HomeMy WebLinkAboutCOM 0483.006 2010-2012 K. Angel Pilago ; °
d: Phone No.: (808)323-4280
Vice Chair Fax No.: (808)329-4786
District 8—North Kona E-Mail: apilago @co.hawaii.hi.us
HAWAII COUNTY COUNCIL
County of Hawai`i
West Hawai'i Civic Center
Building A-Council sv
74-5044 Ane Keohokalole Highway rte'
Kailua-Kona, Hawaii 96740 - C7)
MEMORANDUM
DATE: May 23,2012
TO: Dominic Yagong, Council Chair, and Cou cil Memb
FROM: „K. Angel Pilago, Vice Chair District 8
V
•
SUBJECT: May 25, 2012 HSAC Executive Meeting Agenda and ril 2,2012 Meetin
Minutes
Attached for Hawai`i County's review and discussion are the May 25, 2012 HSAC Executive
Committee Meeting AGENDA &ATTACHMENTS, which include the meeting minutes for the
April 2, 2012 HSAC Executive Committee Meeting.
I request that this matter be scheduled for 15 minutes on the next Governmental Relations Committee
meeting.
If there are any questions please call me or my staff at (808)323-4280.
Thank you,
KAP/jks
Comm. No. Li S'3•Co
Ref. To: C71Q.L
Ref. Dote MAY 2 a 2012
Hawai`i County Is An Equal Opportunity Provider And Employer
Hawai`i State Association of Counties (HSAC)
Counties of Kaua`i, Maui, Hawai`i & City & County of Honolulu
AGENDA
HSAC EXECUTIVE COMMITTEE MEETING
Friday, May 25, 2012 at 10:00 a.m.
Honolulu Hale, Committee Meeting Room
Honolulu, Hawai`i
I. CALL TO ORDER
II. APPROVAL OF AGENDA
III. MINUTES
A. Minutes of the April 1, 2012 HSAC Executive Committee Meeting.
1,, -10
IV. REPORTS G `'e
A. Treasurer's Report
1. Treasurer's Report for the month of March 2012, submitted by the HSAC
Treasurer.
2. Treasurer's Report for the month of April 2012, submitted by the HSAC
Treasurer.
B. County Reports
1. County of Maui Report
2. County of Hawaii Report
3. City and County of Honolulu Report
4. County of Kaua`i Report
C. National Association of Counties (NACo) Report
D. Western Interstate Region (WIR) Report
V. UNFINISHED BUSINESS
A. Communication (dated February 17, 2012) from Chair Danny A. Mateo, Maui
County Council, transmitting for the Executive Committees consideration the
nomination of Councilmember Elle K. Cochran, Maui County Council, to the
National Association of Counties (NACo) Environment, Energy and Land Use
Steering Committee.
(Deferred 3/19/2012, 4/2/2012)
4396 Rice Street, Suite 209,Lihu`e, Kauai,Hawaii 96766, (808) 241-4188
Hawai`i State Association of Counties (HSAC)
Counties of Kaua`i, Maui, Hawaii & City & County of Honolulu
VI. NEW BUSINESS
A. Communication (dated March 29, 2012) from Council Chair Jay Furfaro, Kaua`i
County Council, transmitting for the Executive Committee's information, the
Kaua`i County Council's HSAC Representative and Alternate, and nominations
for the NACo and WIR Board of Directors for Fiscal Year 2012-2013.
B. Communication (dated March 30, 2012) from County Clerk Jamae K. K.
Kawauchi, County of Hawai`i, transmitting for the Executive Committee's
information, the Hawai`i County Council's HSAC Representative and Alternate,
and nomination for the WIR Board of Directors for Fiscal Year 2012-2013.
C. Communication (dated April 10, 2012) from Council Chair Ernest Y. Martin, City
and County of Honolulu, transmitting for the Executive Committee's
information, the Honolulu City Council's HSAC Representative and Alternate for
Fiscal Year 2012-2013.
D. Discussion regarding the Maui County Council's HSAC Representative and
Alternate for Fiscal Year 2012-2013.
E. Communication (dated April 26, 2012) from County Clerk Jeffrey T. Kuwada,
County of Maui, transmitting for the Executive Committee's information,
Resolution No. 12-41 approving the Fiscal Year 2013 proposed annual operating
budget for HSAC.
F. Communication (dated April 23, 2012) from NACo First Vice President Chris
Rodgers, regarding the Fiscal Year 2012-2013 NACo Presidential Leadership and
Committee Appointments (deadline for submission is June 4, 2012).
