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Home My WebLink AboutCOM 0483.008 2010-2012 K. Angel Pilago .t11 os a\w% Phone No.: (808)323-4280 Vice Chair Fax No.: (808)329-4786 District 8—North Kona "* E-Mail: apilago @co.hawaii.hi.us HAWAII COUNTY COUNCIL County of Hawai i West Hawaii Civic Center Building A-Council 74-5044 Ane Keohokalole Highway Kailua-Kona, Hawaii 96740 MEMORANDUM • DATE: July 26, 2012 TO: Dominic Yagong, Council Chair, and Council Mem s FROM: 4fitjkl, K. Angel Pilago, Vice Chair District 8 Atf^ C._.. • SUBJECT: June 22,2012 HSAC Executive Committee Meeting 'Fs orts Attached for Hawai`i County Council's review and discussion are the June 22, 2012 HSAC Executive Committee Meeting AGENDA & ATTACHMENTS I request that this matter be scheduled for 10 minutes on the next Governmental Relations Committee meeting. If there are any questions please call me or my staff at (808)323-4280. Thank you. KAP/jks Comm. No, �`1 Ref.To:, Ref. Date All_ 2 7 2012 Hawai`i County Is An Equal Opportunity Provider And Employer Hawaii State Association of Counties (HSAC) Counties of Kaua`i, Maui, Hawai`i & City & County of Honolulu AGENDA HSAC EXECUTIVE COMMITTEE MEETING Friday, June 22, 2012 at 8:30 a.m. Hapuna Beach Prince Hotel 62-100 Kaunaoa Drive, Kamuela, Hawaii I. CALL TO ORDER II. APPROVAL OF AGENDA III. MINUTES A. Minutes of the May 25, 2012 HSAC Executive Committee Meeting, submitted by the HSAC Secretary. IV. REPORTS A. Treasurer's Report i. Treasurer's Report for the month of May 2012, submitted by the HSAC Treasurer. B. County Reports i. County of Maui Report ii. County of Hawai`i Report iii. City and County of Honolulu Report iv. County of Kaua`i Report C. National Association of Counties (NACo) Report D. Western Interstate Region (WIR) Report V. UNFINISHED BUSINESS A. Discussion regarding the hiring of an HSAC State Director, modification to membership structure, and corporate sponsorships. (Deferred 03/19/2012, 04/02/2012) B. Communication (dated February 17, 2012) from Chair Danny A. Mateo, Maui County Council, transmitting for the Executive Committee's consideration the nomination of Councilmember Elle K. Cochran, Maui County Council, to the National Association of Counties (NACo) Environment, Energy and Land Use Steering Committee. (Deferred 03/19/2012, 04/02/2012, 05/25/2012) 4396 Rice Street, Suite 209, Lihu`e, Kauai, Hawaii 96766, (808) 241-4188 HSAC Executive Committee Meeting Agenda June 22, 2012 Page 12 C. Discussion and approval of the Fiscal Year 2012-2013 slate of officers for the following: — NACo Steering Committees (Deferred 05/25/2012) VI. NEW BUSINESS A. Communication (dated May 11, 2012) from HSAC Treasurer Joseph Pontanilla, transmitting for the Executive Committee's approval, proposed amendments to the Fiscal Year 2012 Annual Operating Budget. B. Communication (dated May 21, 2012) from County Clerk Jeffrey T. Kuwada, County of Maui, transmitting for the Executive Committee's information, the Maui County Council's HSAC Representative and Alternate for Fiscal Year 2012-2013. C. Communication (dated June 4, 2012) from Council Chair Danny A. Mateo, Maui County Council, transmitting for the Executive Committee's consideration the nomination of Councilmember Michael P. Victorino, Maui County Council, to the National Association of Counties (NACo) Environment, Energy and Land Use Steering Committee. D. Communication (dated June 12, 2012) from City Clerk Bernice K.N. Mau, City and County of Honolulu, transmitting for the Executive Committee's information Resolution 12-131, approving the HSAC proposed slate of officers for Fiscal Year 2012-2013. E. Communication (dated July 14, 2012) from Council Chair Jay Furfaro, Kauai County Council, transmitting for the Executive Committee's information the Kaua`i County Council's approval of the HSAC proposed slate of officers for Fiscal Year 2012-2013. F. Discussion regarding the 2015 Western Interstate Region (WIR) Annual Conference being hosted in Hawai`i. G. Discussion and approval for HSAC to host hospitality suites for future Western Interstate Region (WIR) Conferences. H. Discussion regarding the 2013 HSAC Legislative Package timeline i. Request each respective County Council to submit all proposals to be included in the 2013 HSAC Legislative Package by August 31, 2012. ii. Discuss and approve the proposed 2013 HSAC Legislative Package at the HSAC Executive Committee Meeting in September 2012. iii. Request each respective County Council to approve the proposed 2013 HSAC Legislative Package by November 2, 2012. iv. Approve the final 2013 HSAC Legislative Package at the HSAC Executive Committee Meeting in November 2012. HSAC Executive Committee Meeting Agenda June 22, 2012 Page 1 3 VII. ANNOUNCEMENTS A. Schedule next meeting B. Other announcements VIII. ADJOURNMENT Hawai`i State Association of Counties (HSAC) Counties of Kauai, Honolulu, Maui, & Hawai`i June 6, 2012 HSAC President and Members of the Executive Committee Dear President: SUBJECT: TREASURER'S REPORT FOR MAY 2012 Attached please find a report of the Association's revenues and expenses for the period May 1, 2012, through May 