HomeMy WebLinkAboutCOM 0416.000 2012-2014 William P.Kenoi �dzi. Nancy E. Crawford
Mayor ;"Lp•. •d,
y Director
''n - Deanna S. Sako
? +•"°r``. Deputy Director
4 os�N►•'P
County of Hawaii '' co IY cs, c
Finance Department ;,. COUNTY OF BAWAIMZ
DECEIVED
25 Aupuni Street, Suite 2103 • Hilo,Hawaii 96720 Time io:394.m. $y P3
(808)961-8234 • Fax(808)961-8569 .�.... �..�.+
Date Auu► s1- 28i 2013
August 28, 2013
J Yoshimoto, Council Chair and
Members of the Hawai`i County Council
Hawai`i County Council
25 Aupuni Street
Hilo, Hawai`i 96720
Re: Operating Budget
The State Department of Transportation Public Affairs - Safe Community Program is providing
an additional funding of$32,367 to the Hawai`i County Police Department's Roadblock
program. The grant funds will be used to allow the Hawai`i County Police Department to
increase the number of DUI (Driving Under the Influence) enforcement arrests for FY 2013-14.
In the current fiscal year's budget, $155,000 was appropriated in anticipation of this grant.
Enclosed is a bill for an ordinance amending the Operating Budget by appropriating the
additional funds into the Department's Roadblock program account and bringing the total grant
appropriation to $187,367.
If there are any questions, please do not hesitate to call Sergeant Robert Pauole of the Police
Department at 961-2305.
Nancy rawford
Director of Finance
Enc.
cc: Police
<$; It Izs '
Comm. No. (R'
Ref. To: —G
Hawaii County is an Equal Opportunity Provider and Employer Ref Date , I 1
Form #: B-52
7/18/91
DEPARTMENT OF FINANCE
REQUEST FOR COUNCIL ACTION
DEPARTMENT: Police DATE: 8/15/13
STAFF CONTACT: Sergeant Robert Pauole PHONE: 961-2305
A. REQUEST:
To appropriate an additional $32,367.00 to increase the number of DUI enforcement arrest at roadblocks
during fiscal year 2013-2014. 010.201.5216.15.115, 3303.42
B. BACKGROUND AND JUSTIFICATION (USE ADDITIONAL SHEETS AS NEEDED):
The State Department of Transportation Public Affairs-Safe Community Program is providing additional
funds under the Roadblock Program grant to allow Hawaii County Police Department to increase the number
of DUI enforcement arrest during fiscal year 2013-2014.
SIGNED: — � i DATE:
AUG 19 2013,
Departm t Head
GRANT SUMMARY
(Supplement to B-52, Request for Council Action)
Type of Grant Appropriation being requested: (New or an additional appropriation)
New (for this fiscal year period). OR M Additional appropriation (to an existing grant);
Is a draft agreement attached? Has the original grant notification been transmitted to
n Yes No Council? X Yes I I No
Name of Grant Program: HCPD Roadblock Grant
Grantor: State Department of Transportation Safe Community Program
County Grantee Department or Agency: Police Department
County Grantee Contact Person: Sergeant Robert Pauole Phone Number: 961-2305
Amount of Grant: $32,367.00
Grant Period (Commencement & Completion): October 1, 2013 - September 30, 2014
Purpose of Grant: In an effort to reduce the number of impaired driving related fatalities, increase the
number of DUI arrest at sobriety checkpoints.
County Match required?: n Yes M No
If yes, Matching Amount? Budgeted in account# :
In-kind? Explain:
Explanation:
County's personnel requirements: Amount of new position(s)?
Qty: Permanent: I I Temporary: n, Duration:
Full-time: I I Part-time: n, Time Element:
Qty: Contractual: I I Explain:
Explanation:
Additional Comments about Grant: Allow Hawaii County Police Department to increase the number of DUI
enforcement arrest at roadblocks during fiscal year 2013-2014.
B-52 Grant Summary Form
EXHIBIT I
STATE OF HAWAII
HIGHWAY SAFETY PROJECT GRANT AGREEMENT
STATE OF HAWAII HIGHWAY SAFETY OFFICE
GRANT AGREEMENT
Grant No:
Page 1 (To be completed by applicant agency)
1. Grant Title
Hawai'i Police Department Roadblock Program
2. Name and Address of Applicant Agency 4. Duration
Hawai'i Police Department Month—Day—Year
349 Kapi`olani St.
Hilo, Hawai'i 96720 A. Grant Period
From: 10-01-2013
To: 09-30-2014
3. Agency Unit to Handle Grant(Name and Address)
Hawai'i Police Department B. Project Period
349 Kapi`olani St. From: 10-01-2013
Hilo, Hawaii 96720 To: 09-30-2014
5. Location of Project 6a. Type of Application
Hawai'i Police Department (Check Appropriate Item)
349 Kapi`olani St. ®Initial DRevision OContinuation
Hilo, Hawai'i'96720
6b. Reimbursement Schedule Desired
❑Monthly ®Quarterly
7. Grant Description (Summarize the grant plan covering activities that address the major goals and objectives in
approximately 100 words. Limit to 6 lines.)
