HomeMy WebLinkAboutRES 057 Draft 01 2014-2016COUNTY OF HAWAII
STATE OF HAWAII
RESOLUTION NO. 57 15,
RESOLUTION AUTHORIZING THE OFFICE OF THE MAYOR TO ENTER
INTO AN AGREEMENT WITH THE STATE OF HAWAII DEPARTMENT
OF THE ATTORNEY GENERAL PURSUANT TO HRS 46-7, FOR THE
IMPROVE FORENSIC SERVICES GRANT TO THE HAWAII COUNTY
POLICE DEPARTMENT
WHEREAS, the State of Hawaii Department of the Attorney General's Crime
Prevention and Justice Assistance Division has authorized federally derived funding to
the Hawaii County Police Department for their Improve Forensic Services program; and
WHEREAS, the funds from this grant will be used towards the costs associated
with keeping personnel continuously updated in forensic science training and to
purchase updated forensic science equipment; and
WHEREAS, Hawaii Revised Statutes, Section 46-7, requires that county
departments obtain the consent of the council to enter into agreements with the federal
or state governments respecting action to be taken pursuant to any of the powers
granted by law to furnish, expend, and receive any funds or other assistance in
connection with projects being or to be undertaken pursuant to those powers; now,
therefore,
BE IT RESOLVED BY THE COUNCIL OF THE COUNTY OF HAWAII, in
accordance with section 46-7, Hawaii Revised Statutes, that the Mayor of the County of
Hawaii is authorized to execute, on behalf of the County an agreement attached hereto
and incorporated herein by reference as Exhibit "I", and related documents with the U. S.
Department of Justice to enable the County to receive funding for the Improve Forensic
Services Program.
BE IT FURTHER RESOLVED that the County Clerk of the County of Hawaii
shall transmit copies of this resolution to the Office of the Mayor, and to the Finance and
Police Departments.
Dated at Hilo Hawaii, this 4th day of February 2015.
INTRODUCED BY:
COUNCIL MEMBER, COUNTY OF HAWAII
COUNTY COUNCIL
County of Hawaii
Hilo, Hawaii
hereby certify that the foregoing RESOLUTION was by
the vote indicated to the right hereof adopted by the COUNCIL of the
County of Hawaii on February 4, 2015
ATTEST:
ROLL CALL VOTE
Reference:
COUNTY CLERK CHAIRPERSON & PRESIDING OFFICER RESOLUTION NO.
C-90/Waived FC
57 1%3
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CHUNG
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DAVID
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ILAGAN
KANUHA
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PALEKA
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POINDEXTER
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Reference:
COUNTY CLERK CHAIRPERSON & PRESIDING OFFICER RESOLUTION NO.
C-90/Waived FC
57 1%3
Exhibit "I"
Project Number 14 -CD -02
C O N T R A C T
THIS CONTRACT, executed on the respective dates
indicated below, is effective as of October 1, 2014, by and
between the Department of the Attorney General, State of Hawaii,
hereinafter called "Agency", by and through the Attorney
General, and the Hawaii Police Department, whose business
address is 349 Kapiolani Street, Hilo, Hawaii 96720, hereinafter
called "Grantee".
WITNESSETH
WHEREAS, Public Law 106-561, the Paul Coverdell
National Forensic Sciences Improvement Act, as amended,
authorizes funding to improve the quality, timeliness, and
credibility of forensic science services for criminal justice
purposes;
WHEREAS, award amounts are pre -determined according to
the allocation criteria set forth in 42 U.S.C. §37971, section
2803 (a) ;
1 (rev. 12/2013)
WHEREAS, the Department of the Attorney General, as
the designated State Administrating Agency, applied for and was
awarded funds under the Act;
WHEREAS, Grantee is qualified to receive funds
available to Hawaii under the Act and its respective
implementing regulations, contained in the Paul Coverdell
Forensic Science Improvement Grant announcement, and 28 C.F.R.
Chapter 1, Part 66, and has applied to Agency for receipt of the
same as a subgrantee;
WHEREAS, Agency has reviewed Grantee's application for
funds, and is satisfied that all of the requirements of the Act
and its respective implementing regulations have been satisfied
and that Grantee is capable of using the federal funds requested
appropriately;
WHEREAS, Grantee has demonstrated the capacity to
provide the services, programs and activities described herein
and is ready, willing and able to provide the required services,
programs and activities;
NOW THEREFORE, Agency and Grantee for and in
consideration of the covenants, conditions, agreements, and
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stipulations hereinafter expressed, do mutually agree as
follows:
A. SCOPE OF SERVICES.
Grantee shall, in a proper and satisfactory
manner, as determined by Agency, and in accordance with the
terms and conditions of this Contract, use the funds received
under this Contract for the purposes stated herein and in
accordance with the "Application For Grant" (Parts I through IV
including all certifications required under Section C) attached
hereto as Exhibit "A" and by reference incorporated herein. It
is understood that this Contract includes as a part hereof any
rules, relevant directives or instructions issued by the United
States or the Agency, including the provisions of the federal
Office of Management and Budget circulars and the effective
edition of the Office of Justice Programs' financial manual
entitled "Financial Guide."
B. TERM OF CONTRACT.
This Contract shall be in effect for the period
from October 1, 2014 to and including September 30, 2015 unless
this Contract is sooner terminated as hereinafter provided or
unless this Contract is extended in accordance with Section L.
of this Contract.
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C. PERFORMANCE REQUIREMENTS AND CONDITIONS.
1. Grantee shall comply with the guidelines set
forth in the Act and all applicable federal regulations and
guidelines, including but not limited to guidance issued by the
Bureau of Justice Assistance, 28 C.F.R. Chapter 1, Part 66,
Uniform Administrative Requirements for Grants and Cooperative
Agreements to State and Local Governments, and Office of
Management and Budget circulars and the effective edition of the
Office of Justice Programs' financial manual entitled "Financial
Guide."
2. Grantee shall comply with all the
ordinances, codes, rules and regulations of the Federal, State
and local government which in any way affect its performance
under this Contract.
