness
program.
• Provided specifications, received, distributed and inventoried Safety Vest.
• Provided specification, received, distributed and inventoried brush firefighting
equipment and brush fire pants.
• Received, distributed and inventoried Pak radios, Mobile Radios, and Base radios.
• Provided specifications for Personal Protective Equipment (PPE) replacement plan.
Program Measures
Refer to Emergency Operations Division
Program Expenditures
Refer to Emergency Operations Division.
Personnel Position Summary
Refer to Emergency Operations Division
107
FIRE
TRAINING BUREAU
Program Description
The Training Bureau is responsible for the overall training of the Hawaii Fire Department
personnel and the volunteers. The Training Bureau provides the foundation from which
the department establishes its standards of operation and conduct. These areas consist of
the training of all new fire fighters, company personnel, and the volunteer division. The
primary functions of the Training Bureau are to provide the necessary resources to
support the continued training and evaluation of all personnel to instill and maintain the
highest level of competency and proficiency, and to promote safety to prevent work -
related accidents and injuries.
The role and function of the Training Bureau has been expanded to include the
identification, adoption, delivery, and maintenance of specialty training including but not
limited to: Hazmat, Rescue, and Emergency Medical Services (EMS). These functions
are aimed at supporting improved public service, promoting career development, improve
operational and financial effectiveness, and to provide a safe working environment while
conforming to standards and/or regulations associated with our occupation.
Program Objectives
1. Continue the support of all pre- existing training curriculum and personnel
participation in NFA programs
2. Identify resource and projected budgetary requirements
3. Reduce industrial injuries by preventative measure training and education programs
4. Maintain and expand partnership with the University of Hawaii in the delivery of the
Fire Science degree program.
5. Revise/Update our department's Driver Trainer Program to incorporate preventative
maintenance, continuing education, and proper documentation and accountability
records.
6. Develop and implement a Temporary Assignment (T /A) Certification Program for
Fire Equipment Operator positions.
108
FIRE
TRAINING BUREAU
Program Highlights
• Continued monitoring and scheduling of PUC medical examinations for all Fire
Fighter personnel.
• Continued monitoring of the Driver Competency program and the Driver Training Records
(DTR).
• Maintained driver audit program through the use operational personnel.
• Supported re- certification programs for First Responder, HAZWOPER, CPR,
HAZMAT Technician and Lifeguard Training.
• Graduated nine Fire Fighter Recruits from the 38 Class on September 19, 2009.
• Swiftwater training classes were held at the Wailuku River on September 28 and 30,
2009 to familiarize our rescue personnel in East Hawaii with the various conditions,
entry points, and trails.
• The Advanced Safety Operations and Management (ASOM) class was held in Hilo
on July 20 -24, 2009.
• 39 FFR Class began on March 16, 2010 with 18 candidates.
• 160 hour Hazmat technician class on April 19 to 30 and May 17 -28, 2010.
Program Measures
*Note: It should be noted that the program delivery hours depicted represent instructor hours, and those same hours reflect, on
occasion, multiple instructors delivering the curriculum concurrently. For example, various modules for the fire fighter recruit
training curriculum require multiple instructors monitoring trainingprogram delivery.
* *These figures represent projections based on average of previous years' statistics.
* * Administrative duties include hours aside from actual program curriculum delivery and includes documentation of program
mandates in compliance with H10SH and other regulatory mandates.
10Z
FY 2009 -10
Actual*
FY 2010 -11
Budget
FY 2011 -12
Estimate **
Fire Training Bureau Program Deliver (Hours):
Fire Fighter Recruit Training
2,760
2,800
2,907
Fire/Rescue Training (Operations)
900
1,000
861
Public Education Training ( Fire Extinguisher Trn)
64
40
71
Hazardous Material Training
160
200
230
Medical First Responder Training
400
240
421
Incident Command /Officer Training
300
200
250
Driver Improvement Training
2,800
2,000
2,495
Wildland Training
120
240
170
Administrative Duties * **
2,000
2,000
2,067
*Note: It should be noted that the program delivery hours depicted represent instructor hours, and those same hours reflect, on
occasion, multiple instructors delivering the curriculum concurrently. For example, various modules for the fire fighter recruit
training curriculum require multiple instructors monitoring trainingprogram delivery.
* *These figures represent projections based on average of previous years' statistics.
* * Administrative duties include hours aside from actual program curriculum delivery and includes documentation of program
mandates in compliance with H10SH and other regulatory mandates.
10Z
FIRE
TRAINING BUREAU
Program Expenditures"
"Includes Training Bureau/Volunteer Fire Service
Personnel Position Summary"
Position Title
FY 2009 -10
Actual
FY 2010 -11
Budget
FY 2011 -12
Re uest
Number of Positions
4
4
4
Salaries and Wages
230,617.58
342,523
342,970
Operations
98,105.45
84,603
86,872
Equipment
-
-
Program Total
328,723.03
427,126
429,842
"Includes Training Bureau/Volunteer Fire Service
Personnel Position Summary"
Position Title
FY 2009 -10
Actual
FY 2010 -11
Budget
FY 2011 -12
Request
Fire Captain
3
3
3
Fire Apparatus Trainer
1
1
1
Total
4
4
4
"Includes Training Bureau/Volunteer Fire Service
110
FIRE
VOLUNTEER TRAINING SECTION
Program Description
The Volunteer Training Section provides direction, coordination, support, and oversight
of the Volunteer Firefighting training program.
The Hawaii Fire Department is the only fire department in the state of Hawaii that is
considered to be a combination fire department whereby the emergency response
workforce is comprised of both paid career and volunteer responders. The primary
function of the Volunteer Training Section is to train all volunteers to the highest level,
promoting safety and adherence with the core values of the Hawaii Fire Department.
Program Objectives
1. Identify resource requirements to include projected budget.
2. Continued integration of operation personnel with Volunteer Fire Companies.
Program Highlights
• Ainaloa Volunteer Company IOD brought on line.
• In October 2009, Seasonal Flu and H1NI vaccinations were offered and administered
to all interested personnel.
• ANSI 207 -2006 High Visibility Vests were issued in March 2010 to all Volunteer
personnel for use on incidences on or around roadways.
• Portable fire extinguisher training provided in October 2009 using department's
propane training system for all volunteer companies giving them the "hands on"
experience to manage small fires.
• Fire Fighting I training program for all volunteer personnel continued with
completion date set for December 2010.
Program Measures
"Note: These figures represent projections based on average of previous years' statistics.
III
FY 2009 -10
Actual
FY 2010 -11
Budget
FY 2011 -12
Estimate`
Volunteer Training:
Admin., Research, Prep. (Hrs.)
1,994
2,800
1,724
Volunteer Company Training (Hrs.)
712
900
772
Volunteer Companies
24
24
1 24
Volunteer Fire Fighters 1
240
240
1 240
"Note: These figures represent projections based on average of previous years' statistics.
III
FIRE
VOLUNTEER TRAINING SECTION
Program Expenditures
Refer to Training Bureau.
Personnel Position Summary
Refer to Training Bureau.
112
FIRE
MISCELLANEOUS
Program Expenditures
113
FY 2009 -10
Actual
FY 2010 -11
Budget
FY 2011 -12
Request
Helicopter Services
1,112,636.26
1,296,987
1,183,562
Western Oil & Gas School
-
-
-
Basic EMT Training
1,090,825.14
1,377,826
1,619,603
Fire Grants
446,520.57
50,000
50,000
Fire De is Private Contributions
1,775.00
25,000
25,000
Total
2,651,756.97
2,749,813
2,878,165
113
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114
u "'UMAN RESOURCES
HUMAN RESOURCES
DEPARTMENT SUMMARY
Mission Statement
As the human resource team, we share our expertise with departments and employees to
enable them to better accomplish their missions. We encourage and support all efforts to
nurture a healthy, safe, and rewarding work environment and community.
Department Goals
1. To provide, in accordance with law, names of qualified individuals to government
agencies on a timely basis.
2. To provide a classification and pay system that ensures an equitable compensation system.
3. To provide timely advice and assistance to all County agencies consistent with
applicable laws affecting human resource management.
4. To identify County training needs and provide training and personnel development
programs that will enhance the skills of County employees, provide a safe working
environment, and, ensure compliance with applicable laws affecting human resource
management..
5. To recognize County employees for their accomplishments.
6. To support the Merit Appeals Board and the Salary Commission with their duties and
functions.
7. To develop, implement, and maintain appropriate policies, procedures, and reports
required by law or by operational needs.
8. To negotiate and provide adjustments in wages, hours, and terms and conditions of
employment for County employees.
9. To identify and pursue appropriate changes in law, rules, contracts, policies and
procedures affecting human resource management.
10. To identify and reduce /eliminate unsafe and hazardous working conditions and work
practices in an effort to reduce the number of work place injuries and illnesses.
11. To process workers' compensation claims with respect and compassion for injured
workers, the ultimate goal of which is to return employee to his or her regular full
employment as a productive worker.
12. To ensure departments and agencies are in compliance with applicable laws affecting
human resource management.
13. To assist, encourage, and insure, County compliance with laws, rules, and policies
relative to equal opportunity and employment.
Funding Source and Position Count
General Fund
$ 1,817,280
General Fund
50
Grant Revenue
$ -
Grant Revenue
-
Total Budget:
$ 1,817,280
Total Number of Positions
50
115
HUMAN RESOURCES
HUMAN RESOURCES
Program Description
The Department of Human Resources administers the personnel management program
with emphasis in equal employment opportunity, personnel development, personnel
deployment, personnel relations, safety, health, and welfare. The personnel management
program is administered in congruence with the civil service system prescribed by
statute.
Program Objectives
Classification and Pay
1. Review and process position redescription reviews within five workdays of receipt.
2. Review and process reallocations for recruitment within 10 workdays of receipt.
Labor Relations
1. Hear and respond to employer -level grievances within 60 days from receipt.
2. Answer all written departmental inquiries relating to the administration and
interpretation of all collective bargaining agreements and executive orders within 14
days from date of request if it does not require inter jurisdictional action, 30 days if it
does.
3. Provide background and other technical information required by the Corporation
Counsel's Office for the arbitration of grievances within 14 days from the date of
request.
4. Drug test a minimum of 50% of all fire fighting personnel, 50% of employees with
CDL covered under Federal DOT rules and 25% of all other BU 01 employees.
5. Alcohol test a minimum of 10% of all fire fighting personnel, 10% of employees with
CDL covered under Federal DOT rules and 10% of all other BU 01 employees.
Personnel and Organizational Development
1. Provide two sessions of the Supervisory Skills training program.
2. Provide four sessions of each of the six Customer Service training program modules.
3. Provide four sessions of the How to be a Great Employee training program.
4. Conduct a New Hire Orientation class once every two months.
5. Coordinate Prevention of Workplace Violence training program once every six
months.
6. Issue the Fall (July- December 2011) Training Catalog by July 15, 2011; and the
Spring (January — June 2012) Training Catalog by January 13, 2012.
7. By September 30, 2011, hold the annual Pre - retirement Workshop.
116
HUMAN RESOURCES
HUMAN RESOURCES
Program Objectives (continued)
Administrative Services
1. Conduct two department/agency audits each quarter on personnel files, temporary
assignment records, postings, etc. to ensure compliance with personnel laws, rules,
policies and procedures, collective bargaining agreements and executive orders.
2. With the exception of mass pay adjustments transactions, audit and approve properly
completed and submitted payroll certification forms within five workdays of receipt.
Audit and approve mass pay adjustment payroll certification forms within two weeks
of the last form received.
3. Review and act upon properly completed and submitted Flexible Spending Plan
change in status forms within two workdays of receipt.
Recruitment and Examination
1. Establish eligible lists to assist hiring departments fill their vacancies:
• Within two months for registration recruitments and small /medium size open -
competitive recruitments requiring a written examination.
• Within three months for large size open- competitive recruitments requiring a
written examination.
• Within two months for open- competitive recruitments requiring a training and
experience evaluation (T &E).
• Within four months for the Police Officer I recruitment requiring a written
examination and a performance test.
2. Certify (refer) names from available eligible lists to hiring departments within four
workdays from receipt of the request for the list.
3. By October 31, 2011, coordinate the placement of Cooperative Vocational Education
(CVE) students within the County.
Health and Safety
I . Coordinate and/or conduct safety inspections of at least six County facilities.
2. Provide requested safety and equipment training within two months of original
request.
3. Provide two HIOSH- required training programs per quarter.
4. Provide at least six Defensive Driver Courses (DDC) to County employees during the
fiscal year.
5. Conduct reviews of at least 50 workers compensation claims per quarter.
117
HUMAN RESOURCES
HUMAN RESOURCES
Program Objectives (continued)
Equal Opportunity
1. Respond to and resolve inquiries and complaints from the public and Hawaii County
employees regarding various civil rights laws within 14 days from date received
unless it requires extensive research/investigation or action/information from other
departments.
2. Provide four "Preventing Workplace Retaliation" supervisory trainings.
3. Develop new ADA Title II training for employees who provide services to the public
and conduct four classes.
4. Develop new ADA Title I training for supervisory employees and conduct two
classes.
5. Develop new harassment training for supervisory employees.
Program Highlights
• Completed a comprehensive review of all professional accountant classes of work
and positions in the County to update the class specifications, redefine the various
levels of work, and reaffirm the current classification of positions.
• Conducted maintenance reviews of the classes in the following series:
Traffic Electrician
Abstracting Assistants
Clerical Services Supervisor
• Negotiated temporary furlough and salary reductions with UPW and HGEA.
• Assisted with coordination and implementation of the County -wide furlough plan.
• Developed an outline for a six - module Customer Service training program:
Module One —
Mastering the Basics
Module Two —
Effective Communication
Module Three
— Relationship Building
Module Four
— Face to face Contacts
Module Five —
Telephone Contacts
Module Six —
Difficult Customer Contacts
118
HUMAN RESOURCES
HUMAN RESOURCES
Program Highlights (continued)
• Arranged, sponsored, and conducted the 2010 Annual Office Support Staff
Conference at the Nani Loa Hotel, Hilo, on May 27, 2010. 79 participants attended.
• Leave Sharing Program resulted in 6 requests for shared leave hours being approved
with 119 employees donating 3,755.45 hours of vacation leave.
• Our flexible spending program resulted in a FICA savings amount of $381,913.85, an
increase of $44,657.10 over the previous year.
• Developed procedures for the filling of civil service positions and revised the
County's internal recruitment procedures.
• Prepared for employee furloughs starting in July 2010. Coordinated and held eight
island wide informational sessions for employees regarding stress and time
management, budgeting, ABCs of credit, debt consolidation and repayment,
foreclosure prevention and bankruptcy.
• During FY 2009 -10, 40 claims were resolved/settled through administrative hearings
or stipulated settlement agreements. (This compares to 35 claims resolved in FY
2008 -09).
• The Safety division coordinated, conducted, provided, and/or oversaw the following:
• The development of new AED Programs
• The development and participation in a Department of Environmental
Management, Solid Waste Division Safety Committee
• The joint implementation with the Purchasing Division of a new safety shoe
program for the purchase of safety footwear
• The Registration and set up of procedures for new federal Medicare
mandatory reporting requirements
• Funded the purchase of numerous auxiliary aids and assistive devices, e.g.,
magnifiers, listening devices, swimming aids for various programs in the Department
of Parks and Recreation.
119
HUMAN RESOURCES
HUMAN RESOURCES
Program Measures
* Personnel and Organizational Development (POD)
** Includes 157 reallocations for recruitment purposes
120
FY 2009 -10
Actual
FY 2010 -11
Budget
FY 2011 -12
Estimate
No. of Positions
Permanent Full -Time
2,702
2,706
2,708
Permanent Part-Time
209
214
214
Temporary Full -Time
267
269
271
Temporary Part-Time
11
10
10
Total No. of Positions
3,189
3,199
3,203
Applications Reviewed
5,341
8,000
5,300
Recruitments Conducted
44
20
20
Examinations Administered
40
25
16
Certifications Completed
166
30
40
Personnel Transactions Processed
5,229
10,000
5,500
FSP Change Forms Reviewed/Processed
216
200
200
No. of POD* Training Programs Offered
21
20
15
No. of POD Training Sessions Conducted
91
50
56
No. of Employees Who Attended POD Training
996
700
560
CVE Students Placed
15
15
15
Initial Allocations
6
5
5
Reallocations
281
175
150
New Classes
8
15
7
Position Redescri tion Reviews
263
100
100
Class Specification Amendments
16
15
12
Drug Testing — Fire
139
-
-
Alcohol Testing — Fire
25
-
-
Drug Testing — CDL
83
-
-
Alcohol Testing — CDL
15
-
-
Step 3 Grievances Heard
17
30
30
No. of Cases Arbitrated
5
3
3
No. of Interpretations, Advisories, Proced. Issued
0
3
-
Merit Appeals Board Meetings
6
12
12
Merit Appeals Board Hearings
1
8
8
Salary Commission Meetings
0
8
2
Tool Testing
2
2
2
Monthly Re orts- Accidents
12
12
12
Safety Inspections
12
6
6
Medical Bills Processed
3,693
10,000
4,000
VDT Eye Examinations
100
100
100
First Aid Classes — Trained Employees
150
100
100
Driver Training & Equipment (No. of Employees)
120
100
100
* Personnel and Organizational Development (POD)
** Includes 157 reallocations for recruitment purposes
120
HUMAN RESOURCES
HUMAN RESOURCES
Program Expenditures
Personnel Position Summary
Position Title
FY 2009 -10
Actual
FY 2010 -11
Budget
FY 2011 -12
Request
Number of Positions
50
50
50
Salaries and Wages
1,566,076.77
1,405,570
1,447,503
Operations
245,400.85
351,799
366,777
Equipment
63,010.68
520
3,000
Program Total
1,874,494.30
1,757,889
1,817,280
Personnel Position Summary
Position Title
FY 2009 -10
Authorized
FY 2010 -11
Authorized
FY 2011 -12
Request
Director of Human Resources
1
1
1
Deputy Director of Human Resources
1
1
1
Secretary-Reporter
1
1
1
Account Clerk
1
1
1
Administrative Services Officer II
1
1
1
Clerk III
3
3
3
Equipment O erations Instructor (Temporary)
2
2
2
Equal Opportunity Officer
1
1
1
Employee Development Specialist
1
1
1
Human Resources Assistant
1
1
1
Human Resources Program Specialist
1
1
1
Human Resources Technician II
3
3
3
Human Resources Technician I
1
1
1
Human Resources Specialist 11
2
2
2
Human Resources Specialist 1
2
2
2
Human Resources Manager II
4
4
4
Safety & Driver Improvement Supervisor
1
1
1
Safety Specialist
1
1
1
Workers' Compensation Claims Specialist III
1
1
1
Workers' Compensation Claims Specialist II
1
1
1
Workers' Compensation Position
20
20
20
Total
50
50
50
121
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122
INFORMATION
r IV 1 171 ,
I
I K�& CHNIOL-.0GY
INFORMATION TECHNOLOGY
(FORMERLY KNOWN AS DATA SYSTEMS)
Mission Statement
Data System is committed to providing quality technical support and services to all
County Departments and Agencies. We support the County of Hawai`i's goals thru the
use of Information Technology, Professionalism, and Teamwork.
Department Goals
1. To keep the computer systems, computer applications, and networks running smoothly.
2. To coordinate and assist County department and agency efforts to implement computer
systems and applications consistent with the County's overall priorities and available
resources.
3. To plan, coordinate, and assist with the development of a countywide Geographic
Information System.
4. To expand and enhance countywide computer networks to enable computer system
interconnectivity and information sharing among all departments and agencies.
5. To improve individual employee capabilities and productivity through computer training.
6. To provide opportunities for the citizens to access County government records and to
transact business with the County government using computer technology.
7. To continue to develop and improve common data processing policies, standards, and
procedures to guide County departments and agencies.
Program Description
Data Systems provides the technical leadership in all aspects of computer use for the
County of Hawaii, including GIS, financial and departmental applications, hardware and
software support, telecommunications and network functions.
Data Systems provides advice and support for computer systems and applications utilized
by various County departments and agencies, performs systems analysis and programming
functions, maintains data security, and conducts in -house computer training classes.
Funding Source and Position Count
General Fund
$ 1,539,127
General Fund
18
Grant Revenue
$ -
Grant Revenue
-
Total Budget:
$ 1,539,127
Total Number of Positions
18
123
INFORMATION TECHNOLOGY
(FORMERLY KNOWN AS DATA SYSTEMS)
Program Description (continued)
Help Desk/Technical Support:
Help Desk/Technical Support provides a call center for County users island -wide, to
receive technical support and assistance in a timely manner, and to better utilize the
resources of the Data Systems Department. This branch provides technical support and
assistance to users with Personal Computers, application software and
network connectivity issues, as well as providing training classes to all County workers
in basic computer use and the Microsoft Office suite. Help Desk/Technical Support is
the first level technical support for the users in Hawaii County.
Applications:
Analyzes, designs, develops, tests, implements, and supports computer applications
running on County computer networks. Provides software support and technical advice
for the County's mission critical applications, such as FRESH, Utility Billing, Document
Management, Building Permits, etc.
Network Systems:
Responsible for the evaluation, design, selection, purchase, implementation, and
administration of County local area networks (LAN), Wide Area Networks (WAN),
Network Operating Systems (NOS), and other systems including: database, electronic
mail, file storage, document imaging, Internet, network security, website development &
administration, and server based systems and associated hardware. Provides technical
advice and problem resolution for all network, server, and workstation -based systems.
Property Management Systems
Oversees and supports the operation of County computer systems, software applications,
and related telecommunications environment for the Real Property Tax Office. Provides
technical advice and resolves problems. Analyzes, designs, develops, tests, implements,
and supports integrated property management applications such as real property
assessment and various related permitting processes.
Geographic Information Systems
Coordinates inter - departmental use of GIS and the creation, acquisition, sharing, and
distribution of GIS data. Provides systems analysis and programming support for GIS
applications and their databases. Performs evaluation, selection, and implementation of
related hardware and software. Provides technical advice and resolves problems in the
GIS area.
124
INFORMATION TECHNOLOGY
(FORMERLY KNOWN AS DATA SYSTEMS)
Program Objectives
1. Expand and maintain the County of Hawaii Local and Wide Area Networks.
a. Add private wireless access service in county buildings
b. Add public wireless access service in county buildings
c. Implement redundant Internet connections
d. Begin migration to MPLS and managed services
2. Expand and maintain the County of Hawaii server and application support.
a. Upgrade mission - critical data servers
b. Expand VM environment
3. Maintain and enhance the reliability, security, and redundancy of the county's
information technology infrastructures.
a. Develop alternate server and backup location to provide mission - critical
services in the event of primary site disaster
b. Where possible, harden fiber switch locations with secure racks and
enterprise UPS
c. Implement deduplication backup systems for enhanced data protection and
disaster mitigation
4. Enhance employee technical skills and knowledge:
Offer training classes in:
a. Office automation
b. VoIP phones and voicemail
c. Web page maintenance using content management system
5. Develop and maintain county information technology strategic plan.
6. Review and improve Data System's customer support and services.
a. Expand the use of HelpSpot support ticket software
b. Develop service metrics to improve quality service and response
Program Highlights
1. Coordinated installation and training for Voice over IP phone system for the County
Building, increasing VOIP users to 500 +.
2. Coordinated implementation, migration, and training for Laserfiche document
management system to new server hardware and upgraded software to version 8.0
RIO, increasing Laserfiche users to over 500.
3. Upgraded 60+ workstations with new PCs for the implementation of EDEN/FRESH
migration to version 5.1.
4. Implemented Blackberry (BB) Enterprise server allowing pre- approved BB users to
receive /send County email from their mobile phones.
5. Implemented HelpSpot trouble ticket tracking software to assist with managing Help
Desk requests.
6. Implemented OpenNMS to monitor County network connections and help increase
network uptime.
125
INFORMATION TECHNOLOGY
(FORMERLY KNOWN AS DATA SYSTEMS)
7. Implemented Mantis software as a change management database for server
modifications.
8. Started implementation of VMware for proxy server, OpenNMS, Mantis, and
HelpSpot. Other candidate systems are under investigation.
9. Expanded the fiber network to Laupahoehoe Fire Station, Honokaa Fire Station, and
Waimea Fire Station.
10. Upgraded the Fire Department RMS system to latest version and moved to a new
server.
11. Coordinated quarterly IT Roundtable meetings for County agencies on separate
networks (Police, Prosecuting Attorney, Housing, Aging & Water), in an effort to
share ideas, strategies and pool resources.
12. Videoconferencing. Supported Fire Department, County Council and other agencies'
video conferencing equipment and training.
126
INFORMATION TECHNOLOGY
(FORMERLY KNOWN AS DATA SYSTEMS)
Program Measures
127
FY 2009 -10
Actual
FY 2010 -11
Budget
FY 2011 -12
Estimate
Computer Systems
Servers: Retired/New /Total
1/1/50
5/6/51
5/6/52
New network nodes added / Total nodes
1/76
N/A
N/A
New / replacement PC's setup
122
185
120
Total workstations supported
N/A
960
980
Computer Applications
Total Running on C &C, State, Federal, Outside Computers
8
8
8
Total Running on in -house LANs and PC Systems
Data Systems In -House Custom Written
Data Systems support w/ 3 rd Party Vendor
NOTE: Total running has been split into 2 categories to better represent the
type of support provided to end users.
78
34
44
80
34
46
81
34
47
GIS Applications: Data Systems/Other Dept
34
36
40
GIS Data Layers Public Domain
In- House /County of Hawaii
Imagery /Percent of Island covered
77
95
85%
80
105
85%
85
110
90%
Other Work Statistics
Primary Computer System Uptime During Normal Work Hours
(247 days x 8.75 hrs)
99%
99%
99%
Computer Training Classes and Workshops Offered
14
33
33
Computer Training Classes Attendees
104
288
288
Help Desk Tickets/PC Repairs
782
N/A
N/A
Service Desk Calls
N/A
7,500
9,500
Average Service Desk Calls/Day
35
31
38
Voice Over IP
Numbers Supported
Call Manager Servers
Voicemail Servers
444
1
1
1,067
4
2
1,100
4
2
127
INFORMATION TECHNOLOGY
(FORMERLY KNOWN AS DATA SYSTEMS)
Program Expenditures
Personnel Position Summary
Position Title
FY 2009 -10
Actual
FY 2010 -11
Estimate
FY 2011 -12
Estimate
Number of Positions
18
18
18
Salaries and Wages
867,433.82
843,119948
948,416
Operations
139,365.18
424,964
481,061
Equipment
243,120.18
51,300
109,650
Program Total
1 1,249,919.18
1,319,383
1,539,127
Personnel Position Summary
Position Title
FY 2009 -10
Actual
FY 2010 -11
Authorized
FY 2011 -12
Request
Director of Data Systems
1
1
1
Information Systems Manager
1
I
1
Data Processing Support Coordinator
1
1
1
Geographic Information Systems Analyst I
1
1
1
Geographic Information Systems Analyst III
1
1
1
Information Systems Analyst I
I
1
1
Information Systems Analyst III
1
1
2
Information Systems Analyst IV
4
4
3
Information Systems Analyst V
5
5
5
Information Systems Tech II
1
1
1
Private Secretary
1
1
1
Total
18
18
18
128
LIQUOR CONTROL
LIQUOR CONTROL
DEPARTMENT SUMMARY
Mission Statement
To promote the health, safety and welfare of the general public by regulating the
importation, manufacture, distribution, sale and service of alcoholic liquors.
Department Goals
1. To govern operations of liquor licensees which promote reasonable practices in the
sale or service of liquors by Rules of the Liquor Commission and/or implementation
of programs which promote compliance to liquor laws.
2. To enforce the liquor laws of the State and County of Hawaii.
3. To grant, renew or deny liquor license applications and permits in accordance to law.
4. To provide efficient administrative services
5. To educate licensees, staff, commission and board members on liquor laws and issues
affecting their activities.
6. To conduct and/or support public and youth programs whether through education,
enforcement, or activities which promote compliance to liquor laws.
Program Description
1. To grant, renew and refuse applications or liquor licenses for the manufacture,
importation and sale of liquor.
2. To amend or adopt rules having the force and effect of law in the county.
3. To enforce state and county liquor laws by inspections of licensed premises and
investigations of complaints of violations for referral to the Liquor Control
Adjudication Board.
4. To provide services to and on behalf of the Liquor Commission and Liquor Control
Adjudication Board, including the review and amendment of procedures and duties.
5. To provide education to licensees, staff, Commission, and Board.
6. To review county and state liquor laws toward uniformity.
7. To conduct and /or support public and youth programs whether through education,
enforcement, or activities which promote compliance to liquor laws.
Funding Source and Position Count
General Fund
$ -
General Fund
-
Grant Revenue
$ -
Grant Revenue
-
License Fees
$ 1,433,075
License Fees
18
Total Budget
$ 1,433,075
Total Number of Positions
18
129
LIQUOR CONTROL
LIQUOR CONTROL
Program Objectives
1. Review legislative amendments affecting the liquor laws of the state or county and
where applicable, to amend such rules and procedures.
2. Participate with county liquor jurisdictions, liquor industry associations, licensees,
staff, and government or community organizations in identifying areas of concerns
and to amend rules or implement programs to seek resolution of such concerns.
3. Conduct inspections, investigations or special programs to promote compliance to
liquor laws by liquor licensees.
4. Issue citations for violations of law and forward such complaints to the Liquor
Control Adjudication Board for its consideration.
5. Ensure that licensing information and procedures are amended and implemented in
accordance to law.
6. Investigate applications for liquor license and any protest thereof to verify
compliance to law and to report such findings to the Liquor Commission for its
consideration.
7. Evaluate obligations and operations of the department and implement changes as
necessary.
8. Provide staff, commission and board members education via county, state or
nationally sponsored programs.
9. Provide liquor law education and related information to licensees through scheduled
classes and via newsletters or memorandums.
10. Support youth, public and enforcement programs which promote compliance to liquor
laws.
Program Highlights
• Coordinated a review of Chapter 281, Hawai'i Revised Statutes with the four county
liquor administrations, liquor commissions, adjudication boards, liquor industry
associations with primary focus on Bring Your Own Beverage (BYOB)
establishments and liquor liability insurance. Statute allows non - licensed
establishments to permit patrons to bring in their own liquors however such
establishments were subject to very few liquor laws. Act 198 established a new
BYOB class of license for premises who want to operate beyond midnight to 2:00
a.m., makes them subject to all state and county liquor laws and provides that
commissions in a county with a population of 500,000 or less have the discretion to
enact rules to implement the BYOB license. Relating to liquor liability insurance, Act
198 exempts convenience stores from the requirement to maintain liquor liability
insurance.
130
LIQUOR CONTROL
LIQUOR CONTROL
Program Highlights (continued)
In partnership with the BIIF, conducted the fourth annual Drug, Alcohol, Tobacco
(DAT) seminar with participation by fifty one BIIF student - athletes from high
schools. The DAT program seeks to prevent underage drinking and provides training
to the student athletes on curriculum developed by the federal office of Substance
Abuse and Mental Health Services Administration. The DAT student - athletes 2009-
2010, these students - athletes conducted 51 teach -ins to approximately 1,300 fifth
graders.
Program Measures
131
FY 2009 -10
Actual
FY 2010 -11
Estimate
FY 2011 -12
Estimate
Licensin
Applications for Licenses
Interviews for Applications
97
80
85
Regular
76
60
85
Renewal
366
360
360
Special
49
70
50
Transient Vessel
159
225
250
Catered Functions
150
100
100
Miscellaneous Applications
136
50
150
Permit Applications
1,114
1,000
1,100
Site Inspection
54
60
60
Liquor Commission
Public Hearings on Rules and Regulations
0
2
2
Meetings (Public Hearings, Preliminary Hearings,
Special Meetings, Workshops)
13
14
14
Site Visitations
1
2
2
Liquor Control Adjudication Board
Public Hearings on Rules and Regulations
0
1
1
Meetings ( Public Hearings, Special meetings,
Workshops)
4
6
6
Violations to Board
45
40
45
Operations
Warning and Citations
120
100
100
Manager Examinations
1,100
1,200
1,200
Manager Registration (activate existing manager
cards)
186
300
200
Audio Surveillance Checks
28
100
50
Field Inspections Per Month
999
1,200
1,100
Public Complaints
9
20
15
Investigations
362
300 1
300
131
LIQUOR CONTROL
LIQUOR CONTROL
Program Expenditures
Personnel Position Summary
Position Title
FY 2009 -10
Actual
FY 2010 -11
Budget
FY 2011 -12
Request
Number of Positions
18
18
18
Salaries and Wages
698,774.64
724,349
741,627
Operations
522,213.87
641,635
674,448
Equipment
11,640.27
15,200
17,000
Public Programs (from contingency funds)
24,109.93
-
-
Underage Drinking Prevention Initiatives (grant)
596.96
-
-
Program Total
1,257,335.67
1,381,184
1,433,075
Personnel Position Summary
Position Title
FY 2009 -10
Authorized
FY 2010 -11
Authorized
FY 2011 -12
Request
Director of Liquor Control
1
1
1
Liquor Licensing Clerk
1
1
1
Clerk III
1
1
1
Secretary
1
1
1
Private Secretary
1
1
1
Liquor Control Licensing Officer
1
1
1
Liquor Control Investigator II
8
8
8
Liquor Control Investigator III
2
2
2
Account Clerk
1
1
1
Liquor Control Administrative Officer
1
1
1
Total
18
18
18
132
MANAGEMENT
MANAGEMENT
DEPARTMENT SUMMARY
Mission Statement
To serve all residents of the County of Hawai'i with honesty, integrity, care and
understanding.
Department Goals
Administration
• To fulfill our Mission Statement
• To maintain the economic stability of County government.
• To oversee efficient and effective operations of all county departments.
• To ensure public safety for all residents and visitors in the County of Hawai'i.
• To improve the health, safety and quality of life on the Island of Hawai'i.
• To plan adequately and effectively for the future of the County of Hawai'i.
• To perform the duties of government with openness and transparency to the best of
our ability within the law.
Clerical Services Center
To improve the centralized clerical pool concept of the Clerical Services Center, which
provides clerical support for the entire County.
Funding Source and Position Count
General Fund
$ 1,343,811
General Fund
22
Grant Revenue
$ 50,000
Grant Revenue
-
Total Budget:
$ 1,393,811
Total Number of Positions
22
133
MANAGEMENT
DEPARTMENT SUMMARY
Department Goals (continued)
Committee on Status of Women
1. To cooperate with the state commissions and arrange for representation of the County
at State and other conferences.
2. To promote women's participation in public and private sectors.
3. To act as clearinghouse and coordination body for activities and information.
4. To create public awareness of the responsibilities, needs, potentials and contributions
of women as active participants.
5. To seek improvements in educational, counseling programs and policies to meet the
needs of girls and women in order to better prepare them for their roles in the
community.
6. To encourage an educational program for women of their political rights and
responsibilities.
7. To maintain contacts with federal, state, local and international agencies concerned
with the status of women.
134
MANAGEMENT
ADMINISTRATION
Program Description
The Office of Management provides leadership, direction and supervision for
departments and agencies of the county of Hawai'i, ensures that the duties and
responsibilities of the executive branch are faithfully discharged in accordance with the
provisions of the .County Charter, and addresses the needs, concerns and interests of the
people of the Island of Hawai'i.
Program Objectives
• Protect the health, safety and welfare of all residents and visitors in the County of Hawai'i.
• Improve communications with residents about County programs and services.
• Provide timely and meaningful responses to complaints.
• Continue traveling to meet with residents in each district.
• Build effective partnerships with federal, state and private agencies.
• Expand the County's free island -wide bus system.
• Improve energy efficiency and sustainability in the County of Hawaii.
• Develop agricultural programs to increase our food sustainability.
• Develop alternative energy programs to decrease our dependence on imported fossil fuels.
• Lower County costs and expenditures; raise County revenue streams.
Program Highlights
• Hosted the visit of Their Majesties the Emperor Akihito and Empress Michiko of Japan on
their first Imperial visit to the County of Hawaii.
• The County's free, island -wide mass transit system pushes past the one million mark in
passengers annual passengers.
• Celebrate Hawai`i's 50th anniversary of statehood with special concerts and celebrations in
Hilo and Kona.
• The Kona Community Development Plan was awarded the 2009 Outstanding Planning
Award from the American Planning Association's Hawai'i Chapter.
• Mayor Kenoi launched the second series of community talk story sessions around the
Island of Hawaii.
• Mayor Kenoi vetoed Bill 103, which would have allowed Puna residents to live in tents on
their property while building a home.
• The Certificate of Achievement for Excellence in Financial Reporting was awarded to the
County of Hawaii for its comprehensive annual financial report.
• Developed a new service to provide supervised activities for school -age children during the
17 days that public schools were closed because of teacher furloughs.
135
MANAGEMENT
ADMINISTRATION
• Successfully completed the move from temporary facilities to the newly renovated County
office building at 25 Aupuni Street.
• Successfully lobbied the state Legislature to reject a bill taking approximately $18 million
in Transient Accommodations Tax funds from the County.
• Opened the Mamalahoa bypass 12 hours a day, seven days a week under an easement
agreement between the County of Hawaii and 1250 Oceanside Partners, developer of
Hokuli' a.
• Geothermal Working Group organized to investigate the potential of geothermal energy as
a primary source fuel on the Island of Hawaii.
136
MANAGEMENT
ADMINISTRATION
Program Measures
"Incoming correspondence only
Program Expenditures
FY 2009 -10
Actual
FY 2010 -11
Budget
FY 2011 -12
Estimate
Incoming & Outgoing Correspondence
* *5,193
6,000
6,000
"Incoming correspondence only
Program Expenditures
Personnel Position Summary
Position Title
FY 2009 -10
Actual
FY 2010 -11
Budget
FY 2011 -12
Request
Number of Positions
12
13
13
Salaries and Wages
896,008.68
825,224
863,359
Operations
560,238.25
259,450
200,950
Equipment
-
2,050
2,050
Program Total
1,456,246.93
1,086,724
1,066,359
Personnel Position Summary
Position Title
FY 2009 -10
Authorized
FY 2010 -11
Authorized
FY 2011 -12
Request
Mayor
1
1
1
Managing Director
1
1
1
Deputy Managing Director
1
1
1
Clerk III
1
1
1
Data Processing Clerk
-
-
I
Executive Assistant II 1 /2T
1
1
1
Executive Assistant III
3
3
3
Executive Assistant IV
1
1
1
Private Secretary to the Managing Director
1
1
1
Private Secretary to the Mayor
1
1
I
Program Manager (Temp)
-
1
1
Public Relations Specialist
1
1
1
Total
12
13
13
137
MANAGEMENT
CLERICAL SERVICES CENTER
Program Description
The Clerical Services Center staff provides secretarial /clerical and administrative staff
assistance to the Office of the Mayor and other County agencies, as well as to the Cost of
Government Commission, the Geothermal Energy Working Group, the Committee on
Early Childhood, and the Committee on the Status of Women. The Clerical Center is
responsible for the processing and initial screening of all applicants for Hawaii County
Boards and Commissions. It keeps the data base of all applicants as well as those who
are currently serving. The correspondence between the Mayor and applicants is also
handled by the Clerical Center. The Clerical Center assists the public with information
about all County, State and Federal government agencies and community agencies and
services. The Clerical Center receives, logs, and refers complaints. It administers the
issuance of disabled parking placards island wide. The Clerical Center is the agency that
is responsible for reservations of the Aupuni Center Conference Room, and the County
Building Conference Rooms (Hamakua & Puna), issues forms and keys, and maintains
the calendar of events for those venues.
Program Objectives
1. Assist the clerical workload of the Mayor's Office, the Cost of Government
Commission, Geothermal Energy Working Group, Committee on Early Childhood,
the Committee on the Status of Women, and all County departments and agencies
daily.
2. Process all applicants for Hawai'i County Boards and Commissions, keep data base of
applicants and active members current.
3. Maintain a system for complaints for quick retrieval and follow -up within a
maximum two -week turn around time.
4. Respond immediately and efficiently to citizens who walk in or call for information,
direction and inquiries about various programs and services.
5. Perform daily issuance of disabled parking permits, maintain/update files with entry
of data into the centralized statewide database.
6. Take reservations for Aupuni Center Conference Room, and County Building
Conference Rooms (Hamakua & Puna), issue forms and keys, and maintain calendar
of events.
138
MANAGEMENT
CLERICAL SERVICES CENTER
Program Highlights
1. Provided administrative, secretarial and clerical assistance to Executive Assistants
and Public Relations Specialist in special projects, Boards and Commissions,
legislative issues, Sister -city communications.
2. Administered Disabled Parking Program.
3. Processed applicants for Hawai'i County Boards and Commissions.
4. Managed Aupuni Center Conference Room. Took reservations and maintained
calendar of events.
5. Coordinated mayoral gifts for visiting groups and dignitaries and provided gifts for
mayor's staff for travel.
139
MANAGEMENT
CLERICAL SERVICES CENTER
Program Measures
Program Expenditures
FY 2009 -10
Actual
FY 2010 -11
Budget
FY 2011 -12
Estimate
Assignments Received
499
650
650
Volume
2,757
11,500
5,000
Disabled Parking Permits Issued
4,645
5,000
5,000
Complaints Received
128
150
150
Boards and Commission Applications processed
86
150
150
Aupuni and County Conference Rooms reservations
466
1,000
500
Program Expenditures
Personnel Position Summary
Position Title
FY 2009 -10
Actual
FY 2010 -11
Budget
FY 2011 -12
Request
Number of Positions
8
8
8
Salaries and Wages
288,748.66
269,845
255,592
Operations
13,207.64
61,625
61,625
Equipment
-
200
200
Program Total
302,156.30
331,670
316,942
Personnel Position Summary
Position Title
FY 2009 -10
Authorized
FY 2010 -11
Authorized
FY 2011 -12
Request
Clerical Services Assistant
4
4
4
Clerical Services Staff Assistant
1
1
1
Clerical Services Supervisor II
1
1
1
Immigration Information Specialist
1
1
1
Administrative Specialist
1
1
1
Total
8
8
8
140
MANAGEMENT
COMMITTEE ON THE STATUS OF WOMEN
Program Description
The Committee on the Status of Women provides the women of Hawaii County with a
supportive network and a community voice with which to advance the status of women.
Program Objectives
1. Sponsor and coordinate an island -wide essay contest to increase awareness among
students on the accomplishments of women in Hawaii County for Women's History
Month.
2. Sponsor and coordinate the Hawaii County "Women's Hall of Fame" event honoring
up to six women from throughout Hawaii County for their accomplishments and for
being positive role models to others. This raises awareness of women's worth and
value in our communities while simultaneously building self - esteem and educating
others regarding equality.
3. Coordinate internet safety presentations for parents throughout the island.
4. Participate in at least one community event during Women's Health Month.
5. Continue to promote equal pay awareness and voter registration for women.
6. Continue to promote Teen Dating Violence Prevention/Education awareness.
7. Participate in local and/or off -island meetings by sending at least one representative
to a statewide conference. The purpose of which will be to share information with the
committee members on current programs, legislation or issues that affect the status of
women.
8. Continue to annually update and make available on the County website the Urgent
Services Directory for Families.
9. Hold rotating monthly meetings in East Hawaii, North Hawaii and West Hawaii to
better allow participation from the public.
141
MANAGEMENT
.... _ .......
COMMITTEE ON THE STATUS OF WOMEN
Program Highlights
In celebration of Women's History Month, the committee coordinated the annual
Real Women Essay Contest for students to recognize a significant woman in their life.
Thirty nine essays from students in grades 5 through 12 from public, private, charter
and immersion schools were submitted by teachers for judging. An awards luncheon
was held on March 21, 2010 to honor 12 awardees, their parents and the participating
teachers from 7 schools throughout the island.
2. Coordinated the Women's Hall of Fame event which was held on September 12, 2009
at the Hapuna Beach Prince Hotel. Recognized were Madeline Greene, Lily Inouye,
Susan O'Neill and Shizuko Teshima. Matt Levi was master of ceremonies and
Melveen Leed provided a special performance.
3. Produced and aired 210 radio spots in April 2010 to educate and elevate awareness on
the equal pay issue for women and to urge women to vote.
4. Coordinated Teen Internet Protection presentation to parents and students from
Kea'au Elementary, Middle and High School and Ka'u High School in January 2010.
5. Provided depression screening at the Kona Community Hospital's Third Ladies Night
Out event on May 22, 2010 held at the Sheraton Keauhou Bay Resort and Spa.
6. Member attended the 6 th Annual International Women's Leadership Conference in
Honolulu with a high school student in September 2009.
7. Duplicated DVDs of Dr. Jill Murray's Teen Dating Violence presentation for
distribution to middle and high schools and the University of Hawaii and Hawaii
Community College.
8. Updated and printed 15,000 copies of the Urgent Services Directory for Families for
island -wide distribution throughout the year.
142
FY 2009 -10
Actual
FY 2010 -11
Budget
FY 2011 -12
Estimate
Number of Meetings Held
11
10
12
Events Held
4
4
4
Workshops Held
0
4
1
142
MANAGEMENT
COMMITTEE ON THE STATUS OF WOMEN
Program Expenditures
143
FY 2009 -10
Actual
FY 2010 -11
Budget
FY 2011 -12
Request
Operations
21,341.72
11,169
11,130
Program Total
21,341.72
11,169
11,130
143
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144
MASSSS TRANISSIT AGENCY
MASS TRANSIT AGENCY
..
DEPARTMENT SUMMARY
Mission Statement
To improve the lifestyle of the residents of the County of Hawaii by increasing their
mobility, and providing accessible transportation alternatives to the private automobile.
Department Goals
Improve transportation mobility for the public, including service for the mobility
impaired.
2. Assist the public in obtaining transportation alternatives to the private automobile
through the use of buses, vans, car- pooling, and shared -ride taxis.
3. To allow users of the transportation system to travel to work, health services,
educational institutions, business and commerce centers, after school activities, and
recreational sites.
Program Description
The Mass Transit Agency plans, directs, and coordinates the activities of the Hawaii
County public transportation system. The agency also provides administrative support for
the Hawaii County Transportation Commission.
Funding Source and Position Count
General Fund
$ 1,535,499
General Fund
7
Grant Revenue
$ 2,420,000
Grant Revenue
-
Total Budget:
$ 3,955,499
Total Number of Positions
7
145
MASS TRANSIT AGENCY
MASS TRANSIT AGENCY
Program Objectives
1. Increase system ridership from FY 2010 -11.
2. Resolve and follow -up on all complaints within two weeks.
3. Implement expanded bus service in Puna, Kona, and Hilo.
4. Continue expansion of official bus shelter and bus stop sign program.
5. Complete specifications and bid for additional coach buses.
Program Highlights
1. Overall system ridership increased 17% percent compared to FY 2008 -09.
2. Received two 49- passenger buses purchased with ARRA funds.
3. Received five 49 passenger buses and two 33- passenger buses through Federal
earmarks.
