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HomeMy WebLinkAboutRES 231 Draft 01 2012-2014 M ,,,, YT<i COUNTY OF HAWAII STATE OF HAWAII ..o...... 7TH CF•N/�J` RESOLUTION NO. 231 13 RESOLUTION AUTHORIZING THE OFFICE OF THE MAYOR TO ENTER INTO AN AGREEMENT WITH THE STATE OF HAWAII DEPARTMENT OF THE ATTORNEY GENERAL, PURSUANT TO HRS 46-7, FOR THE POLICE DETECTIVES TRAINING GRANT TO THE HAWAII COUNTY POLICE DEPARTMENT WHEREAS, the State of Hawaii Department of the Attorney General, Crime Prevention and Justice Assistance Division has authorized funding to the Hawaii County Police Department for their Police Detectives Training program; and WHEREAS, the goal of this program is to increase the prosecution success rate for murder and other serious violent crimes in Hawaii County; and WHEREAS, the funds will be used to provide training to investigative personnel in the Criminal Investigation Division; and WHEREAS, Hawaii Revised Statutes, Section 46-7, requires that County departments obtain the consent of the Council to enter into agreements with the Federal or State governments respecting action to be taken pursuant to any of the powers granted by law to furnish, expend, and receive any funds or other assistance in connection with projects being or to be undertaken pursuant to those powers; now, therefore, BE IT RESOLVED BY THE COUNCIL OF THE COUNTY OF HAWAI`I, in accordance with section 46-7, Hawaii Revised Statutes, that the Mayor of the County of Hawaii is authorized to execute, on behalf of the County, an agreement, attached hereto and incorporated herein by reference as "Exhibit A", and related documents with the State of Hawaii Department of the Attorney General, to enable the County to receive funding for the Police Detectives Training program. BE IT FINALLY RESOLVED that the County Clerk of the County of Hawaii shall transmit copies of this resolution to the Office of the Mayor, the Finance Department, and the Hawaii County Police Department. Dated at Hilo , Hawaii, this 18th day of December 2013. INTRODUCED BY: COUNCIL MEMBER, COUNTY OF HAWAII COUNTY COUNCIL ROLL CALL VOTE County of Hawaii AYES NOES ABS EX Hilo, Hawai`i EOFF X FORD X I hereby certify that the foregoing RESOLUTION was by ILAGAN X the vote indicated to the right hereof adopted by the COUNCIL of the KANUHA County ofHawai`i on December 18, 2013 X KERN X ONISHI X ATTEST: POINDEXTER X WILLE X 4 YOSHIMOTO X 9 0 0 0 Reference: C-529/FC-113 COUNTY CLERK CHAIRPERSON& PRESIDING OFFICER RESOLUTION NO. 231 13 Exhibit "A" Project Number 11-DJ-10 C O N T R A C T THIS CONTRACT, executed on the respective dates indicated below, is effective as of October 1, 2013, by and between the Department of the Attorney General, State of Hawaii, hereinafter called "Agency, " by and through the Attorney General, and the Hawaii Police Department, hereinafter called "Grantee . " WITNESSETH WHEREAS, Title I of the Omnibus Crime Control and Safe Streets Act of 1968, 42 U. S . C. §§ 3711 at seq. , as amended (hereinafter "Act" ) , was enacted to make grants to states and units of local government, for use by the State or unit of local government to provide additional personnel, equipment, supplies, contractual support, training, technical assistance, and information systems for criminal justice, including for any one or more of the following programs : (1) Law enforcement programs . (2) Prosecution and court programs . (3) Prevention and education programs . 1 (rev. 10/2011) (4) Corrections and community corrections programs . (5) Drug treatment programs . ( 6) Planning, evaluation, and technology improvement programs . (7) Crime victim and witness programs . WHEREAS, the Governor has designated Agency to serve as Hawaii ' s office for administering the federal financial assistance available under the Act; WHEREAS, Grantee, as an agency of the County of Hawaii, is qualified to receive funds available to Hawaii under the Act and its implementing regulations, contained in the Edward Byrne Memorial Justice Assistance Grant (JAG) State Solicitation, and 28 C. F. R. Chapter 1, Part 66, and has applied to Agency for receipt of the same as a subgrantee; WHEREAS, Agency has reviewed Grantee ' s application for funds, and is satisfied that all of the requirements of the Act and its respective implementing regulations have been satisfied and that Grantee is capable of using the federal funds requested appropriately; 2 (rev. 10/2011) WHEREAS, Grantee has demonstrated the capacity to provide the services, programs and activities described herein and is ready, willing and able to provide the required services, programs and activities; NOW THEREFORE, Agency and Grantee for and in consideration of the covenants, conditions , agreements, and stipulations hereinafter expressed, do mutually agree as follows : A. SCOPE OF SERVICES . Grantee shall, in a proper and satisfactory manner, as determined by Agency, and in accordance with the terms and conditions of this Contract, use the funds received under this Contract for the purposes stated herein and in accordance with the "Application For Grant" (Parts I through IV including all certifications required under Section C) and the Acceptance of JAG Special Conditions attached hereto as Exhibit "A" and by reference incorporated herein. It is understood that this Contract includes as a part hereof any rules, relevant directives or instructions issued by the United States or the Agency, including the provisions of the federal Office of Management and Budget circulars and the effective edition of the 3 (rev. 10/2011) Office of Justice Programs ' financial manual entitled "Financial Guide. " B . TERM OF CONTRACT. This Contract shall be in effect for the period from October 1, 2013 to and including September 30, 2014 unless this Contract is sooner terminated as hereinafter provided or unless this Contract is extended in accordance with Section L. of this Contract . C. PERFORMANCE REQUIREMENTS AND CONDITIONS . 1 . Grantee shall comply with the guidelines set forth in the Act and all applicable federal regulations and guidelines, including but not limited to guidance issued by the Bureau of Justice Assistance, 28 C. F. R. Chapter 1, Part 66, Uniform Administrative Requirements for Grants and Cooperative Agreements to State and Local Governments, and Office of Management and Budget circulars and the effective edition of the Office of Justice Programs ' financial manual entitled "Financial Guide . " 2 . Grantee shall comply with all the ordinances, codes, rules and regulations of the Federal, State and local government which in any way affect its performance under this Contract . 4 (rev. 10/2011) 3 . Grantee shall provide for an independent audit of its activities on a periodic basis in accordance with Office of Management and Budget Circular A-133 . 4 . Prior to, or concurrently with the execution of this Contract, Grantee shall complete, execute and submit to Agency a Certification Regarding Drug-Free Workplace Requirements which meets the requirements of the Drug-Free Workplace Act of 1988 (Pub. L. 100-690, Title V, Subtitle D, U. S . C. , Title 41, Chapter 10, §702) , hereinafter referred to as the "Drug-Free Workplace Certification . " A copy of the Drug- Free Workplace Certification shall be included in Part IV of the Application for Grant . Grantee covenants that the representations made in the Drug-Free Workplace Certification are true at the time this Contract is executed and will remain true throughout the entire term of this Contract and any extensions, and that Grantee shall fulfill all the requirements set forth therein. Grantee ' s execution and submission of a false Drug-Free Workplace Certification, or Grantee' s violation of any or all of the requirements set forth therein shall entitle Agency to suspend one or more payments under this Contract, and/or terminate this Contract pursuant to the provisions of Section N of this Contract . Grantee warrants that it is aware that such false certification or violation of the requirements contained in the Drug-Free Workplace Certification 5 (rev. 10/2011) shall subject the State of Hawaii to government-wide suspension or debarment, or other sanctions which, in turn, shall result in the withdrawal of funds from Grantee and/or the unavailability of future funding for Grantee. 5 . Prior to, or concurrently with the execution of this Contract, Grantee shall complete, execute and submit to Agency a Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion, hereinafter referred to as the "Debarment Certification. " A copy of the Debarment Certification shall be included in Part IV of the Application for Grant . Grantee covenants that the representations made in the Debarment Certification are true at the time this Contract is executed and will remain true throughout the entire term of the Contract and any extensions, and that Grantee shall fulfill any and all terms and conditions set forth therein. 6 . Prior to, or concurrently with the execution of this Contract, Grantee shall complete, execute and submit to Agency a Certification of Non-Supplanting, hereinafter referred to as the "Non-Supplanting Certification. " A copy of the Non- Supplanting Certification shall be included in Part IV of the Application for Grant . Grantee covenants that the representations made in the Non-Supplanting Certification are true at the time this Contract is executed and will remain true throughout the entire term of the Contract and any extensions, 6 (rev. 10/2011) and that Grantee shall fulfill any and all terms and conditions set forth therein. 7 . Prior to, or concurrently with the execution of this Contract, if so required by Agency, Grantee shall complete, execute and submit to Agency a Certification Regarding Lobbying, hereinafter referred to as the "Lobbying Certification. " and any subsequent disclosure forms required under Section 1352, Title 31 U. S . C. A copy of the Lobbying Certification shall be included in Part IV of the Application for Grant . Grantee covenants that the representations made in the Lobbying Certification are true at the time this Contract is executed and will remain true throughout the entire term of the Contract and any extensions, and that Grantee shall fulfill any and all terms and conditions set forth therein. 8 . Grantee shall comply with the non- discrimination requirements of the Omnibus Crime Control and Safe Streets Act of 1968 which prohibits discrimination in employment and in the delivery of services or benefits on the basis of race, color, national origin, religion, or sex; Title VI of the Civil Rights Act of 1964 which prohibits discrimination in the delivery of services or benefits on the basis of race, color, or national origin; Section 504 of the Rehabilitation Act of 1973 and Title II of the Americans with Disabilities Act of 1990 which prohibit discrimination in 7 (rev. 10/2011) employment and in the delivery of services or benefits based on disability; Title IX of the Education Amendments of 1972 which prohibits discrimination on the basis of sex in training or educational programs; the Age Discrimination Act of 1975 which prohibits discrimination in the delivery of services or benefits on the basis of age; the Department of Justice regulations implementing the above-referenced statutes at 28 C. F. R. Part 42, subpts . C, D, G, and I, 28 C. F. R. Part 35, and 28 C. F. R. Part 54; Exec. Order No. 13279, 28 C. F. R. Part 38 (equal protection of the laws for faith-based and community organizations) ; Exec. Order No . 13166 and U. S . Department of Justice, Guidance to Federal Financial Assistance Recipients Regarding Title VI Prohibition Against National Origin Discrimination Affecting Limited English Proficient Persons; the Hawaii State Fair Employment Practices Act, Chapter 378, Hawaii Revised Statutes; and all other applicable federal and state laws, rules and regulations . 9 . Grantee assures Agency that if it is required to formulate an Equal Employment Opportunity Program in accordance with 28 C. F. R. §§ 42 . 301 et seq. it will submit a certification. to Agency that a current program is on file. 10 . Grantee shall maintain accounting procedures and practices acceptable to Agency, and books, records, documents and other evidence which sufficiently, accurately and 8 (rev. 10/2011) properly reflect all direct and indirect expenditures and all interest or other income earned as the result of funds provided pursuant to this Contract . Grantee shall ensure that its own books, records, and documents are available for inspection, reviews or audits at all reasonable times by Agency or the United States Department of Justice. In addition, Grantee shall prepare and submit to the Agency reports in such form and at such times as Agency or the Bureau of Justice Assistance may require. Grantee shall submit quarterly financial reports fifteen (15) calendar days after the end of each calendar quarter. Grantee shall submit monthly request for funds and cash balance reports fifteen (15) calendar days after the end of each month . The final fiscal reports must be received by Agency within sixty ( 60) days after the date this Contract terminates or unless mandated earlier by Agency. Records and financial accounts shall be retained by the Grantee and shall be accessible to Agency and the United States Department of Justice for at least three years after Agency' s grant with the Bureau of Justice Assistance is closed. 11 . The final drawdown for funds must be received by Agency within thirty (30) days after the date this Contract terminates . 12 . Any funds provided to Grantee under this Contract which are unencumbered on the date this Contract 9 (rev. 10/2011) terminates shall be returned to Agency; all funds provided under this Contract which are encumbered but not disbursed within sixty (60) days after this Contract terminates shall be returned to Agency. 13 . Grantee shall submit progress reports as required for the Act funds to Agency as stipulated under Part IV. Attachments, Acceptance of JAG Special Conditions . 14 . If so required by Agency, Grantee shall certify to Agency that any expendable or nonexpendable personal property purchased or acquired with funds received under this Contract will be used for criminal justice purposes before title in such property may vest in Grantee. Grantee shall submit a certification to Agency within thirty (30) days after the date this Contract terminates . If a certification is not provided by Grantee, title to any personal property purchased or acquired with funds received under this Contract shall vest in Agency and such personal property shall be delivered to the Agency in good working order upon expiration or sooner termination of this Contract . D. PERSONNEL. 1 . Grantee shall secure at its own expense all personnel required to perform the services required under this Contract . All such personnel shall not be considered employees 10 (rev. 10/2011) of, or have any contractual relationship with the State of Hawaii unless Grantee is otherwise an agency of the State . 2 . Grantee shall ensure that none of the work or services to be provided under this Contract shall be subcontracted or assigned without the prior written approval of Agency. E. SUBCONTRACTS . Grantee may provide some or all of the services required under this Contract by subcontract provided that Grantee secures the prior written consent of Agency. In the event Grantee enters into a subcontract with a private organization to perform any of the services or activities required under this Contract, Grantee agrees that the period of each subcontract shall not exceed the term of this Contract, and funds to the private organization will not be released unless and until the requirements set forth in applicable state law and implementing rules are complied with by the subcontractor. All subcontracts shall include provisions to ensure that Grantee is capable of satisfying the requirements of this Contract. All subcontracts shall be reduced to writing and shall include all provisions of this Contract required of Grantee. 11 (rev. 10/2011) F. SERVICES AS INDEPENDENT CONTRACTOR. 1 . In the performance of the services required under this Contract, Grantee shall be an independent contractor with the authority to control and direct the performance and details of the work and services required under this Contract; however, Agency shall have the right to inspect work in progress to determine whether, in Agency' s opinion, the work is being performed by Grantee in accordance with the provisions of this Contract . All persons hired or used by Grantee shall be Grantee ' s agents and employees and Grantee shall be responsible for the accuracy, completeness, and adequacy of any and all work and services performed by its agents and employees . Furthermore, Grantee intentionally, voluntarily, and knowingly assumes the sole and entire liability if such liability is determined to exist, to its agents and employees or to third persons, for all loss, cost, damage or injury caused by Grantee ' s agents and employees in the course of their employment. The performance of work under this Contract alone shall not be construed as employment with the State of Hawaii and shall not entitle Grantee ' s agents and employees to vacation, sick leave, retirement, or other benefits directly afforded state employees by statutes . Grantee shall be responsible for payment of all applicable federal, state, and county fees which may become due and owing by the Grantee by reason of the Contract, including 12 (rev. 10/2011) but not limited to (i) income taxes, (ii) employment related fees, assessments and taxes and (iii) general excise taxes . The Grantee also is responsible for obtaining all licenses, permits and certificates that may be required in order to perform this Contract. 