3. Grantee shall provide for an independent
audit of its activities on a periodic basis in accordance with
Office of Management and Budget Circular A-133.
4. Prior to, or concurrently with the execution
of this Contract, if so required by Agency, Grantee shall
complete, execute and submit to Agency a Certification Regarding
Drug -Free Workplace Requirements which meets the requirements of
the Drug Free Workplace Act of 1988 (P.L. 100-690, Title V,
Subtitle D, U.S.C., Title 41, Chapter 10, §702), hereinafter
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referred to as the "Drug -Free Workplace Certification". A copy
of the Drug -Free Workplace Certification shall be included in
Part IV of the Application for Grant. Grantee covenants that
the representations made in the Drug -Free Workplace
Certification are true at the time this Contract is executed and
will remain true throughout the entire term of this Contract and
any extensions, and that Grantee shall fulfill all the
requirements set forth therein. Grantee's execution and
submission of a false Drug -Free Workplace Certification, or
Grantee's violation of any or all of the requirements set forth
therein shall entitle Agency to suspend one or more payments
under this Contract, and/or terminate this Contract pursuant to
the provisions of Section N of this Contract. Grantee warrants
that it is aware that such false certification or violation of
the requirements contained in the Drug -Free Workplace
Certification shall subject the State of Hawaii to government -
wide suspension or debarment, or other sanctions which, in turn,
shall result in the withdrawal of funds from Grantee and/or the
unavailability of future funding for Grantee.
5. Prior to, or concurrently with the execution
of this Contract, Grantee shall complete, execute and submit to
Agency a Certification Regarding Debarment, Suspension,
Ineligibility and Voluntary Exclusion, hereinafter referred to
as the "Debarment Certification". A copy of the Debarment
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Certification shall be included in Part IV of the Application
for Grant. Grantee covenants that the representations made in
the Debarment Certification are true at the time this Contract
is executed and will remain true throughout the entire term of
the Contract and any extensions, and that Grantee shall fulfill
any and all terms and conditions set forth therein.
6. Prior to, or concurrently with the execution
of this Contract, Grantee shall complete, execute and submit to
Agency a Certification of Non -Supplanting, hereinafter referred
to as the "Non -Supplanting Certification". A copy of the Non -
Supplanting Certification shall be included in Part IV of the
Application for Grant. Grantee covenants that the
representations made in the Non -Supplanting Certification are
true at the time this Contract is executed and will remain true
throughout the entire term of the Contract and any extensions,
and that Grantee shall fulfill any and all terms and conditions
set forth therein.
7. Prior to, or concurrently with the execution
of this Contract, if so required by Agency, Grantee shall
complete, execute and submit to Agency a Certification Regarding
Lobbying, hereinafter referred to as the "Lobbying
Certification", and any subsequent disclosure forms required
under Section 1352, Title 31 U. S. C. A copy of the Lobbying
Certification shall be included in Part IV of the Application
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for Grant. Grantee covenants that the representations made in
the Lobbying Certification are true at the time this Contract is
executed and will remain true throughout the entire term of the
Contract and any extensions, and that Grantee shall fulfill any
and all terms and conditions set forth therein.
8. Grantee shall comply with the non-
discrimination requirements of the Omnibus Crime Control and
Safe Streets Act of 1968 which prohibits discrimination in
employment and in the delivery of services or benefits on the
basis of race, color, national origin, religion, or sex; Title
VI of the Civil Rights Act of 1964 which prohibits
discrimination in the delivery of services or benefits on the
basis of race, color, or national origin; Section 504 of the
Rehabilitation Act of 1973 and Title II of the Americans with
Disabilities Act of 1990 which prohibit discrimination in
employment and in the delivery of services or benefits based on
disability; Title IX of the Education Amendments of 1972 which
prohibits discrimination on the basis of sex in training or
educational programs; the Age Discrimination Act of 1975 which
prohibits discrimination in the delivery of services or benefits
on the basis of age; the Department of Justice regulations
implementing the above -referenced statutes at 28 C.F.R. Part 42,
subpts. C, D, G, and I, 28 C.F.R. Part 35, and 28 C.F.R. Part
54; Exec. Order No. 13279, 28 C.F.R. Part 38 (equal protection
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of the laws for faith -based and community organizations); Exec.
Order No. 13166 and U.S. Department of Justice, Guidance to
Federal Financial Assistance Recipients Regarding Title VI
Prohibition Against National Origin Discrimination Affecting
Limited English Proficient Persons; the Hawaii State Fair
Employment Practices Act, Chapter 378, Hawaii Revised Statutes;
and all other applicable federal and state laws, rules and
regulations.
9. Grantee assures Agency that if it is
required to formulate an Equal Employment Opportunity Program in
accordance with 28 C.F.R. §§ 42.301 et seq. it will submit a
certification to Agency that a current program is on file.
10. Grantee shall maintain accounting procedures
and practices acceptable to Agency, and books, records,
documents and other evidence which sufficiently, accurately and
properly reflect all direct and indirect expenditures and all
interest or other income earned as the result of funds provided
pursuant to this Contract. Grantee shall ensure that its own
books, records, and documents are available for inspection,
reviews or audits at all reasonable times by Agency or the
United States Department of Justice. In addition, Grantee shall
prepare and submit to the Agency reports in such form and at
such times as Agency or the Bureau of Justice Assistance may
require. Grantee shall submit quarterly financial reports
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fifteen (15) calendar days after the end of each calendar
quarter. Grantee shall submit monthly request for funds and
cash balance reports fifteen (15) calendar days after the end of
each month. The final fiscal reports must be received by Agency
within sixty (60) days after the date this Contract terminates
or unless mandated earlier by Agency. Records and financial
accounts shall be retained by the Grantee and shall be
accessible to Agency and the United States Department of Justice
for at least three years after Agency's grant with the Bureau of
Justice Assistance is closed.
11. The final drawdown for funds shall be
received by Agency no later than thirty (30) days after the
Contract terminates.
