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HomeMy WebLinkAboutCOM 0007.005 2012-2014 JtTYfO' 1 Nancy E. Crawford William P. Kenoi 4,-.."?.. P•� ^ Mayor \' '..i;�; �.� � Director • ew•,�` Deanna S. Sako • •.4r�oF•N. - Deputy Director P County of Hawaii Finance Department g (";c7 25 Aupuni Street, Room 2103 • Hilo,Hawaii 96720 = G (808)961-8234 • Fax(808)961-8569 –"C -4z 0' —< . "'lc, May 2, 2013 SS "--1:r— It — J Yoshimoto, Chairman, '© and Members of the Hawaii County Council County of Hawai`i Hilo, Hawaii 96720 Dear Chairman Yoshimoto and Members of the County Council: SUBJECT: Transfer of Funds April 16 through April 30, 2013 Attached is a Report of Transfers Authorized showing transfers made from April 16 through April 30, 2013. Copies of the approved transfer forms are attached for reference. If you need further information, please contact the department that requested the transfer. Sincerely, /44g ClifIL-1 Kay Oshiro Controller Attachments Comm. No. - '5 Ref. To: F L Hawaii County is an equal opportunity provider and employer. Ref. Date MAY 0 6 2013 o o o 0 o O o o 0 CO CO 0 o 0 0 0 0 0 0 0 N- N- 6 O O O Ln O O O O I- N C O O O O O) O O O O V cr D 0 in O O In O O co L( o � N (r) )f) co- Lf) �t O V Q - r O N N a) Q ots Q C1 (/) 0 7 o- j W a CD N W cr a' Q Q a c •5 W LU 5 5 o a• y U Q a' Q () W Q c 0 > > W W W 'j c c a •E 0 0 c c c o o x a) w E E a) Cl)W a a a Q a ? •> CU CU c) o Q < c CO Cl) o 0 (6 .0 C .0 .0 "6 "c 'o U (4 < I- 0 CL CL CO CO m < I- O ' O NN ON 0 0 O (O O I— ,- _ID N- O O CO M M CO CO CCf) CL) 4) (NI) LO Lam() CNf) N LU LNC) O O O O O O 0 0 O CO CO O 0 0 0 O O O 0 O (,- N. O O O O U) O O O O I- N C O O O O O) O O O 0 0) to 7 0 (() 0 0 l!) r O 'Cr O 0) It) E t (0 N CO � a) In O O N N Q co O N O co �O Q W W .c 0 W U 0 (o O 0) CI) 0 0 c CL 0 �U U p Q O O O O .5 0 co o to U c 0 c w o c Q 0 C o a) m co Q < o 0- m .c a) c c c o 0 co U 'a E U a '6 a E 0 < a) m I- 0- m m CO < I` N t O O N• O 0 N N N (N() N a) U ,- N (ID M r 1- N ` LL V' .--- N NN N- a0 N CO O LO LU CL) U) LU U) LC) LU LC) LO LL co a) ,C Y - Y Y Y C2 ix O) 0 a) N U a) (1) U U U U _U C E U U < D D O 0- d d a_ d 0- CD _N 'aM a L 7 N (6 (0 (0 (6 (6 N (6 N N +' LL a a) a) a) a) a) a) a) a) 3 Q a) N N N a) a) N N N O N C7 0 U' 0 0 0 U' C7 0 2 l- a) co co co co co co co co Co co u) O) > •- l- T- l- r l- a-- l- T- C- c co 2 a) N LU LU (n 6) O) Q) 6) 6) H 0 Q N N N N N N N N N O ` t O U O N CO Nr U) co I-- oo co O N- CL c Z l- N N N N Form#:A-102 COUNTY OF HAWAI`i Revised:07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: Office of Aging DIVISION: CONTACT: Charmaine Felipe PHONE: 961-8600 DATE: 04 / 15 / 13 FISCAL PERIOD: July 1, 20 12 to June 30, 20 13 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.411.5411.10.115 Area Plan On Aging Oce,Misc. Contract $ 45,000.00 Services TOTAL: $ 45,000.00 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.411.5411.09.011 Area Plan On Aging S&W,Regular S&W $ 27,100.00 010.411.5411.,1..099 Area Plan On Aging S&W, Miscellaneous 17,900.00 oq S&W TOTAL: $ 45,000.00 EXPLANATION (Provide complete explanation): Transferring funds from Miscellaneous Contract Services to S &W. This covers hiring of contract worker, (Aging&Disability Specialist)that is being processed through FRESH payroll system. SUBMITTED BY: e DATE: 4 I Department Head ACTION: Recommend Approval _Recommend Deferral _Recommend Denial Signed: DATE: ,1'0 Cdiail3 V\it Director of finance Approved _Deferred _Denied Signed: DATE: / l 8 / 13 Mayor Transfer No. Form#:A-102 COUNTY OF HAWAII Revised:07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: Human Resources DIVISION: Administrative Services CONTACT: Dee Ann Sadayasu PHONE: 961-8361 DATE: 04 / 15 / 13 FISCAL PERIOD: July 1, 20 12 to June 30, 20 13 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.151.5152.02.115 Health& Safety OCE, Misc Contract $ 13,500 Services TOTAL: $ 13,500 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.151.5151.11.454 Training Expenses, Computer Eqpt& $ 13,500 Software TOTAL: $ 13,500 EXPLANATION (Provide complete explanation): A transfer of funds is requested to replace aging computer equipment. Funds are available in the Health& Safety Misc Contract Services account as (1)the number of employees requiring Hepatitis B vaccines was less than anticipated and(2)we were able to utilize a Senior Community Services Aid to conduct CDL audits in lieu of contracting professional services. SUBMITTED BY: DATE: 0 / / s-3 Department Head ********************************************************************************************************************* ACTION: 1,/ Recommend Approval Recommend Deferral _Recommend Denial Signed: ' DATE: APR 1 9 2013 Director of finance Approved _Deferred Denied /24 ' Signed: '�` �G!