4. Received two 33- passenger buses purchased with Geothermal Relocation funds
5. Established park & ride lot in Ocean View.
6. Began bus stop implementation program.
7. Equipped buses with video security systems.
8. Equipped buses with vehicle location systems.
Program Measures
Program Expenditures
FY 2009 -10
Actual
FY 2010 -11
Budget
FY 2011 -12
Estimate
Total Passengers
1,030,057
1,100,000
1,300,000
Salaries and Wages
358,339.78
314,207
359,700
Cost Per Passenger
$7.87
$5.23
$5.22
Equipment
3,447,873.83
1,455,000
1,555,000
Program Expenditures
146
FY 2009 -10
Actual
FY 2010 -11
Budget
FY 2011 -12
Request
Number of Positions
7
7
7
Salaries and Wages
358,339.78
314,207
359,700
Operations
4,299,162.79
3,984,792
2,040,799
Equipment
3,447,873.83
1,455,000
1,555,000
Program Total
8,105,376.40
5,753,999
3,955,499
146
MASS TRANSIT AGENCY
MASS TRANSIT AGENCY
Personnel Position Summary
Position Title
FY 2009 -10
Authorized
FY 2010 -11
Authorized
FY 2011 -12
Request
Automotive Mechanic I
2
2
2
Automotive Mechanic II
1
1
1
Clerk 11
1
1
1
Mass Transit Administrator
1
1
1
Mass Transit Specialist
1
1
1
Transit Operations Assistant
1
1
1
Total
7
7
7
147
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148
M I SS C E L LA Nf E 0 U - SS
MISCELLANEOUS
ANIMAL CONTROL
Mission Statement
The Hawaii Island Humane Society (HIHS), contracted by the County to provide animal
control services, is a 501(c)3 nonprofit organization, whose mission is to prevent cruelty
to animals, eliminate pet overpopulation, and enhance the bond between humans and
animals.
Goal
To investigate and resolve animal - related complaints and enforce animal control laws.
To develop comprehensive educational programs and spay /neuter programs aimed at
reducing the number of animal - related problems in our community.
Program Description
The HIHS is responsible for Animal Control contract, which involves enforcing Hawaii
County Code Chapter 4 Animal Control related laws and State of Hawaii Laws (Hawai`i
Revised Statutes 142). These laws currently include ordinances related to the following:
• Vicious Dogs
• Stray Animals /Impoundment
• Animal Licensing
• Cruelty and Neglect
HIHS Officers are badged through training provided by HIHS and County agencies. The
Animal Control Officers (ACOs) then respond and resolve animal control situations by
educating the public about responsible pet ownership and appropriate animal control laws
and penalties as well as issuing complaint and comply notices, citations, and vicious dog
designations. HIHS Officers are available 24 hours a day, 7 days a week to respond to
animal related emergencies.
HIHS must accept all animals, regardless of condition, into its three shelters in Kona,
Keaau, and Waimea. We are responsible for sheltering and caring for all animals and
providing opportunity for reunification with owners. Other services related to the
contract include dog licensing, administration of the Spay/Neuter Community Assistance
Program, and legislative support of improved animal - related laws.
In addition, HIHS provides adoption services, low -cost micro - chipping, education for
adults and children, foster -care programs, volunteer opportunities, cat registrations, and
basic medical care for shelter animals. HIHS community programs focus on creating
better relationships between people and animals, and educating the public on the
importance of spaying and neutering.
149
MISCELLANEOUS
ANIMAL CONTROL
Program Objectives
1. 90% of vicious dog calls will be responded to within 2 hours.
2. 90% of loose animal posing a public safety hazard calls will be responded to
within 2 hours.
3. 90% of injured animal related calls will be responded to within 2 hours.
4. 90% of calls for animal control assistance by the police will be responded to
within 3 hours.
5. 90% of animal cruelty and neglect cases will be responded to in 24 hours and
resolved in 14 working days.
6. 90% of license, loose dog and any non - cruelty /neglect cases will be responded to
in 48 hours and resolved in 5 working days.
7. 70 Sweeps of problem communities per year.
Program Highlights
Our Veterinarian, Dr Kristine Henricks, has increased efficiency in surgery
techniques, which has enabled us to perform more spay /neuter surgeries, and increase
the general level of medical care for all the animals at all facilities. New spay /neuter
programs are being implemented that will increase the numbers of surgeries that we
can perform.
• We are continuing with our feral cat spay /neuter program. The program alters an
average of 50 feral cats per month, helping with the overpopulation problem on our
island.
• A 1 3 /4 acre dog park has opened at the Kea'au Shelter, allowing the shelter and
community dogs the opportunity to play and bond with their families.
All of our Animal Control Officers completed NACA II Training. As our ACO staff
has become more stable, with the average length of service at about 3 years, we are
able to invest in training that will enable us to provide better service to the Big Island
residents and animals.
150
MISCELLANEOUS
ANIMAL CONTROL
The following are highlights of what we are working towards in the 2010 — 2011 fiscal
year.
• HIHS is actively working on finding property to allow us to expand our facility at our
Kona location.
• HIHS has fully implemented our computer networking, and database system. Now
that the system and training is complete, we have access to more complete statistics,
better communication between shelters and allow easier information sharing on
animal control issues.
• We plan on continuing the education and training of our Animal Control Officers. In
our current economy, it has become more important to find cost effective training
options.
• We now have 2 trained employees in our Chemical Restraint Systems. We are now
ready to implement a program that will assist in feral dog control. Potentially, this
program could expand to include helping the State and Federal Government with their
pig and goat removal and control.
• We have completed training of our staff and volunteers in disaster preparedness and
we stand ready to assist the Red Cross in pet management at Shelters in the event of
an emergency.
151
MISCELLANEOUS
ANIMAL CONTROL
Program Measures
152
FY 2009 -10
FY 2010 -11
FY 2011 -12
Actual
Budget
Estimate
Percentage of vicious dog calls will be responded to within 2
98.65%
hours
(73 of 74)
90%
90%
Percentage of loose animal posing a public safety calls will be
97.52%
responded to within 2 hours
(197 of 202)
90%
90%
Percentage of injured animal related calls will be responded to
99.42%
within 2 hours
(170 of 17 1)
90%
90%
Percentage of animal control assistance by the police will be
99.48%
responded to within 3 hours
(193 of 194)
90%
90%
Percentage of animal cruelty and neglect cases will be
100%
responded to in 24 hours and resolved in 14 working days
(43 of 43)
90%
90%
Percentage of license, loose dog and any non - cruelty /neglect
98.81%
cases will be responded to in 48 hours and resolved in 5
(745 of 754)
working days
90%
90%
Number of sweeps of problem communities per year
1300
> =70
> =70
Animal Intake
Stray /Feral
13,269
12,800
12,800
Owner Surrendered
3,214
3,500
3,500
Total Intake
16,483
16,300
16,300
Redeemed
1,289
1240
1240
Adopted
2,746
2000
2000
Adopted animal returned to HIHS for Health Reasons
14
20
20
Euthanized
12,212
14,000
14,000
Adoption Percentage (Based on total intake numbers)
18.14%
18%
18%
Adoption Percentage (Based on Adoptable Animals)
77.58%
70%
70%
Animal Control Related calls
6,547
8900
8900
Dog License issued
7,145
4,120
4,120
Dog License Fees Collected
$20,584.60
$15600.00
$15600.00
152
MISCELLANEOUS
ANIMAL CONTROL
Program Expenditures
FY 2009 -10
Actual
FY 2010 -11
Budget
FY 2011 -12
Estimate
Cat Licenses Issued
1,020
500
500
After Hour Emergency Calls Outs
1,500
1500
1500
Miles Traveled
172,004
140,000
140,000
Dead animals collected
688
450
450
Complaint/Comply Notices Issued
1,260
1500
1500
Citations issued
HCC 4 -30 Dog Running Loose
268
450
450
HRS 143 -2 License Violation
59
150
150
HRS 7 -11 -1109 Cruelty to Animals
22
85
85
Other (inc. Vicious Do)
125
65
65
Total Citations
474
750
750
Citations issued to Repeat Offenders
67
50
50
Number of Animal Control Cases
1,786
1875
1875
Number of Animal Pickups
1,102
1200
1200
Number of Trap Rentals
1,179
1000
1000
Spay/neuter CAP coupons issued
2,971
3500
3500
Number of Animal Control Officers
Kea`au (also serving Hilo, Hamakua, Kea`au, Puna,
Ka`u)
4
4
4
Kona (also serving South Kona, Oceanview)
4
3
3
Waimea (also serving Honoka`a, Waikoloa,Kohala)
2
2
2
Total Animal Control Officers
10
9
9
Program Expenditures
153
FY 2009 -10
Actual
FY 2010 -11
Budget
FY 2011 -12
Request
Operations
1,888,179.28
1,860,000
1,982,500
Program Total
1,888,179.28
1,860,000
1,982,500
153
MISCELLANEOUS
MISCELLANEOUS COUNTYWIDE COSTS
154
FY 2009 -10
Actual
FY 2010 -11
Budget
FY 2011 -12
Request
Animal Control
1,888,179.28
1,860,000
1,982,500
Nonprofit Grants
1,500,000.00
1,500,000
1,500,000
Schools
59,605.71
58,500
58,500
Fringe Benefits
State Retirement System
19,370,522.55
20,696,419
20,900,000
FICA
4,986,358.42
5,098,173
5,200,000
County Pensions
82,420.07
94,000
94,000
Health Fund
21,651,282.36
25,994,125
26,300,000
Post-employment Benefits
15,700,000.00
16,490,000
30,000
Worker's Compensation
2,040,003.33
2,300,000
2,300,000
Unemployment Compensation
475,663.03
400,000
275,000
Vacation Pay
-
589,423
826,022
Total Fringe Benefits
64,306,249.76
71,662,140
55,925,022
Bond Issue/Debt Service
Interest
16,166,961.00
15,887,070
16,692,017
Bond Redemption
23,714,064.00
24,942,759
24,523,130
Total Bond Issue /Debt Service
39,881,025.00
40,829,829
41,215,147
Supplemental Transfers
Transfer to Capital Project Fund
-
-
-
Transfer to Housing Fund
1,501,860.00
1,161,187
1,014,581
Transfer to Self Insurance Fund
-
-
1,000,000
Transfer to Solid Waste Fund
19,147,721.00
13,453,532
17,514,790
Transfer to Golf Course Fund
433,418.00
361,379
332,422
Transfer to Disaster/Emergency Disaster/Emergency Fund
100,000.00
100,000
100,000
Transfer to Public Access/Open Space Preserve Fund
-
-
4,146,000
Transfer to Budget Stabilization Fund
-
-
-
Transfer to Highway Fund
-
-
-
Transfer to Sewer Connection Loan Fund
-
50,000
50,000
Transfer to Sewer Loan Fund
-
50,000
50,000
Total Supplemental Transfers
21,182,999.00
15,176,098
24,207,793
Other Costs
Provision for Compensation Adjustment
-
Provision for Payroll Lag Adjustment
-
-
(5,272,016)
Sundry Refund
8,683.21
15,000
15,000
Provision for Reallocation
-
35,000
35,000
Miscellaneous Insurance Claims & Judgments
480,074.28
750,000
750,000
Public Safety Disaster/Emergency
202,318.90
250,000
25,000
Miscellaneous (Block & Housing Grants, Home P m)
4,762,633.87
-
- I
Reapportionment Commission
-
7,000
75,000
Charter Commission
25,095.15
50,000
-
Total Other Costs
5,478,805.41
1,107,000
(4,372,016)
154
PARKS' & RE--l-'.,CREATION
PARKS & RECREATION
DEPARTMENT SUMMARY
Mission Statement
To provide a wide array of services for the public with excellence, integrity and aloha.
Department Goals
Service
• Provide and/or facilitate a wide array of services and opportunities that meet the
needs of the Big Island community while maintaining cultural uniqueness of our
rich heritage, diversity and the aloha spirit
• Conduct the P &R "Service Survey" to evaluate the quality of services provided
and report the results quarterly
• Keep the public informed of the availability of programs and facilities via various
media outlets including a departmental web site
Facilities
Provide safe, clean, enjoyable, accessible and aesthetically pleasing facilities by:
• Implementing the transition plan for ADA compliance
• Implementing the transition plan for playground safety and equipment
• Continue to develop and implement maintenance standards
• Maintaining a 5 year plan for repairs and maintenance
• Providing regular facilities and safety inspections and monitoring the results
and recommendations
• Determine the need for additional recreational facilities throughout the Big
Island via public meeting and service surveys.
• Assess current facility use and analyze for optimum utilization
Fiscal Responsibility
• Refine fiscal management and performance of the department
• Develop alternative strategies to generate supplemental resources in order to
maintain and enhance operations (grants, cost sharing, donations, etc.)
Partnerships
• Pursue help from persons and groups to improve and maintain recreational
facilities and enhance programs
Funding Source and Position Count
General Fund
$17,188,853
General Fund
459
Grant Revenue
$ 90,000
Grant Revenue
Other
$ 429,900
Other
_
Total Budget:
$ 17,708,753
Total Number of Positions
459
155
PARKS & RECREATION
......
DEPARTMENT
TMENT SUMMARY
Department Goals (continued)
Sa e
• Provide proper safety equipment for all employees
• Maintain, update and keep all employees current with health and safety
requirements and testing, such as hearing tests, hepatitis immunization for covered
individuals, CDL licenses, etc.
• Perform regular safety inspections of all facilities
• Provide a mechanism to address safety concerns of all employees
Training
• Provide for personal and professional growth opportunities for all staff
• Provide training for the public in areas that will help P &R carry out its mission or
enhance its staff's personal growth
156
PARKS & RECREATION
'ALAS CEMETERY
Program Description
The `Alae Cemetery provides an affordable and accessible public memorial park to
accommodate the burials of the general public regardless of race, color, creed, or
financial standing.
Program Objectives
1. Conduct maintenance and repair activities.
Program Highlights
• Provided custodial facility support for the Annual Ireito Hoyo Service.
Program Measures
*Acres Maintained has been changed to Acres Developed
Program Expenditures
FY 2009 -10
Actual
FY 2010 -11
Budget
FY 2011 -12
Estimate
Total Acreage
31
31
43
Acres Developed*
31
31
43
Burials
61
75
75
*Acres Maintained has been changed to Acres Developed
Program Expenditures
Personnel Position Summary
Position Title
FY 2009 -10
Actual
FY 2010 -11
Budget
FY 2011 -12
Estimate
Number of Positions
4
4
4
Salaries and Wages
125,856.89
125,590
153,534
Operations
3,365.05
10,170
23,900
Equipment
1,539.50
1,440
800
Program Total
1 136,761.44
137,200
178,234
Personnel Position Summary
Position Title
FY 2009 -10
Authorized
FY 2010 -11
Authorized
FY 2011 -12
Request
Park Caretaker I
2
2
2
Power Mower Operator
2
2
2
Total
4
4
4
157
PARKS & RECREATION
VETERANS CEMETERIES - EAST AND WEST HAWAI'I
Program Description
The East and West Hawaii Veterans Cemeteries accommodate the local burial needs of
Big Island Armed Forces veterans and eligible members.
Program Objectives
1. Continue to coordinate development of the East and West Hawaii Veterans
Cemeteries with the Veterans Advisory Committee and the Department of Defense.
2. Continue maintenance of cemetery grounds.
3. Assign and record all burials.
Program Highlights
• Assist in the continual expansion of the West Hawaii Veterans Cemetery.
Program Measures
Program Expenditures
FY 2009 -10
Actual
FY 2010 -11
Budget
FY 2011 -12
Estimate
Total Acreage
80
80
80
Acres Developed
23
23
27
Burials
206
220
220
Program Expenditures
Personnel Position Summary
Position Title
FY 2009 -10
Actual
FY 2010 -11
Budget
FY 2011 -12
Estimate
Number of Positions
5
5
5
Salaries and Wages
111,907.82
118,706
140,428
Operations
18,282.23
24,255
56,160
Equipment
2,309.25
2,160
1,200
Program Total
132,499.30
145,121
197,788
Personnel Position Summary
Position Title
FY 2009 -10
Authorized
FY 2010 -11
Authorized
FY 2011 -12
Request
Equipment O erator II Temp
I
1
1
Park Caretaker 1
3
3
3
Veterans Cemetery Caretaker/Equip Caretaker/Equip Operator
1
1
1
Total
5
5
5
158
PARKS & RECREATION
RURAL CEMETERIES
Program Description
The Parks Maintenance Division ensures that the grounds and facilities of cemeteries in
Hamakua, Kohala, and Kona are properly maintained.
Program Objectives
1. Continue maintenance of cemetery grounds.
2. Assign and record all burials.
Program Highlights
None.
Program Measures
Program Expenditures
FY 2009 -10
Actual
FY 2010 -11
Budget
FY 2011 -12
Estimate
Cemeteries
7
7
7
Program Total
1,721.94
700
525
North Hilo/Hamakua District:
Honoka`a, Kukuihaele, Kuka`iau, Lau ahoehoe
4
4
4
North /South Kohala District:
Hawi, Waimea
2
2
2
North /South Kona District:
Keo u
1
1
1
Program Expenditures
159
FY 2009 -10
Actual
FY 2010 -11
Budget
FY 2011 -12
Estimate
Operations
1,721.94
700
525
Program Total
1,721.94
700
525
159
PARKS & RECREATION
HAWAII COUNTY BAND
Program Description
The Hawai'i County Band was established in 1883 and has provided music for parades,
concerts, festivals, ceremonies, and other special events throughout the entire Big Island
for the past 128 years. Presently, the Hawai'i County Band performs as a representative
of the County of Hawai'i and continues to enhance events throughout all districts of the
island by providing entertaining and appropriate music. The band also serves as a musical
resource for the County and State of Hawai'i. County Band was established in 1883 and
has provided music for parades, concerts, festivals, ceremonies, and other special events
throughout the Big Island for the past 128 years. Presently, the Hawaii County Band
performs as a representative of the County of Hawaii and continues to enhance events
throughout all districts of the Big Island by providing entertaining and appropriate music.
The band also serves as a musical resource for the County and State of Hawaii.
Program Objectives
1. Provide musical services for the island residents and visitors by working with
community organizations and providing 40 musical services annually (e.g. parades,
ceremonies, festivals, concerts and special events.).
2. Provide 11 monthly Mo`oheau Bandstand concerts that are entertaining, educational,
musically challenging, and historically significant.
3. Sponsor the Intermediate and High School Concert Band Festival, which showcases
school bands from the Big Island and elsewhere.
4. Feature at least two young musicians as soloists at the April or May Mo`oheau
Bandstand Concert, which provides musically educating opportunities for the young
people of the County of Hawaii, annually.
5. Introduce 20 new musical pieces per year to provide musical challenges to the band
members.
Program Highlights
• Provided 43 performances during fiscal year 2009 -2010.
• 12 monthly Mo`oheau Bandstand Concerts (100 year tradition). All were well
attended and well received by the crowd.
• Annual May Mo`oheau Bandstand Concert featured high school students as soloists
• Sponsorship of the annual Intermediate and High School Band Festival
• July 4 th Mo`oheau Bandstand Concert in conjunction with the Jaycees Fireworks
Display
• Participated in Veterans ceremonies (Veterans Day, Club 100 and Memorial Day)
160
PARKS & RECREATION
HAWAII COUNTY BAND
Program Highlights (continued)
Participated in various parades throughout the island (Volcano Independence Day,
Waimea Aloha Festival, Kona Coffee Festival, Hilo Christmas Parade, International
Festival Parade, Pahoa Christmas Parade and Merrie Monarch Parade).
Participation in various civic events (Alzheimer's Association's Memory Walk,
Portuguese Day, Kamehameha Day and Pana`ewa Zoo's Tiger's birthday)
Organized the Big Island Intermediate and High School Select Band Festival.
161
PARKS & RECREATION
HAWAII COUNTY BAND
Program Measures
Program Expenditures
FY 2009 -10
Actual
FY 2010 -11
Budget
FY 2011 -12
Estimate
Performance Services
43
40
40
Rehearsals
97
92
92
Estimated Attendance
6,248.99
4,075
4,075
20 Parades
50,000
50,000
50,000
5 Ceremonies
3,000
3,000
3,000
22 Concerts
5,000
5,000
5,000
8 Special Events
5,000
5,000
5,000
Program Expenditures
Personnel Position Summary
Position Title
FY 2009 -10
Actual
FY 2010 -11
Budget
FY 2011 -12
Request
Number of Positions
40
40
40
Salaries and Wages
222,314.17
249,109
258,014
Operations
6,248.99
4,075
4,075
Program Total
228,563.16
253,184
262,089
Personnel Position Summary
Position Title
FY 2009 -10
Authorized
FY 2010 -11
Authorized
FY 2011 -12
Request
Band Director
1
1
1
Assistant Band Director (Hrl)
1
1
1
Musician I (Hrl)
4
4
4
Musician II (Hrl)
7
7
7
Musician III (Hrl)
10
10
10
Musician IV (Hrl)
9
9
9
Musician V (Hrl)
8
8
8
Total
40
40
40
Note: All positions are part-time with the exception of the Band Director.
162
PARKS & RECREATION
WEST HAWAII BAND
Program Description
The West Hawaii Band provides music for parades, ceremonies and other events,
principally in the Hamakua, Kohala and Kona districts, to support and inspire traditional
and emerging cultural, charitable, educational, recreational and economic activities, and
provides musical enjoyment and satisfaction for residents and visitors of diverse ages and
backgrounds, through performance and rehearsal.
Program Objectives
1. Provide musical services for island residents and visitors by working with community
organizations and providing 20 — 25 musical services annually. ( eg. Parades,
ceremonies, festivals, concerts, and special events)
2. Provide 6 monthly concerts that are entertaining, educational, musically challenging
and historically significant.
3. Feature a young musician as soloist at the March or May monthly concert, to provide
music education opportunities for the young musicians of Hawai'i County.
4. Introduce 20 new pieces per year to provide musical challenges for the band.
Program Highlights
1. Provided inspirational and specific music for the Boy Scouts and residents of the Life
Care Center.
2. Annual participation in Kona Coffee Festival, Kamehameha Day, Aloha Week
celebration and Veterans Group events.
3. Offered students and other instrumentalist's chances to play diverse and meaningful
music within a group.
4. Provided flourish for community parades, ceremonies and other gatherings.
Program Measures
163
FY 2009 -10
Actual
FY 2010 -11
Budget
FY 2011 -12
Estimate
Performances
18
20
20
Rehearsals
47
50
50
163
PARKS & RECREATION
WEST HAWAII BAND
Program Expenditures
Personnel Position Summary
Position Title
FY 2009 -10
Actual
FY 2010 -11
Budget
FY 2011 -12
Request
Number of Positions
19
19
19
Salaries and Wages
19,549.45
23,614
23,167
Operations
4,909.40
-
-
Equipment
-
-
i
Program Total
24,458.85
23,614
1 23,167
Personnel Position Summary
Position Title
FY 2009 -10
Authorized
FY 2010 -11
Authorized
FY 2011 -12
Request
Assistant Band Director (Hrl
1
1
1
Musician I (Hrly)
4
4
4
Musician II (Hrl
7
7
7
Musician III (Hrl
6
6
6
Musician IV (Hrly)
1
1
1
Total
19
19
19
Note: All positions are part-time.
164
PARKS & RECREATION
ADMINISTRATION
Program Description
The Parks & Recreation Administration provides organizational support services to all
the divisions /sections and bands to achieve the development and implementation of the
department's mission.
Program Objectives
1. Continue to distribute P &R Service survey at all staffed facilities and activities /events
conducted by the department.
2. Continue to update information for Divisions and Sections on the County of Hawaii
website on a timely basis.
3. Continue implementation of the transition plan for accessibility to public facilities
during the fiscal year.
4. Continue implementation of the transition plan for playground safety and accessibility
during the fiscal year.
5. Maximize resources by encouraging the "Friends of the Park" program and identify a
minimum of five community service projects that focus on maintenance and /or
improvements to park facilities.
6. Provide at least one technical job specific training for 50% of administrative staff.
Program Highlights
CIP Projects Completed in FY 09 -10:
• Ho`olulu Park — Walter C. K. Victor Stadium Fence Repairs
• Volcano Park/Cooper Center Accessibility Improvements
• Onekahakaha Beach Park — Demolition of Pavilion #7
• Kolekole Gulch Park— Demolition of Pavilion #1
• W.H. Shipman Park — Backstop & Fence Replacement
• Keikiland Playground Accessibility Improvements
• Pomaikai Senior Center Accessibility Improvements
• Hilo Drag Strip — ATV /MX Track — New Chain Link Fence for Pit Area
• Pahala Baseball Field Backstop Repair/Replacement
• Edith Kanakaole Multipurpose Facility Roof Repairs
• Na`alehu Park — Basketball and Tennis Courts Resurfacing
• Pahoa Neighborhood Park — Playground Equipment
• Hawaiian Beaches Park — Playground Equipment
• William Charles Lunalilo Playground — Playground Equipment
• Honomu Park — Baseball Field Fencing
• Mt. View Park — Baseball Field Backstop Repairs /Replacement
165
PARKS & RECREATION
ADMINISTRATION
• Hilo Municipal Golf Course Clubhouse Building Grease Trap Replacement
• Ikuo Hisaoka Gymnasium Restoration Phase I
• Laupahoehoe Point Gymnasium Re- Roofing and Repairs
• Waikoloa Park (Ho`oko) Improvements
In -House Projects:
• Ainaloa Park Parking Lot Restriping
• Carvalho Park — Parking Lot Fence Installation
• Kahakai Park — Tree Removal for Civil Defense Siren
• Keopu Cemetery — Burial Investigation
Volunteer Projects:
• Eagle Scout Project (Jeremy Butterfield): NAS Swimming Pool New Seating
Area w /Bleachers
• Friends of Honoka`a Swimming Pool — Honoka`a Swimming Pool Circulation
System Modifications
• Kona Lions Club — New Comfort Station at Higashihara Park
• Kailua Rotary Clubs — Higashihara Park/Kamakana Playground Repairs and
Enhancement
• Cooper Center — Volcano Park/Cooper Center New Lanai Canopy
• Eagle Scout Project (Chris Wyriek) — Beautification of Veterans Cemetery I
166
PARKS & RECREATION
ADMINISTRATION
Program Measures
Program Expenditures
FY 2009 -10
Actual
FY 2010 -11
Budget
FY 2011 -12
Estimate
Camping Permits Issued
3,998
5,000
5,000
Pavilion Permits Issued
2,310
2,000
2,000
No of Completed Service Surveys
1,962
3,000
3,000
Surveys Rating Quality of Service as More than
Satisfacto
93%
-
4,500
Surveys Rating Quality of Service as Satisfactory or
eater
99%
85%
85%
Surveys Rating Facilities as Adequately Maintained
99%
85%
85%
Program Expenditures
Personnel Position Summary
Position Title
FY 2009 -10
Actual
FY 2010 -11
Budget
FY 2011 -12
Request
Number of Positions
23
23
23
Salaries and Wages
1,043,516.19
978,888
955,880
Operations
680,598.04
1,192,797
1,209,925
Equipment
36,028.77
3,000
4,500
Program Total
1,760,173.00
2,174,685
2,170,305
Personnel Position Summary
Position Title
FY 2009 -10
Authorized
FY 2010 -11
Authorized
FY 2011 -12
Request
Parks & Recreation Director
1
1
I
Deputy Parks & Recreation Director
1
1
1
Account Clerk
3
3
3
Accountant I
2
2
2
Accountant IV
1
1
1
Architectural Drafting Tech I
1
1
1
Architectural Drafting Tech II
1
1
1
Clerk II
1
1
1
Clerk III
2
2
2
Contracts Clerk
1
1
1
Human Resources Assistant
1
1
1
Park Projects Manager
3
4
4
Park Planner
1
1
1
Human Resources Technician I
1
1
1
Human Resources Specialist 11
1
1
1
Private Secretary
1
1
1
Total
22
23
23
167
PARKS & RECREATION
PARKS MAINTENANCE
Program Description
The Parks Maintenance Division maintains neighborhood parks, beach parks,
playgrounds, ball fields, and other recreational facilities; undertakes construction, repairs
and renovation projects for buildings, equipment and grounds; operates a plant nursery to
support landscaping and beautification projects; operates a storeroom for departmental
maintenance supplies.
Program Objectives
1. Maintain completion range of 3200 -3500 work orders on an annual basis.
2. Undertake two parks improvements projects per district (18).
• One of which supervisor to work with a community group to improve the
parks — 1 park per district minimum.
3. Monitor complaints filed for strategic planning purposes for maintenance and services
improvements.
• Record type, number, district, etc. of complaints and implement necessary
maintenance procedures, standards, training, discipline, etc. for corrections.
• Make annual inspections of facilities with responsible supervisor. (9 districts)
Analyze and discuss methods of improvements.
4. Provide for safe facilities and grounds.
• Conduct safety inspections of facilities:
Weekly by supervisors (52 per supervisor = 468 total inspections /year).
Superintendent to conduct safety inspections on all facilities on a semi-
annual basis.
• Correct hazards on a timely basis.
5. Provide for a safe working environment.
• Participate with department safety committee and discuss and evaluate
accident reports.
• Correct any hazardous conditions or practices.
• Provide a minimum of one safety instructional sessions per crew each month.
• Review and upgrade Park Maintenance Safety and Health Program to include
required written safety programs and HIOSH safety training documentation.
Full implementation and HIOSH compliance of Parks Maintenance
Respirator, Hearing Conservation, and Fall Protection Safety Programs by
June 30, 2010.
6. Continue to perform random checks of facilities.
168
PARKS & RECREATION
PARKS MAINTENANCE
Program Highlights
• Completed 3245 work orders.
• 93 park improvement projects were completed by Parks Maintenance crews and
volunteer groups.
• Conducted 169 safety training sessions.
Program Measures
Facilities Maintained:
FY 2009 -10
Actual
FY 2010 -11
Budget
FY 2011 -12
Estimate
Beach Parks
37
37
37
Parks & Playgrounds
51
51
52
Gyms & Recreation Centers
30
30
30
Swimming Pools
9
9
9
Tennis Facilities
20
20
20
Other Facilities
40
40
40
Complaints Received
58
50
50
Beautification Projects
93
110
100
Work Orders Completed
3245
2,800
3200
Training Sessions
169
150
125
Program Expenditures
169
FY 2009 -10
Actual
FY 2010 -11
Budget
FY 2011 -12
Request
Number of Positions
150
150
150
Salaries and Wages
4,681,357.03
4,412,553
4,485,717
Operations
2,252,017.38
2,218,220
2,329,900
Equipment
210,991.65
5,000
6,300
Program Total
7,144,366.06
6,635,773
6,821,917
169
PARKS & RECREATION
PARKS MAINTENANCE
Personnel Position Summary
Position Title
FY 2009 -10
Authorized
FY 2010 -11
Authorized
FY 2011 -12
Request
Building & Grounds Utility Worker
2
2
2
Building Maintenance Helper — Temp
2
2
2
Building Maintenance Worker
3
3
3
Building Maintenance Worker- Temp
1
1
1
Building Repair and Maintenance Supervisor
1
1
1
Clerk II
1
1
1
Custodian/Groundskeeper I
-
2
2
Electrical Pump-Mechanical Electrician
2
2
4
Electrician
1
1
1
Equipment O erator I
2
2
1
Equipment O erator II
5
5
6
Equipment O erator II- Temp
2
2
2
Laborer 11
6
6
6
Laborer 11- Temp
1
1
1
Lead Maintenance Electrician
1
I
1
Lead Plumber
1
1
1
Lead Carpenter-Cabinet Maker
1
1
1
Carpenter-Cabinet Maker
2
2
2
Mechanical Repair Welding Supervisor
1
1
1
Mechanical Repairer- Temp
1
1
1
Mechanical Repairer-Welder
3
3
3
Nursery Worker I
1
1
1
Park Bldg & Grounds Maintenance Supervisor
1
1
1
Park Caretaker I
52
50
50
Park Caretaker I — 3/5T
1
1
1
Park Caretaker I— 1 /2T
4
4
1
Park Caretaker I — 2/5T
4
4
1
Park Caretaker II
5
5
5
Park Caretaker III
1
1
1
Park Caretaker III- Temp
1
1
2
Park Construction & Maintenance Supervisor
1
1
1
Park District Superintendent
1
1
1
Park Facilities Refuse Collector
3
3
3
Park Maintenance Supervisor I
1
1
1
Park Maintenance Supervisor 11
4
4
3
Park Maintenance Supervisor III
1
1
1
Park Maintenance Supervisor IV
2
2
2
Plumber
2
2
2
Power Mower Operator
5
5
5
Power Mower Operator- Temp
1
I
1
Senior Account Clerk
1
1
1
Storekeeper
1
1
1
170
PARKS & RECREATION
PARKS MAINTENANCE
Personnel Position Summary (continued)
Superintendent of Park Maintenance
1
1
1
Tractor Mower Operator
9
9
9
Tractor Mower Operator- Temp
1
1
1
Tree Trimmer
3
3
3
Tree Trimmer Tern
1
1
1
Tree Trimmer-Equipment Operator II
1
1
1
Tree Trimmer -Heavy Truck Driver
1
1
1
Tree Trimming Crew Supervisor
1
1
I
Tree Trimming — Park Maintenance Supervisor
1
1
1
Total
150
150
147
171
PARKS & RECREATION
RECREATION
Program Description
The Recreation Division plans, conducts, arranges or promotes organized recreation,
athletics, crafts and other leisure time activities for all age groups at recreation centers
and facilities throughout the County of Hawaii.
Program Objectives
1. Provide introductory instruction in all recreational facilities in at least 4 of the
following sports (basketball, baseball, volleyball, track and field, tennis, flag football,
badminton) for children and adults, one or more in each respective season (i.e. Fall —
basketball; Winter — baseball and track/field; Spring — volleyball; summer —
tennis /flag football).
2. Provide at least six seasonal arts and craft activities for children and adults in all
recreational facilities (i.e. Fall — Halloween /Thanksgiving/Christmas craft activities;
Winter — Valentines /St. Patrick/Easter activities; etc.).
3. Maintain a safe facility, free of hazards for all activities, patrons and employees by
conducting daily safety inspections and remitting work orders as necessary to correct
unsafe conditions. A comprehensive safety inspection to be conducted on a quarterly
basis.
4. Plan, organize and implement a minimum of two district -wide events in each
respective district that is responsive to the respective community's needs and interests
(i.e. Hilo District — The Biggest Easter Egg Celebration; Hamakua District —
Hamakua Fun Day; etc.).
5. Develop a minimum of six partnerships with other recreation providers as well as
community organizations to maximize service and activities to the public (i.e. summer
camping program in partnership with the YMCA).
6. Provide quarterly training for the P &R staff on various issues, ADA concerns, safety
issues, self - improvement /enhancement, etc.
7. Provide the Department with at least two ADA training sessions.
8. Provide complete fingerprinting background checks on all new employees, temporary
hires and volunteers who work in close proximity to children.
172
PARKS & RECREATION
RECREATION
Program Highlights
1. KALAE IKI BASEBALL CLINIC.
The 8 th Annual Kalae Iki Baseball Clinic was held at Kona's Old Airport Ball fields
on July 17 — 19, 2009. This 3 -day clinic was conducted with the NCAA Division One
baseball coaches and a couple of former Major League players sharing their expertise
and knowledge of this sport with the participants. Sponsored through the generosity
of the Jack Gifford Foundation (who paid for the airfare and rooms for the coaches),
the Betty Kanuha Foundation (t- shirts, ice and water for three days), along with
donations from P &R Director Robert Fitzgerald and lakai Baptiste. The County of
Hawaii Department of Parks & Recreation provided the pizzas and hot dogs with the
donations received. This one of a kind baseball clinic which is free attracted over 300
participants from all over the island as well as from the mainland, including coaches
and volunteers that assisted on the field. Where in the USA could you attend a free
clinic involving top notch college baseball coaches? The Answer - Kailua Kona.
2. OHANA SHORELINE FISHING TOURNAMENT:
The Ohana Shoreline Fishing Tournament was held on August 21 — 23, 2009. This
has become an island -wide event with Recreation staff from the Hilo, Hamakua, and
the North/South Kohala Districts working together to organize this event to make this
event what it is today, the "Best Family Fishing Tournament in Hawaii ". This annual
family fun event attracted over 300 entrants from around the Island. Donations were
received from businesses throughout Hawaii and the mainland for prizes, and other
prizes were purchased with registration fees collected for the weigh -in day on the last
day of the tournament.
3. HALLOWEENZOO BOO:
Zoo Boo was held in conjunction with our own Pana'ewa Zoo's Pamela Mizuno and
our Hilo District staff. It provided fun, games and prizes for the hundreds of
youngsters that attended this event on October 31, 2009.
4. FURLOUGH FRIDAYPROGRAM:
The Furlough Friday program was very successful island -wide, but especially in the
West Hawaii District. This program provided over a hundred children with a safe
place to be and have fun during the Department of Education's 17 Furlough Fridays.
Our staff pulled together all their resources to provide the best learning experience
possible.
173
PARKS & RECREATION
RECREATION
Program Highlights (continued)
5. TRUNK AND TREAT.
The Trunk and Treat program was held at various sites in the Puna District on
October 31, 2009. It allowed the children of rural communities such as H.O.V.E. to
go to a designated site where they could get treats from the trunks of peoples' car.
This program provides a safe meeting place for children of communities where homes
can be far and few between.
6. HALL 0 WEEN FUN NIGHT.
Halloween Fun Night "Candyland" which is co- sponsored by the Recreation Division
and Solid Rock Ministries was held on October 31, 2009. This annual event at the
Kailua Park provides a one of a kind experience for youngsters and adults in the Kona
District.
7. TRACK & FIELD:
The Age group meet was held on February 6, 2010, simultaneously at both the Keaau
High School Track Oval and the Konawaena High School Track Oval. We had about
800 youngsters at the East Hawaii track meet and about 500 at the West Hawaii meet.
On February 20, 2010, after a one year hiatus, we brought back to the relief of many,
our popular exponent track and field meet. This meet gives a child with a smaller
physical stature at a certain age an opportunity to compete against other participants
with similar physical stature. This meet was also held at the same venues as the Age
Group Meet. The number of participants again was over the 1,300 mark. Because this
program is free, and there is a push for more individual athletic activities, we expect
the numbers to rise.
8. HERSHEY TRACK & FIELD:
On March 13, 2010, we held the Hershey Track & Field meet at the Konawaena High
School Track Oval. This outstanding program is sponsored in part by the Hawaii
Recreation and Parks Association ($1500), Hershey (t- shirts), Konawaena High (free
facility use), and P &R.
9. FOOTBALL CLINIC.
The Hawaii Football Clinic featured the University of Hawaii assistant football
coaches who provided a free clinic for West Hawaii (Old Kona Airport field) on June
23, 2010 and for East Hawaii (Wong Stadium) on June 24, 2010. Though the
attendance numbers were not what we had hoped for on the West side, by holding
more of these clinics with more advertising and more input from our staff the number
of participants for future clinics should show an increase.
174
PARKS & RECREATION
RECREATION
Program Highlights (continued)
10. END OF SCHOOL BLAST.
Our Hamakua staff participated in the Kalanianiole Elementary School End of School
work with the Department of Education to provide children with a fun and safe
environment to recreate not only at our facilities at DOE facilities as well.
Program Measures
Program /Events
FY 2009 -10
Countywide
Participants
Actual
FY 2010 -11
Countywide
Participants
Budget
FY 2011 -12
Countywide
Participants
Estimate
Instructional Sports Program (Baseball, Softball,
Basketball, Floor Hockey, Pickle Ball, Volleyball,
Tennis, Track & Field, Croquette)
1,193,178
1,250,000
1,250,000
Arts & Crafts
33,854
30,000
35,000
Organized P &R Sports Games /Clinics (Baseball,
Basketball, Volleyball)
567,495
495,000
570,000
Music and Dance
151,735
50,000
150,000
Drama, Storytelling, Puppetry
13,775
9,000
14,000
Physical Fitness /Aerobic for Tots to Senior Citizens
150,392
110,000
151,000
Island -wide Exponent and Age Group Track and
Field*
Easter Egg Celebrations*
Hamakua Fun Day Celebration*
Halloween Haunted Houses /Contests*
Elks Hoop Shoot Contest*
Martial Arts Demonstration/Fair /Clinic*
Bicycle Program*
Air Rifle/BB Gun Safety Program*
Outdoor/Nature Activities/Hiking Programs
38,108
15,000
40,000
`Ohana Fishing Day/Fishing Derbies*
Special Events*
238,658
250,000
250,000
TOTAL
2,387,195
2,209,000
2,625,914
Persons Utilizing Facilities — Total
2,486,161
2,830,000
2,734,777
*Activities combined under Special Events
175
PARKS & RECREATION
RECREATION
Program Expenditures
Personnel Position Summary
Position Title
FY 2009 -10
Actual
FY 2010 -11
Budget
FY 2011 -12
Request
Number of Positions
45
45
45
Salaries and Wages
1,709,498.04
1,583,597
1,569,643
Operations
608,426.78
711,450
706,800
Equipment
12,932.07
100
100
Program Total
2,330,858.89
2,295,147
2,276,543
Personnel Position Summary
Position Title
FY 2009 -10
Authorized
FY 2010 -11
Authorized
FY 2011 -12
Request
Account Clerk
1
1
1
Clerk II
1
1
1
Recreation Administrator
1
1
1
Recreation Director II
22
22
22
Recreation Director II — 1 /2T
1
1
1
Recreation Director IV
5
5
5
Recreation Specialist II
2
2
2
Recreation Technician 11
1
1
1
Recreation Technician II — 1 /2T
3
3
3
Recreation Technician 1II
3
3
3
Recreation Technician III — 3/4T
1
1
1
Recreation Technician III — 1 /2T
3
3
3
Recreation Technician III — 2/5T
1
1
1
Total
45
45
45
176
PARKS & RECREATION
SUMMER AND INTER - SESSION PROGRAM
Program Description
The Summer and Inter - Session Program provides for the County of Hawai`i's elementary
school children, a five to six week, diversified recreational program, including team
sports, games, arts and crafts, drama, music, dance, etc. highlighted with excursions and
enrichment activities.
Program Objectives
1. Conduct a minimum of 20 Summer Fun programs island -wide.
2. Continue to conduct longer programs hours at majority of the sites.
3. Work in partnership with the Department of Education Child Nutrition Program and
with HCEOC to sponsor free lunch programs for all summer fun sites that qualify and
meet the requirements for this program.
4. Supplement the regular Summer Fun program with various enrichment -type programs
for those willing to pay the higher fee:
• Develop and implement a teen -scene program at the Pu`u`eo Community Center
in East Hawaii, teaching life's skills with emphasis on leadership training. This
will run for seven weeks from 8 a.m. to 3 p.m., targeting teens 12 — 17 years old,
at a cost of $175.00 teen.
• Conduct a Summer Fun Explorations Program at the Hilo Armory to run for
seven weeks from 8 a.m. to 3 p.m. and target children in grades 1 — 4, at a cost of
$175.00 per child.
5. Develop a minimum of (8) Winter Intersession programs island -wide.
6. Integrate children with disabilities into the summer and inter - session programs
wherever possible, through the assistance of the Therapeutic Specialist.
177
PARKS & RECREATION
SUMMER AND INTER - SESSION PROGRAM
Program Highlights
The 2010 Summer Fun Program was a 6 week program, a week longer than the 2009
program due to a change by the Department of Education to a longer Summer break
schedule. This program saw significant increases in the registration at some sites such
as Waiakea Uka Gym with over 100 children signing up and at Kekuaokalani Gym
and Old Airport pavilion with a combined total of over 200 children registering.
Probably the most affordably priced summer program on the island and or the state.
We expect to see an increase in the number of children registering for the program
next year, especially with the economic situation not showing much improvement.
More sites this year qualified for the free Summer Lunch program.
Summer Food Service Program was made available to 17 Summer Fun sites that
qualified for the reimbursable USDA lunch program. HCEOC and the Department of
Education provided the lunches to these sites. The following are the sites that
qualified:
Hilo District. Andrews Gym, Hilo Armory, Kawananakoa Gym, Piihonua Gym,
Puueo Teen Program, Waiakea Uka Gym, Wainaku Gym.
Hamakua District. Honokaa Gym, Papaikou Gym.
Puna District. Hawaiian Beaches, Pahoa Community Center, Shipman Gym.
NIS Kohala District.. Hisaoka Gym, Waimea Community Center.
NIS Kona District. Kekuaokalani Gym, Kona Old Airport Pavilion, Yano Hall.
A total of 16,152 lunches were served to the children during the 6 week summer fun
program.
2. In addition to the Summer Fun Programs the Hilo Armory had a special enrichment
Summer Exploration Program which offered many additional activities for the
children that registered.
Three sites offered a three week 2009 Winter Intersession Program. Sites were:
Kawananakoa Gym, Wainaku Gym, and Waiakea Uka Gym. Other island -wide sites
adjusted their hours of work to accommodate the children and teens on the DOE Fall
and Spring breaks.
178
PARKS & RECREATION
SUMMER AND INTER - SESSION PROGRAM
Program Measures
PROJECTED SITES/POTENTIAL ENROLLMENT INCLUDING SUMMER/INTER-
SESSION /AFTERNOON PROGRAMS
Districts
FY 2009 -10
Actual
FY 2010 -11
Budget
FY 2011 -12
Estimate
Persons Served — Summer Fun/Intersession
2,250
2,700
2,700
PROJECTED SITES/POTENTIAL ENROLLMENT INCLUDING SUMMER/INTER-
SESSION /AFTERNOON PROGRAMS
Districts
Regular
Summer
Fun
Sites
Enrich-
ment
Prog
Summer
Fun
Acad
Teen
Prog
Aquatic
Enrich-
ment
Pro
After-
noon
Prog
Leader
ship
Camp
Special
Events
Inter-
Sessions
Total
Sites
Total
Children
Hilo
7
294,230
1
1
1 299,344.80
5
1 531,011
5
19
1,000
Puna/Ka`u
7
3
0
10
700
Hamakua
5
-
3
0
8
650
N/S Kona
5
-
2
1
8
950
N/S Kohala
3
2
-
3
8
500
TOTAL
27
0
1 1
1
0
1 15
1 0
0
9
53
3,800
Program Expenditures
Personnel Position Summary
Position Title
FY 2009 -10
Actual
FY 2010 -11
Budget
FY 2011 -12
Request
Number of Positions
65
96
86
Salaries and Wages
180,513.50
230,787
252,111
Operations
118,831.30
294,230
278,900
Program Total
1 299,344.80
525,017
1 531,011
Personnel Position Summary
Position Title
FY 2009 -10
Authorized
FY 2010 -11
Authorized
FY 2011 -12
Request
Activity Aide
62
89
83
Activity Technician I
-
-
-
Activity Technician III
3
7
3
Total
65
96
86
179
PARKS & RECREATION
HO'OLULU PARK COMPLEX
Program Description
The Ho`olulu Complex assures the safe, sanitary and efficient use of all facilities at the
Ho`olulu Complex (Dr. Francis F. C. Wong Stadium, Afook - Chinen Civic Auditorium,
Edith Kanakaole Multi- Purpose Stadium, Walter Victor Baseball Complex, Aunty Sally
Kaleohano's Luau Hale, Butler Building and Hilo Drag Strip).