31, 2012. Sincerely, OSEP PONTANILLA HSAC Treasurer Attachment ocs:proj:hsac:FY2012:1tr:12051tr:kmh 4396 Rice Street,Suite 209,Lihu`e,Kauai,Hawaii 96766,(808)241-4188 Hawaii State Association of Counties REVENUES COLLECTED AND EXPENSES PAID Period: May 1, 2012 through May 31,2012 BEGINNING BALANCE $112,304.97 Current period FY 2012 FY 2012 May Year to Date Budget REVENUES Membership Fees $0.00 $43,680.00 $43,680.00 Conference Income $0.00 $18,528.53 $10,000.00 Interest Income $1.90 $24.26 $32.00 Miscellaneous $0.00 $4,500.00 $0.00 Fund Balance, prior FY $0.00 $0.00 $80,742.00 Total $1.90 $66,732.79 $134,454.00 Total Receipts This Period $1.90 EXPENSES Executive Committee Travel $617.10 $7,997.55 $9,000.00 Auditing Services $0.00 $4,026.04 $4,500.00 Stationery $0.00 $0.00 $150.00 Miscellaneous $0.00 $6,675.70 $6,100.00 Special Committees Travel $0.00 $0.00 $500.00 Miscellaneous $0.00 $0.00 $100.00 NACo Travel-Board $2,367.93 $7,267.23 $10,800.00 Travel-Steering Committees $0.00 $980.79 $4,800.00 Promotional $0.00 $36.00 $250.00 Dues $0.00 $25,573.00 $27,268.00 Miscellaneous $0.00 $889.72 $1,000.00 WIR Travel $1,152.50 $1,152.50 $7,200.00 Promotional $0.00 $0.00 $250.00 Dues $0.00 $3,557.00 $3,804.00 Miscellaneous $0.00 $0.00 $1,000.00 Adjustments for Travel and Related Expenses $0.00 $0.00 $7,732.00 National Conference Fund $0.00 $0.00 $50,000.00 Conferences $0.00 $0.00 $0.00 Total $4,137.53 $58,155.53 $134,454.00 Total Expenses This Period $4,137.53 ENDING BALANCE $108,169.34 ocs:proj:hsac:FY2012:tr.1205tr:kmh Council Chair Director of Council Services Danny A.Mateo • Ken Fukuoka Vice-Chair � :�``_ Joseph Pontanilla Council Members Gladys C.Baisa COUNTY COUNCIL Robert Carroll COUNTY OF MAUI Elle Cochran Donald G.Couch,Jr. 200 S. HIGH STREET G.Riki Hokama WAILUKU, MAUI,HAWAII 96793 Michael P.Victorino www.mauicountv.eov/council Mike White February 17, 2012 Mr. Mel Rapozo, President Hawaii State Association of Counties 4396 Rice Street, Suite 209 Lihue, HI 96766 Dear Mr. Rapozo: SUBJECT: NATIONAL ASSOCIATION OF COUNTIES STEERING COMMITTEE APPOINTMENTS (PAF 12-009) It is my understanding that the President of the Hawaii State Association of Counties is responsible for nominating members to the National Association of Counties ("NACo") steering committee's. For your consideration, I have enclosed correspondence dated January 9, 2012, from Councilmember Elle K. Cochran, informing me that she has been asked by the Conservation Leaders Network to join NACo's Environment, Energy and Land Use Steering Committee, and stating that she would be honored to serve on the Committee. Should you have any questions, please contact me or Legislative Attorney Kirstin Harriman at(808) 270-7134. Sincerely, DANNY A. MATEO, Chair Maui County Council paf:kmh:12-009a Enclosure cc: Councilmember Elle K.Cochran Council Chair ;. Director of Council Services Danny A.Mateo �'' Ken Fukuoka Vice-Chair Joseph Pontanilla •wF ' Council Members COUNTY COUNCIL Gladys C.Balsa Robert Carroll COUNTY OF MAUI El le Cochran Donald G.Couch.Jr. 200 S. HIGH STREET G.Riki Hokama WAILU.KU,MAUI,HAWAII 96793 Michael P.Victorino www.mauicounry.gov/gwuncil Mike White January 9,2012 The Honorable Danny A. Mateo, Chair County Council County of Maui 200 South High Street Wailuku, Hawaii 96793 Dear Chair Mateo: SUBJECT: APPOINTMENT TO THE ENVIRONMENT, ENERGY AND LAND USE STEERING COMMITTEE OF THE NATIONAL ASSOCIATION OF COUNTIES(NACO) For your consideration, I have been asked by the Conservation Leaders Network to join the Environment, Energy and Land Use Steering Committee of the National Association of Counties(NACo). After much thought and examination, I agree that this particular steering committee would be an appropriate partnership for me, and I would be honored to participate with your endorsement. Thank you for your consideration and attention to this request. Should you have any questions or require clarification,please feel free to contact me. Mahalo, (-✓tits. 6ritia4-t, ELLE K.COCHRAN Council Member sfp NACo STEERING COMMITTEE NOMINATIONS HSAC EXECUTIVE COMMITTEE MEETING JUNE 22, 2012 FOR DISCUSSION PURPOSES ONLY 1. Councilmember Elle K. Cochran, Maui County Council Environment, Energy and Land Use Steering Committee (Reappointment) 2. Councilmember Michael P. Victorino, Maui County Council Environment, Energy and Land Use Steering Committee (Reappointment) 3. Councilmember Brittany Smart, Hawai`i County Council Environment, Energy and Land Use Steering Committee 4. Councilmember Dennis"Fresh" Onishi Transportation Steering Committee liPage Hawai`i State Association of Counties (HSAC) Counties of Kaua`i, Honolulu, Maui, & Hawa ,` May 11, 2012 '12 MAY 16 All :22 President Mel Rapozo and Executive Committee Members THE. Cl~I. Dear President Rapozo: Cpl' SUBJECT: SECOND PROPOSED AMENDMENT TO THE FISCAL YEAR (FY) 2012 ANNUAL OPERATING BUDGET I have attached proposed amendments to the FY 2012 Annual Operating Budget as follows: REVENUES (1) An increase of$8,529 in the line item "Conference Income", which is also reflected in the "Total Revenues" and"Total Revenues and Fund Balance". EXPENSES (1) An increase