2 . This section shall not be enforced if Grantee is an agency of the State of Hawaii . G. COMPENSATION. 1 . Subject to continuing availability of funds, Agency agrees to pay Grantee, for services satisfactorily performed under this Contract, a sum not to exceed Sixty-Five Thousand, Two Hundred and 00/100 dollars ($65, 200 . 00) ---- to be spent for the purposes of this Contract . This sum represents any and all compensation to be paid to Grantee for any and all services it provides, and for any and all travel costs, materials, supplies, equipment, overhead, taxes, and other incidentals and operating expenses which it incurs or may incur in connection with this Contract . 2 . It is covenanted and agreed by and between the parties hereto that, as to the portion of the obligation under this Contract to be payable out of federal funds, this Contract shall be construed to be an agreement to pay such portion to the Grantee only out of federal funds to be received 13 (rev. 10/2011) from the federal government when the federal funds are so received and shall not be construed as a general agreement to pay such portion at all events out of any funds other than those which are received from the federal government . H. METHOD OF PAYMENT. 1 . All funds available for use under this Contract shall be subject to the allotment system as provided in Chapter 37, Hawaii Revised Statutes . 2 . Payments to Grantee under this Contract shall be made in accordance with and subject to the following provisions : a. Payments shall be made monthly upon receipt of Grantee ' s completed request for funds. b. All payments shall be made in accordance with and subject to Chapter 40, Hawaii Revised Statutes, which specifies the accounting procedures and controls applicable to payments out of the Treasury of the State of Hawaii. c. If an amount of reported expenditures is preliminarily determined by Agency to be inappropriate and unallowable, Agency may deduct an equivalent amount from the next payable installment and may withhold payment of the amount of the moneys equivalent to the questioned expenditures until 14 (rev. 10/2011) later resolution of the discrepancy by audit or other means . If, after payment of the last installment, investigation and examination reveal additional expenditures that are determined by Agency to be inappropriate and unallowable, Agency may require that an equivalent amount of moneys be refunded to Agency notwithstanding Agency' s preliminary determination of appropriateness and allowability. d. Failure to submit required reports by the applicable deadline will result in the withholding of payments until such time as the reports are received by Agency. Grantee shall continue to provide the services, programs and activities during the period that payments are being withheld. I . INDEMNIFICATION. 1 . It is strictly understood that the State of Hawaii shall in no way be held liable for any damages, cause of action or suits resulting from the acts, activities, or omissions of Grantee . Grantee shall indemnify and save harmless the State of Hawaii, Agency, and their officers, agents, and employees from and against any and all liability, loss, actions, claims, suits, damages, costs or expenses, including all attorneys' fees, and all claims, suits, and demands therefor, arising out of or resulting from the acts or omissions of Grantee, its officers, employees, agents, or subcontractors 15 (rev. 10/2011) occurring during or in connection with the performance of Grantee ' s services under this Contract, or arising out of or resulting from breach of this Contract by Grantee. Grantee shall defend the State of Hawaii, Agency, and their officers, agents, and employees against any such action or claim unless the action or claim involves an act or omission solely of Agency, its officers, agents, or employees . 2 . This section shall not be enforced if Grantee is an agency of the State of Hawaii . J. CONFIDENTIAL MATERIAL. Any information, data, report, record, summary, table, map, or study given to or prepared or assembled by Grantee under this Contract which is identified as proprietary or confidential information that Agency requests to be kept confidential shall be safeguarded by the Grantee and shall not be made available to any individual or organization other than any subcontractor to which the material may relate, without prior written approval of Agency. Grantee shall submit a completed Privacy Certification for review and approval prior to the expenditure of funds for the collection of identifiable research/statistical data. All information, data, or other material provided by the Grantee or the Agency shall be kept confidential only to the extent permitted by law. Grantee shall 16 (rev. 10/2011) comply with the requirements of Chapters 487J, 487N and 487R, Hawaii Revised Statutes as applicable . K. COPYRIGHT AND PATENT. The Agency shall have complete ownership of all material, both finished and unfinished, which is developed, prepared, assembled, or conceived by the Grantee pursuant to this Contract, and all such material shall be considered "works made for hire . " No summary, report, map, chart, graph, table, study or other documents or discovery, invention, or development produced in whole or in part with funds made available under this Contract shall be the subject of an application for copyright or patent by or on behalf of Grantee, its officers, agents, or its employees, or its subcontractors without prior written authorization from Agency. L. MODIFICATION OF CONTRACT . Any modification, alteration, amendment, or change to this Contract other than to the "Application For Grant" (attached hereto as part of Exhibit "A") or to the period during which this Contract is in effect in Section B, including increases (subject to the availability of funds) or decreases in the amount of compensation, permitted by this Contract shall be made by written supplemental agreement to this Contract and 17 (rev. 10/2011) executed by Grantee and the Attorney General or the Attorney General ' s designee . Modifications, alterations or changes to provisions of the "Application For Grant" may be requested by Grantee, approved by the Administrator of the Crime Prevention and Justice Assistance Division on Agency' s behalf, and made by substituting or inserting the revisions in Exhibit "A. " Modifications, alterations or changes to the period during which this Contract is in effect may be requested in writing by Grantee or Agency, up to forty-five (45) days before the Contract would otherwise terminate, and shall be effective as of the date approved by the Administrator of the Crime Prevention and Justice Assistance Division (if requested by Grantee) or Grantee (if requested by Agency) and made by attaching a party' s written request with the other party' s written approval thereon to this Contract . No oral modification, alteration, amendment, change, or extension of any term, provision or condition of this Contract shall be permitted. M. CONFLICT OF INTEREST. Grantee represents that it presently has no interest and promises that it shall not acquire any interest, direct or indirect, that would conflict in any manner or degree with the performance of the services under this Contract . 18 (rev. 10/2011) • N. TERMINATION OF CONTRACT. 1 . If, for any cause, Grantee refuses or fails to satisfactorily fulfill in a timely or proper manner its obligations under this Contract or any extension thereof, or if Grantee breaches any of the promises, terms or conditions of this Contract and, having been given reasonable notice of and opportunity to cure any such default, fails to take satisfactory corrective action within the time specified by Agency, Agency shall have the right to terminate this Contract by giving written notice to Grantee of such termination ten (10) calendar days before the effective date of such termination. The Grantee shall continue performance of the Contract to the extent it is not terminated. Notwithstanding termination of the Contract, and subject to any directions from the Agency, the Grantee shall take timely, reasonable, and necessary action to protect and preserve property in the possession of the Grantee in which the Agency has an interest . 2 . Furthermore, Agency may terminate this Contract without statement of cause at any time by giving written notice to Grantee of such termination at least thirty (30) calendar days before the effective date of such termination. 3 . In the event of termination of either type, all finished or unfinished documents, reports, summaries, lists, 19 (rev. 10/2011) charts, graphs, maps, or other written material prepared by Grantee, under this Contract shall, at the option of Agency, become Agency' s property and, together with all information, data, reports, records, maps, and other materials (if any) provided to Grantee by Agency, shall be delivered and surrendered to Agency on or before the effective date of termination. 4 . Grantee shall be entitled to receive only such compensation as shall have been satisfactorily earned prior to the effective date of termination. Agency shall determine the amount of work satisfactorily completed and the amount of compensation satisfactorily earned. If the termination is for cause, any other provisions to the contrary notwithstanding, Grantee shall not be relieved of liability to Agency for damages sustained by Agency because of any breach by Grantee of this Contract . 0. WAIVER. The failure of the Agency to insist upon strict compliance with any term, provision, or condition of this Contract shall not constitute or be deemed to constitute a waiver or relinquishment of the Agency' s right to enforce the same in accordance with this Contract . It is expressly understood and agreed that no waiver granted by Agency on 20 (rev. 10/2011) account of any violation of any promise, term or condition of this Contract shall constitute or be construed in any manner as a waiver of the promise, term or condition or of the right to enforce the same as to any other or further violation. P. DISPUTES; GOVERNING LAW; VENUE. Any dispute concerning a matter of fact arising under this Contract or any subcontract, which is not disposed of by mutual agreement within fifteen (15) calendar days, shall be decided by the Attorney General, or the Attorney General ' s duly designated representative, who shall reduce the decision to writing and mail or otherwise furnish a copy of the decision to Grantee. The decision of such person shall be final and conclusive. Pending final decision of such dispute, Grantee shall proceed diligently with the performance of this Contract in accordance with Agency' s request . The validity of this Contract and any of its terms or provisions, as well as the rights and duties of the parties to this Contract, shall be governed by the laws of the State of Hawaii . Except as otherwise provided in this Section, any action to enforce this Contract or for breach of this Contract shall be brought only in a State court of competent jurisdiction in Honolulu, Hawaii. 21 (rev. 10/2011) Q. ADDITIONAL CONDITIONS . Additional conditions may be imposed upon Grantee by reducing them to writing and designating them as exhibits to this Contract . Any such exhibit shall be attached hereto and thereby incorporated herein. IN WITNESS WHEREOF, the parties hereto have executed this Contract . DEPARTMENT OF THE ATTORNEY GENERAL APPROVED AS TO FORM: STATE OF HAWAII , ("AGENCY") By Deputy Attorney General, State of Hawaii Print Name David M. Louie Its Attorney General Date APPROVED AS TO FORM AND HAWAII POLICE DEPARTMENT LEGALITY COUNTY OF HAWAII ("GRANTEE") By By Print Name Print Name Title Deputy Corporation Counsel Title Managing Director Date Date APPROVAL RECOMMENDED / / By 43IN 4 Print Name Harry S. Kubojiri Title Chief of Police Date NOV -7 2013 22 (rev. 10/2011) CRIME PREVENTION AND JUSTICE ASSISTANCE DIVISION DEPARTMENT OF THE ATTORNEY GENERAL APPLICATION FOR FY 2011 EDWARD BYRNE MEMORIAL JUSTICE ASSISTANCE GRANT (JAG) PART I. TITLE PAGE A. PROJECT TITLE: Hawai`i Police Detective Training B. APPLICANT AGENCY: Hawaii Police Department C. CENTRAL CONTRACTOR REGISTRATION: ® Yes ❑ No DUNS No. 613154335 D. APPLICATION RANKING WITHIN AGENCY: (as determined by agency head) E. ADDRESS: 349 Kapi`olani Street City Hilo Zip 96720 F. LOCATION OF PROJECT: Hilo,Hawaii G. PROJECT PERIOD: From October 1,2013 To September 30,2014 H. AUTHORIZED PURPOSE AREA: Law Enforcement Programs I. PRIORITY AREA: Incorporating multi-agency collaboration J. TYPE OF APPLICATION: New ® Continuation ❑ K. TOTAL PROJECT AMOUNT: $ 65,200 L. OTHER FUNDING SOURCES: Is the proposed project seeking other sources of funding?Yes ❑ No ® If yes,then provide name of source and the amount of funds that is being sought: Source Amount$ M. PROJECT DIRECTOR Name: Robert Wagner Title: Captain Address: 349 Kapi`olani Street Telephone: (808)961-2251 Fax: (808)961-2376 E-Mail: rwagner @co.hawaii.hi.us N. FINANCIAL OFFICER Name: Nori ISHII Title: Accountant I Address: 349 Kapi`olani Street Telephone: (808)961-2273 Fax: 961-2390 E-Mail: nishii @co.hawaii.hi.us FOR CPJAD USE Date received: Project Number: 1--)3 - I 0 EXHIBIT A AG/CPJAD#1 (Rev 06/14/2012) APPLICATION FOR FY 2011 EDWARD BYRNE MEMORIAL JUSTICE ASSISTANCE GRANT(JAG) PART II. DESCRIPTION OF PROJECT A. THE PROBLEM Without a doubt the most serious crime against any person is murder. During a period between January 2011 and December 2012,there have been 37 reported cases of Murder, Attempted Murder, and Manslaughter in Hawai`i Island. The 37 cases are broken down as follows: 18 Attempted Murder cases 4 Manslaughter cases connect to traffic accidents 15 Murder or Manslaughter cases Of the 15 Murder/Manslaughter cases cited above, 7 cases or 47%, have not been prosecuted. There were 122 reports of Robbery in Hawai`i Island during the same time period, of which 51 or 42%have not been prosecuted. These statistics are staggering. These crimes have far reaching effects felt throughout the community. They can leave entire communities devastated in their wake. They affect residents and visitors alike. Additionally, crimes of violence represent a growing concern on Hawai`i Island. Between January 2011 and December 2012,there were 318 reported weapons incidents island-wide. Between January 2011 and December 2012,there was 49 reported Assault in the First Degree cases. These crimes are of the highest magnitude and all who work them in the criminal justice system are affected, from the first officers on the scene to the detectives working the cases to the prosecutors and their staff. These crimes do not have any geographic or socio economic boundaries. All parts of our community can potentially be at risk. In these cases prosecutors have, in some instances, felt that the minimum amount of evidence required to bring these cases to trial has not been met. Training that is up to date and on the cutting edge of technology can only help our investigative personnel meet and exceed the burden of proof required not only to bring these cases to trail but to bring the offenders to justice. We need the best trained investigative personnel, using the most up to date techniques to solve these crimes. We also need the best trained first responders to lay the foundation for our investigators. AG/CPJAD#1(a) (Rev 06/14/2012) Page 1 On Hawai`i Island, Criminal Investigation Section detectives are called on to investigate the most serious of these crimes. Yet there are very few training opportunities for these detectives. Well trained detectives ensure proper crime scene preservation, identification of witness' and write better reports. While the training we give our first responders is first rate, training given by the leaders in the field, that our personnel will get first hand, can only improve upon the training they have already received. It should also be noted that most detectives do not get detailed, updated training once their initial training is complete. The training we seek to provide will also serve to update as well as add to the body of knowledge our officers have. The current state of the economy has not only affected the private sector but government as well. The funding to send our investigative personnel to homicide training or seminars is at a critical level. It is vitally important that these investigators have all the tools they need to protect the people of our county. These tools should not be limited to tangible equipment, rather should include expert training to help form a solid foundation of knowledge to properly conduct these investigations. Cases that have not been prosecuted will have one thing in common,the lack of sufficient evidence. Additional training concentrating on solving the higher offenses of murder, manslaughter, and robberies will result in a higher solution rate. The specific training needed include the latest updates in forensic science, Crime Scene Investigations, and interview and interrogation techniques. B. GOALS AND OBJECTIVES The goal of this program is to increase the prosecution success rate for murders and other serious violent crimes in Hawaii County. The main objectives include: • Provide training to investigative personnel in the Criminal Investigation Division (Area I and II) of the Hawaii Police Department, as well as first responders (Patrol Officers). Training to include: - Training for homicide investigators (IHIA) - Criminal investigations training at the patrol and detective level - Training for burglary/robbery investigations - Training on how to detect deception in written statements AG/CPJAD#1(a) (Rev 06/14/2012) Page 2 • Provide a measurable increase in the prosecution rate for homicides and robberies: - Increase the prosecution rate for murders/manslaughters from 47%to 75% for the calendar year 2014. - Increase the prosecution rate for robberies from 42%to 75%for the calendar year 2014. C. PROJECT ACTIVITIES 1. Six investigative personnel from both Area I and Area II will attend the Annual 2014 International Homicide Investigator's Symposium(IHIA). Symposium is scheduled to take place June 22-27, 2014, in Philadelphia Pennsylvania. 