HomeMy WebLinkAboutBIL 208 Draft 01 2012-2014 (Part I, Vol. 1I) COUNTY OF HAWAII
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PART
VOLUME II
The Proposed Operating Budget
FY 2014 - 2015
February 28, 2014
TABLE OF CONTENTS
Page
Aging 1
Civil Defense Agency 11
Corporation Counsel 15
County Council 24
County Physicians 36
Elderly Activities 38
Environmental Management 53
Finance 57
Fire 80
Human Resources 108
Information Technology 116
Legislative Auditor 122
Liquor Control 126
Management 131
Mass Transit Agency 137
Miscellaneous Accounts 140
Parks & Recreation 146
Planning 191
Police 202
Prosecuting Attorney 243
Public Works 256
Research and Development 276
Highway Fund 297
Sewer Fund 309
Cemetery Fund 316
Bikeway Fund 318
Beautification Fund 320
Vehicle Disposal Fund 323
Solid Waste Fund 326
Golf Course Fund 331
Geothermal Relocation & Community Benefits Fund 335
Housing Fund 338
Geothermal Asset Fund 351
AGING
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DEPARTMENT SUMMARY
Mission Statement
To establish a system of services in Hawai`i County which will enable older persons to
reach and maintain the highest level of dignity, independence, and personal well-being.
Department Goals
1. To improve the accessibility of services to older individuals who are in greatest social
and/or economic need, or who are severely disabled.
2. To enable older persons to live at home for as long as possible by developing and
maintaining an effective network of community-based support services.
3. To develop and maintain supportive programs and services that addresses the needs
of caregivers to enable them to continue giving care.
4. To develop and maintain services aimed at protecting the rights of older persons,
particularly the socially and economically disadvantaged.
5. To improve the capacity of the Office of Aging to serve as an effective Area Agency
on Aging by promoting private, public and community collaborations to address
existing and emerging aging issues.
6. To serve as a leader and advocate on behalf of older persons in Hawai`i County,
especially in the areas of planning, long-term care, and resource development.
Funding Source and Position Count
General Fund $ 624,353 General Fund 12
Grant Revenue $ 1,937,000 Grant Revenue/Other -
Other $ 5,000
Total Budget: $ 2,566,353 Total Number of Positions 12
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Program Description
The Hawai`i County Office of Aging was authorized in 1966 and is an Area Agency on
Aging(AAA). As an AAA, the Office of Aging is required to prepare and submit for
funding an Area Plan on Aging. The Area Plan describes the manner in which this office
develops its service delivery system for older persons on the Big Island. Through an
approved Area Plan, the Office of Aging obtains federal and state funds through the State
Executive Office on Aging.
Funds obtained for services are contracted to various providers in the community that
have shown the ability and willingness to deliver quality programs. AAAs are not
permitted to provide services directly. Most of the funding for the Office of Aging's
administrative expenses are provided by the County of Hawai`i.
The Office of Aging has a total staff of twelve: an Executive on Aging, five Aging
Program Planners, an Accountant, a Computer Programmer/Analyst, a Data Processing
Clerk, and three Information and Assistance Clerks. Additionally, the Aging and
Disability Resource Center(ADRC) has three contractual positions: an ADRC
Coordinator, an Aging and Disability Resource Specialist, and an Aging and Disability
Specialist III.
A Committee on Aging, appointed by the Mayor, advises the Office of Aging in its
planning responsibilities. The majority of its members is over the age of 60 and
represents every major district of Hawai`i County.
Specific functions of the Office of Aging include:
1. To continuously assess the needs of older persons in Hawai`i County and develop
programs aimed at meeting these needs;
2. To monitor, evaluate, and comment on policies,programs, hearings, and
community actions which affect older persons;
3. To represent the interests of older persons to public officials and public and private
agencies;
4. To develop and maintain a public awareness program for older persons;
5. To maintain data on the profile and needs of older persons in Hawai`i County and
have this information available for other organizations and the general public;
6. To coordinate planning with other agencies and organizations to promote new or
expanded benefits and opportunities for older persons;
7. To manage an Aging and Disability Resource Center to provide access to and
information on available long term care options for seniors and individuals with
physical disabilities;
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Program Description (continued)
8. To maintain and foster collaborative relationships with relevant eldercare,
community based private and public agencies including those working with the
disabled population of all ages;
9. To promote new or expanded benefits and opportunities for older persons;
10. To develop and administer an Area Plan on Aging for a comprehensive and
coordinated service delivery system in Hawai`i County;
11. To enter into sub-grants or contracts for the provision of services outlined in the
Area Plan on Aging; and
12. To provide technical assistance, monitor, and periodically evaluate the performance
of all service providers under the Area Plan on Aging.
Program Objectives
Empower older adults to stay healthy, active, and socially engaged using prevention
and disease self-management techniques.
1. Community Planning and Development/Healthy Aging Initiative will continue to
expand the Better Choices, Better Health—Ke Ola Pono Program, a chronic disease
self-management evidence-based community program, to the districts of Puna
(Mauka and Makai) and Kohala(North and South).
a. A minimum of 2 workshops serving 16 participants in each district for the fiscal
year ending June 30, 2015.
b. Build capacity of the Better Choices, Better Health—Ke Ola Pono Program, in the
Kohala and Kona districts. Conduct Lay Leader trainings in each district
graduating 12 Lay Leaders for the fiscal year ending June 30, 2015.
Enable older adults to remain in their homes with a high quality of life for as long as
possible through the provision of home and community based services, including
supports for caregivers thus preventing and/or delaying the need for institutional care.
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Program Objectives (continued)
1. Kupuna Care Program Services. These Home and Community Based Services
include case management, adult day care,personal care, home-delivered meals,
heavy chore, homemaker, assisted transportation, and home modification.
a. A minimum of 500 older adults (unduplicated count) will receive home and
community-based services through the Kupuna Care Program. Upon discharge,
70% or more of clients will indicate they were able to remain in their home after
receiving Kupuna Care services.
b. A minimum of 100 older adults will receive home modification services to enable
them to live safely within their own homes. At least 75% of the clients served
will report the home modifications increased safety, reduced caregiver stress, and
reduced falls, allowing them to remain living in the home.
2. Caregiver Support: National Family Caregiver Support Program
Trained individuals will assess caregiver needs, provide information and assistance
that link caregivers to needed services, and provide follow-up as needed.
a. A minimum of 4 educational activities, reaching an estimated 100 caregivers
receive information and assistance. At least 80% will have an improved
knowledge base of caregiver resources to enable informed decision making.
b. Based on needs identified through access assistance, a minimum of 100 caregivers
will be provided with information, training, respite, support group, and counseling
services. A complete caregiver assessment will be provided to at least 75% of
these individuals.
Public Education will offer meaningful information about the services and benefits
available to older adults and their caregivers living in Hawai'i County.
a. A minimum of 4,200 householders, physician offices, and organizations receive
the monthly publication called the "Silver Bulletin,"which aims to increase the
knowledge of and access to benefits and programs for older individuals and their
caregivers in Hawai`i County.
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Program Objectives (continued)
Develop Hawai'i's Aging and Disability Resource Center (ADRC) to its fully
functioning capacity to serve as a highly visible and trusted place where all persons
regardless of age, income and disability can find information on the full range of long-
term care support options.
1. Aging and Disability Resource Center(ADRC) Development Project
a. The ADRC will provide information and assistance services to a minimum of
1150 older adults and their caregivers (unduplicated) connecting them with
appropriate aging and caregiver support services and resources in the community.
b. An annual survey will be sent to individuals and families who have contacted the
ADRC to determine their level of satisfaction with and appropriateness of the
services provided.
Ensure the rights of older adults and prevent their abuse, neglect and exploitation
1. Elder Abuse and Neglect Awareness
A minimum of 4 events reaching an estimated 100 elders,their caregivers and
professionals in the Aging Network to enhance their knowledge of and ability to act
on elder abuse and neglect issues.
2. Legal Services
A minimum of 2070 units of legal services to an estimated 260 individuals provided
to address the need for information about legal: advice, counseling, and
representation. As a result, 80% of cases opened have satisfactory resolution.
The Office of Aging will proceed with projections based on Area Plan on Aging and
State Plan on Aging goals and objectives and anticipated revenues. Due to an
unforeseen financial situation at the federal and state levels, all plans, goals, and
objectives are contingent upon receipt of federal, state and county funds as
anticipated and these budget projections are subject to change.
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Special Note:
Contracts to the Elderly Activities Division,Department of Parks & Recreation.
Funds provided to the Elderly Activities Division are deposited directly to its respective
accounts. Elderly Activities Division will provide the following contracted services and
reflects its own program objectives.
• Congregate Meals
• Training and Employment
• Home-Delivered Meals
• Nutrition Education
• Outreach
• Transportation
• Volunteer Services
Program Highlights
The Office of Aging carried out the following major projects and/or initiatives:
• Four staff attended 3 monthly trainings on the electronic tools developed by the
State Executive Office on Aging and its external consultant in the effort to
modernize and enhance the information and assistance/referral (I&A/R), options
counseling, and case management functions of the Aging and Disability Resource
Center (ADRC). These initial trainings provide the HCOA/ADRC staff with the
tools to further develop the ADRC as a visible and reliable access point for
individuals to contact for aging and disability issues. Training content also assists
in HCOA's contract monitoring responsibilities over current and future contracts
with other ADRC partners to provide I&A/R and case management services.
• Coordinated 10 caregiver events including workshops, trainings, conferences,
outreach events, and resource fairs for over 230 caregivers and members of the
public. They included "Caregiving 101", "Poetry for Caregivers", and monthly
"Caregiver Training & Respite Fun Days"held at Hawai`i Island Adult Care.
Caregiver conferences include keynote speakers, breakout presentations, and
information on services, programs, and resources available for caregivers in
Hawai`i County. Presentation topics included: knowing the basics of caregiving,
a caregivers' story, home health care services, caring for loved ones with
dementia, legal and psychological issues of caregiving, easing the burden of
Alzheimer's Disease through journaling and poetry, caregiver support, tai chi and
other relaxation techniques, healthy cooking demonstrations, art therapy, and
hands-on caregiver skills training.
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• Provided home and community-based services for 640 frail and vulnerable adults
and their caregivers which allow older adults to remain independent in the home
and to age-in-place with dignity.
• In partnership with the Office of the Prosecuting Attorney, a one-day conference
on elder abuse issues was provided for law enforcement, prosecutors and other
professionals and included keynote speaker Paul Greenwood, San Diego County
Deputy Attorney & Head of Elder Abuse Prosecution Unit.
• Sustained and expanded the statewide health prevention evidence based program,
Better Choices, Better Health — Ke Ola Pono (BCBH). Six island-wide
workshops were conducted and served 50 elderly; 4 workshops focused on
chronic conditions and 2 workshops on diabetes. One chronic conditions
workshop was conducted at the Hawai`i Community Correctional Center. It was
well received by the 7 participating inmates. Representatives from the Mayor's
office attended the final session with certificates of acknowledgement for all the
inmates. Office of Aging hopes to offer more workshops at the facility.
• Addressed capacity building by training 6 new Lay Leaders for the Chronic
Disease Self-Management curriculum. In addition, with a grant obtained from the
State Department of Health, Diabetes Prevention and Control Program, the Office
of Aging was able to update three Master Trainers to the new Chronic Disease
Self-Management curriculum. In the next fiscal year, these newly trained Master
Trainers will in turn update current Lay Leaders to the new curriculum.
• Promoted Better Choices, Better Health—Ke Ola Pono, at Health and Information
Fairs around the island. A new partner for FY 2013 is the Hawai`i Community
Correctional Center.
• Honored twenty nominees at the popular Outstanding Older Americans Award
Luncheon. A capacity crowd of over 300 cheered as Shirley Ito of Hilo and Peter
"Pete" Hoffmann of Waikoloa were named the 2013 Outstanding Older
Americans for Hawai`i County.
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Program Measures
FY 2012-13 FY 2013-14 FY 2014-15
Actual Budget Estimate
Grants Received 1.6 mil 1.8 mil 1.5 mil
(millions)
Contracts Administered 34 25 25
Caregiver Support
Program
GROUP 1
SERVICES
Counseling& 9 ind/9 sessions 12 ind/ 12 sessions 12 ind/ 12 sessions
Training
Respite 40 ind/2,063 units 70 ind/4,250 units 70 ind/4,250 units
Supplemental 82 ind/ 129 units 20 ind/45 units 20 ind/45 units
Services
GROUP 2
SERVICES 230 ind/ 10 activities 550 ind/ 15 activities 225 ind/ 10 activities
* Information Services
Access Assistance 101 ind/701 contacts 100 ind/540 contacts 100 ind/540 contacts
Community-Based
Planning—Healthy 50 ind/6 community 64 ind/6 community 32 ind/4 community
Aging
Home Modification 149 ind/355 requests 130 ind/340 requests 130 ind/340 requests
Kupuna Care Services
** Case Management 632 ind/ 8,476 hrs 325 ind/6,400 hrs 325 ind/6,400 hrs
** Adult Day Care 48 ind/22,112 hrs 30 ind/4,000 hrs 30 ind/4,000 hrs
** Assisted Transport 89 ind/2,473 trips 25 ind/320 trips 25 ind/320 trips
** Heavy Chore 8 ind/275 hrs 15 ind/ 120 hrs 15 ind/300 hrs
** Homemaker 98 ind/4,252 hrs 60 ind/ 1,330 hrs 60 ind/ 1,330 hrs
** Personal Care 247 ind/ 16,573 hrs 175 ind/9,000 hrs 175 ind/9,000 hrs
Legal Services 267 ind/2,805 hrs 300 ind/2066 hrs 300 ind/2066 hrs
Public Education 4,200 ind/ 12 issues 4,200 ind/ 12 issues 4,200 ind/ 12 issues
Transportation 246 ind/28,635 trips 350 ind/48,000 trips 250 ind/30,000 trips
* Information statistics include educational and training presentations
** Actual Program Measures for Adult Day Care,Assisted Transport,Heavy Chore,Homemaker,and Personal Care are
consolidated under"Home and Community-Based Services"in the Kupuna Care Program Objectives.
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Program Expenditures
FY 2012-13 FY 2013-14 FY 2014-15
Actual Budget Request
Number of Positions 12 12 12
Salaries and Wages 651,828.30 761,476 822,498
Operations 1,585,517.78 1,856,512 1,716,295
Equipment 1,391.51 15,020 24,400
Program Total 2,238,737.59 2,633,008 2,563,193
Personnel Position Summary
FY 2012-13 FY 2013-14 FY 2014-15
Position Title Authorized Authorized Request
County Executive on Aging 1 1 1
Accountant II 1 1 1
Aging Program Planner I 1 - -
Aging Program Planner II 3 4 4
Aging Program Planner III 1 1 1
Clerk III - - -
Computer Programmer/Analyst 1 1 1
Data Processing Clerk 1 - -
Department Data Processing Coordinator II - 1 1
Information and Assistance Clerk 3 3 3
Total 12 12 12
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COMMITTEE ON PEOPLE WITH DISABILITIES
Program Description
The Mayor's Committee on People with Disabilities is a volunteer committee appointed
by the Mayor to advise him/her on all matters related to people with disabilities. The
committee's primary function is to review and make recommendations and provide
guidelines to improve the quality of life for people with disabilities in the County of
Hawai`i.
Program Objectives
1. Continue to advise administration on issues facing people with disabilities.
2. Work with disabilities community to help improve education and public awareness.
3. Continue to improve accessibility of County facilities and programs for people with
disabilities.
Program Highlights
1. Held meetings in Hilo.
2. Communicated all public concerns, involving the Hawai'i County, from people with
disabilities to the Mayor's Office with recommendations.
3. Evaluated volunteer parking enforcement program.
4. Established Ad Hoc Committees for Employment, Education, Transportation, and
Recreation.
5. Initiated meetings with Hawai'i Police Department, Mass Transit, and Public Works
to identify areas of disability awareness and accommodations to recommend to the
Mayor's Office.
Program Measures
FY 2012-13 FY 2013-14 FY 2014-15
Actual Budget Estimate
Number of Meetings Held 5 4 6
Program Expenditures
FY 2012-13 FY 2013-14 FY 2014-15
Actual Budget Request
Operations 2,198.56 3,200 3,160
Program Total 2,198.56 3,200 3,160
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CIVIL DEFENSE AGENCY
CIVIL DEFENSE AGENCY
DEPARTMENT SUMMARY
Mission Statement
To plan, prepare for and when disaster threatens or occurs,promptly implement a fully
coordinated response and measured application of resources necessary to prevent or
minimize loss of life, alleviate suffering, reduce damage or destruction to property,
provide for public safety, health and welfare, restore disrupted public systems and
services, expedite recovery/reconstruction, and implement actions in mitigation.
Department Goals
1. To continue to revise, update and enhance the Hawaii County Emergency Operations
Plan by integrating the National Response Plan and National Incident Management
System into the Emergency Operations Plan (EOP).
2. To provide basic and coordinated guidance to other public and private agencies in the
formulation and maintenance of their organization's emergency operations plan.
3. To continue to develop, organize, and update the public and private resources needed
to execute the County's emergency and disaster plans.
4. To continue to coordinate the implementation of the County's emergency and disaster
plans under designated emergency or disaster situations.
5. To coordinate the County's post-disaster recovery and restoration operations in
coordination with State and/or Federal disaster assistance.
6. To continue to coordinate the countywide outdoor warning siren system
replacement/upgrade project with the State Civil Defense Agency and private sector.
7. To enhance Community Resiliency through the expansion of Citizen Corps programs
throughout the county.
Funding Source and Position Count
General Fund $ 613,048 General Fund 7
Grant Revenue $ 489,000 Grant Revenue/Other -
Total Budget: $ 1,102,048 Total Number of Positions 7
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CIVIL DEFENSE AGENCY
CIVIL DEFENSE
Program Description
The Hawai`i County Civil Defense Agency has the responsibility of administering various
local, state, and federal emergency preparedness, and civil defense programs for the County
of Hawaii. This includes coordinating planning, mitigation, response and recovery
programs to meet disaster situations and coordinating post-disaster recovery operations
requiring state and/or federal assistance. The Civil Defense Agency also administers and
manages the Department of Homeland Security Grant Program for all first responder
agencies in the county, including state agencies such as Department of Health.
Program Objectives
1. Continue the priority of working with all segments of the community in developing
emergency-response plans.
a. Work with the public sectors in hazard/risk awareness and response preparedness.
Continue to review and update Police, Public Works, Fire, and Parks Standard
Operating Guidelines (SOGs).
b. Continue to coordinate and participate in emergency preparedness exercises, drills
and training.
c. Continue to coordinate and participated in training for emergency response.
2. Improve Civil Defense public notification systems.
a. Expand the use of the mass notification system for other Departments in the County.
b. Continue growth and efficiency of the electronic/digital messaging notification
system.
3. Develop electronic systems for more efficient communication with State Civil Defense,
other emergency management partners, and County Departments.
a. Identify and initiate the development and implementation of a common platform for
electronic document collaboration.
b. Integrate Social Media and other electronic communication platforms in order to
leverage technological communication media opportunities.
4. Continue to work with Department of Education, American Red Cross and State Civil
Defense regarding new facilities being designated as emergency shelters, and proposed
facility upgrades to expand our shelter program.
5. Continue to administer the Department of Homeland Security Grant Program for the
County of Hawaii as administered and directed by the State Civil Defense Agency and
the State Department of Defense. Utilize Homeland Security funds to enhance the
Emergency Operations Center (EOC), develop EOC continuity and contingency plans,
develop programs to integrate social media into our operations and develop supply
caches throughout the county in support of shelters and mass care initiative.
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CIVIL DEFENSE AGENCY
CIVIL DEFENSE
Program Objectives (continued)
6. Continue to review and update tsunami evacuation maps, and provide updates to
appropriate departments and agencies on an annual basis.
7. Identify and develop a siren installation, upgrade, repair, replacement, and
preventative maintenance program in accordance and coordination with State Civil
Defense CIP Funding plan and through private subdivision developers.
Program Highlights
• Assisted with the replacement of 3 sirens.
• Continued to engage with and assist State Civil Defense and the Department of
Accounting and General Services (DAGS) with the State-wide siren renovation and
upgrade project.
• Participated in: 8 tests and exercises, 17 outreach activities, 4 training activities
• Staffed the Ironman EOC and assisted with event planning.
• Initiated the review and revision of the PGV Emergency Response and Action
Guidelines
• Facilitated the purchase and acquisition of additional hazardous material (gas)
monitoring capability for the Hawai`i Fire Department
• Facilitated the purchase and acquisition of equipment and training under the
Homeland Security Grant Program for various departments to include:
o All Hazards Incident Management Team (AHIMT)training for Fire
o Active Shooter Training for Police
o Purchase of a Hostage Negotiation Vehicle for Police
o Purchase of a Fire Pump Test unit for Fire
o Various IT and Digital support equipment for Information and Technology
o Mass Care and Mass Casualty equipment and materials for Police and
Department of Health
o Forensic dental identification unit for Police
• 18 emergency activations (6 Brushfires, 2 Earthquake notifications, 1 Tropical
Cyclones, 4 Flooding Events, 5 High Surf notifications).
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CIVIL DEFENSE AGENCY
CIVIL DEFENSE
Program Measures
FY 2012-13 FY 2013-14 FY 2014-15
Actual Budget Estimate
Emergency Plans Updated 4 3 2
Sirens Installed 0 7 7
Sirens upgraded/replaced 3 8 70
Sirens Maintained 71 71 71
Emergency Preparedness and Training Events 8 10 10
Exercises Conducted 5 5 5
Grants Acquired 1 1 1
Number of Staff Personnel Receiving Training 7 7 7
Program Expenditures
FY 2012-13 FY 2013-14 FY 2014-15
Actual Budget Request
Number of Personnel 7 7 7
Salaries and Wages 443,279.72 464,872 566,046
Operations 850,453.76 494,352 535,502
Equipment 1,343.33 500 500
Program Total 1,295,076.81 959,724 1,102,048
Personnel Position Summary
FY 2012-13 FY 2013-14 FY 2014-15
Position Title Authorized Authorized Request
Civil Defense Administrator 1 1 1
Account Clerk 1 1 1
CD Administrative Officer 2 2 2
CD Staff Officer 2 2 2
Secretary 1 1 1
Total 7 7 7
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CORPOTION COUNSEL
CORPORATION COUNSEL
DEPARTMENT SUMMARY
Mission Statement
The Office of the Corporation Counsel provides answers to the County's challenges with
professionalism and integrity by ordinary people achieving extraordinary results.
Department Goals
1. To provide legal service and representation for our County clients in a manner that
establishes and cultivates trust, based on our office core values of professionalism,
accountability, teamwork, progress and service.
2. To provide our employees a healthy and nurturing work environment based on mutual
respect.
3. To provide our employees the best technology and support so they may perform their
duties consistent with the vision and mission of our office.
4. To refine and implement our office strategic plan.
Funding Source and Position Count
General Fund $ 2,654,373 General Fund 32
Grant Revenue - Grant Revenue/Other -
Total Budget: $ 2,654,373 Total Number of Positions 32
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CORPORATION COUNSEL
LITIGATION DIVISION
Program Description
The Office of the Corporation Counsel provides legal representation on behalf of the
County of Hawai`i, its officers, representatives and employees in resolving disputes such
as lawsuits, arbitration, mediation and claims, filed against the County of Hawai`i and its
officers, representatives and employees. The Office also represents the County of
Hawaii and its officers, representatives and employees in judicial and quasi-judicial
actions brought by the County of Hawai`i.
Program Objectives
1. Offer training opportunities to each litigator at least twice a year, to provide them
with effective tools to effectively represent the County and its employees.
2. Continue to make litigation client friendly. The Litigation Division will contact all
major County departments to schedule meetings to discuss ongoing cases, the scope
of liability and methods to reduce the department's exposure to unnecessary risks.
3. Responsibly monitor pending lawsuits by recommending settlement only when
quantifiable justifications exist.
4. Continue to pursue collection efforts aggressively and assist the Department of
Environmental Management in revising policies and procedures in order to ensure
accounts do not become substantially delinquent. In order to increase collections
efforts, our office will seek permission to hire a collection agency to assist or office.
A collection agency has the expertise in this area and generally, gets paid from
proceeds they collect. As a result, they should act aggressively in collection matters
and should increase the amount of money which is collected.
Program Highlights
1. In Fiscal Year 2012-2013, our office obtained dismissals of eleven lawsuits in favor
of the County. Six major lawsuits were settled for a total of$146,000. The total
amount demanded for these seventeen cases was $2,436,663.60.
2. Our office received 78 new claims and closed 82 new and pending claims during
Fiscal Year 2012-2013, of which 27 claims were denied. A total payout of
$66,254.56 was made to settle legitimate claims during the year. Three Personal
Injury Protection (PIP) claims remain open, and to date the Count has paid
$19,345.46 in no-fault medical benefits. We also recovered $21,081.01 for five
claims that were closed as "Damages Recovered."
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CORPORATION COUNSEL
LITIGATION DIVISION
Program Highlights (continued)
3. Our office was successful in obtaining the dismissal of several lawsuits which alleged
police misconduct, including lawsuits filed by Russell Doi and Shelley Stephens. Both
individuals claimed excessive force was used against them. However, the Court in both
matters dismissed their lawsuits as having no merit. Shelley Stephens has filed an appeal
to the Ninth Circuit and that appeal is currently pending.
4. Our office was successful in obtaining a dismissal for the County in the lawsuit filed by
Patricia Nakamoto and Shyla Ayau which involved the terminations of Elections
employees. It is anticipated an appeal will be filed by the Plaintiffs shortly.
5. Our office obtained the dismissal in a lawsuit filed by George K. Young, Jr. Mr. Young
filed a lawsuit because his request for a permit to carry a concealed weapon was denied.
Mr. Young claimed the state law at issue was unconstitutional. Mr. Young has appealed
the dismissal of his case to the Ninth Circuit.
6. Our office successfully defended a lawsuit filed by Michael Ruggles challenging the
enforcement of the state marijuana laws based upon a County ordinance which attempted
to make marijuana offenses "the Lowest Law Enforcement Priority". The Court found
the County ordinance was preempted by state law. Mr. Ruggles filed an appeal with the
Intermediate Court of Appeals which is currently pending.
7. The litigation section has been active in collections matters including delinquencies
involving the Solid Waste Division with the Department of Environmental Management.
As a result, our office collected $195,400.00. Our office has also worked closely with the
Department of Environmental Management to establish policies and procedures in order
to prevent accounts from becoming significantly delinquent.
8. The County prevailed in an appeal filed by Abel Lui with the Intermediate Court of
Appeals. The Court found Mr. Lui's appeal was without merit and he did not have any
ownership rights to Kawa Bay. Our office also provided testimony in the criminal trial of
Kittrena Morgan for trespassing at Kawa Bay. Ms. Morgan was arrested when she
refused to cooperate with police on the day Abel Lui and his followers were ejected from
Kawa Bay. Kittrena Morgan was convicted of the trespassing charge which confirmed
the County acted appropriate in ejecting Abel Lui and his followers.
9. The County obtained a final judgment dismissing a lawsuit filed by Mark Kellberg. Mr.
Kellberg alleged the County erred in permitting a six lot subdivision adjacent to his
property. Judge Ibarra found no merit to Mr. Kellberg's complaint and granted summary
judgment in favor of the County.
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CORPORATION COUNSEL
LITIGATION DIVISION
Program Highlights (continued)
10. The County also obtained a dismissal of a lawsuit filed by Scott Andrews and Claudia
Rohr who filed a complaint against the County and various employees of the Police
Department. Judge Seabright dismissed the action since the statute of limitations had
run. The Court also required Mr. Andrews and Ms. Rohr to reimburse the County for its
costs.
11. The County successfully prevented Abel Lui from obtaining an injunction which would
have jeopardized the County's purchase of Kawa Bay. The County sought to purchase
Kawa Bay with funds from the Public Access, Open Space and Natural Resources
Commission("PONC") as well as grant money from the State Legacy Lands program
and the U.S. Fish and Wildlife Service's Recovery Land Acquisition grant program.
These funds were available, in part, in order to preserve the habitat for the Hawaiian
Green Sea Turtle. An injunction would have jeopardized the funding and may have
prevented the County's acquisition of Kawa Bay. Judge Kay refused to grant the
injunction and remanded the matter to state court.
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CORPORATION COUNSEL
COUNSELING & DRAFTING
Program Description
The Counseling and Drafting Division of the Office of the Corporation Counsel advises
and provides training for all departments, boards, agencies, and commissions on legal
matters, which impact that particular County entity. The Division drafts appropriate
legislation for consideration by the County Council or the State Legislature. The Division
also provides legal representation on behalf of the County of Hawai`i in administrative
proceedings, including contested case hearings and agency appeals.
Program Objectives
1. Review of documents. The Division will review and approve legal documents
submitted by the various County departments and agencies promptly. This review
will include a thorough analysis of potential legal exposure and liabilities. To the
extent possible, 75% of legal documents shall be completed within 7 business days.
2. Drafting documents and legislation. The Division will draft documents and
legislation at the request of its County clients in a prompt manner. To the extent
possible, 75% of requests shall be completed within 21 business days or less.
3. Written Requests for a Legal Opinion. The Division will thoroughly research and
draft legal opinions for its County clients in a prompt manner. To the extent possible,
75% of requests shall be completed within 21 business days or less.
4. Miscellaneous Requests for Legal Assistance, including Long-term Projects. The
Division will respond to departmental and agency requests for legal service that may
not involve a formal written response or extensive legal research. These
miscellaneous requests may also include long-term projects, which are time-and
resource-consuming. For requests not requiring a formal written response or
extensive research, to the extent possible, 50% of all requests shall be completed
within 21 business days. For long-term projects, to the extent possible, requests shall
be completed within the time frame allocated for the project.
5. Training for County Officers and Employees, and Board and Commission
Members. The Office of the Corporation Counsel will conduct ongoing training for
at least 500 County officers and employees, and substantive Boards and Commissions
to prevent procedural and substantive errors, including recall training as requested by
our County clients. Each attorney will provide at least one training.
6. Risk Management/Mitigation. The Division will continue to work with their
respective clients in risk management activities, in conjunction with the County's risk
manager.
19
CORPORATION COUNSEL
COUNSELING & DRAFTING
Program Highlights
1. In Fiscal Year 2012-2013,the Division received approximately 2,110 requests for
legal services. The Division received approximately 1,091 requests to review and
approve documents, approximately 111 requests to draft documents such as contracts,
deeds, leases, and resolutions, approximately 344 requests for legal opinions on a
variety of matters, 265 other requests for legal assistance, and 299 long term projects.
2. In Fiscal Year 2012-2013, the Office of the Corporation Counsel conducted training
sessions offered to all County departments and agencies and their personnel,
including boards and commissions, in a wide variety of legal areas. 68 training
sessions were provided in both Hilo and Kona on various topics essential to County
operations during this reporting period. A total of 966 County employees, officers
and Council personnel were trained during this reporting period.
3. In the area of increasing revenue, the Division assisted the County in putting the
County's Hamakua Lands into productive use after decades of sitting fallow through
a multitude of leases. Also,the County's Kamakoa Nui Housing project has begun to
sell lots and homes are being constructed, not only providing needed housing but
adding to the County's real property tax realizations. Lastly, the Division assisted the
Department of Mass Transit, the Department of Liquor Control and the Department
of Parks and Recreation in amending their rules and increasing fees.
4. In the area of enforcement, the Division assisted the Department of Public Works in
developing and training the Department on the administrative and judicial
enforcement of building, electrical and plumbing codes. The Division also assisted
the Department of Liquor Control in amending its program, training and rules on
enforcement of liquor regulations.
5. The Division assisted in the development of Kohanaiki Beach Park and its associated
management and maintenance agreement.
20
CORPORATION COUNSEL
LITIGATION/COUNSELING & DRAFTING
Program Measures
FY 2012-13 FY 2013-14 FY 2014-15
Actual Budget Estimate
Requests for Legal Representation(Includes litigation, 508 850 850
administration hearings,arbitration and claims in which the
County is named as a party,collections and Boards and
Commissions representation.)
Requests for Legal Services(Includes all administrative 2,761 3,200 3,200
requests such as approval of documents,drafting legislation,
opinions,etc.)
Program Expenditures
FY 2012-13 FY 2013-14 FY 2014-15
Actual Budget Request
Number of Positions 31 32 32
Salaries and Wages 1,833,079.64 2,031,083 2,088,060
Operations 361,552.34 637,293 563,413
Equipment 1,525.90 4,900 600
Program Total 2,196,157.88 2,673,276 2,652,073
Personnel Position Summary
FY 2012-13 FY 2013-14 FY 2014-15
Position Title Authorized Authorized Request
Corporation Counsel 1 1 1
Assistant Corporation Counsel 1 1 1
Deputy Corporation Counsel 10 11 11
Deputy Corporation Counsel Section Chief 2 2 2
Senior Deputy Corporation Counsel 1 1 1
Accountant I I 1 1
Claims Investigator-Adjustor 1 1 1
Clerk III 2 2 2
Legal Assistant II 1 1 1
Legal Clerk I 1 1 1
Legal Clerk III I 1 1
Legal Clerk IV 1 1 1
Legal Technician 4 4 4
Private Secretary 1 1 1
Sr. Clerk Stenographer 1 1 1
Supervising Legal Clerk I 1 1 1
Supervising Legal Clerk II 1 1 1
Total 31 32 32
21
CORPORATION COUNSEL
BOARD OF ETHICS
Program Description
The Board of Ethics administers and enforces the County Code of Ethics. It receives
administrative support from the Office of the Corporation Counsel.
Program Objectives
1. Review all petitions and requests for opinions in a prompt manner.
Program Highlights
In fiscal year 2012-13, continued efforts to educate County personnel to conform to the
requirements of the new County Code of Ethics.
Program Measures
FY 2012-13 FY 2013-14 FY 2014-15
Actual Budget Estimate
Requests for Opinion/Informal Advisory Opinions 9 15 12
Informal Advisory Opinions 6 15 12
Investigations and Investigative Hearings 0 1 1
Formal Opinions and Hearings 0 0 1
Program Expenditures
FY 2012-13 FY 2013-14 FY 2014-15
Actual Budget Request
Operations - 2,300 2,300
Program Total - 2,300 2,300
22
CORPORATION COUNSEL
COST OF GOVERNMENT
Program Description
The Cost of Government Commission studies and investigates the organizations and
methods of operations of all County departments, commissions, boards, offices and other
instrumentalities of all branches of the County government and determines what changes,
if any, may be desirable.
Program Objectives
1. Examine and investigate the organizations and methods of operations of all County
departments, commissions, boards, offices and other instrumentalities of all branches
of the County government and determines and recommends changes, if any, by the
Charter-imposed deadline.
Program Highlights
A new Cost of Government Commission will be appointed to terms starting one year
after the beginning of the term of the mayor, and shall submit its report not later than
eleven months after its appointment.
Beginning Fiscal Year 2014-15, funding for the Cost of Government Commission will be
included in the Office of Management's budget, per County Charter, Section 5-2.2.
Program Measures
FY 2012-13 FY 2013-14 FY 2014-15
Actual Budget Estimate
Departments/boards/commissions reviewed 0 45 N/A
Program Expenditures
FY 2012-13 FY 2013-14 FY 2014-15
Actual Budget Request
Operations - 2,300 -
Program Total - 2,300 -
23
COUNTY COUNCIL +
COUNTY CLERK
COUNTY COUNCIL/CLERK
COUNCIL,/CLERK
Mission Statement
To work together as a diverse, but connected team of individuals striving to provide
excellent service to the County of Hawai`i. The Office of the County Clerk and Hawai`i
County Council attend to each and every one of its administrative responsibilities and
legislative functions with a positive attitude, diligent work ethic, and appreciation for our
community.
Department Goals
Clerk's Office-Council and Committee Services Sections
1. To ensure the Council complies with all legal notice requirements for its meetings.
2. To assist the public in their efforts to provide effective, meaningful input to the
legislative process.
3. To ensure timely processing of all administrative proposals for consideration by the
Council.
4. To prepare minutes of all Council and Committee meetings in accordance with law.
5. To conduct research on historical documents in a timely manner, provide copies of
public records, and assist the public in filing claims and registering as lobbyists.
6. To continue to seek new and innovative ways to provide access to public documents,
meeting proceedings and results, and other official records to the public.
7. To continue adding historical records and data to the Council's Record system
available on the Clerk-Council web page.
Support Service Division
1. To provide prompt and efficient reprographic services for all County departments and
agencies.
2. To expedite delivery of interdepartmental and postal mailing services to all County
departments and agencies.
3. To provide prompt posting of all outgoing mail from all County departments and
agencies.
Funding Source and Position Count
General Fund $ 5,067,658 General Fund 78
Grant Revenue - Grant Revenue/Other -
Total Budget: $ 5,067,658 Total Number of Positions 78
24
COUNTY COUNCIL,/CLERK
COUNCIL/CLERK
Department Goals (continued)
Administrative Services
To perform timely and efficient personnel and accounting functions for the Council-
Clerk's Office.
Legislative Research Branch
1. To assist the Council by reviewing bills, resolutions, and amendments to existing
legislation proposed by Council Members; and provide technical assistance relating to
legislative drafting.
2. To assist the Council by performing complex tasks that are the ongoing responsibility
of the Council and the Office of the County Clerk, which include maintenance of the
Hawaii County Code and Hawai`i County Charter(both hard copy official versions
and unofficial internet versions), review of annual fiscal legislation, archiving, library
and files maintenance, and preparation of the Council-Clerk's annual report.
3. To draft ballot questions for proposed amendments to the Hawaii County Charter to
be placed on the 2014 general election ballot.
4. To conduct new Council Member and new Council Legislative Assistant training
regarding legislative drafting,the budget process, or other areas within the Legislative
Research Branch's areas of expertise.
5. To support the County Clerk by performing miscellaneous tasks which include
analysis and interpretation of Council Rules and general practices of parliamentary
procedure in preparation for and during Council and Committee meetings;
correspondence with the Council, administration and public; research, analysis,
drafting of bills and resolutions for those matters pertinent to the Office of the County
Clerk; and any other task so assigned by the County Clerk.
6. To support the administration of the County of Hawai`i by providing drafting,
analysis, and research services as requested and as time permits.
25
COUNTY COUNCIL/CLERK
COUNCIL/CLERK
Program Description
Council
The Hawai`i County Charter vests the legislative powers of the County with the County
Council. The Council's primary functions are legislative and public policy formulation.
Council District Staff
The Council District Staff assists Council Members in the performance of their legislative
responsibilities by conducting research, writing reports, drafting legislation, and
providing staff support during Committee and/or Council meetings. Duties also include
managing the daily operations of their Council Member's office, coordinating community
meetings and outreach, and following through on constituent inquiries and requests.
Clerk's Office-Council Services and Committee Services Sections
The Council Services and Committee Services Sections perform four basic functions
imposed by the Hawai`i State Constitution, Hawai`i Revised Statutes, Hawai`i County
Charter, and Hawai`i County Code: (1)provide administrative and logistical support to
the County Council which handles hundreds of bills, resolutions, and communications
each year; (2)provide the public with fair and adequate notice of actions pending before
the Council; (3)prepare official minutes; and (4) archive and provide public access to
over 100 years of important County records and documents. The range of these specific
duties is extremely diverse and includes compliance with highly technical legal
requirements (e.g., passage of legislation, fair information practices, financial disclosure,
lobbyist registration, the "Sunshine Law").
Support Service Division
The Support Service Division is responsible for interdepartmental mail/envelopes;
receiving, sorting and distribution of incoming postal mail; scanning,reproducing,
binding, and mailing documents for all County departments and agencies.
Administrative Services
Administrative Services performs personnel and accounting functions for the Council and
County Clerk's Offices.
26
COUNTY COUNCIL/CLERK
COUNCIL/CLERK
Program Description (continued)
The Legislative Research Branch (LRB)
The Legislative Research Branch assists the Council with budget matters; updates and
publishes the County Code and its supplements; assists with the drafting of ballot
questions, legislation, and other documents required for proposed amendments to the
County Charter; prepares revised editions of the County Charter pursuant to voter-
approved amendments; reviews all resolutions and bills proposed by Council Members;
drafts legislation to correct manifest errors in and necessary updates to the Hawai`i
County Code; provides updated versions of the Council's Rules of Procedure and
Organization when amended; monitors all meetings of the Council and its committees
and provides support by drafting amendments, providing reference materials, and assists
with the interpretation and implementation of Council Rules and general parliamentary
procedure; provides drafting, analysis, and research assistance to the administration, as
requested and time-permitting; prepares and updates the Council's annual report; assists
the Clerk in management of the Clerk's archive of legislative materials; maintains a
library of research materials; conducts training sessions; and performs other duties as
may be assigned by the Clerk.
The LRB revises, codifies, and assists in the publication of ordinances to the Hawai`i
County Code, which it supplements regularly and makes available on line at
http://www.hawaiicounty.gov/lb-countycode.
27
COUNTY COUNCIL/CLERK
COUNCIL/CLERK
Program Objectives
Clerk's Office-Council and Committee Services Sections
1. Fulfill legal notice requirements for all Council and Committee meetings, including
preparation of meeting agenda and posting and publication of meeting notices.
2. Provide an accurate reflection of Council and Committee meetings and votes taken by
preparing minutes of each meeting in accordance with law and by entering same into
the Council Records System.
3. Prepare DVD copies of videotaped Council and Committee meetings as requested by
the public, departments, and elected officials.
4. Provide copies and access to Council records and Clerk documents upon request by the
public, departments, and elected officials in a timely manner and as required by law.
5. Provide ongoing support to the public with the retrieval of documents and information
from the Council's Record system available on the Clerk-Council web page.
6. Assist the elected officials and the public to achieve meaningful and effective
participation in the local legislative process.
Support Service Division
1. Process all documents submitted by departments for reproduction within two business days
unless job request is extremely large.
2. Process all pieces of outgoing postal and interdepartmental mail collected from
departments or received by departments no later than 2:30 p.m. within the same
business day.
3. Distribute incoming mail delivered to 25 Aupuni Street, Suite 1008, within two hours
from receipt. This includes distribution and pick up of mail and interdepartmental
envelopes to various County Offices located in Hilo proper.
4. Assist departments in complying with USPS regulations.
28
COUNTY COUNCIL/CLERK
COUNCIL/CLERK.P .�
Program Objectives (continued)
Legislative Research Branch
1. Prepare semi-annual supplements to the County Code for distribution within eight weeks
of receipt of final adopted ordinances; pursuant to Hawai`i County Code, section 2-153.
2. Complete review of legislation initiated by a Council Member as to its proper form
within two weeks of receipt. Complex legislation may require a longer review period.
3. Provide support to the administration, as requested and time permitting, with drafting,
analysis, and research services.
4. Draft ballot questions for any proposed amendments to the Hawai`i County Charter to
be placed on the 2014 General Election Ballot.
5. Monitor Council and Committee meetings to provide research and advisory support
for decision-makers on proposed legislative initiatives, and assist the Clerk and
Council with interpretation and implementation of Council Rules and general
parliamentary procedure.
6. Prepare the annual report for the Council-Clerk's Office within designated timelines.
7. Update the Council-Clerk's website to include revisions to the Hawai`i County Code
in the interim between supplements, revisions to the Hawai`i County Charter pursuant
to the 2014 General Election, Operating and CIP budgets for the upcoming fiscal
year, new or amended Council Rules of Procedure and Organization, and other
miscellaneous interne maintenance duties.
8. Perform all other miscellaneous duties that may be assigned by the County Clerk.
29
COUNTY COUNCIL/CLERK
COUNCIL,/CLERK
Program Highlights
CLERK'S OFFICE ACTIVITIES
The Council and the Office of the County Clerk enacted 144 ordinances, 170 resolutions,
drafted ballot language for the proposed amendments to the Hawai`i County Charter for
the 2012 General Election. A training class co-sponsored by LRB and the Legislative
Reference Bureau of the State of Hawai`i was conducted in December, called "Get to
Know Your Way Around the Legislature."
FY 12-13 include; analysis of the fiscal year budget for the Clerk/Council, proofreading
materials for supplements 14 and 15 to the Hawai`i County Code and the 2012 Hawai`i
County Charter, updating the Clerk/Council vehicle use policy, and creating an
audio/visual policy for satellite Council offices. The council continued its video
conference meetings at Hilo, Kona, Pahoa, Waimea and added a new site in Ocean View.
The meeting sites were held in both Hilo and Kona.
BUDGET w/BRIEF NARRATIVE (FY 2012-2013)
Clerk/Council FY 2012-2013
$Actual $Budgeted %Spent
Salary&Wages 2,424,091 2,439,137 99.38
Operating Costs 644,919 778,122 85.45
Equipment 11,287 19,132 88.12
Total 3,080,297 3,236,391 95.79
For the fiscal year beginning July 1, 2012 and ending June 30, 2013, expenditures totaled
$3,080,297 or 4.21%below the projected budget amount of$3,236,391. A total of 58
full time positions were listed in the Office of the County Clerk.
30
COUNTY COUNCIL/CLERK
COUNCIL/CLERK
Program Measures
FY 2012-13 FY 2013-14 FY 2014-15
Actual Budget Estimate
Council Meetings/Staff Support 25 25 25
Council Special Meetings/Staff Support 3 2 2
Committee Meetings/Staff Support 95 120 120
Committee Site Visits/Staff Support 1 5 5
Committee Special Meetings/Staff Support 1 5 5
Council Public Hearings/Staff Support 4 3 3
Committee Public Hearings/Staff Support 1 5 5
Committee Workshops/Staff Support 0 2 2
Number of Committee Reports 193 275 275
Number of pages duplicated 3,520,392 4,000,000 4,000,000
Number of pieces handled for mailing 306,080 375,000 375,000
Program Expenditures
FY 2012-13 FY 2013-14 FY 2014-15
Actual Budget Request
Number of Positions 58 58 58
Salaries and Wages 2,424,091.21 2,545,124 2,579,937
Operations 644,919.53 1,704,780 1,659,816
Equipment 11,286.73 13,000 6,000
Program Total 3,080,297.47 4,262,904 4,245,753
31
COUNTY COUNCIL/CLERK
COUNCIL/CLERK
Personnel Position Summary
FY 2012-13 FY 2013-14 FY 2014-15
Position Title Authorized Authorized Request
Clerk III 3 3 3
Council Chair 1 1 1
Council Member 8 8 8
County Clerk 1 1 1
Deputy County Clerk 1 1 1
Accountant I 1 1 1
Administrative Assistant to the County Clerk 1 1 1
Council Aide 9 9 9
Council Aide to the Council Chair 1 1 1
Council Legislative Assistant 9 9 9
Council Services Assistant I 2 2 2
Council Services Assistant II 3 3 3
Council Services Supervisor 2 2 2
Deputy Executive Assistant to the Council Chair 1 1 1
Executive Assistant to the Council Chair 1 1 1
Human Resources Technician II 1 1 1
Legal Specialist 1 1 1
Legislative Analyst III 1 1 1
Legislative Information&Reference Technician 1 1 1
Legislative Specialist 4 4 4
Special Assistant 1 1 I
Support Services Clerk I 3 3 3
Support Services Clerk II 1 1 1
Support Services Supervisor I 1 1
Total 58 58 58
32
COUNTY COUNCIL/CLERK
ELECTIONS DIVISION
Program Description
The Elections Division is responsible for all election activities in the County, including
administering Federal, State and County elections, voter registration, and voter education;
conducting absentee voting; establishing new polling places; recruiting and training
election day officials; tabulating ballots; redefining district boundaries during
redistricting; proposing election legislation; verifying signatories on petitions and
nomination papers; and maintaining the voter register.
Program Objectives
1. To encourage voter participation by doing a mass mail-out of Permanent Absentee
Applications to registered voters.
2. To increase ballot access for all voters at the Absentee Walk-In voting sites.
3. To increase voter education by expanding the Young Voter Registration Program to
middle school grades.
4. To provide election information and to increase voter registration by working with the
university campuses with voter registration drives.
Program Highlights
In the 2012 primary and general elections, the voter registration count for the primary
election was 101,728 and the general voter registration was 104,323. Of which, 42.6% of
voters casting ballots in the Primary and 61.2% of the registered voters casting ballots in
the general.
To increase voter registration, the Elections Division provided the public with convenient
ways to register to vote. Individuals in the community could sign up to become
distributors of the voter registration affidavit. A total of 29 individuals and 4
organizations signed up. There were 2,600 affidavits issued through the distribution
program.
The staff conducted the Young Voter Registration Program at six High Schools
registering 728 students.
With the assistance from the League of Women Voters, the Elections Division conducted
a Drive-Thru voter registration program in Hilo, Pahoa, and Kona. The drive was held
two days before the voter registration deadline registering 601 individuals.
33
COUNTY COUNCIL/CLERK
ELECTIONS DIVISION
Program Highlights (continued)
In our efforts to increase voter turnout the Elections Division mailed out 81,583
Permanent Absentee Applications to registered voters. A total of 15,386 Permanent
Absentee Applications were returned.
BUDGET w/BRIEF NARRATIVE (FY 2012-2013)
Elections FY
2012-2013
$ Actual $ Budgeted %Spent
Salary&Wages 378,307 382,525 95.79
Operating Costs 477,319 510,982 94.19
Equipment 1,1324 3,100 36.49
Total 856,558 896,607 95.98
For the fiscal year beginning July 1, 2012 and ending June 30, 2013, expenditures totaled
$856,558 or 4.02% below the projected budget amount of$896,607. A total of 22
employee positions were listed in the Elections Division.
34
COUNTY COUNCIL/CLERK
ELECTIONS DIVISION
Program Measures
FY 2012-13 FY 2013-14 FY 2014-15
Actual Budget Estimate
Registered Voters 104,323 105,000 106,000
Voter Registration Satellite Stations 22 22 22
Certificates of Registration Issued 461 550 600
Cancellations of Registration 338 450 500
Deceased Voters Deleted 722 400 400
High Schools Participating in Voter Education 6 10 10
# of Students Registered 728 650 700
Program Expenditures
FY 2012-13 FY 2013-14 FY 2014-15
Actual Budget Request
Number of Positions 22 22 28
Salaries and Wages 378,107.33 307,778 350,485
Operations 477,319.43 556,320 468,420
Equipment 1,131.24 40,500 3,000
Program Total 856,558.00 904,598 821,905
Personnel Position Summary
FY 2012-13 FY 2013-14 FY 2014-15
Position Title Authorized Authorized Request
Temporary Elections Clerk 10 10 10
Temporary Absentee Walk Official I - - 1
Temporary Absentee Walk Official II - - 3
Temporary Absentee Walk Official III - - 2
Elections Clerk I 2 2 2
Elections Clerk II 2 2 2
Elections Program Administrator 1 1 1
Elections Program Specialist I 1 1 1
Election Warehouse Worker I Temporary 4 4 4
Election Warehouse Worker II 1 1 1
Senior Elections Clerk 1 1 1
Total 22 22 28
35
COUNTY PHYSICIANS
COUNTY PHYSICIANS
DEPARTMENT SUMMARY
Mission Statement
To render medical opinions, advise on medical matters and conduct physical
examinations as requested by the Mayor's Office and other agencies of the County.
Department Goals
To assist the County in creating a safe and healthy environment for its employees by
providing professional medical service.
Program Description
1. Provides pre-employment, PUC and other authorized physical examinations.
2. Provides review of workers' compensation claims.
3. Reviews certain sick leave cases.
4. Assists in police investigations and coroner's cases.
5. Advises County on medical matters.
Program Objectives
Continue to serve the County diligently as in the past.
Program Expenditures
FY 2012-13 FY 2013-14 FY 2014-15
Actual Budget Estimate
Number of Positions 4 4 4
Salaries and Wages 128,354.54 133,825 133,825
Program Total 128,354.54 133,825 133,825
Funding Source and Position Count
General Fund $ 133,825 General Fund 4
Grant Revenue - Grant Revenue -
Total Budget: $ 133,825 Total Number of Positions 4
36
COUNTY PHYSICIANS
DEPARTMENT SUMMARY
Personnel Position Summary
FY 2011-12 FY 2012-13 FY 2013-14
Position Title Authorized Authorized Request
County Physician 1 1 1
Assistant County Physician 1/2T 1 1 1
Assistant County Physician 1/4T 2 2 2
Total 4 4 4
37
ELDERLY ACTIVITIES
ELDERLY ACTIVITIES
DEPARTMENT SUMMARY
Mission Statement
To provide a wide array of services for the public with excellence, integrity and aloha.
Department Goals
Coordinated Services Unit
1. To promote self-sufficiency by providing services by which recipients may be helped
to achieve, restore, or maintain independent living and self-direction.
2. To prevent or reduce premature or inappropriate institutional care through the
provision of home-based care which would allow the recipient to remain in or return
home.
Retired & Senior Volunteer Program
1. To address critical community needs through significant volunteer services.
2. To provide a high quality volunteer experience and opportunities for persons 55 and
older.
3. To ensure that volunteer assignments are consistent with the interests and abilities of
the volunteers and the needs of the communities served.
4. To ensure that volunteers are provided the needed orientation, in-service instructions,
individual support and supervision, and recognition for their volunteer services.
Nutrition—Congregate Nutrition Services
1. To provide meals to individuals 60 years of age and older in congregate settings.
Each meal will meet the recommended dietary allowance (RDA) as established by
the Food and Nutrition Board of the National Academy of Sciences.
Funding Source and Position Count
General Fund $ 1,920,499 General Fund 58
Grant Revenue $ 1,510,923 Grant Revenue/Other 75
Other $ 423,000
Total Budget: $ 3,854,422 Total Number of Positions 133
38
ELDERLY ACTIVITIES
DEPARTMENT SUMMARY
Department Goals (continued)
Nutrition—Home Delivered Meal Service
To deliver meals to the homes of individuals 60 years of age and older who are
homebound due to illness or disability. Each meal will meet the recommended dietary
allowance (RDA) as established by the Food and Nutrition Board of the National
Academy of Sciences.
Senior Community Services Employment
1. To provide low-income seniors 55 or older with current work experience in their
vocational fields of interest to prepare them to compete successfully for jobs in the
workforce at large.
2. To place these seniors in public sector or 501C-3 private non-profit agency work sites
that provide community services, preferably to the elderly (seniors serving seniors).
3. To assist these seniors in achieving a sense of fulfillment and independence that may
enhance their self-esteem through attaining productive employment that contributes
meaningfully to the communities they live in.
39
ELDERLY ACTIVITIES
COORDINATED SERVICES UNIT
Program Description
The Coordinated Services Program for the Elderly (CSE)provides comprehensive and
coordinated services for older adults 60 years and older, with the exception of CSE's
Chore/Transportation contract, which serves individuals 18 years and older. CSE's
29 full-time staff is responsible for providing Information and Assistance, Outreach,
Chore, Transportation, and Other Support Services, such as ID Card Issuance, Advocacy,
Personal Care, Financial Management, etc. The Coordinated Services Program is also a
volunteer station for the Senior Companion, Sage Plus, and Sage Watch programs.
Program Objectives
The CSE staff will strive to promote maximum independence, optimum health, personal
dignity and self-enrichment by:
1. Provide Information and Assistance Services to 3,500 older adults.
2. Provide Outreach Services to 900 adults.
3. Provide Transportation Services to 1,000 older adults and accomplishing 37,000 trips
annually.
4. Provide Transportation Services to 60 individuals less than 60 years of age with
disabilities and accomplishing 900 trips annually.
5. Provide and complete 2,000 Referrals.
6. Provide individuals with disabilities/older adults with 5,000 hours of chore services
annually.
Program Highlights
• Staff provided 3,083 seniors with information and assistance services and 980
seniors with outreach services. There were 2,007 referrals such as food stamps,
Medicaid, SSI benefits, housing assistance, legal aid, energy assistance, etc, made
in the 2012-2013 FY.
• Staff provided transportation services to 96 individuals under 60 years with
disabilities and accomplished 1,127 trips in the 2012-2013 FY.
• Staff provided transportation services to 1,143 seniors and accomplished 40,075
trips in the 2012-2013 FY.
• Staff issued the Hawai'i County Senior Identification Cards to 1,551 seniors 60
years and older in 2012-2013 FY.
40
ELDERLY ACTIVITIES
COORDINATED SERVICES
UNIT
Program Highlights (continued)
• Through authorized chore hours provided by Ohana Care /Evercare contracts and
non-contracted hours, staff assisted clients with in-home chore services and provided
a total of 10,516 hours in 2012-2013 FY.
• During the months of July through September, staff assisted the Food Basket with
their Summer Produce Program. Staff assisted seniors with applications, as well as
picking up and delivering to home bound clients.
• Staff assisted seniors in applying for the Low Income Home Energy Assistance
Program (LIHEAP).
• Staff assisted the Elder Abuse unit of the Hawai`i County Prosecutors Office with
two seniors who were being abused. A collaborative effort with various agencies
helped to resolve the issues.
• CSE will soon acquire three new 9 passenger wheelchair lift vans from Hawai`i
County Office of Aging utilizing State Kupuna Care funds.
• CSE assisted AARP with the senior tax assistance program.
41
ELDERLY ACTIVITIES
COORDINATED SERVICES UNIT
Program Measures
FY 2012-13 FY 2013-14 FY 2014-15
Actual Budget Estimate
*Information and Assistance
Number of Seniors Served 3,083 3,500 3,500
*Outreach
Number of Seniors Served 980 900 900
*Transportation
Number of Seniors Served 1,075 1,000 1,000
Total Trips 40,075 34,000 37,000
Number of Persons w/Disabilities under
60 years of age served 96 40 60
Total trips 1,127 600 900
*Referrals 2,007 2,000 2,000
*Chore
Total Hours 876 per month 290 per month 5,000 per year
*Contract Purchase of Service Objectives for Title III
Program Expenditures
FY 2012-13 FY 2013-14 FY 2014-15
Actual Budget Request
Number of Positions 29 28 28
Salaries and Wages 883,011.76 946,858 1,011,443
Operations 147,691.51 232,521 228,600
Equipment 6,445.49 38,000 38,200
Program Total 1,037,148.76 1,217,379 1,278,243
Personnel Position Summary
FY 2012-13 FY 2013-14 FY 2014-15
Position Title Authorized Authorized Request
Account Clerk 1 1 1
Clerk III 1 1 I
Community Service Program Assistant I 8 8 8
Community Service Worker I 9 8 8
Community Service Worker III 6 6 6
Departmental Data Processing Coordinator I 1 1 1
Elderly Activities Operations Assistant Director 1 1 1
Program Director III(Older Adults) 2 2 2
Total 29 28 28
42
ELDERLY ACTIVITIES
RETIRED AND SENIOR VOLUNTEER PROGRAM
Program Description
The Retired and Senior Volunteer Program (RSVP)provides diverse and meaningful
volunteer opportunities for persons 55 years and older. Through volunteering RSVP
volunteers are able to remain active, contributing members of the community thereby
enhancing the overall quality of their lives. Their volunteer services also help private
non-profit and public agencies (volunteer stations)to deliver services to meet a wide
range of community needs.
Some examples of RSVP volunteer assignments include: tutoring elementary students;
helping in libraries; delivering meals on wheels; helping at congregate nutrition sites;
screening blood pressures; instructing senior crafts and activities; assisting with senior
transportation; doing friendly visiting and telephone reassurance; entertaining in hospitals
and care homes; helping at blood banks, food banks, non-profit health agencies and
museums; staffing public information booths; helping in hospitals; beautifying public
areas; installing grab bars; and assisting with community events and special projects of
agencies.
Program Objectives
Enhance the overall quality of life, i.e., maximum independence, optimum health,
personal dignity, and self-enrichment of persons 55 years and older by:
1. Provide diverse and meaningful volunteer opportunities to 1,120 persons 55 years and
older.
2. Assist significantly in meeting community needs by providing 130,000 hours of
volunteer service in a minimum of 140 volunteer stations.
3. Provide 200 volunteers to assist in Food Basket's Senior Farmers' Market Nutrition
Program.
4. Provide 30 volunteers to assist the Blood Bank of Hawai'i at 6 community blood
drives.
43
ELDERLY ACTIVITIES
RETIRED AND SENIOR VOLUNTEER PROGRAM
Program Highlights
• 1,609 volunteers served 134,097 hours at 155 volunteer stations island wide.
• 416 volunteers assisted the Hawaii County Nutrition Program in serving congregate
meals at 15 nutrition sites. They provided 36,166 hours of voluntary service.
• 61 volunteers provided 465 hours of Meals on Wheels service to the Hawai'i County
Nutrition Program.
• Three volunteer recognition events were held to honor all volunteers for their service.
1,180 volunteers were honored at these events.
• Worked in coordination with Hawaii County Office of Aging and the Corporation
for National and Community Service.
• 13 volunteers served 3,601 hours at Under His Wings Ministry helping the homeless.
• 265 RSVP volunteers assisted with produce distribution for the Food Basket's Senior
Farmer's Market Nutrition Program (SFMNP)that ended on September 28, 2012.
• 130 volunteers served in the Christmas gift wrapping fund raiser sponsored by the
RSVP Advisory Council.
• Martin Luther King, Jr. Day "Read to Me"program for children K-3`d grade at Prince
Kuhio Plaza in partnership with Read To Me International—20 volunteers.
• Partnered with the RSVP Advisory Council to conduct annual on-site volunteer
station monitoring.
• RSVP Program Director attended the National Conference on Volunteering and
Service "Service Unites" in Washington D.C. on June 19-22, 2013.
• RSVP volunteers assisted with the Hawai'i Kupuna Softball Tournament at the
Walter C. K. Victor baseball Complex in Hilo.
• 35 RSVP volunteers assisted the Blood Bank of Hawaii at six community Blood
Drives.
