RES 078 Draft 01 2012-2014 - Laserfiche WebLink

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COUNTY OF HAWAII RESOLUTION NO. STATE OF HAWAII 78 13 A RESOLUTION REQUESTING THE LEGISLATIVE AUDITOR TO CONDUCT AN AUDIT OF THE POLICE DEPARTMENT'S RECEIPT, STORAGE, AND DISPOSAL OF EVIDENCE. WHEREAS, the Police Department has the responsibility to obtain, store, and dispose of evidence, prisoner property, and items found by police officers; and WHEREAS, Section 3-18(d) of the Hawaii County Charter provides in part that the Legislative Auditor shall conduct or cause to be conducted "Performance and/or financial audits of the funds, programs, services, and operations of any county agency, executive agency, or program, as set forth by the legislative auditor in an annual audit plan that shall be transmitted to the county council and the mayor and filed with the county clerk as a public record."; and WHEREAS, to promote public confidence and in an abundance of caution, an audit of the Police Department's handling of evidence is appropriate to ensure that the retrieval, storage, and disposition of evidence and confiscated property is being properly carried out; now, therefore, BE IT RESOLVED BY THE COUNCIL OF THE COUNTY OF HAWAII that the Council hereby requests the Legislative Auditor to conduct an audit of the Police Department's handling of evidence and confiscated property for the past three years. BE IT FURTHER RESOLVED that the audit shall consist of, but not be limited to, the following: 1. Ensuring that property is appropriately obtained, stored, transported, handled, and disposed of, 2. An audit of the adequacy of the Police Department's internal management control procedures and physical security of the property and evidence areas from the point the evidence and confiscated property is identified to the final disposition of the property and evidence; and 3. A performance audit to ensure the proper documentation of transactions and events. BE IT FURTHER RESOLVED that the Legislative Auditor shall conduct a physical inventory of the property currently under the control of the Police Department with reference to the associated police report or other relevant documentation of identified evidence and confiscated property.