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Home My WebLink AboutCOM 0007.031 2012-2014 Iry or William P.Kenoi Nancy E. Crawford Mayor ;.jn` ,';,y'/••: Director '.,rWO;'N'y-.- Deanna S. Sako Deputy Director County of Hawaii Finance Department 25 Aupuni Street, Room 2103 • Hilo,Hawaii 96720 (808)961-8234 • Fax(808)961-8569 May 21, 2014 No c) a o� c 0 J Yoshimoto, Chairman, N and Members of the Hawai`i County Council — County of Hawai`i = c-) Hilo, Hawai`i 96720 = Drn DX Dear Chairman Yoshimoto and Members of the County Council: H — SUBJECT: Transfer of Funds May 1 through May 15, 2014 Attached is a Report of Transfers Authorized showing transfers made from May 1 through May 15, 2014. Copies of the approved transfer forms are attached for reference. If you need further information, please contact the department that requested the transfer. Sincerely, Kay Oshiro Controller Attachments Comm. No. 1. 3 r Ref. To: PC-- Ref. Date MAY 21 2014 Hawaii County is an equal opportunity provider and employer. ciciodddoci \ » N / » 7 & 0 /LU cr) o- \ a Cr \ \ k k = � .- ) f E ƒ = ! b 0 CO CD r $ r m $ 07 » / » » t N / LW 0 0 O- 2 \ -3 § co \ , k ) f - i - 0 0 k ) } I j 0 0 \ � \ \ \ \ \ \ \ LL � /§ k \ § /- 0 CS co co as vs as as g ) � } 0 CD Cl) 0 Cl) 0) k 0 CO 2 a0 . . \ § to c $ a ; 0 t CV « S G G. Z 2 ■ e Form#:A-702 COUNTY OF HAWA19 RECEIVED Revised:07/01 2014 APR 30 AN 1 ?. P REQUEST TO TRANSFER FUNDS OFFICE OF THE MAYOR DEPARTMENT: Human Resources DIVISION: COUNTY OF HAWAII Di CONTACT: Dee Ann Sadayasu PHONE: 961-8361 DATE: 04 / AA''P 4 M D. D.M.D. FISCAL PERIOD: July 1, 20 13 to June 30,20 14 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.151.5152.02.115 Health& Safety OCE,Misc Contract $ 3,800 Services TOTAL: $ 3,800 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.151.5151.06.454 Human Resources Eqpt, Computer Eqpt& $ 3,800 Software TOTAL: $ 3,800 EXPLANATION (Provide complete explanation): A transfer of funds is requested to replace Windows XP computers. Funds are available in the Health& Safety Misc Contract Services account as the number of employees requiring Hepatitis B vaccines was less than anticipated. SUBMITTED BY: ■sic— a DATE: Olt- / 28 I 111- Department Head *************** ***************************************************************************************************** ACTION: V Recommend Approval _Recommend Deferral _Recommend Denial Signed: A.l._ --�--�;-� DATE: AP? 2 9 3014 t• Director • Finance Approved _Deferred _Denied Signed: �ti ` DATE: / / Mayor MAY 1 C 2014 Transfer No. 4A 13201 LULl 11111 tN III1 11. V I OFFICE OF THE MAYOR Form#:A-102 COUNTY OF HAWAII COUNTY OF HAAvA1i Revised:07/01 ay APR 3 0 2014 Lac REQUEST TO TRANSFER FUNDS "AYOR " 0. D.".D. DEPARTMENT: PLANNING DIVISION: Planning CONTACT: JOAQUIN GAMIAO PHONE: 961-8174 DATE: 04 / 24 / 14 FISCAL PERIOD: July 1, 20 12 to June 30, 20 13 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.141.5141.02.115 Planning Oce,Miscellaneous Contract Svc. $ 9,200.00 TOTAL: $ 9,200.00 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.141.5141.06.454 Planning Equip-Computer Equip& Software $ 9,200.00 TOTAL: $ 9,200.00 EXPLANATION (Provide complete explanation): Funding for the Cultural Resource Commission was inadvertently placed in Contract Services and should have been in equipment. This set-up is for two(2)newly created positions that have no equipment,furniture or supplies. SUBMITTED B DATE: 04'5 741 ( V Depart ent Head