G. Discussion regarding the NACo Steering Committees.
H. Discussion and approval of the Fiscal Year 2012-2013 slate of officers for the
following:
- HSAC
- NACo
WIR
- NACo Steering Committees
I. Discussion regarding the 2012 HSAC Legislative Package.
VII. ANNOUNCEMENTS
A. Schedule next meeting
B. Other announcements
VIII. ADJOURNMENT
4396 Rice Street, Suite 209,Lihu`e,Kauai, Hawaii 96766, (808) 241-4188
Hawaii State Association of Counties
Counties of Kauai,Maui and Hawaii,City&County of Honolulu
f tl C
MINUTES ''•"•''
HSAC EXECUTIVE COMMITTEE MEETING
April 2, 2012
Honolulu Hale, Council Chambers
Honolulu, Hawaii
I. CALL TO ORDER
The HSAC Executive Committee was called to order by President Mel Rapozo at
10:06 a.m. The following members comprised a quorum:
County of Kauai: President Mel Rapozo
County of Hawaii: Vice-President K. Angel Pilago
City and County of Honolulu: Secretary Stanley Chang
County of Maui: Treasurer Joseph Pontanilla
Others Present: Honolulu Councilmember Nestor Garcia
Honolulu staff Kekoa McClellan
Honolulu staff Kimberly Ribellia
Honolulu staff Mark Segami
Honolulu staff Gavin Kennedy
Honolulu staff Denisse Gee
Kauai staff Ashley Bunda
Maui staff Kirstin Hamman
II. APPROVAL OF AGENDA
The Committee approved the agenda with no amendments.
III. MINUTES
The Committee approved the minutes of the March 19, 2012, Executive
Committee meeting.
,. I. • . ,'' - ':
f,,s,:-.....
.
OCS/051412/01:35/TG
IV. REPORTS
A. Treasurer's Reports.
The Committee deferred the following item to the next meeting at the
request of Treasurer Pontanilla.
1. Treasurers Report for March 2012, as submitted by the HSAC
Treasurer.
B. County Reports
1. Maui County Report. Treasurer Pontanilla reported that over the
next two months, the Council will be conducting public hearings to
review departmental budget requests for FY 2013. Additionally, the
Council is reviewing charter amendments proposed by the Charter
Commission this month.
2. Hawaii County Report. Vice-President Pilago reported that the
Council will also be engaged in the budget process for the FY 2013
budget. The Council has two proposed charter amendments under
review to: a) Establish a County Council attorney position; and b)
Make the Corporation Counsel position an elected position. He
informed the Committee that he was part of a 14 person County
delegation to Hawaii County sister city Ormoc City, Philippines to
evaluate Ormoc City's geothermal energy initiatives and determine
how these initiatives could be translated to the County.
3. City and County of Honolulu Report. Secretary Chang reported
that Bill 59 relating to food trucks is scheduled to be approved at a
special Council meeting due to pending litigation against certain
food truck vendors. Vice-President Pilago asked Secretary Chang
for further clarification about Bili 59. Secretary Chang explained
that Bill 59 remedies an old ordinance which forbade vendors,
peddlers, or hucksters to stay longer than 15 minutes in one
location. Under Bill 59,food truck vendors would be able to park in
a stall's designated maximum time limit. Vice-President Pilago
expressed interest in Bill 59 as he stated that Hawaii County is
experiencing a similar issue. Secretary Chang also informed the
Committee that Bill 10 which bans non-biodegradable plastic bags
provided to customers will be heard in the standing committee this
week. The Council is also in the midst of the budget process and
CD1 amendments were due last week.
4. Kauai County Report. President Rapozo reported that the Council
starts the budget process tomorrow. He informed the Committee
2
that the Council unanimously approved the Police Commission's
funding request to hire an outside attorney to seek a declarative
judgment regarding the extent of mayoral powers under the charter
to suspend the Police Chief. President Rapozo stated that this is
not just a Kauai county issue but has state-wide ramifications. He
also gave an overview of the charter amendments being
considered by the Council, including: a) Giving the Council the
power to remove the County Attorney; b) Making the County
Attorney an elected position; c) Defining the word "shall"as
mandatory; and d) Clarifying that the disciplining of a commission-
appointed department head is reserved solely for the appointing
authority not the Mayor.
C. NACo Report. There was no NACo Report.
D. WIR Report. There was no WIR Report. However, President Rapozo
informed the Committee that the Kauai Council voted last Wednesday to
remove Nadine Nakamura from the WIR seat to be replaced by Tim
Bynum with Dickie Chang as alternate.
V. UNFINISHED BUSINESS
A. Discussion regarding the hiring of an HSAC Executive Director.
Treasurer Pontanilla requested that this item be deferred until the Maui
Council had completed their budget so that action could be taken on this
item in the Council's policy committee.