In Federal Fiscal Year(FFY)2014, Hawai'i Police Department will obtain 60 or more arrests for OVUII while at grant-funded
Impaired Driving Roadblocks.
8. Federal funds allocated under this agreement shall not exceed $187,367.00
9. Approval Signatures
Acceptance of Conditions: It is understood and agreed by the undersigned that a reimbursement grant received as a result of this grant agreement is subject to
Public Law 89-564(Highway Safety Act of 1966)and all administrative regulations governing grants established by the U.S.Department of Transportation
and the State of Hawaii. It is expressly agreed that this project constitutes an official part of the Hawaii Highway Safety Program and that said applicant
agency will meet the requirements as set forth herein,including accompanying schedules A,B,B-1,C&D,which are incorporated herein and made a part of
this grant agreement. Authorization to proceed with this Highway Safety Project is requested.
9a. Grant Director 9b. Authorizing Official of Agency Unit
Name: Harry S. Kubojiri Phone: Name: William P. Kenoi Phone:
Title: Police Chief Fax: Title: Mayor Fax:
Address: Address:
E-Mail: E-Mail:
(Signature) (Date) (Signature) (Date)
To be prepared by applicant, use separate sheets as re.uired. Form HS 3-71 Rev. 8/6/09
STATE OF HAWAI'I )
) SS.
COUNTY OF HAWAI'I )
On , before me personally appeared WILLIAM P. KENOI, to me
personally known, who, being by me duly sworn, did say that he is the Mayor of the County of
Hawai'i, a municipal corporation of the State of Hawai'i that the seal affixed to the foregoing
instrument is the corporate seal of said County of Hawai'i, the foregoing instrument was signed
and sealed on behalf of the County of Hawai'i by authority given to said Mayor of the County of
Hawai'i by Sections 5-1.3 and 13-13 of the County Charter, County of Hawai'i (2010), as
amended, and said WILLIAM P. KENOI acknowledged said instrument to be the free act and
deed of said County of Hawai'i.
Notary Public, State of Hawai'i
Printed Name:
My commission expires:
NOTARY CERTIFICATION STATEMENT
Document Identification or Description:
Doc. Date: Undated at time of notarization
No. of Pages: Jurisdiction:
Signature of Notary Date of Notarization and
Certification Statement
Print Name of Notary
Signature Attachment:
Grant Title: Hawaii Police Department Roadblock Grant
Grantor: State Department of Transportation Motor Vehicle Safety Office
Grant Period: 10/1/2013-9/30/2014
Amount of Grant: $187,367.00
Fiscal Year: 2013-2014
APPROVED AS TO FORM AND LEGALITY:
Deputy Corporation Counsel
County of Hawaii
Date:
STATE OF HAWAII HIGHWAY SAFETY OFFICE
GRANT AGREEMENT—PART II
Grant No:
Page 2 (To be completed by Highway Safety Office)
10. Grantee:
11. Standard Area: 13a. Federal Fiscal Year
12. Effective Date of Agreement: - 13b. Addendum: ❑Yes ❑No
14. Benefit of: ❑State County
15. Action Taken 16.Funding Disposition& Status
Fiscal Year Amount
Total $
Present Obligation $
Previously Obligated $
TOTAL FUNDS OBLIGATED $
17. Budget Summary(From Schedule B—Detailed Budget Estimate)—Fiscal Year Grant Period Ending:
Cost Category Cost Estimates
A. Personnel Costs
B. Travel Expenses
C. Contractual/Consultant Services
D. Equipment
E. Other Direct Costs
TOTAL FEDERAL FUNDS $
18. Grant Approval& Authorization to Expend Obligated Funds
A. Approval Recommended By B. Agreement&Funding Authorized By
(Program Area Specialist) (Highway Safety Manager)
Name: Name:
Title: Title:
Phone/E-Mail: Phone/E-Mail:
(Signature) (Date) (Signature) (Date)
STATE OF HAWAII HIGHWAY SAFETY OFFICE
GRANT AGREEMENT—PART IH
Grant No:
Page 3 (To be completed by Highway Safety Office)
19. Addendum (For Highway Safety Office Use Only)
EXHIBIT II
SCHEDULE A
SCHEDULE A
HPD ROADBLOCK
PROBLEM STATEMENT
Identify the traffic safety related problem or deficiency that the proposed grant is intended to correct.
Identi and gather appropriate data relevant to the problem. Collision/fatalities data appropriate to the
identified problem and a brief analysis of the data is required. When available, three years of data
should be presented and analyzed. When identifying the problem, take into consideration changes in
population, traffic patterns and other demographic dynamics that may affect traffic safety.