• Projects assisted by RSVP volunteers were: Prime Time East Hawai'i Wellness Fair,
Life Care Center's Health Fair, American Heart Association's Heart Walk, Big Island
International Marathon, Special Olympics "Cop on Top"project, Hospice's "Light
Up a Life"project, Muscular Dystrophy Association's "Lock Up" fund raiser,
Alzheimer's Association Memory Walk, Road Runner's Club Walk/Run, Habitat for
Humanity Fundraising, Police Week, outreach at various care homes and institutions,
Special Programs' Kupuna Hula and Senior Softball tournaments, events by Ke Ola
Pono No Na Kupuna.
44
ELDERLY ACTIVITIES
_,.r ._ ____ _ v
RETIRED AND SENIOR VOLUNTEER PROGRAM_
RETI
Program Measures
FY 2012-13 FY 2013-14 FY 2014-15
Actual Budget Estimate
Number of Volunteers 1,609 1,200 1,120
Number of Volunteer Hours 134,097 140,000 130,000
Number of Volunteer Stations 155 150 140
No. of Sr.Farmers' Market Nutrition Program Vols. 265 125 200
Number of Blood Bank of Hawaii Volunteers 35 30 30
Program Expenditures
FY 2012-13 FY 2013-14 FY 2014-15
Actual Budget Request
Number of Positions 5 5 5
Salaries and Wages 208,033.62 218,356 223,819
Operations 108,742.72 136,142 153,170
Equipment - 50 50
Program Total 316,776.34 354,548 377,039
Personnel Position Summary
FY 2012-13 FY 2013-14 FY 2014-15
Position Title Authorized Authorized Request
Account Clerk 1 1 1
Community Service Program Assistant I 2 2 2
Program Director IV(Older Adults) 1 1 1
Van Driver 1 1 1
Total 5 5 5
45
ELDERLY ACTIVITIES
NUTRITION PROGRAM
Program Description
Congregate Nutrition Services
The Older Americans Act authorized funding for local community programs to provide
nutrition services to the elderly. The congregate meals program was designed to provide
older individuals, aged 60 and older, with at least one low cost, nutritious meal, five days
a week in a congregate setting. The program includes nutrition and health education,
health assessments, recreational activities and other appropriate services for older
individuals.
Home Delivered Meal Service
The Older Americans Act authorized funding for local community programs to provide
nutrition services to the elderly. The home delivered meals program or"Meals on
Wheels" is an integral part of a community based health care system. Participants
receiving home delivered meals are aged 60 and older and homebound due to illness or
disability. The home delivered meals program provides at least one low cost, nutritious
meal, five or more days a week, delivered directly to the participants' homes.
Program Objectives
Congregate Nutrition Services
1. To provide 62,000 nutritious meals, each containing 1/3 of the U.S. RDA, to 900
older individuals, aged 60 and older, at fifteen congregate nutrition sites throughout
Hawai'i County by June 30, 2015.
Home Delivered Meal Service (Meals on Wheels)
1. To deliver 60,000 nutritious meals, each containing 1/3 of the U.S. RDA, to 300 frail,
homebound older individuals, aged 60 and older, throughout Hawai'i County by
June 30, 2015.
46
ELDERLY ACTIVITIES
NUTRITION PROGRAM
Program Highlights
The Hawai'i County Nutrition Program provided 64,980 nutritious meals to seniors in a
congregate setting, and 59,705 "Meals on Wheels"to seniors who were homebound due
to illness or injury.
This year, we were approved to fill three vacant half time Community Service Worker
positions, bringing the Nutrition Program up to full staff. These positions are vital to our
program as they oversee senior nutrition sites in Pepe'ekeo, Pa'auilo, and Honokaa.
During this last year of furlough Fridays, all congregate nutrition sites were closed, and
no meals were served on these days. Homebound seniors receiving "Meals on Wheels"
were not impacted as they received an extra meal on furlough weeks.
Our Meals on Wheels program was impacted, however, by the unexpected closure of the
HCEOC kitchen in West Hawai`i. Fortunately, we were able to continue services
without"skipping a beat"using referrals from staff/seniors, and working with our new
vendor,Nasturtium Café, to create new menus and develop new packing and delivery
procedures.
From January to June, our Kohala Nutrition Site was located in the Hisaoka Gym while
ADA renovations were completed to the Kapaau courthouse.
For the 10th year, seniors in Hawaii County participated in the national Senior Farmer's
Market program. The Nutrition Program assisted the Food Basket in distributing the
fresh produce, using staff/volunteers at congregate sites. The Federal grant requires that
produce be purchased from local farmers, which provided a big boost to our County.
This year's results of the Parks and Recreation Service Survey for Nutrition show that:
100% of senior participants felt that Nutrition staff provided quality service, and
that services were provided with integrity, and aloha
55% rated Nutrition Program services as "satisfactory"
45% rated Nutrition Program services as "more than satisfactory"
47
ELDERLY ACTIVITIES
NUTRITION PROGRAM
Program Measures
FY 2012-13 FY 2013-14 FY 2014-15
Actual Budget Estimate
Congregate Nutrition Services
Unduplicated Elderly Served 1,125 900 900
Total Meals Served 64,980 62,000 62,000
Home Delivered Meal Service
Unduplicated Elderly Served 380 300 300
Total Meals Served 59,705 60,000 60,000
Program Expenditures
FY 2012-13 FY 2013-14 FY 2014-15
Actual Budget Request
Number of Positions 27 27 27
Salaries and Wages 539,848.38 594,194 639,430
Operations 691,902.56 1,023,975 1,090,252
Equipment 410.80 27,365 27,400
Program Total 1,232,161.74 1,645,534 1,757,082
Personnel Position Summary
FY 2012-13 FY 2013-14 FY 2014-15
Position Title Authorized Authorized Request
Account Clerk 1 1 1
Clerk III 1 1 1
Community Service Program Assistant II 1 1 1
Community Service Worker III 1/2T 15 15 15
Home Delivered Meals Worker Hrly 6 6 6
Program Director IV(Older Adults) 1 1 1
Van Driver 1 1 1
Van Driver 1/2T 1 1 1
Total 27 27 27
48
ELDERLY ACTIVITIES
SENIOR COMMUNITY SERVICES EMPLOYMENT
Program Description
Title V of the Older Americans Act Amendments funds the Senior Community Service
Employment Program (SCSEP). The U.S. Department of Labor and Industrial Relations
(DLIR)channel the funding to our State's Workforce Development Division(WDD).
WDD subcontracts with Hawai'i County Office of Aging (HCOA) which farms out this
part-time training program to the Senior Training & Employment Program (STEP) (local
title for SCSEP), which is under the Parks & Recreation's Elderly Activities Division.
This program's ultimate goal is to foster individual economic self-sufficiency through
unsubsidized employment which means employment in jobs not subsidized by this
program-i.e., not paid for through federal funds designated for SCSEP. Its administration
includes planning, budgeting, and personnel management as well as job counseling,
development, referrals, and placements into unsubsidized jobs. Enrollees are placed at
community service agencies that provide work sites, supervision and training for the
enrollees in their fields of vocational interest. At their work sites around the island, the
enrollees gain current work experience and current work references that the enrollees are
to use to get hired into jobs outside of the program. The enrollees have the chief
responsibility of making and getting the most out of their community service placements
to increase their employability and prospects of successfully mainstreaming into regular
jobs in the workforce at large.
Since federal funds pay for enrollee wages and fringe benefits, only public sector
agencies and nonprofit organizations (501C-3's) qualify as host agencies. In addition to
training provided by host agencies, the enrollees attend County workshops and Hawai'i
Community College classes (i.e.,job readiness classes, computer classes and ground
maintenance classes). The program staff also provide supportive services, such as
counseling, safety supplies as applicable, and referrals to other agencies to assist the
enrollees.
With all of this support,the enrollees understand that STEP is basically a preparation-to-
return-to work program and that their ultimate goal is to become independent from STEP
and to be financially on their own which benefits everyone.
Program Objectives
1. Place 5 enrollees into unsubsidized jobs by FY's end.
2. Provide services to a cumulative total of 39 enrollees by FY's end.
3. Visit each enrollee at his/her work site twice a year. Conduct 50 work site visits by
FY's end.
49
ELDERLY ACTIVITIES
SENIOR COMMUNITY SERVICES EMPLOYMENT
Program Highlights
1. Placed 63% (32/51)participants in County Departments, such as: Public Works and
Finance, and the P & R Department which include: P & R Administration, P & R
Maintenance of parks, gyms and other facilities such as: Kawanakoa Gym, Carvalho
Gym and Park, Mohouli Park, Mo'oheau Band Stand, Waiakea Recreation Center,
Mt. View Gym, Cooper Center, P & R Municipal Golf Course and its Nursery,
Pana'ewa Rainforest Zoo and Botanical Gardens and P & R's Veterans Cemetery as
well as Hawai'i County Nutrition Program sites in Pahoa, Pa'auilo and Kailua-Kona,
Elderly Recreation Services and Coordinated Services for the Elderly at Kamana and
Kea'au, Department of Finance Vehicle Registration & Licensing Division, Transit
Agency, and Driver License Section.
2. Placed the rest of the participants in other community service agencies, such as: State
libraries in Hilo, Keaau, Pahoa, and Kailua-Kona, Waiakeawaena Elementary School
Cafeteria, DHS Hawai'i Public Housing Authority, Komohana Agricultural Complex,
and 501 C-3 private, nonprofit agencies, such as: Hawai`i Island Adult Day Care,
Downtown Improvement Association, Catholic Charities, Hawai`i County Economic
Opportunity Council,American Cancer Society, Imiloa Astronomy Center, Puna
Hongwanji Mission, Boys and Girls Club, Mokupapapa Discovery Center, and
Traditional Chinese Medical College of Hawai`i.
3. Promotional coverage of the program included:
o At Hamakua, Hilo, and Puna District Information and Assistance
Meetings Held on July 6-8, 2012, STEP staff presented the program
island-wide to the Senior Advisory Council leaders and members and
answered their questions.
o Big Island Workplace Connection Meetings Monthly meetings were
held at the Workforce Development Division office with the BIWC
partners to discuss program achievements.
o Kupuna News July-September issue featured 6 enrollees that were placed
at various host agencies.
o Seniors Living In Paradise In September thirteen (13) enrollees was
featured as completing the basic computer class at the Hawaii
Community College Office of Continuing Education and Training
(OCET).
o Silver Bulletin In September thirteen(13) enrollees was featured as
completing the basic computer class at the Hawai'i Community College
Office of Continuing Education and Training (OCET).
50
ELDERLY ACTIVITIES
SENIOR COMMUNITY SERVICES EMPLOYMENT
o Kupuna News October-December issue featured 7 enrollees that were
place at various host agencies.
o Kupuna News January-March issue featured 6 enrollees that were placed
at various host agencies.
o Kupuna News In March twelve (12) enrollees was featured as
completing the basic computer class at the Hawai'i Community College
Office of Continuing Education and Training (OCET).
o Senior Living In Paradise In March twelve (12) enrollees was featured
as completing the basic computer class at the Hawai'i Community College
Office of Continuing Education and Training (OCET).
o Workforce Summit In May, the Program Director participated in the
Workforce Summit that discussed the following topics: preparing a
workforce for emerging industries, developing and expanding our home-
grown initiatives, and deploying resources to rural communities.
o Entrepreneur Expo In June the Program Director participated in the
Entrepreneur Expo that 5 enrollees attended.
51
ELDERLY ACTIVITIES
SENIOR COMMUNITY SERVICES EMPLOYMENT
Program Measures
FY 2012-13 FY 2013-14 FY 2014-15
Actual Budget Estimate
Federal Funded Positions 41 41 39
Number of Applicants Served 153 70 70
Number of Applicants Enrolled During the Year 68 42 42
Number of Enrollees Successfully Placed in Jobs 7 5 5
Site visits 85 50 50
Promotional Coverage of Program 10 8 8
Program Expenditures
FY 2012-13 FY 2013-14 FY 2014-15
Actual Budget Request
Number of Positions 73 73 73
Salaries and Wages 404,120.20 437,214 431,704
Operations 9,153.10 13,826 9,354
Equipment 3,708.24 1,000 1,000
Program Total 416,981.54 452,040 442,058
Personnel Position Summary
FY 2012-13 FY 2013-14 FY 2014-15
Position Title Authorized Authorized Request
Account Clerk 1 1 1
Program Director II(Older Adults) 1 1 1
Program Director IV(Older Adults) 1 1 1
Senior Community Services Aid Hrly 70 70 70
Total 73 73 73
52
ENVIRONMENTAL
MANAGEMENTIf
ENVIRONMENTAL MANAGEMENT
DEPARTMENT SUMMARY
Mission Statement
Maintain a clean, healthy and safe island environment by managing the island's wastewater
and solid waste in a comprehensive, responsive, environmentally-safe, efficient, cost-
effective manner, and to provide excellent customer service through innovative and
sustainable programs that promote managing waste as a resource and lead our island society
toward the goal of zero waste.
Department Goals
1. To review and improve operations and procedures at the twenty-two transfer stations and
the landfills to increase efficiency and reduce costs.
2. To educate the public regarding the department's plan and approach to management of
Solid Waste via public outreach methods.
3. To continue to educate the public on current recycling programs and the importance of
reduce, reuse, and recycle which helps with landfill diversion on the path to zero waste.
4. To evaluate current services to see which services could possibly be done in-house to
reduce costs.
5. To repair, replace or rehabilitate existing sewer infrastructure.
6. To continue the Wastewater Division's Asset Management Program to ensure sensible
business decision-making.
7. To provide reuse water to the community to put treated effluent to a good and beneficial
use.
8. Maintain a continuous improvement process for increased productivity and efficiency.
Funding Source and Position Count
General Fund $ 1,053,902 General Fund 25
Grant Revenue - Grant Revenue/Other -
Total Budget: $ 1,053,902 Total Number of Positions 25
53
ENVIRONMENTAL MANAGEMENT
ADMINISTRATION
Program Description
The Environmental Management Director serves as technical advisor to the Mayor,
Managing Director, Environmental Management Commission, and County Council on
matters pertaining to wastewater treatment and disposal, solid waste processing and
disposal, resource recovery,the recycling and disposal of all vehicles, and the removal of
the derelict and abandoned vehicles.
The Environmental Management Administration Office provides personnel management,
accounting and billing support services as well as providing general supervision and
control of the administration and operation of the Wastewater and Solid Waste Divisions
and the Business Services Section.
The Environmental Management Administration Office also provides personnel, clerical,
technical and financial support for the Environmental Management Commission.
Program Objectives
1. Establish sewer fee rates at a level to cover expenses of operations, repairs and
maintenance, and replacements.
2. Maintain vehicle disposal fee system to assure financial self-sufficiency for Vehicle
Disposal program.
3. Evaluate current recycling programs to assess the feasibility of performing various
programs in-house.
4. Improve productivity and efficiency through additional training and cross training.
5. Continually work to strengthen and standardize the language in our contracts.
6. Improve the status of Wastewater accounts receivable. Reduce the average number
of days in receivables to 90 days which represents a 10% decrease from the FY12-13
actual of 100 days. Reduce the percentage of balances over 90 days past due to 52%
of total receivables, which represents a 10% decrease from the FY12-13 actual of
58%.
7. Improve the status of Solid Waste accounts receivable. Reduce the average number
of days in receivables to 104 days which represents a 10% decrease from the FY12-
13 actual of 116 days. Reduce the percentage of balances over 90 days past due to
50% of total receivables, which represents a 10% decrease from the FY12-13 actual
of 56%.
54
ENVIRONMENTAL MANAGEMENT
ADMINISTRATION
Program Highlights
• Construction began and was near completion on the Kalaniana'ole Interceptor Sewer
Rehabilitation project.
• Construction on Phase II of the Honoka'a large capacity cesspool (LCC) replacement
project was completed.
• Construction began and was completed for repairs and enhancements to the Kailua-
Kona Recycling and Transfer Station.
Program Measures
FY 2012-13 FY 2013-14 FY 2014-15
Actual Budget Estimate
Tipping fees as%of Solid Waste Fund expenditures 27% 25% 24%
Vehicle Disposal Fund Fee paying for%of program 100% 100% 100%
Days in Accounts Receivable in Wastewater Division 100 90 90
Days in Accounts Receivable in Solid Waste Division 116 109 104
%of Accounts Receivable over 90 days,Wastewater 58% 52% 52%
%of Accounts Receivable over 90 days, Solid Waste 56% 59% 50%
55
ENVIRONMENTAL MANAGEMENT
ADMINISTRATION
Program Expenditures
FY 2012-13 FY 2013-14 FY 2014-15
Actual Budget Request
Number of Positions 26 26 25
Salaries and Wages 832,549.11 1,011,388 999,502
Operations 32,944.50 46,845 43,400
Equipment 4,505.62 11,050 11,000
Program Total 869,999.23 1,069,283 1,053,902
Personnel Position Summary
FY 2012-13 FY 2013-14 FY 2014-15
Position Title Authorized Authorized Request
Director of Environmental Mgmt 1 1 1
Deputy Director of Environmental Mgmt 1 1 1
Account Clerk 4 4 4
Accountant I 3 3 3
Accountant IV 1 1 1
Business Manager 1 1 1
Clerk III 2 2 2
Contracts Clerk 1 1 1
Credit&Collections Clerk 1 1 1
Human Resources Program Specialist 1 1 1
Human Resources Technician I 1 1 1
Private Secretary 1 1 1
Projects Administrator 1 I -
Senior Account Clerk 3 3 3
Student Helper I 3 3 3
Student Helper II 1 1 1
Total 26 26 25
56
FINANCE
FINANCE
DEPARTMENT SUMMARY
Mission Statement
The Department of Finance provides efficient and effective financial services fairly,
accurately and courteously. We serve our customers with pride and respect and enable
other departments to carry out their mission.
Department Goals
1. To facilitate an integrated county-wide financial needs plan.
2. To continue development and maintenance of fiscal policies and procedures for the
County of Hawai`i.
3. To encourage networking to facilitate intra and inter-governmental working
relationships.
4. To continue an ongoing customer service and public relations program that facilitates
interaction with the public and other departments.
5. To continue an ongoing training program to improve employee skills, including
technical training and mentoring for all personnel.
6. To continue a cross-training plan for employees for all core areas.
7. To develop and maintain written operational procedures that address the various
functions of the Finance Department to promote proper and consistent service.
Funding Source and Position Count
General Fund $ 9,884,421 General Fund 124
Grant Revenue $ 1,356,073 Grant Revenue/Other 20
Other $ 340,000
Total Budget: $ 11,580,494 Total Number of Positions 144
57
FINANCE
ADMINISTRATION/BUDGET
Program Description
Administration
The Office of the Director plans, directs, controls and coordinates activities of the
Finance Department. The department head and staff advise the Mayor of the development
and execution of administrative policies and assist the Mayor in the preparation and
execution of the operating and capital budgets. In addition, the Finance administration
section provides certain auxiliary services to departments and agencies.
The Budget Division plans, directs and coordinates the formulation, preparation,
execution, review and analysis of the County's operating budget and operating program.
Budget also monitors budget appropriations and actual expenditures to ensure compliance
with the law and also advises County officials on budgetary and long-range planning
matters.
Program Objectives
Administration
1. Conduct three training sessions for county financial personnel. Desired outcome is to
provide a training media for financial support staff.
2. Maintain interaction and education for the public by participating in community
meetings and by conducting workshops on the various finance areas, including
budget, purchasing and real property tax related areas.
3. Conduct informational sessions or distribute instructive materials to division
managers, supervisors and/or staff at least four times per year, covering new or
changing regulations, rules and procedures that affect employee relations or benefits.
4. Refer procurement protests to Corporation Counsel within three working days of
receipt.
Budget
1. Prepare transmittal letters, resolutions, and/or bills for the appropriate approvals and
signatures for all fully-completed requests for council action received three days prior
to the County Council's submittal deadlines.
2. Provide guidance and assistance to departments/agencies to ensure the fiscal
responsibility and accountability in developing the operating budget.
58
FINANCE
ADMINISTRATION/BUDGET
Program Highlights
Administration
1. In February 2013, the County of Hawai`i issued $98,825,000 in general obligation
bonds. The net interest cost on these bonds was 2.56%,the lowest rate in recent
history. The proceeds of the bonds were used for new projects as well as to pay off
outstanding bond anticipation notes and refund existing debt to save on interest costs.
The combined savings of refunded debt was $7 million. All three bond rating
agencies, Moody's, Standard& Poor's, and Fitch, reaffirmed the County's bond
ratings of Aa2, AA- and AA- respectively.
2. The acquisition of 76 additional acres at Kaiholena in North Kohala was the latest
purchase of open space. The funding for this $3.9 million purchase came from the
Public Access, Open Space, and Natural Resources Preservation (PONC) Fund. This
acquisition increased the size of County open space in Kaiholena to 227 acres. This
land will be preserved and enjoyed by the people of Hawai`i for generations to come.
3. On January 1, 2013, the Hilo and Kona Driver License offices began issuing State
Civil Identification cards on behalf of the Department of Transportation. An
additional position was provided by the State at each location to assist with the
anticipated increase in customers served. Approximately 4,000 identification cards
were issued as of June 30, 2013.
Budget
1. The Budget Office continues to provide guidance and assistance on budget/finance
issues and items requiring legislative action. In FY 12-13 the Office researched,
prepared, and submitted the required transmittal letters, resolutions and/or bills for the
approximately 102 requests for council action received from the departments and
agencies.
59
FINANCE
ADMINISTRATION/BUDGET
Program Measures
FY 2012-13 FY 2013-14 FY 2014-15
Actual Budget Estimate
Nonprofit Grant Recipients' Payment Processing 87 117 103
Request for Council Action Forms Processed 102 130 140
Training Sessions Held for County Fiscal Personnel 1 3 3
Program Expenditures
FY 2012-13 FY 2013-14 FY 2014-15
Actual Budget Request
Number of Positions 8 8 8
Salaries and Wages 529,018.97 495,976 548,065
Operations 4,294.96 13,540 23,540
Equipment 1,897.98 200 1,670
Program Total 535,211.91 509,716 573,275
Personnel Position Summary
FY 2012-13 FY 2013-14 FY 2014-15
Position Title Authorized Authorized Request
Director of Finance 1 1 1
Deputy Director of Finance 1 1 1
Budget Administrator 1 1 1
Budget Specialist 1 1 1
Clerk III 1 1 1
Human Resources Specialist II 1 1 1
Human Resources Technician I 1 1 1
Private Secretary 1 1 1
Total 8 8 8
60
FINANCE
ACCOUNTS
Program Description
The Accounts Division maintains general accounting and fixed asset depreciation records
of the County; provides useful, accurate and timely financial reports to the public and
agencies; prepares payrolls and pension rolls; pays all obligations of the County; supports
the Pension Board.
Program Objectives
1. Close FY 13-14 books and issue final June 30 Budget Status Report by October 15,
2014, and determine the General Fund's fund balance by September 30, 2014.
2. Obtain Certificate of Achievement for Excellence in Financial Reporting from the
Government Finance Officers Association (GFOA) for the County's June 30, 2014
Comprehensive Annual Financial Report.
3. Close the books and have the monthly budget status reports available in FRESH
within ten working days after the end of the month or close of the previous month,
whichever is later, except for June, July, August, September and October.
4. Support the FRESH (Financial and Resource Enterprise Software for Hawaii County)
system accounts payable, general ledger and payroll modules. This includes
maintaining and keeping abreast of changes to the current modules that Accounts is
responsible for, as well as, helping users and providing training when necessary.
5. Ensure that all claim payments made are proper and legal by pre-auditing 100% of
payment requests for accuracy and propriety, returning items that are not accurate or
proper to departments for correction.
6. Provide certificate of the availability of funds on County contracts within three
working days of the contract's submission to Accounts Division.
7. Pay vendors promptly by issuing all warrants for claims within 7 working days of the
receipt of the invoice by Accounts Division.
8. Ensure that all employees receive the correct amount of pay and related benefits by
pre-auditing 100% of payroll claims for accuracy and compliance with legal and
contractual requirements, and filing all required payroll tax forms and returns on time.
61
FINANCE
ACCOUNTS
Program Highlights
1. The County received a Certificate of Achievement for Excellence in Financial
Reporting from the Government Finance Officers Association for its June 30, 2012
Comprehensive Annual Financial Report.
2. The Accounts Division staff was actively involved in the continued support of our
financial software, FRESH.
3. The Accounts Division staff continues to be an ongoing resource to all County
departments for financial related matters.
Program Measures
FY 2012-13 FY 2013-14 FY 2014-15
Actual Budget Estimate
Claims Checks&Electronic Funds Transfers Issued 39,866 45,000 45,000
Payroll Checks Issued 6,083 6,500 6,100
Direct Deposit Stubs Issued 54,409 53,000 55,000
Funds Maintained 41 40 41
Contracts,Amendments&Change Orders Certified 707 800 800
Pensioners 28 27 28
Regular&Part-Time Employees 2,652 2,500 2,700
Program Expenditures
FY 2012-13 FY 2013-14 FY 2014-15
Actual Budget Request
Number of Positions 13 13 13
Salaries and Wages 506,143.43 537,476 644,559
Operations 126,923.71 193,051 157,795
Equipment - 200 200
Program Total 633,067.14 730,727 802,554
62
FINANCE
ACCOUNTS
Personnel Position Summary
FY 2012-13 FY 2013-14 FY 2014-15
Position Title Authorized Authorized Request
Account Clerk 3 3 1
Accountant II - 1 1
Accountant III 1 1 1
Accountant V 1 1 1
Accounts Payable Supervisor 1 1 1
Clerk III 1 1 1
Controller 1 1 1
Data Processing Clerk 1 - -
Payroll Processing Supervisor 1 1 1
Pre-Audit Clerk I 1 1 3
Program Manager 1 1 1
Senior Account Clerk 1 1 1
Total 13 13 13
63
FINANCE
PURCHASING
Program Description
The Purchasing Division provides a centralized purchasing function to procure services,
supplies, materials and equipment in support of all County agencies and programs.
Insures compliance in all purchasing laws and regulations and promotes economies in the
purchase of goods and services. Conducts competitive bids and requests for proposals for
all competitive purchases with the exception of Public Works construction projects.
Program Objectives
1. Use technology effectively by processing 95% of all IFBs, RFPs and RFQs using
Public Purchase, the division's chosen e-procurement system.
2. Use technology effectively by processing 75% of all documents electronically to
the departments, agencies and public by using Public Purchase, Laserfiche or
email.
3. Provide outstanding customer service to departments and agencies by completing
draft specifications for formal advertised bidding (IFBs or RFPs) 90% of the time
within 60 days of receipt of the request.
4. Provide outstanding customer service to departments and agencies for purchases
less than the formal bidding limits, by completing the request for quotation
process 90% of the time within twenty days of receipt.
5. Provide outstanding customer service by processing 95% of routine documents
(invoice payment approvals, contracts, change orders and supplemental
agreements) within two working days of receipt, including electronic approvals.
6. Encourage staff professional development by requiring staff to attend a minimum
of one professional development training class yearly, two classes required for
supervisory staff.
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FINANCE
PURCHASING
Program Highlights
• The division has implemented Public Purchase, an e-procurement system that will
automate vendor registration and allow for the electronic distribution and
submittal of IFBs, RFPs, and RFQs. Vendors submit their information
electronically, allowing for the timely review and dissemination of documents.
• The division has expanded the information contained on the County's intranet
site, allowing departments and agencies the ability view and download purchasing
related documents.
• The division has implemented the Laserfiche filing system, creating a central
repository for purchasing files and reducing the need for paper copies and paper
filing.
• The division assisted the Office of Corporation Counsel with procurement
training classes for County staff.
• The division attended customer service training conducted by the Department of
Human Resources, to improve the service provided to departments, agencies and
the public.
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FINANCE
PURCHASING
Program Measures
FY 2012-13 FY 2013-14 FY 2014-15
Actual Budget Estimate
Purchase Orders Issued 2,407 3,300 2,800
Invoice Payment Approvals 28,471 30,000 30,000
Requisitions Received 1,962 3,000 2,500
Contracts Completed 132 100 120
*Advertised Formal Bids and Requests for Proposals 141 110 130
Informal Written Requests for Quotations 51 75 75
Contract, Change Order& Supplemental Agreement 675 1,000 745
Review for Compliance
Sole Source Approvals(Exceeding$25,000) 15 25 25
Professional Services exceeding$5,000 44 100 50
Program Expenditures
FY 2012-13 FY 2013-14 FY 2014-15
Actual Budget Request
Number of Positions 7 7 7
Salaries and Wages 280,837.06 280,148 304,135
Operations 206,757.04 270,475 269,850
Equipment 944.30 500 1,200
Program Total 488,538.40 551,123 575,185
Personnel Position Summary
FY 2012-13 FY 2013-14 FY 2014-15
Position Title Authorized Authorized Request
Buyer I 1 1 1
Buyer III 1 1 1
Contracts Clerk 1 1 1
Procurement& Specifications Specialist 1 1 1
Purchasing Agent 1 1 1
Storekeeper 1 1 1
Student Helper I 1 1 1
Total 7 7 7
66
FINANCE
TREASURY
Program Description
The Treasury Division collects, manages, and invests the County's cash. Treasury
arranges financing (municipal bonds) for capital improvement projects and improvement
districts. This office assists in the improvement district (ID) and Community Facilities
District(CFD) formation process and administers the ID/CFD after the loan/bonds are
issued. Major accounting functions performed include the receipting of all revenues,
reconciliation of bank accounts, and accounting of tax exempt capital improvement
expenditures.
Program Objectives
1. Invest 99 per cent of all funds in interest-bearing accounts or certificates.
2. Maintain sufficient liquidity to meet cash requirements.
3. Maximize interest income by attaining budgeted projection while ensuring the safety
of County funds.
4. Reconcile monthly statements within thirty days of receipt.
Program Highlights
In February 2013, the County of Hawaii issued $98,825,000 in general obligation
bonds in three series. The true interest cost of the bonds was computed to be 2.56%, the
lowest rate in recent history. An additional $18 million of bond proceeds was received in
premium.
For the Series A bonds, $27.6 million of the proceeds will be used to finance new
capital improvement projects. $33 million was used to pay off interim financing
notes. The remainder of the Series A bond proceeds refinanced 11 state revolving fund
loans and 4 USDA loans which totaled $10.5 million and resulted in a net present value
savings of$1.5 million.
Series B and Series C bonds were used to refund $23.6 million of the 2003 Series A
bonds and $19.8 million of the 2004 Series A bonds, respectively. The combined net
present value savings for both B and C series was $7 million.
Moody's, Standard & Poor's, and Fitch reaffirmed their previous credit rating of AA2,
AA-, and AA-, respectively.
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FINANCE
TREASURY
Program Measures
FY 2012-13 FY 2013-14 FY 2014-15
Actual Budget Estimate
Improvement District 1 2 3
General Obligation Bonds 14 13 15
Petty Cash Vouchers Paid 782 1,000 800
Treasury Receipts Handled 12,827 12,500 12,800
State Revolving Fund(SRF)Loans 18 7 6
Per Cent of Cash Invested 99.99% 99.90% 99.90%
Rate of Return on Amount Invested .18% .15% .25%
Program Expenditures
FY 2012-13 FY 2013-14 FY 2014-15
Actual Budget Request
Number of Positions 6 6 6
Salaries and Wages 273,902.64 288,896 321,674
Operations 126,064.54 11,424 11,424
Equipment - 200 200
Program Total 399,967.18 300,520 333,298
Personnel Position Summary
FY 2012-13 FY 2013-14 FY 2014-15
Position Title Authorized Authorized Request
Account Clerk 1 1 1
Accountant I 1 1 1
Accountant III 1 1 1
Pre-Audit Clerk I 1 1 1
Senior Account Clerk 1 1 1
Treasurer 1 1 1
Total 6 6 6
68
FINANCE
REAL PROPERTY TAX
Program Description
The Real Property Tax Division assesses all real property situated within the County of Hawai`i
for purposes of real property taxation.
Program Objectives
1. Maintain sales assessment mean ratio +/- 10% from the 100% assessment.
2. Maintain a co-efficient of dispersion at+/- 15%of the mean ratio.
3. Conduct field inspections of 100% of all building permits issued or on file for all new
construction.
4. Maintain an active educational and informational program on real property taxation.
5. Initiate proceedings for two real property tax foreclosure sales to reduce the number
of delinquent accounts and dollar amount of delinquent taxes owed to the County.
Program Highlights
1. There were a number of training opportunities offered to the staff throughout the year,
including continuing education credits for the three staff that are certified or licensed
appraisers. We hosted the IAAO 300 Course, `Fundamentals of Mass Appraisal", in
Hilo from November 26th to the 30th. In house workshops in how to use the IAS
system were held on a quarterly basis.
2. The division has continued to integrate the use of GIS and Pictometry in its daily
functions. The addition of a dedicated GIS Analyst to the staff has allowed several
layers to be added to the Geographical Information System that highlight facets of the
county's agricultural and exemption programs as well as assisting in analyzing sales
data and the defining of neighborhood market areas. Pictometry has proven
invaluable in identifying areas of active agricultural use and reviewing terrain that
would otherwise be difficult to access.
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FINANCE
REAL PROPERTY TAX
Program Measures
FY 2012-13 FY 2013-14 FY 2014-15
Actual Budget Estimate
Parcel Count(taxable) 139,827 140,000 140,500
Parcel Count(non-taxable) 6,620 6,400 6,700
Number of Tax Bills(1st and 2"d half) 255,804 256,000 258,000
Number of Agency Records(15t and 2"d half) 62,970 67,000 67,000
Assessment Appeals 229 1,000 1,000
Number of Condominium Units 12,091 12,300 12,500
Current Year Balance Due at 6/30(millions) 5.9 7.0 7.0
Prior Year Balance Due at 6/30(millions) 11.4 12.0 12.0
Total Balance Due at 6/30(millions) 17.3 18.0 18.0
Appraisal Section-East Hawaii
Land Inspections 173 300 300
Building Inspections 1,971 2,000 2,000
Agricultural Inspections 152 300 4,000
Appeal Inspections 17 350 400
Appraisal Section-West Hawaii
Land Inspections 41 300 300
Building Inspections 1,286 2,000 2,000
Agricultural Inspections 69 200 4,000
Appeal Inspections 24 800 600
Clerical Section-East Hawaii
Exemptions Processed 1,750 5,000 5,000
Telephone Inquiries 10,017 11,350 11,350
Over-the-Counter Inquiries 7,201 8,200 8,200
Address Changes 16,864 15,000 15,000
Amended Assessment Notices Prepared 2,518 1,800 1,800
Clerical Section-West Hawaii
Exemptions Processed 909 3,000 3,000
Telephone Inquiries 4,303 4,800 4,800
Over-the-Counter Inquiries 3,399 4,500 4,500
Address Changes 5,254 8,000 8,000
Amended Assessment Notices Prepared 1,449 1,800 1,800
Collections Section
_Current Year Collection(Targeted Revenue) 191,154,491 198,500,000 220,000,000 _
Prior Year Collection(Targeted Revenue) 6,267,839 6,500,000 7,000,000
Delinquent Accounts Closed 1,802 4,000 5,000
Foreclosure Action: 2 2 3
Properties Sold 101 160 180
Revenues Collected 296,999 300,000 400,000
Mapping Section
Total Documents Processed 10,648 12,000 12,000
Ownership Changes 8,620 12,000 12,000
Revised Parcel Maps 612 650 650
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FINANCE
REAL PROPERTY TAX
Program Expenditures
FY 2012-13 FY 2013-14 FY 2014-15
Actual Budget Request
Number of Positions 48 47 47
Salaries and Wages 1,836,759.94 2,007,882 2,184,222
Operations 832,548.16 1,444,620 1,140,024
Equipment 40,202.70 88,200 35,500
Program Total 2,709,510.80 3,540,702 3,359,746
Personnel Position Summary
FY 2012-13 FY 2013-14 FY 2014-15
Position Title Authorized Authorized Request
Abstracting Assistant II 2 2 2
Abstractor I 2 2 2
Abstractor II 1 1 1
Accountant II 1 1 1
Assistant County RP Tax Administrator 1 1 1
Cashier II 2 2 2
County Real Property Tax Administrator 1 1 1
Geographic Information System Analyst II - 1 1
Real Property Appeals Board Clerk 1 1 1
Real Property Appraiser IV 12 12 12
Real Property Appraiser V 2 2 2
Real Property Appraiser VI 1 1 1
Real Property Tax Clerk 14 12 12
Real Property Valuation Analyst III 2 2 2
Senior Account Clerk 1 1 1
Supervising Real Property Tax Clerk I 1 1 1
Supervising Real Property Tax Clerk II 1 1 1
Tax Collection Assistant 3 3 3
Total 48 47 47
71
FINANCE
RISK MANAGEMENT
Program Description
The Risk Management Division is responsible for developing and implementing a
program to manage risk in order to protect County assets, minimize the interruption of
vital services, provide a safe environment for the public and County employees, and
reduce the cost of accidents and other financial losses.
Program Objectives
1. Continue to develop the Risk Management Division so as to be able to respond to
inquiries and requests for assistance within a reasonable time.
2. Annually meet and collaborate with departments to discuss current risk issues, assess
the policies and procedures in place and make necessary modifications to reduce risk
and improve regulation compliance.
3. Annually review the County's self-insurance program and research insurance industry
products to determine the most advantageous program to reduce potential financial loss
and provide adequate protection.
4. Meet every four months with Risk Management Committee to discuss activity and
current risk issues.
5. Meet monthly with Safety Division Administrator to discuss areas of safety concern
and schedule safety and training programs to minimize the impact of such concerns.
Program Highlights
• Insurance procurement for the 2012-2013 season resulted in discount of premium
expense for renewal of several policies (mass transit, police subsidy and fleet,
property, Fire-EMT and helicopter), while other policy premiums remained constant.
• Risk Management Committee meetings were held every four months throughout the
year and have been a well attended forum for department/agency representatives to
learn of division activity and discuss action for particular concerns. A plan has been
put in place for the division to visit County facilities to assess risk issues and suggest
remedial action where appropriate.
• Data base for accidents is being maintained so as to recognize areas of concern and
provide accurate information to effected department/agency to assist in resolution
thereof. Departmental Safety Committees have been established to provide employees
an opportunity to discuss and address safety concerns and have a voice in their
department's well being.
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FINANCE
RISK MANAGEMENT
Program Measures
FY 2012-13 FY 2013-14 FY 2014-15
Actual Budget Estimate
Department consultations held re risk factors 11 10 10
New risk management initiatives carried out 3 3 3
Risk Management Committee meetings 3 3 3
Insurance evaluation and procurement 13 13 14
-
Safety Division meetings re:training 12 12 12
Program Expenditures
FY 2012-13 FY 2013-14 FY 2014-15
Actual Budget Request
Number of Positions 1 1 1
Salaries and Wages 68,047.20 71,440 83,247
Operations 906.83 2,200 2,200
Equipment - 350 350
Program Total 68,954.03 73,990 85,797
Personnel Position Summary
FY 2012-13 FY 2013-14 FY 2014-15
Position Title Authorized Authorized Request
Risk Management Officer 1 1 1
Total 1 1 1
73
FINANCE
PROPERTY MANAGEMENT
Program Description
The Property Management Division is responsible for the acquisition and disposal of the
County's real property including land, remnants, easements, sale of abandoned roads,
buildings and other miscellaneous real property assets. This includes the acquisition of
Right-of-Ways, Governor's Executive Orders for State owned lands, easements, right-of-
entries and other types of real estate interests in connection with the Department of Public
Works, Department of Environmental Management, Department of Parks and Recreation
and other general County purposes.
The division manages, administers and maintains the fiscal responsibility for leasing of private
lands for County use in addition to leasing of County land and buildings to private users.
The Property Management Division is responsible for being the office of record for the
maintenance of records related to the County's acquisition and disposal of real and
personal property assets.
The division supports the Public Access, Open Space and Natural Resources Preservation
Commission and preparation of its annual recommendations to the Mayor of lands
worthy of preservation for further forwarding to the County Council. The division is also
responsible for the negotiation and acquisition of lands authorized by the County Council
utilizing the Public Access, Open Space and Natural Resources Preservation Fund.
Program Objectives
1. Provide support for the Public Access, Open Space and Natural Resources
Preservation Commission in meeting its requirement of submitting its annual update
of prioritized lands to the Mayor by December 31, 2014.
2. By December 2014, identify and initiate negotiations on the purchase of the next
property pursuant to recommendations by the Public Access, Open Space and Natural
Resources Preservation Commission,the Mayor and as authorized by the County
Council.
3. Provide support for the land management and right-of way acquisition needs for all
County departments.
4. Provide administrative and fiscal management of all County leased properties and
insure all leases are paid on time.
5. Dispose of surplus real property as requested and authorized by the Mayor and the
County Council.
6. Maintain the fixed assets record system of County property and submit the annual
fixed asset report to the County Council.
7. Hold at least one public auction for the disposal of useable surplus County owned
personal property.
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FINANCE
PROPERTY MANAGEMENT
Program Highlights
Property Management Division participated in the latest open space acquisition by
acquiring 76 acres in Kaiholena,North Kohala.
Program Measures
FY 2012-13 FY 2013-14 FY 2014-15
Actual Budget Estimate
Surplus personal property auctions 1 0 1
Surplus real property sales 0 0 0
Real property transactions 8 4 10
Program Expenditures
FY 2012-13 FY 2013-14 FY 2014-15
Actual Budget Request
Number of Positions 4 4 4
Salaries and Wages 171,256.49 183,060 206,701
Operations 1,661,094.41 1,808,600 1,809,970
Equipment - 200 200
PONC—Open Space Commission 1,822.84 3,600 3,600
Program Total 1,834,173.74 1,995,460 2,020,471
Personnel Position Summary
FY 2012-13 FY 2013-14 FY 2014-15
Position Title Authorized Authorized Request
Property Manager 1 1 1
Clerk III 1 - -
Property Management Specialist 1 1 1
Property Manager Technician 1 1 1 __
Senior Account Clerk - 1 1
Total 4 4 4
75
FINANCE
VEHICLE REGISTRATION AND LICENSING
Program Description
The Vehicle Registration and Licensing Division administers the functions of driver
licensing, commercial driver licensing, motor vehicle registration,periodic motor vehicle
inspections, issues bicycle, and business licenses and monitors the issuing of dog
licenses. The Driver's License Section issues Driver's Licenses and Commercial Driver's
Licenses. The Motor Vehicle Registration Section issues vehicle, bicycle and select
business registrations. The Periodic Inspection Section authorizes and monitors Vehicle
Inspection providers.
Program Objectives
Vehicle Registration
1. Process mail within three business days from date received.
2. Recommend and implement at least one change in operations to enhance customer
service experience.
3. To have 90 percent of`Service Excellence Surveys' indicate "Excellent" overall
efficiency rating in responding to customer concerns.
Licensing
1. Respond to inquiries and requests for renewals/duplicates by mail within four
business days from date received.
2. Recommend and implement at least one change in operations to enhance customer
service experience.
3. To have 90 percent of`Service Excellence Surveys' indicate "Excellent" overall
efficiency rating in responding to customer concerns.
Periodic Motor Vehicle Inspection
1. Conduct at least 1000 inspections of stations issuing safety checks.
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FINANCE
VEHICLE REGISTRATION AND LICENSING
Program Highlights
• The biggest major change in operations for Fiscal Year 2012-13 is the addition of
the State Civil Identification program to our driver license section. Act 35
(SLH2O 11) mandated that the State Civil Identification program be transferred
from the State Attorney General's office to the State Department of
Transportation, Motor Vehicle Safety Office. Act 35 (SLH2O11) also mandated
that the State Civil Identification program be administered by each of the four(4)
Counties. Two state funded positions were allocated to the Driver License
Section to help lessen the impact on operations. On January 1, 2013, driver
license offices in Hilo and Kona began issuing State Civil Identification cards.
Both offices were impacted with longer than normal wait times. The Hilo and
Kona office issued a total of 3,041 state identification cards during the first six
months of operations.
• The Vehicle Registration& Licensing Division completed initial training for three
hybrid positions in Kona, two hybrid positions in Hilo. These hybrid clerks are
unique in that they are able to process motor vehicle registration, driver license
and state identification cards. The hybrid positions are part of our master plan to
successfully combine the functions of motor vehicle registration and driver's
license into a future "one stop shop".
• For the Driver License Section, two permanent"greeter"positions joined our
operations in Hilo and Kona. Their duties include greeting customers and
ensuring the customer has the required documents to obtain a driver license or
state identification card.
• In our Periodic Motor Vehicle Inspection(PMVI) Section, one clerical position at
the Kona West Hawaii Civic Center Office was reassigned to support both the
PMVI Program and Commercial Driver License Program. Part of this clerk's
duties includes issuing taxi cab driver permits.
• We successfully completed the installation of our West Hawaii Civic Center
Service Window, which is opened daily from 8 am to 4 pm. This window
provides Hawaii County vehicle registration renewals without entering the office.
This window provides our County renewals the opportunity for"express" service.
• In March,the Vehicle Registration & Licensing Division welcomed its first
Administrator.
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FINANCE
VEHICLE REGISTRATION AND LICENSING
Program Measures
FY 2012-13 FY 2013-14 FY 2014-15
Actual Budget Estimate
Vehicles(Registrations Processed) 174,380 172,500 173,000
MV Transfers 39,420 38,000 38,500
Duplicate Certificates 7,543 7,200 7,200
Non-Resident Permits 26 30 25
Business and Occupation Licenses 83 70 70
Bicycle Licenses 5,419 5,500 5,500
Dog Licenses 5,241 6,500 5,300
Subpoena Certificates 1,431 1,200 1,730
Written Driver's Tests 11,571 11,744 11,920
Driver Road Tests 4,472 4,539 4,607
CDL Written Driver's Tests 882 895 904
State Identification Cards 3,041 6,173 6,266
Inspections of Safety Check Issuers 1,009 1,015 1,020
Program Expenditures
FY 2012-13 FY 2013-14 FY 2014-15
Actual Budget Request
Number of Positions 54 58 58
Salaries and Wages 1,762,307.54 2,365,706 2,573,495
Operations 720,162.66 984,719 1,238,523
Equipment 20,606.14 14,100 18,150
Program Total 2,503,076.34 3,364,525 3,830,168
78
FINANCE
VEHICLE REGISTRATION AND LICENSING
Personnel Position Summary
FY 2012-13 FY 2013-14 FY 2014-15
Position Title Authorized Authorized Request
Vehicle Registration&Licensing Manager 1 - -
Vehicle Registration&Licensing Administrator - 1 1
Clerk II 1 1 -
Clerk III 4 6 6
Driver License Clerk I - 1 1
Driver License Clerk II 2 2 2
Driver License Examiner I 8 9 9
Driver License Examiner I(2/5T) 1 - -
Driver License Examiner II 3 3 3
Motor Vehicle Control Inspector I 3 3 3
Motor Vehicle Control Inspector II 1 1 1
Motor Vehicle Registration Clerk I 13 12 12
Motor Vehicle Registration Clerk II 2 2 2
MV Financial Responsibility Clerk I 2 2 2
MV Financial Responsibility Clerk II 1 1 1
Senior Account Clerk 1 1 1
Student Helper I 1 1 1
Supervising Driver License Examiner 1 1 1
Supervising Motor Vehicle Registration Clerk 1 1 1
Vehicle Registration&Licensing Clerk II 8 10 10
Account Clerk - - 1
Total 54 58 58
Cost for five of the Motor Vehicle Registration Clerk I and two of the Vehicle Registration&Licensing
Clerk II positions are reimbursed by the State Department of Transportation.
79
FIRE
FIRE
DEPARTMENT SUMMARY
Mission Statement
"First in fire protection and emergency services with trained professionals—dedicated to
serve with pride, honor, and compassion. "
Department Goals
The Hawai`i Fire Department continues to provide the Hawai`i Island community and
visitors with a true All Hazards Response capability. The traditional role of fire fighting
in the fire service has expanded to include Emergency Medical Services, Rescue (Ocean
and land based), Hazardous Materials Response, and Fire Prevention activities.
Responses to fire related incidents are down 4% over the previous fiscal year. The
incident responses for EMS rose 2%. Rescue incidents rose 14%. Hazardous Materials
incidents rose 8%. The Hawai`i Fire Department will continue to provide the Hawai`i
Island Community and visitors with the highest quality of service in response to any
emergency incident.
1. The goal of the Hawai`i Fire Department is to protect the citizens and visitors of
Hawai`i County from the effects of emergency related incidents which would produce
losses throughout Hawai`i County by developing, implementing, and maintaining
program strategies that provide for positive influence in reducing losses identified
here as:
a. Loss of Life: The actual loss of human life attributed to emergency related
incidents.
b. Loss of Property: The estimated property value loss attributed to emergency
related incidents.
c. Socioeconomic Impact: The direct impact on emergency related incidents
upon community social and financial stability.
d. Environmental Impact: The loss or damage of natural or cultural resources as
a result of emergency related incidents.
Funding Source and Position Count
General Fund $ 23,593,630 General Fund 374
EMS Contract Revenue $ 14,358,592 Grant Revenue/Other 120
Hapuna LG Contract $ 467,786 Split Funding: GF/Grant/Other 27
Grant Revenue $ 185,000
Other $ 139,000
Total Budget: $ 38,744,008 Total Number of Positions 521
80
FIRE
DEPARTMENT SUMMARY
Department Goals (continued)
2. The unique nature of our Island County with its vast open area and rural communities
presents a challenging task in providing EMS to our community. This is a service
directly associated with population demographics, both with growth and shifts as well
as socioeconomic changes such as unemployment, poverty, and access to and
availability of health care; it requires constant monitoring and modification optimally,
to provide proper pre-hospital EMS response. As the only municipal Fire Department
Based Emergency Medical Services (EMS) Program in the State of Hawai`i, the
Hawai`i Fire Department will: Develop, implement, and maintain program strategies
that will directly influence the quality of pre-hospital emergency medical services
throughout the island of Hawai`i. Such strategies and tactics would in a positive
manner directly impact and positively influence:
a. Patient survivability in the presence of a pre-hospital illness or injury.
b. Patient disability associated with pre-hospital illness or injury.
3. The Hawai`i Fire Department will: Develop, implement, and maintain program
strategies that will support the effective response and mitigation of mass casualty and
disaster type incidents or events in collaboration with all County of Hawai`i's public
safety agencies tasked with the planning for, response to, and mitigation of events
both natural and man-made.
4. The Hawai`i Fire Department will: Develop, implement, and maintain strategies that
will have a direct and positive impact on the response and mitigation of various
hazardous materials type incidents to accomplish:
a. The reduction or minimizing of public exposure to hazardous materials
incidents.
b. The reduction or minimizing of environmental impact from hazardous
materials incidents.
5. The Hawai`i Fire Department, through its Ocean Safety Program will: Develop,
implement, and maintain strategies that will have a direct and positive influence on
the safety and recreational satisfaction of patrons of identified County of Hawai`i
protected beach parks.
6. The Hawai`i Fire Department will: Develop, implement, and maintain strategies that
will support and enhance the effectiveness to respond to and mitigate search and
rescue type incidents involving both ocean and land based emergencies.
7. Develop and implement a budget process that further identifies specific line items for
proper tracking of expenditures to develop a more functional and accountable budget.
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FIRE
DEPARTMENT SUMMARY
Department Objectives
1. Utilizing the following mechanisms or processes, department goal attainment would be
pursued and achieved by maximizing available resources:
a. Pre-Incident Strategies and Tactics. This would include the consideration and
possible implementation of prevention and public education programs focused on
identified issues and target audiences, with the intent on taking proactive steps to
preventing incidents and accidents thereby reducing losses and morbidity and
disability. Further, through more proactive and preventative actions and
partnerships with programs such as CERT (community emergency response team) a
community based first response concept may be encouraged and promoted within
our community to reduce the dependency or reliance on government to address or
respond to community needs in times of reduced resources and services or when
system capabilities or capacities are exceeded such as with large scale disasters.
b. Preparedness and Capability Enhancement. Based on the respective missions and
service delivery expectations, identify, adopt, and implement resource and training
standards aimed at providing the highest quality of service as well as the
procurement of necessary new and replacement apparatus and equipment to
optimize incident mitigation success.
c. Post Incident Analysis. This Component of is essential to and directly associated
with the development of pre-incident strategies and tactics. Through the standard
Post Incident Debriefing, mission performance as well as outside contributing
factors or circumstances surrounding the emergency incident, are useful tools to
identify and develop new program measures or strategies to include public
education and awareness as well as hazard and risk identification.
d. Operational Tactics and Strategies. Concurrently with the support of preparedness
and capability enhancement, identify, establish, and implement operational tactics
and strategies that will maximize operational effectiveness and overall incident
mitigation safety. It is with this component that a philosophy of risk management
should be considered and acknowledge the following:
• Risk life to save viable life
• Consider significant risk to recover lost life or save property that can be saved
• Risk little to nothing for that which cannot be saved
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FIRE
DEPARTMENT SUMMARY
Department Objectives (continued)
2. Continue/maintain annual review of industry and government standards for current
mission and service delivery. Such standards may include, but are not limited to
apparatus and equipment, staffing levels, training, response times, and service area
demographics.
3. Maintain annual review of department's ability to meet service delivery standards.
4. Identify specific resource, personnel, and training requirements to achieve recognized
standards.
5. Develop a financial report and budget projections required to implement reforms.
6. Identify funding sources for proposed reforms to include alternative funding
programs and inter-agency cost sharing or partnerships.
7. Identify potential growth areas of the County which may require additional services
of the Fire Department.
83
FIRE
EMERGENCY OPERATIONS DIVISION
Program Description
The Emergency Operations Division represents the service delivery and emergency response
and emergency mission performance components of the Hawai`i Fire Department. Although
the effectiveness of the Emergency Operations Division in fulfilling its missions is reliant
and dependent upon the support and assistance of other divisions, bureaus, and sections of
the organization, in the development of the program budget each sub-unit (Operations, EMS,
Special Operations [Rescue and Hazmat Operations], Ocean Safety), and the sub-units of the
Support Services Division (Fire Prevention, Auxiliary Services, Training, Volunteer
Training) are addressed accordingly and respectively.
The Emergency Operations Division is tasked with the delivery and performance of Fire
Protection and Suppression(structural, wild land, transportation, etc.), Emergency
Medical Services, Search and Rescue, Hazardous Materials Incident response, and a
variety public safety services at County staffed and guarded beaches through its Ocean
Safety Program. These services are recognized as critical and essential life safety and
property conservation programs.
In addition to public sentiment or customer satisfaction and expectations, the various
programs are measured against recognized industry standards such as those established
by the National Fire Protection Association(NFPA). Such standards support a more
qualitative and quantitative assessment of program performance.
Program Objectives
1. Maintain annual review and evaluation of department's service delivery performance
based on identified recognized fire protection service delivery standards as defined by
but not limited to NFPA, Hawai`i Insurance Bureau, Insurance Services Office (ISO),
OSHA, and United States Lifeguarding Association every six months starting in
January 2015.
2. Continued pursuit of personnel and resource requirements for achievement of
industry standards of fire protection service delivery. This will include the pursuit of
meeting of personnel staffing levels in accordance with NFPA 1710 Standard for the
Organization and Deployment of Fire Suppression Operations, Emergency Medical
Operations, and Special Operations to the Public by Career Fire Departments starting
July 2014.
3. Continue to maintain annual review of all Mutual Aid Agreements, Memorandums of
Understanding (MOU), Memorandums of Agreement (MOA), and recognized
response time standards and service delivery according to NFPA 1710 every six
months starting January 2015.
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EMERGENCY OPERATIONS DIVISION
Program Objectives (continued)
4. Initiate the replacement of the two Battalion Chief of emergency response vehicles by
September of 2014.
5. Maintain the plans and design process of targeted priority infrastructure (replacement
Kawailani Fire Station) by August 2014.
6. Revise and update the Rules and Regulations/Procedures Manual by January 2015.
Program Highlights
• Responded to 22,941 incidents. 661 fire related incidents, 16,454 Emergency Medical
Services incidents, 182 water/land Rescue incidents, 211 Hazardous Condition
Incidents, 1,684 Public Service Incidents, 3,397 Good Intent/False Incidents, 10
Severe Weather Incidents, and 4 Citizen Complaint incidents.
• Filling of critical vacant positions in the Fire Department through internal
promotional examinations and new hiring.
• Support of the Junior Lifeguard program Hawai`i Island Championships and
sponsorship of local participation at the State of Hawai`i Championships in Oahu.
• Production started on a new 2,000 gallon Fire Apparatus Tanker for Ka`u.
• Received three new Class A Fire Pumpers to replace aging apparatus in Pahoa,
Kawailani, and Kaumana Fire Stations.
• Continue to provide mandatory Incident Command System training to personnel.
• Continue to provide support for community events with EMS or Fire Standby such as
providing Blood Pressure screening, Static displays, Fire Extinguisher Training, CPR
Instruction and Safety Talks.
Program Measures
FY 2012-13 FY 2013-14 FY 2014-15
No.of Responses: Actual Budget Estimate
Fire 661 800 700
EMS/Rescue 16,636 18,500 18,750
Hazardous Material Conditions 338 275 350
Others/Needless/Special Service 5,433 5,000 5,500
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EMERGENCY OPERATIONS DIVISION
Program Expenditures
FY 2012-13 FY 2013-14 FY 2014-15
Actual Budget Request
Number of Positions 455 454 454
Salaries and Wages 28,115,499.15 28,571,571 29,047,277
Operations 3,250,546.39 3,908,407 4,087,669
Equipment 17,977.69 594,650 357,995
Equipment-Federal/Private 111,679.52 115,000 115,000
LEPC 29,112.12 45,000 45,000
Program Total 31,524,814.87 33,234,628 33,652,941
Personnel Position Summary
FY 2012-13 FY 2013-14 FY 2014-15
Position Title Actual Budget Request
Fire Chief 1 1 1
Deputy Fire Chief 1 1 1
Account Clerk 3 3 3
Accountant I 2 2 2
Accountant IV 1 1 1
Aeromedical Helicopter Pilot 3 3 3
Assistant Fire Chief 2 2 2
Battalion Chief 9 9 9
Chief Aeromedical Helicopter Pilot 1 1 1
Clerk III 1 1 1
Fire Captain 54 53 53
Fire Communications Supervisor 1 1 1
Fire Equipment Operator 60 60 60
Fire Fighter 150 142 149
Fire Fighter Recruit(Temp) 60 60 60
Fire Radio Dispatcher I 3 - -
Fire Radio Dispatcher II 9 12 12
Fire Radio Dispatcher III 3 3 3
Fire Rescue Specialist 18 18 18
Fire/EMS Specialist I - 8 1
Fire/EMS Specialist II 45 45 45
Fire/EMS Specialist III 2 2 2
Fire/Hazardous Materials Specialist 18 18 18
Human Resources Assistant 1 1 1
Human Resources Program Specialist 1 1 1
Human Resources Technician I 1 1 1
Private Secretary 1 1 1
Senior Account Clerk 2 2 2
Storekeeper 2 2 2
Total 455 454 454
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FIRE
EMERGENCY OPERATIONS DIVISION
Emergency Medical Services (EMS) Bureau
Program Description
The Emergency Medical Services (EMS) Bureau is directly aligned with the Emergency
Operations Division and provides program support and coordination. The coordination of
Emergency Medical Technician (EMT) and Mobile Intensive Care Technician(MICT or
Paramedic)training is one of the essential functions carried out by the EMS Bureau. In
addition, the EMS Bureau participates in the development of recommendations relating to
program budgets, equipment acquisition, policy and procedure establishment and also acts as
the department's liaison with the many health care agencies of our community. As the
department's liaison, the EMS Bureau assists our community health organizations in the
prevention, treatment, and recovery from community health hazards.
Program Objectives
1. Look to increasing EMS resources in the District of Puna by proposing various staffing
scenarios to State EMS for funding. Goal is to have an Advanced Life Support (ALS)
ambulance operational during predetermined peak hour usage by December 2014. Long-
term goal is to have a 24 hour ALS ambulance fully funded by State EMS servicing the
Puna District by June 2015.
2. Continue with the promotion of the EMS Career Ladder and MICT recruitment effort.
Aggressively recruit prospective candidates for the 2015 MICT class and make the
appropriate contact by July 2014. Ideally, through collaboration with the Operations
Division,have prospective candidates assigned to the high call volume medic units with a
designated mentor at least six months prior to the start of class. Goal is to fill the 2015
MICT class with twelve (12) highly qualified candidates.
3. Work collaboratively with HFFA to facilitate Supplemental Agreements (SA)to help
encourage and assist personnel pursuing the necessary Kapi'olani Community College
(KCC) MICT pre-requisites. Currently, prospective MICT candidates pay out of pocket for
tuition and books for program pre-requisite. The objective is to offset this financial burden
placed on prospective candidates accepted into the MICT Program. Goal is to have an SA
in place by January 2015.
4. Identify alternative solutions regarding EMT training and continuing Medical Education
(CME). Currently, all EMS training (EMT and MICT) inclusive of CME's are conducted
by KCC. Goal is to identify and connect with alternate training entities by January 2015.
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EMERGENCY OPERATIONS DIVISION
Emergency Medical Services (EMS) Bureau
Program Objectives (continued)
5. Continue all Community Out Reach/Injury Prevention programs:
a. Hands Only CPR
i. Have 30% of all High School seniors trained in the Hands Only program
ii. Put together a comprehensive, professional training video produced by local
entertainers with the emphasis of capturing a wide range of local audiences.
Video to be completed by December 2014.
b. Child Passenger Safety Inspection Clinics (CPS)
6. Create Strategic Plan for EMS Bureau to enhance and expand the efficiency of the EMS
Bureau for the short, medium and long term. The hope is to complete the Strategic Plan
within the first half of 2014 with measurable objectives that will drive the plan.
7. Expand the HFD Quality Assurance Program to include a Performance Improvement
program. This program will be driven by evaluation of EMS performance measures based
on standard best practices in the industry. The performance measures will identify trends,
expose performance strengths and weaknesses and allow focused training to reinforce the
strengths and improve upon the weaknesses. The Quality Assurance/Performance
Improvement program will show measurable performance improvement and ultimately
improve patient outcomes.
