Laserfiche WebLink
Before the <br />filing deadline <br />Before the <br />filing deadline <br />Analyze space needs. <br />If mailing preparation is done in- house, space for assembling the voters' packets will need to be <br />considered. Depending on the size of ballot and number of extra materials, mail trays will hold <br />approximately 250 ballot packets using a size #11 outgoing envelope. Various teams could be set <br />up to help control the flow of materials and expedite the overall procedures: <br />- Control Team <br />- Labeling Team <br />-> Packet Assembly Team <br />- Support Team <br />Sort Team <br />If inserting is performed at a mailing service, extra space may not be as critical. <br />Space will be required for sorting undeliverable ballots, since they should be reviewed <br />immediately. <br />Space will be required for processing voted ballots: <br />-4 signature verification <br />- precincting <br />-> problem ballots <br />- opening envelopes <br />->dropsite returns <br />Equipment setup may require extra space, including space for a minimum of 3 voting booths. <br />Storage space: master list of electors (return identification ballot envelopes a.k.a. poll book) <br />must be retained for 2 years or 90 days if not a Federal election. ORS 254.535 <br />Analyze staffing needs. <br />If the election mailing preparations are to be done in- house, supervisors should be regular staff, <br />free to float, whose only duty is to oversee the process. <br />If preparations are to be done at a mailing house service, on -site supervision will be required. <br />Peak periods may require either more personnel or staggered shifts (if space and /or equipment <br />are not available or are being used to fullest capacity). <br />