RES 050 Draft 01 2014-2016 - Laserfiche WebLink

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(1) If a Council Member wishes to attend a meeting via videoconference, a written request shall be submitted to the Council or Committee Chairperson as well as simultaneously to all members of the Council, and approval obtained prior to the agenda deadline for that meeting. The Chairperson shall handle the request in the following manner: (A) The request shall only be granted for compelling, urgent or unusual circumstances; (B) The request shall be read on the record prior to public testimony and be recorded in the minutes; (C) In case an emergency unexpectedly necessitates missing a Council or Committee meeting, the Council Member shall advise the Chairperson and the other Council Members as soon as possible; and (D) The Chairperson of the meeting shall make an announcement prior to public testimony to explain the reason for the Council Member's absence. (2) The public notice required by HRS section 92-7 shall specify the name of each Council or Committee member and their physical location during the videoconference. If a Committee or Council member is not present at the noticed location of the videoconference that Council member shall not be allowed to deliberate or vote during that meeting; (3) Any Committee or Council member participating in a duly noticed meeting via videoconference shall be considered present at that meeting for the purpose of determining compliance with the quorum and voting requirements of the Committee or Council meeting; and (4) The videoconference system allows both audio and visual interaction between all members of the Council or Committee participating in the meeting and the public attending the meeting. (See exception in subsection (b)(2)) (b) Termination of a videoconference meeting.