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HomeMy WebLinkAboutCOM 0483.007 2010-2012 -;;e117,9_ ....... K. Angel Pilago Phone No.: (808)323-4280 • Vice Chair �; `�.':►•;,�/,�I*• Fax No.: (808)329-4786 District 8—North Kona -moor E-Mail: apilago @co.hawaii.hi.us • HAWAII COUNTY COUNCIL County of Hawai West Hawai'i Civic Center Building A-Council 74-5044 Ane Keohokalole Highway Kailua-Kona, Hawai`i 96740 MEMORANDUM DATE: July 26, 2012 CD N) • TO: Dominic Yagong, Council Chair, and Cou cil Mem FROM: t K. Angel Pilago, Vice Chair District 8 • SUBJECT: June 22, 2012 HSAC General Membership Meeting ort Attached for Hawai`i County Council's review and discussion is the June 22, 2012 HSAC General Membership Meeting AGENDA & ATTACHMENTS. I request that this matter be scheduled for 10 minutes on the next Governmental Relations Committee meeting. If there are any questions please call me or my staff at(808)323-4280. Thank you. KAP/jks Comm. No 7 Ref. To: en`, Ref. Date iiMitinik Hawai`i County Is An Equal Opportunity Provider And Employer Hawai`i State Association of Counties (HSAC) Counties of Kauai, Maui, Hawai`i & City & County of Honolulu AGENDA HSAC GENERAL MEMBERSHIP MEETING Friday, June 22, 2012 at 9:00 a.m. Hapuna Beach Prince Hotel 62-100 Kaunaoa Drive, Kamuela, Hawai`i I. CALL TO ORDER II. APPROVAL OF AGENDA III. MINUTES A. Minutes of the June 22, 2011 General Membership Meeting, submitted by the HSAC Secretary. B. Minutes of the September 9, 2011 General Membership Meeting, submitted by the HSAC Secretary. IV. TREASURER'S REPORT A. May 1 — 31, 2011 B. May 1 — 31, 2011 as Amended on August 5, 2011 C. June 1 — 30, 2011 D. July 1 — 31, 2011 E. August 1 — 31, 2011 F. September 1. — 30, 2011 G. October 1 — 31, 2011 H. November 1 - 30, 2011 I. December 1 — 31, 2011 '` J. Audit Report for Fiscal Year 2011 P , K. HSAC Form 990-EZ L. January 1 — 31, 2012 M. February 1 — 29, 2012 N. March 1 — 31, 2012 O. April 1 — 30, 2012 P. May 1 — 31, 2012 V. EXECUTIVE COMMITTEE MEETING MINUTES A. June 22, 2011 B. July 8, 2011 C. August 5, 2011 D. September 9, 2011 4396 Rice Street,Suite 209, Lihu'e,Kauai,Hawaii 96766, (808) 241-4188 HSAC General Membership Meeting Agenda June 22, 2012 Page 1 2 E. October 6, 2011 F. October 28, 2011 Special HSAC Executive Committee Meeting G. November 3, 2011 H. December 23, 2011 I. January 13, 2012 J. February 10, 2012 K. March 19, 2012 L. April 2, 2012 M. May 25, 2012 VI. EXECUTIVE COMMITTEE REPORTS A. The Executive Committee at its May 13, 2011 meeting, approved the following slate of officers for Fiscal Year 2011-2012: i. HSAC 1. Mel Rapozo (Kaua`i County Council), President Jay Furfaro (Alternate) 2. Stanley Chang (Honolulu City Council), Vice-President Tulsi Gabbard (Alternate) 3. K. Angel Pilago (Hawai`i County Council), Secretary Brittany Smart (Alternate) 4. Joseph Pontanilla (Maui County Council), Treasurer G. Riki Hokama (Alternate) ii. NACo 1. KipuKai Kuali`i (Kaua`i County Council) iii. WIR 1. Nadine Nakamura (Kaua`i County Council) 2. K. Angel Pilago (Hawai`i County Council) B. The Executive Committee at its June 22, 2011 meeting, approved the establishment of a sub-committee relating to the appointment and hiring of a HSAC Executive Director, expansion of HSAC membership to corporations, and modifications of HSAC dues. C. The Executive Committee at its June 22, 2011 meeting, approved a 60 day term extension for the Fiscal Year 2010-2011 HSAC slate of officers. D. The Executive Committee at its July 8, 2011 meeting, approved the following sub-committee representatives for the appointment and hiring of a HSAC Executive Director, expansion of HSAC membership to corporations, and modifications of HSAC dues: HSAC General Membership Meeting Agenda June 22, 2012 Page 13 i. Councilmember G. Riki Hokama Representative for Maui County Council ii. Councilmember Brittany Smart Temporary representative for Hawai`i County Council iii. Councilmember Nestor Garcia Representative for the City and County of Honolulu iv. Councilmember Mel Rapozo Representative for the Kaua`i County Council E. The Executive Committee at its July 8, 2011 meeting, approved the appointment of Councilmember Nestor Garcia, Honolulu City Council, as Vice Chair of the National Association of Counties (NACo) International Economic Development Task Force. F. The Executive Committee at its July 8, 2011 meeting, approved as amended an MOU agreement between HSAC and the Pacific Gateway Center (PGC) relating to HSAC's co-sponsorship of the first annual Counties of Hawai`i Sister City Summit. G. The Executive Committee at its August 5, 2011 meeting, approved the following nominees to the National Association of Counties (NACo) and Western Interstate Region (WIR) Board of Directors for Fiscal Year 2011- 2012: i. NACo Board of Director: Joseph Pontanilla, Maui County Council ii. WIR Board of Director: K. Angel Pilago, Hawai`i County Council H. The Executive Committee at its August 5, 2011 meeting, approved the following proposed amended slate of officers for the remainder of Fiscal Year 2011-2012 to be approved by the respective County Councils: i. HSAC President Mel Rapozo ii. HSAC Vice-President K. Angel Pilago iii. HSAC Treasurer Joseph Pontanilla iv. HSAC Secretary Stanley Chang I. The Executive Committee at its September 9, 2011 meeting, approved the following amended slate of officers for the remainder of Fiscal Year 2011- 2012: i. HSAC President Mel Rapozo ii. HSAC Vice-President K. Angel Pilago iii. HSAC Treasurer Joseph Pontanilla iv. HSAC Secretary Stanley Chang HSAC General Membership Meeting Agenda June 22, 2012 Page 14 J. The Executive Committee at its September 9, 2011 meeting, approved to support, by means of a $5,000.00 sponsorship, the Counties of Hawai`i Sister-Cities Summit 2011 K. The Executive Committee at its October 28, 2011 special meeting, approved the following bills to be included in the 2012 HSAC Legislative Package: i. PROPOSED BILL FOR AN ACT RELATING TO FOOD LABELING; ii. PROPOSED BILL FOR AN ACT RELATING TO TRAFFIC INFRACTIONS; hi. PROPOSED BILL FOR AN ACT RELATING TO HOUSING; iv. PROPOSED BILL FOR AN ACT RELATING TO AGRICULTURAL PRODUCT BRANDING AND COUNTRY OR REGION OF ORIGIN LABELING; v. PROPOSED BILL FOR AN ACT RELATING TO GALLONAGE TAX ON LIQUOR. L. The Executive Committee at its October 28, 2011 special meeting, approved the following resolutions to be considered by the State House and Senate during the 2012 Legislative Session: i. Resolution requesting the State Legislature to adopt House Bill 1521 (HB 1521) relating to an amendment to Chapter 339D, Hawai`i Revised Statutes, regarding electronic waste recycling; ii. Resolution requesting that the Hawaii State Department of Health amend Hawaii Administrative Rules, Title 11, Chapter 62, §11-62-06, General Requirements, to establish up to a ten-year exemption period to connect to a public or private sewer system after installation of an individual wastewater system. M. The Executive Committee at its November 3, 2011 meeting, approved the following amendments to the Fiscal Year 2012 HSAC Annual Operating Budget: i. An increase of $5,000.00 in the line item entitled "Executive Committee Miscellaneous" to recognize the donation to the Pacific Gateway Center in support of the 2011 Counties of Hawaii Sister- Cities Summit; ii. A corresponding reduction of $5,000.00 in the line item entitled "Adjustments for Travel and Related Expenses" to ensure that the expenses are equal to projected revenues. N. The Executive Committee at its November 3, 2011 meeting, approved the following bills to be included in the 2012 HSAC Legislative Package: HSAC General Membership Meeting Agenda June 22, 2012 Page 1 5 i. PROPOSED BILL FOR AN ACT RELATING TO THE EMPLOYEES' RETIREMENT SYSTEM; ii. PROPOSED BILL FOR AN ACT RELATING TO THE EMPLOYER-UNION HEALTH BENEFITS TRUST FUND; iii. PROPOSED BILL FOR AN ACT RELATING TO ADULT RESIDENTIAL CARE HOMES; iv. PROPOSED RESOLUTION URGING THE UNITED STATES GOVERNMENT TO REIMBURSE THE CITY AND COUNTY OF HONOLULU, HAWAII COUNTY, KAUAI COUNTY AND MAUI COUNTY, FOR ALL COSTS RELATING TO THE ASIA PACIFIC ECONOMIC COOPERATION LEADERS MEETING; v. PROPOSED BILL FOR AN ACT RELATING TO COLLECTIVE BARGAINING; vi. PROPOSED RESOLUTION URGING THE UNITED STATES DEPARTMENT OF STATE, THE DEPARTMENT OF HOMELAND SECURITY, AND THE UNITED STATES ATTORNEY GENERAL TO EASE VISA RESTRICTIONS FOR THE PEOPLE'S REPUBLIC OF CHINA; vii. PROPOSED BILL FOR AN ACT RELATING TO LIABILITY; viii. PROPOSED RESOLUTION URGING THE LEGISLATURE OF THE STATE OF HAWAII TO PROVIDE FUNDING FOR ANY ACTIVITIES MANDATED TO ANY OF THE COUNTIES BY THE STATE OF HAWAII; ix. PROPOSED RESOLUTION URGING THE GOVERNOR AND THE LEGISLATURE OF THE STATE OF HAWAII TO PRESERVE THE COUNTIES' SHARE OF THE TRANSIENT ACCOMMODATIONS TAX. O. The Executive Committee at its December 23, 2011 meeting, approved the 2012 HSAC Annual Meeting dates for June 21-22, 2012. P. The Executive Committee at its December 23, 2011 meeting, approved the following bills to be included in the final 2012 HSAC Legislative Package: i. A BILL FOR AN ACT RELATING TO TRAFFIC INFRACTIONS; ii. A BILL FOR AN ACT RELATING TO HOUSING; iii. A BILL FOR AN ACT RELATING TO THE EMPLOYEES' RETIREMENT SYSTEM; iv. A BILL FOR AN ACT RELATING TO THE EMPLOYER-UNION HEALTH BENEFITS TRUST FUND; v. A BILL FOR AN ACT RELATING TO LIABILITY; HSAC General Membership Meeting Agenda June 22, 2012 Page 1 6 vi. A RESOLUTION URGING THE GOVERNOR AND THE LEGISLATURE OF THE STATE OF HAWAII TO PRESERVE THE COUNTIES' SHARE OF THE TRANSIENT ACCOMMODATIONS TAX. Q. The Executive Committee at its December 23, 2011 meeting, approved the following resolutions to be considered by the State House and Senate during the 2012 Legislative Session: i. Resolution requesting the State Legislature to adopt House Bill 1521 (HB 1521) relating to an amendment to Chapter 339D, Hawai`i Revised Statutes, regarding electronic waste recycling; ii. Resolution requesting that the Hawai`i State Department of Health amend Hawai`i Administrative Rules, Title 11, Chapter 62, §11-62-06, General Requirements, to establish up to a ten-year exemption period to connect to a public or private sewer system after installation of an individual wastewater system. R. The Executive Committee at its December 23, 2011 meeting, approved $2,500.00 in seed money to Hawai`i County Council to establish a checking account for the 2012 HSAC Annual Conference and to provide deposit money to secure the venue. S. The Executive Committee at its February 10, 2012 meeting, approved to sponsor a hospitality suite for Councilmember G. Riki Hokama for his candidacy as the National Association of Counties (NACo) Second Vice President. T. The Executive Committee at its March 19, 2012 meeting, approved a request to retain the services of Carbonaro DeMichelle CPA's to provide HSAC with a written opinion regarding any potential tax consequences possibly incurred by Councilmember G. Riki Hokama in receiving monies from private businesses to run for the National Association of Counties (NACo) Second Vice President and that HSAC pay that firm not more than $270.00. U. The Executive Committee at its May 25, 2012 meeting, approved the following proposed slate of officers for Fiscal Year 2012-2013, to be approved by the respective County Councils: i. HSAC 1. Mel Rapozo (Kaua`i County Council), President Jay Furfaro (Alternate) 2. K. Angel Pilago (Hawai`i County Council), Vice-President Brittany Smart (Alternate) 3. Joseph Pontanilla (Maui County Council), Treasurer G. Riki Hokama (Alternate) HSAC General Membership Meeting Agenda June 22, 2012 Page 17 4. Stanley Chang (Honolulu City Council), Secretary Ikaika Anderson (Alternate) ii. NACo 1. Joseph Pontanilla (Maui County Council) 2. KipuKai Kuali`i (Kaua`i County Council) 3. Stanley Chang (Honolulu City Council), Presidential Appointee iii. WIR 1. Tim Bynum (Kaua`i County Council) 2. K. Angel Pilago (Hawai`i County Council) V. The Executive Committee at its May 25, 2012 meeting, approved the NACo/State Association Discount Prescription Drug Card Program Marketing Agreement to be signed by HSAC President Mel Rapozo. VII. UNFINISHED BUSINESS VIII. NEW BUSINESS A. Discussion and approval of the following proposed amendments to the Bylaws of the Hawai`i State Association of Counties, Inc.: i. Proposed amendment to Section 20 of the HSAC Bylaws regarding travel reimbursements for steering committee members of the National Association of Counties (NACo). B. Discussion and approval of the HSAC Operating Budget for Fiscal Year 2012-2013. C. Discussion regarding the 2013 HSAC Legislative Package timeline i. Request each respective County Council to submit all proposals to be included in the 2013 HSAC Legislative Package by August 31, 2012. ii. Discuss and approve the proposed 2013 HSAC Legislative Package at the HSAC Executive Committee Meeting in September. iii. Request each respective County Council to approve the proposed 2013 HSAC Legislative Package by October 26, 2012. iv. Approve the final 2013 HSAC Legislative Package at the HSAC Executive Committee Meeting in November. HSAC General Membership Meeting Agenda June 22, 2012 Page 18 IX. ELECTION OF OFFICERS A. Discussion and approval of the HSAC Executive Committee slate of officers for Fiscal Year 2012—2013: i. President Mel Rapozo (Kaua`i County Council) ii. Vice-President K. Angel Pilago (Hawai`i County Council) iii. Treasurer Joseph Pontanilla (Maui County Council) iv. Secretary Stanley Chang (Honolulu City Council) B. Discussion and approval of the NACo and WIR Board of Director nominees for Fiscal Year 2012 —2013: i. Stanley Chang (Honolulu City Council) NACo, Presidential Nominee ii. KipuKai Kuali`i (Kauai. County Council) NACo Board of Director iii. Joseph Pontanilla (Maui County Council) NACo Board of Director iv. Tim Bynum (Kauai. County Council) WIR Board of Director v. K. Angel Pilago (Hawai`i County Council) WIR Board of Director C. Discussion and approval of the NACo Steering Committee Appointees X. ANNOUNCEMENTS XI. ADJOURNMENT Hawaii State Association of Counties (HSAC) Counties of Kaua`i, Honolulu, Maui, & Hawai`i June 16.2011 RECEIVED '11 JUN 21 A 7 :56 HSAC President and Members of the Executive Committee j(! Or iC r,. THE COUNT'S 4 Dear President: COUNTY O . SUBJECT: TREASURER'S REPORT FOR MAY 2011 • Attached please find a report'ofthe Association's revenues and expenses for the period May 1, 2011 through May 31, 2011. S .oerbly, .5` ,, JOSEPH PONTANILLA, ;.. • HSAC Treasurer •. Attachment bki .% ocs:proj:hsac:FY2011:11Itr:11051tr:kbw 1"1 /r-.S r ' b 3371-A Wilcox Road,Lihu`e,Kauai,Hawaii 96766,(808)241-4188 Hawaii State Association of Counties REVENUES COLLECTED AND EXPENSES PAID Period: May 1, 2011 through May 31, 2011 BEGINNING BALANCE $106,387.76 Current period FY 2011 FY 2011 May Year to Date Budget REVENUES Membership Fees $0.00 $43,680.00 $43,680.00 Conference Income $0.00 $12,109.10 $10,000.00 Interest Income $2.73 $30.46 $55.00 Miscellaneous $0.00 $8,785.00 $0.00 Fund Balance, prior FY $0.00 $0.00 $85,800.00 Total $2.73 $64,604.56 $139,535.00 Total Receipts This Period $2.73 EXPENSES Executive Committee Travel $400.20 $4,718.21 $9,000.00 Auditing Services $0.00 $3,926.23 $4,500.00 Stationery $0.00 $0.00 $150.00 Miscellaneous $0.00 $69.20 $1,100.00 Special Committees Travel $0.00 $0.00 $500.00 Miscellaneous $0.00 $0.00 $100.00 NACo Travel-Board $1,158.20 $13,436.61 $14,300.00 Travel-Steering Committees $0.00 $0.00 $9,000.00 Promotional $0.00 $73.07 $250.00 Dues $0.00 $25,573.00 $27,268.00 Miscellaneous $0.00 $671.99 $1,000.00 WIR Travel $965.00 $1,533.79 $7,200.00 Dues $0.00 $3,306.00 $3,804.00 Miscellaneous $0.00 $0.00 $1,000.00 Adjustments for Travel and Related Expenses $0.00 $0.00 $10,113.00 National Conference Fund $0.00 $0.00 $50,000.00 Conferences $4,500.00 $0.00 Total $2,523.40 $57,808.10 $139,285.00 Total Expenses This Period $2,523.40 ENDING BALANCE $103,867.09 o cs:p ro j:h s ac:F Y2011:11 t r:1105tr:k cw Hawaii State Association of Counties (HSAC) Counties of Kauai, Honolulu, Maui, & P1W- MlV E C) �11 JU 26 A 7 :45 July 20, 2011 OF JOE I THE COU TY-i COUNTY OF K,�;;.1;F:. HSAC President and Members of the Executive Committee Dear President: SUBJECT: AMENDED TREASURER'S REPORT FOR MAY 2011 Attached please find an amended report of the Association's revenues and expenses for the period May 1, 2011 through May 31, 2011. The line item for WIR Promotional Expenses was inadvertently deleted from the May 2011 Treasurer's Report. I have amended the report to reinsert the line item, including $250 budgeted for WIR Promotional Expenses in the "FY2011 Budget" column. The amendments are highlighted in the attached report. Sincerely, JOSEPH PONTANILLA HSAC Treasurer Attachment ocs:pro j:hsac:FY 2011:11 I tr:l 1051 tramend:kmh 3371-A Wilcox Road,Lfltu`e,Kauai,Hawaii 96766, (808) 241-4188 Hawaii State Association of Counties REVENUES COLLECTED AND EXPENSES PAID Period: May 1, 2011 through May 31, 2011 BEGINNING BALANCE $106,387.76 Current period FY 2011 FY 2011 May Year to Date Budget REVENUES Membership Fees $0.00 $43,680.00 $43,680.00 Conference Income $0.00 $12,109.10 $10,000.00 Interest Income $2.73 $30.46 $55.00 Miscellaneous $0.00 $8,785.00 $0.00 Fund Balance, prior FY $0.00 $0.00 $85,800.00 Total $2.73 $64,604.56 $139,535.00 Total Receipts This Period $2.73 EXPENSES Executive Committee Travel $400.20 $4,718.21 $9,000.00 Auditing Services $0.00 $3,926.23 $4,500.00 Stationery $0.00 $0.00 $150.00 Miscellaneous $0.00 $69.20 $1,100.00 Special Committees Travel $0.00 $0.00 $500.00 Miscellaneous $0.00 $0.00 $100.00 NACo Travel- Board $1,158.20 $13,436.61 $14,300.00 Travel-Steering Committees $0.00 $0.00 $9,000.00 Promotional $0.00 $73.07 $250.00 Dues $0.00 $25,573.00 $27,268.00 Miscellaneous $0.00 $671.99 $1,000.00 WIR Travel $965.00 $1,533.79 $7,200.00 Promotional $0.00 $0.00 $250.00 Dues $0.00 $3,306.00 $3,804.00 Miscellaneous $0.00 $0.00 $1,000.00 Adjustments for Travel and Related Expenses $0.00 $0.00 $10,113.00 National Conference Fund $0.00 $0.00 $50,000.00 Conferences $0.00 $4,500.00 $0.00 Total $2,523.40 $57,808.10 $139,535.00 Total Expenses This Period $2,523.40 ENDING BALANCE $103,867.09 ocs:proj:hsac:fy2011:11 tr:1 105tramend:kcw Hawaii State Association of Counties (HSAC) Counties of Kauai, Honolulu, Maui, & Hawai`i July 7, 2011 HSAC President and Members of the Executive Committee Dear President: SUBJECT: TREASURER'S REPORT FOR JUNE 2011 Attached please find a report of the Association's revenues and expenses for the period June 1, 2011 through June 30,2011. Sincerely, 9 � - J SEPH PONTANILLA HSAC Treasurer Attachment ocs:proj:hsac:FY20I 1:11 Itr:11061tr:kcw 3371-A Wilcox Road,Lihu`e,Kauai,Hawai'i 96766,(808) 241-4188 Hawaii State Association of Counties REVENUES COLLECTED AND EXPENSES PAID Period: June 1, 2011 through June 30, 2011 BEGINNING BALANCE $103,867.09 Current period FY 2011 FY 2011 June Year to Date Budget REVENUES Membership Fees $0.00 $43,680.00 $43,680.00 Conference Income $0.00 $12,109.10 $10,000.00 Interest Income $2.56 $33.02 $55.00 Miscellaneous $0.00 $8,785.00 $0.00 Fund Balance, prior FY $0.00 $0.00 $85,800.00 Total $2.56 $64,607.12 $139,535.00 Total Receipts This Period $2.56 EXPENSES Executive Committee Travel $384.20 $5,102.41 $9,000.00 Auditing Services $0.00 $3,926.23 $4,500.00 Stationery $0.00 $0.00 $150.00 Miscellaneous $0.00 $69.20 $1,100.00 Special Committees Travel $0.00 $0.00 $500.00 Miscellaneous $0.00 $0.00 $100.00 NACo Travel-Board $1,024.12 $14,460.73 $14,300.00 Travel-Steering Committees $0.00 $0.00 $9,000.00 Promotional $0.00 $73.07 $250.00 Dues $0.00 $25,573.00 $27,268.00 Miscellaneous $369.25 $1,041.24 $1,000.00 WIR Travel $0.00 $1,533.79 $7,200.00 Promotional $0.00 $250.00 Dues $0.00 $3,306.00 $3,804.00 Miscellaneous $0.00 $0.00 $1,000.00 Adjustments for Travel and Related Expenses $0.00 $0.00 $10,113.00 National Conference Fund $0.00 $0.00 $50,000.00 Conferences $0.00 $4,500.00 $0.00 Total $1,777.57 $59,585.67 $139,535.00 Total Expenses This Period $1,777.57 ENDING BALANCE $102,092.08 ocs:p roj:hsac:FY2011:11 tr:1106 tr:kcw tr Hawaii State Association of Counties (HSAC) Counties of Kaua`i, Honolulu, Maui, & Hawaii August 4,2011 HSAC President and Members:of the Executive Committee Dear PriZ1Ont:' , - SUBJ1 CT: THE S t ,i SREPORT FOR JULY 2011 Attached please find a rep ;vf"the Association's revenues and expenses for the period July 1,2011 through July 31,2011. .. ;� ; = -s Si td.'0 1 -.)- y ;;\% ';fix,94:. 11 fie 4 ,-';:;' JOSEPH PONTANILLAk...r: -�,, HSAC Treasurer o? „Y,. � r R ' - F s �y, � EA A,::- 4 tchmoit !. ,r's!. TO ..r ' 10 sr c t? fhsact 201 •:107i ,H , ") -f €ai ::k IT R J. .ee i j c' }.13 / 1 c),:: -bi' $;k�!� ..'41''' tom" / '''(!?:1,\.,Or'''''', .2;,?.1;?.!:zeT.-:.,? ..fr!,:_, 3371-A Wilcox Road,Lihu`e,Kauai,Hawaii 96766,(808)241-4188 Hawaii State Association of Counties REVENUES COLLECTED AND EXPENSES PAID Period: July 1, 2011 through July 31, 2011 BEGINNING BALANCE $102,092.08 Current period FY 2012 FY 2012 July Year to Date Budget REVENUES Membership Fees $0.00 $0.00 $43,680.00 Conference Income $0.00 $0.00 $10,000.00 Interest Income $2.60 $2.60 $32.00 Miscellaneous $0.00 $0.00 $0.00 Fund Balance, prior FY $0.00 $0.00 $80,742.00 Total $2.60 $2.60 $134,454.00 Total Receipts This Period $2.60 EXPENSES Executive Committee Travel $1,484.40 $1,484.40 $9,000.00 Auditing Services $0.00 $0.00 $4,500.00 Stationery $0.00 $0.00 $150.00 Miscellaneous $74.14 $74.14 $1,100.00 Special Committees Travel $0.00 $0.00 $500.00 Miscellaneous $0.00 $0.00 $100.00 NACo Travel- Board $0.00 $0.00 $10,800.00 Travel-Steering Committees $0.00 $0.00 $4,800.00 Promotional $36.00 $36.00 $250.00 Dues $0.00 $0.00 $27,268.00 Miscellaneous $204.30 $204.30 $1,000.00 WIR Travel $0.00 $0.00 $7,200.00 Promotional $0.00 $0.00 $250.00 Dues $0.00 $0.00 $3,804.00 Miscellaneous $0.00 $0.00 $1,000.00 Adjustments for Travel and Related Expenses $0.00 $0.00 $12,732.00 National Conference Fund $0.00 $0.00 $50,000.00 Conferences $0.00 $0.00 $0.00 Total $1,798.84 $1,798.84 $134,454.00 Total Expenses This Period $1,798.84 ENDING BALANCE $100,295.84 ocs:prof:hsac:FY2012:12tr.1107trkmh Hawaii State Association of Counties (HSAC) Counties of Kaua`i, Honolulu, Maui, Sc Hawai`i September 20,2011 HSAC President and Member,s of the Executive Committee Dear 1'resiclent:' -�01, '° `' P r I4 ,r uA.CC,. SUBJECT: TREAS 4 I, PORT FOR AUGUST 2011 Attached please find a rtilketrafthe Association's revenues and expenses for the period August 1, 2011, through August 31, 2011. ;-� S: '".... r !H JOSEPH PONTATTILLA,rt- HSAC Treasurer 1'4,016- ti�i ` / kk V*iajavoiA,, Art4chment i,,—' t r,,, 0 `` xs:proa hsac 1�Y2012.12ltr:1 t081tr� a 11 1 'its r4• t , ' , * 3 i `0 ii�s7rt tIOlb% � 3371-A Wilcox Road,Lihu`e,Kauai,Hawaii 96766,(808) 241-4188 Hawaii State Association of Counties REVENUES COLLECTED AND EXPENSES PAID Period: August 1, 2011 through August 31, 2011 BEGINNING BALANCE $100,295.84 Current period FY 2012 FY 2012 August Year to Date Budget REVENUES Membership Fees $32,760.00 $32,760.00 $43,680.00 Conference Income $0.00 $0.00 $10,000.00 Interest Income $3.15 $5.75 $32.00 Miscellaneous $0.00 $0.00 $0.00 Fund Balance, prior FY $0.00 $0.00 $80,742.00 Total $32,763.15 $32,765.75 $134,454.00 Total Receipts This Period $32,763.15 EXPENSES Executive Committee Travel $0.00 $1,484.40 $9,000.00 Auditing Services $0.00 $0.00 $4,500.00 Stationery $0.00 $0.00 $150.00 Miscellaneous $36.75 $110.89 $1,100.00 Special Committees Travel $0.00 $0.00 $500.00 Miscellaneous $0.00 $0.00 $100.00 NACo Travel- Board $0.00 $0.00 $10,800.00 Travel-Steering Committees $0.00 $0.00 $4,800.00 Promotional $0.00 $36.00 $250.00 Dues $0.00. $0.00 $27,268.00 Miscellaneous $25.40 $229.70 $1,000.00 WIR Travel $0.00 $0.00 $7,200.00 Promotional $0.00 $0.00 $250.00 Dues $0.00 $0.00 $3,804.00 Miscellaneous $0.00 $0.00 $1,000.00 Adjustments for Travel and Related Expenses $0.00 $0.00 $12,732.00 National Conference Fund $0.00 $0.00 $50,000.00 Conferences $0.00 $0.00 $0.00 Total $62.15 $1,860.99 $134,454.00 Total Expenses This Period $62.15 ENDING BALANCE $132,996.84 o cs:p roj:h sac:FY2012:12tr:1108tr:km h Hawaii State Association of Counties (HSAC) Counties of Kaua`i Honolulu, Maui, & Hawaa 7 7 7 NECEIVED 11 I 20 All :34 October 18, 2011 OFFiCE THE COUNTY C-OUNTY tir KAt •k'; HSAC President and Members of the Executive Committee Dear PreSidept: SUBJECT: TREASeREkg.144EPORT FOR SEPTEMBER 2011 ., Attached please find a it'port'Of the Association's revenues and expenses for the period September 1, 2011, through September 30, 20.14.-. .`„ti., ::/,-:- '-A ( JOSEPH PONTANILLA.1,4, HSAC Treasurer ,/.,C-' 1 rj- ',, 14-!*‘42".2.„,`,::,. 10 . , ' \ t t tAttichment 'X . 4,e. :1 pcs:proj:hsac:Fy2012:1tr:110§1tricrili ,.,„ ,8,z , „i. 4-/4'''''-'44,:!A(t4z,VA '14t.t.t 1?-4,L, t"f• Litta_1...,e0' ' -', 3371-A Wilcox Road,Lihu`e,Kaua‘i,Hawaii 96766,(808) 241-4188 r Hawaii State Association of Counties REVENUES COLLECTED AND EXPENSES PAID Period: September 1, 2011 through September 30, 2011 BEGINNING BALANCE $132,996.84 Current period FY 2012 FY 2012 September Year to Date Budget REVENUES Membership Fees $10,920.00 $43,680.00 $43,680.00 Conference Income $0.00 $0.00 $10,000.00 Interest Income $3.22 $8.97 $32.00 Miscellaneous $0.00 $0.00 $0.00 Fund Balance, prior FY $0.00 $0.00 $80,742.00 Total $10,923.22 $43,688.97 $134,454.00 Total Receipts This Period $10,923.22 EXPENSES Executive Committee Travel $945.96 $2,430.36 $9,000.00 Auditing Services $84.37 $84.37 $4,500.00 Stationery $0.00 $0.00 $150.00 Miscellaneous $56.02 $166.91 $1,100.00 Special Committees Travel $0.00 $0.00 $500.00 Miscellaneous $0.00 $0.00 $100.00 NACo Travel-Board $444.80 $444.80 $10,800.00 Travel-Steering Committees $0.00 $0.00 $4,800.00 Promotional $0.00 $36.00 $250.00 Dues $0.00 $0.00 $27,268.00 Miscellaneous $5,000.00 $5,229.70 $1,000.00 WIR Travel $0.00 $0.00 $7,200.00 Promotional $0.00 $0.00 $250.00 Dues $0.00 $0,00 $3,804.00 Miscellaneous $0.00 $0.00 $1,000.00 Adjustments for Travel and Related Expenses $0.00 $0.00 $12,732.00 National Conference Fund $0.00 $0.00 $50,000.00 Conferences $0.00 $0.00 $0.00 Total $6,531.15 $8,392.14 $134,454.00 Total Expenses This Period $6,531.15 ENDING BALANCE $137,388.91 o cs:p roj:h s ac:FY2012:t r:1109tr:km h Hawaii State Association of Counties (HSAC) Counties of Kaua`i, Honolulu, Maui, & Hawai`i November 8, 2011 HSAC President and RECEIVED Members of the Executive Committee Dear President: 11 ITV 18 P12 :02 SUBJECT: TREASUR J RE REPORT FOR OCTOBER 2011 ` Attached please find a rcpt 't o the Association's revenues and experTsWE to r° ' i;. , '„ r: .�� COUNTY Off. Ic i � period October 1 2011 through October 31 2011.�/;, 3 ,-.• , Slit ' rye...l: , OSEPH PONTANILLA.,;;:-nt_,` �� = HSAC Treasurer `r e, , .■ ...:a." 11.;2.1.1 :. , Y e,' zi' uPr . ]s"10 T �:h ,L , ca q i { ?Y'! I�,y°.4 4 35. n �q$ i. .,;11` ;' ,ire o' Rictrhsac:F 2o1 tr: i'a'tr: iii' Ai ( ti4 .,'Ji{ .*,/ ,1`+; � ,� ° fir. ' a, t; !, `S`�1 ��M�1y/y$3 �14._ .�� 1�. ^1 ��1111ffifL'i f 4396 Rice Street,Suite 209,L hu`e,Kauai,Hawaii 96766,(808) 241-4188 Hawaii State Association of Counties REVENUES COLLECTED AND EXPENSES PAID Period: October 1, 2011 through October 31, 2011 BEGINNING BALANCE $137,388.91 Current period FY 2012 FY 2012 October Year to Date Budget REVENUES Membership Fees $0.00 $43,680.00 $43,680.00 Conference Income $0.00 $0.00 $10,000.00 Interest Income $2.33 $11.30 $32.00 Miscellaneous $0.00 $0.00 $0.00 Fund Balance, prior FY $0.00 $0.00 $80,742.00 Total $2.33 $43,691.30 $134,454.00 Total Receipts This Period $2.33 EXPENSES Executive Committee Travel $206.39 $2,636.75 $9,000.00 Auditing Services $0.00 $84.37 $4,500.00 Stationery $0.00 $0.00 $150.00 Miscellaneous $65.00 $231.91 $6,100.00 Special Committees Travel $0.00 $0.00 $500.00 Miscellaneous $0.00 $0.00 $100.00 NACo Travel-Board $0.00 $444.80 $10,800.00 Travel -Steering Committees $0.00 $0.00 $4,800.00 Promotional $0.00 $36.00 $250.00 Dues $1,220.00 $1,220.00 $27,268.00 Miscellaneous $0.00 $5,229.70 $1,000.00 WIR Travel $0.00 $0.00 $7,200.00 Promotional $0.00 $0.00 $250.00 Dues $0.00 $0.00 $3,804.00 Miscellaneous $0.00 $0.00 $1,000.00 Adjustments for Travel and Related Expenses $0.00 $0.00 $7,732.00 National Conference Fund $0.00 $0.00 $50,000.00 Conferences $0.00 $0.00 $0.00 Total $1,491.39 $9,883.53 $134,454.00 Total Expenses This Period $1,491.39 ENDING BALANCE $135,899.85 o cs:proj:h s a c:FY2012:tr:1110tr:km h Hawai`i State Association of Counties (H8A.C) Counties of Kaua`i, Honolulu, Maui, & Hawai`h E CE I, E D December 9, 2011 'l 1 DEC 15 A8 06 THE C 4T'' i� C JHTYOff• r ,' :.' HSAC President and Members of the Executive Committee Dear Pre'sidnt: SUBJECT: TREASMEWS REPORT FOR NOVEMBER 2011 Attached please find a rept of the Association's revenues and expenses for the period November 1, 2011, through November 30, 20 `"t Please note that this month, the Associat' n *ed• from the County of Maui seed money totaling $4,500. As reflected on the . ks s eport for April 2011, the Association paid the seed money to the County of Praia.kpril to assist the County of Maui with preparation for the 2011 HSAC Conference held in June. a�. - f` 3Sincerely, /G, , s'::,- ."4 c:, � .,per f ' '��� tt' 'f4 : :,vit a; ski 1' . rt i1. :g. 4 . 