of$1,200 to the line item "Executive Committee Miscellaneous"; and (2) An increase of $7,329 to the line item "Adjustments for Travel and Related Expens , -._ Nfaui County hosted the,i011 HSAC Conference and raised approximately $18,529 in revenues. This amount is $8,5 ,more than the amount projected in the FY 2012 Annual Operating Budget. Therefore, I have proposed to increase the expected conference income from $14,000 to$18,529. At its meeting of February 10, 2012, the HSAC Executive Committee approved re ' bursement for Councilmembgi l estor Garcia and one staff person to travel to Hawaii Conty and Kauai County tom ?presentations to those Councils on a proposal to hire an HSAG Executive Director. The/approved travel and ground transportation expenses totaled approximately $1,200. Therefore, I have proposed to increase the "Executive Committee Miscellaneous"expenses f h '$6,100 to $7,300. In order to account for the remaining increase in revenues of $7,329 from the 2011 HSAC Conference, and to balance the expenses with the revenues, I have proposed to increase the line item for "Adjustments for Travel and Related Expenses" from $7,732 to $15,061. 4396 Rice Street,Suite 209,Lihu`e,Kauai,Hawaii 96766,(808) 241-4188 May 11, 2012 Page-2 - Thank you for your attention to this matter. Sincerely yours, ClJOSEPH PONTANILLA HSAC Treasurer Attachment ocs:proj:hsac:FY2012:121tr:12budgetamend2:1(mh , . '4 '''Y i ...., , t ■A , .4.- '''' HSAC FISCAL YEAR(FY)2012 SECOND PROPOSED BUDGET AMENDMENT FY2012 FY 2012 Budget As Second Amended Budget Amendment REVENUES 1. Membership Fees $43,680 $43,680 2. Conference Income $10,000 $18,529 3. Interest Income $32 $32 4. Corporate Sponsorship $0 $0 Total Revenues $53,712 $62,241 Fund Balance, prior FY $80,742 $80,742 TOTAL REVENUES AND FUND BALANCE $134,454 $142,983 EXPENSES 1. Executive Committee Travel $9,000 $9,000 2. Executive Committee Auditing/Professional Services $4,500 $4,500 3. Executive Committee Stationery $150 $150 4. Executive Committee Miscellaneous $6,100 $7,300 1. Special Committee Travel $500 $500 2. Special Committee Miscellaneous $100 $100 1. NACo Travel-Board $10,800 $10,800 2. NACo Travel-Steering Committees $4,800 $4,800 3. NACo Promotional $250 $250 4. NACo Dues $27,268 $27,268 5. NACo Miscellaneous $1,000 $1,000 1. WIR Travel $7,200 $7,200 2. WIR Promotional $250 $250 3. WIR Dues $3,804 $3,804 4. WIR Miscellaneous $1,000 $1,000 1. Adjustments for Travel and Related Expenses $7,732 $15,061 2. National Conference Fund $50,000 $50,000 3. Conferences TOTAL EXPENDITURES $134,454 $142,983 BALANCE $0 $0 ocs:prof:hsac:FY2012:12misc:l2budgetamend2:kmh JEFFREY T. KUWADA :�o;4 LANCE TAGUCHI County Clerk • Deputy County Clerk • ?t1 or Mrs'': OFFICE OF THE COUNTY CLERK COUNTY OF MAUI 200 SOUTH HIGH STREET WAILUKU, MAUI, HAWAII 96793 www.mauicounty.gov/county/clerk May 21, 2012 Honorable Mel Rapozo Hawaii State Association of Counties Executive Committee 3371-A Wilcox Road Lihue, Hawaii 96766 Dear Sir: Respectfully transmitted is a copy of Resolution No. 12-50, which was adopted by the Council of the County of Maui at its meeting held on May 18, 2012. Res►- ully yours, J T. KUWADA County Clerk /jym Enclosure Resolution No. 12-50 APPROVING THE APPOINTMENT OF THE MAUI COUNTY COUNCIL'S REPRESENTATIVE AND ALTERNATE REPRESENTATIVE AS OFFICERS ON THE HAWAII STATE ASSOCIATION OF COUNTIES EXECUTIVE COMMITTEE FOR FISCAL YEAR 2013 WHEREAS, the terms of the Maui County Council's appointed representative and alternate representative to the Hawaii State Association of Counties ("HSAC") Executive Committee will expire on June 30,2012;and WHEREAS, Section 5 of the HSAC Bylaws requires each of the county councils to appoint one of its members to serve as an officer of the HSAC Executive Committee, and to designate an alternate member, whose terms shall begin on July 1 of the ensuing fiscal year; and WHEREAS, Section 5 of the HSAC Bylaws also requires that in making the appointment, each council shall delegate to the appointee sufficient authority to formulate the slate of proposed officers; now,therefore, BE IT RESOLVED by the Council of the County of Maui: 1. That is does hereby appoint Councilmember Joseph Pontanilla as the Maui County Council's representative to the HSAC Executive Committee for a term commencing on July 1,2012,and ending on June 30,2013; 2. That it does hereby appoint Councilmember G. Riki Hokama as the Maui County Council's alternate representative to the HSAC Executive Committee for a term commencing on July 1, 2012, and expiring on June 30, 2013; 3. That it does hereby delegate to the appointees sufficient authority to formulate the slate of officers for the term commencing July 1, 2012; and 4. That certified copies of this resolution be transmitted to the HSAC Executive Committee and the Honorable Alan M. Arakawa, Mayor, County of Maui. APPROVED AS TO FORM AND LEGALITY Department of the .orporation Counsel County of Maui pol:mi sc:003(7)areso0 1:cmn COUNCIL OF THE COUNTY OF MAUI WAILUKU, HAWAII 96793 CERTIFICATION OF ADOPTION It is HEREBY CERTIFIED that RESOLUTION NO. 12-50 was adopted by the Council of the County of Maui, State of Hawaii, on the 18th day of May, 2012, by the following vote: Dennis A. Joseph Gladys C. Robert Eleanore Donald G. G.Rlkl Michael P. Michael B. MEMBERS MATEO PONTANILLA BAISA CARROLL COCHRAN COUCH,JR. HOKAMA VICTORINO WHITE Chair Vice-Chair ROLL CALL Aye Excused Aye Aye Aye Aye Excused Excused Aye ‘.., C,y)vi______ 4x, 9 COUNTY CLERK Council Chair r 4,-..y,,.a Director of Council Services Danny A.Mateo �'0 ` Ken Fukuoka Vice-Chair .l - ° .