Maximizing the use of all facilities by servicing everyone in an equitable and fair
manner, and through careful scheduling and accommodating of:
1. Public requests for private parties and sports activities.
2. Professional or non - profit agencies that promote East Hawaii or island -wide events.
3. School activities and sporting events.
4. Agencies that promote activities for statewide, national or international participants.
5. County and department functions.
Program Objectives
1. Provide clean, safe and well- maintained facilities:
a. Close each facility once per year for general clean up and minor repairs.
b. Pressure wash each facility once every quarter.
c. Check on safety hazards daily.
d. Clean and sanitize facilities before and after events in 99% of the cases.
e. Work with Safety Committee to have courtesy safety inspection annually.
2. Provide a well- manicured playing surface at all ballfields (Wong Stadium and Walter
Victor Baseball Complex):
a. Mow lawn weekly, weather permitting, 90% of the time.
b. Close each ballfield at least one week annually for field renovations.
c. Aerate ballfields semi - annually.
d. Fertilize ballfields quarterly.
3. Provide training for staff:
a. Conduct safety talks on different topics every month.
b. Retrain employees on equipment use semi - annually.
c. Have supervisors conduct equipment maintenance training and have equipment
maintained weekly.
d. Provide refresher course on Material Safety Data Sheet annually.
180
PARKS & RECREATION
HO'OLULU PARK COMPLEX
Program Objectives (continued)
4. Enforce rules and educate sponsors:
a. Comply with Federal ADA, State OSHA, County, Department and Complex rules
and regulations.
b. Revise rules annually.
c. Distribute rules with all applications.
5. Work with Hilo Jaycees, Lehua Jaycees, Intake Service, schools and community
groups for improvements to the Ho`olulu Complex:
a. Complete one major improvement project.
b. Do beautification/landscaping project for each facility annually.
6. Maximize use of all facilities within the Ho`olulu Complex by accommodating an
estimated 2,400 activities annually.
Program Highlights
• The following major events were held at the Ho`olulu Complex:
State AJA Baseball Tournament
American Cancer Society's Moonlight Madness Walk
Hilo Orchid Society Show
Hawaii Export Nursery Trade Show
UHH Basketball Shoot - Out - Women's
Merrie Monarch Festival
Hilo Jaycees' County Fair
Haili Men's Volleyball Tournament
Christmas Craft Fairs
Big Island Association of Nurserymen's Show and Sales
General and Primary Elections Site
Jehovah's Witnesses Conventions
Robotics Competition and Awards Banquet (with the University of Hawaii at Hilo)
The Ho`olulu Complex accommodated many more activities and events on a daily
basis and was heavily used on weekends.
181
PARKS & RECREATION
HO'OLULU PARK COMPLEX
Program Measures
Program Expenditures
FY 2009 -10
Actual
FY 2010 -11
Budget
FY 2011 -12
Estimate
Persons Served — Aggregate Total
783,000
725,000
800,000
Activities Accommodated:
2,150
2,900
3,175
Afook - Chinen Auditorium & Butler Building:
331,108.21
348,874
411,400
Revenue Making
300
300
325
No Revenues
150
150
150
Kanakaole Multi-Purpose Stadium:
16
16
16
Revenue Making
700
700
750
No Revenues
100
100
100
Wong & Victor Stadiums:
Revenue Making
250
250
300
No Revenues
750
750
750
Seven Seas Luau House:
Revenue Making
300
150
300
No Revenues
300
300
300
Hilo Drag Stri
No Revenues
200
200
200
Program Expenditures
Personnel Position Summary
Position Title
FY 2009 -10
Actual
FY 2010 -11
Budget
FY 2011 -12
Request
Number of Positions
16
16
16
Salaries and Wages
615,762.66
576,630
598,780
Operations
331,108.21
348,874
411,400
Equipment
7,548.65
5,400
18,400
Program Total
954,419.52
930,904
1,028,580
Personnel Position Summary
Position Title
FY 2009 -10
Authorized
FY 2010 -11
Authorized
FY 2011 -12
Request
Account Clerk
1
1
1
Building Maintenance Worker
1
1
I
Facilities Maintenance and Service Worker I
10
10
10
Facilities Maintenance and Service Worker II
3
3
3
Ho`olulu Complex Maintenance Supervisor
1
1
1
Total
16
16
16
182
PARKS & RECREATION
AQUATICS
Program Description
The Aquatics Division develops and initiates water safety operations and programs
utilizing training and education of all Aquatic staff. It maintains safety services and
promotes preventative actions, progressively implementing advanced safety equipment
and strategies to meet our goals and acts as principal resource and consultant on all
matters relating to water safety on the Island of Hawaii.
Program Objectives
1. Provide services at our nine (9) pool facilities with two (2) lifeguards on duty daily at
Kona Community Aquatics Center and Sparky Kawamoto Swim Stadium and one
lifeguard on duty daily at Pahoa Pool 95% of the time. Pahala, Kohala, Konawaena,
Honoka`a, and Laupahoehoe will have at least one lifeguard on duty Monday through
Friday, 90% of the time. NAS pool will have at least one swim instructor/ lifeguard
on duty Monday through Friday, 90% of the time.
2. Offer recreational and lap swimming for approximately 700,000 patrons. Offer
Learn-to -Swim and other water related courses to approximately 2,500 patrons at
NAS Pool and Kona Community Aquatic Center 95% of the time year round and at
least 6 weeks in the summer at all other pools.
3. Develop and distribute a quarterly brochure of County of Hawaii pool facilities
highlighting recreational and adult lap swimming hours as well as swim lessons,
special events and programs.
4. Initiate two (2) water safety instructor classes through American Red Cross instructor
trainers for East and West Hawaii to increase the pool of candidates for Learn-to-
Swim program instructors.
5. Conduct one (1) American Red Cross Lifeguard Training, two (2) CPR for the
Professional Rescuer and two (2) First Aid and safety classes at each of our nine (9)
pool facilities during the fiscal year.
6. Plan, promote and coordinate five (5) novice swim meets serving approximately 200
participants during August through October 2010.
7. Sponsor or provide major support to at least two (2) open water swim competitions,
one on each side of the island.
8. Promote workplace safety for all staff by providing personal protective equipment
and safety training on an ongoing basis.
183
PARKS & RECREATION
AQUATICS
Program Highlights
• 790,855 patrons visited our pools FY 2009 -10
• Activities offered by the pools included lap /recreational swim, swim lessons, water
aerobic exercise classes, water polo, guard start and American Red Cross classes.
• Aquatics sponsored or was the site of events such as beach clean ups, the Richardson
Rough Water Swim, Hapuna Rough Water Swim, Waiuli Biathlon and Huinakolu
Triathlon.
• The 2010 Learn to Swim Program took place in June and July 2010. American Red
Cross levels of swim classes were taught at all facilities utilizing Swim Instructor
Temps and Senior Lifeguards.
• August 2010 was the start of our Novice Swim Program, which hosted five (5) meets
at Pahala, KCAL, NAS, Kohala and championships at Kawamoto Swim Stadium.
• Aquatics trained two (2) Police recruit Training classes in American Red Cross Basic
Water rescue this past Fiscal year.
Program Measures
184
FY 2009 -10
Actual
FY 2010 -11
Budget
FY 2011 -12
Estimate
Swimming Pools
9
9
9
Persons Served at Pools
790,855
800,000
825,000
Novice Meets/Participants
5/251
5/275
5/300
Learn to Swim (participants)
2,304
3,000
3,100
Excursions /Classes at Richardson Ocean Park
4,039
4,000
4,200
184
PARKS & RECREATION
AQUATICS
Pool Attendance
Location
Total Count
2007 -08
Total Count
2008 -09
Total Count
2009 -10
Honoka`a
11,310
23,381
24,215
Kawamoto
93,827
139,003
140,197
Kohala
28,522
27,090
28,972
Konawaena
2,691
30,945
38,030
Lau ahoehoe
27,458
17,513
32,420
NAS *
47,367
45,759
42,112
Pahala
17,049
21,099
25,560
Pahoa
92,428
120,992
131,534
Kona Community Aquatic Center
250,577
298,612
326,815
Total
571,229
724,394
790,855
* Pools closed on weekends and holidays
Program Expenditures
Personnel Position Summary
Position Title
FY 2009 -10
Actual
FY 2010 -11
Budget
FY 2011 -12
Request
Number of Positions
52
52
52
Salaries and Wages
1,395,755.58
1,299,118
1,370,002
Operations
819,751.39
939,100
938,363
Equipment
18,290.42
1,900
54,250
Program Total
2,233,797.39
2,240,118
2,362,615
Personnel Position Summary
Position Title
FY 2009 -10
Authorized
FY 2010 -11
Authorized
FY 2011 -12
Request
Account Clerk
1
1
1
Aquatic Pool Manager
1
1
1
Aquatic Program Assistant
1
1
1
Clerk III
1
1
1
Lifeguard I (Pool)
10
10
6
Lifeguard I (Pool) 1 /2T
4
4
4
Lifeguard I (Pool) 3/5T
5
5
5
Lifeguard I (Pool) 1 /2T Temp
6
6
6
Senior Lifeguard
9
9
12
Swimming Instructor
2
2
2
Swimming Instructor Temp
5
5
3
Swimming Instructor 1 /2T Temp
1
1
2
Swimming Pool Custodian
3
3
3
Swimming Pool Custodian 1/2T
3
3
3
Total
52
52
52
185
PARKS & RECREATION
..._ ....
CULTURE & COMMUNITY ARTS
Program Description
The Culture & Community Arts Section promotes, perpetuates and encourages activities
and programs in culture, art, history and the humanities.
Program Objectives
1. Provide 70 workshops and classroom instructions in various disciplines, music,
dance, drama, arts, crafts, and natural sciences at established sites Countywide.
2. Develop and conduct at least one Cultural /Community event per quarter to preserve
ethnic traditions and heritage, encourage craftsmanship and cottage industry.
3. Market programs by securing community involvement and financial support through
six partnerships /sponsorships.
4. Advertise and promote the Cultural & Community Arts programs and activities
through our quarterly "Arts Visions" newsletter and media such as radio, television,
periodicals and newspapers.
Program Highlights
1. Fourth of July Fest- Blast 2009
2. HTA CPEP Grants completed and awarded
3. Pohoiki Surf Contest
4. Kau Fourth of July Parade
5. Hawaii Canoe Racing Association State Championships
6. Kona Farm Fair
7. 2009 Queen Lili'uokalani Festival
8. Conducted the Veteran's Day Parade
9. Assisted with the Moku O Keawe International Festival
10. Christmas Wreath Exhibition at Aupuni Center
11. 2010 Waimea Cherry Blossom Heritage Festival
PARKS & RECREATION
CULTURE & COMMUNITY ARTS
Program Measures
Program Expenditures
FY 2009 -10
Actual
FY 2010 -11
Budget
FY 2011 -12
Estimate
Classes/Workshops (Countywide)
120
70
90
East Hawaii
71
40
50
West Hawaii
49
30
40
Participants in Classes/Workshops (Countywide)
1206
1,000
1300
East Hawaii
720
600
750
West Hawaii
486
400
550
Total Participants Served Countywide
28,032
13,000
15,000
East Hawaii
14,846
8,000
9,000
West Hawaii
13,186
5,000
6,000
Number of Festivals/Major Events
9
8
7
Program Expenditures
Personnel Position Summary
Position Title
FY 2009 -10
Actual
FY 2010 -11
Budget
FY 2011 -12
Request
Number of Positions
2
2
2
Salaries and Wages
147,804.88
128,409
139,728
Operations
18,814.91
78,430
92,805
Equipment
-
-
I -
Program Total
166,619.79
1 206,839
1 232,533
Personnel Position Summary
Position Title
FY 2009 -10
Authorized
FY 2010 -11
Authorized
FY 2011 -12
Request
Cultural Services Director
1
1
1
Recreation Specialist I
1
1
1
Total
2
2
2
187
PARKS & RECREATION
ELDERLY ACTIVITIES
Program Description
EAD Administration
The Elderly Activities Division's (EAD) Administration oversees six programs: RSVP,
Coordinated Services, Senior Employment, Nutrition, Recreation and Special Programs.
The Division provides comprehensive and coordinated services for older individuals,
which promote maximum independence, optimum health, personal dignity and self -
enrichment. EAD staff offers older adults 55 years and older many educational and
recreational choices, various opportunities and services to enhance their quality of life,
such as employment, volunteer opportunities, transportation, escort, information and
assistance, in -home services (chore, personal care), recreational activities, congregate
meals and home - delivered meals and island -wide, statewide, national and international
activities (Kupuna Hula, bowling, softball, health fair, etc.).
EAD Recreation
The Elderly Recreation Services (ERS) provides comprehensive recreational,
educational, health related and leisure activities for older adults 55 years and older, which
promote maximum independence, optimum health, personal dignity and self - enrichment.
ERS staff provide and promote active and passive recreational, cultural, leisure
opportunities, special interest programs, island -wide, statewide events which help to
maintain independence, quality of life and dignity to older adults. Services are provided
by four program directors to provide recreational services at 25 senior centers (island -
wide), including district wide activities and recreational, educational, and health - related
classes.
EAD Special Programs
The Special Programs branch provides individuals 55 years and older with a variety of
special events such as recreational, sports (golf, softball), health (Wellness fair), leisure
time, performing arts (Kupuna Hula), and other support services countywide, as well as
senior participating in state /national /international events.
188
PARKS & RECREATION
w
ELDERLY ACTIVITIES
Program Objectives
EAD Administration
The division will provide and/or facilitate a wide array of services and opportunities and
evaluate the quality of services provided by:
1. Coordinating a service delivery system that addresses the needs and interests of older
adults by providing comprehensive and coordinated services, represented by the
division's six major programs, for over 9,992 seniors annually and conducting an
annual evaluation on each program.
The division will pursue the help from persons and groups to improve and maintain P &R
facilities and enhance programs /services /activities by:
2. Maintaining the EAD Advisory Council made up of representatives from the 25
senior citizen clubs, 15 nutrition sites and the RSVP Advisory Council by conducting
at least one general meeting in January and six district meetings in July of each fiscal
year servicing 40 presidents /chairpersons island -wide.
The division will provide regular facilities and safety inspections and training for staff
by:
Maintaining an EAD Safety Committee with at least one representative of each
program meeting quarterly to enforce safety procedures, improve unsafe conditions
affecting staff and seniors and give feedback to the department safety committee, as
needed, and conduct a safety on -site evaluation semi - annually (January and July) of
32 senior center facilities and conduct safety evaluations /training for 50 EAD staff by
June 30, 2012.
In order to keep the public informed of its activities the division will:
4. Produce at least one "Video Highlights" of the division's activities annually.
5. Maintain the division's Kupuna News magazine by providing information on all EAD
program activities and printing at least 3,300 copies for distribution to over 200
organizations quarterly.
189
PARKS & RECREATION
ELDERLY ACTIVITIES
Program Objectives (continued)
EAD Recreation
1. Provide and promote active and passive recreational, cultural and leisure
opportunities to 2,500 unduplicated individuals 55 years and older at 25 senior
centers island -wide by June 30, 2012.
2. Serve 1,025 older adults in recreational, educational, health - related and cultural
classes at 25 senior centers by June 30, 2012.
3. Provide at least eight district wide activities for a total of 1,475 older adults in
Puna/Ka`u, North and South Hilo, North and South Kona, North and South Kohala,
and Hamakua by June 30, 2012.
EAD Special Program
1. Provide at least five countywide /state /national /international events for 1,850 older
adults by June 30, 2012.
2. Serve a total of 750 older adults in at least three countywide special events and serve
800 older adults in one statewide event by June 30, 2012.
3. Provide one cultural event for 300 older individuals on a county /state /international
level that will attract a total of 1,200 attendees by June 30, 2012.
Program Highlights
• Three RSVP recognition luncheons in Hilo and Kona honoring over 1,975 volunteers,
logging 165,295 hours island -wide along with the 219 volunteer stations
• Kamana Senior Karaoke Review with over 300 people and 40 singers
attending/participating at the Sangha Hall in Hilo
• Line Dance Social in Hilo with 75 dancers participating
• The Big Island Golf Tournament with 148 golfers participating
• "Casino Days" in Hilo and Kona with over 450 seniors participating
• Island -wide senior citizen's gateball, pool and ground golf tournaments /socials with
over 400 seniors participating
• Coordinated Services' three volunteer recognition luncheons for over 85 volunteers,
senior companions and Sage Plus volunteers in East/West Hawaii.
• The scheduling of a wide variety of classes (educational, recreational, cultural and
health) island -wide for over 2,207 seniors yearly
• CSE staff completed 3,386 referrals for seniors needing services/benefits such as,
supplemental security income, Medicare, Medicaid, tax assistance, food stamps,
transportation, etc.
190
PARKS & RECREATION
ELDERLY ACTIVITIES
Program Highlights (continued)
• CSE staff provided 38 clients with chore service and logged 3,459 hours.
• Scheduling the Kamana Ballroom Valentine's Dance at Aunty Sally's (Hilo) for 113
participants
• Arranging (7) EAD Senior Advisory Council meetings in January & July for 40 club
presidents and representatives along with EAD staff to discuss senior
activities /services /concerns
• 209 individuals with disabilities were provided transportation services island -wide.
• 32 seniors were assisted for the Low Income Housing Energy Assistance Program
during the month of June 2010.
• Nutrition program's state of the art "Hot Shot" truck capable of safely delivering hot
and frozen meals to 500 homebound seniors weekly who live in isolated rural areas is
servicing the Puna, Waimea and Kohala districts
• Scheduling the 2010 Kupuna Softball League games and County tournaments with
over 438 players and 22 teams participating. Teams also participated in the 34th
Annual State Tournament on Oahu.
• Kupuna Hula Festival which involved a total of 446 participants, 25 halaus from
throughout the State (16), Japan (7) and California (2) and a crowd of over 1,800
during the two -day event in Kona
• Nutrition program's Summerfest, Christmas and King Kamehameha Day celebrations
for Nutrition participants
• Senior Employment program's "Employ the Older Workers Week" in September,
2009
• The RSVP School Supplies Project assisting Big Island elementary schools with
school supplies
• Recreation Program's 25 district events serving 3,718 seniors
• Fresh Produce Distribution Project serving over 1,600 qualified seniors island -wide at
27 sites
• The 2009 Instructor/Volunteer Appreciation Christmas Luncheon with 259 seniors
attending at the Nani Mau Gardens to honor the instructors and volunteers
• The issuance of 1,256 senior identification cards
• Providing 1,109 seniors transportation services by the CSE staff and completing
39,205 trips
• Staff provided emergency assistance by calling 911 for 14 clients.
• Puna Circus held at the Kea`au Senior Center with 58 seniors participating and 80
seniors participated in the Ka`u Paaina two -day event at the Na`alehu Community
Center
• The Big Island Senior Stars Talent Show on April 2010, in Kona with 240 seniors
participating
191
PARKS & RECREATION
ELDERLY ACTIVITIES
Program Highlights (continued)
• West Hawaii Wellness Fair at the Sheraton Keauhou Bay Resort Convention Center
with over 450 seniors attending
• 230 seniors attended the West Hawaii Christmas Party at the Old Kona Airport Main
Pavilion.
• 185 seniors performed and over 200 people attended the Kamana Karaoke Recital
held at the Hilo Meshoin Hall.
• On February 27, 2010, EAD staff assisted Hawaii County Civil Defense by
informing seniors and evacuating individuals to evacuation centers island -wide due to
the state -wide tsunami.
• During the period of February — April, CSE staff assisted AARP with transporting
and/or scheduling seniors for free Senior Tax Assistance.
192
PARKS & RECREATION
w'
ELDERLY ACTIVITIES
Program Measures
EAD Recreation
FY 2009 -10
Actual
FY 2010 -11
Budget
FY 2011 -12
Estimate
Unduplicated Number of Older Adults Serviced:
25
25
25
RSVP
1,975
1,200
1,200
Coordinated Services
3,797
3,500
3,500
Nutrition
1,535
900
900
Senior Employment
80
41
42
Elderly Recreation
3,543
2,500
2,500
Special Programs
2,103
1,300
1,850
EAD Recreation
EAD Special Programs
FY 2009 -10
Actual
FY 2010 -11
Budget
FY 2011 -12
Estimate
No. of Senior Centers
25
25
25
No. of Unduplicated Elderly at Senior Ctrs (Classes)
5,227
2,500
2,500
EAD Special Programs
193
FY 2009 -10
Actual
FY 2010 -11
Budget
FY 2011 -12
Estimate
Total Number of Participants Served:
2,103
1,300
1,850
Total Number of Events:
6
6
5
County-wide Events:
Number of Events:
4
4
3
Number of Participants:
1,236
800
750
Big Island Senior Golf Tournament
148
100
100
Hawaii Kupuna Softball League & Tournament
438
300
300
Kupuna. Games
0
200
0
Big Island Senior Bowling Tournament
0
0
0
West Hawaii Wellness Fair
450
0
350
United States Air Force Band of the Pacific
200
0
0
Holiday Bash
0
200
0
State/National/International Events:
Number of Events:
2
2
2
Number of Participants:
867
500
1,100
State Senior Softball Tournament
421
200
800
Hawaii State Sr. Citizens Bowling Tournament
0
0
0
Hawaii Kupuna Hula Festival
(# of Performers)
446
300
300
Hawaii Kupuna Hula Festival
(# of Attendees — 2 nights)
1,870
1,200
1,200
193
PARKS & RECREATION
ELDERLY ACTIVITIES
Program Expenditures
Personnel Position Summary
Position Title
FY 2009 -10
Actual
FY 2010 -11
Budget
FY 2011 -12
Request
Number of Positions
10
10
10
Salaries and Wages
404,681.66
388,759
347,692
Operations
126,108.20
185,721
186,182
Equipment
145.82
2,325
14,155
Program Total
530,935.68
576,805
548,029
Personnel Position Summary
Position Title
FY 2009 -10
Authorized
FY 2010 -11
Authorized
FY 2011 -12
Request
Account Clerk
1
1
1
Elderly Activities Operations Director
1
1
1
Program Director II (Older Adults)
3
3
3
Program Director III (Older Adults)
1
1
1
Program Director IV (Older Adults)
1
1
1
Recreation Technician II
3
3
3
Total
10
10
10
194
PARKS & RECREATION
PANA'EWA RECREATIONAL COMPLEX
Program Description
The Pana`ewa Recreational Complex is comprised of two facilities. Pana`ewa Rainforest
Zoo and Gardens and Pana`ewa Equestrian Center together provide varied recreational
opportunities that are open to the public.
Pana`ewa Rainforest Zoo
The Pana`ewa Rainforest Zoo and Gardens is the only natural rainforest zoo in the United
States. This provides the unique opportunity to exhibit species in a natural rainforest
environment. An abundance of flora enhances the zoo experience and transforms the zoo
into a diverse botanical park. Pana`ewa Rainforest Zoo and Gardens provides a welcome
form of alternate recreation and education for all ages to enjoy. The zoo is open to the
public everyday from 9:00 a.m. to 4:00 p.m., 7 days a week and is only closed on
Christmas and New Years Day. There is currently no admission charge.
Modern zoos strive to provide and promote a theme of conservation through education
and recreational activities. Conservation of world wildlife and rainforests will effect the
generations to come. Continuing education and awareness is vital to preserving these
natural resources for the future, and the zoo affords the perfect opportunity to combine
this education with recreation.
Our program is achieved by meeting Federal USDA Animal Welfare Act regulatory
standards to maintain Federal licensure, and acquisition of State and Federal permits
necessary to import, transport and house restricted animals. Volunteer docents are
utilized to provide educational tours for school excursions and outreach programs.
Community involvement is vital to the program's success and future expansion.
Equestrian Center
The Equestrian Center is located adjacent to the zoo and has the capacity to house 64
horses. Horse stalls are rented to the public for a nominal cost.
The Pana`ewa Equestrian Center was developed and is maintained for a wide variety of
equestrian related facilities, which include a 5/8 mile Race Track, Rodeo Arena, Wash
Racks, and 64 Rental Stalls with attached Paddocks. The center is open for public use 7
days a week.
195
PARKS & RECREATION
PANA'EWA RECREATIONAL COMPLEX
Program Objectives
1. Continue focusing on the rainforest theme by acquiring 2 new appropriate rainforest
animals.
2. Successfully breed two animal species for exhibit or to trade with other facilities.
3. Initiate "for a fee" programs and activities that will generate sufficient revenue to
expand the recreational and educational opportunities at Pana`ewa Rainforest Zoo &
Gardens.
4. Work with community groups to help facilitate 10 major volunteer projects to
maintain and improve the Zoo and Equestrian Center.
5. Offer docent training to assist with guided tours of the Zoo by providing at least 1
docent training session each year.
6. Provide 45 educational guided tours of the Pana'ewa Rainforest Zoo and Gardens
with volunteer docents that have completed the Zoo Docent Training Program.
7. Provide a venue for annual recreational equestrian events at the Pana`ewa Equestrian
Center:
a. host 3 rodeo events annually
b. host 3 dressage events annually.
Program Highlights
• Annual attendance at the Zoo from July 1, 2009 to June 30, 2010 was 172,737. The
attendance has decreased by almost 10,000 visitors. This can be attributed to the
decrease in number of cruise ships visiting Hilo port and the corresponding decrease
in tourists from these cruise ships.
• Friends of the Zoo (FOZ) hosted the July Family Fun Day (1,700 attendance),
Namaste Tiger Birthday Party (2,300 attendance), Jean Curtis Day (1,100
attendance), and the Annual Plant Exposition (1,000 attendance). An evening
program on Birds of Hawaii Island was also coordinated with assistance from
"Friends of Hawaii Volcanoes National Park."
• On October 31, 2009, the Zoo was host to `BOO IN THE ZOO ". With help from the
P &R Recreation Division, Boy Scouts, and community support, almost 1,500
children and parents enjoyed a Boofully fun day at the zoo. The festivities included
games, face painting, costume contest and a scavenger hunt.
• With help from FOZ, the zoo was able to provide 6 weeks of docent training from
February 4, 2010 thru March 11, 2010. New docents were trained for guided tours
and the information booth.
1066
PARKS & RECREATION
PANA'EWA RECREATIONAL COMPLEX
Program Highlights (continued)
• April Earth Day in the zoo was a huge success and this event was organized by the
County Recycling Branch. With over 4,000 people in attendance that day, gift shop
sales exceeded $1,800 and a KTA Super Stores fundraising campaign raised $2,400
in donations for FOZ. We hope to make this an annual event.
New animals acquired this fiscal year:
2
Bearded Dragons
2
Leopard Geckos
1
Cotton -Top Tamarin
2
Golden Pheasants
3
Red - Footed Tortoises
Program Measures
Program Expenditures
FY 2009 -10
FY 2010 -11
FY 2011 -12
Number of Positions
Actual
Budget
Estimate
Attendance
172,737
185,000
185,000
Acres Maintained
57
57
57
Equestrian Center — Stalls
64
64
64
Equestrian Center — Rodeos, Shows, Clinics & Races
6
6
6
Community & Volunteer Projects Completed
10
10
12
New animals acquired
19
2
4
Educational presentations (field trips, school visits, etc)
43
45
45
Species (Current Actual Count as of June 20 10)
98
95
98
Birds 39
Primates 7
Mammals 22
Amphibians 7
Reptiles 22
Program Expenditures
197
FY 2009 -10
Actual
FY 2010 -11
Budget
FY 2011 -12
Request
Number of Positions
10
10
10
Salaries and Wages
447,720.64
410,283
397,248
Operations
222,954.26
246,114
246,627
Equipment
1,867.05
100
2,500
Program Total
672,541.95
656,497
658,375
197
PARKS & RECREATION
PANA'EWA RECREATIONAL COMPLEX
Personnel Position Summary
Position Title
FY 2009 -10
Authorized
FY 2010 -11
Authorized
FY 2011 -12
Request
Building and Grounds Utility Worker
1
1
1
Pana`ewa Recreation Complex Manager
1
1
1
Pana`ewa Recreation Complex Supervisor
1
1
1
Zoo Animal Keeper II
6
6
6
Zoo Information/Education Specialist I
1
1
1
Total
10
10
10
198
PLANNING
PLANNING
DEPARTMENT SUMMARY
Mission Statement
To foster an improved quality of life for the Island of Hawai`i's communities through
responsible and progressive planning.
Department Goals
1. Long -Range Planning. To develop a long -range vision and plan that protects and
enhances our island's assets, meets our community needs, while fostering a diverse
and vibrant economy;
2. Regulatory System. To develop and administer a land use management system that is
based on clear and objective standards and efficient process;
3. Public Participation/Information. To develop effective methods to seek community
and interagency input that encourages broad -based participation in planning and
regulatory decision making;
4. Organizational Capacity. To strive for competence, sensitivity, and responsiveness in
the delivery of planning services to the people and other agencies of the County.
Program Description
The Planning Department carries out its responsibilities through its offices in East and West
Hawaii. Additionally, the department administers and staffs the Hawaii County Windward
Planning Commission, Hawaii County Leeward Planning Commission, Board of Appeals,
Kailua Village Design Commission and the Arborist Advisory Committee which have
jurisdiction over various land use and related permits or designations.
The Planning Director serves as the chief planning officer of the County and the technical
advisor to the Mayor, Planning Commissions and Council on all planning and related matters.
These include: prepares and implements the general plan and amendments; prepares and
implements the community development plans; prepares proposed zoning and subdivision
ordinances and any amendments and modifications; reviews and prioritizes proposed capital
improvements; administers the subdivision and zoning ordinances and related regulations;
approves proposed subdivision plans; approves variances as provided by law; and receives,
processes and recommends to the Planning Commission appropriate action regarding rezoning
applications, land use boundary amendments, special permits, use permits, special
management area permits and other similar requests.
Funding Source and Position Count
General Fund
$ 2,610,615
General Fund
45
Grant Revenue
$ 333,380
Grant Revenue
6
Total Budget:
$ 2,943,995
Total Number of Positions
51
199
PLANNING
PLANNING
Program Objectives
Administrative Permits
1- Permit /Application Processing: Process applications in a timely manner and refine
workflow to increase efficiency.
2 -Tax Mapping: Maintain/generate graphical resources and tax mapping information to
respond to changes in real property; Assign addresses and maintain address databases
critical to E911 services.
3- Regulatory Environment: Assess and revise County Code and
Commission/Departmental Rules for such outcomes including, but not limited to, 1)
improving comprehensive Planning efforts, 2) removing redundancies, 3) altering
submittal and timing requirements, 4) increasing coordination with reviewing entities,
and 5) updatingibroadening public and private infrastructure and development standards.
Administrative Services
1- Records Management: Refine permit tracking systems to provide more efficient
workflow that would include increasing GIS capacity, LaserFiche record storage, GPS
data gathering to enhance GIS and EDEN.
2- Personnel: Evaluation of department structure and organization to help increase
planning and regulatory functions; Provide training opportunities for all segments of the
department to develop or increase staff capacity in customer service and planning skills.
3- Funding: Track and provide fiscal expenditure reporting to be used as a managerial
tools in the management of fiscal budget, Geothermal funding, and CZM funding.
Long Range
1- Coastal Zone Management (CZM): Review all Special Management Area (SMA)
Applications, Public Access Inquiries, Environmental Assessments, and Environmental
Impact Statements. Maintain the Public Access Geodatabase, enforce Shoreline
Setbacks, and manage Public Access Easements; Manage the CZM Contract and produce
the CZM Semi - annual and Annual Reports; and Draft and adopt a new Planning
Department Rule for Shoreline Setbacks.
200
PLANNING
PLANNING
Program Objectives (continued)
2- Regional Planning Programs: Community Development Plans (CDP): Complete the
Ka'u CDP, continue producing the Hamakua/North Hilo CDP (estimated adoption is Fall,
2012), and continue with implementation of Puna CDP; General Plan (GP) — Produce all
updates and annual reports, and start the 10 -year comprehensive GP update; and
Transportation Planning, Bike and Pedestrian Planning, and HI Roadway Standards
3- Administrative Programs: Capital Improvement Program Budget Package;
Professional Services; Fair Share; Zoning Code and Subdivision Code Amendments (as
needed); Planning Department and Board of Appeals Rule Amendments (as needed);
Hawaii Livable Communities Code (SmartCode)
4- External Planning Programs: Staff and support 1)Board of Appeals; all CDP Action
and Steering Committees; ORMP Policy and Working Group Committees; Green Team;
DOT Pedestrian Plan Technical Advisory committee (TAC); DOT Bike Plan TAC; DOT
Regional Long Range Transportation Plan TAC; DOT Sub - Statewide Transportation
Advisory Committee.
Planniniz
1- Planning Commissions: Amend Planning Commission Rules of Practice and
Procedures to refine processes and requirements to better address the legal, technical,
functional and financial obligations of the Planning Commissions to ensure a fair,
balanced and more cost - effective approach in the processing of applications and in the
manner its hearings are conducted.
2 -Land Use: Explore methods to provide for improved management and enforcement of
land use permits and ordinances, including improved coordination between the various
divisions within the Planning Department and affected agencies, to ensure that the
requirements of these permits and ordinances are implemented in a timely, complete and
effective manner.
201
PLANNING
PLANNING
Program Measures
202
FY 2009 -10
Actual
FY 2010 -11
Budget
FY 2011 -12
Estimate
PERMITS
—
—
—
Building Permits
3,464
4500
4000
Letters/Memos Answered
18,529
15,000
18,000
Ohana Permits
16
50
25
Plan Approval Reviewed
207
200
200
Agreements
—
—
—
Farm Dwelling Agreements
31
75
75
Subdivision — New Applications
183
200
200
Consolidation — New Applications
47
50
50
Applications Processed
—
—
—
General Plan Amendment
1
5
5
Change of Zone
44
30
40
Special Permits
36
30
30
Use Permits
8
10
10
Special Management Area Major Permits
10
25
25
State Land Use Boundary Amendments ( <15
acres)
4
30
15
State Land Use Boundary Amendments ( >15
acres)
3
9
9
Shoreline Setback Variance
2
5
5
Other Misc Applications (amendments, cty-
initiated)
26
35
35
Administrative Variance
70
100
100
Planned Unit Development (PUD)
3
10
10
Non-significant Zoning Change
1
5
5
SMA Minor Permit
39
30
35
SMA Assessment
113
100
100
Appeals Processed
18
30
30
Arborist Advisory Committee Meetings
0
12
12
Board of Appeals Meetings
9
12
12
Planning Commission Meetings
26
24
24
KVDC Meetings
11
12
12
Contested Case Hearings — PC
3
6
6
Contested Case Hearings — BOA
16
30
30
ENFORCEMENT
—
—
—
Complaints
263
300
300
CADASTRAL MAPPING
—
—
—
New/Updated plat maps
320
100
100
p lat maps in CADD (177 out of 2,362)
7%
9%
9%
p lat maps scanned
100%
100%
100%
Copies of Tax Maps Requested
383
800
600
202
PLANNING
PLANNING
Program Measures (continued)
The Department's regulatory functions can be measured in terms of volume and
responsiveness. The previous table provides an indication of volume, which should be
considered relative to the number of personnel. The Zoning Code, Subdivision Code,
Planning Commission Rules, and Planning Department Rules prescribe time limits in
which the department is required to address the majority of the aforementioned
applications and permits. Responsiveness measures are not available until an improved
permit tracking system is implemented. Further effort would need to invest in the current
tracking system to generate performance reports that reflect categories of regulatory
functions and parameters such as length of time for processing.
Program Expenditures
203
FY 2009 -10
Actual
FY 2010 -11
Budget
FY 2011 -12
Request
Number of Positions
46
46
46
Salaries and Wages
2,412,584.54
2,229,626
2,355,920
Operations
574,624.26
311,170
248,395
Equipment
26,834.99
31,600
6,300
Other (Grant)
29,228.39
-
-
Program Total
3,043,272.18
2,572,396
2,610,615
203
PLANNING
PLANNING
Personnel Position Summary
Position Title
FY 2009 -10
Authorized
FY 2010 -11
Request
FY 2011 -12
Request
Planning Director
1
1
1
Deputy Planning Director
1
1
1
Accountant I
1
1
1
Administrative Service Assistant
1
1
1
Clerk II
1
1
1
Clerk II Temp
1
1
1
Clerk III
3
3
3
Geographic Information Systems Analyst I
1
1
1
Geographic Information Systems Analyst II
1
1
1
Planner 111
2
2
3
Planner IV
5
5
4
Planner V
7
7
7
Planner VI
3
3
2
Planning Program Manager
4
4
4
Private Secretary
1
1
1
Secretary to Board /Commissions
1
1
1
Secretary
1
1
1
Subdivision Applications Clerk
1
1
1
Tax Maps & Records Tech I
1
I
1
Tax Maps & Records Tech 11
1
1
1
Tax Maps & Records Tech III
1
1
1
Tax Maps & Records Supervisor II
1
1
1
Zoning Clerk
4
4
4
Zoning Code Inspector I
2
2
2
Zoning Code Inspector II
1
1
1
Total
46
46
46
Ilm,
PLANNING
COASTAL ZONE MANAGEMENT
Program Description
The Hawaii Coastal Zone Management (CZM) Program is established by Chapter 205A,
Hawaii Revised Statutes (HRS). It is a comprehensive management guide for the
beneficial use, protection, and development of Hawai`i's land and water resources. The
State Legislature created the CZM Program as a shared management system with the
State and County regulatory agencies. Through an agreement, the State of Hawaii
Department of Economic Development and Tourism, Office of Planning provides funds
(State and Federal) to the County of Hawai'i to implement the CZM Program through the
regulation of development in the Special Management Area (SMA) and Shoreline
Setback Area (SSA). The Department assesses development proposals within the SMA
and SSA for compliance with the CZM objectives and policies articulated in the HRS and
determine whether the issuance of a SMA and /or Shoreline Setback Variance (SSV)
permit is appropriate. As part of the agreement with the State, the County's
responsibilities include:
1. Administration of the SMA and SSV permits, nonpoint source pollution issues, and
other CZM- related matters.
2. Administer an ongoing monitoring and enforcement program.
3. Facilitate and support public participation in the CZM Program, as may be necessary.
4. Attend all CZM - related meetings, workshops, and seminars.
5. Coordinate, facilitate, and where possible, streamline the development review process.
6. Submit status and performance reports on a semi - annual basis to the Office of Planning.
7. Submit CZM performance measures report on an annual basis to the Office of Planning.
Program Objectives
1. Process all SMA Permit applications in the required time limit as specified by law
and the County's Rules and Regulations.
2. Process all SMA Assessments within the specified 35 -day requirement.
3. Conduct site investigation of alleged violations within two weeks of receipt of
complaints.
4. Monitor all CZM- related legislative bills during the State Legislative session and
provide testimonies as needed (January to May).
5. Attend all Marine and Coastal Zone Advocacy Council (MACZAC) meetings, which
are normally held every other month as budgetary constraints will allow..
6. Attend all State Office of Planning's CZM County Directors meetings, Ocean
Resources Management Plan policy and working group meetings and subcommittee
meetings as budgetary constraints will allow.
205
PLANNING
COASTAL ZONE MANAGEMENT
Program Objectives (continued)
7. As a public participation measure, provide a written report to the State Office of
Planning CZM Program of all SMA Permit applications and their status.
8. Continue to advertise Planning Commission agenda and hearing notices for all SMA
and SSV Permit applications as required by law.
9. Provide the Office of Planning with semi - annual reports within seven days after
December 31st, and June 30 of the Fiscal year..
10. Continue to review Planning Commission and Planning Department Rules for
compliance with enacted State laws and draft amendments to the rules for adoption.
Program Highlights
• Continue to update the GIS geodatabase of the Environmental
Assessments /Environmental Impact Statements data layer.
• Continue to update the shoreline public access inventory geodatabase. A brochure
map for shoreline public access was completed and placed on the County's
website. The department continues to update the brochure map when necessary. A
consultant continues to conduct research to update the geodatabase and the
brochure.
• A consultant continues to develop a shoreline public access signage program for
those access trails and areas indicated on the brochure map.
• Hazard mitigation studies were completed and incorporated into the Multi - Hazard
Mitigation Plan.
• Enforcement and monitoring of activities within the Special Management Area
have increased.
• Participation in the Marine and Coastal Zone Advocacy Council (MACZAC),
non -point source pollution, water quality, coastal erosion, Ocean Resource
Management Plan (ORMP), and other committees continue.
206
PLANNING
COASTAL ZONE MANAGEMENT
Program Measures
Program measures are included in the Administration and Planning program.
Program Expenditures
Personnel Position Summary
Position Title
FY 2009 -10
Budget
FY 2010 -11
Request
FY 2011 -12
Request
Number of Positions
6
6
6
Salaries and Wages
233,077.40
298,772
321,000
Operations
16,131.47
7,380
12,380
Equipment
-
-
2
Program Total
249,208.87
306,152
333,380
Personnel Position Summary
Position Title
FY 2009 -10
Authorized
FY 2010 -11
Request
FY 2011 -12
Request
Account Clerk
1
1
1
Clerk III
1
1
1
Planner III
1
1
1
Planner IV
2
2
2
Zoning Code Inspector I
1
1
1
Total
6
6
6
207
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208
POLICE
POLICE
DEPARTMENT SUMMARY
Mission Statement
The employees of the Hawai'i Police Department are committed to preserving the spirit
of aloha.
We will work cooperatively with the community to enforce the laws, preserve peace and
provide a safe environment.
Department Goals
1. To protect life and property and serve the community.
2. To actively involve the community in crime prevention programs.
3. To gather necessary evidence quickly for successful prosecution.
4. To expeditiously recover stolen property and contraband.
5. To enforce traffic laws.
6. To provide other services as necessary to promote efficient operation of the Police
Department and provide for the overall safety of the community.
Funding Source and Position Count
General Fund
$ 51,446,513
General Fund
715
Grant Revenue
$ 1,785,125
Grant Revenue
3
Other
$ 610,000
Other
2
Total Budget:
$ 53,841,638
Total Number of Positions
720
209
POLICE
POLICE COMMISSION
Program Description
The Police Commission is established under the Hawaii County Charter to oversee the
activities of the Police Department. It consists of nine citizens appointed by the Mayor
from each of the nine County Council districts and confirmed by the County Council.
The members volunteer their services and serve staggered terms of five (5) years each.
The Police Commission has the following mandated responsibilities under the Charter:
1. To appoint and to remove the Police Chief.
2. To review the annual budget prepared by the Police Chief and possibly make
recommendations about it to the Mayor and Managing Director.
3. To receive, consider and investigate charges brought by members of the public
against the conduct of the Police Department or any of its members and to submit a
written report of its findings to the Police Chief.
4. To advise the Police Chief on police- community relations.
5. To review the department's operations, as deemed necessary, for the purpose of
recommending improvements to the Police Chief and the Managing Director.
6. To evaluate, at least annually, the performance of the Police Chief and submit a report
to the Mayor, Managing Director and the Council.
Program Expenditures
210
FY 2009 -10
Actual
FY 2010 -11
Budget
FY 2011 -12
Request
Number of Positions
1
1
1
Salaries and Wages
46,129.62
42,513
46,412
Operations
16,925.98
44,128
29,678
Program Total
F 63,055.60
86,641
75,990
210
POLICE
ADMINISTRATIVE BUREAU
ADMINISTRATIVE SERVICES DIVISION
Program Description
The division, under the direction of a Police Major, provides island -wide administration,
direction and planning control and coordination of police services; and supports operating
units through centralized Administrative Services Division. The division's support units
include the Human Resources Section (Training, Community Relations/Research &
Development, Worker's Compensation Safety Unit and Police Chaplains), Media
Relations Officer, the Word Processing Center, Commission on Accreditation for Law
Enforcement Agencies and Fiscal Section.
Human Resources Section
Responsible for all personnel actions, to include both external and internal recruitments
for appointments to positions; management of personnel files; training of both sworn and
civilian personnel; management of safety and workers' compensation files; conducting
research to address issues facing the department; legislative actions; community relations;
maintaining and updating departmental policies /rules /regulations; and other duties
associated with providing administrative support to Operational Units.
Personnel duties include managing and maintaining personnel files for employees;
processing all documents and correspondence relating to personnel actions; providing
management with recommendations and courses of actions involving personnel actions;
and all related duties involving personnel issues. Responsibilities involving training
includes facilitating and providing all entry level training for all Police Recruit Officers
as well as facilitating the training of in- service personnel, both sworn and civilian. This
unit also maintains and manages the files associated with training both sworn and civilian
personnel throughout the department.
Duties associated with Worker's Compensation Safety involve reviewing and
investigating workers' compensation cases for alleged abuse; conducting department
random drug testing program; coordinating and scheduling mandatory annual physicals;
providing timely and comprehensive information on safety and health issues; and
planning and conducting training classes on employee safety matters.
As part of Research and Development, the duties involve addressing the overall needs
and equipment requirements for the department: Conducting research and evaluation of
equipment, uniforms, protective device; providing recommendations to minimize injury
to personnel; researching and tracking of legislation that deal primarily with law
enforcement issues; preparation of testimony for submittal; and assisting the CALEA
Management team in maintaining the policy and procedures manuals.
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ADMINISTRATIVE BUREAU Administrative Services
Program Description (continued)
Word Processing Center
Under the direction of a Clerical Services Supervisor, fifteen (16) clerical staff personnel
are responsible for the transcription of all narrative police reports dictated onto a digital
recording system by sworn personnel. These reports, after approval, become the official
document detailing criminal investigations conducted by the department.
Finance Section
The Finance Section, under the direction of the Accountant IV, is in charge of preparing
the department's budget, maintaining its accounts, inventory control, processing payroll,
maintaining personnel attendance records, purchasing supplies and equipment,
distributing supplies to districts and bureaus, furnishing custodial and maintenance
services, providing messenger and delivery service, providing department and subsidized
vehicles with fuel and administering the Special Duty Program.
Program Objectives
1. To accommodate at least 95% of request for Public Safety /Health Talks from the
community.
2. To accommodate at least 95% of request for station tours for students and community
members.
3. Conduct drug screening of all sworn personnel and initiate pre - employment testing of
civilian personnel.
4. Conduct constant recruitment and fill at least 80% of vacancies for all sworn and
civilian positions within six months.
5. Improve competence and professionalism of sworn and civilian personnel through
advanced equipment purchases and provide 5,566 hours of on -going training.
6. Maintain the level of proficiency in the Word Processing Center with a turnaround
time of less than ten (10) days for processing reports.
7. Process 85% of requisitions received from districts and bureaus within a month.
8. Fill 90% of all special duty requests for officers.
9. Collect and reconcile 85% of leave applications within the month.
10. Fill 90% of requests for storeroom supplies within the month.
212
POLICE
ADMINISTRATIVE BUREAU - Administrative Services
Program Highlights
Human Resources Section
In Fiscal Year 2009 -2010, the Department realized the benefits of the aggressive Police
Officer Recruitment campaign that was conducted in cooperation with the Department of
Human Resources. For the second time in two years, the department filled all of the
authorized sworn police officer positions in February 2010.
