HomeMy WebLinkAboutCOM 0785.000 2010-2012 „y� �� • Phone: (808) 323-4277
BRENDA J. FORD - � �'''°:.�� •
•Council Member
Fax: (808) 329- 4786
District 7 - Central Kona 'M•�' E-Mail: bford @co.hawaii.hi.us
HAWAII COUNTY COUNCIL
County of Hawaii
West Hawaii Civic Center
74-5044 Ane Keohokalole Hwy.
Kailua-Kona,Hawaii 96740
DATE: June 29, 2012
TO: Dominic Yagong, Chairperson,
and Members of the Hawai`i County Council
FROM: r Brenda J. Ford, Council Member
SUBJECT: Outdoor Warning Siren System Prioritization
In October 2010, the Council passed Resolution 403-10 authorizing the County of Hawai`i to
enter into an agreement with the State of Hawai`i for access, installation, and maintenance of the
Outdoor Warning Siren System. There are 36 sirens currently impacted: approximately 30 that
will be added and approximately 5 upgraded.
This discussion is in regard to prioritizing the installation or maintenance of these sirens by each
Council Member for their respective district and providing their list to the Civil Defense
Administrator who will be leading the project.
More information will be provided at the discussion.
Attached with this transmittal is Resolution 403-10, Exhibit A—List of sirens and Exhibit B—
Copy of the Unsigned MOU.
Please refer this to the appropriate committee for August 14, 2012, and request thirty (30)
minutes for discussion.
BJF/dkr
att.
Comm. No. 78'�
Ref. To: �.
Ref. Date Ul L U Z .2a
Serving the Interests of the People of Our Island
Hawai`i County Is An Equal Opportunity Provider And Employer
..,lieg,1,121'..
COUNTY OF HAWAII �
•'. '1";\' '• STATE OF HAWAII
RESOLUTION NO. 403 10
RESOLUTION AUTHORIZING THE COUNTY OF HAWAII TO ENTER
INTO AN AGREEMENT WITH THE STATE OF HAWAII FOR GRANTING
OF LICENSES FOR ACCESS, INSTALLATION AND MAINTENANCE OF
SIRENS OF THE HAWAI`I STATE EMERGENCY OUTDOOR SIREN
WARNING SYSTEM AS PART OF THE HAWAII EMERGENCY ALERT
SYSTEM.
BE IT RESOLVED BY THE COUNCIL OF THE COUNTY OF HAWAII:
WHEREAS, the Hawaii State Emergency Outdoor Siren Warning System is an integral
part of the Hawai`i Emergency Alert System in warning and alerting the population of the
County of Hawaii during times of emergency and disaster; and
WHEREAS,due to population growth and expansion of populated areas, it is necessary
to improve and expand the emergency and civil defense communication and warning systems for
the Island of Hawai`i; and
WHEREAS,the County of Hawaii is the owner of those locations as listed in Exhibit A
along with the State of Hawaii; and
WHEREAS,the State of Hawai`i Department of Defense and the State of Hawai`i
Department of Accounting and General Services are governmental agencies of the State of
Hawai`i and have requested a Memorandum of Agreement(attached as Exhibit B)and licenses
for those parcels listed in Exhibit A for access, installation and maintenance of the sirens for the
Hawai`i State Emergency Outdoor Siren Warning System; and
WHEREAS, pursuant to Hawai`i Revised Statues, section 46-7,the Hawai`i County
Council may consent to agreements between the County and the federal government respecting
actions to be taken pursuant to the powers granted to the County by law, and to furnish, expend,
and receive any funds or other assistance in connection with projects to be undertaken by the
County; and
WHEREAS, sections 2-119 and 2-120 of the Hawaii County Code authorizes the
Council,by resolution approved by a majority of its members, to direct the finance director to
grant licenses from the County of Hawai`i to another governmental agency without notice or
auction upon such terms and conditions as it deems proper, including reversion to the County of
Hawai`i upon termination or abandonment of the licenses for the specific purposes for which
they were granted.
NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE COUNTY OF
HAWAI`I, in accordance with section 46-7, Hawai`i Revised Statutes, the Mayor of the County
of Hawai`i is authorized to enter into and execute on behalf of the County the Memorandum of
Agreement(attached hereto as Exhibit B)relating to the access, installation and maintenance of
the Hawai`i State Emergency Outdoor Siren Warning System.
BE IT FURTHER RESOLVED,that pursuant to sections 2-119 and 2-120 of the Hawai`i
County Code, the Council of the County of Hawai`i hereby authorizes the director of finance to
grant licenses for access, installation and maintenance purposes of the sirens of the Hawai`i State
Emergency Outdoor Siren Warning System to the State of Hawaii, Department of Defense, as
described and delineated in Exhibit A attached hereto, until termination or abandonment of that
specific purpose.