Impaired driving has perhaps the highest profile among all traffic safety issues. Alcohol
countermeasure programs have been vigorously pursued for decades with aggressive
campaigns in both the public and private sectors. Despite these efforts, impaired driving
remains a highly difficult issue. Nationally, there were 33,808 traffic deaths in 2009, 10,839 or
32% of those were killed in crashes where at least one driver or non-occupant had a BAC of .08
g/dL or higher.
Impaired driving continues to be a problem in Hawai'i. From 2006 to 2010, there were 628
traffic fatalities of which 309 or 49.2% were impaired-related. In 2009, of the 109 traffic
fatalities 58 or 53.2% were alcohol-related. See Table I below:
TABLE I
Hawai'i
Summary of Traffic Fatalities 2006-2010
Traffic Fatalities Impaired-Related Percent Impaired-
Fatalities Related
2006 161 84 52.2%
2007 138 69 48.0%
2008 107 52 48.5%
2009 109 58 53.2%
2010 113 46 40.7%
Total 628 309 49.2%
In 2009, Table II shows the number of people killed by County and those that were impaired-
related.
TABLE II
2009
Persons Killed by County/Impaired-Related
Persons killed Impaired-Related Percent Impaired-
Related
C&C Honolulu 53 22 43.1%
Hawai'i County 27 21 77.7%
Kauai County 8 6 75.0%
Maui County 21 9 43.0%
Total 109 58 53.2%
In 2009, Hawai i County had the most severe impaired-related crash problem in the
State. Of the 27 traffic fatalities on the Big Island, 77.7% were impaired-related.
From 2007 to 2010, the Big Island has experienced 125 traffic fatalities, and 84 or
67.2% were impaired-related. See Table III:
TABLE III
2007-2010
Hawai'i County
Persons Killed/Impaired-Related
Persons Killed Impaired-Related Percent Impaired-
Involved
2007 38 27 71.1%
2008 29 20 69.0%
2009 27 21 77.7%
2010 31 16 51.6%
Total 125 84 67.2%
The Big Island is over represented in both traffic fatalities and impaired-related traffic fatalities.
In 2009, over 58% of the State's impaired-related traffic fatalities occurred on the Big Island,
which is disproportionate to its population base. The Hawaii Police Department (HPD) believes
enforcement in the form of visible Impaired Driving Roadblocks is an important deterrence to
drinking and driving.
The following shows the number of Operating a Vehicle Under the Influence of an Intoxicant
(OVUII) arrests HPD has obtained over the past four years with grant funds:
• Federal Fiscal Year 2009 - 65
• Federal Fiscal Year 2010 - 53
• Federal Fiscal Year 2011 - 66
• Federal Fiscal Year 2012 - 63
GRANT GOALS
Goals serve as the foundation upon which the grant is built. Goals are what you hope to accomplish by
implementing a traffic safety grant and represent an end result. Grant goals should be stated in
measurable terms (i.e., a percent reduction), be concise and deal with a specific item, be realistic with a
reasonable probability of achievement, and be related to a specific time frame (a "by"date). Please
notate baseline from which the reduction/increase will result.
In Federal Fiscal Year (FFY) 2014, HPD will obtain 60 or more arrests for OVUII while at grant-
funded Impaired Driving Roadblocks.
GRANT OBJECTIVES
Objectives are tasks or activities conducted in order to accomplish the grant goal(s) (e.g., develop
permanent fitting stations for child restraints, enforcement activities, educational activities, etc.). Grant
objectives should be stated in measurable terms (i.e., a percent reduction, number of training to be held,
number of roadblocks, etc.), be concise and deal with a specific item, be realistic with a reasonable
probability of achievement, and be related to a specific time frame (a "by"date). Please notate baseline
from which the reduction/increase will result.
In addition to the above, the Hawai'i Police will:
1. Perform at least 120 Impaired Driving Roadblocks with grant funds, throughout the year
and on all major holidays.
2. Perform at least 50 Impaired Driving Roadblocks with county funds, throughout the year
and on all major holidays.
3. Obtain 60 or more arrests for OVUII at grant-funded roadblocks.
4. Obtain 30 or more arrests for OVUII at county-funded roadblocks.
5. Obtain 30 or more arrests for other violations at grant-funded roadblocks.
6. Obtain 25 or more arrests for other violations at county-funded roadblocks.
7. Issue 300 or more citations at grant-funded roadblocks.
8. Issue 200 or more citations at county-funded roadblocks.
9. Screen at least 22,000 vehicles or more while at impaired driving roadblocks.
10. Send two (2) HPD representatives to attend the National Lifesavers Conference.
11. Send two (2) representatives to attend the Drug Recognition Expert (DRE) Conference.
12. Send two (3) officers to Quarterly Statewide Traffic Commanders Meetings.
13. Use of Quarterly Public Service Announcements to provide education and deter impaired
driving.