During Fiscal Year 2009 -2010, the department conducted training for two Recruit
Classes (77 and 78 consisting of a combined total of 38 officers. The Human
Resources Section conducted eleven (11) internal recruitments and processed 36
certification lists established by the Department of Human Resources. Total new hires
for the fiscal year were 57. The Human Resources Section processed 40 workers
compensation claims and continued to work closely with the State Workers
Compensation Division to manage the prior claims. Annual physicals and random drug
tests were conducted for all sworn personnel.
Two Recruit classes comprised of thirty five newly hired police officers were conducted
during this fiscal year. Thirteen officers assigned to the 77 Recruit Class successfully
completed all phases of recruit training and have been given district assignments. The
78 Recruit Class, comprised of thirteen officers is presently in the Field Training Officer
phase of the Department's recruit training.
During this fiscal year the Department ended its highly successful Police Cadet program
due to budget restraints. During this fiscal year five police cadets successfully
transitioned from being a Police Cadet to becoming a Police Officer 1.
The Department provided 7924 hours of training to its personnel during this fiscal year.
This large number of training hours included; training provided to newly hired police
recruits, specialized or refresher training for veteran police officers, training seminars,
and other specialized training courses.
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POLICE
_.
ADMINISTRATIVE BUREAU - Administrative Services
Program Highlights (continued)
Word Processing Center
The Word Processing Center is responsible for transcribing all narrative police reports
that sworn personnel dictate into a digital recording system. After completion and
approval, the reports are routed via the Records Management System (RMS) and become
the official documents that detail the department's criminal investigations.
Throughout Fiscal Year 2009 -2010, the Word Processing Center worked long hours to
keep up with the high workload. The center includes one Clerical Services Supervisor,
one Assistant Clerical Supervisor, and fourteen (14) Clerk III staff members who process
the transcription of all police narrative dictations by Police Department sworn personnel
island -wide for prosecutorial measures in a timely manner.
Finance Section
During Fiscal Year 2009 -10, the section staff kept busy in all areas including accounts
payable and special duty. Accounts payable processed approximately 8,022 invoices,
6,676 special duty requests, processed 17,163 Leave of Absence papers, and filled 1,310
Storeroom orders.
CALEA
The Accreditation Section is responsible for the process of obtaining law enforcement
accreditation through the Commission on Accreditation for Law Enforcement Agencies,
also known as CALEA. This office has created policies and procedures that meet or
exceed that of any law enforcement agency, with the goal of being in compliance with the
463 law enforcement standards outlined by CALEA. It has created an intranet portal,
designed to maintain records of policies and procedures received by members. The
Accreditation Section is also in the process of developing a training module as a part of
the intranet portal, where employees are trained and tested as required by CALEA. The
implementation of the intranet portal will be cost effective, eliminating many of the
functions associated with the development, distribution, and filing of documents.
During the Fiscal Year 2009 -2010, the Accreditation Section kept up with the high
workload imposed by the goal of achieving accreditation by October 2011. During said
fiscal year, this section has revised over 100 General Orders, and written over 30 policies
dealing with the general operations of a police department. The Accreditation Section
presently has positions allocated for a Lieutenant and a clerk, but the demands of working
towards accreditation has the section currently staffed by a Lieutenant, two Sergeants,
and a clerk.
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ADMINISTRATIVE BUREAU - Administrative Services
Program Measures
Percentage does not include those sworn personnel unavailable for testing due to extended leave for
entire calendar year.
Program Expenditures (Special Duty)
FY 2009 -10
Actual
FY 2010 -11
Budget
FY 2011 -12
Estimate
Public Safe /Health Talks
41(100 %)
> =95%
> =95%
Station Tours
17(100%)
> =95%
> =95%
Students & Community Members
282
-
-
Drug Screening (Sworn Personnel)
413
100%
100%
Recruitment (% of Staffing Sworn/Civilian)
551(96%)
80%
80%
Training Hours
7,924
5,566
5,566
Word Processing Center - turnaround time
11.4 Days
10 Days
10 Days
Percentage does not include those sworn personnel unavailable for testing due to extended leave for
entire calendar year.
Program Expenditures (Special Duty)
FY 2009 -10
Actual
FY 2010 -11
Budget
FY 2011 -12
Estimate
Finance Section
2
2
2
Process Requisitions within the month
8022(98.2 %)
85%
85%
Fill Special duty requests
6676(97 %)
90%
90%
Collect/reconcile 85% of leave applications within month
17163(93 %)
85%
85%
Fill 90% of requests for storeroom supplies within month
1310(91 %)
90%
90%
Percentage does not include those sworn personnel unavailable for testing due to extended leave for
entire calendar year.
Program Expenditures (Special Duty)
Program Expenditures (Administrative Services)
FY 2009 -10
Actual
FY 2010 -11
Budget
FY 2011 -12
Request
Number of Positions
2
2
2
Salaries and Wages
65,886.78
76,392
84,626
Operations
984.99
33,608
25,374
Equipment
-
-
-
Pro ram Total
66,871.77
1 110,000
110,000
Program Expenditures (Administrative Services)
215
FY 2009 -10
Actual
FY 2010 -11
Budget
FY 2011 -12
Request
Number of Positions
264
264
264
Salaries and Wages
7,216,514.67
6,239,445
7,957,060
Operations
7,393,955.80
8,942,365
8,474,077
Equipment
173,302.66
1 147,959
144,700
Program Total
14,783,773.13
1 15,329,769
16,575,837
215
POLICE
ADMINISTRATIVE BUREAU - Technical Services
TECHNICAL SERVICES DIVISION
Program Description
The Technical Services Division, under the direction of a Police Major, consists of the
Traffic Services, Records and Identification, Communications Maintenance,
Communications Dispatch and the Computer Sections. The division provides technical
assistance on traffic and motor vehicle safety and training; manages the police records
and evidence storage; maintains the County's microwave radio system and the
installation and maintenance of police mobile radios; administers central dispatch
functions and provides technical support to the Department's computer software and
hardware systems.
Program Objectives
1. Process and issue at least 95% of road closure permits within the month received.
2. Issue at least 95% of impound letters to vehicle owners within a week.
3. Issue at least 95% of traffic violation letters to vehicle owners within a week.
4. Process at least 95% of firearms permits within two weeks.
5. Complete at least 95% of requests for mobile radio systems per month.
6. Conduct at least 96 radio site inspections.
7. Process and dispatch personnel to 100% of calls for service received.
Program Highlights
Communications — Dispatch Center
The Communications Dispatch Center continues to work with wireless service
providers to enhance the Wireless Enhanced 9 -1 -1 (WE9 -1 -1) system deployed in April
2007. During 2009 -2010 Fiscal Year, the Police Department worked with those service
providers to deploy 545 new towers and 1,514 new sectors. Continued maintenance of
the data and cellular sites were conducted through audits of the data provided by the
various wireless service providers. This process includes updating the geographic
information system map layers and verifying the data that is displayed during a live 911
call. That helps the dispatchers determine the location of callers so they can send
assistance to them. Nine (9) new layers were added to the existing Positron mapping
system and all of the previous layers have also been updated.
M
POLICE
ADMINISTRATIVE BUREAU Technical Services
Program Highlights (continued)
Communications — Dispatch Center (Continued)
The Hawaii Police Department continues to expand on the capturing of Pictometry aerial
mapping data. Expanded imagery will allow the dispatchers to provide information to the
first responders such as the terrain, number of residences, and heights of buildings to
name a few. The Hawaii Police Department expects that the complete data set should be
delivered and available for use in December 2010.
During the 2009 -2010 Fiscal Year, the Dispatch Center received 119,751 emergency 911
calls, with 16.9 percent of those being transferred to the Fire Department. Requests for
police service are made utilizing the 9 -1 -1 emergency call system, the police non -
emergency telephone line and incidents that are reported directly to police officers or at
the police station. All such requests are recorded, logged, assigned and documented by
the Communications Dispatch personnel utilizing the Computer Aided Dispatch (CAD)
system. There were a total of 181,843 CAD events that documented such requests.
The Police Department continues to address the issues associated with the Master Street
Address Guide (MSAG). A total of 2,434 transactions have been completed during the
last fiscal year. These transactions include change of addresses, insertions /deletions of
street records, and customer change reports.
The Communications and Dispatch Section successfully completed two (2) Police Radio
Dispatcher recruit classes to increase staffing. A third Police Radio Dispatcher class
commenced on June 1, 2010 and finished on July 31, 2010.
The Communications and Dispatch Section received and processed a total of 321 9 -1 -1
tape requests from the Public, Prosecuting Attorney's Office and Police Officers. In
March 2010, the Computer Aided Dispatch System (CADS) was upgraded which allowed
the ability to capture additional data and also interfacing and testing with the Police
Department's Mobile Data Terminals (MDTs).
Records and Identification Section
Since October of 2008, the Records and Identification Section has been working on a
scanning project with a company called Hawaii Planz Administrators. The scanning
project consists of retrieving police reports from various secured locations throughout the
Hawai'i Police Department, having the reports scanned and inputted into a document
management system, then checking the scanned documents for accuracy, and finally
shipping the boxes to Oahu for secured destruction. The Records and Identification
Section recently completed all of the reports within the evidence warehouse, where over
217
POLICE
ADMINISTRATIVE BUREAU - Technical Services
Program Highlights (continued)
Records and Identification Section
six hundred (600) boxes were stored. Each box contains approximately two hundred
(200) reports. There were over twenty -two hundred (2200) boxes to begin with, with
reports dating back over twenty (20) years. One of the main benefits to this document
management system is that the reports will all be electronically stored; a clerk will no
longer have to search manually for a report in a box, which is stored in a closet or
warehouse, once all the reports are scanned. Reports can be located easily, and the
information contained within the reports can be retrieved much faster. The scanning
process also prevents the reports from being physically deteriorated.
The mezzanine construction within the police evidence warehouse has been completed.
The final phase of the implementation of shelving within the rooms under the mezzanine
is on order. Through a grant secured by our Administrative Bureau, 16 -foot high pallet
shelving, rivet shelving, gun storage shelving, mobile shelving and a multi -stage forklift
have been purchased. Within the rooms under the mezzanine, there will be areas that are
dehumidified for gun storage and media storage such as CDs and VHS tapes. This will
ensure that the evidence is preserved longer and be in better condition, due to the lack of
moisture. With the implementation of these shelving systems, the Hawai'i Police
Department will be able to utilize this evidence warehouse for years to come.
There was a recent update to the Records Management System. One of the main updates
was the tab for the Prosecutor's Office. Once training is completed with the Prosecutor's
Office, this tab within the incident module will be used by the assigned prosecutor to
send IDC (Intake Decline Request) and PFI (Pending Follow -up Investigation). Once
this is implemented, the prosecutor assigned to a certain case can utilize this tab to send
and IDC or PFI to the investigating officer's commander, without going through the
Records Section. This will streamline the process, making the investigation and
communication between the prosecutors and police more timely and efficient.
Traffic Services Section
The Police Department received $382,265 in federal grant funds, which the Traffic
Services Section oversees. The monies are used for traffic enforcement and equipment
purchases to improve traffic safety. The funds were used to pay for overtime for
checkpoints and other enforcement projects to decrease injuries and deaths in motor
vehicle crashes by increasing seat belt use rates, apprehending impaired drivers and
enforcing speed regulations and illegal "outlaw" road racing.
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ADMINISTRATIVE BUREAU - Technical Services
Program Highlights (continued)
Traffic Services Section
Traffic Services Section hired a new Traffic Safety Coordinator in September 2009. The
coordinator is Mr. Dieter Blattler. Blattler oversees the Hawai'i County Impaired
Driving Task Force, which is committed to reducing impaired driving fatalities on the
Big Island.
Traffic Services Section also oversees the School Crossing Guard Program and has a total
of 40 allocated positions at various elementary schools throughout the Big Island.
Computer Center
The Computer Center staff provided support for several projects that are in various stages
of completion, to include:
• Police Mobile Data Terminal
• Radio over IP -Civil Defense Interoperability Grant
Hawai'i Integrated Justice Information Sharing (HIJIS)- Hawai'i Criminal Justice
Data Center
Program Measures
219
FY 2009 -10
Actual
FY 2010 -11
Budget
FY 2011 -12
Estimate
Road closure pen within a month
102(100 %)
> =95%
> =95%
Impound letters within a week
112(96 %)
> =95%
> =95%
Traffic Violation Letters within a week
629(98 %)
> =95%
> =95%
Firearms permits within two weeks
2595(100 %)
> =95%
> =95%
Install mobile radio stations
82(100 %)
> =95%
> =95%
Radio site inspections
154(160 %)
> =96
> =96
Dispatch to calls for service
181843(100 %)
=100%
=100%
219
POLICE
CRIMINAL INTELLIGENCE UNIT AND INTERNAL
AFFAIRS
Program Description
The Criminal Intelligence Unit (CIU) and Internal Affairs (IA) Division is under the
direct management of the Police Chief. It is commanded by a Police Captain and
maintains offices in Hilo and Kona.
The Criminal Intelligence Unit gathers, maintains, and analyzes intelligence for the
purpose of keeping police administrators informed about the extent, nature and
characteristics of organized crime activity, drug trafficking organizations, as well as
issues dealing with Homeland defense and dignitary protection assistance. The unit is
also responsible for conducting criminal history checks for the department.
Internal Affairs investigates allegations of misconduct by department members. These
investigations seek to determine if not only misconduct occurred, but also the underlying
reasons for errant behavior on the part of the employee. Investigations are also used to
indicate the need for additional training and/or procedural changes.
Program Objectives
Criminal Intelligence Unit
1. Complete 90% of assignments within 30 days.
2. Complete 90% of criminal history checks of prospective employees of the department
employees as well as other federal, state and local law enforcement agencies within
30 days.
3. Develop, maintain and disseminate intelligence information, which can be utilized to
produce no less than eleven (11) criminal investigations per month.
4. Compile, produce, analyze and forward to Police Administrators no less than 32
intelligence reports per month.
5. Provide assistance to other elements within the Police Department either through
intelligence briefings on current crime trends and/or through no less than twelve (12)
in- service training sessions per month.
6. Conduct four (4) presentations to semi - annual Statewide Inter - County Criminal
Intelligence Unit (ICCIU) conferences on major criminal activity within this
jurisdiction, along with gathering criminal intelligence from other jurisdictions, which
may have a connection to our jurisdiction.
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POLICE
CRIMINAL INTELLIGENCE UNIT AND INTERNAL
AFFAIRS
Program Objectives (continued)
Internal Affairs
1. Conduct complete and thorough internal investigations seeking a monthly clearance
rate of 67 %.
2. Conduct complete and thorough internal inquiries, seeking a monthly clearance rate
of 85 %.
3. Conduct no less than two monthly random and unannounced inspections of the
different elements within the department to ensure compliance with rules and
regulations.
4. Provide no less than three monthly in- service training sessions to other elements
within the department to prevent and deter employee misconduct as well as to ensure
procedural compliance in the investigation of employee misconduct.
5. Compile and provide a yearly report to the State Legislature on certain specific
aspects of discipline meted out by the department as required by law.
Program Highlights
Criminal Intelligence Unit (CIU)
During fiscal year 2009 -2010, the Criminal Intelligence Unit provided intelligence
information, which in whole or in part led to the initiation of 84 criminal investigations.
The unit also submitted 401 intelligence reports during this period. The unit conducted
276 criminal history investigations for prospective department employees, other
designated employees, and prospective employees of other county, state, and federal law
enforcement agencies.
Internal Affairs Unit
The Internal Affairs Unit is responsible for investigating allegations of employee
misconduct and reviewing investigations done by supervisors. The investigations are
conducted not only to determine whether misconduct occurred but also to discover any
underlying procedural, training or individual failings. During Fiscal Year 2009 -2010, the
Internal Affairs Unit conducted 27 administrative investigations, 82 internal inquiries into
actions by police department personnel, and provided 36 in- service training sessions to
employees. Internal Affairs also conducted 64 Quality Control and Compliance
Inspections of various elements of the department to prevent the abuse, misuse, fraud and
waste of department resources.
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POLICE
CRIMINAL INTELLIGENCE UNIT AND INTERNAL
AFFAIRS
Program Measures
Criminal Intelligence Unit
FY 2009 -10
Actual
FY 2010 -11
Budget
FY 2011 -12
Estimate
Other Assignments
360(100%)
> =90%
> =90%
Criminal History Checks
276(100 %)
> =90%
> =90%
Numbered Cases
84(64%)
> =132
> =132
Intelligence Reports
401(104 %)
> =384
> =384
In- service Presentations
144(100 %)
> =144
> =144
Presentations to ICCIU
4(100 %)
> =4
> =4
Internal Affairs
FY 2009 -10
Actual
FY 2010 -11
Budget
FY 2011 -12
Estimate
Internal Investigations
38(141%)
> =67%
> =67%
Internal Inquiries
98(120 %)
> =85%
> =85%
In- service Presentations
36(100 %)
> =36
> =36
Random Inspections
64(267 %)
24
24
Yearly Legislative Report
1
1
1
Program Expenditures
222
FY 2009 -10
Actual
FY 2010 -11
Budget
FY 2011 -12
Request
Number of Positions
9
9
9
Salaries & Wages
665,220.50
738,463
730,480
Operations
7,620.93
21,620
21,020
Program Total
672,841.43
760,083
751,500
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POLICE
OPERATIONS BUREAUS
Program Description
CRIMINAL INVESTIGATION DIVISION
The Criminal Investigations Division investigates all crimes of violence, theft, fraud,
commercialized vice and narcotics; apprehends perpetrators of these crimes; and it
compiles evidence and information for the prosecution of all persons charged with
violations of criminal statutes. The division is also responsible for criminal
investigations of police officers, while Internal Affairs conducts concurrent
administrative investigations.
This division is under the command of a Police Captain who oversees the operations of
the respective Sections to include the Criminal Investigations Section (CIS) that includes
the Crime Laboratory, the Juvenile Aid Section (JAS), and the Vice Section, which
includes the "Ice" Task Force (ITF) and the Drug Interdiction Task Force (DITF).
Criminal Investigation Section (CIS)
Responsible for the investigation of all major crimes to include homicides, suspicious
deaths, assaults, property crimes, identity thefts and fraud.
Juvenile Aid Section (JAS)
The JAS, under the command of a Police Lieutenant, is responsible for the investigation
of cases involving juveniles as victims or perpetrators. Investigations conducted include
assaults, property crimes, sexual assaults, domestic violence, gang activity and status
offenses.
The JAS also maintains two specialized units consisting of the Sex Crimes Unit,
specializing in sexual assault investigations, and the Domestic Violence Unit,
specializing in domestic abuse cases.
The General Detail Detective in JAS is assisted by a Police Officer III. This same unit is
also responsible for overseeing Crime Reduction Units (CRU) in which personnel are
temporarily culled from other sections in order to detect and investigate gang activity and
underage drinking. The Police Officer III position in the unit is assigned to handle and
work with a canine (certified scent - oriented canine) that assists police in locating missing
children.
223
POLICE
OPERATIONS BUREAUS
Program Description (continued)
Vice Section
The Vice Section is responsible for the prevention and suppression of all forms of
commercialized vice activity, including prostitution, gambling and illegal trafficking of
narcotics. Special operations and covert programs are in place to combat the cultivation
of marijuana and distribution of illegal drugs on the Big Island. Federal and State grants
provide the necessary funding to accomplish our objectives.
Vice officers belong to the Statewide Narcotics Task Force and Statewide Marijuana
Eradication Task Force and are involved in joint operations with the Drug Enforcement
Administration, Bureau of Alcohol, Tobacco and Firearms, Bureau of Immigration and
Customs Enforcement, the United States Postal Service and the Federal Bureau of
Investigation. The Vice Section is also part of the Hawaii High Intensity Drug
Trafficking Area (HIDTA) Task Force.
The Vice Sections are augmented with an "Ice" Task Force (ITF) on each side of the
island consisting of personnel from within our department. The primary goal of the Ice
Task Forces is to identify, disrupt, prosecute and ultimately dismantle street mid- and
upper -level drug trafficking organizations dealing crystal methamphetamine ( "Ice ").
The Area II Vice Section is supplemented with the Drug Interdiction Task Force (DITF),
primarily responsible for investigating drug smuggling through the airports and other
venues. The DITF is comprised of three (3) officers who are federally deputized to
investigate, identify and apprehend individuals and organizations involved in the
smuggling of illicit drugs into the County of Hawaii.
Crime Laboratory
The Crime Laboratory performs a variety of physical, chemical, instrumental and
microscopic analysis of evidence in connection with crime detection and law
enforcement work. In addition, all of the criminalists assigned are required to provide
court testimony whenever necessary in both state and federal courts.
Patrol Divisions
The Patrol Divisions, each under the command of a Police Captain, plan, proactively
direct and coordinate functions toward the enforcement of federal, state, and county laws,
the prevention of crime, the apprehension and custody of law violators and the
development of partnerships between the community and the Hawai' i County Police
Department. These divisions include the operating units from each of the police districts,
Community Policing, Police Reserve Officers Program and the Traffic Enforcement Unit.
224
POLICE
OPERATIONS BUREAUS
Program Description (continued)
Patrol Divisions (continued)
The Patrol Divisions continue enforcement efforts through special projects such as
sobriety checkpoints, seatbelt/child restraint checkpoints, high -speed enforcement,
underage drinking deterrent programs and truancy deterrent programs. These special
projects would not have been possible if not for federal and state grant funding.
Community Policing Officers
Community Policing for Area I is coordinated by a Police Lieutenant and consists of
fourteen (14) Police Officer III (PO III) positions. These PO III positions are distributed
as follows: (8) — South Hilo, (4) — Puna, (1) — North Hilo and (1) — Hamakua. The
Community Policing Officers in Area I operate the mini - stations located at the Clem
Akina Park, Mooheau Bus Terminal, Holomua Street, Waiakea -Uka Gym and
Richardson Beach Park in South Hilo and in Honokaa town in Hamakua.
Community Policing for Area II is coordinated by a Police Sergeant and consists of
thirteen (13) PO III positions. These PO III positions are distributed as follows: (7) —
Kona, (3) — South Kohala, (2) — Kau and (1) —North Kohala. The Community Policing
Officers in Area II operate the mini - stations located at the Waikoloa Golf Course in
South Kohala and Hale Halawai in Kailua -Kona.
The School Resource Officer Program consists of six (6) PO III positions. These PO III
positions are distributed as follows: (1) Hilo Intermediate School, (1) Waiakea
Intermediate School, (1) Honokaa High & Intermediate School, (1) Pahoa High &
Intermediate School, (1) Kealakehe Intermediate School and (1) Konawaena Middle
School. These officers are tasked with providing law- related education, law - related
counseling and law enforcement duties on their respective school campuses.
The Hawaii Isle Police Activities League (HI -PAL), consists of two (2) Police Officer II
positions and (1) Recreation Director position. This proactive program is designed to
encourage and engage youths to participate in constructive and supervised athletic
activities. The goals of the program are to promote sportsmanship, benevolence,
friendship, sociability, good will, tolerance and to provide a meeting place for the
promotion of common interest of youths. The HI -PAL program runs activities
throughout the calendar year.
225
POLICE
OPERATIONS BUREAUS
Program Description (continued)
Traffic Enforcement Unit
The Traffic Enforcement Unit (TEU) is comprised of a supervising sergeant and four (4)
patrol officers in East Hawai'i and three (3) patrol officers in West Hawaii. The unit is
charged with enforcing traffic laws around the island and with investigating traffic
deaths, utilizing specialized skills (i.e., computerized diagramming of accident scenes).
Program Objectives
1. To achieve a burglary clearance rate of 30 %.
2. To achieve a theft/auto theft clearance rate of 30 %.
3. To achieve a robbery clearance rate of 60 %.
4. To maintain a sexual assault clearance rate of 80 %.
5. To attain at least a 65% service of court documents received.
6. To conduct 720 hard drug investigations (heroin, cocaine and crystal
methamphetamine).
7. Crime Lab to achieve an assignment clearance rate of 90 %.
8. HI -PAL to serve 60 youths in three age groups for each month and a 36%
participation of "at -risk youths" out of all youths served.
9. Community Policing Program to complete at least 24 Problem - solving Activities and
24 Crime Prevention Activities annually through the development of partnerships
directed at resolving community- police problems, resulting in the improvement of the
quality of life for all citizens.
10. Community Policing Program complete at least 48 Abandoned Vehicle/Beautification
Projects annually through the development of partnerships with the community.
11. To provide at least four D.A.R.E. Curriculum (core classes) and/or training per month
through the department's School Resource Officer Program.
226
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OPERATIONS BUREAUS
Program Highlights
Criminal Investigation Section (CIS)
The Area I Criminal Investigation Section (CIS)
The Area I Criminal Investigation Section investigated two high profile murder cases during
the 2009/2010 fiscal year. Both cases involved domestic violence with the victims being a
child and a female adult. Detectives worked very hard in developing leads and piecing
together circumstantial and physical evidence and as a result, both suspects were arrested and
charged for Murder in the second degree.
Criminal Investigation Section (CIS)(continued)
The Area II Criminal Investigation Section (CIS)
On October 14, 2009 an 18 year old woman reported that she was attacked by an adult male
while walking at night along Ali'i Drive in downtown Kailua -Kona. The male attempted to
rob the woman, knocking her to the ground and then fleeing the area. Detectives assumed
the investigation and through diligent investigative work and partnership with residence in
the community, detectives arrested a 56 year old Arizona man who was at the Kona
International Airport waiting to catch a flight to the mainland. The man was later charged
with attempted robbery, kidnapping and terroristic threatening.
On April 20, 2010 detectives arrested and charged a 28 year old South Kona man who was
responsible for a violent crime spree that encompassed the entire Big Island prior to his
capture. Many of the victims delayed their reporting due to fear of retaliation by the suspect.
After a grueling in depth investigation involving officers from both Area I and Area II,
detectives charged the male with kidnapping, first degree assault, two counts of third degree
assault, three counts of first degree terroristic threatening and three counts of unauthorized
control of a propelled vehicle.
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Program Highlights (Continued)
Criminal Investigation Section (CIS)(continued)
The Area II Criminal Investigation Section (CIS)
In June of 2010, detectives conducted an extensive investigation that resulted in the
identification of two adult males and one juvenile male suspected of numerous criminal
offenses that included 2 robberies, a residential burglary, 2 assaults, 8 incidents of
unauthorized control of a propelled vehicle, 7 incidents of unlawful entry into a motor
vehicle, 13 thefts, fraudulent use of credit cards, identity theft and criminal property
damage. The juvenile male suspect was also wanted for escape from the Hawai'i youth
Correctional Facility on the island of Oahu after failing to return from a weekend
furlough with family. All suspects were arrested in these cases and charges were deferred
to the County Prosecutor's Office.
Juvenile Aid Sections (JAS)
The Area I Juvenile Aid Section (JAS)
For Fiscal Year 2009 -2010, Area I (East Hawai'i), Juvenile Aid Section detectives
investigated 160 reports of sexual assault and 223 reports of domestic violence and
related crimes. This is in addition to the investigation of juveniles involved in serious
crimes as well as status offenses, such as: runaway; truancy; protective and placement
services; and curfew violations.
On June 4, 2010, a 38 year old Hilo woman reported being physically abused as well as
sexually assaulted by her 49 year old husband. On that day South Hilo patrol officers
responded to a Hilo address relative to a "dropped 911" call. Upon their arrival officers
met with both victim and suspect who were interviewed separately. At that time, the
victim disclosed an abusive relationship which included sexual assault. The suspect was
arrested at the scene and later charged by detectives with first degree sexual assault,
abuse of a family/household member, interfering with the reporting of an emergency
(phone- ripping) and second degree terroristic threatening.
On June 16, 2010 patrol officers responded to a residence in a lower Puna subdivision to
investigate a suspected domestic violence incident. Upon meeting with a 19 year old
female, the officer familiar with the home and its occupants did not recognize the female
due to the disfigurement in her face as a result of injuries she sustained at the hands of her
live -in boyfriend. A 26 year old man was arrested shortly thereafter. Later that day the
suspect was charged with two counts of abuse of a family/household member, kidnapping
and first degree sexual assault.
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Program Highlights (Continued)
Juvenile Aid Sections (JAS) (continued)
The Area II Juvenile Aid Section (JAS)
Area II Juvenile Aid Section (JAS) under the command of a Lieutenant, investigated 171
Sex Assault cases, 152 Abuse cases, other serious crimes to include Kidnapping,
Terroristic Threatening cases, Assaults, Reckless Endangering, Burglaries, and other
investigations of juveniles involved in serious crimes as well as status offenses such as
runaways, truancy, protective and placement services and curfew violations.
On February 26, 2010, an adult female reported her vehicle being taken without
authorization from her residence in South Kona. The vehicle was located and a male
suspect was arrested along with three juveniles. Through this investigation, it was
determined that this same adult male was also responsible for burglarizing residences in a
neighborhood in the South Kona area. As a result, the adult male was arrested for six
counts of burglary and attempted burglary, five counts of theft and attempted theft, an
unauthorized control of a propelled vehicle and promoting a detrimental drug. These
cases are pending trial.
On March 04, 2010, an adult female visitor from California reported to the Santa Cruz
Sheriffs Department that she was sexually assaulted by an adult male, self proclaimed
healer /massage therapist, while vacationing in Hawaii. The female was seeking treatment
for a chronic medical condition and was referred to this male individual by one of his
clients who described him as being a "phenomenal healer ". This unlicensed
healer /massage therapist maintains a website referring to himself as "Earl of Love ".
Through investigative efforts, it was determined that this individual has had four previous
sex assault complaints against him beginning in 2005. On 09 -13 -2010, a grand jury
indicted this male individual on three counts of sex assault.
On May 22, 2010 an adult female reported being involved in a physical dispute with her
live -in boyfriend of four years. The boyfriend had physically abused, threatened and
assaulted the female. A thorough investigation was conducted which resulted in the
apprehension and arrest of the male individual. The male was subsequently charged with
five counts of abuse family or household member, five counts of assault, four counts of
terroristic threatening, one count of unlawful imprisonment, one count of kidnapping, one
count for promoting a detrimental drug, and two counts of contempt of court. These
charges are pending trial.
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Program Highlights (continued)
Vice Section
The Area I Vice Section
In November of 2009, a four month long investigation into cocaine distribution on the
east side of the Big Island resulted in nine felony cases, four arrests, and the recovery of
28.9 grams of cocaine and 3.9 grams of "ice ".
Between the months of July 2009 and February 2010, concentrated efforts to curb the
importation of crystal methamphetamine into the Hilo airport resulted in five
interdictions and the arrest of seven "couriers ", male and female, from Honolulu,
California, and El Salvador. A total of 548.3 grams of crystal methamphetamine was
recovered from these investigations
Through the months of August 2009 to December 2009, the Hawaii, Maui, and Kauai Vice
Sections conducted investigations in their individual counties, utilizing resources, training,
and funding solely available due to the existence of the Hawaii Narcotics Task Force.
Operation "Treble Hook" was developed to introduce undercover officers from neighboring
counties into the street drug scenes in each county for one week. These investigations were
intended to not only affect current nuisance drug complaints but lead to higher level
distributors in these counties.
Operation "Treble Hook" concluded statewide with eleven persons charged or indicted for
thirty four drug cases and the recovery of 216.9 grams of "ice" and 58.9 grams of dry
processed marijuana.
In March of 2010, a 41 year old male was arrested by Vice Officers for driving a stolen
vehicle. After a Narcotic Canine alert on the stolen vehicle, officers recovered 23.9 grams of
crystal methamphetamine, 15.5 gram of dry processed marijuana, digital scales, and other
paraphernalia used in the trafficking of narcotics.
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Program Highlights (continued)
Vice Section (continued)
The Area II Vice Section
In July 2009, the Area II Vice Section served a search warrant at a Kailua -Kona residence
where officers discovered an indoor marijuana growing operation and arrested a husband
and wife, a 27 year -old man and a 22 year -old woman at that residence. Continued
investigation led police to connect the Kona home to another residence in the Hawaiian
Ocean View Estates Subdivision in Ka'u. Serving a second search warrant at that home,
officers discovered another indoor marijuana growing operation. A total of 137
marijuana plants, several vials containing hashish and nearly 20 pounds of processed
marijuana having a street value of over $80,000 were recovered. Also seized were two
automobiles and $8650 in cash for forfeiture. Investigators were able to charge the
husband with numerous drug offenses.
In August 2009, the Area Ice Task Force arrested a couple for drug and firearms offenses
after a month -long investigation lead officers to serve a search warrant at a Kailua -Kona
home. Officers recovered more than seven pounds of powdered cocaine, 12 grams of
crack cocaine, approximately 10 ounces of crystal methamphetamine, nearly a half pound
of marijuana and four firearms. More than $6,000 cash and over $50,000 worth of
property was seized for forfeiture. The couple was charged for various drug and firearms
offense as well as for theft. One of the firearms recovered was reported stolen during a
residential burglary earlier that year. A 21 -month old toddler living with the couple was
taken into protective custody due to some of the drugs being found in areas accessible to
the toddler. The drugs have a combined street value of more than $222,000.
In October 2009, the Airport Task Force arrested and charged a 51- year -old Kailua -Kona
man for drug offenses at the Keahole International Airport. Acting upon a tip from
Crime Stoppers, investigators received information alleging that the man was smuggling
crystal methamphetamine on a flight from California bound for Kona. Police served a
search warrant on the man's luggage and recovered approximately seven ounces of
crystal methamphetamine, almost four grams of marijuana and nearly two grams of
powdered cocaine. $1,600 in cash was seized for forfeiture. The drugs have an estimated
street value of $25,000.
Also in October of 2009, the Area II Ice Task Force developed information of drug
proceeds being smuggled from Hawaii to the mainland. This information was forwarded
to the Hawaii Airport Task Force based at the Honolulu International Airport where
agents with the Drug Enforcement Administration seized $32,000 in U.S. currency for
forfeiture from a California man.
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Program Highlights (continued)
Vice Section (continued)
The Area II Vice Section (continued)
In January 2010 the Area II Ice Task Force arrested and charged a 24 year -old Kailua -Kona
man after serving a search warrant at his Kailua -Kona home. Officers recovered 23 grams of
powdered cocaine, 7.8 grams of crystal methamphetamine, 9 grams of hashish, 7 grams of
dried marijuana and 24 marijuana plants from the residence. $950 in cash was also seized for
forfeiture. The drugs have a combined street value of about $4,000.
In April 2010, the Area 11 Ice Task Force served a search warrant on a vehicle that was stopped
for traffic offenses after a positive alert from a canine screen. A 24 year -old Kailua -Kona
woman and a 26 year -old California man were arrested and charged after police recovered 11
grams of crystal methamphetamine and a glass smoking pipe containing marijuana.
In May 2010, the Area 11 Ice Task Force served a search warrant on a Waikoloa residence
suspected of distributing cocaine and crystal methamphetamine in exchange for cash or stolen
goods. Two men and four women were arrested and charged with drug offenses after officers
recovered 15 grams of crystal methamphetamine, 484 grams of marijuana, 12 marijuana plants,
and 31 prescription pills consisting of oxycodone, hydrocodone, morphine, alprazolam,
diazepam, proproxyphene and clonazepam. A loaded .25 caliber pistol was also seized.
Also in May 2010, the Area 11 Ice Task Force was assisted by the Ka'u Patrol Division with the
arrest of a 39 year -old Kailua -Kona man on a bench warrant for prior drug and firearms
offenses. Vice officers was able to arrest and charge the man after they obtained consent to
search his belongings and recovered 7.6 grams of black -tar heroin and 1.1 grams of morphine.
In June 2010, the Area 11 Vice Section was assisted by the DEA Airwing in conducting an
aerial observation of marijuana plants being cultivated at a Waikoloa residence. A 34 year -old
woman and 32 year -old man were arrested and charged when a search warrant at the property
lead to the recovery of 20 growing marijuana plants, 2.3 pounds of processed marijuana,
another 1.1 pounds of drying marijuana. $330 in cash was also seized for forfeiture.
Also in June 2010, the Area 11 Vice section assisted the North Kohala Patrol Division in
serving a search warrant at a Hawi residence. A 58 year -old man was arrested and
charged after officers discovered an indoor marivana grow operation. 102 marijuana
plants, ranging in height from 6 inches to 4 feet were recovered along with 340.9 grams
of processed marijuana, 7.3 grams of hashish, a digital scale, flourescent lamps, grow
lights, seedling trays, smoking pipes, pots, insulation and fertilizer. $2990 in cash was
also seized for forfeiture.
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Program Highlights (continued)
CRIME LAB
In the past few years, the Hawaii Police Department (HPD) Crime Lab has been
awarded grant funds to improve forensic services.
HPD Crime Lab serves as scientific support in criminal and traffic fatality investigations.
The lab also assists outside federal and state agencies such as the Department of Land
and Natural Resources (DLNR), Liquor Control, and Public Safety. Crime Lab services
include: drug analysis, latent print development/recovery, firearms test - firing, serial
number restoration, biological fluid screening, and crime scene processing. Case loads
have been approximately 1000 to 1200 cases a year with the majority of the cases
consisting of drug analysis. Crime scene /traffic fatality processing, and any evidence
collection outside of the lab casework, is not accounted for in the reported case load.
Also in 2007, HPD Crime Lab received $100,892 in JAG funds to implement the
"Evidence Specialist Pilot Program ". This program was designed to increase the quality
of crime scene investigations and enhance current law enforcement capabilities by hiring
and training two (2) Evidence Specialists. The Pilot Program was to be monitored so that
the increase in the quality of crime scene investigations and enhancement of current law
enforcement capabilities could be measured and reported to the County of Hawai'i, in an
effort to secure permanent positions in HPD. Two (2) Evidence Specialists were hired in
late 2008 and have participated in many fully grant funded specialized training courses.
They are learning and applying the updated techniques and standards that are currently
undergoing heavy scrutiny nationwide. The Evidence Specialists, specialize in evidence
detection, recognition, recovery, preservation, and documentation, which include
photography, diagrams, biological fluid /tissue collection/screening, latent prints
development/recovery, impressions (toolmark/tire /footwear), forensic entomology, digital
evidence, and other forms of physical evidence.
In 2008, HPD Crime Lab also received $18,752 in JAG funds to extend the Evidence
Specialist Pilot Program. These funds were used for salary to extend the program and
also funded an upgraded digital camera with accessories for the Kona Criminal
Investigations section.
In 2009, HPD Crime Lab received $216,000 in JAG Recovery funds to further extend the
Evidence Specialist Pilot Program. These grant funds will employ our Evidence
Specialists until approximately November 2011.
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Program Highlights (continued)
CRIME LAB (continued)
The Crime Lab has not had a back log of assigned cases, with back log defined as cases
not completed within 30 days of assignment. Within these past few years the Crime Lab
has been working on updating and revising laboratory procedures and safety manuals in
preparation for eventual lab accreditation. Personnel are also certified or in the process
of studying to be certified in their forensic discipline by 2014.
The Crime Lab's responsibility of providing scientific support in investigations has
improved the quality of crime scene and fatal traffic accidents investigations by providing
personnel who are well trained in the updated techniques and standards of crime scene
investigations. Scientific support at crimes scenes is part of the HPD Criminalist job
description, consistent with the old general criminalistics description prior to 1970. The
HPD Criminalists with little to no training would assist in crime scene processing, in
addition to their regular drug analysis, latent print, and firearms, responsibilities.
Forensic Science disciplines have become very specialized. Evidence Specialists also
known as Crime Scene Investigators, Evidence Technicians, etc. belong to a recognized
discipline, as are Drug Analysis, DNA Analysis, Firearms & Toolmarks, Questioned
Documents, Trace & Arson, and Latent Print Examiners.
HPD and Hawai'i County benefits from having well trained Evidence Specialists
processing crime scenes, by increasing the strength of criminal cases relying heavily on
physical evidence. Other benefits include the monthly inservices provided to HPD
officers and detectives in current and updated forensic tools and resources, and the
training provided to the Police recruit classes on Evidence Collection and Preservation.
Detectives assigned to major crime scenes can be confident that any evidence present has
been efficiently and methodically recovered and processed, freeing them up to conduct
timely interviews, interrogations, and other duties associated with criminal investigations.
Having the Evidence Specialists respond to crime scenes also frees up the Criminalists to
concentrate on strengthening Crime Lab operations in efforts working toward lab
accreditation.
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Program Highlights (continued)
Patrol Divisions
The South Hilo Patrol Division
During Fiscal Year 2009 - 20010, the Hawaii Police Department continued a partnership
with the State Department of Public Safety on a program to reduce the large backlog of
of outstanding bench warrants and other court documents. The program involved
utilization South Hilo Patrol personnel and sheriffs from the Department of Public Safety
to create a bench warrant service team. This program, along with focused efforts of other
South Hilo Patrol personnel, contributed to the program being just as successful as during
the previous fiscal year. Police served 4407 court documents during FY 2009 -2010 of
which 1657 were outstanding bench warrants.
Also during this fiscal year, the number of major traffic accidents which occurred in the
South Hilo District decreased by 124 accidents or 23 percent. This decrease is most
significant as it follows a decrease of 20 percent that was realized during the previous
fiscal year. The District's officers contributed to this decline using focused enforcement
of speeding infractions at targeted roadways and intersections which were identified for
having a high incidence of major traffic accidents. During FY 2009 -2010, South Hilo
Patrol officers issued 13,869 traffic citations of which 1,608 citations were for speed
related infractions. South Hilo officers sought to reduce injuries and enhance highway
safety by prioritizing enforcement of seatbelt infractions during this fiscal year. During
FY 2009 -2010 South Hilo officers issued 670 citations to individuals who chose not to
wear seatbelts.
During this fiscal year the communities within the South Hilo District reported 302
burglaries, a decrease of 25 percent from the previous year.
In efforts to increase the safety of the public driving our roadways, officers of the South
Hilo Patrol arrested 305 individuals for DUI, a 46 percent increase from the previous
year.
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Program Highlights (continued)
Patrol Divisions (continued)
The Puna Patrol Division
The Puna District continues to experience a population and building boom, drawing
newcomers with its affordable property listings.
Community Policing Officers continued working closely with members of the
community in improving the quality of life. Working under the "Weed and Seed Project"
for the Pahoa Town Area has reduced crime in the area and allowed the community to
flourish. Development for businesses near the entrance to Pahoa Town has grown rapidly
with "brand name" establishments taking root.
The ongoing lava flow activity near the Kalapana Royal Gardens Subdivision and the
June 2010 shift closer to the populated Kalapana Gardens Subdivision tremendously
increased the volume of tourist and visitors (numbering in the thousands daily) drawn to
the viewing area providing dramatic close -up lava viewing experiences for visitors.
Construction on the new Pahoa Police Substation began in February 2009 and continued
through the last Fiscal Year. It is expected that completion of the facility will be toward
the later part of 2010. The new Police Substation is set to be larger then either of the
current police buildings in the district and among other improvements contains 4 secure
holding cells contrasting to the one -cell facilities currently in district.
One of the Puna District's officers received prestigious recognition in being named as
"The 2010 Officer of the Year for the Aloha Exchage Club of East Hawaii" for his
outstanding performance during the previous year. Officer William Brown was honored
for his investigation of a burglary ring in Mountain View while he was on Special
Assignment to a Burglary Task Force. His superior efforts in that investigation led to the
arrest of four suspects, the closure of four burglary cases linked to those suspects, and the
recovery of property.
"Officer Brown's distinctive accomplishment had a tremendous impact on burglaries
plaguing the Mountain View neighborhoods and reduction in further offenses," Sergeant
Juergen Canda wrote in the nomination. "His abilities and dedication to duty resulted in
successes that enhanced community confidence in our efforts to serve them and reflect
credit upon Officer Brown and the Hawai'i Police Department." Officer Brown later
transferred to the district's Community Policing Section where he has devoted his efforts
to working with the commuity in problem solving.
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Program Highlights (continued)
Patrol Divisions (continued)
The Puna Patrol Division (continued)
The ending of the Fiscal Year saw a change in Commanders for the District with the
retirement of District Commander Captain Steven Guillermo at the ending of May 2010.
Captain Samuel Jelsma (previously assigned to the Kona District Patrol) assumed
command of the district on June 01, 2010. Longtime Police Operations Clerk Jan Kualii
who was a fixture at the Keaau Police Station, also retired at the end of April 2010.
The North Hilo Patrol Division
In Fiscal Year 2009 -2010, the North Hilo District had a 27 percent decrease in reported
burglaries. Theft cases were also down, having 34 reported cases to last years 39.
Officers cleared 10 of the reported 34 cases, for a 29% clearance rate.
Total traffic citations issued decreased 34% over the previous fiscal year. The district
also logged 42 major traffic crashes, the same as the previous year. There were no
fatalities.
Laupahoehoe Point Park continues to host community events, such as the Laupahoehoe
Music Festival held in February and the Laupahoehoe Point Memorial event in April.
The Laupahoehoe Point Memorial event brings the entire community together for a
poignant reminder of the devastation caused by the 1946 tsunami. Students from
Laupahoehoe School contribute to the park by doing beautification projects after the
ceremony. Police officers from the district take part in the event every year, assisted by
community policing officers from Hilo.
In April 2010, North Hilo officers responded to a reported break -in at the Laupahoehoe
Train Museum. Upon arrival, officers located an 18 year old male within the museum
and arrested him. The investigation revealed that the man had broken into the museum
and damaged some items. He was charged with Burglary, Trespass, and Criminal
Property Damage.
The Hamakua Patrol Division
Police focused on improving preliminary investigations during this past fiscal year. This
initiative led to a large increase in burglary and theft clearances. Hamakua Police cleared
11 of the 24 reported burglaries in the fiscal year for a clearance rate of 46 percent. Of
the 101 reported thefts, 61 were cleared for a 60 percent clearance rate.
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Program Highlights (continued)
Patrol Divisions (continued)
The Hamakua Patrol Division (continued)
Hamakua Police ended the 2009 -2010 fiscal years with a 29 percent increase in
burglaries, having 31 reported burglaries as compared to 24 over the previous fiscal year.
Ten (10) of the burglaries were cleared for a clearance rate of 32 percent. Thefts were
down 24 percent from the previous year, and the district had a 78 percent clearance rate
for theft cases. Traffic enforcement was a focal point in the Hamakua District and
although speeding enforcement was down compared to the previous fiscal year, Traffic
collisions remained the same, with no traffic fatalities recorded for the year.
In September 2009, a male reported he accepted a ride from a male suspect. The suspect
demanded money from the male. After being told by the male that he did not have any,
and while the male was attempting to leave he was pinned by the suspect's vehicle and
assaulted. Upon completion of the investigation, Hamakua Officers arrested the suspect
on Robbery, Kidnapping, Assault and Driving without a license charges.
Between February and March of 2010, Hamakua Officers investigated several reports of
an unknown person entering into different vehicles and removing items from within.
During the investigation, Hamakua Officers were able to identify the male party and
apprehended him. The male was arrested for 8 UEMV, Fraud Use, Id Theft and Theft
charges. The cases are pending trial.