2
BE IT FURTIiER RESOLVED that a copy of this resolution be forwarded to:
(1) Mayor William P. Kenoi; (2) Nancy E. Crawford, Director of Finance; (3) Quince Memo,
Administrator, Civil Defense Agency; (4) Deputy Corporation Counsel Craig T. Masuda;
(5) State of Hawaii Department of Defense, 3949 Diamond Head Road, Honolulu, Hawaii
96816; and (6) State of IiawaLi Department of Accounting and General Services, Kalanimoku
Building, 1151 Punchbowl Street, Honolulu, Hawai`i 96813.
Dated at Kona , Hawai`i, this 20th day of _ October 2010.
INTRODUCED BY:
it
COUNCIL MEMBER, COUNTY OF HAWAII
COUNTY COUNCIL ROLL CALL VOTE
County of Hawai`i
AYES NOES ABS Ex
Hilo, Hawai`i ENRIQUFS X
FORD X
I hereby certify that the foregoing RESOLUTION was by GREENWELL X
the vote indicated to the right hereof adopted by the COUNCIL of the IIOFFMANN — --
October 20, 2010 X
County of Hawaii on _
IKEDA X
NAEOLE-BEASON X
ATTEST: ONISIII X
'-
YAGONG X
YOSNIMOTO X
I 9 0 0 0
Reference C-974/Waived FC
COUNTY CLERK CHAIRPERS & PRESIDING OFFICER RESOLUTION NO. 403 10
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MEMORANDUM OF AGREEMENT
BETWEEN THE
COUNTY OF HAWAII
AND
STATE OF HAWAII
This MEMORANDUM OF AGREEMENT (MOA), entered into on this day
of , 2010, by and between the COUNTY OF HAWAII,a municipal
corporation of the State of Hawai`i, whose principal place of business and mailing address is
25 Aupuni Street, Hilo, Hawai`i 96820 ("County"),the STATE OF HAWAII by its
DEPARTMENT OF DEFENSE, whose address is 3949 Diamond Head Road, Honolulu,
Hawaii 96816("DOD"), and the STATE OF HAWAII by its DEPARTMENT OF
ACCOUNTING AND GENERAL SERVICES,whose address is Kalanimoku Building,
1151 Punchbowl Street, Honolulu, Hawai`i 96813 ("DAGS").
The purpose of this MOA is to coordinate the implementation, including planning, design
and construction, of the Hawai`i State Emergency Outdoor Siren Warning System,together with
improvements,equipment, facilities and appurtenances related thereto ("sirens and related
equipment"), throughout the County.
Hawai`i Revised Statutes ("HRS") § 128-2 defines a"local organization for civil
defense"to include an organization created in accordance with HRS Chapter 128 to perform civil
defense functions in the County of Hawai`i. Civil defense functions include all those provided
pursuant to HRS Chapter 128 which includes air raid warning services and communications.
HRS § 128-3 provides for the appointment of a Deputy Director for each political subdivision.
HRS § 128-6 establishes Civil Defense powers provides for direction or control of warnings and
signals for alerts or attacks, and the devices to be used.
Additionally, HRS § 128-11 grants the State and the County immunity from any liability
for death of or injury to persons, or property damage, as a result of any act or omission in the
course of employment or in the performance of duties pursuant to HRS Chapter 128, except in
cases of willful misconduct.
The DOD, DAGS,and the County,by mutual consent, agree to jointly manage efforts
and projects undertaken to fulfill the responsibility for the installation, maintenance and control
of such warnings and devices.
NOW THEREFORE, in consideration of the mutual covenants and promises herein
made, the parties do hereby agree as follows:
EXHIBIT "B"
1. DOD's responsibilities:
a. Develop and maintain a list of proposed locations for sirens and related
equipment.
b. Participate in meetings with the County to discuss proposed siren sites.
c. Submit listings of proposed siren sites for review and concurrence.
d. Initiate a License Agreement with the County which will address site
specific issues for existing and new siren sites.
e. Seek appropriations for siren warning projects on behalf of the County,
and where such appropriations are made, fund the design and construction
of the sirens and related equipment.
f. Inspect,repair, and maintain the sirens and related equipment.
g. For the installation, operation, repair and maintenance of the sirens and
related equipment:
1) DOD's contractor shall obtain a right-of-entry permit for the
installation of the siren and related equipment at each siren site.
2) DOD shall require its contractor to procure and maintain, during
the life of each right-of-entry permit and any extensions thereof,
comprehensive general liability insurance covering bodily injury
and property damage with limits not less than $1,000,000
combined single limit per occurrence and including the following
extensions: (1) contractual liability to cover liability assumed
under the right-of-entry permit; and(2) all insurance that may be
required under the laws, ordinances or rules or regulations of any
governmental authority. All required policies of insurance shall
name the County, DOD, DAGS, and their elected and appointed
officials, employees and agents as additional insured and provide
that the policy will not be canceled,terminated, lapsed, or
materially changed without 30 days' prior written notice to the
County.