`I VI— Joseph Pontanilla % .,._ ,:f...__ _.M� Oi Council Members Gladys C.Baisa COUNTY COUNCIL Robert Carroll COUNTY OF MAUI 12 JUN -5 °2 :27 Elle Cochran Donald G.Couch,Jr. 200 S.HIGH STREET G.Riki Hokama WAILUKU,MAUI,HAWAII 96793 Michael P.Victorino Mike White www.mauicounty,gov/council C ' June 4,2012 Mr. Mel Rapozo, President Hawaii State Association of Counties 4396 Rice Street, Suite 209 Lihue,Hawaii 96766 Dear Mr. Rapozo: SUBJECT: NATIONAL ASSOCIATION OF COUNTIES STEERING COMMITTEE APPOINTMENTS (PAF 12-031) It is my understanding that the President of the Hawaii State Association of Counties is responsible for nominating members to the National Association of Counties ("NACo") steering committees. For your consideration, I have enclosed correspondence dated May 30, 2012, from Councilmember Michael P. Victorino, requesting reappointment to NACo's Environment, Energy and Land Use Steering Committee. Should you have any questions, please contact me or Legislative Attorney Kirstin Hamman at(808)270-7134. Sincerely, )/ 41:erta: k----- DANNY A. MATEO, Chair Maui County Council paf:kmh:12-031 a Enclosure cc: Councilmember Michael P.Victorino Council Chair ;:; ;; Director of Council Services Danny A.Mateo `I Ken Fukuoka Vice-Chair Joseph Pontanilla •/ Council Members Gladys C.Baisa COUNTY COUNCIL Robert Carroll COUNTY OF MAUI Elle Cochran Donald G.Couch,Jr. 200 S.HIGH STREET G.Riki Hokama WAILUKU,MAUI, HAWAII 96793 Michael P.Victorino www.mauicounty.gov/council Mike White May 30, 2012 Honorable Danny Mateo Council Chair Maui County Council 200 S. High Street Wailuku, Hawaii 96793 Dear Chair Mateo: For your consideration, I would like to request reappointment to the Environment,Energy and Land Use Steering Committee(EELU)of the National Association of Counties(NACo). This past year, committee membership was a serious commitment and a big responsibility. A great deal of NACo's strength is in its committees, and the strength is reflected in the commitment and active participation revealed throughout committee structure. It was an honor to have been able to have the opportunity to participate in the EELU committee. Thank you for your consideration and attention to this request. Should you have any questions or need clarification,please contact me. Sincerely yours, MICHAEL P. VICTORINO Council Member MPV:cmy �`pJNY-,;,. . �,� OFF CE OF THE CITY CLERK \trill--:,-;: K CITY AND COUNTY OF HONOLULU EOF"a=' HONOLULU, HAWAII 96813-3077/ TELEPHONE 768-3810 BERNICE K.N.MAU CITY CLERK June 12, 2012 The Honorable Mel Rapozo Member, Kauai County Council 3371-A Wilcox Road Lihue, Hawaii 96766 Dear Councilman Rapozo: This is to inform you that Resolution 12-131, approving the officers of the Hawaii State Association of Counties for fiscal year 2012-13, was adopted by the Council of the City and County of Honolulu at its meeting on Wednesday, June 6, 2012. As directed by the Resolution, a copy is attached for your information. Sincerely, Aeicv ro 7( (-, `4(at• BERNICE K.N. MAU City Clerk to Attachment CITY COUNCIL CITY AND COUNTY OF HONOLULU HONOLULU,HAWAII CERTIFICATE RESOLUTION 12-131 Introduced: 05/30/12 By: STANLEY CHANG Committee: COUNCIL Title: RESOLUTION APPROVING THE OFFICERS OF THE HAWAII STATE ASSOCIATION OF COUNTIES FOR FISCAL YEAR 2012-13. Links: RES;12-131;:, Voting Legend: Y=Aye,Y`=Aye w/Reservatlons,N=No,A=Absent,ABN=Abstain CC-165 CHANG — RE-REFERRAL OF RESOLUTION 12-131 FROM EXECUTIVE MATTERS AND LEGAL AFFAIRS TO COUNCIL FLOOR. COUNCIL 06/06/12 RESOLUTION 12-131 WAS ADOPTED. ANDERSON Y BERG Y CACHOLA Y CHANG Y GABBARD Y GARCIA Y HARIMOTO Y KOBAYASHI Y MARTIN Y I hereby certify that the above is a true record of action by the Council of the City and • - ICON, Aee aercQ te: g 1)1ace BERNICE K.N.MAU,CITY CLERK . •NEST Y.MARTIN,CHAIR AND PRESIDING OFFIC •s-4 tk CITY COUNCIL • ,111=7 CITY AND COUNTY OF HONOLULU No 12-131 HONOLULU,HAWAII RESOLUTION APPROVING THE OFFICERS OF THE HAWAII STATE ASSOCIATION OF COUNTIES FOR FISCAL YEAR 2012-13. WHEREAS, the Hawaii State Association of Counties(HSAC) is comprised of the members of the four county councils of the State of Hawaii; and WHEREAS, HSAC is headed by an executive committee consisting of four officers: the president, vice president, secretary, and treasurer, and WHEREAS, under HSAC Bylaws, each county council shall appoint one of its members to serve as an officer of the executive committee, and the four appointees, after consultation among themselves, shall present a slate of proposed officers to the councils, who shall take the action deemed necessary to act on the slate at the HSAC annual meeting; now, therefore, BE IT RESOLVED by the Council of the City and County