ACTION: Recommend Approval _Recommend Deferral _Recommend Denial Signed: kiln, c e*, • / DATE: APR 2 x ,2014 Directo I.f Finance ✓ Approved _Deferred _Denied Signed: t---0 —• DATE: J / .2 / (4 Mayor Transfer 1 AY 1 6 2Y mm UY p■a7 Form#:A-102 COUNTY OF HAWAI9 2014 FRY 6 P11 10 09 Revised:07/01 REQUEST TO TRANSFER FUNDS OFFICE OF THE MAYOR COUNTY OF AWAIT AY f6 NAY -72014 DEPARTMENT: FIRE DEPARTMENT DIVISION: AUXILIARY SERVICES M D. CONTACT: DARREN ROSARIO PHONE: 932-2900 DATE: 05 / 01 / 14 FISCAL PERIOD: July 1, 20 13 to June 30,20 14 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.221.5221.02.111 FIRE PROTECTION OCE -LEASE $ 25,000 TOTAL: $ 25,000 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.221.5221.10.457 FIRE PROTECTION - EQUIPMENT $ 25,000 TOTAL: $ 25,000 EXPLANATION (Provide complete explanation): EQUIPMENT LEASE PAYMENTS ARE LESS THAN ANTICIPATED DUE TO TIMING OF LEASE; FUNDS ARE NEEDED TO PURCHASE VARIOUS EQUIPMENT FOR VARIOUS FIRE STATIONS ISLAND WIDE. PURCHASE WILL BE COMPRISED OF 1 WATER PUMP AND 40 TWIN SIZE BEDS FOR VARIOUS STATIONS ISLAND WIDE. �� MAY 01 2014 SUBMITTED BY:�, " ` `' DATE: / Department Head *************** ***************************************************************************************************** ACTION: Recommend Approval _Recommend Deferral Recommend Denial MAY - 62014 Signed: V DATE: / I If� Director of F ance Ap.roved _Deferred _Denied Signed: � � DATE: M Y - 7 4014 Mayor Transfer No. y8 t1:i 71 Form#:A-102 COUNTY OF HAWAII Revised:07/01 REQUEST TO TRANSFER FUNDS RECEIVED DEPARTMENT: Parks and Recreation DIVISION: Re�eY'1t1NH4 Aq%atic!s� 2 32 OFFICE OF THE MAYOR CONTACT: Mason A. Souza PHONE: 961-8740 DATE: 144��K-M- EY FISCAL PERIOD: July 1, 20 13 to June 30, 20,N01R W 0. _ _ D.M.D. FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.500.5513.62.114 Aquatics Pools Oce, Electricity $ 6,500.00 TOTAL: $ 6,500.00 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.500.5513.66.480 Aquatics Pools Eqpt, Misc. Equipment $ 3,700.00 010.500.5513.66.454 Aquatics Pools Eqpt, Computer 2,800.00 TOTAL: $ 6,500.00 EXPLANATION (Provide complete explanation): Funds are available in the electricity account due to the cost savings from installing Variable Frequency Drives (VFDs) in some of the pools. The funds will be used to purchase two laptop computers to increase productivity and communication in the division. A Beacon PA system will also be purchased for use during swim events, aquatics programs and other County sponsored events. SUBMITTED BY: vc,a� l, �"A DATE: b+ ill / 1LI � Xa Department H ad ACTION: _Recommend,Approva_l Recommend Deferral — Recommend Denial Signed: /`�`a `�C DATE: MAY r 2 2414 I ,A,_, Dttector of Finance Approved _ Deferred _Denied IC 4011/Nr MAY - 7 2014 Signed: DATE: / Transfer No. y9 N.:6-1 20i4 PINY 5 PEI 2 22 • Form#A-102 COUNTY OF HAWAII OFFICE OF THE MAYOR Revised:07/01 rIATNTYS REQUEST TO TRANSFER FUNDS BY MAYOR M D. D.M.D. DEPARTMENT: Parks and Recreation DIVISION: Parks Maintenance CONTACT: James P. Daly PHONE: 961-8719 DATE: 4 / 3 / 14 FISCAL PERIOD: July 1, 20 13 to June 30, 20 14 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.500.5505.02.1 10 Repairs to Facilities $ 3300 TOTAL: $ 3300 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.500.5505.11.480 Park Maint. Misc. Equipment $ 3300 TOTAL: $ 3300 EXPLANATION (Provide complete explanation): Funds available in Repairs to Facilities account 010.500.5505.02.110 as small appliance repairs were less than anticipated. Funds will he used to purchase a welder to will increase efficiency and production. SUBMITTED BY: DATE: UT / ( / ` t' bepartment H ad *************** .