8. Move forward with the multidisciplinary group addressing the impact of the homelessness
on EMS in downtown Hilo and Kona. Long term goal is to establish a Community Para-
medicine facet of the EMS Bureau utilizing processes gained through this program,
addressing the over-utilization and under-utilization of 911 services.
9. Continue to pursue alternative funding opportunities to facilitate acquisition of new
equipment and/or training throughout the fiscal period.
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EMERGENCY OPERATIONS DIVISION
Emergency Medical Services (EMS) Bureau
Program Highlights
• Our 12th Annual EMS Fun Run was held in Hilo on July 29, 2012. A record 943
participants attended the annual event with $5,000 each being donated to the Hospice of
Hilo and the Greg Cameron Fireman's Fund.
• An NAEMT Safety Class was held in Hilo on 9/13/12. It was the first ever NAEMT
Class offered in the State of Hawai`i. A total of 50 students attended from a variety of
agencies state wide. Personnel from Honolulu Fire, Maui Fire, City and County
Honolulu EMS, AMR, Pohakuloa Fire, KCC, and National Park Services were in
attendance.
• EMS Bureau networked with a popular local TV show(Living In Paradise) to broadcast
and promote monthly safety tips. The secondary objective is to educate and inform the
public as to the services provided by HFD. January was Heart Attack awareness;
February CPR; and March Stroke awareness.
• The Community Hands Only CPR program was added in the later half of the fiscal year.
The initial pilot training was conducted with our HFD Admin Staff in February 2013.
The Shippers Wharf grant was applied for and awarded to support this valuable Public
Education Injury Prevention project. $10,000 was awarded to purchase forty feedback
CPR manikins, ten AED trainers and Audio Visual equipment. Thus far, over 1000
people throughout the community have been trained in Hands Only CPR.
• Delivered two new ambulances with a specific end user designed 4X4 chassis to the
Pahoa and Honoka`a Fire Stations. The feedback from the line personnel has been
extremely positive as this new design improves patient comfort and care while in
transport.
• Updates were installed on several Zoll E Series Defibrillators allowing utilization of the
new Rescue Net Link software. This software upgrade will make 12 lead EKG field
transmissions possible to all of the Island's Hospitals.
• The remount specification for the replacement of our next two ambulances was
completed and awarded. This will be the first time ever that a remount option is to be
utilized. An estimated $80,000 cost savings per unit is to be realized with this project.
• The 2013 Hawai`i Emergency Medical Services Information System (HEMSIS) was
conducted on Hawai`i Island at the Keauhou Sheraton in Kona. HFD was the unofficial
host and put together a presentation/demonstration highlighting the strength of our
department and the benefits of a Fire Based EMS system.
• Nine personnel received their permanent MICT License in May 2013 providing a much
needed relief to the FMS staffing shortage. This pool of personnel puts us at even par
with the current number of FMS vacancies.
• Aggressively pursue and receive alternative funding at every level, Federal, State and
Private. An assortment of equipment, computers and cameras were received through
various alternative funding sources during this Fiscal period.
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FIRE
EMERGENCY OPERATIONS DIVISION
SPECIAL OPERATIONS BUREAU
Rescue Operations
Program Description
To provide professional and effective search and rescue services with regards to
maritime, swift water, land, and urban search and rescue type incidents.
Program Objectives
1. Maintain annual review and revision of current Search and Rescue policies and
procedures in accordance with recognized industry standards. Continue to review,
adopt, and implement an established policy by June 2014.
2. Continue to update our Resource Management Plan for all types of rescue equipment
by December 2014.
3. Continue to be actively involved in procuring funds through grants and other
alternative sources by December 2014.
4. Develop and implement an All-Terrain Vehicle program with the training personnel
by December 2014.
5. Develop a jet-ski program in conjunction with the Ocean Safety Division, to house,
maintain, and respond to ocean incidents by June 2015.
6. Develop a standardized SCUBA certification and training program by December
2014.
7. Develop an inter-agency training program to conduct drills involving other agencies
to familiarize with personnel and equipment coordination by June 2015.
Program Highlights
• Review and revision of Search and Rescue policies, procedures, and guidelines in
accordance with OSHA regulations and NFPA standards.
• Rescue training schedule maintained where mandatory core training was identified
for all rescue personnel.
• Worked with rescue personnel regarding the equipment that would be assigned to the
position and personal equipment assigned.
• Signed up clients for the Project Lifesaver program. Looking for funding
opportunities to continue the program.
• Installed a new towing system for RB-7 and implemented a repair/maintenance
schedule for our rescue boats.
• Procured equipment donated through the Sayre foundation that was identified by our
rescue personnel.
• Purchased and updated equipment for dive operations including new BCDs,
regulators, and dive computers for all of our rescue personnel.
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FIRE
EMERGENCY OPERATIONS DIVISION
SPECIAL OPERATIONS BUREAU
Hazmat Operations
Program Description
To provide professional, effective and safe response to and mitigation of hazardous
materials, weapons of mass destruction and bioterrorism incidents.
Program Objectives
1. Develop and implement a Hazardous Materials Operations level recertification
training program for all HFD personnel by December 2014.
2. Explore alternative funding opportunities to purchase new monitoring equipment,
update older current equipment, and for training opportunities by December 2014.
3. Develop and implement an island-wide training program for the Hazmat teams to
allow them to practice large scale exercises utilizing both Hazmat teams incorporated
into a unified command system by December 2014.
4. Review training opportunities offered by Department of Homeland Security (DHS),
93rd Combat Support Team (CST), State RAD Team, and other outside agencies, and
identify opportunities for partnerships and shared resources by December 2014.
5. Complete review and implement Standard Operating Guidelines by December 2014.
Program Highlights
• Established a mandatory Hazardous Materials Technician and Hazmat Operations
level training and competency standard.
• Worked with the CST team in conducting inter-agency drills in East and West
Hawai`i in responding to Weapon of Mass Destruction incidents.
• Revised the Hazmat Standard Operation Guideline to reflect our current response
capabilities and awaiting implementation.
• Repaired equipment needing maintenance and identified supply needs for these units.
• Secured funding for new Area Rae equipment to enhance our response and
monitoring capabilities. Funding sources secured by DHS through Civil Defense.
• Secured funding from the Local Emergency Planning Committee to send personnel to
the Continuing Challenge Hazmat conference.
• Developed and implemented Hazmat Operations recertification for the company
personnel. Will continue to evaluate and revise as necessary.
• Developed and implemented hazmat cards that identified the various certified levels
of training.
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FIRE
OCEAN SAFETY
Program Description
The Ocean Safety Bureau is tasked with the development and delivery of ocean safety
operations and public safety education programs utilizing a team of highly skilled and
dedicated Water Safety Officers. It maintains safety services, promotes preventative actions,
and facilitates basic emergency life support functions. Ocean Safety is the principal resource
and consultant on all matters relating to ocean safety on the Island of Hawai`i.
Program Objectives
1. Continue pursuit of target manpower goals of providing a minimum of two Water
Safety Officers daily per tower in accordance with our operational schedule, and so
strive to provide at least four Water Safety Officers on site at Hapuna Beach State
Park, four Water Safety Officers at Kahalu`u Beach Park, and two Water Safety
Officers at each of the following: La'aloa, Honoli`i, Richardson's Ocean Park, Isaac
Hale, and Ahalanui Beach Parks. Onekahakaha Beach Park, Carlsmith Beach Park,
Leleiwi Beach Park, and Spencer Beach Park to have at least two Water Safety
Officers on duty during weekends, holidays and summer and winter vacation. To be
completed by June 2015.
2. Provide a minimum of two Aquatics Competency Certification(ACC)/United States
Lifeguard Association (USLA) open water lifeguarding to all Water Safety Officers
on staff as follows:
• One in East Hawaii and West Hawaii, to be completed in May of each year.
• All Water Safety Officer I new hires—to be completed upon employment in the
Hawai`i Fire Department.
3. Continue to co-sponsor with Hawaiian Lifeguard Association- Hawai`i (HLA-
Hawai`i)the Big Island Junior Lifeguard program at five locations: Hilo, Puna, Ka`u,
Kailua-Kona and Hapuna, to promote ocean safety through education and activities to
youth ages 12-17. Programs to be implemented during July and August 2014.
4. Sponsor and host Jr. Lifeguard Championships for the Island of Hawaii at Hapuna
Beach State Park annually during July 2014.
5. Participate in the State Jr. Lifeguard Championships to be held at a location identified
in July 2014.
6. Procure and erect new surveyor type lifeguard towers at Ahalanui, Richardson,
Honoli'i, Onekahakaha, and Carlsmith by June 2015.
7. Expand manpower coverage at the Punalu'u Beach tower to include two lifeguards
seven days a week by June 2014.
8. Initiate and create a plan to implement a jet ski program in the Ocean Safety Division
by June 2015.
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OCEAN SAFETY
Program Highlights
• Secured equipment needed to comply with all USLA standards and issued to all
Water Safety Officers (WSO).
• Issued UV protection garments to all WSOs as PPE for protection from the sun and
other elements of the job.
• Procured and erected a new surveyor type lifeguard tower for the Punalu'u beach.
• Procured and erected a new one person lifeguard tower for the north end of Hapuna
beach.
• Conducted Jr. Lifeguard programs in Hilo, Puna, Ka'u, Kahalu'u, and Hapuna with
over 150 participants enrolled.
• Participated in the Jr. Lifeguard State championships held in Maui and sent over 47
participants.
• Filled personnel vacancies and hired temporary employees during the summer months
to help staff our towers when our beaches are open during that time.
Program Measures
FY 2012-13 FY 2013-14 FY 2014-15
Actual Budget Estimate
Beaches with WSO Staff/Patrolled 12 12 12
Persons Served at Beaches 2,607,161 2,500,000 2,700,000
Beach/Park Rule Violations 303 1,700 500
Preventative Actions 93,304 90,000 100,000
Minor First Aid 8,973 7,000 9,000
Public Contacts 184,983 150,000 200,000
Individuals Rescued at Beaches 269 300 300
Major First Aid Given at Beaches 403 350 400
Resuscitations 8 5 10
Drownings 0 0 0
Surfing Accidents 151 115 160
Scuba Accidents 0 2 2
Jump Dive Accidents 2 0 2
I.R.B. Assistance 0 0 0
Ambulance Assistance 99 80 100
Fire Assistance 13 10 15
Helicopter Assistance 0 2 2
Police Assistance 18 10 20
Lost Child 2 5 5
Shark Attack 0 0 2
Jelly fish/Man-o-war sting 1 50 25
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OCEAN SAFETY
Beach Attendance
Location Total Count Total Count Total Count
2010-11 2011-12 2012-13
Kahalu`u Beach Park 439,602 437,234 452,232
La'aloa Beach Park(Magic Sands) 266,873 315,467 300,172
Hapuna Beach State Park 641,039 587,339 602,277
*Spencer Beach Park 66,557 69,753 77,415
Honoli`i Beach Park 144,186 135,835 126,795
*Onekahakaha Beach Park 110,665 106,349 136,981
*Carlsmith Beach Park 66,716 55,655 80,609
*Lele`iwi Beach Park 47,298 46,143 56,995
Richardson's Ocean Park 163,911 143,451 169,983
Ahalanui Beach Park 138,574 149,823 182,468
Isaac Hale Memorial Beach Park** 162,530 181,494 221,719
Punalu`u Blacksands Beach Park*** 220,755 229,725 199,515
Total 2,468,706 2,458,268 2,607,161
*Not guarded daily
Program Expenditures
FY 2012-13 FY 2013-14 FY 2014-15
Actual Budget Request
Number of Positions 47 49 49
Salaries and Wages 1,587,252.92 1,924,461 2,069,884
Operations 26,560.58 51,428 48,632
Equipment 3,426.64 308,900 58,900
Program Total 1,617,240.14 2,284,789 2,177,416
Personnel Position Summary
FY 2012-13 FY 2013-14 FY 2014-15
Position Title Actual Budget Request
Water Safety Officer I Temp 5/12T 5 5 5
Water Safety Officer II 23 25 25
Water Safety Officer II 3/4T 3 3 3
Water Safety Officer II 1/2T 12 12 12
Water Safety Officer II 3/5T 1 1 1
Water Safety Officer III 1 1 1
Water Safety Officer IV 2 2 2
Total 47 49 49
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FIRE
FIRE P _ . �.. . , .
REVENTION BUREAU
Program Description
The Fire Prevention Bureau plays an integral role in the development, implementation,
and maintenance of all Fire and life safety codes, programs, and systems affecting the
County of Hawai`i. The Bureau is responsible for the review, comment, and approval of
all new building and construction plans, with the exception of one and two, single family
dwellings. They are tasked with the enforcement of all applicable fire codes, standards,
statutes, laws, and regulations; conduct building and site inspections; test and approve all
fire and life safety system installations; provide fire and life safety training through
public education efforts; conduct fire investigations to determine origin and cause;
facilitate the state of Hawai`i's only arson canine program; assist other county agencies in
life safety and occupancy enforcement; and investigate all public complaints in regards to
fire and life safety. The Fire Prevention Bureau views the achievement of organizational
goals and objectives from the perspective of education through prevention. This
proactive role, although difficult to measure and quantify, has a direct impact on the
reduction of fire losses affecting both life and property. It is the desire and intent of the
Fire Administration and the Fire Prevention Bureau to expand its public education
programs based on the identification of specific trends and identifiable causes
contributing to fire losses.
Program Objectives
1. Take an aggressive approach to public education in regards to fire prevention and life
safety awareness. Topics to include smoke detectors, emergency recognition, and
emergency action plans following an emergency.
2. Continue the adoption process of the new 2012 NFPA 1 State Fire Code as well as the
adoption process of the new Hawai`i County fire code as it pertains to the new State
Fire code.
3. Strive to meet the five year minimum maintenance inspection criteria for all
commercial properties as stated in the HRS 132.
4. Continue to educate suppression personnel in conducting basic fire inspections, fire
investigations, and how to conduct community risk analysis assessments.
5. Seek alternative funding for one new Fire Prevention Inspector I position, training,
equipment, and supplies.
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FIRE PREVENTION BUREAU
Program Highlights
• Maintained,performed, and enforced our objectives which included Code
enforcement, Public education, Fire investigations, and Plans review. We conducted
1,435 fire code and life safety inspections, 107 public education classes, 45 Fire
investigations, and reviewed 976 total building plans, which includes variance
requests and Fire Alarm and sprinkler systems.
• Through our public education efforts, the Fire Prevention Bureau (FPB) has
instructed 107 training classes (950 members of the public) on general fire and life
safety lessons, and the proper use of portable Fire extinguishers. We also assisted in
the training of our new Firefighter recruits.
• The FPB managed to obtain through various grants, 750 new smoke detector to
supplement an existing smoke detector program. This program's target audience is
our elderly population.
• Fire Prevention Week activities were held in both Hilo and in Kona.
• Distributed 17,200 Firefighter safety guides to Keiki's grades K-6t", Island-wide.
• Completed the process of adopting and implementing the 2006,National Fire
Protection Association's NFPA 1 as the Hawai`i State Fire Code. Our previous code
was the 1988 version of the Uniform Fore Code.
• BC Andrade continues to represent the State of Hawai`i as its sole representative to
the Western Region Fire Code Development Committee. This Committee reviews,
amends, writes proposals, comments on, and approves new NFPA Fire and Life
safety codes and standards for the entire western region of the United States which
includes AK, OR, MT, WA, ID,NV, CA, AZ, AND HI.
• FPB continues to take the lead role in fire and life safety enforcement for the Merrie
Monarch, the 4th of July festivities, the KWXX Ho'olaulea, the EK Fernandez County
fair in both Hilo and Kona, assists the Department of Liquor Control with
overcrowding issues at various assembly occupancies, and the New Year festivities.
• In Fiscal Year 2012-2013, no serious injuries were reported at any of these large scale
functions. An estimated 52,000 people attend these events each year.
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FIRE PREVENTION BUREAU
Program Measures
FY 2012-13 FY 2013-14 FY 2014-15
Actual Budget Estimate*
Inspections—Occupancy 1,435 1,675 1,590
-Fire Protection Equipment 266 375 335
Building Plans 976 990 1,005
Fire Safety and Extinguisher Training Classes 107 135 125
Meetings,Training, and Conference 342 375 365
Complaints Investigated 59 100 85
Arson K9 Team-Deployment 12 20 16
*Note: These figures represent projections based on average of previous years'statistics.
Program Expenditures
FY 2012-13 FY 2013-14 FY 2014-15
Actual Budget Request
Number of Positions 6 6 6
Salaries and Wages 452,612.33 569,887 537,503
Operations 47,360.37 61,775 52,564
Equipment - - -
Program Total 499,972.70 631,662 590,067
Personnel Position Summary
FY 2012-13 FY 2013-14 FY 2014-15
Position Title Actual Budget Request
Fire Captain 2 2 2
Fire Prevention Inspector I 3 3 3
Battalion Chief 1 1 1
Total 6 6 6
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FIRE
AUXILIARY SERVICES BUREAU
Program Descriptions
The Hawai`i Fire Department's Auxiliary Services Bureau is comprised of three support
sections: 1) Fire Equipment Maintenance Section, 2) Fire and Emergency
Communications Section, and 3) Warehouse and Supply Section. Each of these sections
is vital to the organization's ability to deliver and sustain essential emergency services.
As described and defined below, each section provides a variety of functions and services
either in support of emergency operations or in conjunction or association with the
Emergency Operations Division.
Fire Equipment Maintenance Section
The Fire Equipment Maintenance Section provides the repair and support services for all
department vehicles, apparatus and portable equipment. Personnel also participate in the
design and specification of new equipment and apparatus to be acquired. This support
section is a critical component in the maintenance of emergency services and mission
readiness of the fire department. The support role of the Fire Equipment Maintenance
Section is essential and critical to the success of the department in meeting its goals and
objectives. As the organization's mission and service delivery demands continue to
increase,the maintenance and repair of the department's vehicle and apparatus fleet
continue to grow at exponential rates. Combined with the fact that the fleet continues to
age, which is reflective of an increase in repairs, the sustainability of emergency
operations is dependent upon the support and maintenance of all apparatus and
equipment.
Program Objectives
1. Evaluate cost effective measures to initiate facility upgrades and repairs to include
adding a mezzanine floor for parts inventory and expansion of work floor space to
accommodate increase work load and shop equipment by October 2014.
2. Include in funding for 2014/15 budget funding for two new computers with
complimentary accessories to accommodate for increase technological demands and
work volume.
3. Explore the opportunity to increase Maintenance personnel by adding a shop clerk to
maintain Fleet Management Data System by September 2015 to request position in
the 2014/15 budget.
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FIRE
AUXILIARY SERVICES BUREAU
Program Highlights
• Refurbished and distributed 1985 AMG Military 1,200 gallon Tanker to Volunteer
Station 9B (Kanehoa) in November 2012.
• Distributed Pierce Arrow XT Pumpers to Kawailani, Kaumana and Pahoa Fire
Stations in December 2012.
• Processed and distributed two Ford F-350 Ambulances to Honokaa and Pahoa Fire
Stations in February 2013.
• Received five California Department Forestry Wild land Brush Fire via Division of
Forestry and Wildlife and distributed to Volunteer Fire Companies.
• Yearly PUC vehicle safety inspections performed on all fire apparatus and medical
units in compliance with new Department of Transportation regulations.
• 1,046 apparatus and equipment repairs. 1,290 road service calls.
Program Measures
FY 2012-13 FY 2013-14 FY 2014-15
Actual Budget Estimate*
Shop—Vehicle Repairs 1,157 900 1,300
Contractual—Vehicle Repairs 116 250 130
Annual PUC Safety Inspections 150 140 155
*Note: These figures represent projections based on average of previous years'statistics.
Program Expenditures
FY 2012-13 FY 2013-14 FY 2014-15
Actual Budget Request
Number of Positions 7 7 7
Salaries and Wages 267,330.89 317,498 338,496
Operations 349,371.70 362,961 340,047
Equipment - - -
Program Total 616,702.59 680,459 678,543
Personnel Position Summary
FY 2012-13 FY 2013-14 FY 2014-15
Position Title Actual Budget Request
Chief Mechanic,HFD 1 1 1
Fire Equipment Mechanic 4 5 5
Helicopter Mechanic 1 1 1
Helicopter Mechanic(TEMP) I - -
Total 7 7 7
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FIRE
AUXILIARY SERVICES BUREAU
Fire Communications Control Center
The Fire Communications Control Center is the focal point through which all emergency
service requests are made via the telephone as well as via the radio communications
system. In addition, all Fire Department operational activities and communication are
coordinated through the Fire Communications Control Center to include flight following
for our two helicopter aircrafts. Fire Radio Dispatchers also provide on-line pre-arrival
medical instruction or Emergency Medical Dispatching services to persons placing 911
calls and are able to perform basic potentially life-saving maneuvers or techniques. It must
be stressed and emphasized that the roles and responsibilities of the Fire Radio Dispatchers
and the department's Communication Section extends far beyond that of a simple call
taking and routing center. The Fire Radio Dispatchers support and affect a critical
communications network and system that is designed to provide essential lifesaving
instructions and directions to persons in crisis as well as to serve as a conduit and link for
all operational communication needs.
Program Objectives
1. Continue to identify and implement established demark points within the dispatch
center with all vendors who have equipment within this integrated communication
facility by March 2014.
2. Explore and facilitate opportunities to upgrade the present air conditioning system in
the Fire Dispatch location and Training Office.
3. Expand current Emergency Medical Dispatching Quality Assurance Program
establishing training module to improve communication system.
Program Highlights
• Hired and presently training three Fire Radio Dispatcher I personnel.
• May 2013 Hawaiian Tel Com installation of Intrado 911 System replacing Sola Corn
System. System cut over as of August 27, 2012.
• Dispatching of 22,729 Fire and Medical Emergency Alarms.
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FIRE
AUXILIARY SERVICES BUREAU
Warehouse and Supply Section
The Warehouse and Supply Section provides a lifeline of logistical support to all
divisions, bureaus, and sections of the Fire Department. This includes the receipt,
inventory, and distribution of all emergency operations equipment purchases and
ancillary supply and equipment inventory and distribution. Although historically, and
inclusive of this budget document,the Warehouse and Supply Section has been
incorporated within the Emergency Operations Division, it is desirable and intended that
his section be removed and recognized for its unique and inherent fiscal needs and
obligations.
Program Objectives
1. Increase distribution center efficiency through utilization of updated inventory
practices and electronic inventory management. Assess existing resources and
inventory system, review and evaluated possible alternatives, and make
recommendations by September 2014.
2. In light of changes to the physical footprint of the existing facility due to major
American with Disabilities Act upgrades, the Auxiliary Service Bureau will explore
opportunities to increase storage space within existing facility to include expansion or
relocation.
3. Work with Training Bureau and Safety Committee to create a program that evaluates
and purchases Personal Protective Equipment (PPE) with emphasis in maximizing
flexibility in PPE thus minimizing fatigue.
Program Highlights
• Procurement, intake, storage, inventory and distribution procedures for supplies and
equipment modified as necessary to promote efficient operations.
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FIRE
TRAINING BUREAU
Program Description
The Training Bureau is responsible for the overall training of the Hawaii Fire
Department personnel and the volunteers. The Training Bureau provides the foundation
from which the department establishes its standards of operation and conduct. These
areas consist of the training of all new Fire Fighters, company personnel, and the
volunteer division. The primary functions of the Training Bureau are to provide the
necessary resources to support the continued training and evaluation of all personnel to
instill and maintain the highest level of competency and proficiency, and to promote
safety to prevent work-related accidents and injuries.
The role and function of the Training Bureau has been expanded to include the
identification, adoption, delivery, and maintenance of specialty training including but not
limited to: Hazmat, Rescue, and Emergency Medical Services (EMS). These functions
are aimed at supporting improved public service, promoting career development, improve
operational and financial effectiveness, and to provide a safe working environment while
conforming to standards and/or regulations associated with our occupation.
Program Objectives
1. Continue the re-evaluation process of, create a delivery plan, and re-implement the
Fire Equipment Operators training course by July 2015.
2. Proceed with the implementation of Hawaii Fire Department's newly acquired
emergency Services Trailer Operations and Safety and Emergency Vehicle Driver
Training courses by July 2014 and have at least personnel located at Stations 2 and 7
certified under the Trailer Operations Program by July 2014.
3. Revise our current Driver Training Manual and begin implantation by June 2014.
4. Conclude the training of 12 Fire Fighter Recruits with Fire Fighter Basic Training and
EMT Training and have them transition over to 24-hour duty by May 2014.
5. Continue with electronic filing and record keeping system via RMS; evaluate initial
implementation of the recordkeeping (utilizing the 41St FFR class training) and make
necessary adjustments as needed. Begin to implement with the rest of Hawaii Fire
Department by end of July 2014.
6. Prepare for and provide training for the upcoming recruit training by reviewing and
revising any training needs by July 2014.
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FIRE
TRAINING BUREAU
Program Highlights
• 41st Fire Fighter Recruit class assigned to companies in May 2013; 24-hour duty.
• NFA training held in October 2013 —Incident Command for High Rise Operations.
• NFA Training scheduled to be held in March 2014—Introduction to Wildland Urban
Interface Firefighting for the Company Officer.
• Hazmat technician refresher held in July 2013.
• First Responder classes held in August and September 2013 for all non-certified EMT
personnel and all ranked EMT personnel.
• Conducted numerous fire extinguisher training classes for many outside agencies and
companies in addition to County of Hawai`i and State Departments.
• Held Fireground Survival training classes in August 2013.
• Held the Revised Hazard Communications Standard Globally Harmonized System
Training in compliance with the new OSHA regulation.
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FIRE
TRAINING BUREAU
Program Measures
FY 2012-13 FY 2013-14 FY 2014-15
Actual* Budget Estimate**
Fire Training Bureau Program Delivery(Hours):
Fire Fighter Recruit Training 2,663 3,500 3,500
Fire/Rescue Training(Operations) 830 1,300 1,500
Public Education Training(Fire Extinguisher Trng) 114 96 200
Hazardous Material Training 280 360 360
Medical First Responder Training 429 500 600
Incident Command/Officer Training 288 275 300
Driver Improvement Training 644 2,400 2,500
Wildland Training 160 240 250
Administrative Duties*** 2,464 2,800 4,200
*Note: It should be noted that the program delivery hours depicted represent instructor hours,and those same hours reflect,on
occasion,multiple instructors delivering the curriculum concurrently. For example,various modules for the fire fighter recruit
training curriculum require multiple instructors monitoring training program delivery.
**These figures represent projections based on average of previous years'statistics.
**Administrative duties include hours aside from actual program curriculum delivery and includes documentation of program
mandates in compliance with HIOSH and other regulatory mandates.
Program Expenditures**
FY 2012-13 FY 2013-14 FY 2014-15
Actual Budget Request
Number of Positions 4 5 5
Salaries and Wages 265,608.47 342,190 328,884
Operations 61,926.07 88,472 72,264
Equipment - - -
Program Total 327,534.54 430,662 401,148
**Includes Training Bureau/Volunteer Fire Service
Personnel Position Summary**
FY 2012-13 FY 2013-14 FY 2014-15
Position Title Actual Budget Request
Fire Captain 3 3 3
Fire Apparatus Trainer 1 1 1
Student Helper I - 1 1
Total 4 5 5
**Includes Training Bureau/Volunteer Fire Service
104
FIRE
VOLUNTEER TRAINING SECTION
Program Description
The Volunteer Training Section provides direction, coordination, support, and oversight
of the Volunteer Firefighting training program.
The Hawai`i Fire Department is the only fire department in the State of Hawai`i that is
considered to be a combination fire department whereby the emergency response
workforce is comprised of both paid career and volunteer responders. The primary
function of the Volunteer Training Section is to train all volunteers to the highest level,
promoting safety and adherence with the core values of the Hawai`i Fire Department.
Program Objectives
1. Obtain communication equipment such as PAK radios and pagers to support the
volunteer program by June 2015. These communication items shall meet the narrow
band requirement set forth by the Fire Communications Center.
2. Replacement of aging vehicle fleet by December 2014.
3. Implement Hands only CPR to all volunteer companies by July 2015.
4. Continued integration of Hawai`i Fire Department operations personnel with Hawai`i
Fire Department Volunteer Fire companies. Targeting 100% integration by June
2014.
Program Highlights
• Selected a new volunteer Fire Chief, Wayne Krug from Station 17A.
• Training implemented with career stations for integration.
• Delivered Fire Fighter I/II training to all volunteer firefighters.
• Educated all volunteer Firefighters and distributed burn ban pamphlets to all
personnel.
• Delivered First Aid training and issued First Aid Kits for all volunteer apparatus.
• Conducted defensive driving training for all volunteer FF.
• Received five vehicles from Cal Fire with two currently in service.
• Completed construction on the volunteer sheds at Na`alehu and Pahala.
• Company 9B remodeled their 1967 4X4 Kaiser and is currently in service.
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FIRE
. .a . �� VOLUNTEER TRAINING SECTION
Program Measures
FY 2012-13 FY 2013-14 FY 2014-15
Actual Budget Estimate**
Volunteer Training:
Admin.,Research,Prep. (Hrs.) 2,760 2,700 2,936
Volunteer Company Training(Hrs.) 685 730 641
Volunteer Companies 24 24 22
Volunteer Fire Fighters 203 205 200
**Note: These figures represent projections based on average of prewous years'statistics.
Program Expenditures
Refer to Training Bureau.
Personnel Position Summary
Refer to Training Bureau.
106
FIRE
MISCELLANEOUS
Program Expenditures
FY 2012-13 FY 2013-14 FY 2014-15
Actual Budget Request
Helicopter Services 1,021,465.97 1,304,808 1,168,893
Basic EMT Training 444,953.00 - -
Fire Grants 154,002.27 50,000 50,000
Fire Depts Private Contributions 30,465.63 25,000 25,000
Total 1,650,886.87 1,379,808 1,243,893
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HUMAN RESOURCES
HUMAN RESOURCES
DEPARTMENT SUMMARY
Mission Statement
To be the employer of choice within the County and Island of Hawai`i by encouraging
and supporting all efforts to nurture a healthy, safe, and rewarding work environment and
community. As the human resource team, we are quality driven and committed to
sharing our expertise with departments and employees to enable them to better
accomplish their missions.
Department Goals
1. To provide names of qualified individuals to hiring departments on a timely basis for
the filling of their civil service vacancies.
2. To provide a classification and pay system that ensures an equitable compensation system.
3. To provide timely advice and assistance to all County agencies consistent with
applicable laws affecting human resource management.
4. To identify County training needs and provide training and personnel development
programs that will enhance the skills of County employees, provide a safe working
environment, and, ensure compliance with applicable laws affecting human resource
management.
5. To recognize County employees for their accomplishments.
6. To support the Merit Appeals Board and the Salary Commission with their duties and
functions.
7. To develop, implement, and maintain appropriate policies, procedures, and reports
required by law or by operational needs.
8. To negotiate and provide adjustments in wages, hours, and terms and conditions of
employment for County employees.
9. To identify and pursue appropriate changes in law, rules, contracts, policies and
procedures affecting human resource management.
10. To identify and reduce/eliminate unsafe and hazardous working conditions and work
practices in an effort to reduce the number of work place injuries and illnesses.
11. To process workers' compensation claims with respect and compassion for injured
workers, the ultimate goal of which is to return employee to his or her regular full
employment as a productive worker.
Funding Source and Position Count
General Fund $ 1,915,916 General Fund 49
Grant Revenue - Grant Revenue/Other 1
Total Budget: $ 1,915,916 Total Number of Positions 50
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HUMAN RESOURCES
HUMAN RESOURCES
Department Goals (continued)
12. To ensure departments and agencies are in compliance with applicable laws affecting
human resource management.
13. To assist, encourage, and insure, County compliance with laws, rules, and policies
relative to equal opportunity and employment.
Program Description
The Department of Human Resources is the central human resource agency for the
County of Hawai`i whose functions include administering the civil service laws as they
apply to the County. As the central human resource agency for the County, the
department has responsibility for strategic planning, workforce planning and
employment, equal opportunity, personnel development, compensation and benefits,
employee and labor relations, and occupational health and safety.
Program Objectives
Classification and Pay
1. Review and process position redescription reviews within five workdays of receipt.
2. Review and process reallocations for recruitment within 10 workdays of receipt.
Labor Relations
1. Hear and respond to employer-level grievances within 60 days from receipt.
2. Answer all written departmental inquiries relating to the administration and
interpretation of all collective bargaining agreements and executive orders within 14
days from date of receipt if it does not require inter jurisdictional action, 30 days if it
does.
3. Provide background and other technical information required by the Corporation
Counsel's Office for the arbitration of grievances within 14 days from the date of
request.
Personnel and Organizational Development
1. Conduct the New Hire Orientation class once a month.
2. Annually conduct each module in the Customer Service Skills Series.
3. Annually conduct each module in the Supervisory Skills Series.
4. Annually coordinate the Prevention of Workplace Violence training program.
5. By September 30, 2014, hold the annual Pre-retirement Workshop.
6. Issue the Fall 2014 and Spring 2015 Training Catalogues.
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HUMAN RESOURCES
HUMAN RESOURCES
Program Objectives (continued)
Equal Opportunity
1. Respond to and resolve inquiries and complaints from the public and Hawai`i County
employees regarding various civil rights laws within 14 days from date received
unless extensive research/investigation or action/information from other departments
is required to properly respond to the inquiries and complaints.
2. By June 30, 2015 develop a draft of an Internal Investigations Manual to be used as a
reference for those conducting Internal Investigations.
3. By June 30, 2015, deliver 2 supervisory training classes, 2 non-supervisory training
classes and 2 Ally classes (sensitivity training for a Lesbian, Gay, Bisexual and
Transgender Inclusive workplace).
Administrative Services
1. Conduct two department/agency audits each quarter on personnel files, temporary
assignment records, postings, etc. to ensure compliance with personnel laws, rules,
policies and procedures, collective bargaining agreements and executive orders.
2. With the exception of mass pay adjustments transactions, audit and approve properly
completed and submitted payroll certification forms within five workdays of receipt.
Audit and approve mass pay adjustment payroll certification forms within two weeks
of the last form received.
3. Review and act upon properly completed and submitted Flexible Spending Plan
change in status forms within two workdays of receipt.
4. By December 31, 2014, hold an annual employee awards program.
Recruitment and Examination
1. Establish eligible lists to assist hiring departments fill their vacancies:
• Within two months for registration recruitments and small/medium size open-
competitive recruitments requiring a written examination.
• Within three months for large size open-competitive recruitments requiring a
written examination.
• Within two months for open-competitive recruitments requiring a training and
experience evaluation (T&E).
• Within four months for the Police Officer I recruitment requiring a written
examination and a performance test.
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HUMAN RESOURCES
HUMAN RESOURCES
Program Objectives (continued)
Recruitment and Examination
2. Establish internal recruitment lists to assist hiring departments fill their vacancies:
• Within one month for internal recruitments within the department or internal
recruitments within the County.
3. Certify (refer)names from available eligible lists to hiring departments within four
workdays from receipt of the request for the list.
4. By October 31, 2014, coordinate the placement of Cooperative Vocational Education
(CVE) students within the County.
Health and Safety
1. Coordinate and/or conduct safety inspections of at least six County facilities.
2. Provide requested safety and equipment training within two months of original
request.
3. Provide two HIOSH-required training programs per quarter.
4. Provide at least six Defensive Driver Courses (DDC)to County employees during the
fiscal year.
5. Conduct a semi-annual workers compensation claims review.
Program Highlights
• Collaborated with affected departments and conducted maintenance reviews for the
following classes and series of work. Verified duties and minimum qualification
requirements, and amended classes as appropriate.
Customer Service Supervisor Fire Equipment Operator
Investigator Mass Transit Administrator
Parking Control Officer Police Evidence Specialist
Police Lieutenant Police Major
Police Officer III Police Radio Dispatcher
Purchasing Agent Recreation Specialist
• Assisted the Finance Department in addressing staffing requirements to implement
Act 10, SB2506 SD2 HD1, which consolidated the driver's license and civil
identification programs for the State of Hawai`i, which was then delegated to the
Counties. Transferred positions, reallocated positions to appropriate classifications,
and allocated new positions.
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HUMAN RESOURCES
HUMAN RESOURCES
Program Highlights (continued)
• Collaborated with other jurisdictions and the Department of Public Works to
implement Act 208, Session Laws of Hawaii 2010, that requires employees acting in
a guard capacity to be registered as a guard with the State of Hawai`i Board of Private
Detectives and Guards. Assisted with registration requirements and amended class
specification to address qualification requirements of Act 208.
• Collective bargaining negotiations resulted in two-year master agreements for
bargaining units 02, 03, and 04 and a four-year master agreement for bargaining unit
01.
• Hosted BU 11 interest arbitration at the West Hawai`i Civic Center in March 2013.
Human Resources Manager served as the Employer Group panel representative
during the arbitration.
• Drafted and issued Executive Order#158 which was the first comprehensive review
of negotiated terms and conditions of employment applicable to employees excluded
from collective bargaining, including elected and appointed officials in over 20 years.
• Coordinated and hosted 71 training sessions to 756 County employees on subjects
such as new hire orientation, prevention of workplace violence, drug and alcohol
awareness, customer service skills, supervisory skills, conflict resolution, and various
webinars on leadership topics.
• Organized the review and payment to eight applicants a combined $15,000 in tuition
reimbursement
• Based upon a consumer's request, funded improvements to University Heights Park
including a curb cut, an accessible parking space, and accessible water fountain.
• Funded the purchase of assistive equipment to enhance accessibility for Honoka`a
Swimming Pool.
• Funded the purchase of software to improve website accessibility for people with
disabilities. Hired a contract employee to assist departments and conduct hands-on
website accessibility training.
• Coordinated County's Leave Sharing Program: 5 requests for shared leave hours
were approved; 50 employees donated 1,160 hours of vacation leave.
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HUMAN RESOURCES
Program Highlights (continued)
• Facilitated Flexible Spending Plan: As a cafeteria plan under section 125 of the
Internal Revenue Service Code, the County's Flexible Spending Plan allows
participants to pay for health insurance premiums and medical and dependent care
expenses with pretax dollars. As a result, participants realize both state and federal
income tax savings as well as FICA tax savings. In Plan Year 2012-2013, the County
saved approximately $447,645 in FICA taxes. During this period, 1,960 employees
participated in the plan.
• In its second"live"year, the County's electronic recruitment system received 8,277
applications for 108 open-competitive recruitments, 102 internal recruitments, and
various other appointments.
• Assisted departments in filling their vacancies by referring 391 qualified applicant
lists for a total of 325 permanent and temporary appointments.
• Developed and implemented new procedures for the filling of civil service and
exempt classified positions in the executive branch of the County to manage the
appropriate staffing of County positions.
• Coordinated island wide influenza vaccines with KTA for County employees,
vaccinating 438 employees.
• Secured additional funding from a Federal Emergency Management Agency/Civil
Defense (FEMA/CD) grant and was able to purchase an additional 5 cabinet mounted
AED's and 8 portable automated external defibrillators (AED's) for distribution and
loan to County facilities and operations.
• Open workers' compensation claims increased from 292 open claims in FY 2011-12
to 373 open claims in FY 2012-13; and new claims increased from 136 claims being
filed in FY 2011-12 to 148 claims filed in FY 2012-13.
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HUMAN RESOURCES
HUMAN RESOURCES
Program Measures
FY 2012-13 FY 2013-14 FY 2014-15
Actual Budget Estimate
No. of Positions
Permanent Full-Time 2,714 2,712 2,745
Permanent Part-Time 205 205 204
Temporary Full-Time 261 264 264
Temporary Part-Time 11 11 11
Total No. of Positions 3,191 3,192 3,224
Applications Reviewed 8,277 8,500 8,500
Recruitments Conducted 210 100 0
Internal Recruitments Conducted 0 0 100
Open Competitive Recruitments Conducted 0 0 105
Examinations Administered 105 96 102
Certifications Completed 391 210 350
Personnel Transactions Processed 2,917 4,000 4,000
FSP Change Forms Reviewed/Processed 193 250 250
No. of POD*Training Programs Offered 44 6 40
No. of POD Training Sessions Conducted 71 30 60
No. of Employees Who Attended POD Training 756 300 500
CVE Students Placed 14 15 15
Initial Allocations 2 3 4
Reallocations 217** 175 206
New Classes 5 5 7
Position Redescription Reviews 127 130 130
Class Specification Amendments 38 20 39
Step 3 Grievances Heard 18 25 20
No. of Cases Arbitrated 2 0 0
Merit Appeals Board Meetings 2 12 12
Merit Appeals Board Hearings 0 8 6
Salary Commission Meetings 1 6 6
Tool Testing 2 2 2
Monthly Reports-Accidents 12 12 12
Safety Inspections 24 6 6
Medical Bills Processed 3,804 4,000 4,000
First Aid Classes—Trained Employees 138 100 100
Driver Training&Equipment(No. of Employees) 27 25 25
* Personnel and Organizational Development(POD)
** Includes 84 reallocations for recruitment purposes
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HUMAN RESOURCES
HUMAN RESOURCES
Program Expenditures
FY 2012-13 FY 2013-14 FY 2014-15
Actual Budget Request
Number of Positions 51 50 50
Salaries and Wages 1,371,935.61 1,498,511 1,585,967
Operations 219,189.32 332,897 328,345
Equipment 19,187.62 1,850 1,604
Program Total 1,610,312.55 1,833,258 1,915,916
Personnel Position Summary
FY 2012-13 FY 2013-14 FY 2014-15
Position Title Authorized Authorized Request
Director of Human Resources 1 1 1
Deputy Director of Human Resources 1 1 1
Administrative Services Officer II 1 1 1
Clerk III 2 1 1
Employee Development Specialist 1 - -
Equal Opportunity Officer 1 1 1
Equipment Operations Instructor(Temporary) 2 2 2
Human Resources Assistant 2 3 3
Human Resources Manager II 3 4 4
Human Resources Manager III 1 1 1
Human Resources Program Specialist 2 2 2
Human Resources Specialist 1 3 3 3
Human Resources Specialist II 1 1 1
Human Resources Technician I 2 2 1
Human Resources Technician II 3 3 4
Safety&Driver Improvement Supervisor 1 - -
Secretary-Reporter 1 1 1
Student Helper I 1 1 1
Workers' Compensation Claims Specialist III 2 2 2
Workers' Compensation Position 20 20 20
Total 51 50 50
115
INFORMATION
TECHNOLOGY
INFORMATION TECHNOLOGY
DEPARTMENT SUMMARY
Mission Statement
The Department of Information Technology is committed to providing quality technical
support and services to all County Departments and Agencies. We support the County of
Hawai`i's goals through the use of Information Technology, Professionalism, and
Teamwork.
Department Goals
1. To keep the computer systems, computer applications, and networks running smoothly.
2. To provide critical information systems available (VoIP phones, Emergency Operations
Centers Video Conferencing in Hilo and Kona, and e-mail) during times of disaster.
3. To coordinate and assist County department and agency efforts to implement computer
systems and applications consistent with the County's overall priorities and available
resources.
4. To plan, coordinate, and assist with the development of a countywide Geographic
Information System.
5. To expand and enhance countywide computer networks to enable computer system
interconnectivity and information sharing among all departments and agencies.
6. To improve individual employee capabilities and productivity through training.
7. To provide opportunities for the citizens to access County government records and to
transact business with the County government using computer technology.
8. To continue to develop and improve common Information Technology policies,
standards, and procedures to guide County departments and agencies.
Program Description
Information Technology provides the technical leadership in all aspects of computer use for
the County of Hawai`i, including GIS, financial and departmental applications, hardware
and software support, telecommunications and network functions.
Information Technology provides advice and support for computer systems and
applications utilized by various County departments and agencies, performs systems
analysis and programming functions, maintains data security, and conducts in-house
computer training classes.
Funding Source and Position Count
General Fund $ 2,727,186 General Fund 20
Grant Revenue - Grant Revenue -
Total Budget: $ 2,727,186 Total Number of Positions 20
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INFORMATION TECHNOLOGY
INFORMATION TECHNOLOGY
Program Description
User Support Section
Help Desk:
Help Desk is the first level technical support for all computer issues for the County of
Hawai`i. This group has staff located in both Hilo and Kona and responds to questions
and problems raised by County users at locations island-wide. This branch provides
technical support and assistance with desktop PCs, Laptops, mobile devices, peripherals
and audio/visual equipment. Assistance with basic application software questions and
network connectivity issues is also provided.
Applications:
Analyzes, designs, develops, tests, implements, and supports computer applications for
the County of Hawai`i. This branch provides software support, custom reports and
technical advice for the County's mission critical applications, such as the enterprise
financial system known as FRESH, Utility Billing, Document Management, FireRMS
and Building Permits. This group also coordinates inter-departmental use of GIS and the
creation, acquisition, sharing, and distribution of GIS data. The County of Hawai`i
website and internal intranet site are also managed and maintained by the Applications
staff.
Systems Support Section
Network:
Responsible for the evaluation, design, selection, purchase, implementation, and
administration of County local area networks (LAN), Wide Area Networks (WAN), and
Network Operating Systems (NOS). This branch oversees all network communications,
VOIP system setups, new Audio/Video setup and the Firewalls that protect the County of
Hawai`i systems. Problem resolution for all network, server, and workstation-based
hardware systems is provided by the Network staff.
Shared Services
Responsible for the evaluation, design, selection,purchase, implementation, and
administration of the County of Hawai`i shared systems. This branch oversees all
network security, Active Directory implementation, Virus protection, Exchange and
email; file storage and data backup systems. Problem resolution for all network, server,
and workstation-based software systems is provided by the Shared Services staff
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INFORMATION TECHNOLOGY
INFORMATION TECHNOLOGY
Program Objectives
1. Provide a reliable and managed network for the County of Hawai`i. Expand and
maintain the County of Hawai`i Local and Wide Area Networks.
a. Provide redundancy with high speed connections with different physical
routes.
b. Redesign and reconfigure the network to implement higher level protocols
using professional and managed services where applicable
c. Implement security methods to protect the County of Hawai`i information
assets
d. Extend network to include access for all Departments where possible
e. Expand wireless access service in county buildings
f. Expand public wireless access service in county buildings
g. Implement redundant Internet connections
h. Explore and implement modern wide area network connectivity for remote
locations
2. Expand and maintain the County of Hawai`i server and application support.
a. Upgrade mission-critical data and application servers
b. Leverage the use of current server and storage technologies
c. Expand the use of virtual server and client technologies
3. Maintain and enhance the reliability, security, and redundancy of the county's
information technology infrastructures.
a. Expand alternate server and backup locations to provide mission-critical
services in the event of primary site disaster
b. Increase County employee collaboration through the implementation of
collaboration technologies
c. Increase County employee communications through the deployment of
conference calling services.
4. Review and improve Information Technology's customer support and services.
a. Expand the use of HelpSpot support ticket software
b. Expand use of service metrics to improve quality service and response
5. Coordinate and manage a County wide leased PC program for all end of life
systems (Microsoft XP and later will end of life in March of 2013).
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INFORMATION TECHNOLOGY
INFORMATION TECHNOLOGY
Program Highlights
• Expanded County wireless and Guest/Public wireless at county facilities. This
included West Hawai`i Civic Center conference rooms, and four Parks &
Recreation locations: Pahoa Senior Center, Mountain View Gym, Kawananakoa
Gym, and Kona Aquatics Center.
• Converted server backups to disk rather than tapes. This results in more reliable
backups and data restoration capabilities.
• Laserfiche expansion and improved network integration with Office of Housing &
Community Development as well as the Office of the Prosecuting Attorney.
• Expanded virtual servers resulting in retiring of aging computer systems. This
increases server reliability while decreasing costs and infrastructure requirements.
• Honoka'a Police station was upgraded to a faster fiber connection to the County
network.
• Makalei Fire Station was added to the County network.
• Network reliability improvements due to deployment of redundant power supplies
at key locations.
• Major software upgrades were completed to the Business License System for the
Licensing Division of the Finance Department.
• Websites for The Office of the Prosecuting Attorney, Research & Development
and the Planning Department Envision Downtown Hilo were brought in-house to
be part of the County of Hawai`i website.
• Web pages were created and training given for all 9 Council districts to maintain
as part of the County of Hawai`i website.
• Finance Department's Purchasing Division documents were added into the
Laserfiche document management system and were made available to the public
via the County of Hawai`i website.
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INFORMATION TECHNOLOGY
INFORMATION TECHNOLOGY
Program Measures
FY 2012-13 FY 2013-14 FY 14-15
Actual Budget Estimate
Computer Systems
Servers: Retired/New/Total 5/3/50 11/10/49 7/10/52
New network nodes added/Total nodes N/A 10 24
New/replacement PC's setup 120 1,000+ 300
Total workstations supported 1,200 1,400 1,500
Computer Applications
Total Running on C&C, State,Federal,Outside Computers 8 15 20
Total Running on in-house LANs and PC Systems 82 85 90
Information Technology In-House Custom Written 34 37 41
Information Technology support w/3`d Party Vendor 47 51 55
NOTE: Total running has been split into 2 categories to better represent the
type of support provided to end users.
GIS Applications: Information Technology/Other Dept 40 40 40
GIS Data Layers Public Domain 85 85 85
In-House/County of Hawai`i 115 115 115
Imagery/Percent of Island covered 100% 100% 100%
Other Work Statistics
Primary Computer System Uptime During Normal Work Hours 99% 99% 99%
(247 days x 8.75 hrs)
Computer Training Classes and Workshops Offered 33 All online All Online
Computer Training Classes Attendees 288 All online All Online
Help Desk/PC Repairs N/A Warranty Warranty
Service Desk Calls 9,500 9,900 8,500
Average Service Desk Calls/Day 38 40 34
Voice Over IP
Numbers Supported 1,100 1,300 1,400
Call Manager Servers 2 2 2
Voicemail Servers 2 2 2
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INFORMATION TECHNOLOGY
INFORMATION TECHNOLOGY
Program Expenditures
FY 2012-13 FY 2013-14 FY 2014-15
Actual Estimate Estimate
Number of Positions 17 20 20
Salaries and Wages 808,208.83 1,080,016 1,139,796
Operations 390,369.13 1,001,125 1,206,590
Equipment 144,088.42 360,198 380,800
Program Total 1,342,666.38 2,441,339 2,727,186
Personnel Position Summary
FY 2012-13 FY 2013-14 FY 2014-15
Position Title Actual Authorized Request
Director of Information Technology 1 1 1
Information Systems Manager 1 - -
Information Systems Program Manager - 2 2
Geographic Information Systems Analyst II 1 1 -
Geographic Information Systems Analyst III - - 1
Information Systems Analyst I 3 3 3
Information Systems Analyst III 2 3 4
Information Systems Analyst IV 3 2 2
Information Systems Analyst V 4 6 6
Information Systems Tech II 1 1 -
Private Secretary 1 1 1
Total 17 20 20
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LEG/SLATIVE AUDITOR
LEGISLATIVE AUDITOR
DEPARTMENT SUMMARY
Mission Statement
Hawai`i County Charter section 3-18 establishes an independent audit function within the
Legislative Branch through the Office of the Legislative Auditor. It is our mission to
serve the Council and citizens of Hawai`i County by promoting accountability, fiscal
integrity, and openness in local government and to serve as a catalyst for improving
County government. Through performance and/or financial audits of County agencies
and programs, the Office of the Legislative Auditor(OLA) examines the use of public
funds, evaluates operations and activities, and provides findings and recommendations to
elected officials and citizens in an objective manner. Our work is intended to assist
County government in its management of public resources, delivery of public services,
and stewardship of public trust.
Department Goals
1. To procure an external certified public accountant to conduct an annual independent
post-audit of the County's financial transactions to assist the Council in complying
with requirements of the Hawai`i County Charter.
2. To conduct or cause to be conducted performance and/or financial audits and special
studies of the funds, services, and operations of any County agency, executive
agency, and/or program, as set forth by the Legislative Auditor in an annual audit
plan that shall be transmitted to the Council and the Mayor and filed with the County
Clerk as a public record.
3. To conduct or cause to be conducted follow-up performance reviews to monitor and
evaluate the implementation of audit recommendations by audited County entities.
4. To assist the Council in its efforts to ensure openness and accountability in the
expenditure of public funds, as may be requested by the Council by resolution.
Funding Source and Position Count
General Fund $ 753,318 General Fund 5
Grant Revenue - Grant Revenue/Other -
Total Budget: $ 753,318 Total Number of Positions 5
122
LEGISLATIVE AUDITOR
LEGISLATIVE AUDITOR
Program Description
The Office of the Legislative Auditor developed an internal operations or audit manual,
which was adopted by the Council in 2006 and updated in 2013, to provide consistency
and conformance with generally accepted government auditing standards in the
performance of our audit responsibilities and reporting procedures. The Office of the
Legislative Auditor develops an annual audit plan based on a risk assessment of County
agencies, programs, and funds utilizing objective methodology to identify priority areas
for assignment of audit resources.
To assist the Council in complying with requirements of the Hawai`i County Charter,the
Office of the Legislative Auditor is responsible for the procurement of an external
certified public accountant to conduct an annual independent post-audit of the County's
accounts and financial transactions.
Program Objectives
1. To procure an independent certified public accountant to conduct an annual post-audit
of the County's accounts and financial transactions (Hawai`i County Charter §10-13).
2. To file an annual audit plan with the Council based on a County-wide risk assessment
of funds, programs, services, and operations of any County agency, executive agency,
or program, which is supported, in whole or in part, by County funds (Hawai`i
County Charter §3-18).
3. To conduct or cause to be conducted performance and/or financial audits of County
agencies, programs, and/or operations in accordance with the annual audit plan, or as
determined necessary by the Legislative Auditor(Hawai`i County Charter §3-18).
4. To conduct or cause to be conducted follow-up performance and/or financial reviews
of audited entities in accordance with the annual audit plan, or as determined
necessary by the Legislative Auditor(Hawai`i County Charter §3-18).
5. To conduct or cause to be conducted special studies or projects to ensure openness
and accountability in the expenditure of public funds.
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LEGISLATIVE AUDITOR
LEGISLATIVE AUDITOR
Program Highlights
Financial Audits. Pursuant to Hawai'i County Charter §10-13, OLA began the
procurement process during FY 2013-2014 for a new four-year contract from FY ending
June 30, 2014 through June 30, 2017. As part of this four year contract, the scope of
work will include an audit the County's Comprehensive Annual Financial Report, audit
of the Department of Water Supply's Financial Statement, Single Audit of Federal
Financial Assistance Programs, Landfill Financial Assurance Report, and Office of
Housing Section 8 Report.
Performance Audits:
Audit of the Elections Division—follow-up. OLA procured a professional services
contract during FY 2013-2014 with Taketa, Iwata, Hara& Associates to conduct an
agreed-upon procedures audit of the expenditures of the Elections Division for the 2008,
2010, and 2012 primary and general elections pursuant to Resolution 111-13. A report
was transmitted to the Council and Mayor and filed with the Clerk as a public record.
OLA will initiate a follow-up review of the implementation of recommendations detailed
in the report.
Audit Plan of 2013-2014. OLA will undertake audits of the Civil Defense and Finance
Department, the two top ranked departments for audit as determined by our County-wide
Risk Assessment presented to the Council in December 2012.
Our audit reports are available on-line at
http://records.co.hawaii.hi.us/Weblink8/Browse.aspx?dbid=1&startid=18592.
Special Studies or Projects:
Peer Review: To comply with Government Auditing Standards (GAS), OLA will
undergo its first peer review conducted by the Association of Local Government Auditors
(ALGA) in December 2013. The scope of the review will be to conduct a peer review
following the guidelines contained in the ALGA Peer Review Guide, 2011 Revision. In
working independently of OLA, two auditors will provide a reasonable basis for
determining whether during the period of July 1, 2009 through June 30, 2012, OLA's
internal quality control system was suitably designed and operating effectively to provide
reasonable assurance of complying with applicable Generally Accepted Government
Auditing Standards issued by the Comptroller General of the United States.
Audit Database: OLA will be updating its partially completed database of audit
recommendations with the integration of data analytics software to enhance the efficiency
and accuracy of tracking, updating, monitoring, and reporting to the Council of the status
of implementation of audit recommendations by County agencies and programs.
124
LEGISLATIVE AUDITOR
,,,,_„ , _.�.» _.v� 9
LEGISLATIVE
AUDITOR
Program Measures
FY 2012-13 FY 2013-14 FY 2014-15
Actual Budget Estimate
Annual Audit Plan Filed with Council Yes Yes Yes
Performance and/or Financial Audits Completed 1 3 3
Performance and/or Financial Audits Ongoing 2 2 2
Special Studies or Projects Completed 1 2 2
Special Studies or Projects Ongoing 2 1 1
Program Expenditures
FY 2012-13 FY 2013-14 FY 2014-15
Actual _ Budget Request
Number of Positions 5 5 5
Salaries and Wages 286,142.94 328,040 337,311
Operations(includes external audit of County finances) 311,290.37 462,915 413,007
Equipment - 3,000 3,000
Program Total 597,433.31 793,955 753,318
Personnel Position Summary
FY 2012-13 FY 2013-14 FY 2014-15
Position Title Authorized Authorized Request
Legislative Auditor 1 1 1
Administrative Assistant to the Legislative Auditor 1 1 1
Audit Analyst 3 3 3
Total 5 5 5
125
LIQUOR CONTROL
LIQUOR CONTROL
DEPARTMENT SUMMARY
Mission Statement
To promote the health, safety and welfare of the general public by regulating the
importation, manufacture, distribution, sale and service of alcoholic liquors in the County
of Hawai`i.
Department Goals
1. To govern operations of liquor licensees which promote reasonable practices in the
sale or service of liquors by Rules of the Liquor Commission and/or implementation
of programs which promote compliance to liquor laws.
2. To enforce the liquor laws of the State and County of Hawai`i.
3. To grant, renew or deny liquor license applications and permits in accordance to law.
4. To provide efficient administrative services.
5. To educate licensees, staff, commission and board members on liquor laws and issues
affecting their activities.
6. To conduct and/or support public and youth programs whether through education,
enforcement, or activities which promote compliance to liquor laws.
7. To help support businesses and industries involved in the sale of liquor, by
streamlining and updating current enforcement practices and procedures.
8. To implement an online database and electronic filing system (to include applications
and renewals.)
9. To implement an electronic licensee notification system.
10. To implement an online payment (fees and fines) system.
Program Description
1. To grant, renew and refuse applications or liquor licenses for the manufacture,
importation and sale of liquor.
2. To amend or adopt rules having the force and effect of law in the county.
3. To enforce state and county liquor laws by inspections of licensed premises and
investigations of complaints of violations for referral to the Liquor Control
Adjudication Board.
Funding Source and Position Count
General Fund - General Fund -
Grant Revenue - Grant Revenue/Other 18
License Fees $ 1,978,505
Total Budget $ 1,978,505 Total Number of Positions 18
126
LIQUOR CONTROL
LIQUOR CONTROL
Program Description (continued)
4. To provide services to and on behalf of the Liquor Commission and Liquor Control
Adjudication Board, including the review and amendment of procedures and duties.
5. To provide education to licensees, staff, Commission, and Board.
6. To review county and state liquor laws toward uniformity.
7. To conduct and/or support public and youth programs whether through education,
enforcement, or activities which promote compliance to liquor laws.
8. To help support businesses and industries involved in the sale of liquor, by
streamlining and updating current enforcement practices and procedures.
Program Objectives
1. Licensing:
a. Conduct 30 interviews with new liquor license applicants.
b. Process 30 new license applications.
c. Conduct 30 site visits to applicant premises.
2. Operations:
a. Hold minimum of 18 manager examinations in Hilo and 36 in Kona for
approximately 900 employees of licensed establishments. Classes and
examinations to be offered to all licensees' staff, including minor-aged
employees.
b. Conduct minimum of 700 on-premise checks per month to promote compliance to
liquor laws by liquor licensees.
c. Provide all staff, commissioners and board members education via county, state
and nationally sponsored programs.
3. Public Programs:
a. Provide minimum of 2 youth, public and enforcement programs which promote
compliance to liquor laws.
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LIQUOR CONTROL
LIQUOR CONTROL
Program Highlights
1. The department participated with other county departments of liquor control to
monitor 2013 legislations affecting liquor. Legislation involving electronic storage of
ID data and adding a distillery class were both deferred.
2. The department was able to place all of its forms on-line and can now accept e-mailed
forms at cohdlc @co.hawaii.hi.us enabling our licensees to increase their use of
e-filing.
3. The department was able to start offering server training to all servers in an effort to
help reduce over-service and service to underage customers. We also continue to
offer compliance checks against retail and dispenser licensees during the year.
4. In partnership with the BIIF, conducted its 8th Annual Drug, Alcohol, Tobacco
(DAT) seminar with participation by 50 student-athletes. DAT seeks to prevent
underage drinking and provides training to the student-athletes on a curriculum
developed by the federal office of Substance Abuse and Mental Health Services
Administration. These DAT student-athletes then conducted teach-ins to 80% of the
fifth graders in their respective feeder schools.
5. This year, the department's Fall 2012 Project Grad program, in conjunction with the
Mayor's Office and Native FM Radio/KBig, 2 high schools participated in a food
fight for hunger wherein they collected 2,562 lbs. of food for the Food Basket,
collectively earning them $3,000. $5,750 was distributed among 6 additional high
schools in the Spring 2013.
6. A complete review of the current rules and regulations has been completed and work
continues to get the amendments adopted.