12. Any funds provided to Grantee under this
Contract which are unencumbered on the date this Contract
terminates shall be returned to Agency; all funds provided under
this Contract which are encumbered but not disbursed within
sixty (60) days after this Contract terminates shall be returned
to Agency.
13. Grantee shall submit progress reports as
required for the Act funds to Agency during the term of the
Contract as stipulated under Part IV. of the Application for
Grant, Attachments, Acceptance of Special Conditions, Sections
Section S.
6
(rev. 12/2013)
14. If so required by Agency, Grantee shall
certify to Agency that any expendable or nonexpendable personal
property purchased or acquired with funds received under this
Contract will be used for criminal justice purposes before title
in such property may vest in Grantee. Grantee shall submit a
certification to Agency within thirty (30) days after the date
this Contract terminates. If a certification is not provided by
Grantee, title to any personal property purchased or acquired
with funds received under this Contract shall vest in Agency and
such personal property shall be delivered to the Agency in good
working order upon expiration or sooner termination of this
Contract.
D. PERSONNEL.
1. Grantee shall secure at its own expense all
personnel required to perform the services required under this
Contract. All such personnel shall not be considered employees
of, or have any contractual relationship with the State of
Hawaii unless Grantee is otherwise an agency of the State.
2. Grantee shall ensure that none of the work
or services to be provided under this Contract shall be
subcontracted or assigned without the prior written approval of
Agency.
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E. SUBCONTRACTS.
Grantee may provide some or all of the services
required under this Contract by subcontract provided that
Grantee secures the prior written consent of Agency. In the
event Grantee enters into a subcontract with a private
organization to perform any of the services or activities
required under this Contract, Grantee agrees that the period of
each subcontract shall not exceed the term of this Contract, and
funds to the private organization will not be released unless
and until the requirements set forth in applicable state law and
implementing rules are complied with by the subcontractor. All
subcontracts shall include provisions to ensure that Grantee is
capable of satisfying the requirements of this Contract. All
subcontracts shall be reduced to writing and shall include all
provisions of this Contract required of Grantee.
F. SERVICES AS INDEPENDENT CONTRACTOR.
1. In the performance of the services required
under this. Contract, Grantee shall be an independent contractor
with the authority to control and direct the performance and
details of the work and services required under this Contract;
however, Agency shall have the right to inspect work in progress
to determine whether, in Agency's opinion, the work is being
performed by Grantee in accordance with the provisions of this
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Contract. All persons hired or used by Grantee shall be
Grantee's agents and employees and Grantee shall be responsible
for the accuracy, completeness, and adequacy of any and all work
and services performed by its agents and employees.
Furthermore, Grantee intentionally, voluntarily, and knowingly
assumes the sole and entire liability if such liability is
determined to exist, to its agents and employees or to third
persons, for all loss, cost, damage or injury caused by
Grantee's agents and employees in the course of their
employment. The performance of work under this Contract alone
shall not be construed as employment with the State of Hawaii
and shall not entitle Grantee's agents and employees to
vacation, sick leave, retirement, or other benefits directly
afforded state employees by statutes. Grantee shall be
responsible for payment of all applicable federal, state, and
county fees which may become due and owing by the Grantee by
reason of the Contract, including but not limited to (i) income
taxes, (ii) employment related fees, assessments and taxes and
(iii) general excise taxes. The Grantee also is responsible for
obtaining all licenses, permits and certificates that may be
required in order to,perform this Contract.
2. This section shall not be applicable if
Grantee is an agency of the State of Hawaii.
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G. COMPENSATION.
1. Subject to continuing availability of funds,
Agency agrees to pay Grantee, for services satisfactorily
performed under this Contract, a sum not to exceed twenty-five
thousand six hundred forty-one and 00/100 dollars ($25,641.00)
to be spent for the purposes of this Contract. This sum
represents any and all compensation to be paid to Grantee for
any and all services it provides, and for any and all travel
costs, materials, supplies, equipment, overhead, taxes, and
other incidentals and operating expenses which it incurs or may
incur in connection with this Contract.
2. It is covenanted and agreed by and between
the parties hereto that, as to the portion of the obligation
under this Contract to be payable out of federal funds, this
Contract shall be construed to be an agreement to pay such
portion to the Grantee only out of federal funds to be received
from the federal government when the federal funds are so
received and shall not be construed as a general agreement to
pay such portion at all events out of any funds other than those
which are received from the federal government.
H. METHOD OF PAYMENT.
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1. All funds available for use under this
Contract shall be subject to the allotment system as provided in
Chapter 37, Hawaii Revised Statutes.
2. Payments to Grantee under this Contract
shall be made in accordance with and subject to the following
provisions:
a. Payments shall be made monthly upon
receipt of Grantee's completed request for funds.
b. All payments shall be made in
accordance with and subject to Chapter 40, Hawaii Revised
Statutes, which specifies the accounting procedures and controls
applicable to payments out of the Treasury of the State of
Hawaii.
C. If an amount of reported expenditures
is preliminarily determined by Agency to be inappropriate and
unallowable, Agency may deduct an equivalent amount from the
next payable installment and may withhold payment of the amount
of the moneys equivalent to the questioned expenditures until
later resolution of the discrepancy by audit or other means.
If, after payment of the last installment, investigation and
examination reveal additional expenditures that are determined
by Agency to be inappropriate and unallowable, Agency may
require that an equivalent amount of moneys be refunded to
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Agency notwithstanding Agency's preliminary determination of
appropriateness and allowability.
d. Failure to submit required reports by
the applicable deadline will result in the withholding of
payments until such time as the reports are received by Agency.
Grantee shall continue to provide the services, programs and
activities during the period that payments are being withheld.