4 ��' >w ., , OSEPH PONTANILLA 1'. Yom, i.,,w ^- . 04�' ‘ HSAC Treasurer ' ';asst.. X i '.i.,4 4 '� ' ' , ,r, µq,;'' ild )1 i" `i ' ' l' Al 1 '-�,�,i, ' '`. mot 3 i*^ ! kme, t4 �.. 7' WW.. fir o� � ✓ t . ' - idx' ay0,,, ,-, ocs:p c F 2 p1 I I Itx'. 4396 Rice Street,Suite 209,Lihu`e,Kauai,Hawaii 96766,(808) 241-4188 Hawaii State Association of Counties REVENUES COLLECTED AND EXPENSES PAID Period: November 1, 2011 through November 30, 2011 BEGINNING BALANCE $135,899.85 Current period FY 2012 FY 2012 November Year to Date Budget REVENUES Membership Fees $0.00 $43,680.00 $43,680.00 Conference Income $0.00 $0.00 $10,000.00 Interest Income $2.30 $13.60 $32.00 Miscellaneous $4,500.00 $4,500.00 $0.00 Fund Balance, prior FY $0.00 $0.00 $80,742.00 Total $4,502.30 $48,193.60 $134,454.00 Total Receipts This Period $4,502.30 EXPENSES Executive Committee Travel $1,389.20 $4,025.95 $9,000.00 Auditing Services $0.00 $84.37 $4,500.00 Stationery $0.00 $0.00 $150.00 Miscellaneous $34.43 $266.34 $6,100.00 Special Committees $0.00 Travel $0.00 $0.00 $500.00 Miscellaneous $0.00 $0.00 $100.00 NACo Travel - Board $0.00 $444.80 $10,800.00 Travel-Steering Committees $0.00 $0.00 $4,800.00 Promotional $0.00 $36.00 $250.00 Dues $0.00 $1,220.00 $27,268.00 Miscellaneous $0.00 $5,229.70 $1,000.00 WIR Travel $0.00 $0.00 $7,200.00 Promotional $0.00 $0.00 $250.00 Dues $0.00 $0.00 $3,804.00 Miscellaneous $0.00 $0.00 $1,000.00 $0.00 Adjustments for Travel and Related Expenses $0.00 $0.00 $7,732.00 National Conference Fund $0.00 $0.00 $50,000.00 Conferences $0.00 $0.00 $0.00 Total $1,423.63 $11,307.16 $134,454.00 Total Expenses This Period $1,423.63 ENDING BALANCE $138,978.52 ocs:proj:hsac:FY2012:tr:1111 tr:kmh Hawai`i State Association of Counties (HSAC) Counties of Kaua`i, Honolulu, Maui, & Hawai`i RECEIVED January 10,2012 12 JAN 13 12t10 :35 THF. C:.a.tiWrY . . egUNTY ti,: K,i • HSAC President and Members of the Executive Committee . . .• Dear Presititnt:: . .,..,. . , . , . ey ,,.. ,,l , ,, „,_,. ,, 1E PORT TREAStiV4S,KEPORT FOR DECEMBER 2011 ''' - : 5.-;• • - Attached please find a i4bYtf the Association's revenues and expenses for the period December 1,2011,through December 31, oil-IA*4JY bi' , -fzi„w,v,fr . ,,,;4•1:Ei.F.:..;4„ JOSEPH PONTAN1LW 'V, ..sta;,•,,z ....'''' --:`tkos HSAC Treasurer t,,,, ,-,:,.„,•'..,.-;,.., 1.),) E • -•.--,,,ss v 4 14,7 r4.14,4 I :rt'*It. . % ,::.:„,q4,1 ..:'-'`,1 ‘1e0 . . ..ifl. ? $4 r,,,,,,,,,v9. i,..,,,, ,,„ 4"N . /' 4-2,,,,,- ,_ „„,,,..4:, ,t 1,r, , !, '...,of ,„, A1 ',V:plt" '5^'.,''t.,.'4'4r=1,1i ''49? f,-..., V..i 4 ' i1.1.4144' % ri;' Ir..' it' r;° \ i ... ..,i., - .0 i 4i7g#:°\ 1 ihwiliment . _.-. 1 t if,,,:AA zi 1 1: cs:10i:inc:e012,tra1121tr:knt ' I I. o, u : .,.4.,,tr, ..,L i.*1 VA 'N*1'1:-.-,t4-..,. y:':V:f cei',•:..k*,.?„. tts11,1.t. coV:‘,..-;?-Ar' 4396 Rice Street,Suite 209,Lihu`e,Kauei,Hawai`i 96766,(808) 241-4188 Hawaii State Association of Counties REVENUES COLLECTED AND EXPENSES PAID Period: December 1, 2011 through December 31, 2011 BEGINNING BALANCE $138,978.52 Current FY 2012 FY 2012 December Year to Date Budget REVENUES Membership Fees $0.00 $43,680.00 $43,680.00 Conference Income $0.00 $0.00 $10,000.00 Interest Income $2.08 $15.68 $32.00 Miscellaneous $0.00 $4,500.00 $0.00 Fund Balance, prior FY $0.00 $0.00 $80,742.00 Total $2.08 $48,195.68 $134,454.00 Total Receipts This Period $2.08 EXPENSES Executive Committee Travel $200.40 $4,226.35 $9,000.00 Auditing Services $2,942.71 $3,027.08 $4,500.00 Stationery $0.00 $0.00 $150.00 Miscellaneous $31.82 $298.16 $6,100.00 Special Committees Travel $0.00 $0.00 $500.00 Miscellaneous $0.00 $0.00 $100.00 NACo Travel- Board $1,073.00 $1,517.80 $10,800.00 Travel-Steering Committees $0.00 $0.00 $4,800.00 Promotional $0.00 $36.00 $250.00 Dues $24,353.00 $25,573.00 $27,268.00 Miscellaneous $0.00 $5,229.70 $1,000.00 WIR Travel $0.00 $0.00 $7,200.00 PromotiOnal $0.00 $0.00 $250.00 Dues $0.00 $0.00 $3,804.00 Miscellaneous $0.00 $0.00 $1,000.00 $0.00 Adjustments for Travel and Related Expenses $0.00 $0.00 $7,732.00 National Conference Fund $0.00 $0.00 $50,000.00 Conferences $0.00 $0.00 $0.00 Total $28,600.93 $39,908.09 $134,454.00 Total Expenses This Period $28,600.93 ENDING BALANCE $110,379.67 Seed Money 2012 HSAC Conference $ 2,500.00 BANK BALANCE $107,879.67 ocs:proj:hsac:FY2012:tr:1112tr:kmh Hawai`i State Association of Counties (HSAC) Counties of Kauai Honolulu Maui & Hawai`i RECEIVED December 21,2011 '11 DEC 30 R11 57 Mr. Mel Rapozo, President OF F !(:l C Hawaii State Association of Counties THE COUNTY i..L,,. ., 4396 Rice Street, Suite 209 COUNTY @F KAUA Lihu`e, Hawaii 96766 SUBJECT: FISCAL YEAR 2011 DRAFT AUDIT REPORT Dear President Rapozo, Section 12 of the HSAC Bylaws requires that the HSAC Executive Committee "provide for an independent accdunting of the books and/or audit of the accounts and other financial transactions of the corporation andf, operations for which the corporation is responsible". ;, .'';,N) Attached is a copy of the Draft Audited Fi i al��,.7S atfements (With Independent ease ask that this matter be Auditors' Report) for the Year Ended June 30, 2011$44:4.K ease for the next HSAC Executive Committee meeting for discussion and approval. If you.have any questions, please contact me at (808) 270-7$'ff8 or Legislative Attomeyl(Irst i 0*iaan4at(808) 270-7134. f I fy± 4 f ',14 Y ,,$. p�. ¢ow/ a r ,,is, '�' 'S �n� � 1 ' y : r \ `i . el, 1, Sincerely,I 7' •. ' �` Josep Portamlla�)E s ° . { j a , • ' ,� �y J HSAC Treasurer x '0' :h1: .` .t : ocs:proj:hsac:fy2012:Itr:111221 draftaudit:kmh 4396 Rice Street,Suite 209,Llhu`e,Kauai,Hawaii. 96766,(808) 241-4188 RECEIVED Carbonaro " ✓, De ich le Certified Public Accountants nts CPAs 12 JAN 23 P2 :40 HSCPA AUDITORS' COMMUNICATION WITH THOSE. 1}.. GED- ITH:GOVERNANCE t : I Y ra � ti.aUc:1�l�.. To The Board of Directors and Management of November 7, 2011 Hawaii State Association of Counties,Inc. Wailuku,HI 96793 We have audited the financial statements of Hawaii State Association of Counties, Inc. for the year ended June 30, 2011, and have issued our report thereon dated November 7, 2011. Professional standards require that we communicate to you the following information related to our audit. Audit Issues for Discussion We generally discuss a variety of matters, including the application of accounting principles and auditing standards, with management each year prior to retention as the Association's auditors. However, these discussions occurred in the normal course of our professional relationship and our responses were not a condition to our retention. During our testing of disbursements, we noted that the canceled checks from Bank of Hawaii are currently not being reviewed. We recommend to all of our clients that cancelled checks be reviewed monthly in connection with the review of bank statements. This is an important internal control to verify that all cleared checks were properly authorized by the Association's management. At the start of our audit procedures we noted two separate QuickBooks files that tracked the Association's finances. Of the two files one was inaccurate in that debits and credits were reversed. We recommend that the Association maintain one set of records and that bookkeepers utilize the check writing and deposit functions within QuickBooks to ensure entries are appropriately posted. Qualitative Aspects of Accounting Practices Management is responsible for the selection and use of appropriate accounting policies. The significant accounting policies used by Hawaii State Association of Counties, Inc. are described in Note 2 to the financial statements. No new accounting policies were adopted and the application of existing policies was not changed during the year ended June 30, 2011. We noted no transactions entered into by the Association during the year for which there is a lack of authoritative guidance or consensus. All significant transactions have been recognized in the financial statements in the proper period. Accounting estimates are an integral part of the financial statements prepared by management and are based on management's knowledge and experience about past and current events and assumptions about future events. Certain accounting estimates are particularly sensitive because of their significance to the financial statements and because of the possibility that future events affecting them may differ significantly from those expected. Additionally, our responsibility as auditors was to evaluate whether conditions or events identified during the audit, when considered in the aggregate, indicate there could be substantial doubt about the entity's ability to continue as a going concern for a reasonable period of time, that is, a period not to exceed one year going concern beyond the statement of financial position date. We did not note any indication of significant going concern risk. 1885 Main Street, Suite 408 • Wailuku, Hawaii 96793 • Phone: (808) 242-5002 • Fax: (808) 242-5499 www.carbocpa.com Difficulties Encountered in Performing the Audit We encountered no significant difficulties in dealing with management in performing and completing our audit. Disagreements with Management For purposes of this letter, professional standards define a disagreement with management as a financial accounting,reporting, or auditing matter,whether or not resolved to our satisfaction, that could be significant to the financial statements or the auditor's report.We are pleased to report that no such disagreements arose during the course of our audit. Corrected and Uncorrected Misstatements Professional standards require us to accumulate all known and likely misstatements identified during the audit, other than those that are trivial, and communicate them to the appropriate level of management. Management has corrected all such misstatements. Please see attached list of adjustments needed. Management Representations We have requested certain representations from management that are included in the management representation letter dated November 7, 2011. Management Consultations with Other Independent Accountants In some cases, management may decide to consult with other accountants about auditing and accounting matters, similar to obtaining a "second opinion" on certain situations. If a consultation involves application of an accounting principle to the Association's financial statements or a determination of the type of auditor's opinion that may be expressed on those statements,our professional standards require the consulting accountant to check with us to determine that the consultant has all the relevant facts. This information is intended solely for the use of the Board of Directors and management of Hawaii State Association of Counties, Inc. and is not intended to be and should not be used by anyone other than these specified parties. Very truly yours, zgcniz,ke d),,16L. Carbonaro DeMichele CPAs HAWAII STATE ASSOCIATION OF COUNTIES, INC. (A Hawaii Nonprofit Corporation) AUDITED FINANCIAL STATEMENTS (With Independent Auditors' Report) FOR THE YEAR ENDED JUNE 30, 2011 Carbonaro DeMichele Certified Public Accountants Member: AICPA CPAs HSCPA INDEPENDENT AUDITORS' REPORT To the Board of Directors Hawaii State Association of Counties, Inc. Honolulu, HI 96817 We have audited the accompanying statement of assets, liabilities, and net assets—cash basis of Hawaii State Association of Counties, Inc. (a nonprofit organization) as of June 30, 2011, and the related statement of support, revenue, and expenses—cash basis for the year then ended. These financial statements are the responsibility of the Association's management. Our responsibility is to express an opinion on these financial statements based on our audit. We conducted our audit in accordance with auditing standards generally accepted in the United States of America. Those standards require that we plan and perform the audit to obtain reasonable assurance about whether the financial statements are free of material misstatement. An audit includes examining, on a test basis, evidence supporting the amounts and disclosures in the financial statements. An audit also includes assessing the accounting principles used and significant estimates made by management, as well as evaluating the overall financial statement presentation. . We believe that our audit provides a reasonable basis for our opinion. As described in note 2, these financial statements were prepared on the cash basis of accounting, which is a comprehensive basis of accounting other than generally accepted accounting principles. In our opinion, the financial statements referred to above present fairly, in all material respects, the assets, liabilities, and net assets of Hawaii State Association of Counties, Inc. as of June 30, 2011, and its support,revenue, and expenses for the year then ended,on the basis of accounting described in note 2. /'t , rne" C M41 Wailuku, Hawaii November 7, 2011 1885 Main Street, Suite 408 • Wailuku, Hawaii 96793 • Phone: (808) 242-5002 • Fax: (808) 242-5499 www.carbocpa.com HAWAII STATE ASSOCIATION OF COUNTIES,INC. Statement of Assets,Liabilities,and Net Assets-Cash Basis As of June 30,2011 ASSETS CURRENT ASSETS Cash $ 147,072 TOTAL ASSETS $ 147,072 NET ASSETS NET ASSETS (Note 3) Unrestricted 147,072 TOTAL NET ASSETS $ 147,072 The accompanying notes and Auditors'report are an integral part of these financial statements. Page 2 HAWAII STATE ASSOCIATION OF COUNTIES,INC. Statement of Support,Revenue and Expenses-Cash Basis For the Year Ended June 30,2011 SUPPORT AND REVENUE RECEIVED Conference receipts: Conference-fiscal year 2010 $ 26,870 Conference-fiscal year 2011 95,895 Total conference receipts 122,765 Membership fees 43,680 Other Income 1,500 Interest Income 49 Total Support and Revenue Received 167,994 EXPENSES DISBURSED Executive and special committee Travel(Note 6) 5,102 Accounting services 3,906 Miscellaneous 80 9,088 National Association of Counties: Travel(Note 6) 14,461 Promotional 73 Membership dues(Note 6) 25,573 Miscellaneous 796 40,903 Western Association of Counties: Travel(Note 6) 1,534 Membership dues(Note 6) 3,306 4,840 Conferences expenditures: Conference-fiscal year 2010 7,777 Conference-fiscal year 2011 60,895 68,672 Total Expenses 123,503 Change in Net Assets 44,491 Net assets,beginning of the year 102,581 Net assets,end of the year $ 147,072 The accompanying notes and Auditors'report are an integral part of these financial statements. Page 3 HAWAII STATE ASSOCIATION OF COUNTIES,INC. Notes to the Financial Statements June 30,2011 Note 1. ASSOCIATION The Hawaii State Association of Counties, Inc. was incorporated as a non-profit Association under the laws of the State of Hawaii on November 8, 1974. The Hawaii State Association of Counties, Inc. serves as an agent to coordinate county programs in the best interest of the people of the State of Hawaii through cooperation of the legislative bodies of the several counties of the State;the creation of more practical and efficient county legislation,and administrative procedures; the provision of a single source of information in regard to all counties which shall be available to the Governor, the Legislature and to all proper persons, officials; and a general improvement in the conduct of the county government. Note 2. SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES Method of Accounting: The Association uses the cash basis of accounting. Under this basis, revenues and the related assets are recognized when received rather than when earned, and expenses are recognized when paid rather than when the obligation is incurred. This basis of accounting is a comprehensive basis of accounting that is not generally accepted accounting principles. Cash and Cash Equivalents: For the purpose of the statement of cash flows, cash is defined as demand deposits and savings accounts. Income Taxes: Hawaii State Association of Counties, Inc. is exempt from Federal income taxes under Section 501(c)(3)of the Internal Revenue Code and also from State of Hawaii income taxes under Section 237-23 (b)of the Hawaii Revised Statutes. The Association is also a public charity under IRC Sections 509 (a)(1)and 170 (b)(1)(A)(vi). This allows for donations to the Association to be deductible as a charitable contribution on income tax returns. The Association's Forms 990, Return of Organization Exempt from Income Tax, for the years ending 2008,2009,and 2010 are subject to examination by the IRS, generally for 3 years after they were filed. Note 3.NET ASSETS Hawaii State Association of Counties, Inc. has conformed to FASB ASC 958-210-45-9 "Not-for-Profit Entities, Classifications of Net Assets". Accordingly, the Association is required to report information regarding its financial position and activities according to three classes of net assets: unrestricted net assets, temporarily restricted net assets and permanently restricted net assets. As of June 30, 2011, Hawaii State Association of Counties, Inc. had no temporarily restricted or permanently restricted net assets. Page 4 HAWAII STATE ASSOCIATION OF COUNTIES,INC. Notes to Financial Statements June 30, 2011 Note 4. CONCENTRATIONS OF RISK Every year the Association hosts a conference. Each county hosts the conference every four years. Without this conference and the support and revenues it generates the association may be a risk of not getting enough funding to continue its operations. Note 5. SUBSEQUENT EVENTS In preparing these financial statements, the Association has evaluated events and transactions for potential recognition or disclosure through November 7, 2011, the date the financial statements were available to be issued. Note 6. RELATED PARTY TRANSACTIONS The Association paid dues of$25,573 to the National Association of Counties for national membership, and$3,306 for Western Interstate Region membership. The Association also reimburses travel costs to county members for meetings and conferences throughout the fiscal year. Travel reimbursements to members for the year ended June 30,2011 are as follows: City&County of Honolulu $ 9,909 County of Maui 4,518 County of Kauai 3,881 County of Hawaii 2,789 $ 21,097 Page 5 Carbo��yy �g 1 yy''�� ]]�� //�� a naro DeMichele Certified Public Accountants Member: AICPA CPAs HSCPA December 23,2011 HAWAII STATE ASSOC OF COUNTIES 200 SOUTH HIGH STREET WAILUKU,HI 96793 Dear Client, Enclosed is the 2010 U.S. Form 990-EZ,Return of Organization Exempt from Income Tax,for HAWAII STATE ASSOC OF COUNTIES for the tax year ending June 30,2011. Your 2010 U.S. Form 990-FZ,Return of Organization Exempt from Income Tax,return has been electronically filed. We very much appreciate the opportunity to serve you. If you have any questions regarding this return,please do not hesitate to call. Since PE E' DEMICHELE,CPA 1885 Main Street, Suite 408 • Wailuku, Hawaii 96793 • Phone: (808) 242-5002 • Fax: (808) 242-5499 www.carbocpa.com Q Q IRS e-file Signature Authorization Form 8879-EO for an Exempt Organization OMB No.1545.1878 For calendar year 2010,or fiscal year beginning Jul 1 ,2010,and ending Jun 30 , 2011 . Department of the Treasury •Do not send to the IRS.Keep for your records. 2010 Internal Revenue Service •See instructions. Name of exempt organization Employer Identification number HAWAII STATE ASSOC OF COUNTIES 51-0154424 Name and title of officer JOSEPH PONTANILLA Treasurer MISI Type of Return and Return Information (Whole Dollars Only) Check the box for the return for which you are using this Form 8879-EO and enter the applicable amount,if any,from the return.If you check the box on line 1 a,2a,3a,4a,or 5a,below,and the amount on that line for the return being filed with this form was blank,then leave line 1 b,2b, 3b,4b,or 5b,whichever is applicable,blank(do not enter-0-).But,if you entered-0-on the return,then enter-0-on the applicable line below. Do not complete more than 1 line in Part I. 1 a Form 990 check here .... ' b Total revenue,if any(Form 990,Part VIII,column(A),line 12) 1 b 2a Form 990-EZ check here 1'© b Total revenue,if any(Form 990-EZ,line 9) 2b 167,994. 3a Form 1120-POL check here b Total tax(Form 1120-POL,line 22) 3b 4a Form 990-PF check here [] b Tax based on Investment income(Form 990-PF,Part VI,line 5) 4b 5a Form 8868 check here ... a` b Balance Due(Form 8868,Part I,line 3c or Part II, line 8c) 5b OWN Declaration and Signature Authorization of Officer Under penalties of perjury,I declare that I am an officer of the above organization and that I have examined a copy of the organization's 2010 electronic return and accompanying schedules and statements and to the best of my knowledge and belief,they are true,correct,and complete.I further declare that the amount in Part I above is the amount shown on the copy of the organization's electronic return.I consent to allow my intermediate service provider,transmitter,or electronic return originator(ERO)to send the organization's return to the IRS and to receive from the IRS(a)an acknowledgement of receipt or reason for rejection of the transmission,(b)the reason for any delay in processing the return or refund,and(c)the date of any refund.If applicable,I authorize the U.S.Treasury and its designated Financial Agent to initiate an electronic funds withdrawal (direct debit)entry to the financial institution account indicated in the tax preparation software for payment of the organization's federal taxes owed on this return,and the financial institution to debit the entry to this account,To revoke a payment,I must contact the U.S.Treasury Financial Agent at 1-888-353-4537 no later than 2 business days prior to the payment(settlement)date.I also authorize the financial institutions involved in the processing of the electronic payment of taxes to receive confidential information necessary to answer inquiries and resolve issues related to the payment. I have selected a personal identification number(PIN)as my signature for the organization's electronic return and,if applicable,the organization's consent to electronic funds withdrawal. Officer's PIN:check one box only ®I authorize Carbonaro DeMichele, CPAs to enter my PIN 12345 as my signature ERO firm name Enter five numbers,but do not enter all zeros on the organization's tax year 2010 electronically filed return.If I have indicated within this return that a copy of the return is being filed with a state agency(ies)regulating charities as part of the IRS Fed/State program,I also authorize the aforementioned ERO to enter my PIN on the return's disclosure consent screen. ❑As an officer of the organization,I will enter my PIN as my signature on the organization's tax year 2010 electronically filed return. If I have indicated within this return that a copy of the return is being filed with a state agency(ies)regulating charities as part of the IRS Fed/State program,I will enter my PIN on the return's disclosure consent screen. Officer's signature • Date' )?;Certification and Authentication ERO's EFIN/PIN.Enter our six-digit electronic filing identification number(EFIN)followed by your five-digit self-selected PIN 99020576235 do not enter all zeros I certify that the above numeric entry is my PIN,which is my signature on the 2010 electronically filed return for the organization indicated above.I confirm that I am submitting this return in accordance with the requirements of Pub 4163,Modernized a-File(MeF)Information for Authorized IRS a-file Providers for usiness Returns. 147" ERO'ssignature ' ern- Date• 12/23/2011 ERO Must Retain This Form—See Instructions Do Not Submit This Form To the IRS Unless Requested To Do So BAA For Paperwork Reduction Act Notice,see instructions. Form 8879-EO(2010) TEEA7401 12/29110 Form 990-EZ(2010) HAWAII STATE ASSOC OF COUNTIES 51-0154424 Page 4 Yes No 45 Is any related organization a controlled entity of the organization within the meaning of section 512(b)(13)? 45 X a Did the organization receive any payment from or engage in any transaction with a controlled entity within the meaning _�� of section 512(b)(13)? If'Yes,'Form 990 and Schedule R may need to be completed instead of Form 990-EZ(see inst.) 45aJ � X_ 46 Did the organization engage,directly or indirectly,in political campaign activities on behalf of or in opposition to r` `' °'i ""'' candidates for public office?If'Yes,'complete Schedule C,Part I 46 X F. `�f?k: Section 501(cx3)organizations and section 4947(a)(1)nonexempt charitable trusts only All section 501(c)(3) organizations and section 4947(a)(1) nonexempt charitable trusts must answer questions 47-49b and 52, and complete the tables for lines 50 and 51. Check if the organization used Schedule 0 to respond to any question in this Part VI n Yes No 47 Did the organization engage in lobbying activities?If'Yes,'complete Schedule C,Part II 47 X 48 Is the organization a school as described in section 170(b)(1)(A)(ii)? If'Yes,'complete Schedule E 48 X 49a Did the organization make any transfers to an exempt non-charitable related organization? 49a X b If'Yes,'was the related organization a section 527 organization? 49b 50 Complete this table for the organization's five highest compensated employees(other than officers,directors,trustees and key employees)who each received more than$100,000 of compensation from the organization. If there is none,enter None.' (b)Title and average (c)Compensation (d)Contributions to employee (a)Expense (a)Name and address of each employee paid hours per week benefit plans and account and more than$100,000 devoted to position deferred compensation other allowances NONE f Total number of other employees paid over$100,000 ' 0 51 Complete this table for the organization's five highest compensated independent contractors who each received more than$100,000 of compensation from the organization. If there is none,enter'None.' (a)Name and address of each independent contractor paid more than$100,000 (b)Type of service (c)Compensation NONE d Total number of other independent contractors each receiving over$100,000 1''0 52 Did the organization complete Schedule A?Note:All section 501(c)(3)organizations and 4947(a)(1)nonexempt charitable trusts must attach a completed Schedule A ®Yes 0 No Under penalties of perjury,I declare that I have examined this return,including accompanying schedules and statements.and to the best of my knowledge and belief,it is true,correct,and complete.Declaration of preparer(other than officer)Is based on an information of which preparer has any knowledge. Sign P.