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LIQUOR CONTROL
LIQUOR CONTROL
Program Measures
FY 2012-13 FY 2013-14 FY 2014-15
Actual Estimate Estimate
Licensing
Applications for Licenses
Interviews for Applications 112 90 90
Regular 41 50 50
Renewal 375 380 380
Special 88 50 50
Transient Vessel 52 250 250
Catered Functions 169 100 100
Miscellaneous Applications 73 50 50
Permit Applications 1,591 1,100 1,200
Site Inspection 46 60 60
Liquor Commission
Public Hearings on Rules and Regulations 0 2 2
Meetings(Public Hearings, Preliminary Hearings, 13 14 14
Special Meetings, Workshops)
Site Visitations 0 2 2
Liquor Control Adjudication Board
Public Hearings on Rules and Regulations 0 2 2
Meetings(Public Hearings, Special meetings, 8 4 4
Workshops)
Violations to Board 59 45 45
Operations
Warning and Citations 69 100 100
Manager Examinations 1,177 1,200 1,200
Manager Registration(activate existing manager 256 250 250
cards)
Audio Surveillance Checks 12 90 90
Field Inspections Per Month 1,939 1,500 1,500
Public Complaints 13 15 15
Investigations 165 400 250
129
LIQUOR CONTROL
LIQUOR CONTROL
Program Expenditures
FY 2012-13 FY 2013-14 FY 2014-15
Actual Budget Request
Number of Positions 18 18 18
Salaries and Wages 709,015.46 793,950 859,454
Operations 826,283.36 1,000,318 1,076,801
Equipment 7,895.57 5,000 2,250
Public Programs 25,198.26 45,000 40,000
Program Total 1,568,392.65 1,844,268 1,978,505
Personnel Position Summary
FY 2012-13 FY 2013-14 FY 2014-15
Position Title Authorized Authorized Request
Director of Liquor Control 1 1 1
Account Clerk 1 1 1
Accountant I 1 1 1
Liquor Control Administrative Officer 1 1 1
Liquor Control Investigator II 8 8 8
Liquor Control Investigator III 2 2 2
Liquor Control Licensing Officer 1 1 1
Liquor Licensing Clerk 1 1 1
Private Secretary 1 1 1
Secretary 1 1 1
Total 18 18 18
130
MANAGEMENT
MANAGEMENT
DEPARTMENT SUMMARY
Mission Statement
To serve all residents of the County of Hawai`i with honesty, integrity, care and
understanding.
Department Goals
Administration
• To fulfill our Mission Statement.
• To maintain the economic stability of County government.
• To oversee efficient and effective operations of all County departments.
• To ensure public safety for all residents and visitors in the County of Hawai`i.
• To improve the health, safety and quality of life on the Island of Hawaii.
• To plan adequately and effectively for the future of the County of Hawai`i.
• To perform the duties of government with openness and transparency to the best of
our ability within the law.
Information and Assistance Center(formerly known as Clerical Services Center)
To improve the centralized clerical pool concept of the Information and Assistance
Center, which provides clerical support for the entire County.
Funding Source and Position Count
General Fund $ 1,550,511 General Fund 18
Grant Revenue $ 30,000 Grant Revenue/Other 3
Total Budget: $ 1,580,511 Total Number of Positions 21
131
MANAGEMENT
ADMINISTRATION
Program Description
The Office of Management provides leadership, direction and supervision for
departments and agencies of the County of Hawai`i, ensures that the duties and
responsibilities of the executive branch are faithfully discharged in accordance with the
provisions of the County Charter, and addresses the needs, concerns and interests of the
people of the Island of Hawai`i.
Program Objectives
• Protect the health, safety and welfare of all residents and visitors in the County of Hawai`i.
• Improve communications with residents about County programs and services.
• Provide timely and meaningful responses to complaints.
• Continue traveling to meet with residents in each district.
• Build effective partnerships with federal, state and private agencies.
• Continue to develop the County's Island-wide bus system.
• Develop both Agricultural and Energy programs and initiatives that lead to a more secure
and sustainable future.
• Be a catalyst for Health by promoting healthy lifestyles and healthy communities.
• Develop infrastructure projects that connect our communities and to provide recreational
opportunities for our communities.
• Continue to broaden our Asia Pacific partnerships and economic development
opportunities.
• Lower County costs and expenditures; raise County revenue streams.
Program Highlights
• Provided leadership, direction and assistance to County departments as they work towards
their goals and objectives.
• Maintained funding levels for critical, core County government services despite declining
revenues and increased costs in other areas such as the retirement fund, healthcare
premiums and energy.
• Increased support for tourism in the areas of Airlift, Marketing and CMI initiatives which
resulted with increases in all areas.
• Began construction on the upgrades to the Pa'auilo Slaughterhouse and Rendering Facility,
a $4.15 million cooperative project with the State of Hawai'i to better serve our ranchers
and grass-fed beef industry. This will increase production capacity by 40%.
• Blessed the 1,739 acre COH Kapulena Agricultural Park, the largest ag park in the State
which provides more opportunities for our Island's farmers and ranchers.
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MANAGEMENT
ADMINISTRATION
Program Highlights (continued)
• Reached new milestones in the development of the Lalamilo Wind farm project that will
use wind to power our water pumps for residential, commercial and agricultural uses.
• Held six community talk story sessions across Hawai'i Island, bringing the total talk story
sessions held to over 50 since this administration took office in 2008.
• Broadened our communication efforts with the community through channels that include
our website HawaiiCountyMayor.com, social media presences on Facebook and Twitter, as
well as resuming production of Holomua,the newsletter of the Mayor's office which is
available now in print at most County offices as well as online.
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MANAGEMENT
ADMINISTRATION
Program Measures
FY 2012-13 FY 2013-14 FY 2014-15
Actual Budget Estimate
*Incoming&Outgoing Correspondence 3,926 6,000 6,000
*Incoming correspondence only
Program Expenditures
FY 2012-13 FY 2013-14 FY 2014-15
Actual Budget Request
Number of Positions 14 16 16
Salaries and Wages 941,329.15 914,156 957,876
Operations 402,580.22 349,450 356,900
Equipment 1,203.78 4,550 4,550
Program Total 1,345,113.15 1,268,156 1,319,326
Personnel Position Summary
FY 2012-13 FY 2013-14 FY 2014-15
Position Title Authorized Authorized Request
Mayor 1 1 1
Managing Director 1 1 1
Deputy Managing Director 1 1 1
Clerical Services Assistant - 2 2
Data Processing Control Clerk I 1 1 1
Executive Assistant II 1/2T 1 1 1
Executive Assistant III 4 4 4
Private Secretary to the Managing Director 1 1 1
Private Secretary to the Mayor 1 1 1
Program Manager(Temp) 1 1 1
Public Relations Specialist I 1 1
Student Helper I 1 1 1
Total 14 16 16
134
MANAGEMENT
INFORMATION AND ASSISTANCE CENTER
Program Description
The Information and Assistance Center staff provides secretarial/clerical and
administrative staff assistance to the Office of the Mayor and other County agencies, as
well as to the Cost of Government Commission,the Geothermal Energy Working Group,
and the Committee on Early Childhood. The Information and Assistance Center is
responsible for the processing and initial screening of all applicants for Hawai'i County
Boards and Commissions. It keeps the data base of all applicants as well as those who
are currently serving. The correspondence between the Mayor and applicants is also
handled by the Information and Assistance Center. The Information and Assistance
Center assists the public with information about all County, State and Federal
government agencies and community agencies and services. The staff receives, logs, and
refers complaints. It administers the issuance of disabled parking placards island wide.
The Information and Assistance Center is the agency that is responsible for reservations
of the Aupuni Center Conference Room, and the County Building Conference Rooms
(Hamakua& Puna), issues forms and keys, and maintains the calendar of events for those
venues.
Program Objectives
1. Assist the clerical workload of the Mayor's Office, the Cost of Government
Commission, Geothermal Energy Working Group, and Committee on Early
Childhood, the Game Management Advisory Commission, and all County
departments and agencies daily.
2. Process all applicants for Hawai'i County Boards and Commissions, keep data base
of applicants and active members current.
3. Receives and handles complaints filed, refers complaints for resolution to appropriate
departments or person(s), and follows up to ensure that action has been taken within a
maximum two week turnaround time.
4. Assists in updating the County Web Calendar, provides information for the County
Web Newsletter; and maintains and updates the community bulletin board at the
County Building.
5. Assists the public with a variety of information; i.e. current community events; direct
folks to State or County agencies, phone numbers, and directions.
6. Oversees the operations of daily issuance of disabled parking permits;
maintain/update files with entry of data into the centralized statewide database.
7. Take reservations for Aupuni Center Conference Room, and County Building
Conference Rooms (Hamakua& Puna), issue forms and keys, and maintain calendar
of events.
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MANAGEMENT
INFORMATION AND ASSISTANCE CENTER
Program Highlights
1. Relocated the Disabled Parking Office at the West Hawaii Civic Center to the ground
floor in order to better accommodate the public.
2. Archived and digitized Mayor's Office dating back to Mayor Shinichi Kimura's
administration.
3. Coordinated and assisted Mayor's Office in various community events and activities
around Hawaii Island.
4. Provided administrative and secretarial duties to the newly formed Game
Management Advisory Commission.
Program Measures
FY 2012-13 FY 2013-14 FY 2014-15
Actual Budget Estimate
Disabled Parking Permits Issued 2,276 3,000 3,000
Complaints Received 52 150 150
Boards and Commission Applications processed 136 100 150
Aupuni and County Conference Rooms reservations 488 500 500
Program Expenditures
FY 2012-13 FY 2013-14 FY 2014-15
Actual Budget Request
Number of Positions 5 5 5
Salaries and Wages 203,668.42 188,508 225,835
Operations 12,659.52 35,150 35,150
Equipment 150.99 200 200
Program Total 216,478.93 223,858 261,185
Personnel Position Summary
FY 2012-13 FY 2013-14 FY 2014-15
Position Title Authorized Authorized Request
Administrative Services Asst - 1 1
Administrative Specialist 2 1 1
Clerical Services Assistant 2 2 2
Immigration Information Specialist 1 1 1
Total 5 5 5
136
MASS TRANSIT AGENCY
MASS TRANSIT AGENCY
DEPARTMENT SUMMARY
Mission Statement
To improve the lifestyle of the residents of the County of Hawai`i by increasing their
mobility, and providing accessible transportation alternatives to the private automobile.
Department Goals
1. Improve transportation mobility for the public, including service for the mobility
impaired.
2. Assist the public in obtaining transportation alternatives to the private automobile
through the use of buses and shared-ride taxis.
3. To allow users of the transportation system to travel to work, health services,
educational institutions, business and commerce centers, after school activities, and
recreational sites.
Program Description
The Mass Transit Agency plans, directs, and coordinates the activities of the Hawai`i
County public transportation system. The agency also provides administrative support for
the Hawai`i County Transportation Commission.
Funding Source and Position Count
General Fund $ 2,678,626 General Fund 11
Grant Revenue $ 1,710,500 Grant Revenue/Other
Total Budget: $ 4,389,126 Total Number of Positions 11
137
MASS TRANSIT AGENCY
MASS TRANSIT AGENCY
Program Objectives
1. Increase system ridership from FY 2013-14.
2. Resolve and follow-up on all complaints within two weeks.
3. Implement expanded bus service in Puna, Kona, and Hilo.
4. Continue expansion of official bus shelter and bus stop sign program.
Program Highlights
1. Overall system ridership increased 4.5 percent compared to FY 2011-12.
2. Expanded bus service in Kona to Costco and Uluwini Transitional Housing
3. Implemented the Waikoloa Village shuttle service
4. Added services through Paradise Park
5. Supplemented the Volcano route by serving Fern Acres and providing additional bus
runs to Volcano
6. Expanded the Hilo South Kohala Resorts route by operating an additional bus route
departing Hilo at 4:30 a.m.
7. Completed the initial Island-Wide bus shelter program
8. Completed specifications, bid process and award for two (2) 49 passenger coach
buses
Program Measures
FY 2012-13 FY 2013-14 FY 2014-15
Actual Budget Estimate
Total Passengers 1,269,550 1,300,000 1,200,000
Cost Per Passenger $6.00 $6.50 $8.00
Program Expenditures
FY 2012-13 FY 2013-14 FY 2014-15
Actual Budget Request
Number of Positions 7 11 11
Salaries and Wages 317,162.43 506,619 552,938
Operations 1,354,765.51 1,504,552 2,286,188
Equipment 1,168,710.53 1,450,000 1,550,000
Program Total 2,840,638.47 3,461,171 4,389,126
138
MASS TRANSIT AGENCY
MASS TRANSIT AGENCY
Personnel Position Summary
FY 2012-13 FY 2013-14 FY 2014-15
Position Title Authorized Authorized Request
Mass Transit Administrator 1 1 1
Account Clerk - - 1
Automotive Mechanic I 2 3 4
Automotive Mechanic II 1 1 1
Automotive Mechanic Helper - 1 -
Clerk II 1 1 1
Mass Transit Assistant - - I
Mass Transit Operations Assistant 1 1 1
Mass Transit Specialist I 1 1 1
Transit Clerk - 1 -
Senior Account Clerk - 1 -
Total 7 11 11
139
MIS C ELLANE0U.
MISCELLANEOUS
ANIMAL CONTROL
Mission Statement
The Hawai`i Island Humane Society (HIHS), contracted by the County to provide animal
control services, is a 501(c)(3) nonprofit organization, whose mission is to prevent
cruelty to animals, eliminate pet overpopulation, and enhance the bond between humans
and animals.
Goal
To investigate and resolve animal-related complaints and enforce animal control laws.
To develop comprehensive educational programs and spay/neuter programs aimed at
reducing the number of animal-related problems in our community.
Program Description
The HIHS is responsible for the Animal Control contract, which involves enforcing
Hawaii County Code Chapter 4 Animal Control related laws and State of Hawaii Laws
(Hawaii Revised Statutes 142). These laws currently include ordinances related to the
following:
• Vicious Dogs
• Stray Animals/Impoundment
• Animal Licensing
• Cruelty and Neglect Investigations
HIHS Officers are badged through training provided by HIHS and County agencies. The
Animal Control Officers (ACOs)then respond and resolve animal control situations by
educating the public about responsible pet ownership and appropriate animal control laws
and penalties as well as issuing complaint and comply notices, citations, and vicious dog
designations. HIHS Officers are available 24 hours a day, 7 days a week to respond to
animal related emergencies.
HIHS must accept all animals, regardless of condition, into its three shelters in Kona,
Keaau, and Waimea. We are responsible for sheltering and caring for all animals and
providing opportunity for reunification with owners. Other services related to the
contract include dog licensing, administration of the Spay/Neuter Community Assistance
Program, and legislative support of improved animal-related laws.
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MISCELLANEOUS
ANIMAL CONTROL
Program Description (continued)
In addition, HIHS provides adoption services, low-cost micro-chipping, education for
adults and children, foster-care programs, volunteer opportunities, cat registrations, and
basic and preventative medical care for shelter animals. HIHS community programs
focus on creating better relationships between people and animals, and educating the
public on the importance of spaying and neutering and humane treatment of animals.
Program Objectives
1. 90% of vicious dog calls will be responded to within 2 hours.
2. 90% of loose animal posing a public safety hazard calls will be responded to
within 2 hours.
3. 90% of injured animal related calls will be responded to within 2 hours.
4. 90% of calls for animal control assistance by the police will be responded to
within 3 hours.
5. 90% of animal cruelty and neglect cases will be responded to in 24 hours and
resolved in 14 working days.
6. 90% of license, loose dog and any non-cruelty/neglect cases will be responded to
in 48 hours and resolved in 5 working days.
7. 84 Sweeps of problem communities per year.
Program Highlights
• HIHS has taken the initiative to regularly patrol previously problem areas. We are
working closely with Community Policing in all districts to educate and resolve
potential problems before they escalate.
• We continue to work on disaster preparedness and stand ready to assist the Red
Cross in pet management at Shelters in the event of an emergency. We are also
partnering with the Hawaii County Civil Defense to be prepared in case of an
emergency.
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MISCELLANEOUS
ANIMAL CONTROL
Program Highlights (continued)
• We have introduced new spay/neuter programs that have increased the numbers of
surgeries that we can perform and the number of free or low-cost surgeries provided
to the community, at HIHS expense. Acting as the administrator for the County
Spay/Neuter Assistance Program we provided over 1600 free spay/neuter vouchers to
the community last fiscal year. This program is on track to provide the same amount
this fiscal year. This program is a win-win for our Island and we are encouraged that
this program has continued.
The following are highlights of what we are working towards in the 2014 fiscal year.
• We plan on continuing the education and training of our Animal Control Officers, as
well as employees in other departments. Areas of concentration this year will be
continue to be Customer Service, Disaster Preparedness, Report and Citation Writing,
Resolving Problems and Animal Law Enforcement.
• We will continue to increase outreach and education opportunities to the public on
responsible pet ownership and Animal Related Laws. And also educating the
Community in the importance of spaying and neutering, proper treatment of animals
and compassion with our Humane Education Program.
• We will continue to build a better relationship with the Police Department, County
Council and the Administration, as well as other State and Federal Agencies.
• HIHS will increase programs to the under-served in our community. These programs
include: humane education in all schools, discounted or free spays and neuters and
access to donated pet food.
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MISCELLANEOUS
,ay
ANIMAL CONTROL
Program Measures
FY 2012-13 FY 2013-14 FY 2014-15
Actual Budget Estimate
Percentage of vicious dog calls will be responded to within 2 100%(129 90% 90%
hours of 129)
Percentage of loose animal posing a public safety calls will be 100%(124 90% 90%
responded to within 2 hours of 124)
Percentage of injured animal related calls will be responded to 100%(275 90% 90%
within 2 hours of 275)
Percentage of animal control assistance by the police will be 99.4%(166 90% 90%
responded to within 3 hours of 167)
Percentage of animal cruelty and neglect cases will be 92.53%(457 90% 90%
responded to in 24 hours and resolved in 14 working days of 490)
Percentage of license, loose dog and any non-cruelty/neglect 98.67% 90% 90%
cases will be responded to in 48 hours and resolved in 5 (2302 of
working days 2333)
Number of sweeps of problem communities per year 161 >=84 >=84
Animal Intake
Stray/Feral 12,907 12,800 13,000
Owner Surrendered 4,084 3,500 3,600
Total Intake 17,015 16,300 16,600
Redeemed 1,148 750 800
Adopted 2,758 2,000 2,400
Adopted animal returned to HIHS for Health Reasons 3 20 20
Euthanized 12,260 14,000 13,400
Adoption Percentage(Based on total intake numbers) 21.28% 21.50% 21.50%
Adoption Percentage(Based on Adoptable Animals) 84.10% 80% 80.7%
Animal Control Related calls 7,207 10,000 10,000
Dog License issued 6,292 5,200 5,750
Dog License Fees Collected $18,275 $19,500 $19,750
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MISCELLANEOUS
ANIMAL CONTROL
FY 2012-13 FY 2013-14 FY 2014-15
Actual Budget Estimate
Cat Licenses Issued 750 750 750
After Hour Emergency Calls Outs 1,421 1,400 1,400
Miles Traveled 211,223 195,000 200,000
Dead animals collected 622 450 500
Complaint/Comply Notices Issued 1,577 1,600 1,600
Citations issued
HCC 4-30 Dog Running Loose 214 225 225
HRS 143-2 License Violation 14 125 125
HRS 7-11-1109 Cruelty to Animals 12 50 50
Other(inc. Vicious Dog) 87 50 50
Total Citations 327 450 450
Citations issued to Repeat Offenders 33 20 20
Number of Animal Pickups 359 400 450
Number of Trap Rentals 1,087 1,000 1,050
Spay/neuter CAP coupons issued 3,259 3,250 3,250
Number of Animal Control Officers
Kea'au(also serving Hilo,Hamakua,Kea'au, Puna, 4 5 5
Ka`u)
Kona(also serving South Kona,Oceanview) 3 3 3
Waimea(also serving Honoka`a, Waikoloa,Kohala) 2 4 4
Total Animal Control Officers 9 12 12
Program Expenditures
FY 2012-13 FY 2013-14 FY 2014-15
Actual Budget Request
Operations 1,899,999.96 1,982,500 1,982,500
Program Total 1,899,999.96 1,982,500 1,982,500
144
MISCELLANEOUS
MISCELLANEOUS/COUNTYWIDE COSTS
FY 2012-13 FY 2013-14 FY 2014-15
Actual Budget Request
Animal Control 1,899,999.96 1,982,500 1,982,500
Nonprofit Grants 1,455,250 1,500,000 1,500,000
Schools 48,689.96 58,500 58,500
Fringe Benefits
State Retirement System 20,699,990.48 25,000,000 27,800,000
FICA 4,634,495.56 5,500,000 6,500,000
County Pensions 63,814.58 82,000 66,000
Health Fund 23,912,048.78 27,500,000 28,200,000
Post-employment Benefits 15,833.33 3,180,000 4,230,000
Worker's Compensation 1,632,519.23 1,950,000 1,950,000
Unemployment Compensation 298,967.87 300,000 300,000
Vacation Pay - 500,000 500,000
Total Fringe Benefits 51,257,669.83 64,012,000 69,546,000
Bond Issue/Debt Service
Interest 15,990,571.00 16,183,308 15,079,607
Bond Redemption 19,259,658.00 23,715,443 23,258,806
Total Bond Issue/Debt Service 35,250,229.00 39,898,751 38,338,413
Supplemental Transfers
Transfer to Capital Project Fund - - -
Transfer to Housing Fund 838,384.00 1,402,916 1,553,091
Transfer to Self Insurance Fund - - -
Transfer to Solid Waste Fund 15,736,944.00 15,515,377 17,566,879
Transfer to Golf Course Fund 299,000.00 330,000 348,264
Transfer to Disaster/Emergency Fund 250,000.00 250,000 250,000
Transfer to Public Access/Open Space Preserve Fund 4,024,010.85 4,388,000 4,648,200
Transfer to Pub Acc/Open Space Preserve Maint Fund 220,959.77 548,500 581,000
Transfer to Budget Stabilization Fund 250,000.00 250,000 250,000
Transfer to Highway Fund - - -
Transfer to Sewer Fund - 1,739,548 1,722,936
Transfer to Sewer Connection Loan Fund 100,000 - -
Transfer to Sewer Loan Fund - - -
Total Supplemental Transfers 21,719,298.62 24,424,341 26,920,170
Other Costs
Provision for Compensation Adjustment - 2,950,000 5,800,000
Sundry Refund - 15,000 15,000
Provision for Reallocation - 35,000 35,000
Miscellaneous Insurance Claims&Judgments 137,408.87 750,000 750,000
Public Safety Disaster/Emergency 79,826.89 250,000 250,000
Miscellaneous(Block&Housing Grants,Home Pgm) 6,326,595.09 - -
Redistricting Commission - - -
Charter Commission - - -
Total Other Costs 6,543,830.85 4,000,000 6,850,000
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PARKS & RECREATION
PARKS & RECREATION
DEPARTMENT SUMMARY
Mission Statement
To provide a wide array of services for the public with excellence, integrity and aloha.
Department Goals
Service
• Provide and/or facilitate a wide array of services and opportunities that meet the
needs of the Big Island community while maintaining cultural uniqueness of our
rich heritage, diversity and the aloha spirit
• Conduct the P&R "Service Survey" to evaluate the quality of services provided
and report the results quarterly
• Keep the public informed of the availability of programs and facilities via various
media outlets including a departmental web site
Facilities
Provide safe, clean, enjoyable, accessible and aesthetically pleasing facilities by:
• Implementing the transition plan for ADA compliance
• Implementing the transition plan for playground safety and equipment
• Continue to develop and implement maintenance standards
• Maintaining a 5 year plan for repairs and maintenance
• Providing regular facilities and safety inspections and monitoring the results
and recommendations
• Determine the need for additional recreational facilities throughout the Big
Island via public meeting and service surveys.
• Assess current facility use and analyze for optimum utilization
Fiscal Responsibility
• Refine fiscal management and performance of the department
• Develop alternative strategies to generate supplemental resources in order to
maintain and enhance operations (grants, cost sharing, donations, etc.)
Funding Source and Position Count
General Fund $ 19,394,846 General Fund 376
Grant Revenue $ 90,000 Grant Revenue/Other 2
Other $ 664,000 -
Total Budget: $ 20,148,846 Total Number of Positions 378
146
PARKS & RECREATION
DEPARTMENT SUMMARY
Department Goals (continued)
Partnerships
• Pursue help from persons and groups to improve and maintain recreational facilities
and enhance programs
Safety
• Provide proper safety equipment for all employees
• Maintain, update and keep all employees current with health and safety
requirements and testing, such as hearing tests, hepatitis immunization for covered
individuals, CDL licenses, etc.
• Perform regular safety inspections of all facilities
• Provide a mechanism to address safety concerns of all employees
Training
• Provide for personal and professional growth opportunities for all staff
• Provide training for the public in areas that will help P&R carry out its mission or
enhance its staff's personal growth
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PARKS & RECREATION
'ALAE CEMETERY
Program Description
The `Alae Cemetery provides an affordable and accessible public memorial park to
accommodate the burials of the general public regardless of race, color, creed, or
financial standing.
Program Objectives
1. Conduct maintenance and repair activities.
Program Highlights
• Provided custodial facility support for the Annual Ireito Hoyo Service.
Program Measures
FY 2012-13 FY 2013-14 FY 2014-15
Actual Budget Estimate
Total Acreage 31.37 43 31.37
Acres Developed* 20.39 39 31.37
Burials 56 65 60
*Acres Maintained has been changed to Acres Developed
Program Expenditures
FY 2012-13 FY 2013-14 FY 2014-15
Actual Budget Estimate
Number of Positions 4 4 4
Salaries and Wages 135,712.58 152,534 159,778
Operations 13,366.21 10,979 9,554
Equipment 348.88 400 400
Program Total 149,427.67 163,913 169,732
Personnel Position Summary
FY 2012-13 FY 2013-14 FY 2014-15
Position Title Authorized Authorized Request
Park Caretaker I 2 2 2
Power Mower Operator 2 2 2
Total 4 4 4
148
PARKS & RECREATION
VETERANS CEMETERIES - EAST AND WEST HAWAII
Program Description
The East and West Hawai`i Veterans Cemeteries accommodate the local burial needs of
Big Island Armed Forces veterans and eligible members.
Program Objectives
1. Continue to coordinate development of the East and West Hawaii Veterans
Cemeteries with the Veterans Advisory Committee and the Department of Defense.
2. Continue maintenance of cemetery grounds.
3. Assign and record all burials.
Program Highlights
• Assist in the continual expansion of the West Hawaii Veterans Cemetery.
Program Measures
FY 2012-13 FY 2013-14 FY 2014-15
Actual Budget Estimate
Total Acreage 80 80 80
Acres Developed 16 16 16
Burials 200 167 167
Program Expenditures
FY 2012-13 FY 2013-14 FY 2014-15
Actual Budget Estimate
Number of Positions 5 5 5
Salaries and Wages 120,037.87 138,928 147,196
Operations 30,523.01 56,332 55,960
Equipment 640.38 800 800
Program Total 151,201.26 196,060 203,956
Personnel Position Summary
FY 2012-13 FY 2013-14 FY 2014-15
Position Title Authorized Authorized Request
Equipment Operator II Temp 1 1 1
Park Caretaker I 3 3 3
Veterans Cemetery Caretaker/Equip Operator 1 1 1
Total 5 5 5
149
PARKS & RECREATION
RURAL CEMETERIES
Program Description
The Parks Maintenance Division ensures that the grounds and facilities of cemeteries in
Hamakua, Kohala, and Kona are properly maintained.
Program Objectives
1. Continue maintenance of cemetery grounds.
2. Assign and record all burials.
Program Highlights
None.
Program Measures
FY 2012-13 FY 2013-14 FY 2014-15
Actual Budget Estimate
Cemeteries 8 7 8
North Hilo/Hamakua District: 4 4 4
Honoka`a,Kukuihaele,Kuka`iau, Laupahoehoe
North/South Kohala District: 2 2 2
Hawi,Waimea
North/South Kona District: 2 1 2
Keopu,Na'alehu
Program Expenditures
FY 2012-13 FY 2013-14 FY 2014-15
Actual Budget Estimate
Operations 521.94 525 625
Program Total 521.94 525 625
150
PARKS & RECREATION
HAWAII COUNTY BAND
Program Description
The Hawai`i County Band was established in 1883 and has provided music for parades,
concerts, festivals, ceremonies, and other special events throughout the entire Big Island
for the past 128 years. Presently, the Hawaii County Band performs as a representative
of the County of Hawaii and continues to enhance events throughout all districts of the
island by providing entertaining and appropriate music. The band also serves as a musical
resource for the County and State of Hawaii.
Program Objectives
1. Provide musical services for the island residents and visitors by working with
community organizations and providing 40 musical services annually (e.g. parades,
ceremonies, festivals, concerts and special events.).
2. Provide 11 monthly Mo`oheau Bandstand concerts that are entertaining, educational,
musically challenging, and historically significant.
3. Sponsor the Intermediate and High School Concert Band Festival, which showcases
school bands from the Big Island and elsewhere.
4. Feature at least two young musicians as soloists at the April or May Mo`oheau
Bandstand Concert, which provides musically educating opportunities for the young
people of the County of Hawai`i, annually.
5. Introduce 20 new musical pieces per year to provide musical challenges to the band
members.
Program Highlights
• Provided 43 performance services during fiscal year 2012-2013.
• 12 monthly Mo`oheau Bandstand Concerts (100 year tradition). All were well
attended and well received by the crowd.
• Annual April/May Mo`oheau Bandstand Concert featured high school students as
soloists
• Sponsorship and coordination of the annual Intermediate and High School Band
Festival
• July 4th Mo`oheau Bandstand Concert in conjunction with the Jaycees Fireworks
Display
• Participated in Veterans ceremonies (Veterans Day, Club 100 and Memorial Day)
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PARKS & RECREATION
HAWAII COUNTY BAND
Program Highlights (continued)
• Participated in various parades throughout the island (Volcano Independence Day,
Waimea Aloha Festival, Kona Coffee Festival, Hilo Christmas Parade, International
Festival Parade, Pahoa Christmas Parade and Merrie Monarch Parade).
• Participated in various civic events (Portuguese Day, Kamehameha Day Lei Draping
Ceremony and Pana`ewa Zoo's Tiger's birthday).
• Organized the Big Island Intermediate and High School Select Band Festival.
Program Measures
FY 2012-13 FY 2013-14 FY 2014-15
Actual Budget Estimate
Performance Services 43 40 40
Rehearsals 97 95 95
Estimated Attendance
20 Parades 50,000 50,000 50,000
5 Ceremonies 5,000 3,000 5,000
22 Concerts 5,000 5,000 5,000
8 Special Events 5,000 5,000 5,000
Program Expenditures
FY 2012-13 FY 2013-14 FY 2014-15
Actual Budget Request
Number of Positions 40 40 40
Salaries and Wages 168,811.81 217,947 222,843
Operations 2,797.92 4,075 4,075
Program Total 171,609.73 222,022 226,918
Personnel Position Summary
FY 2012-13 FY 2013-14 FY 2014-15
Position Title Authorized Authorized Request
Band Director 1 1 1
Assistant Band Director(Hrly) 1 1 1
Musician I(Hrly) 4 4 4
Musician II (Hrly) 7 7 7
Musician III (Hrly) 10 10 10
Musician IV(Hrly) 9 9 9
Musician V(Hrly) 8 8 8
Total 40 40 40
Note: All positions are part-time with the exception of the Band Director.
152
PARKS & RECREATION
WEST HAWAII BAND
Program Description
The West Hawai`i Band provides music for parades, ceremonies and other events,
principally in the Hamakua, Kohala and Kona districts,to support and inspire traditional
and emerging cultural, charitable, educational, recreational and economic activities, and
provides musical enjoyment and satisfaction for residents and visitors of diverse ages and
backgrounds, through performance and rehearsal.
Program Objectives
1. Provide musical services for island residents and visitors by working with community
organizations and providing 20—25 musical services annually. ( eg. Parades,
ceremonies, festivals, concerts, and special events)
2. Provide 6 concerts that are entertaining, educational, musically challenging and
historically significant.
3. Feature a young musician as soloist at the March or May monthly concert, to provide
music education opportunities for the young musicians of Hawai`i County.
4. Introduce 20 new pieces per year to provide musical challenges for the band.
Program Highlights
1. The West Hawai`i Band provided 27 performance services through its collaboration
with organizations such as the Hawaii International Billfish Tournament, Daughters
of Hawai`i, Kona Coffee Festival, Hualalai Regency, Ironman Corporation, Honokaa
Western Week Organization and various Veteran's Associations.
2. The West Hawai`i Band performed 10 monthly concerts for its monthly series at Hale
Halawai. Each composition was announced and accompanied by a short educational
and entertaining description of the style of music and its composer. Selections were
made for each concert from several genres including the Classical concert band
library, the traditional march,jazz and popular, Broadway musicals, Hawaiian and
challenging orchestra arrangements for concert band The band honors its long history
on the Big Island And the significance of the Hawaiian culture in its promotion of
classic concert band performance.
3. The West Hawai`i Band also performed 5 concerts for its free semi-monthly series at
the Hulihe'e Palace. The Band dressed in period attire from the Kalakaua era and re-
enacted the concerts performed on the Palace lanai during the King's time there.
4. The West Hawai`i Band's May concert featured young clarinet soloist, Andrew
Yamada. He is a graduate of Kealakehe High School, class of 2013.
5. The West Hawai`i Band has introduced 21 new pieces during the fiscal year; most
were performed during the free monthly concerts.
153
PARKS & RECREATION
�. .. �,
WEST HAWAII BAND
Program Measures
FY 2012-13 FY 2013-14 FY 2014-15
Actual Budget Estimate
Performances 27 20 25
Rehearsals 19 45 19
Program Expenditures
FY 2012-13 FY 2013-14 FY 2014-15
Actual Budget Request
Number of Positions 19 19 19
Salaries and Wages 26,601.76 27,435 28,538
Operations - -
Equipment - -
Program Total 26,601.76 27,435 28,538
Personnel Position Summary
FY 2012-13 FY 2013-14 FY 2014-15
Position Title Authorized Authorized Request
Assistant Band Director (Hrly) 1 1 1
Musician I(Hrly) 4 4 4
Musician II(Hrly) 7 7 7
Musician III (Hrly) 6 6 6
Musician IV(Hrly) 1 1 1
Total 19 19 19
Note: All positions are part-time.
154
PARKS & RECREATION
ADMINISTRATION
Program Description
The Parks & Recreation Administration provides organizational support services to all
the divisions/sections and bands to achieve the development and implementation of the
department's mission.
Program Objectives
1. Continue to distribute P&R Service survey at all staffed facilities and activities/events
conducted by the department.
2. Continue to update information for Divisions and Sections on the County of Hawai`i
website on a timely basis.
3. Continue implementation of the transition plan for accessibility to public facilities
during the fiscal year.
4. Continue implementation of the transition plan for playground safety and accessibility
during the fiscal year.
5. Maximize resources by encouraging the "Friends of the Park"program and identify a
minimum of five community service projects that focus on maintenance and/or
improvements to park facilities.
6. Provide at least one technical job specific training for 50% of administrative staff
Program Highlights
CIP Projects Completed in FY 12-13:
• Kula`imano Park & Community Center Accessibility Improvements
• Mo`oheau Park Bandstand Accessibility Improvements
• Aunty Sally's Luau Hale & Piilani Complex Repainting Improvements
• Edith Kanaka`ole Multi-purpose Stadium Dressing Rooms Expansion
• Ho`olulu Complex Butler Buildings Re-roofing and Re-siding Improvements
• Pana`ewa Equestrian Center Bleacher Covering
• Pana`ewa Zoo Restroom Improvements
• Reed's Bay Beach Park Restoration & Improvements Phase II
• Keokea Beach Park Restoration and Repairs
• Kurtistown Park Pavilion Re-roofing
• Pahoa Park New Perimeter Fencing
• Pana`ewa Park New Covered Playcourts
• Various Pools—Replace Existing Pool Drain Covers with New Compliant Covers
• Honoka`a Park Ballfield Lights Electrical Services Upgrade
• Waimea Park Ballfield Lights Replacement
• Pana`ewa Park New Playground
• Carvalho Park/Pi'ihonua Gym Accessibility Improvements
155
PARKS & RECREATION
ADMINISTRATION
Program Highlights (continued)
• Na`alehu Park Accessibility Improvements
• Pahala Ballfield Accessibility Improvements
• Waiakea Uka Park and Gymnasium Accessibility Improvements
• Afook-Chinen Civic Auditorium Entry Doors Replacement
• Hawaiian Beaches Park—Football Field Extension Grassing Project
• Honoka`a Gym Re-roofing
In-House Projects:
• New Hope Gym Exit Door Replacement
• Afook-Chinen Civic Auditorium Cabinet and Sink Replacement
• Aunty Sally's Luau Hale Restroom Renovations
• Edith Kanaka`ole Multi-Purpose Stadium Restroom Renovations
Volunteer Projects:
• Kailua Park—Kona Skate Park
156
PARKS & RECREATION
ADMINISTRATION
Program Measures
FY 2012-13 FY 2013-14 FY 2014-15
Actual Budget Estimate
Camping Permits Issued 5,175 5,000 5,000
Pavilion Permits Issued 2,775 3,000 3,000
No of Completed Service Surveys 1,186 2,000 2,000
Surveys Rating Quality of Service as More than 84 0 0
Satisfactory
Surveys Rating Quality of Service as Satisfactory or 84% 85% 85%
greater
Surveys Rating Facilities as Adequately Maintained 96% 85% 85%
Program Expenditures
FY 2012-13 FY 2013-14 FY 2014-15
Actual Budget Request
Number of Positions 24 24 25
Salaries and Wages 1,003,143.73 1,047,524 1,227,053
Operations 372,758.81 705,565 799,945
Equipment - 400 52,400
Program Total 1,375,902.54 1,753,489 2,079,398
Personnel Position Summary
FY 2012-13 FY 2013-14 FY 2014-15
Position Title Authorized Authorized Request
Parks& Recreation Director 1 1 1
Deputy Parks& Recreation Director 1 1 1
Account Clerk 3 3 3
Accountant I 2 2 2
Architectural Drafting Tech I 1 1 1
Architectural Drafting Tech II 1 1 1
Business Manager 1 1 1
Clerk II 1 1 1
Clerk Ill 2 2 2
Department Contracts Assistant 1 1 1
Human Resources Assistant 1 1 1
Human Resources Program Specialist 1 1 1
Human Resources Technician I 1 1 1
Park Planner 1 1 1
Park Projects Manager 4 4 4
Private Secretary 1 1 1
Projects Administrator* - - 1
Student Helper I 1 1 1
Total 24 24 25
* Transferred from Department of Environmental Management
157
PARKS & RECREATION
PARKS MAINTENANCE
Program Description
The Parks Maintenance Division maintains neighborhood parks, beach parks,
playgrounds, ball fields, and other recreational facilities; undertakes construction, repairs
and renovation projects for buildings, equipment and grounds; operates a plant nursery to
support landscaping and beautification projects; operates a storeroom for departmental
maintenance supplies.
Program Objectives
1. Maintain completion range of approximately 2,500 work orders on an annual basis.
2. Undertake two parks improvements projects per district, one of which involves a
community group.
3. Monitor complaints filed for strategic planning purposes for maintenance and services
improvements.
• Record type, number, district, etc. of complaints and implement necessary
maintenance procedures, standards,training, discipline, etc. for corrections.
• Make annual inspections of facilities with responsible supervisor. (9 districts)
Analyze and discuss methods of improvements.
4. Provide for safe facilities and grounds.
• Conduct safety inspections of facilities:
Weekly by supervisors (52 per supervisor=468 total inspections/year).
Superintendent to conduct safety inspections on all facilities on a semi-annual
basis.
• Correct hazards on a timely basis.
5. Provide for a safe working environment.
• Participate with department safety committee and discuss and evaluate
accident reports.
• Correct any hazardous conditions or practices.
• Provide a minimum of one safety instructional sessions per crew each month.
• Review and upgrade Park Maintenance Safety and Health Programs.
158
PARKS & RECREATION
PARKS MAINTENANCE
Program Highlights
• In preparation for the 2013 Merrie Monarch 50th Anniversary, Park Maintenance
trades crews completed several major renovations to the Hoolulu Complex [Civic
Auditorium, Aunty Sally's Luau Hale, Merrie Monarch Headquarters, and the Edith
Kanaka'ole Multi-purpose Facility.]
• Ainaola Park, Moku Ola, and Kurtistown Park comfort stations and pavilions were re-
painted. These projects were accomplished via in-house labor which brought about
substantial savings for the County
• 92 park improvement projects were completed by Parks Maintenance crews and
volunteer groups.
• Conducted 170 safety training sessions.
Program Measures
FY 2012-13 FY 2013-14 FY 2014-15
Facilities Maintained: Actual Budget Estimate
Beach Parks 37 37 38
Parks&Playgrounds 55 55 55
Gyms&Recreation Centers 32 32 32
Swimming Pools 9 9 9
Tennis Facilities 20 20 20
Other Facilities 42 42 42
Complaints Received 24 35 35
Beautification Projects 92 100 90
Work Orders Completed 2,990 2,500 2,500
Training Sessions 170 170 170
Program Expenditures
FY 2012-13 FY 2013-14 FY 2014-15
Actual Budget Request
Number of Positions 146 146 146
Salaries and Wages 4,378,912.78 4,909,417 5,377,222
Operations 2,527,125.71 3,094,459 3,253,408
Equipment 61,557.16 458,550 237,050
Program Total 6,967,595.65 8,462,426 8,867,680
159
PARKS & RECREATION
PARKS MAINTENANCE
Personnel Position Summary
FY 2012-13 FY 2013-14 FY 2014-15
Position Title Authorized Authorized Request
Building&Grounds Utility Worker 2 2 2
Building Maintenance Helper—Temp 2 2 2
Building Maintenance Worker 3 3 3
Building Maintenance Worker-Temp 1 1 1
Building Repair and Maintenance Supervisor 1 1 1
Carpenter-Cabinet Maker 2 2 2
Clerk II 1 1 1
Custodian/Groundskeeper I 4 4 4
Electrical Pump-Mechanical Electrician 2 1 1
Electronic Equipment Repairer - 1 1
Equipment Operator I 1 1 1
Equipment Operator II 6 6 6
Equipment Operator II-Temp 2 2 2
Laborer II 6 6 6
Laborer II-Temp 1 3 3
Lead Carpenter-Cabinet Maker 1 1 1
Lead Electronic Equipment Repairer - 1 1
Lead Maintenance Electrician 1 - -
Lead Plumber 1 1 1
Mechanical Repair Welding Supervisor 1 1 1
Mechanical Repairer-Temp 1 1 1
Mechanical Repairer-Welder 3 3 3
Park Bldg&Grounds Maintenance Supervisor 1 1 I
Park Caretaker I 53 53 53
Park Caretaker I—2/5T I 1 I
Park Caretaker I—3/5T 1 1 1
Park Caretaker II 5 5 5
Park Caretaker III 1 1 1
Park Caretaker III-Temp 1 - -
Park Construction&Maintenance Supervisor 1 1 1
Park District Superintendent 1 1 1
Park Facilities Refuse Collector 3 3 3
Park Maintenance Supervisor I 1 1 I
Park Maintenance Supervisor II 3 3 3
Park Maintenance Supervisor III I 1 1
Park Maintenance Supervisor IV 2 2 1
Park Maintenance Supervisor V - - 1
Plumber 2 2 2
Power Mower Operator 6 7 7
Power Mower Operator-Temp 1 1 1
Senior Account Clerk 1 1 1
Storekeeper 1 1 1
160
PARKS & RECREATION
PARKS MAINTENANCE
Personnel Position Summary(continued)
Superintendent of Park Maintenance 1 1 1
Tractor Mower Operator 8 7 7
Tractor Mower Operator-Temp 1 1 1
Tree Trimmer 3 3 3
Tree Trimmer Temp 1 - -
Tree Trimmer-Equipment Operator II 1 1 1
Tree Trimmer-Heavy Truck Driver 1 1 1
Tree Trimming Crew Supervisor 1 1 1
Tree Trimming—Park Maintenance Supervisor 1 1 1
Total 146 146 146
161
PARKS & RECREATION
RECREATION
Program Description
The Recreation Division plans, conducts, arranges or promotes organized recreation,
athletics, crafts and other leisure time activities for all age groups at recreation centers
and facilities throughout the County of Hawai`i.
Program Objectives
1. Provide introductory instruction in all recreational facilities in at least 4 of the
following Athletic Activities (basketball, baseball, volleyball, track and field, tennis,
flag football, badminton) for children and adults, one or more in each respective
season (i.e. Fall—basketball; Winter—baseball and track/field; Spring—volleyball;
summer—tennis/Physical Fitness).
2. Provide at least eight arts and craft activities for children and adults in all recreational
facilities (i.e. Fall—Halloween/Thanksgiving/Christmas craft activities; Winter—
Valentines/St. Patrick/Easter activities; Multi-media crafts etc.).
3. Maintain a safe facility, free of hazards for all activities, patrons and employees by
conducting daily safety inspections and remitting work orders as necessary to correct
unsafe conditions. A comprehensive safety inspection to be conducted on a semi-
annual basis.
4. Plan, organize and implement a minimum of two district-wide events in each
respective district that is responsive to the respective community's needs and interests
(i.e. Hilo District—The Biggest Easter Egg Celebration; Hamakua District—
Hamakua Fun Day; etc.).
5. Develop a minimum of six partnerships with other recreation providers as well as
community organizations to maximize service and activities to the public (i.e.
summer camping program in partnership with the YMCA).
6. Plan, organize and implement a minimum of two Island wide special events. (i.e.
keiki triathlon, age group and exponent track meets, winter basketball tournament,
etc.)
162
PARKS & RECREATION
RECREATION
Program Highlights
2012 OHANA SHORELINE FISHING TOURNAMENT:
This tournament continues to be an outstanding program bringing families of all age
groups together doing one of Hawai'i's favorite activity, shoreline fishing. The 2012
tournament started on Friday, August 17th and culminated with the weigh-in and
awarding of prizes at the Honokaa Gymnasium on Sunday, August 19th, from 12:00 noon
to 1:30 p.m. Donations for the prizes were received from businesses throughout Hawai`i
and the mainland, and other prizes were purchased with the registration fees collected.
WAIAKEA RECREATION CENTER RE-OPENING:
This aging facility which was a supermarket in the past was leaking badly. Tarps were
strategically placed to gather the water into barrels. During very rainy nights our staff
would sometimes have to be called out during the early morning hours to empty the
barrels. On April 26, 2013 the re-opening of the Waiakea Recreation Center was held.
Demonstrations by various martial arts groups and exercise classes were provided along
with light refreshments from the Mayor's office.
PANA`EWA COVERED PLAYCOURT AND COMMUNITY CENTER
OPENING:
After years of being closed for repairs due to fire damage, the community center along
with the newly built covered playcourt was opened to the public on July 7, 2012.
This covered playcourt is probably the biggest of its kind in the State of Hawai'i and it
will not only serve the Pana'ewa community but the whole Hilo District.
CANDYLAND IN WEST HAWAI'I:
On October 31, 2012, a non-traditional Halloween event was held at the Kailua Park
where approximately 6,000 youngsters, parents and other family members were in
attendance. This event was co-sponsored with Solid Rock Ministries along with our West
Hawai'i staff
HALLOWEEN PROGRAM AT THE PRINCE KUHIO PLAZA:
In partnership with the Prince Kuhio Plaza, Mall Merchants, Hilo High School and
Waiakea High School Key Clubs, a safe and fun Halloween program was provided to
over 800 youths, 12 years old and under at the Plaza on October 31, 2012. Activities
included a Halloween costume contest, picture taking, arts & crafts activities, carnival
games, etc. One of the highlights of this night was the Mall March where the children
went to various merchants for treats and candies.
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RECREATION
Program Highlights (continued)
1St KEIKI TRIATHLON:
Held in conjunction with the Mayor's Health Fest at Maka'eo Park(Old Kona Airport) in
Kailua-Kona on October 20, 2012, this was the first time this event was being held. Boys
and girls in 3 different age groups, 9-10, 11-12 and 13-14 years old participated in 3
events just like an actual marathon, swimming at KCAC pool, bicycling and running.
2nd ANNUAL POI POUNDER BASEBALL TOURNAMENT:
The 2"d Annual Poi Pounder Baseball Tournament was held at the Ho'olulu Complex
Walter Victor Stadium on November 9-12, 2012 and it was another successful
tournament. This time the tournament was held under mostly clear skies, unlike last year
when monsoon like weather with heavy rains required modifications to the schedule of
the tournament.
32"d ANNUAL WINTER BASKETBALL CLASSIC & KEVIN KAI'EA PAVEL
SKILLS CHALLENGE:
In partnership with the Hawai'i Isle Police Activities League (HI-PAL) the 32"d Annual
Winter Basketball Classic was held on December 26-29, 2012, at various East Hawaii
gyms with participating teams from this island and throughout the state. This tournament
was open to all boys & girls, ages 6-14 years old, with 7 youth team categories, which
included a new 8 years & under category. The Kevin Kai'ea Pavel Skills Challenge was
held at the Hilo Armory due to renovations at the Afook-Chinen Civic Auditorium.
TRACK & FIELD:
The Age Group Track meet was held on February 9, 2013, and the Exponent Track Meet
was held on February 23, 2013. Both of these meets were held simultaneously at the
Kea'au and Konawaena High School track ovals on both of these dates. The exponent
meet which is a little different from the age group meet allows a child with a smaller
physical stature of a certain age an opportunity to compete against other participants with
similar physical stature. Combined there were over 1,000 youngsters participating in each
meet for East and West Hawaii . Medals were given to all 1st—3rd place winners in both
track and field events.
HERSHEY TRACK & FIELD:
This year the Hershey track and field meet was held in East Hawai`i on March 9, 2013, at
the Keaau High School Track Oval. We had a total of close to 200 participants taking
part in this event. Sponsoring this annual event is the Hershey Corporation, National and
Recreation Park Association, Hawai`i Recreation and Park Society, and Mauna Loa
Macadamia Nut Corporation. One of our local youth Jason Alani Jr. was selected to join
the regional team and was able to compete in Hershey, Pennsylvania for the National
Meet.
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RECREATION
Program Highlights (continued)
20TH ANNUAL BIGGEST EASTER EGG HUNT:
The 20th Annual Biggest Easter Egg Hunt was held on Friday, March 29, 2013, at the
Ho'olulu Complex Wong Stadium with over a thousand people of all ages in attendance.
Helping the Hilo District Recreation staff with the success of this annual event were our
co-sponsors the Hilo Jaycees, Hilo High and Waiakea High School Key Clubs, Hilo
Intermediate and Waiakea Intermediate Builders Clubs, Hawai'i County Police and Fire
Departments, County Prosecutor's Office, East Hawaii Kiwanis, and Men of Pa'a.
The Easter egg hunt was open to children ages 3-4 years old and 5-12 years old. Inside
the thousands of plastic eggs scattered throughout the grassy field were candies or prizes.
Keiki Special Events included picture taking with the Easter Bunny, milk drinking and
ice cream eating contests, egg fights, keiki I.D. and Easter crafts.
HAMAKUA DISTRICT FAMILY FUN DAYS:
Family Fun days were a common occurrence back during the sugar plantation era, and
our recreation staff along the Hamakua coast where sugar was once king, worked
together with their community associations in helping to bring back such events to their
rural communities. The first Family Fun Day was held on September 22, 2012, at
Pa'auilo Ballfield (Pa'auilo Country Fair). Some of the activities at these Family Fun
days included 3 on 3 basketball, music, zumba fitness, food, rummage sale, bouncer and
waterslide for the keiki, and martial arts demonstrations. Part of the proceeds from the
rummage sales held by the community groups will be used to support our recreation
gyms. Other sites holding Family Fun Days were Papa'ikou Gym, January 27, 2013 and
Honomu Gym, April 27, 2013.
POSITIVE COACHING WORKSHOPS:
As a requirement for utilizing County of Hawai i facilities for youth sports practices or
games, it is mandatory for all coaches to attend a Positive Coaching Workshop. In
partnership with Positive Coaching Alliance Big Island, we were able to provide the
following workshops. Coaches workshops July 31, 2012 at West Hawaii Civic Center;
August 7, 2012 & February 12, 2013, at Aunty Sally Kaleohano Luau Hale; August 28,
2012 at Waimea Community Center; and April 2, 2013 at Maka'eo (Kona Old Airport)
Pavilion. A parents workshop was held January 9, 2013, at Aunty Sally Kaleohano Luau
Hale. We are having record turnouts for these workshops and we hope to be able to
provide more of these workshops in the future.
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RECREATION
Program Measures
FY 2012-13 FY 2013-14 FY 2014-15
Program/Events Countywide Countywide Countywide
Participants Participants Participants
Actual Budget Estimate
Instructional Sports Program(Baseball, Softball,
Basketball,Floor Hockey,Pickle Ball,Volleyball, 1,752,317 1,610,000 1,758,000
Tennis,Track&Field,Croquette)
Arts&Crafts 37,608 40,000 40,000
Organized P&R Sports Games/Clinics(Baseball,
Basketball,Volleyball) 816,880 760,000 817,500
Music and Dance 79,574 90,000 90,000
Drama, Storytelling, Puppetry 16,897 19,000 19,000
Physical Fitness/Aerobic for Tots to Senior Citizens 216,661 200,000 218,600
Outdoor/Nature Activities/Hiking Programs 45,663 35,000 47,000
Special Events* 225,547 375,000 300,000
TOTAL 3,191,147 3,080,100 3,290,100
Persons Utilizing Facilities—Total 3,214,430 3,100,000 3,300,000
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RECREATION
Program Expenditures
FY 2012-13 FY 2013-14 FY 2014-15
Actual Budget Request
Number of Positions 46 45 45
Salaries and Wages 1,649,427.91 1,810,085 1,971,647
Operations 720,502.85 876,420 929,615
Equipment - 100 10,500
Program Total 2,369,930.76 2,686,605 2,911,762
Personnel Position Summary
FY 2012-13 FY 2013-14 FY 2014-15
Position Title Authorized Authorized Request
Account Clerk 1 - -
Clerk II 1 1 1
Clerk III 1 1 1
Recreation Administrator 1 1 1
Recreation Director II 22 23 23
Recreation Director II—I/2T 1 1 1
Recreation Director IV 5 4 4
Recreation Specialist II 2 2 2
Recreation Technician II 1 2 2
Recreation Technician II— 1/2T 3 3 3
Recreation Technician III 3 1 1
Recreation Technician III— 1/2T 3 3 3
Recreation Technician III—2/5T 1 1 1
Recreation Technician III—3/4T 1 1 1
Senior Account Clerk - 1 1
Total 46 45 45
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PARKS & RECREATION
SUMMER AND INTER-SESSION PROGRAM
Program Description
The Summer and Inter-Session Program provides for the County of Hawai`i's elementary
school children, a five to six week, diversified recreational program, including team
sports, games, arts and crafts, drama, music, dance, etc. highlighted with excursions and
enrichment activities.
Program Objectives
1. Conduct a minimum of 20 Summer Fun programs island-wide.
2. Continue to conduct longer programs hours at majority of the sites.
3. Work in partnership with the Department of Education Child Nutrition Program and
vendors with county meal contracts to sponsor free lunch programs for all summer
fun sites that qualify and meet the requirements for this program.
4. Supplement the regular Summer Fun program with various enrichment-type programs
for those willing to pay the higher fee:
• Develop and implement a teen-scene program at the Pu'u'eo Community Center
in East Hawai`i, teaching life's skills with emphasis on leadership training. This
will run for six weeks from 8 a.m. to 3 p.m., targeting teens 12— 17 years old.
5. Develop a minimum of(2) Winter Intersession programs island-wide.
6. Integrate children with disabilities into the summer and inter-session programs
wherever possible, through the assistance of the Recreation Specialist II.
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SUMMER AND INTER-SESSION PROGRAM
Program Highlights
WINTER INTERSESSION PROGRAM:
During the two week Department of Education Winter Break from December 17 - 28,
2012, we had two sites in the Hilo District that offered programs from 8:00 am - 3:00 pm.
The two sites that offered the program were the Stanley Costales Waiakea Uka Gym with
39 children and Wainaku Gym with 52 children.
Other sites throughout the island adjusted their work hours to better service the children
in their communities instead of having a structured program.
SUMMER FUN PROGRAM:
The 2013 Summer Fun program was a 6 week program from June 10-July 19, 2013, and
offered a variety of fun-filled activities and excursions to beaches, movies, etc. for the
children. This year we had a total of 22 sites offering the Summer Fun program island
wide with 1,210 children registered. Andrews Gym once again offered an 8:00 am - 5:00
pm program which reached the maximum enrollment limit of 120 children. All other sites
offered summer programs from 8:00 am - 3:00 pm or 8:00 am - 2:00 pm, with the
exception of Hawaiian Beaches which offered a program from 8:00 am - 12:00 pm and
our newest program Ulu Wini from 9:00 am - 1:00 pm.
A total of 17 Summer Fun sites qualified for the USDA Summer Food Service lunch
program with a total of 14,557 lunches served. The lunches were provided by vendor
Kona Pacific Public Charter School for West Hawai'i and vendor HCEOC for East
Hawai'i.
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SUMMER AND INTER-SESSION PROGRAM
Program Measures
FY 2012-13 FY 2013-14 FY 2014-15
Actual Budget Estimate
Persons Served—Summer Fun/Intersession 1,855 2,050 2,050
PROJECTED SITES/POTENTIAL ENROLLMENT INCLUDING SUMMER/INTER-
SESSION/AFTERNOON PROGRAMS
Districts Regular Enrich- Summer Teen Aquatic After- Leader Special Inter- Total Total
Summer ment Fun Prog Enrich- noon ship Events Sessions Sites Children
Fun Prog Acad ment Prog Camp
Sites Prog
Hilo 6 2 - 1 - - - - 2 11 795
Puna/Ka`u 6 - - - - I - - - 7 255
Hamakua 3 1 - - - - - - - 4 265
N/S Kona 3 - - - - - - - - 3 485
N/S Kohala 3 - - - - - - - - 3 250
TOTAL 21 3 - 1 - I - - 2 28 2,050
Program Expenditures
FY 2012-13 FY 2013-14 FY 2014-15
Actual Budget Request
Salaries and Wages* 166,833.30 242,185 242,185
Operations 167,276.15 301,900 300,000
Program Total 334,109.45 544,085 542,185
* Salaries and Wages for seasonally contracted employees. Personnel Position Summary not available.
•
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HO'OLULU PARK COMPLEX
Program Description
The Ho`olulu Complex assures the safe, sanitary and efficient use of all facilities at the
Ho`olulu Complex (Dr. Francis F. C. Wong Stadium, Afook-Chinen Civic Auditorium,
Edith Kanakaole Multi-Purpose Stadium, Walter Victor Baseball Complex, Aunty Sally
Kaleohano's Luau Hale, Butler Building and Hilo Drag Strip).
Maximizing the use of all facilities by servicing everyone in an equitable and fair
manner, and through careful scheduling and accommodating of:
1. Public requests for private parties and sports activities.
2. Professional or non-profit agencies that promote East Hawai`i or island-wide events.
3. School activities and sporting events.
4. Agencies that promote activities for statewide, national or international participants.
5. County and department functions.
Program Objectives
1. Provide clean, safe and well-maintained facilities:
a. Close each facility once per year for general clean up and minor repairs.
b. Pressure wash each facility semi-annually.
c. Check on safety hazards daily.
d. Clean and sanitize facilities before and after events.
e. Work with Safety Committee to have courtesy safety inspection annually.
2. Provide a well-manicured playing surface at all ballfields (Wong Stadium and Walter
Victor Baseball Complex):
a. Mow lawn weekly, weather permitting.
b. Close each ballfield at least one week annually for field renovations.
c. Fertilize ballfields annually.
3. Provide training for staff:
a. Conduct safety talks on different topics every month.
b. Retrain employees on equipment use semi-annually.
c. Have supervisors conduct equipment maintenance training and have equipment
maintained weekly.
d. Provide refresher course on Material Safety Data Sheet annually.
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HO'OLULU PARK COMPLEX
Program Objectives (continued)
4. Enforce rules and educate sponsors:
a. Comply with Federal ADA, State OSHA, County, Department and Complex rules
and regulations.
b. Revise rules annually.
c. Distribute rules with all applications.
5. Work with Hilo Jaycees, Lehua Jaycees, Intake Service, schools and community
groups for improvements to the Ho`olulu Complex:
a. Complete one major improvement project.
b. Do beautification/landscaping project for each facility annually.
6. Maximize use of all facilities within the Ho`olulu Complex by accommodating an
estimated 2,400 activities annually.
Program Highlights
50th ANNUAL MERRIE MONARCH FESTIVAL:
The 50th annual Merrie Monarch Festival was held from March 31 to April 6, 2013.
Due to the combined efforts of the P&R Administration and Planners, Ho'olulu
maintenance staff, Parks Maintenance staff, many volunteers, and Isemoto Contracting in
building the new dressing rooms, the Ho'olulu Complex was given a welcome facelift
that was long overdue, allowing us to proudly host the premier 50th anniversary of the
Merrie Monarch Festival with a new look. Other recreational facilities such as Waiakea
Recreation Center, Kawananakoa Gym and Waiakea Uka Gym were also utilized by
visiting halaus for this event.
HAWAII STARS PROFESSIONAL BASEBALL:
The Hawai`i Stars professional baseball team played their second season at Wong
Stadium and baseball fans were once again able to enjoy another year of professional
baseball in Hilo.
• The following are other major events held at the Ho`olulu Complex:
Merrie Monarch Keiki Hula Festival
Hawai`i County Fair—Hilo Jaycees
Relay for Life—American Cancer Society
Walk for Life—National Multiple Sclerosis Society
High School and UHH/HCC Commencements
High School (BIIF) Football, Basketball, Softball, & Baseball Games & Playoffs
State Pony League Baseball Tournament
Haili Invitational Volleyball Tournament
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HO'OLULU PARK COMPLEX
Highlights (continued)
HI-PAL Winter Basketball Classic
P&R Poi Pounder Baseball Tournament
Big Island Hawaiian Music Festival
Mixed Martial Arts events
Roller Derbies
Ed Douglas Car Show
Boy Scout Makahiki
Plant Shows & Sales
Christmas Craft Fairs
The Ho`olulu Complex accommodated many more activities and events on a daily
basis and was heavily used on weekends.