President Rapozo informed the Committee that the ED resolution was
deferred by the Kauai Council last Wednesday by the request of Council
members who had several clarifying questions that they wanted answered
before voting on the resolution.
The item was deferred.
B. Communication from HSAC Vice-President K. Angel Pilago proposing an
amendment to the HSAC bylaws Section 5 (2) regarding the election of
officers.
Vice-President Pilago requested to withdraw this item because the Hawaii
County Council concluded that the proposed amendment to the bylaws
would jeopardize the institutional knowledge of the Committee.
Treasurer Pontanilla commented that he supported the portion of the
amendment which limited a member of the Committee to two years
3
holding the same office. He requested deferral of this item rather than
withdrawal.
President Rapozo also expressed support of the two-year limiting
provision. However, he voiced concerns with the remaining provisions of
the amendment which mandated an automatic rotation of Committee
officers through each county without consideration of tenure or
experience.
As the sponsor of the proposed amendment, Vice-President Pilago
provided context to his request to withdraw this item. He stated that when
he initially proposed the amendment there was stability in the Hawaii
County Council. However, at the present time, he will not be running for
Council office and that the next Hawaii County Council will most likely be
composed of entirely new Councilmembers. In light of these political
considerations, he and the current Hawaii County Council felt that the
proposed amendment might compromise the stability and institutional
knowledge of the Committee.
President Rapozo requested and Treasurer Pontanilla agreed to prepare
another bylaw amendment comprised of only the two-year limit in office
provision for the next Committee meeting.
This item was withdrawn.
C. Communication from Chair Danny A. Mateo, Maui County Council,
nominating Elle K. Cochran, Maui County Council, to the NACo
Environment, Energy and Land Use Steering Committee,
Treasurer Pontanilla requested to defer this item as HSAC bylaws limit the
number of members approved to receive travel reimbursement from
HSAC to two members. He informed the Committee that the current
HSAC members approved were Councilmembers Cachola and Victorino
who serve on the Transportation and Membership NACo steering
committees, respectively. He advised the Committee that a bylaw
amendment would be needed to increase the limit beyond two members
receiving reimbursement by HSAC.
President Rapozo stated that there is a larger policy issue for the
Committee to consider beyond budget considerations. He stated that the
Committee should evaluate and decide which two steering committees
would be most beneficial to the State of Hawaii and thus eligible for HSAC
reimbursement. He requested staff to provide the Committee with a
comprehensive list of NACo steering committees for the next meeting so
that the Committee may review and prioritize the two steering committees
whose members will be reimbursed by HSAC. He further suggested that
4
a bylaw amendment specifying which two NACo steering committees
would be eligible for reimbursement might be proposed for a Committee
vote at the General meeting in June to encourage participation by the
larger membership.
Vice-President Pilago emphasized the Committee's need for flexibility and
adaptability when considering which two NACo steering committees would
be chosen. In his experience, NACo steering committees are chosen
based on which subject matter topics are important to the counties in any
given year and as such, may change from year to year. He cautioned that
if two specific NACo steering committees are written into the bylaws, every
time the Committee wishes to make a change, an amendment must be
drafted, proposed, discussed, and passed by unanimous consent.
President Rapozo agreed with Vice-President Pilago regarding amending
the bylaws. He stated that further discussion is still needed regarding the
methodology by which the Committee chooses the two NACo steering
committee members who receive reimbursement as increasing numbers
of Councilmembers throughout the State are being nominated to various
NACo steering committees.
This item was deferred.
VI. NEW BUSINESS
A. Discussion regarding whether NACo.and WIR alternates are eligible to
receive travel reimbursements and act as sitting members when attending
NACo and WIR meetings.
President Rapozo called on Maui staff member Kirstin Hamman to present
her findings. Ms. Hamman informed the Committee that according to
NACo staff, the NACo Board of Directors does not recognize NACo
alternates and alternates would not be allowed to vote as a proxy. In
regards to WIR, NACo staff clarified that Hawaii has two representatives
on the WIR Board of Directors but only one vote, and no distinction is
made between a director and an alternate. As such,Alternate Smart was
able to cast votes at the WIR conference. However, she would not have
been able to vote as a proxy for NACo.
Vice-President Pilago stated that the Hawaii County Council had apprised
Brittany Smart before she attended the WiR conference that she was only
his alternate to HSAC, not WIR, and thus would not receive
reimbursement from HSAC for incurred related costs. He further stated
that WIR directors are nominated by the Committee and approved by the
individual councils. Since Alternate Smart had not completed that vetting
process she was not recognized as the alternate to his WIR directorship.
