HomeMy WebLinkAboutCOM 0007.029 2012-2014 William P Kenos Nancy E. Crawford
Director
Deanna S Sako
'TE os NUJ► Deputy Director
County of Hawaii
Finance Department tag n
25 Aupuni Street, Room 2103 • Hilo,Hawaii 96720 O n
(808)961-8234 • Fax(808)961-8569 C:)
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April 22, 2014
J Yoshimoto, Chairman, D
and Members of the I-lawai`i County Council CO
County of Hawaii
Hilo. lIawari 96720
Dear Chairman Yoshimoto and Members of the County Council:
StiBJECT Transfer of Funds
April 1 through April 15, 2014
Attached is a Report of Transfers Authorized showing transfers made from April 1
through April 15, 2014. Copies of the approved transfer forms are attached for reference.
If you need further information, please contact the department that requested the transfer.
Sincerelv,
I
Kay Oshiro
Controller
Attachments
Comm. No. -7. oo
Ref. To:__ PC,.
Halrai i C'ountY is an equal opportunity provider and employer Ref. Date-_APR 232 14
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2014 APR 3 PM 1 12
Form#:A-102 COUNTY OF HAWAII
Revised 07/01 OFFICE OF THE MAYOR
REQUEST TO TRANSFER FUND, Y COUNTY OF HAWAII L 4_3
MALOP2 MIL' DMO.
DEPARTMENT PUBLIC WORKS DIVISION ENGINEERING
CONTACT BEN ISHII PHONE 961-8423 DATE 4 / 1 / 14
FISCAL PERIOD: July 1, 20 13 to June 30, 20 14
FROM ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010.183.5183 02.111 Engineering Division Oce, Rental/Lease $ 2,500
TOTAL $ 2,500
TO ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
0 10.183 5183.06 480 Engineering Div Equip $ 2,500
TOTAL. $ 2,500
EXPLANATION (Provide complete explanation)
Funds being transferred to our equipment account to purchase testing equipment for aggreagtes used in our
construction projects. Surplus funds available in our Rental/Lease account due to the cancellation of our large
format printer maintenance agreement and that no service was required this fiscal year
SUBMITTED BY DATES/U
Department Head
ACTION _ Recommend Approval _ Recommend Deferral —Recommend Denial
Signed Pli- , DATE APR/ — 3 2914
Dir tor of Finance
Approved _ Deferred _Denied
Signed DATE APR - 3 ?014
Mayor
Transfer No 33
t
Form#:A-102 COUNTY OF HAWAII
Revised:07/01
REQUEST TO TRANSFER FUNDS RECEIVED
DEPARTMENT Hawaii Police Department DIVISION. ADMINISWTWUT 1
CONTACT- Non Ishii PHONE: 961-2273 DATE- 3 QF$I10E/CIF47HE MAYOR
–007n l y 0f HAWAII
FISCAL PERIOD: July 1, 20 13 to June 30, 20 14 VI
—htyn-{ MD C, MD.
FROM- ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010.201.5207.01.011 South Hilo -Reg S &W $ 50,000.00
010.201.5212.01.011 Kona-Reg S & W 20,000.00
010.201.5214.01.011 Puna-Reg S &W 20,000.00
TOTAL: $ 90,000.00
TO- ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010.201.5203.51.011 Admm Svc - Reg S & W $ 90,000 00
TOTAL: $ 90,000.00
EXPLANATION (Provide complete explanation)-
Funds are budgeted for the recruits under the vacant positions which are located in various districts. Funds are
being transferred to the Administrative services Regular salaries and wages account to cover the cost of the
recruits salaries.
Funds are available under these accounts due to current vacancies that the recruits will occupy upon completion
of the recruit training period.
APR - 2 2014
SUBMITTED BY: DATE: / !
D partmen Head
ACTION: I Recommend Approval _Recommend Deferral _Recommend Denial
1 �
APq 2014
DATE.