14. Conduct one (1) earned media event every quarter.
15. Purchase AlcoPro Portable Breathalyzer Test (PBT) units.
16. Purchase Roadblock Signs for each district to be used at Impaired Driving Roadblocks.
17. Purchase DRE Medical Kits for officers who complete DRE School.
18. Send four (4) HPD officers to DRE School on Oahu.
19. Send one (1) HPD officer to DRE Instructor School on Oahu.
20. Conduct one (1) Advanced Roadside Impaired Driving Evaluation (ARIDE) class at the
Hilo Police Station Training Facility.
21. Send four (4) HPD officers on two (2) separate trips to Oahu for DRE Certification
Nights.
22. Send one (1) HPD representative, one (1) Hawai'i County Department of Finance
representative, and one (1) Hawai'i County Liquor Control representative to attend
Quarterly Impaired Driving Task Force Meetings on Oahu.
23. Send six (6) DRE officers to Oahu for annual re-certification training.
METHOD OF EVALUATION
Using data gathered throughout the grant period, the grant manager will evaluate (1) how well the stated
grant goals and objectives were accomplished, and(2) was the grant cost effective? How are you going
to show effectiveness of your project? What will be the impact of the project on your identified problem
and goal(s)? Provide details on the method of evaluation.
HPD will document the number of OVUII arrests in FFY 2014 to determine if the grant goal of
60 arrests was met.
EXHIBIT III
SCHEDULE B
SCHEDULE B Exhibit III
Page 1
Detailed Budget Estimate
Grant No:
COST CATEGORY COST ESTIMATES
A. Personnel Costs
Employee Salaries and Benefits
Position Title(s) and Full-Time/Part-Time Yearly Salary:
Fringe Benefit Rate: %
Time to be spent on project: hours
Position Title(s) and Overtime Hourly Rate(s):
1 Supervisor--$55.00/per hour
$55 x 4 hours x 120 checkpoints $26,400
3 Officers--$48/hour each Officer
$48 x 4 hours x 3 officers x 120 checkpoints $69,120
Fringe Benefit Rate: 22.00% % $21,014.00
Time to be spent on project: 1,920 hours
Category Sub-Total $116,534.00
B. Travel Expenses
In-State
Event/Conference: Quarterly Statewide Traffic Commanders
Air Travel:
To: Honolulu (3 off. x 4 trips x $225)
From: Hilo $2,700
Surface Travel: 1 car x $87.00 x 8 days $696
Car Rental (daily rate, # of days, fuel, taxes, etc.)
Private Car: ( miles @ per mile)
Excess Lodging: 4 nights x 100 x 3 officers $1,200
Per Diem:
$135.00 x 3 off x 4 trips $1,620
Baggage Fee: 1 checked bag @ $25/bag x 3 off. x 8 (roundtrip) $600
Overtime for Travel
$55 x 3 Supervisors x 3 hours x 4 trips $1,980
Airport Parking: $30 x 3 off x 4 trips $360
SCHEDULE B Exhibit III
Page 2
Detailed Budget Estimate
Grant No:
COST CATEGORY COST ESTIMATES
Event/Conference: Impaired Driving Task Force Meeting
Air Travel:
To: Honolulu(3 Reps x 4 trips x $225) $2,700
From: Hilo/Kailua-Kona
Per Diem:
$20 x 3 Reps x 4 trips 240
Airport Parking: $15 x 3 Reps x 4 trips 180
Overtime for Travel:
$55 x 1 HPD Rep x 2 hours x 4 trips $440
Event/Conference: DRE School
Air Travel:
To: Honolulu (4 off. x 2 trips x $225)
From: Hilo $1,800
Surface Travel: 1 car x $87.00 x 12 days $1,044
Car Rental (daily rate, # of days, fuel, taxes, etc.)
Private Car: ( miles @ per mile)
Excess Lodging: 10 nights x 100 x 4 officers $4,000
Per Diem:
$90 x 4 off x 12 days $4,320
Baggage Fee: 1 checked bag @ $25/bag x 4 off. x 4 (roundtrip) $400
Tuition, Course, Registration and Miscellaneous Fees:
Individual cost: x No. of attendees:
Event/Conference: DRE Instructor School
Air Travel:
To: Honolulu(1 off. x 3 trips x $225)
From: Hilo $675
Surface Travel: 1 car x $87.00 x 18 days $1,566
Car Rental (daily rate, # of days, fuel, taxes, etc.)
