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woF;,;;� Phone: (808) 323-4280 <br /> Karen Eoff .��P•'�� �� •�, ', ( ) <br /> oil Fax: (808) 329-4786 <br /> HSSSC Chair r �,�ce <br /> t 1* Email: keoff @co.hawaii.hi.us <br /> HAWAI`I COUNTY COUNCIL <br /> West Hawai`i Civic Center <br /> Council Building A <br /> 74-5044 Ane Keohokalole Highway <br /> Kailua-Kona, Hawai'i 96740 <br /> C) <br /> MEMORANDUM <br /> o� <br /> January 16, 2014 <br /> TO: J Yoshimoto, Council Chair <br /> and Members of the Hawai`i County Council —' <br /> FROM: Karen Eoff, <br /> Council Member, District 8 .(- <br /> SUBJECT: Ad Hoc Committee Formation: FY2014-15 Nonprofit Grant Review Process <br /> This communication is to apprise Council Members, applicant nonprofit agencies, and <br /> the public of the upcoming grant review process undertaken by the Human Services and Social <br /> Services Committee (HSSSC) and to request time on the February 18, 2014, agenda of the <br /> HSSSC for the purpose of forming an ad hoc committee. <br /> 1. FY2014-15 Nonprofit Applications. Copies of signed and eligible applications <br /> received by the Department of Finance will be forwarded to all Council Members. <br /> All supporting (or prequalifying) documents such as financial statements, current <br /> audit, IRS Forms 990 and 501(c)(3) tax-exempt verification, current liability <br /> insurance certificate, articles of incorporation, and by-laws will be maintained in the <br /> Department of Finance, but shall be available for inspection. <br /> 2. Grant Review Process. Interviews with eligible nonprofit applicants will be held <br /> March 13th and 14th at the County of Hawai`i Council Chambers located at 25 <br /> Aupuni Street, Hilo, Hawai`i 96720, and March 17th at the Kona Council Office, <br /> Conference Room A, located at the West Hawai`i Civic Center, 74-5044 Ane <br /> Keohokalole Highway, Kailua-Kona, Hawai`i 96740. <br /> Hawai`i County Code, Chapter 2, Article 25, Section 2-139(a)(1)(C) (Procedure for <br /> awarding grants) states: "Site visitations of nonprofit organizations submitting complete <br /> applications may be conducted by the council and its designated staff, as deemed necessary by <br /> the chair of the appropriate committee, after January 31 but prior to final action on the operating <br /> budget by the council. Any site visitations shall be publicly noticed and conducted in a manner <br /> that allows flexible council member participation and designated staff support." <br /> Comm. No. O <br /> Ref. To: S <br /> Ref. Date,._,] 1 a n <br /> Serving the Interests of the People of Our Island <br />