-Signature of officer Date Here , JOSEPH PONTANILLA Treasurer Type or print name and title. / PrinUType preparer's name P;Oils/• • OP �/ Date Check U if Pn (� Paid PETER DEMICHELE, CPA _'.E /' ' n Z LE, CPA 12/23/11 self•employed rots T3 Preparer Firm's name" Carbonaro DeMichele, CPAs �9(}}c��3/9° Use Only Firm's address e. 1885 Main Street, Suite 408 Firm's EIN Wailuku HI 96793 _Phone no. (808) 242-5002 May the IRS discuss this return with the preparer shown above?See instructions "n Yes n No BAA Form 990-EZ (2010) TEEA0812 02/18/11 Short Form OMB No.,545-,150 Form 990-EZ Return of Organization Exempt From Income Tax Under section 501(c),527,or4947(a)(1)of the Internal Revenue Code (except black lung benefit trust or private foundation) 201 0 ►Sponsoring organizations of donor advised funds,organizations That operate one or more hospital facilities, and certain controlling organizations as defined in section 512(b)(13)must file Form 990(see instructions).All other organizations with gross receipts less than$200,000 I r Department of the Treasury and total assets less than 5500,000 at the end of the year may use this form. f ), f Y: Ir 11 '''' Internal Revenue Service ► The organization may have to use a copy of this return to satisfy state reporting requirements. i< L i,,,.,, 1,, ;z. A For the 2010 calendar year,or tax year beginning Jul 1 ,2010,and ending Jun 30 , 2011 B Check if applicable: C Name of organization D Employer Identification number �_Addresschange HAWAII STATE ASSOC OF COUNTIES 51-0154424 Name change Number and street(or P.O.box,if mail is not delivered to street address) Room/suite E Telephone number Initial return _ 200 SOUTH HIGH STREET (808) 270-7838 Terminated City or town,state or country,and ZIP+4 Amended return F Group Exemption Application pending WAILUKU HI 96793 _ Number Iii- G Accounting Method: }UC Cash U Accrual Other(specify) • H Check► ©if the organization is not I Website: ► N/A required to attach Schedule B(Form J Tax-exempt status(ck only one)- ► 501(cX3) I 501(c)( ) 44 (insert no.)II 4947(aX1)or III 527 990,990-EZ,or 990-PF). K Check• U if the organization is not a section 509(a)(3)supporting organization and its gross receipts are normally not more than $50,000.A Form 990-EZ or Form 990 return is not required though Form 990-N(e-postcard)may be required(see instructions).But if the organization chooses to file a return,be sure to file a complete return. L Add lines 5b,6c,and 7b,to line 9 to determine gross receipts.If gross receipts are$200,000 or more,or if total assets(Part II, line 25,column(B)below)are$500,000 or more,file Form 990 instead of Form 990-EZ I.$ 167,994. 1°7,16'. ' Revenue,Expenses,and Changes in Net Assets or Fund Balances(See the instructions for Part L) Check if the organization used Schedule 0 to respond to any question in this Part I VI 1 Contributions,gifts,grants,and similar amounts received 1 2 Program service revenue including government fees and contracts 2 122,765. 3 Membership dues and assessments 3 43,680. 4 Investment income 4 49. 5a Gross amount from sale of assets other than inventory 5a `5.^,- b Less:cost or other basis and sales expenses 5b fir; c Gain or(loss)from sale of assets other than inventory(Subtract line 5b from fine 5a) 6 Gaming and fundraising events Y', ->1 " E a Gross income from gaming(attach Schedule G if greater than$15,000) 6a '' E b Gross income from fundraising events(not including$ of contributions `- =:` N Ke,,-f u from fundraising events reported on line 1)(attach Schedule G if the sum r_,,, E of such gross income and contributions exceeds$15,000) 6 b N:--.:A c Less:direct expenses from gaming and fundraising events 6c - <i d Net income or(loss)from gaming and fundraising events(add lines 6a and 6b and subtract line 6c) 6d 7a Gross sales of inventory,less returns and allowances I 7a I_:':; b Less:cost of goods sold 7b r.:=';1,'::1 c Gross profit or(loss)from sales of inventory(Subtract line 7b from line 7a) 8 Other revenue(describe in Schedule 0) See Ferm990.EZ,vant,Line aother.Reven - 1,500. 9 Total revenue.Add lines 1,2,3,4,5c,6d,7c,and 8 ► 167,994. 10 Grants and similar amounts paid(list in Schedule 0) 11 Benefits paid to or for members 28,879. E 12 Salaries,other compensation,and employee benefits x E 13 Professional fees and other payments to independent contractors 3,906. N 14 Occupancy,rent,utilities,and maintenance s E 15 Printing,publications,postage,and shipping s 16 Other expenses(describe in Schedule 0) See Form 9w-Ez.Pod l,Line 16 Other e ens: 90,718. 17 Total expenses.Add lines 10 through 16 P. 123,503. 18 Excess or(deficit)for the year(Subtract line 17 from line 9) 44,491. N s 19 Net assets or fund balances at beginning of year(from line 27,column(A))(must agree with end-of-year -=' E s figure reported on prior year's return) 19 102,581. T T 20 Other changes in net assets or fund balances(explain in Schedule 0) 20 s 21 Net assets or fund balances at end of year.Combine lines 18 through 20 0` 21 147,072. BAA For Paperwork Reduction Act Notice,see the separate instructions. Form 990-EZ(2010) TEEA0812 02/18/11 Form 990-EZ(2010) HAWAII STATE ASSOC OF COUNTIES 51-0154424 Page 2 Gt Lfs°°,4i Balance Sheets.(see the instructions for Part II.) Check if the organization used Schedule 0 to respond to any question in this Part II n (A)Beginning of year I (B)End of year 22 Cash,savings,and investments 102,581. 22 147,072. 23 Land and buildings 0. 23 0. 24 Other assets(describe in Schedule 0) ) 0. 24 0. 25 Total assets 102,581. 25 147,072. 26 Total liabilities(describe in Schedule 0) ) 0. 26 0. 27 Net assets or fund balances(line 27 of column(B)must agree with line 21) 102,581. 27 147,072. 3:4c Statement of Program Service Accomplishments(see the instrs for Part 111.) Expenses Check if the organization used Schedule 0 to respond to any question in this Part ill VC (Required for section What is the organization's primary exempt purpose? See Schedule O 501(c )(3)and 501(c)(4? Describe what was achieved in carrying out the organization's exempt purposes.In a clear and concise manner, organizations and section describe the services provided,the number of persons benefited,and other relevant information for each 4947(a)(1)trusts;optional program title. for others.) 28 CONVENTIONS L CONFERENCES L MEETINGS (Grants$ 0. )If this amount includes foreign grants,check here • 2• 8a 68,672. 29 (Grants$ )If this amount includes foreign grants,check here o'-n 2• 9a 30 (Grants$ )If this amount includes foreign grants,check here 3• 0a 31 Other program services(describe in Schedule 0) (Grants$ )If this amount includes foreign grants,check here ► n 3• 1 a 32 Total .rogram service expenses(add lines 28a through 31a) ► 32 68,672. List of Officers,Directors,Trustees,and Key Employees-List each one even if not compensated.(see the instructions for Part lv.h Check if the organization used Schedule 0 to respond to any question in this Part IV (b)Title and average hours (c)Compensation(If (d)Contributions to (e)Expense account (a)Name and address per week devoted not paid,enter-0..) employee benefit plans and and other allowances to position deferred compensation JOSEPH PONTANILLA 200 South High Street 7th Floor TREASURER Maluku HI 96793 1.50 O. O. NESTOR GARCIA 530 South King Street,_Room 202 VICE PRESIDENT Honolulu HI 96813 1.50 O. O. DEREK KAWAKAMI 4396 Rice Street Suite 209 PRESIDENT Lihue HI 96766 1.50 O. 0. DENNIS ONISHI 74-5044 Ane Keohokalole Hwy SECRETARY Kailua—Kona HI96740 1.50 0. 0. BAA TEEA0812 02/18/11 Form 990-El (2010) Form 990-EZ(2010) HAWAII STATE ASSOC OF COUNTIES 51-0154424 Page 3 NIMM Other Information (Note the statement requirements in the instructions for Part V.) n Check if the organization used Schedule 0 to respond to any question in this Part V 33 Did the organization engage in any activity not previously reported to the IRS?If'Yes,'provide a detailed description of Yes No each activity in Schedule 0 33 X 34 Were any significant changes made to the organizing or governing documents?If'Yes;attach a conformed copy of the amended documents if they reflect a change to the organization's name.Otherwise,explain the change on Schedule 0(see instructions) 34 X 35 If the organization had income from business activities,such as those reported on lines 2,6a,and 7a(among others),but not reported on Form 990-T, r I; ' '-', explain in Schedule 0 why the organization did not report the income on Form 990-T. F`u4.• ., ,.`,.t ;-- a Did the organization have unrelated business gross income of$1,000 or more or was it a section 501(c)(4),501(c)(5),or 501(c)(6)organization subject to section 6033(e)notice,reporting,and proxy tax requirements? X b If'Yes,'has it filed a tax return on Form 990-1 for this year(see instructions)? 35b, 36 Did the organization undergo a liquidation,dissolution,termination,or significant disposition of net assets during the year? If'Yes,'complete applicable parts of Schedule N 36 X 37a Enter amount of political expenditures,direct or indirect,as described in the instructions .. 01 37a1 0 lis .'r`:r4 vt`;-.: b Did the organization file Form 1120-POL for this year? 37b X 38a Did the organization borrow from,or make any loans to,any officer,director,trustee,or key employee or were any such loans made in a prior year and still outstanding at the end of the tax year covered by this return? rt. X b If'Yes,'complete Schedule L,Part II and enter the total ' amount involved 38b ^ j 39 Section 501(c)(7)organizations.Enter: NE i,',...,_,u t a Initiation fees and capital contributions included on line 9 39a b Gross receipts, included on line 9,for public use of club facilities 39b k 40a Section 501(c)(3)organizations.Enter amount of tax imposed on the organization during the year under: I section 4911 ► 0. ;section 4912 1,- 0. ;section 4955 1,- 0. F b Section 501(c)(3)and 501(c)(4)organizations.Did the organization engage in any section 4958 excess benefit !r,,:.;,+�%, -;! `�t: transaction during the year or did it engage in an excess benefit transaction in a prior year that has not been reported on any of its prior Forms 990 or 990-EZ? If'Yes,'complete Schedule L,Part I . X c Section 501(c)(3)and 501(c)(4)organizations.Enter amount of tax imposed on organization l,'..'",,-•'i managers or disqualified persons during the year under sections 4912,4955, and 4958 ► ; <' r i d Section 501(c)(3)and 501(c)(4)organizations.Enter amount of tax on line 40c reimbursed y i ' ." by the organization b. r ;; - r e All organizations.At any time during the tax year,was the organization a party to a prohibited tax ,.` -; ~ shelter transaction? If'Yes,'complete Form 8886-T 40e 88 X 41 List the states with which a copy of this return is filed► 42 a The organization's books are in care of► HAWAII STATE ASSOCIATION OF COUNTIES _ Telephone no. ► (808J 270-7838 Located at► 200 SOUTH HIGH STREET WAILUKU HI ZIP+4► 96793 11211 b At any time during the calendar year,did the organization have an interest in or a signature or other authority over a No financial account in a foreign country(such as a bank account,securities account,or other financial account)? 42b- X If'Yes,'enter the name of the foreign country:► See the instructions for exceptionsand filing requirements for Form TO F 90-22.1,Report of a Foreign Bank and Financial Accounts. > ', c At any time during the calendar year,did the organization maintain an office outside of the U.S 7 ®� X if'Yes,'enter the name of the foreign country:► 43 Section 4947(a)(1)nonexempt charitable trusts filing Form 990-EZ in lieu of Form 1041 —Check here ►0 and enter the amount of tax-exempt interest received or accrued during the tax year ►' 43 44a Did the organization maintain any donor advised funds during the year?If'Yes,'Form 990 must be completed instead Yes No of Form 990-EZ 44a X b Did the organization operate one or more hospital facilities during the year?If'Yes,'Form 990 must be completed instead of Form 990-EZ 44b X c Did the organization receive any payments for indoor tanning services during the year? 44c X d If'Yes'to line 44c,has the organization filed a Form 720 to report these payments?If''No,'provide an explanation in Schedule 0 44d BAA TEEAO812 02/18/11 Form 990•EZ (2010) OMB No 1545-0047 SCHEDULE A Public Charity Status and Public Support 2010 (Form 990 or 990-EZ) Complete if the organization is a section 501(cX3)organization or a section t7r 4947(a)(1)nonexempt charitable trust Department of the Treasury Internal Revenue Service Attach to Form 990 or Form 990-EZ.►See separate instructions. Name or the organization Employer identification number HAWAII STATE ASSOC OF COUNTIES 51-0154424 '",.1a‘a.`:" Reason for Public Charity Status(All organizations must complete this part.) See instructions. The organization is not a private foundation because it is: (For lines 1 through 11,check only one box.) 1 A church,convention of churches or association of churches described in section 170(bX1XAXi). 2 A school described in section 170(b)(1XAXlI). (Attach Schedule E.) 3 ^ A hospital or a cooperative hospital service organization described in section 170(bX1XAXili). 4 A medical research organization operated in conjunction with a hospital described in section 170(b)(1XA)(iii).Enter the hospital's name,city,and state: 5 ❑An organization operated for the benefit of a college or university owned or operated by a governmental unit described in section _170(bX1XAXiv). (Complete Part II.) 6 A federal,state,or local government or governmental unit described in section 170(b)(1XAXv). 7 ^ An organization that normally receives a substantial part of its support from a governmental unit or from the general public described —in section 170(bX1XAXvi). (Complete Part II.) 8 ❑A community trust described in section 170(bX1XAXvi).(Complete Part II.) 9 ®An organization that normally receives:(1)more than 33-1/3%of its support from contributions,membership fees,and gross receipts from activities related to its exempt functions–subject to certain exceptions,and(2)no more than 33-1/3%of its support from gross investment Income and unrelated business taxable income(less section 511 tax)from businesses acquired by the organization after _June 30, 1975.See section 509(aX2).(Complete Part III.) 10 An organization organized and operated exclusively to test for public safety.See section 509(aX4). 11 An organization organized and operated exclusively for the benefit of,to perform the functions of,or carry out the purposes of one or —more publicly supported organizations described in section 509(a)(1)or section 509(a)(2).See section 509(aX3). Check the box that describes the type of supporting organization and complete lines l le through 11h. a ❑Type I b ❑Type II c ❑Type Ill–Functionally integrated d ❑ Type III–Other e ❑By checking this box, I certify that the organization is not controlled directly or indirectly by one or more disqualified persons other than foundation managers and other than one or more publicly supported organizations described in section 509(a)(1)or section 509(a)(2). f If the organization received a written determination from the IRS that is a Type I,Type II or Type III supporting organization, ❑ check this box g Since August 17,2006,has the organization accepted any gift or contribution from any of the following persons? Yes No (i) A person who directly or indirectly controls,either alone or together with persons described in (ii)and(iii) below,the governing body of the supported organization? 11 g(1) (ii) A family member of a person described in(i)above? 119(ii) (iii) A 35%controlled entity of a person described in(i)or(ii)above? 11 g Gil h Provide the following information about the supported organization s). (I)Name of supported (Ii)EIN (III)Type of organization (Iv)Is the (v)Did you notify (vi).Is the (vii)Amount of support organization (described on lines 1.9 organization in the organization in organization in • above or IRC section column O listed in column(I)of column(I) (see Instructions)) your governing your support? organized in the document? U.S.? Yes No Yes No Yes No (A) (B) (C) (D) t t5 J ! Total BAA BAA For Paperwork Reduction Act Notice,see the Instructions for Form 990 or 990-EL Schedule A(Form 990 or 990-EZ)2010 TEEA040I 12/23/10 Schedule A(Form 990 or 990-EZ)2010 HAWAII STATE ASSOC OF COUNTIES 51-0154424 Page 2 f Support Schedule for Organizations Described in Sections 170(bX1XAXiv)and 170(bX1XAXvi) (Complete only if you checked the box on line 5,7,or 8 of Part I or if the organization failed to qualify under Part III.If the organization fails to qualify under the tests listed below,please complete Part III.) Section A.Public Support Calendar year(or fiscal year (d)2009(a)2006 (b)2007 (c)2008 beginning in)b. ( (e)2010 (f)Total 1 Gifts,grants,contributions,and membership fees received. Po not include'unusual grants.').. 2 Tax revenues levied for the organization's benefit and either paid to it or expended on its behalf 3 The value of services or facilities furnished by a governmental unit to the organization without charge 4 Total.Add lines 1 through 3 ppp 5 The portion of total T > > '41)+ k .Y(v71F 4 i contributions by each person a• x (other than a governmental unit or publicly supported Z. • organization)included on line 1 3 z . that exceeds 2%of the amount I- 3 r shown on line 11,column(f) 6 Public support.Subtract line 5rl �r from line 4 Section B.Total Support Calendar year(or fiscal year (a)2006 (b)2007 c 2008 beginning in)► ( ) (d)2009 (e)2010 (t)Total 7 Amounts from line 4 8 Gross income from interest, dividends,payments received on securities loans,rents, royalties and income from similar sources 9 Net income from unrelated business activities,whether or not the business is regularly carried on 10 Other income.Do not include gain or loss from the sale of capital assets(Explain in Part IV.) 11 Total support Add lines 7 rY r` through 10 � 12 Gross receipts from related activities,etc(see instructions) ,.. 12 13 First five years.If the Form 990 is for the organization's first,second,third,fourth,or fifth tax year as a section 501(c)(3) organization,check this box and stop here ► n Section C.Computation of Public Support Percentage 14 Public support percentage for 2010(line 6,column(f)divided by line 11,column(f)) 14 15 Public support percentage from 2009 Schedule A,Part II, line 14 15 % 16a 33-1/3%support test—2010.If the organization did not check the box on line 13,and the line 14 is 33-1/3%or more,check this box and stop here.The organization qualifies as a publicly supported organization ► 0 b 33-1/3%support test—2009.If the organization did not check a box on line 13 or 16a,and line 15 is 33-1/3%or more,check this box and stop here.The organization qualifies as a publicly supported organization ► 17a 10%-facts-and-circumstances test—2010.If the organization did not check a box on line 13, 16a,or 16b,and line 14 is 10% or more,and if the organization meets the`facts-and-circumstances test,check this box and stop here.Explain in Part IV how 0 the organization meets the'facts-and-circumstances'test.The organization qualifies as a publicly supported organization ► b 10%-facts-and-circumstances test—2009.If the organization did not check a box on line 13, 16a, 16b,or 17a,and line 15 is 10% or more,and if the organization meets the'facts-and-circumstances'test,check this box and stop here.Explain in Part IV how the organization meets the'facts-and-circumstances' test.The organization qualifies as a publicly supported organization ► 18 Private foundation.If the organization did not check a box on line 13, 16a, 16b, 17a,or 17b,check this box and see instructions ► BAA Schedule A(Form 990 or 990-EZ)2010 TEEA0402 12/23/10 Schedule A(Form 990 or 990-EZ)2010 HAWAII STATE ASSOC OE COUNTIES 51-0154424 Page 3 MEM Support Schedule for Organizations Described in Section 509(aX2) (Complete only if you checked the box on line 9 of Part I or if the organization failed to qualify under Part II. If the organization fails to qualify under the tests listed below,please complete Part II.) Section A.Public Support Calendar year(or fiscal yr beginning in)■ (a)2006 (b)2007 (c)2008 (d) 2009 (e)2010 (f)Total 1 Gifts,grants,contributions and membership fees received.(Do not include any'unusual grants.) 42,000. 43,680. 43,680. 43,680. 43,680. 216,720. 2 Gross receipts from admis- sions,merchandise sold or services performed,or facilities furnished in any activity that is related to the organization's tax-exempt purpose 79,484. 40,935. 46,507. 48,085. 122,765. 337,776. 3 Gross receipts from activities that are not an unrelated trade or business under section 513. 4 Tax revenues levied for the organization's benefit and either paid to or expended on its behalf 5 The value of services or facilities furnished by a governmental unit to the organization without charge 6 Total.Add lines 1 through 5 121,484. 84,615. 90,187. 91,765. 166,445. 554,496. 7a Amounts included on lines 1, 2,and 3 received from disqualified persons b Amounts included on lines 2 and 3 received from other than disqualified persons that exceed the greater of$5,000 or 1%of the amount on line 13 for the year c Add lines 7a and 7b 8 Public support(Subtract line i - 7c from line 6. }�r 554 496. Section B.Total Support Calendar year(or fiscal yr beginning in)► (a)2006 (b)2007 (c)2008 (d)2009 (e)2010 (f)Total 9 Amounts from line 121,484. 84,615. 90,187. 91,765. 166,445. 554,496. 10a Gross income from interest, dividends,payments received on securities loans,rents, royalties and income from similar sources 17,512. 52. 48. 72. 49. 17,733. b Unrelated business taxable income(less section 511 taxes)from businesses acquired after June 30, 1975 c Add lines 10a and 10b 17,512. 52. 48. 72. 49. 17,733. 11 Net income from unrelated business activities not included in line 10b, whether or not the business is regularly carried on 12 Other income. Do not include gain or loss from the sale of capital assets(Explain in Part IV.) 13 Total support.(Add Ms9,loo,n,and lz) 1,500. 572,229. 14 organization,five rss.If the s m 990 is the r organization's first,second,third,fourth,or fifth tax year as a section 501(c)(3) Section C.Computation of Public Support Percentage f 1 15 Public support percentage for 2010(line 8,column(f)divided by line 13,column(f)) 15 96.90 % 16 Public support percentage from 2009 Schedule A,Part III,line 15 16 96.44 % Section D.Computation of Investment Income Percentage 17 Investment income percentage for 2010(line 10c,column(f)divided by line 13,column(f)) 17 3.10 % 18 Investment income percentage from 2009 Schedule A,Part III, line 17 18 3.56 % 19a 33-113' supporttests—2010.If the organization did not check the box on line 14,and line 15 is more than 33-1(3%,and line 17 is not more than 33-1/3%,check this box and stop here.The organization qualifies as a publicly supported organization b 33413%support tests—2009.If the organization did not check a box on line 14 or line 19a,and line 16 is more than 33-1/3%,and line 18 is not more than 33-1/3%,check this box and stop here.The organization qualifies as a publicly supported organization 20 Private foundation.If the organization did not check a box on line 14,19a,or 19b,check this box and see instructions BAA TEEAO903 12/29/10 Schedule A(Form 990 or 990-EZ)2010 Schedule A(Form 990 or 990-EZ)2010 HAWAII STATE ASSOC OF COUNTIES 51-0154424 Page 4 Supplemental Information.Complete this part to provide the explanations required by Part II, line 10; Part II, line 17a or 17b; and Part Ill, line 12. Also complete this part for any additional information. (See instructions). BAA Schedule A(Form 990 or 990-EZ)2010 TEEA0404 09/08/10 SCHEDULE O Supplemental Information to Form 990 or 990-EZ OMB No.'545'0047 (Form 990 or 990-EZ) 2010 Complete to provide Information for responses to specific questions on Department of the Treasury orm 990 or 990-EZ or to provide any additional information. r 1 ;l l i !r Internal Revenue Service ► Attach to Form 990 or 990-EZ. t �� 1� Name of the organization Employer Identification number HAWAII STATE ASSOC OF COUNTIES 51-0154424 Part III TO COORDINATE COUNTY PROGRAMS IN THE BEST INTEREST OF THE PEOPLE OF THE STATE OF HAWAII WITH LEGISLATIVE BODIES COOPERATION AND OVERALL IMPROVEMENT OF THE COUNTY COVERNMENT. BAA For Paperwork Reduction Act Notice,see the Instructions for Form 990 or 990-EZ. TEEA4901 10/26/10 Schedule 0{Form 990 or 990-EZ)2010 HAWAII STATE ASSOC OF COUNTIES 51.0154424 1 Schedule 0 (Form 990 or 990-EZ), Supplemental Information to Form 990 or 990-EZ Form 990-EZ,Part I,Line 8 Other Revenue Other revenue (describe in Schedule 0) Reimbursement 1,500. Total 1,500. Schedule 0 (Form 990 or 990-EZ), Supplemental Information to Form 990 or 990-EZ Form 990-EZ,Part I,Line 16 Other Expenses Other expenses (describe in Schedule 0) Travel 21,097. Conference Expenditures 68,672. Miscellaneous 949. Total 90,718. Hawaii State Association of Counties (HSAC) Counties of Kaua`i, Honolulu, Maui, & Hawai`i February 8,2012 HSAC President and Members of the Executive Committee Dear Presideiit SUBJECT; TREASURER' PORT FOR JANUARY 2012 F Attached please find a repoit e t the Association's revenues and expenses for the period January 1, 2012, through January 31, 2012. {; ..,, In the September 2011 Treasurer's Report, thi i*,Q004doiation to the Pacific Gateway Center for support of the 2011 Counties of Hawai ter-Cit'e�s Summit (approved by the Executive Committee on September 9, 2012) was report ; ► :4TACo Miscellaneous" expense. However, at its meeting of November 3, 2011, the Executive Committee approved an amendment to the FY 2012 Budget to increase the line item "Exwittveb Committee Miscellaneous"w . «!00, and reduce the line item "Adjustments fo etravel a'lvi Related Expenses"4-% ,F 00,F;0 -c o: ize the $5,000 donation. r vY . % ,Mfr ,h' N Jvember`gand Dec'e ,leer Treasurer's Reports inadvertently conl) 11}ed 4.0 4eflect the j 4 k }J V '..SFi1�7�"A�.�d�'�d,fk� t,:.,� 1� s+:.wv $5 0 onatio ae •1 ACC Mis e- . eous"expense in the Year-to-Date column, rather than an eejiir &.Comnittee is a • expense as approved by the Executive Committee. T. Wre,pu ua t to B dg ..f, endment approved on November 3, 2011, the $5,000 d tiozii has b& Moved from;the' I' Co Miscellaneous" expense in the Year-to-Date column to e' "Executive (ominlitee is - laneous" expense. For your convenience, the figures ed b 4f tli�qs�� ch age Coded. ` ti ! `l .x r ±�.� 1 '�r `t. ''�,r Sincerely, Gp--,07-41/?-- JOSEPH PONTANILLA HSAC Treasurer Attachment ocs:proj:hsac:FY2012:1tr:1201 ltr:kmh 4396 Rice Street,Suite 209,Lhu`e,Kauai,Hawaii 96766,(808) 241-4188 Hawaii State Association of Counties REVENUES COLLECTED AND EXPENSES PAID Period: January 1, 2012 through January 31, 2012 BEGINNING BALANCE $107,879.67 Current period FY 2012 FY 2012 January Year to Date Budget REVENUES Membership Fees $0.00 $43,680.00 $43,680.00 Conference Income $0.00 $0.00 $10,000.00 Interest Income $1.84 $17.52 $32.00 Miscellaneous $0.00 $4,500.00 $0.00 Fund Balance, prior FY $0.00 $0.00 $80,742.00 Total $1.84 $48,197.52 $134,454.00 Total Receipts This Period $1.84 EXPENSES Executive Committee Travel $1,417.90 $5,644.25 $9,000.00 Auditing Services $723.96 $3,751.04 $4,500.00 Stationery $0.00 $0.00 $150.00 Miscellaneous $41.78 $5,339.94 $6,100.00 Special Committees Travel $0.00 $0.00 $500.00 Miscellaneous $0.00 $0.00 $100.00 NACo Travel- Board $3,191.23 $4,709.03 $10,800.00 Travel-Steering Committees $0.00 $0.00 $4,800.00 Promotional $0.00 $36.00 $250.00 Dues $0.00 $25,573.00 $27,268.00 Miscellaneous $0.00 $229.70 $1,000.00 WIR Travel $0.00 $0.00 $7,200.00 Promotional $0.00 $0.00 $250.00 Dues $3,557.00 $3,557.00 $3,804.00 Miscellaneous $0.00 $0.00 $1,000.00 Adjustments for Travel and Related Expenses $0.00 $0.00 $7,732.00 National Conference Fund $0.00 $0.00 $50,000.00 Conferences $0.00 $0.00 $0.00 Total $8,931.87 $48,839.96 $134,454.00 Total Expenses This Period $8,931.87 ENDING BALANCE $98,949.64 ocs:proj:hsac:FY2012;tr:1201 tr:kmh Hawaii State Association of Counties (HSAC) Counties of Kauai, Honolulu, Maui, & Hawai`i March 8,2012 HSAC President and Members of the Executive Committee Dear President: SUBJECT: TREASURER'S REPORT FOR FEBRUARY 2012 Attached please find a report of the Association's revenues and expenses for the period February 1, 2012,through February 29,2012. Sincerely, JOSE" PONTANILLA HSAC Treasurer Attachment ocs:proj:hsac:FY2012:I tr:12021tr:kmh 4396 Rice Street,Suite 209,Lihu`e,Kauai,Hawai`i 96766,(808)241-4188 Hawaii State Association of Counties REVENUES COLLECTED AND EXPENSES PAID Period: February 1, 2012 through February 29, 2012 BEGINNING BALANCE $ 98,949.64 Current period FY 2012 FY 2012 February Year to Date Budget REVENUES Membership Fees $0.00 $43,680.00 $43,680.00 Conference Income $0.00 $0.00 $10,000.00 Interest Income $1.58 $19.10 $32.00 Miscellaneous $0.00 $4,500.00 $0.00 Fund Balance, prior FY $0.00 $0.00 $80,742.00 Total $1.58 $48,199.10 $134,454.00 Total Receipts This Period $1.58 EXPENSES Executive Committee Travel $569.80 $6,214.05 $9,000.00 Auditing Services $0.00 $3,751.04 $4,500.00 Stationery $0.00 $0.00 $150.00 Miscellaneous $760.73 $6,100.67 $6,100.00 Special Committees Travel $0.00 $0.00 $500.00 Miscellaneous $0.00 $0.00 $100.00 NACo Travel- Board $0.00 $4,709.03 $10,800.00 Travel-Steering Committees $980.79 $980.79 $4,800.00 Promotional $0.00 $36.00 $250.00 Dues $0.00 $25,573.00 $27,268.00 Miscellaneous $0.00 $229.70 $1,000.00 WIR Travel $0.00 $0.00 $7,200.00 Promotional $0.00 $0.00 $250.00 Dues $0.00 $3,557.00 $3,804.00 Miscellaneous $0.00 $0.00 $1,000.00 Adjustments for Travel and Related Expenses $0.00 $0.00 $7,732.00 National Conference Fund $0.00 $0.00 $50,000.00 Conferences $0.00 $0.00 $0.00 Total $2,311.32 $51,151.28 $134,454.00 Total Expenses This Period $2,311.32 ENDING BALANCE $96,639.90 ocs:proj:hsac:FY2012:tr..1202tr.kmh Hawai`i State Association of Counties (HSAC) Counties of Kauaq, Honolulu, Maui, & Hawaiq RECEIVED May 2,2012 '12 MAY -4 Al1 :09 THE C•tUli 1 !,.. CtfUNTY SF KAI, HSAC President and - Members of the Executive Committee Dear President: SUBJECT: TREASURER'S REPORT FOR MARCH 2012 Attached please find a repoif fthe Association's revenues and expenses for the period March 1 2012 through March 31, 2012. -3-- :,,,„ ,i4Fe.,.