5
He expressed concerns that Alternate Smart had voted as a proxy, even
though Hawaii County Council had not approved her as his WIR alternate.
The item was received and filed.
B. Discussion regarding the written response from Carbonaro DeMichele
CPAs relating to HSAC's tax related questions.
Treasurer Pontanilla summarized that Carbonaro DeMichele CPAs issued
a written response that stated that under IRS §170(c), HSAC cannot
receive donations to be used specifically for the purpose of supporting the
campaign efforts of an individual HSAC member seeking election as a
NACo officer without jeopardizing its tax-exempt status.
Treasurer Pontanilla suggested that HSAC host a hospitality suite at the
NACo conference as it has in the past.
This item was received and filed.
C. Communication from HSAC Vice-President K. Angel Pilago regarding the
Hawaii County Council's HSAC representative and alternative, and
nomination for the WIR Board of Directors for FY 2013.
Vice-President Pilago informed the Committee that Hawaii County Council
through Reso 231-12 had appointed him to continue as its HSAC
representative and Councilmember Brittany Smart as his alternate.
Additionally, the Council nominated him to continue as a WIR Director.
President Rapozo reminded the Committee that HSAC bylaws mandate
each Council to appoint one of its members to serve as an officer by April
15th.
This item was received and filed.
VII. ANNOUNCEMENTS
A. Schedule next meeting.
The Executive Committee meeting was scheduled for May 25, 2012 at
Honolulu Hale.
B. Other Announcements.
There were no other announcements.
6
VIII. ADJOURNMENT
There being no further business, the meeting was adjourned at 11:55 a.m.
Very truly yours,
±EYCG&7
Secretary
Hawaii State Association of Counties
7
Hawaii State Association of Counties (HSAC)
Counties of Kaua`i, Honolulu, Maui, & Hawai`i
RECEIVED
May 2, 2012 '12 MAY -4 All :09
TH'
COU l i
HSAC President and
Members of the Executive Committee
Dear President:
SUBJECT: TREASURER'S REPORT FOR MARCH 2012
Attached please find a report c`the Association's revenues and expenses for the period
March 1, 2012, through March 31, 2012.
f/7— �°`,
.\ 4. d P 4
Sincerely, '
/0 , 1 /
„5551,.. ,57.:4-7,:::14:4_,-;,,.,
OSEPH PONTANILLA
4' �``� A HSAC Treasurer �, ,
om.,
,4 , �t . 'n.'i qV,
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,f? "Sv't; ,nom ti
1
Attachment j ;
oc�t rgj:hsac:FY2012:Itr:12031tr:kmh
4396 Rice Street,Suite 209,LThu`e,Kauai,Hawaii 96766,(808) 241-4188
Hawaii State Association of Counties
REVENUES COLLECTED AND EXPENSES PAID
Period: March 1, 2012 through March 31, 2012
BEGINNING BALANCE $ 96,639.90
Current period FY 2012 FY 2012
March Year to Date Budget
REVENUES
Membership Fees $0.00 $43,680.00 $43,680.00
Conference Income $0.00 $0.00 $10,000.00
Interest Income $1.65 $20.75 $32.00
Miscellaneous $0.00 $4,500.00 $0.00
Fund Balance, prior FY $0.00 $0.00 $80,742.00
Total $1.65 $48,200.75 $134,454.00
Total Receipts This Period $1.65
EXPENSES
Executive Committee
Travel $587.80 $6,801.85 $9,000.00
Auditing Services $0.00 $3,751.04 $4,500.00
Stationery $0.00 $0.00 $150.00
Miscellaneous $97.65 $6,198.32 $6,100.00
Special Committees
Travel $0.00 $0.00 $500.00
Miscellaneous $0.00 $0.00 $100.00
NACo
Travel-Board $0.00 $4,709.03 $10,800.00
Travel-Steering Committees $0.00 $980.79 $4,800.00
Promotional $0.00 $36.00 $250.00
Dues $0.00 $25,573.00 $27,268.00
Miscellaneous $660.02 $889.72 $1,000.00
WIR
Travel $0.00 $0.00 $7,200.00
Promotional $0.00 $0.00 $250.00
Dues $0.00 $3,557.00 $3,804.00
Miscellaneous $0.00 $0.00 $1,000.00
Adjustments for Travel and
Related Expenses $0.00 $0.00 $7,732.00
National Conference Fund $0.00 $0.00 $50,000.00
Conferences $0.00 $0.00 $0.00
Total $1,345.47 $52,496.75 $134,454.00
Total Expenses This Period $1,345.47
ENDING BALANCE $95,296.08
ocs:p roj:hs ac:FY2012:tr:1203tr:km h
COUNTY COUNCIL ''�-- °F` OFFICE OF THE COUNTY CLERK