Private Car: ( miles @ per mile)
Excess Lodging: 15 nights x 100 x 1 officer $1,500
SCHEDULE B Exhibit III
Page 3
Detailed Budget Estimate
Grant No:
COST CATEGORY COST ESTIMATES
Per Diem: $90 x 1 off x 18 days $1,620
Baggage Fee: 1 checked bag @ $25/bag x 1 off. x 6 (roundtrip) $150
Tuition, Course, Registration and Miscellaneous Fees:
Individual cost: x No. of attendees:
Event/Conference: ARIDE Program
Air Travel:
Excess Lodging: 1 night x 100 x 5 officer $500
Per Diem:
$90 x 5 off x 2 days $900
Tuition, Course, Registration and Miscellaneous Fees:
Individual cost: x No. of attendees:
Event/Conference: DRE Certification Nights
Air Travel:
To: Honolulu(4 off. x 2 trip x $225)
From: Hilo $1,800
Surface Travel: 1 car x $87.00 x 6 days $522
Car Rental (daily rate, # of days, fuel, taxes, etc.)
Private Car: ( miles @ per mile)
Excess Lodging: 4 nights x $100 x 4 officers $1,600
Per Diem:
$90 x 4 off x 6 days $2,160
Baggage Fee: 1 checked bag @ $25/bag x 4 off. x 4 (roundtrip) $400
Tuition, Course, Registration and Miscellaneous Fees:
Individual cost: x No. of attendees:
Event/Conference: DRE Recertification Training
Air Travel:
To: Honolulu(6 off. x 1 trip x $225)
From: Hilo $1,350
Surface Travel: 1 car x $150.00 x 2 days $300
Car Rental (daily rate, # of days, fuel, taxes, etc.)
Private Car: ( miles @ per mile)
Excess Lodging: 1 night x $100 x 6 officers $600
SCHEDULE B Exhibit III
Page 4
Detailed Budget Estimate
Grant No:
COST CATEGORY COST ESTIMATES
Per Diem: $90 x 6 off x 2 day $1,080
Baggage Fee: 1 checked bag @ $25/bag x 6 off. x 2 (roundtrip) $300
Tuition, Course, Registration and Miscellaneous Fees:
Individual cost: x No. of attendees:
Event/Conference: Lifesavers conference
Air Travel:
To: Nashville, TN
$4,000
From: Hilo, HI.
Lodging: 5 nights @ $250 per night x 2 representatives $2,500.00
Surface Travel: Taxi to/from airport $155
Car Rental (daily rate, # of days, fuel, taxes, etc.)
Private Car: ( miles @ per mile)
Per Diem:
6 days @ $145 per day x 2 Reps $1,740
Baggage Fee:1 checked bag @$30/bagx2 representatives x 2 RT $120
Tuition, Course, Registration and Miscellaneous Fees:
Individual cost: $400 x No. of attendees: 2 $800
Event/Conference: DRE Conference
Air Travel:
To: Phoenix, AZ $3,500
From: Hilo, HI.
Lodging: 5 nights @ $250 per night x 2 representative $2,500
Surface Travel: Taxi to/from airport $155
Car Rental (daily rate, # of days, fuel, taxes, etc.)
Private Car: ( miles @ per mile)
Per Diem:
6 days @ $145 per day x 2 reps $1,740
Baggage Fee: 1 checked bag @$30/bag x 2 representatives x R/T $120
SCHEDULE B Exhibit III
Page 5
Detailed Budget Estimate
Grant No:
COST CATEGORY COST ESTIMATES
Tuition, Course, Registration and Miscellaneous Fees:
Individual cost: $350 x No. of attendees: 2 $700
Category Sub-Total $59,333
C. Contractual/Consultant Services
Category Sub-Total $0
D. Equipment
DUI Roadblock Signs for Checkpoints $4,500
Alco Brand Portable Breath Test Units $6,000
DRE Medical Kits $1,000
Category Sub-Total $11,500
E. Other Direct Costs
Category Sub-Total $0
GRANT TOTAL I $187,367
SCHEDULE B-1 Exhibit III
Grant No:
BUDGET NARRATIVE PAGE # 1 of 1
Personnel Costs
Hawai'i Police Department will conduct 120 Sobriety Checkpoints throughout the grant period
and on all major holidays. These activities will be conducted on an overtime basis.
Each checkpoint will be staffed with one (1) supervisor and three (3) officers.
Costs are estimated based on an average overtime hourly rate of$55 per hour for supervisors and $48 per hour
for officers. Average hourly rates are used because exact overtime rates vary within the department depending
on rank and years of service. Which personnel will be staffing which checkpoint is undetermined at the
outset of the grant period. Hourly rates do not include fringe benefits.
Travel Expenses
Travel funds will be used for: Lifesavers Conference in Nashville, TN, Drug Recognition Expert(DRE)
Conference in Phoenix, AZ, Quarterly Statewide Traffic Commanders Meeting, DRE School,
DRE Instructor School, ARIDE Program, DRE Certification Nights, and DRE Re-Certification Training.
HPD will send two (2) representatives to the Lifesavers Conference in Nashville, TN.