Between March and June 2010, Hamakua Officers investigated reports of someone
entering into parked vehicles at residences. Through a lengthy investigation, and with the
assistance of a Hilo Detective and many concerned community members, officers were
able to identify and apprehend a male suspect. The male party was arrested for Escape,
Resist Arrest, UEMV, Burglary, Fraud Use, Identity Theft, Theft/Forg, and Theft
charges. Officers were also able to refer additional cases found to be committed by the
same person to the Prosecutor's Office. The cases are pending trial.
The Community Policing Officers from both the North Hilo and the Hamakua District,
along with the School Resource Officer at Honokaa have coordinated the Hamakua Drug
Free Bash for all 6th, 7th, and 8th graders along the Hamakua Coast from Kalanianaole,
Laupahoehoe, Paauilo and Honokaa Schools. The event, in its sixth year, promotes
leadership and facilitation skills, mentoring, long - lasting friendships and a drug -free
message.
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Program Highlights (continued)
Patrol Divisions (continued)
The Hamakua Patrol Division (continued)
Community Police Officers hosted several "Celebrating Families" drug -free events
during the summer. The purpose was to promote family- oriented activities and games,
which, in turn, strengthen our families and communities. Sixty (60) community members
attended the event at Paauilo Park.
The Kona Patrol Division
The Patrol Division went through several leadership changes throughout the fiscal year.
In November 2009, Captain Chad Basque was transferred from the Kona Patrol Division
to command the Criminal Investigation Division, Area II. Newly promoted Captain
Samuel Jelsma lead Kona Patrol for seven months until transferring to the Puna District
in May 2010
Under the array of leadership, the division worked as a team and exercised a committed
partnership with other agencies, public groups and communities. The division also
continued to focus on reducing traffic fatalities through seatbelt and DUI enforcement.
Officers initiated a total of 447 DUI arrests, compared to 448 the previous year. In
addition, 857 seatbelt and 129 child restraint citations were issued in the district
compared to 796 seatbelt and 82 child restraint citations the fiscal year prior.
During the fiscal year, Kona experienced a slight increase in reported burglaries and
theft/Unauthorized entry into a motor vehicle (UEMV). Burglaries increased 62 as
compared to 55 in the prior fiscal year. Theft/(UEMV) increased 105 as compared to 93
in FY 2008 -2009. In continuing collaborative efforts with the Criminal Investigations
Division a clearance rate of 32% of reported burglary incidents and 45% of
theft/(UEMV) were achieved.
In October and November 2009, the Kailua -Kona Community was suffering from a series
of burglaries, thefts, stolen vehicles and mopeds. Through patrol investigations a suspect
lead is developed. With the assistance from Area Il, Criminal Investigation Section,
patrol officers and detectives, compile victim and suspect statements, locate and recover
several stolen vehicle and mopeds, credit cards, jewelry, a retired police officer badge,
and large number of keys to houses, condominiums, and vehicles. The suspect was
apprehended and charged with numerous offenses.
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Program Highlights (continued)
Patrol Divisions (continued)
The Kona Patrol Division (continued)
The Division also formed the Special Enforcement Unit (SEU) consisting of two to three
officers and one sergeant. During the year, SEU averaged 169 cases and 136 arrests per
month, resulting in decreasing crime in the public parks and downtown Kailua. With a
concentrated effort of both SEU and Patrol, assaults declined 41% or 44 cases this fiscal
year, compared to 74 in fiscal year 2008 -2009.
On May 12, 2010, Officers Erich Jackson and Jared Cabatu investigated a report of a 13
year old male threatening to jump off a 45 foot rooftop. The juvenile had secured a rope
to a beam and the other end of the rope was tied around his neck. Both officers elected to
climb the rooftop to speak personally with the juvenile in an attempt to establish a rapport
and calm him down. After about 30 minutes of conversation, the juvenile untied the rope
around his neck and climbed off the roof. The officers showed remarkable teamwork in
their efforts to calm the juvenile. They exhibited bravery in climbing up to the rooftop
and ultimately bringing a safe resolution to the incident. As a result of their unselfish
efforts, both officers were awarded Hawai'i State law Enforcement Officials Association
(HSLEOA) Officer of the Year Award.
The South Kohala Patrol Division
During Fiscal Year 2009 -2010 the South Kohala district experienced an increase in
burglaries, 62 as compared to 58 in FY 2008 -2009. There was a clearance rate of 66%
FY2009 -2020 as compared to 59% in FY 2008 -2009. Also, on the increase were robbery
(4 as compared to 1 in FY08 -09) and auto theft (30 as compared to 17 during FY 08 -09).
Sexual assault incidents experienced a slight decline (22 as compared to 23 during FY
08 -09) with a 55% versus 57% clearance rate. The increases were attributed to a number
of factors chief among those was the existing economic downturn, homelessness and
substance abuse.
Also, during this fiscal year, the communities of South Kohala experienced a number of
door -to -door sales involving suspicious activity on the part of door -to -door sales people.
On one such incident, South Kohala patrol units responded to a reported burglary -in-
progress and arrested four (4) individuals.
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Program Highlights (continued)
Patrol Divisions (continued)
The South Kohala Patrol Division (continued)
South Kohala district continued to be impacted by a number of brush fires during this
Fiscal Year consuming in excess of 2,000 acres. Much of the damage was mainly brush
with no physical damage to property. However, there was a much higher indirect cost to
taxpayers for personnel involved in extinguishing these fires.
Our Community Police Officer worked with a number of communities (Kamuela View
Estates, Anekona Subdivision, and Sandalwood in raising awareness in crime
prevention methods and techniques for protecting their properties.
A focus on reducing traffic fatalities was once again undertaken by South Kohala officers
during this Fiscal Year.
Their efforts yielded a total of 6,132 citations of which 1,532 were for speeding
violations; 443 for seatbelt/child restraint violations; and 4,158 for moving and regulatory
violations. These enforcement efforts attributed to a reduction of our major traffic
collisions, 102 this Fiscal Year as compared to 124 during Fiscal Year 2008 -2009.
Our most significant events during Fiscal Year 2009 -2010 were:
• The arrests of two male suspects responsible for at least 12 burglaries within the
Waikoloa area wherein laptop computers and flat screen TV monitors were removed.
The efforts of Sgt. Kenneth Quiocho, Officers Edward Lewis, Jr., Joseph Stender, Jr.,
and Paul Bugado resulted in these arrests and subsequent recovery and return of most
of the items to its owners.
A reported robbery at the Whalers General Store at the Waikolao Kings Shop whereby
the male suspect entered the store and removed an item from the liquor display. When
confronted by a store clerk the suspect became agitated and uncooperative then left the
store. He was later confronted by a deliveryman at which time he brandished a knife
threatening this person. He continued to flee on foot however a search of the area by
officers and detectives resulted in the arrest of the suspect.
Another reported robbery at the Longs Drugs Store off of Kawaihae Road where an
unknown male suspect entered the store brandishing a firearm and demanding
Oxycontin and Fentanyl. The suspect managed to flee with an undetermined amount of
these drugs prior to officers' arrival. A ground and aerial search of the surrounding area
met with negative results. Area II CIS personnel responded and took over the
investigation.
241
POLICE
OPERATIONS BUREAUS
Program Highlights (continued)
Patrol Divisions (continued)
The South Kohala Patrol Division (continued)
• Three male juvenile suspects were arrested for burglarizing Waikoloa Elementary
and Waimea Middle Schools wherein they removed laptop and desktop computers
as well as digital cameras. This effort was spearheaded by excellent
investigations conducted by Officers Vance Fujii, Paul Bugado, Apollo Kepo'o
and Joseph Stender, Jr.. A majority of the computers were returned to the
schools, which were quite appreciative of the work completed by these officers.
In the latter part of May 2010 the Longs Drugs Store off of Kawaihae Road
experienced another robbery wherein the male suspect armed with a knife entered
the store demanding Fentanyl and Oxycontin drugs. After being told there were
none the suspect removed an undetermined amount of other drugs and fled the
area prior to officers' arrival. Once again, a ground and aerial search was
conducted by South Kohala patrol and Area II CIS personnel. A few hours later,
South Kohala officers responded to a residence on Noekolo Street for a report of a
male who apparently shot himself. On arrival, officers determined that the
individual, a 37 year old male, was the suspect in the robbery incident being
investigated at the time.
During this fiscal year, communities in the South Kohala District experienced a decrease
in reported burglaries, 58, compared with 86 in Fiscal Year 2007 -2008. Our continued
collaboration with the Area II Criminal Investigations Division led to a clearance rate of
59 percent of reported burglaries. This decrease in burglaries can be attributed to a
number of factors, including efforts by our patrol officers to raise the community's
awareness about home security measures.
The North Kohala Patrol Division
During the Fiscal Year 2009 -2010, Officer John Kahalioumi filled the Community
Policing Officer vacancy that was created when Officer Tyson Matsumura was promoted
to Detective. Since taking over as North Kohala's Community Policing Officer, John
Kahalioumi has helped to develop and establish a Project Grad Night Program for the
Kohala High School. Their first Project Grad Night event which was held for the 2010
graduating class was an overwhelming success and plans are underway for a bigger and
better 2011 Project.
242
POLICE
OPERATIONS BUREAUS
Program Highlights (continued)
Patrol Divisions (continued)
The North Kohala Patrol Division (continued)
A clean-up of Kapaa Beach Park spearheaded by Officer Kahlioumi during the year
resulted in the removal of illegal campers, several truck loads of rubbish and the towing of
an abandoned vehicle. This was accomplished with help from officers in the district that
volunteered their time and equipment which included a backhoe. During the year North
Kohala experienced a fire that burnt approximately 300 acres of brush in the Mahukona
area that forced the closure of Akoni Pule Highway. No damage to any residence or injury
was reported and the fire was determined to be non malicious in nature.
One of the most significant events during the year was the arrest and charging of a 58
year -old male for the offenses of Promoting Marijuana in the 1 St degree, Promoting a
Detrimental Drug in the 2nd degree, Promoting a Harmful Drug in the 2" d , and Drug
Paraphernalia following the services of a Search Warrant on the property the party was
residing on. This Search Warrant resulted in the recovery of 102 marijuana plants ranging
in size for 6 " -4', 340.9 grams of dried marijuana, 7.3 grams of Hashish, indoor growing
equipment and almost $3,00.00 in US currency. Information surrounding this event was
developed from information provided by the community.
During the past year there was no traffic fatality reported in North Kohala. This can be
attributed to the stepped up traffic enforcement conducted by the North Kohala officers
following 2 fatalities the previous year.
The Ka'n Patrol Division
During the fiscal year 2009 -2010, officers investigated 75 major traffic accidents, a
significant decrease from the 109 investigated in 2008 -2009. The number of citations
issued remained at over 3300, much of this enforcement was in an attempt to curb traffic
accidents and make our roads safer. Along those lines DUI arrests rose over 30% from
45 to 59, however there were 3 fatal traffic accidents on our public roadways in Ka'u. In
an effort to make all of our roadways safer, the Hawaii Police Department, with the
assistance of the Mayor's Office, lobbied for an amendment to the traffic laws governing
private roadways. This amendment was passed and clarified that most traffic laws can be
enforced within private subdivisions.
243
POLICE
....
OPERATIONS BUREAUS
Program Highlights (continued)
Patrol Divisions (continued)
The Ka'u Patrol Division (continued)
Ka'u District officers were responsible for investigating over 1200 incidents in fiscal year
2009 -2010. There were 58 burglaries reported which is a drop of over 20% from the 75
reported in fiscal year 2008 -2009. Of these reported burglaries, over 25% were either
closed or deferred to the prosecuting attorney's office. Patrol officers continue to work
closely with the Criminal Investigation Section Detectives to combat crime in our district.
The most significant events occurring during Fiscal Year 2009 -2010 were:
• On March 24, 2010, an alert citizen contacted police and informed them that she had
been offered some stolen fishing nets. Through the investigation
• officers were able to arrest two suspects for theft and recover five stolen nets valued
at over $600.00.
• On May 20, 2010, Officers from the Ka'u District, Kona Patrol and the Area II Vice
Section worked together to arrest and charge Lee Todd Mallon on a bench warrant
stemming from drug and firearms offenses dating back to September 2009. After the
arrest, officers obtained consent to search Mallon's belongings and found a 7.6 grams
of heroin, a 1.1 gram packet of morphine and related drug paraphernalia.
Our Community police officer Dane Shibuya continues to work cooperatively with
community members and neighborhood watch groups, along with the other 15 officers
assigned to the district they all strive to make the Ka'u District a safe place to live, visit,
and conduct business.
Community Policing Officer (CPO) /School Resource Officer (SROMI -PAL
Programs
In February 2010 there was a rise in the number of assaults and affrays committed by
juveniles and young adults in the Downtown Hilo area. Community Policing Officer
William Derr along with the Community Policing Section and Area I investigative units
conducted crime reduction details. These details gathered information, analyzed the
situation and determined that many of the suspects were from outside of Downtown Hilo
and were using the free public transportation to meet up and commit their crimes. Officer
Derr, in partnership with the County of Hawaii Mass Transit Agency, analyzed video
footage of the same suspects committing crimes within the Mo' oheau Bus Terminal. This
video led to the issuance of trespass notices by Officer Derr and a 65% reduction in
criminal cases at the Mo' oheau Bus Terminal over a six month period.
244
POLICE
OPERATIONS BUREAUS
Program Highlights (continued)
Community Policing Officer (CPO) /School Resource Officer (SRO)MI -PAL
Programs (continued)
Improvements were made at the Laupahoehoe Point Park to discourage excessive noise
and liquor violations and other illegal activity in the area. The cooperation of the
Laupahoehoe Community Police Officer and Department of Parks and Recreation led to
the installation of security lights shining into the pavilions and parking lot area of the
park. This has greatly increased security in the area while not affecting the natural
shoreline environment.
November 2, 2009, School Resource Officer Robert Almeida partnered with the
Keaukaha area schools, Keaukaha residents, Hilo Airport personnel and other agencies,
to conduct a tsunami evacuation drill which coordinated the movement of eight hundred
plus elementary school students and community members across the Hilo Airport airstrip.
Bike patrol officers along with the Community Policing Section assisted to facilitate safe
movement across the airstrip once it was cleared from landing planes. February 27, 2010,
a giant earthquake off the coast of Chile occurred and a real tsunami evacuation was
conducted without a hitch.
In fiscal year 2009 -2010 Community Policing Officer William Derr secured grant
funding from the Office of Hawaiian Affairs in the amount of $25,000 for bike patrol
equipment and training to benefit the mentally ill native Hawaiian community in the
Keaukaha and Panaewa area. Through this funding the Hawaii Police Department was
able to purchase 10 bikes with equipment and provide 21 officers tactical bike training.
245
POLICE
...
OPERATIONS BUREAUS
Program Measures
n/a* = Statistical information, no projected numbers provided as the department does not support a quota system
for citations or arrest.
** = Goal to be removed after this fiscal year due to Lowest Law Enforcement Priority Ordinance
246
FY 2009 -10
Actual
FY 2010 -11
Budget
FY 2011 -12
Estimate
Criminal Investigation Section
Robbery Clearance Rate
36(47.44 %)
60%
60%
Juvenile Aid Section
Sexual Assault Clearance Rate
217(48 %)
80%
80%
Vice Section
Marijuana Eradication (Plants Eradicated)
13,164(21 %)
>= 57,000
**
Hard Drug Cases
764
> =760
> =760
Crime Laborator
Assignment clearance rate
1066(105 %)
90%
90%
HI -PAL
Participation in 5 -8 age group
2,115
> =240
> =240
Participation in 9 -12 age group
2,932
> =240
> =240
Participation in 13 -17 age group
2,121
> =240
> =240
"At risk" youth participation
3,629(51 %)
30%
30%
Presentations /Clinics
151
24
24
Community Policing Program
D.A.R.E Curriculum or In- Service Training
256
48
48
Problem Solving Activities
259
24
24
Crime Prevention Activities
343
24
24
Abandoned Vehicle/Beautification Projects
270
48
48
Traffic Enforcement Unit TEU
DUI Checkpoints
84
> =84
> =84
DUI Arrests
389
n/a*
n/a*
Roadside Screening
7,865
> =72
> =72
Moving Citations
4,313
n/a*
n/a*
Regulatory Citations
n/a*
n/a*
Departmental Islandwide Measures
DUI Arrests
1,452
n/a*
n/a*
Traffic Citations Issued
63,883
n/a*
n/a*
Burglary Clearance Rate
255(20 %)
30%
30%
Theft/Auto Theft Clearance Rate
2,211(33 %)
30%
30%
Court Documents
27,095(62 %)
65%
65%
n/a* = Statistical information, no projected numbers provided as the department does not support a quota system
for citations or arrest.
** = Goal to be removed after this fiscal year due to Lowest Law Enforcement Priority Ordinance
246
POLICE
OPERATIONS BUREAUS
Program Expenditures
Operations Bureau
FY 2009 -10
Actual
FY 2010 -11
Budget
FY 2011 -12
Request
Number of Positions
432
432
432
Salaries and Wages
27,798,750.65
31,439,026
29,785,699
Operations
2,091,795.38
2,067,738
2,135,449
Program Total
29,890,546.03
33,506,764
31,921,148
HI -PAL
Number of Positions
3
3
3
Salaries & Wages
170,168.22
177,440
180,383
Operations
32,276.23
37,980
28,530
Program Total
202,444.45
215,420
208,913
247
POLICE
MISCELLANEOUS
Program Expenditures
248
FY 2009 -10
Actual
FY 2010 -11
Budget
FY 2011 -12
Request
JPO Supplies
-
1,200
1,000
Investigating Cause of Death
462,098.90
465,000
465,000
Training Account
130,628.07
100,000
120,000
Police Sobriety Test
113,000
80,000
95,000
Police Fleet Transition
-
-
-
Byrne Memorial Grants (County Match)
10,625.00
28,750
28,750
Asset forfeitures
197,658.94
500,000
500,000
Total Miscellaneous
914,010.91
1,174,950
1,209,750
248
POLICE
GRANT REVENUES
Program Description
To continue active efforts in obtaining funding through Federal and State Sponsored
Grants to augment the department's budget in the areas of:
1. Continue providing for Community Relations, D.A.R.E., and Youth Programs.
2. Providing Investigative Operations personnel with specialized training and equipment
dealing with Drug Enforcement.
3. Providing necessary equipment, manpower, training, and for public education in
dealing with Traffic Enforcement to include speeding violations, drunk driving,
seatbelt enforcement and motor vehicle occupant protection.
4. Providing personnel and SAFE nurses with the necessary equipment, training and
supplies to deal with sexual assault and domestic violence.
Program Objectives
1. HI Impact (Hawai'i HIDTA $125,000) — To combat the methamphetamine (ICE)
problem in the County of Hawaii by conducting various sting operations.
2. Statewide Narcotics Task Force (State Department of the Attorney General $100,000)
- For multi jurisdictional task force programs that integrate federal, state and local
drug law enforcement agencies and prosecutors for the purpose of enhancing inter
agency coordination and intelligence gathering and facilitating multi jurisdictional
investigations.
3. Occupant Protection (State Department of Transportation $72,000) - To conduct
seatbelt enforcement and child restraint roadblocks.
4. High Speed Enforcement (State Department of Transportation $79,000) — Funding to
provide for additional enforcement dealing with speeding violations.
5. Click It or Ticket (State Department of Transportation $15,500) — To reduce fatalities
and injuries to front and rear seat occupants under the age of 17 by increasing seatbelt
usage and awareness of state laws.
6. Roadblock Program (State Department of Transportation, Sobriety Checkpoint
$95,000) — To conduct DUI roadblocks to minimize fatalities and injuries.
7. Traffic Investigation (State Department of Transportation $15,000) — To reduce the
number of alcohol - related fatalities and injuries, increase public awareness, and
provide a constant deterrence against drunk driving.
8. Domestic Violence /Sex Assault Coordinator (State Department of the Attorney
General $65,000) — To hire a Victim's Service Coordinator to service the on -going
needs of victims of domestic violence /sexual assaults while the cases remain under
investigation.
249
POLICE
GRANT REVENUES
Program Objectives (continued)
9. Aggressive Driving Projects (State Department of Transportation $37,000) — To
reduce the number of alcohol related fatalities and injuries, increase public
awareness and provide a constant deterrence against impaired driving.
10. Data Records (State Department of Transportation $78,000) — To establish a
statewide traffic data system and to ensure compliance with national standards.
11. Law Enforcement Standby (State Department of the Attorney General $40,000) —
To improve the department's ability to respond to violent crimes against women.
12. SAFE Standby Pay (State Department of the Attorney General $40,000) — To
improve the department's response to violent sex crimes, physical abuse and crimes
of violence against women.
13. SAFE Training (State Department of the Attorney General $55,000) — To improve
the department's ability to respond to violent crimes against women primarily
sexual assault, with associated domestic violence and physical abuse.
14. Specialized Investigative Training (State Department of the Attorney General
$55,000) — To improve the department's ability to respond to violent crimes against
women through ongoing specialized training of the JAS detectives.
15. Weed & Seed (Hawaii County Economic Opportunity Council - $100,000) — To
make Pahoa safer by increasing prosecution of criminal cases, reducing criminal
activity in the business district and removing problem offenders from designated
areas within the site.
16. Justice Assistance Grant (U.S. Department of Justice - $110,000) — To provide
technological improvement and training that will benefit law enforcement and the
prosecution of cases.
250
POLICE
GRANT REVENUES
Program Expenditures
251
FY 2009 -10
Actual
FY 2010 -11
Budget
FY 2011 -12
Request
Number of Positions
3
3
3
Salaries and Wages
376,411.62
31,828
35,064
Operations
1,640,371.76
1,753,297
2,953,436
Equipment
423,408.47
-
Program Total
2,440,191.85
1,785,125
2,988,500
251
POLICE
POLICE
Personnel Position Summary
Position Title
FY 2009 -10
Authorized
FY 2010 -11
Authorized
FY 2011 -12
Request
Police Chief
1
1
1
Deputy Police Chief
1
1
1
Assistant Police Chief
3
3
3
Accountant I
1
1
1
Accountant III
1
1
1
Accountant IV
1
1
1
Account Clerk
5
5
5
Assistant Clerical Supervisor
1
1
1
Clerical Services Supervisor I
1
1
1
Clerical Services Supervisor 11
2
2
2
Clerk III
23
23
23
Clerk III (Tem
2
2
2
Community Based Traffic Safety Coordinator
1
1
1
Criminalist II *
2
2
2
Criminalist III *
1
1
1
Custodian-Groundskeeper I
4
4
4
Custodian-Groundskeeper I (1 /4T)
4
4
4
Custodian-Groundskeeper I (1 /2T)
1
1
1
Information Systems Analyst V
1
1
1
Information Systems Analyst IV
1
1
1
Detective
41
41
41
Fin Classifier II
1
1
1
Fin Technician
1
1
1
Firearms Registration Clerk
1
1
1
Human Resources Technician I
1
1
1
Human Resources Program Specialist
1
1
1
Police Cadet (Hrl)
24
24
24
Police Captain
11
11
11
Police Documents Clerk
1
1
1
Police Evidence Custodian
4
4
4
Police Evidence Specialist I (Tem
2
2
2
Police Investigative Operations Clerk
6
6
6
Police Lieutenant
21
21
21
Police Major
4
4
4
Police Officer III (Tem
30
30
30
Police Officer II
315
315
315
Police Officer I (Tern)
43
43
43
Police Operations Clerk
6
6
6
Police Radio Dispatcher III (Tern)
6
6
6
Police Radio Dispatcher 11
34
34
34
252
POLICE
POLICE
Personnel Position Summary (continued)
Police Records Analyst
1
1
1
Police Records Clerk
9
9
9
Police Sergeant
35
35
35
Polygraph Examiner
1
1
1
Public Relations Specialist
1
1
1
Radio Technician I
4
4
4
Radio Technician 11
1
1
1
School Crossing Guard (1 /4T)
40
40
40
Secretary
5
5
5
Secretary to the Chief of Police
1
1
1
Senior Account Clerk
1
1
1
Senior Clerk-Stenographer
2
2
2
Senior Police Records Clerk
1
1
1
Sexual Assault Forensic Nurse Coordinator
1
1
1
Storekeeper
1
1
1
Storeroom Clerk
1
1
1
Supervising Police Radio Dispatcher
4
4
4
Victims Services Assistant (Tern)
1
1
1
Total
720
720
720
253
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254
PROSECUTIN G ATTORNIE-l-'Y
PROSECUTING ATTORNEY
DEPARTMENT SUMMARY
Mission Statement
The Office of the Prosecuting Attorney pursues justice with integrity and commitment.
Department Goals
1. To strive for just disposition of criminal cases and promote public safety and order
through timely, efficient, and effective prosecution.
2. To ensure that victims and witnesses of crimes are treated with respect, courtesy, and
sensitivity in their cooperation with criminal prosecution.
3. To improve the criminal justice system by identifying areas of need and working
collaboratively with other criminal justice agencies and the community.
4. To encourage and promote crime prevention and early intervention initiatives to
improve the quality of life on the Big Island.
5. Identify, promote and implement new and innovative approaches to solving crime
problems.
Funding Source and Position Count
General Fund
$ 5,725,393
General Fund
83
Grant Revenue
$ 1,585,000
Grant Revenue
27
Other
$ 250,000
Other
-
Total Budget:
$ 7,560,393
Total Number of Positions
110
255
PROSECUTING ATTORNEY
GENERAL PROSECUTION
Program Description
The Office of the Prosecuting Attorney is charged with the duty to see that the laws are
faithfully executed and enforced within the County of Hawaii. Violations of State and
County laws, ordinances, rules and /or regulations are prosecuted on behalf of the
community.
The deputy prosecuting attorneys prosecute cases in the Family Courts, seven District
Courts and four divisions of Circuit Courts in Hawaii County. This involves all criminal
matters including preliminary hearings, grand jury sessions, arraignment calendars,
motions, hearings, pretrial conferences and trials. In addition, they handle all appeals
before the Hawaii Appellate Courts as well as the Federal Appellate Courts. Deputy
prosecutors screen all criminal referrals made by police and other law enforcement
agencies and are available 24 hours per day seven days a week for juvenile detention and
felony conferrals.
The Office continues its efforts to attend to the needs of victims and witnesses as they go
through the criminal justice process. The Office seeks victims' input for and notifies
victims of case disposition.
The Office provides training for staff to maintain and improve their specialized skills. In
addition, the Prosecuting Attorney deputies and staff provide training for police recruits
and refresher training for police officers as well as to other law enforcement agencies and
community organizations.
The Deputy Prosecutors participate in career fairs and job shadowing and prepare
appropriate educational presentations to students and faculty on the justice system,
careers as a prosecutor and the risks and consequences of involvement in illegal activity.
In an effort to reduce crime and promote public safety the Office is actively involved in
several initiatives that address juvenile delinquency and promote community involvement
in identifying and addressing public safety issues. The Office is actively supporting the
Big Island Juvenile and Adult Drug Court and Adult Mental Health Jail Diversion
Program. These programs strive to balance the individual service needs of the individual,
the legal requirements of the courts, and the safety needs of the community. Whenever
possible, the Office seeks funding for specialized units and demonstration projects.
M
PROSECUTING ATTORNEY
GENERAL PROSECUTION
Program Objectives
Core prosecution and victim services:
1. Attend all courts in the County and prosecute all violations of State and County
laws, ordinances and regulations.
2. Maintain a professional, dedicated and trained staff to carry out the duties of the
Prosecuting Attorney as defined under the County Charter.
3. Attend to the needs of victims and witnesses as they go through the criminal
justice system to include providing case information, assistance with restitution
and crime victim compensation and referrals to appropriate agencies.
4. Implement criminal case processing improvements utilizing technology.
Generate 50% of contempt of court complaints electronically.
5. Expand implementation of the Document Management System to generate 25%
of discovery electronically.
6. Provide statewide Traffic Safety Resource Prosecutor to develop effective
enforcement strategies to reduce highway offenses and traffic crashes.
7. Implement Elder Abuse and Fraud project to address neglect, physical abuse,
sexual abuse and financial exploitation of our elderly community.
Improving the criminal justice system:
1. Coordinate two training/educational workshops to improve the criminal justice
system.
2. Meet quarterly with the Hawaii County Police Department to discuss joint
initiatives, policies, and procedures to improve investigations and prosecutions.
3. Meet monthly with the police, courts, Children's Justice Center, Sexual Assault
Nurse Examiners (SANE), Department of Health, service providers and others to
improve handling of domestic violence, child abuse and sexual assault cases.
4. Meet quarterly with Hawaii criminal justice agencies to discuss appropriate
interventions and consequences for offenders.
Community initiatives to promote crime prevention and intervention and other efforts:
1. Support juvenile delinquency prevention and intervention initiatives.
2. Support domestic and family violence prevention and intervention initiatives.
3. Support neighborhood watch and other community based crime prevention and
education initiatives.
4. Coordinate two training/educational workshops to promote crime prevention and
early intervention initiatives.
5. Provide monthly public education updates.
257
PROSECUTING ATTORNEY
GENERAL PROSECUTION
Program Highlights
Traditional prosecution:
1. Processed 19,813 in- custody, bailout and referral cases
2. Serviced 2,186 court calendars for circuit court, district court, family court, drug court
and mental health court in Hilo, Kona, S. Kohala, N. Kohala, Hamakua and Ka'u.
3. Issued 956 administrative subpoenas.
4. Represented the State in 330 appellate and post conviction proceedings.
5. Participated in State Asset Forfeiture program as a means of discouraging illegal
activity. Received a percentage of proceeds totaling $51,835.
6. Implemented an electronic written complaint generation application for the HITS case
tracking system to facilitate court filing.
Victim Services:
1. Provided assistance to 5,888 victims and witnesses of crime and their significant
others from July 2009 to June 2010.
2. Provided federal funding to Family Programs Hawaii, Mothers Against Drunk
Driving (MADD), Child and Family Services, and YWCA Sex Assault Support
Service for services to victims of domestic violence, child abuse, sexual assault, and
homicide.
3. Participated in 11 community and agency events to provide information/training on
program services for victims.
Criminal Justice Svstem:
1. Participated in Adult and Juvenile Drug Court in East and West Hawaii. During the
fiscal year there were 107 participants in Adult Drug Court and 17 participants in
Juvenile Drug Court. A total of 17 graduated from the Drug Court program.
2. Received $20,550 Mental Health Transformation grant to provide training to law
enforcement and first responders on dealing with severely persistent mentally ill
offenders.
3. Participated in several statewide and island wide interagency groups to develop
interventions and strategies to improve the criminal justice system - Law
Enforcement Coalition (LEC), Hawaii Prosecuting Attorney Association (HPAA),
Governor's Traffic Safety Advisory Commission, Western Community Policing
Center State Advisory Committee, State DV Fatality Review Committee, Human
Anti - Trafficking Task Force, Judiciary Statewide Penal Procedures Committee,
Hawai' i Integrated Justice Information Sharing Executive and Operational
Committees, Hawaii Identity Theft & Financial Fraud Task Force, Hawaii Coalition
Against Human Trafficking, Hawaii State Coalition Against Sexual Assault, Hawaii
Sex Assault Response Training committee, Statewide Automated Victim Information
Notification Governance committee, Children of Incarcerated Parents Task Force,
258
PROSECUTING ATTORNEY
GENERAL PROSECUTION
Program Highlights (continued)
Criminal Justice System (continued):
State Child Welfare Services Advisory Board, Big Island Drug Court planning team,
Hawai'i Internet and Technology Crimes committee, Big Island Coalition Against
Physical and Sexual Assault, Big Island Task Force on Criminal Justice, Mental
Health Diversion Task Force, Children's Justice Center Interagency Advisory
Committee, East Hawaii Coalition Against Child Abuse and Neglect, Visitor Aloha
Society (VASH), Crimestoppers, County of Hawaii Reintegration "Going Home"
committee, Family Violence Interagency Committee, 704 Handbook committee.
4. Sponsored /co- sponsored workshops and conferences to improve the criminal justice
system response:
- Coordinated statewide Highway Safety Training in August 2009
- Coordinated PROMIS Conference in September 2009
- Coordinated 7 in -house deputy trainings on furlough Fridays
- Coordinated Drug Court Teambuilding training in April 2010
Juvenile Issues:
1. Continued coordination of the Juvenile Justice strategic plan implementation:
- Youth Builder Steering committee meetings held monthly
- Participating in community effort to address homeless teens and runaway youth
2. Provided funding to Salvation Army Family Intervention Services Independent
Living Skills /Accountability Program for 35 first time status offenders and minor law
violators ages 13 to 17.
3. Sponsored/co- sponsored workshops and seminars to address juvenile issues:
- Coordinated SPF -SIG Underage Drinking Prevention Strategic Planning Session
in August 2009. Project turned over to the Mayor's Office in September 2009.
- Sponsored the Youth Summit in September 2009 which was attended by 45
students representing 11 high schools from throughout the island.
- Co- sponsored Youth Health & Futures Fair in January 2010
- Co- sponsored CADCA Data & Evaluation training in April 2010
4. Participated in Hawaii County Youth Council, Huiana Internship Program, East
Hawaii Coalition to Prevent Child Abuse and Neglect, Healing Our Island Mini -
Grant review committee, Hawaii Island Suicide Prevention Task Force, SPF -SIG
County Advisory Council, Substance Abuse Roundtable, and Family Violence
Interagency Committee Teen Relationships subcommittee.
259
PROSECUTING ATTORNEY
GENERAL PROSECUTION
Program Highlights (continued)
Community Strategies:
1. Participated in completion of the Sexual Violence Primary Prevention (SVPP)
strategic plan. Received $9,900 grant for implementation in Hawaii County.
2. Received $40,000 for Domestic Violence Strategic Plan implementation. Conducted
trainings in East and West Hawaii on domestic violence issues.
3. Community Oriented Prosecution project provided outreach and support to various
communities throughout the island:
- Ongoing participation in Pahoa Weed and Seed effort
- Participation in County Highway Safety committee and Traffic Safety task forces.
- Provided problem - solving training for community police officers and
neighborhood watch programs throughout the island
- Provided assistance to Papaikou, Onomea, Honokaa, Ainaloa subdivision, Hilo
Downtown Improvement Association, and Milolii communities
- Presented to schools and at National Community Oriented Prosecution
Conference, and National Weed and Seed Conference
4. Provided 500 holiday taxi coupons to liquor serving establishments to discourage
impaired driving. 155 coupons were utilized.
5. Provided 935 keiki identification cards at 16 community events.
6. Sponsored /co- sponsored events to address community violence issues:
- Coordinated Domestic Violence Instructor Training Program by Department of
Homeland Security Federal Law Enforcement Training Center in September 2009
- Co- sponsored Family Violence Interagency Committee Men Against Violence
Ohana Fun Day at Clem Akina Park in September 2009
- Co- sponsored Child Sexual Abuse Prevention (K -2, 3 -5 grades) Curricula
Training by The Sex Abuse Treatment Center for schools and service providers in
Hilo November 2009 and in Kona March 2010.
- Co- sponsored Child Sexual Abuse Prevention (middle and high school) Curricula
Training by The Sex Abuse Treatment Center in Hilo January 2010 and in Kona
April 2010
- Co- sponsored Date Safe Project "Can I Kiss You ?" presentations to students in
West Hawaii, East Hawaii and at UH -Hilo
- Coordinated DV 101 training by Hawaii State Coalition Against Domestic
Violence in March 2010
- Co- sponsored Men Can Stop Rape community presentation and "Men of
Strength" training in April 2010
- Co- sponsored FVIC's Annual Training "Fostering Healthy Relationships through
Communication" in May 2010
- Co- sponsored FLETC (Federal Law Enforcement Training Center) Elder Abuse
Training in Hilo and Kona in June 2010
260
PROSECUTING ATTORNEY
GENERAL PROSECUTION
Program Highlights (continued)
Administrative
1. Received federal funding totaling $922,374 for Victims of Crime Act programs,
Strategic Prevention Framework -State Incentive Grant (SPF -SIG) underage drinking
prevention project, a Violence Against Women deputy, Traffic Safety training
project, Non - Support Prosecution project, Justice Assistance Grant, and Juvenile
Accountability Block Grant project.
2. Received state funding totaling $553,193 for the Career Criminal, Victim/Witness,
Sexual Violence primary Prevention Planning, Domestic Violence Strategic Planning
and mental Health Transformation State incentive Grant projects.
3. Coordinated 3,991 volunteer hours in the Hilo, Kona and Waimea offices.
Volunteers provided support to clerical, administrative, legal and investigative staff.
Total value of volunteer hours was $83,210.
4. Staff participated in various community events including American Heart Association
Heart Walk, American Cancer Society Relay for Life, 21 Annual Family Peace
Walk and Vigil, and YWCA Walk a Mile in Her Shoes event. In addition, staff
donated 43 turkeys to the Salvation Army to feed the homeless and needy during the
2009 holidays.
261
PROSECUTING ATTORNEY
r ...... ....
GENERAL PROSECUTION
Program Measures
• includes cases opened in a prior period
Program Expenditures
FY 2009 -10
Actual
FY 2010 -11
Budget
FY 2011 -12
Estimate
Charges:
87
83
83
Opened during period
19,813
23,000
20,000
Accepted for prosecution
17,158
17,000
17,000
Disposed
11,883
13,000
12,000
Set for trial -
5,801,215.47
5,531,222
5,725,393
Circuit Court
2,752
3,600
3,000
District Court
11,622
15,000
12,000
Family Court
2,510
3,500
3,000
Circuit Court calendars:
Hilo
462
494
462
Kona
439
20
439
Misdemeanor calendar days:
Hilo (a.m. and .m.)
433
562
433
Puna
131
103
131
South Kohala
52
52
52
Hamakua (includes Adult -DV)
24
24
24
North Kohala (includes Adult -DV)
12
12
12
Kona
231
225
231
Ka`u
24
24
24
Family Court Juvenile calendar days:
Hilo, Puna
52
53
52
Kona
52
52
52
N. & S. Kohala/Hamakua
12
12
12
Family Court (Adult-DV) calendar days:
Hilo, Puna
64
53
64
Kona/Ka `u
24
24
24
S. Kohala
12
12
12
Drug Court:
Hilo
50
51
50
Kona
64
48
64
Mental Health Court /Jail Diversion Hilo/Puna
24
24
24
• includes cases opened in a prior period
Program Expenditures
262
FY 2009 -10
Actual
FY 2010 -11
Budget
FY 2011 -12
Request
Number of Positions
87
83
83
Salaries and Wages
5,248,125.79
4,851,807
5,184,676
Operations
553,089.68
679,240
539,517
Equipment
-
175
1,200
Program Total
5,801,215.47
5,531,222
5,725,393
262
PROSECUTING ATTORNEY
WROPM
GENERAL PROSECUTION
Personnel Position Summary
Position Title
FY 2009 -10
Authorized
FY 2010 -11
Authorized
FY 2011 -12
Request
Prosecuting Attorney
1
1
1
1 st DeputLy Prosecuting Attorney
1
1
1
Accountant II
1
-
-
Accountant III
-
1
1
Account Clerk
1
1
1
Administrative Assistant
1
1
1
Business Manager
1
1
1
Clerk II
3
3
3
Clerk III
4
4
4
Information Systems Analyst IV
1
1
1
Information Systems Analyst V
1
1
1
Deputy Prosecuting Attorney
27
27
27
Investigator 111
2
2
2
Investigator V
5
5
5
Investigator VI
1
1
1
Law Clerk /Trial Aide*
4
-
-
Le al Clerk lI
4
4
4
Legal Clerk 111
12
12
12
Private Secretary
1
1
1
Program Manager
1
1
1
Senior Account Clerk
1
1
1
Senior Clerk-Stenographer
2
2
2
Senior Deputy Prosecuting Attorney
1
1
1
Special Projects Coordinator
1
1
1
Supervising Legal Clerk 1
2
2
2
Supervising Legal Clerk II
1
1
1
Victim/Witness Coordinator
1
1
1
Victim/Witness Counselor I
1
1
1
Victim/Witness Counselor II
4
4
4
Volunteer Services Coordinator
1
1
1
Total
87
83
83
* Contractual Hires are no longer included in the position count
263
PROSECUTING ATTORNEY
GRANT REVENUES
Program Description
The Office of the Prosecuting Attorney receives and continually seeks funding from
Federal and State sources. These funds are used to implement innovative programs,
support prosecution efforts, educate the public, improve the criminal justice system, and
purchase equipment that would not be possible with County funds.
Program Objectives
1. Career Criminal (State Department of the Attorney General, $632,988, 12
Employees) — To provide quick identification, prosecution and conviction of those
persons making a career of crime.
2. Victim/Witness Assistance (State Department of the Attorney General, $191,709, 4
Employees) — To assist crime victims and witnesses and their families by providing
information, counseling, and support services primarily to victims of violent and
property crimes.
3. Victims of Crime Act (U.S. Dept. of Justice, Office for Victims of Crime Formula
Grant Program, $300,000, 5 Employees) — To assist victims of crime through the
judicial process, focusing on crimes such as homicide, sexual assault, child abuse and
domestic violence.
4. Violence Against Women (U.S. Dept. of Justice, STOP Violence Against Women
Formula Grant Program, $90,000, 1 Employee) — To improve prosecution of
domestic violence cases involving adult women by dedicating a deputy to handle
these cases.
5. Juvenile Accountability Incentive Block Grant (U.S. Dept. of Justice, Juvenile
Accountability Incentive Block Grant program, $75,000) — To combat juvenile crime
utilizing innovative approaches.
6. Elder Exploitation and Prosecution Grant— (U.S. Dept. of Justice, Edward Byrne
Justice Assistance Grant Program, $125,000, 2 employees) - To implement the
Elderly Abuse and Fraud project which will improve criminal justice response to
those who abuse and defraud the elderly community.
7. Traffic Safety Training Grant— (U.S. Department of Transportation, $100,000) -
To conduct statewide training and improve the law enforcement system in its efforts
to enforce traffic offenses.
KM, ,
PROSECUTING ATTORNEY
GRANT REVENUES
Program Objectives (continued)
8. Sexual Violence Primary Prevention Planning Cooperative Agreement — (U.S.
Department of Health and Human Services, $25,000) - To implement a county plan to
increase community awareness and education about domestic violence, ensure that
victims are safe and receive support services, and assure that batterers are accountable
for their behaviors and learn skills to become non - violent.
9. Domestic Violence Strategic Plan Grant — (Hawai`i State Coalition Against
Domestic Violence, $40,000) — To implement a State and County strategic plan to
reduce domestic violence and to increase support to victims.
265
PROSECUTING ATTORNEY
. ...
GRANT REVENUES
Program Expenditures
Note: Includes Federal and State Forfeitures
Personnel Position Summary
Position Title
FY 2009 -10
Actual
FY 2010 -11
Budget
FY 2011 -12
Request
Number of Positions
27
27
27
Salaries and Wages
953,651.97
1,126,649
1,229,334
Operations
573,593,48
942,731
473,216
Equipment
17,514.00
315,420
132,450
Program Total
3,929,559.45
2,384,800
1,835,000
Note: Includes Federal and State Forfeitures
Personnel Position Summary
Position Title
FY 2009 -10
Authorized
FY 2010 -11
Authorized
FY 2011 -12
Request
Clerk II
3
3
3
Clerk III
1
1
1
Deputy Prosecuting Attorney
6
6
6
Investigator III (Tem
1
1
1
Investigator V
2
2
2
Legal Assistant 11(Tem)
2
2
2
Legal Assistant 11
1
1
1
Legal Clerk I
1
1
1
Legal Clerk II
1
1
1
Legal Clerk III
2
2
2
Legal Clerk IV
1
1
1
Victim/Witness Counselor 1
3
3
3
Victim/Witness Counselor II
3
3
3
Total
27
27
27
266
D)
VUB
jUC WORKS'
PUBLIC WORKS
PUBLIC WORKS GENERAL ACTIVITIES
Mission Statement
Working together as ONE to improve the quality of service for the health and safety of
our Big Island `Ohana.
Department Goals
To protect public health, safety, and the environment:
1. Strive to improve the roadway system for the safe and efficient travel of people and
goods island -wide.
2. Maintain a clean roadway system and enhance the traveling experience with
beautification projects.
3. Maintain public flood control facilities, drainage systems and participate in the
Community Rating System (CRS).
4. Enforce building, electrical, plumbing, sign, outdoor lighting codes, subdivision,
grading, and flood ordinances.
5. Ensure the safety of Hawaii County's bridges and comply with the National Bridge
Inspection (NBI) and other Federal, State, and County of Hawaii regulations.
6. Maintain the County vehicle and heavy construction equipment fleet.
7. Respond to all natural and man -made disasters or contingencies.
8. Create opportunities for managers and supervisors to meet the changing demands of
customers.
9. Create a data system using technology to manage complaints.
10. Adopt customer service principles. To achieve this, additional resources, training, and
business principles are required.
11. Integrate transit, vehicle, bicycle, and pedestrian modes of travel into a shared
roadway, reducing vehicle use.
12. Improve information to the public using the most efficient technology to reach the
greatest number of customers.
13. Communicate timely information to the public through social and traditional media;
bloggers, podcast, cell phones, newspapers, radio, websites and advertisements,
brochures, and at community trade shows.
Funding Source and Position Count
General Fund
$ 15,813,393
General Fund
186
Grant Revenue
-
Grant Revenue
2
Total Budget:
$ 15,813,393
Total Number of Positions
188
267
PUBLIC WORKS
ADMINISTRATION
Program Description
The Administration oversees fiscal management, goals, objectives, budgets, contracts,
personnel services and supervision for: Building, Engineering, Automotive, Traffic, and
Highway Maintenance divisions, and is responsible for informing the public about
programs and projects through community relations and public information.
The Director is a technical adviser to the Mayor, Managing Director, and Hawaii
County Council.
Program Objectives
1. Ensure core functions are accomplished within budget 90% of the time as measured
by monthly financial reports.
2. Reduce by 10% claims due to industrial accidents. To achieve this, educate personnel
through training programs for personal and operational safety.
3. Encourage at least one third of the total departmental employees to participate in
safety related training per year.
4. Reduce the cost of responses for inoperative working streetlights and convert the
traffic website to manage content in- house.
5. Maintain annual requirements to ensure public outreach meets community rating
system (CRS) criteria.
6. Improve customer service to the public by training all employees in customer service
skills. Schedule mandatory customer service training for all employees to include at
least one module per year.
7. Educate and improve employee's supervisory skills by providing supervisory training
to at least 25% of all departmental supervisors by the end of the fiscal year.
8. Optimize internet search engines to expedite services or repairs online by twenty -
eight percent (28 %) for streetlights out, faded road markings, damaged street signs,
parking and, speed limits.
9. Reach out to 35,000 students and family members with a consistent traffic safety
message.
10. Communicate accurate and timely information using a variety of electronic and print
resources on regulatory changes that will influence doing business and projects to
improve infrastructure on the Island of Hawaii.