4,410 Jay Furfaro,Chair �
JoAnn A.Yukimura,Vice Chair v ;' Ricky Watanabe,County Clerk
Tim Bynum �h ''
�+ , :i' + ?) Jade K.Fountain-Tanigawa,Deputy County Clerk
Dickie Chang
KipuKai Kuali`i �T�zip /v./ Telephone(808)241-4188
Nadine K.Nakamura oF Fax (808)241-6349
Mel Rapozo Email cokcouncila,kauai.gov
Council Services Division
4396 Rice Street,Suite 209
Lihu`e,Kauai,Hawai`i 96766
March 29, 2012
The Honorable Mel Rapozo, HSAC President
and HSAC Executive Committee Members
4396 Rice Street, Suite 209
Lihu`e, HI 96766
Dear President Rapozo:
The Kaua`i County Council approved the following Hawai`i State Association
of Counties (HSAC), National Association of Counties (NACo), and Western
Interstate Region (WIR) representatives and alternates at its March 29, 2012
Council Meeting:
Hawai`i State Association of Counties
Mel Rapozo —Representative
Jay Furfaro —Alternate
National Association of Counties Board of Directors
KipuKai Kuali`i— Representative
Dickie Chang—Alternate
Western Interstate Region Board of Directors
Tim Bynum — Representative
Dickie Chang—Alternate
Your attention to this matter is appreciated. Should you have any questions,
please feel free to call Ashley Bunda, Legislative Assistant, Council Services
Division, at (808) 241-4190.
Sincerely,
air
uncil
AN EQUAL OPPORTUNITY EMPLOYER
��/SY OiM
tS
• '7
12 APR -9 X11 :30
County of Hawai`i
Office of the County Clerk
JAMAE K K. KAWAUCHI
County Clerk jr'
25 Aupuni Street,Suite 1402 • Hilo,Hawaii 96720
(808)961-8255 • Fax (808)961-8912
March 30, 2012
Mel Rapozo, President
Hawai`i State Association of Counties
Kaua`i County Council
3371-A Wilcox Road
Lihu`e, Kaua`i, Hawai`i 96766
Dear Mr. Rapozo:
As directed in the Resolution 231-12, which was adopted by the Council of the County of
Hawai`i on March 21, 2012, I am forwarding your copy.
Very truly yours,
rJ ae K. K. Kawauchi
unty Clerk
County of Hawai`i
JKKK/vc
Enclosure
Serving the Interests of the People of Our Island
Hawaii County is an Equal Opportunity Provider and Employer
a
COUNTY OF HAWAII :.I•'4\ �.. STATE OF HAWAII
RESOLUTION NO. 231 12
A RESOLUTION APPOINTING THE HAWAII COUNTY COUNCIL
REPRESENTATIVE AND ALTERNATE REPRESENTATIVE TO SERVE ON THE
HAWAII STATE ASSOCIATION OF COUNTIES EXECUTIVE COMMITTEE AND
NOMINATING A REPRESENTATIVE TO SERVE AS A DIRECTOR ON THE
WESTERN INTERSTATE REGION BOARD OF DIRECTORS.
WHEREAS,the Hawai`i State Association of Counties(HSAC) is a nonprofit
corporation comprised of members of the four county councils of the State of Hawaii; and
WHEREAS,each county council represented on HSAC is a member of the National
Association of Counties(NACo)and the Western Interstate Region(WIR), an organization
comprised of western counties that is affiliated with NACo; and
WHEREAS,HSAC is headed by an Executive Committee of four officers,one from
each county council;and
WHEREAS, HSAC bylaws require that prior to April 15 of each year, each county
appoint one of its members to serve as an officer on the HSAC Executive Committee and
designate an alternate representative; and
WHEREAS,HSAC bylaws further allow the nomination of a Director to serve on the
WIR Board of Directors; now,therefore,
BE IT RESOLVED BY THE COUNCIL OF THE COUNTY OF HAWAII that
Council Member K. Angel Pilago be, and is hereby appointed as, its representative to the
Executive Committee of the Hawaii State Association of Counties.
BE IT FURTHER RESOLVED that Council Member K. Angel Pilago is hereby
nominated to serve as a Director on the Western Interstate Region Board of Directors; and
BE IT FURTHER RESOLVED that Council Member Brittany Smart be, and is hereby
appointed as,the alternate to Council Member K. Angel Pilago as the Representative to the
Executive Committee of the Hawai`i State Association of Counties.
BE IT FINALLY RESOLVED that the County Clerk transmit copies of this
resolution to the President and Secretary of the Hawai`i State Association of Counties.