Shuttle or taxi will be utilized. HPD will send two (2) officers to the DRE Conference in Phoenix, AZ
Shuttle or taxi will be utilized. HPD will send three (3) officers to the Quarterly Statewide
Traffic Commanders Meetings on Oahu, which will be held at hotels that do not have shuttles. A rental car
will be needed for the duration of the meetings, total of 8 days. HPD will send four (4) officers to the DRE
School; location and dates TBA. HPD will send one (1) officer to the DRE Instructor School; location and
dates TBA. HPD will send 10 officers to the ARIDE Program; location and dates TBA. HPD will send
four(4) officers to the DRE Certification Nights; location and dates TBA. HPD will send six (6) officers
for DRE Recertification; location and dates TBA. HPD will send one (1)representative to the Quarterly
Impaired Driving Task Force Meeting on Oahu. Also provide travel expenses for two (2) Hawaii County
representatives (Dept of Finance and Liquor Control)to attend the task force meetings. Shuttle is provided.
Contractual/Consultant Services
Equipment
Purchase DRE Medical Kits
Purchase AlcoPro Portable Breath Test Units
Purchase DUI Roadblock Signs
Other Direct Costs
EXHIBIT IV
SCHEDULE C
SCHEDULE C Exhibit IV
Grant No:
MILESTONES PAGE#1 of 1
Month Activity
October 2013-September 2014 Coordinate DRE Training for students and instructor,
DRE Certification Nights, ARIDE Program and DRE
Recertification Training. Purchase DUI Roadblock
equipment.
October 2013-December 2013 Conduct grant and county-funded impaired driving
roadblocks. Roadblocks to be scheduled during all
major holidays and National Campaign periods.
Attend Statewide Traffic Commanders Meeting.
Attend Quarterly Impaired Driving Task Force
Meeting
January 2013-March 2013 Conduct grant and county-funded impaired driving
roadblocks. Roadblocks to be scheduled during all
major holidays and National Campaign periods.
Attend Statewide Traffic Commanders Meeting.
Attend Quarterly Impaired Driving Task Force
Meeting.
April 2013-June 2013 Conduct grant and county-funded impaired driving
roadblocks. Roadblocks to be scheduled during all
major holidays and National Campaign periods.
Attend Statewide Traffic Commanders Meeting.
Attend the Lifesavers Conference in Nashville Tn.
Attend Quarterly Impaired Driving Task Force
Meeting.
July 2013-September 2013 Conduct grant and county-funded impaired driving
roadblocks. Roadblocks to be scheduled during all
major holidays and National Campaign periods.
Attend Statewide Traffic Commanders Meeting.
Attend the DRE Conference in Phoenix, AZ. Attend
Quarterly Impaired Driving Task Force Meeting.
Quarterly Conduct at least one earned media event and submit
resulting media coverage to the Highway Safety
Office.
EXHIBIT V
SCHEDULE D
SCHEDULE D Exhibit V
AGREEMENT OF UNDERSTANDING & COMPLIANCE
Grant No:
THIS AGREEMENT made and entered into by and between the STATE OF HAWAII by and through its
Director of Transportation, hereinafter referred to as"State," and the Governmental Unit named in this
application, hereinafter referred to as "Applicant."
WHEREAS, the National Highway Safety Act of 1966 (Public Law 89-564)provides Federal funds to the
STATE for approved highway safety projects, and
WHEREAS, STATE may make said funds available to various state, county or municipal agencies or
governments or political subdivisions upon application and approval by STATE and the UNITED STATES
DEPARTMENT OF TRANSPORTATION, and
WHEREAS, STATE is obligated to reimburse the UNITED STATES DEPARTMENT OF
TRANSPORTATION out of its funds for any ineligible or unauthorized expenditures for which Federal funds
have been claimed and payment received, and
WHEREAS, the above name APPLICANT has submitted an application for Federal funds for highway safety
projects.
NOW, THEREFORE, IN CONSIDERATION OF MUTUAL PROMISES AND OTHER GOOD AND
VALUABLE CONSIDERATION, THE PARTIES AGREE AS FOLLOWS:
I. Reimbursement of Eligible Expenditures
A. It is mutually agreed and promised that upon written application by APPLICANT and approval by
STATE and the UNITED STATES DEPARTMENT OF TRANSPORTATION, STATE shall obligate
said Federal funds to APPLICANT'S account for reimbursement of eligible expenditures as set forth in
the application.
B. It is mutually agreed and promised that APPLICANT shall reimburse STATE for any
ineligible or unauthorized expenditures for which Federal funds have been claimed and payment
received as determined by a State or Federal audit. Costs are not allowable for construction,
rehabilitation, remodeling, or for office furnishings and fixtures - for State, local or private buildings or
structures. The following are examples of items considered as furnishings or fixtures, for which
reimbursement is not eligible:
Desks Credenzas Storage Cabinets
Chairs Bookcases Portable Partitions
Tables Filing Cabinets Pictures, Wall Clocks
Shelving Floor Coverings Draperies
Coat Racks Office Planters Fixed Lighting/Lamps
C. It is further agreed and promised that where reimbursement is made to APPLICANT in installments, STATE
shall have the right to withhold any installments to make up reimbursement received for any ineligible or
unauthorized expenditures until such time as the ineligible claim is made up or corrected by APPLICANT.