„::'' 17'7 --,\5 (1,(.alp,;;>.) 'It., ,,:ki-4,Viiyi sincer\ L.,:.;:',..z.:..,:.;:,,,,,,,,f eiIyi.:I;-' i • -,/ OSEPH PONTANILLA ' - - •,-:-. P. ,•.;°.------ HSAC Treasurer ' - ' • „r• ''',,CV '.;ii".' #.$ , i V ,. A '' .4' ,,,,,,,,:e. ''..,'• f-:,:' ` of\P -' ' -,-..tt' , 44' ' f` 4 ,. A '1 ehment oc roihsac:FY20i2:1tr:12031trckmli */1 t 1 ,..,4i,llatyatzt,%:-,:;swi• 4396 Rice Street,Suite 209,Lihu'e,ICaual,Hawaii 96766,(808)241-4188 Hawaii State Association of Counties REVENUES COLLECTED AND EXPENSES PAID Period: March 1, 2012 through March 31, 2012 BEGINNING BALANCE $ 96,639.90 Current period FY 2012 FY 2012 March Year to Date Budget REVENUES Membership Fees $0.00 $43,680.00 $43,680.00 Conference Income $0.00 $0.00 $10,000.00 Interest Income $1.65 $20.75 $32.00 Miscellaneous $0.00 $4,500.00 $0.00 Fund Balance, prior FY $0.00 $0.00 $80,742.00 Total $1.65 $48,200.75 $134,454.00 Total Receipts This Period $1.65 EXPENSES Executive Committee Travel $587.80 $6,801.85 $9,000.00 Auditing Services $0.00 $3,751.04 $4,500.00 Stationery $0.00 $0.00 $150.00 Miscellaneous $97.65 $6,198.32 $6,100.00 Special Committees Travel $0.00 $0.00 $500.00 Miscellaneous $0.00 $0.00 $100,00 NACo Travel- Board $0.00 $4,709.03 $10,800.00 Travel -Steering Committees $0.00 $980.79 $4,800.00 Promotional $0.00 $36.00 $250.00 Dues $0.00 $25,573.00 $27,268.00 Miscellaneous $660.02 $889.72 $1,000.00 WIR Travel $0.00 $0.00 $7,200.00 Promotional $0.00 $0.00 $250.00 Dues $0.00 $3,557.00 $3,804.00 Miscellaneous $0.00 $0.00 $1,000.00 Adjustments for Travel and Related Expenses $0.00 $0.00 $7,732.00 National Conference Fund $0.00 $0.00 $50,000.00 Conferences $0.00 $0.00 $0.00 Total $1,345.47 $52,496.75 $134,454.00 Total Expenses This Period $1,345.47 ENDING BALANCE $95,296.08 ocs:proj:hsac:FY2012:tr:1203tr:kmh „, wisammier vie ,A Hawaii State Association of Counties (HSAC) . Counties of Kauai. Honolulu, Maui, & Hawai`i 7 7 7 RECEIVED 12 MY 16 All :23 May 11, 2012 r. rani.! THE. C 4:75 Lf!•-,fl . ' ' C 0 UK I .( HSAC President and Members of the Executive Committee Dear President: SUBJECT: TREASURER'S REPORT FOR APRIL 2012 Attached please find a reporf the Association's revenues and expenses for the period April 1, 2012, through April 30, 2012. •.:41.';';`,'.-,:°',:s.:.;', 14 arr,::` iri/ \ ‘V1 tiPIV if: Sincerei4,41. AO. / i ,- .... „.., / . OSEPH PONTANILLA f ,. HSAC Treasurer i ! (:70: ', ., .';:” ''A ,,' Aqichmen't jti: ocs\IVokhsac:F"Y2012:1tr:12041trckrnh -,./ /I tZIA.iati '''' 4396 Rice Street,Suite 209,LThtee,Kauai,Hawaii 96766,(808) 241-4188 Hawaii State Association of Counties REVENUES COLLECTED AND EXPENSES PAID Period:April 1, 2012 through April 30, 2012 BEGINNING BALANCE $ 95,296.08 Current Period FY 2012 FY 2012 April Year to Date Budget REVENUES Membership Fees $0.00 $43,680.00 $43,680.00 Conference Income $18,528.53 $18,528.53 $10,000.00 Interest Income $1.61 $22.36 $32.00 Miscellaneous $0.00 $4,500.00 $0.00 Fund Balance, prior FY $0.00 $0.00 $80,742.00 Total $18,530.14 $66,730.89 $134,454.00 Total Receipts This Period $18,530.14 EXPENSES Executive Committee Travel $578.60 $7,380.45 $9,000.00 Auditing Services $275.00 $4,026.04 $4,500.00 Stationery $0.00 $0.00 $150.00 Miscellaneous $477.38 $6,675.70 $6,100.00 Special Committees Travel $0.00 $0.00 $500.00 Miscellaneous $0.00 $0.00 $100.00 NACo Travel- Board $190.27 $4,899.30 $10,800.00 Travel -Steering Committees $0.00 $980.79 $4,800.00 Promotional $0.00 $36.00 $250.00 Dues $0.00 $25,573.00 $27,268.00 Miscellaneous $0.00 $889.72 $1,000.00 WIR Travel $0.00 $0.00 $7,200.00 Promotional $0.00 $0.00 $250.00 Dues $0.00 $3,557.00 $3,804.00 Miscellaneous $0.00 $0.00 $1,000.00 Adjustments for Travel and Related Expenses $0.00 $0.00 $7,732.00 National Conference Fund $0.00 $0.00 $50,000.00 Conferences $0.00 $0.00 $0.00 Total $1,521.25 $54,018.00 $134,454.00 Total Expenses This Period $1,521.25 ENDING BALANCE $112,304.97 ocs:proj:hsac:FY2012:tr:1204tr:kmh Hawaii State Association of Counties (HSAC) Counties of Kauai, Honolulu, Maui, & Hawai`i June 6, 2012 HSAC President and Members of the Executive Committee Dear President: SUBJECT: TREASURER'S REPORT FOR MAY 2012 Attached please find a report of the Association's revenues and expenses for the period May 1,2012, through May 31, 2012. Sincerely, OSEP PONTANILLA HSAC Treasurer Attachment oes:prof:hsac:FY2012:1tr:12051tr:kmh 4396 Rice Street,Suite 209,LThu`e,Kaua`i,Hawaii 96766, (808) 241-4188 Hawaii State Association of Counties REVENUES COLLECTED AND EXPENSES PAID Period: May 1, 2012 through May 31,2012 BEGINNING BALANCE $112,304.97 Current period FY 2012 FY 2012 May Year to Date Budget REVENUES Membership Fees $0.00 $43,680.00 $43,680.00 Conference Income $0.00 $18,528.53 $10,000.00 Interest Income $1.90 $24.26 $32.00 Miscellaneous $0.00 $4,500.00 $0.00 Fund Balance, prior FY $0.00 $0.00 $80,742.00 Total $1.90 $66,732.79 $134,454.00 Total Receipts This Period $1.90 EXPENSES Executive Committee Travel $617.10 $7,997.55 $9,000.00 Auditing Services $0.00 $4,026.04 $4,500.00 Stationery $0.00 $0.00 $150.00 Miscellaneous $0.00 $6,675.70 $6,100.00 Special Committees Travel $0.00 $0.00 $500.00 Miscellaneous $0.00 $0.00 $100.00 NACo Travel-Board $2,367.93 $7,267.23 $10,800.00 Travel-Steering Committees $0.00 $980.79 $4,800.00 Promotional $0.00 $36.00 $250.00 Dues $0.00 $25,573.00 $27,268.00 Miscellaneous $0.00 $889.72 $1,000.00 WIR Travel $1,152.50 $1,152.50 $7,200.00 Promotional $0.00 $0.00 $250.00 Dues $0.00 $3,557.00 $3,804.00 Miscellaneous $0.00 $0.00 $1,000.00 Adjustments for Travel and Related Expenses $0.00 $0.00 $7,732.00 National Conference Fund $0.00 $0.00 $50,000.00 Conferences $0.00 $0.00 $0.00 Total $4,137.53 $58,155.53 $134,454.00 Total Expenses This Period $4,137.53 ENDING BALANCE $108,169.34 ocs:proj;hsac:FY2012:tr..1205tr:kmh Hawaii State Association of Counties (HSAC) Counties of Kaua`i,Maui, and Hawaii,and City&County of Honolulu MINUTES HSAC EXECUTIVE COMMITTEE MEETING Wednesday,June 22,2011 at 8:38 a.m. Grand Wailea Hotel Resort&Spa 3850 Wailea Alanui Drive, Wailea Maui CALL TO ORDER The HSAC Executive Committee was called to order at 8:38 a.m. by Kauai Councilmember and HSAC President Mel Rapozo. The County of Kauai: President Mel Rapozo Present The City and County of Honolulu: Vice-President Stanley Chang Present The County of Hawai`i;__. __ Secretary K. Angel Pilago Present The County of Maui: Treasurer Joseph Pontanilla Present Others Present: The meeting was open to the General Membership of HSAC and attendees of the HSAC annual conference,as a result the EC meeting was attended by roughly 40 different members,conference guests,and staff whose names were not recorded. MINUTES A. Minutes of the May 13,2011 HSAC Executive Committee Meeting were submitted by HSAC Secretary K.Angel Pilago for review and approval. MOTION TO ACCEPT: V.P. Stanley Chang SECOND TO THE MOTION: Treasurer Joseph Pontanilla DISCUSSION: None The Motion Passed unanimously REPORTS A. Treasurer's Reports 1. A Treasurer's Reports for the Month of April 2011 and a report for the month of May 2011 were submitted by HSAC Treasurer Joseph Pontanilla for review and approval. MOTION TO ACCEPT: Secretary K. Angel Pilago SECOND TO THE MOTION: Treasurer Joseph PontanilIa DISCUSSION: None The Motion passed unanimously B. County Reports 1. Maui County EC representative Treasurer Joseph Pontanilla reported that Maui County had recently passed their Maui County's budget which totaled$567 Million Dollars. In early May the County of Maui also took action on real property tax issues which included the reduction of the Home Exemptions from $300,000 to$200,000 and also approved a requirement that homeowners prove they are Maui residents in order to qualify for any real property tax exemptions. 2. Hawai'i County representative Secretary K. Angel Pilago reported that Hawaii County had not yet completed their budget process as the Council submitted budget was vetoed by Mayor Kenoi and Ha`wai'i County willbe going into a SpeciarCouncTSession on y`v Friday June 24,2011 and a Second Special Session on Thursday July 30,2011 to handle the override. 3. The City and County of Honolulu representative Vice-President Stanley Chang reported that Honolulu recently completed its budget process. Mayor Peter Carlisle vetoed several bills which the Council will address in a special session next week. Honolulu is also working very hard on the Counties of Hawaii Sister City Summit being held in September of this year in conjunction with HSAC,the U.S. Departments of State and Commerce,and the State of Hawaii's Department of Business, Economic Development and Tourism(DBEDT). 4. Kaua`i County representative President Mel Rapozo reported that Kauai recently completed their budget process, in the interests of time President Rapozo limited his report. C. National Association of Counties(NACo)Report In the consideration of the time limitations to the EC meeting,President Rapozo recommended that barring any objections,the NACo report be deferred. Hearing no objections, the report was deferred. D. Western Interstate Region(WIR)Report In consideration of the time limitations to the EC meeting, President Rapozo recommended that barring any objections, the WIR report be deferred. Hearing no objections,the report was deferred. UNFINISHED BUSINESS A. Moved to the end of the Agenda NEW BUSINESS A. Communication(dated May 9,2011)from the Honolulu Chief Clerk, Patricia Mau-Shimizu,to inform HSAC of the adoption in the 2011 Regular Session of Resolution No. 139—Creating a task force on establishing the Bank of the State of Hawaii. MOTION TO RECEIVE: Treasurer Joseph Pontanilla SECOND TO THE MOTION: V.P. Stanley Chang DISCUSSION: None TEalotion passed unanimously°"" B. Communication(dated May 9,2011) from Maui Council Chair Danny A. Mateo, requesting consideration of the Committee to appoint Councilmember Joseph Pontanilla as a NACO Director. MOTION TO RECEIVE: Secretary Angel K. Pilago SECOND TO THE MOTION: V.P. Stanley Chang DISCUSSION: None The Motion passed unanimously C. Communication(dated June 3,2011)from Kaua'i County Council Chair Jay Furfaro, informing President Rapozo that the Council approved HSAC's proposed slate of officers for fiscal year 2011/2012. MOTION TO RECEIVE: Treasurer Joseph Pontanilla SECOND TO THE MOTION: V.P. Stanley Chang DISCUSSION: None The Motion passed unanimously D. Communication(dated June 7,2011) from President Rapozo to NACo President Glen Whitley, informing him of HSAC appointments to the NACo Steering Committees. MOTION TO RECEIVE: Treasurer Joseph Pontanilla SECOND TO THE MOTION: V.P. Stanley Chang DISCUSSION: None The Motion passed unanimously E. Communication(dated June 8, 2011)from Honolulu City Clerk informing the committee of the passing of Resolution 11-163,FD 1, approving the HSAC slate of officers for fiscal year 2011-2012. MOTION TO RECEIVE: Treasurer Joseph Pontanilla SECOND TO THE MOTION: V.P. Stanley Chang DISCUSSION: None The Motion passed unanimously F. Discussion of the 2011 HSAC Legislative Package(Timeline) President Rapozo explained that the intent of this agenda item is to present for approval the Legislative timeline for HSAC's Legislative package. The timeline reads as follows: • Request for proposals from each respective County Council to be submitted to the HAAC Executive Committee by September 2, • Schedule HSAC Executive Committee Meeting for Mid- September to discuss and initially approve the 2012 HSAC Legislative Package; • Deadline for Counties to approve the 2012 HSAC Legislative Package by October 14,2010,to be approved by the HSAC Executive Committee at a subsequent meeting. *MOTION TO RECEIVE: Treasurer Joseph Pontanilla SECOND TO THE MOTION: Secretary Angel K. Pilago DISCUSSION: None The Motion passed unanimously UNFINISHED BUSINESS A. President Rapozo took Unfinished Business items A, B,and C of the Agenda and pooled their discussion. These Agenda items, relating to A) opening membership to corporations per HSAC Bylaws B)hiring and Executive Director of HSAC and C)a new fee structure for HSAC membership had been initiated by former HSAC Vice-President and Honolulu City Council Chair Nestor Garcia. The discussion items had been deferred for action several times in the past and President Rapozo requested that at this meeting a joint presentation be made on these subjects. President Rapozo called upon Kekoa McClellan,Chief of Staff to Vice-President Stanley Chang to provide the presentation which discussed the benefits of opening membership to corporations,hiring an Executive Director,and adopting a new fee structure(Mr.McClellans' Report,compiled in conjunction with Honolulu Council Chair Garcia's HSAC Liaison Mark Segami,is attached for quick reference). President Rapozo recommended that a Sub-committee of the Executive Committee be established relating to the appointment and hiring of an Executive Director. MOTION TO ESTABLISH A SUB-COMMITTEE RELATING TO THE APPOINTMENT AND HIRING OF AN EXECUTIVE DIRECTOR, EXPANSION OF HSAC MEMBERSHIP TO CORPORATIONS,AND MODIFICATIONS OF HSAC DUES MOTION: Vice-President Stanley Chang SECOND TO THE MOTION: Secretary K.Angel Pilago DISCUSSION: President Rapozo informed the EC that EC members should provide to the EC the name of their respective County's designee to the Sub-Committee at the July EC Meeting. President Rapozo stressed that as this has been deferred on several occasions that this Sub- Committee's establishment was a necessary and overdue measure. The Motion Passed Unanimously B. Discussion and approval of nominees to the NACo Board of Directors for Fiscal Year 2011-2012: 1. Presidential Nominee,City and County of Honolulu (NACo) 2. Joseph Pontanilla,Maui County(NACo) President Rapozo informed the EC that as not all counties have submitted their approved slates, the EC cannot approve these Agenda items. President Rapozo entertained a motion that to provide for adequate time for all counties to approve and submit their slates for the Executive Committee,the terms of the current four members of HSAC's EC be extended for 60 days. MOTION TO EXTEND THE TERMS OF CURRENT EXECUTIVE COMMITTEE MEMBERS FOR 60 DAYS MOTION: Secretary K.Angel Pilago SECOND TO THE MOTION: Treasurer Joseph Pontanilla DISCUSSION: None The Motion Passed Unanimously ANNOUNCEMENTS A. Treasurer Joseph Pontanilla expressed his thanks for his fellow EC members support of the HSAC annual conference B. Secretary K. Angel Pilago expressed his Mahalo to President Whitley for his support of HSAC and Hawaii. Additionally,Treasurer Pontanilla shared that the canoes of the Polynesian Voyaging Society are making a tour of the Islands and encouraged participation in their activities. C. President Rapozo announced that next EC meeting will be held on July 8, 2011 at Honolulu Hale at 10:00 a.m. ADJOURNMENT MOTION TO ADJOURN: Vice-President Chang SECOND TO THE MOTION: Treasurer Joseph Pontanilla DISUCSSION: None The Motion passed unanimously Respectfully Submitted, 7 ice- rest a WStanley Chang Hawaii State Association of Counties (HSAC) Counties of Kau`i,Maui, Hawaii & City& County of Honolulu MINUTES HSAC EXECUTIVE COMMITTEEE MEETING Friday,July 8,2011 at 10:06 a.m. Honolulu Hale,Committee Room Honolulu,Oahu,Hawaii CALL TO ORDER The HSAC Executive Committee was called to order at 10:06 a.m. by Kaua`i Councilmember and HSAC President Mel Rapozo. The County of Kauai: President Mel Rapozo Present The City and County of Honolulu: Vice-President Stanley Chang Present The County of Hawai`i: Councilmember Brittany Smart(in Present place of Secretary K. Angel Pilago) The County of Maui: Treasurer Joseph Pontanilla Present MINUTES A. Minutes of the June 22, 2011 HSAC Executive Committee Meeting were submitted by HSAC Vice-President Stanley Chang for review and approval. MOTION TO ACCEPT: Councilmember Brittany Smart SECOND TO THE MOTION: Vice-Presdient Stanley Chang DISCUSSION: None The motion passed unanimously. REPORTS A. Treasurer's Report The Treasurer's Report for the Month of June 2011 was submitted by HSAC Treasurer Joseph Pontanilla for review and approval. MOTION TO ACCEPT: Vice President Stanley Chang SECOND TO THE MOTION: Councilmember Brittany Smart DISCUSSION: None The motion passed unanimously. Oral Motion to amend the agenda in order to amend the agenda proposed by HSAC President Mel Rapozo. MOTION TO ACCEPT: Vice-President Stanley Chang SECOND TO THE MOTION: Councilmember Brittany Smart DISCUSSION: None The motion passed unanimously. Oral motion to amend the agenda under New Business to discuss a matter regarding a proposal Tom Sweet at the NACo Convention in Portland. MOTION TO ACCEPT: Treasurer Joseph Pontanilla SECOND TO THE MOTION: V.P. Stanley Chang DISCUSSION: None The motion passed unanimously. B. County Reports 1. Maui County representative Treasurer Joseph Pontanilla reported that Maui is still receiving HSAC sponsorship and registration fees and will hopefully have a budget report regarding the HSAC Conference on Maui by the next Executive Committee meeting. The Maui Council Chair and Mayor are presently in South Korea attempting to establish a sister city sister relationship. The county reduced home exemptions for homeowners through the real property tax,reducing the exemption from $300,000 to$200,000 due to revenue decline. The reduced exemption does not go into effect until 2013. 2. Hawaii County representative Councilmember Brittany Smart reported that Hawaii County Council held a special session on June 24, 2011 on the possibility of obtaining special counsel to review the budget as the Mayor noted possible illegality. The council did not retain counsel. The Mayor's budget is in place. A possible plastic bag ban in is being discussed. 3. City and County of Honolulu representative Vice-President Stanley Chang welcomed Executive Director Ann Chung of the Office of Economic Development to present an update on the Sister City Summit. Vice-President Stanley Chang informed HSAC of the recent reorganization of City Council,the newly formed Honolulu Authority for Rapid Transit(HART),and that the Honolulu Reapportionment Commission is underway. 4. Kauai County representative President Mel Rapozo reported that a comprehensive real tax review will begin shortly. C. National Association of Counties(NACo) The delegations from Hawaii will leave on either July 14th or 15`"to attend the NACo Conference in Portland,Oregon. President Mel Rapozo noted that HSAC always hosts a breakfast and asked Vice-President Stanley Chang to coordinate it and invite the second vice-president endorsed candidate. D. Western Interstate Region(WIR)Report Treasurer Joseph Pontanilla noted that the two Hawaii Directors members need to attend all meetings. UNFINISHED BUSINESS A. Discussion and approval of nominees to the NACo Board of Directors for Fiscal year 2011-2012: a. Presidential Nominee,City& County of Honolulu (NACo) b. Joseph Pontanilla, Maui County(NACo) President Mel Rapozo recommended the agenda item be deferred. Hearing no objections,the item was deferred. NEW BUSINESS A. Discussion and approval of the appointment of a special committee to address the following matters: 1. Opening HSAC membership to corporations. 2. Hiring an Executive Director of HSAC. 3. Establishing a fee structure for HSAC Corporate/Associate membership. Councilmember Riki Hokama indicated interest in representing Maui, Councilmember Brittany Smart will temporally represent Hawaii until she receives further notification from Secretary Angel Pilago, Councilmember Nestor Garcia will represent the City& County of Honolulu and President Mel Rapozo will represent Kaui. President Mel Rapozo appointed Councilmember Nestor Garcia as chairman of the special committee. Members will serve a term of 6 months. MOTION TO APPROVE: Vice-President Stanley Chang SECOND TO THE MOTION: Treasurer Joseph Pontanilla DISCUSSION: None The motion passed unanimously. B. Communication(dated June 28, 2011) from Honolulu City Councilmember Nestor Garcia,requesting support and approval from HSAC Executive Committee regarding NACo's intent to appoint Councilmember Garcia as Vice Chair of the International Economic Development Task Force. MOTION TO ACCEPT: Treasurer Joseph Pontanilla SECOND TO THE MOTION: Vice-President Stanley Chang DISCUSSION: None C. Communication(dated July 1,2011) from Honolulu City Councilmember Stanley Chang requesting approval of an MOU agreement between HSAC and the Pacific Gateway Center(PGC)relating to support for HSAC's cosponsorship of the first annual Counties of Hawaii Sister City Summit. Kekoa McClellan, Chief of Staff to Vice President Stanley Chang,explained that HSAC has already endorsed the Counties of Hawaii Sister City Summit and that the memorandum of understanding is written between HSAC and the PGC based out of Honolulu. The intent is for PGC to provide administration of event planners and to handle donations. Several members of the Executive Committee noted their concerns with the present language of the MOU specifically as it pertains to the liability of HSAC if the PGC fails to fundraise an appropriate sum to meet the cost of the conference. Councilmember Brittany Smart motioned to table the item in order to review the bylaws and decide actions based upon the review. Hearing no objecting,the item was temporally tabled. Vice-President Stanley Chang proposed two new amendments to the MOU. Oral Motion to amend the MOU proposed by HSAC Vice-President Stanley Chang. MOTION TO ACCEPT: Treasurer Joseph Pontanilla SECOND TO THE MOTION: President Mel Rapozo DISCUSSION: None The motion passed unanimously. According to page 18 of the HSAC Bylaws,the MOU could be approved by the Executive Committee without the need to take the language to the individual councils for approval. President Mel Rapozo motioned to accept. Hearing no objections, the motion passed. D. Communication(dated June 24, 2011) from Hawaii County Councilmember Brittany Smart,requesting HSAC permission to attend and present information on the Model APEC Convention. MOTION TO RECEIVE: Treasurer Joseph Pontanilla SECOND TO THE MOTION: Vice-President Stanley Chang DISCUSSION: None The motion passed unanimously. E. Discussion to honor Tom Sweet at the NACo Conference in Portland, Oregon. Vice-President Stanley Chang agreed to organize the creation of an honorary certificate. ANNOUNCEMNTS A. Treasurer Joseph Pontanilla will prepare an amended budget for the next HSAC Executive Committee meeting. An oral motion to utilize$500 from the WIR miscellaneous account for the recognition of Tom Sweet was made by Treasurer Joseph Pontanilla. Hearing no objections, the motion was passed. B. The next meeting of the HSAC Executive Committee was tentatively scheduled for August 5, 2011 at 10AM in Honolulu,Oahu. ADJOURNMENT MOTION TO ADJOURN: Brittany Smart SECOND TO THE MOTION: Vice-President Stanley Chang DISCUSSION: None The motion passed unanimously. Respectfully Submitted, A‘&1.1'.3 Clagaai"*> Vice-President Stanley Chang Hawaii state Association of Counties Counties of Kauai.Maui and Hawaii,City&County of Honolulu „......"44\ s" s s MINUTES HSAC EXECUTIVE COMMITTEE MEETING August 5, 2011 Council Committee Room, Honolulu Hale Honolulu, Hawaii I. CALL TO ORDER The HSAC Executive Committee was called to order by President Mel Rapozo at 10:02 a.m. The following members comprised a quorum: County of Kauai: President Mel Rapozo City and County of Honolulu: Vice President Stanley Chang County of Hawaii: Secretary Angel Pilago , County of Maui: Treasurer Joseph Pontanilla Others Present: Honolulu Councilmember Nestor Garcia Honolulu staff Kekoa McClellan Honolulu staff Mark Segami Honolulu staff Kimberly Ribellia Honolulu staff Gavin Kennedy Maui staff Kirsten Hamman Treasurer Pontanilla made a motion seconded by Secretary Pilago to amend the agenda to include approval of the agenda. The motion was approved. Vice President Chang made a motion seconded by Secretary Pilago to further amend the agenda to add an item to discuss the 2012 HSAC conference under VI. New Business as item D. The motion was approved. II. APPROVAL OF THE AGENDA Treasurer Pontanilla made a motion seconded by Secretary Pilago to approve the agenda as amended. The motion was approved. ✓"`,4. . (1 ' =� .44V.1'.:-\441‘mm-,...,,.......... .iimoilionni...,m.....minimmummommennummismie....a............... m..m.m...........1.01: 4 ..., . ., OCS/083011/04:29/HM III. MINUTES Treasurer Pontanilla made a motion seconded by Vice President Chang to approve two items: A. Minutes of the July 8, 2011, Executive Committee meeting. B. Amended Treasurer's Report of May 2011. The motion was approved. IV. REPORTS A. Treasurer's Report Treasurer Pontanilla made a motion seconded by Secretary Pilago to approve the Treasurer's Report of July 2011. Treasurer Pontanilla stated that the current report does not include the income from the HSAC annual conference, which was over$10,000. The motion was approved. B. County Reports 1. Maui County Report. Treasurer Pontanilla reported that Maui County is currently discussing revisions and updates to the Maui County general plan. He stated that the Council meeting scheduled for later in the day would cover some minor items. 2. Hawaii County Report. Secretary Pilago reported that Hawaii County Council had discussed the process for HSAC legislative proposals. The Council is conducting briefings regarding Native Hawaiian recognition issues and considering creating an advisory board to deal with land-use issues with regard to the interests of Native Hawaiians. The Council is also working on finalizing the building code and developing important agricultural land policies. 3. City and County of Honolulu Report. Vice President Chang reported that the Honolulu City Council had conducted committee meetings during the week and discussed issues such as trucking sewage sludge and acquisition of properties for transit development among other issues. The Council also continues to support the Sister Cities Summit and work towards its successful implementation. 4. Kauai County Report. President Rapozo reported that the Kauai Council is working on a transient accommodation unit(TAU) bill,which 2 will determine the Council's approach to growth and development of TAUs. A charter amendment recently approved by voters gave the Council authority to approve TAUs in addition to zoning changes. The Council may delegate TAU approval back to the Planning Commission. President Rapozo stated that whatever the Council decides to do a legal challenge is likely and will have possible ramifications to all counties. The Council is also working on a comprehensive tax review and is awaiting clarifications and presentations from the Administration. C. National Association of Counties (NACo) Report Treasurer Pontanilla reported that ft was nice to see many newly elected councilmembers from all the counties attend the NACo annual conference in Portland, Oregon. Honolulu Councilmember and HSAC Vice President Stanley Chang was appointed to the NACo board of directors by the NACo President. Treasurer Pontanilla also reminded the Executive Committee members that HSAC needs to inform NACo of state association appointees to the NACo board. Honolulu Councilmember Garcia updated the Executive Committee on his work serving on the NACo International Economic Development task force and requested that his trip report be added to the minutes of the HSAC meeting. He noted that he has taken responsibility for the travel and tourism portfolio on the task force. Vice President Chang stated that he hosted a breakfast meeting between the Hawaii delegation and second Vice Presidential candidate Linda Langston, who was subsequently elected to that position. He also informed members that he worked to develop a "young elected officials" initiative at NACo and discussed the issue with the NACo leadership. President Rapozo encouraged members to consider participating on NACo steering committees and make sure to take advantage of what NACo as an organization can offer Hawaii's counties. D. Western Interstate Region (WIR) Report President Rapozo reported that the WIR Executive Committee will be meeting in October on Kauai and he will transmit further details and information to HSAC members who wish to attend any events scheduled around that meeting. V. UNFINISHED BUSINESS President Rapozo deferred item V.A. to follow item V.B. in order to get clarification on the current HSAC Bylaws. 