of Honolulu that Stanley Chang is designated as the member from the Honolulu Council who shall serve as an officer on the HSAC Executive Committee during the fiscal year 2012-13, and that lkaika Anderson is designated as the alternate to Councilmember Chang; and BE IT FURTHER RESOLVED that the following slate of HSAC officers is approved for fiscal year 2012-13: President Mel Rapozo, Kauai Councilmember Vice President Angel Pilago, Hawaii Councilmember Secretary Stanley Chang, Honolulu Councilmember Treasurer Joseph Pontanilla, Maui Councilmember and OCS/053012/08:30/YL 1 COUNCIL. :k CITY COUNCIL 7O_p) CITY AND COUNTY OF HONOLULU n 2-�3 31 ';_; HONOLULU,HAWAII No. RESOLUTION BE IT FINALLY RESOLVED that copies of this Resolution be transmitted to the President of HSAC. INTRODUCED BY: OeSIP DATE OF INTRODUCTION: MAY 30 2012 Honolulu, Hawaii Councilmembers 2 COUNTY COUNCIL ,--�` OFFICE OF THE COUNTY CLERK Jay Furfaro,Chair `�� :"�Gy� JoAnn A.Yukimura,Vice Chair U .•,, Ricky Watanabe,County Clerk 44, Tim Bynum h' yr^' `,� Jade K. Fountain-Tanigawa, Deputy County Clerk Dickie Chang p ` �� Telephone(808)24 KipuKai Kuali`i 2r , -y '4� p ( ) 1 4188 Nadine K.Nakamura s. OF (808)241-6349 Mel Rapozo Email cokcouncil(a kauai.gov Council Services Division 4396 Rice Street,Suite 209 Lihu'e,Kauai,Hawaii 96766 June 13, 2012 The Honorable Mel Rapozo, HSAC President and the HSAC Executive Committee Members c/o 4396 Rice Street, Suite 209 Lihu`e, HI 96766 Dear President Rapozo and Executive Committee Members: Pursuant to Section 5 of the Bylaws of the Hawaii State Association of Counties, Inc., the Kaua`i County Council at its June 13, 2012 Council Meeting approved the following HSAC slate of officers for Fiscal Year 2012-2013: HSAC EXECUTIVE COMMITTEE Mel Rapozo (Kaua`i County Council), President Jay Furfaro (Alternate) K. Angel Pilago (Hawai`i County Council), Vice-President Brittany Smart (Alternate) Joseph Pontanilla (Maui County Council), Treasurer G. Riki Hokama (Alternate) Stanley Chang (Honolulu City Council), Secretary Ikaika Anderson (Alternate) Your attention to this matter is appreciated. Should you have any questions, please feel free to call Ashley Bunda, Legislative Assistant, Council Services Division, at (808) 241-4190. Sincerely, o C air `i Cou • : ncil AB/lc D: 2012-1008 AN EQUAL OPPORTUNITY EMPLOYER Hawaii State Assodation of Counties Counties of Kauai,Maui and Hawaii,City&County of Honolulu ii MINUTES i HSAC EXECUTIVE COMMITTEE MEETING (I May 25, 2012 i [ Honolulu Hale, Committee Meeting Room b Honolulu, Hawaii I. CALL TO ORDER The HSAC Executive Committee was called to order by President Mel Rapozo at 10:15 a.m. The following members comprised a quorum: County of Kauai: President Mel Rapozo it County of Hawaii: Alternate Brittany Smart i City and County of Honolulu: Secretary Stanley Chang County of Maui: Treasurer Joseph Pontanilla f Others Present: Maui Councilmember Riki Hokama Honolulu staff Kimberly Ribellia Honolulu staff Denisse Gee Kauai staff Ashley Bunda Maui staff Kirstin Hamman I1. APPROVAL OF AGENDA The Committee approved the agenda with an amendment to add three items to New Business: 1) NACo Prescription Discount Card Program Incentive; I 2) NACo Database Update; and 3) Hosting of a Hospitality Suite at the 2012 NACo Annual 1 Conference. OCS/06141 2/02:40/CT III. MINUTES The Committee approved the minutes of the April 2, 2012, Executive Committee meeting. Alternate Smart asked a clarifying question regarding the discussion held at the April 2, 2012 committee meeting of whether alternates are eligible to receive travel reimbursements when attending NACo and WIR meetings. She questioned whether Vice President Pilago's comments were accurately reflective of what was communicated to her by the Hawaii County Council before she attended the WIR conference. She further asked whether the Committee had made a final decision of whether delegates would be reimbursed by HSAC if the delegates had been allowed to cast votes, as she had been able to vote at the WIR conference despite not being a designated WIR director alternate. Treasurer Pontanilla responded that as Alternate Smart was not officially designated by HSAC to be a WIR director alternate, he has not issued a reimbursement to her at this time. He further clarified that HSAC bylaws state that NACo and WIR alternates must be specifically designated by the HSAC President or President's designee. IV. REPORTS A. Treasurer's Reports. The Committee approved the following items as submitted by the HSAC Treasurer: 1. Treasurer's Report for March 2012. 2. Treasurer's Report for April 2012. B. County Reports 1. Maui County Report. Treasurer Pontanilla reported that the Council completed work on their FY 2013 budget which totaled $549.9M. Additionally, the Council continues to work on the Maui island general plan which is a 20-year directed growth boundaries plan with a target completion date at the end of CY 2012. 