11. Maintain a minimum of 519 points in the Federal Emergency Management Agency
(FEMA) Public Outreach program should DPW choose to be part of the Community
Rating System to reduce the cost of flood insurance in the flood zones.
12. Comply with the National Bridge Inspection (NBI) and other Federal, State, and
County of Hawaii regulations on bridge reports, by conducting 126 of the bridge
inspections every two years as they are due.
I
PUBLIC WORKS
_e
ADMINISTRATION
Program Objectives (continued)
13. Performing bridge repair and maintenance projects on at least 2 bridges that have
been identified as requiring timely action due to deterioration, deficiencies, and
defects. Carry out bridge replacements and /or rehabilitations, as well as scour
analysis countermeasure implementation as needed. This includes implementing the
planning, design, construction management, and permitting processes of an average
of 3 to 5 per year, depending on the severity and complexity of the repair work that
needs to be done.
Program Highlights
On September 6, 2007, an Economic Development Administration (EDA) grant and matching
county funds provided for an Engineering Project Coordinator and a Senior Account Clerk, to
coordinate the October 15, 2006 earthquake repair and recovery efforts. EDA extended the
grant to February 28, 2011. This team has established a comprehensive file.
Since the October 2006 Kiholo Bay Earthquake, 22 of the 33 FEMA - funded projects were
completed at a cumulative actual construction cost of $934,653.59, of which FEMA paid
$699,160.17. The 11 remaining projects are currently underway. Hawaii State Civil Defense
and FEMA have granted completion deadline extensions for five (5) projects. Requests to
extend the completion deadline for five (5) other projects are pending FEMA approval. A
single project has been completed and is currently undergoing review by FEMA; final
payment pending.
On July 1, 2009 the Department implemented the issuance of all construction plans and
specifications on to compact discs to shorten the delivery time of plan requests to
contractors. The switch also saved production and postage costs.
Addendums are posted electronically on to the State and County Procurement websites
enabling contractors access to any changes instantly. Contractors also receive emails
directing them to the website for addendums.
The Contracts Section processed documents and awarded the Ane Keohokalole Highway
construction in FY 2009 -2010. The new mid -level road in North Kona is federally
funded under the American Recovery and Reinvestment Act (ARRA) and scheduled for
completion in 2012.
269
PUBLIC WORKS
ADMINISTRATION
Program Highlights (continued)
The County of Hawaii instituted employee furloughs beginning July 1, 2010 to June 30,
2011. Months of planning, coordination of employee informational meetings, and
consultations were required before the furloughs were implemented. For Public Works,
the anticipated reduction in FY 2010 -2011 amounted to almost $1.6 million.
The department also worked with Human Resources to develop a Customer Service
Training Program. All employees are required to attend this training to help provide
better service to the public and other county departments and agencies.
Seven objectives were accomplished for traffic safety education through partnerships
with the community police officers.
The strategic plan identifies sixty -seven (67) goals with objectives to decrease the cost of
government. The plan will utilize technologies, intra- communication, and better
organizational management between departments and divisions. Such improvements will
expedite the completion of construction, consultant contracts, and permitting processes.
Forty -six (46) percent of the employees completed the first of a six -part series on
customer service skills.
The February 27, 2010 Chilean earthquake with a Richter scale rating magnitude of 8.8
had Hawaii preparing for Tsunami evacuations before dawn. By early afternoon, more
than 15 hours after the earthquake first struck 6,500 miles away — the fears of a
destructive wave had passed. Six divisions within the department of Public Works were
deployed during the Tsunami Warning performing key functions for Civil Defense.
Fifty -two (52) new projects are under construction in this fiscal year and over fifteen (15)
are in the design, planning stages by the engineers.
A total of 88 roads were surveyed, and a mile -and- a -half of roads -in -limbo paved. Over
twenty -three miles resurfaced, shoulders widened, and 186 miles striped, and faded
markings restored.
Conducted 74 bridge inspections and wrote 74 corresponding bridge reports in
compliance with NBI and federal, state, and County regulations.
Initiated repairs on Kawiki Bridge. Completed two bridge repair projects, including:
Kawainui Stream Bridge ( #27 -7) $217,168.29 work completed 12/4/09
Kaula Gulch Bridge ( #41 -1) $233,501.02 work completed 12/11/09
Started the planning and design process to replace and/or rehabilitate 5 bridges.
Developed 57 Plan of Action reports detailing scour analysis as part of federal mandates
Issued 412 over - the - counter moving permits for oversized and overweight loads.
270
PUBLIC WORKS
ADMINISTRATION
Program Measurements
271
FY 2009 -10
Actual
FY 2010 -11
Budget
FY 2011 -12
Estimate
Favorable Quarterly Performance Reports
100%
90%
90%
Number of department-wide industrial accidents
20
25
25
Number of employees trained in safety classes
223
120
120
% Contracts processed within 60 calendar days from
bid openin
93%
90%
90%
No. bridge inspections of total bridges
-
-
52 -74
No. bridge repair & maintenance
-
-
2
No. bridge replacement/rehabilitation projects
-
-
5
No. Points in the Federal Emergency Management
Agency (FEMA) Public Info Community Rating
System
-
-
519
No. Community Outreach printed & electronic
resources
-
-
40,106 per
announcement
No. student outreached in Traffic Safety Education
-
-
35,000
No. Hits Search Engine Optimization
-
-
10,000 dail
No. of employees trained in customer service (HGEA)
-
-
144
No. of employees trained in customer service (UPW)
-
-
189
No. of mana ers /su v rec'd Supervisory Training
-
-
15
Additional Information:
Federal project reimbursement requests
45
-
-
Consultant Contracts Executed
34
-
-
Construction Contracts Executed
29
-
Change Orders Processed
80
-
-
Number of Employees in the Department
341
360
360
Departmental Vacant Positions
63
-
-
Positions Filled
19
-
-
Number of Formal Grievances
1
-
-
Work Comp Cases with Lost Time
12
10
10
Number of safety classes offered /no. we participated
51/46
59/59
59/59
Oversized Vehicles Moving Permits Issued
412
-
-
No. of Federal Aid Projects Managed
32
-
-
271
PUBLIC WORKS
ADMINISTRATION
Program Expenditures
Personnel Position Summary
Position Title
FY 2009 -10
Actual
FY 2010 -11
Budget
FY 2011 -12
Request
Number of Positions
26
26
26
Salaries and Wages
1,054,443.03
995,875
1,057,120
Operations
43,437.63
372,865
143,550
Equipment
-
-
-
Disaster Recovery Coordinator
40,421.73
-
-
Water Spigot
9,809.12
79,700
96,050
Program Total
1,148,111.51
1,448,440
1,296,820
Personnel Position Summary
Position Title
FY 2009 -10
Authorized
FY 2010 -11
Authorized
FY 2011 -12
Request
Director
1
1
1
Deputy Director
1
1
1
Account Clerk
3
3
3
Accountant I
1
1
1
Accountant IV
1
1
1
Administrative Assistant
-
-
1
Business Manager
1
1
1
Civil Engineer V
1
I
1
Clerk 11
1
1
-
Clerk III
6
6
6
Contracts Technician
2
2
2
Public Information & Education Specialist
1
1
1
Human Resources Technician I
1
1
1
Human Resources Program Specialist
1
1
1
Private Secretary
1
1
1
Projects Coordinator (Tem
1
1
1
Senior Account Clerk
1
1
1
Senior Account Clerk (Tem
1
1
1
Supervising Contracts Technician
1
1
1
Total
26
26
26
272
PUBLIC WORKS
BUILDING
Program Description
The Building Division with offices in Kona and Hilo is responsible for administering and
enforcing building, electrical, plumbing, outdoor lighting and sign codes to ensure
construction is energy efficient and meets minimum standards to safeguard life, limb,
health, property and public welfare.
The Building Division provides general services; janitorial and landscape maintenance,
carpentry, electrical, painting, plumbing services, parking, and planning and construction
for County facilities island -wide. The staff also assists with repairing of wooden bridges.
The Repair and Maintenance budget pays for:
telephone and maintenance fees for some Hilo and Kona offices;
facility repairs;
insurance, water, gas, sewer, and electricity bills for various County facilities
island -wide.
Program Objectives
1. Process building permits on a regular basis and complete the plan review of 90% of
residential permits within 10 working days.
2. Complete 90% of requested inspections within 4 working days.
3. Schedule and complete 90% of routine (non - critical) maintenance and repair requests
within 30 calendar days of receipt of request.
4. Improve processing of building, electrical, plumbing and sign permits, and the
public's access to information.
Program Highlights
Building permits are down 23 percent, valuation of construction is 35 percent less and
fees collected are 35 percent less from last fiscal year.
The following summarizes building permits issued (exclude electrical, plumbing, and
sign permits):
273
PUBLIC WORKS
BUILDING
Fiscal Year 2009 -2010
Geographic Permits Issued Valuation Fees
District %change % change % change
1 Puna
897
$
73,847,255
$
22,6163.00
2 S Hilo
739
$
85,773,324
$
267,916.00
3 N Hilo
69
$
5,372,302
$
17,269.50
4 Hamakua
100
$
12,586,274
$
34,918.00
5 N Kohala
174
$
1,8794,969
$
359,445.00
6 S Kohala
391
$
79,232,028
$
208,489.00
7 N Kona
629
$
130,223,141
$
232,970.50
8 S Kona
130
$
9,852,650
$
37,189.00
9 Ka`u
105
$
8,531,470
$
31,087.00
Totals 3,234 ( %) $ 424,213,413 ( - 26 %) $1,091,946.50 ( - 30 %)
The numbers in parenthesis indicate the percentage change from Fiscal Year 2008 — 2009.
Fiscal Year 2008 -2009
Geographic
Permits Issued
Valuation
Fees
District
%change
% change
% change
1
Puna
1,165
$
93,363,413
$
284,423
2
S Hilo
1,017
$
162,315,835
$
431,988
3
N Hilo
65
$
7,508,034
$
18,195
4
Hamakua
108
$
15,803,947
$
48,132
5
N Kohala
162
$
28,377,557
$
76,041
6
S Kohala
387
$
56,645,476
$
156,211
7
N Kona
704
$
180,310,389
$
454,400
8
S Kona
182
$
19,719,432
$
52,329
9
Ka`u
140
$
10,201,302
$
35,489
Totals 3,930 ( - %) $ 574,245,385 ( - 33 %) $1,557,208 ( - 6%
The numbers in parenthesis indicate the percentage change from Fiscal Year 2007 — 2008.
274
PUBLIC WORKS
BUILDING
Program Measures
275
FY 2009 -10
Actual
FY 2010 -11
Budget
FY 2011 -12
Estimate
Residential Plan Review (% plans/ within 10
working days)
90%
90%
90%
Completion of Called Inspection Requests (%
requests/ within 4 work days)
96%
90%
90%
Complete Non - critical Maintenance Requests (%
requests/ within 30 calendar days)
98%
90%
90%
Additional Information
Floor Area Maintained
236,900
244,000
254,000
Number of PW Structures Maintained
142
143
152
Buildings to be Repainted
5
4
4
Buildings to be Reroofed
3
5
2
Buildings with Structural Repairs
5
0
2
Buildings to be Renovated
2
0
2
Other Misc. Repairs (Pavement, Plmb, Etc)
1
0
2
Repair and Maintenance Jobs Performed
1346
1489
1510
Structures Designed
3
2
2
Building Plans Checked (County Projects)
8
3
3
Sign Permits Issued
62
60
60
Citations Issued
157
75
65
Requests for Permit Status
Permits Issued:
Building
3,234
3,800
3,700
Electrical
3,602
4,200
3,900
Plumbing
2,638
2,400
2,000
Plans Checked:
Building
3,340
3,400
3,400
Electrical
3,170
3,200
3,200
Plumbing
2,450
2,500
2,500
Inspections Conducted:
Building
12,685
12,000
12,500
Electrical
10,430
10,500
10,000
Plumbing
6,361
5,700
5,000
CIP Project Programmed (subject to funding):
ADA
8
12
9
Hazmat
8
3
10
R &M
8
3
9
Hardening
6
0
7
Renovation
1
0
0
Energy Improvement
2 1
10 1
8
275
PUBLIC WORKS
No
BUILDING
Program Expenditures
Personnel Position Summary
Position Title
FY 2009 -10
Actual
FY 2010 -11
Budget
FY 2011 -12
Request
Number of Positions
93
93
97
Salaries and Wages
3,874,570344
3,705,227
4,103,252
Operations
2,186,213.50
2,795,400
2,615,080
Equipment
49,392.01
21,500
5,500
Program Total
6,110,175.95
6,522,127
6,723,832
Personnel Position Summary
Position Title
FY 2009 -10
Authorized
FY 2010 -11
Authorized
FY 2011 -12
Request
Architectural Drafting Technician I
2
2
2
Architectural Drafting Technician 11
1
1
1
Assistant Building Inspector
Building Chief
1
1
1
Account Clerk
1
1
1
General Services Superintendent
1
1
1
General Services Supervisor
2
2
2
Custodian/Groundskeeper 1
14
14
17
Custodian/Groundskeeper I (3/5T)
1
1
1
Custodian/Groundskeeper 11
5
5
5
Building Inspector
10
10
9
Building Maintenance Worker
1
1
1
Building Permit Clerk
6
6
6
Building Plans Examiner
3
3
3
Carpenter-Cabinet Maker
4
4
4
Civil Engineer V
1
1
1
Deputy Building Chief
1
1
1
Electrical Inspector
6
6
6
Electrician
2
2
2
Lead Building Maintenance Worker
1
1
1
Lead Carpenter-Cabinet Maker
3
3
3
Lead Electrician
1
1
1
Lead Painter
1
1
1
Painter
2
2
2
Parking Control Officer
2
2
2
Plumber
1
1
1
Plumbing Inspector
5
5
5
Projects Coordinator
6
6
6
Repair and Maintenance Supervisor
1
1
1
Supervising Building Inspector
2
2
2
Supervising Building Permit Clerk
2
2
2
Supervising Electrical Inspector
2
2
2
Supervising Plumbing Inspector
2
2
2
Total
93
93
96
276
PUBLIC WORKS
ENGINEERING
Program Description
The Engineering Division provides civil engineering, land surveys, and regulatory
services in accordance with Chapters 10, 22, and 27 of the Hawaii County Code (HCC).
The Division is comprised of the following five sections:
• Administration
• Land Surveying
• Regulatory Review
• Design and Investigation
• Inspection
The Administration section provides the following services:
1. Provides general supervision and administrative /clerical support.
2. Coordinates civil engineering (non - building) projects and programs using County,
State, and Federal funds.
3. Supervises and coordinates land acquisition activities for the Department.
The Land Surveying section provides the following services:
1. Provides general land surveying services, including topographic maps and
boundary studies.
2. Produces parcel maps and their descriptions for the County.
3. Reviews privately generated survey maps and descriptions.
4. Addresses survey issues and complaints related to County facilities, such as road
encroachments.
5. Maintains an inventory /file of all road and drainage right -of -ways, Public Works
parcels, and survey records generated by the County
6. Provides County maps and survey information to the public.
The Regulatory Review section provides the following services:
1. Implements /enforces the applicable regulatory requirements of Chapters 10, 22
and 27, Hawaii County Code (HCC).
2. Provides comments to the Planning Department on land -use related matters, such
as subdivision, ohana, variance, and change of zone applications; and on Special
Management Area (SMA), Use, and Special Permits.
3. Investigates and resolves regulatory complaints.
Except for building permit plans, reviews and /or coordinates the review and
approval of all private construction plans, traffic reports, flood studies,
environmental documents, and so forth as they relate to the interests and
regulatory authority of the Department.
277
PUBLIC WORKS
ENGINEERING
Program Description (continued)
The Design and Investigation section provides the following services:
1. Plans, designs, and constructs civil engineering (non - building) County Capital
Improvement Projects (CIP).
2. Investigates and resolves roadway, drainage, and other related complaints.
3. Provides drafting services.
The Inspection section provides the following services:
1. Inspects civil engineering (non - building) County CIP; private subdivision, and
development construction.
2. Inspects grading, grubbing and stockpiling work per Chapter 10 of the HCC.3.
Inspects construction within the County right -of -way per Chapter 22 of the HCC.
3. Inspects County bridges per the Federal Highway Administration (FHWA)
National Bridge Inspection Program.
Program Objectives
1. Participate in the State /FHWA Statewide Transportation Improvement Program
(STIP).
2. Complete County CIP drainage and Roadway projects in a timely manner.
3. Prepare parcel maps in three months and process subdivision applications in three
months.
4. Provide in -house construction management for all projects.
5. Respond to or process 80% of all time - sensitive documents, such as subdivision,
change of zone, and variance applications, by stipulated deadlines.
6. Respond to or process 60% of all materials that do not have a stipulated deadline,
such as construction and grading plans, complaints, and environmental matters within
two weeks.
7. Provide same day service for 75% of all permits issued by the Division, including
building permits.
278
PUBLIC WORKS
ENGINEERING
Program Highlights
1. Completion of the Keopu Drainage Channel Repair Project
2. Completion of two (FHWA) Earthquake Repair Projects, one (FHWA) to start
3. Completion of three (FEMA) Flood Damage Repair Projects
4. Completion of the Haihai Street Storm Drainage Improvement Project
5. On -going construction and inspection of the Ane Keohokalole Highway (ARRA)
6. Construction of Mamalahoa Highway Repair Project (STIP)
7. On -going construction of the Kalopa Sand Gulch Bypass Road
8. On -going construction of the Mamalahoa Widening (N. Hi Community Hospital to 56 MM)
9. Just started construction of Holu Street Connector Road
10. Design and survey of Kaiminani Drive Roadway Improvements, Phase I, Mamalahoa
Highway to Vicinity of Holoholo Street (STIP)
11. Design of Manono Street Improvements, Lanikaula Street to Kekuanaoa Street
Program Measures
ADDITIONAL DIVISION INFORMATION
FY 2009 -10
Actual
FY 2010 -11
Budget
FY 2011 -12
Estimate
Pro ram Measures
FHWA Construction Contracts Awarded
$34,162,617
$4,000,000
-
Coun /Other Construction Contracts Awarded
$8,632,817
$2,000,000
60
All Construction Contracts Completed
$5,576,400
$7,000,000
$7,000,000
FHWA Construction Projects Completed
-
-
$2,000,000
FHWA Projects with Design/Planning in Progress
-
-
3
Parcel Ma s /Subd Application Within Three Months
-
-
75%
In -house Active Construction Management Projects
-
-
4
Regulatory Review
% of Applications, etc. Reviewed by Deadline
75
70
80
% of Plans, etc. Reviewed Within Two Weeks
50
40
60
% of Permits Processed Same Day
70
50
70
ADDITIONAL DIVISION INFORMATION
Design & Investigation
Survey Projects and Requests
88
40
60
CIP Projects
20
10
-
Construction Plan Reviews — Private Consultants
156
150
170
Subdivision Application Reviews
97
100
125
Ohana Permit Reviews
4
15
5
Gradin Grubbin Stock ilin -O -W Permits
327
350
350
Construction Inspections
CIP Projects
20
10
-
Subdivision Construction
35
40
40
Gradin Grubbin Stock ilin R -O -W Permits
327
350
350
279
PUBLIC WORKS
ENGINEERING
Program Expenditures
Personnel Position Summary
Position Title
FY 2009 -10
Actual
FY 2010 -11
Budget
FY 2011 -12
Request
Number of Positions
32
32
37
Salaries and Wages
1,890,829.23
1,817,430
1,833,640
Operations
23,787.74
41,450
35,995
Equipment
-
-
30,000
Other Contract Services
861,671.72
170,500
170,500
Program Total
2,776,288.69
2,029,380
2,070,135
Personnel Position Summary
Position Title
FY 2009 -10
Authorized
FY 2010 -11
Authorized
FY 2011 -12
Request
Civil Engineer III
2
2
2
Civil Engineer IV
5
5
5
Civil Engineer V
5
5
5
Civil Engineer VI
1
1
1
Civil Engineer VII
1
1
1
Projects Coordinator
1
1
1
Engineering Aid III
1
1
1
Engineering Aid IV
1
1
1
Land Surveyor I
1
1
1
Land Surveyor II
1
1
1
Land Surveyor IV
1
1
1
Engineering Drafting Technician V
3
3
3
Supervising Engineering Permit Clerk
1
1
1
Engineering Permit Clerk
2
2
2
Senior Project Construction Inspector
1
1
1
Construction Inspector
5
5
5
Supervisory Project Construction Inspector
1
1
1
Senior Construction Inspector
1
1
1
Project Construction Inspector
2
2
1
Engineering Support Technician IV
1
1
2
Total
37
37
37
280
PUBLIC WORKS
...
AUTOMOTIVE
Program Description
The Automotive Division is a support- service division responsible for the repair and
maintenance of all County vehicles and equipment, with the exception of equipment that
may be practically maintained by the respective departments. The division furnishes
parts, labor, accessories, gasoline, diesel, lubricants and tires.
The division's primary goal is to continue to maintain the County's fleet of vehicles and
equipment with accountable, trustworthy and motivated service so that employees will
always have safe and operable vehicles and equipment to use. To keep the County on the
move.
Program Objectives
1. Support the various County departments /agencies islandwide with repair,
maintenance and welding services, and by performing at least 90% of these services
by staff (versus contract).
2. Reduce the average monthly repair backlog for the Construction section from
previous fiscal year.
3. Reduce the average monthly repair backlog for the Automotive section by from
previous fiscal year.
Program Highlights
New Maintstar program on Fuel and Repairs used to track information and provide
billing services island -wide. A computerized program used at all DPW worksites given
the latest technology with repair and fueling system information for many of the County
vehicles island -wide.
281
PUBLIC WORKS
AUTOMOTIVE
Program Measures
Program Expenditures
FY 2009 -10
Actual
FY 2010 -11
Estimate
FY 2011 -12
Estimate
Average Monthly Repair Orders Completed (By
Staff vs. Contract):
29
29
29
Garage
96.8% (122/4)
93.5% (123/8)
95.2% (123/6)
Construction Equipment
91.4% (93/8)
93.7% (111/7)
92.2% (102/8)
Solid Waste
97.2% (70/2)
92.5% (67.5)
94.3% (69/4)
Welding
99.5% (20/1)
95.5% (22/1)
99.0% (21.1)
Average Monthly Repair Order Backlog:
Garage
13
15
14
Construction Equipment
20
12
16
Solid Waste
13
6
10
Welding
3
1
2
Additional Information:
Average Monthly Repair Orders Received (Including
Prior Month's Carryovers):
Garage
140
148
144
Construction Equipment
121
132
127
Solid Waste
85
76
81
Welding
24
24
24
No. of Equipment Dama e Report
0
1
0
Program Expenditures
282
FY 2009 -10
Actual
FY 2010 -11
Estimate
FY 2011 -12
Estimate
Number of Positions
29
29
29
Salaries and Wages
1,280,677.06
1,179,328
1,210,101
Operations
2,636,240.21
3,159,989
4,075,065
Equipment
128,115.49
-
-
Program Total
4,045,032.76
4,339,317
5,285,166
282
PUBLIC WORKS
AUTOMOTIVE
Personnel Position Summary
Position Title
FY 2009 -10
Authorized
FY 2010 -11
Request
FY 2011 -12
Request
Account Clerk
1
1
1
Automotive Equipment Su erintendent
1
1
1
Automotive Mechanic I
5
5
5
Automotive Mechanic II
1
1
1
Automotive Stores Clerk
1
1
1
Construction Equipment Mechanic
10
10
10
Construction Equipment Mechanic Temp
1
1
1
Construction Equipment Re air Supervisor I
1
1
1
Construction Equipment Re air Supervisor II
1
1
1
Garage Supervisor
1
1
1
Lead Construction Equipment Mechanic
1
1
1
Lead Welder
1
1
1
Senior Account Clerk
1
1
1
Welder
2
2
2
Welder Temp
1
1
1
Total
29
29
29
283
PUBLIC WORKS
FLOOD CONTROL
Program Description
The Flood Control Program involves maintaining, operating, inspecting and repairing the
flood control structures, levees, dams, spillways, channels and drainage areas on a regular
basis.
Program Objectives
1. Continue to conduct semi - annual inspections of flood control system.
2. Continue to maintain flood control systems.
a. Prevent deterioration of structures by repairing within six months.
b. Clear debris such as mud, rocks, branches, etc. from channel within three months.
c. Control weed and brush growth by using herbicides and mowing quarterly.
Program Highlights
Continued maintenance and repair work of various flood control systems islandwide,
including major cleaning in the South Hilo, North/South Kona, North/South Kohala and
Ka`u districts.
284
PUBLIC WORKS
FLOOD CONTROL
Program Measures
Additional Information:
FY 2009 -10
Actual
FY 2010 -11
Budget
FY 2011 -12
Estimate
Semi - Annual Inspections
2
2
2
Flood Control Systems
25
25
25
Additional Information:
FY 2009 -10
Actual
FY 2010 -11
Budget
FY 2011 -12
Request
South Hilo District:
Alenai'o #4, Ainako, Iwalani, Palai, Ainaola,
Haihai,
Kawili, Wai -o -lama, Akolea, Waiakea, Wailoa
11
11
11
Equipment
-
-
-
North Hilo/Hamakua District:
Kalopa, Waipi`o
2
2
2
North /South Kohala District:
Pu`ukapu
1
1
1
North /South Kona District:
Kainaliu, Keopu, Kona Coffee Mill, Keopu Heights
4
4
4
Ka`u District:
Paauau, Na`alehu, Wai`ohinu, Bamboo Forest
4
4
4
Puna District:
North Milani, Kukui Camp Road, Shipman
Industrial
3
3
3
Program Expenditures
285
FY 2009 -10
Actual
FY 2010 -11
Budget
FY 2011 -12
Request
Operations
998,921.81
537,440
437,440
Equipment
-
-
-
Program Total
998,921.81
537,440
437440
285
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286
R E S--E A R C R &
D E--,-/,,VE--,-/,,L---,,OPMENT
RESEARCH & DEVELOPMENT
DEPARTMENT SUMMARY
Mission Statement
The mission of the Department of Research and Development is to promote and facilitate
sustainable economic development for the County of Hawaii that is consistent in
honoring its communities' needs, priorities, and values.
Department Goals
Agriculture
To preserve agriculture as a significant part of Hawaii Island's economy, while
maintaining its agricultural character, and supporting sustainable agricultural
practices.
Tourism
1. To increase the economic contribution of the visitor industry to Hawaii Island and
improve visitor satisfaction.
2. Increase communication between residents and visitors and ensure the integrity of our
unique sense of place and appropriate recognition of our host culture.
Economic Development
1. To support the development of new industries, assist existing industries and empower
communities to build sustainable communities in Hawaii County.
Energy
1. To maximize the use of renewable energy, energy efficiency and economic
development on Hawaii Island;
2. To improve the County's energy emergency preparedness and implement the actions
identified in the County's Energy Sustainability Plan.
Funding Source and Position Count
General Fund
$ 2,169,003
General Fund
16
Grant Revenue
$ 495,920
Grant Revenue
2
Total Budget
$ 2,664,923
Total Number of Positions
18
287
RESEARCH & DEVELOPMENT
DEPARTMENT SUMMARY
Department Goals (continued)
Hawaii County Resource Center
Information Resources Program
1. To organize, maintain and provide statistical data and information to County
departments, other agencies and businesses, and the general public that are easily
accessible, relevant, reliable, and responsive to changing needs.
Capacity Building_ Program
1. Develop opportunities for Family Financial Empowerment
2. Encourage Sustainable and Livable Communities
3. Develop opportunities for Economic Localization and Development
Film
1. To promote and support film production, expand the infrastructure to sustain
production and build a supportive climate between business, government, community,
and filmmakers on Hawaii Island.
288
RESEARCH & DEVELOPMENT
AGRICULTURE
Program Description
The Agriculture Program provides facilitative leadership to both the public and private
sectors to support the sustainable development of agriculture, forestry, aquaculture, and
other natural resources. Activities include financial support and coordination of
agricultural research, education, and marketing programs; data collection, compilation
and dissemination of agriculture related information to County policymakers and other
interested parties; management of collaborative research and development projects;
advocacy for local farmers and commodity groups at State and Federal levels.
Program Objectives
1. Collaborate with the Planning Department to identify Hawai'i County's important
agricultural lands by using newly developed geodatabase and GIS tool by June 2012.
2. Collaborate with the Planning Department to develop policies for near -shore areas
suitable for sustainable aquaculture development by using newly developed
geodatabase by June 2012.
3. Develop opportunities to expand the market for Hawai'i Island products.
a) Fund two (2) projects promoting agricultural products and leverage County funds
at a target ratio of 1:5 by January 2012.
b) Support attendance to two (2) trade shows by June 2012.
4. Advocate private - public partnerships for extension programs, agricultural research
and infrastructure.
a) Fund three (3) agricultural research and three (3) agriculture extension programs
and leverage County funds at a target ratio of 1:4 by January 2012.
b) Enhance the agriculture section of the County's web site to collect and
disseminate agriculture- related information significant to the industry and the
public to improve the flow of information and encourage the development of
partnerships and efficient use of resources by June 2012.
5. Provide technical advice and/or support letter for five (5) grant applications to the
university, commodity groups and private agricultural businesses by June 2012.
6. Provide technical advice /assistance to the Agriculture Advisory Commission to
support the implementation of the updated Hawaii County Agriculture Development
Plan by June 2012.
7. Provide technical advice and support to continue development of the Kapulena Ag Park.
289
RESEARCH & DEVELOPMENT
AGRICULTURE
Program Highlights
In FY 2009 -2010, the Department's Agriculture Program supported the following projects
for a total of $145,000 in supplemental awards. Each dollar in County funds was matched
with $3 in State, Federal and/or private sector funds.
• Promotional and market development projects: Six projects created promotional
materials, product exhibits and participation at trade shows, fairs and Hawaiian music
shows within the State and the US Mainland. $67,000 of County funds was leveraged
with $65,610 in private funds and $56,000 in State and Federal funds for a leverage
ratio of 1:2.
• Agriculture extension projects: Seven projects received support for conferences and
workshops and for educational displays. The County provided $41,000; private
sources contributed $105,250 for a leverage ratio of 1:3.
Research projects: Six projects were awarded funding to develop production
techniques to grow disease - resistant food crops, koa trees, flowers and treatment
methods to control the spread of little fire ants. $37,000 in County funds was
leveraged with $130,508 in private sector funds and $8,000 in State funds for a
leverage of 1:4.
Big Island Agriculture Development Plan was completed. The Agriculture Advisory
Commission was established to identify and recommend priorities to implement the Plan.
Aquaculture Geodatabase /GIS tool for Hawaii Island was completed. This is an
interactive, user - friendly, web -based planning tool that helps to identify suitable near-
shore aquaculture areas around Hawai' i Island.
Kapulena Agricultural Park: Industry - related information and technical support given to
advance the development of this Ag park.
Assisted the Ka'u Coffee Growers Cooperative to obtain federal marketing grants in the
amount of $112,000. Ka'u coffee won numerous awards as top specialty coffee at the
national and international levels.
Funded the development and production of the Hawai' i Tropical Flowers and Foliage
catalog. This is the most comprehensive listing of commercial tropical flowers and
foliage grown in Hawaii used to promote and market Hawaii Island's floriculture and
foliage industry.
Coqui frog sprayer program transferred to Ag program from the Mayor's office.
290
RESEARCH & DEVELOPMENT
AGRICULTURE
Program Highlights (continued)
Successfully developed the commercial tea production on the Big Island. Currently
twelve farms are growing tea commercially in Volcano and Hamakua area. Hawaii
Island grown tea won one of the top specialty teas award at the 2009 World Tea Expo in
Las Vegas.
Responded to 760 requests for specific agricultural information and technical advice.
291
RESEARCH & DEVELOPMENT
AGRICULTURE
Program Measures
Program Expenditures
FY 2009 -10
Actual
FY 2010 -11
Budget
FY 2011 -12
Estimate
Programs
281,757.18
472,800
455,800
Promotion Contracts
6
5
2
County Contribution
67,000
50,000
50,000
Private Contributions
65,610
175,000
100,000
State & Federal Contributions
56,000
75,000
150,000
Ratio of Total Private, State & Federal
Contributions to County Contribution
1:2
1:5
1:5
Research Contracts
6
5
3
County Contribution
37,000
50,000
35,000
Private Contributions
130,508
75,000
70,000
State/Federal Contributions
8,000
125,000
70,000
Ratio of Total Private & State/Federal
Contributions to County Contribution
1:4
1:4
1:4
Information/Education Contracts
7
7
3
County Contribution
41,000
45,000
35,000
Private Contributions
105,250
100,000
100,000
State Contributions
0.00
80,000
40,000
Ratio of Total Private & State Contributions
to County Contribution
1:3
1:4
1:4
Grand Total Contributions
510,368
775,000
650,000
Ratio of Grand Total Private & State/Federal
Contributions to Grand Total County
Contribution
1:2.52
1:4.34
1:4.42
Request for Ag Information and Advice
760
775
775
Inquiries
2,000
2,250
2,250
Committee/Program Meetings
Attendance
140
160
150
Coordination 1
70
70
70
Program Expenditures
292
FY 2009 -10
Actual
FY 2010 -11
Budget
FY 2011 -12
Request
Operations
281,757.18
472,800
455,800
Program Total
281,757.18
472,800
455,800
292
RESEARCH & DEVELOPMENT
w.
TOURISM
Program Description
The Tourism Program provides leadership and financial support to move the
community's vision for tourism, as presented in the Hawaii Island Tourism Strategic
Plan (TSP) 2006 -2015, forward. The TSP states that tourism on Hawaii Island will:
honor the people and heritage of the island; support and enhance the quality of life for
residents; value and perpetuate the natural and cultural resources; engender mutual
respect and partnership among all stakeholders; support a vital and sustainable economy;
and provide unique, memorable, enriching experiences.
Program Objectives
To increase the economic contribution of the visitor industry to Hawaii Island and its
communities by June 2012:
a) Partner with the Hawaii Island Visitors Bureau to implement an annual tourism
marketing plan aimed at target consumer and business markets including:
advertising, public relations, airlift support, Kama'aina campaigns and convention
outreach.
b) Support island -wide economic development activities while offering visitors
and residents a variety of experiences to enjoy through support for forty (40)
festivals and events through the annual CPEP and COH Request for
Proposals.
2. To ensure that communities retain their sense of place including recognizing their
multi - cultural diversity and providing increased business opportunities by June 2012:
a) Support local businesses to promote their products, services and activities to
visitors. Provide incentives to enable companies to buy local through
involvement in the Chefs de Cuisine Program of the American Culinary
Federation and sponsorship of five (5) agri - tourism events and programs.
b) Create a local visitor familiarization program for employees within the visitor
industry to gain greater familiarity of the diversity of offerings available to
visitors throughout the island.
c) Support the development of educational programs in basic workforce
readiness skills through service on the state's Tourism Workforce Advisory
Council and dissemination of information offered by Hawaii Community
College, the University of Hawaii Hilo and Honoka'a campuses and the
hitourismcareers.org website.
293
RESEARCH & DEVELOPMENT
TOURISM
Program Objectives (continued)
3. To increase communication, interaction, and understanding between stakeholder
groups, especially between residents and the visitor industry by June 2012:
a) Promote the Hawai'i Island TSP at a minimum of four public meetings.
b) Serve on advisory councils including: Kona - Kohala Chamber of Commerce's
Tourism Task Force, Marketing Advisory Committee for Big Island Visitors'
Bureau, and Airport Improvements Task Force for the Kohala Coast Resort
Association.
4. To maintain and improve visitor experience on Hawaii Island by June 2012:
a) Support twenty -five (25) festivals and events that promote local and Hawaiian
culture and preserve the heritage of communities.
b) Support the development of consistent, appropriate signage to provide easy
directions and identify communities and historical sites in two areas (through
service on the State Scenic Byways Advisory Committee).
c) Support efforts to increase safety for visitors in partnership with Parks and
Recreation, Civil Defense, Visitor Aloha Society of Hawaii (VASH), HPD,
HFD and the Big Island Visitors Security Association (BIVSA).
5. To reinforce authentic Hawaiian culture ensuring the foundation of our unique sense
of place and appropriate recognition of our host culture by June 2012:
a) Share Hawaii Tourism Authority's (HTA) Style Guide and work with all
sponsored programs, festivals and events to ensure Hawaiian place names are
correctly spelled and diacritical marks are used appropriately.
b) Advocate for appropriate interpretive signage and educational information
along scenic byway corridors through participation as an advisory committee
member of the State Scenic Byway Commission.
c) Support three (3) Hawaiian cultural events in the development stage to
become self - supporting and work with their hosting nonprofit organizations to
build their organizational capacity.
294
RESEARCH & DEVELOPMENT
TOURISM
Program Highlights
General Fund Appropriation 2009 -10 — R &D Tourism Program Awards - $702,000
Additional General Fund Appropriation for Tourism Initiatives 2009 -10 - $300,000
Hawaii Tourism Authority County Product Enrichment Program 2010 - $425,000
Hawaii Tourism Authority County Product Enrichment Program 2011 - $425,000
Ten projects received R &D Tourism Program Awards. The largest award, $550,000, was
with the Hawai'i Island Visitors Bureau (HIVB) for marketing, advertising, public
relations, airlift support, Kama'aina campaigns and convention outreach.
Forty -six (46) projects received 2009 HTA CPEP awards and forty (40) projects received 2010
HTA CPEP awards. These community- driven festivals and events overlap the county's fiscal
year, so both 2009 and 2010 are included. The HTA CPEP contract also funds the tourism
specialist's salary and overall program administration. Festival and events serve as community -
based economic development engines and ensure that cultural practitioners, musicians, artists,
crafters, farmers, and small businesses (tents, rental companies, local media) all benefit. Our
funding covers a fraction of overall costs with most events matching $7 cash and in -kind
services for every $1 received from R &D and the HTA.
Program Measures
• DBEDT collects visitor statistics on a calendar year, not a fascal year so all statistics listed are based on the calendar model.
Program Expenditures
FY 2009 -10
Actual
FY 2010 -11
Budget
FY 2011 -12
Estimate
Marketing & Product Development:
1,266,102.77
1,422,000
1,114,220
Total County Contribution
$881,000
697,000
697,000
Total State Contribution CPEP
$500,000
425,000
425,000
Total State Contribution OPD
$100,000
0
0
Number of Festivals, Events & Products
116 contract
awards
90 contract
awards
50 contract
awards
*Visitor Arrivals and Spending
2009 Final
2010 Estimate
2011 Estimate
Total Airline Arrivals
1,250,000
1,250,000
International
250,000
0
Domestic
1,000,000
1,250,000
Total Cruise Ship Arrivals
220,000
220,000
International
20,000
10,000
Domestic
200,000
210,000
Total Per Person / Per Day Spending
140.00
170.00
• DBEDT collects visitor statistics on a calendar year, not a fascal year so all statistics listed are based on the calendar model.
Program Expenditures
295
FY 2009 -10
Actual
FY 2010 -11
Budget
FY 2011 -12
Request
Operations
1,266,102.77
1,422,000
1,114,220
Program Total
1,266,102.77
1,422,000
1,144,220
295
RESEARCH & DEVELOPMENT
BUSINESS DEVELOPMENT
Program Description
The Business Development Program facilitates the development of a sustainable
economy that enhances the standard of living of the residents and the economic viability
of businesses in Hawaii County.
Program Objectives
1. Coordinate, promote, disseminate and administer the joint State /County Enterprise
Zone program and increase business participation by ten (10 %) by June 2012.
2. Provide funding and /or technical assistance to four (4) organizations for economic
development projects including the Cultural and Hawaiian Heritage Corridor
Programs, with funding to be matched dollar for dollar from other sources by June
2012.
3. Partner with or fund two (2) organizations to prepare the workforce for job opportunities
and to train or retrain incumbent workers for job retention or advancements by June
2012.
4. Support, promote, and build Hawai'i's science and technology sector by providing
funding or technical assistance to three (3) organizations, including research,
education and STEM (Science, Technology, Engineering, and Mathematics) careers
by June 2012.
Program Highlights
Enterprise Zone (EZ) Program: Through promotion and dissemination of information to
prospective Hawaii Island businesses, increased number of participating businesses to
59 of which 7 businesses were newly enrolled and 10 businesses were awarded 3 -year
extensions.
In 2009, Governor Lingle signed into law the following amendments to the
Enterprise Zone Program:
1. Extended the EZ tax credits and exemptions for an additional three years, for
businesses engaged in the manufacturing of tangible personal property or in
the production or processing of agricultural products.
2. Allow receipts, sales, and number of employees from county's designated EZ
zones to meet qualification requirements for participating EZ businesses.
In FY 2009 -10 the Business Development program awarded eight economic development
projects a total of $51,100 in seed money to community organizations and leveraged one
County dollar to $3.02 of Federal, State and/or private funding totaling $98,810.
296
RESEARCH & DEVELOPMENT
BUSINESS DEVELOPMENT
Program Highlights (continued)
Agricultural Processing Facility in North Kohala: Administered an Economic
Development Administration (EDA)- funded Master Plan for this project that included a
business plan and Feasibility Study Report. This document positions the project for
possible future funding from EDA, USDA Rural Development, Kamehameha Schools
Bishop Estates, Community Development Block Grant (CDBG), OHA, among others.
"Artists Mean Business" Program: Funded and administered this project that allowed
participants to earn income from non - traditional employment. This program received an
outstanding commendation from the Commission on Accreditation of Rehabilitation
Facilities.
Responded to 550 requests for specific business related information and technical advice.
297
RESEARCH & DEVELOPMENT
BUSINESS DEVELOPMENT
Program Measures
Program Expenditures
FY 2009 -10
Actual
FY 2010 -11
Budget
FY 2011 -12
Estimate
Programs
33,055.17
42,100
52,195
Economic Development Contracts
6
3
2
County Contribution
20,100
15,000
10,000
Private /State/Federal Contributions
56,245
30,000
20,000
Ratio of Total to County Contribution
1:2.8
1:2
1:2
Workforce Development Contracts
2
3
2
County Contribution
9,500
9,000
10,000
Private /State/Federal Contributions
16,915
18,000
10,000
Ratio of Total to County Contribution
1:1.7
1:2
1:1
Historical and Cultural Contracts
3
2
County Contribution
21,500
6,000
Private /State/Federal Contributions
62700
12,000
Ratio of Total to County Contribution
1:2.92
1:2
Science and Technology Contracts
2
County Contribution
20,000
Private /State/Federal Contributions
30,000
Ratio of Total to County Contribution
1:1.5
Grand Total Contracts
11
7
5
County Contributions
51,100
30,000
40,000
Private /State/Federal Contributions
135,860
60,000
60,000
Ratio of Total to County Contribution
1:2.66
1:2
1:1.5
New EZ Participants
7
5
6
Agriculture and Manufacturing 3 -year extensions
10
5
Inquiries and Requests
550
650
550
Committee/Program Meetings:
Attendance
77
75
65
Coordination
54
55
45
Grant Assistance and SOP Distribution
21
25
20
Program Expenditures
298
FY 2009 -10
Actual
FY 2010 -11
Budget
FY 2011 -12
Estimate
Operations
33,055.17
42,100
52,195
Program Total
33,055.17
42,100
52,195
298
RESEARCH & DEVELOPMENT
ENERGY
Program Description
The Department of Research and Development's Energy Program participates in State
and utility energy planning and regulatory programs, maintains the County's Energy
Emergency Preparedness Plan, implements a comprehensive energy efficiency and
renewable energy program for the County. It is the intent of the Energy Program to
create more sustainable energy consumption and development pathway based on greater
energy efficiency and deployment of our abundant renewable energy resources
Program Objectives
1. Complete Department of Energy (DOE) — American Recovery and Reinvestment Act
Block Grant with implementation of LED Retrofit Program, Energy Audit Program,
ICEI GHG Program, and Financial Package by June 2012.
2. Identify funding opportunities to support additional projects to fit with DOE, Dept of
Commerce, EPA, DOD Grants and USDA Rural Programs. Establish a team to
recommend grant opportunities and collaborate in applying for grants by June 2012.
3. Implement energy efficiency programs for our residents by January 2012.
4. Continue to represent Hawaii County in the following: Hawaii Electric Light
Company's (HELCO) Integrated Resource Planning (IRP) process, Public Utilities
Commission (PUC) dockets, Natural Energy Laboratory of Hawaii (NELHA),
Hawai' i Energy Policy Forum (HEPF), and at the Hawai' i State Legislature by June
2012.
5. Manage County's Energy Emergency Preparedness Program:
a) Update the County's Energy Emergency Preparedness Plans when the State
plans are updated by June 2012.
b) Assist Hawaii County Civil Defense during emergencies and energy
situations.
c) Attend meetings of the Governor's Energy Emergency Preparedness Advisory
Council and the Hawaii State Energy Council by June 2012.
6. Update the energy section of the Hawaii County Building Code — IECC 2009.
7. Monitor energy savings and maintenance contracts on retrofits with performance
contracts at the Hilo Public Safety Building and Kona Police Station by June 2012.
8. Coordinate with the Department of Public Works to exceed the silver level of
Leadership in Energy Efficiency Design (LEED) certification for sustainable building
design at the West Hawaii Civic Center by January 2012.
9. Work with other County facilities to achieve LEED certified facilities; include the
installation of solar photovoltaic power, where feasible, by June 2012.
299
RESEARCH & DEVELOPMENT
ENERGY
Program Objectives (continued)
10. Update the County of Hawai'i Energy Sustainability Plan, including a focus on
Hawaii Island fuel situation, and initiate implementation by June 2012.
11. Participate in the Rebuild America (RBA) Program by June 2012:
a) Obtain technical assistance and grants from the U.S. Department of Energy
b) Provide assistance to other organizations and communities interested in energy
efficiency
12. Explore funding for an Electric Vehicle Pilot program for the County by June 2012.
Program Highlights
In FY 2009 -2010, the Energy Program garnered the support of the Department of Energy
(DOE) - National Renewable Energy Lab to analyze the existing Lalamilo Wind Farm to
power Dept. of Water Supply wells. Developed RFP for a third -party provider to build
and maintain Wind Farm.
An analysis was completed for the West Hawaii Civic Center by Energy program to
determine best Photovoltaic (PV) system. Energy Coordinator developed RFP and
subsequent Power Purchase Agreement (PPA). The power would be supplied by a third
party, thus eliminating the upfront costs to the County and resulting in an overall lower
price per kilowatt -hour of power used over current and projected utility rates.
Conducted an audit of County's top ten facility energy users and compiled a list of low -
to -no -cost solutions. The results were shared with affected departments and
administration.
The Mayor's Energy Advisory Commission (EAC) was filled with new appointees.
Commission is tasked to construct creative ways to meet the energy demands of our
County, businesses and residents and make our island more energy self - sufficient. Focus
on transportation and buildings efficiency. The EAC will be using the County of Hawaii
Energy Sustainability Plan to serve in transitioning from fossil fuels for transportation
and electric generation to renewable energy while requiring energy efficient building
practices.
Formation of the Hawaii County Green Team. This team of County volunteers leads by
example to better energy practices for the Hawaii Island and reports to the Mayor.