3 B. Approval of MOU agreement between HSAC and the Pacific Gateway Center relating to support of the Counties of Hawaii Sister City Summit. Vice President Chang thanked the members for their input on the proposed agreement. He stated that the agreement is no longer necessary and does not need to be considered further by the Executive Committee. President Rapozo thanked the members from Hawaii and Kauai for raising their concerns with the agreement. Treasurer Pontanilla made a motion seconded by Vice President Chang to file the item. The motion was approved. President Rapozo called for a recess at 10:34 am. President Rapozo reconvened the meeting at 10:46 am. A. Discussion and approval of nominees to the NACo Board of Directors for Fiscal year 2011-2012: 1. Presidential Nominee, City and County of Honolulu (NACo) The item was received and filed with no objections. 2. Joseph Pontanilla, Maui County(NACo) Secretary Pilago made a motion seconded by Vice President Chang to approve Joseph Pontanilla as a representative of HSAC to the NACo board of directors. The motion was approved. President Rapozo noted that the agenda required further amendment to reflect the HSAC appointee to the WIR. 3. Angel Pilago, Hawaii County (WIR) Treasurer Pontanilla made a motion seconded by Vice President Chang to approve Angel Pilago of Hawaii County to the WIR board of directors. The motion was approved. VI. NEW BUSINESS A. Discussion on revising HSAC Bylaws to reflect NACo board nominee. President Rapozo suggested that at a future meeting the committee consider a process to fairly rotate appointees from each county and he requested suggestions from committee members. Secretary Pilago stated 4 that he would work to propose such a procedure at the next HSAC meeting. Treasurer Pontanilla made a motion seconded by Vice President Chang to receive and file the item. The motion was approved. B. Discussion and approval of an appropriation of$500 to honor Tom Sweet at the NACo annual conference. Treasurer Pontanilla reported that this item had been previously approved. Mr. Sweet was honored at the NACo conference and representatives from all four counties were in attendance. He was given a lei and resolution in his honor. Vice President Chang made a motion seconded by Treasurer Pontanilla.to receive and file the item. The motion was approved. C. Discussion and approval of HSAC slate of officers. Secretary Pilago stated that Hawaii County Council had approved and submitted a proposed slate of officers as follows: President: Mel Rapozo Vice President Angel Pilago Secretary: Stanley Chang Treasurer. Joseph Pontanilla Treasurer Pontanilla stated that some county councils had previously approved a different slate of officers for HSAC and the proposed slate by Hawaii Council must be approved by each council before it could become effective. President Rapozo responded that a slate of officers must be approved by August 22"d. Vice President Chang informed the committee that Honolulu City Council will be able to meet such a deadline. Maui staff Kirsten Hamman clarified that the bylaws allow for the previous year's officers to continue serving until a new slate is approved. Members discussed the process for approval of the slate and agreed that the bylaws required any new slate to be presented by HSAC executive committee to the county councils for approval. President Rapozo asked members if the proposed slate of officers could be acted upon by each council before the next HSAC meeting. Members responded in the affirmative. Vice President Chang made a motion seconded by Secretary Pilago to approve the following HSAC slate of officers to the county councils for approval: 5 President: Mel Rapozo Vice President: Angel Pilago Secretary: Stanley Chang Treasurer: Joseph Pontanilla The motion was approved. D. Discussion of the 2012 HSAC conference. Members praised Maui County for a successful conference in 2011. Members agreed that Hawaii County is scheduled to host the 2012 HSAC conference and Kauai is scheduled to host the 2013 HSAC conference. VII. ANNOUNCEMENTS A. Schedule next meeting. The Executive Committee meeting and General Membership meeting were scheduled for September 9, 2011, at Honolulu Hale. B. Other Announcements Treasurer Pontanilla informed members that a NACo director from Georgia is currently ill and offered to send a card on behalf of HSAC. President Rapozo stated that in future meetings he would like to discuss the NACo cooperative purchasing agreement and unadjudicated traffic fines as state legislative proposals for HSAC. VIII. ADJOURNMENT There being no further business, the meeting was adjourned at 11:28 a.m. Very truly yours, STANLEY C G Vice President Hawaii State Association of Counties 8 Hawaii State Association of Counties Counties of Kauai,Maui and Hawaii,City&County of Honolulu Y Iii' .. N - \', _,MM ' MINUTES - 90 HSAC EXECUTIVE COMMITTEE MEETING c°-, cl�? September 9, 2011 ;' °-«m Council Committee Room, Honolulu Hale .c' =cl'n Honolulu, Hawaii -0 zrn w c-:x. .. c co ON c7 1. CALL TO ORDER The HSAC Executive Committee Was called to order by Vice President Stanley Chang at 10:30 a.m. The following members comprised a quorum: County of Kauai: Alternate Kipukai Kualii City and County of Honolulu: Vice President Stanley Chang County of Hawaii: Secretary Angel Pilago County of Maui: Treasurer Joseph-Pontanilla Others Present: Honolulu staff Kekoa McClellan Honolulu staff Gavin Kennedy Executive Director of Honolulu Office of Economic Development Ann Chung Maui staff Kirsten Hamman Kauai staff Peter Morimoto Vice President Chang asked if there were any objections to taking the agenda out of order by taking up agenda items VI A, B, and C first. There were no objections. VI. NEW BUSINESS A. Communication dated August 22, 2011, from Bernice K.N. Mau to HSAC President Mel Rapozo informing him of the adoption of a resolution by the City and County of Honolulu approving the officers of HSAC for the remainder of fiscal year 2011-2012. Treasurer Pontanilla made a motion seconded by Secretary Pilago to ,;;;,,, accept the correspondence. The motion was approved. ,i , OCS/100411/03:01/HM B. Communication dated August 24, 2011, from Kauai County Council Chair Jay Furfaro to HSAC President Mel Rapozo informing him of the Kauai County Council's approval of the amended slate of officers of HSAC for fiscal year 2011-2012. Treasurer Pontanilla made a motion seconded by Kauai Alternate Kualii to accept the correspondence. The motion was approved. C. Approval by the Maui County Council of the amended slate of officers for the HSAC Executive Committee. Treasurer Pontanilla made a motion seconded by Secretary Pilago to accept the approval. The motion was approved. Treasurer Pontanilla informed the Executive Committee that the amended slate of officers for HSAC had been approved by the Maui County Council and that a letter would be forthcoming. Vice President Chang called for a recess at 10:33 am. Newly approved Vice President Pilago reconvened the meeting at 10:35 am. II. APPROVAL OF AGENDA III. MINUTES Secretary Chang made a motion seconded by Treasurer Pontanilla to approve the minutes of the August 5, 2011, Executive Committee meeting. The motion was approved. IV. REPORTS A. Treasurer's Report Treasurer Pontanilla provided a brief update regarding 2011 conference income. He stated that once all funds are collected, the net conference income will be approximately $8,000. B. County Reports 1. Maui County Report. Treasurer Pontanilla reported that Maui County is currently considering legislation to authorize emergency use of wells for upcountry Maui to alleviate persistent drought conditions. The council is also working to pass a resolution for an 2 operational audit of the Waiehu Golf Course. Additionally, the Maui General Plan continues to be worked on. Vice President Pilago stated that without objections he would defer the Hawaii County Report to the end of item IV. 3. City and County of Honolulu Report. Vice President Chang reported that the Honolulu City Council is considering legislation to limit the proliferation of signs, including political signs and that the council is currently attempting to balance visual blight with the right of freedom of expression. He also stated that the Oahu General Plan is being reviewed in addition to the sustainable communities plans for each region of the island. The current sustainable community plan under consideration is that of Waianae. 4. Kauai County Report. Alternate representative Kualii reported that the Kauai Council is currently working to implement a charter amendment approved by the voters that would limit transient accommodations while balancing the rights of property owners. The County is also conducting sister city meetings ahead of the Sister Cities summit and will be preparing for the Western Interstate Region executive board meeting occurring on Kauai in October. 2. Hawaii County Report. Secretary Pilago reported that Hawaii County Council is working on a charter amendment to preserve the funding for county purchase of open spaces as the Mayor has delayed implementation of the current ordinance. The Council has conducted meetings with the delegation from Ormoc City in the Philippines, which is a new sister county of Hawaii and is a participant in the upcoming Sister Cities Summit. V. UNFINISHED BUSINESS A. Discussion regarding amendments to HSAC bylaws. The item was deferred. VI. NEW BUSINESS D. Communication dated September 2, 2011, from Mark Segami, City and County of Honolulu, requesting HSAC support of the Sister-Cities Summit 2011. Ann Chung, Executive Director of the Office of Economic Development, City and County of Honolulu, and Kekoa McClellan, staff for Secretary Chang, gave a presentation on the Sister-Cities Summit. Ms. Chung 3 stated that the purpose of the Sisiter-Citites Summit is to strengthen and build upon the current sister city relationships of all four counties of Hawaii. Fourteen delegations are expected at the summit from cities in China, Japan, Korea, and the Philippines. The primary goal of the summit is to build business relationships and assist in economic development of the counties. Ms. Chung then reviewed the agenda of the summit for the Executive Committee. Mr. McClellan explained that the genesis of the Sister-Cities Summit came from HSAC. He stated that HSAC has explored meaningful ways to participate in the event as an organization. He thanked the members for their work in securing support and funding from the individual counties. Mr. McClellan suggested that HSAC could provide a sponsorship of $5,000 to the Sister-Cities Summit, enabling participation in a high-level breakfast meeting and recognition as a sponsor of the event. Vice President Pilago requested that Secretary Chang further explain the request. Secretary Chang explained that the request for$5,000 to the Sister-Cities Summit was not directed to the individual counties as they had already contributed to the event. The request for sponsorship is directed to HSAC as an organization. Vice President Pilago asked Ms. Chung if attorneys for the Office of Economic Development had objections to the monetary request to HSAC. Ms. Chung responded that no objections had been made. Treasurer Pontanilla asked Ms. Chung what the budgeted amount for the entire conference was. Ms. Chung responded that she could not provide information on an exact amount and could only say that the costs would be more than the $100,000 provided by the City and County of Honolulu for the event. Treasurer Pontanilla replied that approval of support from HSAC would need to be explained by HSAC members to their respective councils and it would be difficult to approve funding without basic information on the event being sponsored. Treasurer Pontanilla explained that he was very supportive of providing the sponsorship, however without information to justify that decision by HSAC councilmembers may question the decision. Mr. McClellan replied that because the request is for a sponsorship by HSAC, similar to that of corporate sponsors, providing a detailed budget of the event would not be appropriate. Treasurer Pontanilla stated that while the HSAC Executive Committee has the ability to decide to amend its budget, members will also want to be able to explain their decision to do so to their colleagues. Vice President Pilago asked Kauai Alternate Kualii if President Rapozo had a position regarding HSAC sponsoring the summit. Alternate Kualii stated that President Rapozo supports the $5,000 sponsorship request. 4 Vice President Pilago suggested that HSAC proceed with correspondence to authorize the budget amendment and asked Mr. McClellan what method was preferred to proceed. Mr. McClellan introduced Gavin Kennedy, Honolulu staff, and asked that he explain the procedure for approving the requested budget amendment. Mr. Kennedy explained that, according to HSAC bylaws, to approve the requested funding the only requirement of the Executive Committee was that it approve a budget amendment. Treasurer Pontanilla expressed his reservations in approving such a budget amendment but recognized the need to pass such an amendment at the current meeting in order to make the deadline for the Sister-Cities Summit event. Vice President Pilago suggested Secretary Chang and President Rapozo generate correspondence for the record that would justify the use of such funding and recognize HSAC's authority to take such action. Treasurer Pontanilla also mentioned that such an action does fall within the purposes of HSAC as denoted in its bylaws. Secretary Chang made a motion seconded by Treasurer Pontanilla to support, by means of a $5,000 sponsorship, the Counties of Hawaii Sister- Cities Summit 2011 and that a formal request for the funds would be made to the HSAC President no later than close of business on September 9, 2011, and would include relevant opinions from the Honolulu Office of Council Services and a description of the event meeting the purpose of HSAC. The motion was approved. E. Discussion of timeline for submittal of proposals by Counties for HSAC Legislative Package. Treasurer Pontanilla stated that Maui currently has three proposals under consideration and will address them at their next meeting. Alternate Kualii informed members that the Kauai Council is considering a proposal on energy resources in addition to proposals previously approved. Secretary Chang informed members that he would be soliciting ideas from his colleagues via communication to his Council Chair. Vice President Pilago stated that the Hawaii Council was also soliciting ideas from members currently. The item was deferred. 5 VII. ANNOUNCEMENTS A. Schedule next meeting. The Executive Committee meeting was scheduled for October 14, 2011, at Honolulu Hale. B. Other Announcements Secretary Chang informed members that official HSAC files, beginning on January 1, 2011, would be posted on the City and County of Honolulu Clerk's public docushare website. Vice President Pilago thanked the members for their support and stated that he looks forward to a productive year for HSAC. VIII. ADJOURNMENT There being no further business, the meeting was adjourned at 11:34 a.m. Very truly yours, JillsTANLEy ANG Secretary Hawaii State Association of Counties 6 Hawaii state Association of Counties Counties of Kauai,Maui and Hawaii,City&County of Honolulu /CrL, MINUTES HSAC EXECUTIVE COMMITTEE MEETING October 6, 2011 Historic County Building, Council Chambers 4396 Rice Street, Suite 201 Lihue, Hawaii I. CALL TO ORDER The HSAC Executive Committee was called to order by President Mel Rapozo at 11:05 a.m. The following members comprised a quorum: County of Kauai: President Mel Rapozo County of Hawaii: Vice President Angel Pilago City and County of Honolulu: Secretary Stanley Chang County of Maui: Treasurer Joseph Pontanilla Others Present: Kauai Council Chair Jay Furfaro Maui Councilmember G. Riki Hokama Anita Pilago Honolulu staff Gavin Kennedy. Maui staff Kirstin Hamman Kauai staff Ginger Grinpas Kauai staff Aida Okasaki II. APPROVAL OF AGENDA Treasurer Pontanilla made a motion seconded by Vice President Pilago to approve the agenda with an amendment to add items C. WIR Report and D. NACo Report to agenda item IV. REPORTS. The motion was approved. eh M OCS/101811/02:35/CT III. MINUTES Vice President Pilago made a motion seconded by Secretary Chang to approve the minutes of the September 9, 2011, Executive Committee meeting. The motion was approved. IV. REPORTS A. Treasurer's Report Treasurer Pontanilla stated that once all funds are collected from the HSAC conference, proceeds will be formally documented in the budget. Secretary Chang made a motion seconded by Vice President Pilago to approve the Treasurer's report. The motion was approved. B. County Reports 1. Maui County Report. Treasurer Pontanilla reported that the Maui County Council will consider proposals for the HSAC legislative package tomorrow. The county continues to work on its General Plan. Additional issues the Maui Council is considering include an operational audit of its golf course and legislation to utilize reactivated wells in order to provide relief from drought. 2. Hawaii County Report. Vice President Pilago reported that the Hawaii County Council is working on preparations for the 2012 HSAC annual conference and stated that he is confident the conference will meet expectations. The county is also working through proposals to submit to HSAC for its legislative package, some of which have been approved. 3. City and County of Honolulu Report. Secretary Chang thanked members for sending delegations to the Sister-City summit in September. He informed members that he attended a conference in Hawaii County for the U.S.-China Tourism Leadership Summit and that the potential growth in tourism from China to Hawaii was discussed. The Honolulu Council is working on bills to reduce noise in public places and to deal with property stored in public places. The council also continues to work on a bill that would reduce the proliferation of political signs. 2 4. Kauai County Report. President Rapozo welcomed members to the newly renovated County Building. He informed members that the WIR board meeting is currently occurring on Kauai and there is consideration for hosting a WIR conference on Kauai in the near future. The Kauai Council passed its TAU bill which capped development of transient accommodations units in the county. The Council is also working on the County Fire Code, which must be passed or the State Code will be automatically adopted. C. WIR Report Vice President Pilago, as a member of the WIR board is attending the board meetings on Kauai and he thanked Kauai County for its hospitality. A major WIR issue being discussed that also affects HSAC members is the debate between sustainable usage of land and preservation of wilderness. D. NACo Report Treasurer Pontanilla reminded members that the next NACo meeting will occur in December in Orlando, Florida. Maui Council Chair G. Riki Hokama informed members that Hawaii may be selected as the state from which the next national officer of NACo may be appointed and that the NACo states with the largest delegations will make that determination. Executive Committee members stated that they supported any move to include Hawaii for selection for a national officer and pledged support for such action. President Rapozo stated that if Councilmember Hokama decided to run for such a position he would have the full support of HSAC. V. UNFINISHED BUSINESS None. VI. NEW BUSINESS A. Alternate appointments to NACo and WIR in light of HSAC bylaws. Vice President Pilago wished to clarify that the HSAC President is responsible for assigning alternates with regard to the WIR. Vice President Pilago made a motion seconded by Treasurer Pontanilla to file the issue. The motion was approved. 3 B. Letter dated September 8, 2011 from Angel Pilago to President of the HSAC Executive Committee, transmitting a proposed draft bill and justification sheet and requesting approval of the draft bill for inclusion in the HSAC legislative package. Vice President Pilago made a motion seconded by Treasurer Pontanilla to defer the items until the next HSAC meeting. The motion was approved. C. Letter dated September 8, 2011 from Angel Pilago to President of the HSAC Executive Committee, transmitting for approval, a proposed resolution requesting that the State Legislature enact House Bill 1521, regarding electronic waste recycling. Vice President Pilago made a motion seconded by Treasurer Pontanilla to defer the items until the next HSAC meeting. The motion was approved. D. Timeline for submittal of HSAC legislative proposals. President Rapozo informed members that to follow HSAC procedures and to meet legislative deadlines HSAC should discuss legislative proposals in the last week of October. Secretary Chang stated that the next Honolulu Council meeting when such proposals could be approved is not until November 2, 2011. President Rapozo stated that in that case HSAC could consider Honolulu's proposals as a supplement to the package after November 2. E. Dates for the HSAC 2012 Annual Conference. Vice President Pilago informed members that Hawaii County is considering the following dates for the HSAC annual conference in West Hawaii, in the following order by preference: 1. June 21, 22 2. June 14, 15 3. June 7, 8 4. June 12, 13 Vice President Pilago asked that those dates be considered by the members and that they contact him if they have any preferences. The theme for the meeting is tentatively Hawaiian issues especially regarding land use issues and the Hawaiian recognition bill. 4 VII. ANNOUNCEMENTS A. Schedule next meeting. A special Executive Committee meeting to consider the HSAC legislative package was scheduled for October 28, 2011 at Honolulu Hale. The Executive Committee meeting was scheduled for November 3, 2011 at Honolulu Hale. B. Other Announcements Treasurer Pontanilla informed members that the Maui County fair was a success. VIII. ADJOURNMENT There being no further business, the meeting was adjourned at 12:15 p.m. Very truly yours, iAte €.117 STANLEY CHANG Secretary Hawaii State Association of Counties 5 Hawaii State Association of Counties Counties of Kauai,Maui and Hawaii,City&County of Honolulu vw M1tr, OrF MINUTES SPECIAL HSAC EXECUTIVE COMMITTEE MEETING = g, October 28, 2011 o he Honolulu Hale, Council Chambers (3`d Floor) Honolulu, Hawaii w sC-,n C- I CALL TO ORDER The HSAC Executive Committee was called to order by President Mel Rapozo at 10:05 a.m. The following members comprised a quorum: County of Kauai: President Mel Rapozo County of Hawaii: Vice President K. Angel Pilago City and County of Honolulu: Secretary Stanley Chang County of Maui: Treasurer Joseph Pontanilla Others Present: Honolulu Councilmember Ikaika Anderson Honolulu staff Laura Figuera Honolulu staff Kekoa McClellan Honolulu staff Andrew Sekine Kauai staff Ashley Bunda Maui staff Kirstin Hamman (I. APPROVAL OF AGENDA Vice President Pilago made a motion seconded by Treasurer Pontanilla to delete agenda item V.A.2. ("A Bill for an Act Relating to the Labeling of Genetically Engineered Crops"). The motion was approved. The Committee approved the agenda as amended. III. MINUTES The Committee approved the minutes of the October 6, 2011, HSAC Executive Committee meeting. OCS/103111/03:04/CT IV. HSAC 2012 LEGISLATIVE PACKAGE A. Labeling of Genetically Engineered Food (Letter dated September 8, 2011 from K. Angel Pilago, Vice Chair of the Hawaii County Council to Mel Rapozo, President of the HSAC Executive Committee, transmitting a proposed draft bill relating to the labeling of genetically engineered whole food and justification sheet; and requesting approval of the draft bill for inclusion in the HSAC legislative proposals.) (Communication dated October 10, 2011, from County Clerk Jeffrey T. Kuwada, County of Maui, transmitting copies of Resolution No. 11-104, Resolution No. 11-105, and Resolution No. 11-106 which were adopted by the Council of the County of Maui at its October 7, 2011 meeting.) Vice Chair Pilago stated that the Hawaii County's proposed bill is truth-in- labeling legislation; it does not take a position for or against genetically modified products. After discussion, Vice Chair Pilago withdrew Hawaii County's proposed draft bill relating to the labeling of genetically engineered whole food and justification sheet in favor of Maui County's proposed draft bill on the same subject. The Committee voted to approve Maui County's proposed draft bill for the 2012 HSAC Legislative Package. B. Electronic Waste Recycling (Letter dated September 8, 2011 from K. Angel Pilago, Vice Chair of the Hawaii County Council, to Mel Rapozo, President of the HSAC Executive Committee, transmitting a proposed Resolution Requesting the State . Legislature to Adopt House Bill 1521 (HB 1521) Relating to an Amendment to Chapter 339, Hawaii Revised Statutes, Regarding Electronic Waste Recycling for approval and to submit the resolution for the 2012 Legislative Session.) The Committee voted to approve an HSAC Resolution Requesting the State Legislature to Adopt House Bill 1521 (HB 1521) Relating to an Amendment to Chapter 339, Hawaii Revised Statutes, Regarding Electronic Waste Recycling. C. Transient Accommodations Tax (Communication dated September 30, 2011, from County Clerk Jamae K. K. Kawauchi, County of Hawaii, transmitting copies of 2 Resolution No. 123-11 and Resolution No. 139-11 which were adopted by the Council of the County of Hawaii at its September 21, 2011 meeting.) After discussion, Vice Chair Pilago withdrew Hawaii County's proposal relating to the transient accommodations tax in favor of the Honolulu Council's proposal on the same subject. See HSAC Executive Committee meeting November 3, 2011, agenda item VI.C.9. D. Traffic Fines (Communication dated October 10, 2011, from County Clerk Jeffrey T. Kuwada, County of Maui, transmitting copies of Resolution No. 11-104, Resolution No. 11-105, and Resolution No. 11-106 which were adopted by the Council of the County of Maui at its October 7, 2011 meeting.) Treasurer Pontanilla stated that this proposal would require the State to transmit to the county a percentage of fines collected for uncontested traffic infractions committed in that county. The Committee voted to approve this item for the 2012 HSAC Legislative Package. E. Review of HRS 201H Projects (Communication dated October 10, 2011, from County Clerk Jeffrey T. Kuwada, County of Maui, transmitting copies of Resolution No. 11-104, Resolution No. 11-105, and Resolution No. 11-106 which were adopted by the Council of the County of Maui at its October 7, 2011 meeting.) Treasurer Pontanilla stated that this proposal would increase the amount of time county councils have to review HRS 201 H projects from 45 to 60 days. The Committee voted to approve this item for the 2012 HSAC Legislative Package. F. Agricultural Product Branding and Country or Region of Origin Labeling (Communication dated October 17, 2011, from Council Vice Chair K. Angel Pilago, County of Hawaii, transmitting a proposed draft bill and justification sheet relating to agricultural product branding and country or region of origin labeling for inclusion in the 2012 HSAC Legislative Package.) Vice Chair Pilago stated that this proposal relates to branding agricultural products and labeling with the country or region of origin. 