` DATE: `7/ /22- / 13 Mayor Transfer No. 13 Form#:A-102 COUNTY OF HAWAII Revised:07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: Public Works DIVISION: Building CONTACT: David Yamamoto PHONE: 961-8466 DATE: 04 / 16 / 13 FISCAL PERIOD: July 1, 20 12 to June 30, 20 13 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.171.5171.22.102 Building R&M OCE, Telephone $ 2,000.00 TOTAL: $ TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.171.5171.06.480 General Services Eqpt, Misc Equip $ 2,000.00 TOTAL: $ EXPLANATION (Provide complete explanation): Utilize unrealized telephone expenditures to purchase needed and replacement equipment to perform building repair and maintenance work requests. SUBMITTED BY: �.LA DATE: 4 / I' / 'iepartme t Head *************** *************************** ************************************************************************* ACTION: V Recommend Approval Recommend Deferral _Recommend Denial Signed: F ,/ , , DATE: APR `1 vvtz. I Dire or of Finance Approved _Deferred _Denied Signed: Arb` DATE: APB 25 2013 Mayor Transfer No. (y Form#:A-102 COUNTY OF HAWAII Revised:07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: Hawaii Police Depaitment DIVISION: ADMINISTRATION/FINANCE CONTACT: Nori Ishii PHONE: 961-2273 DATE: 4 / 15 / 13 FISCAL PERIOD: July 1, 20 12 to June 30, 20 13 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.201.5215.05.341 Training account $ 3,000.00 TOTAL: $ 3,000.00 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.201.5203.20.480 Admin Equip-Misc Equip $ 3,000.00 TOTAL: $ 3,000.00 EXPLANATION (Provide complete explanation): Funds are available under the training account due a class that had been scheduled for this fiscal year that needed to be rescheduled to the next fiscal year. Funds are needed to purchase equipment for the Exercise room. This equipment is to be utilized by sworn personnel as part of their physical training. SUBMITTED BY: �� ' S� DATE: APR 1 6 2P13 -ad ACTION: Recommend Approval _Recommend Deferral _Recommend Denial Signed: DATE: APR 2 ,1 2013 Director .Q Finance Approved _Deferred _Denied signed: DATE: APR 25 1013 Mayor Transfer No. 15 Form#:A-102 COUNTY OF HAWAII Revised:07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: Hawaii Police Department DIVISION: ADMINISTRATION/FINANCE CONTACT: Nori Ishii PHONE: 961-2273 DATE: 4 / 16 / 13 FISCAL PERIOD: July 1, 20 12 to June 30, 20 13 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.201.5203.02.105 Admin-Uniform Allowance $ 15,595.00 TOTAL: $ 15,595.00 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.201.5203.20.454 Admin Equip -Computer $ 8,595.00 010.201.5203.20.480 Admin Equip -Misc Equip 7,000.00 TOTAL: $ 15,595.00 EXPLANATION (Provide complete explanation): Funds are available under the Uniform allowance account due to the current recruit class starting a few months later than anticipated. Funds are needed to upgrade the phone system for the North Hilo and Hamakua Police Stations. Hawaiiantel will not provide maintenance for the system because it is to antiquated and parts are not available. Many of the department computers are over 7 years old. Those old computers are constantly needing repair. Various sections within the department are requesting replacement computer for those that have broken and are irreparable(Admistration, South Hilo, South Kohala,North Kohala and Puna). APR 16 2313 SUBMITTED BY: � 11-�i DATE: / / nepartment :ad ************** ***************************** ********************************************************************** ACTION: _Recommend Approval _Recommend Deferral Recommend Denial Signed: 410-7 DATE: APR 1 9 k013 Director of nance ■ Approved _Deferred _Denied t01 AyR 25 ,2013 Signed: DATE: Mayor Transfer No. !lb 1 c-7 Form#:A-102 COUNTY OF HAWAII Revised:07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: Public Works DIVISION: Building CONTACT: David Yamamoto PHONE: 961-8466 DATE: 04 / 18 / 13 FISCAL PERIOD: July 1, 20 12 to June 30, 20 13 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.171.5171.22.114 Building R&M Oce, Electricity $ 8,100.00 TOTAL: $ 8,100.00 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.231.5232.06.480 Bldg Inspctn-Equp,Misc. Equipment $ 8,100.00 TOTAL: $ 8,100.00 EXPLANATION (Provide complete explanation): Utilize