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Chapter 1: AUDIT PLAN <br /> Goal 2.4 - Maintaining a 5-year plan for repairs and <br /> maintenance <br /> 1) Turn in a list annually at the July staff meeting which will <br /> contain the large repair and maintenance items needed at <br /> each facility. <br /> 2) From the list of large repair and maintenance items, prioritize <br /> the projects by safety and usage before September staff <br /> meeting, where they will be discussed before submittal to the <br /> CIP and R&M budgets. <br /> 3) Semi-annually review the priority list to ascertain what has <br /> been completed and what has been replaced by more <br /> pressing priorities. In addition to the July listing, there will be a <br /> review in December. <br /> Goal 2.5- Providing regular facilities and safety inspections and <br /> monitoring the results and recommendations <br /> 1) Each managed facility will be inspected daily by the site <br /> personnel and deficiencies noted on a daily checklist. These <br /> will be reported, as necessary, via maintenance work orders or <br /> to the division head if they can't be fixed immediately. <br /> 2) Each unmanaged facility will be inspected daily by Parks <br /> Maintenance personnel and deficiencies noted weekly on a <br /> checklist. <br /> 3) Each Division Head will conduct a random check of a facility at <br /> least once monthly and will report the results in the quarterly <br /> report that is submitted to Administration on the 20th of the <br /> month following the end of the quarter. <br /> Focus Area 3: Fiscal Responsibility <br /> Goal 3.1: - Refine fiscal management and performance of the <br /> department <br /> 5) Review past problems and identify recurring problems with <br /> staff. Provide training on key items and procedures. <br /> Focus Area 5: Safety <br /> Goal 5.3: - Perform regular safety inspections of all facilities <br /> 1) Safety and maintenance checks will be performed daily with <br /> random checks by supervisory personnel to be performed <br /> monthly. (See Facilities Goal 2.5) <br /> We also compared the Department's practices to industry best practices for implementing an <br /> asset management system, including best practices noted by the National Research Council, <br /> the Federal Benchmarking Consortium, the Government Finance Officers Association (GFOA), <br /> the United States Environmental Protection Agency (EPA), and other authoritative sources <br /> specifically cited in our report. The Department's maintenance and repair practices were also <br /> 3 <br />