3 The Committee voted to approve this item for the 2012 HSAC Legislative Package. G. Gallonage Tax on Liquor (Communication dated October 17, 2011, from Council Vice Chair K. Angel Pilago, County of Hawaii, transmitting a proposed draft bill and justification sheet relating to gallonage tax on liquor for inclusion in the 2012 HSAC Legislative Package.) Vice Chair Pi lago stated that this proposal would increase the gallonage tax on liquor and transfer the additional revenue to the counties. The Committee voted to approve this item for the 2012 HSAC Legislative Package. H. Definition of Indigency (Communication dated October 17, 2011, from Council Vice Chair K. Angel Pilago, County of Hawaii, transmitting a proposed draft bill and justification sheet relating to the definition of indigent and partially indigent for inclusion in the 2012 HSAC Legislative Package.) Vice Chair Pilago stated that this proposal relates to the definition of "indigent" and "partially indigent." The Committee voted to defer this item until the November 3, 2011, HSAC Executive Committee meeting. Exemption for Sewer Connection (Communication dated October 17, 2011, from Council Vice Chair K. Angel Pi lago, County of Hawaii, transmitting a proposed resolution which was approved by the Council of the County of Hawaii at its October 19, 2011 meeting regarding exemption for sewer connection to be included in the 2012 HSAC Legislative Package.) Vice Chair Pilago stated that this proposal would request the Department of Health to amend its administrative rules to allow up to a 10-year exemption period before connection to a sewer system. Honolulu staff Sekine commented that the proposal in its present form does not seem to be appropriate for inclusion in the HSAC Legislative Package. 4 The Committee voted to approve this item as an HSAC resolution separate from the legislative package. V. ANNOUNCEMENTS A. Schedule next meeting. The Executive Committee will meet on November 3, 2011 at Honolulu Hale. VI. ADJOURNMENT There being no further business, the meeting was adjourned at 11:40 p.m. Very truly yours, heis7•0 4-17 STANLEY CHANG Secretary Hawaii State Association of Counties 5 Hawaii State Association of Counties Counties of Kauai,Maui and Hawaii,City&County of Honolulu It101 seit .y� MINUTES HSAC EXECUTIVE COMMITTEE MEETING November 3, 2011 f Honolulu Hale, Council Chambers Honolulu, Hawaii I. CALL TO ORDER The HSAC Executive Committee was called to order by President Mel Rapozo at 10:37 a.m. The following members comprised a quorum: County of Kauai: President Mel Rapozo County of Hawaii: Vice President Angcl Pilago ;Ind Cour.:;y of Honolulu: .'ecretaiy Stanley Chang Uoz:niy o: Maui: 'i i usurer Jc;opn Pon nilia Others Present: Honolulu Councilmember Nester Garc.a Honolulu staff Andrew Sekine Honolulu staff Mark Aoki Honok iu staff Gdil Myers Maui staff Kirstinr-lamman Kauai staff Ashley Bunda Robert Bunda II, APPROVAL OF AGENDA The Committee approved the agenda OCS/121311/06:15/TG III. MINUTES The Committee approved the minutes of the October 28, 2011, Special Executive Committee meeting. IV. REPORTS A. Treasurer's Report Vice President Pilago made a motion seconded by Treasurer Pontanilla to approve the Treasurer's Reports of August and September 2011. The motion was approved. Treasurer Pontanilla stated that the annual conference income will be finalized and the budget updated upon collection of outstanding registration fees. B. County Reports 1. Maui County Report. Treasurer Pontanilla reported that the Maui County Council will address disparities in agricultural tax rates in the next year. The Council also is planning to reduce the homeowners exemption in order to generate revenue for the county. 2. Hawaii County Report. Vice President Pilago reported that the Hawaii County Council is working on the building code and plans to finalize the code by mid-January. He cautioned members to be aware of potential conflicts with the state over the building code. He also informed members that the State Department of Commerce and Consumer Affairs were working with the County and the local public access cable channels on a new agreement. 3. City and County of Honolulu Report. Secretary Chang informed members that the County is preparing for the APEC conference. The Council has also recently received a report from the City Administration regarding altemative methods in dealing with sewage sludge. 4. Kauai County Report. President Rapozo informed members that the Council is working on property tax issues, including the methodology of taxing solar power installations on agricultural land. V. UNFINISHED BUSINESS 2 A. Vice President Pilago withdrew the item proposing a draft bill for inclusion in the 2012 HSAC Legislative Package relating to the definition of indigent and partially indigent. VI. NEW BUSINESS A. Proposed amendment to the Fiscal Year 2012 HSAC Annual Operating Budget. Treasurer Pontanilla explained to the Committee that an amendment to the budget was necessary to account for the$5,000 given by HSAC to the Pacific Gateway Center in support of the Sister-Cities Summit. Vice President Pilago made a motion seconded by Treasurer Pontanilla to approve an amendment to the Fiscal Year 2012 HSAC Annual Operating Budget by increasing the line item "Executive Committee Miscellaneous" by$5,000 and reducing the line item °Adjustments for Travel and Related Expenses" by$5,000.The motion was approved. B. Discussion and approval of proposed 2012 HSAC Annual Meeting dates. The item was deferred. C. Discussion and approval of the City and County of Honolulu's proposals for the 2012 HSAC Legislative Package. The following proposals for the 2012 HSAC Legislative Package were presented to the Committee by Secretary Chang: 1. Employees' Retirement System The Committee voted to approve a proposed draft bill providing the counties with representation on the Board of Trustees of the Employees' Retirement System for inclusion in the 2012 HSAC Legislative Package. 2. Employer-Union Health Benefits Trust Fund The Committee voted to approve a bill, H.B. No. 175, H.D. 2 (2011), providing the counties with representation on the Board of the Employer-Union Health Benefits Trust Fund for inclusion in the 2012 HSAC Legislative Package. 3. Type II Adult Residential Care Homes 3 The Committee voted to approve a proposed draft bill requiring publication of notice and holding a public hearing for applications for Type I I Residential Care Homes for inclusion in the 2012 HSAC Legislative Package. 4. Reimbursement for costs related to APEC Leaders Meeting The Committee voted to approve, with amendments to correct technical errors, a State Concurrent Resolution urging the United States to reimburse the counties for all costs relating to the Asia- Pacific Economic Cooperation Leaders Meeting, for inclusion in the 2012 HSAC Legislative Package. 5. Bargaining unit for water safety officers The Committee voted to approve, with amendments to correct technical errors, a proposed draft bill creating a new bargaining unit for water safety officers employed by the State and Counties for inclusion in the 2012 HSAC Legislative Package. 6. Easing visa restrictions for the People's Republic of China The Committee voted to approve a State Concurrent Resolution urging the United States Government to ease visa restrictions for the People's Republic of China for inclusion in the 2012 HSAC Legislative Package. 7. Beach park liability protection The Committee voted to approve a proposed draft bill providing the counties with liability protection for natural conditions on or near public beach parks for inclusion in the 2012 HSAC Legislative Package. 8. State funding for activities mandated to the counties The Committee voted to approve, with amendments to correct technical errors, a State Concurrent Resolution urging the State to provide funding for any activities mandated to the counties by the State for inclusion in the 2012 HSAC Legislative Package. 9. Maintaining the county share of the transient accommodations tax The Committee voted to approve a State Concurrent Resolution urging the State to preserve the counties' share of the transient 4 accommodations tax for inclusion in the 2012 HSAC Legislative Package. President Rapozo called for a recess at 11:40 a.m. President Rapozo reconvened the meeting at 11:47 a.m. VII. ANNOUNCEMENTS A. Schedule next meeting. The Executive Committee meeting was scheduled for December 23, 2011 at Honolulu Hale. B. Other Announcements Honolulu Councilmember Garcia informed the members that he would participate in a teleconference with NACo taskforce members in preparation for the NACo legislative conference. He also thanked members for previous participation in NACo activity and encouraged their continued participation. VIII. ADJOURNMENT There being no further business, the meeting was adjourned at 11:52 a.m. Very truly yours, Sll STANLEY CH Secretary Hawaii State Association of Counties 5 Hawaii state Association of Counties Counties of Kauai,Maui and Hawaii.City&County of Honolulu i A-11 '144.*:;,:*' t rJr,M,.w R MINUTES HSAC EXECUTIVE COMMITTEE MEETING December 23, 2011 Honolulu Hale, Council Committee Room Honolulu, Hawaii I. CALL TO ORDER The HSAC Executive Committee was called to order by President Mel Rapozo at 10:17 a.m. The following members comprised a quorum: County of Kauai: President Mel Rapozo County of Hawaii: Vice President Angel Pilago City and County of Honolulu: Alternate Ikaika Anderson County of Maui; Treasurer Joseph-Pontanilla Others Present: Maui Councilmember G. Riki Hokama Honolulu staff Gavin Kennedy Honolulu staff Kekoa McClellan Honolulu staff Mark Segami Maui staff Kirstin Hamman Kauai staff Ashley Bunda IL APPROVAL OF AGENDA The Committee approved the agenda. III. MINUTES The Committee approved the minutes of the November 3, 2011, Executive Committee meeting. IV. REPORTS 0,,,, , A. Treasurer's Report A. Vice President Pilago made a motion seconded by Treasurer Pontanilla to approve the Treasurer's Reports of October and November 2011. The motion was approved. 6. County Reports 1. Maui County Report. None. 2. Hawaii County Report. Vice President Pilago reported that the Hawaii County Council has approved the fire code and is working on redistricting. He also passed on greetings from Hawaii County Council Chair Yagong. 3. City and County of Honolulu Report. Alternate Anderson informed members that Secretary Chang had provided President Rapozo with a communication clarifying reimbursement restrictions for HSAC travel. He noted that HSAC alternates are not provided travel reimbursement and stated that amending the bylaws may be needed in the future. Alternate Anderson also informed members that HSAC documentation would be available electronically on the Honolulu Clerk's docushare website. 4. Kauai County Report. President Rapozo reported that the Council passed a real property tax reform bill proposed by the Administration aimed at bringing equity to the real property tax system. He also informed members that Kauai County anticipates a $50 million surplus in the coming fiscal year. C. NACo Report Treasurer Pontanilla informed members that NACo is working on strategies to promote NACo among the local constituents and inform citizens of the work that NACo provides on the behalf of local governments. Maui Councilmember Riki Hokama reported that in preparation for the election of the NACo second vice president in 2012 various state associations are working on Hawaii's behalf in soliciting support for Hawaii as the next NACo second vice president. He stated that if enough state associations choose to support Hawaii in advance of the NACo Annual Conference the election for second vice president may be uncontested. President Rapozo stated that once Mr. Hokama is officially declared a candidate for NACo second vice president HSAC would put out a press release stating its strong support for him. Members agreed to pursue ways 2 to support Councilmember Hokama as a candidate for second vice president. V. UNFINISHED BUSINESS A. Discussion and approval of 2012 HSAC Annual Meeting dates. Treasurer Pontanilla made a motion seconded by Vice President Pilago to approve the 2012 HSAC Annual Meeting for June 21-22, 2012. The motion was approved. VI. NEW BUSINESS A. Communications The following items were received and filed: 1. Communication dated November 8, 2011,from Honolulu City Clerk Bernice K.N. Mau, transmitting to the HSAC Executive Committee a list of items approved by the Honolulu City Council for the 2012 HSAC legislative package. 2. Communication dated December 6, 2011,from Kauai Council Chair Furfaro, informing the HSAC Executive Committee of the actions taken regarding proposals to be included in the 2012 HSAC legislative package. 3. Communication dated December 8, 2011, from Hawaii County Council Chair Yagong, of the actions taken regarding proposals to be included in the 2012 HSAC legislative package. B. Discussion and approval of the Final Draft of the HSAC Legislative Package The following items were determined to have been approved by all four county councils and were approved by the Executive Committee to be included in the Final Draft of the 2012 HSAC Legislative Package: 1. Bill for an Act Relating to Traffic Infractions (Provides the Counties with a percentage of fines for uncontested traffic infractions) 2. Bill for an Act Relating to Housing (Increases the time for review of affordable housing projects submitted pursuant to Section 201H-38, HRS) 3 3. Bill for an Act Relating to the Employees' Retirement System (Provides the Counties with representation on the Board of the ERS) 4. Bill for an Act Relating to the Employer-Union Health Benefits Trust Fund (Provides the Counties with representation on the Board of the EUTF) 5. Bill for an Act Relating to Liability (Provides the Counties with liability protection for natural conditions on or near public beach parks) 6. Resolution urging the Governor and the Legislature of the State of Hawaii to preserve the Counties' share of the Transient Accommodations Tax C. Discussion and approval of HSAC resolutions Vice President Pilago made a motion seconded by Alternate Anderson to approve the following HSAC resolutions: 1. Resolution requesting the State Legislature to adopt House Bill 1521 amending Chapter 339D, HRS, regarding electronic waste recycling. 2. Resolution requesting that the State Department of Health amend HAR Title 11, Chapter 62, to establish up to a ten year exemption period to connect to a sewer system after installation of an individual wastewater system. D. Approval of$2,500 in seed money to Hawaii County Council to establish a checking account for the 2012 HSAC Annual Conference. Vice President Pilago made a motion seconded by Alternate Anderson to approve a $2,500 advance from HSAC to the Hawaii County Council for the 2012 HSAC Annual Conference. President Rapozo called for a recess at 11:07 a.m. President Rapozo reconvened the meeting at 11:20 a.m. E. Discussion regarding the hiring of an HSAC Executive Director, modification of membership structure, and corporate sponsorships. Honolulu staff member Kekoa McClellan made a presentation to the Executive Committee examining the advantages and disadvantages of hiring an Executive Director for HSAC. He stated that the members would 4 not be presented with a proposal to take action on at the current meeting. Central to the presentation was the fact that HSAC currently has no official staff; HSAC work is done by the various councils often taking away from other duties of staff members. An Executive Director would provide institutional knowledge and experience crucial to increasing the effectiveness and functions of HSAC, including maintaining continuity when member counties change positions and duties. Mr. McClellan proceeded to explain the advantage of opening membership in HSAC to corporations, which would allow HSAC to increase revenues. He pointed out that such a change to HSAC membership would be most beneficial in conjunction with an Executive Director as council staff may be restricted from certain interactions with private entities, including solicitation of funds. Mr. McClellan explained that the duties of an HSAC Executive Director would include lobbying the State and Federal governments, managing the organization, working well with all four counties, and fundraising. He stated that a possible salary would be between $36,000 and $48,000 and that after all other costs are included, the position would cost HSAC between $63,000 and $87,000 per year. Mr. McClellan stated that at such a cost the Executive Director would need to find ways to raise revenue in order for HSAC to afford the position without raising dues to member counties. Honolulu staff member Mark Segami explained some of the means by which HSAC could raise revenue other than dues charged to the county councils. Corporate memberships may be an option and are used in other state associations. In return for membership the organization must provide a benefit such as directories of government officials, reduced fees for conference attendance, and providing advertising space in HSAC publications. Another means of revenue generation is the U.S. Communities purchasing program which provides a percentage of all proceeds of purchases by a member county to the state association. Mr. Segami and Mr. McClellan agreed that there are many other opportunities for revenue generation and that these opportunities could be most easily pursued under the direction of an Executive Director. President Rapozo called for a recess at 11:39 a.m. President Rapozo reconvened the meeting at 11:44 a.m. Mr. Segami concluded by stating that by pursuing revenue generating opportunities in conjunction with hiring an Executive Director HSAC would be able to address some of its current problems in continuity and effectiveness. 5 Vice President Pilago thanked Mr. McClellan and Mr. Segami for their research and presentation. He stated that he had believed that the main focus of an Executive Director should be serving the Executive Committee and lobbying the State Legislature, in addition to increasing the political credibility of the organization. Treasurer Pontanilla stated his appreciation for the briefing and said he would examine the proposal further and share it with members of his council. President Rapozo also thanked Mr. McClellan and Mr. Segami for their presentation. He added that if HSAC proceeds with hiring an Executive Director the bylaws would need to be amended and a job description would need to be approved in order to delineate the duties and responsibilities of the position. He clarified that any such person would serve at the will of the Executive Committee of HSAC. He also noted that HSAC has enough reserve funds to hire someone for the position in the first year and not increase dues on member counties. President Rapozo also raised concerns about perceived conflicts of interest in cases of corporate membership of HSAC. The item was deferred. VII. ANNOUNCEMENTS A. Schedule next meeting. The Executive Committee meeting was scheduled for January 13, 2012 at Honolulu Hale. B. Other Announcements None. VIII. ADJOURNMENT There being no further business, the meeting was adjourned at 12:14 p.m. Very truly yours, STANLEY C - 'G Secretary Hawaii State Association of Counties 6 Hawaii State Association of Counties Counties of Kauai.Maui and Hawaii,City&County of Honolulu Wi ,fic,r,:i, .,.,0. .......„.. MINUTES HSAC EXECUTIVE COMMITTEE MEETING January 13, 2012 Honolulu Hale, Council Committee Room Honolulu, Hawaii I. CALL TO ORDER The HSAC Executive Committee was called to order by President Mel Rapozo at 10:08 a.m. The following members comprised a quorum: County of Kauai: President Mel Rapozo County of Hawaii: Alternate Brittany Smart City and County of Honolulu: Secretary Stanley Chang County of Maui: Treasurer Joseph Pontanilla Others Present: Kauai Alternate KipuKai Kualii Honolulu Councilmember Nestor Garcia Honolulu staff Gavin Kennedy Honolulu staff Kekoa McClellan Maui staff Kirstin Hamman Kauai staff Ashley Bunda IL APPROVAL OF AGENDA The Committee approved the agenda. III. MINUTES The Committee approved the minutes of the December 23, 2011, Executive Committee meeting. IV. REPORTS .p....."" A. Treasurer's Reports . _..,7.. .,..,....7,.. .'444-4s4 .....-, • 1 3+ 111:1 L The following items were approved by the Executive Committee: 1. Treasurer's Report for December 2011, as submitted by the HSAC Treasurer. 2. Draft Audited Financial Statement with independent auditor's report for the fiscal year ending June 30, 2011. 3. HSAC Form 990EZ, as submitted by the HSAC Treasurer. President Rapozo requested that the final Audited Financial Statement include a corrected list of officers for HSAC. B. County Reports 1. Maui County Report. Treasurer Pontanilla informed members that the council is examining property tax disparities and considering ways to address the issue. Maui has recently banned the consumption of alcohol in certain South Maui parks. The council is also reviewing its process in providing grants. 2. Hawaii County Report. Alternate Smart reported that the council is working to adopt a building code. The county has recently been informed by the state attorney general that county building codes may be less stringent than the state code.Alternate Smart also informed the committee that the council's plastic bag reduction ordinance is still under review by the mayor. She informed the committee that she would be taking on HSAC Executive Committee duties until Vice President Pilago is able to travel again. Alternate Smart distributed information regarding the HSAC annual conference and noted that a website (www.hsac2012.com) had been established. 3. City and County of Honolulu Report. Secretary Chang reported that the fireworks ban has resulted in less injuries over the New Year holiday. He also informed members that the ban on storing personal property on public land has taken effect and is being enforced. The council is also requesting that the state legislature amend state procurement law to simplify the disqualification and disbarment process. Secretary Chang also informed members that the Council committee jurisdiction list was changed for 2012 and that issues related to sister cities and HSAC would be referred to the committee on Executive Matters and Legal Affairs. 2 4. Kauai County Report. President Rapozo reported that the council is considering a charter amendment to provide the council with legal representation and removing mayor-appointed county attorney as the council's attorney. The council is also requesting the state legislature examine the business practices of Hawaiian Airlines with respect to interisland fare increases. President Rapozo also informed members that the council is working on issues related to waste management, landfills, and a community benefits program. V. UNFINISHED BUSINESS A. Discussion regarding the hiring of an HSAC Executive Director, modification to membership structure, and corporate sponsorships. Mr. Kekoa McClellan distributed a draft job description for an HSAC Executive Director to the members and briefly summarized the document. He requested that Executive Committee members review the draft and provide him with any comments, corrections or suggestions. President Rapozo thanked Mr. McClellan for his work and commented that it may be difficult to find a candidate interested in doing the work for the proposed pay. Mr. McClellan replied that due to HSAC's financial constraints and the requirements of the job any candidate for the job would likely not consider it as an exclusive arrangement and would have other concurrent employment. Mr. McClellan also stated that he would be sharing the job description with the Honolulu Ethics Commission for their input. President Rapozo stated that the next step would be for each county council to be presented the proposals regarding an HSAC Executive Director, modification to membership, and corporate sponsorships. He stated that while he supported the concept of creating a position of HSAC Executive Director, the full councils should be presented with the concepts so that a full discussion may be had at each county.Alternate Smart agreed with President Rapozo and offered to place the item on a Hawaii County Council agenda. Treasurer Pontanilla stated that because budget discussions were approaching for all counties it may be difficult for a decision to occur soon. President Rapozo reiterated that each council should receive a briefing on the subject so that each county could examine the issue. Honolulu Councilmember Garcia commented that the Executive Director would be responsible to represent the organization and the counties, in addition to providing continuity for the organization. He stated that he 3 looked forward to making the presentations to the various councils regarding this issue. The item was deferred. VI. NEW BUSINESS A. Communications The following item was received and filed: Communication dated December 9, 2011, from Honolulu City Clerk Bernice K.N. Mau, transmitting to the HSAC Executive Committee Resolution 11-339, CD1, FD1, listing measures approved by the Honolulu City Council for the 2012 HSAC legislative package. B. Discussion regarding amendments to the HSAC Bylaws. The item was deferred. VII. ANNOUNCEMENTS A. Schedule next meeting. The Executive Committee meeting was scheduled for February 10, 2012 at Honolulu Hale. B. Other Announcements Honolulu Councilmember Nestor Garcia informed members that the State legislature would be considering multiple procurement issues that relate to the counties. He also informed members that Pacific Command was planning to work on local partnerships with counties. He also raised the issue of Tesoro's planned sale of its refinery and urged members to follow the progress on the issue and consider impacts to all counties, especially regarding fuel costs. 4 VIII. ADJOURNMENT There being no further business, the meeting was adjourned at 11:32 a.m. Very truly yours, STANLEY C '. 'G Secretary Hawaii State Association of Counties 5 Hawaii State Association of Counties Counties of Kauai,Maui and Hawaii.City&County of Honolulu er.t.:N, e'`....":4.\\ jt ta1}y!:� �. MINUTES HSAC EXECUTIVE COMMITTEE MEETING February 10, 2012 Honolulu Hale, Council Committee Room Honolulu, Hawaii I. CALL TO ORDER The HSAC Executive Committee was called to order by President Mel Rapozo at 10:06 a.m. The following members comprised a quorum: County of Kauai: President Mel Rapozo County of Hawaii: Alternate Brittany Smart City and County of Honolulu: Secretary Stanley Chang County of Maui: Treasurer Joseph Pontanilla Others Present Honolulu staff Kekoa McClellan Honolulu staff Mark Segami Honolulu staff Gavin Kennedy Maui staff Kirstin Hamman Kauai staff Ashley Bunda IL APPROVAL OF AGENDA The Committee approved the agenda with amendments to add four items to New Business: 1) Proposed bylaws amendment regarding travel; 2) NACo representatives attendance at HSAC conference; 3) Proposed bylaws amendment regarding county assignments to Executive Committee; and 4) Discussion of HSAC sponsorship of hospitality suite at NACo conference in support of 2"d Vice President candidate Hokama. . ,•r....+, ..r., *4'. ' • to 1 tic 11 : 1.1 III. MINUTES The Committee approved the minutes of the January 13, 2012, Executive Committee meeting. IV. REPORTS A. Treasurer's Reports. The following items were approved by the Executive Committee: 1. Treasurer's Report for January 2012, as submitted by the HSAC Treasurer. 2. Fiscal Year 2013 Proposed Annual Operating Budget, as submitted by the HSAC Treasurer. B. County Reports. 1. Maui County Report. Treasurer Pontanilla reported that Maui County Council currently has a delegation visiting the Philippines for the purpose of economic development. The Council continues to work on the Maui island plan and will next review the urban growth boundaries. Water resources continue to be an issue for Maui County. He stated that the County continues to work on regulation of short-term rentals. 2. Hawaii County Report. Alternate Smart reported that the Hawaii County building code had been adopted by the Hawaii County Council and was now being considered by the Hawaii Mayor. The Hawaii Council is also looking at regulation of plastic bags similar to programs in Seattle,Washington. 3. City and County of Honolulu Report. Secretary Chang reported that the City Council is considering limiting the Sister-City summit to once every five years. The City Council is also considering moving the Board of Water Supply into the City administration. He reported that the City Council was also considering proposals to create a flat fee for taxi service between the airport and Waikiki, development of a reverse 911 system, and requiring minimum standards for road maintenance. 2 Honolulu staff Kekoa McClellan provided a review and update of the HSAC legislative package and other state legislation of interest to the counties. He informed members that Secretary Chang's office would be providing weekly updates to HSAC on state legislation. Honolulu staff Mark Segami provided an update on state legislation regarding public access television organizations, specifically the government programming. 