Program Measures
FY 2012-13 FY 2013-14 FY 2014-15
Actual Budget Estimate
Persons Served—Aggregate Total 693,850 760,000 720,000
Activities Accommodated: 3,934 4,900 4,700
Afook-Chinen Auditorium&Butler Building:
Revenue Making 160 225 200
No Revenues 106 70 70
Kanakaole Multi-Purpose Stadium:
Revenue Making 1,369 2,080 2,000
No Revenues 99 160 150
Wong&Victor Stadiums:
Revenue Making 327 310 310
No Revenues 1,257 1,380 1,300
Seven Seas Luau House:
Revenue Making 190 250 240
No Revenues 263 270 270
Hilo Drag Strip
Revenue Making 36 25 35
No Revenues 127 130 125
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HO'OLULU PARK COMPLEX
Program Expenditures
FY 2012-13 FY 2013-14 FY 2014-15
Actual Budget Request
Number of Positions 16 17 17
Salaries and Wages 511,266.17 604,434 637,027
Operations 428,970.48 384,780 381,190
Equipment 21,057.16 31,000 35,500
Program Total 961,293.81 1,020,214 1,053,717
Personnel Position Summary
FY 2012-13 FY 2013-14 FY 2014-15
Position Title Authorized Authorized Request
Account Clerk 1 1 1
Building Maintenance Worker 1 1 1
Facilities Maintenance and Service Worker I 10 10 10
Facilities Maintenance and Service Worker II 3 3 3
Ho`olulu Complex Maintenance Supervisor 1 1 1
Recreation Specialist - 1 1
Total 16 17 17
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PARKS & RECREATION
AQUATICS
Program Description
The Aquatics Section develops and initiates water safety operations and programs
utilizing training and education of all Aquatic staff Aquatics promotes water safety to the
public by conducting American Red Cross classes in swimming, Lifeguarding, CPR,
AED, First Aid and Basic Water Rescue. It conducts swim competitions for beginners
(Novice program) and advanced (open water competitions) swimmers.
Aquatics maintains safety services and initiates preventative actions, progressively
implementing advanced safety equipment and strategies to meet our goals and act as a
resource and consultant on matters relating to water safety on the Island of Hawai`i.
Program Objectives
1. Provide services at our nine pool facilities with at least two lifeguards on duty daily at
Kona Community Aquatics Center(KCAC), Pahoa Pool, and Sparky Kawamoto
Swim Stadium. Honoka`a, Laupahoehoe, Kohala, Pahala and Konawaena will have at
least one lifeguard on duty seven days a week. NAS pool will have at least one swim
instructor/lifeguard on duty Monday through Friday.
2. Maintain safe and clean facilities, free of hazards for all activities, patrons and
employees by maintaining acceptable pool chemical levels, conducting daily safety
inspections and remitting work orders as necessary to correct unsafe conditions. A
comprehensive safety inspection to be conducted on a semi-annual basis.
3. Offer recreational and lap swimming for approximately 850,000 patrons. Offer Learn
to Swim and other water related courses to approximately 3,000 patrons and at least
eight weeks of Learn to Swim lessons in the summer at all pools.
4. Develop and distribute a quarterly brochure of County of Hawai`i pool facilities
highlighting recreational and adult lap swimming hours as well as water aerobics,
swim lessons, special events, activities and programs.
5. Conduct one American Red Cross Lifeguarding/First Aid/CPR/AED class at each of
our nine pool facilities during the fiscal year.
6. Plan, promote and coordinate five Novice Swim meets serving approximately 350
participants during the August through October 2013 season.
7. Sponsor one open water swim competition.
8. Promote workplace safety for all staff by providing personal protective equipment
and safety training on an ongoing basis.
9. Conduct American Red Cross blood borne pathogens training on an annual basis in
January or February for the entire division.
10. Develop at least two partnerships with swimming clubs to encourage competitive
swimming throughout the island.
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PARKS & RECREATION
AQUATICS
Program Highlights
NOVICE SWIM PROGRAM:
This program started on August 6, 2012 and ended on October 27, 2012 with the
championship meet held at Kohala Pool. Swim teams from all island-wide pools
participated in this program. Three of the meets in the first quarter took place at
Laupahoehoe, KCAC, and Kawamoto pools. There were approximately 361 keikis that
participated in this program this year, 50 more than last year.
RICHARDSON ROUGH WATER SWIM:
On July 29, 2012 the popular Richardson's Rough Water Swim celebrated its 26th year
with over 200 participants. Our Aquatic staff did an excellent job in the planning and
implementing of this annual swim.
KCAC AGE GROUP SWIM MEETS:
There were two large age group swim meets held at the Kona Community Aquatics
Center in December 2012. The first meet was the Big Island Championship on December
3 & 4, 2012, with a patron count of 6,401 and the second was the State Age Group Swim
Meet on December 16-19, 2012 with a patron count of 21,142. Both meets ran smoothly
due to the effort of the Sr. Lifeguard and his staff.
SPARKY KAWAMOTO ABC AGE GROUP SWIM MEET:
Kawamoto Pool hosted the annual Sparky Kawamoto Swim meet that started on
Saturday, March 2, 2013 and ended on Sunday, March 3, 2013.
LEARN TO SWIM PROGRAM:
Our Sr. Lifeguards do a great job with this program. The program provides instruction to
help swimmers of all ages and abilities to develop their swimming and water safety skills.
It is designed to give students a positive learning experience by teaching aquatic and
safety skills in a logical progression. The objective is to teach people to swim and be safe
in, on and around the water. Program started June 3— 14 for the first session and
June 17—28 for the second session and continues through July 2013.
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AQUATICS
Program Measures
FY 2012-13 FY 2013-14 FY 2014-15
Actual Budget Estimate
Swimming Pools 9 9 9
Persons Served at Pools 764,686 850,000 850,000
Novice Meets/Participants 5/360 5/350 5/350
Learn to Swim(participants) 2,609 1,650 2,600
Classes at Richardson Ocean Park(participants) 2,681 2,500 2,700
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PARKS & RECREATION
AQUATICS
Pool Attendance
Location Total Count Total Count Total Count
2010-11 2011-12 2012-13
Honoka`a 30,614 36,551 29,170
Kawamoto 123,909 137,267 147,149
Kohala 28,785 29,808 41,953
Kona Waena 30,634 38,029 46,446
Laupahoehoe 20,634 25,469 38,860
NAS * 35,764 39,033 61,798
Pahala 21,174 24,038 21,862
Pahoa 119,799 142,810 69,684
Kona Community Aquatic Center 291,116 299,287 307,764
Total 702,419 772,292 764,686
*Pools closed on weekends
Program Expenditures
FY 2012-13 FY 2013-14 FY 2014-15
Actual Budget Request
Number of Positions 51 52 52
Salaries and Wages 1,171,590.64 1,354,309 1,429,895
Operations 907,926.64 1,012,527 1,040,477
Equipment 9,313.43 8,850 8,200
Program Total 2,088,830.71 2,375,686 2,478,572
Personnel Position Summary
FY 2012-13 FY 2013-14 FY 2014-15
Position Title Authorized Authorized Request
Account Clerk 1 1 1
Aquatic Pool Manager 1 1 1
Pool Lifeguard 11 13 12
Pool Lifeguard 1/2T 3 3 4
Pool Lifeguard 1/2T Temp 6 6 6
Pool Lifeguard 3/5T 5 5 5
Recreation Specialist I 1 1 1
Senior Pool Lifeguard 9 9 9
Swimming Instructor 2 1 1
Swimming Instructor 1/2T Temp 1 1 3
Swimming Instructor Temp 5 5 3
Swimming Pool Custodian 3 3 3
Swimming Pool Custodian 1/2T 3 3 3
Total 51 52 52
178
PARKS & RECREATION
CULTURE & EDUCATION
Program Description
The Culture & Community Arts Section promotes, perpetuates and encourages activities
and programs in culture, art, history and the humanities.
Program Objectives
1. Provide 90 workshops and classroom instructions in various disciplines, music,
dance, drama, arts, crafts, and natural sciences at established sites Countywide.
2. Develop and conduct at least one Cultural/Community event per quarter to preserve
ethnic traditions and heritage, encourage craftsmanship and cottage industry.
3. Market programs by securing community involvement and financial support through
at least eight partnerships/sponsorships.
4. Advertise and promote the Cultural & Community Arts programs and activities
through our quarterly program guide, the County web site and media such as radio,
television, periodicals and newspapers.
Program Highlights
1. 2012 Hilo Bay Blast& Paradise Cruise
2. Hilo Bay BBQ Cook-Off
3. The Family Biker Fest 2012
4. 2012 Lili'uokalani Festival
5. The World Peace Festival 2012
6. Moku 0 Keawe International Hula Competition
7. The Christmas Wreath Exhibition
8. "Magic of the Season" Festival of Trees
9. 2013 Waimea Cherry Blossom Heritage Festival
10. Jubilee Merrie Monarch Coronation Ball
11. Merrie Monarch Kalakaua Beard Contest
12. Merrie Monarch Barber Shop Quartet Contest
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PARKS & RECREATION
CULTURE & EDUCATION
Program Measures
FY 2012-13 FY 2013-14 FY 2014-15
Actual Budget Estimate
Classes/Workshops(Countywide) 98 97 90
East Hawai`i 88 55 50
West Hawai`i 10 42 40
Participants in Classes/Workshops(Countywide) 869 1,400 1,450
East Hawai`i 742 810 850
West Hawaii 127 590 600
Total Participants Served Countywide 40,341 16,000 20,000
East Hawaii 23,295 9,700 13,000
West Hawaii 17,046 6,300 7,000
Number of Festivals/Major Events 12 8 10
Program Expenditures
FY 2012-13 FY 2013-14 FY 2014-15
Actual Budget Request
Number of Positions 2 3 3
Salaries and Wages 138,032.15 184,744 200,205
Operations 66,969.18 93,155 89,315
Equipment - 50 50
Program Total 205,001.33 277,949 289,570
Personnel Position Summary
FY 2012-13 FY 2013-14 FY 2014-15
Position Title Authorized Authorized Request
Culture and Education Administrator 1 1 1
Culture and Education Technician - 1 1
Recreation Specialist I 1 1 1
Total 2 3 3
180
PARKS & RECREATION
ELDERLY ACTIVITIES
Program Description
EAD Administration
The Elderly Activities Division's (EAD) Administration oversees six programs: RSVP,
Coordinated Services, Senior Employment,Nutrition, Recreation and Special Programs.
The Division provides comprehensive and coordinated services for older individuals,
which promote maximum independence, optimum health, personal dignity and self-
enrichment. EAD staff offers older adults 55 years and older many educational and
recreational choices, various opportunities and services to enhance their quality of life,
such as employment, volunteer opportunities, transportation, escort, information and
assistance, in-home services (chore, personal care), recreational activities, congregate
meals and home-delivered meals and island-wide, statewide, national and international
activities (Kupuna Hula, bowling, softball, health fair, etc.).
EAD Recreation
The Elderly Recreation Services (ERS)provides comprehensive recreational,
educational, health related and leisure activities for older adults 55 years and older, which
promote maximum independence, optimum health, personal dignity and self-enrichment.
ERS staff provide and promote active and passive recreational, cultural, leisure
opportunities, special interest programs, island-wide, statewide events which help to
maintain independence, quality of life and dignity to older adults. Services are provided
by four program directors to provide recreational services at 25 senior centers (island-
wide), including district wide activities and recreational, educational, and health-related
classes.
EAD Special Programs
The Special Programs branch provides individuals 55 years and older with a variety of
special events such as recreational, sports (golf, softball),health(Wellness fair), leisure
time, performing arts (Kupuna Hula), and other support services countywide, as well as
senior participating in state/national/international events.
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PARKS & RECREATION
ELDERLY ACTIVITIES
Program Objectives
EAD Administration
The division will provide and/or facilitate a wide array of services and opportunities and
evaluate the quality of services provided by:
1. Coordinating a service delivery system that addresses the needs and interests of older
adults by providing comprehensive and coordinated services, represented by the
division's six major programs, for over 9,909 seniors annually and conducting an
annual evaluation on each program.
The division will pursue the help from persons and groups to improve and maintain P&R
facilities and enhance programs/services/activities by:
2. Maintaining the EAD Advisory Council made up of representatives from the 25
senior citizen clubs, 15 nutrition sites and the RSVP Advisory Council by conducting
at least one general meeting in January and six district meetings in July of each fiscal
year servicing 40 presidents/chairpersons island-wide.
The division will provide regular facilities and safety inspections and training for staff
by:
3. Maintaining an EAD Safety Committee with at least one representative of each
program meeting quarterly to enforce safety procedures, improve unsafe conditions
affecting staff and seniors and give feedback to the department safety committee, as
needed, and conduct a safety on-site evaluation semi-annually (January and July) of
32 senior center facilities and conduct safety evaluations/training for 50 EAD staff by
June 30, 2015.
In order to keep the public informed of its activities the division will:
4. Produce at least one "Video Highlights"of the division's activities annually.
5. Maintain the division's Kupuna News magazine by providing information on all EAD
program activities and printing at least 3,300 copies for distribution to over 200
organizations 3 times annually.
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ELDERLY ACTIVITIES
Program Objectives (continued)
EAD Recreation
1. Provide and promote active and passive recreational, cultural and leisure
opportunities to 2,500 unduplicated individuals 55 years and older at 25 senior
centers island-wide by June 30, 2015.
2. Serve 2,000 older adults in recreational, educational, health-related and cultural
classes at 25 senior centers by June 30, 2015.
3. Provide at least 10 district wide activities for a total of 1,500 older adults in
Puna/Ka`u,North and South Hilo,North and South Kona,North and South Kohala,
and Hamakua by June 30, 2015.
EAD Special Program
1. Provide at least five countywide/state/national/international events for 1,850 older
adults by June 30, 2015.
2. Serve a total of 750 older adults in at least three countywide special events and serve
800 older adults in one statewide event by June 30, 2015.
3. Provide one cultural event for 300 older individuals on a county/state/international
level that will attract a total of 1,200 attendees by June 30, 2015.
Program Highlights
• Three RSVP recognition luncheons in Hilo and Kona honoring over 1,609 volunteers,
logging 134,097 hours island-wide along with the 155 volunteer stations.
• Hawai'i State Senior Karaoke Revue with 252 people and 45 singers
attending/participating at the Sangha Hall in Hilo.
• The Big Island Senior Golf Tournament, sponsored by Big Island Candies, with 152
golfers participating
• Big Island Senior Stars Talent Show showcased talented seniors from around the
island, with 195 seniors in attendance.
• The gifting of the Kohala Bank of Hawai`i building for the seniors.
• Acquiring the Kohala Judiciary Courthouse to utilize for the seniors and establish a
community center for rental.
• The scheduling of a wide variety of classes (educational, recreational, cultural and
health) island-wide for over 2,980 seniors yearly.
• CSE staff completed 2,007 referrals for seniors needing services/benefits such as,
supplemental security income, Medicare, Medicaid, tax assistance, food stamps,
transportation, etc.
• CSE staff provided 10,516 chore service hours to the qualified seniors.
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ELDERLY ACTIVITIES
• Arranging (7) EAD Senior Advisory Council meetings in January& July for 40 club
presidents and representatives along with EAD staff to discuss senior
activities/services/concerns
• 96 individuals with disabilities under 60 years were provided transportation services
island-wide and accomplished 1,127 trips.
• Scheduling the 2013 Kupuna Softball League games and County tournaments with
over 423 players and 24 teams participating. Teams also participated in the 38th
Annual State Tournament in Kailua-Kona
• The 30th Annual Kupuna Hula Festival which involved a total of participants, 23
halau, 441 performers and a crowd of over 1,745 during the two-day event in Kona at
the Sheraton Keauhou Bay Resort& Spa, Sept. 12— 13, 2012.
• The FHB Primetime Wellness Fair was held at the Aunty Edith Kanakaole Tennis
Stadium offering health information and services with 786 in attendance.
• The RSVP program supported 2 successful Blood Bank Community Drives. One in
East Hawaii and one in West Hawai`i.
• Recreation Program's 17 district events serving 2,050 seniors
• Fresh Produce Distribution Project serving over 1,600 qualified seniors island-wide at
over 20 sites
• The 2012 Instructor/Volunteer Appreciation Christmas Luncheon with over 300
seniors attending at Aunty Sally's to honor the instructors and volunteers at Kamana,
Keaau and Pomaikai Senior Center.
• The issuance of 1,551 senior identification cards.
• Provided 1,143 seniors transportation services by the CSE staff and completing
40,075 trips
• Staff provided emergency assistance by calling 911 for 17 clients.
• The Big Island Senior Stars Talent Show on May 1, 2013 in Hilo with 195 seniors in
attendance.
• During the period of February—April, CSE staff assisted over 500 seniors with
transportation and/or scheduling seniors for free Senior Tax Assistance.
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ELDERLY ACTIVITIES
Program Measures
FY 2012-13 FY 2013-14 FY 2014-15
Actual Budget Estimate
Unduplicated Number of Older Adults Serviced:
RSVP 1,609 1,200 1,120
Coordinated Services 3,083 3,500 3,500
Nutrition 1,053 900 900
Senior Employment 41 41 39
Elderly Recreation 2,843 2,500 2,500
Special Programs 2,390 1,850 1,850
EAD Recreation
FY 2012-13 FY 2013-14 FY 2014-15
Actual Budget Estimate
No. of Senior Centers 25 25 25
No. of Unduplicated Elderly at Senior Ctrs(Classes) 2,843 2,500 2,500
EAD Special Programs
FY 2012-13 FY 2013-14 FY 2014-15
Actual Budget Estimate
Total Number of Participants Served: 2,392 1,850 1,850
Total Number of Events: 6 5 5
County-wide Events:
Number of Events: 4 3 3
Number of Participants: 1,501 1,200 750
Big Island Senior Golf Tournament 152 100 100
Hawai`i Kupuna Softball League&Tournament 423 300 350
West Hawai`i Wellness Fair 786 300 300
Senior Olympics 140 0 0
State/National/International Events:
Number of Events: 2 2 2
Number of Participants: 889 650 1,100
State Senior Softball Tournament 448 0 800
Hawai`i State Sr. Citizens Bowling Tournament 0 0
Hawai`i Kupuna Hula Festival 441 300 300
(#of Performers)
Hawaii Kupuna Hula Festival 1,745 1,200 1,200
(#of Attendees—2 nights)
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ELDERLY ACTIVITIES
Program Expenditures
FY 2012-13 FY 2013-14 FY 2014-15
Actual Budget Request
Number of Positions 11 9 11
Salaries and Wages 274,989.70 338,652 341,242
Operations 154,911.21 210,357 209,865
Equipment 4,456.87 31,780 2,230
Program Total 434,357.78 580,789 553,337
Personnel Position Summary
FY 2012-13 FY 2013-14 FY 2014-15
Position Title Authorized Authorized Request
Account Clerk 1 1 1
Elderly Activities Operations Director 1 1 1
Program Director II(Older Adults) 3 3 3
Program Director III(Older Adults) 1 1 1
Program Director IV(Older Adults) 1 1 1
Recreation Aid - - 1
Recreation Technician I 1 1 -
Recreation Technician II 2 - 2
Student Helper I 1 1 1
Total 11 9 11
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PARKS & RECREATION
PANA'EWA RECREATIONAL COMPLEX
Program Description
The Pana`ewa Recreational Complex is comprised of two facilities. Pana`ewa Rainforest
Zoo and Gardens and Pana`ewa Equestrian Center together provide varied recreational
opportunities that are open to the public.
Pana`ewa Rainforest Zoo
The Pana`ewa Rainforest Zoo and Gardens is the only natural rainforest zoo in the United
States. This provides the unique opportunity to exhibit species in a natural rainforest
environment. An abundance of flora enhances the zoo experience and transforms the zoo
into a diverse botanical park. Pana`ewa Rainforest Zoo and Gardens provides a welcome
form of alternate recreation and education for all ages to enjoy. The zoo is open to the
public everyday from 9:00 a.m. to 4:00 p.m., 7 days a week and is only closed on
Christmas and New Years Day. There is currently no admission charge.
Modern zoos strive to provide and promote a theme of conservation through education
and recreational activities. Conservation of world wildlife and rainforests will effect the
generations to come. Continuing education and awareness is vital to preserving these
natural resources for the future, and the zoo affords the perfect opportunity to combine
this education with recreation.
Our program is achieved by meeting Federal USDA Animal Welfare Act regulatory
standards to maintain Federal licensure, and acquisition of State and Federal permits
necessary to import, transport and house restricted animals. Volunteers and community
involvement is vital to the program's success and future expansion.
Equestrian Center
The Equestrian Center is located adjacent to the zoo and has the capacity to house 64
horses. Horse stalls are rented to the public for a nominal cost and the arena is rented for
appropriate events.
The Pana`ewa Equestrian Center was developed and is maintained for a wide variety of
equestrian related facilities, which include a 5/8 mile race track, rodeo arena, wash racks,
and 64 rental stalls with attached paddocks. The center is open for public use 7 days a
week.
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PANA'EWA RECREATIONAL COMPLEX
Program Objectives
1. Continued focus on the rainforest theme by acquiring a minimum of one new
rainforest animal annually.
2. Successfully breed at least one animal species for exhibit or to trade with other
facilities.
3. Work with Friends of the Zoo (FOZ)to host at least two events to promote the zoo
and increase the number of visitors.
4. Work with community groups to help facilitate five major volunteer projects to
maintain and improve the Zoo and/or Equestrian Center.
5. Secure funding to reinstate the Zoo Information/Education Specialist and the zoo
educational program.
6. Provide a venue for annual recreational equestrian events at the Pana`ewa Equestrian
Center:
a. host 3 rodeo events annually;
b. host 3 dressage events annually.
Program Highlights
• Annual attendance at the Zoo from July 1, 2012 to June 30, 2013 was 245,715. This
is the second year in a row the attendance has increased by more than 30,000 visitors.
In fiscal year 2010-11, the visitor count reached a total of 172,677. It climbed to
213,537 in fiscal year 2011-12. The Pana`ewa Rainforest Zoo & Gardens has proven
to be one of the most popular visitor attractions on our island. The comments in our
guest book indicate that we are not only popular with local and statewide residents,
but also many mainland and international tourists enjoy the zoo and gardens. We
received an "Excellent"ranking from the travel site Trip Advisor based on positive
comments from visitors.
• Friends of the Zoo (FOZ) hosted Namaste's Tiger Birthday Party on September 29,
2012, with almost 2,500 people in attendance. The event included live entertainment
and keiki games.
• The May 2013 FOZ Annual Plant Exposition was once again held at the Pana`ewa
Equestrian Center with a larger vendor area and more convenient parking. This event
was a very successful fundraiser for FOZ and the zoo.
• Hawai`i Horse Owner's Association's annual statewide rodeo has grown to the
largest event of its kind in the state. With completion of the new bleacher covers,
spectators and participants were able to enjoy the rodeo rain or shine.
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PANA'EWA RECREATIONAL COMPLEX
Program Highlights (continued)
• New animals acquired this fiscal year:
13 Amakihi
2 Eclectus Parrots
2 Tiger Salamander
3 Guinea Pigs (petting zoo)
1 Axolotl
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PANA`EWA RECREATIONAL COMPLEX
Program Measures
FY 2012-13 FY 2013-14 FY 2014-15
Actual Budget Estimate
Attendance 245,715 210,000 250,000
Acres Maintained 57 57 57
Equestrian Center—Stalls 64 64 64
Equestrian Center—Rodeos, Shows,Clinics&Races 10 4 6
Community&Volunteer Projects Completed 5 5 5
New animals acquired 21 2 2
Educational presentations(field trips, school visits,etc) 0 8 0
Species(Current Actual Count as of June 2012) 93 95 95
Birds 33
Primates 7
Mammals 22
Amphibians 7
Reptiles 24
Program Expenditures
FY 2012-13 FY 2013-14 FY 2014-15
Actual Budget Request
Number of Positions 11 11 11
Salaries and Wages 378,908.56 433,208 470,950
Operations 245,008.36 273,180 270,406
Equipment 988.27 1,500 1,500
Program Total 624,905.19 707,888 742,856
Personnel Position Summary
FY 2012-13 FY 2013-14 FY 2014-15
Position Title Authorized Authorized Request
Building and Grounds Utility Worker 1 1 1
Nursery Worker 1 1 1
Pana`ewa Recreation Complex Manager 1 1 1
Pana`ewa Recreation Complex Supervisor 1 1 1
Zoo Animal Keeper II 6 6 6
Zoo Information/Education Specialist I 1 1 1
Total 11 11 11
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PLANNING
PLANNING
DEPARTMENT SUMMARY
Mission Statement
To foster an improved quality of life for the Island of Hawai`i's communities through
responsible and progressive planning.
Department Goals
1. Long-Range Planning. To develop a long-range vision and plan that protects and
enhances our island's assets, meets our community needs, while fostering a diverse,
vibrant and sustainable economy;
2. Regulatory System. To develop and administer a land use management system that is
based on clear and objective standards and efficient process;
3. Public Participation/Information. To develop effective methods to seek community
and interagency input that encourages broad-based participation in planning and
regulatory decision making;
4. Organizational Capacity. To strive for competence, sensitivity, and responsiveness in
the delivery of planning services to the people and other agencies of the County.
Program Description
The Planning Department carries out its responsibilities through its offices in East and West
Hawai`i. Additionally,the department administers and staffs the Hawai`i County Windward
Planning Commission, Hawai`i County Leeward Planning Commission, Board of Appeals,
Kailua Village Design Commission and the Arborist Advisory Committee which have
jurisdiction over various land use and related permits or designations.
Funding Source and Position Count
General Fund $ 3,455,726 General Fund 48
Grant Revenue $ 370,300 Grant Revenue/Other 6
Other $ 40,000
Total Budget: $ 3,866,026 Total Number of Positions 54
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PLANNING
PLANNING
Program Description (continued)
The Planning Director serves as the chief planning officer of the County and the technical
advisor to the Mayor, Planning Commissions and Council on all planning and related matters.
These include: prepares and implements the general plan and amendments; prepares and
implements the community development plans; prepares proposed zoning and subdivision
ordinances and any amendments and modifications; reviews and prioritizes proposed capital
improvements; administers the subdivision and zoning ordinances and related regulations;
approves proposed subdivision plans; approves variances as provided by law; and receives,
processes and recommends to the Planning Commission appropriate action regarding rezoning
applications, land use boundary amendments, special permits, use permits, special
management area permits and other similar requests.
Program Objectives
Administrative Permits
1- Public Assistance and Information: Identify solutions that streamline and improve
current practices to provide greater clarity and helpful information to the public. Continue
to work with other agencies in reviewing non-residential and residential building permits
efficiently using the Magnet system. Explore opportunities to increase communication
and collaboration among zoning clerks to increase communication and develop standards
for providing public services.
2-Permits and Subdivision: Evaluate administrative permits decision letters by
reviewing format and writing style.
3- Tax Mapping and Street Addressing: Explore the options of collaborating with
educational institutions or Hawaiian host organizations to assist in developing a Hawaiian
place-based street name inventory and database.
4- Complaints Investigation: Explore opportunities to increase communication and
collaboration with Kona inspectors to develop standards for managing and investigating
complaints.
5- Staff and Organizational Development: Develop a cross training program for
building leadership and new skills. Create and compile an Administrative Permits Manual
of Operations (MOP)to assist new staff in understanding the responsibilities of this
Division. Prioritize concerns that need resolution to better guide staff in dealing with
unresolved and controversial issues.
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PLANNING
PLANNING
Program Objectives (continued)
Administrative Services
1-Records Management: Complete the restructuring of our LaserFiche repository;
Complete scanning of physical data into electronic files; Define permit tracking systems
using Eden and LaserFiche in tandem; and Continue to expand and refine GIS to provide
a powerful informational tool for staff, other government agencies and the general public.
2-Personnel: Continue to evaluate department structure and organization to help increase
planning and regulatory functions; Seek training opportunities without impacting the
budget with emphasis on customer service skills; Work towards inter-divisional cross-
training of staff.
3-Funding: Track and provide additional or expanded fiscal expenditure reports to be
used as managerial tools in the management of fiscal budget, Geothermal funding, and
CZM funding; Work with managers to seek other sources of revenue.
Long Range
1-Coastal Zone Management (CZM): Review all public access inquiries,
environmental assessments, and environmental impact statements. Maintain the public
access geodatabase, enforce shoreline setbacks, and manage public access
easements. Manage the CZM contract and produce the CZM semi-annual and annual
reports; and continue drafting a new or amended Planning Department rule for shoreline
setbacks. Process all Special Management Area(SMA) Assessments within the specified
35-day requirement. Attend all State Office of Planning's CZM County Directors'
meetings, Ocean Resources Management Plan policy and working group meetings and
subcommittee meetings as budgetary constraints will allow. Review and analyze the
county's SMA boundaries and rules for possible amendments as needed.
2-Regional Planning Programs: Community Development Plans (CDP): Continue
producing the Hamakua CDP and the Ka'u CDP, and continue with implementation of
Puna CDP. General Plan (GP): Draft and facilitate GP amendments as
needed. Continue to work with other County departments, outside agencies, and the
public on various long range planning needs.
3-Administrative Programs: Produce annual reports and/or facilitate the management
of: Capital Improvement Program Budget Package; Professional Services; Zoning Code
and Subdivision Code Amendments (as needed); Planning Department and Board of
Appeals rule amendments (as needed); and review and comment on State legislation (as
needed).
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Program Objectives (continued)
4-Other Planning Programs: Staff and support: Board of Appeals; CDP Action and
Steering Committees; village planning processes; ORMP Policy and Working Group
Committees; Green Team; DOT Pedestrian Plan Technical Advisory committee (TAC);
DOT Bike Plan TAC; DOT Regional Long Range Transportation Plan TAC; DOT Sub-
Statewide Transportation Advisory Committee; DOT Urban Boundary and Functional
Classification TAC; and any other advisory groups formed which require our
participation.
Planning
1-Planning Commissions: Amend Planning Commission Rules of Practice and
Procedures to refine processes and requirements to better address the legal, technical,
functional and financial obligations of the Planning Commissions to ensure a fair,
balanced and more cost-effective approach in the processing of applications and in the
manner its hearings are conducted. Looking at a complete overhaul of our application
forms to make them more user friendly and provide for better discussions about a
proposed project. Current application forms are, at times, too technical.
2-Land Use: Explore methods to provide for improved management and enforcement of
land use permits and ordinances, including improved coordination between the various
divisions within the Planning Department and affected agencies,to ensure that the
requirements of these permits and ordinances are implemented in a timely, complete and
effective manner.
3-Administration: Explore opportunities in enhancing the administration of the various
ordinances and permits issued by the County Council and Planning Commissions. Such
efforts will include a) revisions to application forms to make them more user-friendly;
b) continual revisions to codes, departmental and Commission rules of practice and
procedure to better clarify processes; and c) seek more resources to provide management
of approvals and permits and their conditions of approval.
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PLANNING
PLANNING
Program Objectives (continued)
West Hawaii
1-Permit/Application Processing: Process applications in a timely manner and refine
workflow to increase efficiency. Process Plan Approvals, Farm Dwellings, Ohana
Dwelling Permits, De Minimis, and other related requests and inquiries in a timely
manner. Review building permits and complete other zoning compliance forms and
requirements for businesses and agencies.
2-Code Compliance: Investigate complaints and alleged violations submitted by the
public for compliance with State and County land use laws, ordinances, rules and
permits.
3-Regional Planning Programs: Community Development Plans (CDP)—Continue
with implementation of North Kohala CDP, South Kohala CDP and Kona CDP. Kona
CDP Design Center—Continue Design Center review of Master Plan developments.
General Plan (GP)- Draft and facilitate CDP amendments as needed. Continue to work
with other County departments, outside agencies and the public on planning efforts for
North Kohala, South Kohala and Kona.
4-Regulatory Environment: Assess and revise County Code and
Commission/Departmental Rules for such outcomes including, but not limited to, 1)
improving comprehensive Planning efforts, 2) removing redundancies, 3) altering
submittal and timing requirements, 4) increasing coordination with reviewing entities,
and 5) updating/broadening public and private infrastructure and development standards.
5-Other Planning Programs: Staff and support CDP Action Committees, Kailua
Village Design Commission and Cultural Resource Commission.
Program Highlights
• Improved presentation dynamics at both Planning Commission meetings to better
convey information to the Commission, its support staff, and the general
public. These include the use of PowerPoint presentations, videos, geographic
information overlay on aerial photos, and point-of-reference photos to give a
sense of what is on the ground and where a project site is located and its relevancy
to the surrounding environment and community. More information provided to
our Commissioners leads to better and more-informed decisions.
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PLANNING
PLANNING
Program Measures
FY 2012-13 FY 2013-14 FY 2014-15
Actual Budget Estimate
PERMITS
Building Permits 2,943 2,300 3,875
Letters/Memos Answered 18,496 18,300 19,000
Ohana Permits 6 10 12
Plan Approval Reviewed 132 75 81
AGREEMENTS
Farm Dwelling Agreements 20 20 19
Subdivision—New Applications 102 80 110
Consolidation—New Applications 29 45 42
APPLICATIONS PROCESSED
General Plan Amendment 0 5 5
Change of Zone 13 25 20
Special Permits 15 25 25
Use Permits 7 10 15
Special Management Area Major Permits 3 10 10
State Land Use Boundary Amendments(<15 5 10 10
acres)
State Land Use Boundary Amendments(>15 0 5 5
acres)
Shoreline Setback Variance 0 3 3
Other Misc Applications(amendments, cty- 15 20 30
initiated)
Administrative Variance 73 70 84
Planned Unit Development(PUD) 3 10 4
Non-significant Zoning Change 4 2 3
SMA MINOR PERMIT 70 75 50
SMA Assessment 302 200 200
Appeals Processed 13 25 20
Arborist Advisory Committee Meetings 0 12 0
Board of Appeals Meetings 9 12 0
Planning Commission Meetings 21 24 0
KVDC Meetings 11 12 0
Boards/Commission/Committee Meetings * 0 0 156
Contested Case Hearings—PC 1 5 5
Contested Case Hearings—BOA 9 12 12
ENFORCEMENT
Complaints 193 180 205
CADASTRAL MAPPING
New/Updated plat maps 192 100 200
%plat maps in CADD(206 out of 2,365) 8.5% 9% 9%
%plat maps scanned 100% 100% 100%
Copies of Tax Maps Requested 135 800 500
*Consolidation of all Boards,Commissions,CDP Action Committees, and Design Review Committees
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PLANNING
PLANNING
Program Measures (continued)
The Department's regulatory functions can be measured in terms of volume and
responsiveness. The previous table provides an indication of volume, which should be
considered relative to the number of personnel. The Zoning Code, Subdivision Code,
Planning Commission Rules, and Planning Department Rules prescribe time limits in
which the department is required to address the majority of the aforementioned
applications and permits. Responsiveness measures are not available until an improved
permit tracking system is implemented. Further effort would need to invest in the current
tracking system to generate performance reports that reflect categories of regulatory
functions and parameters such as length of time for processing.
Program Expenditures
FY 2012-13 FY 2013-14 FY 2014-15
Actual Budget Request
Number of Positions 47 47 48
Salaries and Wages 2,250,880.89 2,487,928 2,655,706
Operations 129,860.59 443,270 839,670
Equipment 1,835.69 350 350
Program Total 2,382,577.17 2,931,548 3,495,726
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PLANNING
PLANNING
Personnel Position Summary
FY 2012-13 FY 2013-14 FY 2014-15
Position Title Authorized Budget Request
Planning Director 1 1 1
Deputy Planning Director l 1 1
Accountant I 1 1 1
Administrative Services Officer I 1 1 1
Clerk II 1 1 1
Clerk II Temp * 1 - 1
Clerk III 2 2 2
Geographic Information Systems Analyst I 1 1 1
Geographic Information Systems Analyst II 1 1 1
Planner IV 7 7 7
Planner V 6 6 6
Planner VI 2 3 3
Planning Committee Support Tech 1 1 1
Planning Inspector II 3 3 3
Planning Program Manager 4 4 4
Private Secretary 1 1 1
Secretary 1 1 1
Secretary to Board/Commissions 1 2 2
Student Helper 1 - -
Subdivision Applications Clerk 1 1 1
Tax Maps&Records Supervisor II 1 1 1
Tax Maps&Records Tech I 1 1 1
Tax Maps&Records Tech II 1 1 1
Tax Maps& Records Tech III 1 1 1
Zoning Clerk 5 5 5
Total 47 47 48
*Transfer back to Planning from Prosecutors in FY2014-15
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PLANNING
COASTAL ZONE MANAGEMENT
Program Description
The Hawai`i Coastal Zone Management(CZM) Program is established by Chapter 205A,
Hawai`i Revised Statutes (HRS). It is a comprehensive management guide for the
beneficial use, protection, and development of Hawai`i's land and water resources. The
State Legislature created the CZM Program as a shared management system with the
State and County regulatory agencies. Through an agreement, the State of Hawai`i
Department of Economic Development and Tourism, Office of Planning provides funds
(State and Federal)to the County of Hawai'i to implement the CZM Program through the
regulation of development in the Special Management Area (SMA) and Shoreline
Setback Area(SSA). The Department assesses development proposals within the SMA
and SSA for compliance with the CZM objectives and policies articulated in the HRS and
determine whether the issuance of a SMA and/or Shoreline Setback Variance (SSV)
permit is appropriate. As part of the agreement with the State, the County's
responsibilities include:
1. Administration of the SMA and SSV permits, nonpoint source pollution issues, and
other CZM-related matters.
2. Administer an ongoing monitoring and enforcement program.
3. Facilitate and support public participation in the CZM Program, as may be necessary.
4. Attend all CZM-related meetings, workshops, and seminars.
5. Coordinate, facilitate, and where possible, streamline the development review process.
6. Submit status and performance reports on a semi-annual basis to the Office of Planning.
7. Submit CZM performance measures report on an annual basis to the Office of Planning.
Program Objectives
1. Process all SMA Permit applications in the required time limit as specified by law
and the County's Rules and Regulations.
2. Process all SMA Assessments within the specified 35-day requirement.
3. Conduct site investigation of alleged violations within two weeks of receipt of
complaints.
4. Monitor all CZM-related legislative bills during the State Legislative session and
provide testimonies as needed (January to May).
5. Attend all Marine and Coastal Zone Advocacy Council (MACZAC) meetings, which
are normally held every other month as budgetary constraints will allow..
6. Attend all State Office of Planning's CZM County Directors meetings, Ocean
Resources Management Plan policy and working group meetings and subcommittee
meetings as budgetary constraints will allow.
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COASTAL ZONE MANAGEMENT
Program Objectives (continued)
7. As a public participation measure, provide a written report to the State Office of
Planning CZM Program of all SMA Permit applications and their status.
8. Continue to advertise Planning Commission agenda and hearing notices for all SMA
and SSV Permit applications as required by law.
9. Provide the Office of Planning with semi-annual reports within seven days after
December 31st, and June 30th of the Fiscal year.
10. Continue to review Planning Commission and Planning Department Rules for
compliance with enacted State laws and draft amendments to the rules for adoption.
Program Highlights
• Updated the shoreline public access inventory geodatabase. A brochure map for
shoreline public access was completed and placed on the County's website. The
department continues to update the brochure map when necessary. A consultant
continues to conduct research to update the geodatabase and the brochure.
• A consultant utilized to develop a shoreline public access signage program for
those access trails and areas indicated on the brochure map.
• Hazard mitigation studies were completed and incorporated into the Multi-Hazard
Mitigation Plan.
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PLANNING
COASTAL ZONE MANAGEMENT
Program Measures
Program measures are included in the Administration and Planning program.
Program Expenditures
FY 2012-13 FY 2013-14 FY 2014-15
Actual Budget Request
Number of Positions 6 6 6
Salaries and Wages 203,455.58 331,228 354,256
Operations 11,112.05 11,736 16,044
Equipment - -
Program Total 214,567.63 342,964 370,300
Personnel Position Summary
FY 2012-13 FY 2013-14 FY 2014-15
Position Title Authorized Request Request
Senior Account Clerk 1 1 1
Clerk III 1 1 1
Planner III 1 1 1
Planner IV 2 2 2
Planning Inspector II 1 1 1
Total 6 6 6
201
POLICE
POLICE
DEPARTMENT SUMMARY
Mission Statement
The employees of the Hawai'i Police Department are committed to preserving the spirit
of aloha.
We will work cooperatively with the community to enforce the laws, preserve peace and
provide a safe environment.
Department Goals
1. To protect life and property and serve the community.
2. To actively involve the community in crime prevention programs.
3. To gather necessary evidence quickly for successful prosecution.
4. To expeditiously recover stolen property and contraband.
5. To enforce traffic laws.
6. To provide other services as necessary to promote efficient operation of the Police
Department and provide for the overall safety of the community.
Funding Source and Position Count
General Fund $ 55,644,302 General Fund 724
Grant Revenue $ 1,270,529 Grant Revenue/Other 8
Other $ 630,000
Total Budget: $ 57,544,831 Total Number of Positions 732
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POLICE
POLICE COMMISSION
Program Description
The Police Commission is established under the Hawaii County Charter to oversee the
activities of the Police Department. It consists of nine citizens appointed by the Mayor
from each of the nine County Council districts and confirmed by the County Council.
The members volunteer their services and serve staggered terms of five (5) years each.
The Police Commission has the following mandated responsibilities under the Charter:
1. To appoint and to remove the Police Chief.
2. To review the annual budget prepared by the Police Chief and possibly make
recommendations about it to the Mayor and Managing Director.
3. To receive, consider and investigate charges brought by members of the public
against the conduct of the Police Department or any of its members and to submit a
written report of its findings to the Police Chief.
4. To advise the Police Chief on police-community relations.
5. To review the department's operations, as deemed necessary, for the purpose of
recommending improvements to the Police Chief and the Managing Director.
6. To evaluate, at least annually, the performance of the Police Chief and submit a report
to the Mayor, Managing Director and the Council.
Program Expenditures
FY 2012-13 FY 2013-14 FY 2014-15
Actual Budget Request
Number of Positions l
Salaries and Wages 43,387.40 45,912 49,524
Operations 16,399.59 24,199 21,668
Program Total 59,786.99 70,111 71,192
Personnel Position Summary
FY 2012-13 FY 2013-14 FY 2014-15
Position Title Authorized Authorized Request
Secretary 1 1 1
Total 1 1 1
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ADMINISTRATIVE BUREAU
ADMINISTRATIVE SERVICES DIVISION
Program Description
The division, under the direction of a Police Major,provides island-wide administration,
direction and planning control and coordination of police services; and supports operating
units through centralized Administrative Services Division. The division's support units
include the Human Resources Section (Training, Community Relations/Research &
Development, Worker's Compensation Safety Unit and Police Chaplains), Media
Relations Officer, the Word Processing Center, Commission on Accreditation for Law
Enforcement Agencies and Fiscal Section.
Human Resources Section
Responsible for all personnel actions, to include both external and internal recruitments
for appointments to positions; management of personnel files; training of both sworn and
civilian personnel; management of safety and workers' compensation files; conducting
research to address issues facing the department; legislative actions; community relations;
maintaining and updating departmental policies/rules/regulations; and other duties
associated with providing administrative support to Operational Units.
Personnel duties include managing and maintaining personnel files for employees;
processing all documents and correspondence relating to personnel actions; providing
management with recommendations and courses of actions involving personnel actions;
and all related duties involving personnel issues. Responsibilities involving training
includes facilitating and providing all entry level training for all Police Recruit Officers
as well as facilitating the training of in-service personnel, both sworn and civilian. This
unit also maintains and manages the files associated with training both sworn and civilian
personnel throughout the department.
Duties associated with Worker's Compensation Safety involve reviewing and
investigating workers' compensation cases for alleged abuse; conducting department
random drug testing program; coordinating and scheduling mandatory annual physicals;
providing timely and comprehensive information on safety and health issues; and
planning and conducting training classes on employee safety matters.
As part of Research and Development, the duties involve addressing the overall needs
and equipment requirements for the department: Conducting research and evaluation of
equipment, uniforms, protective device; providing recommendations to minimize injury
to personnel; researching and tracking of legislation that deal primarily with law
enforcement issues; preparation of testimony for submittal; and assisting the CALEA
Management team in maintaining the policy and procedures manuals.
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ADMINISTRATIVE
BUREAU - Administrative Services
Program Description (continued)
Word Processing Center
Under the direction of a Clerical Services Supervisor, 15 clerical staff personnel are
responsible for the transcription of all narrative police reports dictated onto a digital
recording system by sworn personnel. These reports, after approval, become the official
document detailing criminal investigations conducted by the department.
Finance Section
The Finance Section, under the direction of the Accountant IV, is in charge of preparing
the department's budget, maintaining its accounts, inventory control,processing payroll,
maintaining personnel attendance records,purchasing supplies and equipment,
distributing supplies to districts and bureaus, furnishing custodial and maintenance
services, providing messenger and delivery service,providing department and subsidized
vehicles with fuel and administering the Special Duty Program.
Program Objectives
1. To accommodate at least 95% of request for Public Safety/Health Talks from the
community.
2. To accommodate at least 95% of request for station tours for students and community
members.
3. Conduct drug screening of all sworn personnel and initiate pre-employment testing of
civilian personnel.
4. Conduct constant recruitment and fill at least 80% of vacancies for all sworn and
civilian positions within six months.
5. Improve competence and professionalism of sworn and civilian personnel through
advanced equipment purchases and provide 5,566 hours of on-going training.
6. Maintain the level of proficiency in the Word Processing Center with a turnaround
time of less than (10) days for processing reports.
7. Process 85% of requisitions received from districts and bureaus within a month.
8. Fill 90% of all special duty requests for officers.
9. Compile a listing of all outstanding leave papers and distribute to district commanders
bi monthly.
10. Fill 90% of requests for storeroom supplies within the month.
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ADMINISTRATIVE BUREAU - Administrative Services
Program Highlights
Human Resources Section
In Fiscal Year 2012-2013, the Department conducted another aggressive Police Officer
Recruitment campaign in cooperation with the Department of Human Resources. The
campaign initially involved a continuous open recruitment supported by media
advertisements,participation by officers in career fairs, and school appearances. In
January 2013, the final police entrance examination was administered to close the open
recruitment campaign. The department filled all of its vacant, sworn positions on
September 17, 2012.
Word Processing Center
The Word Processing Center is responsible for transcribing all narrative police reports that
island-wide sworn personnel dictate into an internet/web-based Dictation Enterprise Platform
system, which was implemented in September 2010 and replaced an aged and outdated on-
site digital recording system. Throughout the 2012-2013 fiscal year,the Word Processing
center worked long hours in an attempt to keep up with the high workload. The dictated
reports transcribed by the Word Processing Center are routed via the Records Management
System for officers' approval and timely prosecution. The reports become the official
documents that detail the department's criminal investigations. The Word Processing Center
is composed of one clerical services supervisor, one assistant clerical supervisor and 13 Clerk
III staff members. More than 29,000 reports were transcribed totaling more than 275,000
minutes of dictation.
Finance Section
During Fiscal Year 2012-13, the section staff kept busy in all areas including accounts
payable and special duty. Accounts payable processed approximately 8,543 invoices, 9,279
special duty requests, 768 Outstanding Leave Paper Reports to Districts, and filled 1,612
Storeroom orders.
Accreditation Section
The Accreditation Section is responsible for assisting and ensuring the department's
mission and vision statements are kept as priority in the department's future. To assist in
this endeavor the Accreditation Section ensures department compliance with more than
400 law enforcement standards established by the Commission on Accreditation for Law
Enforcement Agencies (CALEA). This great task is accomplished by a constant review
and updating of department policies, procedures and practices.
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ADMINISTRATIVE BUREAU - Administrative Services
Program Highlights (continued)
The Accreditation Section opened the door to the future of the department on November
17, 2012, in Jacksonville, Florida by becoming one of the 1,200 law enforcement
agencies across the country to be accredited.
Since then, the section, lead by a lieutenant and two sergeants have been tasked with
maintaining the highest public service and commitment to excellence through the review,
updating and strengthening the policies and procedures of the department. In addition the
section conducts inspections and assessments in each district, division and section to
ensure accreditation compliance with all department personnel and to assist in providing
the public with the highest level of police service by reducing liability for the County of
Hawaii.
The Accreditation Section's job is only beginning however, in that every three years an
on-site assessment of all policies, procedures and standards are reviewed by CALEA. On
November 2015 another assessment by CALEA will be conducted on the department to
ensure compliance with the current and updated standards.
The department's commitment to the highest level of police service separates Hawaii
Police Department from those non-accredited agencies and keeps with the department's
vision of making the Big Island a safe place to live, visit and conduct business.
Training Section
The Training Section conducted training for the 80th Police Recruit Class which consisted
of 18 police officers, and also trained 5 officers who transferred from another agency
during the Fiscal Year 2012—2013. Those officers received a wide variety of field
training while riding along with and being evaluated by a Field Training Officer. This
training included the practical applications of criminal investigations, principles of police
patrol, interview and interrogation, constitutional and citizen's rights, federal, state and
county statutes, and other topics pertinent to law enforcement. Along with the recruit
class training,the Training Section also conducted over 10,000 total hours of a use of
force recall training consisting of a refresher on Arrest Control Techniques, pepper spray
instruction, ASP tactical baton and wooden baton techniques.
Also during this year, the Police Department provided more than 48,000 total hours of
instruction and training to its sworn police officers and civilian employees. Those
training sessions covered a wide variety of topics selected to meet the department's three
primary training initiatives:
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ADMINISTRATIVE BUREAU - Administrative Services
Program Highlights (continued)
• To improve the overall quality of services the department provides to the Big Island
community, personnel received training on several topics to include: the Americans
with Disabilities Act; cultural awareness; domestic violence awareness; service
animals and mobility devices; and people with disabilities. The department also
conducted training pertaining to Community Policing philosophies and strategies.
• In keeping abreast of the latest investigative techniques and law enforcement trends,
personnel from specialized units such as the Criminal Investigations Sections,
Juvenile Aid Sections, Vice Sections and Traffic Enforcement Unit attended a wide
variety of training courses provided by national recognized presenters.
They included identifying and seizing electronic evidence; internet crime/safety;
statement analysis; motivational interviewing and trauma informed care; investigation
of motorcycle crashes; racketeering record analysis; advanced roadside impaired
driving enforcement; investigation and prosecuting the impaired driver; SWAT
trauma; Medical evaluations for child victims of sexual abuse; effective title III
affidavits and investigations; at-scene traffic crash/traffic homicide investigations and
pedestrian/bicycle crash investigations. The two officers that were sent to the Marston
Polygraph Academy completed their training and were certified as polygraph
examiners.
• For providing employee development training opportunities to both sworn and
civilian employees during this fiscal year, training covered such topics as prevention
of workplace violence; investigating worker's compensation and accident claims;
how to manage priorities and time; making the transition from staff to supervisor;
leadership training; how to supervise people; and effective communications.
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ADMINISTRATIVE BUREAU - Administrative Services
Program Measures
FY 2012-13 FY 2013-14 FY 2014-15
Actual Budget Estimate
Public Safety/Health Talks 100% >=95% >=95%
Station Tours 100% >=95% >=95%
Students&Community Members 5988 >=3600 >=3600
Drug Screening(Sworn Personnel)* 100% 100% 100%
Recruitment(%of Staffing Sworn/Civilian) 92.5% 100% 100%
Training Hours 51,963.45 7,000 7,000
Word Processing Center -turnaround time 5 days 9 Days 10 Days
FY 2012-13 FY 2013-14 FY 2014-15
Actual Budget Estimate
Finance Section
Process Requisitions within the month 89% 85% 85%
Fill Special duty requests 94% 90% 90%
Collect/reconcile 85%of leave applications within month 100% 85% 85%
Compile a listing of all outstanding leave papers and 100% 100% 100%
distribute to district commanders bi monthly
Fill 90%of requests for storeroom supplies within month 97% 90% 90%
* Percentage does not include those sworn personnel unavailable for testing due to extended leave for
entire calendar year.
Program Expenditures (Special Duty)
FY 2012-13 FY 2013-14 FY 2014-15
Actual Budget Request
Number of Positions 2 2 2
Salaries and Wages 50,067.22 73,282 78,571
Operations 1,356.67 36,718 31,429
Equipment - - -
Program Total 51,423.89 110,000 110,000
Personnel Position Summary
_
FY 2012-13 FY 2013-14 FY 2014-15
Position Title Authorized Authorized Request
Account Clerk _ 2 2 2
Total 2 2 2
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ADMINISTRATIVE BUREAU - .. t . . ..
- Administrratitive Services
Program Expenditures (Administrative Services)
FY 2012-13 FY 2013-14 FY 2014-15
Actual Budget Request
Number of Positions 261 262 262
Salaries and Wages 6,551,441.14 6,677,289 7,213,058
Operations 8,269,923.16 9,127,654 8,972,714
Equipment 326,305.40 598,624 463,400
Program Total 15,147,669.70 16,403,567 16,649,172
Personnel Position Summary
FY 2012-13 FY 2013-14 FY 2014-15
Position Title Actual Authorized Request
Police Chief 1 1 1
Deputy Police Chief 1 1 1
Assistant Police Chief 1 1 1
Account Clerk 3 3 3
Accountant I 1 1 1
Accountant III 1 1 1
Accountant IV 1 1 1
Assistant Clerical Supervisor 1 1 1
Clerical Services Supervisor I 1 1 1
Clerical Services Supervisor II 1 1 1
Clerk III 17 17 18
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Personnel Position Summary (continued)
FY 2012-13 FY 2013-14 FY 2014-15
Position Title Actual Authorized Request
Clerk III(Temp) 2 2 1
Fingerprint Classifier II 1 1 1
Fingerprint Technician 1 1 1
Firearms Registration Clerk 1 1 2
Human Resources Program Specialist 1 1 1
Human Resources Technician I 1 1 1
Information Systems Analyst IV 1 1 1
Information Systems Analyst V 1 1 1
Police Cadet(Hrly) 24 24 24
Police Captain 1 1 1
Police Documents Clerk 1 1 1
Police Evidence Custodian 2 2 2
Police Lieutenant 4 4 4
Police Major 2 2 2
Police Officer I(Temp) 37 37 37
Police Officer II 4 4 4
Police Officer III(Temp) 30 30 30
Police Radio Dispatcher II 34 34 34
Police Radio Dispatcher III(Temp) 6 6 6
Police Records Analyst 1 1 1
Police Records Clerk 9 9 8
Police Sergeant 7 8 8
Public Relations Specialist 1 1 1
Radio Technician I 4 4 4
Radio Technician II 1 1 1
School Crossing Guard(Hrly) 40 40 40
Secretary 2 2 2
Secretary to the Chief of Police 1 1 1
Senior Account Clerk 1 1 1
Senior Clerk-Stenographer 2 2 2 __
Senior Police Records Clerk 1 1 1
Storekeeper 1 1 1
Student Helper I * 2 2 2
Supervising Police Radio Dispatcher 4 4 4
Traffic Safety Coordinator 1 1 1
Total 261 262 262
*Student Helper I newly reported. Adds 2 to prior year's count.
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ADMINISTRATIVE BUREAU - Technical Services
TECHNICAL SERVICES DIVISION
Program Description
The Technical Services Division, under the direction of a Police Major, consists of the
Traffic Services, Records and Identification, Communications Maintenance,
Communications Dispatch and the Computer Sections. The division provides technical
assistance on traffic and motor vehicle safety and training; manages the police records
and evidence storage; maintains the County's microwave radio system and the
installation and maintenance of police mobile radios; administers central dispatch
functions and provides technical support to the department's computer software and
hardware systems.
Program Objectives
1. Process and issue at least 95% of road closure permits within the month received.
2. Issues at least 95% of impound letters to vehicle owners within a week.
3. Issue at least 95% of traffic violation letters to vehicle owners within a week.
4. Process at least 95% of firearms permits within two weeks.
5. Complete at least 95% of requests for mobile radio systems per month.
6. Conduct at least 96 radio site inspections.
7. Process and dispatch personnel to 100% of calls for service received.
Program Highlights
Communications—Dispatch Center
The Hawaii Police Department's Communications—Dispatch Section, located in the
Public Safety Building at 349 Kapiolani Street, Hilo, is the main 24-hour Public
Answering Point (PSAP) for the Island of Hawaii.
In August 2013, the Hawaii Police Department Communications Center migrated to the
Intrado Viper A-9-1-1 platform. It is the first Next Generation Ready A-9-1-1 system in
the State to be successfully operational and Hawaii County has worked with both HI
Telcom and Intrado to make this a reality. The entire State of Hawaii will soon follow
Hawaii County's lead and be operating under this platform. This system is forward
compatible with the future of 911 services which include texting, pictures, and video
services which may become widespread as technology grows.
Currently, 27 Police Radio Dispatchers (PRD's) and 4 Supervising PRD's assigned to
three watches work 8 hour rotating shifts. On October 01, 2013, the 16th PRD training
started for 5 PRD recruits and is expected to be fully qualified by January 1, 2014. The
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ADMINISTRATIVE BUREAU - Technical Services
Program Highlights (continued)
Dispatch Section is commanded by a Police Lieutenant with the assistance of 2 Police
Sergeants and a Clerk III.
During the 2012-2013 fiscal year, the PSAP received 131,718 emergency 9-1-1 calls; of
these emergency 9-1-1 calls, 105,400 (80%) were for police services and 26,318 were for
Hawaii Fire Department (HFD) response. In addition to the emergency 9-1-1 calls,
PRD's fielded 56,797 non-emergency calls for police service.
In addition,the PSAP received 459 requests for tape recordings of emergency 9-1-1 calls
from the Prosecutor's Office, police officers and the public. These requests for
recordings are lengthy, detailed and processed by the Police Sergeants. Other
miscellaneous requests that are research and processed are event chronologies of police
response and compliance with court subpoenas.
The PSAP continues to work with the major wireless providers, such as AT&T, Verizon,
Sprint, etc. to improve the reception of wireless emergency 9-1-1 calls with the newly
installation of 13 tower sectors, performing connectivity testing, and updating its
mapping system.
There are also plans underway to research and implement a joint PSAP with the Hawaii
Fire Department and Police, co-located and operating out of one joint communications
facility.
Records and Identification Section
During fiscal year 2012-2013, the Records and Identification Section has continued to
experience a rapid increase in the amount of firearm permit applications, as well as the
amount of firearms registrations processed. In the 2012-2013 fiscal year, the Records and
Identification Section processed 5,775 firearm permit applications and 14,955 firearm
registrations. That is nearly double the firearm registrations of fiscal year 2011-2012 at
7,551 registrations. The section accomplished this task, despite having furlough days
during the first half of the fiscal year.
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ADMINISTRATIVE BUREAU - Technical Services
Program Highlights (continued)
FIREARMS PERMIT APPLICATIONS AND REGISTRATIONS PROCESSED BY
FISCAL YEAR:
Fiscal Year Firearm Permit Firearm Registrations
Applications
2005-2006 1,747 3,982
2006-2007 1,846 4,144
2007-2008 1,924 4,383
2008-2009 2,580 6,171
2009-2010 2,771 6,418
2010-2011 2,784 5,931
2011-2012 3,657 7,551
Traffic Services Section
During 2012-2013 Fiscal Year, the Hawai`i Police Department received $490,014.82 in
federal grant funds, which the Traffic Services Section oversees, for traffic enforcement
and equipment purchases to improve traffic safety. Police continued efforts to make Big
Island roadways safer by using the grant funds to pay for overtime for checkpoints and
other enforcement projects aimed at reducing injuries and death in motor vehicle crashes
by increasing seat belt use rates, apprehending impaired drivers, and enforcing speed
regulations and illegal "outlaw"road racing. Other Traffic Services Section highlights
include 82 road closure permits issued, 211 violation letters sent out to motorist, 52
school crossing guard checks conducted, and 53 impound letters sent out to owners of
abandoned vehicles.
Traffic Services Section also oversees the School Crossing Guard Program and has a total
of 31 allocated positions at various elementary schools throughout the Big Island.
Computer Center
The Computer Center is responsible for interconnectivity between all stations and sub-
stations, assuring a secured networking infrastructure, installing and maintaining
computer equipment, installing and troubleshooting software systems and providing
technical assistance for varying computing issues. During Fiscal Year 2012 —2013, we
continued to support and maintain approximately 300 desktop computer systems
primarily purchased in 2003, and over 300 Mobile Data Terminals installed in officer
vehicles.
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ADMINISTRATIVE BUREAU - Technical Services
Program Highlights (continued)
Project completed were:
• Installation of Professional Services software.
• Installation of criminal intelligence software.
• Deployment of security update and patch management system for desktop
computers.
• Implemented time synchronization services for interconnected departmental
equipment.
RADIO MAINTENANCE
Radio Maintenance section is responsible for installation, maintenance, inspection and
repair of all county owned radio equipment. The Radio Shop provides services for Police,
Civil Defense, County Road, Parks & Recreation, Coordinated Service Department and
portions of the Fire Department system.
Communications—Radio Shop
The radio shop completed 121% of installing mobile radio stations and 136 required
radio site inspections in FY 2012-13. Radio installations have been accomplished in less
than 3 weeks from the date of the request and Civil Defense siren repairs have all
occurred within the month the discrepancy was reported.
Program Measures
FY 2012-13 FY 2013-14 FY 2014-15
Actual Budget Estimate
Road closure permits within a month 100% >=95% >=95%
Impound letters within a week 100% >=95% >=95%
Traffic Violation Letters within a week 95% >=95% >=95%
Firearms permits within a month 100% >=95% >=95%
Install mobile radio stations 100% >=95% >=95%
Radio site inspections 136 96 96
Dispatch to calls for service 100% 100% 100%
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CRIMINAL INTELLIGENCE UNIT AND OFFICE OF
PROFESSIONAL STANDARDS
Program Description
The Criminal Intelligence Unit (CIU) and Office of Professional Standards (OPS)
Division is under the direct management of the Police Chief. It is commanded by a
Police Captain and maintains offices in Hilo and Kona.