I. INDEMNIFICATION.
1. It is strictly understood that the State of
Hawaii shall in no way be held liable for any damages, cause of
action or suits resulting from the acts, activities, or
omissions of Grantee. Grantee shall indemnify and save harmless
the State of Hawaii, Agency, and their officers, agents, and
employees from and against any and all liability, loss, actions,
claims, suits, damages, costs or expenses, including all
attorneys' fees, and all claims, suits, and demands therefor,
arising out of or resulting from the acts or omissions of
Grantee, its officers, employees, agents, or subcontractors
occurring during or in connection with the performance of
Grantee's services under this Contract, or arising out of or
resulting from breach of this Contract by Grantee. Grantee
shall defend the State of Hawaii, Agency, and their officers,
agents, and employees against any such action or claim unless
15 (rev. 12/2013)
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the action or claim involves an act or omission solely of
Agency, its officers, agents, or employees.
2. This section shall not be applicable if
Grantee is an agency of the State of Hawaii
J. CONFIDENTIAL MATERIAL.
Any information, data, report, record, summary,
table, map, or study given to or prepared or assembled by
Grantee under this Contract which is identified as proprietary
or confidential information that Agency requests to be kept
confidential shall be safeguarded by the Grantee and shall not
be made available to any individual or organization other than
any subcontractor to which the material may relate, without
prior written approval of Agency. Grantee shall submit a
completed Privacy Certification for review and approval prior to
the expenditure of funds for the collection of identifiable
research/statistical data. All information, data, or other
material provided by the Grantee or the Agency shall be kept
confidential only to the extent permitted by law. Grantee shall
comply with the requirements of Chapters 487J, 487N and 487R,
Hawaii Revised Statutes as applicable.
K. COPYRIGHT AND PATENT.
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The Agency shall have complete ownership of all
material, both finished and unfinished, which is developed,
prepared, assembled, or conceived by the Grantee pursuant to
this Contract, and all such material shall be considered "works
made for hire". No summary, report, map, chart, graph, table,
study or other documents or discovery, invention, or development
produced in whole or in part with funds made available under
this Contract shall be the subject of an' application for
copyright or patent by or on behalf of Grantee, its officers,
agents, or its employees, or its subcontractors without prior
written authorization from Agency.
L. MODIFICATION OF CONTRACT.
Any modification, alteration, amendment, or
change to this Contract other than to the "Application For
Grant" (attached hereto as part of Exhibit "A") or to the period
during which this Contract is in effect in Section B, including
increases (subject to the availability of funds) or decreases in
the amount of compensation, permitted by this Contract shall be
made by written supplemental agreement to this Contract and
executed by Grantee and the Attorney General or the Attorney
General's designee. Modifications, alterations or changes to
provisions of the "Application For Grant" may be requested by
Grantee, approved by the Administrator of the Crime Prevention
17
(rev. 12/2013)
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and Justice Assistance Division on Agency's behalf, and made by
substituting or inserting the revisions in Exhibit "A".
Modifications, alterations or changes to the period during which
this Contract is in effect may be requested in writing by
Grantee or Agency, up to forty-five (45) days before the
Contract would otherwise terminate, and shall be effective as of
the date approved by the Administrator of the Crime Prevention
and Justice Assistance Division (if requested by Grantee) or
Grantee (if requested by Agency) and made by attaching a party's
written request with the other party's written approval thereon
to this Contract. No oral modification, alteration, amendment,
change, or extension of any term, provision or condition of this
Contract shall be permitted.
M. CONFLICT OF INTEREST.
Grantee represents that it presently has no
interest and promises that it shall not acquire any interest,
direct or indirect, that would conflict in any manner or degree
with the performance of the services under this Contract.
N. TERMINATION OF CONTRACT.
1. If, for any cause, Grantee refuses or fails to
satisfactorily fulfill in a timely or proper manner its
obligations under this Contract or any extension thereof, or if
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Grantee breaches any of the promises, terms or conditions of
this Contract and, having been given reasonable notice of and
opportunity to cure any such default, fails to take satisfactory
corrective action within the time specified by Agency, Agency
shall have the right to terminate this Contract by giving
written notice to Grantee of such termination ten (10) calendar
days before the effective date of such termination. The Grantee
shall continue performance of the Contract to the extent it is
not terminated. Notwithstanding termination of the Contract,
and subject to any directions from the Agency, the Grantee shall
take timely, reasonable, and necessary action to protect and
preserve property in the possession of the Grantee in which the
Agency has an interest.
2. Furthermore, Agency may terminate this
Contract without statement of cause at any time by giving
written notice to Grantee of such termination at least thirty
(30) calendar days before the effective date of such
termination.
3. In the event of termination of either type,
all finished or unfinished documents, reports, summaries, lists,
charts, graphs, maps, or other written material prepared by
Grantee, under this Contract shall become Agency's property and,
together with all information, data, reports, records, maps, and
other materials (if any) provided to Grantee by Agency, shall be
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delivered and surrendered to Agency on or before the effective
date of termination.
4. Grantee shall be entitled to receive only
such compensation as shall have been satisfactorily earned prior
to the effective date of termination. Agency shall determine
the amount of work satisfactorily completed and the amount of
compensation satisfactorily earned. If the termination is for
cause, any other provisions to the contrary notwithstanding,
Grantee shall not be relieved of liability to Agency for damages
sustained by Agency because of any breach by Grantee of this
Contract.
0. WAIVER.
The failure of the Agency to insist upon strict
compliance with any term, provision, or condition of this
Contract shall not constitute or be deemed to constitute a
waiver or relinquishment of the Agency's right to enforce the
same in accordance with this Contract. It is expressly
understood and agreed that no waiver granted by Agency on
account of any violation of any promise, term or condition of
this Contract shall constitute or be construed in any manner as
a waiver of the promise, term or condition or of the right to
enforce the same as to any other or further violation.
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P. DISPUTES; GOVERNING LAW; VENUE.