Dated at Kona, Hawaii,this 21st day of March , 2012.
INTRODUCED BY: ?
ter.►
COUNCIL EMBER, COUNT ' OF HAWAII
COUNTY COUNCIL ROLL CALL VOTE
County of Hawai`i AYES NOES ABS EX
Hilo,Hawai`i BLAS X
FORD X _
I hereby certify that the foregoing RESOLUTION was by HOFFMANN X
the vote indicated to the right hereof adopted by the COUNCIL of the IKEDA X
County of Hawaii on March 21, 2012 ONISHI X _
PILAGO X
ATTEST: SMART X
YAGONG X
YOSHIMOTO X
1 �r�/I F� C-618/Waived ed GRC 2 0
„.....A1,67 Reference:
OUNTY CLERK CHAIRMAN&PRESIR RESOLUTION NO. 231 12
2
(WA
-co UNTY oP Y.
c::'ate
ef� .• � ••°ti o.y- C IT Y C O U N C I L
i.."t,• C I T Y A N D C O U N T Y O F H O N O L U L U
V 1: ) 530 SOUTH KI NG STREET , ROOM 202
H O N O L U L U , H A W A I I 9 6 8 1 3 - 3 0 6 5
�rgrE'O'FNp' p'F• TELEPHONE: (808) 768-5010 • FAX: (808) 768-5011
ERNEST Y. MARTIN
CHAIR and PRESIDING OFFICER
HONOLULU CITY COUNCIL
DISTRICT 2
TELEPHONE:(808)768-5002
FAX: (808)768-1222
EMAIL:emartinahonolulu.gov
April 10, 2012
4111WP7
TO: " • . ,cilm• •ers
FROM: Ernest Y. Martin, , •n .it
RE: HSAC Representative and Alternate fo iscal Year 2013
This me : • • , e • 8 se you that I have re-appointed Councilmember Stanley Chang
as the City&County of Honolulu's designate and Vice-Chair Ikaika Anderson as the alternate
designated to serve on the Hawaii State Association of Counties (HSAC) Executive
Committee.
I am confident that both Councilmember Chang and Vice-Chair Anderson will be able
to perform the duties required as a member of HSAC's Executive Committee. The
appointment is effective July 1, 2012.
Please don't hesitate to contact me if you have any questions regarding this matter.
EYM: kr
Copy: Mr. Mel Rapozo, President, HSAC
Office of the City Clerk
Office of Council Services
Council Administrative Services
JEFFkEY T. KUWADA tea y LANCE TAGUCHI
County Clerk r Deputy County Clerk
RECEIVED
OFFICE OF THE COUNTY CLERK '12 MAY -4 All :09
COUNTY OF MAUI
200 SOUTH HIGH STREET
WAILUKU, MAUI, HAWAII 96793 J
ui
www.mauicounty.gov/county/clerk THE C Cr,.,a
COUN
April 26, 2012
Honorable Mel Rapozo
Hawaii State Association of Counties
Executive Committee
3371-A Wilcox Road
Lihue, Hawaii 96766
Dear Sir:
Respectfully transmitted is a copy of Resolution No. 12-41, which
was adopted by the Council of the County of Maui at its meeting held on
April 26, 2012.
ResAiip tfully yours,
^,
JE R T. KUWADA
County Clerk
/jym
Enclosure
Resolution
No. 12-41
APPROVING THE FISCAL YEAR 2013
PROPOSED ANNUAL OPERATING BUDGET
FOR THE HAWAII STATE ASSOCIATION OF COUNTIES
WHEREAS, at its meeting of February 10, 2012, the Executive Committee of the
Hawaii State of Association of Counties ("HSAC") unanimously approved the HSAC
Fiscal Year 2013 Proposed Annual Operating Budget, attached as Exhibit"A"; and
WHEREAS, Section 19 of the HSAC Bylaws requires that on or before April 15,
the Executive Committee must prepare and submit to each council an operating budget
for the next fiscal year; and
WHEREAS, after consideration by the councils, Section 19 of the HSAC Bylaws
requires that HSAC must adopt the budget at its annual meeting in June; now,therefore,
BE IT RESOLVED by the Council of the County of Maui:
1. That it does hereby approve the HSAC Fiscal Year 2013 Proposed Annual
Operating Budget for the Hawaii State Association of Counties, attached
as Exhibit"A"; and
2. That certified copies of this resolution be transmitted to the HSAC
Executive Committee and the Honorable Alan M. Arakawa, Mayor,
County of Maui.