2. Hawaii County Report. Alternate Smart reported that the Council hosted its inaugural model county council for high school students which included registering 700 high school students to vote. She further reported that the Council is considering the NACo prescription discount card program incentive that will be discussed by the Committee under new business. She updated the 2 Committee on recent changes made to the HSAC Annual Conference program being held on June 21-22, 2012 at the Hapuna Beach Prince Hotel. Treasurer Pontanilla informed the Committee that at the most recent WIR conference, the President and Executive Director of the California State Association of Counties (CSAC) requested time at the HSAC annual meeting to present to the general membership a summary of CSAC activities. He asked Alternate Smart to ensure that written invitations are sent to the CSAC President and Executive Director and that 10 minutes is carved out of the HSAC conference program for the CSAC presentations. Alternate Smart responded that she would follow-up with Vice President Pilago regarding the necessary arrangements. 3. City and County of Honolulu Report. Secretary Chang reported that the FY 2013 budget will be finalized by the full Council on June 6t". He further reported that the Council is considering Bill 37 which authorizes the use of an additional line of credit by the Honolulu Authority for Rapid Transportation (HART). He stated that this line of credit was not part of the original financial plan submitted by HART but is required of HART by the Federal Transit Authority. He apprised the Committee that the Council continues to refine Bill 11 which bans all commercial activities at Kailua and Kalama beach parks. He noted that Bill 10 which bans non-biodegradable plastic bags provided to customers was enacted into ordinance. He concluded by reporting that the Council adopted Reso 12-57 which urges the United States Food and Drug Administration to require the labeling of genetically modified organisms. In response to Alternate Smart's query, he clarified that Reso 12-57 did not reference any state agency. 4. Kauai County Report. President Rapozo reported that the Council will be passing the FY 2013 budget totaling $230.6M next week. He further reported that he expects the FY 2013 budget to pass with a 5-2 vote with himself and Councilmember KipuKai Kualii voting nay. He elucidated that he and Councilmember Kualii disagreed with the following items included in the to-be-approved FY 2013 budget: 1) Creation of 30 new positions and one new department; 2) $5M increase for new equipment; and 3) Tax rate increases assessed on hotels, resorts and single family residences. C. NACo Report. Treasurer Pontanilla reported that the application of the National Association of County Veterans Service Officers to affiliate with NACo will be referred for approval by the NACo general membership at the 2012 annual conference on July 13-17 in Pittsburgh, Pennsylvania. 3 He further reported that the current NACo executive director is retiring and the process to select a new executive director is underway. He concluded by updating the Committee that 52 counties had cancelled membership with NACo, 39 states had provided updated rosters for the NACo prescription plan and $4M had been collected in membership dues to date. Secretary Chang reported that at the NACo Board forum, NACo staff presented the findings of a survey conducted by a contracted marketing firm regarding the conversion of the NACo county newsletter from print format to electronic. He further apprised the Committee of the vigorous discussion conducted about whether NACo as an organization skewed left or right of the political spectrum. He reported that the majority of speakers opined that NACo skewed to the left because of its grassroots membership and the political bent of the speakers presenting at the NACo conference. Treasurer Pontanilla emphasized the importance of clarifying who was invited to speak at the NACo conference but declined to participate. President Rapozo agreed that the entire roster of invitees would provide a more complete picture of whether NACo leaned left or right politically. Maui Councilmember Riki Hokama stated that regardless of what political party the various NACo representatives belonged to individually, in his experience, the goals pursued by NACo as an organization transcended partisan politics to benefit their common communities and constituencies. D. WIR Report. President Rapozo stated that Vice President Pilago would present the full WIR Report at the next committee meeting. Treasurer Pontanilla informed the Committee that the 2013 WIR conference will be held in Flagstaff, Arizona on May 22-24. V. UNFINISHED BUSINESS A. Communication from Chair Danny A. Mateo, Maui County Council, nominating Elle K. Cochran, Maui County Council, to the NACo Environment, Energy and Land Use Steering Committee. Treasurer Pontanilla requested that this item be deferred until the next committee meeting as HSAC bylaws limit the number of members approved to receive travel reimbursement from HSAC to two members. He stated that he will be offering a bylaw amendment at the annual meeting next month regarding travel reimbursements and wanted the 4 general membership to be afforded the opportunity to