The Criminal Intelligence Unit gathers, maintains, and analyzes intelligence for the
purpose of keeping police administrators informed about the extent, nature and
characteristics of organized crime activity, drug trafficking organizations, as well as
issues dealing with Homeland defense and dignitary protection assistance. The unit is
also responsible for conducting criminal history checks for the department.
Office of Professional Standards investigates allegations of misconduct by department
members. These investigations seek to determine if not only misconduct occurred, but
also the underlying reasons for errant behavior on the part of the employee.
Investigations are also used to indicate the need for additional training and/or procedural
changes.
Program Objectives
Criminal Intelligence Unit
1. Complete 90% of assignments within 30 days.
2. Complete 90% of criminal history checks of prospective employees of the department
employees, as well as other federal, state and local law enforcement agencies within
30 days.
3. Develop, maintain and disseminate intelligence information, which can be utilized to
produce no less than 11 criminal investigations per month.
4. Compile, produce, analyze and forward to Police Administrators no less than 32
intelligence reports per month.
5. Provide assistance to other elements within the Police Department either through
intelligence briefings on current crime trends and/or through no less than 12 in-
service training sessions per month.
6. Conduct 4 presentations to semi-annual Statewide Inter-County Criminal Intelligence
Unit (ICCIU) conferences on major criminal activity within this jurisdiction, along
with gathering criminal intelligence from other jurisdictions, which may have a
connection to our jurisdiction.
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CRIMINAL INTELLIGENCE UNIT AND OFFICE OF
PROFESSIONAL STANDARDS
Program Objectives (continued)
Office of Professional Standards
1. Conduct complete and thorough internal investigations seeking a monthly clearance
rate of 67%.
2. Conduct complete and thorough internal inquiries, seeking a monthly clearance rate
of 85%.
3. Conduct no less than two monthly random and unannounced inspections of the
different elements within the department to ensure compliance with rules and
regulations.
4. Provide no less than three monthly in-service training sessions to other elements
within the department to prevent and deter employee misconduct, as well as to ensure
procedural compliance in the investigation of employee misconduct.
5. Compile and provide a yearly report to the State Legislature on certain specific
aspects of discipline meted out by the department as required by law.
Program Highlights
Criminal Intelligence Unit(CIU)
The Criminal Intelligence Unit provided intelligence information, which in whole or in
part led to the initiation of 292 criminal investigations. The unit also submitted 287
intelligence reports. The unit conducted 362 criminal history investigations for
prospective department employees, other designated employees, and prospective
employees of other county, state, and federal law enforcement agencies.
Office of Professional Standards (OPS)
The Office of Professional Standards conducted 31 administrative investigations, 40
internal inquiries into actions by police department personnel, and provided 37 in-service
training sessions to employees. OPS also conducted 39 Quality Control and Compliance
Inspections of various elements of the department to prevent the abuse, misuse, fraud and
waste of department resources.
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CRIMINAL INTELLIGENCE UNIT AND OFFICE OF
PROFESSIONAL STANDARDS
Program Measures
FY 2012-13 FY 2013-14 FY 2014-15
Criminal Intelligence Unit Actual Budget Estimate
Other Assignments(within 30 days) 100% >=90% >=90%
Criminal History Checks (within 30 days) 100% >=90% >=90%
Numbered Cases(11) 292 >=132 >=132
Intelligence Reports(32) 287 >=384 >=384
In-service Presentations(12) 144 >=144 >=144
Presentations to ICCIU(semi-annual) 4 >=4 >=4
FY 2012-13 FY 2013-14 FY 2014-15
Office of Professional Standards Actual Budget Estimate
Internal Investigations 81% >=67% >=67%
Internal Inquiries 98% >=85% >=85%
In-service Presentations 37 36 36
Random Inspections 38 24 24
Yearly Legislative Report 1 1 1
Program Expenditures
FY 2012-13 FY 2013-14 FY 2014-15
Actual Budget Request
Number of Positions 9 9 9
Salaries&Wages 748,974.86 715,104 798,408
Operations 12,183.26 21,620 20,900
Program Total 761,158.12 736,724 819,308
Personnel Position Summary
FY 2012-13 FY 2013-14 FY 2014-15
Position Title Actual Authorized Request
Detective 4 4 4
Police Captain 1 1 1
Police Officer II 4 4 4
Total 9 9 9
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POLICE
OPERATIONS BUREAUS
Program Description
CRIMINAL INVESTIGATION DIVISION
The Criminal Investigations Division investigates all crimes of violence, theft, fraud,
commercialized vice and narcotics; apprehends perpetrators of these crimes; and it
compiles evidence and information for the prosecution of all persons charged with
violations of criminal statutes. The division is also responsible for criminal investigations
of police officers, while Internal Affairs conducts concurrent administrative
investigations.
This division is under the command of a Police Captain who oversees the operations of
the respective Sections to include the Criminal Investigations Section (CIS) that includes
the Crime Laboratory, the Juvenile Aid Section (JAS), and the Vice Section, which
includes the "Ice" Task Force (ITF) and the Drug Interdiction Task Force (DITF).
Criminal Investigation Section (CIS)
The CIS is responsible for the investigation of all major crimes to include homicides,
suspicious deaths, assaults, property crimes, identity thefts and fraud.
Juvenile Aid Section (JAS)
The JAS, under the command of a Police Lieutenant, is responsible for the investigation
of cases involving juveniles as victims or perpetrators. Investigations conducted include
assaults, property crimes, sexual assaults, domestic violence, gang activity and status
offenses.
The JAS also maintains 2 specialized units consisting of the Sex Crimes Unit,
specializing in sexual assault investigations, and the Domestic Violence Unit,
specializing in domestic abuse cases.
The General Detail Detective in JAS is assisted by a Police Officer III. This same unit is
also responsible for overseeing Crime Reduction Units (CRU) in which personnel are
temporarily culled from other sections in order to detect and investigate gang activity and
underage drinking. The Police Officer III position in the unit is assigned to handle and
work with a canine (certified scent-oriented canine)that assists police in locating missing
children.
Prior to October 1, 2010, the Juvenile Aid Section staffed a Sexual Assault Forensic
Examiner(SAFE) Coordinator, who was a nurse examiner who specialized in
forensic/medical examinations of victims of sexual assault and domestic violence. The
SAFE Coordinator also actively recruited other nurses to become certified nurse
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OPERATIONS BUREAUS
Program Description (continued)
Juvenile Aid Section (JAS) continued
examiners in the SAFE program to provide these services throughout the island. The
Coordinator position is currently vacant due to the retirement of the SAFE Coordinator,
however, Sexual Assault Nurse Examiners are still available to assist detectives in
conducting forensic examinations on victims of sexual assault.
A Victim Services Assistant remains on staff in the East Hawai`i Juvenile Aid Section.
The assistant analyzes data on reported crimes of domestic violence and sexual assaults.
In addition, the assistant serves as a liaison for the department with social service
agencies and victims of family and sexual violence.
Vice Section
The Vice Section is responsible for the prevention and suppression of all forms of
commercialized vice activity, including prostitution, gambling and illegal trafficking of
narcotics. Special operations and covert programs are in place to combat the cultivation
of marijuana and distribution of illegal drugs on the Big Island. Federal and State grants
provide the necessary funding to accomplish our objectives.
Vice officers belong to the Statewide Narcotics Task Force and Statewide Marijuana
Eradication Task Force and are involved in joint operations with the Drug Enforcement
Administration, Bureau of Alcohol, Tobacco and Firearms, Bureau of Immigration and
Customs Enforcement, the United States Postal Service and the Federal Bureau of
Investigation. The Vice Section is also part of the Hawai'i High Intensity Drug
Trafficking Area(HIDTA) Task Force.
The Vice Section(s) are augmented with an "Ice" Task Force (ITF) on each side of the
island consisting of personnel from within the department. The primary goal of the Ice
Task Forces are to identify, disrupt, prosecute and ultimately dismantle street mid- and
upper-level drug trafficking organizations dealing crystal methamphetamine ("Ice").
The Area II Vice Section is supplemented with the Drug Interdiction Task Force (DITF),
primarily responsible for investigating drug smuggling through the airports and other
venues. The DITF is comprised of 3 officers who are federally deputized to investigate,
identify and apprehend individuals and organizations involved in the smuggling of illicit
drugs into the County of Hawai'i.
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OPERATIONS BUREAUS
Program Description (continued)
Crime Laboratory
The Crime Laboratory performs a variety of physical, chemical, instrumental and
microscopic analysis of evidence in connection with crime detection and law
enforcement work. In addition, all of the criminalists assigned are required to provide
court testimony whenever necessary in both state and federal courts.
Patrol Divisions
The Patrol Divisions, each under the command of a Police Captain,plan, proactively
direct and coordinate functions toward the enforcement of federal, state, and county laws,
the prevention of crime, the apprehension and custody of law violators and the
development of partnerships between the community and the Hawai'i County Police
Department. These divisions include the operating units from each of the police districts,
Community Policing, Police Reserve Officers Program and the Traffic Enforcement Unit.
The Patrol Divisions continue enforcement efforts through special projects such as
sobriety checkpoints, seatbelt/child restraint checkpoints, high-speed enforcement,
underage drinking deterrent programs and truancy deterrent programs. These special
projects would not have been possible if not for federal and state grant funding.
Community Policing Officers
Community Policing for Area I is coordinated by a Police Lieutenant and consists of 14
Police Officer III (PO III) positions. These PO III positions are distributed as follows: (8)
— South Hilo, (4)—Puna, (1)—North Hilo and (1)—Hamakua. The Community Policing
Officers in Area I operate the mini-stations located at the Clem Akina Park, Mo`oheau
Bus Terminal, Holomua Street, Waiakea-Uka Gym and Richardson Beach Park in South
Hilo and in Honokaa town in Hamakua.
Community Policing for Area II is coordinated by a Police Sergeant and consists of 13
PO III positions. These PO III positions are distributed as follows: (7)—Kona, (3)—
South Kohala, (2)—Ka'u and (1)—North Kohala. The Community Policing Officers in
Area II operate the mini-stations located at the Waikoloa Golf Course in South Kohala
and Hale Halawai in Kailua-Kona.
The School Resource Officer Program consists of 6 PO III positions. These PO III
positions are distributed as follows: (1)—Hilo Intermediate School, (1)— Waiakea
Intermediate School, (1)—Honokaa High & Intermediate School, (1)—Pahoa High&
Intermediate School, (1)—Kealakehe Intermediate School and (1)—Konawaena Middle.
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Program Description (continued)
School. These officers are tasked with providing law-related education, law-related
counseling and law enforcement duties on their respective school campuses.
The Hawai'i Isle Police Activities League (HI-PAL), consists of 2 Police Officer II
positions and 1 Clerk III position. This proactive program is designed to encourage and
engage youths to participate in constructive and supervised athletic activities. The goals
of the program are to promote sportsmanship, benevolence, friendship, sociability, good
will, tolerance and to provide a meeting place for the promotion of common interest of
youths. The HI-PAL program runs activities throughout the calendar year.
Traffic Enforcement Unit
The Traffic Enforcement Unit(TEU) is comprised of a supervising sergeant and 4 patrol
officers in East Hawaii and 3 patrol officers in West Hawaii. The unit is charged with
enforcing traffic laws around the island and with investigating traffic deaths, utilizing
specialized skills (i.e., computerized diagramming of accident scenes).
Program Objectives
1. To achieve a burglary clearance rate of 30%.
2. To achieve a theft/auto theft clearance rate of 30%.
3. To achieve a robbery clearance rate of 60%.
4. To maintain a sexual assault clearance rate of 80%.
5. To attain at least a 65% service of court documents received.
6. To conduct 720 hard drug investigations (heroin, cocaine and crystal methamphetamine).
7. To recover 60,000 marijuana plants.
8. Crime Lab to achieve an assignment clearance rate of 90%.
9. HI-PAL to serve 60 youths in three age groups for each month and a 36%participation of
"at-risk youths" out of all youths served.
10. Community Policing Program to complete at least 24 Problem-solving Activities and 24
Crime Prevention Activities annually through the development of partnerships directed at
resolving community-police problems, resulting in the improvement of the quality of life
for all citizens.
11. Community Policing Program to complete at least 48 Abandoned Vehicle/Beautification
Projects annually through the development of partnerships with the community.
12. To provide at least four D.A.R.E. Curriculum (core classes) and/or training per month
through the department's School Resource Officer Program.
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Program Highlights
Criminal Investigation Section (CIS)
The Area I Criminal Investigation Section (CIS)
The Criminal Investigation Section investigates all major crimes, such as murders, felony
assaults, major property crimes and financial crimes. In addition, CIS detectives respond
to all reported suicides, child deaths, and any other deaths with questionable
circumstances.
During Fiscal Year 2012 —2013, Area I CIS investigated 2,060 crimes; of those, 480
were burglaries; 519 were thefts; and 492 were financial crimes. In comparison with the
previous fiscal year,this represents a 30 percent decrease in the number of burglaries
investigated, a 26 percent increase in thefts, and a 54 percent increase in financial crimes.
The overall solution rate was 55 percent. Area I detectives investigated ten murder cases
and five attempted murder cases. At the end of the fiscal year, three murders and zero
attempted murder cases are pending.
The Area II Criminal Investigation Section (CIS)
Area II Criminal Investigation Section detectives investigate felony cases in the South
Kohala,North Kohala, Kona, and Ka'u districts. During Fiscal Year 2012-2013, Area II
CIS investigated 820 crimes. Of those, 296 were Burglaries, 167 were Thefts, and 96
were financial crimes. In comparison with the previous fiscal year, this represents a 23
percent decrease in Thefts, an 8 percent increase in Burglaries and a 17 percent increase
in financial crimes. The overall clearance rate was 71 percent. Area II detectives
investigated one Attempted Murder case and one Manslaughter case, both of which were
solved by the end of the fiscal year.
Juvenile Aid Sections (JAS)
The Area I Juvenile Aid Section (JAS)
During the 2012-2013 fiscal year, the Area I JAS investigated 740 cases of which 201
reports were of sexual assault and 250 reports of domestic violence. This is in addition to
216 investigations of juveniles involved in serious crimes and status offenses (such
as runaway, truancy, protective and placement services, and curfew violations) and 73
other offenses related to the sexual assault, domestic violence, or juvenile offenses.
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Program Highlights (continued)
The Area II Juvenile Aid Section (JAS)
During Fiscal Year 2012-2013, Area II JAS investigated 459 cases and 228
miscellaneous public incidents that include sexual assaults, domestic violence and other
crimes against women, child pornography, and other juvenile-related crimes.
Vice Section
The Area I Vice Section
In February 2013, Area I Vice officers executed a search warrant on a property where a
sophisticated underground bunker was built under a Quonset hut. The underground
bunker measured approximately 50' x 90'. Recovered from this bunker were 490
marijuana plants ranging from 3 inches to 3.5 feet in height. A 60-year-old man and his
67-year-old wife were arrested for Promoting Marijuana investigations.
In April 2013, Area I Vice officers executed a search warrant on a residence in which the
entire home was set up as an indoor marijuana grow. The living room and three bedrooms
were used for different growth stages. Recovered were 424 Marijuana plants,
approximately 4-5 feet in height.
In June 2013, Area I Vice officers screening incoming parcels/packages at the UPS Sort
Warehouse selected a package for K-9 screening. Upon the K-9 alerting to this parcel, a
search warrant was initiated and served on this parcel. Recovered from the parcel was
1017 grams (2.2 pounds) of crystal methamphetamine. A controlled delivery was
initiated and a 64-year-old male was subsequently arrested for a Methamphetamine
Trafficking investigation.
The Area-II Vice Section
The Area II Vice Section initiated 691 drug-related investigations and arrested 172
individuals for 584 charges. In their continued efforts to disrupt the use, distribution and
importation of illegal narcotics into Hawai`i County, the Vice Section also initiated 39
forfeiture investigations in which items valued at approximately $84,384.00 were seized
during Fiscal Year 2012 —2013.
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Program Highlights (continued)
Among the many cases investigated, the following were particularly noteworthy:
• In September 2012, a Burglary Task Force was formed to address a significant
spike in property crimes in the Kona district during the months of August and
September 2012. The property crimes included residential Burglaries,
Unauthorized Control of Propelled Vehicles, Thefts, and other related
crimes. The Task Force was comprised of approximately 20 officers from the
Area II Vice and Criminal Investigations Sections and the Special Enforcement
Unit and was responsible for assisting in the expeditious compiling of certain
cases and locating and apprehending/contacting specific persons allegedly
involved in the property crimes. The Task Force successfully contacted all of the
identified persons of interest and arrested 16 individuals for a total of 61 criminal
offenses. In addition, the Task Force located, recovered, and returned stolen
property which had been taken from six previously reported burglaries and one
previously reported theft. These arrests allowed several investigations to be
closed approximately and the property crime rates dropped significantly in the
following months.
• In September 2012, the General Detail Unit, along with Ka'u Patrol Officers,
executed a search warrant on a warehouse located in the Hawaiian Ocean View
Estates subdivision and recovered 215 marijuana plants, 979.1 grams of dried
processed marijuana, paraphernalia associated with the cultivation of marijuana,
and unregistered Savage brand shotgun with ammunition. A 22-year-old female
was located at the property and was arrested and charged for 1 Count of
Commercial Promotion of Marijuana 1st, 1 Count of Promoting Detrimental
Drugs 1st, 2 Counts of Drug Paraphernalia, 1 Count of Permit to Acquire, 1 Count
of Registration Mandatory, and 1 Count of Possession of Firearm W/Intent to
Facilitate the Commission of a Felony Drug Offense. Her total bail was set at
$26,750.00.
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Program Highlights (continued)
• In January 2013, the Area II Vice Section executed a search warrant on a motel
room in Kamuela, occupied by a 20-year-old male and 22-year-old female, after
South Kohala Patrol Officers observed narcotics and narcotic paraphernalia while
tending to an unresponsive male there. Upon execution of the search warrant,
officers recovered 166.5 grams of powdered cocaine, approximately 7 ounces of
marijuana, narcotics paraphernalia associated with heroin and cocaine use, digital
weighing scale, Ziploc packets and approximately $8,800.00 in cash. Vice
Officers also executed a search warrant on a vehicle belonging to the 20 year old
and recovered Ziploc packets containing cocaine residue and 12.1 grams of
marijuana. The 20-year-old male and 22-year-old female were arrested and
charged for 2 Counts of Promoting Dangerous Drugs 1st, 8 1 Count of Promoting
Dangerous Drugs 3rd, 2 Counts of Promoting Detrimental Drugs 3rd, 1 Count of
Promoting Detrimental Drugs 2nd, 1 Count of Promoting Detrimental Drugs 1st, 7
Counts of Drug Paraphernalia, and 1 Count of Promoting Controlled Substance
In, On, or Near Schools, School Vehicles, or Public Parks. Bail for both parties
was set at $313,000 each.
• Also in January 2013, the Airport Task Force intercepted a parcel containing
230.6 grams of crystal methamphetamine destined for a residence in the Kailua-
Kona area. During a subsequent joint operation with the Airport Task Force, the
Area II Vice Section, and special agents with the Drug Enforcement
Administration, the intended recipient of the parcel was identified as a
26-year-old male who was taken into custody for methamphetamine
trafficking. The male was later transported to the federal detention center on
Oahu where he will face federal prosecution.
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Program Highlights (continued)
• In April 2013, Area II Vice Section, with the assistance of the Federal Bureau of
Investigation, Area I Vice Section, Kona Patrol Officers, Area II Juvenile Aid
Section, Criminal Intelligence Unit, and Cellblock executed a cockfighting search
warrant on a parcel of land in the Pahala area. Upon the execution of the search
warrant, officers observed approximately 75 vehicles and over 200 people in
attendance. Officers recovered 15 dead and/or injured fighting chickens,
paraphernalia associated with cockfighting activities, a .22 caliber Ruger revolver,
and a Suzuki brand All-Terrain Vehicle Quadrunner, and $6,790.00 in
cash. Officers contacted a 60 year old male in connection with the cockfight and
he was arrested for Cruelty to Animals, Promoting Gambling in the First Degree,
Possession of Gambling Records, Place to Keep—Firearm, and Alteration of ID
Marks Prohibited. Upon conferral with Prosecutor's Office, the individual was
released, pending further investigation, and the cases will be deferred to their
office upon completion.
Crime Labortary
The Crime Lab consists of a Supervising Criminalist III, (2) Criminalists II, and (2)
Evidence Specialists II that were reallocated from Evidence Specialists I in July 2013.
In Fiscal Year 2012 —2013, the Evidence Specialists assisted in 114 call-out incidents
that included major crime scenes, traffic fatalities, autopsies, and specialized evidence
processing. From January to June 2013, the Evidence Specialists recovered 14 latent
fingerprints, 25 diagrams, 567 pieces of evidence, and 4,854 photographs. In addition to
the call-outs, the Evidence Specialists completed 158 Crime Lab assigned latent
examinations and 22 examinations for the presence of biological evidence.
The Criminalists completed 799 drug analysis cases, 563 latent examinations, and 41
firearms related cases. With over 90% case clearance, the Crime Lab completed a total
of 1,583 cases assigned in this fiscal year, not including evidence processing at crime
scenes. The Crime Lab personnel provided a minimum of 4 in-service training ISTs, 2
Area I, and 2 Area II per month and conducted Recruit class training, regarding crime
scene processing, evidence, and crime lab related services.
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Program Highlights (continued)
In Fiscal Year 2012—2013, the Crime Lab received a Coverdell Forensic Science
Improvement grant of$26,048 for training and equipment. With the grant funds: two
Criminalists attended the Clandestine Laboratory Investigating Chemists Annual
Technical Training Seminar; one Evidence Specialist, 2 Area I CIS Detectives, and 2
Area II CIS Detectives attended a Bloodstain Pattern Analysis & Documentation class
hosted by HPD-SIS. Grant funds were used to better equip our Evidence Specialists with
updated photography and crime scene processing equipment, and also provided Area II
CIS with crime scene processing and investigations equipment.
Patrol Divisions
The South Hilo Patrol Division Area: 635 square miles/Authorized sworn positions: 82
South Hilo Patrol, the Police Department's largest staffed patrol division, is situated on
the ground floor of Building B at the Public Safety Complex, 349 Kapi`olani Street.
Patrol officers also operate out of the Mo`oheau Bus Terminal Mini Station.
South Hilo Patrol provides 24-hour police services for the district of South Hilo and
operates the East Hawai`i Detention Center which houses pretrial detainees for the four
police districts that comprise Area I Operations.
Other services provided by the South Hilo Patrol Division include Community Policing,
School Resource Officers and the Reserve Officer Program.
During Fiscal Year 2012 —2013, South Hilo Patrol served 3,606 court documents,
including bench warrants, penal summons, subpoenas and restraining orders.
Officers responded to 444 major traffic accidents in South Hilo this fiscal year compared
with 441 the previous fiscal year. In the area of traffic enforcement, police made 444 DUI
arrests and issued 1,572 speeding citations, 756 seatbelt citations. Overall, officers issued
13,474 traffic citations.
South Hilo communities experienced an increase in robberies, burglaries and thefts.
Thirty-four robberies were reported this fiscal year compared with 28 reported last fiscal
year, an increase of 18 percent. Thefts also rose from 2,195 last fiscal year to 2,328 this
year.
Burglaries stayed constant totaling 370 compared with 367 last year. A Special
Enforcement Unit consisting of South Hilo Patrol Officers has been assembled to track
these property crime trends and identify persons of interest in a proactive effort to combat
these crimes.
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Program Highlights (continued)
There were 80 reported sexual assault cases compared to 81 the previous fiscal year.
Assaults decreased 9 percent from 434 to 386. Police investigated five murder cases in
South Hilo this fiscal year compared with none last fiscal year.
The Puna Patrol Division
The district of Puna encompasses approximately 683 square miles and is bordered by the
South Hilo District to the North and the Ka'u District to the South.
Forty-five police officers, four sergeants, two clerical, one lieutenant and one captain are
assigned to the Puna District.
The main district station is located just outside Pahoa Village, along Route 130. A district
substation is located in Keaau Town, off Old Volcano Road.
Community Policing Officers in Puna partner with ten Neighborhood Watch groups in
crime prevention, community awareness and problem solving. Improving the quality of
life is a police and community priority in Pahoa Town. The Community Policing and
Patrol officers conduct crime reduction details and walking patrols to increase police
presence in town.
In early January 2013, two elderly visitors to our island became disoriented and stranded
near the lava viewing area in Kalapana after hiking out to view the lava entering the
ocean. The victims called for help from their cellular telephone and police responded to
the scene. Two officers remained at the scene after fire department personnel
departed. The officers, observing flashlights in the distance, were able to hike several
hours and rescue the missing hikers. The two officers were credited with saving their
lives.
Overall, criminal cases initiated in the Puna District decreased with 5,901 cases initiated
in Fiscal Year 2012—2013, compared with 6,461 the previous year. This represents a
decrease of 560 cases or nearly 9 percent. For the fiscal year, burglaries decreased by 3
percent (363 compared with 373 the previous year); financial crimes decreased by 18
percent (137 compared with 166 the previous year); and thefts were up by slightly (806
compared with 793 the previous year).
The North Hilo Patrol Division
In Fiscal Year 2012 —2013, the North Hilo District had an increase in reported burglaries
with ten burglary reports being filed compared with six the year before. Of the ten
burglary investigations, four were solved for a clearance rate of 40 percent.
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Program Highlights (continued)
Theft cases also increased from 29 to 31 cases. Officers were able to solve seven of the
theft cases for a clearance rate of over 20 percent.
The district logged 36 major traffic accidents, one more than the previous year; there was
also one traffic fatality. As with many other districts, traffic enforcement is an important
part of police work as it helps in keeping our roads safe for our community members and
visitors alike. Police officers issued over 1,100 citations in the North Hilo District; of
those, 543 were for speeding.
The North Hilo Community Policing Officer(CPO) will often partner with the Hamakua
District CPO and School Resource Officer(SRO) in order to better serve the
community. In the North Hilo District, they assisted with the Drug Free Bash with the
Queen Lili`uokalani Children's Center, Big Island Biker Fest at Laupahoehoe Point, and
Laupahoehoe Music Festival.
The Hamakua Patrol Division
At the end of the 2012—2013 Fiscal Year, the Hamakua District saw a change of
command, following the retirement of the previous commander. The Captain's position
was filled by a Captain who transferred from the Ka'U District.
The Hamakua District ended the 2012 —2013 fiscal year with a decrease in burglaries,
having 20 reported cases compared with 23 from the previous fiscal year; seven of the
burglaries were solved for a clearance rate of about 35 percent. Ninety-seven thefts were
reported, compared with 77 from the previous year, an increase of about 20 percent. Of
the 97 reported theft cases, 49 were solved for a clearance rate of over 50 percent.
Traffic enforcement remains a priority in the Hamakua District and major traffic
collisions decreased with 45 major accidents reported this year compared with 64 in 2011
—2012. Police officers issued over 3,000 citations; of those, 1,343 were for speeding and
145 for seatbelt or child Restraint. Emphasis on traffic enforcement remains an important
factor in holding down the number of major traffic accidents. Despite the decrease in
major traffic accidents, there were three traffic fatalities recorded for the year.
Through the year, our Hamakua District Community Policing Officer(CPO) and School
Resource Officer(SRO) continued to work together with Neighborhood Watch
organizations, schools, and other community organizations to address various community
concerns. Some of the major community events they were involved in were The Annual
Western Week parade and block party, Honoka`a Peace Day Fair, American Cancer
Society Relay for Life, and the Honoka`a High School Homecoming Celebration.
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Program Highlights (continued)
The Kona Patrol Division
The Kealakehe Police Station serves as the main station for the Kona Patrol Division and
houses a cellblock detention section, community policing section, clerical services
section and an evidence section. The Kona Patrol division has two sub stations. One
located at Hale Halawai in downtown Kailua Kona and one in Captain Cook.
During the Fiscal year 2012-2013, the Kona Patrol clerks processed 4,650 Firearms
registrations, to include handguns, rifles, and shotguns. Of these registered firearms,
2,430 were imported from outside of the state. 3,133 were long guns consisting of rifles
and shotguns and 1,517 were handguns.
The evidence section, which is staffed by two evidence custodians, is responsible for the
storage and preservation of over 90,000 pieces of evidence recovered in criminal
investigations. The preservation of these pieces of evidence is critical to the successful
prosecution of these criminal cases.
Kona Patrol welcomed 10 new police officers who graduated from the police recruit
program and was assigned in July 2013; however 11 officers were re-assigned after being
transferred and or promoted.
Kona Patrol officers responded to over 9,143 criminal complaints and over 16,802 calls
for service related to non-criminal complaints such as minor nuisances or persons
needing assistance, where the incident did not reach the level of criminality.
They also issued 20,536 citations, of which 2,475 were for speeding violations. In a
department-wide effort to combat distracted driving; Kona Patrol officers issued 1,339
citations for using an electronic device (cell phone)while driving. In addition, 611
drivers were arrested for suspicion of driving while under the influence of alcohol or
drugs.
The Kona District received 3,887 court documents, of which 2,487 of these documents
were served.
The Kona Community Policing Unit is headed by a police sergeant and consists of two
school resource officers (SRO) and six community policing officers (CPO).
The School Resource Officers are assigned to Konawaena Middle School and Kealakehe
Intermediate School. In addition to teaching DARE classes, they provide students with
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Program Highlights (continued)
information on anti-bullying, Internet safety, laws and ordinances and a variety of other
topics. The SROs establish a rapport with the students so that they perceive police
officers as more approachable. They provide a liaison between the school and the police
department.
The Community Policing Officers focus on addressing community-related issues in the
North and South Kona areas. Their responsibilities also include bike patrol in the Ali'i
Drive area and beach sweeps to ensure the safety of the tourist community and
businesses. Their problem-solving efforts include spearheading neighborhood watches
and Crime Reduction details.
The Kona Patrol Special Enforcement Unit (SEU) comprises of officers from patrol and
community policing. They focus on crime analysis and identification of persons of
interest directly related to crime trends in the Kona area, ranging from car break-ins at
Ho'okena Beach Park to burglaries in the Holualoa area. This task-force type unit also
works closely the Area II Vice and Criminal Investigation Section.
During Fiscal Year 2012-2013, until discontinued in January 2013, the SEU initiated over
150 investigations, resulting in 100 felony charges and 50 felony arrests.
In December 2012, Detective Bradley Freitas, who supervised the SEU, and his unit
assisted in a collaborative task force along with Hilo SEU and Sheriffs personnel to
capture two escaped convicts from Hawaii Community Correctional Center(HCCC).
They located one individual 3 days after the escape and the other was located 8 days after
the escape.
One of the escapees had been involved in a ring of auto thieves and burglars who were
responsible for a rash of crimes in Kona. The Kona SEU had assisted in a joint task force
with Kona VICE personnel to successfully identify members of the crime ring and arrest
the parties for a variety of crimes which had occurred in Kona and had expanded Island
wide. With the responsible parties captured, the crime level in Kona dropped drastically.
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Program Highlights (continued)
The South Kohala Patrol Division
The South Kohala Patrol district encompasses 699 square miles between the North
Kohala District at Kiowa and the Kona District at Kauai Point. There are approximately
14,000 residents within the district, which include residents of the Hawaiian Homelands
in Waimea and unincorporated Kawaihae areas. The district continues to see an influx of
housing projects that include the Waikoloa Village Hooko Housing Project, Waimea
Town Hawaiian Homes project with a plan of approximately 450 new homes, and
Community Condominiums and Resident housing near the Mauna Lani Hotel.
The South Kohala District also has six major hotel resorts and three very popular beach
parks. South Kohala Patrol currently consists of 23 patrol officers, 3 community policing
officers, 1 Police Operations Clerk, 3 Sergeants, 1 Lieutenant and 1 Captain.
During Fiscal Year 2012-2013, there has been a decrease in two areas of major
crimes. There were no reported murders, manslaughters or robberies during this fiscal
year compared to one murder and one robbery during last fiscal year. Reports of assaults
remained the same at 47. There was a slight increase in property crimes. Stolen vehicles
were up to 24 compared to 15, during last fiscal year. Criminal property damage also
increased to 113 compared to 80 last fiscal year; shop-lifting reports also increased to 54
compared to last fiscal year of 44; and unauthorized entry to a motor vehicle had a slight
decrease this year at 65 compared to last fiscal year of 77.
There was a large decrease in financial crimes, with 59 compared to 97 the previous
fiscal year. Thefts decreased from 266 last fiscal year to 192 this fiscal year. Burglaries
increased to 54 from 40 the previous year. This increase can somewhat be attributed to
the economy and unemployment. Patrol officers cleared 28 of the 59 reported financial
crimes, 125 of the 192 thefts and 25 of the 54 burglaries.
Drug-related crimes experienced an increase from 53 incidents last year to 81 this year.
South Kohala patrol officers issued 6,056 citations and made 85 impaired driver arrests.
Officers also investigated 134 major traffic accidents and 349 minor traffic accidents
compared to 166 major and 365 minor traffic accidents last fiscal year. Roadway
construction and improvements continued on Route 200/Saddle Road and Route190 near
the 12 to 14 mile markers. There was one reported traffic fatality that had occurred
located on a private roadway of Mauna Lani Drive.
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Program Highlights (continued)
The most significant events that occurred in the district were:
On October 7, 2012 while attempting to land his 2005 ASH 25E SCHLEICHER glider at
the Waimea airport, the pilot, an 80-year-old man lost altitude abruptly and crashed 567
feet South of the runaway. The pilot sustained arm and internal injuries and was
transported to Queens Medical Center for treatment. Total value of aircraft damage was
estimated at $150,000.00.
On January 17, 2013 officer responded to a reported disturbance at a lodge in
Waimea. Upon officers' arrival they located a 20-year-old male laying on the floor with
a weak pulse. HFD personnel transported the man to North Hawaii Community Hospital
for treatment. While in the room, officers observed large amounts of a white powdery
substance and drug paraphernalia on him. The Area II Vice Section was contacted and a
search warrant was secured and later served upon that male party. A large amount of
narcotics and drug paraphernalia was recovered from him resulting in 21 drug and drug
related criminal cases being generated.
The North Kohala Patrol Division
During Fiscal Year 2012-2013, the North Kohala District experienced an increase in the
number of reported Burglaries (17 cases compared to 15 cases last fiscal year), Assaults
(20 cases compared to 30 cases last fiscal year), and Thefts (85 cases compared to 87
cases last fiscal year).
In efforts to address the quality of life complaints, the North Kohala Community Policing
Officer worked with Haw'business owners, to serve no trespass notices upon a male
adult who was accused of indecent exposure on their private property. The effort was a
success and the unwanted activity had ceased.
The total number of traffic accidents increased slightly from 71 reported accidents to 74
reported accidents, with three resulting in fatalities.
The "Kohala Grad Night Project" in its fourth year was again a huge success, with almost
100 percent participation.
The North Kohala Community Policing officer participated with the community in
annual events to include the Kamehameha Day Parade, Skate Day, Easter Egg Hunt, and
Toys for Tots. In partnership with Kohala Elementary School, the DARE curriculum was
taught to 70 students.
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Program Highlights (continued)
A Police-community meeting was held at the Kohala Intergenerational Center whereby
members of the community voiced their concerns to the Police Chief and his command
staff
The Ka'a Patrol Division
During the Fiscal Year 2012-2013, Patrol Officers investigated 57 major traffic accidents,
a decrease from the 77 investigated in Fiscal Year 2010-2011. Emphasis on traffic
enforcement remains an important factor in keeping our roads safe for our community
members and visitors alike and in keeping major traffic accidents down to a minimum.
With that being said, Ka'u officers issued over 2,200 citations, of those 526 were for
speeding and 249 were for Seatbelt or Child Restraint.
Ka'u Patrol investigated over 1,400 incidents and responded to over 3,000 Miscellaneous
for Services type calls. Property crimes are always a major concern. Burglaries were
down from the previous fiscal year. There were 56 burglaries reported in FY 2012-2013
as compared to 76 burglaries reported from the previous fiscal year. Thefts and
Unauthorized Entry into Motor Vehicle cases also had a decrease from the previous fiscal
year from 199 to 157 for the FY 2012-2013.
Ka'u Community Policing officer(s) continues to be involved in neighborhood watch for
Discovery Harbor, Green Sands Subdivision, and Hawaiian Ocean View Estates. They
also participate in the annual Christmas in Ka'u, DARE Program, and Keiki ID.
The most significant event that occurred during the Fiscal Year 2012-2013 was:
• On September 19, 2012 Ka'u patrol officer drafted a search warrant which led to
the recovery of 198 marijuana plants; 979.1 grams dried processed marijuana, 12
gauge shotgun, and ammunition. An F-22 and an M-61 were arrested and
charged.
Community Policing Officer(CPO)/School Resource Officer(SRO)/HI-PAL
Programs
The Hawai`i Police Department continues to promote the Community Policing
philosophy. Our mission for Community Police is to form partnerships with the
community in order to create a safe and secure environment. Through these partnerships,
we are able to more efficiently prevent crime, reduce the fear of crime, and arrest those
who commit crimes through the use of a proactive problem-solving approach.
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Program Highlights (continued)
There are 38 authorized positions island wide, which include a lieutenant in Area I, a
sergeant in Area II, 27 community police officers, 6 school resource officers, 2 HI-PAL
officers and 1 civilian clerk.
Community Policing Officers continue to support and encourage growth in community
Neighborhood Watch Programs and Community Association meetings. Through these
programs, these officers conduct home burglary prevention presentations and free home
inspections. They also participate in Business Watches in the Downtown Hilo, Pahoa
and Kailua Village areas, educating business owners in crime prevention by suggesting
ways to redesign displays and store layouts and how to properly report business related
crimes. Business area walks, such as the "Downtown Hilo Aloha Patrol" are encouraged
and promote a positive partnership between the business community and the police
department.
These partnerships with the residential and business community include many safety and
beautification projects such as graffiti paint over projects, sign waving awareness for
domestic violence, drug abuse, seatbelt safety and DUI prevention. The constant
communication between the community and the officers help to keep the community
better informed and educated in matters relating to crime prevention and island safety.
Bike Patrol is a successful component of Community Police, allowing improved presence
of officers in high crime areas and other areas popular to our visiting tourists during
cruise ship days in both Downtown Hilo and Kailua-Kona.
The Community Police Officers also support and participate in some of the island's
major functions like:
• Downtown Hilo Ho'olaulea
• Merrie Monarch
• Hilo, Kea'au and Kailua Christmas Parades
• July 4th festivities
• Kurtistown Family Fun Day
• Mountain View Family Fun Day
• Kea'au Family Fun Day
• Laupahoehoe Music Festival
236
POLICE
OPERATIONS
BUREAUS
Program Highlights (continued)
School Resource Officers (SRO's) offer law-related educational programs in the schools
in an effort to reduce crime, substance abuse, violence and to provide a safe school
environment. These officers also provide law related counseling to both students and
staff, act as a liaison between the school and the police department and provide a positive
role model for students. This past year, the SRO's in Area I began"Character
Breakfasts"to six elementary schools in Hilo and Hamakua. McGruff"The Crime
Prevention Dog" and Daren the "D.A.R.E." Lion began visiting the schools to have
breakfast with the students. Companion officers then conduct crime prevention and drug
awareness to the students. SRO's also conduct Drug Abuse Resistance and Education
(D.A.R.E.) training to the students island wide, conduct intramural activities, crime
prevention talks and other law related. "D.A.R.E. Day" 2013 was a huge success in
Kona, hosting 975 students in 5th and 6th grades from 10 schools as they graduated their
D.A.R.E. Training.
HI-PAL continues to provide recreation for youth in our community to help promote and
improve their moral and civic standards and to develop a friendly and positive
relationship between the youth and police officers. The activities are designed to foster
the spirit of loyalty and faith in our American tradition, promote sportsmanship,
friendship, goodwill and tolerance and provide a safe environment for our youth to
participate in their common interests. Throughout the 2012-2013 fiscal year, over 4,000
youths participated in HI-PAL activities, including ten basketball and two volleyball
clinics and tournaments under the "Click It Or Ticket" campaign. During these events,
all of the youth participants make pledges to wear their seatbelt and practice vehicle
safety. The largest event held is the "Winter Classic"basketball tournament, held the last
week of December. Last year, 455 youths participated in this four day event that was
held at four locations in Hilo, hosting 96 individual games.
The HI-PAL officers also develop and conduct intramural activities for government
assisted housing areas during the summer and school break sessions and assist the School
Resource Officers with the school intramural activities. They continue to partner with the
County Parks & Recreation youth activities including the annual track meets, Keiki
Triathlon and other sports related camps and clinics.
237
POLICE
OPERATIONS BUREAUS ,4
Program Highlights (continued)
Traffic Enforcement Unit
During Fiscal Year 2012-2013, the Traffic Enforcement Unit(TEU) investigated 35 fatal
crashes that killed 42 people. Of those crashes, 19 involved alcohol, drugs, or both. Nine
of the crashes involved alcohol, four of the crashes involved drugs, and six of the crashes
involved both drugs and alcohol.
TEU officers conducted 83 DUI sobriety checkpoints, arrested 209 drivers who were
under the influence of alcohol and/or drugs and conducted 72 seatbelt checkpoints.
TEU officers issued 5,484 moving citations of which 2,510 were for speeding. They also
issued 3,360 regulatory citations and made 242 other arrests.
On November 8, 2012, Officers Clarence Davies (Area I) and Joshua Lewis (Area II)
were recognized by Mothers Against Drunk Driving (MADD) for their efforts and
dedication to the prevention of impaired driving. Officer Davies had 62 DUI arrests
while Officer Lewis had 92 DUI arrests.
The officers were honored at a luncheon at the YWCA in Hilo.
On July 16, 2013, the Traffic Enforcement Unit was split into Area I and Area II. Area I
is commanded by a sergeant and four police officers. Area II is commanded by a
sergeant and three police officers.
For Fiscal Year 2013-2014, the Area I Traffic Enforcement Unit has investigated three
fatal crashes involving four deaths.
Area I TEU officers have conducted 21 DUI checkpoints, arrested 70 drivers who were
under the influence and conducted 20 seatbelt/distractive driving checkpoints. The
officers also issued 1,545 moving citations of which 604 were for speeding. They issued
915 regulatory citations and made 55 other arrests.
238
POLICE
OPERATIONS BUREAUS
Program Measures
FY 2012-13 FY 2013-14 FY 2014-15
Actual Budget Estimate
Criminal Investigation Section
Robbery Clearance Rate 50% 60% 60%
Juvenile Aid Section
Sexual Assault Clearance Rate 63.18% 80% 80%
Vice Section
Hard Drug Cases 967 >=760 >=760
Crime Laboratory
Assignment Clearance Rate 98% 90% 90%
HI-PAL
Participation in 5-8 age group 370 >=240 >=240
Participation in 9-12 age group 927 >=240 >=240
Participation in 13-17 age group 802 >=240 >=240
"At risk"Youth Participation 58.36% 30% 30%
Presentations/Clinics 24 24 24
Community Policing Program
D.A.R.E Curriculum or In-Service Training 373 48 48
Problem Solving Activities 440 24 24
Crime Prevention Activities 225 24 24
Abandoned Vehicle/Beautification Projects 98 48 48
Traffic Enforcement Unit(TEU)
DUI Checkpoints 83 >=84 >=84
DUI Arrests 209 n/a* n/a*
Roadside Screening 72 >=72 >=72
Moving Citations 5,484 n/a* n/a*
Regulatory Citations 3,360 n/a* n/a*
Departmental(Island-wide)Measures
DUI Arrests 1,414 n/a* n/a*
Traffic Citations Issued 60,664 n/a* n/a*
Burglary Clearance Rate 18.24% 30% 30%
Theft/Auto Theft Clearance Rate 32.35% 30% 30%
Court Documents 63.18% 65% 65%
n/a*=Statistical information,no projected numbers provided as the department does not support a quota system
for citations or arrest.
239
POLICE
OPERATIONS BUREAUS
Program Expenditures
FY 2012-13 FY 2013-14 FY 2014-15
Operations Bureau Actual Budget Request
Number of Positions 441 449 449
Salaries and Wages 28,684,304.28 31,079,480 34,942,690
Operations 2,248,127.58 2,278,478 2,272,444
Program Total 30,932,431.86 33,357,958 37,215,134
HI-PAL
Number of Positions 3 3 3
Salaries&Wages 175,930.73 179,468 201,996
Operations 12,071.91 17,500 17,500
Program Total 188,002.64 196,968 219,496
Personnel Position Summary
FY 2012-13 FY 2013-14 FY 2014-15
Position Title Actual Authorized Request
Assistant Police Chief 2 2 2
Clerk III 6 6 6
Criminalist II 2 2 2
Criminalist III 1 1 1
Custodian/Groundskeeper I 4 4 4
Custodian/Groundskeeper I(1/2T) 1 1 1
Custodian/Groundskeeper I(1/4T) 4 4 4
Detective 36 37 37
Police Captain 9 9 9
Police District Operations Assistant 1 1 1
Police Evidence Custodian 2 2 2
Police Evidence Specialist II 2 2 2
Police Investigative Operations Clerk 6 6 6
Police Lieutenant 17 18 18
Police Major 2 2 2
Police Officer I(Temp) 6 - -
Police Officer II 307 309 309
Police Operations Clerk 6 6 6
Police Sergeant 28 34 34
Polygraph Examiner 1 1 1
Secretary 2 2 2
Sexual Assault Forensic Nurse Coordinator 1 1 1
Storeroom Clerk 1 1 1
Victims Services Assistant(Temp) 1 1 1
Total 448 452 452
240
POLICE
MISCELLANEOUS
Program Expenditures
FY 2012-13 FY 2013-14 FY 2014-15
Actual Budget Request
Investigating Cause of Death 457,773.13 460,000 460,000
Training Account 115,630.34 120,000 120,000
Police Sobriety Test 98,286.59 90,000 90,000
Byrne Memorial Grants(County Match) - 28,750 -
Asset Forfeitures 243,915.92 500,000 500,000
Police Private Contributions 4,500.00 20,000 20,000
Total Miscellaneous 920,105.98 1,218,750 1,190,000
241
POLICE
GRANT REVENUES
Program Description
To continue active efforts in obtaining funding through Federal- and State-Sponsored
Grants to augment the department's budget in the areas of:
1. To continue providing for Community Relations, DARE and Youth Programs.
2. To provide Investigative Operations personnel with specialized training and
equipment dealing with Drug Enforcement.
3. To provide necessary equipment, manpower, training and for public education in
dealing with Traffic Enforcement, to include speeding violations, drunk driving,
seatbelt enforcement and motor vehicle occupant protection.
4. To provide personnel and SAFE nurses with the necessary equipment, training and
supplies to deal with sexual assault and domestic violence.
Program Expenditures
FY 2012-13 FY 2013-14 FY 2014-15
Actual Budget Request
Number of Positions 6 6 6
Salaries and Wages - - -
Operations 2,108,340.58 2,989,967 1,270,529
Equipment - - -
Program Total 2,108,340.58 2,989,967 1,270,529
Personnel Position Summary
FY 2012-13 FY 2013-14 FY 2014-15
Position Title Actual Authorized Request
Police Officer II(Temp) 6 6 6
Total 6 6 6
242
PROSECUTING ATTORNEY
PROSECUTING ATTORNEY
DEPARTMENT SUMMARY
Mission Statement
The Office of the Prosecuting Attorney pursues justice with integrity and commitment.
Department Goals
1. To strive for just disposition of criminal cases and promote public safety and order
through timely, efficient, and effective prosecution.
2. To ensure that victims and witnesses of crimes are treated with respect, courtesy, and
sensitivity in their cooperation with criminal prosecution.
3. To improve the criminal justice system by identifying areas of need and working
collaboratively with other criminal justice agencies and the community.
4. To encourage and promote crime prevention and early intervention initiatives to
improve the quality of life on the Big Island.
5. Identify, promote and implement new and innovative approaches to solving crime
problems.
Funding Source and Position Count
General Fund $ 6,279,940 General Fund 87
Grant Revenue $ 2,300,000 Grant Revenue/Other 28
Other $ 250,000 -
Total Budget: $ 8,829,940 Total Number of Positions 115
243
PROSECUTING ATTORNEY
GENERAL PROSECUTION
Program Description
The Office of the Prosecuting Attorney is charged with the duty to see that the laws are
faithfully executed and enforced within the County of Hawai`i. Violations of State and
County laws, ordinances, rules and/or regulations are prosecuted on behalf of the
community.
The deputy prosecuting attorneys prosecute cases in the Family Courts, seven District
Courts and four divisions of Circuit Courts in Hawai`i County. This involves all criminal
matters including preliminary hearings, grand jury sessions, arraignment calendars,
motions, hearings, pretrial conferences and trials. In addition, they handle all appeals
before the Hawai`i Appellate Courts as well as the Federal Appellate Courts. Deputy
prosecutors screen all criminal referrals made by police and other law enforcement
agencies and are available 24 hours per day seven days a week for juvenile detention and
felony conferrals.
The Office continues its efforts to attend to the needs of victims and witnesses as they go
through the criminal justice process. The Office seeks victims' input for and notifies
victims of case disposition.
The Office provides training for staff to maintain and improve their specialized skills. In
addition,the Prosecuting Attorney deputies and staff provide training for police recruits
and refresher training for police officers as well as to other law enforcement agencies and
community organizations.
The Deputy Prosecutors participate in career fairs and job shadowing and prepare
appropriate educational presentations to students and faculty on the justice system,
careers as a prosecutor and the risks and consequences of involvement in illegal activity.
In an effort to reduce crime and promote public safety the Office is actively involved in
several initiatives that address juvenile delinquency and promote community involvement
in identifying and addressing public safety issues. The Office is actively supporting the
Big Island Juvenile and Adult Drug Court and Adult Mental Health Jail Diversion
Program. In addition, we are collaboratively working to address elder issues and
establish the Big Island Juvenile Intake and Assessment Center. These programs strive to
balance the individual service needs of the individual, the legal requirements of the
courts, and the safety needs of the community. Whenever possible, the Office seeks
funding for specialized units and demonstration projects.
244
PROSECUTING ATTORNEY
m � - GENERAL PROSECUTION
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Program Objectives
Core prosecution and victim services
1. Attend all courts in the County and prosecute all violations of State and County laws,
ordinances and regulations.
2. Maintain a professional, dedicated and trained staff to carry out the duties of the
Prosecuting Attorney as defined under the County Charter.
3. Attend to the needs of victims and witnesses as they go through the criminal justice
system to include providing case information, assistance with restitution and crime
victim compensation and referrals to appropriate agencies.
4. Expand criminal case processing improvements utilizing technology within the office
as well as among criminal justice system partners.
5. Provide statewide Traffic Safety Resource Prosecutor to develop effective
enforcement strategies to reduce highway offenses and traffic crashes.
Improving the criminal justice system
1. Coordinate two training/educational workshops to improve the criminal justice
system.
2. Meet quarterly with the Hawai`i County Police Department to discuss joint
initiatives, policies, and procedures to improve investigations and prosecutions.
3. Meet monthly with the police, courts, Children's Justice Center, Sexual Assault
Nurse Examiners (SANE), Department of Health, service providers and others to
improve handling of domestic violence, child abuse and sexual assault cases.
4. Meet quarterly with Hawai`i criminal justice agencies to discuss appropriate
interventions and consequences for offenders.
Community initiatives to promote crime prevention and intervention and other
efforts
1. Support juvenile delinquency prevention and intervention initiatives.
2. Support domestic and family violence prevention and intervention initiatives.
3. Support neighborhood watch and other community based crime prevention and
education initiatives.
4. Coordinate two training/educational workshops to promote crime prevention and
early intervention initiatives.
5. Support the Committee on the Status of Women, formerly under the Mayor's Office.
245
PROSECUTING ATTORNEY
GENERAL PROSECUTION
Program Highlights
Traditional Prosecution
1. Processed 15,350 in-custody, bailout and referral cases.
2. Serviced 1,316 court calendars for circuit court, district court, family court, drug
court and mental health court in Hilo, Kona, Puna, S. Kohala,N. Kohala,
Hamakua and Ka'u.
3. Information charged 199 cases, reducing Grand Jury caseload and time spent by
approximately 912 witnesses (police, government employee and civilian).
4. Filed 213 Grand Jury cases.
5. Issued 707 administrative subpoenas.
6. Participated in State Asset Forfeiture program as a means of discouraging illegal
activity. Received a percentage of proceeds totaling $69,710.70.
Victim Services
1. Opened 2,132 cases for victim assistance.
2. Served 6,781 individuals (4,748 victims, 414 secondary victims, 1,265 witnesses,
353 other).
3. Sent 4,392 notification letters to victims.
4. Provided federal funding to Mothers Against Drunk Driving (MADD), Child and
Family Services, and YWCA Sexual Assault Support Service for services to
victims of homicide, child abuse, sexual assault and domestic violence.
5. Provided information/training to 5 organizations and participated in 10
community events on program services for victims.
Criminal Justice System
1. Participated in Adult and Juvenile Drug Court in East and West Hawaii. During
the fiscal year there were 12 new clients in Adult Drug Court and 7 new clients in
Juvenile Drug Court. A total of 12 graduated from the Drug Court program. The
average Drug Court caseload for our staff is 126.
2. Participated in 11 statewide and 13 island wide interagency groups to develop
interventions and strategies to improve the criminal justice system.
3. Coordinated a Statewide Department of Transportation"Crash Scene
Reconstruction Training" for 60 deputy prosecutors and police officers.
4. Sponsored/co-sponsored workshops and conferences to improve the criminal
justice system response:
246
PROSECUTING ATTORNEY
GENERAL PROSECUTION
a) Identity Theft Victim Assistance Summit in October 2012 (Hilo and
Kona) in partnership with the National Organization for Victims
Assistance.
b) Joint Child Death and Domestic Violence Fatality Review(November
2012) in partnership with the Department of Health.
c) DV 101: A 25-Hour Training—conducted in February 2013 (Hilo) and
April 2013 (Kona) by Hawai`i State Coalition Against Domestic
Violence.
d) Child Sexual Abuse Prevention Curricula Training (March 2013) in
partnership with The Sex Abuse Treatment Center.
e) Chapter 704 (Penal responsibility and fitness to proceed) Handbook
Training on Kauai (June 2013).
f) Working with Chuukese Crime Victims (June 2013) in partnership
with the Hawai`i Immigrant Justice Center.
Juvenile Issues
1. Provided federal grant funds to Hale Kipa, Inc. to enhance intensive monitoring
program for juvenile probationers to include a family strengthening component
2. Provided federal grant funds to The Salvation Army—Family Intervention Services to
implement the Big Island Juvenile Intake and Assessment Center pilot project
3. Sponsored/coordinated 2 trainings to enhance juvenile services delivery, attended by
164 persons. (August 2012 and June 2013).
4. Sponsored/coordinated 4 trainings on the 40 Developmental Assets for Youth, a
positive youth development approach; attended by 536 persons including 188 youth.
(August and November 2012, March and June 2013).
5. Delivered 3 trainings on the Teen Outreach Program® facilitator trainings; 17 persons
trained. (March, April and June 2013).
6. Participated in 5 committees and initiatives to collaborate on issues relating to high-
risk juveniles, including the 12th annual Career Opportunities Exposition.
247
PROSECUTING ATTORNEY
GENERAL PROSECUTION
Elderly Issues
1. Accepted 260 elder victim's cases, 113 were charged.
2. Delivered ten elder abuse awareness and prevention education presentations in the
community. Distributed over 10,000 copies of the resource guide, Seniors Safe &
Independent
3. Sponsored a one day statewide training in May 2013 by Paul Greenwood, San Diego
Deputy Prosecutor, Head of SD County's Elder Abuse Unit for prosecutors, police,
APS and DCCA investigators.
Community Strategies
1. Community Oriented Prosecution project in West and East Hawaii provided outreach
and support into the community.
2. Sponsored/co-sponsored workshops and seminars to address community issues
(including drugs, burglary and residential theft, homelessness, trespassing, blight,
agricultural crimes, etc.)
3. Sponsored/co-sponsored 12 workshops and seminars to address community issues
4. Provided over 550 Keiki identification cards to promote child safety at 14 community
events.
5. Helped to develop and implement strategies to combat crime and reduce demand on
the criminal justice system.
6. Worked with community partners to establish a Drug-Free Community Coalition in
both West and East Hawai'i.
7. Hosted community forums to address concerns of Micronesian community members
in partnership with Micronesian United - Big Island.
Administrative/Other
1. Received federal funding totaling $1,157,146 for Victims of Crime Act programs, a
Violence Against Women deputy, Traffic Safety training, Justice Assistance Grant,
Elder Abuse, Juvenile Accountability Block Grant, Big Island Juvenile Intake &
Assessment Center, HI Teen Outreach Program and Technology Improvement
projects.
2. Received state funding totaling $257,836 for the Career Criminal and Victim/Witness
programs.
3. Received $303,177 for Justice Reinvestment Initiative program.
4. Coordinated over 2,250 volunteer hours in the Hilo, Kona and Waimea offices.
Volunteers provided support to clerical, administrative, legal and investigative staff.
5. Coordinated volunteers to shred confidential documents for the office and various
departments with savings exceeding $25,000.
6. Staff participated in 10 community charity events.
248
PROSECUTING ATTORNEY
GENERAL PROSECUTION
Program Measures
FY 2012-13 FY 2013-14 FY 2014-15
Actual Budget Estimate
Charges:
Opened during period 17,606 20,000 20,000
Accepted for prosecution 11,515 17,000 17,000
Disposed 9,000 12,000 12,000
Set for trial-
Circuit Court 2,840 3,000 3,000
District Court 9,568 12,000 12,000
Family Court 2,168 3,000 3,000
Circuit Court calendars:
Hilo 260 494 260
Kona 260 247 260
Misdemeanor calendar days:
Hilo(a.m. and p.m.) 208 444 208
Puna 156 149 156
South Kohala 52 52 52
Hamakua(includes Adult-DV) 24 24 24
North Kohala(includes Adult-DV) 12 12 12
Kona 247 247 247
Ka`u 24 24 24
Family Court(Juvenile)calendar days:
Hilo,Puna 104 52 104
Kona 72 52 72
N. & S.Kohala/Hamakua 18 12 18
Family Court(Adult-DV)calendar days:
Hilo,Puna 104 86 104
Kona/Ka`u 72 24 72
S.Kohala 15 12 15
Drug Court:
Hilo 52 52 52
Kona 52 52 52
Mental Health Court/Jail Diversion(Hilo/Puna) 24 24 24
249
PROSECUTING ATTORNEY
GENERAL PROSECUTION
Program Expenditures
FY 2012-13 FY 2013-14 FY 2014-15
Actual Budget Request
Number of Positions 83 87 87
Salaries and Wages 4,896,016.76 5,764,501 5,759,314
Operations 395,206.91 501,708 512,241
Equipment - 300 300
Program Total 5,291,223.67 6,266,509 6,271,855
Personnel Position Summary
FY 2012-13 FY 2013-14 FY 2014-15
Position Title Authorized Authorized Request
Prosecuting Attorney 1 1 1
1st Deputy Prosecuting Attorney 1 1 1
Account Clerk 1 1 1
Accountant III 1 1 1
Administrative Assistant 1 1 1
Business Manager 1 1 1
Clerk II 3 3 3
Clerk III 3 1 1
Deputy Prosecuting Attorney 27 29 29
Information Systems Analyst IV 1 1 1
Information Systems Analyst V 1 1 1
Investigator III 2 2 2
Investigator V 5 5 5
Investigator VI 1 1 1
Legal Clerk I 1 3 3
Legal Clerk II 5 6 6
Legal Clerk III 12 13 13
Private Secretary 1 1 1
Program Manager 1 1 1
Senior Account Clerk 1 1 1
Senior Clerk-Stenographer 1 1 1
Senior Deputy Prosecuting Attorney 1 1 1
Special Projects Coordinator 2 2 2
Supervising Legal Clerk I 2 2 2
Supervising Legal Clerk II 1 1 1
Victim/Witness Coordinator 1 I 1
Victim/Witness Counselor I 1 1 1 _
Victim/Witness Counselor II 4 4 1
Total 83 87 87
*grant funded
250
PROSECUTING ATTORNEY
GRANT REVENUES
Program Description
The Office of the Prosecuting Attorney receives and continually seeks funding from
Federal and State sources. These funds are used to implement innovative programs,
support prosecution efforts, educate the public, improve the criminal justice system, and
purchase equipment that would not be possible with County funds.
Program Objectives
1. Career Criminal (State Department of the Attorney General, $510,000, 10
Employees)—To provide quick identification, prosecution and conviction of those
persons making a career of crime.
2. Victim/Witness Assistance (State Department of the Attorney General, $150,000, 3
Employees)—To assist crime victims and witnesses and their families by providing
information, counseling, and support services primarily to victims of violent and
property crimes.
3. Victims of Crime Act(U.S. Dept. of Justice, Office for Victims of Crime Formula
Grant Program, $400,000, 3 Employees)—To assist victims of crime through the
judicial process, focusing on crimes such as homicide, sexual assault, child abuse and
domestic violence.
4. Violence Against Women (U.S. Dept. of Justice, STOP Violence Against Women
Formula Grant Program, $90,000, 1 Employee)—To improve prosecution of
domestic violence cases involving adult women by dedicating a deputy to handle
these cases.
5. Juvenile Accountability Incentive Block Grant (U.S. Dept. of Justice, Juvenile
Accountability Incentive Block Grant program, $75,000)—To combat juvenile crime
utilizing innovative approaches.
6. Traffic Safety Training Grant—(U.S. Department of Transportation, $125,000) -
To conduct statewide training to improve law enforcement system response to traffic
crash cases and improve highway safety.