APPROVED AS TO FORM AND LEGALITY
11►
Department of the Corporation Counsel
County of Maui
SCO77 NANO
•
•
HSAC FISCAL YEAR(FY)2013 PROPOSED BUDGET
FY2012 FY 2013
Proposed
Budget Budget
REVENUES
1. Membership Fees $43,680 $43,680
2. Conference Income $10,000 $10,000
3. Interest Income $32 $33
4. Corporate Sponsorship $0 $0
Total Revenues $53,712 $53,713
Fund Balance, prior FY $80,742 $85,067
TOTAL REVENUES AND FUND BALANCE $134,454 $138,780
j XPENSES,
1. Executive Committee Travel $9,000 $9,000
2. Executive Committee Auditing/Professional Services $4,500 $4,500
3. Executive Committee Stationery $150 $150
4. Executive Committee Miscellaneous $6,100 $1,100
C 1. Special Committee Travel $500 $500
2. Special Committee Miscellaneous $100 $100
1. NACo Travel-Board $10,800 $10,800
2. NACo Travel-Steering Committees $4,800 $4,800
3. NACo Promotional $250 $250
4. NACo Dues $27,268 $27,268
5. NACo Miscellaneous $1,000 $1,000
1. WIR Travel $7,200 $7,200
2. WIR Promotional $250 $250
3. WIR Dues $3,804 $3,804
4. WIR Miscellaneous $1,000 $1,000
1.Adjustments for Travel and Related Expenses $7,732 $17,058
2. National Conference Fund $50,000 $50,000
TOTAL EXPENDITURES $134,454 $138,780
BALANCE $0 $0
Rec'd.for Pd.for 2013
ANNUAL CONFERENCE SEED MONEY 2012 Conf. Conf.
$2,500.00 $2,500.00
•
ocs:proj:hsac:FY2013:misc:budget:kmh
EXHIBIT A
COUNCIL OF THE COUNTY OF MAUI
WAILUKU, HAWAII 96793
CERTIFICATION OF ADOPTION
It is HEREBY CERTIFIED that RESOLUTION NO. 12-41 was adopted by the
Council of the County of Maui, State of Hawaii, on the 26th day of April, 2012, by
the following vote:
Dennis A. Joseph Gladys C. Robert Eleanore Donald G. G.Rild Michael P. Michael B.
MEMBERS MATEO PONTANILLA BAISA CARROLL COCHRAN COUCH,JR. HOKAMA VICTORINO WHITE
Chair Vice-Chair
ROLL CALL Aye Aye Aye Aye No Aye Aye Aye Aye
4*'s°
/1 COUNTY CLERK
NA's]) National Association of Counties
The voice of America's Counties
MEMORANDUM
TO: NACo Members
FROM: Chris Rodgers ��
First Vice President
DATE: April 23, 2012
RE: 2012 - 2013 Presidential Leadership and Committee Appointments
Looking ahead to my year as NACo president, I want to take this opportunity to let you know
about the appointments that I will have the privilege of making to NACo's leadership team.
These appointments are for one to three year terms and membership on some of these
committees has specific requirements. Following are the appointments along with the
qualifications required for each.
IMPORTANT: Steering committee membership is not a part of this application process.
The NACo president appoints only the steering committee leadership.
The State Associations of Counties are responsible for nominating the general steering
committee members. If you are interested in becoming a member of a steering committee you
must contact your state association directly.
PLEASE COMPLETE AN ONLINE APPLICATION IF YOU ARE INTERESTED IN BEING
CONSIDERED FOR A PRESIDENTIAL APPOINTMENT TO ANY OF THE FOLLOWING
COMMITTEES OR TO THE NACo BOARD OF DIRECTORS.
Steering Committee Leadership
The eleven steering committees will each have a leadership team consisting of a chair, an
appropriate number of vice-chairs, and subcommittee chairs and vice-chairs. Those applicants
who have been active members of the steering committee will be given preference in
consideration for these appointments. The applicant should be willing to help coordinate
leadership conference calls, develop the meeting agendas, and testify before Congress if
necessary. These appointments are for one year.
Caucus Steering Committee Leadership and Members
The Rural Action Caucus Steering Committee and the Large Urban County Caucus Steering
Committee will each have a chair and an appropriate number of vice-chairs and committee
members. Applicants who have been active members of these caucuses will be given
preference in consideration for these appointments. These appointments are for one year.
At-Large Appointments to the NACo Board of Directors
Each president appoints ten at-large directors to the NACo Board of Directors for a one-year
term. These appointments are to add balance to the board with respect to any inequities
between urban and rural, gender, geography and minority representation. As with our
communities, our strength is in our diversity. These appointments are for one year.