4. Kauai County Report. President Rapozo reported that the Kauai Mayor has been involved in a dispute with the suspension of the Police Chief and stated that the Kauai County Council was concerned over legal costs to the County. The Council is proposing a charter amendment to allow the Council to appoint its own attorney. President Rapozo called for a recess at 10:50 a.m. President Rapozo reconvened the meeting at 10:54 a.m. V. UNFINISHED BUSINESS A. Discussion regarding the hiring of an HSAC Executive Director, modification to membership structure, and corporate sponsorships. Kekoa McClellan informed the members that he and Councilmember Nestor Garcia made a presentation to the Hawaii County Council and answered questions they had. He reported that Hawaii Councilmembers demonstrated general support for the proposal, including suggesting modifications and solutions to issues over corporate sponsorships. He said he will next make a presentation to Kauai County Council. President Rapozo thanked Councilmember Garcia and Mr. McClellan for their work and willingness to visit neighbor island counties to make their presentations. The item was filed. B. Discussion regarding amendments to the HSAC bylaws. President Rapozo reminded members that any new bylaws amendments should be proposed before the HSAC annual conference. The item was filed. 3 VI. NEW BUSINESS A. Presentation by the State Procurement Officer Aaron Fujioka. President Rapozo requested that Aaron Fujioka, State Procurement Officer, explain state procurement law regarding cooperative purchasing agreements. He asked that Mr. Fujioka explain the issues preventing counties from utilizing NACo's U.S. Communities cooperative purchasing program. Mr. Fujioka reviewed state procurement law and rules. He informed members that the Hawaii Revised Statutes includes a section on cooperative purchasing and that the State Procurement Board has further rules governing cooperative purchasing. He explained that under state law, cooperative purchasing applies only to governmental cooperative purchasing and would not permit a government agency to utilize a non- governmental cooperative purchasing agreement without following state procurement laws. In Mr. Fujioka's evaluation of the U.S. Communities program, he stated that the program does not meet the legal requirements for state or county governments to utilize. As an alternative, he suggested the counties consider purchasing through the Western States Contracting Alliance, of which Hawaii is a member. Mr. Fujioka explained that"piggy- backing" on cooperative purchasing is prohibited as well; the participants must be a part of the contract development. Allowing "piggy-backing" would create a loophole from procurement law. President Rapozo asked what requirements, if any, HSAC is subject to in procurement. Mr. Fujioka stated that his understanding of HSAC as a non-governmental body allowed it to utilize the U.S. Communities program and would not subject it to state procurement law. However, HSAC would only be able to utilize U.S. Communities for its own needs and not those of the individual counties. Mr. Fujioka also explained that state procurement law has certain provisions to allow for promotion of local businesses. President Rapozo thanked Mr. Fujioka for his presentation and stated that he would look further into counties' participation in the Western States Contracting Alliance. The following item was received and filed: Communication dated January 23, 2012, from HSAC President Mel Rapozo, requesting the presence of the State Chief Procurement Officer to discuss cooperative purchasing agreements. 4 B. Reimbursement of air and ground travel for Councilmember Garcia and staff to present to the county councils the proposals for hiring an HSAC director, modification of membership structure, and corporate sponsorships. Treasurer Pontanilla made a motion seconded by Secretary Chang to reimburse Honolulu Councilmember Garcia and a staff member for air and ground transportation for the purpose of presenting to the Hawaii County Council a proposal for hiring an HSAC executive director, modification of membership, and corporate sponsorships. The motion was approved. The following item was received and filed: Communication dated February 3, 2012, from HSAC President Mel Rapozo, requesting agenda time to discuss the approval of travel expenses for presentations relating to the proposed HSAC State Director position. C. Proposed bylaws amendment regarding travel. Treasurer Pontanilla explained a proposal to amend the bylaws to allow for broader travel reimbursement of persons traveling on behalf of HSAC but not necessarily an Executive Committee member. The amendment would be intended to allow for reimbursement of travel for HSAC related travel without requiring Executive Committee approval. After discussion of the proposal and alternatives the proposed amendment was withdrawn. The item was received and filed. D. NACo representatives attendance at HSAC conference. Alternate Smart asked for clarification on whether the HSAC conference host may invite NACo representatives to the conference and if so, would HSAC be obligated to reimburse them for travel expenses. President Rapozo responded that an invitation to NACo representatives would be welcomed and that HSAC reimbursement for their travel would not be necessary. The item was received and filed. E. Proposed bylaws amendment regarding county assignments to Executive Committee. 5 Alternate Smart asked for discussion on the proposal to rotate county assignments to the offices of the HSAC Executive Committee. She updated the committee that the proposal would likely be amended to take effect starting in 2013. President Rapozo responded that the proposal should be considered and discussed at the HSAC general membership meeting. The item was received and filed. F. Discussion of HSAC sponsorship of hospitality suite at NACo conference in support of 2"d Vice President candidate Hokama. Secretary Chang asked if it would be appropriate for HSAC to fund a hospitality suite in support of 2"d Vice President candidate Riki Hokama at the NACo legislative conference in Washington, D.C. President Rapozo commented that hosting a hospitality suite may be more appropriate at the annual conference. Members agreed to continue to lobby state delegations in support of Mr. Hokama's candidacy at the legislative conference. Treasurer Pontanilla made a motion seconded by Alternate Smart to endorse G. Riki Hokama for National Association of Counties 2"d Vice President for the coming NACo term. The motion was approved. VII. ANNOUNCEMENTS A. Schedule next meeting. The Executive Committee meeting was scheduled for March 19, 2012 at Honolulu Hale. B. Other Announcements. None. VIII. ADJOURNMENT There being no further business, the meeting was adjourned at 12:46 p.m. Very truly yours, STANLEY ANG Secretary Hawaii State Association of Counties 6 Hawaii State Association of Counties Counties of Kauai.Maui and Hawaii,City&County of Honolulu it;I*1 .-.(t= r• MINUTES HSAC EXECUTIVE COMMITTEE MEETING March 19,2012 Honolulu Hale, Council Committee Room Honolulu, Hawaii I. CALL TO ORDER The HSAC Executive Committee was called to order by President Mel Rapozo at 10:02 a.m. The following members comprised a quorum: County of Kauai: President Mel Rapozo County of Hawaii: Alternate Brittany Smart City and County of Honolulu: Secretary Stanley Chang County of Maui: Treasurer Joseph Pontanilla Others Present: Hawaii County Council Chair Dominic Yagong Maui Councilmember G. Riki Hokama Honolulu Councilmember Nestor Garcia Honolulu staff Kekoa McClellan Honolulu staff Mark Segami Honolulu staff Kimberly Ribellia Honolulu staff Gavin Kennedy Honolulu staff Denisse Gee Maui staff Kirstin Hamman Kauai staff Ashley Bunda Il. APPROVAL OF AGENDA The Committee approved the agenda with an amendment to add one item to Unfinished Business: 1) HSAC Executive Director !r' .M OCS1032712/10:31/CT III. MINUTES The Committee approved the minutes of the February 10, 2012, Executive Committee meeting. IV. REPORTS A. Treasurer's Reports. The following item was approved by the Executive Committee: 1. Treasurer's Report for February 2012, as submitted by the HSAC Treasurer. B. County Reports • 1. Maui County Report. Treasurer Pontanilla reported that the Council authorized the Mayor to file with the U.S. Department of Housing and Urban Development for a $1.4M grant through the Community Development Block Grant program. Additionally, the Council enacted a new ordinance to the Maui County Code regarding commercial and residential buildings. 2. Hawaii County Report. Alternate Smart reported that the Council received the Mayor's proposed $365M budget. The proposed budget constitutes a decrease over last year. The Council has also partnered with the County Housing Department and County Department of Public Works to establish an amnesty program to bring residential housing up to code compliance. The Council is also creating a resolution to provide incentives for a recycling program similar to the City and County of Honolulu H15 deposit program. 3. City and County of Honolulu Report. Secretary Chang reported that the Council is going through the budget process and anticipates a number of changes to the first draft of the budget bill when it comes before the Committee on Budget. He also informed the Committee that the Honolulu Authority for Rapid Transportation has selected a new Executive Director who is tentatively scheduled to start next month. Bill 10 which bans non-biodegradable plastic bags provided to customers will be considered by the Council for second reading. 4. Kauai County Report. President Rapozo reported that the Council received the Mayor's proposed budget which creates 18 new positions and increases the operating budget by $10 million. The 2 Council is considering a Charter amendment to establish a County Council attorney position. President Rapozo provided an update on the status of the Police Chief suspension which continues to be an on-going issue for the County. The Police Commission recently requested funding from the Council to hire an outside attorney to seek a declarative judgment regarding the extent of mayoral powers under the charter to suspend the Police Chief. President Rapozo stated that any decision made by the Circuit Court may have ramifications for other counties. C. NACo Report. Treasurer Pontanilla reported that human services, transportation and environmental issues were the primary subjects discussed at NACo. He further reported that county NACo delegates presented their critical issues to Hawaii's congressional delegation. Treasurer Pontanilla emphasized the importance of all Hawaii NACo delegates to attend NACo and confirmed that Maui Councilmember G. Riki Hokama was running for 2"d Vice-President of NACo. D. WIR Report. Alternate Smart reported that the key topics discussed at WIR were the Clean Water Act reauthorization, the Endangered Species Act, aging infrastructure, hydropower development, the burden of unfunded federal mandates, hunting access on public lands, alternative energy, and Brand USA. Alternate Smart requested clarification on whether alternates may attend and vote at NACo or WIR and receive compensation for incurred related costs by HSAC when the primary delegate is unable to attend. Alternate Smart additionally requested that this point of clarification be placed onto the next Committee agenda. V. UNFINISHED BUSINESS A. Discussion regarding the hiring of an HSAC Executive Director. President Rapozo stated that Honolulu Councilmember Garcia has made presentations to the Hawaii and Kauai County Councils regarding the creation and funding of an HSAC Executive Director (ED) position. President Rapozo stated that Kauai County has a draft resolution scheduled to be heard at the next Council meeting and that the Council Chair has included a $32K line item in next year's budget with the purpose of funding the ED position if approved by HSAC. Secretary Chang stated that a similar line item has also been included in Honolulu's budget to fund the ED position. Secretary Chang clarified that in order for this proposal to progress each member county's FY13 budget must have a similar line item increasing HSAC dues to share the costs of the ED compensation package. 3 Treasurer Pontanilla stated that as the subcommittee has not yet presented to Maui County, there has been no Council discussion and thus no commensurate line item included to the Maui County budget. Treasurer Pontanilla expressed caution regarding the current state of HSAC finances, as reported in the February 2012 Treasurer's Report, in relation to the ED compensation package. Kekoa McClellan suggested that the Committee directly communicate with each County Chair the proposed increased HSAC fees to fund the ED position. He reminded the Committee that HSAC membership generally supported the creation of an ED. He clarified that HSAC bylaws authorizes the Committee to determine any new fees to member counties. He further clarified that per HSAC bylaws, each member county must bear an equal share of any fee increase to fund the ED position. President Rapozo stated that there are three tasks that must be completed before the ED position could be filled, as follows: 1) Each member county must include adequate budget monies to fund the position; 2) The existing ED position description must be revised to incorporate each member county's concerns; and 3)The position must be advertised for and hired. Maui Councilmember G. Riki Hokama stated that due to concerns regarding cost and effectiveness of the proposed position, he did not support the creation of the ED position. Honolulu Councilmember Garcia suggested reducing the ED position to a part-time position as a pilot program to reduce the initial funding requirements. He envisioned the ED position as the institutional and archival memory of HSAC in light of the term limits of HSAC members. Hawaii County Council Chair Dominic Yagong stated that Councilmember Garcia gave a wonderful presentation to the Hawaii County Council and that the Council fully supported the creation of the ED. Mark Segami stated that the proposed ED position would provide full time HSAC staff support and mitigate any potential complaints regarding the use of Council staff for HSAC business. Mr. Segami concluded by stating that the hiring of an ED position would address current problems of HSAC continuity. The item was deferred. 4 VI. NEW BUSINESS A. Presentation by Chairman Dominic Yagong, Hawaii County Council regarding the 2012 HSAC Annual Conference hosted by the County of Hawaii. Chairman Yagong personally invited Committee members to attend the 2012 HSAC Annual Conference scheduled for June. He notified the Committee that the Conference website went live last Friday and was fully functional. He apprised the Committee about the key Conference topics, golfing event and newly introduced Hawaii island tour events. Alternate Smart distributed an HSAC welcome information flyer and outlined the various registration fees and deadlines. The item was received and filed. B. Communication from HSAC Vice President K. Angel Pilago proposing an amendment to the HSAC bylaws Section 5 (2) regarding the election of officers. Alternate Smart explained the proposed bylaws amendment submitted by Vice President Pilago. The proposal would effectively create a rotational system in the offices held by the counties to achieve balance in representation on the Executive Committee over time. The item was deferred. President Rapozo called for a recess at 11:42 a.m. President Rapozo reconvened the meeting at 11:45 a.m. C. Communication (dated February 17, 2012) from Chair Danny A. Mateo, Maui County Council, transmitting for the Executive Committees consideration of the nomination of Councilmember Elle K. Cochran, Maui County Council, to the National Association of Counties (NACo) Environmental, Energy and Land Use Steering Committee. This item was deferred. D. Communication (dated March 2, 2012) from HSAC Treasurer Joseph Pontanilla to approve a request of a written opinion on any potential tax consequences from Carbonaro DeMichelle CPAs, HSAC's tax and audit preparer, at a cost of$135 per hour. 5 Treasurer Pontanilla made a motion seconded by Alternate Smart to retain the services of Carbonaro DeMichelle CPAs to provide HSAC with a written opinion regarding any potential tax consequences possibly incurred by Mr. Hokama's receiving monies from private businesses to run for NACo's 2nd Vice President and that HSAC pay that firm not more than $270.00. The motion was approved. The related communication was received and filed, VII. ANNOUNCEMENTS A. Schedule next meeting. The Executive Committee meeting was scheduled for April 2, 2012 at Honolulu Hale. B. • Other Announcements. Alternate Smart announced that the NACo Green Government Initiative is hosting a County forum on Innovative Waste Solutions in Fort Lauderdale, FL on May 24-25, 2012. VIII. ADJOURNMENT There being no further business, the meeting was adjourned at 12:03 p.m. Very truly yours, ./J STANLE CHANG Secretary Hawaii State Association of Counties 6 Hawaii State Association of Counties Counties of Kauai,Maui and Hawaii,City&County of Honolulu VAiii I*4-1 t `., MINUTES •'' HSAC EXECUTIVE COMMITTEE MEETING April 2, 2012 Honolulu Hale, Council Chambers Honolulu, Hawaii i I. CALL TO ORDER The HSAC Executive Committee was called to order by President Mel Rapozo at 10:06 a.m. The following members comprised a quorum: County of Kauai: President Mel Rapozo t County of Hawaii: Vice-President K Angel Pilago City and County of Honolulu: Secretary Stanley Chang County of Maui: Treasurer Joseph Pontanilla Others Present: Honolulu Councilmember Nestor Garcia t Honolulu staff Kekoa McClellan Honolulu staff Kimberly Ribellia Honolulu staff Mark Segami Honolulu staff Gavin Kennedy Honolulu staff Denisse Gee Kauai staff Ashley Bunda Maui staff Kirstin Hammen U. APPROVAL OF AGENDA The Committee approved the agenda with no amendments. III. MINUTES The Committee approved the minutes of the March 19, 2012, Executive Committee meeting. „ ..,, _„ .:I,. of•.. e''h OCS/051412/01:35/TG IV. REPORTS A. Treasurer's Reports. The Committee deferred the following item to the next meeting at the request of Treasurer Pontanilla. 1. Treasurer's Report for March 2012, as submitted by the HSAC Treasurer. B. County Reports 1. Maui County Report. Treasurer Pontanilla reported that over the next two months,the Council will be conducting public hearings to review departmental budget requests for FY 2013. Additionally, the Council is reviewing charter amendments proposed by the Charter Commission this month. 2. Hawaii County Report. Vice-President Pilago reported that the Council will also be engaged in the budget process for the FY 2013 budget. The Council has two proposed charter amendments under review to: a) Establish a County Council attorney position; and b) Make the Corporation Counsel position an elected position. He informed the Committee that he was part of a 14 person County delegation to Hawaii County sister city Ormoc City, Philippines to evaluate Ormoc City's geothermal energy initiatives and determine how these initiatives could be translated to the County. 3. City and County of Honolulu Report. Secretary Chang reported that Bill 59 relating to food trucks is scheduled to be approved at a special Council meeting due to pending litigation against certain food truck vendors. Vice-President Pilago asked Secretary Chang for further clarification about Bill 59. Secretary Chang explained that Bill 59 remedies an old ordinance which forbade vendors, peddlers, or hucksters to stay longer than 15 minutes in one location. Under Bill 59,food truck vendors would be able to park in a stall's designated maximum time limit. Vice-President Pilago expressed interest in Bill 59 as he stated that Hawaii County is experiencing a similar issue. Secretary Chang also informed the Committee that Bill 10 which bans non-biodegradable plastic bags provided to customers will be heard in the standing committee this week. The Council is also in the midst of the budget process and CD1 amendments were due last week. 4. Kauai County Report. President Rapozo reported that the Council starts the budget process tomorrow. He informed the Committee 2 that the Council unanimously approved the Police Commission's funding request to hire an outside attorney to seek a declarative judgment regarding the extent of mayoral powers under the charter to suspend the Police Chief. President Rapozo stated that this is not just a Kauai county issue but has state-wide ramifications. He also gave an overview of the charter amendments being considered by the Council, including: a) Giving the Council the power to remove the County Attorney; b) Making the County Attorney an elected position; c) Defining the word °shall" as mandatory; and d) Clarifying that the disciplining of a commission- appointed department head is reserved solely for the appointing authority not the Mayor. C. NACo Reoort. There was no NACo Report. D. WIR Report. There was no WIR Report. However, President Rapozo Informed the Committee that the Kauai Council voted last Wednesday to remove Nadine Nakamura from the WIR seat to be replaced by Tim Bynum with Dickie Chang as alternate. V. UNFINISHED BUSINESS A. Discussion regarding the hiring of an HSAC Executive Director. Treasurer Pontanilla requested that this item be deferred until the Maui Council had completed their budget so that action could be taken on this item in the Council's policy committee. President Rapozo informed the Committee that the ED resolution was deferred by the Kauai Council last Wednesday by the request of Council members who had several clarifying questions that they wanted answered before voting on the resolution. The item was deferred. B. Communication from HSAC Vice-President K.Angel Pilago proposing an amendment to the HSAC bylaws Section 5 (2) regarding the election of officers. Vice-President Pilago requested to withdraw this item because the Hawaii County Council concluded that the proposed amendment to the bylaws would jeopardize the Institutional knowledge of the Committee. Treasurer Pontanilla commented that he supported the portion of the amendment which limited a member of the Committee to two years 3 holding the same office. He requested deferral of this item rather than withdrawal. President Rapozo also expressed support of the two-year limiting provision. However, he voiced concerns with the remaining provisions of the amendment which mandated an automatic rotation of Committee officers through each county without consideration of tenure or experience. As the sponsor of the proposed amendment, Vice-President Pilago provided context to his request to withdraw this item. He stated that when he initially proposed the amendment there was stability in the Hawaii County Council. However, at the present time, he will not be running for Council office and that the next Hawaii County Council will most likely be composed of entirely new Councilmembers. In light of these political considerations, he and the current Hawaii County Council felt that the proposed amendment might compromise the stability and institutional knowledge of the Committee. President Rapozo requested and Treasurer Pontanilla agreed to prepare another bylaw amendment comprised of only the two-year limit in office provision for the next Committee meeting. This item was withdrawn. C. Communication from Chair Danny A. Mateo, Maui County Council, nominating Elle K. Cochran, Maui County Council, to the NACo Environment, Energy and Land Use Steering Committee. Treasurer Pontanilla requested to defer this item as HSAC bylaws limit the number of members approved to receive travel reimbursement from HSAC to two members. He informed the Committee that the current HSAC members approved were Councilmembers Cachola and Victorino who serve on the Transportation and Membership NACo steering committees, respectively. He advised the Committee that a bylaw amendment would be needed to increase the limit beyond two members receiving reimbursement by HSAC. President Rapozo stated that there is a larger policy issue for the Committee to consider beyond budget considerations. He stated that the Committee should evaluate and decide which two steering committees would be most beneficial to the State of Hawaii and thus eligible for HSAC reimbursement. He requested staff to provide the Committee with a comprehensive list of NACo steering committees for the next meeting so that the Committee may review and prioritize the two steering committees whose members will be reimbursed by HSAC. He further suggested that 4 a bylaw amendment specifying which two NACo steering committees would be eligible for reimbursement might be proposed for a Committee vote at the General meeting in June to encourage participation by the larger membership. Vice-President Pilago emphasized the Committee's need for flexibility and adaptability when considering which two NACo steering committees would be chosen. In his experience, NACo steering committees are chosen based on which subject matter topics are important to the counties in any given year and as such, may change from year to year. He cautioned that if two specific NACo steering committees are written into the bylaws, every time the Committee wishes to make a change, an amendment must be drafted, proposed, discussed, and passed by unanimous consent. President Rapozo agreed with Vice-President Pilago regarding amending the bylaws. He stated that further discussion is still needed regarding the methodology by which the Committee chooses the two NACo steering committee members who receive reimbursement as increasing numbers of Councilmembers throughout the State are being nominated to various NACo steering committees. This item was deferred. VI. NEW BUSINESS A. Discussion regarding whether NACo and WIR alternates are eligible to receive travel reimbursements and act as sitting members when attending NACo and WIR meetings. President Rapozo called on Maui staff member Kirstin Hamman to present her findings. Ms. Hamman informed the Committee that according to NACo staff, the NACo Board of Directors does not recognize NACo alternates and alternates would not be allowed to vote as a proxy. In regards to WIR, NACo staff clarified that Hawaii has two representatives on the WIR Board of Directors but only one vote, and no distinction is made between a director and an alternate. As such,Alternate Smart was able to cast votes at the WIR conference. However, she would not have been able to vote as a proxy for NACo. Vice-President Pilago stated that the Hawaii County Council had apprised Brittany Smart before she attended the WIR conference that she was only his alternate to HSAC, not WIR, and thus would not receive reimbursement from HSAC for incurred related costs. He further stated that WIR directors are nominated by the Committee and approved by the individual councils. Since Alternate Smart had not completed that vetting process she was not recognized as the alternate to his WIR directorship. 5 He expressed concerns that Alternate Smart had voted as a proxy, even though Hawaii County Council had not approved her as his WIR alternate. The item was received and filed. B. Discussion regarding the written response from Carbonaro DeMichele CPAs relating to HSAC's tax related questions. Treasurer Pontanilla summarized that Carbonaro DeMichele CPAs issued a written response that stated that under IRS §170(c), HSAC cannot receive donations to be used specifically for the purpose of supporting the campaign efforts of an individual HSAC member seeking election as a NACo officer without jeopardizing its tax-exempt status. Treasurer Pontanilla suggested that HSAC host a hospitality suite at the NACo conference as it has in the past. This item was received and filed. C. Communication from HSAC Vice-President K. Angel Pilago regarding the Hawaii County Council's HSAC representative and alternative, and nomination for the WIR Board of Directors for FY 2013. Vice-President Pilago informed the Committee that Hawaii County Council through Reso 231-12 had appointed him to continue as its HSAC representative and Councilmember Brittany Smart as his alternate. Additionally,the Council nominated him to continue as a WIR Director. President Rapozo reminded the Committee that HSAC bylaws mandate each Council to appoint one of its members to serve as an officer by April 15th. This item was received and filed. VII. ANNOUNCEMENTS A. Schedule next meeting. The Executive Committee meeting was scheduled for May 25, 2012 at Honolulu Hale. B. Other Announcements. There were no other announcements. 