County has adopted the Model Energy Code bill (IECC 2006) that requires new
construction and remodels to be more energy efficient through the use of reflective
material, insulation and large eaves to conserve energy. IECC 2009 and IECC 2012 are
the next standards to be updated.
300
RESEARCH & DEVELOPMENT
ENERGY
Program Measures
* This is the grant from the US DOE that funds the position of County Energy Coordinator.
Program Expenditures
FY 2009 -10
Actual
FY 2010 -11
Budget
FY 2011 -12
Estimate
HELCO IRP, PUC Dockets & Legislative,
21
23
30
NELHA and HEPF:
Meetings attended/arranged
Testimonies and other submittals
Maintain County EEP Plans and Attend State
7
7
7
Energy Emergency Preparedness Meetings
Meetings attended/arranged
Update Energy Section of the Hawai' i County
6
8
5
Building Code and Attend Community
Development Plan Meetings:
Meetings attended/arranged
Rebuild America Program/LEED Certification of
12
6
4
the West Hawaii Civic Center:
Meetings attended/arranged
Hawai' i County LEED Certified
Buildings/Photovoltaic Installations:
Meetings attended/arranged
14
8
22
12
10
15
Neighbor Island Energy Assistance Program:
*Grant received
* This is the grant from the US DOE that funds the position of County Energy Coordinator.
Program Expenditures
301
FY 2009 -10
Actual
FY 2010 -11
Budget
FY 2011 -12
Request
Salaries and Wages
57,912.61
54,484
60,024
Operations
6,911.91
100,836
125,396
Equipment
-
-
-
Pro ram Total
64,824.52
155,320
185,420
301
RESEARCH & DEVELOPMENT
HAWAII COUNTY RESOURCE CENTER
Program Description
The Hawai'i County Resource Center (HCRC) advances its mission to facilitate the
sustainability of Hawaii Island communities through community -based collaboration and
capacity building services. The Information Resources Program collects, organizes,
maintains and provides statistical data and information to County departments, other
agencies, businesses, and the general public that is easily accessible, relevant, reliable and
responsive to changing needs. The Capacity Building program provides funding for
Sustainable and Equitable Economic Development (SEED) projects and facilitates public,
private and community partnership so that the residents of Hawai'i Island have the
information, choice, and control to become more self - reliant and resilient.
Program Objectives — Information Resources Program
1. Collaborate with key partners in the business community and provide statistical
information to assist in the improvement of their performance goals.
2. Collect statistical information for the Counb� of Hawaii Data Book by June 2012.
3. Compile monthly economic data (showing previous year comparisons) and distribute
to interested parties as the County ofHawai'i Statistics provide accessibility via
County of Hawai'i's web site: http: / /co.hawaii.hi.us /info /stats.html
4. Fulfill research and informational needs of the County through the acquisition and
maintenance of relevant research and resource materials.
5. Maintain an index of articles of interest to, and in support of, departmental programs
and generate an annual subject index ( NewsFile ) of articles affecting Hawai'i County
by June 2012.
6. Maintain the Online Library Application (OLA) database by classifying and
cataloging library materials. Continue to work with Department of Data Systems to
eliminate software bugs (due to conversion of the library system) by June 2012.
7. Organize the R &D Library (once relocated) and update the library catalog and
database.
8. Provide research assistance to fulfill the data requirements of grant proposals.
9. Publish the CountyofHawai'i Data Book (online) by November 2011.
10. Publish the R &D Newsletter featuring individual program highlights to support and
promote economic development in Hawai'i County.
11. Respond to requests for statistical, reference and program information daily and on
demand.
12. Review, update and publish new edition of brochure: " Glimpse -At Hawaii Island
and provide accessibility via County of Hawai'i's web site by June 2012.
302
RESEARCH & DEVELOPMENT
HAWAII COUNTY RESOURCE CENTER
Program Objectives — Capacity Building Program
1. Develop Opportunities for Family Financial Empowerment
a. Fund three (3) assets building projects and leverage County funds at a target ratio
of 1:2 by June 2012.
b. Partner with at least five (5) organizations to improve the financial health and
well -being of island children and families by June 2012.
c. Provide five (5) research and/or technical assistance to improve access to
financial products and services by June 2012.
2. Encourage Sustainable and Livable Communities
a. Fund two (2) community development projects and leverage County funds at a
target ration of 1:1 by June 2012.
b. Partner with at least five (5) organizations to facilitate implementation of various
community plans by June 2012.
c. Provide three (3) research and/or technical assistances to improve civic
engagement and smart growth policy development by June 2012.
3. Develop Opportunities for Economic Localization and Development
a. Fund two (2) green economic development projects and leverage County funds at a
target ration of 1:2 by June 2012.
b. Partner with at least five (5) organizations to reduce dependence on imported energy,
food, materials and the generation of waste by June 2012.
c. Provide three (3) research and/or technical assistance to improve the local economy
and the `green' government performances.
Program Highlights — Information Resources Program
Community and capacity building information:
• Linked public to information regarding business start-up information, business loans,
business plans, grant applications, research, etc.
• Published County ofHawai'i Data Book online (November 2009); NewsFile 2008
(December 2009); and " Glimpse -At Hawai 'i Island, " with descriptive text and
statistical summary of local physical, social, cultural, government and economic
conditions of Hawai' i County (May 2010).
• Produced "Building Permits Report By District "; "Contact Elected Officials " listing
and monthly County ofHawai'i Statistics and provided online access.
• Publicized and promoted use of the County of Hawaii web sites:
http: / /co.hawaii.hi.us / hgp:Hco.hawaii.hi.us/bipislandajz/default.htm
http://co.hawaii.hi.us/enteEprise zones/enterprise zones.htm/
http://filmbigisland.com/ http: //hawaiicountyrandd.net http: //hcrc.info as well as
other request- specific sites, in its continual effort at providing freedom of, and access
to, information.
303
RESEARCH & DEVELOPMENT
HAWAII COUNTY RESOURCE CENTER
Program Highlights — Capacity Building Program (continued)
The Department's Resource Center provided $169,800 dollars to fund Sustainable and
Equitable Economic Development (SEED) projects (18 contracts) targeted to promote:
• Local Food Economy and Food Security;
• Green Businesses and Clean Technologies;
• Civic Engagement and Livable Communities; and
• Youth and Family Economic Well- Being.
The supplemental funding was matched by over $212,227 dollars from Federal, State
and /or private grants.
• Healing Our Island Community Fund - provided a total of $140,450 to 78
community based organizations to implement drug prevention and education events
and activities, which impacted over 20,000 local children, youth and families.
• Mayor's Green Team - provided coordination support and technical assistance to
finalize: County Employee Energy Conservation Survey; Sustainability
Competency, Opportunity and Rating Evaluation; Large Building and Facility
Energy Audit; Hilo Waste Water Energy Audit; Fleet Analysis; and Renewable
Energy Analysis.
• Family Economic Well Being - launched Children's Savings Account Pilot
Initiative in partnership with the University of Hawaii, local elementary schools,
Credit Unions, and Hawaii Alliance for Community Based Economic
Development (HACBED). This initiative encourages investment in our keikis by
promoting saving for the future.
• Civic Engagement - coordinated community visioning portion of the Hamakua
CDP in partnership with the Planning Department. Engaged 2,441 people or 15%
of the population to identify community vision and values through facilitated
small group "talk story" sessions and surveys.
• Grants and Trainings - provided technical assistance to determine how to
distribute $6 million via State Green Job Training Grant Selection Committee.
Coordinated 9 trainings, 3 seminars, and outreach to 435 organizations to provide
information on grant opportunities.
• Public Outreach — 21 presentations on sustainability challenges and
opportunities at conferences and workshops.
• Research and Publications - published and distributed Guide to Backyard
Gardening and Hawai 'i Sustainability Primer.
304
RESEARCH & DEVELOPMENT
HAWAII COUNTY RESOURCE CENTER
Program Measures - Information Resources Program
Program Measures - Capacity Building Program
Note - changes in program measures reflects the plan to re- organize the Resource Center
FY 2009 -10
Actual
FY 2010 -11
Budget
FY 2011 -12
Estimate
Acquisitions/Process/Update
260
300
300
Cataloging
150
250
250
Circulation/Interlibrary Loan
90
150
150
Correspondence/Email
300
350
350
Data Book
8,0250
85,200
90,800
Updates
250
200
800
Web Visits
80,000
85,000
9,0000
Inquiries/Reference
2,500
3,000
3,000
Census Data
1,600
2,000
2,000
Other
900
1,000
1,000
Publications
6
3
6
Contact Elected Officials
Annual
Annual
Annual
County of Hawaii Data Book
Biennial
-
Biennial
County of Hawai' i Data Book (online version)
Annual
Annual
Annual
County of Hawai' i News File
Annual
Annual
Annual
County of Hawai' i Statistics
Monthly
Monthly
Monthl
A- Glimpse -At HawaiTs Big Island
Annual
Annual
Annual
Program Measures - Capacity Building Program
Note - changes in program measures reflects the plan to re- organize the Resource Center
305
FY 2009 -10
Actual
FY 2010 -11
Budget
FY 2011 -12
Estimate
SEED Programs
Family Financial Empowerment Contracts
4
4
3
County Contribution
47,500
50,000
40,000
Private /State/Federal Contributions
47,827
255,829
80,000
Ratio of Total to County Contribution
1:1
1:5.1
1:2
Community Development Contracts
6
4
2
County Contribution
35,800
16,000
15,000
Private /State/Federal Contributions
57,437
22,125
30,000
Ratio of Total to County Contribution
1:1.6
1:1.4
1:2
Green Economic Development Contracts
9
4
2
County Contribution
86,500
34,000
30,000
Private /State/Federal Contributions
106,963
90,690
60,000
Ratio of Total to County Contribution
1:1.2
1:2.7
1:2
Grand Total SEED Contracts
18
12
7
County Contributions
169,800
100,000
85,000
Private /State/Federal Contributions
212,227
368,644
170,000
Ratio of Total to County Contribution
1:1.2
1:3.7
1:2
305
RESEARCH & DEVELOPMENT
HAWAII COUNTY RESOURCE CENTER
Program Measures — Capacity Building Program (continued)
Note — changes in program measures reflects the plan to re- organize the Resource Center
306
FY 2009 -10
Actual
FY 2010 -11
Budget
FY 2011 -12
Estimate
Number of Collaborating Partners
348
150
15
Inquiries and Requests
1222
1,000
650
Community Meetings:
# of Participants
25,412
2,500
1,500
Technical Assistances (facilitation, strategic
planning, grant proposal assistance, and economic
analysis)
48
20
11
Presentations
21
10
5
Research and Publications
10
3
2
HCRC Total Project Value (Cash, In -kind,
Volunteer Hours)
$1,224,363
$600,000
-
Total Value of Funded Projects (Cash)
$299,000
$300,000
-
Total Fund Generated from Grants (Cash)
$797,000
$100,000
-
Number of Grants Awarded
1
2
-
In -Kind Support for HCRC Related Program
(Include Venues, Volunteer Hours* and Other
Services)
$397,463
$50,000
-
Total Meetings Convened or Attended
238
150
-
General Meeting
41
50
-
Community Meetings
139
50
-
Strategic Planning
7
10
-
Technical Assistance
18
10
-
Training, Workshops & Retreats
31
25
-
Conferences /Summit
2
5
-
Learning Circles
-
-
-
Total Participants
27,589
7,500
General Meeting
261
200
-
Community Meetings
25,412
6,260
-
Strategic Planning
67
30
-
Technical Assistance
82
10
-
Training & Workshops
1,208
500
-
Conferences /Summit
560
500
-
Leaming Circles
-
-
-
Total Number of Volunteers
1,595
100
-
Intern
4
2
-
CVE
2
1
Community-based volunteers*
1,589
300
-
Coaches and Mentors
3
5
-
Total Volunteer Hours (CDP /CRP)
20,126
1,000
-
Total Volunteer Hours Dollar Value (CRP /CDP)
$397,463
$35,000
-
Total Number of Collaborative Partners*
348
150
-
306
RESEARCH & DEVELOPMENT
HAWAII COUNTY RESOURCE CENTER
Program Measures — Capacity Building Program (continued
Note — changes in program measures reflects the plan to re- organize the Resource Center
Program Expenditures
FY 2009 -10
Actual
FY 2010 -11
Budget
FY 2011 -12
Estimate
Total Program Output — New Information &
Knowledge C
479,108.56
208,561
78,500
Total Promotional Materials
50
37
-
Flyers
22
25
-
Forms
20
5
-
Information Packet
6
5
-
Brochure
2
2
-
Documents
10
12
-
Grant Proposals
1
3
-
Reports
6
7
-
Strategic Plan
1
1
-
Tools and Metrics
2
1
-
Total Distribution of Program Output
16,882
1,100
-
Printed Flyers
12,082
500
-
Printed Brochure
2,500
500
-
Printed Information Packet
2,300
100
-
Grant Proposal Review and Technical Assistance
48
-
-
Number of Individuals Requesting Information on
Grant Searches /Grant Information Served
-
-
-
Number of Low - income Families Assisted
113
20
100
Number of Communities Involved in Community
Disaster Readiness Trainin
-
-
-
Number of Individuals Involved in Community
Readiness Trainin
-
-
-
Total Number of Web site Visit
87,492
50,000
-
Program Expenditures
307
FY 2009 -10
Actual
FY 2010 -11
Budget
FY 2011 -12
Request
Operations
479,108.56
208,561
78,500
Program Total
479,108.56
208,561
78,200
307
RESEARCH & DEVELOPMENT
FILM
Program Description
Supports the local film industry; promotes and markets Hawai'i Island worldwide as a
film destination; and seeks to build strong and effective relationships with business,
government, academic, and community groups to advance program goals and objectives.
Program Objectives
Market and promote Hawai'i Island internationally as a desirable and cost effective
location for filming by June 2012:
a. Referral to and encourage use Big Island Film web site
b. Attend at least one (1) social media workshop to enhance marketing opportunities
c. Continue or expand trade advertising
d. Attend at least one (1) trade show
2. By June 2012, collaborate with the Film Offices of the Hawaiian Islands (FOHI), the
Hawaii Film and Entertainment Board (HFEB), the Hawaii International Film
Association (HIFA), the Association of Film Commissioners International (AFCI),
Hawai'i Island Chambers of Commerce, etc. to:
a. Assist in promotion efforts to expand infrastructure for film production
b. Facilitate efforts to develop and train a film production workforce
3. Plan/coordinate /assist in the following activities by June 2012:
a. Provide support services to approximately 100 productions
b. Four (4) scouting tours or meetings with high level productions
c. Work with web site host on meaningful upgrades to the film office web site
d. Four (4) class presentations to local high schools or colleges with film or digital
media arts programs
e. Two (2) workshops for skills development, educational development, relationship
building for the exchange of information about current business practices
f. Four (4) film festivals, conferences, or trade shows to promote our own local
production capabilities, provide network opportunities for filmmakers, attract more
filmmaking to the county and to give a voice to our diverse cultural communities.
4. Apply for a grant to provide training and education for workforce development in
filmmaking by June 2012.
308
RESEARCH & DEVELOPMENT
FILM
Program Highlights
For FY 2009 -2010, there were 48 productions (81 last fiscal year) with a total revenue of
$8,744,500 compared to $19,942,100 last fiscal year. A cycle that began three years ago
has persisted -- fewer productions, but high and even higher revenue. Total revenue this
FY, while down substantially from last FY, is still the third highest amount since official
record keeping began in the film office.
Predators, released by 20 Century-Fox, was far and away the production highlight for
the year, adding $7.5 million to the local economy and by employing dozens of local
technical and support personnel. The film accounted for over 1,000 room nights at hotels
on the east side of the island.
Of the 48 productions, Japan continues to be a significant source of production activity
and spending: 20% of total activity. The highest levels of production activity were in the
areas of documentary followed by TV episodes then print shoots. Most revenue was
generated as follows: feature film with $7,500,000, television episodes with $310,000,
and documentary with $230,000.
Four successful educational and workforce development workshops, seminars, and
training programs coordinated this fiscal year. These included technical training for grips
and gaffers, a conference on film and digital media, a workshop on documentary video
production, and a summer "boot camp" in filmmaking for middle school young people.
The Film Office supported and articipated in five film festivals including the 5th Annual
Big Island Film Festival, the 3` Annual Chinese Film Festival and the Talking Story: Big
Island Indigenous Film Festival to name a few.
With the downsizing and layoffs in the State Film Office, the state film office continued
to support a full slate of production which arrived in the state during this FY time period.
Program Measures
Program Expenditures
FY 2009 -10
Actual
FY 2010 -11
Budget
FY 2011 -12
Estimate
Inquiries
150
340
175
Productions Completed
48
100
75
Production Revenues
$8.8 million
$10 million
$8 million
Program Expenditures
309
FY 2009 -10
Actual
FY 2010 -11
Budget
FY 2011 -12
Request
Operations
40,315.89
40,000
37,620
Program Total
40,315.89
40,000
37,620
309
RESEARCH & DEVELOPMENT
............ ...
RESEARCH & DEVELOPMENT
Program Expenditures
Personnel Position Summary
Position Title
FY 2009 -10
Actual
FY 2010 -11
Budget
FY 2010 -11
Request
Number of Positions
17
18
18
Salaries and Wages
549,319.50
597,694
696,468
Operations
31,354.71
27,450
39,600
Equipment
6,258.00
3,600
5,400
Program Total
586,932.21
628,744
741,468
Personnel Position Summary
Position Title
FY 2009 -10
Authorized
FY 2010 -11
Authorized
FY 2010 -11
Request
Director of Research & Development
1
1
1
Deputy Director of Research & Development
1
1
1
Asst. Account Clerk (1 /4T) Temp
1
1
1
Administrative Services Assistant
1
1
1
Administrative Assistant
1
1
1
Clerk II
1
1
1
Economic Development Specialist 11
3
3
3
Economic Development Specialist 111
5
6
6
Grants Specialist
1
1
1
Private Secretary
1
1
1
Resource Materials Specialist
1
1
1
Total
17
18
18
Note: Resource Center Positions (now reflected in this section (beginning in FY 2011 -12))
310
�l��Ia�c�' FUND
PUBLIC WORKS
HIGHWAY FUND
Mission Statement
To maintain and improve the County's roadway transport system for safe and efficient
movement of people and goods around the island.
Department Goals
1. To provide leadership, training, administrative, public outreach, and technical support
to accomplish the Divisions' Programs.
2. To provide a safe roadway allowing efficient movement of people and goods around
the island.
3. To assist Civil Defense in emergencies.
4. To update the highway inventory records and maps. Convert these to electronic files.
5. To resurface a specific number of miles island -wide as the budget allows.
6. To develop and implement operational and technical programs for traffic control
devices.
7. To provide operations and maintenance of traffic control devices in a timely manner
through improved scheduling of projects and personnel.
8. To develop a rapid retrieval of records system, planned activities, and documents to
support litigation.
9. To expand educational programs through website and social media tools to encourage
highway safety and to provide customers 24- hour access to request a repair or
service.
10. To create and implement highway safety standards, and procedures.
11. To operate and maintain traffic signals, streetlights, signs, and markings islandwide.
Funding Source and Position Count
Highway Fund
$ 29,653,365
Highway Fund
248
Grant Revenue
$ -
Grant Revenue
-
Total Budget:
$ 29,653,365
Total Number of Positions
248
311
PUBLIC WORKS
TRAFFIC DIVISION
Program Description
The Traffic Division was established under the Department of Public Works under
Chapter 2, Article 9, Section 2 -41 of the Hawaii County Code. The Division installs,
maintains and repairs traffic control facilities and devices and street lighting systems in
compliance with Chapter 24 of the Hawaii County Code. The Division is responsible for
traffic engineering projects for the County and also educating the public on safety.
Administration Section
Plans, designs, and implements traffic control facilities in accordance with national
standards.
1. Provides supervision and administrative support for the Division.
2. Mitigates traffic problems and improves overall roadway efficiency and safety.
3. Seeks to resolve complaints and answers inquiries using various means including
Website implementation, call backs on completed work reported by the public and
implementation of Laserfiche.
4. Develops a proactive role in the safe and efficient movement of traffic.
5. Provides information, technical support and direction to the highway safety council
and the four traffic safety committees.
Traffic Safety Section (Planning nvestigations. and Engineering)
Responsible for the overall planning and design of Traffic Engineering related projects.
1. Conducts studies, investigations, inspections, traffic surveys, and other related
activities to safeguard and facilitate vehicular and pedestrian traffic.
2. Reviews construction plans, traffic studies, zone changes, variances, etc. to ensure
compliance with Division standards, guidelines, and policies.
3. Proposes, designs, and manages new traffic control related projects to help mitigate
existing traffic problems and to improve overall roadway efficiency.
4. Identifies safety improvement projects based on accidents and conflict analysis
procedures.
5. Oversees the restriping programs.
6. Proposes Traffic Calming initiatives to address concerns:
a. Smart Signs to be used for driver's speed feedback and traffic counts
b. Speed Humps for temporary and permanent installations
7. Creates, maintains and improves programs to promote highway safety and traffic
education.
312
PUBLIC WORKS
TRAFFIC DIVISION
Program Description (continued)
Traffic Signals and Streetlights Section
Responsible for the design, installation, operation and maintenance of all traffic signals
and streetlights on County highways and for maintaining traffic signals and streetlights
on State highways.
1. Develop and implement priorities for traffic signal and streetlight installations.
2. Maintain a computerized traffic signal and streetlight database.
3. Develop and implement uninterruptible power supplies (UPS) for continuous traffic
signal operations during power outages.
4. Continue to add signal systems to traffic signal server for real time monitoring and
database adjustments.
5. Assist Traffic Calming Program by installing and maintaining traffic calming devices,
such as Smart Signs (driver speed feedback), etc.
6. Install newly warranted signals "in- house" when possible.
Traffic Signs and Markings Section
Responsible for the installation, operation and maintenance of all traffic control signs and
pavement markings on County highways, including assisting other departments and
agencies with traffic control signs and pavement markings at off - highway County
facilities.
1. Develop and implement a more efficient signs and markings maintenance program.
2. Develop a more proactive role in the safe and efficient movement of traffic.
3. Develop and maintain a computerized supplies, materials, and field signs and
markings inventory database.
4. Assist Traffic Calming Program by installing temporary and permanent speed humps
and related accessories such as signage and striping.
313
PUBLIC WORKS
TRAFFIC DIVISION
Program Objectives
Existing Maintenance
Signals & Streetlights
1. Maintain 5% or less signal light failure rate. Performance measurement:
actual against 5% goal.
2. Improve upon street light failure rate of 30 %. Performance measurement:
actual against 30% goal.
Traffic Signs & Markings
1. Restripe 140 miles per year (total of 960 miles over 7 years). Performance
measurement: actual against 140 mile goal.
Improvements
Signals & Streetlights
1. Connect 15 signals per year to Traffic Command Center. Performance
measurement: actual against 15 signal installs per year.
2. Convert 1,000 LPS units per year with LED lightings (total of 9600
lights). Performance measurement: actual against 1,000 unit goal.
3. Upgrade 5 crosswalks per year. Performance measurement: actual against
5 crosswalks per year goal.
Safc
1. Investigate and process complaints and requests within 30 calendar days.
o % processed = <30 days
o > 30 days = <60 days
o > 60days = <90 days
o > 90 days
o unprocessed
314
PUBLIC WORKS
TRAFFIC DIVISION
Program Highlights
Projects Complete
• Completed evaluations of 4 LED Street lights, including the installation of 14
LED street lights around the intersection of Kamehameha/Manono /Lihiwai.
• Upgraded Traffic Management System operations with newer version of McCain
QuicNet Pro traffic management software.
• Implemented a new type of vehicle detection system using wireless
communications at the intersection of Kino'ole /Kaumana.
• Traffic safety stickers illustrated by local artist Sunny Pauole and the "Be Aware
Drive with Care" bookmarks were given out at the Police Keiki ID programs,
Police Week, elementary school DARE presentations, police stations in Hilo and
Kona, and Kona International Airport.
• Installation of traffic calming sharks teeth on Hualalai Rd.
• Administration completed migration of Traffic information to server -based filing
system for intuitive and accessible information management.
315
PUBLIC WORKS
TRAFFIC DIVISION
Program Measures
Traffic Signal & Streetlight
FY 2009 -10
FY 2010 -11
FY 2011 -12
Percentage of service calls completed within 5 calendar days
of receipt (N. & S. Hilo, Puna, & N. & S. Kona)
Actual
Budget
Estimate
Percentage of service calls completed within 10 calendar days
of receipt (Ka`u, N. & S. Kohala & Hamakua)
97%
85%
n/a
Traffic Safet
1811
3,200
n/a
Revise /amend schedules for Chapter 24, Vehicles & Traffic, of
100%
85%
n/a
the Hawaii County Code, within 180 calendar days
9592
9,500
n/a
Revise /amend schedules for Chapter 24, Vehicles &
13
5
n/a
Traffic, of the Hawaii County Code
458
475
n/a
Investigate and resolve complaints and request for new traffic
54%
90%
n/a
control devices, including appropriate traffic studies within 30
35
35
n/a
calendar days of receipt
2
1
n/a
Complaints and requests received
114
125
n/a
Review plans (construction, traffic studies, change of zones,
45%
85%
n/a
variances, etc.) within 14 calendar days of receipt
Plans received (including construction, traffic studies,
66
150
n/a
change of zones, variances, etc)
Conduct construction inspections within 14 calendar days of
96%
90%
n/a
receipt
Constructions inspections received
26
75
n/a
Review requests for Traffic Calming Devices, Smart Signs
24%
85%
n/a
within 180 calendar days of receipt
Traffic Calming Devices, Smart Sign requests
21
24
n/a
received
Review requests for Traffic Calming Devices, Speed Humps
24%
85%
n/a
within 180 calendar days of receipt
Traffic Calming Devices, Speed Hump requests
21
25
n/a
received
Work orders issued. (Signs & Markings)
200
150
n/a
Traffic Signal & Streetlight
Percentage of service calls completed within 5 calendar days
of receipt (N. & S. Hilo, Puna, & N. & S. Kona)
98%
85%
n/a
Percentage of service calls completed within 10 calendar days
of receipt (Ka`u, N. & S. Kohala & Hamakua)
97%
85%
n/a
Streetlight service calls received
1811
3,200
n/a
Streetlights energized during the fiscal year
188
250
n/a
Total energized streetlights
9592
9,500
n/a
Percentage of signal service calls completed within 5 calendar
days of receipt
98%
95%
n/a
Traffic signal service calls received
458
475
n/a
Signalized intersections (includes 40 State signals & 1
DHHL signal)
102
105
n/a
Flashing Beacons (includes 23 State & 12 County)
35
35
n/a
Total Embedded Crosswalk Lights
2
1
n/a
316
PUBLIC WORKS
..
TRAFFIC DIVISION
Program Measures (continued)
Installation of Traffic Calming Devices, such as Smart
Signs, within 90 calendar days
0%
85%
n/a
Assist Traffic Calming Program by installing devices,
such as Smart Signs
0
6
n/a
Traffic Signs & Markings
Percent of work orders for new traffic control devices
completed within 90 calendar days of receipt
98%
85%
n/a
Work orders received for new traffic control
devices
200
120
n/a
Percent of maintenance work orders completed within
90 calendar days of receipt
97%
85%
n/a
Maintenance work orders issued
572
800
n/a
Percent of work orders completed for traffic control sign
fabrication within 30 calendar days of receipt
95%
85%
n/a
New traffic control sign fabrications
962
2,500
n/a
Road miles of traffic lines painted
175.4
125
n/a
Raised pavement markers installed
4817
4,000
n/a
Installation of Traffic Calming Devices, Speed Humps,
and related accessories within 90 calendar days
100%
85%
n/a
Assist Traffic Calming Program by installing Speed
Humps and related accessories
99
20
n/a
EXISTING MAINTENANCE
Traffic Signal & Streetlight
Maintain 5% or less Failure Rate
n/a
n/a
5%
Improve upon Failure rate of 30%
n/a
n/a
30%
Traffic Signs & Markings
Restri e 140 mi/ (total of 960 miles over 7 years)
n/a
n/a
140
IMPROVEMENTS
Traffic Signal & Streetlight
Connect 15 si nals/ r to Traffic Command Center
n/a
n/a
15
Convert 1000 LPS units /yr with LED lightings (total of
— 9600lights)
n/a
n/a
1000
Upgrade 5 crosswalks/ r
n/a
n/a
5
SAFETY
Investigate and process complaints and requests within
30 calendar days.
n/a
n/a
. % processed =< 30
days
• >30 days = <60 days
• >60 days = <90 days
• >90 days
• unprocessed
317
PUBLIC WORKS
TRAFFIC DIVISION
Program Expenditures
Personnel Position Summary
Position Title
FY 2009 -10
Actual
FY 2010 -11
Budget
FY 2011 -12
Request
Number of Positions
48
48
48
Salaries and Wages
1,993,155.93
2,150,834
2,346,003
Operations
3,709,023.51
3,257,325
3,558,830
Equipment
693,577.71
220,795
51,900
Program Total
6,395,757.15
5,628,954
5,956,733
Personnel Position Summary
Position Title
FY 2009 -10
Authorized
FY 2010 -11
Authorized
FY 2011 -12
Request
ADMINISTRATION:
Civil Engineer VI
1
1
1-
Office Manager
1
1
1
Account Clerk
1
1
1
Senior Account Clerk
1
1
1
Clerk II
1
1
1
Student Helper I
1
1
1
TRAFFIC SAFETY
Civil Engineer V
1
1
1
Civil Engineer IV
1
1
1
Civil Engineer III
1
1
1
Traffic Technician I
1
1
1
TRAFFIC SIGNALS & STREETLIGHTS:
Traffic Operations Supervisor
1
1
I
Traffic Technician IV
1
1
1
Supervising Traffic Technician
1
1
1
Traffic Technician II
1
1
1
Construction Inspector
1
1
1
Traffic Electrician Supervisor
1
I
1
Lead Traffic Electrician
1
1
I
Electronic Technician
1
1
1
Traffic Electrician
4
4
4
Electrical Engineer
1
1
1
Electrician
-
-
I
Electrician Helper
2
2
1
318
PUBLIC WORKS
TRAFFIC DIVISION
Personnel Position Summary (continued)
Position Title
FY 2009 -10
Authorized
FY 2010 -11
Authorized
FY 2011 -12
Request
TRAFFIC SIGNS & MARKINGS:
Traffic Signs & Markings Supervisor II
1
1
1
Traffic Signs & Markings Supervisor 1
2
2
2
Program Support Technician
1
1
1
Lead Traffic Signs & Markings Painter
4
4
4
Lead Traffic Signs & Markings Installer (Kona)
1
1
1
Thermoplastic Melting Equipment O erator
-
1
1
Traffic Signs & Markings Installer (Kona)
1
1
1
Traffic Signs & Markings Painter
5
5
5
Traffic Signs & Markings Helper
8
7
7
Total
r 48
48
48
319
PUBLIC WORKS
HIGHWAY MAINTENANCE DIVISION
Program Description
Highway Administration
The Highway Maintenance Division oversees and directs all Highway Programs; i.e.,
maintenance of roadways, flood control structures and canals. The Division also
establishes safety programs and conducts training, coordinates in -house resurfacing
projects and responds to various emergencies as needed.
District Baseyards
Each District Baseyard continues to repair and maintain roads, streets, highways, bridges,
storm drains and other flood control structures in the County. The Baseyards also
respond as needed, to various emergencies caused by accidents, hazardous material spills
and other natural events (fires, storms, earthquakes etc.).
Program Objectives
1. Continue islandwide in -house resurfacing program and resurface a total of 35 miles.
2. Evaluate the grass cutting operation and maintain the standard of six miles (12 total) per
operator /equipment per workday and the goal of a five -week cycle per district.
Program Highlights
Resurfaced or paved 23.36 miles of various County roads:
• South Hilo
• North Hilo /Hamakua
• North & South Kohala
• North & South Kona
• Ka`u
• Puna
1.38 miles
2.30 miles
6.06 miles
7.22 miles
3.50 miles
2.90 miles
320
PUBLIC WORKS
r.
HIGHWAY MAINTENANCE DIVISION
Program Measures
Additional Information:
FY 2009 -10
Actual
FY 2010 -11
Budget
FY 2011 -12
Estimate
Resurfacing Miles (Varying Widths)
23.36
35
35
South Hilo
1.38
7
7
North Hilo/Hamakua
2.30
5
5
North/South Kohala
6.06
7
7
North/South Kona
7.22
6
6
Ka`u
3.50
4
4
Puna
2.90
6
6
Grass Cutting Operation (Cycle for Each District, in
Weeks):
Average:
4
948
-
South Hilo
3 to 6
5
5
North Hilo/Hamakua
6
5
5
North/South Kohala
1 to 4
5
5
North/South Kona
6
5
5
Ka`u
5 to 6
5
5
Puna
2 to 6
5
5
Additional Information:
Complaints from Public (Received / Completed /
Pending):
1,500
-
South Hilo
595/583/ 12
730
-
North Hilo/Hamakua
170/165/ 5
95
-
North/South Kohala
21/ 20/ 1
30
-
North/South Kona
305/257/ 48
400
-
Ka`u
6/ 6/ 0
20
-
Puna
226/215/ 11
225
-
Total Miles of Roads Maintained Countywide by
Road Districts:
948
948
-
South Hilo
298
298
-
North Hilo
36
36
-
Hamakua
68
68
-
North Kohala
29
29
-
South Kohala
103
103
-
North Kona
128
128
-
South Kona
27
27
-
Ka`u
66
66
-
Puna
193
193
-
Requests from Realtors (Regarding Maintenance of
County Roadways):
649
1,000
-
South Hilo
164
250
-
North Hilo
26
40
-
Hamakua
27
40
-
North Kohala
8
10
-
South Kohala
63
45
-
North Kona
35
25
-
South Kona
7
25
-
Ka`u
32
55
-
Puna
287
520
-
321
PUBLIC WORKS
HIGHWAY MAINTENANCE DIVISION
Program Expenditures
Personnel Position Summary
Position Title
FY 2009 -10
Actual
FY 2010 -11
Budget
FY 2011 -12
Request
Number of Positions
200
200
201
Permanent/Temporary
164/36
164/36
164/37
Salaries and Wages
6,226,016.52
6,541,342
6652,633
Operations
3,297,663.65
3,895,129
4,058,222
Equipment
451,998.03
187,400
580,000
Program Total
9,975,678.20
10,623,871
11,290,855
Personnel Position Summary
Position Title
FY 2009 -10
Authorized
FY 2010 -11
Authorized
FY 2011 -12
Request
Highway Division Chief
1
1
1
Highway Superintendent
1
1
1
Accountant II
1
1
1
Civil Engineer IV
1
1
1
Highways Support Technician 11
1
1
1
District Road Overseer II
5
5
5
Equipment O erator 1
25
25
25
Equipment O erator 11
26
26
26
Equipment O erator 111
9
9
9
Equipment O erator Trainer
1
1
1
Laborer 11
68
68
68
Mason
1
1
1
Road Construction & Maintenance Supervisor I
4
4
4
Road Construction & Maintenance Supervisor 11
10
10
9
Safety & Driver Improvement Coordinator
1
1
1
Senior Account Clerk
7
7
7
Street Cleaning Supervisor
1
1
1
Street Sweeper Operator
1
1
1
Subtotal
164
164
163
TEMPORARY POSITIONS:
Equipment O erations Instructor Temp
3
3
3
Equipment O erator I Temp
7
7
6
Equipment O erator II Temp
5
5
5
Equipment O erator III Temp
4
4
4
Mason Lead Temp
-
-
I
Mason Temp
3
3
3
Road Constr & Maintenance Supervisor I Temp
6
6
6
Student Helper 11
1
1
2
Tree Trimmer Temp
4
4
4
Worker's Compensation Position
3
3
3
(Temporary Positions) Subtotal
36
36
37
Total
200
200
200
322
MASS TRANSIT AGENCY
_u .....
HIGHWAY FUND
Program Description
Refer to Mass Transit Agency under the General Fund Section.
Program Objectives
Refer to Mass Transit Agency under the General Fund Section.
Program Highlights
Refer to Mass Transit Agency under the General Fund Section.
Program Expenditures
323
FY 2009 -10
Actual
FY 2010 -11
Budget
FY 2011 -12
Request
Operations
1,121,802.35
943,892
4,044,593
Equipment
250,168.00
-
-
Program Total
1,371,970.35
943,892
4,044,593
323
PUBLIC WORKS
HIGHWAY FUND MISCELLANEOUS
324
FY 2009 -10
Actual
FY 2010 -11
Budget
FY 2011 -12
Request
Roads in Limbo
-
1,000,000
1,500,000
Fringe Benefits
Health Fund
839,875.69
816,000
908,000
Pension Accumulation
1,224,899.93
1,393,000
1,118,747
FICA
585,521.02
732,534
675,000
Worker's Compensation
254,543.42
675,000
300,000
Total Fringe Benefits
2,904,804.06
3,616,534
3,517,747
Supplemental Transfers
Transfer to Capital Projects Fund
3,198,409.00
3,559,000
3,189,216
Other Costs
Provision for Compensation Adjustment
-
-
-
Provision for Pension Lag Adjustment
-
-
(345,779)
Vacation Pay
34,888
-
Refund Auto /Trailer Tax
-
-
-
Provision for Reallocation
-
5,000
-
Public Safety Disaster/Emergency
1,812.80
500,000
500,000
Total Other Costs
1,812.80
539,888
154,221
Total Miscellaneous
5,829,598.07
8,715,422
8,361,184
324
SE--l-',WE--l-/,,R FUND
ENVIRONMENTAL MANAGEMENT
SEWER FUND
Mission Statement
To protect public health and environment, support the County, and encourage a safe and
rewarding workplace.
Division Goals
1. To protect public health and safety and the environment.
2. To meet or exceed all wastewater discharge permit and regulatory compliance
requirements.
3. To provide the best service at the least cost while balancing the needs and desires of
the administration, council, employees, and general public.
4. To sustain no lost time injuries and maintain a healthy and committed workforce.
Funding Source and Position Count
Sewer Fund
$ 9,138,127
Sewer Fund
58
Grant Revenue
$ -
Grant Revenue
-
Total Budget:
$ 9,138,127
Total Number of Positions:
58
325
ENVIRONMENTAL MANAGEMENT
WASTEWATER DIVISION
ADMINISTRATION
Program Description
The Administration program of the Wastewater Division (WWD) includes the
administration and engineering functions. Administration manages the countywide
wastewater system, maintains effective long -range plans via the Capital Improvement
Program (CIP) and Equipment Replacement Fund (ERF) planning process, coordinates
with the Environmental Management Commission (EMC), the Department
Administration and County Council, administers permit applications, maintains archives,
and maintains public relations through education and problem solving as needed.
Program Objectives
1. Complete the construction of the Honoka'a Large Capacity Cesspool Replacement —
Phase 2 project to upgrade the existing Honoka'a Wastewater Treatment Plant.
2. Complete the design of a new Wastewater Sewer Collection/Treatment/and Disposal
system to replace the existing system and close existing County -owned Large
Capacity Cesspools in Na'alehu.
3. Initiate design of a new Wastewater Sewer Collection/Treatment/and Disposal system
to replace the existing system and close existing County -owned Large Capacity
Cesspools in Pahala.
4. Complete construction of the North Kona Sewer and Effluent Reuse Project, Phase I
in conjunction with the State of Hawaii Department of Transportation's Queen
Ka'ahumanu Highway Widening Project — Phase 2.
5. Begin construction of the Kealakehe Wastewater Treatment Plant Aeration Upgrade
and Sludge Removal project to restore treatment capacity at the plant.
6. Begin construction for the rehabilitation of the Kalanianaole Avenue Gravity Sewer
Interceptor from Keaa St. to Pua Avenue.
7. Continue to ensure plant operators receive adequate training and refreshers to be able
to renew their operator certification licenses and to further their learning as they
pursue career advancement within the organization.
8. Participate in providing input on operator training classes overseen by the continuing
Statewide Operator Training Center (SWOTC).
9. Continue with developing the Asset Management System (AMS) program as well as
implementing procedures established within the system.
326
ENVIRONMENTAL MANAGEMENT
WASTEWATER DIVISION
ADMINISTRATION
Program Highlights
1. Completed construction for the Komohana Heights Subdivision Large Capacity
Cesspool Replacement Project, which involved closing two (2) Large Capacity
Cesspools in accordance with EPA Consent and Final Order (CAFO UIC AO -2005-
0014). The Project also connected the Subdivision to the County wastewater system.
2. Completed construction for the Honoka'a Large Capacity Cesspool Replacement
Project (Phase I) Project, which involved closing seven (7) Large Capacity Cesspools
in accordance with EPA Consent and Final Order (CAFO UIC AO- 2005- 0014). The
Project also provided a new sewer collection sewer system for Honoka'a Town.
3. Completed construction for the Queen Lili'uokalani Village Subdivision Large
Capacity Cesspool Replacement Project, which involved closing thirty -eight (38)
Large Capacity Cesspools in accordance with EPA Consent and Final Order (CAFO
UIC AO- 2005- 0014). The Project also provided a new sewer collection sewer system
for the Subdivision and connection to the County wastewater System.
4. Established an Asset Management System (AMS) program designed to help the
WWD with responsible and effective future planning of projects and budgets from a
"needs" standpoint without negatively impacting public health and safety. The AMS
program will be continually developed over time.
327
ENVIRONMENTAL MANAGEMENT
WASTEWATER DIVISION
ADMINISTRATION
Program Measures
328
FY 2009 -10
Actual
FY 2010 -11
Budget
FY 2011 -12
Estimate
REGULATORY COMPLIANCE PROGRAM
Number ofNPDES Permit Violations
1
0
0
Number of Reportable Sewage Spills
0
1
0
Number of Reportable Treatment Bypass
0
1
0
Number of HIOSH Citations
1
0
0
SEWER CONNECTION PROGRAM
Number of Building/Plumbing Permits Processed
205
200
200
Number of Sewer Connection Plans Reviewed
55
50
100
Number of Sewer Connections Inspected
246
40
150
PRIVATE SEWER EXTENSION PROGRAM
Number of Private Sewer Extension Plans Reviewed
3
2
1
Number of Private Sewer Extensions Inspected
2
1
4
REPLACEMENT RESERVE ACCOUNT PROGRAM
Number of Design Projects Completed
0
2
2
Number of Construction Projects Completed
0
1
2
328
ENVIRONMENTAL MANAGEMENT
WASTEWATER DIVISION
OPERATIONS
Program Description
The Operations program involves operating, maintaining, and repairing wastewater
collection, pumping, treatment, and disposal facilities and equipment. The Operations
program includes coordinating the planning, design, construction and inspection of
equipment replacement projects with Wastewater Administration, performing laboratory
analyses to determine permit compliance and efficiency of plant processes; ensuring
regulatory compliance; and storing and maintaining adequate inventory of spare parts and
supplies.
Program Objectives
1. Ensure plant operators receive adequate training and refreshers to be able to renew
their operator certification licenses and to further their learning as they pursue career
advancement within the organization.
2. Train operations personnel to recognize and utilize the different aspects of the asset
management system that is under the lead of the WWD Administration. The intent is
to increase efficiency by using a continuous improvement process.
3. Strive for acceptable ratings from Department of Health during inspections of the
wastewater treatment facilities by exercising proper plant process control, health and
safety procedures and laboratory quality control.
4. Continue to implement an inflow and infiltration (I /I) program for the Hilo Sewer
System in order to reduce influent flow to the Hilo Wastewater Treatment Plant.
5. Continue to implement an inflow and infiltration (1 /1) program for the Kona Sewer
System in order to reduce chloride concentrations as the WWD Administration
continues to establish an effluent reuse program in Kona.
6. Initiate planning, design and/or construction of two (2) Replacement Reserve
Account projects:
a. Begin repairs underneath the Hilo Wastewater Treatment Plan Ocean Discharge
Outfall pipe to rectify undermining effects that were identified along the pipe
alignment during the underwater inspection.
b. Renovate the Wailoa Sewage Pump Station to included replacing aged process
equipment.
7. Install autodialers at Hilo Wastewater Treatment Plant, Kulaimano WWTP, Papaikou
WWTP and Sewage Pump stations to improve alarm system monitoring.
329
ENVIRONMENTAL MANAGEMENT
WASTEWATER DIVISION
OPERATIONS
Program Highlights
1. Reduced I/1 to the Hilo Wastewater Treatment Plant by almost 400,000 gpd.
2. Reduced I/1 to the Kona Sewer System by 6,000 gpd.
Program Measures
Notes:
1. Only one out of five treatment plants were inspected in FY 09 -10.
330
FY 2009 -10
Actual
FY 2010 -11
Budget
FY 2011 -12
Estimate
WASTEWATER TREATMENT PROGRAM
Percent of Wastewater Treatment Plants Receiving
Acceptable or Conditional Rating from DOH
20%Nm t
80%
80%
Hilo WWTP — Average Daily Flow (m d)
2.712
2.7 (Note 2)
2.7
Pa aikou WWTP - Average Daily Flow (m d)
0.083
0.1
0.1
Kulaimano WWTP - Average Daily Flow (m d)
0.074
0.1
0.1
Ka ehu WWTP - Average Daily Flow (m d)
0.006
0.1
0.1
Kealakehe WWTP - Average Daily Flow (m d)
1.6
2.0
1.8
Pass EPA laboratory quality control test?