Any dispute concerning a matter of fact arising
under this Contract or any subcontract, which is not disposed of
by mutual agreement within fifteen (15) calendar days, shall be
decided by the Attorney General, or the Attorney General's duly
designated representative, who shall reduce the decision to
writing and mail or otherwise furnish a copy of the decision to
Grantee. The decision of such person shall be final and
conclusive. Pending final decision of such dispute, Grantee
shall proceed diligently with the performance of this Contract
in accordance with Agency's request. The validity of this
Contract and any of its terms or provisions, as well as the
rights and duties of the parties to this Contract, shall be
governed by the laws of the State of Hawaii. Except as
otherwise provided in this Section, any action to enforce this
Contract or for breach of this Contract shall be brought only in
a State court of competent jurisdiction in Honolulu, Hawaii.
Q. ADDITIONAL CONDITIONS.
Additional conditions may be imposed against
Grantee by reducing them to writing and designating them as
exhibits to this Contract. Any such exhibit shall be attached
hereto and thereby incorporated herein.
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(rev. 12/2013)
IN WITNESS WHEREOF, the parties hereto have executed
this Contract.
DEPARTMENT OF THE ATTORNEY GENERAL
APPROVED AS TO FORM: STATE OF HAWAII, ("AGENCY")
Deputy Attorney General, State of Hawa
APPROVED AS TO FORM AND LEGALITY
Name
Title Corporation Counsel
Date
APPROVAL RECOMMENDED:
By
Name Harry Kubojiri
Title Chief of Police
Date
No
Print Name
Its Attorney General
Date
Hawaii Police Department
("GRANTEE")
LIM
Print Name_
Title Mayor
Date
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(rev. 12/2013)
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CRIME PREVENTION ANA JUSTICE ASSISTANCE DIVISION
DEPARTMENT OF THE ATTORNEY GENERAL
235 South Beretania Street, Ste., 401
Honolulu, Hawaii 96813
PART I. TITLE PAGE
A.
B.
C.
D.
E.
F.
G.
H.
I.
J.
APPLICATION FOR GRANT
PROJECT TITLE: Increasing Qualitv Services
APPLICANT AGENCY: Hawaii Police Department
ADDRESS: 349 Kapiolani Street, Hilo, Hawaii 96720
LOCATION OF PROJECT: Hawaii Police Department Crime Lab 349 Kapiolani Street, Hilo,
Hawaii 96720
PROJECT PERIOD: From October 1, 2014 To September 30, 2015
AUTHORIZING GRANT: FY 2014 Paul Coverdell Forensic Sciences Improvement Act
TYPE OF AWARD: New ® Continuation ❑
TOTAL PROJECT COSTS: $25,641
PROJECT DIRECTOR
Name: Kathy Pung Title: Lab Supervisor E -Mail: kpung(cr�,co.hawaii.hi.us
Address: 349 Kapiolani Street, Hilo, Hawaii 96720
PHONE: 808-961-2286 FAX: 808-961-8886
FINANCIAL OFFICER
Name: Nani Fukui Title: Fiscal Administrator E -Mail: rfukui@co.hawaii.hi.us
Address: 919 Ala Moana Blvd., 4`" Floor, Honolulu, Hawaii 96814
PHONE: 808-961-2274 FAX: 808-961-8886
Date
received:
FOR CPJAD USE
_ Project
_ Number:
Exhibit A
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PART II. PROGRAM DESCRIPTION
Increasing Quality Forensic Services
A. PROGRAM NARRATIVE
The Hawai' i Police Department (HPD) Crime Lab is requesting FY 2014 Coverdell grant funds
to increase the quality and productivity of forensic services in Hawaii County. Continuous
updated forensic science training is needed to keep up with the rapid advances in technology,
updated recommended best practices, evolving legal requirements, and to maintain forensic
discipline certification. Knowledge gained from updated training is shared among laboratory
personnel and implemented, strengthening laboratory operations. New and updated information
is shared with law enforcement officers via monthly inservice training, and recruit class training,
strengthening investigative operations. New and updated information is also shared with the
HPD Identification Section (AFIS/fingerprints), Prosecutors, and SANE nurses. The updated
knowledge gained from professional development training is valuable in determining which
training courses, brought to and shared in Hawaii, would best serve the needs of the forensic
science and law enforcement community.
Professional development training would include: American Academy of Forensic Sciences
(AAFS) Meeting; Clandestine Laboratory Investigating Chemists (CLIC) Technical. Seminar;
International Association of Identification (IAI) International Education Conference; Hawaii
Forensic Laboratory interagency training, and or other training opportunities that may become
available within this grant period.
Due to a very small overall department training budget, all efforts made toward Crime
Laboratory personnel training must be funded through grants obtained by the Crime Lab. No
other funding is available.
In 2003, updated instrumentation and technology provided by grant funds successfully increased
the productivity of the Crime Lab. In 2003 the HPD Crime Lab received 1252 casework
assignments and recorded a backlog of 154 cases. In 2013 the HPD Crime Lab received 1557
casework assignments, a 24% increase, with 1 backlogged case. The high productivity is
directly related to the updated instrumentation, but is also directly related to the knowledge and
experience of the Crime Lab personnel. Because the HPD Crime Lab is a small unit, the recent
retirement of one of three Criminalists employed by HPD will substantially decrease Crime Lab
productivity. To increase productivity and strengthen laboratory procedures, the Crime Lab is
requesting grant funds to acquire a digital analytical balance with increased sensitivity, lower
acceptable weighing limit, and data printing capabilities. This will increase productivity by
allowing the drug analysts to print out date/time stamped weighing results. Analytical balance
generated printed results will lower the possibility of handwritten notes transposition errors, and
increases quality assurance through automated time/date stamps. This updated balance would
replace a less sensitive, 35 year old analog balance. Crime laboratory drug casework is
undergoing close scrutiny by metrologists, statisticians, and legal professionals. Updated
recommendations for the measuring and reporting of drug mass measurements are being
implemented in drug analysis crime laboratories. Acquiring an updated analytical balance is
necessary to implement the new recommendations.
Goal/Objectives
The goal of this project is to increase the quality of forensic services provided in Hawaii
County. The two objectives are as follows: (1) update lab personnel on recommended best
practices, evolving legal requirements and maintain forensic discipline certification; and (2) to
2
implement updated recommended procedures, increase the quality assurance of recorded weights
and ensure continuous efficient Crime Lab productivity.