2. In collaboration with the Hawaii County Prosecutors Office, conduct quarterly meetings starting in January 2014,to identify training needs to improve investigation techniques related to homicide and other serious violent crimes. Meeting to consist of the Area I and Area II JAS and CIS Lieutenants, and supervisors from the Hawaii County Prosecutor's Office. 3. Identify and contract with approximately three nationally recognized trainers to conduct training to first responders and detectives in Hawaii County. Training topics to include, but not limited to: Interviewing and interrogation techniques, Burglary/robbery investigations, Supervision training,and Homicide and forensic death investigation. 4. Provide in-service training to patrol level first responders, in-service training will begin in January 2014, with one in-service training per week, in-service will be rotated to the eight police districts of Hawaii County. D. PROJECT ORGANIZATION AND MANAGEMENT The project director or his designate will organize and arrange the training in collaboration with a representative from the Hawai`i County Prosecutor's Office,that will involve sending detectives to the Mainland and bringing trainers to our island. The project director reports to the Area I operations Assistant Police Chief through the chain of command. E. PERSONNEL This project seeks to train full time investigative personnel and first responders from the Hawaii Police Department; specifically,those that would respond to or investigate homicides and other serious violent crimes. Consultant/Speakers: Nationally recognized speakers/trainers will be contracted to conduct training/teach classes geared to train first responders and investigative personnel on homicide investigations. AG/CPJAD#1(a) (Rev 06/14/2012) Page 3 F. BRIEF PERSONNEL BIOGRAPHIES Robert F. Wagner is a 28 year veteran of the Hawaii Police Department. He has served in the Kau and Puna Districts as a Patrol Officer and Sergeant,the Area I and Area II CID section as a CIS Detective and CIS Lieutenant, The Administration Section as a Lieutenant, and the South Hilo Patrol as Captain. He is currently Captain of the Area I Criminal Investigations Division. Captain Wagner is also a graduate of the FBI National Academy, 239th Session (2009). Personnel selected for training will be chosen at a later date. Consultant/Speakers: Resumes of selected consultants/speakers will be attached to progress reports when the consultant/speaker selection is finalized. G. PARTICIPATING AGENCIES Hawai`i Police Department and the Hawai`i County Prosecutor's Office. H. PERFORMANCE INDICATORS/OUTCOME MEASURES The objective of this project is to improve the rate that we successfully prosecute homicides and violent crime in the County of Hawaii with a focus on murders, manslaughter, robbery, and other violent offenses. The activities linked to the objective are: • Investigative personnel from the Area I and Area II Criminal Investigation Section will be sent to 1 symposium (IHIA) hosted by the International Homicide Investigators Association. • Detectives will be required to complete post training assessments regarding what they've learned to include: - case studies - new techniques - advances in homicide investigations. • Reports will be shared with other investigators not able to attend the training. • The details contained in the reports are to be determined by the project manager. • The project manager will also bring in trainers from the mainland to train first responders and investigators on how to handle and investigate murders, manslaughter, and robbery, as well as other violent offenses. AG/CPJAD#1(a) (Rev 06/14/2012) Page 4 Performance Indicators/Outcome Measures: As linked to training activities: • Number of investigative personnel that received training, • Type of training received/dates/location/trainer, • Results of the post-training assessments, • Number of violent offenses that were investigated by the Hawai`i Police Department, • Number of those violent offenses successfully prosecuted, and • Number of first responders given training, with a goal of training first responders in East and West Hawai`i. The Edward Byrne Memorial Justice Assistance Grant (JAG) Performance Measures The Edward Justice Memorial Justice Assistance Grant(JAG)requires grantees report specific Perfoiiiiance Measures for project activities. Refer to the attached performance measures document(June 2012) to locate the performance measures to be reported on for Law Enforcement, this project's Authorized purpose area PROBABILITY TO IMPROVE THE CRIMINAL JUSTICE SYSTEM Better trained investigators and first responders will improve the prosecution of homicides and other violent crimes. First responders who have homicide training are better able to respond to evidence at the scene and produce better and more detailed reports. Investigators that use the latest techniques are able to produce better investigations. These techniques can improve many facets of the investigation to include the identification of evidence, interviews and interrogation of suspects, and data collection and analysis. The goal of any criminal justice system is to bring perpetrators to justice and this project seeks to improve the rate. AG/CPJAD#1(a) (Rev 06/14/2012) Page 5 BUREAU OF JUSTICE ASSISTANCE JUSTICE ASSISTANCE GRANT (JAG) PROGRAM PERFORMANCE MEASURES The following pages outline the program performance measures for the Bureau of Justice Assistance (BJA) Justice Assistance Grant (JAG) Program. The performance measures are based on the goals and objectives of the program shown by purpose area and activity type. There are two types of performance measures: quantitative (numeric) and qualitative (narrative). Every 3 months you will enter data online in the Performance Measurement Tool (PMT), to report on your activities for that quarter. This is the quantitative data. Begin by selecting the purpose area that best describes the purpose or program area of your organization. Then select all activity types for that purpose area for which grant funds will be used. For example, let's say your purpose is law enforcement and in your BJA- approved grant application you proposed to create new positions, maintain positions, and purchase equipment. In this case, you would first select the purpose area Law Enforcement, and then the activity types Personnel and Equipment/Supplies. You are required to select and report on all performance measures that pertain to BJA JAG—funded activities. If you carry out an activity but do not have data to report for the reporting period, zero (0) is an acceptable value to report. For BJA GRANTEES Only: Every 12 months you will be asked to complete the qualitative (narrative) questions based on your activity over the past four reporting periods (October 1—September 30). During the July-September reporting period of each calendar year, you are responsible for creating the GMS Report from the PMT that you upload into the Grants Management System (GMS). During the nonsubmission periods, you are encouraged to create this report for your records. Subrecipients will not report narrative information in the PMT. If you have questions about your program, please contact your State Policy Advisor (SPA) at https://www.bja.gov/About/Contacts/ProgramsOffice.html. If you have any questions about performance measures or the PMT, please call the BJA Performance Tools Help Desk at 1-888-252-6867, or send an e-mail to BJAPMT(@,csrincorporated.com. NOTE: Data collection on these measures will take effect with grant activities that begin April 1—June 30, 2012. Specifically, data entry and reporting in the PMT will begin on July 1, 2012. Subsequent data entry will occur quarterly, with a 30-day submission period following the close of the reporting period. June 2012 Page 1 of 40 This questionnaire is to be used only for data collection purposes. Data must be entered in the PMT at https://www.bjaperformancetools.org. BUREAU OF JUSTICE ASSISTANCE JUSTICE ASSISTANCE GRANT (JAG) PROGRAM PERFORMANCE MEASURES GENERAL AWARD INFORMATION 1. Was there grant activity during the reporting period? Grant activity is defined as proposed activities in the BJA-approved grant application that are implemented or executed. A. Yes/ No B. If no, please explain 2. What is the implementing organization type? Check all that apply. A. Nonprofit Organization B. Tribal Government C. State Agency D. Unit of Local Government E. Fiscal Agent F. College or University 3. Is the implementing organization community based? BJA defines community-based programs as neighborhoods or organizations that are representative of communities or significant segments of communities. A community-based organization can also be faith based. A.Yes / No 4. Please select all relevant purpose areas. Check all that apply. A. Law Enforcement B. Prosecution, Court, Defense and Indigent Defense C. Prevention and Education D. Corrections and Community Corrections E. Drug Treatment and Enforcement F. Planning, Evaluation, and Technology Improvement G. Crime Victim and Witness Protection 5. Are you a subrecipient of a JAG award from another JAG grantee? A Grantee can be a primary recipient of a JAG award from BJA and a subrecipient of a JAG award from another JAG award primary recipient. A.Yes / No B. If yes, enter grantee organization or agency name: 6. Are you using the crimesolutions.gov Website? A.Yes / No June 2012 Page 2 of 40 This questionnaire is to be used only for data collection purposes. Data must be entered in the PMT at https://www.bjaperformancetools.org. BUREAU OF JUSTICE ASSISTANCE JUSTICE ASSISTANCE GRANT (JAG) PROGRAM PERFORMANCE MEASURES 1. LAW ENFORCEMENT The Law Enforcement purpose area includes activities conducted by law enforcement organizations. These activities may include prevention, intervention, apprehension, and detention activities. Please indicate which of the following areas you have information to report on. Check all that apply. Grantees and subrecipients are required to report accomplishments during the reporting period. Programs: includes activities where individuals are served, directly or indirectly. Programs may include one-time events, services, or events and services that occur on a continuous basis. Personnel: includes activities where individuals are hired, maintained, or paid overtime. Equipment Purchases and/or Technology Investments: includes activities where equipment purchases and/or technology investments were made that improve efficiency and/or cost savings. Training: includes activities where training (transferring of skills and knowledge) occurs. This may include training by the organization of its own staff, training by the organization of individuals from other organizations, or training of the organization's staff by other individuals. Task Forces: includes targeted or organized law enforcement initiatives and activities conducted by a specially trained unit or group to achieve a specific purpose. This includes activities conducted by any type of task force, targeted or organized law enforcement initiatives such as anti-gang, drug, AMBER alert, or anti-human trafficking. Seizures: includes activities conducted by law enforcement such as confiscation of items related to task force activity. Seizures can include cash, guns, vehicles, gangs and drugs. Accomplishments: includes any accomplishments during the reporting period. A. Programs 7. How much JAG funding has been allocated for implementing law enforcement programs? Please report in dollars ($). 8. Please indicate the number of NEW programs you have implemented, expanded, or sustained during the reporting period. A program is a set of actions to accomplish a specific purpose. An example of a program may be when a law enforcement officer gives anti-drug talks to students monthly at community schools. June 2012 Page 3 of 40 This questionnaire is to be used only for data collection purposes. Data must be entered in the PMT at https://www.bjaperformancetools.org. BUREAU OF JUSTICE ASSISTANCE JUSTICE ASSISTANCE GRANT (JAG) PROGRAM PERFORMANCE MEASURES 9. Please briefly describe the law enforcement programs that you have implemented, expanded or sustained during the reporting period. Include a brief explanation of what the program's purpose and goal are, how the program is being implemented and by whom. 10. What types of programs did you implement, expand or sustain during the reporting period? Examples include enforcement programs. Check all that apply. A. Alcohol/Tobacco Enforcement B. Broken Windows C. Child Abuse Investigation D. Community Policing E. Crime Prevention F. Domestic Violence Enforcement G. Drug Prevention • H. Equipment I. Evidence-based Policing J. Gang Abatement K. Gang Enforcement L. Gang Resistance M. Impact Teams N. School Resource Officer and Crisis Intervention Training 0. Sexual Offender/Predator Tracking P. Traffic Enforcement Q. Other R. If other, please specify: 11. Who is the target population for the programs you implemented, expanded or sustained during the reporting period? Example: If this is a general population program, is it focused on teens, or is it a faith-based group? 12. What types of events have been held during the reporting period? Check all that apply. Examples include safe street operations, CeaseFire campaign, crime publicity campaigns, bulletins about top-10 criminals, gun buybacks, and call-ins. A. Community Outreach Events B. Educational Events C. Media Campaign (television, radio, billboards, pamphlets, posters) D. Other E. If other, please specify: June 2012 Page 4 of 40 This questionnaire is to be used only for data collection purposes. Data must be entered in the PMT at https://www.bjaperformancetools.org. BUREAU OF JUSTICE ASSISTANCE JUSTICE ASSISTANCE GRANT (JAG) PROGRAM PERFORMANCE MEASURES B. Personnel 13. How much JAG funding has been allocated for personnel? Please report in dollars M. 14. How many personnel have you maintained with JAG funds during the reporting period? Maintained personnel means any staff members who were already working with the law enforcement organization, but who are now being paid partially or fully with BJA JAG grant funds. Only report each individual as maintained once for the life of the award. 15. How many new personnel were hired with JAG funds during the reporting period? Hired personnel means any new individuals who did not work for the organization, but who were selected for employment during the reporting period. Only report each new hire once for the life of the award. 16. What types of positions were filled for new personnel hired during the reporting period? Check all that apply. A. Administrative Staff B. Civilian Personnel C. Correctional Officers and Jailers D. Counselors E. Court Staff F. Crime Analyst G. Evaluator H. Law Enforcement Officers I. Legal Staff(defense attorneys, prosecutors, indigent defense) J. Medical/Clinical Staff K. Non-sworn Law Enforcement Personnel L. Program Managers M. Trainers and Technical Assistance Specialist N. Other O. If other, please specify: June 2012 Page 5 of 40 This questionnaire is to be used only for data collection purposes. Data must be entered in the PMT at https://www.bjaperformancetools.org. BUREAU OF JUSTICE ASSISTANCE JUSTICE ASSISTANCE GRANT (JAG) PROGRAM PERFORMANCE MEASURES 17. How many overtime hours were paid for with JAG funds during the reporting period? Overtime hours are those that non-exempt employees work beyond normal working hours (usually 40) during a workweek. 