Yes
Yes
Yes
EFFLUENT REUSE PROGRAM
Total Volume of Effluent Recycled (k al/ )
708
7,300
0
SEWER LINE MAINTENENANCE PROGRAM
Miles of Sewer Lines Cleaned
31.6
30
36
Miles of Sewer Lines Video Inspected
8.5
10
20
Number of Point Repairs Completed
342
10
100
PLANT MAINTENANCE PROGRAM
Number of Work Orders Completed
373
280
450
Number of Outstanding Work Orders
42
20
30
Notes:
1. Only one out of five treatment plants were inspected in FY 09 -10.
330
ENVIRONMENTAL MANAGEMENT
WASTEWATER DIVISION
Program Expenditures
Personnel Position Summary
Position Title
FY 2009 -10
Actual
FY 2010 -11
Budget
FY 2011 -12
Estimate
Number of Positions
58
58
58
Salaries and Wages
2,604,043.20
2,813,045
2,933,646
Operations
3,123,738.01
4,127,757
3,683,289
Equipment
439,430.24
76,500
10,000
Program Total
6,178,886.45
7,047,302
6,626,935
Personnel Position Summary
Position Title
FY 2009 -10
Authorized
FY 2010 -11
Authorized
FY 2011 -12
Request
Assistant Wastewater Treatment Plant Operator
8
8
9
Assist Wastewater Treatment Plant Operator Temp
4
4
4
Civil Engineer III
1
1
1
Civil Engineer V
1
1
1
Civil Engineer VI
1
-
-
Civil Engineer VII
1
1
1
Engineering Support Tech III
1
1
1
GIS Analyst 11
1
1
1
Laboratory Technician I
1
1
1
Mechanical Repairer
2
2
2
Lead Plant Electrician
1
1
1
Plant Electrician/Electronics Repairer
1
1
1
Sanitary Chemist
1
1
1
Wastewater Plant Maintenance Mechanic
3
3
3
Wastewater Plant Maintenance Mechanic Supervisor
1
1
1
Sewer Maintenance Repairer
5
5
5
Sewer Maintenance Working Supervisor
2
2
2
Wastewater Plant Working Supervisor III
1
1
1
Storekeeper
1
1
1
Engineering Student
1
1
1
Student Helper
2
2
2
Wastewater Deputy Division Chief
1
1
1
Wastewater Operations Superintendent
2
2
2
Wastewater Project Manager
-
1
1
Wastewater Treatment Plant Operator I
3
3
5
Wastewater Treatment Plant Operator II
2
2
2
Wastewater Treatment Plant Operator III
4
4
3
Wastewater Treatment Plant Operator IV
3
3
2
Wastewater Treatment Plant Supervisor III
1
1
1
Wastewater Treatment Plant Supervisor IV
1
1
0
Wastewater Treatment Plant Working Supervisor IV
1
1
1
Total
58
58
58
331
ENVIRONMENTAL MANAGEMENT
SEWER FUND MISCELLANEOUS
332
FY 2009 -10
Actual
FY 2010 -11
Budget
FY 2011 -12
Estimate
Fringe Benefits
FICA
180,383.74
215,198
225,847
Pension Accumulation
380,022.81
421,957
442,837
Health Fund
238,496.22
274,380
315,537
Worker's Compensation
138,304.69
52,000
35,000
Total Fringe Benefits
937,207.46
963,535
1,019,221
Other Costs
Provision for Payroll Lag Adjustment
-
-
(108,029)
Replacement Reserve Account
101,990.64
1,450,000
1,600,000
Total Other Costs
101,990.64
1,450,000
1,491,971
332
G Py/
7 E M E -1 _7 - El -/� f Z�Y F U N D
PARKS & RECREATION
CEMETERY FUND
Mission Statement
The Department of Parks and Recreation Cemetery Fund provides affordable burial
facilities for residents of Hawaii County.
Department Goals
To improve, maintain and upkeep `Alae Cemetery.
Program Description
The Cemetery Fund was authorized to use the revenues from plot sales at `Alae Cemetery
for the improvement, maintenance, and upkeep of `Alae Cemetery.
Program Objectives
1. Conduct maintenance and repair activities.
Program Highlights
• Maintenance and upkeep of the cemetery has been done on a daily basis.
Program Measures
Program Expenditures
FY 2009 -10
Actual
FY 2010 -11
Budget
FY 2011 -12
Estimate
Acres Maintained
33
33
33
Program Expenditures
Funding Source and Position Count
Cemetery Fund
FY 2009 -10
Actual
FY 2010 -11
Budget
FY 2011 -12
Request
Operations
-
10,000
10,000
Program Total
-
10,000
10,000
Funding Source and Position Count
Cemetery Fund
$ 10,000
Cemetery Fund
-
Grant Revenue
$ -
Grant Revenue
-
Total Budget:
$ 10,000
Total Number of Positions
-
333
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334
]'BIKE---l'.,WAY FUND
i
PARKS & RECREATION
BIKEWAY FUND
Mission Statement
The Department of Parks & Recreation Bikeway Fund promotes safe bicycling
transportation and recreation.
Department Goals
1. Provide safe bicycling recreational opportunities for all age groups.
2. Match local Bikeway Funds with federal money whenever possible and desirable.
3. Support programs, planning and physical bikeways (on -road and off -road) that
promote bicycling for transportation, recreation and sport.
Program Description
The Bikeway Fund collects fees for the bikeway fund that will be used for the promotion
of bicycle education and recreational activities.
Funding Source and Position Count
Bikeway Fund
$ 171,000
Bikeway Fund
_
Grant Revenue
$ -
Grant Revenue
-
Total Budget:
$ 171,000
Total Number of Positions
-
335
PARKS & RECREATION
BIKEWAY FUND
Program Objectives
Conduct one recreational bike activity in each of 5 recreational districts by
June 30, 2012.
Program Highlights
None.
Program Measures
Program Expenditures
FY 2009 -10
Actual
FY 2010 -11
Budget
FY 2011 -12
Estimate
Participants in Recreational Activities
0
100
250
Program Expenditures
336
FY 2009 -10
Actual
FY 2010 -11
Budget
FY 2011 -12
Request
Operations
125,128.44
171,000
171,000
Program Total
125,128.44
171,000
171,000
336
�DJTIFIC"CIO1V FUND
PUBLIC WORKS
BEAUTIFICATION FUND
Mission Statement
To beautify and enhance highways and roadways under the ownership, control and
jurisdiction of Hawai'i County.
Department Goals
1. To maintain several median strips in Kailua -Kona.
2. To control roadside trash by providing refuse containers and pick -up.
3. To maintain and provide new plantings along highways, roadways and County facilities
visible along highways and roadways to create green aesthetically pleasing landscape.
Program Description
The Beautification Fund involves planning projects and working with the community to
beautify the roadways and appropriate facilities in order to enhance the traveling experience.
Program Objectives
1. Continue to initiate two roadside planting projects every year.
2. Continue to plant or replant a minimum of 10 trees each year.
3. Enhance and continue the existing Litter Pick -up along County Roads Program with
the Highways Division of the Department of Public Works.
Program Highlights
Continue a cooperative program with the Department of Parks and Recreation to better
implement the beautification projects.
A cooperative program between the downtown associations in Hilo and Kona and the
Highways Division regarding trash bin installation and maintenance has been established.
Bins are provided by the associations, and our crew install them, remove trash and
replace the liners.
Certain median strips landscaping in the Kona district have been a cooperative effort with
the County contributing for irrigation water and the Kailua Village Business
Improvement District contributing all expenses for plant materials, irrigation systems and
labor to install and maintain.
Funding Source and Position Count
Beautification Fund
$ 153,600
Beautification Fund
-
Grant Revenue
$ -
Grant Revenue
-
Total Budget:
$ 153,600
Total Number of Positions
-
337
PUBLIC WORKS
BEAUTIFICATION FUND
Program Measures
Program Expenditures
FY 2009 -10
FY 2010 -11
FY 2011 -12
Salaries & Wages
Actual
Budget
Estimate
New Projects Initiated
1
2
2
Trees Planted
10
10
10
Additional Information:
80,750.81
240,000
153,600
Refuse Containers Provided Pahoa Village
(seven 55 gal Bins + two minimum 30 gal Bins)
7
7
7
Refuse Containers Provided Puako Beach Road
(six 3 cu. d. Bins + two minimum 30 gal Bins)
6
6
6
Program Expenditures
338
FY 2009 -10
Actual
FY 2010 -11
Budget
FY 2011 -12
Request
Salaries & Wages
-
5,300
5,300
Operations
80,750.81
232,600
146,300
Equipment
-
2,100
2,000
Program Total
80,750.81
240,000
153,600
338
VE-E-11-",HICLE-- FUND
ENVIRONMENTAL MANAGEMENT
VEHICLE DISPOSAL FUND
Mission Statement
To protect public health and safety and the environment by removing and disposing of
derelict and abandoned vehicles and properly disposing of waste generated from such
vehicles.
Department Goals
1. To remove derelict/abandoned vehicles from public roadways on a timely basis. This
includes all public roadways and private subdivision roadways that are open to public
access.
2. To process and properly manage all derelict/abandoned vehicles and other wastes
(e.g. used tires, and other related scrap metal items) including special waste related to
this program, in a timely manner.
3. To coordinate special community events to remove derelict/abandoned vehicles and
dispose of used tires island -wide.
Program Description
The Derelict and Abandoned Vehicle Disposal Program provides for identification,
removal, and temporary storage of derelict/abandoned vehicles, as well as
processing /recycling of derelict vehicles in accordance with program procedures.
Program Objectives
Coordinate removal from public access roadways those vehicles classified as
abandoned /derelict.
2. Process and recycle all derelict/abandoned vehicles in compliance with Department of
Health requirements.
3. Monitor salvage facility operations contract for the processing and shipment of scrap
metal.
4. Coordinate the removal, recycling and /or re -use or disposal of used tires for
beneficial use.
Funding Source and Position Count
Vehicle Disposal Fund
$ 2,606,513
Vehicle Disposal Fund
3
Grant Revenue
$ -
Grant Revenue
-
Total Budget:
$ 2,606,513
Total Number of Positions
3
339
ENVIRONMENTAL MANAGEMENT
VEHICLE DISPOSAL FUND
Program Highlights
1,044 vehicle incidents were reported for fiscal year 2009 -2010, of which 190
vehicles could not be found at the location. However, 854 vehicles were located and
removed, 483 from West Hawaii and 371 from East Hawaii.
• Scrap metal contractor removed a total of 27,126 tons for fiscal year 09 -10.
Program Measures
Program Expenditures
FY 2009 -10
Actual
FY 2010 -11
Budget
FY 2011 -12
Estimate
Vehicles Processed
854
1,500
1,000
Vehicles Investigated
1,044
2,000
1,200
Scrap Shipments Off - Island (Tons)
27,126
20,000
25,000
Used Tire Removal (Tons)
975
500
750
Program Expenditures
Personnel Position Summary
Position Title
FY 2009 -10
Actual
FY 2010 -11
Budget
FY 2011 -12
Request
Number of Positions
3
3
3
Salaries and Wages
105,666.02
92,275
98,896
Operations
3,702,441.05
2,835,888
2,467,146
Equipment
-
-
-
Program Total
3,808,107.07
2,928,163
2,564,042
Personnel Position Summary
Position Title
FY 2008 -09
Authorized
FY 2009 -10
Budget
FY 2011 -12
Request
Derelict/Abandoned Vehicle Coordinator
2
2
2
Clerk III
1
1
1
Total
3
3
3
340
ENVIRONMENTAL MANAGEMENT
VEHICLE DISPOSAL FUND MISCELLANEOUS
341
FY 2009 -10
Actual
FY 2010 -11
Budget
FY 2011 -12
Request
Fringe Benefits
FICA
7,669.73
8,000
7,566
Pension Accumulation
14,967.41
14,000
14,834
Health Fund
15,532.80
16,000
19,150
Total Fringe Benefits
38,169.94
38,000
41,550
Provision for Payroll Lag Adjustment
-
-
(1
Worker's Compensation
-
2,000
2,000
Total Miscellaneous
38,169.94
40,000
42,471
341
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342
SOLID WAS5TE--l-/,, FUND
ENVIRONMENTAL MANAGEMENT
.......... yri r.
SOLID WASTE FUND
Mission Statement
To protect public health and safety, and the environment by receiving, handling and
disposing of solid waste generated within the County of Hawaii, following applicable
Federal, State, and Local laws and regulations. To develop, maintain, and enhance
programs to encourage the public to divert recyclable and reusable materials from land
disposal.
Department Goals
1. To continue planning for revenue producing programs or grants to reduce the Solid
Waste Division's dependency on the General Fund and to ultimately become
financially self- sufficient.
2. To comply with Federal, State, and Local laws and regulations relating to solid waste
management.
3. To provide clean and convenient transfer stations island -wide for the public to safely
dispose of household refuse.
4. To provide safe and efficient disposal sites for commercial solid waste.
5. To reduce or divert 45% of our recyclable commodities from entering the landfill by
2012 by providing convenient options for both the residential and commercial sectors
to recycle.
6. To continue planning for the future use, closure, and /or replacement of selected
facilities based on evolving technology, regulations and demands on manpower and
facilities.
7. To continue post- closure maintenance and monitoring at the Kailua and Waimea
landfills in accordance with Federal and State regulations.
8. To design and construct, a maintenance and repair facility for the Solid Waste
Division and develop a preventative maintenance and an emergency repair program
for all Department and Solid Waste Division fleet equipment.
Funding Source and Position Count
Solid Waste Fund
$ 9,181,484
Solid Waste Fund
125
Subsidy
$ 17,514,790
Subsidy
-
Grant Revenue
$ 915,000
Grant Revenue
2
Total Budget:
$ 27,611,274
Total Number of Positions
127
343
ENVIRONMENTAL MANAGEMENT
SOLID WASTE FUND
Program Description
The Solid Waste Division operates and maintains, by either County personnel or by
contractual services, all solid waste collection and disposal facilities in the County of
Hawaii, in accordance with Federal, State and Local laws and regulations. This includes
two (2) active landfills, two (2) inactive landfills, twenty -one (21) transfer stations and
island -wide hauling operations.
Program Objectives
1. Implement proposed actions identified in the Update to the Integrated Solid Waste
Management Plan for the County of Hawaii.
2. Continue repairs and enhancement services at all County transfer stations.
3. Fleet Maintenance - Continue a daily maintenance checklist and recurring
replacement schedule on our heavy equipment based on age and repair costs.
4. Comply with Department of Health Chapter 58.1 Hawaii Administrative Rules to ban or
require source separation of green waste from entering County disposal facilities.
5. Continue post- closure maintenance and monitoring of Kailua and old Waimea landfills.
6. Expand recycling education, used residential motor oil recycling, glass recycling, e -waste
collections, household hazardous waste collections and landfill diversion programs.
7. Support the State DOH HI5 programs and redemption centers for the public.
Program Highlights
• Continued the sliver fill operation to gain additional life at the South Hilo Sanitary
Landfill by utilizing available air space, improving operating practices to achieve
higher rates of compaction, and utilizing alternative daily cover.
• Construction completed on the East Hawai'i Reload Facility project
• Increased recycling opportunities at nineteen (19) of the twenty -one (2 1) transfer
stations.
• Rate of redemption was 82.3% for the H15 program this fiscal year.
• Overall recycling and redemption rate diverted from the landfill was 36 %. The
landfill tonnage was reduced by 10 %; however there was an increase of recyclables
of 10,000 tons (13 %), primarily in scrap metal diversion.
344
ENVIRONMENTAL MANAGEMENT
SOLID WASTE FUND
Program Measures
Program Expenditures
FY 2009 -10
Actual
FY 2010 -11
Budget
FY 2011 -12
Estimate
Additional Information
Budget
Request
Number of Positions
East Hawaii
127
127
Salaries and Wages
Tons of Refuse Disposed at Transfer Stations
33,755
36,000
35,000
Transfer Stations Maintained
10
12
10
Total Chutes for Container Trailers
15
17
17
Total Container Trailers Available
40
40
40
Active Landfills Maintained
1
1
1
Closed Landfills Maintained
-
-
-
Recycling Processing & Collection Centers
10
11
11
Total Tonnage Disposed at Hilo Landfill
64,658
70,000
67,000
West Hawaii
Tons of Refuse Disposed at Transfer Stations
34,292
37,000
35,000
Transfer Stations Maintained
10
9
10
Total Chutes for Container Trailers
14
13
14
Total Container Trailers Available
38
38
38
Active Landfills Maintained
1
1
1
Closed Landfills Maintained
2
2
2
Recycling Processing & Collection Centers
9
9
10
Total Tonnage Disposal at West Hawaii Landfill
90,255
102,800
92,000
County wide diversion from landfill rate
35%
35%
37%
Program Expenditures
345
FY 2009 -10
FY 2010 -11
FY 2011 -12
Actual
Budget
Request
Number of Positions
127
127
127
Salaries and Wages
4,570,933.13
4,839,715
4,891,529
Operations
21,536,055.93
19,843,712
20,770,626
Equipment
465,428.09
112,000
91,000
Program Total
26,572,417.15
24,795,427
25,753,155
345
ENVIRONMENTAL MANAGEMENT
SOLID WASTE FUND
Personnel Position Summary
Position Title
FY 2009 -10
Authorized
FY 2010 -11
Authorized
FY 2011 -12
Request
Administrative Assistant
1
1
1
Civil Engineer III
-
1
1
Civil Engineer IV
1
1
1
Equipment Operator 111
37
37
37
Equipment Operator III Temp
1
1
1
Equipment Operator 11 Temp
1
1
1
Environmental Mgt Engineer
1
-
-
Lead Solid Waste Transfer Station Attendant
1
1
1
Laborer II
1
1
1
Recycling Coordinator
1
1
1
Recycling Specialist II
4
3
3
Recycling Specialist III
-
1
1-
Scale Attendant
4
4
4
Solid Waste Operations Division Chief
1
1
1
Solid Waste Superintendent
1
2
2
Solid Waste Supervisor
5
4
4
Solid Waste Facility Attendant
55
55
55
Solid Waste Transfer Station Attendant Temp
4
4
4
Solid Waste Working Supervisor
2
2
2
Solid Waste Working Supervisor Temp
3
3
3
Student Helper I
1
1
1
Student Helper II
1
1
1
Welder
1
1
1
Total
127
127
127
346
ENVIRONMENTAL MANAGEMENT
SOLID WASTE FUND MISCELLANEOUS
347
FY 2009 -10
Actual
FY 2010 -11
Budget
FY 2011 -12
Request
Fringe Benefits
FICA
319,912.18
370,000
401,000
County Pensions
687,879.49
725,000
786,100
Health Fund
563,012.40
630,000
647,464
Vacation Pa
-
27,172
-
Worker's Compensation
213,425.35
195,000
195,000
Total Fringe Benefits
1,784,229.42
1,947,172
2,029,564
Other
Provision for Payroll Lag Adjustment
-
-
(171,445)
347
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348
v f " ---' Y E'O L F " C 0 U R SE F " U N D
PARKS & RECREATION
GOLF COURSE FUND
Mission Statement
The Department of Parks & Recreation Golf Course Fund strives to provide a quality
recreational experience for the golfing community with excellence, integrity and aloha.
Department Goals
To continue to provide the golf public with a challenging, safe, and well- maintained
facility.
Program Description
This program operates and maintains the only public golf course on the Island of
Hawaii. Activities include the maintenance of grounds and facilities, and the scheduling
of all golf activities.
Funding Source and Position Count
Golf Course Fund
$ 814,647
Golf Course Fund
20
Subsidy
$ 322,422
Grant Revenue
-
Total Budget:
$ 1,137,069
Total Number of Positions
20
349
PARKS & RECREATION
GOLF COURSE FUND
Program Objectives
Improve, beautify and maintain the greens, tees and fairways at the Hilo Municipal
Golf Course by:
a. aerating all golf course greens in October and May, weather permitting;
b. verticut and de- thatch all greens in July, October, January, and April, weather
permitting, or as needed;
c. controlling application of fertilizer and pesticide to greens, fairways and tees
weekly, or as needed;
d. controlling application of herbicide to greens, tees, stream beds, ditches and
course boundaries weekly, or as needed;
e. daily mowing of greens;
f. mowing of tee tops every Thursday, weather permitting;
g. mowing of fairways Monday through Friday, weather permitting;
h. top dressing greens monthly, weather permitting.
i. rolling of greens on a weekly basis, or as needed.
2. Schedule and assign tee times for:
a. individuals and groups on a daily basis;
b. club tournaments every six months;
c. larger fundraising tournaments on an annual basis. Targeting, but not limited to
six fundraisers per fiscal year.
3. Schedule inspection and repairs of course structures, clubhouse facilities and
maintenance warehouse during the months of July, October, January, and April.
4. Daily routine inspections and maintenance of equipment, course vehicles and safety
equipment.
5. 80% of the service surveys received by golfers will be satisfactory or better.
6. 50% of all employees will have at least one training course.
7. 100% of employees will be exposed to safety talks at least once per month.
350
PARKS & RECREATION
GOLF COURSE FUND
Program Measures
Program Expenditures
FY 2009 -10
Actual
FY 2010 -11
Budget
FY 2011 -12
Estimate
Acres Maintained
124
124
124
Rounds of Golf
80,407
90,000
90,000
Tournaments
28
29
29
Aerated Greens
38
38
38
Course Closures
2
2
2
Play Suspensions
14
9
10
Program Expenditures
Personnel Position Summary
Position Title
FY 2009 -10
Actual
FY 2010 -11
Budget
FY 2011 -12
Request
Number of Positions
20
20
20
Salaries and Wages
692,276.64
658,687
715,012
Operations
139,882.03
181,829
174,231
Equipment
-
38,200
450
Program Total
832,158.67
878,716
889,693
Personnel Position Summary
Position Title
FY 2009 -10
Authorized
FY 2010 -11
Authorized
FY 2011 -12
Request
Equipment O erator I Temp
I
1
1
Golf Course Groundskeeper 1
7
7
7
Golf Course Groundskeeper 11
4
4
4
Golf Course Groundskeeper III
1
1
1
Golf Course Maintenance Super-visor
1
1
1
Golf Course Manager
1
1
1
Golf Course Operations Assistant
1
1
1
Golf Course Starter
1
1
1
Golf Course Starter 1 /2T
2
2
2
Mechanical Repairer-Welder
1
1
1
Total
20
20
20
351
PARKS & RECREATION
GOLF COURSE FUND MISCELLANEOUS
352
FY 2009 -10
Actual
FY 2010 -11
Budget
FY 2011 -12
Request
Fringe Benefits
FICA
48,336.21
53,278
45,924
Pension Accumulation
100,885.66
104,465
108,445
Health Fund
69,021.00
80,000
108,445
Worker's Compensation
3,700.00
13,023
13,519
Total Fringe Benefits
221,942.87
250,766
276,333
Others
Provision for Payroll Lag Adjustment
-
-
(28,957)
Contingency
-
-
-
352
G ED T H E 1 -', R M A L
RE-1-1-DCATION &
COMMUNITY
B NJ E F 'ITS
FUND
PLANNING
GEOTHERMAL RELOCATION & COMMUNITY
BENEFITS FUND
Mission Statement
To establish and administer a geothermal relocation and community benefits program for
the relocation of qualified owner- occupants residing near the Puna Geothermal Venture's
plant who want to be permanently relocated, and to fund expenditures for the benefit of
Lower Puna.
Department Goals
The Planning Department is authorized to establish a program for the relocation of
owner - occupants residing near the Puna Geothermal Venture's plant and who want to be
permanently relocated, and to fund expenditures for the benefit of Lower Puna, including,
but not limited to, road improvements, water infrastructure development, land
acquisition, parks and recreational facility needs, civil defense, and mass transit
improvements.
The Planning Director is hereby authorized to purchase the affected properties by
negotiation for not more than 130% of the assessed value, as determined by the Real
Property Tax Division of the Department of Finance and dispose of the affected
properties by public auction or pursuant to Article 19 of Chapter 2, with the exception of
the requirement for council resolution found in Section 2- 111(a).
Funding Source and Position Count
Geothermal Relocation &
Community Benefits Fund
$ 575,000
Geothermal Relocation &
Community Benefits Fund
-
Grant Revenue
$ -
Grant Revenue
-
Total Budget:
$ 557,000
Total Number of Positions
-
353
PLANNING
GEOTHERMAL RELOCATION & COMMUNITY
BENEFITS FUND
Program Description
Ordinance No. 08 -37 renamed and redefined the Geothermal Relocation Revolving Fund
Program to the Geothermal Relocation and Community Benefits Fund Program. The
Geothermal Relocation and Community Benefits Program shall be funded by proceeds
from the following sources:
1. Geothermal royalties received from the Department of Land and Natural Resources.
2. Proceeds from the sale of properties purchased under this program.
3. Rental fees from any of the properties purchased under this program.
The proceeds from the fund shall be used for the necessary expenses in administering and
carrying out the purposes of the geothermal relocation and community benefits program.
A minimum balance of $1,000,000 shall be maintained in the fund for expenditures
relating to geothermal relocation. Expenditures relating to the geothermal relocation and
community benefits program include, but are not limited to:
1. The costs of any necessary appraisals required under this program.
2. The payment of necessary fees and expenses.
3. The costs of the purchase of an affected dwelling and property in accordance with this
chapter, if necessary.
4. The costs necessary to dispose of or rent affected dwelling and property.
5. Expenditures for public purposes including road improvement, water infrastructure,
land acquisition, parks and recreational facility needs, civil defense, and mass transit
improvements.
(A) Funds shall be expended in Lower Puna, which is defined as extending from
Hawaiian Paradise Park Subdivision to Kalapana and including Orchidland
Estates, Ainaloa, Hawaiian Beaches, Hawaiian Shores, Kapoho, Pahoa,
Nanawale, Leilani Estates, and other communities proximate to Pahoa.
(B) Expenditures under this subsection shall be made in accordance with
appropriations adopted by the Hawaii County Council after receiving
recommendations from the Planning Director.
Program Objectives
1. The Geothermal Relocation and Community Benefits Fund shall be administered in
an efficient and responsible manner complying with all applicable ordinances and
rules.
354
PLANNING
GEOTHERMAL RELOCATION & COMMUNITY
BENEFITS FUND
Program Highlights
Ordinance No. 08 -119 was approved by the Hawaii County Council, effective
September 10, 2008, by appropriating funds for community benefit expenditures for
office lease, road improvements, park and recreational needs, and mass transit needs.
• The County is currently negotiating with the landowner(s) who filed a request for
permanent relocation.
Program Measures
Program Expenditures
FY 2009 -10
Actual
FY 2010 -11
Budget
FY 2011 -12
Estimate
Community Benefits
0
0
0
Dwellings Acquired
0
0
0
Dwellings Sold
0
0
0
Program Expenditures
355
FY 2009 -10
Actual
FY 2010 -11
Budget
FY 2011 -12
Request
Community Benefits
1,504,498.05
200,000
200,000
Operations
-
350,000
375,000
Program Total
1,504,498.05
550,000
575,000
355
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356
u "'OUSINIG FUND
HOUSING
OFFICE OF HOUSING & COMMUNITY
DEVELOPMENT
Mission Statement
To provide for the development of viable communities in Hawai'i County by providing
decent housing, suitable living environments and expanding economic opportunities.
Department Goals
1. Administrative Services Division
To deliver services efficiently, effectively, and fairly to the public and to provide
necessary support services to the Existing Housing, Community Development,
and Grants Management Divisions.
2. Community Development Division
To facilitate the development of housing opportunities that meets the needs of low
and moderate income residents through community collaboration and data research,
policy development and implementation, resource coordination, project development
and compliance oversight.
3. Existing Housing Division
To maximize the use of the existing housing stock within the County by offering
expanded opportunities for low income household for rental assistance, self -
sufficiency programs, low interest rehabilitation loans, and deferred mortgage
loans to first -time homebuyers for down payment and /or closing cost assistance.
4. Grants Management Division
To provide for maximum community development opportunities through the use
of funds from the U. S. Department of Housing and Urban Development (HUD),
the U.S. Department of Labor (USDOL), and other appropriate grants and
programs.
Funding Source and Position Count
Housing Fund
$ 1,572,707
Housing Fund
51
Subsidy
$ 1,014,581
-
Grant Revenue
$ 15,462,532
Grant Revenue
-
Total Budget:
$ 18,049,820
Total Number of Positions
51
357
HOUSING
OFFICE OF HOUSING & COMMUNITY
DEVELOPMENT
Program Description
Administrative Services Division
The Administrative Services Division provides accounting, clerical, and technology
support services to the other divisions.
Community Development Division
The Community Development Division is responsible for the data coordination, program
and policy compliance and support, and project and construction management for
programs and projects that benefit low- to moderate - income residents. The Planning
Branch provides data coordination, program and policy compliance and support, while
the Development Branch provides project and construction management.
Existing Housing Division
The Existing Housing Division (EHD) manages the Office of Housing and Community
Development's (OHCD) housing programs.
The Family Self- Sufficiency Branch administers the Section 8 Family Self- Sufficiency
Program and the Section 8 Homeownership Option Program.
The Housing Program Branch administers the Down Payment Assistance Program,
Residential Emergency Repair Program and the Native Hawaiian Self- Determination Act
Home Repair Program.
The Rental Assistance Branch administers the Housing Choice Voucher (Section 8)
Program, Section 8 Project -Based Voucher Program and the HOME Tenant -Based Rental
Assistance Program. The EHD also monitors the management of Kulai'mano Elderly
Housing and O'uli Ekahi Housing Projects.
The Support Services Branch provides clerical support and inspection services to the
Division.
358
HOUSING
OFFICE OF HOUSING & COMMUNITY
DEVELOPMENT
Program Description (continued)
Grants Management Division
The Grants Management Division is responsible for the administration of federal grants,
which primarily benefit low- and moderate - income persons. The Grants Administration
Branch is responsible for the Community Development Block Grant (CDBG),
Community Development Block Grant American Recovery & Reinvestment Act
(CDBG- ARRA), HOME Investment Partnerships Program (HOME), Neighborhood
Stabilization Program (NSP), Special Purpose Grant, Housing Preservation Grant and
other Grant Programs.
The Workforce Development Branch administers the Workforce Investment Act (WIA)
grant and the State Reed Act funds. The Branch also provides staff support to the
Workforce Investment Board, the Hawai'i Youth Council, and its various committees.
359
HOUSING
OFFICE OF HOUSING & COMMUNITY
DEVELOPMENT
Program Objectives
Administrative Services Division
Accounting Branch
1. Provide accounting support to the divisions and improve at least three (3)
services /procedures which include improvements to internal procedures for end of
month reconciliation with County trial.
2. Conduct four (4) fiscal monitoring of various programs and projects.
3. Comply with fiscal federal single audit requirements.
4. Monitor monthly the fiscal year expenditures to ensure fiscal responsibility and
integrity.
5. Complete the budget and goals and objectives for the next fiscal year and monitor
quarterly the actual goals and objectives achieved.
Clerical Branch
1. Provide clerical support services to the divisions and improve at least three (3)
services /procedures. One of which is to implement a document imaging storage
system (Laserfiche).
2. Provide support services to the Hawai'i County Housing Agency (HCHA).
3. Provide support services to the Hawaii County Workforce Investment Board (WIB).
Technology Branch
1. Plan and coordinate at least one (1) upgrade of hardware and software to maintain the
operational efficiency of the LAN /WAN and other related automated systems within
the OHCD during the fiscal year.
Community Development Division
Development Branch
1. Construct of 40 transitional /rental units of the Kaloko Housing Project.
2. Complete substantial construction of 16 rental units of the Kaloko Housing Project.
3. Complete facility /cesspool closure of the Kawaihae Transitional Housing Project.
4. Construct 4 model units and 16 for -sale units of the Kamakoa Nui Community.
5. Provide construction management services to 5 projects.
360
HOUSING
OFFICE OF HOUSING & COMMUNITY
DEVELOPMENT
Program Objectives (continued)
Planning Branch
1. Implement the housing code on 5 conditioned housing developments.
2. Complete approval of rules and form documents for the housing code.
3. Provide technical assistance with funding/exemption to 5 housing projects.
4. Complete 1 analysis of impediments to Fair Housing.
5. Complete development of 1 Fair Housing awareness video.
6. Complete 2 Fair Housing trainings for the general public.
7. Complete 2 Fair Housing trainings for persons with language barriers.
8. Increase Fair Housing training attendance by 4 new landlords.
9. Provide technical assistance to 20 Fair Housing inquiries.
Existing Housing Division
Family Self Sufficiency Branch
Family Self Sufficiency Program
1. Increase the number of participants in the Section 8 Family Self- Sufficiency Program
to 100 by June 30, 2012.
Section 8 Homeownership Option Program
1. Complete two (2) Section 8 Homeownership Option Program transactions with an
eligible program participant.
Housing Program Branch
Home Repair Programs
1. Complete the rehabilitation of twenty (20) existing housing units owned by low and
moderate income person(s) through the Residential Emergency Repair Program
(RERP) and the Native American Housing and Self- Determination Act ( NAHASDA)
Rehabilitation Loan Programs.
2. Continue to promote the RERP and NAHASDA Programs by meeting with
community groups and property owners at least annually.
3. Apply for funding to maintain current level of funding and to implement special
rehabilitation loan programs.
361
HOUSING
OFFICE OF HOUSING & COMMUNITY
DEVELOPMENT
Program Objectives (continued)
Rental Assistance Branch
Housing Choice Voucher (Section 8) Program
1. Maintain a 99% utilization rate of HUD provided funding for the Housing Choice
Voucher (Section 8) Program.
2. Continue to improve the image of the Section 8 Programs by emphasizing adherence
to the program's guidelines and by meeting with community groups and property
owners at least quarterly.
3. Apply for additional HUD funding.
HOME Tenant Based Rental Assistance Program
1. Maintain 90% utilization rate of funding for Tenant Based Rental Assistance
Program.
2. Promote the Tenant Based Rental Assistance Program by meeting with community
groups and social service providers at least quarterly.
Apply for additional program funding.
Support Service Branch
1. Provides staff support services to various branches in the Division.
2. Conducts Housing Quality Standards inspections.
3. Monitors the management contracts for Kula'imano Elderly Housing and O'uli Ekahi
Housing Projects to ensure fiscal responsibility and integrity.
Grants Management Division
Grants Administration Branch
Community Development Block Grant (CDBG)
1. Solicit proposals from eligible entities for the 2012 CDBG program by January 2012.
Prepare the annual Consolidated Action Plan and submit the Plan to HUD by
May 15, 2012 and receive approximately $2,500,000 in CDBG funds.
2. Fund, monitor, complete, and /or close approximately 8 CDBG projects in accordance
with program regulations. Projects will benefit at least 80% low and moderate
income person.
3. By April 2012 the balance of CDBG funds in the federal treasury must be less than
one and a half times the yearly grant amount.
4. Complete the reporting, monitoring, and audit requirements of CDBG program by
December 2011 for fiscal year ending June 2011.
362
HOUSING
OFFICE OF HOUSING & COMMUNITY
DEVELOPMENT
Program Objectives (continued)
HOME
1. Solicit project proposals from eligible entities for the 2012 HOME program by
January 2012. Prepare the Program Description and submit the Description to the
Hawai'i Housing Finance and Development Corporation (HHFDC) by May 15, 2012.
and receive approximately $990,000 in HOME funds.
2. Fund, administer, complete and/or close out approximately 5 HOME projects in
accordance with program regulations. Projects will benefit 100% low and moderate
income persons.
3. Complete the reporting, monitoring, and audit requirements of HOME program by
December 2011 for fiscal year ending June 2011.
Community Development Block Grant - American Recovery & Reinvestment Act (CDBG-
ARRA)
1. Fund, administer, complete and/or close out 2 CDBG -ARRA project in accordance
with program regulations.
2. Complete the reporting, monitoring, and audit requirements of CDBG -ARRA
program by December 2011 for fiscal year ending June 2011.
Neighborhood Stabilization Program (NSP)
1. Fund, administer, complete and/or close out one NSP project in accordance with
program regulations.
2. Complete the reporting, monitoring, and audit requirements of NSP program by
December 2011 for fiscal year ending June 2011.
Other Grants
1. Apply for two other grant programs which will complement or enhance program
objectives.
2. Fund, administer, complete and/or close out 4 other grant projects in accordance with
program regulations. Other grants include but are not limited to Housing
Preservation Grant, Special Purpose Grant, Community Facility Disaster Assistance
Grants.
Workforce Development Branch
Workforce Investment Act (WIA)
1. Prepare the 2012 Annual Plan and submit the Plan to the State Department of Labor
and Industrial Relations (DLIR) by May 2012 and receive approximately $1,300,000
in WIA funds.
2. Monitor the Adult, Dislocated Worker, and Youth Programs by June 2012.
363
HOUSING
OFFICE OF HOUSING & COMMUNITY
DEVELOPMENT
Program Objectives (continued)
3. Provide services to: 130 adults who are 18 years of age and older and meet the
income requirement. 150 dislocated workers who have recently been laid off due to
shut down of business and who have been given notice of layoff. 150 in- school youth
(ages 14 -18) and out -of- school youth (ages 14 -21) who are considered disadvantaged
with at least one (1) of the WIA program barriers.
4. Plan monthly meetings and implement the One -Stop Center operations in Hawai'i
County by June 2012.
5. Coordinate 8 meeting and provide support to the Hawaii County Workforce
Investment Board, Hawaii County Youth Council and its subcommittees by June
2012.
6. Solicit proposals for interested vendors and renewing existing providers for a total of
10 Eligible Training Providers for FY 2011 -2012.
364
HOUSING
OFFICE OF HOUSING & COMMUNITY
DEVELOPMENT
Program Highlights
Administrative Services Division
1. Support Services: Provided accounting and clerical services to divisions, completed
program and fiscal monitoring of programs, installed new software for the rental
assistance program, upgraded the backup system and servers to utilize virtual
technology.
Community Development Division
1. West Hawaii Emergency Housing Facility: Completed environmental review, design
and site development. Vertical development completed.
2. Kaloko Housing Project: Completed environmental review and design. Awarded site
and vertical development contracts. Site development in progress.
3. Waikoloa Workforce Housing Project: Completed first phase site development. Park
site development in progress.
4. Construction Management: Completed construction management of five (5) CDBG-
funded projects.
5. Fair Housing: Conducted two (2) seminars and provided technical assistance for
inquiries, grant applications and tax exemptions.
Existing Housing Division:
1. Home Repair Loan Programs: 15 low and moderate income home owners received
loans and completed their home repairs;
2. Rental Assistance Programs: Assisted 1,800 low and moderate - income
persons /families through the Housing Choice Voucher (Section 8) Program and the
HOME Tenant Based Rent Assistance Programs. Maintained a 99% utilization rate
of program funds;
3. Family Self Sufficiency Program: Working with 38 families;
4. Section 8 Homeownership Option Program: Working with 4 families.
Grants Management Division
1. Grants: Applied and received federal HUD grants totaling $ 3,425,676, federal
USDOL Workforce Grants $1,312,147 for a total of $4,737,823;
2. Workforce Development Programs: Assisted 181 adults, 140 dislocated workers, and
135 youth with workforce development, training, summer employment; The One Stop
Shop hosted various employer workshops;
3. Projects: Completed 10 Self -help houses in Hawi, completed architectural barrier
removal at Hoolulu Complex, Pomaikai/Keikiland and Mohouli Park; renovated the
Boys and Girls Club in Hilo, and site improvements for the Hospice of Hilo Inpatient
Facility.
365
HOUSING
OFFICE OF HOUSING & COMMUNITY
DEVELOPMENT
Program Measures
Administrative Services Division
FY 2009 -10
Actual
FY 2010 -11
Budget
FY 2011 -12
Estimate
# of improvements made to clerical services
2
3
3
# of improvements made to accounting services
1
3
3
# of fiscal monitoring of various programs and
p rojects conducted.
5
3
4
# of audit concerns & findings closed
All
All
All
Frequency of monitoring 2010 -2011 expenditures
12
12
12
Frequency of monitoring goals & objectives
4
4
4
Complete budget, goals & objectives for the next FY
1
1
1
# of upgrade to hardware and software of LAN/WAN
1
1
1
# of HCHA & WIB meeting to service & coordinate
9
8
8
Community Development Division
FY 2009 -10
Actual
FY 2010 -11
Budget
FY 2011 -12
Estimate
# of affordable housing agreements executed
1
5
5
# of emergency shelter beds created
0
30
-
# of transitional units constructed
0
24
12
# of permanent, rental housing units constructed
0
8
46
# of for —sale housing units constructed
-
25
16
# of housing — related studies completed
-
1
1
# of FH awareness videos completed
-
1
1
# of FH websites developed
-
1
-
# of FH # trainin s for general audiences
2
2
2
# of FH trainin s for non-/limited-English audiences
1
2
2
# of new landlords attending Fair Housing training
24
4
4
% of persons with increased awareness
84
75
-
% of non-English persons with increased awareness
82
50
-
% of increase in discrimination inquiries/complaints
47
10
-
# of persons assisted with FH inquiries/is sues
71
20
20
$ of funds awarded to an assisted non-profit
0
$300,000
-
# of housing projects provided assistance
3
3
5
# of projects assisted with construction management
5
3
5
# of rule /form sets approved for housing code 1
0
1
1
Note: Dashes in FY2009 -10 column indicate that the indice not monitored during this budget period.
Dashes in FY 2011 -12 column indicate that the indice is no longer included.
366
HOUSING
OFFICE OF HOUSING & COMMUNITY
DEVELOPMENT
Program Measures (continued)
Existing Housing Division
FY 2009 -10
FY 2010 -11
FY 2011 -12
Actual
Budget
Estimate
Amt of funds Administered through the Housing Choice Voucher
$15,264.861
$14,663,400
$15,265,687
Program
$2,428,883
$2,500,000
$2,500,000
Housing Choice Voucher Program:
HOME
HOME
HOME
% of funds utilized (total amount of rental assistance used as a percent
99%
99%
99%
of the budget authorized)
WIA
WIA
WIA
Tenant Based Rental Assistance Program:
1,312,147
1,300,000
1,300,000
% of funds utilized (total amount of rental assistance used as a percent
95%
95%
99%
of the budget authorized)
1.16
< 1.5
< 1.5
# of applications submitted for grant programs
2
4
4
# of meetings with community groups and prospective landlords to
80%
improve the image of Section 8 Program and /or to promote programs
10
8
12
Section 8 Family Self - Sufficiency Program:
100%
100%
100%
# of participants on contract with program
66
125
100
Section 8 Homeownership Program:
181
130
130
# of participants who purchased a home through the program
0
2
2
Residential Loan Programs:
15
25
20
# of rehabilitated homes completed
6
7
7
Down Payment Assistance Program:
1
8
8
# of completed loan transactions
13
2
1
Grants Manazement Division
FY 2009 -10
FY 2010 -11
FY 2011 -12
Actual
Budget
Estimate
$ of grant funds received for the County. Solicit project proposal,
CDBG
CDBG
CDBG
review, rank, rate, make recommendations for approval for grants and
$2,428,883
$2,500,000
$2,500,000
HOME
HOME
HOME
execute grant agreements
996,793
990,000
990,000
WIA
WIA
WIA
1,312,147
1,300,000
1,300,000
Spend down CDBG funds to comply with HUD's ratio of grant
amount to balance b Aril
1.16
< 1.5
< 1.5
% of CDBG funds that will benefit persons earning less than 80% of
o
100 /0
0
80 /0
the median income as established b HUD
80%
% of HOME funds that will benefit persons earning less than 80% of
the median income as established by HUD
100%
100%
100%
# of applications completed for other grants/programs
1
2
2
# of Adults served through the WIA Program
181
130
130
# of Dislocated Workers served through WIA Program
140
180
150
# of Youths served through WIA Program
135
180
150
# of USDOL, programs monitored and audited
6
7
7
# of WIB & Youth Council meetings serviced and coordinated
8
8
8
# of new and renewed Eligible Training Providers
13
13
10
# of One- Stop Meetings
12
12
12
# of HUD projects administered /monitored
39
20
20
367
HOUSING
OFFICE OF HOUSING
& COMMUNITY
DEVELOPMENT
Program Expenditures
368
FY 2009 -10
Actual
FY 2010 -11
Budget
FY 2011 -12
Request
Number of Positions
51
51
51
Salaries and Wages
2,391,099.60
2,275,590
2,346,848
Operations
13,281,274.31
13,928,933
14,177,252
Equipment
64,270.34
45,100
134,000
Program Total
15,736,644.25
16,249,623
16,658,100
368
HOUSING
KULAIMANO ELDERLY HOUSING FUND
Program Expenditures
•E
FY 2009 -10
Actual
FY 2010 -11
Budget
FY 2011 -12
Request
Operations
306,012.69
357,212
334,187
Equipment
0
20,000
22,250
Program Total
306,012.69
377,212
356,437
•E
HOUSING
O'ULI EKAHI HOUSING FUND
Program Expenditures
370
FY 2009 -10
Actual
FY 2010 -11
Budget
FY 2011 -12
Request
Operations
239,433.58
336,890
326,410
Program Total
239,433.58
336,890
326,410
370
HOUSING
OFFICE OF HOUSING & COMMUNITY
DEVELOPMENT
Personnel Position Summary
Position Title
FY 2009 -10
Actual
FY 2010 -11
Budget
FY 2011 -12
Estimate
Housing Administrator
1
1
1
Assistant Housing Administrator
1
1
1
Senior Account Clerk
1
1
1
Account Clerk
2
2
2
Accountant II
2
2
2
Accountant III
1
1
1
Clerk 11
2
2
2
Clerk III
3
3
3
Housing Administrative Assistant
-
-
1
Housing & Community Dev Specialist III
11
11
11
Housing & Community Dev Specialist IV
3
3
3
Housing & Community Dev Specialist V
9
9
9
Housing & Community Dev Specialist VI
3
3
3
Housing & Community Development Worker II
1
1
1
Housing & Community Development Worker III
1
1
1
Housing & Community Development Technician II
1
1
1
Housing Quality Standards Technician 111
2
2
2
Private Secretary
1
1
1
Senior Clerk-Stenographer
1
1
-
Special Program Coordinator
3
.3
3
Student Helper I
2
2
2
Total
51
51
51
371
HOUSING
OFFICE OF HOUSING & COMMUNITY
DEVELOPMENT
MISCELLANEOUS
372
FY 2009 -10
Actual
FY 2010 -11
Budget
FY 2011 -12
Estimate
Fringe Benefits
FICA
171,272.51
174,200
183,300
Pension Accumulation
348,111.27
341,200
359,200
Health Fund
195,824.24
210,000
261,100
Total Fringe Benefits
715,208.02
725,400
803,600
Others
O/R Contingency- HAP
-
-
-
O/R Contingency- Voucher
-
-
-
Provision for Payroll Lag Adjustment
-
-
(96,927)
Total Others
-
-
(96,927)
372
Ga El'O T H E 1 -', R M A L
ASSSSE-1-T FUND
PLANNING
GEOTHERMAL ASSET FUND
Mission Statement
The Geothermal Asset Fund shall be fund by payments made by Puna Geothermal
Venture, a Hawaii Partnership, its successors or assigns and the State of Hawaii for the
purpose of compensating persons impacted by geothermal energy development activities
pursuant to the provisions incorporated in Geothermal Resource Permit No. 2.
Department Goals
The Planning Commission is authorized to direct the payment of money from the
Geothermal Asset Fund to claimant(s) whom the Planning Commission finds has been
adversely impacted by activities authorized or unauthorized by Geothermal Resource
Permit No. 2, issued by the County of Hawaii, and to authorize payment for community
approved geothermal impact mitigation projects within the District of Puna.
Program Description
All Claims for release of monies from the Geothermal Asset fund will be presented to
and reviewed by a Profession Claims Adjuster, who will then present its findings and
recommendations to the Planning Commission. The Planning Commission will review
these findings and then render a decision.
Program Objectives
The Geothermal Asset Fund shall be administered in an efficient and responsible manner
complying with all applicable ordinances and rules.
Program Highlights
No activities have occurred.
Funding Source and Position Count
Geothermal Asset Fund
$ 50,000
Geothermal Asset Fund
-
Grant Revenue
$ -
Grant Revenue
-
Total Budget:
$ 50,000
Total Number of Positions
-
373
PLANNING
GEOTHERMAL ASSET FUND
Program Measures
Program Expenditures
FY 2009 -10
Actual
FY 2010 -11 FY 2011 -12
Budget Estimate
Claims
0
0 0
Program Expenditures
374
FY 2009 -10
Actual
FY 2010 -11
Budget
FY 2011 -12
Request
Operations
-
50,000
50,000
Program Total
-
50,000
50,000
374