ORD 2012-136 2010-2012 - Laserfiche WebLink

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(6) Each nonprofit organization shall submit a disclosure form along with its grant qpplication which lists any board member, officer, director or administrator that may have a conflict of interest or potential conflict of interest, including any familial relationship with any of the following: (A) A member or members of the council; (B) Staff appointed by a member of the council; (C) The mayor; (D) The managing director; (E) The director of finance; or (F) The corporation counsel, the assistant corporation counsel, or a deputy corporation counsel. The disclosure form shall specify any and all mitigation measures to avoid, in fact or gppearance, any conflict of interest. Section 2-139. Procedure for awarding grants. (a) All [grants] grant awards made to a nonprofit organization by the County shall be made in accordance with one of the following procedures: (1) Grants-in-aid awarded annually in operating budget: (A) Annually, before November 30, the director shall, for the purpose of soliciting applications, establish a sum of at least [8] $1,000,000 to be available in the ensuing fiscal year for funding requests by nonprofit organizations. The director shall publish a notice soliciting applications in two newspapers of general circulation within the County [of Hawai`-i] by November 30. (B) All applications for grants shall be submitted to the director on or before January 31 preceding the County's fiscal year, which begins on July 1. Applications shall be prepared on forms provided by the director. Applications not in conformance with the requirements of [theCounty]this Code may be rejected. All application forms shall include detailed information on specific, measurable outcomes and public benefits to be derived from the expenditure of County funds. (C) The director shall submit to the council all qualifying applications as provided in Sections 2-137 and 2-138 for its review and appropriation of funds. Site visitations of nonprofit organizations submitting complete applications may be conducted by the council and its designated staff, as deemed necessary by the chair of the appropriate committee, after January 31 but prior to final action on the operating budget by the council. Any site visitations shall be publicly noticed and conducted in a manner that allows flexible councilmember participation and designated staff support. [(D) Upon favorable aetion by the eotmeil to appropriate funds for- the grant, th-e D) Unon favorable action by the council to appropriate funds for the Qrant, a written contract shall be prepared with the nonprofit organization which shall meet all legal requirements of the County and shall include program, fiscal, and audit reporting requirements sufficient to allow the director, the legislative auditor, or council to effectively monitor and evaluate the use of the grant funds. Agencies shall be notified by the director of their funding or lack thereof by August 31. C