provide input on the bylaw amendment and travel reimbursements in general. The item was deferred. VI. NEW BUSINESS A. Communication from Council Chair Jay Furfaro, Kauai County Council, regarding the Kauai County Council's HSAC representative and alternate, and nominations for the NACo and WIR Board of Directors for FY 2013. This item was approved. B. Communication from County Clerk Jamae K. K. Kawauchi, County of Hawaii, regarding the Hawaii County Council's HSAC representative and alternate, and nomination for the WIR Board of Directors for FY 2013. This item was approved. C. Communication from Council Chair Ernest Y. Martin, City and County of Honolulu, regarding the Honolulu City Council's HSAC representative and alternative for FY 2013. This item was approved. D. Discussion regarding the Maui County Council's HSAC representative and alternate for FY 2013. Treasurer Pontanilla informed the Committee that the Maui County Council recently approved his appointment to continue as the County's HSAC representative and Councilmember Hokama as his alternate. He further stated that a written communication would follow. E. Communication from County Clerk Jeffrey T. Kuwada, County of Maui, regarding the Maui County Council's approval of the proposed FY 2013 HSAC annual operating budget via Reso 12-41. This item was received and filed. F. Communication from NACo First Vice President Chris Rodgers regarding the FY 2013 NACo Presidential leadership and committee appointments. Maui Councilmember Hokama emphasized the importance for Hawaii delegates to complete the required application process for NACo leadership and committee appointments on or before the deadline of June 4, 2012. He reminded the Committee that Hawaii is fortunate to be 5 selected to be one of only 10 at-large appointments made by the NACo President to the NACo Board of Directors. He stated that fulfilling NACo obligations is critical to Hawaii maintaining its status at NACo, whether the obligation calls for meeting deadlines promptly or attending meetings. He further emphasized that NACo membership is not about building personal resumes, but attending all meetings and actively participating at these meetings. President Rapozo expressed concerns about the Hawaii state delegation presenting a united front regarding submittal of names to the NACo President for one of the 10 at-large appointments to the NACo Board of Directors. He instructed staff to draft a letter for his signature on HSAC letterhead officially endorsing Secretary Chang for consideration as a NACo Presidential at-large appointee to the Board of Directors. Maui Councilmember Hokama informed the Committee that the challenges facing NACo are membership retention and membership revenue diminutions. He apprised the Committee that NACo as an organization is seeking directors who are committed to attend all NACo meetings and actively participate, particularly in light of the retiring executive director. President Rapozo echoed Maui Councilmember Hokama's comments regarding 100 percent attendance at all NACo meetings unless the delegate has a medical reason prohibiting travel. He further stated that HSAC should not reimburse a delegate for any travel expenses if the delegate failed to attend all scheduled NACo events. This item was received and filed. G. Discussion regarding the NACo Steering Committees. Maui Councilmember Hokama reminded the Committee that the NACo President has the discretion to appoint only the steering committee leadership while HSAC nominates county delegates to be general members of the various committees. He clarified the differences between being a steering committee member versus holding a NACo or WIR board of directorship position. He opined that HSAC should only reimburse travel expenses incurred in the course of a delegate's duties as a NACo or WIR director or steering committee chairman. President Rapozo agreed with Maui Councilmember Hokama and further stated that the individual counties should bear the travel expenses for councilmembers who are general committee members as their participation on these committees represent only their personal or individual county interests, not a consolidated state-wide county interest 6 as determined by HSAC. He requested Treasurer Pontanilla to draft a bylaw amendment specifying the type of NACo or WIR positions eligible for travel reimbursements from HSAC. Alternate Smart also agreed that HSAC should only reimburse travel expenses for NACo and WIR directorships and steering committee chairmanships, not for councilmembers who are general committee members. She further stated that HSAC should be the body that determines the key issues that are pursued at NACo and WIR by delegates who receive travel expense reimbursement from HSAC. She concluded by advising the Committee that the proposed bylaw amendment relating to travel reimbursements should go into effect in FY 2014 to allow individual counties adequate time to make the requisite budget adjustments. H. Discussion and approval of FY 2013 officer of slate of officers for HSAC, NACo, WIR, and NACo steering committees. The Committee approved the proposed HSAC officer slate, as follows: • President Mel Rapozo (Kauai County Council) • Vice President K. Angel Pilago (Hawaii County Council) • Treasurer Joseph Pontanilla (Maui County Council) • Secretary Stanley Chang (Honolulu City Council) The Committee approved the proposed NACo Board of Director nominees, as follows: • KipuKai Kualii (Kauai County Council), NACo Board of Director • Joseph Pontanilla (Maui County Council), NACo Board of Director The Committee approved the proposed WIR Board of Director nominees, as follows: • Tim Bynum (Kauai County Council), WIR Board of Director • K. Angel Pilago (Hawaii County Council), WIR Board of Director The Committee deferred action on the NACo steering committee appointees to the June annual meeting. 