REP FC 065 05/31/2011 2010-2012 - Laserfiche WebLink

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REPORT OF THE COMMITTEE ON FINANCE DATE: May 31, 2011 PLACE: Council Chambers Hilo, Hawai`i TIME: 1:33 p.m. Council Chair and Members Hawai`i County Council Hilo, Hawai`i 96720 Re: Comm. No. 212 /Res. 80 -11 Your Committee on Finance, to which was referred Resolution No. 80 -11, reports as follows: Resolution No. 80 -11, transmitted by Director of Finance Nancy E. Crawford via Communication 212, dated May 17, 2011, authorizes the payment of funds of a later fiscal year and of more than one fiscal year for a multi -year contract for services of collection and hauling of recyclables at island -wide solid waste recycle and transfer stations. The current contract for these services expires on June 30, 2011. The Department of Environmental Management (DEM) is preparing an Invitation for Bid (IFB) for the collection, transportation of recyclable material from County recycle, and transfer stations island -wide, which will allow the current 2 -Bin Recycling Program to continue. Since the majority of single - family residences dispose of their waste at recycle and transfer stations, it is essential to maximize recovery of resources by providing convenient, easy to use, and well - maintained recycling drop -off centers at all recycle and transfer stations. The Department of Environmental Management indicates that the recommended contract is for an initial three -year term, with two twelve month options for extension. A proposed amendment was transmitted via Communication 212.2 from Council member Brenda J. Ford, dated May 27, 2011. Ms. Ford commented "a not to exceed amount" in this amendment was provided by the Department of Environmental Management. This will add the financial information needed in the proposed resolution. The amendment, as amended, was carried. Director of Environmental Management Frank DeMarco and Director of Finance Nancy Crawford appeared before Your Committee. Mr. De Marco provided their estimate includes taking current contract amount with an average on collection and hauling of recyclables protected tonnage from each transfer station. This calculation also includes 3% inflation factor. The "not to exceed $190 per ton" is the amount determined by the department and is in this proposed amendment. FC Rept. No. 65