Objective 1:
Laboratory personnel and the forensic services they provide in casework undergo close
scrutiny by the judicial system, media, and the public that they serve. The Criminalists and
Evidence Specialists must be knowledgeable in their discipline, and continuously pursue
professional development to keep abreast of updates and advances in their field. Laboratory
personnel must keep current with developments in their forensic disciplines to effectively apply
and defend the work that they do. A continuous training program for laboratory personnel is
required to maintain knowledgeable and skilled staff through professional certification. Training
opportunities that include scientific meetings, conferences, and workshops enable laboratory
personnel to establish and maintain a valuable network of professional contacts and resources.
Implementation Approach to Objective 1:
Grant funds will be used for Crime Lab personnel to attend training events which include
the American Academy of Forensic Sciences (AAFS) Annual Meeting, the Clandestine
Laboratory Investigating Chemists (CLIC) Annual Technical Seminar, International Association
of Identification (IAI) Annual Educational Conference, and attend or coordinate a Hawai'i
forensic sciences interagency training in Hawai' i County. A total of $19,644 of grant funds will
be used to cover the costs of updated face to face training events and registration fees which
include:
• The American Academy of Forensic Sciences (AAFS) Annual Meeting is
scheduled for February 17-21, 2015 in Orlando, Florida. The Academy's annual
scientific meeting presents the most current information, research, and
3
technological updates in the forensic sciences. Scientific research papers,
seminars, workshops, discussions/debates, and a very large exhibit of assorted
forensic technology/supplies vendors are presented. Attendance at the AAFS
Annual Meeting will increase laboratory personnel's knowledge in updated
instrumentation, technology, methods, and legal issues regarding drug analysis,
latent prints, firearms, crime scene processing, laboratory accreditation, personnel
certification, and current concerns of the other forensic disciplines that affect
evidence/investigations. The travel and registration cost for this meeting is
$6,516.
• The Clandestine Laboratory Investigating Chemists (CLIC) Annual Technical
Seminar is scheduled for September 8-12, 2015 in Oklahoma City, Oklahoma. The
technical seminar provides updated information and safety concerns for drug analysts.
Forensic drug research, updated analytical techniques, manufacturing methods,
current/upcoming drug legislation, and emerging drugs trends seen around the world,
are shared in presentations by forensic scientists. Attendance at the CLIC annual
training seminar will increase the laboratory's personnel knowledge in the analysis of
designer drugs (clandestine lab produced drugs), and assist in establishing a network
of professional contacts for guidance and consultation in future forensic drug
casework. The travel and registration cost for this seminar is $6,516.
• The International Association of Identification (IAI) Annual International Education
Conference is scheduled for August 2-8, 2015 in Sacramento, California. This
conference provides laboratory personnel with updates on the latest techniques and
discoveries in forensic identification and crime detection. Training, education and
4
current scientific papers are presented in all forensic science disciplines that are
relevant to the Evidence Specialists crime scene processing casework. This
conference encourages the association of laboratory personnel who are actively
engaged in the profession of forensic identification, investigation, and scientific
examination of physical evidence. The travel and registration cost for this conference
is $3,258.
• The Hawaii Forensic Laboratory Interagency Training provides valuable training
opportunities hosted by other Hawaii forensic laboratories in all counties. The locally
sponsored training opportunities are brought in from mainland agencies/vendors to
address specific forensic concerns. These types of coordinated forensic services
training are very cost effective, promote updated standardization in forensic services
within the state of Hawaii, and encourage communication/networking/cooperation
between the Hawaii forensic laboratories. The sharing of training resources/costs
between the forensic laboratories increases the amount of quality training, in turn
increasing the quality of forensic services and forensic laboratory productivity. Grant
funds will be used for travel arrangements and per diem for HPD Crime Lab
personnel to attend interagency forensic services training, and or to coordinate an
interagency forensic services training here in Hawaii County. A total of $3,354 will
be used to cover travel costs for these trainings.
Objective 2:
Criminal Drug Charges often depend on laboratory reported weights of seized evidence.
The laboratory instrumentation used in Drug Analyses must be accurate and reliable. Updated
Good Weighing Practices, the International Organization for Legal Metrology (OIML), and the
U.S. Pharmacopeial Convention (USP) provide updated guidelines on acceptable minimum
weights for laboratory balances. To implement updated recommended procedures, increase the
quality assurance of recorded weights, and ensure continuous efficient Crime Lab productivity,
the HPD Crime Lab is requesting grant funds to replace an outdated laboratory balance currently
in use.
Implementation Approach to Objective 2:
To implement Objective 2, a total of $5,997 will be used to cover the costs of the
Analytical Balance. These funds will be used to acquire an updated, higher sensitivity,
automated digital Analytical Balance with data print out capability/accessories to implement
updated recommended procedures and increase quality assurance. The new Analytical Balance
will be a digital analytical balance with increased sensitivity, lower acceptable weighing limit,
and data printing capabilities. This will increase productivity by allowing the drug analysts to
print out date/time stamped weighing results. Analytical balance generating printed results will
lower the possibility of handwritten notes transposition errors, and increases quality assurance
through automated time/date stamps. This updated balance would replace a less sensitive, 35
year old analog balance. Updated recommendations for the measuring and reporting of drug
mass measurements are being implemented in drug analysis crime laboratories. Acquiring an
updated analytical balance is necessary to implement the new recommendations. Specifications
for this balance will be submitted by Crime Lab personnel after attending the Balance
Uncertainty training event hosted by HPD -SIS to take place late 2014 or early 2015. Acquisition
on the updated balance should be accomplished by September 30, 2015.
B. EXTERNAL INVESTIGATIONS
2
The HPD Crime Lab is a unit of a local law enforcement agency, the Hawaii Police Department.