7 Discussion regarding the 2012 HSAC legislative package. President Rapozo summarized action taken by the state legislature on the 2012 HSAC legislative package. He recognized the communication sent to the Committee from the House of Representatives Chief Clerk C.J. Leong confirming the adoption of HR4, HD1, which urged the Governor and the state legislature to preserve the counties' share of the transient accommodation tax. He expressed his disappointment that SB2050 which would have codified session law liability protections due to sunset for state and county lifeguards failed to pass. President Rapozo expressed his disturbance that with the exception of one piece of legislation, the entire HSAC legislative package failed to pass. President Rapozo expressed his desire to entertain the possibility of hiring a contract lobbyist to represent HSAC interests during the legislative session. He thanked Secretary Chang and his staff for their assistance and efforts during the most recent legislative session. Secretary Chang reminded the Committee that one of the motivations in creating an HSAC executive director position was to represent HSAC interests at the state legislature and lobby the HSAC legislative package during session on a consistent basis. J. Discussion and approval to endorse the NACo Prescription Discount Card Program. President Rapozo summarized the prescription discount card program recently introduced by NACo. He explained that each county would receive a marketing reimbursement fee for every prescription filled using the NACo prescription discount card in exchange for NACo being able to print on marketing materials that their prescription discount card program was endorsed by HSAC. In response to Alternate Smart's query, President Rapozo confirmed that the NACo program does not impact the cost of prescriptions for consumers in any way. Alternate Smart informed the Committee that the Hawaii County Council is considering a resolution endorsing the NACo program. Maui Councilmember Hokama recommended approval of this item and suggested that a press conference be held at the June annual meeting announcing HSAC's endorsement of this program. This item was approved. K. Discussion and approval of the Joint Agreement between NACo and HSAC to supply roster updates. President Rapozo informed the Committee that NACo is experiencing difficulties receiving county roster updates. He explained that roster updates are used to ensure that the NACo database is current when the organization sends out mass mailings. He further explained that the joint agreement required HSAC to transmit to NACo an updated roster for all four counties twice a year in exchange for an annual fee of$500 paid to HSAC by NACo. In response to Alternate Smart's query, President Rapozo explained that the county roster update would immediately improve the effectiveness of NACo's marketing strategy for the NACo prescription discount card program. This item was approved. L. Discussion regarding the hosting of a HSAC Hospitality Suite at NACo Annual Conferences. Treasurer Pontanilla proposed that HSAC host a hospitality suite at NACo annual conferences over the next few years to promote Hawaii as a location for future NACo or WIR conferences. Maui Councilmember Hokama reminded the Committee that HSAC has hosted similar hospitality suites at past NACo annual meetings. President Rapozo requested that this item be placed on the next Committee agenda for discussion and approval. M. Communication from HSAC Vice-President K. Angel Pilago regarding the Hawaii County Council's HSAC representative and alternative, and nomination for the WIR Board of Directors for FY 2013, President Rapozo stated that he was advised that at the last Committee meeting on April 2, 2012, this item was erroneously received and filed rather than approved. He explained that he was recalling this item for approval by the Committee. This item was approved. 9 VII. ANNOUNCEMENTS A. Schedule next meeting. The Executive Committee meeting is scheduled for June 22, 2012 during the HSAC annual meeting held at the Hapuna Beach Prince Hotel. B. Other Announcements. There were no other announcements. VIII. ADJOURNMENT There being no further business, the meeting was adjourned at 12:11 p,m. Very truly yours, isso$2.se Ci7 STANLEY CHANG Secretary Hawaii State Association of Counties 10