18. What types of positions were supported with overtime hours using JAG funds during the reporting period? Check all that apply. A. Administrative Staff B. Civilian Personnel C. Correctional Officers and Jailers D. Counselors E. Court Staff F. Crime Analysts G. Evaluators H. Law Enforcement Officers I. Legal Staff(defense attorneys, prosecutors, indigent defense) J. Medical/Clinical Staff K. Non-sworn Law Enforcement Personnel L. Program Managers M. Trainers and Technical Assistance Specialists N. Other O. If other, please specify: C. Equipment Purchases and Technology Investments 19. How much JAG funding has been allocated for equipment purchases and/or technology investments? Please report in dollars ($). June 2012 Page 6 of 40 This questionnaire is to be used only for data collection purposes. Data must be entered in the PMT at https://www.bjaperformancetools.org. BUREAU OF JUSTICE ASSISTANCE JUSTICE ASSISTANCE GRANT (JAG) PROGRAM PERFORMANCE MEASURES 20. What types of equipment purchases and/or technology investments were made with JAG funds during the reporting period? Check all that apply. A. Computer-aided Dispatch (CAD) B. Computers/Mobile Data Terminals C. Computer Software D. Emergency Medical Services (EMS) E. Equipment for Police Cruisers F. In-car/On-person Camera Systems G. Less-lethal Weapons, Impact Weapons (batons, bean bag shotgun rounds, etc.), Chemical Weapons (CS gas, pepper spray), Energy Devices (tasers) H. Lethal Weapons (firearms) I. License Plate Readers J. Mobile Access Equipment (for example, aircards for Verizon, Sprint, AT&T, etc.) K. Radios L. Security Systems (station or evidence room) M. Tactical Vests/Body Armor N. Undercover Surveillance Equipment (microphones, video) O. Vehicles P. Video Observation (station, community, pole cams) Q. Other R. If other, please specify: 21. Describe any efficiencies or cost savings achieved as a result of any equipment purchases and/or technology investments during the reporting period. D. Training 22. How much JAG funding has been allocated for training? This includes sending staff to training and training sponsored by the JAG-funded agency. Please report in dollars ($). June 2012 Page 7 of 40 This questionnaire is to be used only for data collection purposes. Data must be entered in the PMT at https://www.bjaperformancetools.org. BUREAU OF JUSTICE ASSISTANCE JUSTICE ASSISTANCE GRANT (JAG) PROGRAM PERFORMANCE MEASURES 23. How many individuals have you trained during the reporting period? This includes training received by individuals within your organization and provided by your organization during the reporting period. Trainings could have been held within or outside of your organization. Report the total number of individuals trained, not the number of trainings he or she attended. Only report each individual once for the reporting period. A. Of those trained how many individuals were from within your organization? B. Of those trained how many individuals were from outside of your organization? 24. Were participants asked to complete an evaluation of training during the reporting period? A. Yes / No B. If yes, how many individuals completed an evaluation? C. If yes, how many individuals rated training as being satisfactory or better? 25. Did you provide a pre-test and post-test for training during the reporting period? A. Yes / No B. If yes, how many individuals completed a pre-test and post-test for training? C. If yes, how many individuals completed a post-test with an improved score over the pre-test? 26. How many training hours have been completed during the reporting period? This includes training completed by individuals within your organization and provided to individuals outside the organization. A. Of the training hours, how many hours have been completed by individuals within your organization? B. Of the training hours, how many hours have been provided to individuals outside of the organization? E. Task Forces 27. How much JAG funding has been allocated for task forces? Please report in dollars ($). A. Of the JAG funding allocated for task forces, how much was allocated for Drug Task Forces? $ June 2012 Page 8 of 40 This questionnaire is to be used only for data collection purposes. Data must be entered in the PMT at https://www.bjaperformancetools.org. BUREAU OF JUSTICE ASSISTANCE JUSTICE ASSISTANCE GRANT (JAG) PROGRAM PERFORMANCE MEASURES 28. What types of task forces did the program provide with JAG funds during the reporting period? Check all that apply. Yes / No Is this a Multijurisdictional Task Force? AMBER Alert Task Force ❑ Anti-Gang Task Force ❑ Anti-Gun Task Force ❑ Anti-Human Trafficking Task Force ❑ Drug Task Force ❑ Fugitive Task Force ❑ Violent Crime Task Force ❑ Other ❑ If other, please explain 29. How many hours paid for with JAG funds were used toward task force activity during the reporting period? Report in hours. A. Of the hours paid for with JAG funds towards task force activity, how many hours were for drug task forces? 30. How many NEW investigations/cases were initiated during the reporting period? A. Of the NEW investigations/cases initiated, how many were drug-related? 31. How many investigations/cases were closed during the reporting period? A. Of the investigations/cases closed, how many were drug-related? 32. How many community meetings were held during the reporting period? A. Of the community meetings held, how many were drug-related? 33. What was the total number of individuals (including gang members) arrested based on task force activity during the reporting period? Criminal history information should be based on official arrest information from a local, state, and national law enforcement reporting system or official court records. In the case of multiple offenses this should be determined by the top charge (or highest offense). June 2012 Page 9 of 40 This questionnaire is to be used only for data collection purposes. Data must be entered in the PMT at https://www.bjaperformancetools.org. BUREAU OF JUSTICE ASSISTANCE JUSTICE ASSISTANCE GRANT (JAG) PROGRAM PERFORMANCE MEASURES 34. How many individuals arrested, were charged with a misdemeanor? A. Of those arrested and charged with a misdemeanor, how many were drug- related? 35. How many individuals arrested were charged with a felony? A. Of those arrested and charged with a felony, how many were drug-related? 36. What was the total number of GANG MEMBERS ONLY arrested based on task force activity during the reporting period? Report on this only if you have a gang task force. As defined by DOJ, a gang is an association of three or more people who adopt a group identity represented by a common name, sign, or symbol. The gang engages in criminal activity, using violence or intimidation to enhance their power and access to resources. As organizations, gangs may have identifiable structures, rules for joining and behavior, and regular meetings. Gangs may also provide protection for their members and exert control over a particular geographic location or region. For the expanded definition go to: http://www.nij.gov/topics/crime/gangs-organized/gangs/definitions.htm. 37. What total drug amounts were seized during the reporting period? Report the amount seized for each type of drug. indicate dosage unit, pills, grams, kilograms, or pounds. Report on this only if you have a drug task force. A. Cocaine (crack) B. Cocaine (powder) C. Ecstasy (MDMA) D. Heroin E. Marijuana (commercial grade, hydroponic, or synthetic/spice) F. Methamphetamine G. Methamphetamine (ice) H. Pseudoephedrine Psilocybin J. Prescription pills (examples: Xanax, OxyContin [oxycodone], Vicodin or Lortab [acetaminophen and hydrocodone}, etc.) K. Salvia L. Steroids M. Other N. If other, please specify: June 2012 Page 10 of 40 This questionnaire is to be used only for data collection purposes. Data must be entered in the PMT at https://www.bjaperformancetools.org. BUREAU OF JUSTICE ASSISTANCE JUSTICE ASSISTANCE GRANT (JAG) PROGRAM PERFORMANCE MEASURES 38. What total drug amounts were seized from clandestine drug labs during the reporting period? Please report the amount seized for each type of drug. Indicate dosage unit, pills, grams, kilograms, or pounds. Report on this only if you have a drug task force. A. Cocaine (crack) B. Cocaine (powder) C. Ecstasy (MDMA) D. Heroin E. Marijuana (commercial grade, hydroponic, or synthetic/spice) F. Methamphetamine G. Methamphetamine (ice) H. Pseudoephedrine Psilocybin J. Prescription pills (examples: Xanax, OxyContin [oxycodone], Vicodin or Lortab [acetaminophen and hydrocodone], etc.) K. Salvia L. Steroids M. Other N. If other, please specify: F. Seizures 39. How many firearms were seized during the reporting period? A. Of the firearms seized, how many of their serial numbers were put into the National Integrated Ballistic Information Network (NIBIN)? B. Of the firearms seized, how many were traced through the Bureau of Alcohol, Tobacco, Firearms and Explosives? 40. How many individuals were charged with firearm crimes during the reporting period? 4t How many Federal forfeiture cases were filed during the reporting period? 42. What was the value of assets seized under Federal cases during the reporting period? Assets include property, cash, vehicles, weapons, jewelry, drugs, etc. Please report in dollars M. A. Of the assets seized, what was the value that was drug related? ($) 43. How many State forfeiture cases were filed during the reporting period? June 2012 Page 11 of 40 This questionnaire is to be used only for data collection purposes. Data must be entered in the PMT at https://www.bjaperformancetools.org. BUREAU OF JUSTICE ASSISTANCE JUSTICE ASSISTANCE GRANT (JAG) PROGRAM PERFORMANCE MEASURES 44. What was the value of assets seized under State cases during the reporting period? Please report in dollars M. A. Of the assets seized, what was the value that was drug related? ($) 45. How many gangs were disrupted during the reporting period? Disrupted means impeding the normal and effective operation of the targeted organization, as indicated by changes in organizational leadership and/or changes in methods of operation, such as trafficking patterns, communications, etc. 46. How many gangs were dismantled during the reporting period? Dismantled means destroying the organization's leadership, financial base, and supply network so that the organization is incapable of operating and/or reconstituting itself. 47. How many drug-trafficking organizations and money-laundering organizations were disrupted during the reporting period?A drug-trafficking organization is an organization that conducts an illicit trade in an area involving illegal drug production, manufacturing, importation, or distribution. The drug activities conducted by the drug trafficking organization in the area are known to have a harmful impact on other areas of the country. (https://www.ncjrs.gov/ondcp pubs/publications/enforce/hidta 2001/overview.html) 48. How many drug-trafficking organizations and money-laundering organizations were dismantled during the reporting period? Dismantled means destroying the organization's leadership, financial base, and supply network so that the organization is incapable of operating and/or reconstituting itself. G. Accomplishments 49. For the Law Enforcement purpose area, please briefly describe any of your program's accomplishments during the reporting period. Please include any benefits or changes observed as a result of JAG-funded activities, such as program completion, or changes in attitudes, skills, knowledge, or conditions. [500-character limit] June 2012 Page 12 of 40 This questionnaire is to be used only for data collection purposes. Data must be entered in the PMT at https://www.bjaperformancetools.org. BUREAU OF JUSTICE ASSISTANCE JUSTICE ASSISTANCE GRANT (JAG) PROGRAM PERFORMANCE MEASURES 2. PROSECUTION, COURT, DEFENSE & INDIGENT DEFENSE The Prosecution and Court purpose area includes activities conducted in courts. These activities may include prosecution, defense, and technology-related activities. Drug Court programs should not report here. Please indicate which of the following areas you have information to report on. Check all that apply. If you have additional activities to report under this Purpose Area, you will have the option of reporting on those activities in the PMT(i.e., personnel). Grantees and subrecipients are required to report accomplishments during the reporting period. Courts: includes all types of courts (except Drug Courts) and overall caseload. Defense: includes defense activities. Indigent defense activities can be reported here. Prosecution: includes prosecution activities. Indigent defense activities can be reported here. Equipment Purchases and/or Technology Investments: includes activities where equipment purchases or technology investments were made that improve efficiency and/or cost savings. Training: includes activities where training (transferring of skills and knowledge) occurs. This may include training by the organization of its own staff, training by the organization of individuals from other organizations, or training of the organization's staff by other individuals. Accomplishments: includes any accomplishments during the reporting period. A. Courts 50. How much JAG funding has been allocated for courts? This includes any funding for court programs. Please report in dollars ($). June 2012 Page 13 of 40 This questionnaire is to be used only for data collection purposes. Data must be entered in the PMT at https://www.bjaperformancetools.org. BUREAU OF JUSTICE ASSISTANCE JUSTICE ASSISTANCE GRANT (JAG) PROGRAM PERFORMANCE MEASURES 51. What types of court programs do you have that are funded by BJA JAG funding? Check all that apply. A. Adult Courts B. Community Courts C. Domestic Violence Courts D. Family Courts E. Federal District Courts F. Juvenile Courts G. Prostitution Courts H. Reentry Courts I. Tribal Courts J. Veterans Courts K. Other L. If other, please specify: 52. How many NEW cases were prepared during the reporting period? A. Of the NEW cases prepared, how many were drug related? 53. How many cases remained open at the end of the reporting period? This number may be the number of cases prepared but do not include cases that were closed by the end of the reporting period. A. Of the open cases, how many were drug related? 54. How many cases were closed during the reporting period? A. Of the closed cases, how many were drug related? B. Defense and Indigent Defense 55. How much JAG funding has been allocated for defense and indigent defense? Please report in dollars M. A. Amount allocated for defense B. Amount allocated for indigent defense 56. How many cases were defended during the reporting period? A. Of the cases defended, how many were indigent defense cases? June 2012 Page 14 of 40 This questionnaire is to be used only for data collection purposes. Data must be entered in the PMT at https://www.bjaperformancetools.org. BUREAU OF JUSTICE ASSISTANCE JUSTICE ASSISTANCE GRANT (JAG) PROGRAM PERFORMANCE MEASURES C. Prosecution 57. How much JAG funding has been allocated for prosecution? Please report in dollars ($). 58. How many cases were prosecuted during the reporting period? A. Of the cases prosecuted, how many cases involved indigent defense clients (e.g. cases represented by the Criminal Justice Act, Public Defenders, or Attorneys providing Pro Bono work)? D. Equipment Purchases and/or Technology Investments 59. How much JAG funding has been allocated for equipment purchases and/or technology investments? Please report in dollars ($). 60. What types of equipment purchases and/or technology investments were made with JAG funds during the reporting period? Types of equipment purchases and/or technology investments can include those intended to improve court procedures, such as case-tracking software. 61. Describe any efficiencies or cost savings achieved as a result of any equipment purchases and/or technology investments during the reporting period. E. Training 62. How much JAG funding has been allocated for training? This includes sending staff to training and training sponsored by the JAG-funded agency. Please report in dollars($). 63. How many individuals have you trained during the reporting period? This includes training received by individuals within your organization and provided by your organization during the reporting period. Trainings could have been held within or outside of your organization. Report the total number of individuals trained, not the number of trainings he or she attended. Only report each individual once for the reporting period. A. Of those trained how many individuals were from within your organization? B. Of those trained how many individuals were from outside of your organization? June 2012 Page 15 of 40 This questionnaire is to be used only for data collection purposes. Data must be entered in the PMT at https://www.bjaperformancetools.org. BUREAU OF JUSTICE ASSISTANCE JUSTICE ASSISTANCE GRANT (JAG) PROGRAM PERFORMANCE MEASURES 64. Were participants asked to complete an evaluation of training during the reporting period? A. Yes / No B. If yes, how many individuals completed an evaluation? C. If yes, how many individuals rated training as being satisfactory or better? 