unrealized electric utility expenditures toward purchasing 27 inch monitors to be utilized with the electronic plan review module. i SUBMITTED BY: T / t DATE: '74 ice 13 Department Head 4 ACTION: V Recommend Approval _ Recommend Deferral _Recommend Denial Signed: fr1-411-i DATE: APR 2 5 1 ! Direct of Finance Approved _Deferred Denied Si ned: A 'R 2 9 013 g DATE: / Mayor Transfer No. I 1 Form#:A-102 COUNTY OF HAWAII Revised:07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: Public Works DIVISION: Building CONTACT: David Yamamoto PHONE: 961-8466 DATE: 04 / 18 / 13 FISCAL PERIOD: July 1, 20 12 to June 30, 20 13 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.171.5171.22.114 Building R&M Oce, Electricity $ 105,000.00 TOTAL: $ 105,000.00 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.231.5232.06.480 Bldg Inspctn-Equp, Misc. Equipment $ 105,000.00 TOTAL: $ 105,000.00 EXPLANATION (Provide complete explanation): Utilize unrealized electric utility expenditures toward purchasing the Electronic Plan Review Module implementation for buildng permit processing software enhancement. SUBMITTED BY: DATE: Department lItAl(kHead ACTION: V Recommend Approval _ Recommend Deferral Recommend Denial Signed: DATE: APR 2 5 413 Directo of Finance Approved _ Deferred _Denied AP? Signed: l-S �-- DATE: AP? 2 9 2913 Mayor Transfer No. 18 Form#:A-102 COUNTY OF HAWAII Revised:07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: Public Works DIVISION: Building CONTACT: David Yamamoto PHONE: 961-8466 DATE: 04 / 18 / 13 FISCAL PERIOD: July 1, 20 12 to June 30, 20 13 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.171.5171.22.102 Building R&M Oce, Telehone $ 14,400.00 TOTAL: $ 14,400.00 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.231.5232.06.480 Bldg lnspctn-Equp, Misc. Equipment $ 14,400.00 TOTAL: $ 14,400.00 EXPLANATION (Provide complete explanation): Utilize unrealized telephone expenditures toward purchasing replacement desktop computers to facilitate Building Division daily operations. SUBMITTED BY: t /kLI1L4. �A DAVE: / ,�,.,, 1 Department '-ad , ACTION: Recommend Approval _Recommend Deferral _Recommend Denial Signed: DATE: APR 2 5/2013 (1-14(--" Direct .of inance / Approved _ Deferred _Denied ' r Signed: �` DATE: AP 2 9 2 13 Mayor Transfer No. (9 3: 0 .1 87 8 i-�' Form#:A-102 COUNTY OF HAWAII Revised:07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: Dept. of Public Works DIVISION: Automotive CONTACT: Randy Riley PHONE: 961-8548 DATE: 04 / 15 / 13 FISCAL PERIOD: July 1, 20 12 to June 30, 20 13 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.181.5181.52.218 Fuel & Lubricants $ 250,000.00 TOTAL: $ 250,000.00 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.181.5181.61.480 Misc. Equipment $ 250,000.00 TOTAL: $ 250,000.00 EXPLANATION (Provide complete explanation): Current fuel prices are not as high as projected,therefore, we anticipate a surplus in the fuel account. Funding is needed to replace outdated Gasboy fueling system island-wide(including Police & Fire). Parts and supplies for current Gasboy system are no longer being manufactured and are difficult to obtain. ,k\kat SUBMITTED BY: \\) I DATE: Department Head ************** ****************************************************************************************************** ACTION: V Recommend Approval _Recommend Deferral _Recommend Denial Signed: / DATE: APR/2 5 2013 Oa, Dire or of Finance / Approved Deferred _ Denied Signed: DATE: APR 29 ?013 Mayor Transfer No. to 1) ill F SLti Form#:A-102 COUNTY OF HAWAII Revised:07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: Public Works DIVISION: Traffic CONTACT: Aaron Takaba PHONE: 808-961-8341 DATE: 04 / 24 / 13 FISCAL PERIOD: July 1, 20 12 to June 30, 20 13 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 020.281.5281.22.341 Traffic Safety,Misc. Charges $ 24,947.76 TOTAL: $ 24,947.76 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 020.281.5281.06.480 Traffic Division Equip,Misc.Equipment $ 24,947.76 TOTAL: $ 24,947.76 EXPLANATION (Provide complete explanation): Funds are available in Traffic Safety,Misc. Charges(5281.22.341)due to less than expected expenditures. Misc. Equipment(5281.06.480)funds are needed to cover equipment purchase. SUBMITTED BY: t/ Ottki DATE: itn)1/64")) Department Head ACTION: Recommend Approval _Recommend Deferral _Recommend Denial n Signed: �C�.Q�..—.�,� (340 DATE: P 2 E� 3��O1 . � rt „Director of Finance ✓ Approved Deferred _Denied Signed: r DATE: A) R 2 9 2013 Mayor Transfer No. 2. 13- 0(clog-