The Hawaii Police Department has an Office of Professional Standards division (OPS) that
reports directly to the Police Chief. The Police Chief reports directly to the Hawai'i County
Mayor. The OPS division has the authority to conduct independent investigations into
allegations of serious negligence or misconduct by HPD Crime Lab employees and contractors,
completely free from influence or supervision from laboratory management officials.
C. ACCEPTED LABORATORY PRACTICES AND PROCEDURES
The HPD Crime Lab uses generally accepted laboratory practices and procedures, established by
accrediting organizations or appropriate certifying bodies. HPD Crime Lab is requesting grant
funds to apply for laboratory accreditation and professional development training.
D. PROJECT ORGANIZATION AND MANAGEMENT
Project Director: Kathy A. Pung, Lab Supervisor/Criminalist III.
Financial Officer: Raynette Fukui, Accountant III.
E. PERSONNEL
No new personnel will be hired. No overtime will be incurred.
F. BRIEF PERSONNEL BIOGRAPHIES
Brief biographies are provided for the personnel intending to attend forensic training workshops,
conferences, and/or scientific meetings.
Jennifer S. Minaai — Evidence Specialist II
Evidence Specialist Minaai has a B.A. degree in Biology from the University of Hawaii at Hilo.
She has been employed by the HPD since 2008 as an Evidence Specialist I and reallocated to
Evidence Specialist II in 2013.
Paige E. Green — Evidence Specialist I
Evidence Specialist Green has a B.S. degree in Physical Science from the University of Southern
California. She began employment with HPD Crime Lab September 2014.
Brian N. Koge — Criminalist II/Laboratory Quality Manager
Criminalist Koge has a B.S. degree in Medical Technology from the University of Hawaii at
Manoa. He was employed by HPD from 1990 to 1999 as a Criminalist I, conducting mostly
drug analysis. Criminalist Koge was rehired as a Criminalist II in 2008, and American Board of
Criminalistics (ABC) recertified in 2010 as a Drug Analyst.
Vacant — Criminalist I
HPD is in the process of hiring a Criminalist I to fill the position.
Kathy A. Pung — Criminalist III/Laboratory Supervisor
Criminalist Pung has a B.A. degree in Chemistry from the University of Hawaii at Hilo, and a
M.S. degree in Forensic DNA & Serology from the University of Florida. Criminalist Pung was
employed by HPD in 2000 as a Criminalist I, conducting mostly drug analysis, reallocated to
Criminalist II and promoted to Laboratory Supervisor/Criminalist III in 2007. Criminalist Pung
was American Board of Criminalistics (ABC) certified in 2008 as a Drug Analyst.
G. DESCRIPTION OF APPLICANT'S PLAN FOR THE COLLECTION OF THE
DATA REQUIRED FOR PERFORMANCE MEASURES
The HPD Crime Lab Supervisor will be responsible for collecting and maintaining all stipulated
performance indicators/outcome measures (including Coverdell grant specific performance
measures and data). Project specific measures determine whether project goals and objectives
have been met.
8
Stipulated Coverdell Grant Performance Measures
• The average number of days to process a sample at the beginning of the grant period;
• Average number of days to process a sample at the end of the grant period;
• Number of backlogged cases at the end of the grant period;
• Number of forensic science personnel attending training;
• Number of medical examiner personnel attending training programs.
Project Specific Performance Indicators
Training received by forensic laboratory personnel.
a. The number of forensic personnel attending training events;
b. List of training workshops, sessions, meetings attended;
c. How/what updated knowledge was implemented;
d. What training was applied towards maintenance of forensic certification.
Acquisition of updated digital analytical balance with data print out capability/accessories.
a. Acquisition and set up of digital analytical balance by August 31, 2015.
b. Technical specifications of updated digital analytical balance compared with older
analog balance currently used in the Crime Lab.
Plan for Data Collection of Performance Measures
For all activities funded by this grant project, the Project Director/Crime Lab Supervisor will
document and maintain an organized file. Semiannual progress reports and a final report will be
completed and submitted by the Project Director, along with any other applicable reports and
materials. Quarterly financial status reports will be completed and submitted by the Financial
Officer.
Z
The expected results of the objectives are as follows:
(1) HiPD personnel will receive training.
• Three analysts will attend the 2015 AAFS Annual Conference.
• One analyst will attend the 2015 IAI Annual International Education
Conference and obtain the most current scientific educational sessions,
utilizing the most efficient methodologies and technical products and
advances in the identification field.
• Two analysts will attend the 2015 CLIC Annual Technical Seminar and obtain
information of new drugs and drug trends and updates in other drug related
areas.
• Attendance at training will earn points which will be applied for
recertification.
(2) An Analytical Balance will be purchased.
• Acquisition of updated digital analytical balance with data print out
capability/accessories.
• Acquisition and set up of digital analytical balance by August 31, 2015.
• Technical specifications of updated digital analytical balance compared with
older analog balance currently used in the Crime Lab.
10
III. Budget Detail Worksheet
Hawaii Police Department
Purpose: The Budget Detail Worksheet may be used as a guide to assist you in the preparation of the budget and budget narrative. You may submit the budget
and budget narrative using this form or a variation of this form. However, all required information (including the budget narrative) must be provided and the
calculations must be correct. Please Complete ONLY the YELLOW hi -lighted cells.
A. Personnel --List each position by title. Show the annual salary rate and the percentage of time to be devoted to the project. Compensation paid for employees
engaged in grant activities must be consistent with that paid for similar work within the applicant organization.
Comoutation _
A. PERSONNEL TOTAL $0.00
ts. t-ringe tsenetits—range Denents snouia oe oasea on actual Known costs or an estabusnea tormuia. range benents are for the personnel listed category (A)
and only for the oercentaae of time devoted to the Droiect.