3) DOD's contractor shall maintain and exercise due care to keep the
area surrounding the siren site be clear and safe for public use
during the term of the right-of-entry permit.
4) DOD's contractor shall restore the siren site to a condition that is
substantially similar to that which existed prior to the
commencement of the contractor's activity under each right-of-
entry permit.
2
5) DOD, its officers, employees, agents, contractors, and
subcontractors shall comply with and satisfy all applicable statutes,
ordinances, rules and regulations of the Federal, State and County
governments in performing its work at each siren site.
6) DOD,through its officers, employees, agents, contractors,
or subcontractors shall obtain and ensure compliance with
HRS Chapter 343, as amended.
2. COUNTY'S responsibilities:
a. Review and approve the proposed location of the siren sites.
b. Review and approve the construction plans provided by DOD for the
installation of the sirens and related equipment.
c. Grant DAGS, DOD and their contractors a license to install, operate, and
maintain sirens and related equipment on the siren sites approved by the
County.
d. Issue right-of-entry permits to DAGS' and DOD's contractor for approved
siren sites.
e. Provide assistance to DOD for the repair and maintenance of the sirens
and related equipment at the request of DOD.
f. The County, its officers, employees, agents, contractors, and
subcontractors shall comply with and satisfy all applicable statutes,
ordinances, rules and regulations of the Federal, State and County
governments in performing its siren project activities.
3. DAGS' responsibilities are as follows:
a. Provide DOD staff with technical services and overview coordination
support for the implementation of DOD siren projects on County
controlled siren sites.
b. Procure the design consultants,negotiate and approve the consultant's
fees, prepare the design contracts and make payments using funding
appropriated to DOD for this purpose.
c. Oversee the design,bidding, and construction phases of the work in
accordance with all applicable regulatory requirements. Prepare the
construction contracts and make payments.
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d. When overseeing design and construction phase work for DOD sirens and
related equipment:
1) If a siren site is located on State-owned property, DAGS shall be
responsible for obtaining an easement(on behalf of DOD) for the
siren, related equipment and siren maintenance from the State
Department of Land and Natural Resources.
2) DAGS' consultants and contractors will process a right-of-entry
permit for the installation of the siren and related equipment at
each siren site.
3) DAGS shall require its consultants and contractors to procure and
maintain, during the life of each right-of-entry permit and any
extensions thereof, comprehensive general liability insurance
covering bodily injury and property damage with limits not less
than$1,000,000 combined single limit per occurrence and
including the following extensions: (1)contractual liability to
cover liability assumed under the right-of-entry permit; and(2)
products and completed operations coverage; and all insurance that
may be required under the laws, ordinances or rules or regulations
of any governmental authority. All required policies of insurance
shall name the County, its elected and appointed officials,
employees and agents as additional insured and provide that the
policy will not be canceled, terminated, lapsed, or materially
changed without 30 days' prior written notice to the County.
4) DAGS' consultants and contractors shall maintain and exercise due
care to keep the area surrounding the siren site clear and safe for
public use during the term of the right-of-entry permit.
5) DAGS' consultants and contractors shall restore the siren site to a
condition that is substantially similar to that which existed prior to
the commencement of the contractor's activity under each right-of-
entry permit.
6) DAGS, its officers, employees, agents, consultants, contractors,
and subcontractors shall comply with and satisfy all applicable
statutes, ordinances,rules and regulations of the Federal, State and
County governments in performing its work at each siren site.
4. Modifications. Any extensions, changes or alterations to this MOA shall be
agreed to by all affected parties in writing before being undertaken.
5. Termination. Any party to this MOA shall have the privilege, with or without
cause,to cancel or annul this MOA at any time upon written notice given thirty
(30) days in advance of such termination.
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IN WITNESS THEREOF, the parties have executed this MOA on the day, month, and
year mentioned above.
COUNTY OF HAWAII
By
WILLIAM P. KENOI
Mayor
RECOMMEND APPROVAL:
QUINCE MENTO
Civil Defense Administrator
APPROVED AS TO FORM
AND LEGALITY:
CRAIG T. MASUDA
Deputy Corporation Counsel
STATE OF HAWAII STATE OF HAWAI`I
DEPARTMENT OF ACCOUNTING DEPARTMENT OF DEFENSE
AND GENERAL SERVICES
By By
RUSS K. SAITO ROBERT G. F. LEE
State Comptroller Adjutant General
APPROVED AS TO FORM:
Deputy Attorney General
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