COM 0294.000 2010-2012 - Laserfiche WebLink

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IV. MANAGEMENT OF THE PROJECT PGC will serve as fiscal agent for the Project and be responsible for obtaining sponsorships, hiring of event coordinators and supervision of them in their duties, and receiving, holding, and expending funds raised for the project, maintaining accurate and complete records of all transactions, and providing a full report to HSAC of all financial activity related to the project no later than December 31, 2011. V. MEETINGS The Parties agree to meet as required. Meetings can be via telephone conference calls and e-mail. VI. FINANCIAL RESPONSIBILITIES The Parties agree that all cash receipts, including but not limited donations whether paid by cash, check or electronic funds transfer or other means, shall be deposited in a special account created by PGC for the exclusive use for the Project. All disbursements from the account must receive prior written approval by HSAC Vice President Stanley Chang. PGC shall be responsible for receiving,depositing,disbursing, recording, and reporting of all funds associated with this account. Any Surplus funds at the completion of the project shall be turned over to HSAC. VII. ROLES AND RESPONSIBILITIES Each party agrees to perform tasks as described herein. Additional tasks in furtherance of the Project may be assigned as agreed upon in writing by the Parties. The major program events for the Project are as follows: • Counties of Hawaii: Sister-Cities Summit Welcome Dinner on the evening of Tuesday, September 13, 2011 • Sister Cities Economic Development Session on the morning of Wednesday, September 14, 2011 • Sister Cities Luncheon Signing Ceremony on Wednesday, September 14, 2011 • Sister Cities Clean Energy Panel Discussion on Wednesday, September 14, 2011 • Counties of Hawaii: Sister-Cities Summit Reception and Trade Show on the evening of Wednesday, September 14, 2011 2