6 VIII. ADJOURNMENT There being no further business, the meeting was adjourned at 11:55 a.m. Very truly yours, STANLEY C •G Secretary Hawaii State Association of Counties 7 3 r'. Hawaii State Association of Counties ,' ,:.:_ 1 Counties of Kauai,Maui,Hawaii and City and County of Honolulu kti=i#1 June 6, 2012 Councilmember Mel Rapozo, President Hawaii State Association of Counties 4396 Rice Street, Suite 209 Lihue,Hawaii 96766 Dear President Rapozo: SUBJECT: PROPOSED AMENDMENT TO THE HAWAII STATE ASSOCIATION OF COUNTIES("HSAC") BYLAWS At its May 25, 2012, meeting, the Executive Committee discussed the matter of HSAC travel reimbursements for steering committee members of the National Association of Counties ("NACo"). The Executive Committee expressed a desire to revise the HSAC Bylaws to limit HSAC , ` t; 1 s bursements to only those members who serve as the chair of a NACo steering co ilo t==; erefore, at the next HSAC annual general membership meeting, I intend to propose '`'�---0Wollowing amen. ..ent to Section 20 of the HSAC Bylaws, and the corresponding• "'HSAC Policy relating to tr. "SECTION 20. ThJ o •a Ttion s : ,'o a a,nsible and pay for the travel expenses of (1) Each officer to attend the:,: s.ual�‘i;-- n a .• each executive committee meeting; f.-.. : wf'1:; (2) Members of a council who serve on the board of direr. s of the National Association of Counties or Western Interstate Region in the•-1 j l ct of official business as directors; 40t;; l (3) Members of a special committee to attend m ' e= t �� ��- ,�,i: - vial committee and, when requested by the executive comm 0:.s> . .: lge executive committee; and V - ,rt! ^f.R�,... G ..' t S:'. S v,- M (4) [Two (2) members of steering committees of the Na.�eccry: ';:�,.+;qr : m • of Y.7.iljq ..�.....i; it ded that Counties to attend meetings of the steering commi 4�,�:k�,ai'd` reimbursement shall be limited to a maximum of two (2) mee'i`eig∎er year.] Any member of a steering committee of the National Association of -ounties serving '(es ft ro. .. ,.... . ,. .,...... , . , / ...„, .,„..,._ ,,‘, .,,,e.,.,..,.. June 6,2012 Page -2 - as chair of the steering committee to attend meetings of the steering committee. The travel expenses of all other members of steering committees of the National Association of Counties shall be the responsibility of the member. However, the corporation shall not be responsible for the travel or any other expenses of staff incurred in the performance of corporation duties. For the purpose of this section and section 19, "travel expenses" mean air transportation expenses incurred by a member when traveling to conduct corporation business. The air transportation shall be on any commercial airline at the economy class by the most direct route to and from the points of authorized travel. The term shall not include any fees, dues, or other assessments required to be paid for the privilege of participating in a meeting or conference of the National Association of Counties or Western Interstate Region." Should you have any questions, please contact me or Legislative Attorney Kirstin Hamman at 808-270-7134. Sincerely, JOSEPH PONTANILLA, Treasurer Hawaii State Association of Counties ocs:proj:hsac:FY2012:12Itr:bylawamend3:kmh Hawaii State Association of Counties (HSAC) Counties of Kaua`i, Honolulu, Maui, & Hawai`i June 7, 2012 Councilmember Mel Rapozo, President Hawaii State Association of Counties 4396 Rice Street, Suite 209 Lihue, Hawaii 96766 Dear President Rapozo: SUBJECT: AMENDMENT TO THE FISCAL YEAR 2013 ANNUAL OPERATING BUDGET In its Fiscal Year ("FY") 2012 Annual Operating Budget, the Hawaii State Association of Counties ("HSAC")projected $10,000 in revenue from the annual HSAC conference held in June 2011. However, the annual HSAC conference produced approximately $18,529, resulting in additional revenue of approximately $8,529. The conference income was returned to HSAC in April 2012, and its receipt is reflected in the attached Treasurer's Report for April 2012(Exhibit"1"). By the attached correspondence dated January 24, 2012 (Exhibit"2"), I submitted the FY 2013 Proposed Annual Operating Budget. Because HSAC was not in receipt of the conference income at the time I prepared the FY 2013 Budget, I did not include the additional conference-income of$8,529 in the FY 2013 Budget. At its meeting of February 10, 2012, the HSAC Executive Committee approved payment of approximately $1,204) to cover unanticipated travel expenses in FY 2012, leaving an increase of$7,329 in the Fund Balance for FY 2012. To reflect the additional increase in the FY 2013 Annual Operating Budget, at the next HSAC general membership meeting, I intend tc1 propose the following amendments to the operating budget details noted in my January 24, 2012, correspondence: 1. Membership Fees of$10,920 for each county will remain the same. 2. Conference Income will reflect approximately $10,000 for the June conference that the County of Hawaii will be hosting. 3. Interest Income will increase by $1, based on an average of $2.75 per month. 4. The budget will increase by $[4,326111,655 for FY 2013, due to the $1 increase in Interest Income and $[4,325]11,654 increase in the Fund Balance from FY 201[1]2. 5. Executive Committee Travel will remain the same ($300 x 3 members x 10 meetings). 6. Executive Committee Auditing/Professional Services will remain the same. 4396 Rice Street,Suite 209,LThu`e,Kauai,Hawaii 96766,(808) 241-4188 June 7,2012 Page-2 - 7. Executive Committee Miscellaneous will be reduced by$5,000 to $1,100 ($35 x 10 meetings, plus $750 for legislative activities). During FY 2012, the Executive Committee Miscellaneous was increased by $5,000 to $6,100, to allow for a donation of $5,000 to the Pacific Gateway Center in support of the 2011 Counties of Hawaii: Sister-Cities Summit. A similar donation is not anticipated for FY 2013. 8. Special Committee Travel will remain the same. 9. Special Committee Miscellaneous will remain the same. 10. NACo Travel-Board will remain the same ($1,200 x 3 Board Directors x 3 meetings). 11. NACo Travel-Steering Committees will remain the same ($1,200 x 2 Steering Committee members x 2 meetings). 12. NACo and WIR dues will remain the same. 13. WIR Travel will remain the same ($1,200 x 2 Board Directors x 3 meetings). 14. WIR Miscellaneous and NACo Miscellaneous ($1,000 each) will remain the same. These miscellaneous funds are appropriated for congressional luncheons and contingencies. 15. Adjustments for Travel and Related Expenses will increase by $[9,326]16,655 to $(17,058}24,387. The increase includes additional revenue of$1 for Interest Income and $[4,325]11,654 for Fund Balance, and a decrease in expenses of $5,000 for Executive Committee Miscellaneous. 16. The National Conference Fund will remain the same at$50,000. 17. A notation is included to reflect the payment and receipt of annual conference seed money. My proposed amendments to the FY 2013 Annual Operating Budget are attached (Exhibit"3). Sincerely yours, JOSEPH PONTANILLA HSAC Treasurer Attachment ocs:proj:hsac:FY2013:Itr:budgetcover-amend:kmh Hawaii State Association of Counties (HSAC) Counties of Kauai, Honolulu, Maui, & Hawai`i May 11, 2012 HSAC President and Members e Executive Committee Dear P ces ,'aiiir"-' L �ro,h. TREAS p' �� ,. 4 RT FOR APRIL 2012 Attached please find a rep s- •s' t" Association's revenues and expenses for the period April 1, 2012,through April 30,2012. K:,...:'-1";:zi;;'-'",, L % F i •�,,, „ _ .,,t•.1/4, ,,,,,,: ,.„ Sincere �;,...:;�. ( ' %., / ,.4.-:,...4,-a- a . `moommo voei•{ ���.�• ''��,�� OSEPH PONTANILLA *r I a. 4 •— . 1* HSAC Treasurer \ , �� r A.... Y r A'�hmeY `A" 0 4 i E SaCy020 2,'Itr- f 1• k 'c I 'ill,. � ����r�r�aaa..w"�". l`_. EXHIBIT i 4396 Rice Street,Suite 209,LThu`e,Kauai,Hawaii 96766,(808) 241-4188 Hawaii State Association of Counties REVENUES COLLECTED AND EXPENSES PAID Period:April 1, 2012 through April 30, 2012 ( BEGINNING BALANCE $ 95,296.08 Current Period FY 2012 FY 2012 April Year to Date Budget REVENUES Membership Fees $0.00 $43,680.00 $43,680.00 Conference Income $18,528.53 $18,528.53 $10,000.00 Interest Income $1.61 $22.36 $32.00 Miscellaneous $0.00 $4,500.00 $0.00 Fund Balance, prior FY $0.00 $0.00 $80,742.00 Total $18,530.14 $66,730.89 $134,454.00 Total Receipts This Period $18,530.14 EXPENSES Executive Committee . Travel $578.60 $7,380.45 $9,000.00 Auditing Services $275.00 $4,026.04 $4,500.00 Stationery $0.00 $0.00 $150.00 Miscellaneous $477.38 $6,675.70 $6,100.00 Special Committees Travel $0.00 $0.00 $500.00 Miscellaneous $0.00 $0.00 $100.00 - NACo (.. Travel-Board $190.27 $4,899.30 $10,800.00 Travel-Steering Committees $0.00 $980.79 $4,800.00 Promotional $0.00 $36.00 $250.00 Dues $0.00 $25,573.00 $27,268.00 Miscellaneous $0.00 $889.72 $1,000.00 W1R Travel $0.00 $0.00 $7,200.00 Promotional $0.00 $0.00 $250.00 Dues $0.00 $3,557.00 $3,804.00 Miscellaneous $0.00 $0.00 $1,000.00 . Adjustments for Travel and Related Expenses $0.00 $0.00 $7,732.00 National Conference Fund $0.00 $0.00 $50,000.00 Conferences $0.00 $0.00 $0.00 Total $1,521.25 $54,018.00 $134,454.00 Total Expenses This Period $1,521.25 ENDING BALANCE $112,304.97 Ry ear ocs:proj:hsac:FY2012:tr..1204trkmh 1 Hawaii State Association of Counties (HSAC) l _ Counties of Kauai, Honolulu, Maui, & Hawai`i January24,2012 President Mel Rapozo and Executive Committee Members Dear President Rapozo: CT: FISCAL YEAR 2013 PROPOSED ANNUAL OPERATING BUDGET • k.a.urer of th: , � to Association of Counties (HSAC), I am sub v; :'attached pro • rr• +f`operating budget for Fiscal Year (FY) 2013. The pro:-••"� budget details • ' ,ni a following assumptions and changes: 1. Membership Fees of$10,920 for eac.1;=■: ".>.;`• 11 remain the same. 2. Conference Income .will reflect • m.,-41-:k $10,000 for the June conference that the County of Haw;' Wi�t:40: :. ing. 3. Interest Income will. increase by ':4 `' fa an average of $2.75 per month. �• 4. The budget will increase by, $4,326 for FY 2013, due to the$1 increase in Interest Income and$4,325 increase in the Fund Balance • ,R , . 011. 5. • tive Committee Travel will remain the same ($31q; x=3 -rs x ���aas.Rs • :��♦ ."�icy • . st�„1� • ittee Auditing/Professiorial Service- 1 ,ren : the r a ►cp. . a, ►s**ee Miscellaneous will be reduced by $5,111 to $1,100 Q 5 x:� 1 • ,• t4,,, i plus $750 for legislative activities). During FY 2012, . • 'ttee Miscellaneous was increased by $5,000 to St•,1 0,to - hia donation of$5,000 tar the Pacific Gateway Center in % * F. f t. , are Counties of Hawaii:;Sister-Cities Summit. A similar 'y of :. cipated for FY 2013. •'i� ,.9'e Travel will remain the same. .} ee Miscellaneous will remain the same. � �:•�'� el-Board will remain the same ($1,200 x 3 Board Directors x 3 11►fra o aveN m• •ngs). 11. NACo Travel-Steering Committees will remain the same ($1,200 x 2 Steering Committee members x 2 meetings). 12. NACo and WIR dues will remain the same. • 13. WIR Travel will remain the same ($1,200 x 2 Board Directors x 3 meetings). 14. WIR Miscellaneous and NACo Miscellaneous ($1,000 each) will remain the same. These miscellaneous funds are appropriated for congressional luncheons and contingencies. 4396 Rice Street,Suite 209,LThu`e,Kauai;Hawai'i 96766,(808) 241-4188 EXHIBIT Jannwry 25,2012 Page-2- r 15. Adjustments for Travel and Related Expenses will increase by $9,326 to $17,058. The increase includes additional revenue of $1 for Interest Income and $4,325 for Fund Balance, and a decrease in expenses of $5,000 for Executive Committee Miscellaneous. 16. The National Conference Fund will remain the same at$50,000. 17. A notation is included to reflect the payment and receipt of annual conference seed money. It is my recommendation that all four counties submit their approval or disc. 5i0Y1 the proposed annual operating budget to the HSAC Executive Committee be ; _ • 012 meeting o .,.- C Executive Committee. 164 y P.64 ry� O . v, :_en. I g`' Sincerely yours, r ` , ANILLA Attachment ``:.ti�R pa 107_,--7 ocs:prof:hsac:FY2013:1tr:budgetcovcr:kmh w tips"44. , # , r c' .atp,LIE Ass fir. 4 Oil 1 5.41 me SA T:41171 • • I`+if k coin 40 •1�t%t\NttiUSaosue` rkz, • HSAC FISCAL YEAR(FY)2013 PROPOSED BUDGET FY2012 FY 2013 Proposed Budget Budget REVENUES, 1. Membership Fees $43,680 $43,680 2. Conference Income $10,000 $10,000 ' 3. Interest Income • $32 $33 4. Corporate Sponsorship $0 $0 Total Revenues $53,712 $53,713 Fund Balance, prior FY $80,742 $85,067 TOTAL REVENUES AND FUND BALANCE $134,454 $138,780 EXPENSES 1. Executive Committee Travel $9,000 $9,000 2. Executive Committee Auditing/Professional Services $4,500 $4,500 3. Executive Committee Stationery $150 $150 4. Executive Committee Miscellaneous $6,100 $1,100 1. Special Committee Travel $500 $500 7. 2. Special Committee Miscellaneous $100 $100 1. NACo Travel-Board $10,800 $10,800 2. NACo Travel-Steering Committees $4,800 $4,800 3. NACo Promotional $250 $250 4. NACo Dues $27,268 $27,268 5. NACo Miscellaneous $1,000 $1,000 1. WIR Travel $7,200 $7,200 2. WIR Promotional $250 $250 3. WIR Dues $3,804 $3,804 4. WIR Miscellaneous $1,000 $1,000 1.Adjustments for Travel and Related Expenses $7,732 $17,058 2. National Conference Fund $50,000 $50,000 TOTAL EXPENDITURES $134,454 $138,780 BALANCE $0 $0 Recd.fo( Pd,for 2013 • ANNUAL CONFERENCE SEED MONEY 2012 Conf. Conf. $2,500.00 $2,500:00 ocs:proj:hsac:FY2013:misc:budget:kmh HSAC FISCAL YEAR(FY)2013 PROPOSED BUDGET AMENDMENT FY2012 FY 2013 FY 2013 Proposed Proposed Budget Budget Budget Amendment REVENUES 1. Membership Fees $43,680 $43,680 $43,680 2. Conference Income $10,000 $10,000 $10,000 3. Interest Income $32 $33 $33 4. Corporate Sponsorship $0 $0 $0 Total Revenues $53,712 $53,713 $53,713 Fund Balance, prior FY $80,742 $85,067 $92,396 TOTAL REVENUES AND FUND BALANCE $134,454 $138,780 $146,109 EXPENSES 1. Executive Committee Travel $9,000 $9,000 $9,000 2. Executive Committee Auditing/Professional Services $4,500 $4,500 $4,500 3. Executive Committee Stationery $150 $150 $150 4. Executive Committee Miscellaneous $6,100 $1,100 $1,100 1. Special Committee Travel $500 $500 $500 2. Special Committee Miscellaneous $100 $100 $100 1. NACo Travel-Board $10,800 $10,800 $10,800 2. NACo Travel-Steering Committees $4,800 $4,800 $4,800 3. NACo Promotional $250 $250 $250 4. NACo Dues $27,268 $27,268 $27,268 5. NACo Miscellaneous $1,000 $1,000 $1,000 1. WIR Travel $7,200 $7,200 $7,200 2. WIR Promotional $250 $250 $250 3. WIR Dues $3,804 $3,804 $3,804 4. WIR Miscellaneous $1,000 $1,000 $1,000 1.Adjustments for Travel and Related Expenses $7,732 $17,058 $24,387 2. National Conference Fund $50,000 $50,000 $50,000 TOTAL EXPENDITURES $134,454 $138,780 $146,109 BALANCE $0 $0 $0 ocs:proj:hsac:FY2013:misc:budgetamend ment:kmh . EXHIBIT 3 Hawaii State Association of Counties Counties of Kauai,Maui and Hawaii,City &County of Honolulu flit,. �W. MINUTES 1 HSAC GENERAL MEMBERSHIP MEETING June 22, 2011 Grand Wailea Resort ! Wailea, Maui, Hawaii 0 1, j I. CALL TO ORDER The HSAC General Membership meeting was called to order by President Mel Rapozo at 9:03 a.m. The following members comprised a quorum: County of Kauai: President Mel Rapozo City and County of Honolulu: Vice President Stanley Chang ?( County of Hawaii: Secretary Angel Pilago County of Maui: Treasurer Joseph Pontanilla i ,! Others present: Various attendees of the HSAC annual conference and members of the general public r, were also present II. MINUTES i Secretary Pilago made a motion seconded by Treasurer Pontanilla to approve the minutes of the June 24, 2010 General Membership meeting. r The motion was approved. I III. TREASURER'S REPORTS Vice President Chang made a motion seconded by Treasurer Pontanilla to approve the following Treasurer's reports: 14 A. Report for May 2010 It B. Report for June 2010 y��� C. Audit Report for Fiscal Year 2010 - i.4mg'ri. "`'..) m„ OCS/101111/11:06/CT D. Report for July 2010 E. Report for August 2010 F. Report for September 2010 G. Report for October 2010 H. Report for November 2010 I. Report for December 2010 J. Report for January 2011 K. Report for February 2011 L. Report for March 2011 M. Report for April 2011 IV. EXECUTIVE COMMITTEE MEETING MINUTES Secretary Pilago made a motion seconded by Vice President Chang to approve the following Executive Committee meeting minutes: A. Executive Committee Meeting of June 24, 2010 B. Executive Committee Meeting of August 23, 2010 C. Executive Committee Meeting of September 27, 2010 D. Executive Committee Meeting of October 18, 2010 E. Executive Committee Meeting of December 13, 2010 F. Executive Committee Meeting of January 10, 2011 G. Executive Committee Meeting of April 8, 2011 H. Executive Committee Meeting of May 13, 2011 V. REPORTS OF THE EXECUTIVE COMMITTEE The following reports of the Executive Committee were received and filed: A. The Executive Committee at its June 24, 2010 meeting, approved HSAC Secretary, Dennis Onishi's request to discuss Video Conferencing of HSAC Executive Committee Meetings at the next HSAC Executive Meeting. B. The Executive Committee at its June 24, 2010 meeting, approved the slate of officers for fiscal year 2010-2011: 1. President Derek S.K. Kawakami (Kauai County) 2. Vice President Nestor Garcia (City & County of Honolulu) 3. Treasurer Joseph Pontanilla (Maui County) 4. Secretary Dennis "Fresh" Onishi (Hawaii County) C. The Executive Committee at its June 24, 2010 meeting, approved the nominees to the NACo and WIR Board of Directors for fiscal year 2010- 2011: 2 1. Nestor Garcia (NACo Presidential Nominee) 2. Derek S.K. Kawakami (NACo) 3. Joseph Pontanilla (NACo) 4. Dickie Chang (WIR) 5. Dennis "Fresh" Onishi (WIR) D. The Executive Committee at its June 24, 2010 meeting, approved the three NACo 2nd Vice Presidency Candidates: 1. Burrell Ellis 2. Joe Giles 3. Chris Rodgers E. The Executive Committee at its August 23, 2010 meeting, approved proposed amendments to Sections 5A and added a new Section 6 to the HSAC Bylaws, which would (1) clarify that the NACo President has the sole discretion to appoint an at-large director from the State of Hawaii to the NACo Board of Directors, and (2) would require the HSAC Executive Committee to give due consideration to equal representation of the four counties when nominating directors to the NACo and WIR Boards. F. The Executive Committee at its August 23, 2010 meeting, approved amending the budget under"Adjustments for Travel & Related Expenses" from $3,500 to $10,113, and supplemented "NACo Travel-Board" by $3,500 for a new total of$14,300. G. The Executive Committee at its August 23, 2010 meeting, approved inclusion of Resolution 10-121, CD1 _Relating to the inclusion of a proposal in the 2010 USAC Legislative Package to treat certain crimes as felonies where the perpetrators use replica guns in the commission of crimes. H. The Executive Committee at its September 27, 2010 meeting, approved a proposed amendment to Section 5A of the HSAC Bylaws to ensure that the NACo Presidential appointee to the NACo Board of Directors shall be a member nominated by the HSAC Executive Committee. I. The Executive Committee at its September 27, 2010 meeting, approved seven Bills to be included into 2011 HSAC Legislative Package: 1. A BILL FOR AN ACT RELATING TO NOMINATION PAPERS 2. A BILL FOR AN ACT RELATING TO AQUARIUM AQUATIC LIFE 3. A BILL FOR AN ACT RELATING TO THE EMPLOYER- UNION HEALTH BENEFITS TRUST FUND 3 4. A BILL FOR AN ACT RELATING TO THE EMPLOYEES' RETIREMENT SYSTEM 5. A BILL FOR AN ACT RELATING TO THE PENAL CODE 6. A BILL FOR AN ACT RELATING TO COUNTIES (appointment of county liquor administrators) 7. A BILL FOR AN ACT RELATING TO COUNTIES (appointment of county personnel directors of neighbor island counties) J. The Executive Committee at its October 18, 2010 meeting, appointed Maui Councilmember Michael Victorino as its representative on the NACo Membership Standing Committee. K. The Executive Committee at its October 18, 2010 meeting, approved the following inclusion into the 2011 HSAC Legislative Package: 1. A BILL FOR AN ACT RELATING TO HOUSING 2. RESOLUTION TO MAINTAIN THE COUNTIES' SHARE OF THE TRANSIENT ACCOMMODATIONS TAX L. The Executive Committee at its December 13, 2010 meeting, approved the following proposals to be included in the final Draft of the 2011 HSAC Legislative Package: 1. PROPOSED BILL FOR AN ACT RELATING TO THE EMPLOYEES' RETIREMENT SYSTEM (ERS) BOARD OF TRUSTEES 2. PROPOSED BILL FOR AN ACT RELATING TO THE EMPLOYER-UNION HEALTH BENEFITS TRUST FUND (EUTF) BOARD OF TRUSTEES 3. PROPOSED BILL FOR AN ACT RELATING TO HOUSING 4. PROPOSED BILL FOR AN ACT RELATING TO NOMINATION PAPERS 5. PROPOSED BILL FOR AN ACT RELATING TO THE PENAL CODE (ASSAULT AGAINST FIREFIGHTERS AND WATER SAFETY OFFICERS) 4 6. PROPOSED BILL FOR AN ACT RELATING TO THE PENAL CODE (REPLICA GUNS) 7. PROPOSED RESOLUTION URGING THE GOVERNOR AND THE LEGISLATURE OF THE STATE OF HAWAII TO PRESERVE THE COUNTIES' SHARE OF THE TRANSIENT ACCOMMODATIONS TAX All of the above were included in the 2011 HSAC Legislative Package and transmitted to the State Capitol on December 23, 2010. M. The Executive Committee at its April 8, 2011 meeting, approved HSAC's Operating Budget for fiscal year 2011-2012. N. The Executive Committee at its April 8, 2011 meeting, approved Honolulu Councilmember Romy Cachola's nomination to the NACo Transportation Steering Committee. O. The Executive Committee at its April 8, 2011 meeting, approved the reappointment of Maui Councilmember Michael Victorino to the NACo Environment, Energy and Land Use Steering Committee. P. The Executive Committee at its April 8, 2011 meeting, approved Maui County Council Chair Danny A. Mateo's request for seed money of$4,500 to be used toward the 2011 HSAC conference. Q. The Executive Committee at its April 8, 2011 meeting, endorsed 2nd Vice President Candidate Commissioner Linda Langston. VI. UNFINISHED BUSINESS The following reports of the Executive Committee were received and filed: A. Discussion on opening membership to corporations per HSAC bylaws. B. Discussion on a proposal for an Executive Director of HSAC. C. Discussion on a proposed fee structure for HSAC Corporate/Associate membership. VII. NEW BUSINESS A. Discussion and approval of the proposed amendments to the HSAC bylaws 5 Treasurer Pontanilla reported that in its August 2010 meeting the HSAC Executive Committee approved amendments to the bylaws section 5A, which clarified that HSAC may only nominate two directors to the NACo board and that a third appointment to the board is at the sole discretion of the NACo President. The Executive Committee also approved a new section 6 to give due consideration to equal representation to all four counties when nominating representatives to the NACo and WIR boards. Treasurer Pontanilla also noted that the changes, as adopted by the Executive Committee, were included in hand-outs to the members for review. Secretary Pilago stated that he supported the amendments and would vote to approve the amendments to the bylaws as proposed. G. Riki Hokama was recognized by the President and made a statement in favor of clarifying the NACo President's sole discretion in appointing at-large directors. He emphasized that appointees apply directly to the President of NACo for the appointment. Treasurer Pontanilla stated that the amendments were made to conform the HSAC bylaws with the appointment procedures of NACo and to remove ambiguity as to who appointed a third director on the NACo board. The proposed amendments to the HSAC bylaws, as previously adopted by the HSAC Executive Committee on an interim basis, were approved. B. Discussion of the 2012 HSAC Legislative Package (Timeline) Treasurer Pontanilla made a motion seconded by Vice President Chang to approve the timeline as follows: September 2, 2011: Councils to submit proposals to HSAC Mid-September, 2011: HSAC initial approval of package October 14, 2011: Councils approve package The motion was approved. C. Discussion and approval of the HSAC Operating Budget for fiscal year 2011-2012 Secretary Pilago made a motion seconded by Treasurer Pontanilla to approve the HSAC 2011-2012 operating budget. The motion was approved. 6 D. Discussion of proposals received by the Treasurer regarding financial consulting services. Vice President Chang made a motion seconded by Treasurer Pontanilla to approve Carbonaro DeMichele CPAs to provide auditing for HSAC. The motion was approved. VIII. ELECTION OF OFFICERS A. Discussion and approval of the HSAC Executive Committee slate of officers for fiscal year 2011-2012. The item was deferred. B. Discussion and approval of the nominees to the NACo and WIR board of directors for fiscal year 2011-2012. The item was deferred. C. Discussion and approval of the 3 NACo Steering Committee Appointees 1. Vice President Chang made a motion seconded by Treasurer Pontanilla to approve Honolulu Councilmember Tulsi Gabbard as an appointee to the NACo Economic Development Steering Committee. The motion was approved. 2. Vice President Chang made a motion seconded by Treasurer Pontanilla to approve Honolulu Councilmember Romy Cachola as an appointee to the NACo Transportation Steering Committee. The motion was approved. 3. Secretary Pilago made a motion seconded by Vice President Chang to approve Maui Councilmember Michael Victorino as an appointee to the NACo Environment, Energy, and Land Use Steering Committee. The motion was approved. 7 IX. ANNOUNCEMENTS A member of the public requested that the General Membership address the potential withdrawal of Hawaii County from HSAC, as currently being considered by Hawaii County Council. President Rapozo stated that if such action were taken HSAC would exist as a three county organization and HSAC would lose a NACo board seat due to lack of full state participation. Secretary Pilago informed members that Hawaii County was not given due consideration for an appointment to the NACo board of directors and consequently the Hawaii County Council believes HSAC must work to achieve the due consideration as stated in the HSAC bylaws. He stated that he believed that the current HSAC board members could work out a solution that would be fair to all HSAC members. President Rapozo stated that he believed HSAC is most effective when all counties participate in the organization. X. ADJOURNMENT There being no further business, the meeting was adjourned at 9:32 a.m. Very truly yours, .0•4011 i STANLEY CHANG Secretary Hawaii State Association of Counties 8 Hawaii State Association of Counties Counties of Kauai,Maui and Hawaii,City&County of Honolulu • MINUTES kti HSAC GENERAL MEMBERSHIP MEETING September 9, 2011 Council Committee Room, Honolulu Hale Honolulu, Hawaii 1. CALL TO ORDER The HSAC General Membership meeting was called to order by Vice President Stanley Chang at 10:33 a.m. The following members comprised a quorum: County of Kauai: Alternate Kipukai Kualii City and County of Honolulu: Vice President Stanley Chang County of Hawaii: Secretary Angel Pilago County of Maui: Treasurer Joseph Pontanilla Others Present: Honolulu staff Kekoa McClellan Honolulu staff Gavin Kennedy Executive Director of Honolulu Office of Economic Development Ann Chung Maui staff Kirsten Hamman Kauai staff Peter Morimoto II. APPROVAL OF THE AGENDA '{ d Vice President Chang asked if there were any objections to the agenda. There were no objections and the agenda was approved. III. NEW BUSINESS Approval of the amended slate of HSAC Executive Committee Officers for fiscal year 2011-2012. Vice President Chang asked if there were any objections to the amended slate of officers, as previously approved by all member county councils: «. OCS/100411/02:57/CT President: Mel Rapozo, Kauai Vice President: Angel Pilago, Hawaii Secretary: Stanley Chang, Honolulu Treasurer: Joseph Pontanilla, Maui There were no objections and the 2011-2012 slate of officers was approved. IV. ANNOUNCEMENTS None. V. ADJOURNMENT There being no further business, the meeting was adjourned at 10:35 a.m. Very truly yours, STANLEY CHANG Secretary Hawaii State Association of Counties 2