[4/16/2012 10:43 AM pres appt memo cr 12 13 final.doc]
Standing Committees
• Finance Committee. Advises the Officers on the annual budget of the association before
it is presented to the Board of Directors and provides oversight on other financial issues
as directed by the Officers. (Appoints three members for a three-year term with a
background in finance and/or investment.)
• Information Technology Committee. Advises the Officers on information technology
issues and provides oversight on NACo information technology projects. (Appoints the
chair, two vice chairs, and 22 members for a one-year term.)
• Programs and Services Committee. Advises the Officers regarding the development and
evaluation of programs and services for NACo members. (Appoints the chair for a one-
year term and eight members for three-year terms. Selects one or two vice-chairs from
the membership of the committee.)
• Membership Committee. Actively recruits and retains member counties, parishes and
boroughs in order to increase NACo's total membership. (Appoints the chair and vice-
chairs for a one-year term.)
Ad Hoc Committees
• Deferred Compensation Advisory Committee. (Appoints the chair and vice chair each
for a one-year term from among the Committee membership and five members from
entities that participate in the NACo Deferred Compensation Program for a three-year
term.) In 2012, the open slots are for one appointed county official, three elected
county officials and the executive director of a state association of counties that
endorses the NACo Deferred Compensation Program.
• NACo Financial Services Center Advisory Committee. (Appoints nine members for a
one-year, renewable term, as follows: county administrator or county executive; county
clerk; county commissioner or supervisor; county purchasing manager; county
treasurer or fmance officer; state association executive; NACo first vice president; and
two members from county government.)
• Arts and Culture Commission. Demonstrates how the arts can be used by county
officials to promote economic development and provide solutions to many of the
challenges that they face, through workshop sessions, field trips and special
publications. (Appoints the chair, vice-chair and 25 members for a one-year term.)
• Green Government Advisory Board. Provides information, guidance and support to the
NACo Green Government Initiative. (Appoints the chair, vice-chair(s) and members.)
• Healthy Counties Advisory Board. Provides information, guidance and support to the
NACo Healthy Counties Initiative. (Appoints the chair, vice-chair(s) and members.)
• International Economic Development Task Force. Facilitates the exchange of
information, ideas and resources, and guides NACo programming, concerning county-
level engagement in international economic development activities. (Appoints the chair,
vice-chairs and members.)
• Veterans and Military Services Committee. Engage NACo and its members to develop
and highlight county best practices and policies to promote innovative programs,
services and benefits for our nation's military, veterans and their families. (Appoints
the chair, vice-chairs and members.)
[4/16/2012 10:43 AM pres appt memo cr 12 13 final.docj
• Cybersecurity Task Force. To promote cybersecurity awareness and education to better
protect county government networks and residents; to disseminate information
regarding services and programing from Federal partners directly to county government
policy makers and IT professionals; and to advocate for cybersecurity education
opportunities and training during NACo conferences. (Appoints the chair, vice-chairs
and members.)
The Presidential Appointments Application Form must be completed by everyone who wants to
be considered for a leadership or committee appointment on a steering, standing or ad hoc
committee for the 2012 - 2013 presidential year. The application form will be available online
at NACo's web site, www.naco.org beginning April 23, 2012. You will find it under"About
NACo, Committees and Caucuses, Presidential Appointments."
If you prefer,you may go directly to the application by clicking on this link: Presidential
Appointment Application
The deadline for submitting your application is June 4, 2012. I look forward to receiving your
application and to your active participation in NACo.
Please direct any questions you may have to Karen McRunnel at 202/942-4238 or by email at
kmcrunne@naco.org.
[4/16/2012 10:43 AM pres appt memo cr 12 13 final.doc]
NACo COMMITTEES AND CAUCUSES
HSAC EXECUTIVE COMMITTEE MEETING
MAY 25, 2012
FOR DISCUSSION PURPOSES ONLY
AD Hoc:
Arts and Culture Commission
Geospatial Information Systems (GIS) Subcommittee
GIS Committee
Green Government Advisory Board
Healthy Counties Advisory Board
Caucus:
LUCC Steering Committee
Rural Action Caucus Steering Committee
Standing:
Information Technology Committee
Membership Committee
NACo Audit Committee
NACo Finance Committee
NACo Nominations Committee
Programs and Services Committee
Steering Committee:
Agriculture and Rural Affairs Steering Committee
Community and Economic Development Steering Committee
Environment, Energy and Land Use Steering Committee
Finance and Intergovernmental Affairs Steering Committee
Health Steering Committee
Human Services and Education Steering Committee
Justice and Public Safety Steering Committee
Labor and Employment Steering Committee
Public Lands Steering Committee
Telecommunications & Technology Steering Committee
Transportation Steering Committee
11Page
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