65. Did you provide a pre-test and post-test for training during the reporting period? A. Yes / No B. If yes, how many individuals completed a pre-test and post-test for training? C. If yes, how many individuals completed a post-test with an improved score over the pre-test? 66. How many training hours have been completed during the reporting period? This includes training completed by individuals within your organization and provided to individuals outside the organization. A. Of the training hours, how many hours have been completed by individuals within your organization? B. Of the training hours, how many hours have been provided to individuals outside of the organization? F. Accomplishments 67. For the Prosecution and Court purpose area, please briefly describe any of your program's accomplishments during the reporting period. Please include any benefits or changes observed as a result of JAG-funded activities, such as program completion, or changes in attitudes, skills, knowledge, or conditions. [500-character limit] June 2012 Page 16 of 40 This questionnaire is to be used only for data collection purposes. Data must be entered in the PMT at https://www.bjaperforrnancetools.org. BUREAU OF JUSTICE ASSISTANCE JUSTICE ASSISTANCE GRANT (JAG) PROGRAM PERFORMANCE MEASURES 3. PREVENTION AND EDUCATION The Prevention and Education purpose area includes prevention or educational programs, activities, services, strategies or events such as those that speak to reduce the risk of crime prevention or other potentially harmful behaviors. Please indicate which of the following areas you have information to report on. Check all that apply. If you have additional activities to report under this Purpose Area, you will have the option of reporting on those activities in the PMT(i.e., personnel, equipment purchases and/or technology improvements, and training). Grantees and subrecipients are required to report accomplishments during the reporting period. Prevention and Education: includes activities where individuals are served, directly or indirectly. Activities may include one-time events, services, or events and services that occur on a continual basis. Accomplishments: includes any accomplishments during the reporting period. A. Prevention and Education 68. How much JAG funding has been allocated for Prevention and Education? Please report in dollars M. 69. How many prevention or education programs have you implemented during the reporting period? A. Of the prevention or education programs implemented, how many were substance abuse prevention or education programs? June 2012 Page 17 of 40 This questionnaire is to be used only for data collection purposes. Data must be entered in the PMT at https://www.bjaperformancetools.org. BUREAU OF JUSTICE ASSISTANCE JUSTICE ASSISTANCE GRANT (JAG) PROGRAM PERFORMANCE MEASURES 70. What types of prevention or education programs did you provide during the reporting period? Check all that apply. A. Anti-gang B. Anti-drug C. Cognitive D. Crime Prevention E. Drug Prevention F. Educational G. Employment H. Gang Resistance I. GED J. Housing K. Job Skills L. Mental Health M. Mentoring N. Pro-social O. Substance Abuse P. Truancy Q. Vocational R. Other S. If other, please specify 71. How many participants did the program serve during the reporting period? Please report the number of participants for ongoing programs and not one-time events. A. Of those participants served, how many were NEW participants? 72. How many types of prevention or education program materials have been developed during the reporting period? Please report the number of distinct types of materials developed. A. Brochures, Pamphlets, and Posters B. Presentations C. E-mails D. Webinars E. Websites F. Web-based presentations G. Other H. If other, please specify: June 2012 Page 18 of 40 This questionnaire is to be used only for data collection purposes. Data must be entered in the PMT at https://www.bjaperformancetools.org. BUREAU OF JUSTICE ASSISTANCE JUSTICE ASSISTANCE GRANT (JAG) PROGRAM PERFORMANCE MEASURES 73. Of the prevention or education program materials developed, how many types were related to substance abuse? Please report the number of distinct types of materials developed. A. Brochures, Pamphlets, and Posters B. Presentations C. E-mails D. Webinars E. Websites F. Web-based presentations G. Other H. If other, please specify: 74. How many educational activities and materials were disseminated during the reporting period? Please report the total number of materials distributed(not the number of copies) during the reporting period, such as brochures, pamphlets, and posters. 75. Where were the materials disseminated during the reporting period? Check all that apply. A. Events Targeting Youth and Teens B. Government Agencies C. Schools D. Youth Groups E. Other F. If other, please specify: 76. What other prevention-related or educational media were used to disseminate prevention and education information during the reporting period? Check all that apply. A. Listsery B. Radio (Advertisements or Program Specials) C. Social Media (e.g., Facebook, Twitter) D. Television Advertisement (Commercial, Public Service Announcement [PSA], or Special) E. Webinars F. Other G. If other, please specify: June 2012 Page 19 of 40 This questionnaire is to be used only for data collection purposes. Data must be entered in the PMT at https://www.bjaperformancetools.org. BUREAU OF JUSTICE ASSISTANCE JUSTICE ASSISTANCE GRANT (JAG) PROGRAM PERFORMANCE MEASURES B. Accomplishments 77. For the Prevention and Education purpose area, please briefly describe any of your program's accomplishments during the reporting period. Please include any benefits or changes observed as a result of JAG-funded activities, such as program completion, or changes in attitudes, skills, knowledge, or conditions. [500-character limit] 4. CORRECTIONS AND COMMUNITY CORRECTIONS The Corrections and Community Corrections purpose area includes activities conducted by corrections agencies in correctional facilities or in the community. These activities may include correctional activities, correctional programs, personnel and training activities, and equipment purchases. Reentry programs should report here. Please indicate which of the following areas you have information to report on. Check all that apply. Grantees and subrecipients are required to report accomplishments during the reporting period. Corrections and Community Corrections: includes community corrections and corrections services provided and the individuals served. This includes reentry programs. Personnel: includes activities where individuals are hired, maintained, or paid overtime. Training: includes activities where training (transfer of skills and knowledge) occurs. This may include training by the organization of its own staff, training by the organization of individuals from other organizations, or training of the organization's staff by other individuals. Equipment Purchases and/or Technology Investments: includes activities where equipment purchases and/or technology investments were made that improve efficiency and/or cost savings. Accomplishments: includes any accomplishments during the reporting period. June 2012 Page 20 of 40 This questionnaire is to be used only for data collection purposes. Data must be entered in the PMT at https://www.bjaperformancetools.org. BUREAU OF JUSTICE ASSISTANCE JUSTICE ASSISTANCE GRANT (JAG) PROGRAM PERFORMANCE MEASURES A. Corrections and Community Corrections 78. How much JAG funding has been allocated for corrections and community corrections services? Please report in dollars ($). 79. What corrections and community corrections services did you provide during the reporting period? Check all that apply. A. Cognitive based Cognitive-Behavioral services include therapeutic programs used to change criminal thinking and behavior. Examples include Moral Reconation Therapy(MRT), Think for a Change(T4C), or Aggression Replacement Training(ART). B. Educational Educational services foster knowledge by helping participants develop daily life skills that can enhance their opportunities. C. Employment Employment services are designed to help individuals find and obtain suitable employment opportunities. D. Health Care/Medicaid Eligibility Health Care/Medicaid Eligibility services are designed to help individuals or families find, obtain, or retain health care. E. Housing Housing services are designed to help individuals or families find,obtain, or retain suitable housing. Transitional housing can also be included in these services. F. Mental Health Mental Health services are provided in correctional facilities or in the community for those individuals under supervision. Services may include counseling programs or group self-help programs, for example. G. Pro-social Pro-social services are defined as those services that aim to organize an individual's leisure time through active engagement in structured activities. Pro-social services can include programs such as anger and stress management, faith-based services, family counseling, life skills training, mentoring, or peer support groups; and any type of structured activities such as classes in cooking, literacy and reading, personal finance, art and painting, or exercise. H. Substance Abuse Substance abuse services include substance abuse education, treatment, or aftercare services. Vocational Vocational services help participants learn a trade and enhance their opportunities. J. Other K. If other, please specify: 80. How many TOTAL corrections and community corrections program participants did you serve during the reporting period? A. Of those participants served, how many were NEW participants? June 2012 Page 21 of 40 This questionnaire is to be used only for data collection purposes. Data must be entered in the PMT at https://www.bjaperformancetools.org. • BUREAU OF JUSTICE ASSISTANCE JUSTICE ASSISTANCE GRANT (JAG) PROGRAM PERFORMANCE MEASURES 81. Of the individuals served, how many participants completed the program during the reporting period? The number entered should represent only those participants who successfully completed all the requirements of the program during the reporting period. 82. Does your corrections and community corrections program provide evidence-based services? Evidence-based programs and practices are those demonstrated by the research literature to be effective at reducing substance use among court-involved individuals (generally obtained through one or more outcome evaluations). A. Yes / No 82a. If yes, please enter the number of evidence-based services provided by your program based on the following three crimesolutions.gov rating categories: A. Effective B. Promising C. No effect B. Personnel 83. How much JAG funding has been allocated for personnel? Please report in dollars M. 84. How many personnel have you maintained with JAG funds during the reporting period? Maintained personnel means any staff members who were already working with the law enforcement organization, but who are now being paid partially or fully with BJA JAG grant funds. Only report each individual as maintained once for the life of the award. 85. How many NEW personnel were hired with JAG funds during the reporting period? Hired personnel means any new individuals who did not work for the organization, but who were selected for employment during the reporting period. Only report each new hire once for the life of the award. June 2012 Page 22 of 40 This questionnaire is to be used only for data collection purposes. Data must be entered in the PMT at https://www.bjaperformancetools.org. BUREAU OF JUSTICE ASSISTANCE JUSTICE ASSISTANCE GRANT (JAG) PROGRAM PERFORMANCE MEASURES 86. What types of positions were filled for new personnel during the reporting period? Check all that apply. A. Administrative Staff B. Civilian Personnel C. Correctional Officers and Jailers D. Counselors E. Court Staff F. Crime Analysts G. Evaluators H. Law Enforcement Officers I. Legal Staff(defense attorneys, prosecutors, indigent defense) J. Medical/Clinical Staff K. Non-sworn Law Enforcement Personnel L. Program Managers M. Trainers and Technical Assistance Specialists N. Other O. If other, please specify: 87. How many overtime hours were paid for with JAG funds during the reporting period? Overtime hours are those that non-exempt employees work beyond normal working hours (usually 40) during a workweek. 88. What types of positions were supported with overtime hours using JAG funds during the reporting period? Check all that apply. A. Administrative Staff B. Civilian Personnel C. Correctional Officers and Jailers D. Counselors E. Court Staff F. Crime Analysts G. Evaluators H. Law Enforcement Officers I. Legal Staff (defense attorneys, prosecutors, indigent defense) J. Medical/Clinical Staff K. Non-sworn Law Enforcement Personnel L. Program Managers M. Trainers and Technical Assistance Specialists N. Other O. If other, please specify: June 2012 Page 23 of 40 This questionnaire is to be used only for data collection purposes. Data must be entered in the PMT at https://www.bjaperformancetools.org. BUREAU OF JUSTICE ASSISTANCE JUSTICE ASSISTANCE GRANT (JAG) PROGRAM PERFORMANCE MEASURES C. Training 89. How much JAG funding has been allocated for training? This includes sending staff to training and training sponsored by the JAG-funded agency. Please report in dollars M. 90. How many individuals have you trained during the reporting period? This includes training received by individuals within your organization and provided by your organization during the reporting period. Trainings could have been held within or outside of your organization. Report the total number of individuals trained, not the number of trainings he or she attended. Only report each individual once for the reporting period. A. Of those trained how many individuals were from within your organization? B. Of those trained how many individuals were from outside of your organization? 91. Were participants asked to complete an evaluation of training during the reporting period? A. Yes / No B. If yes, how many individuals completed an evaluation? C. If yes, how many individuals rated training as being satisfactory or better? 92. Did you provide a pre-test and post-test for training during the reporting period? A. Yes / No B. If yes, how many individuals completed a pre-test and post-test for training? C. If yes, how many individuals completed a post-test with an improved score over the pre-test? 93. How many training hours have been completed during the reporting period? This includes training completed by individuals within your organization and provided to individuals outside the organization. A. Of the training hours, how many hours have been completed by individuals within your organization? B. Of the training hours, how many hours have been provided to individuals outside of the organization? June 2012 Page 24 of 40 This questionnaire is to be used only for data collection purposes. Data must be entered in the PMT at https://www.bjaperformancetools.org. BUREAU OF JUSTICE ASSISTANCE JUSTICE ASSISTANCE GRANT (JAG) PROGRAM PERFORMANCE MEASURES D. Equipment Purchases and/or Technology Investments 94. How much JAG funding has been allocated for equipment purchases and/or technology investments? Please report in dollars ($). 95. What types of equipment purchases and/or technology investments were made with JAG funds during the reporting period? 96. Describe any efficiencies or cost savings achieved as a result of any equipment purchases and/or technology investments during the reporting period. E. Accomplishments 97. For the Corrections and Community Corrections purpose area, please briefly describe any of your program's accomplishments during the reporting period. Please include any benefits or changes observed as a result of JAG-funded activities, such as program completion, or changes in attitudes, skills, knowledge, or conditions. [500- character limit] June 2012 Page 25 of 40 This questionnaire is to be used only for data collection purposes. Data must be entered in the PMT at https://www.bjaperformancetools.org. BUREAU OF JUSTICE ASSISTANCE JUSTICE ASSISTANCE GRANT (JAG) PROGRAM PERFORMANCE MEASURES 5. DRUG TREATMENT AND ENFORCEMENT The Drug Treatment and Enforcement purpose area includes inpatient and outpatient services delivered. Drug Enforcement includes enforcing laws and regulations governing narcotics and controlled substances. Drug Court programs should report here. Please indicate which of the following areas you have information to report on. Check all that apply. If you have additional activities to report under this Purpose Area, you will have the option of reporting on those activities in the PMT(i.e., personnel, equipment purchases and/or technology investments, and training). Grantees and subrecipients are required to report accomplishments during the reporting period. Drug Courts: Drug courts are judicially supervised court dockets. These courts seek to balance the need for public safety with that of devising effective treatment solutions for nonviolent, drug-addicted individuals in the court system while holding them accountable for their actions. Drug courts continuum of treatment services include but not limited to clinical assessment, day/night treatment with community, outpatient group, outpatient individual, intensive outpatient, outpatient detoxification, addiction receiving facility, substance abuse detoxification (residential), in-home counseling, and aftercare. Drug Treatment: includes clinical assessment, residential, day/night treatment with community, outpatient group, outpatient individual, intensive outpatient, outpatient detoxification, addiction receiving facility, substance abuse detoxification (residential), in-home counseling, and aftercare. Enforcement: includes activities for enforcing the laws and regulations governing narcotics and controlled substances and seizures. Accomplishments: includes any accomplishments during the reporting period. A. Drug Courts 98. How much JAG funding has been allocated for providing drug court programs? Please report in dollars ($). 