251
PROSECUTING ATTORNEY
GRANT REVENUES
Program Objectives (continued)
7. Big Island Juvenile Intake and Assessment Center(BIJIAC)—(Hawai`i Office of
Youth Services, $350,000)—To support operation of a juvenile intake and assessment
center.
8. Hawaii Island Teen Outreach Program (HITOP)—(Hawai`i Department of
Health, $150,000)—To support implementation of the Teen Outreach Program
throughout Hawai`i island.
9. Justice Reinvestment Initiative (JRI)—(Hawai`i State Legislature Act 106
$300,000, 6 positions)—To enhance victim notification, improve safety planning and
increase restitution collection for crime victims in the County of Hawai'i.
10. Justice Assistance Grant (JAG)—U.S. Department of Justice funds for technology
improvements. $150,000
252
PROSECUTING ATTORNEY
GRANT REVENUES
Program Expenditures
FY 2012-13 FY 2013-14 FY 2014-15
Actual Budget Request
Number of Positions 26 27 28
Salaries and Wages 590,324.62 1,146,178 1,282,268
Operations 669,848.09 1,109,822 1,043,732
Equipment 79,636.80 129,000 224,000
Program Total 1,339,809.51 2,385,000 2,550,000
Note: Includes Federal and State Forfeitures
Personnel Position Summary
FY 2012-13 FY 2013-14 FY 2014-15
Position Title Authorized Authorized Request
Clerk II 2 2 1
Clerk II(Temp) - 1 1
Clerk III 1 - 0
Deputy Prosecuting Attorney 6 4 4
Investigator V(Temp) 1 1 1
Investigator V 2 2 2
Legal Assistant II(Temp) 2 2 2
Legal Assistant II 1 1 I
Legal Clerk I I 2 3
Legal Clerk II 1 I 1
Legal Clerk III 2 2 2
Legal Clerk IV 1 1 1
Student Helper - - 1
Victim/Witness Counselor I 3 3 3
Victim/Witness Counselor II 3 3 3
Victim Services Assistant(Temp) - 2 2
Total 26 27 28
253
PROSECUTING ATTORNEY
COMMITTEE ON THE STATUS OF WOMEN
Program Goals
1. To cooperate with the state commissions and arrange for representation of the County
at State and other conferences.
2. To promote women's participation in public and private sectors.
3. To act as clearinghouse and coordination body for activities and information.
4. To create public awareness of the responsibilities, needs, potentials and contributions
of women as active participants.
5. To seek improvements in educational, counseling programs and policies to meet the
needs of girls and women in order to better prepare them for their roles in the
community.
6. To encourage an educational program for women of their political rights and
responsibilities.
7. To maintain contacts with federal, state, local and international agencies concerned
with the status of women.
Program Description
The Committee on the Status of Women provides the women of Hawai`i County with a
supportive network and a community voice with which to advance the status of women.
Program Objectives
1. Sponsor and coordinate an island-wide essay contest to increase awareness among
students on the accomplishments of women in Hawai`i County for Women's History
Month.
2. Participate in at least one community event during Women's Health Month.
3. Promote equal pay awareness for women.
4. Promote Teen Dating Violence Prevention/Education.
5. Participate in local and/or off-island meetings by sending at least one representative
to a statewide conference. The purpose of which will be to share information with the
committee members on current programs, legislation or issues that affect the status of
women.
6. Update and make available on the County website the Urgent Services Directory for
Families annually.
7. Hold rotating monthly meetings in East Hawaii,North Hawaii and West Hawaii to
better allow participation from the public.
254
PROSECUTING ATTORNEY
COMMITTEE ON THE STATUS OF WOMEN
Program Highlights
1. The committee co-sponsored the Ladies Night Out event which was coordinated by
Hui Malama Ola Na Oiwi. The event was held in Hilo in September 2012 and was
attended by over 400 women.
2. The committee sponsored the Real Women Creative Writing Competition where essays
are solicited from public, charter, private, and immersion school students in grades 5th
through 12th. A total of 105 essays were submitted from 18 schools. An awards
luncheon was held in March 2013 to honor 17 awardees, their parents, and the
participating teachers from middle and high schools from throughout the island.
3. The committee partnered with the State Commission on the Status of Women for a radio
spot campaign in the month of May to promote teen dating violence awareness. A total
of 187 radio spots were broadcast island wide from May 18 —28, 2013.
4. Collaborated with the Prosecuting Attorney's Office to update the Urgent Services
Directory for Families for printing and distribution island-wide.
Program Measures
FY 2012-13 FY 2013-14 FY 2014-15
Actual Budget Estimate
Number of Meetings Held 7 6 12
Events Held 1 1 2
Workshops Held 0 0 0
Event Participation 2 3 3
Program Expenditures
FY 2012-13 FY 2013-14 FY 2014-15
Actual Budget Request
Operations 7,885.76 8,510 8,085
Program Total 7,885.76 8,510 8,085
255
PUBLIC WORKS
PUBLIC WORKS
DEPARTMENT SUMMARY
Mission Statement
Working together as ONE to improve the quality of service for the health and safety of
our Big Island `Ohana.
Department Goals
To protect public health, safety, and the environment:
1. Strive to improve the roadway system for the safe and efficient travel of people and
goods island-wide.
2. Maintain a clean roadway system and enhance the traveling experience with
beautification projects.
3. Maintain public flood control facilities, drainage systems and participate in the
Community Rating System (CRS).
4. Enforce building, electrical, plumbing, sign, outdoor lighting codes, subdivision,
grading, and flood ordinances.
5. Ensure the safety of Hawai`i County's bridges and comply with the National Bridge
Inspection(NBI) and other Federal, State, and County of Hawai`i regulations.
6. Maintain the County vehicle and heavy construction equipment fleet.
7. Respond to all natural and man-made disasters or contingencies.
8. Create opportunities for managers and supervisors to meet the changing demands of
customers.
9. Create a data system using technology to manage complaints.
10. Adopt customer service principles. To achieve this, additional resources, training, and
business principles are required.
11. Integrate transit, vehicle, bicycle, and pedestrian modes of travel into a shared
roadway, reducing vehicle use.
12. Improve information to the public using the most efficient technology to reach the
greatest number of customers.
Funding Source and Position Count
General Fund $ 16,325,786 General Fund 187
Grant Revenue - Grant Revenue/Other 4
Total Budget: $ 16,325,786 Total Number of Positions 191
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ADMINISTRATION
Program Description
The Administration oversees fiscal management, goals, objectives, budgets, contracts,
personnel services and supervision for: Building, Engineering, Automotive, Traffic, and
Highway Maintenance divisions, and is responsible for informing the public about
programs and projects through public outreach and education.
The Director is a technical adviser to the Mayor, Managing Director, and Hawai`i
County Council.
Program Objectives
1. Ensure core functions are accomplished within budget 90% of the time as measured
by monthly financial reports.
2. Reduce by 10% claims due to industrial accidents. To achieve this, educate personnel
through training programs for personal and operational safety.
3. Encourage at least one third of the total departmental employees to participate in
safety related training per year.
4. Improve customer service to the public by training all employees in customer service
skills. Schedule mandatory customer service training for all employees to include at
least one module per year.
5. Comply with the National Bridge Inspection (NBI) and other Federal, State, and
County of Hawai`i bridge inspection regulations including preparation and
submission of bridge reports, by conducting 127 of the bridge inspections every two
years as they are due.
6. Performing bridge repair and maintenance projects on at least 4 bridges that have
been identified as requiring timely action due to deterioration, deficiencies, and
defects. Carry out bridge replacements and/or rehabilitations, as well as scour
analysis countermeasure implementation as needed. This includes implementing the
planning, design, construction management, and permitting processes of an average
of 3 to 5 per year, depending on the severity and complexity of the repair work and
available resources that needs to be done.
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ADMINISTRATION
Program Highlights
Papa Aukahi, a web based permit system continues to be improved for customers to
apply, and pay for building, electrical, plumbing and sign permits online. The software
also provides access to their permit applications, to view comments from approving
agencies, track the status, and view the results of scheduled inspections. Inspectors
perform inspections and post results in real time to the customer's email. This is part of
an ongoing effort to streamline the permitting process, cut costs, and improve customer
satisfaction.
The first phase of Kona's La'aloa Avenue extension project is taking place on Kuakini
Highway. The $7.8 million project includes a 1,900-foot connector road that will link
Ali`i Drive with Kuakini Highway. Construction is scheduled for completion in 2014.
Currently, the nearest connector roads are Royal Poinciana Drive to Lako Street to the
north, and King Kamehameha III Road in Keauhou to the south. This is the first
connector road to be built in several decades along Ali`i Drive.
Ka`u District residents will benefit from a 43,300-square-foot Ka`u District Gym &
Shelter scheduled for completion next summer. Construction of the $17 million
community gym and emergency shelter is taking place on the Ka`u High and Pahala
Elementary school campus. The emergency shelter will be built to Enhanced Hurricane
Protection Area shelter criteria with vog safe room requirements. The gym will
accommodate three-regulation HHSAA basketball or one NCAA basketball game,
volleyball courts and could host the Big Island Interscholastic (BIIF) basketball or
volleyball games. Accessory rooms will include; multi-purpose and recreational rooms
and locker and training rooms, and restrooms; a lobby, courtyard, certified kitchen, ticket
booths; and office space, and storage areas for the State Department of Education,
County Parks & Recreation, and the American Red Cross. The school and the
community will use the facility; it will be managed by the County Department of Parks &
Recreation.
Conversion of 1,000 low-pressure sodium lamps, or LPS, streetlights to light-emitting
diode lamps (LED), in Kona, Hilo and Waimea is complete. Despite a significant change
in the color of the LEDs, from yellow to a "sunset green flash,"the lights will improve
stargazing atop Mauna Kea. It is estimated that the conversion will result in an energy
savings of$200,000 annually. This project was funded with $500,000 from the
American Recovery and Reinvestment Act. LED fixtures for parking lots and street
lighting in Class II became part of the Outdoor Lighting code.
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ADMINISTRATION
Program Highlights (continued)
The Federal Highway Administration (FHWA) is paying eighty percent(80%) of the
construction cost for two improvements:
• Improvements on Ka`iminani Road are focused on reconstructing the
roadway, retaining walls, and drainage that includes a six-foot shoulder, with
tie-ins to private driveways. Eighty percent (80 %) of the $10 million
construction cost is paid by FHWA. Completion is scheduled for October
2013.
• The Reed's Island Bridge Structural Rehabilitation project in South Hilo is
closer to compliance with today's load capacity standards. The $6.4 million
rehab cost is shared, with the federal government, paying eighty percent
(80%) and the county twenty percent (20%) of the cost. Completion is
scheduled for early 2014.
The County of Hawai'i took ownership of the northern portion of the Mamalahoa
Highway Bypass from a private developer in December 2012. Restrictions in place since
2009 were removed allowing motorists, pedestrians, and bicyclists to use the Highway
24/7. The Highway Bypass is located midway between the shoreline and Mamalahoa
Highway, providing an alternate route between North and South Kona. Pedestrians and
bicyclists were prohibited from the Highway Bypass, and motorists could only travel
certain times.
Over thirty-two miles of Roads in Limbo were improved in the districts of South Hilo,
South Kohala, Kona, and Puna. Some roads are paved; others are graveled.
The County of Hawai`i participates in the National Flood Insurance Program (NFIP)
Community Rating System, and for the third consecutive year earned a 10 percent
national flood insurance discount for property owners in designated FEMA flood zones.
The voluntary actions undertaken by the County enables communities to purchase
federally backed flood insurance policies at a lower rate for property owners in
designated flood zones. The department exceeded the minimum requirements for NFIP
and met the criteria in the Community Rating System rating for the third consecutive
year.
On September 6, 2007, an Economic Development Administration(EDA) grant and
matching county funds provided for an Engineering Project Coordinator and a Senior
Account Clerk, to coordinate the October 15, 2006 earthquake repair and recovery
efforts. EDA extended the grant to February 28, 2014. This team has established a
comprehensive file.
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ADMINISTRATION
Program Highlights (continued)
Since the October 2006 Kiholo Bay Earthquake, all 93 FEMA-funded repair projects
have been completed, of which 16 are closed out. The County has expended
$4,609,633.83 in contracted and in-house charges. FEMA paid $1,145,362.58 of the
$1,770,655.43 eligible (75%portion). We received $145,899.45 of the estimated
overruns. The State of Hawaii provided $1,376,337.77 via ACT 76/78. Amounts that
have not been reimbursed are still pending until final closeout.
Public Works awarded 7 construction contracts in FY 2012-2013. La'aloa Avenue
Extension, Reeds Island Bridge Structural Rehab, Kilauea Avenue Resurfacing, Ka`u Gym
& Shelter, Corp Counsel/Liquor Control Ph II, Pa'auilo Rendering Plant Renovation,
Pa'auilo Slaughterhouse Wastewater System.
Conducted 27 bridge inspections and prepared and submitted to State DOT 27
corresponding bridge reports in compliance with NBI and federal, state, and County
regulations.
Completed one bridge repair project (100% local funds):
North Peck Road Bridge (#18-3) $22,136.66 work completed 12/20/12
Construction on-going on one FHWA-funded project (FAP No. BR-0100(47)
Reed's Island Bridge Structural Rehabilitation (#23-3) $6,392,990.00
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ADMINISTRATION
Program Measures
FY 2012-13 FY 2013-14 FY 2014-15
Actual Budget Estimate
Favorable Financial Performance Reports 100% 90% 90%
Number of department-wide industrial accidents 26 22 23
Number of employees trained in safety classes 261 112 112
No.bridge inspections of total bridges 27 112 101
No.bridge repair&maintenance 5 20 20
No.bridge replacement/rehabilitation projects 1 4 4
No.Points in the Federal Emergency Management 519 398 619
Agency(FEMA)Public Info Community Rating
System
No. of employees trained in customer service 58 25 25
(HGEA)
No. of managers/supv rec'd Supervisory Training 7 10 10
Additional Information:
Number of Employees in the Department 337 337 337
Work Comp Cases with Lost Time 18 7 16
Program Expenditures
FY 2012-13 FY 2013-14 FY 2014-15
Actual Budget Request
Number of Positions 28 29 29
Salaries and Wages 1,022,774.09 1,222,600 1,302,207
Operations 67,213.84 42,444 41,623
Equipment 59,089.47 200 200
Water Spigot 111,752.64 124,760 136,646
Program Total 1,260,830.04 1,390,004 1,480,676
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ADMINISTRATION
Personnel Position Summary
FY 2012-13 FY 2013-14 FY 2014-15
Position Title Authorized Authorized Request
Director 1 1 1
Deputy Director 1 1 1
Account Clerk 4 4 4
Accountant I 2 2 2
Accountant IV 1 1 1
Administrative Assistant 1 1 1
Business Manager 1 1 1
Civil Engineer V 1 1 1
Clerk III 5 5 5
Contracts Technician 2 2 2
Human Resources Program Specialist 1 1 1
Human Resources Technician I 1 1 1
Information&Education Specialist - 1 1
Private Secretary 1 1 l
Projects Administrator - 1 1
Projects Coordinator(Temp) 1 1 1
Public Information&Education Specialist 1 - -
Senior Account Clerk(Temp) 1 1 1
Student Helper I 2 2 2
Supervising Contracts Technician 1 1 1
Total 28 29 29
262
PUBLIC WORKS
BUILDING
Program Description
The Building Division with offices in Kona and Hilo is responsible for administering and
enforcing building, energy, electrical, plumbing, outdoor lighting and sign codes to
ensure construction is energy efficient and meets minimum standards to safeguard life,
limb, health, property and public welfare.
The Building Division provides general services for janitorial and landscape
maintenance; facility repair and maintenance including carpentry, electrical, painting,
plumbing; parking control; and the planning, design and construction for County facilities
island-wide. The facility repair and maintenance staff also assists with repairing of
wooden bridges.
The General Services and Repair and Maintenance budgets pay for various County
Facilities island-wide:
• Janitorial, yard maintenance and trash removal services
• Facility repairs and maintenance including septic system maintenance;
• Facilities improvements including small office renovations, cabinetry and furniture
• Electricity, gas, sewer, telephone water utilities fees;
• Air conditioning, elevator and fire alarm service and maintenance;
• Insurance premiums;
Program Objectives
1. Process building permits on a regular basis and complete the plan review of 90%of
residential permits within 20 calendar days.
2. Complete 90% of requested inspections within 2 working days.
3. Schedule and complete 90% of routine (non-critical) maintenance and repair requests
within 30 calendar days of receipt of request.
4. Improve processing of building, electrical, plumbing and sign permits, and the
public's access to information.
Program Highlights
In comparison to fiscal year 2011—2012, fiscal year 2012 —2013 witnessed the number
of building permits issued increase 39.6 percent, valuation of construction increase 17.5
percent, and permit fees collected increase 32.6 percent.
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BUILDING
Program Highlights (continued)
The following summarizes building permits issued (exclude electrical, plumbing, and
sign permits):
Fiscal Year 2012-2013
Geographic Permits Issued Valuation Fees
District %change % change % change
1 Puna 964 (25.5) $59,565,631.24 (20.0) $227,960.50 (34.8)
2 S Hilo 1,307 (46.4) $130,136,519.50 (40.8) $515,517.70 (63.3)
3 N Hilo 75 (38.9) $9,095,216.00 (78.0) $34,532.00 (94.0)
4 Hamakua 118 (28.3) $8,834,282.00 (3.3) $36,273.00 (43.3)
5 N Kohala 170 (60.4) $16,679,633.00 (21.6) $61,498.50 (60.7)
6 S Kohala 565 (66.2) $66,649,546.28 (-7.3) $216,573.50 (6.3)
7 N Kona 1,237 (63.8) $188,688,905.00 (69.0) $564,778.00 (82.5)
8 S Kona 180 (59.3) $10,572,973.00 (45.3) $44,206.00 (39.2)
9 Ka`u 138 (0.7) $27,008,389.52 (60.7) $91,753.00 (41.9)
Totals 4,754 (45.9) $519,231,095.54 (36.9) $1,792,792.20 (52.5)
The numbers in parenthesis indicate the percentage change from Fiscal Year 2011 -2012.
Fiscal Year 2011-2012
Geographic Permits Issued Valuation Fees
District %change % change % change
1 Puna 768 (-7.0) $49,657,805.00 (-29.9) $169,110.50 (-22.7)
2 S Hilo 893 (30.4) $92,409,707.00 (13.5) $315,582.50 (30.0)
3 N Hilo 54 (-23.9) $5,111,102.00 (9.2) $17,802.00 (15.8)
4 Hamakua 92 0.0 $8,552,175.00 (14.8) $25,304.00 (-5.6)
5 N Kohala 106 (-0.9) $13,719,946.00 (18.3) $38,267.5 (30.5)
6 S Kohala 340 (-10.1) $74,054,650.00 (15.6) $203,801.50 (34.8)
7 N Kona 755 (21.8) $111,644,278.00 (0.4) $309,491.00 (44.7)
8 S Kona 113 (5.6) $7,274,748.00 (-11.1) $31,768.00 (4.6)
9 Ka`u 137 (-10.5) $16,803,050.00 56.8) $64,654.50 (87.2
Totals 3,258 (7.2) $379,227,461.00 (2.5) $1,175,696.50 (22.1)
The numbers in parenthesis indicate the percentage change from Fiscal Year 2010-2011.
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BUILDING
Program Measures
FY 2012-13 FY 2013-14 FY 2014-15
Actual Budget Estimate
Residential Plan Review(%plans/within 20 62% 90% 65%
working days)
Completion of Called Inspection Requests (% 77% 90% 80%
requests/within 2 work days)
Complete Non-critical Maintenance Requests(% n/a 90% 90%
requests/within 30 calendar days)
Additional Information
Floor Area Maintained 146,916 252,242 251,820
Number of PW Structures Maintained 75 75 75
Buildings to be Repainted 5 5 5
Buildings to be Reroofed 3 5 3
Buildings with Structural Repairs 1 1 1
Buildings to be Renovated 1 I 1
Other Misc.Repairs(Pavement,Plumb, Etc) 0 0 0
Repair and Maintenance Jobs Performed 1,255 1,650 1,500
Structures Designed 7 10 10
Parking Citations Issued 379 50 300
Plan Reviews Performed:
Building 8,013 4,300 7,800
Electrical 5,024 4,800 5,000
Plumbing 2,057 2,200 2,100
Permits Issued:
Building 4,754 3,900 4,800
Electrical 5,137 4,600 5,000
Plumbing 2,001 2,100 2,100
Sign 52 60 50
Inspections Conducted:
Building 9,939 8,900 9,300
Electrical 10,889 9,500 10,500
Plumbing 4,215 4,300 4,500
CIP Project Programmed(subject to funding):
ADA 2 4 5
Hazmat 2 4 5
R&M 3 4 7
Hardening - 4 4
Renovation 3 1 4
Energy Improvement - 1 4
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BUILDING
Program Expenditures
FY 2012-13 FY 2013-14 FY 2014-15
Actual Budget Request
Number of Positions 95 97 97
Salaries and Wages 3,476,543.07 3,804,636 4,383,102
Operations 2,331,202.69 2,827,470 2,467,600
Equipment 36,031.37 79,300 13,600
Program Total 5,843,777.13 6,711,406 6,864,302
Personnel Position Summary
FY 2012-13 FY 2013-14 FY 2014-15
Position Title Authorized Authorized Request
Account Clerk I 1 1
Architectural Drafting Technician I 2 2 2
Architectural Drafting Technician II 1 1 1
Building Chief 1 1 1
Building Inspector 10 10 10
Building Maintenance Worker 1 1 1
Building Permit Clerk 6 8 _ _ 8
Building Plans Examiner 2 2 2
Building Projects Manager - 1 1
Building Repair and Maintenance Supervisor 1 1 1
Carpenter-Cabinet Maker 4 5 5
Civil Engineer V 1 - -
Custodian/Groundskeeper 1 18 18 18
Custodian/Groundskeeper II 5 5 5
Deputy Building Chief 1 1 1
Electrical Inspector 6 6 6
Electrician 2 2 2
General Services Superintendent 1 I _ 1
General Services Supervisor 2 2 2
Lead Building Maintenance Worker 1 1 1
Lead Carpenter-Cabinet Maker 3 2 2
Lead Electrician 1 1 1
Lead Painter 1 1 1
Painter 2 2 2
Parking Control Officer 2 2 2
Plans Examining Manager 1 1 1 ____
Plumber 1 1 1
Plumbing Inspector 5 5 5
Projects Coordinator 5 5 5
Supervising Building Inspector 2 2 2
Supervising Building Permit Clerk 2 2 2
Supervising Electrical Inspector 2 2 2
Supervising Plumbing Inspector 2 2 2
Total 95 97 97
266
PUBLIC WORKS
ENGINEERING
Program Description
The Engineering Division provides civil engineering, land surveys, and regulatory
services in accordance with Chapters 10, 22, and 27 of the Hawai`i County Code (HCC).
The Division is comprised of the following five sections:
• Administration
• Land Surveying
• Regulatory Review
• Design and Investigation
• Inspection
The Administration section provides the following services:
1. Provides general supervision and administrative/clerical support.
2. Coordinates civil engineering (non-building) projects and programs using County,
State, and Federal funds.
3. Supervises and coordinates land acquisition activities for the Department.
The Land Surveying section provides the following services:
1. Provides general land surveying services, including topographic maps and
boundary studies.
2. Produces parcel maps and their descriptions for the County.
3. Reviews privately generated survey maps and descriptions.
4. Addresses survey issues and complaints related to County facilities, such as road
encroachments.
5. Maintains an inventory/file of all road and drainage right-of-ways, Public Works
parcels, and survey records generated by the County
6. Provides County maps and survey information to the public.
The Regulatory Review section provides the following services:
1. Implements/enforces the applicable regulatory requirements of Chapters 10, 22
and 27, Hawaii County Code (HCC).
2. Provides comments to the Planning Department on land-use related matters, such
as subdivision, ohana, variance, and change of zone applications; and on Special
Management Area (SMA), Use, and Special Permits.
3. Investigates and resolves regulatory complaints. Except for building permit plans,
reviews and/or coordinates the review and approval of all private construction
plans, traffic reports, flood studies, environmental documents, and so forth as they
relate to the interests and regulatory authority of the Department.
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ENGINEERING
Program Description (continued)
The Design and Investigation section provides the following services:
1. Plans, designs, and constructs civil engineering (non-building) County Capital
Improvement Projects (CIP).
2. Investigates and resolves roadway, drainage, and other related complaints.
3. Provides drafting services.
The Inspection section provides the following services:
1. Inspects civil engineering (non-building) County CIP; private subdivision, and
development construction.
2. Inspects grading, grubbing and stockpiling work per Chapter 10 of the HCC.
3. Inspects construction within the County right-of-way per Chapter 22 of the HCC.
4. Inspects County bridges per the Federal Highway Administration (FHWA)
National Bridge Inspection Program.
Program Objectives
1. Participate in the State/FHWA Statewide Transportation Improvement Program
(STIP).
2. Complete County CIP drainage and Roadway projects in a timely manner.
3. Prepare parcel maps in three months and process subdivision applications in three
months.
4. Provide in-house construction management for all projects.
5. Respond to or process 80% of all time-sensitive documents, such as subdivision,
change of zone, and variance applications, by stipulated deadlines.
6. Respond to or process 70% of all materials that do not have a stipulated deadline,
such as construction and grading plans, complaints, and environmental matters within
two weeks.
7. Provide same day service for 75% of all permits issued by the Division, including
building permits.
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ENGINEERING
Program Highlights
1. Completed the Kilauea Ave Resurfacing Project, Phase 1.
2. On-going construction of Kaiminani Drive Roadway Improvements, Phase I (STIP)
3. On-going construction of the Kawailani/Iwalani Utility Relocation Project (STIP)
4. On-going construction of La'aloa Ave Extension Ave Extension Project
5. On-going construction of Ane Keohokalole/Kealakehe Parkway Signalization Project
(STIP)
6. Prepared award of the Kamehameha Ave Reconstruction Project (STIP).
7. Designed Manono Street Improvements Project (STIP), Kaiminani Drive Roadway
Improvements Phase II Project (STIP), Kawailani/Iwalani Intersection Improvement
Project (STIP), and the Kapi'olani Street Extension Project.
8. Planned Phase for the Kuakini Phase II Project (STIP), Mamalahoa (Waimea)
Highway Improvement Project (STIP) and the Ali'i Drive Culvert Replacement
Project (STIP).
9. Re-designed the Hokulia Bypass Road.
Program Measures
FY 2012-13 FY 2013-14 FY 2014-15
Actual Budget Estimate
Program Measures
All Construction Contracts Completed 42,495,738 4,000,000 4,000,000
FHWA Construction Projects Completed 39,070,811 2,000,000 2,000,000
FHWA Projects with Design/Planning in Progress 8 5 5
Parcel Maps/Subd Application Within Three Months 100% 75% 75%
In-house Active Construction Management Projects 12 6 6
Regulatory Review
%of Applications,etc.Reviewed by Deadline 85 80 80
%of Plans,etc. Reviewed Within Two Weeks 60 60 70
%of Permits Processed Same Day 75 70 75
Community Rating System
No. Points in the Federal Emergency Management 519 398 619
Agency(FEMA)Public Info Community Rating System
ADDITIONAL DIVISION INFORMATION
Design& Investigation
Survey Projects and Requests 47 60 60
Construction Plan Reviews—Private Consultants 160 160 175
Subdivision Application Reviews 109 160 130
Ohana Permit Reviews 4 5 5
Grading/Grubbing/Stockpiling/R-O-W Permits 301 325 330
Construction Inspections
Subdivision Construction 21 40 25
Grading/Grubbing/Stockpiling/R-O-W Permits 301 325 330
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ENGINEERING
Program Expenditures
FY 2012-13 FY 2013-14 FY 2014-15
Actual Budget Request
Number of Positions 37 36 36
Salaries and Wages 1,529,537.70 1,773,568 1,882,022
Operations 17,632.75 37,790 34,590
Equipment 65,010.39 42,000 40,000
Other Contract Services 15,312.39 -
Program Total 1,627,493.23 1,853,358 1,956,612
Personnel Position Summary
FY 2012-13 FY 2013-14 FY 2014-15
Position Title Authorized Authorized Request
Civil Engineer III 2 2 2
Civil Engineer IV 5 5 5
Civil Engineer V 5 5 5
Civil Engineer VI 1 - -
Civil Engineer VII 1 1 1
Construction Inspector 4 4 3
Engineering Aid III 1 1 1
Engineering Aid IV 1 1 1
Engineering Drafting Technician V 2 2 2
Engineering Permit Clerk 2 2 2
Engineering Support Technician IV 5 5 6
Land Surveyor I 1 1 1
Land Surveyor II 1 1 1
Land Surveyor IV 1 1 1
Projects Coordinator 1 1 1
Senior Construction Inspector 1 1 1
Senior Project Construction Inspector 1 1 1
Supervising Engineering Permit Clerk 1 1 1
Supervisory Project Construction Inspector 1 1 1
Total 37 36 36
270
PUBLIC WORKS
AUTOMOTIVE
Program Description
The Automotive Division is a support-service division responsible for the repair and
maintenance of all County vehicles and equipment, with the exception of equipment that
may be practically maintained by the respective departments. The division furnishes
parts, labor, accessories, gasoline, diesel, lubricants and tires.
The division's primary goal is to continue to maintain the County's fleet of vehicles and
equipment with accountable, trustworthy and motivated service so that employees will
always have safe and operable vehicles and equipment to use. To keep the County on the
move.
Program Objectives
1. Support the various County departments/agencies island-wide with repair,
maintenance and welding services, and by performing at least 90% of these services
by staff(versus contract).
2. Reduce the average monthly repair backlog for the Construction section from
previous fiscal year.
3. Reduce the average monthly repair backlog for the Automotive section by from
previous fiscal year.
Program Highlights
Initiated purchase of the new island-wide fueling system to replace outdated 1994
Gasboy fueling system.
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AUTOMOTIVE
Program Measures
FY 2012-13 FY 2013-14 FY 2014-15
Actual Estimate Estimate
Average Monthly Repair Orders Completed(By
Staff vs. Contract):
Garage 91.4%(115/10) 92.0%(112/9) 93.2%(116/8)
Construction Equipment 91.8%(97/8) 91.6%(95/8) 92.4%(78/6)
Solid Waste 92.2%(77/6) 95.9%(72/3) 92.5%(79/6)
Welding 100.0%(19/0) 95.0%(21/1) 95%(20/1)
Average Monthly Repair Order Backlog:
Garage 20 16 18
Construction Equipment 24 23 24
Solid Waste 11 11 12
Welding 3 3 3
Additional Information:
Average Monthly Repair Orders Received(Including
Prior Month's Carryovers):
Garage 147 134 150
Construction Equipment 130 126 138
Solid Waste 93 84 90
Welding 23 25 28
No.of Equipment Damage Report 0 0 0
Program Expenditures
FY 2012-13 FY 2013-14 FY 2014-15
Actual Estimate Estimate
Number of Positions 29 29 29
Salaries and Wages 1,198,356.94 1,301,437 1,375,045
Operations 3,599,181.86 4,546,952 4,318,951
Equipment 96.47 100,200 200
Program Total 4,797,635.27 5,948,589 5,694,196
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PUBLIC WORKS
AUTOMOTIVE
Personnel Position Summary
FY 2012-13 FY 2013-2014 FY 2014-2015
Position Title Authorized Request Request
Account Clerk 1 1 1
Automotive Equipment Superintendent 1 1 1
Automotive Mechanic I 5 5 5
Automotive Mechanic II 1 1 1
Automotive Stores Clerk 1 1 1
Construction Equipment Mechanic 10 10 10
Construction Equipment Mechanic Temp 1 1 1
Construction Equipment Repair Supervisor I 1 1 1
Construction Equipment Repair Supervisor II 1 1 1
Garage Supervisor 1 1 1
Lead Construction Equipment Mechanic 1 1 1
Lead Welder 1 1 1
Senior Account Clerk 1 1 1
Welder 2 2 2
Welder Temp 1 1 1
Total 29 29 29
273
PUBLIC WORKS
FLOOD CONTROL
Program Description
The Flood Control Program involves maintaining, operating, inspecting and repairing the
flood control structures, levees, dams, spillways, channels and drainage areas on a regular
basis.
Program Objectives
1. Continue to conduct semi-annual inspections of flood control system.
2. Continue to maintain flood control systems.
a. Prevent deterioration of structures by repairing within six months.
b. Clear debris such as mud, rocks, branches, etc. from channel within three months.
c. Control weed and brush growth by using herbicides and mowing quarterly.
Program Highlights
Continued maintenance and repair work of approximately 11 miles which consist of 23
flood control systems island-wide, including major cleaning in the South Hilo,
North/South Kona,North/South Kohala and Ka`u.
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FLOOD CONTROL
Program Measures
FY 2012-13 FY 2012-2013 FY 2014-15
Actual Budget Estimate
Semi-Annual Inspections 2 2 2
Flood Control Systems 23 23 23
Flood Control Systems-Miles 11 11 11
Additional Information:
South Hilo District:
Alenai'o#4,Ainako, Iwalani,Palai,Ainaola, 11 11 11
Haihai,
Kawili, Wai-o-lama,Akolea, Waiakea,Wailoa
North Hilo/Hamakua District:
Kalopa, Waipi`o 2 2 2
North/South Kohala District:
Pu'ukapu 1 1 1
North/South Kona District:
Kainaliu,Kona Coffee Mill,Keopu/Keopu Heights 3 3 3
Ka`u District:
Pa'au'au,Na`alehu, Wai`ohinuBamboo Forest 3 3 3
Puna District:
North Kulani, Kukui Camp Road, Shipman 3 3 3
Industrial
Program Expenditures
FY 2012-13 FY 2013-14 FY 2014-15
Actual Budget Request
Operations 306,549.64 330,000 330,000
Equipment - - -
Program Total 306,549.64 330,000 330,000
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DEVELOPMENT
RESEARCH & DEVELOPMENT
DEPARTMENT SUMMARY
Mission Statement
To promote and facilitate sustainable economic development for the County of Hawai'i
that is consistent in honoring its communities' needs, priorities, and values.
Department Goals
Agriculture
• To support sustainable agricultural practices by promoting educational opportunities
designed to build skills and capacity in the farm community.
• To support and strengthen new and existing agricultural industry organizations as
coordinating bodies for collaborative agricultural advocacy.
Tourism
• To increase the economic contribution of the visitor industry to Hawai'i Island and
improve visitor satisfaction.
• To increase communication between residents and visitors and ensure the integrity of
our unique sense of place and appropriate recognition of our host culture.
Business Development
• To support the development of new industries, assist existing industries and empower
communities and businesses to build sustainable enterprises on Hawaii Island.
Energy
• To optimize the integration of renewable energy, energy efficiency and economic
development on Hawai'i Island.
Funding Source and Position Count
General Fund $ 3,292,461 General Fund 17
Grant Revenue $ 400,000 Grant Revenue/Other 2
Total Budget $ 3,692,461 Total Number of Positions 19
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DEPARTMENT SUMMARY
Department Goals (continued)
Hawaii County Resource Center
Information Resources Program
• To organize, maintain, develop and provide statistical data and information to
County departments, other agencies, businesses and the general public in support
and promotion of economic development on Hawai'i Island.
Community Building Program
• To facilitate the sustainability of Hawai'i Island communities through
community-based collaboration and capacity building services, and to balance
economic, social and community, health and environmental priorities.
Film
• To promote and support film production, expand the infrastructure to sustain
production and build a supportive climate between business, government,
community, and filmmakers on Hawai'i Island.
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AGRICULTURE
Program Description
The Agriculture Program provides facilitative leadership to both the public and private
sectors of agriculture, forestry, aquaculture, and other natural resources through planning,
developing, and implementing programs and activities that promote and support the
development, expansion, and sustainability of these industries.
Program Objectives
1. Advocate for at least two infrastructure improvement projects to aid new and
existing farm operations in the State's biennium budget by June 2015.
2. Support value added, post-harvest processing projects to add value and variety to
Hawai'i County's agricultural produce by June 2015.
3. Develop and support opportunities to expand the market for Hawai'i Island
products and facilitate private-public partnerships for extension programs,
agricultural research and infrastructure
a. Support at least three projects promoting agricultural products by June
2015.
b. Support at least two agriculture research projects that have strong industry
based support and three agriculture extension programs to support the
development of farmer skills and business management by June 2015.
c. Support County participation to two trade shows/trade missions by June
2015.
4. Support at least one marketing initiative to buy locally grown or value added/post-
harvest agriculture-based products.
5. Develop a system of support to keep the county's agricultural website up to date
and useful for a wide range of agricultural interests by December 2014.
6. Participate in discussions related to the agricultural tax exemption program by
June 2015.
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Program Highlights
The Agriculture Program awarded $104,428 of County's supplemental funding for
innovative agriculture research projects, marketing research and promotion of our
island's products and educational programs in areas of urgent interest to the agriculture
community. R&D supported its the Soil and Water Conservation Districts by providing
$300,000 to preserve the island's land and water resources through the County's
Grubbing and Grading Ordinance.
The Agriculture program supported the following initiatives:
• The Hawai'i County Food Self-Sufficiency Baseline, completed in March, 2012,
continues to be in high demand to community groups and members of the
agriculture community. The report provides new ways to visualize the challenges
of local agriculture and sets a baseline to count progress forward. Agriculture
related workshops and educational classes find this report very helpful in their
research and data gathering.
• Supported three farmer education initiatives, one in Hamakua with The Kohala
Center, one in Waimea with the Waimea Homesteader Association and one with
the Hilo Hamakua Community Development Corporation.
• Supported a conference on current knowledge of local koa production and its use
in the restoration of native forests (Hawai'i Forest Industry Association).
• Supported research on avocado cultivars, olive oil production, oyster seed
production, nematode resistant antheriums, ring spot resistant papayas, and
protection of eucalyptus used as foliage.
• Completed two additional recommendations from the 2010 County of Hawai'i
Agriculture Development Plan; the expansion of programs that offer agricultural
training activities that provide measureable results, and the improvement of the
utility and relevance of the County Agricultural website.
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Program Measures
FY 2012-13 FY 2013-14 FY 2014-15
Actual Budget Estimate
Programs
Promotion Contracts 3 7 6
Research Contracts 5 5 3
Information/Education Contracts 5 5 6
Website Inquiries - 500 1000
Committee/Program Meetings
Attendance 125 125 125
Coordination 75 75 75
Program Expenditures
FY 2012-13 FY 2013-14 FY 2014-15
Actual Budget Request
Operations 255,714.48 348,710 362,600
Program Total 255,714.48 348,710 362,600
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TOURISM
Program Description
The Tourism Program provides leadership and financial support to move the
community's vision for tourism, as presented in the Hawai'i Island Tourism Strategic
Plan (TSP) 2006-2015, forward. The TSP states that tourism on Hawai'i Island will:
honor the people and heritage of the island; support and enhance the quality of life for
residents; value and perpetuate the natural and cultural resources; engender mutual
respect and partnership among all stakeholders; support a vital and sustainable economy;
and provide unique, memorable, enriching experiences.
Program Objectives
1. Partner with the Big Island Visitors Bureau and other visitor industry and business
associations to implement an annual tourism marketing plan aimed at target visitor
markets worldwide by June 2015.
2. Support island-wide economic development activities through support of twenty
festivals, ongoing tourism activities, and sporting events through the annual HTA
CPEP and R&D Supplemental Awards Request for Proposals by June 2015.
3. Increase communication, interaction, and understanding between stakeholder groups,
especially between residents and the visitor industry by June 2015:
a) Serve on the Advisory Council creating the new statewide Tourism Strategic
Plan and the island-specific Hawai'i Island Tourism Strategic Plan.
b) Serve on advisory councils including: Kona-Kohala Chamber of Commerce's
Tourism Task Force and Employment Resource Committee; Big Island
Visitors Bureau; the Hawai'i Island Visitors Bureau; and the Hawai'i
Agritourism Association.
4. Maintain and improve the visitor experience on Hawai'i Island by June 2015:
a) Support the development of consistent corridor management plans, signage
and related activities at our island's four scenic byways. Meet at least once a
year with each of the existing byways committees.
b) Encourage new byway applications through service on the Hawai'i
Department of Transportation's State Scenic Byways Advisory Committee.
c) Attend at least five meetings to support efforts to increase safety for visitors in
partnership with Civil Defense, Visitor Aloha Society of Hawai'i (VASH),
HPD, HFD and the Big Island Visitors Security Association (BIVSA).
d) Support at least two projects to improve the arrival experience at our harbors
in partnership with the State Department of Transportation—Harbors
Division, Destination Hilo and Destination Kona Coast.
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TOURISM
Program Objectives (continued)
5. Reinforce authentic Hawaiian culture ensuring the foundation of our unique sense of
place and appropriate recognition of our host culture by June 2015:
a) Share Hawai'i Tourism Authority's (HTA) Mae'mae Guide and cultural
resources websites with all sponsored programs, festivals and events to ensure
Hawaiian place names are correctly spelled and diacritical marks are used
appropriately.
b) Support two Hawaiian cultural events in the development stage to become
self-supporting and work with their host nonprofit organizations to build their
organizational capacity.
Program Highlights
Awarded the largest allocation of$500,000 to the Big Island Visitors Bureau (BIVB) in
2012-13 for airlift support, Kama'aina campaigns, Conventions, Meetings and Incentives
(CMI) and international marketing.
• Awarded twenty-one projects with 2012 HTA CPEP funds and eighteen projects
received 2013 CPEP funds. These community-driven festivals and events, including
the Big Island Film Festival, Taste of the Hawaiian Range, Hawai'i Con and the Queen
Lili'uokalani Long Distance Canoe Races. The CPEP events run on a calendar year
and overlap the County's fiscal year, so both years are included.
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TOURISM
Program Measures
FY 2012-13 FY 2013-14 FY 2014-15
Actual Budget Estimate
Marketing&Product Development:
Total County Contribution 775,000 950,000 727,500
Total State Contribution CPEP 797,000 400,000 TBD— 1Q 2014
(2012 @$400,000&2013 @$397,000)
Number of Festivals,Events&Products 2012:22 25 contract 20 contract
2013:18 awards awards
*Visitor Arrivals and Spending:
Total Airline Arrivals(*2012) *1,434,271 1,600,000 1,650,000
International(*2012) *297,573 300,000 350,000
Domestic(*2012) *1,136,698 1,300,000 1,300,000
Total Cruise Ship Arrivals 161,621 250,000 275,000
Total Per Person/Per Day Spending $163.90 $155.00 $160.00
*HTA collects visitor statistics on a calendar year,not a fiscal year so all statistics listed are based on the calendar model.
Program Expenditures
FY 2012-13 FY 2013-14 FY 2014-15
Actual Budget Request
Operations 1,080,992.17 1,350,000 1,355,000
Program Total 1,080,992.17 1,350,000 1,355,000
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BUSINESS DEVELOPMENT
Program Description
The Business Development Program facilitates the development of a sustainable
economy that enhances the standard of living of the residents and the economic viability
of businesses in Hawai'i County.
Program Objectives
1. Administer the joint State/County Enterprise Zone program and increase business
participation by ten (10%) by June 2015.
2. Provide funding and/or technical assistance to five organizations for economic
development projects by June 2015.
3. Partner with or fund four organizations on workforce development initiatives or projects
by June 2015.
4. Provide funding or technical assistance to three organizations to build Hawaii
Island's science and tech sector, including research, education and STEM (Science,
Technology, Engineering, and Mathematics) careers by June 2015.
5. Continue the student career preparedness program by identifying job opportunities
within the local technology industries and businesses by June 2015.
6. Participate in the planning of one project to support business providing goods and/or
services to the Science and Technology community by June 2015.
Program Highlights
The department's Business Development Program budget provided funding to Hawai'i
Island non-profit organizations in the amount of$35,000.00 that was matched 2.234
times by State, Federal or other funding. In addition to funding, various multi
government and agency partnerships resulted in the following:
• Enterprise Zone (EZ)Program: Continued support resulted in 70 businesses
participating in the program that provides tax reduction incentives to qualified
businesses.
• Hilo International Airport,International Aviation Training Center:
Participated in the planning task force for the development of the international
flight training center and associated aeronautical training programs at the
University of Hawai'i at Hilo and Hawaii Community College. State Legislature
appropriated $100,000 for this project.
• Astronomy Workforce Development Pipeline: Continued support and
collaboration of our department resulted in the following developments on
Hawai'i Island:
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BUSINESS DEVELOPMENT
Program Highlights (continued)
• Hawai'i Community College revamping its IT (Information Technology and ET
(Electronics Technology)program to make more relevant to future market needs.
UH Hilo submitting a proposal to UH Board of Regents to establish a general
engineering degree program in efforts to support the projected market need.
• Community projects seen through this same pipeline included the 'Imiloa
Astronomy Internship Program and the continued focus on STEM (Science,
Technology, Engineering and Math). This resulted in Waiakea Intermediate
School becoming one of seventeen schools chosen nation-wide to participate in
the National Center for Earth and Space Science Education's Student Spaceflight
Experiments Program. Their experiment was chosen to fly to the International
Space Station.
Activities and Events: Supported economic development projects ranging from $2,500
to $9,000 to address the County's high unemployment and fledging economy include but
not limited to:
• Hawaii Island Economic Summit—Charting our Future: Second year funding
for a full-day workshop coordinated by the Kona-Kohala Chamber of Commerce
to continue the momentum to foster creative economic growth for Hawai'i Island.
• Starting a Business in Hawaii: Continued collaboration and support of the
Small Business Development Center(SBDC) for five business workshops held in
rural communities island-wide.
• FAB Lab (Fabrication Laboratory): Supported "fab lab"which is a local high
school program teaching students how to write business plans while utilizing 3-D
printer/laser technology.
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BUSINESS DEVELOPMENT
Program Measures
FY 2012-13 FY 2013-14 FY 2014-15
Actual Budget Estimate
Programs
Economic Development Contracts 2 1 2
Workforce Development Contracts 3 1 3
Science and Technology Contracts 1 1 2
Grand Total Contracts 6 3 7
New EZ Participants 4 7 8
Agriculture and Manufacturing 3-year extensions 1 0 3
Committee/Program Meetings:
Attendance 89 70 70
Coordination 42 35 30
Grant Assistance and SOP Distribution 36 38 35
Program Expenditures
FY 2012-13 FY 2013-14 FY 2014-15
Actual Budget Estimate
Operations 60,807.14 182,419 382,160
Program Total 60,807.14 182,419 382,160
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ENERGY
Program Description
The Energy Program initiates, develops and facilitates renewable energy projects, energy
efficiency and transportation programs through optimization of our renewable energy
resources. The Energy Program represents County of Hawai'i by: implementing County,
State and Utility energy initiatives, providing analysis and recommendations of
regulatory programs/legislation, serving on various State and County Energy Boards, and
maintaining the County's Energy Emergency Preparedness Plan.
Program Objectives
1. Coordinate with Department of Public Works to determine most appropriate areas for
solar rooftop applications. Develop a master Request for Proposals (RFP) for solar
rooftop projects for Hawai'i County by June 2015.
2. Research centralized energy monitoring system to coordinate large energy use county
facilities by June 2015.
3. Provide support to the Department of Water Supply for implementation/construction
of Lalamilo Wind Farm project by June 2015.
4. Continue support of the County of Hawai'i's Energy Sustainability Plan and 5-Year
Roadmap by obtaining the following by June 2015:
o Assist in the development of a fleet management system
o Initiate two renewable and two transportation projects
o Facilitate and/or implement one clean fuel pilot project
5. Facilitate two projects in research, development and deployment by June 2015.
6. Coordinate with Hawai'i Energy to initiate two residential energy efficiency projects
to ensure fair island-equity metric by June 2015.
Program Highlights
The Energy Program provided funding in the amount of$299,524. Major projects were:
• Completed the COH Energy Sustainability Program—Five Year Roadmap that
outlines the highest priority actions the County can take to lead the island to
energy sustainability.
Replaced one thousand low pressure sodium street lamps with high efficiency
LED (Light-emitting diode) street lamps saving the county over 50%per lamp
and resulting in safer roads and protecting our unique dark sky's astronomy
sector. ARRA funded lamps will continue to be installed in FY13-14. Funds for
this project originated from the American Recovery and Reinvestment Act
(ARRA received in FY 2010.
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ENERGY
Program Measures
FY 2012-13 FY 2013-14 FY 2014-15
Actual Budget Estimate
HELCO IRP,PUC Dockets&Legislative,
NELHA and HEPF: 35 30 30
Meetings,testimonies and other submittals
attended and/or arranged
Maintain County EEP Plans and/or attend State
Energy Emergency Preparedness Meetings: 5 7 5
Meetings attended/arranged
Update Energy Section of the Hawai'i County
Building Code and/or attend Community
Development Plan Meetings: 7 5 5
Meetings attended/arranged
Hawai'i County LEED Certified
Meetings attended/arranged 7 10 4
Buildings/Photovoltaic Installations:
Meetings attended/arranged 11 15 5
Program Expenditures
FY 2012-13 FY 2013-14 FY 2014-15
Actual Budget Request
Salaries and Wages 57,253.44 - -
Operations 177,105.37 263,000 213,000
Equipment 3,233.40 - -
Program Total 237,592.21 263,000 213,000
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HAWAI'I COUNTY RESOURCE CENTER
Program Description
The Information Resources Program collects, organizes, and provides statistical data and
information to County departments, other agencies, businesses, and the general public.
The Community Building program provides funding for Sustainable and Equitable
Economic Development (SEED) projects and facilitates partnerships so that Hawai'i
Island residents become healthier, more self-reliant and resilient.
For FY 2014-15, the Community Building program will include a Healthcare component
which will work with Hawai`i Island healthcare industry partners to create collaborative
opportunities that maximize existing services; build the local healthcare workforce, and
promote innovative healthcare delivery models.
Program Objectives — Information Resources Program
1. Provide at least twenty statistical information requests to key partners in the business
community to assist in the improvement of their performance goals by June 2015.
2. Continue to collect statistical information for future County of Hawai'i Data Book.
3. Acquire and maintain research and resource materials pertinent to county needs by
June 2015.
4. Classify and catalog library materials to maintain the Online Library Application
(OLA) database. Continue to work with Department of Information Technology with
the conversion of the library system by June 2015.
5. Provide research assistance to fulfill the data requirements of grant proposals
averaging at least ten requests per month by June 2015.
Program Objectives— Community Building Program
1. Support and connect Hawaii Island's healthcare industry through partnerships,
communication and education.
a) Increase cross-sector communication:
o Convene, support, and participate in at least 12 working group meetings of
county, state,public and private healthcare and social service
organizations for information sharing, collaborative problem solving, and
delivery integration by June 2015.
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HAWAII COUNTY RESOURCE CENTER
Program Objectives — Community Building Program (continued)
b) Increase awareness and/or access to healthcare services:
o Develop, promote and support public-private efforts, to increase access to
healthcare by providing technical assistance to at least four(4) programs
by June 2015.
2. Encourage the development of Sustainable Communities
a. Fund two community development projects by June 2015.
b. Coordinate with at least five county and state agencies and community-based and
private sector organizations to facilitate the implementation of various community
plans by June 2015.
a. Fund one green economic development project by June 2015.
b. Coordinate with at least five county and state agencies and community-based and
private sector organizations to promote sustainable strategies by June 2015.
Program Highlights — Information Resources Program
Community and capacity building information: Provided research assistance and
information to fulfill the data requirements of grant proposals, business loans and plans,
and research to assist in the improvement of their performance goals.
Publications:
• 2010 County of Hawai'i Data Book that contains a collection of statistics on
social and economic conditions of Hawaii County and provided access online:
www.hawaiicounty.gov/databook
• Monthly County of Hawai'i Statistics. www.hawaiicounty.gov/statistics
• Contact Elected Officials listing. http://www.hawaiicounty.gov/electedofficials
• 2012 edition of A-Glimpse-At Hawai'i Island.
www.hawaiicounty.gov/factsandfigures
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HAWAII COUNTY RESOURCE CENTER
Program Highlights — Community Building Program
The Community Building Program supported family asset building and financial
empowerment projects, local food economy, green business and government, and
sustainable and livable community projects.
• Children's Savings Initiative: A total of 2,428 children participate in the initiative
and saved over $102,000 collectively.
• Partnered with credit unions and service providers island-wide to offer free tax
assistance to over 500 low income individuals and families. Over$214,000 in
Earned Income and Child Tax Credits were claimed and taxpayers saved about
$50,000 in filing fees.
• Facilitated partnerships with Hawai`i Energy and various County departments to
implement energy efficiency projects, as recommended by the County of Hawai`i
Vision 20/15 Green Government Action Plan, which includes but is not limited to
the retrofit of water pumps at County pool facilities, and air conditioning;
receiving $100,000 in rebates. Energy Efficiency workshops were offered to over
200 County employees.
• Partnered with NACo to develop the County's "Energy Star Portfolio Manager".
Utilized a college intern to track energy consumption of County facilities and
assess energy consumption across a portfolio of buildings. The goal is to set
investment priorities, identify under-performing buildings, and verify efficiency
improvements.
Provided funding support to:
• Assist families in managing their household expenses, access safe and affordable
financial resources and products, and learn how to implement money saving
strategies such as energy efficiency and purchases of local food.
• Community based organizations for capacity building projects such as:
organization development, neighborhood revitalization, local food production and
promotion, the "Made on Hawaii Island"product directory; and a community
certified kitchen that will support farmers with creating value-added products.
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HAWAII COUNTY RESOURCE CENTER
Program Measures— Information Resources Program
FY 2012-13 FY 2013-14 FY 2014-15
Actual Budget Estimate
Acquisitions/Process/Update 250 250 250
Cataloging 50 50 50
Circulation/Interlibrary Loan 50 50 50
Correspondence/Email 350 350 350
Data Book 120,800 120,800 120,800
Updates 800 800 800
Web Visits 120,000 120,000 120,000
Inquiries/Reference 3,000 3,000 3,000
Census Data 2,000 2,000 2,000
Other 1,000 1,000 1,000
Publications 7 7 4
Contact Elected Officials Annual Annual Annual
County of Hawai'i Data Book(online) Biennial Biennial Biennial
County of Hawai'i Data Book(updates) Annual Annual Annual
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r.. HA
WAII COUNTY RESOURCE CENTER
Program Measures — Community Building Program
Note—changes in program measures reflects the plan to re-organize the Resource Center
FY 2012-13 FY 2013-14 FY 2014-15
Actual Budget Estimate
SEED Programs
Family Financial Empowerment Contracts 3 2 -
Community Development Contracts 3 2 2
Green Economic Development Contracts 3 2 1
Grand Total SEED Contracts 9 6 3
Number of Collaborating Partners 21 25 5
Community Meetings:
#of Participants 1,348 1,500 -
Technical Assistances(facilitation,strategic - 11 10
planning,grant proposal assistance, and economic
analysis)
Presentations 5 5 -
Research and Publications 1 1 -
Number of Low-income Families Assisted 12 100 -
Access to Healthcare contracts - - 3
Program meetings - - 15
Attendance - - 50
Program Expenditures
FY 2012-13 FY 2013-14 FY 2014-15
Actual Budget Request
Operations 162,812.91 108,000 204,000
Program Total 162,812.91 108,000 204,000
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RESEARCH & DEVELOPMENT
FILM
Program Description
The Film Program promotes and markets Hawai'i Island worldwide as a film location for
motion picture, television, and digital media production, works to develop and expand
physical production capacity, assets, and facilities, and supports the local film industry
through workforce development and training, education and showcasing local resources
and talent.
Program Objectives
1. Market and promote Hawai'i Island internationally as a desirable and cost effective
location for filming by June 2015:
a. Maintain a comprehensive and up-to-date directory of world-wide film industry
contacts and local production resources including the Ohana database contact
information on the Film Office website.
b. Create and deliver a quarterly newsletter, marketing, or communications piece to
share production related information to industry database.
c. Update photos and other production information on social media platforms.
d. Schedule at least two meetings per month with film industry producers or scouts
to explore ways to bring additional production to the island.
e. Update existing photo albums of local locations and create at least ten (10) new
albums of location photos.
f. Attend at least two events to promote production on Hawaii Island.
2. Collaborate with the Film Offices of the Hawaiian Islands (FOHI), the Hawaii Film
and Entertainment Board (HFEB), the Hawai'i International Film Association
(HIFA), the Association of Film Commissioners International (AFCI), and Hawaii
Island Chambers of Commerce, etc. to:
a. Participate in and support legislative efforts to provide support programs and
initiatives consistent with the direction outlined and supported by the key
statewide industry film groups.
b. Participate in at least two meetings to collaborate with other film offices related to
industry marketing and promotional initiatives.
3. Plan, coordinate or support the following activities by June 2015:
a. Support services to 80 productions.
b. Four scouting tours or meetings with location scouts, producers, studio
executives, or independent filmmakers.
c. Four presentations to local high schools or colleges, businesses or community
groups to share information about the Film Office and film industry on this island.
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Program Objectives (continued)
d. Four film festivals, conferences, or trade shows to promote our own location
production capabilities and provide network opportunities for filmmakers.
Program Highlights
1. Production revenue was $4,172,314 for this fiscal period, near average for annual
revenue. Total numbers of productions was up from last year at 71.
2. The main drivers of revenue were two reality television shows, an episode of the
very popular"Duck Dynasty", and a six week series dealing with local and
Hawaiian cultural and social patterns of living and sustainability, for Arts and
Entertainment and the History Channel.
3. Coordinated scouting expedition for Hawai'i Five 0 executive team in
anticipation of the next filming cycle to film at least one (1) segment on Hawai'i
Island.
4. A sound stage complex at the University of the Nations has started construction
which bodes well for future production on island.
Program Measures
FY 2012-13 FY 2013-14 FY 2014-15
Actual Budget Estimate
Inquiries 125 150 175
Productions Completed 71 50 75
Production Revenues $4,172,314 $5,000,000 $5,000,000
Website hits 1,000 2,000 2,000
Program Expenditures
FY 2012-13 FY 2013-14 FY 2014-15
Actual Budget Request
Operations 42,675.08 59,920 57,920
Program Total 42,675.08 59,920 57,920
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RESEARCH & DEVELOPMENT
Program Expenditures
FY 2012-13 FY 2013-14 FY 2014-15
Actual Budget Request
Number of Positions 19 19 19
Salaries and Wages 566,345.92 763,290 768,306
Operations 21,617.48 143,575 44,175
Equipment 3,489.05 1,800 300
Coqui Program 994.43 - 5,000
Soil and Water Conservation District 312,500.00 300,000 300,000
Program Total 904,946.88 1,208,665 1,1 17,781
Personnel Position Summary
FY 2012-13 FY 2013-14 FY 2014-15
Position Title Authorized Authorized Request
Director of Research& Development 1 1 1
Deputy Director of Research&Development 1 1 1
Asst. Account Clerk(1/4T)Temp 1 1 1
Administrative Services Assistant I 1 1 1
Administrative Assistant 1 1 1
Clerk II 1 1 1
Economic Development Specialist II 3 3 3
Economic Development Specialist III 6 6 6
Grants Specialist 1 1 1
Private Secretary 1 1 1
Resource Materials Specialist 1 1 1
Student Helper I 1 1 1
Total 19 19 19
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HIGHWAY FUND
PUBLIC WORKS
HIGHWAY FUND
Mission Statement
To maintain and improve the County's roadway transport system for safe and efficient
movement of people and goods around the island.
Department Goals
1. To provide leadership, training, administrative, public outreach, and technical support
to accomplish the Divisions' Programs.
2. To provide a safe roadway allowing efficient movement of people and goods around
the island.
3. To assist Civil Defense in emergencies.
4. To update the highway inventory records and maps. Convert these to electronic files.
5. To resurface a specific number of miles island-wide as the budget allows.
6. To develop and implement operational and technical programs for traffic control
devices.
7. To provide operations and maintenance of traffic control devices in a timely manner
through improved scheduling of projects and personnel.
8. To develop a rapid retrieval of records system, planned activities, and documents to
support litigation.
9. To expand educational programs through website and social media tools to encourage
highway safety and to provide customers 24- hour access to request a repair or
service.
10. To create and implement highway safety standards, and procedures.
11. To operate and maintain traffic signals, streetlights, signs, and markings island-wide.
Funding Source and Position Count
Highway Fund $ 34,973,186 Highway Fund 248
Grant Revenue $ 623,797 Grant Revenue/Other -
Total Budget: $ 35,596,983 Total Number of Positions 248
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PUBLIC WORKS
TRAFFIC DIVISION
Program Description
The Traffic Division was established under the Department of Public Works under
Chapter 2, Article 9, Section 2-41 of the Hawai`i County Code. The Division installs,
maintains and repairs traffic control facilities and devices and street lighting systems in
compliance with Chapter 24 of the Hawai'i County Code. The Division is responsible
for traffic engineering projects for the County and also educating the public on safety.
Administration Section
Plans, designs, and implements traffic control facilities in accordance with national
standards.
1. Provides supervision and administrative support for the Division.
2. Mitigates traffic problems and improves overall roadway efficiency and safety.
3. Seeks to resolve complaints and answers inquiries using various means including
website, call backs on completed work reported by the public and use of Laserfiche.
4. Develops a proactive role in the safe and efficient movement of traffic.
5. Provides information,technical support and direction to the highway safety council
and the four traffic safety committees.
Traffic Safety Section (Planning/Investigations.and Engineering)
Responsible for the overall planning and design of Traffic Engineering related projects.
1. Conducts studies, investigations, inspections, traffic surveys, and other related
activities to safeguard and facilitate vehicular and pedestrian traffic.
2. Reviews construction plans, traffic studies, zone changes, variances, etc. to ensure
compliance with Division standards, guidelines, and policies for Federal, State,
County and private entities.
3. Proposes, designs, and manages new traffic control related projects to help mitigate
existing traffic problems and to improve overall roadway efficiency.
4. Identifies safety improvement projects based on accidents and conflict analysis
procedures.
5. Oversees the restriping programs.
6. Proposes Traffic Calming initiatives to address concerns:
a. Smart Signs to be used for driver's speed feedback and traffic counts
b. Speed Humps for temporary and permanent installations
7. Creates, maintains and improves programs to promote highway safety and traffic
education.