****************************** *********** ********************************************************* ACTION: -Recommend Approval _R nd Deferral _ Recommend Denial A Signed: gip... £ 6,1,r DATE: M'11 — 2 g014 j ,Directo t.f Finance Approved _ Deferred _ Denied MAY - 7 2014 Signed: > DATE: Mayor Transfer No. So '%2%to . Form#:A-102 COUNTY OFHAWAI9 RECEIVED Revised:07/01 REQUEST TO TRANSFER FUNDS?"' IVY 5 Pf7 2 33 OFFICE OF THE MAYOR DEPARTMENT: Civil Defense Agency DIVISION: COUNTY OF}l1Wgll ir CONTACT: Darryl Oliveira PHONE: 935-0031 DATE: 014E1'7830 /pry. 0.14.D. FISCAL PERIOD: July 1, 20 13 to June 30, 20 14 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010-241-5241-02-106 CD Oce Printing $ 2,300.00 010-241-5241.02-113 CD Oce Water and Gas 1,000.00 010-241.5241.02-218 CD Oce-Fuel 1,200.00 010-241-5241.02-227 CD Oce -Office 1,000.00 TOTAL: $ 5,500.00 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010-241-5241.06-450 CD Agc Equipment, Office Equipment $ 3,500.00 010-241-5241.06-454 CD Agc Equipment, Computers 2,000.00 TOTAL: $ 5,500.00 EXPLANATION (Provide complete explanation): To transfer funds for replacement a computer and chairs. Specific accounts and programs have been identified for source of funds based on costs savings experienced this year and due to,or related to modification of operations, and changes in activities and equipment. The replacement computer is for a S• aff Officer whose computer is irreparable. SUBMITTED BY: DATE: 'Y/ 3J / "t Department Head ACTION: V Recommend Approval _Recommend Deferral _Recommend Denial Signed: I C-, DATE: MAY 2 2914. vvy Directof of Finance proved _Deferred _Denied Signed: > DATE: MAY — 7 2914 Mayor Transfer No. St 1312"i - Form#:A-102 COUNTY OF HAWAII Revised:07/01 REQUEST TO TRANSFER FUNDS RECEIVED DEPARTMENT: Office of Management DIVISION: Housingnn, �111. S PM 2 3 CONTACT: Stephen J. Arnett PHONE: 961-8379 DATE: 040Ff/IQO� ME MAYOR COMTY OF HAWAII FISCAL PERIOD: July 1, 20 13 to June 30, 20 14DY— �5 pl►�� - MC. n40. FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 152.461.5466.02.115 Office Of Housing Oce,Misc Contract Svc $ 26,000.00 TOTAL: $ 26,000.00 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 152.461.5466.06.449 Office Of Housing Eqpt, Motor Vehicle $ 26,000.00 TOTAL: $ 26,000.00 EXPLANATION (Provide complete explanation): The above transfer is requested to make funds available to replace a vehicle driven by a Section 8 housing inspector, which was involved in an accident and was totaled. Section 8 homes are required by the U.S. Department of Housing and Urban Development to be inspected at least annually. Thus,it is critical that a replacement be obtained as soon as possible to not delay inspections and potentially jeopardize the Federal funding. We anticipate available funds for the transfer from our Home Ownership Counseling line in our OCE—Miscellaneous Contract Services account. Counseling services were slower than anticipatdd in the beginning of the fiscal year. SUBMITTED BY: DATE: 4/ I / 17 vvv Department Head ACTION: V Recommend Approval Recommend Deferral _Recommend Denial / r Signed: /L— C (�C a�, , DATE: MAY- 2 2014 1 c Direct, of Finance •,: : -d _Deferred _ Denied MAY - 7 2014 Signed: DATE: / / — Mayor Transfer No. gy