99. Has your program admitted any participants to drug court programs during the reporting period? A. Yes / No 100. How many TOTAL participants were enrolled in drug court programs during the reporting period? A. Of those, how many were NEW participants? June 2012 Page 26 of 40 This questionnaire is to be used only for data collection purposes. Data must be entered in the PMT at https://www.bjaperformancetools.org. BUREAU OF JUSTICE ASSISTANCE JUSTICE ASSISTANCE GRANT (JAG) PROGRAM PERFORMANCE MEASURES 101. Do your drug court programs provide evidence-based treatment services? Evidence- based programs and practices are those demonstrated by the research literature to be effective at reducing substance use among court-involved individuals (generally obtained through one or more outcome evaluations). A. Yes / No 101 a.If yes, please enter the number of evidence-based treatment services provided by your program based on the following three crimesolutions.gov rating categories: A. Effective treatment services B. Promising treatment services C. No effect 102. Were JAG funds used to provide inpatient services during the reporting period? Services received should be based on actual attendance of participants in mandated activities. A. Yes / No B. If yes, please enter the number of days of inpatient services drug court program participants received during the reporting period. To calculate this number, determine the number of inpatient service days that each participant received. Then add the number of days for each participant together to determine the total number of days delivered. Include any participant who has received inpatient services during the reporting period, regardless of whether that person has completed the program, exited without completion, or is currently enrolled. 103. Were JAG funds used to provide outpatient services during the reporting period? Services received should be based on actual attendance of participants in mandated activities. A. Yes / No B. If yes, please enter the number of sessions for outpatient services drug court program participants received during the reporting period. To calculate this number, determine the number of outpatient service sessions that each participant received. Then add the number of sessions for each participant together to determine the total number of sessions delivered. Include any participant who has received outpatient services during the reporting period, regardless of whether that person has completed the program, exited without completion, or is currently enrolled. June 2012 Page 27 of 40 This questionnaire is to be used only for data collection purposes. Data must be entered in the PMT at https://www.bjaperformancetools.org. BUREAU OF JUSTICE ASSISTANCE JUSTICE ASSISTANCE GRANT (JAG) PROGRAM PERFORMANCE MEASURES 104. Of those enrolled in drug court programs for at least 90 days, please enter the number of participants who were tested and the number who tested positive for the presence of alcohol or illegal substances during the reporting period. A. Number of participants who were tested for the presence of alcohol or illegal substances during the reporting period B. Number of participants who tested positive for the presence of alcohol or illegal substances during the reporting period 105. How many drug court program participants successfully completed all program requirements during the reporting period? The number entered should represent only those participants who successfully completed all the requirements of the program during the reporting period. 106. How many participants enrolled in a drug court program unsuccessfully completed the program during the reporting period? The number entered should represent only those who failed to successfully complete the program for voluntary reasons (e.g., arrests, program violation, etc.). 107. Were your JAG program funds used to expand services during the reporting period? A. Yes / No 107a. If yes, please choose the type of services that were expanded. Check all that apply. Drug treatment services Enhancing of capacity Inpatient services Outpatient services Recovery support Service providers Slots B. Drug Treatment 108. How much JAG funding has been allocated for providing drug treatment programs? Please report in dollars ($). 109. Has your program admitted any participants to drug treatment programs during the reporting period? A. Yes / No June 2012 Page 28 of 40 This questionnaire is to be used only for data collection purposes. Data must be entered in the PMT at https://www.bjaperformancetools.org. BUREAU OF JUSTICE ASSISTANCE JUSTICE ASSISTANCE GRANT (JAG) PROGRAM PERFORMANCE MEASURES 110. How many TOTAL participants were enrolled in drug treatment programs during the reporting period? A. Of those, how many were NEW participants? 111. Do your drug treatment programs provide evidence-based treatment services? Evidence-based programs and practices are those demonstrated by the research literature to be effective at reducing substance use among court-involved individuals (generally obtained through one or more outcome evaluations). A. Yes / No 111 a.If yes, please enter the number of evidence-based treatment services provided by your program based on the following three crimesolutions.gov rating categories: A. Effective treatment services B. Promising treatment services C. No effect 112. Were JAG funds used to provide inpatient services during the reporting period? Services received should be based on actual attendance of participants in mandated activities. A. Yes / No B. If yes, please enter the number of days of inpatient services drug treatment program participants received during the reporting period. To calculate this number, determine the number of inpatient service days that each participant received. Then add the number of days for each participant together to determine the total number of days delivered. Include any participant who has received inpatient services during the reporting period, regardless of whether that person has completed the program, exited without completion, or is currently enrolled. 113. Were JAG funds used to provide outpatient services during the reporting period? Services received should be based on actual attendance of participants in mandated activities. A. Yes / No B. If yes, please enter the number of sessions for outpatient services drug treatment program participants received during the reporting period. To calculate this number, determine the number of outpatient service sessions that each participant received. Then add the number of sessions for each participant together to determine the total number of sessions delivered. Include any participant who has received outpatient services during the reporting period, regardless of whether that person has completed the program, exited without completion, or is currently enrolled. June 2012 Page 29 of 40 This questionnaire is to be used only for data collection purposes. Data must be entered in the PMT at https://www.bjaperformancetools.org. BUREAU OF JUSTICE ASSISTANCE JUSTICE ASSISTANCE GRANT (JAG) PROGRAM PERFORMANCE MEASURES 114. Of those enrolled in drug treatment programs for at least 90 days, please enter the number of participants who were tested and the number who tested positive for the presence of alcohol or illegal substances during the reporting period. A. Number of participants who were tested for the presence of alcohol or illegal substances during the reporting period B. Number of participants who tested positive for the presence of alcohol or illegal substances during the reporting period 115. How many drug treatment program participants successfully completed all program requirements during the reporting period? The number entered should represent only those participants who successfully completed all the requirements of the program during the reporting period. 116. How many participants enrolled in a drug treatment program unsuccessfully completed the program during the reporting period? The number entered should represent only those who failed to successfully complete the program for voluntary reasons (e.g., arrests, program violation, etc.). 117. Were your JAG program funds used to expand services during the reporting period? A. Yes / No 117a. If yes, please choose the type of services added based on the following. Check all that apply. Drug treatment services Enhancing of capacity Inpatient services Outpatient services Recovery support Service providers Slots C. Enforcement 118. How much JAG funding has been allocated for providing drug enforcement? Please report in dollars ($). June 2012 Page 30 of 40 This questionnaire is to be used only for data collection purposes. Data must be entered in the PMT at https://www.bjaperformancetools.org. BUREAU OF JUSTICE ASSISTANCE JUSTICE ASSISTANCE GRANT (JAG) PROGRAM PERFORMANCE MEASURES 119. What types of drug enforcement programs did the program provide with JAG funds during the reporting period? Check all that apply. Yes/No Is this a Multijurisdictional Task Force? Drug Enforcement Program/Task C Force Drug and Violent Crime Enforcement ❑ Program/Task Force Other ❑ If other, please explain 120. How many NEW investigations/cases were initiated during the reporting period? A. Of the NEW investigations/cases initiated how many were drug-related? 121. How many investigations/cases were closed during the reporting period? A. Of the investigations/cases closed how many were drug-related? 122. What total drug amounts were seized during the reporting period? Please report the amount seized for each type of drug. indicate dosage unit, pills, grams, kilograms, or pounds. Report on this only if you have a drug task force. A. Cocaine (crack) B. Cocaine (powder) C. Ecstasy (MDMA) D. Heroin E. Marijuana (commercial grade, hydroponic, or synthetic/spice) F. Methamphetamine G. Methamphetamine (ice) H. Pseudoephedrine Psilocybin J. Prescription pills (examples: Xanax, OxyContin [oxycodone], Vicodin or Lortab [acetaminophen and hydrocodone], etc.) K. Salvia L. Steroids M. Other N. If other, please specify: June 2012 Page 31 of 40 This questionnaire is to be used only for data collection purposes. Data must be entered in the PMT at https://www.bjaperformancetoois.org. BUREAU OF JUSTICE ASSISTANCE JUSTICE ASSISTANCE GRANT (JAG) PROGRAM PERFORMANCE MEASURES 123. What total drug amounts were seized from clandestine drug labs during the reporting period? Please report the amount seized for each type of drug. Indicate dosage unit, pills, grams, kilograms, or pounds. Report on this only if you have a drug task force. A. Cocaine (crack) B. Cocaine (powder) C. Ecstasy (MDMA) D. Heroin E. Marijuana (commercial grade, hydroponic, or synthetic/spice) F. Methamphetamine G. Methamphetamine (ice) H. Pseudoephedrine Psilocybin J. Prescription pills (examples: Xanax, OxyContin [oxycodone], Vicodin or Lortab [acetaminophen and hydrocodone], etc.) K. Salvia L. Steroids M. Other N. If other, please specify: C.Accomplishments 124. For the Drug Treatment and Enforcement purpose area, please briefly describe any of your program's accomplishments during the reporting period. Please include any benefits or changes observed as a result of JAG-funded activities, such as program completion, or changes in attitudes, skills, knowledge, or conditions. [500-character limit] June 2012 Page 32 of 40 This questionnaire is to be used only for data collection purposes. Data must be entered in the PMT at https://www.bjaperformancetools.org. BUREAU OF JUSTICE ASSISTANCE JUSTICE ASSISTANCE GRANT (JAG) PROGRAM PERFORMANCE MEASURES 6. PLANNING, EVALUATION, AND TECHNOLOGY The Planning, Evaluation, and Technology Improvement purpose area includes any activity conducted to plan a program, conduct an evaluation or improve the technology used in a program. These activities may include various types of evaluation, implementation, or technology improvements. Please indicate which of the following areas you have information to report on. Check all that apply. If you have additional activities to report under this Purpose Area, you will have the option of reporting on those activities in the PMT(i.e., personnel and training). Planning and Evaluation: includes planning or conducting evaluation activities. Equipment Purchases and/or Technology Investments: includes activities where equipment purchases or technology investments were made that improve efficiency and/or cost savings. Accomplishments: includes any accomplishments during the reporting period. A. Planning and Evaluation 125. How much JAG funding has been allocated for planning and evaluation activities? Please report in dollars M. 126. How many programs have been evaluated during the reporting period using JAG funds? Evaluation includes all types of evaluations completed during the reporting period. 127. Using JAG funds, what kind of NEW programs have been evaluated during the reporting period? Check all that apply. A. Corrections and Community Corrections B. Crime Victim and Witness Protection C. Drug Treatment and Enforcement D. Law Enforcement E. Planning, Evaluation, and Technology Improvement F. Prevention and Education G. Prosecution and Court June 2012 Page 33 of 40 This questionnaire is to be used only for data collection purposes. Data must be entered in the PMT at https://www.bjaperformancetools.org. BUREAU OF JUSTICE ASSISTANCE JUSTICE ASSISTANCE GRANT (JAG) PROGRAM PERFORMANCE MEASURES 128. Using JAG funds, what kind of NEW programs have been developed during the 'reporting period? Check all that apply. A. Corrections and Community Corrections B. Crime Victim and Witness Protection C. Drug Treatment and Enforcement D. Law Enforcement E. Planning, Evaluation, and Technology Improvement F. Prevention and Education G. Prosecution and Court 129. How many evidence-based programs/practices are you implementing? Evidence- based programs or practices are those demonstrated by the research literature to be effective at reducing substance use (generally obtained through one or more outcome evaluations). 130. How many evidence-based programs/practices are being evaluated? Evidence- based programs or practices are those demonstrated by the research literature to be effective at reducing substance use (generally obtained through one or more outcome evaluations). B. Equipment Purchases and/or Technology Investments 131. How much JAG funding has been allocated for equipment purchases and/or technology investments? Please report in dollars M. 132. What types of equipment purchases and/or technology investments were made with JAG funds during the reporting period? 133. Describe any efficiencies or cost savings achieved as a result of any equipment purchases and/or technology investments during the reporting period. June 2012 Page 34 of 40 This questionnaire is to be used only for data collection purposes. Data must be entered in the PMT at https://www.bjaperformancetools.org. BUREAU OF JUSTICE ASSISTANCE JUSTICE ASSISTANCE GRANT (JAG) PROGRAM PERFORMANCE MEASURES C. Accomplishments 134. For the Planning, Evaluation, and Technology Improvement purpose area, briefly describe any of your program's accomplishments during the reporting period. Please include any benefits or changes observed as a result of JAG-funded activities, such as program completion, or changes in attitudes, skills, knowledge, or conditions. [500- character limit] 7. CRIME VICTIM AND WITNESS PROTECTION The Crime Victim and Witness Protection purpose area includes activities conducted by law enforcement, legal, medical, counseling, advocacy, or educational organizations in serving the victims of and witnesses to crimes. Activities may include prevention, intervention, referral, or support activities. Please indicate which of the following areas you have information to report on. Check all that apply. If you have additional activities to report under this Purpose Area, you will have the option of reporting on those activities in the PMT(i.e., personnel, equipment purchases and/or technology improvements). Grantees and subrecipients are required to report accomplishments during the reporting period. Programs: includes activities where individuals are served, directly or indirectly. Programs may include one-time events, services, or events and services that occur on a continual basis. Training: includes activities where training (transferring of skills and knowledge) occurs. This may include training by the organization of its own staff, training by the organization of individuals from other organizations, or training of the organization's staff by other individuals. Accomplishments: includes any accomplishments during the reporting period. A. Programs 135. How much JAG funding has been allocated for crime victim and/or witness protection services? Please report in dollars ($). 