COM 0272.001 2012-2014 - Laserfiche WebLink

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A RESOLUTION REQUESTING THE LEGISLATIVE AUDITOR TO CONDUCT A FINANCIAL AUDIT OF THE COUNTY CLERK AND THE OFFICE OF ELECTIONS REGARDING THE 2012 PRIMARY AND GENERAL ELECTIONS AND TO TRANSMIT THE AUDIT BY JULY 15, 2013. WHEREAS, Hawai`i County Charter Section 3-18(d) states in part that "The legislative auditor shall conduct or cause to be conducted ... (2) Performance and/or financial audits of the funds, programs, services, and operations of any county agency, executive agency, or program, as set forth by the legislative auditor in an annual audit plan that shall be transmitted to the county council and the mayor and filed with the county clerk as a public record...."; and WHEREAS, a financial audit will determine how much money and to what purpose the County Clerk and the Office of Elections spent to conduct the 2012 primary and general elections and compare the 2012 election cycle expenses to the 2008 and 2010 election cycle expenses; now, therefore, BE IT RESOLVED BY THE COUNCIL OF THE COUNTY OF HAWAII that the Council hereby requests the Legislative Auditor to conduct a financial audit of the County Clerk and the Office of Elections for the 2012 primary and general elections, which shall include comparative analysis with respect to the election cycle expenses of 2008 and 2010. BE IT FURTHER RESOLVED that the financial audit shall be initiated as soon as possible following approval of this resolution by the County Council. BE IT FURTHER RESOLVED that the Legislative Auditor shall determine if trips to O`ahu, Kaua`i, and Maui by the Hawai`i County Office of Elections' personnel (including warehouse staff) for meetings and training sessions with State officials were appropriate in regard to personnel involved, training, cost, and timeliness of leaving from and returning to the Island of Hawai`i. BE IT FURTHER RESOLVED that the Legislative Auditor shall determine if telephone, fax, and printing expenses associated with the Office of Elections warehouse were different in the election cycles of 2008, 2010, and 2012 and by how much and for what purpose. BE IT FURTHER RESOLVED that the Legislative Auditor shall determine how petty cash was handled (including the purpose, action, or activity of expenditures), and if petty cash was appropriately protected, managed, expended, documented, and accounted for. BE IT FURTHER RESOLVED that the Legislative Auditor shall determine how much money was expended during the election cycles of 2008, 2010, and 2012 to encourage non- registered voters to register to vote, and the effectiveness of this expenditure. BE IT FURTHER RESOLVED that the Legislative Auditor shall determine the need for multiple members of the staff of the Office of Elections to travel together to train or provide outreach to the public and what overtime expenses were involved.