Signed
F
Director of finance
inance
Ap roved _Deferred _Denied
Signed- DATE: AP' – 7 2914
Mayor _
Transfer No �{
I V u-�
Z014 APR 4 AM 11 29
Form#:A-102 COUNTY OF HAWAII
Revised:07/01 OFFICE OF -,'.HE MAYOR
REQUEST TO TRANSFER FUNDS COUNTY OF HAWAII
BY
M``,,YOR MD � M0
DEPARTMENT. Hawaii Police Department DIVISION- ADMINISTRATION/FINANCE
CONTACT Non Ishii PHONE- 961-2273 DATE- 3 / 31 / 14
FISCAL PERIOD: July 1, 20 13 to June 30, 20 14
FROM- ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010.201.5203.71.011 DL -Reg S &W $ 35,000.00
010.201.5209.01 Ol 1 Hamakua -Reg S &W 15,000.00
010.201.5213.01.011 Kau-Reg S& W 150,000.00
010.201.5215.61.011 Hipal -Reg S &W 25,000.00
TOTAL: $ 225,000.00
TO- ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010.201.5203.51.011 Admm Svc -Reg S &W $ 225,000.00
TOTAL: $ 225,000.00
EXPLANATION (Provide complete explanation):
Funds are budgeted for the recruits under the vacant positions which are located in various districts. Funds are
being transferred to the Administrative services Regular salaries and wages account to cover the cost of the
recruits salaries.
Funds are available under these accounts due to current vacancies that the recruits will occupy upon completion
of the recruit training period.
SUBMITTED BY DATE: APR/- 2 20)4
Department H
ACTION* Recommend Approval _Recommend Deferral _Recommend Denial
� a �� - APB - 4
Signed. - -/� .4 DATE: AP/R
�ti s Director of F�Hance
pproved _Deferred _Denied
Signed f`„'.�'�'-� — DATE: OR - 7/2014
Mayor
Transfer No. 35
RECEIVEic
Form#.A-102 COUNTY OF HAWAII ZOly RPR 8 PIN 4 F2
Pevised 07/01
REQUEST TO TRANSFER FUNDS OFFiOE pr THE MAYOR
BY COUNTY OF HAWAII
DEPARTMENT Corporation Counsel DIVISION MAY�P -----_
� L,
CONTACT Joyce Unoki PHONE 961-8251 DATE 04 / 03 / 14
FISCAL PERIOD: July 1, 20 13 to June 30, 20 14
FROM ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
0 10.131 5131 02.1 15 Corporation Counsel oce, Misc Contract $ 1,30000
TOTAL $ 1,300 00
TO ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010 131 5131 06.454 Corporation Counsel Eqpt, Computer Eqpt $ 1,30000
TOTAL $ 1,300.00
EXPLANATION (Provide complete explanation)
Transfer needed to replace Supervising Legal Clerk Ill's PC (originally purchased in 2009), because Laserfiche is
not operating properly on the current PC DIT is not able to resolve this issue and recommends replacement.
Litigation expenses are unpredictable Through the first 9 months of the fiscal year, our litigation expenses have
been less than anticipated, therefore monies are now available m our 115 account
SUBMITTED BY DATE ( -
Department Head
ACTION _ Recommend Approval f Recommend Deferral — Recommend Denial
Signed / DATE rip / – 8 2014
{
Director v-1 Finance
Approved _ Deferred _ Denied
Signed t. DATE -APR – 9/2014
Mayr5r,
Transfer No 3co
Form#:A-102 COUNTY OF HAWAII
Revised:07/01
REQUEST TO TRANSFER FUNDS
DEPARTMENT: Parks &Recreation DIVISION: Culture&Education
CONTACT: Roxcie Waltjen PHONE: 961-8706 DATE: 04 / 04 / 14
FISCAL PERIOD: July 1, 20 13 to June 30, 20 14
FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010.500.5517.02.115 Culture/Arts Oce, Misc. Contract Service $ 1,500.00
TOTAL: $ 1,500.00
TO: ACCOUNT,NUMBER ACCOUNT TITLE AMOUNT
010.500.5517.'W480 Culture/Arts Equipt,Misc. Equipment $ 1,500.00
_ TOTAL: $ 1,500.00
EXPLANATION (Provide complete explanation):
Purchase a new black and white small copier machine to replace the old one which was purchased back in June
2006.
