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31 but prior to final action on the operating budget by the council. Any <br /> site visitations shall be publicly noticed and conducted in a manner that <br /> allows flexible councilmember participation and designated staff support. <br /> (D) Upon favorable action by the council to appropriate funds for the grant, a <br /> written contract shall be prepared with the nonprofit organization which <br /> shall meet all legal requirements of the County and shall include program, <br /> fiscal, and audit reporting requirements sufficient to allow the director, the <br /> legislative auditor, or council to effectively monitor and evaluate the use <br /> of the grant funds. Agencies shall be notified by the director of their <br /> funding or lack thereof by August 31. <br /> (2) Grants From District Contingency Relief[.] Funds: <br /> (A) Appropriations from the district contingency relief account shall be <br /> transferred to an accepting County department/agency via resolution <br /> identifying the nonprofit organization and the specific program, project, <br /> [or] event, activity, service, equipment, materials, or supplies for which <br /> the grant shall be used. <br /> (B) [All purchases of equipment for organizations must follow procurement <br /> and products are the property of the County.] <br /> Any equipment purchased by a nonprofit organization shall be domiciled <br /> with that nonprofit organization, which shall assume any and all liability <br /> for such equipment. <br /> (C) A contract shall be prepared with the nonprofit organization which shall <br /> meet all legal requirements of the County and shall include program, <br /> fiscal, and audit reporting requirements sufficient to allow the legislative <br /> auditor or council to effectively monitor and evaluate the use of the grant <br /> funds. <br /> (3) Other Grants: <br /> (A) Grant awards in excess of $25,000 to nonprofit organizations shall <br /> specifically identify the organization receiving the grant funds and the <br /> purpose for which the grant funds shall be used in an ordinance or <br /> resolution. <br /> (B) Grant awards in excess of$25,000 to organizations that do not qualify as <br /> nonprofit organizations shall specifically identify the purpose for which <br /> the funds shall be used in an ordinance or resolution and be subject to <br /> competition in compliance with chapter 103D of the Hawai`i Revised <br /> Statutes. <br /> (C) Grant awards of$25,000 or less may be authorized by the finance director <br /> for public purpose projects or programs upon written request of a funding <br /> agency or department. Such grant awards shall not be limited to nonprofit <br /> organizations but shall specifically identify the organization and program, <br /> project or event for which the grant funds shall be used and comply with <br /> the rules and regulations of the director of finance." <br /> 2 <br />