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properly reflect all `direct and indirect expenditures and all <br /> interest or other income earned as the result of funds provided <br /> pursuant to this Contract. Grantee ' shall ensure that its own <br /> books, records, and documents are available for inspection, <br /> reviews or audits, at all reasonable times by Agency or the <br /> United States Department of Justice. In addition, Grantee shall <br /> prepare and submit to the Agency reports in such form and at <br /> such times as Agency or the Bureau ' of Justice Assistance may <br /> require. Grantee shall submit quarterly financial reports <br /> fifteen (15) calendar days after the end of each calendar. <br /> • quarter. 'Grantee shall submit monthly request for .funds and <br /> cash balance reports fifteen (15) calendar days after 'the end : of <br /> each month. The .final fiscal reports must be received by Agency <br /> within sixty (60) days after the date this Contract terminates <br /> or unless mandated earlier by Agency. Record's and financial <br /> accounts shall be retained by . the Grantee and shall be <br /> accessible to Agency and -the United States Department of Justice , <br /> for at least three years .after Agency' s grant with the Bureau of <br /> Justice Assistance is closed., <br /> • 11 . The final drawdown for funds must be <br /> received by Agency within thirty (30) days after the date this <br /> • Contract terminates . <br /> 12 . Any funds provided to Grantee under this <br /> • Contract which are unencumbered on the date this Contract <br /> • <br /> 9 (rev. 12/2013) <br />