Due to construction on Kamehameha Avenue 4`h of July Festivities have been down sized therefore we have
money.
SUBMITTED BY: �. k DATE: / / t
D4,partment Head
ACTION: Recommend Approval _ Recommend Deferral _ Recommend Denial
Signed: 6(�� _ DATE: APF 10 ?014_
Director of ina_nce
Approved _Deferred _Denied
Signed: 'y' - _ DATE: Z// �7 /
j►_-Mayor
Transfer No. 3q
RECEIVED
Form#:A-102 COUNTY OF HAWAII Z91 AtR 11 AM '-"7 Revised:07/01
REQUEST TO TRANSFER FUNDS OFFICE OF THE MAYOR
COUNTY OF HAWAII
DEPARTMENT Parks& Recreation DIVISION Elderly Activities 10visien l,� APR 1 1
o"Y 0 R M D V n M rJ
CONTACT Roann Okamura PHONE 961-8708 DATE 04 / 08 / 14
FISCAL PERIOD: July 1, 20 13 to June 30, 20 14
FROM ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
Ol 0 500 5519.76 480 ERS Misc Equipment $10,000.00
TOTAL. $10,00000
TO ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010 500.5519.72.225 ERS Educ -Recr-Scien. Supplies $ 10,000 00
TOTAL. $ 10,000.00
EXPLANATION (Provide complete explanation)
Funds available in ERS Miscellaneous Equipment account. As current equipment has been examined and
determined to be in good enough condition for another year.
Transfer is necessary for the purchase of numerous supplies in preparation for ERS Softball Tournaments.
These include bases, scorebooks, home plates, rakes, dry line markers, balls,flip charts. Tournaments are run on
multiple fields at the same time
� U
SUBMITTED BY R -_ DATE
De rtment Hea
ACTION _ Recommend Approval _Recommend Deferral _Recommend Denial
APR 1 0 204
Signed DATE /
jW1 Direct#of Finance
proved _Deferred _Denied
Signed. �-1�� - DATE 41
LL—Mayor
Transfer No 38
RECEIVED
Form#:A-102 COUNTY OF HAWAII
Revised:07/01 M4 APR 11 Pty
REQUEST TO TRANSFER FUNDS
OFFICE OF THE MAYOR
DEPARTMENT Parks and Recreation DIVISION Parks Maintenance COUNTY OF}HAWAII
,
J IL
t ():(
CONTACT James P. Daly PHONE 961-8719 DATE. 3 /'Y'V /' 14
FISCAL PERIOD: July 1, 20 13 to June 30,20 14
FROM ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010.500.5505.02.110 Repairs to Facilities $ 1375
TOTAL. $ 1375
TO ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010.500.5505.11.480 Park Maint. Misc. Equipment $ 1375
TOTAL. $ 1375
EXPLANATION (Provide complete explanation)
Funds available in the Park Maintenance Repairs to Facilities account(110)for the purchase of a Compound
Miter Saw,which would greatly reduce time and effort in fabricating mitered work of window moldings,
cabinets, etc. This equipment has state of the art precision calibrated parts which would eliminate
tedious and time consuming measuring of various wood working projects/repairs.
2 r
SUBMITTED BY V " ' DATE.