298
PUBLIC WORKS
TRAFFIC DIVISION
Program Description (continued)
Traffic Signals and Streetlights Section
Responsible for the design, installation, operation and maintenance of all traffic signals
and streetlights on County highways and for maintaining traffic signals and streetlights
on State highways.
1. Develop and implement priorities for traffic signal and streetlight installations.
2. Maintain a computerized traffic signal and streetlight database.
3. Develop and implement uninterruptible power supplies (UPS) for continuous traffic
signal operations during power outages.
4. Continue to add signal systems to traffic signal server for real time monitoring and
database adjustments.
5. Assist Traffic Calming Program by installing and maintaining traffic calming devices,
such as Smart Signs (driver speed feedback), etc.
6. Install newly warranted signals "in-house" when possible.
Traffic Signs and Markings Section
Responsible for the installation, operation and maintenance of all traffic control signs and
pavement markings on County highways, including assisting other departments and
agencies with traffic control signs and pavement markings at off-highway County
facilities.
1. Develop and implement a more efficient signs and markings maintenance program.
2. Develop a more proactive role in the safe and efficient movement of traffic.
3. Develop and maintain a computerized supplies, materials, and field signs and
markings inventory database.
4. Assist Traffic Calming Program by installing temporary and permanent speed humps
and related accessories, such as signage and striping.
299
PUBLIC WORKS
TRAFFIC DIVISION
Program Objectives
Existing Maintenance
Signals & Streetlights
1. Maintain 5% or less signal light failure rate.
o Performance measurement: actual against 5% goal.
2. Improve upon street light failure rate of 30%.
o Performance measurement: actual against 30% goal.
Traffic Signs & Markings
1. Restripe or install 250 line miles per year(total of 1,000 line miles over 4
year maintenance cycle)to address retro reflectivity.
o Performance measurement: actual against 250 line miles per year goal.
2. Fabricate 3,150 signs for sign retro reflectivity maintenance program.
o Performance measurement: actual against 3,150 signs fabricated per year
goal.
3. Maintain or install 4,200 signs for retro reflectivity maintenance program.
o Performance measurement: actual against 4,200 signs maintained or
installed per year goal.
Improvements
Signals & Streetlights
1. Connect 15 signals per year to Traffic Command Center.
o Performance measurement: actual against 15 signals installs per year.
2. Convert 3,000 LPS units per year with LED lightings (total of approx. 9,600
lights).
o Performance measurement: actual against 1,000 unit goal.
3. Upgrade 5 crosswalks per year.
o Performance measurement: actual against 5 crosswalks per year goal.
Safety
1. Investigate and process complaints and requests (not including projects)
within 30 calendar days.
o Performance Measurement: 100% completion.
300
PUBLIC WORKS
TRAFFIC DIVISION
Program Objectives (continued)
2. Transportation Asset Management Program
o Acquire new photo log every two years of all public roadways in Hawaii
County, a full traffic sign inventory of all County owned/maintained
signs, and road ratings of all County owned/maintained roads.
Performance measurement: 100%completion.
o Update GIS (Geographic Information System) inventory management to
include annual goals for signs at 4800 each and striping 250 line miles.
Performance measurement: 100% completion.
Program Highlights
Projects Complete
• LED Street lights received incrementally for a large scale LED streetlight
installation in selected areas, which marked the second change of street lighting
technology within the past several decades funded by a $500K American
Recovery and Reinvestment Act(ARRA) grant.
• Participated in the annual Ironman Triathlon, successfully working with various
Federal, State and Local agencies.
• Implemented the updated (2011 version) Mandli photo log of all State and County
roads in Hawaii County.
• Completed the Mandli traffic sign inventory and collection of road evaluation
data for all County maintained roads.
• Integrated the Mandli traffic sign inventory and road condition rating data into
RoadSoft GIS traffic asset management program.
• Implemented the island-wide traffic sign retro-reflectivity maintenance program.
• Implemented the Crosswalk Safety Awareness program with County installations
in conjunction with the Ronald McDonald School Pedestrian Safety Awareness
Program.
• Traffic education completed via traffic safety messages, lesson plans and booklets
to school aged children, public service radio announcements and via the traffic
website which continues to provide information, alerts and request forms for the
public.
301
PUBLIC WORKS
TRAFFIC DIVISION
Program Measures
EXISTING MAINTENANCE FY 2012-13 FY 2013-14 FY 2014-15
Actual Budget Estimate
Traffic Signal&Streetlight
Maintain 5%or less Failure Rate 0.02% 5% 5%
Improve upon Failure rate of 30% 21.17% 30% 30%
Traffic Signs& Markings
Restripe 140 mi/yr(total of 960 miles over 7 years) 122.6 n/a n/a
Restripe 250 line miles/yr(total of 1,000 line miles n/a 250 250
over 4 years)to address reflectivity
Fabricate 3,150 signs for sign retro reflectivity n/a 3,150 3,150
maintenance program
Maintain or install 4,200 signs for sign retro n/a 4,200 4,200
reflectivity maintenance program
IMPROVEMENTS
Traffic Signal& Streetlight
Connect 15 signals/yr to Traffic Command Center 6 15 15
Convert 1,000 LPS units/yr with LED lightings(total 1,000 1,000 n/a
of 9,600 lights)
Convert 3,000 LPS units/yr with LED lightings(total
of 9,600 lights) n/a n/a 3,000
Upgrade 5 crosswalks/yr 3 5 5
SAFETY
Investigate and process complaints and requests(not 94% 100% 100%
including projects)within 30 calendar days.
Transportation Asset Management Program-acquire
new photo log every two years. 100% 100% 100%
Update GIS(Geographic Information System)
inventory management to include signs—4,800 each 100% 100% 100%
and striping 250 line miles.
302
PUBLIC WORKS
TRAFFIC DIVISION
Program Expenditures
FY 2012-13 FY 2013-14 FY 2014-15
Actual Budget Request
Number of Positions 48 48 48
Salaries and Wages 2,015,847.88 2,308,839 2,472,932
Operations 3,760,495.49 4,636,872 4,756,253
Equipment 119,036.17 152,450 166,750
Grant 26,215.31 - -
Program Total 5,921,594.85 7,098,161 7,395,935
Personnel Position Summary
FY 2012-13 FY 2013-14 FY 2014-15
Position Title Authorized Authorized Request
Account Clerk 1 - -
Civil Engineer III 1 1 1
Civil Engineer IV 1 1 1
Civil Engineer V 1 1 1
Civil Engineer VI 1 1 1
Clerk II 1 - -
Clerk III - 1 1
Electrical Engineer 1 1 1
Electrician 2 1 1
Electronic Technician 1 1 1
Engineering Support Tech II 1 1 1
Lead Traffic Electrician 1 2 2
Lead Traffic Signs& Markings Painter(2 in Kona) 5 5 5
Office Manager 1 1 1
Program Support Technician 1 2 2
Senior Account Clerk 1 1 1
Student Helper I 1 1 1
Supervising Traffic Technician 1 1 1
Thermoplastic Melting Equipment Operator 1 1 1
Traffic Electrician 4 4 4
Traffic Electrician Supervisor II _ _ 1 1 1
Traffic Operations Supervisor 1 1 1
Traffic Signal Inspector 1 1 1
Traffic Signs&Markings Helper(3 in Kona) 8 8 8
Traffic Signs&Markings Painter(2 in Kona) 5 5 5
Traffic Signs&Markings Supervisor II 2 2 2
Traffic Signs&Markings Supervisor III 1 1 1
Traffic Technician II 1 1 I
Traffic Technician IV I 1 1
Total 48 48 48
303
PUBLIC WORKS
HIGHWAY MAINTENANCE DIVISION
Program Description
Highway Administration
The Highway Maintenance Division oversees and directs all Highway Programs; i.e.,
maintenance of roadways, flood control structures and canals. The Division also
establishes safety programs and conducts training, coordinates in-house resurfacing
projects and responds to various emergencies as needed.
District Baseyards
Each District Baseyard continues to repair and maintain roads, streets, highways, bridges,
storm drains and other flood control structures in the County. The Baseyards also
respond as needed to various emergencies caused by accidents, hazardous material spills
and other natural events (fires, storms, earthquakes etc.).
Program Objectives
1. Continue island-wide in-house resurfacing program and resurface a total of 20 miles.
2. Evaluate the grass cutting operation and maintain the standard of six miles (12 total)per
operator/equipment per workday and the goal of a five-week cycle per district.
Program Highlights
Resurfaced or paved 15.66 miles of various County roads including roads-in-limbo:
• South Hilo 4.06 miles
• North Hilo/Hamakua - miles
• North& South Kohala 1.74 miles
• North& South Kona 0.62 miles
• Ka`u 3.70 miles
• Puna 5.54 miles
304
PUBLIC WORKS
HIGHWAY MAINTENANCE DIVISION
Program Measures
FY 2012-13 FY 2013-14 FY 2014-15
Actual Budget Estimate
Resurfacing Miles(Varying Widths) 15.66 35 20
South Hilo 4.06 7 5
North Hilo/Hamakua - 5 2
North/South Kohala 1.74 7 3
North/South Kona 0.62 6 4
Ka`u 3.70 4 2
Puna 5.54 6 4
Grass Cutting Operation(Cycle for Each District,in
Weeks):
South Hilo 3 to 6 weeks 5 5
North Hilo/Hamakua 3 to 6 weeks 5 5
North/South Kohala 3 to 6 weeks 5 5
North/South Kona 3 to 6 weeks 5 5
Ka`u 5 to 6 weeks 5 5
Puna 2 to 6 weeks 5 5
Program Expenditures
FY 2012-13 FY 2013-14 FY 2014-15
Actual Budget Request
Number of Positions 200 200 200
Permanent/Temporary 164/36 164/36 164/36
Salaries and Wages 5,575,905.29 6,203,755 6,647,496
Operations 3,315,300.72 4,223,302 4,140,047
Equipment 303,682.31 1,555,410 1,362,500
Program Total 9,194,888.32 11,982,467 12,150,043
305
PUBLIC WORKS
W r HIGHW AY
MAINTENANCE DIVISION
Personnel Position Summary
FY 2011-2012 FY 2012-2013 FY 2014-15
Position Title Authorized Authorized Request
Highway Division Chief 1 1 1
Highway Superintendent 1 1 1
Accountant II 1 1 1
Civil Engineer IV 1 1 1
District Road Overseer II 5 5 5
Equipment Operator I 25 25 25
Equipment Operator II 26 26 26
Equipment Operator III 9 9 9
Equipment Operators Instructor 1 1 1
Highways Support Technician II 1 1 1
Laborer II 68 68 68
Mason 1 1 1
Road Construction&Maintenance Supervisor I 4 4 4
Road Construction&Maintenance Supervisor II 10 10 10
Safety&Driver Improvement Coordinator 1 1 1
Senior Account Clerk 7 7 7
Street Cleaning Supervisor 1 1 1
Street Sweeper Operator 1 1 1
Subtotal 164 164 164
TEMPORARY POSITIONS:
Equipment Operations Instructor Temp 3 3 3
Equipment Operator I Temp 6 6 6
Equipment Operator II Temp 5 5 5
Equipment Operator III Temp 4 4 4
Mason Lead Temp 1 1 1
Mason Temp 3 3 3
Road Constr&Maintenance Supervisor I Temp 6 6 6
Student Helper II 1 1 1
Tree Trimmer Temp 4 4 4
Worker's Compensation Position 3 3 3
(Temporary Positions)Subtotal 36 36 36
Total 200 200 200
306
MASS TRANSIT AGENCY
HIGHWAY FUND
Program Description
Refer to Mass Transit Agency under the General Fund Section.
Program Objectives
Refer to Mass Transit Agency under the General Fund Section.
Program Highlights
Refer to Mass Transit Agency under the General Fund Section.
Program Expenditures
FY 2012-13 FY 2013-14 FY 2014-15
Actual Budget Request
Operations 4,865,748.76 6,726,250 7,449,005
Equipment - -
Program Total 4,865,748.76 6,726,250 7,449,005
307
PUBLIC WORKS
HIGHWAY FUND MISCELLANEOUS
FY 2012-13 FY 2013-14 FY 2014-15
Actual Budget Request
Roads in Limbo 593,433.69 1,000,000 1,000,000
Highway Engineering 50,000 40,000
Fringe Benefits
Health Fund 949,482.78 1,209,000 1,246,000
Pension Accumulation 1,187,455.27 1,224,000 1,372,000
FICA 525,047.60 604,000 636,000
Worker's Compensation 386,673.87 450,000 493,000
Total Fringe Benefits 3,048,659.52 3,487,000 3,747,000
Supplemental Transfers
Transfer to Capital Projects Fund 3,460,483.16 3,430,000 3,460,000
Other Costs
Provision for Compensation Adjustment - 400,000 5,000
Provision for Pension Lag Adjustment - - -
Vacation Pay - 50,000 50,000
Refund Auto/Trailer Tax - - -
Provision for Reallocation - - -
Public Safety Disaster/Emergency 1,480.71 300,000 300,000
Total Other Costs 1,480.71 750,000 355,000
Total Miscellaneous 7,104,057.08 8,717,000 8,602,000
308
SEWER FUND
ENVIRONMENTAL MANAGEMENT
SEWER FUND
Mission Statement
To protect public health and environment, support the County, and encourage a safe and
rewarding workplace.
Division Goals
1. To protect public health and safety and the environment.
2. To meet or exceed all wastewater discharge permit and regulatory compliance
requirements.
3. To provide the best service at the least cost while balancing the needs and desires of
the administration, council, employees, and general public.
4. To sustain no lost time injuries and maintain a healthy and committed workforce.
Funding Source and Position Count
Sewer Fund $ 9,020,266 Sewer Fund 58
Subsidy $ 1,722,936 Grant Revenue/Other -
Grant Revenue $ -
Total Budget: $ 10,743,202 Total Number of Positions: 58
309
ENVIRONMENTAL MANAGEMENT
WASTEWATER DIVISION
ADMINISTRATION
Program Description
The Administration program of the Wastewater Division (WWD) includes the
administration and engineering functions. Administration manages the countywide
wastewater system,maintains effective long-range plans via the Capital Improvement
Program (CIP) and Equipment Replacement Fund (ERF) planning process, coordinates
with the Environmental Management Commission(EMC), the Department
Administration and County Council, administers permit applications, maintains archives,
and maintains public relations through education and problem solving as needed.
Program Objectives
1. Complete repairs to the Hilo Wastewater Treatment Plant (WWTP) Outfall.
2. Complete upgrade of the Pua Sewage Pump Station (SPS) and Force Main.
3. Complete replacement of the Papa'ikou and Kulaimano Dewatering Systems.
4. Initiate construction of the Na'alehu Large Capacity Cesspool (LCC) Replacement
project.
5. Initiate design of the Pahala LCC Replacement Project.
6. Continue construction of the Kealakehe Sludge Removal and Aeration Upgrade
Project.
7. Initiate construction of the Lono Kona Sewer Improvement District Project.
8. Continue construction of the North Kona Sewer and Reuse project in conjunction
with the State DOT's Queen Ka'ahumanu Highway Widening Project—Phase 2.
9. Implement Sewer Rate Increase to adequately support Wastewater facilities including
sewer mains, sewage pump stations and wastewater treatment plants.
10. Initiate Planning for establishment of an Effluent Reuse system to service Mak'aeo
(Old Kona Airport).
310
ENVIRONMENTAL MANAGEMENT
WASTEWATER DIVISION
ADMINISTRATION
Program Highlights
1. Repairs to the Kalaniana'ole Interceptor—Phase 2 at 90% completion.
2. The USDA Rural Development obligated $4,024,000 grant and $2,437,000 loan
funds for the Lono Kona Improvement District Sewer project.
3. Issued bid documents to accomplish repairs to the Hilo WWTP outfall (repair
undermining of a section of the outfall pipe and to repair approximately 4 joint leaks).
Bid opening and award of contract pending Army Corps of Engineer permit.
4. Design and bid documents for the Kealakehe Sludge Removal and Aeration Upgrade
Project at 85% completion.
5. Continued to work with the State of Hawai'i Department of Transportation to install
the North Kona Sewer and Effluent Reuse infrastructure as part of the Queen
Ka'ahumanu Highway Widening Phase 2 project.
6. Design for Na'alehu Collection System at 80% completion.
Program Measures
FY 2012-13 FY 2013-14 FY 2014-15
Actual Budget Estimate
REGULATORY COMPLIANCE PROGRAM
Number of NPDES Permit Violations 0 1 Note(1)
Number of Reportable Sewage Spills 5 2 2
Number of Reportable Treatment Bypass _ 0 0 1
Number of HIOSH Citations 1 1 1
SEWER CONNECTION PROGRAM
Number of Building/Plumbing Permits Processed 574 600 600
Number of Sewer Connection Plans Reviewed 135 200 200
Number of Sewer Connections Inspected 156 250 200
PRIVATE SEWER EXTENSION PROGRAM
Number of Private Sewer Extension Plans Reviewed 1 2 2
Number of Private Sewer Extensions Inspected 0 2 2
REPLACEMENT RESERVE ACCOUNT PROGRAM
Number of Design Projects Completed 0 2 1
Number of Construction Projects Completed 1 2 1
Note(1)—Based on the new NPDES Permit issued for Kauai County's Wailua WWTP it is anticipated that
the new permit for the Hilo and Papa'ikou Wastewater Treatment Plants will include nutrient removal
requirements and interim Discharge Limitations. As COH facilities were not designed to achieve nutrient
removal it is expected that Permit Violations will occur under new NPDES Permits. Additionally,while
HWWTP is currently passing Whole Effluent Toxicity Testing(WETT)it is anticipated that the new permit
will be revised to specify WETT limit as a Discharge Limitation and as such,any exceedance would be
considered as a Permit Violation.
311
ENVIRONMENTAL MANAGEMENT
WASTEWATER DIVISION
Program Description
The Operations program involves operating, maintaining, and repairing wastewater
collection, pumping, treatment, and disposal facilities and equipment. The Operations
program includes coordinating the planning, design, construction and inspection of
equipment replacement projects with Wastewater Administration, performing laboratory
analyses to determine permit compliance and efficiency of plant processes; ensuring
regulatory compliance; and storing and maintaining adequate inventory of spare parts and
supplies.
Program Objectives
1. Strive for acceptable ratings from Department of Health during inspections of the
wastewater treatment facilities by exercising proper plant process control, health and
safety procedures and laboratory quality control.
2. Continue to implement an inflow and infiltration (I/I) program for the Hilo Sewer
System in order to reduce influent flow to the Hilo WWTP.
3. Continue to implement an inflow and infiltration (I/I) program for the Kona Sewer
System in order to reduce chloride concentrations as the WWD Administration
continues to establish an effluent reuse program in Kona.
Program Highlights
1. Majority of properties in Honoka'a have connected to the new sewer collection
system.
2. Reduction of influent flows to both the Hilo Wastewater Treatment Plant and
Kealakehe Wastewater Treatment plant of approximately 100,000 gpd attributed to I/I
Reduction efforts.
312
ENVIRONMENTAL MANAGEMENT
WASTEWATER DIVISION
Program Measures
FY 2012-13 FY 2013-14 FY 2014-15
Actual Budget Estimate
WASTEWATER TREATMENT PROGRAM
Percent of Wastewater Treatment Plants Receiving 66% (Note 1) 80% 60%
Acceptable or Conditional Rating from DOH
Hilo WWTP—Average Daily Flow(mgd) 2.3 2.4 2.3
Papa'ikou WWTP-Average Daily Flow(mgd) 0.1 0.1 0.1
Kula'imano WWTP-Average Daily Flow(mgd) 0.1 0.1 0.1
Kapehu WWTP-Average Daily Flow(mgd) 0.01 0.01 0.01
Kealakehe WWTP-Average Daily Flow(mgd) 1.7 1.8 1.7
Honokaa WWTP—Average Daily Flow(mgd) 0.03 0.2 0.1
Kaloko WWTP—Average Daily Flow(mgd) - - 0.01
Pass EPA laboratory quality control test? Yes Yes Yes
EFFLUENT REUSE PROGRAM
Total Volume of Effluent Recycled(kgal/yr) 0 0 0
SEWER LINE MAINTENENANCE PROGRAM
Miles of Sewer Lines Cleaned 38 36 30
Miles of Sewer Lines Video Inspected 15.5 20 20
Number of Point Repairs Completed 48 50 50
PLANT MAINTENANCE PROGRAM
Number of Work Orders Completed 575 450 550
Number of Outstanding Work Orders 14 30 30
Note 1 —Inspection reports for 3 facilities received for FY 12-13
313
ENVIRONMENTAL MANAGEMENT
WASTEWATER DIVISION
Program Expenditures
FY 2012-13 FY 2013-14 FY 2014-15
Actual Budget Estimate
Number of Positions 58 58 58
Salaries and Wages 2,654,915.30 2,910,618 3,220,549
Operations 3,950,572.30 4,477,641 5,407,339
Equipment 13,117.26 53,400 221,000
Program Total 6,618,604.86 7,441,659 8,848,888
Personnel Position Summary
FY 2012-13 FY 2013-14 FY 2014-15
Position Title Authorized Authorized Request
Assist Wastewater Treatment Plant Operator Temp 4 4 4
Assistant Wastewater Treatment Plant Operator 7 7 7
Civil Engineer III 1 1 l
Civil Engineer IV 1 1 1
Civil Engineer VII 1 1 1
Engineering Student 1 1 1
Engineering Support Tech IV 1 1 1
GIS Analyst I - 1 1
Information Systems Analyst 1 - -
Laboratory Technician I - - -
Lead Plant Electrician/Electronics Repairer 1 1 1
Mechanical Repairer 2 2 2
Plant Electrician/Electronics Repairer 1 1 1
Sanitary Chemist I 1 1 1
Sanitary Chemist III 1 1 1
Sewer Maintenance Repairer 6 6 6
Sewer Maintenance Working Supervisor 2 2 2
Sewer Maintenance Working Supervisor III - - -
Storekeeper 1 1 1
Student Helper I 1 1 1
Student Helper II 1 1 1
Wastewater Deputy Division Chief 1 1 1
Wastewater Operations Superintendent 2 2 2
Wastewater Plant Maintenance Mechanic 3 3 3
Wastewater Plant Maintenance Mechanic Supervisor 1 1 1
Wastewater Plant Working Supervisor III 1 1 1
Wastewater Project Manager 1 1 1
Wastewater Treatment Plant Operator I 5 5 5
Wastewater Treatment Plant Operator II 2 2 2
Wastewater Treatment Plant Operator III 4 4 4
Wastewater Treatment Plant Operator IV 2 2 2
Wastewater Treatment Plant Supervisor III I 1 1
Wastewater Treatment Plant Supervisor IV 1 1 1
Total 58 58 58
314
ENVIRONMENTAL MANAGEMENT
SEWER FUND MISCELLANEOUS
FY 2012-13 FY 2013-14 FY 2014-15
Actual Budget Estimate
Fringe Benefits
FICA 196,188.57 222,662 246,372
Pension Accumulation 407,758.10 465,699 531,391
Health Fund 256,734.81 374,671 412,138
Worker's Compensation 23,916.02 50,000 50,000
Total Fringe Benefits 884,597.50 1,113,032 1,239,901
Other Costs
Provision for Compensation Adjustment - 130,000 -
Replacement Reserve Account 173,736.62 1,072,513 654,413
Total Other Costs 173,736.62 1,202,513 654,413
315
CEMETERY FUND
PARKS & RECREATION
CEMETERY FUND
Mission Statement
The Department of Parks and Recreation Cemetery Fund provides affordable burial
facilities for residents of Hawai`i County.
Department Goals
To improve, maintain and upkeep `Alae Cemetery.
Program Description
The Cemetery Fund was authorized to use the revenues from plot sales at `Alae Cemetery
for the improvement, maintenance, and upkeep of`Alae Cemetery.
Program Objectives
Conduct maintenance and repair activities.
Program Highlights
• Maintenance and upkeep of the cemetery has been done on a daily basis.
Funding Source and Position Count
Cemetery Fund $ 10,000 Cemetery Fund -
Grant Revenue - Grant Revenue/Other -
Total Budget: $ 10,000 Total Number of Positions
316
PARKS & RECREATION
CEMETERY FUND
Program Measures
FY 2012-13 FY 2013-14 FY 2014-15
Actual Budget Estimate
Acres Maintained 33 33 33
Program Expenditures
FY 2012-13 FY 2013-14 FY 2014-15
Actual Budget Request
Operations - 10,000 10,000
Program Total - 10,000 10,000
317
BIEWAY FUND
PARKS & RECREATION
BIKEWAY FUND
Mission Statement
The Department of Parks & Recreation Bikeway Fund promotes safe bicycling
transportation and recreation.
Department Goals
1. Provide safe bicycling recreational opportunities for all age groups.
2. Match local Bikeway Funds with federal money whenever possible and desirable.
3. Support programs, planning and physical bikeways (on-road and off-road) that
promote bicycling for transportation, recreation and sport.
Program Description
The Bikeway Fund collects fees for the bikeway fund that will be used for the promotion
of bicycle education and recreational activities.
Funding Source and Position Count
Bikeway Fund $ 171,000 Bikeway Fund -
Grant Revenue - Grant Revenue/Other -
Total Budget: $ 171,000 Total Number of Positions -
318
PARKS & RECREATION
BIKEWAY FUND
Program Objectives
1. Conduct one recreational bike activity in each of 5 recreational districts by
June 30, 2014.
Program Highlights
Yano Hall Bike to Pine trees on September 28, 2012.
Old Kona Airport Park Keiki Triathlon on October 19, 2012.
Program Measures
FY 2012-13 FY 2013-14 FY 2014-15
Actual Budget Estimate
Participants in Recreational Activities 82 250 250
Program Expenditures
FY 2012-13 FY 2013-14 FY 2014-15
Actual Budget Request
Operations 22,500 171,000 171,000
Program Total 22,500 _ 171,000 171,000
319
Bc:tiJ`I"IlFIlCATION FUND
PUBLIC WORKS
BEAUTIFICATION FUND
Mission Statement
To beautify and enhance highways and roadways under the ownership, control and
jurisdiction of Hawai'i County.
Department Goals
1. To maintain several median strips in Kailua-Kona.
2. To control roadside trash by providing refuse containers and pick-up.
3. To maintain and provide new plantings along highways, roadways and County facilities
visible along highways and roadways to create green aesthetically pleasing landscape.
Program Description
The Beautification Fund involves planning projects and working with the community to
beautify the roadways and appropriate facilities in order to enhance the traveling experience.
Program Objectives
1. Continue to initiate two roadside planting projects every year.
2. Continue to plant or replant a minimum of 10 trees each year.
3. Enhance and continue the existing Litter Pick-up along County Roads Program with
the Highways Division of the Department of Public Works.
Funding Source and Position Count
Beautification Fund $ 451,812 Beautification Fund
Grant Revenue - Grant Revenue/Other -
Total Budget: $ 451,812 Total Number of Positions
320
PUBLIC WORKS
BEAUTIFICATION FUND
Program Highlights
Continue a cooperative program with the Department of Parks and Recreation to better
implement the beautification projects.
A cooperative program between the downtown associations in Hilo and Kona and the
Highways Division regarding trash bin installation and maintenance has been established.
Bins are provided by the associations, and our crews install them, remove trash and
replace the liners.
Certain median strips landscaping in the Kona district have been a cooperative effort with
the County contributing for irrigation water and the Kailua Village Business
Improvement District contributing all expenses for plant materials, irrigation systems and
labor to install and maintain.
Additional partnering and cooperation between county agencies occurring during the
2012-2013 fiscal year when water services bills indicated a major leak along the Kuakini
Highway with no visible signs of the leak. Help from the Department of Water Supply,
Highway Maintenance, Engineering, and Building divisions were solicited to quickly
locate the leak and finally repair it.
The completion of the Ane Keohokalole Highway adds two water service bills for
maintenance of the strips of landscaping. Additional trash bins were also added to be
maintained along the roadway.
Program Measures
FY 2012-13 FY 2013-14 FY 2014-15
Actual Budget Estimate
New Projects Initiated 1 2 2
Trees Planted 14 10 10
Additional Information:
Refuse Containers Provided Pahoa Village
(seven 55 gal Bins+two minimum 30 gal Bins for 7 7 7
recycling)
Refuse Containers Provided Puako Beach Road 6 6 6
(six 3 cu.yd.Bins+two minimum 30 gal Bins)
321
PUBLIC WORKS
BEAUTIFICATION FUND
Program Expenditures
FY 2012-13 FY 2013-14 FY 2014-15
Actual Budget Request
Salaries&Wages - 5,300 5,300
Operations 134,021.67 172,870 183,512
Equipment 744.79 4,500 263,000
Program Total 134,766.46 182,670 451,812
322
VEHICLE DISPOSAL FUND
ENVIRONMENTAL MANAGEMENT
VEHICLE DISPOSAL FUND
Mission Statement
To protect public health and safety and the environment by removing and disposing of
derelict and abandoned vehicles and properly disposing of waste generated from such
vehicles.
Department Goals
1. To remove derelict/abandoned vehicles from public roadways on a timely basis. This
includes all public roadways and private subdivision roadways that are open to public
access.
2. To process and properly manage all derelict/abandoned vehicles in a timely manner.
3. To coordinate special community events to remove derelict/abandoned vehicles
island-wide.
Program Description
The Derelict and Abandoned Vehicle Disposal Program provides for identification,
removal, and temporary storage of derelict/abandoned vehicles, as well as
processing/recycling of derelict vehicles in accordance with program procedures.
Program Objectives
1. Coordinate removal from public access roadways those vehicles classified as
abandoned/derelict.
2. Process and recycle all derelict/abandoned vehicles in compliance with Department of
Health requirements.
3. Monitor salvage facility operations contract for the processing of derelict vehicles.
Funding Source and Position Count
Vehicle Disposal Fund $ 3,655,000 Vehicle Disposal Fund 3
Grant Revenue - Grant Revenue/Other -
Total Budget: $ 3,655,000 Total Number of Positions 3
323
ENVIRONMENTAL MANAGEMENT
VEHICLE DISPOSAL FUND
Program Highlights
• 1,127 vehicle incidents were reported for fiscal year 2012-2013, of which 721
vehicles could not be found at the location. However, 406 vehicles were located and
removed, 248 from West Hawai`i and 158 from East Hawai`i.
• Scrap metal contractor removed a total of 21,877 tons for fiscal year 12-13.
Program Measures
FY 2012-13 FY 2013-14 FY 2014-15
Actual Budget Estimate
Vehicles Processed 406 1,100 650
Vehicles Investigated 1,127 1,300 1,300
Scrap Shipments Off-Island(Tons) * 21,877 35,000 N/A
Used Tire Removal(Tons) * 1,130 750 N/A
*The County's scrap metal yards were closed in FY 12-13. Under new contracts,the contractor is
responsible for towing and processing the vehicle and tires.
Program Expenditures
FY 2012-13 FY 2013-14 FY 2014-15
Actual Budget Request
Number of Positions 2 3 3
Salaries and Wages 99,013.55 130,020 137,330
Operations 2,374,868.74 2,278,529 3,417,635
Equipment - 3,600 35,850
Program Total 2,473,882.29 2,412,149 3,590,815
Personnel Position Summary
FY 2012-13 FY 2013-14 FY 2014-15
Position Title Authorized Budget Request
Derelict/Abandoned Vehicle Coordinator 2 2 2
Clerk III 1 1 1
Total 3 3 3
324
ENVIRONMENTAL MANAGEMENT
VEHICLE DISPOSAL FUND MISCELLANEOUS
FY 2012-13 FY 2013-14 FY 2014-15
Actual Budget Request
Fringe Benefits
FICA 6,872.02 10,000 10,400
Pension Accumulation 13,850.03 20,900 23,200
Health Fund 14,954.08 25,986 28,585
Worker's Compensation - 2,000 2,000
Total Fringe Benefits 35,676.13 58,886 64,185
Other Costs
Provision for Compensation Adjustment - 4,000 -
Total Other Costs - 4,000 -
Total Miscellaneous 35,676.13 62,886 64,185
325
SOLID WASTE FUND
ENVIRONMENTAL MANAGEMENT
SOLID WASTE FUND
Mission Statement
To protect public health and safety, and the environment by receiving, handling and
properly disposing of solid waste generated within the County of Hawaii, following
applicable Federal, State, and Local laws and regulations. To develop, maintain, and
enhance programs which encourage the public to divert recyclable and reusable materials
from land disposal.
Department Goals
1. Continue planning for revenue producing programs or grants to reduce the Solid
Waste Division's dependency on the General Fund and to ultimately become
financially self- sufficient.
2. Comply with Federal, State, and Local laws and regulations relating to solid waste
management.
3. Provide clean and convenient transfer stations island-wide for the public to safely
dispose of household refuse and recyclable materials.
4. Provide safe and efficient disposal sites for commercial solid waste.
5. Target a 40% reduction or diversion rate for our recyclable commodities from
entering the landfill by 2016. Provide convenient options for both the residential and
commercial sectors to recycle.
6. Continue planning for the future use, closure, and/or replacement of selected facilities
based on evolving technology, regulations and demands on manpower and facilities.
7. Continue post-closure maintenance and monitoring at the Kailua and Waimea
landfills in accordance with Federal and State regulations.
8. Continue to provide convenient events island wide for the proper disposal of
household hazardous waste and ewaste.
Funding Source and Position Count
Solid Waste Fund $ 8,230,766 Solid Waste Fund 128
Subsidy $ 17,566,879 Grant Revenue/Other 0
Grant Revenue $ 717,266 -
Total Budget: $ 26,514,911 Total Number of Positions 128
326
ENVIRONMENTAL MANAGEMENT
SOLID WASTE FUND
Program Description
The Solid Waste Division operates and maintains, by either County personnel or by
contractual services, all solid waste collection and disposal facilities in the County of
Hawai`i, in accordance with Federal, State and Local laws and regulations. This includes
two active landfills,two inactive landfills, twenty-two transfer stations and island-wide
hauling operations.
Program Objectives
1. Implement proposed actions identified in the Update to the Integrated Solid Waste
Management Plan for the County of Hawai`i.
2. Continue repairs and enhancement services at all County transfer stations.
3. Fleet Maintenance - Continue a daily maintenance checklist and recurring
replacement schedule on our heavy equipment based on age and repair costs.
4. Comply with Department of Health Chapter 58.1 Hawai`i Administrative Rules to ban or
require source separation of green waste from entering County disposal facilities.
5. Continue post-closure maintenance and monitoring of Kailua and old Waimea landfills.
6. Expand recycling education, glass recycling, e-waste collections and household
hazardous waste collections.
7. Support the State DOH HIS programs and redemption centers for the public.
8. Provide for the proper closure of former Kona and Hilo scrap metal yards.
Program Highlights
• Construction completed for upgrades to the Kealakehe transfer station.
• Continued the sliver fill operation to gain additional life at the South Hilo Sanitary
Landfill by utilizing all available air space. Increased surveying so as to improve
operating practices and achieve higher rates of compaction, and continue utilizing
alternative daily cover.
• Reached a 34% diversion rate of recyclable commodities from entering the landfill.
• Achieved a rate of redemption of 90% for the H15 program in fiscal year 2012-13.
327
ENVIRONMENTAL MANAGEMENT
SOLID WASTE FUND
Program Measures
FY 2012-13 FY 2013-14 FY 2014-15
Actual Budget Estimate
Additional Information
East Hawaii
Tons of Refuse Disposed at Transfer Stations 32,955 32,500 34,300
Transfer Stations Maintained 11 11 11
Total Chutes for Container Trailers 19 19 19
Total Container Trailers Available 40 40 40
Active Landfills Maintained 1 1 1
*Reuse Centers 3 - 3
Recycling Processing&Collection Centers 10 10 10
Total Tonnage Disposed at Hilo Landfill 62,550 64,100 64,300
West Hawaii
Tons of Refuse Disposed at Transfer Stations 35,904 33,500 39,300
Transfer Stations Maintained 11 11 11
Total Chutes for Container Trailers 15 15 16
Total Container Trailers Available 38 38 39
Active Landfills Maintained 1 1 1
*Reuse Centers 4 - 4
Closed Landfills Maintained 2 2 2
Recycling Processing &Collection Centers 11 11 11
Total Tonnage Disposal at West Hawaii Landfill 91,032 87,200 93,000
County wide diversion from landfill rate 34% 43% 39%
*New program measure for FY14-15 that was not included in the FY13-14 Budget.
Program Expenditures
FY 2012-13 FY 2013-14 FY 2014-15
Actual Budget Request
Number of Positions 127 128 128
Salaries and Wages 5,011,973.74 5,229,008 5,613,405
Operations 17,706,557.76 17,432,095 18,220,216
Equipment 6,234.36 4,900 3,100
Program Total 22,724,765.86 22,666,003 23,836,721
328
ENVIRONMENTAL MANAGEMENT
SOLID WASTE FUND
Personnel Position Summary
Position Title FY 2012-13 FY 2013-14 FY 2014-15
Authorized Authorized Request
Civil Engineer III 1 1 1
Civil Engineer IV 1 1 1
Clerk III 1 1 1
Equipment Operator II Temp 1 1 1
Equipment Operator III 37 37 38
Equipment Operator III Temp 1 1 1
Laborer II 1 1 1
Lead Solid Waste Transfer Station Attendant 1 1 1
Program Support Technician - - 1
Recycling Coordinator 1 1 1
Recycling Specialist III 1 1 1
Recycling Specialist II 3 3 3
Safety Driver Improvement Coordinator - 1 1
Scale Attendant 4 4 4
Solid Waste Facility Attendant 55 55 54
Solid Waste Operations Division Chief 1 1 1
Solid Waste Superintendent 2 2 2
Solid Waste Supervisor 4 4 4
Solid Waste Transfer Station Attendant Temp 4 4 3
Solid Waste Working Supervisor 2 2 2
Solid Waste Working Supervisor Temp 3 3 3
Student Helper I 1 1 1
Student Helper II 1 1 1
Welder 1 1 1
Total 127 128 128
329
ENVIRONMENTAL MANAGEMENT
SOLID WASTE FUND M �. ..
ISCELLANEOUS
FY 2012-13 FY 2013-14 FY 2014-15
Actual Budget Request
Fringe Benefits
FICA 353,818.85 400,081 444,725
County Pensions 776,729.11 836,652 959,212
Health Fund 614,767.75 744,775 819,253
Vacation Pay - 30,000 30,000
Worker's Compensation 270,208.28 475,000 425,000
Total Fringe Benefits 2,015,524.99 2,486,508 2,678,190
Other Costs
Provision for Compensation Adjustment - 215,000 -
Total Other Costs - 215,000 -
Total Fringe Benefits 2,015,523.99 2,701,508 2,678,190
330
GOLF COURSE FUND
PARKS & RECREATION
GOLF COURSE FUND
Mission Statement
The Department of Parks &Recreation Golf Course Fund strives to provide a quality
recreational experience for the golfing community with excellence, integrity and aloha.
Department Goals
To continue to provide the golf public with a challenging, safe, and well-maintained
facility.
Program Description
This program operates and maintains the only public golf course on the Island of
Hawai`i. Activities include the maintenance of grounds and facilities, and the scheduling
of all golf activities.
Funding Source and Position Count
Golf Course Fund $ 884,400 Golf Course Fund 20
Subsidy $ 348,264 Grant Revenue/Other -
Total Budget: $ 1,232,664 Total Number of Positions 20
331
PARKS & RECREATION
GOLF COURSE FUND
Program Objectives
1. Improve, beautify and maintain the greens, tees and fairways at the Hilo Municipal
Golf Course by:
a. aerating all golf course greens in October and May, weather permitting;
b. verticut and de-thatch all greens in July, October, January, and April, weather
permitting, or as needed;
c. controlling application of fertilizer and pesticide to greens, fairways and tees
weekly, or as needed;
d. controlling application of herbicide to greens, tees, stream beds, ditches and
course boundaries weekly, or as needed;
e. daily mowing of greens;
f. mowing of tee tops every Thursday, weather permitting;
g. mowing of fairways Monday through Friday, weather permitting;
h. top dressing greens monthly, weather permitting.
i. rolling of greens on a weekly basis, or as needed.
2. Schedule and assign tee times for:
a. individuals and groups on a daily basis;
b. club tournaments every six months;
c. larger fundraising tournaments on an annual basis. Targeting, but not limited to
six fundraisers per fiscal year.
3. Schedule inspection and repairs of course structures, clubhouse facilities and
maintenance warehouse during the months of July, October, January, and April.
4. Daily routine inspections and maintenance of equipment, course vehicles and safety
equipment.
5. 80% of the service surveys received by golfers will be satisfactory or better.
6. 50% of all employees will have at least one training course.
7. 100% of employees will be exposed to safety talks at least once per month.
332
PARKS & RECREATION
GOLF COURSE FUND
Program Measures
FY 2012-13 FY 2013-14 FY 2014-15
Actual Budget Estimate
Acres Maintained 124 124 124
Rounds of Golf 71,352 85,000 85,000
Tournaments 29 29 35
Aerated Greens 38 38 38
Course Closures 4 2 2
Play Suspensions 26 5 5
Program Expenditures
FY 2012-13 FY 2013-14 FY 2014-15
Actual Budget Request
Number of Positions 20 20 20
Salaries and Wages 634,541.79 715,012 761,413
Operations 162,694.79 176,321 158,063
Equipment - 400 400
Program Total 797,236.58 891,733 919,876
Personnel Position Summary
FY 2012-13 FY 2013-14 FY 2014-15
Position Title Authorized Authorized Request
Equipment Operator I Temp 1 1 1
Golf Course Groundskeeper I 7 7 7
Golf Course Groundskeeper II 4 4 4
Golf Course Groundskeeper III 1 1 1
Golf Course Maintenance Supervisor 1 1 1
Golf Course Manager 1 1 1
Golf Course Operations Assistant 1 1 1
Golf Course Starter 1 1 1 _
Golf Course Starter'/2T 2 2 2
Mechanical Repairer-Welder 1 1 1
Total 20 20 20
333
PARKS & RECREATION
GOLF COURSE FUND MISCELLANEOUS
FY 2012-13 FY 2013-14 FY 2014-15
Actual Budget Request
Fringe Benefits
FICA 44,147.88 52,000 58,248
Pension Accumulation 95,148.57 114,402 125,633
Health Fund 79,517.01 99,709 114,212
Worker's Compensation 3,242.87 13,601 14,695
Total Fringe Benefits 222,056.33 279,712 312,788
Other Costs
Provision for Compensation Adjustment - 35,000 -
Total Other Costs - 35,000 -
Total Miscellaneous 222.056.33 314,712 312,788
334
EOTHERMAL
RELOCATION &
COMLMUNITY
BENEFITS
FUND
PLANNING
GEOTHERMAL RELOCATION & COMMUNITY
BENEFITS FUND
Mission Statement
To establish and administer a geothermal relocation and community benefits program for
the relocation of qualified owner-occupants residing near the Puna Geothermal Venture's
plant who want to be permanently relocated, and to fund expenditures for the benefit of
Lower Puna.
Department Goals
The Planning Department is authorized to establish a program for the relocation of
owner-occupants residing near the Puna Geothermal Venture's plant and who want to be
permanently relocated, and to fund expenditures for the benefit of Lower Puna, including,
but not limited to, road improvements, water infrastructure development, land
acquisition,parks and recreational facility needs, civil defense, and mass transit
improvements.
The Planning Director is hereby authorized to purchase the affected properties by
negotiation for not more than 130% of the assessed value, as determined by the Real
Property Tax Division of the Department of Finance and dispose of the affected
properties by public auction or pursuant to Article 19 of Chapter 2, with the exception of
the requirement for council resolution found in Section 2-111(a).
Complete the purchases and disposition of the relocation properties on file.
Funding Source and Position Count
Geothermal Relocation & $ 1,700,000 Geothermal Relocation &
Community Benefits Fund Community Benefits Fund
Grant Revenue - Grant Revenue/Other -
Total Budget: $ 1,700,000 Total Number of Positions
335
PLANNING
GEOTHERMAL RELOCATION & COMMUNITY
BENEFITS FUND
Program Description
Ordinance No. 08-37 renamed and redefined the Geothermal Relocation Revolving Fund
Program to the Geothermal Relocation and Community Benefits Fund Program. The
Geothermal Relocation and Community Benefits Program shall be funded by proceeds
from the following sources:
1. Geothermal royalties received from the Department of Land and Natural Resources.
2. Proceeds from the sale of properties purchased under this program.
3. Rental fees from any of the properties purchased under this program.
The proceeds from the fund shall be used for the necessary expenses in administering and
carrying out the purposes of the geothermal relocation and community benefits program.
Expenditures relating to the geothermal relocation and community benefits program
include, but are not limited to:
1. The costs of any necessary appraisals required under this program.
2. The payment of necessary fees and expenses.
3. The costs of the purchase of an affected dwelling and property in accordance with this
chapter, if necessary.
4. The costs necessary to dispose of or rent affected dwelling and property.
5. Expenditures for public purposes including road improvement, water infrastructure,
land acquisition, parks and recreational facility needs, civil defense, and mass transit
improvements.
(A) Funds shall be expended in Lower Puna, which is defined as extending from
Hawaiian Paradise Park Subdivision to Kalapana and including Orchidland
Estates, Ainaloa, Hawaiian Beaches, Hawaiian Shores, Kapoho, Pahoa,
Nanawale, Leilani Estates, and other communities proximate to Pahoa.
(B) Expenditures under this subsection shall be made in accordance with
appropriations adopted by the Hawaii County Council after receiving
recommendations from the Planning Director.
Program Objectives
1. The Geothermal Relocation and Community Benefits Fund shall be administered in
an efficient and responsible manner complying with all applicable ordinances and
rules.
336
PLANNING
GEOTHERMAL RELOCATION & COMMUNITY
BENEFITS FUND
Program Highlights
• The County is currently negotiating with the landowner(s) who filed a request for
permanent relocation. There are currently 26 request(s) for relocation. These
requests will deplete most of the Geothermal Relocation and Community Benefits
Fund. Negotiations still being handled by Prudential Orchid Isle Properties to
purchase the first five (5) homes.
Program Measures
FY 2012-13 FY 2013-14 FY 2014-15
Actual Budget Estimate
Community Benefits 0 0 0
Dwellings Acquired 0 8 5
Dwellings Sold 0 13 6
Program Expenditures
FY 2012-13 FY 2013-14 FY 2014-15
Actual Budget Request
Community Benefits 38,663.38 - -
Operations - 1,700,000 1,700,000
Program Total 38,663.38 1,700,000 1,700,000
337
HOUSING FUND
, .,,..,I
HOUSING
OFFICE OF HOUSING & COMMUNITY
DEVELOPMENT
Mission Statement
To provide for the development of viable communities in Hawai'i County by providing
decent housing, suitable living environments and expanding economic opportunities.
Department Goals
1. Administrative Division
To deliver services efficiently, effectively, and fairly to the public and to provide
necessary support services to the Existing Housing, Community Development,
and Grants Management Divisions.
2. Community Development Division
To facilitate the development of housing opportunities that meets the needs of
low- and moderate-income residents through community collaboration and data
research, policy development and implementation, resource coordination,project
development and compliance oversight.
3. Existing Housing Division
To maximize the use of the existing housing stock within the County by offering
expanded opportunities for low income household for rental assistance and self-
sufficiency programs.
4. Grants Management Division
To provide for maximum community development opportunities through the use
of funds from the U. S. Department of Housing and Urban Development (HUD),
the U.S. Department of Labor(USDOL), and other appropriate grants and
programs.
Funding Source and Position Count
Housing Fund $ 862,248 Housing Fund—Federal/County Split 22
Subsidy $ 1,553,091 Grant Revenue/Other 29
Grant Revenue $ 14,687,095
Other $ 866,521
Total Budget $ 17,968,955 Total Number of Positions 51
338
HOUSING
OFFICE OF HOUSING & COMMUNITY
DEVELOPMENT
Program Description
Administrative Division
The Administrative Division is responsible for the accounting, clerical, and technology
support services to the department.
Community Development Division
The Community Development Division is responsible for the data coordination, program
and policy compliance and support, and project and construction management for
programs and projects that benefit low- to moderate-income residents.
The Planning Branch provides data coordination, program and policy compliance and
support, while the Development Branch provides project and construction management.
Existing Housing Division
The Existing Housing Division (EHD) manages the Office of Housing and Community
Development's (OHCD) housing programs.
The Family Self-Sufficiency Branch administers the Section 8 Family Self-Sufficiency
Program and the Section 8 Homeownership Option Program.
The Rental Assistance Branch administers the Housing Choice Voucher (Section 8)
Program, the Section 8 Project-Based Voucher Program and the HOME Tenant-Based
Rental Assistance Program. The EHD also monitors the management of Kula'imano
Elderly Housing and 'Ouli 'Ekahi Housing Projects.
The Housing Programs Branch administers the Residential Emergency Repair
Program (RERP).
Grants Management Division
The Grants Management Division is responsible for the administration of federal grants,
which primarily benefit low- and moderate- income persons.
The Grants Administration Branch is responsible for the Community Development Block
Grant (CDBG), HOME Investment Partnerships Program (HOME),Neighborhood
Stabilization Program (NSP), Special Purpose Grant, Housing Preservation Grant and
other Grant Programs.
339
HOUSING
OFFICE OF HOUSING & COMMUNITY
DEVELOPMENT
Program Description (continued)
The Workforce Development Branch administers the Workforce Investment Act(WIA)
grant. The Branch also provides staff support to the Workforce Investment Board, the
Hawai'i Youth Council, and its various committees.
Program Objectives
Community Development Division
Development Branch
1. Complete the construction of 45 for-sale units in Phase 3 of the Kamakoa Nui
Workforce Housing Community.
2. Develop and complete the landscaping, which includes a park and basketball court,
Na Kahua Hale 0 Ulu Wini.
Planning Branch
1. Complete two Fair Housing trainings for the general public.
2. Complete two Fair Housing trainings for persons with language barriers.
3. Increase Fair Housing training attendance by four new landlords.
Existing Housing Division
Family Self Sufficiency Branch
Family Self Sufficiency Program
1. Provide services to at least 30 participants through the Section 8 Family Self-
Sufficiency Program by June 30, 2015.
Section 8 Homeownership Option Program
1. Complete one Section 8 Homeownership Option Program transactions with an
eligible program participant.
Housing Programs Branch
Residential Emergency Repair Program
1. Provide loans and complete home repairs for 15 low and moderate income home
owners.
340
HOUSING
OFFICE OF HOUSING & COMMUNITY
DEVELOPMENT
Program Objectives (continued)
Rental Assistance Branch
Housing Choice Voucher (Section 8) Program
1. Maintain a 99% utilization rate of HUD provided funding for the Housing Choice
Voucher (Section 8) Program.
HOME Tenant Based Rental Assistance Program
1. Maintain 99%utilization rate of funding for Tenant Based Rental Assistance
Program.
Grants Management Division
Grants Administration Branch
Community Development Block Grant (CDBG)
1. Fund, monitor, complete, and/or close approximately five CDBG projects in
accordance with program regulations. Projects will benefit at least 80% low and
moderate income persons.
HOME
1. Fund, administer, complete and/or close out approximately four HOME projects in
accordance with program regulations. Projects will benefit 100% low and moderate
income persons.
Workforce Development Branch
Workforce Investment Act (WIA)
1. Provide services to: 185 adults who are 18 years of age and older and meet the
income requirement. 143 dislocated workers who have recently been laid off due to
company closure or who have been given notice of layoff. 162 in-school youth (ages
14-18) and out-of-school youth(ages 14-21) who are considered disadvantaged with
at least one of the WIA program barriers.
341
HOUSING
OFFICE OF HOUSING & COMMUNITY
DEVELOPMENT
Program Highlights
Community Development Division
1. Constructed 36 transitional/rental units of the Kaloko Housing with a remaining
twenty units currently under construction.
2. Provided construction management services to six projects: Carvalho Park, Waiakea
Uka,North Kohala, Kula'imano, A.J. Watt Gymnasium, & Yano Hall.
Planning Branch
1. Implemented the housing code on two conditioned housing developments: Completed
EMW Enterprises and having ongoing discussions with Lava Kuakini.
2. Approval of rules and form documents for the housing code is ongoing.
3. Provided technical assistance with funding/exemption to four housing projects: EMW
Enterprises, Riverside Apts., HICDC Adult Daycare Ph. 2 and Mohouli Heights
Senior Housing.
4. Completed two Fair Housing trainings for the general public.
5. Completed two Fair Housing trainings for persons with language barriers.
6. Completed trainings for seven landlords.
7. Provide technical assistance to 32 Fair Housing inquiries.
Existing Housing Division:
1. Rental Assistance Programs: Assisted 1,850 low and moderate-income
persons/families through the Housing Choice Voucher(Section 8) Program and the
HOME Tenant Based Rent Assistance Programs. Maintained a 99%utilization rate
of program funds;
2. Family Self Sufficiency Program: Working with 36 families
Grants Management Division
Grants : Applied and received federal grants as follows:
• HUD grants FY12-13 totaling $5,445,236 and FY13-14 totaling $2,627,655
• USDOL Workforce Grants FY12-13 totaling $1,521,232 and FY13-14
totaling $1,376,826
Workforce Development Programs: Assisted 277 adults, 233 dislocated workers, and 161
youth with workforce development, training, summer employment; The One-Stop
hosted various entrepreneurship and green training job clubs and expanded rural
outreach to NHERC;
342
HOUSING
OFFICE OF HOUSING & COMMUNITY
DEVELOPMENT
Program Highlights (continued)
1. Projects: Completed architectural barrier removal at Carvalho Park and Pi`ihoua
Gym, Waiakea Uka Park and Gym, Pana'ewa Park and acquisition of fire truck for
Pahoa Fire Station. Construction of the new Pana'ewa Park Covered play courts, 9
self-help houses in North Kohala, Hawai`i and 7 self-help houses in Keaau, Hawai`i.
343
HOUSING
OFFICE OF HOUSING & COMMUNITY
DEVELOPMENT
Program Measures
Administrative Division FY 2012-13 FY 2013-14 FY 2014-15
Actual Budget Estimate
#of improvements to clerical services(Laserfiche) 1 2 1
#of improvements to accounting services 3 2 1
#of fiscal monitoring of various programs and 4 3 3
projects conducted.
Frequency of monitoring monthly expenditures 12 12 12
Frequency of monitoring goals&objectives 4 4 4
Complete budget,goals&objectives for the next FY 1 1 1
#of upgrade to hardware and software of LAN/WAN 1 1 -
#of HCHA&WIB meetings to service&coordinate 8 8 8
Community Development Division FY 2012-13 FY 2013-14 FY 2014-15
Actual Budget Estimate
#of affordable housing agreements executed 60 1 31
#of transitional units constructed 14 - -
#of permanent,rental housing units constructed 36 20 -
#of for—sale housing units constructed - 20 45
#of housing—related studies completed - - I
#of FH awareness videos completed 1 - -
#of FH#trainings for general audiences 2 2 2
#of FH trainings for non-/limited-English audiences 2 2 2
#of new landlords attending Fair Housing training 7 4 4
#of persons assisted with FH inquiries/issues 32 20 20
#of housing projects provided assistance 4 4 4
#of projects assisted with construction management 6 7 -
#of rule/form sets approved for housing code - 1 -
Residential Loan Programs: 20 -
#of rehabilitated homes completed
Note:Dashes in FY2012-13 column indicate that the indice not monitored during this budget period. Dashes in FY
2013-14 column indicate that the indice is no longer included.
344
HOUSING
OFFICE OF HOUSING & COMMUNITY
DEVELOPMENT
Program Measures (continued)
Existing Housing Division FY 2012-13 FY 2013-14 FY 2014-15
Actual Budget Estimate
Amt of funds Administered through the Housing $13,378,759 $15,120,511 $13,355,924
Choice Voucher Program
Housing Choice Voucher Program(HCV):
%of funds utilized(total amount of rental assistance 95% 99% 99%
used as a percent of the budget authorized)
Tenant Based Rental Assistance Program:
cYo of funds utilized(total amount of rental assistance 95% 99% 95%
used as a percent of the budget authorized)
Section 8 Family Self-Sufficiency Program: 44 50 36
#of participants on contract with program
Section 8 Homeownership Program:
#of participants who purchased a home through the 4 1 1
program
Average#of Families Served in HCV: 1,850 1,850 1,850
Grants Management Division FY 2012-13 FY 2013-14 FY 2014-15
Actual Budget Estimate
$amt of grant funds received for the County CDBG$2,520,236 CDBG$2,500,000 CDBG$2,500,000
HOME$2,925,000 HOME$0 HOME$0
WIA$1,521,232 WIA$1,300,000 WIA$1,300,000
Spend down CDBG funds to comply with HUD's
ratio of grant amount to balance by April 1.40 <1.5 <1.5
%of CDBG funds that will benefit persons earning
less than 80%of the median income as established by 89% 80% 80%
HUD
%of HOME funds that will benefit persons earning
less than 80%of the median income as established by 100% 100% 100%
HUD
#of Adults served through the WIA Program 235 221 185
#of Dislocated Workers served through WIA
Program 208 225 143
#of Youth served through WIA Program 172 159 162
#of HUD projects administered/monitored 27 20 20
345
HOUSING
OFFICE OF HOUSING & COMMUNITY
DEVELOPMENT
Program Expenditures
FY 2012-13 FY 2013-14 FY 2014-15
Actual Budget Request
Number of Positions 51 51 51
Salaries and Wages 2,109,440.43 2,373,172 2,517,908
Operations 13,767,916.63 14,106,594 13,858,479
Equipment 8,368.01 18,050 36,450
Program Total 15,885,725.07 16,497,816 16,412,837
346
HOUSING
KULA'IMANO ELDERLY HOUSING FUND
Program Expenditures
FY 2012-13 FY 2013-14 FY 2014-15
Actual Budget Request
Operations 249,018.66 296,112 307,759
Equipment - 18,000 18,000
Program Total 249,018.66 314,112 325,759
347
HOUSING
O'ULI 'EKAHI HOUSING FUND
Program Expenditures
FY 2012-13 FY 2013-14 FY 2014-15
Actual Budget Request
Operations 246,267.81 313,500 341,375
Equipment - 10,500 14,500
Program Total 246,267.81 324,000 355,875
348
HOUSING
m
OFFICE OF HOUSING & COMMUNITY
DEVELOPMENT
Personnel Position Summary
FY 2012-13 FY 2013-14 FY 2014-15
Position Title Actual Budget Estimate
Housing Administrator 1 1 1
Assistant Housing Administrator 1 1 1
Account Clerk 2 2 2
Accountant II 2 2 2
Accountant III 1 1 1
Accountant IV 1 1 1
Clerk II 2 2 2
Clerk III 2 2 2
Housing&Community Dev Specialist I 1 1 1
Housing&Community Dev Specialist III 11 11 11
Housing&Community Dev Specialist IV 3 3 3
Housing&Community Dev Specialist V 8 8 8
Housing&Community Dev Specialist VI 3 3 3
Housing&Community Development Technician II 1 1 3
Housing&Community Development Worker II 1 1 -
Housing&Community Development Worker III 1 1 -
Housing Administrative Assistant 1 1 1
Housing Quality Standards Technician III 2 2 2
Private Secretary 1 1 1
Senior Account Clerk 1 1 1
Special Program Coordinator 3 3 3
Student Helper I 2 2 2
Total 51 51 51
349
HOUSING
OFFICE OF HOUSING & COMMUNITY
DEVELOPMENT
Miscellaneous
FY 2012-13 FY 2013-14 FY 2014-15
Actual Budget Estimate
Fringe Benefits
FICA 149,535.08 181,548 192,620
Pension Accumulation 319,598.45 379,708 415,455
Health Fund 191,645.70 231,368 254,859
Total Fringe Benefits 660,779.23 792,624 862,934
Other Costs
Provision for Compensation Adjustments - 120,000 -
Ouli Ekahi Housing Proj Replacement Reserve Acct - 11,550 11,550
Total Other Costs - 131,550 11,550
Total Miscellaneous 660,779.23 924,174 874,484
350
GEOTHERMAL
ASS ET FUND
PLANNING
GEOTHERMAL ASSET FUND
Mission Statement
The Geothermal Asset Fund shall be fund by payments made by Puna Geothermal
Venture, a Hawai`i Partnership, its successors or assigns and the State of Hawai`i for the
purpose of compensating persons impacted by geothermal energy development activities
pursuant to the provisions incorporated in Geothermal Resource Permit No. 2.
Department Goals
The Planning Commission is authorized to direct the payment of money from the
Geothermal Asset Fund to claimant(s) whom the Planning Commission finds has been
adversely impacted by activities authorized or unauthorized by Geothermal Resource
Permit No. 2, issued by the County of Hawai`i, and to authorize payment for community
approved geothermal impact mitigation projects within the District of Puna.
Program Description
All Claims for release of monies from the Geothermal Asset fund will be presented to
and reviewed by a Profession Claims Adjuster, who will then present its findings and
recommendations to the Planning Commission. The Planning Commission will review
these findings and then render a decision.
Program Objectives
The Geothermal Asset Fund shall be administered in an efficient and responsible manner
complying with all applicable ordinances and rules.
Program Highlights
One claim was filed but the expenditure has not been made, subject to clarification by the
claimant of the expenditure and subsequent approval by the Planning Commission.
Funding Source and Position Count
Geothermal Asset Fund $ 50,000 Geothermal Asset Fund -
Grant Revenue - Grant Revenue/Other -
Total Budget: $ 50,000 Total Number of Positions
351
PLANNING
GEOTHERMAL ASSET FUND
Program Measures
FY 2012-13 FY 2013-14 FY 2014-15
Budget Estimate Estimate
Claims 1 5 2
Program Expenditures
FY 2012-13 FY 2013-14 FY 2014-15
Budget Request Request
Operations - 300,000 50,000
Program Total - 300,000 50,000
352