II. Property Agreement
A. It is mutually agreed and promised that the APPLICANT shall immediately notify the STATE if any
equipment purchased under this project ceases to be used in the manner as set forth by the project
agreement. In such event, APPLICANT further agrees to either give credit to the project cost or to
another active Highway Safety project for the residual value of such equipment in an amount to be
determined by the STATE, or to transfer or otherwise dispose of such equipment as directed by STATE.
B. It is mutually agreed and promised by the APPLICANT that no purchased equipment under this project
will be conveyed, sold, salvaged, transferred, etc. without the express written approval of the STATE.
C. It is mutually agreed and promised that the APPLICANT shall maintain or cause to be maintained for its
useful life, any equipment purchased under this project.
III. Application of Hatch Act
A. It is mutually agreed and promised that the APPLICANT shall notify all employees of the APPLICANT,
whose principal employment is in connection with any Highway Safety project, financed in whole or in
part by loans or grants under the Highway Safety Act of 1966, of the provisions of Section 12 (a) of the
Hatch Act [5 U.S.C. 118K(a)].
IV. Equal Opportunity
A. It is mutually agreed and promised that pursuant to the requirements of Section 22 (a) of the Federal-Aid
Highway Act of 1968, Section 504 of the Rehabilitation Act of 1973 (29 U.S.C. 794), and the Age
Discrimination Act of 1975, the APPLICANT, as a condition to receiving approval of this application
submitted under the Highway Safety Act of 1966, hereby gives its assurance that employment in
connection with the subject Highway Safety Program project will be provided without regard to race,
color, creed, sex, handicap, age, or national origin. The APPLICANT further agrees that, as a condition
to receiving approval of this application, it will be subject to, and will comply with, Title VI of the Civil
Rights Act of 1964, 78 Stat. 252, 42 U.S.C. 2000d to 2000d-4 (hereinafter referred to as the Act), and all
applicable requirements pursuant to the Regulations of the Department of Commerce (Title 15, Code of
Federal Regulations, Part 8, which have been adopted by the Department of Transportation, and
hereinafter referred to as the Regulations), to the end that, in accordance with the Act and the
Regulations, no person in the United States shall on the ground of race, color, creed, sex, handicap, age,
or national origin be excluded from participation in, be denied the benefits of, or be otherwise subjected
to discrimination under the subject Highway Safety Program or project.
B. It is mutually agreed and promised that if the APPLICANT fails or refuses to comply with its
undertaking as set forth in these provisions, the STATE of the UNITED STATES DEPARTMENT OF
TRANSPORTATION may take any or all of these following actions.
(1) Cancel, terminate, or suspend in whole or in part the agreement, contract, or other arrangement with
respect to which the failure or refusal occurred; and
(2) Refrain from extending any further Federal financial assistance to the applicant agency under the
program with respect to which the failure or refusal occurred until satisfactory assurance of future
compliance has been received from the applicant agency.
V. Non-duplication of Grant Fund Expenditures
A. It is mutually agreed and promised that the APPLICANT has no ongoing or completed projects under
agreement with any other Federal fund source which duplicate or overlap any work contemplated or
described in this project.
B. It is mutually agreed and promised that the APPLICANT will either revise this project or revise any
pending or proposed request for other Federal grant funds which would duplicate or overlap work under
this project to exclude any such duplication of grant fund expenditures.
C. It is further mutually agreed and understood that the APPLICANT shall reimburse the STATE OF
HAWAII for any such duplicate expenditures for which Federal grant funds have been claimed and
payment received as determined by State or Federal audit.
VI. Project Income and Applicable Credits
A. It is mutually agreed and understood that the APPLICANT shall apply all proceeds or credits generated
under the project, such as but not restricted to: The sale of real or personal property royalties received
from copyrights and patents, sale of publications or from personal or incidental services, to the project in
accordance with OMB Circular A-87 (FMC 74-7) or A-21, as applicable and NHTSA/FHWA Order
460-4/7510.1.
VII. Copyrights and Patents
A. It is mutually agreed that any copyrightable materials produced in the course of a project may be the
property of the State or applicant agency; however, provisions should be made to obtain for the United
States Government, the State Governments and their political subdivisions a royalty-free nonexclusive,
and irrevocable license to use in any manner such copyrightable material.
B. It is mutually agreed that the ownership of all rights accruing from any patentable discoveries or
inventions resulting from a project should be covered in the agreement. An irrevocable, nonexclusive,
nontransferable, and royalty-free license to practice each discovery or invention in the manufacture, use
and disposition, according to law, of any article or material, and in the use of any method developed as
part of the work under the agreement should be obtained for the United States Government, the State
Governments and their political subdivisions.