Departure t
ACTION _Recommend Approval _Recommend Deferral _Recommend Denial
2014
Signed DATE. .:
I Director of inance
✓ Approved _ Deferred _Denied
Signed --��-� �— DATE. 4/ /Y/�
1--mayor
Transfer No 39
Form#:A-102 COUNTY OF HAWAII
Revised:07/01
REQUEST TO TRANSFER FUNDS
DEPARTMENT PARKS AND RECREATION DIVISION Recreation
CONTACT Mason Souza PHONE 961-8740 DATE 04 / 04 / 14
FISCAL PERIOD: July 1, 20 13 to June 30, 20 14
FROM ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010.500 5507.02.235 Recreation Div Oce, Misc Materials & Supp $ 17,742
TOTAL. $ 17,742
TO ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010 500.5507.06.480 Recreation Div Equip, Misc Equip $ 17,742
TOTAL. $ 17,742
EXPLANATION (Provide complete explanation)
Funds are available in account 010 500.5507 02.235 Recreation Div Oce, E4oi; e+ty due to a transfer from Councilman
Kerns contingency funds this account was provided as the initial idea was for portable scoreboards. However that has
changed to providing permanent scoreboards to be installed at A.J. Watt Gym and Shipman park as stated in reso 310-14
SUBMITTED BY DATE. VC /
be artment Head
ACTION "Recommend Approval _Recommend Deferral _Recommend Denial
Signed IV4 DATE APR 10 2014
Direct r of Finance
Approved _ Deferred _Denied
r"'1
Signed /yj�,tit�`�h .`?/ DATE 114 /�
Mayor
Transfer No gp
County of Hawai'i is an Equal Opportunity Provider and Employer
RECEIVED
Form#:A-102 COUNTY OF HAWAII APR Revised:07/01 Zn�14 F!Pi{ 11 PI m t 3 +:
REQUEST TO TRANSFER FUNDS
OFFICE Or THE MAYOR
DEPARTMENT, Finance DIVISION Vehicle Registration &Licpns ng T QFRHJ AI I T'
Y} tf,R O, nMD.
CONTACT Naomi O'Dell PHONE 961-8021 DATE. 04 / 09 / 14
FISCAL PERIOD: July 1, 20 13 to June 30, 20 14
FROM ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010.121.5127.42.115 Comm Driv Lic Prog OCE, Misc. Contract $ 16,500.00
Services
TOTAL. $
TO ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010.121.5127 46.480 Comm Driv Lic Prog Eqpt, Misc. Equipment $ 16,500 00
TOTAL. $ 16,500.00
EXPLANATION (Provide complete explanation)
Funds available in the Commercial Driver License OCE account due to agreed budget amendments between the
County of Hawai'i and the State of Hawai'i(Commercial Driver License is a State funded program). Funds are
need in the Commercial Driver License Program Misc. Equipment account for the purchase of a security system
that meets the requirements set forth in the Real ID Security Plan.
SUBMITTED BY Ka", C�F DATE. AP/R 11 /2014 A 1L)
D partment HeaqIj
ACTION Recommend Approval _Recommend Deferral _ Recommend Denial
Signed DATE. AP/R 1 1/2014
Director of Fin nce
'!Approved _Deferred _Denied
Signed -X--- DATE:
tr— Mayor
Transfer No �{1
RECEIVED
Form#:A-102 COUNTY OF HAWAII Zg14 RPR 10 Pty 2 "1
Revised 07/01 REQUEST TO TRANSFER FUNDS 0 COUNTY OFINAWAAII
DEPARTMENT FINANCE DIVISION BUDGE��ynR M 0 D M D.
CONTACT Nancy Kelly PHONE 961-8259 DATE 04 / 09 / 14
FISCAL PERIOD: July 1, 20 13 to June 30, 20 14
FROM ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010.911.5911.04.341 PROV FOR COMPENSATION ADJ-G $ 645,000.00
TOTAL. $ 645 000.00
TO ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010.107.5107.01.011 ELECTION DIVISION- S & W $ 14,000.00
010.111.5111.01.011 OFFICE OF MANAGEMENT- S & W 6,500.00
010.111.5113.01.011 INFO&ASSISTANCE CTR–S&W 5,500.00
010.201.5203.51.011 POLICE ADMIN SERV–S&W 600,000.00
010.241 5241.01.011 CIVIL DEFENSE - S & W 19,000.00
TOTAL. $ 645 000.00
EXPLANATION (Provide complete explanation)
Per department requests, to transfer funds from the Provision for Compensation Adjustment account to
various salaries and wages accounts for unbudgeted collective bargaining wage increases.
SUBMITTED BY DATE 4
Oepartment He
*************** ******************************** ******************************************************************
ACTION _ Recommend Approval _Recommend Deferral _Recommend Denial
Signed KA".1 DATE _4 o /! _
Directo f Finance
Approved _Deferred _Denied
Signed �I'{�d..- �. DATE -r11 /
)—Mayor
Transfer No 42