136. How many crime victims and/or witnesses were served during the reporting period? June 2012 Page 35 of 40 This questionnaire is to be used only for data collection purposes. Data must be entered in the PMT at https://www.bjaperformancetools.org. BUREAU OF JUSTICE ASSISTANCE JUSTICE ASSISTANCE GRANT (JAG) PROGRAM PERFORMANCE MEASURES 137. What types of services were provided to crime victims and/or witnesses? Check all that apply. A. Assistance in Obtaining Restitution B. Counseling C. Crisis Intervention D. Emergency Shelter and Food E. Employment Services F. Insurance Claims Assistance G. Legal Assistance Services H. Medical Assistance I. Safety Planning J. Transportation K. 24-hour Hotline L. Other M. If other, please specify: 138. How many crime victims and/or witnesses clients received referrals during the reporting period for additional services? B. Training 139. How much JAG funding has been allocated for training? This includes sending staff to training and training sponsored by the JAG-funded agency. Please report in dollars M. 140. How many individuals have you trained during the reporting period? This includes training received by individuals within your organization and provided by your organization during the reporting period. Trainings could have been held within or outside of your organization. Report the total number of individuals trained, not the number of trainings he or she attended. Only report each individual once for the reporting period. A. Of those trained how many individuals were from within your organization? B. Of those trained how many individuals were from outside of your organization? June 2012 Page 36 of 40 This questionnaire is to be used only for data collection purposes. Data must be entered in the PMT at https://www.bjaperformancetools.org. BUREAU OF JUSTICE ASSISTANCE JUSTICE ASSISTANCE GRANT (JAG) PROGRAM PERFORMANCE MEASURES 141. Were participants asked to complete an evaluation of training during the reporting period? A. Yes / No B. If yes, how many individuals completed an evaluation? C. If yes, how many individuals rated training as being satisfactory or better? 142. Did you provide a pre-test and post-test for training during the reporting period? A. Yes / No B. If yes, how many individuals completed a pre-test and post-test for training? C. If yes, how many individuals completed a post-test with an improved score over the pre-test? 143. How many training hours have been completed during the reporting period? This includes training completed by individuals within your organization and provided to individuals outside the organization. A. Of the training hours, how many hours have been completed by individuals within your organization? B. Of the training hours, how many hours have been provided to individuals outside of the organization? 144. Which of the following audiences have been reached through training or public awareness presentations during the reporting period? Check all that apply. A. Code Enforcement B. General Public C. Health D. Law Enforcement E. Legal Staff F. Medical Staff G. Transportation Workers H. Schools I. Social Services J. Other K. If other, please specify 145. How many training materials were developed with JAG funds during the reporting period? Materials might include reports, articles, and Web-based products. 146. How many training materials were distributed using JAG funds during the reporting period? Please report the total number of materials distributed during the reporting period (such as brochures, pamphlets, and posters). June 2012 Page 37 of 40 This questionnaire is to be used only for data collection purposes. Data must be entered in the PMT at https://www.bjaperformancetools.org. BUREAU OF JUSTICE ASSISTANCE JUSTICE ASSISTANCE GRANT (JAG) PROGRAM PERFORMANCE MEASURES C. Accomplishments 147. For the Crime Victim and Witness Protection purpose area, briefly describe any of your program's accomplishments during the reporting period. Please include any benefits or changes observed as a result of JAG-funded activities, such as program completion, or changes in attitudes, skills, knowledge, or conditions. [500-character limit] June2012 Page 38of40 This questionnaire is to be used only for data collection purposes. Data must be entered in the PMT at https://www.bjaperformancetools.org. BUREAU OF JUSTICE ASSISTANCE JUSTICE ASSISTANCE GRANT (JAG) PROGRAM PERFORMANCE MEASURES ANNUAL NARRATIVE QUESTIONS You are asked to answer the following questions in October of each calendar year. Please answer the questions based on the last 12-month period. You can use up to 5,000 characters for each response. 1. What were your accomplishments within this reporting period? 2. What goals were accomplished, as they relate to your grant application? 3. What problems/barriers did you encounter, if any, within the reporting period that prevented you from reaching your goals or milestones? 4. Is there any assistance that BJA can provide to address any problems/barriers identified in question #3? A. Yes (Please explain) B. No June 2012 Page 39 of 40 This questionnaire is to be used only for data collection purposes. Data must be entered in the PMT at https://www.bjaperformancetools.org. BUREAU OF JUSTICE ASSISTANCE JUSTICE ASSISTANCE GRANT (JAG) PROGRAM PERFORMANCE MEASURES 5. Are you on track to fiscally and programmatically complete your program as outlined in your grant application? A. Yes B. No (Please explain) 6. What major activities are planned for the next 6 months? 7. Based on your knowledge of the criminal justice field, are there any innovative programs/accomplishments that you would like to share with BJA? THANK YOU FOR PARTICIPATING! • June 2012 Page 40 of 40 This questionnaire is to be used only for data collection purposes. Data must be entered in the PMT at https://www.bjaperformancetools.org. < APPLICATION FOR FY 2011 EDWARD BYRNE MEMORIAL JUSTICE ASSISTANCE GRANT(JAG) PART III. BUDGET DETAIL AND EXPLANATION BUDGET DETAIL: COST ELEMENT AMOUNT A. Salaries and Wages No.of Position Title Positions Monthly rate Subtotal $ $ $ $ No. of No. of Position Title Positions Hourly Rate Hours Subtotal $ $ $ $ $ $ Total Salaries and Wages $ B. Fringe Benefits Employee Benefits @ No. of Position Title Positions Monthly Rate Subtotal $ $ $ $ No. of No. of Position Title Positions Hourly Rate Hours Subtotal $ $ $ $ Total Fringe Benefits $ C. Consultants/Contracts Length of Consultant/ Estimated Contract Scope of Consultant/Contract Cost Service Select as Appropriate Training#1 Interview $10,471 2.5 days Training ❑Consultant ®Contract Training#2 Robbery $8,711 2 days Investigations ❑Consultant ®Contract Training#3 Supervison $10,471 2.5 days Training ❑ Consultant ®Contract ❑Consultant ❑Contract Total Consultants/Contracts $29,653 COST ELEMENT AMOUNT AG/CPJAD#1(b) (Rev 06/14/2012) D. Transportation and Subsistence No. of Itemize for mainland/interisland Travelers No. of airfare,ground transportation,rental as Days car,per diem Unit Cost applicable Subtotal Mainland Airfare/IHIA $1000 6 N/A $6,000 Per Diem IHIA $145 6 7 $6,090 Car Rental IHIA $100 2 7 $1,400 Excess lodging fees IHIA $115 6 6 $4,140 Per Diem training#l,#3 $90 20 3 $5,400 Excess lodging training#1,#3 $100 20 3 $6,000_ Total Transportation and Subsistence $29,030 E. Office Supplies Itemize supplies and related costs such Cost by Unit as printing,paper,binders, etc. Quantity Subtotal Misc. supplies n/a n/a $1147 $ $ Total Office Supplies $1,147 F. Equipment Specify equipment that will be purchased,leased,or rented. Quantity Cost by Unit Subtotal $ $ $ $ Total Equipment $ COST ELEMENT AMOUNT G. Other Costs Quantity Cost by Unit Subtotal Conference room for trainings 6 $300 $1,800 #1 &3 Conference Reg. IHIA 6 $495 $2,970 Membership fee IHIA 6 $100 $600 Total Other Costs $5,370 TOTAL PROJECT COSTS $65,200 AG/CHAD#1(b) (Rev 06/14/2012) BUDGET EXPLANATION: A. Salaries and Wages B. Fringe Benefits The composite fringe benefit rate is at % for (list positions). The rate consists of the following fringe benefit items and computed rates: C. Consultants/Contracts #1 Interviewing & Interrogation Techniques training, held for 2.5 days in Kona, Hawaii. Estimate contract cost break-down: Class Preparation $200 per 8 hours x 1 instructor x 3 clays $600 Air Flights 1 instructor @ $2000 $2000 Ground Rental Car and gas x 6 days $600 Transportation Lodging 1 Hotel room $250/night x 7 days $1,750 Per Diem $118 per day x 1 instructor x 7 days $826 On Site Training $1100 per 8 hours x 1 instructor x3 days $3300 Training Aids and Class Instruments/Student Manuals $850 Shipping fees Shipping and Certificates $545 Total $10,471 #2 Burglary/Robbery Investigations Training, held for 2 days in Hilo,Hawaii. Estimated contract break-down: Class Preparation $200 per 8 hours x 1 instructor x 2 days $400 Air Flights 1 instructor @ $2000 $2000 Ground Rental Car and gas x 6 days $600 Transportation Lodging 1 Hotel room$250/night x 6 days $1,500 Per Diem $118 per day x 1 instructor x 5 days $590 On Site Training $1100 per 8 hours x 1 instructor x 2 days $2200 Training Aids and Class Instruments/Student Manuals $876 Shipping fees Shipping and Certificates $545 Total $8,711 #3 Leadership/Supervision Training, held for 2.5 days in Kona,Hawaii. Estimated contract break-down same as Training#1: Class Preparation $200 per 8 hours x 1 instructor x 3 days $600 Air Flights 1 instructor @ $2000 $2000 Ground Rental Car and gas x 6 days $600 AG/CPJAD#1(b) (Rev 06/14/2012) Page 1 Transportation Lodging 1 Hotel room $250/night x 7 days $1,750 Per Diem $118 per day x 1 instructor x 7 days $826 On Site Training $1100 per 8 hours x 1 instructor x 3 days $3300 Training Aids and Class Instruments/Student Manuals $850 Shipping fees Shipping and Certificates $545 Total $10,471 Optional Training#4: Homicide and Forensic Death Investigation Training, this is a 5 day course given by PATC, with 4 instructors. If chosen to go this route, it would require the elimination of Training #1 and#3. Details will be given for this training if chosen, to include a cost breakdown. But basically all cost associated with Training#1 and Training#3 would cover this option. D. Transportation and Subsistence Investigative personnel to the Annual IHIA Symposium • Airfare/Baggage $6,000 ($867 to $1000 per person, includes one bag) • Per Diem (for 6) $6,090 ($145 a day, includes meals and $85 a day for lodging, a total of 7 days, 6 nights) • Excess Lodging $4,140 (Rooms go from$170 a night plus tax and up, estimated cost as being$200 a night, $85 of the $200 is covered by Per Diem, access lodging per person is estimated at$115 a night. $115 X 6 persons= $690, $690 X 6 nights equals $4,140) • Rental Car(2 cars) $1,400 Training#1 and Training#3 Expenses • Per Diem is $90 ($50 for lodging, $40 for meals) a day per officer, each Training(#1 & #2)will have 10 officers from Hilo being trained, for a total of 20 officers for the both training sessions, toal Per Diem for 20 officers x 90 day equals $5,400 • Excess Lodging: Lodging is estimated at being $150 a day,minus $50 for Per Diem already given each day per officer, therefore excess lodging is$100 a day x 20 officers x 3 days, equals $6,000 Note there is no Per Diem or cost associated with renting out a conference room for Training#2, as it will be held at a cost free location, if the department chooses to send officers from the opposite side of the island to this training in Hilo,the Department will pay for Per Diem. AG/CPJAD#1(b) (Rev 06/14/2012) Page 2 Total: $31,775 E.' Office Supplies Misc. paper supplies and printing cost (Training notices) $1,147 F. Equipment G. Other Costs Six Conference Registration IHIA Conference/membership fee $3,570 Conference Room expenses, is estimated at$300 a day, for a total of 6 days (3 days each for Training#1 and#3) This cost may be waived by the establishment provided we commit to x number of rooms $1,800 AG/CPJAD#1(b) (Rev 06/14/2012) Page 3 PART IV. ATTACHMENTS DEPARTMENT OF THE ATTORNEY GENERAL Crime Prevention and Justice Assistance Division ACCEPTANCE OF CONDITIONS The undersigned agrees, on behalf of the applicant agency, that: 1. This project, upon approval, shall constitute an official part of Hawaii's Drug Control and System Improvement Formula Grant Program established under Title VI, Subtitle C,Part E, Subpart 1,ofthe Anti-Drug Abuse Act of 1988 (Public Law 100-690). 2. Any grant awarded pursuant to this application shall be subject to and will be administered in conformity with: (a) general conditions applicable to administration of grants under Title VI, Subtitle C,Part E, Subpart 1, of the Anti-Drug Abuse Act of 1988 (Public Law 100-690), as amended, as applicable; (b) conditions applicable to the fiscal administration of grants under Title VI,Subtitle C,Part E, Subpart 1, of the Anti-Drug Abuse Act of 1988 (Public Law 100-690), as amended, as applicable; (c) any special conditions contained in the grant award; and (d) general and fiscal regulations of the Crime Prevention and Justice Assistance Division. 3. Any grant received as a result of this application may be terminated, or fund payment may be discontinued, by the Crime Prevention and Justice Assistance Division when it finds a substantial failure to comply with the foregoing provisions,the application obligations or for non-availability of funds. SUBMITTED BY: ����� Nov1 -72013 Signature: Date: Name: Harry S. Kubojiri Title: Chief of Police Agency: Hawaii Police Department AG/CPJAD#14 06/02 DEPARTMENT OF THE ATTORNEY GENERAL Crime Prevention and Justice Assistance Division ACCEPTANCE OF JAG SPECIAL CONDITIONS The undersigned Grantee understands and agrees, on behalf of its agency that: 1. Grantee shall comply with all reporting, data collection and evaluation requirements, as prescribed by law and detailed by the BJA in program guidance for the Justice Assistance Grant Program. Grantee shall complete BJA-required report on-line using the Performance Measurement Tool (PMT). The on-line reporting system will require a username and password to log on. The username and password will be provided by CPJAD after the contract is executed. The PMT web address is https://www.bjaperformancetools.org The BJA reporting periods and due dates are: • July 1 - September 30 Due: October 15 • October 1 - December 31 Due: January 15 • January 1 -March 31 Due: April 15 • April 1 - June 30 Due: July 15 2. Grantee shall submit a progress report to the CPJAD every six (6) months during the project period. The report is due within thirty (30) days following the end of each six month period and at the end of the project. The initial reporting period starts on the project's start date. The appropriate report form will be provided to each project by the CPJAD. (AG/CPJAD #20) The report shall contain information describing progress, accomplishments, activities, changes and problems during the report period and any additional information specified by the CPJAD. 3. Grantee shall also submit the JAG Performance Annual Report Narrative, Form AG/CPJAD #29. The report is due on October 15 of each year for the federal reporting period October 1 to September 30. 