VIII. Certification Regarding Debarment and Suspension
A. Instructions for Certification
1. By signing and submitting this proposal, the prospective lower tier participant is providing the
certification set out below.
2. The certification in this clause is a material representation of fact upon which reliance was placed
when this transaction was entered into. If it is later determined that the prospective lower tier
participant knowingly rendered an erroneous certification, in addition to other remedies available to
the Federal government, the department or agency with which this transaction originated may pursue
available remedies, including suspension and/or debarment.
3. The prospective lower tier participant shall provide immediate written notice to the person to which
this proposal is submitted if at any time the prospective lower tier participant learns that its
certification was erroneous when submitted or has become erroneous by reason of changed
circumstances.
4. The terms covered transaction, "debarred," "suspended," "ineligible," "lower tier covered
transaction," "participant," "person," "primary covered transaction," "principal," "proposal," and
"voluntarily excluded," as used in this clause, have the meanings set out in the Definition and
Coverage sections of 49 CFR Part 29. You may contact the person to whom this proposal is
submitted for assistance in obtaining a copy of those regulations.
5. The prospective lower tier participant agrees by submitting this proposal that, should the proposed
covered transaction be entered into, it shall not knowingly enter into any lower tier covered
transaction with a person who is proposed for debarment under 48 CFR Part9, subpart 9.4, debarred,
suspended, declared ineligible, or voluntarily excluded from participation in this covered transaction,
unless authorized by the department or agency with which this transaction originated.
6. The prospective lower tier participant further agrees by submitting this proposal that is it will include
this clause titled"Certification Regarding Debarment, Suspension, Ineligibility and Voluntary
Exclusion-- Lower Tier Covered Transaction," without modification, in all lower tier covered
transactions and in all solicitations for lower tier covered transactions. (See below.)
7. A participant in a covered transaction may rely upon a certification of a prospective participant in a
lower tier covered transaction that it is not proposed for debarment under 48 CFR Part 9, subpart 9.4,
debarred, suspended, ineligible, or voluntarily excluded from the covered transaction, unless it
knows that the certification is erroneous. A participant may decide the method and frequency by
which it determines the eligibility of its principals. Each participant may, but is not required to,
check the List of Parties Excluded from Federal Procurement and Non-procurement List.
8. Nothing contained in the foregoing shall be construed to require establishment of a system of records
in order to render in good faith the certification required by this clause. The knowledge and
information of a participant is not required to exceed that which is normally possessed by a prudent
person in the ordinary course of business dealings.
9. Except for transactions authorized under paragraph 5 of these instructions, if a participant in a
covered transaction knowingly enters into a lower tier covered transaction with a person who is
proposed for debarment under 48 CFR Part 9, subpart 9.4, suspended, debarred, ineligible, or
voluntarily excluded from participation in this transaction, in addition to other remedies available to
the Federal government, the department or agency with which this transaction originated may pursue
available remedies, including suspension and/or debarment.
IX. Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion—
Lower Tier Covered Transactions
1. The prospective lower tier participant certifies, by submission of this proposal, that neither it nor its
principals is presently debarred, suspended, proposed for debarment, declared ineligible, or
voluntarily excluded from participation in this transaction by any Federal department or agency.
2. Where the prospective lower tier participant is unable to certify to any of the statements in this
certification, such prospective participants shall attach an explanation to this proposal.
X. Minority Business Enterprise Requirements
It is the policy of the Department of Transportation that minority business enterprises, as defined in 49
CFR Part 23, shall have the maximum opportunity to participate in the performance of contracts
financed in whole or in part with Federal funds under this agreement. Consequently, the MBE
requirements of 49 CFR Part 23 apply to this agreement.
The recipient or its contractor agrees to ensure that minority business enterprises as defined in 49 CFR
Part 23 have the maximum opportunity to participate in the performance of contracts and subcontracts
financed in whole or in part with Federal funds provided under this agreement. In this regard, all
recipients or contractors shall take all necessary and reasonable steps in accordance with 49 CFR Part 23
to ensure that minority business enterprises have the maximum opportunity to compete for and perform
contracts. Recipients and their contractors shall not discriminate on the basis of race, color, national
origin, or sex in the award and performance of DOT-assisted contracts.
XI. Requirements
A. It is mutually agreed and promised that the applicant shall follow the State and Federal requirements
and guidelines set forth in the State of Hawaii Project Procedures Manual as amended. All project
expenditure records are to be retained for at least three years after the date of the final expenditure
report.
XII. Authorization to Proceed
A. It is mutually agreed between the STATE and the APPLICANT that this AGREEMENT OF
UNDERSTANDING AND COMPLIANCE shall become effective upon the STATE'S agreement
and authorization to proceed as set forth in PART II (2) of this application.