4. Funds Subcontracted to Faith Based Organizations Grantee shall comply with the applicable requirements of 28 C.F.R. Part 38, the Department of Justice regulation governing "Equal Treatment for Faith Based Organizations" (the "Equal Treatment Regulation"). The Equal Treatment Regulation provides in part that Department of Justice grant awards of funding may not be used to fund any inherently religious activities, such as worship, religious instruction, or proselytization. Recipients of grants may still engage in inherently religious activities, but such activities must be separate in time or place from the Department of Justice funded program, and participation in such activities by individuals receiving services from the AG/CPJAD#26 FY 2011 and FY 2012 JAG Special Conditions(revised 11/2012) 1 grantee or a sub-grantee must be voluntary. The Equal Treatment Regulation also makes clear that organizations participating in programs funded by the Department of Justice are not permitted to discriminate in the provision of services on the basis of a beneficiary's religion. Notwithstanding any other special condition of this award, faith-based organizations may, in some circumstances, consider religion as a basis for employment. See http://www.ojp.gov/about/ocr/equal_fbo.htm. 5. Reporting Potential Fraud, Waste, and Abuse, and Similar Misconduct Grantee shall promptly refer to the DOJ OIG any credible evidence that a principal, employee, agent, contractor, subgrantee, subcontractor, or other person has either 1) submitted a false claim for grant funds under the False Claims Act; or 2) committed a criminal or civil violation of laws pertaining to fraud, conflict of interest, bribery, gratuity, or similar misconduct involving grant funds. Potential fraud, waste, abuse, or misconduct should be reported to the OIG by: Mail: Office of the Inspector General U.S. Department of Justice Investigations Division 950 Pennsylvania Avenue, N.W. Room 4706 Washington, DC 20530 E-mail: oig.hotline @usdoj.gov Hotline: (contact information in English and Spanish): (800) 869-4499, or Hotline fax: (202) 616-9881. Additional information is available from the DOJ OIG website at www.usdoj.gov/oig. 6. Federal Leadership on Reducing Text Messaging While Driving Pursuant to Executive Order 13513, "Federal Leadership on Reducing Text Messaging While Driving," 74 Fed. Reg. 51225 (October 1, 2009), the CPJAD encourages Grantees and Sub-grantees to adopt and enforce policies banning employees from text messaging while driving any vehicle during the course of performing work funded by this grant, and to establish workplace safety policies and conduct education, awareness, and other outreach to decrease crashes caused by distracted drivers. 7. Training(s)/Conference(s) Compliance Grantee agrees to comply with all applicable laws,regulations, policies, and guidance (including specific cost limits,prior approval and reporting requirements, where applicable) governing the use of federal funds for expenses related to conferences, meetings, trainings, and other events. Grantee understands and agrees that any training or training materials developed or delivered with funding provided under this award must adhere to the OJP Training AG/CPJAD#26 FY 2011 and FY 2012 JAG Special Conditions(revised 11/2012) 2 Guiding Principles for Grantees and Sub-grantees, available at http://www.ojp.usdoj.gov/funding/ojptrainingguidingprinciples.htm 8. Information Technology Compliance To avoid duplicating existing networks or IT systems in any initiatives funded by BJA for law enforcement information sharing systems which involve interstate connectivity between jurisdictions, such systems shall employ, to the extent possible, existing networks as the communication backbone to achieve interstate connectivity, unless the Grantee can demonstrate to the satisfaction of BJA that this requirement would not be cost effective or would impair the functionality of an existing or proposed IT system. SUBMITTED BY: Signature: =i�ii�!�71 A- Date: '7 ��� Name: Harry S. Kubojiri Title: Chief of Police Agency: Hawaii Police Department AG/CPJAD#26 FY 2011 and FY 2012 JAG Special Conditions(revised 11/2012) 3 DEPARTMENT OF THE ATTORNEY GENERAL Crime Prevention and Justice Assistance Division CERTIFICATION OF NON-SUPPLANTING I certify that federal funds will not be used to supplant State, local or other non-federal funds that would, in the absence of such federal aid, be made available for law enforcement,criminal justice, and victim compensation and assistance activities. SUBMITTED BY: „tm- / NOV -' i13 Signature: �44;iy Date: Name: Harry S. Kubojiri Title: Chief of Police Agency: Hawaii Police Department AG/CPJAD#3 06/02 DEPARTMENT OF THE ATTORNEY GENERAL Crime Prevention and Justice Assistance Division CERTIFICATION OF NON-DISCRIMINATION I certify that the applicant agency will comply with and will insure compliance by its subgrantees and contractors with the non-discrimination requirements of: • The Omnibus Crime Control and Safe Streets Act of 1968, as amended, which prohibits discrimination on the basis of race, color, national origin, religion, or sex, in Office of Justice Programs, Office of Community Oriented Policing Services, and Office on Violence Against Women funded programs or activities. (42 U.S.C. §3789d and 28 C.F.R. §42.201 et seq.) • Title VI of the Civil Rights Act of 1964, which prohibits discrimination on the basis of race, color or national origin in Office of Justice Programs, Office of Community Oriented Policing Services, and Office on Violence Against Women funded programs or activities. (42 U.S.C. §2000d and 28 C.F.R. §42.101 et seq.) • Section 504 of the Rehabilitation Act, which prohibits discrimination on the basis of disability in Office of Justice Programs, Office of Community Oriented Policing Services, and Office on Violence Against Women funded programs or activities. (29 U.S.C. §794 and 28 C.F.R. §42.501 et seq.) • Section 1407 of the Victims of Crime Act (VOCA), which prohibits discrimination on the basis of race, color, national origin, religion, sex, or disability in VOCA funded programs or activities. (42 U.S.C. §10604) • Title II of the Americans with Disabilities Act of 1990, as it relates to discrimination on the basis of disability in Office of Justice Programs, Office of Community Oriented Policing Services, and Office on Violence Against Women funded programs or activities. (42 U.S.C. §12132 and 28 C.F.R. Pt. 35) • Title DC of the Education Amendments of 1972, as it relates to discrimination on the basis of sex in Office of Justice Programs, Office of Community Oriented Policing Services, and Office on Violence Against Women funded training or educational programs. (20 U.S.C. §1681 and 28 C.F.R. Pt. 54) • The Age Discrimination Act of 1975 as it relates to services discrimination on the basis of age in Office of Justice Programs, Office of Community Oriented Policing Services, and Office on Violence Against Women funded programs or activities. (42 U.S.C. §6102 and 28 C.F.R. §42.700 et seq.) • Executive Order No. 13166 prohibiting discrimination of Limited English Proficient Persons. • Executive Order No. 13279 and 28 C.F.R. pt. 38 regarding equal protection of the laws for faith- based organizations. No person shall, on the grounds of race, color, religion, national origin,sex, or disability, be excluded from participation in, be denied the benefits of, be subjected to discrimination under, or be denied employment in connection with any program or activity funded in whole or in part with funds made available under this title from the U.S. Department of Justice through the Department of the Attorney General, Crime Prevention and Justice Assistance Division. Noncompliance with the discrimination regulations may result in the suspension or termination of funding. SUBMITTED BY: Signature: �ige e A7/ Date: 1 NOV _.'1 2013 Name: Harry S. Kubojiri Title: Chief of Police Agency: Hawaii Police Department AG/CPJAD#15 (revised 10/2011) CERTIFICATION FORM Recipient Name and Address: Hawaii Police Department, 349 Kapiolani Street, Hilo, Hawaii 96720 Grant Title: Hawaii Police Detective Training Grant Number: 11-DJ-10 Award Amount: $65,200 Contact Person Name and Title: Cpt. Robert Wagner Phone Number: (808 ) 961-2251 Federal regulations require recipients of financial assistance from the Office of Justice Programs(OJP),its component agencies,and the Office of Community Oriented Policing Services(COPS) to prepare,maintain on file,submit to OJP for review,and implement an Equal Employment Opportunity Plan(ESOP)in accordance with 28 C.F.R §§ 42.301-.308. The regulations exempt some recipients from all of the EEOP requirements. Other recipients,according to the regulations, must prepare,maintain on file and implement an EEOP,but they do not need to submit the EEOP to OJP for review. Recipients that claim a complete exemption from the ESOP requirement must complete Section A below. Recipients that claim the limited exemption from the submission requirement,must complete Section B below. A recipient should complete either Section A or Section B,not both. If a recipient receives multiple OJP or COPS grants, please complete a form for each grant,ensuring that any EEOP recipient certifies as completed and on file(if applicable)has been prepared within two years of the latest grant. Please send the completed form(s)to the Office for Civil Rights,Office of Justice Programs, U.S.Department of Justice, 810 7t° Street,N.W.,Washington,D.C.20531. For assistance in completing this form,please call(202)307- 0690 or TTY (202)307-2027. Section A- Declaration Claiming Complete Exemption from the EEOP Requirement. Please check all the boxes that apply. ❑ Recipient has less than 50 employees, ❑ Recipient is an Indian tribe, ❑ Recipient is a non-profit organization, ❑ Recipient is an educational institution,or ❑ Recipient is a medical institution, ❑ Recipient is receiving an award less than$25,000 I, [responsible official],certify that [recipient] is not required to prepare an EEOP for the reason(s)checked above,pursuant to 28 C.F.R §42.302.I further certify that [recipient] will comply with applicable Federal civil rights laws that prohibit discrimination in employment and in the delivery of services. Print or type Name and Title Signature Date Section B- Declaration Claiming Exemption from the EEOP Submission Requirement and Certifying That an EEOP Is on File for Review. If a recipient agency has 50 or more employees and is receiving a single award or subaward for$25,000 or more,but less than$500,000, then the recipient agency does not have to submit an EEOP to OJP for review as long as it certifies the following(42 C.F.R.§ 42.305): HARRY S . KUBOJIRI [responsible official], certify that the Hawaii P o l i c e Department [recipient],which has 50 or more employees and is receiving a single award or subaward for$25,000 or more,but less than$500,000,has formulated an EEOP in accordance with 28 CFR§42.301, et seq., subpart E. I further certify that the EEOP has been formulated and signed into effect within the past two years by the proper authority and that it is available for review. The EEOP is on file in the office of: Hawaii Police Department [organization], at 349 K a p i o l a n i Street , Hilo , Hawaii 96720 [address],for review by the public and employees or for review or audit by officials of the relevant state planning agency or the Office for Civil Rights,Office of Justice Programs,U. S. Department of Justice, as required by relevant .ws and reguJa ions. — -_... � _ NO I` 2013 HARRY S . KUBOJIRI , Chief ofPo1 ice �,�„; ��p ��•A l '� Print or type Name and Title Signat r a Date OMB Approval No. 1121-0140 Expiration Date:12/31/12 U.S. DEPARTMENT OF JUSTICE •rl OFFICE OF JUSTICE PROGRAMS OFFICE OF THE COMPTROLLER Certification Regarding Debarment, Suspension, ineligibility and Voluntary Exclusion Lower Tier Covered Transactions (Sub-Recipient) This certification Is required by the regulations implementing Executive Order 12549, Debarment and Suspension,28 CFR Part 67,Section 67.510, Participants'responsibilities.The regulations were published as Part VII of the May 26, 1968 Federal Register(pages 19160-19211). (BEFORE COMPLETING CERTIFICATION, READ INSTRUCTIONS ON REVERSE) (1) The prospective lower tier participant certifies, by submission of this proposal, that neither it nor its principals are presently debarred,suspended,proposed for debarment,declared ineligible,or voluntarily excluded from participation in this transaction by any Federal department or agency. (2) Where the prospective lower tier participant Is unable to certify to any of the statements In this certifi- cation, such prospective participant shall attach an explanation to this proposal. Harry S. Kubojiri, Chief of Police Name and Titi: of Authorized Representative ■tIirr Nov - 1 101,3 Signature Date Hawaii Police Department • Name of Organization 349 Kapiolani Street, Hilo, HI 96720 • Address of Organization OJP FORM 406111(REV.21E9)Previous editions are obsolete. Instructions for Certification 1. By signing and submitting this proposal, the prospective lower tier participant is providing the certification set out below. 2. The certification In this clause is a material representation of fact upon which reliance was placed when this transaction was entered into.If it is later determined that the prospective lower tier participant knowingly rendered an erroneous certification, in addition to other remedies available to the Federal Government, the department or agency with which this transaction originated may pursue available remedies, including suspension and/or debarment. 3. The prospective lower tier participant shall provide immediate written notice to the person to which this proposal is submitted if at any time the prospective lower tier participant learns that its certification was erroneous when submitted or has become erroneous by reason of changed circumstances. 4. The terms "covered transaction," "debarred," "suspended," "Ineligible," 'lower.tier covered transaction," "participant," "person," "primary covered transaction," "principal," "proposal," and "voluntarily excluded,"as used In this clause,have the meanings set out in the Definitions and Coverage sections of rules implementing Executive Order 12549. • 5. The prospective lower tier participant agrees by submitting this proposal that,should the proposed covered transaction be entered into,it shall not knowingly enter into any lower tier covered transaction with a person who is debarred,suspended,declared ineligible,or voluntarily excluded from participation in this covered transaction, unless authorized by the department or agency with which this transaction originated. 8. The prospective lower tier participant further agrees by submitting this proposal that it will include the clause titled "Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion--Lower Tier Covered Transactions," without modification, In all lower tier covered transactions and in all solicitations for lower tier covered transactions. 7. A participant In a covered transaction may rely upon a certification of a prospective participant in a lower tier covered transaction that It is not debarred,suspended,Ineligible,or voluntarily excluded from the covered transaction,unless it knows that the certification Is erroneous.A participant may decide the method and frequency by which it determines the eligibility of Its principals.Each participant may check the Nonprocurement List. 8. Nothing contained in the foregoing shall be construed to require establishment of a system of records in order to render in good faith the certification required by this clause. The knowledge and information of a participant is not required to exceed that which is normally possessed by a prudent person in the ordinary course of business dealings. 9. Except for transactions authorized under paragraph 5 of these instructions, if a participant In a covered transaction knowingly enters into a lower tier covered transaction with a person who is suspended,debarred,ineligible,or voluntary excluded from participation In this transaction,in addition to other remedies available to the Federal Government, the department or agency with which this transaction originated may pursue available remedies, including suspension and/or debarment. DEPARTMENT OF THE ATTORNEY GENERAL Crime Prevention and Justice Assistance Division CERTIFICATION OF NON-DISCRIMINATION COMPLAINT PROCEDURES The U.S. Department of Justice, Office of Justice Programs (OJP), Office for Civil Rights (OCR) has jurisdiction to investigate complaints of discrimination against recipients of funding from OJP (which includes component agencies such as the Bureau of Justice Assistance, the Office for Victims of Crime, and the National Institute of Justice), Office on Violence Against Women, and the COPS Office. OCR has indicated that recipients and subrecipients of federal funding should have non-discrimination complaint procedures. Therefore, I certify that the Hawaii Police Department (name of agency) has non-discrimination complaint procedures which include: (1) a coordinator who is responsible for overseeing the complaint process. The agency's coordinator is: Harry S. Kubojiri Police Chief 808-961-2243 Name Title Phone (2) a procedure to ensure that beneficiaries or employees of funded subrecipients are aware that they may complain of discrimination directly to a subrecipient,to the Department of the Attorney General, or to the Office for Civil Rights. (3) a procedure to investigate the complaint. (The procedure may be an internal investigation or forwarding the complaint to the Department of the Attorney General,the OCR, or another appropriate external agency.) (4) a procedure to notify the Depaitment of the Attorney General, Crime Prevention and Justice Assistance Division of the complaint. (The Department will forward the complaint information to OCR and may conduct an investigation of the complaint.) (5) a procedure to notify the Department of the Attorney General of the findings of the investigation. SUBMITTED BY: -•�/ Nov -7 2013 Signature: � = Date: Name: Harry S. Kubojiri Title: Chief of Police (Head of Agency or Designee) AG/CPJAD#30 6/2010