Hourly Rate Rate Applied
Annual Cost (annual cost/ 2088 work hours Project Hours x
per year) Hourly Rate
FICAUnifonn
1 11 a ®ae b•� ,�s ,
Retirement
Allowance
H-ealth insurance/
Workman's Compensation
7771"217
1
11 �wP^a
E-7 Z"'_
Unemployment Compensation
Cost
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
B. FRINGE BENEFITS TOTAL $0.00
Total Personnel & Fringe Benefits $0.00
C. Travel --Itemize travel expenses of project personnel by purpose (e.g., staff to training, field interviews, advisory group meetings, etc. Show the basis
computation (e.g., six people at a 3 -day training at $X airfare, $Y lodging, $Z subsistence). For training projects, travel and meals for trainees should be list
separately. Show the number of trainees and unit cost involved. Identify the location of travel, if known. Indicate source of Travel Policies applied: Applicant
Federal Travel Regulations.
Computation Cost
Purpose of Travel Location # Individuals Item Cost # Nights/Days
Computation
Purpose of Travel Location # Indivirbink Item k1*. -k+ -1r% --
Oahu, Maui, Kauai,
or Hawaii island
TBD
Airfare (roundtnp) $1,300.00
AAFS
Orlando, FL
Feb. 17-21, 2015
Hotel (per night) $100.00 5
2 Per Diem (full day) $145.00 6
Per Diem (partial day)
Shuttle (round trip) $48.00::4�
Sacramento, CA
Per Diem (full day) $145.00 6
Rental Car (per car)
Aug. 2-8, 2015
Per Diem (partial day)
Computation
Purpose of Travel Location # Indivirbink Item k1*. -k+ -1r% --
Computation
Purpose of Travel Location tt Individiialc Item r-„.+ *
Oahu, Maui, Kauai,
or Hawaii island
TBD
Airfare (roundtrip) $1,300.00
Airfare (roundtnp) $220.00
Hotel (per night) $100.00 4
Hotel (per night) $100.00 5
1
IAI
Sacramento, CA
Per Diem (full day) $145.00 6
Aug. 2-8, 2015
Per Diem (partial day)
Shuttle (round trip) $48.00
JE11i
Rental Car (per car) $0.00
Rental Car (per car)
Computation
Purpose of Travel Location tt Individiialc Item r-„.+ *
$2,600.00
$1,000.00
$1,740.00
$0.00
$96
$0.00
SU, 6t6l $5,436
Cost
$1,300.00
$500.00
$870.00
$0.00
$48
Subtotal $2,718
Cost
$2,600.00
$1,000.00
$1,740.00
$0.00
$96
$0.00
Subtotal $5,436
Computation Cost
Purpose of Travel Location # Individuals Item Cost # Ni htslDa s
Hawaii Interagency
Training
Oahu, Maui, Kauai,
or Hawaii island
TBD
Airfare (roundtrip) $1,300.00
Airfare (roundtnp) $220.00
Hotel (per night) $100.00 4
otel (per night) $100.00 5
2 H
CLIC
Oklahoma City, OK
Per Diem (full day) $145.00 6
Sept. 8-12, 2015
Per Diem (partial day)
Shuttle (round trip) $48.00
4111
Rental Car (per car)
$2,600.00
$1,000.00
$1,740.00
$0.00
$96
$0.00
SU, 6t6l $5,436
Cost
$1,300.00
$500.00
$870.00
$0.00
$48
Subtotal $2,718
Cost
$2,600.00
$1,000.00
$1,740.00
$0.00
$96
$0.00
Subtotal $5,436
Computation Cost
Purpose of Travel Location # Individuals Item Cost # Ni htslDa s
Hawaii Interagency
Training
Oahu, Maui, Kauai,
or Hawaii island
TBD
3
Airfare (roundtnp) $220.00
Hotel (per night) $100.00 4
Per Diem (full day) $90.00 5
Per Diem (partial day)
Shuttle (round trip) $48.00
Rental Car (per car)
`Note: Travel Costs DO NOT include any consultant/contractor travel expenses.
0
$660.00
$1,200.00
$1,350.00
$0.00
$144.00
$0.00
Subfotal $3,354
C. TRAVEL TOTAL $16,944
D. Equipment --List non -expendable items that are to be purchased. (Note: Organization's own capitalization policy for classification of equipment should be used.
Expendable items should be included in the "Supplies" category. Applicants should analyze the cost benefits of purchasing versus leasing equipment, especially
high cost items and those subject to rapid technical advances. Rented or leased equipment costs should be listed in the "Contractual" category. The budgel
narrative for this category should explain how the equipment is necessary for the success of the project as well as describe the procurement method to be used.
Computation
Equipment Items Cost per Unit # Units
Analytical Balance $5,997.00 1.00
IVULC. UI IICSS yUU1 Cl Cl IGy IIdS d PUIIUY btdLIIIIY. ULI ICI WISC, UJr" UCI II ICS CqUIFJI IMI It db ILCI IIS L:USlllll,. YICdLCI LIIdII
$5,000; if your agency does have a policy which counters OJP policy, use your agency's guidelines and note
vnur ononrv'c nnlir%i hnrc-
Policy:
%,VAI
$5,997.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
D. EQUIPMENT TOTAL $5,997.00
E. Supplies --List items by type (office supplies, postage, training materials, copying paper, and other expendable items such as books, hand held tape recorders)
and show the basis for computation. Generally, supplies include any materials that are expendable or consumed during the course of the project
Computation Cost
Supply Items Cost per unit # Units
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
IVULC. VIIICSA yUUI C29WIll:y II S d l.JU10.:y SLdu119 ULIIL;IWwC, UJP UCIIIICS JUIJF.JIICS db ILCIIIS L,:USl1IIlJ ICSS LIICII
$5,000; if your agency does have a policy which counters OJP policy, use your agency's guidelines and note
ling it oncnru'c nnlir•v horn•
Policy:
E. SUPPLIES TOTAL $0.00
F. Construction --As a rule, construction costs are not allowable. In some cases, minor repairs or renovations may be allowable. Consult with the program office
before budgeting funds in this category.
Purpose Description of Work Cost
$0.00
F. CONSTRUCTION TOTAL $0.00
IG. Consultants/Contracts--Indicate whether applicant's formal, written Procurement Policy or the Federal Acquisitions
Consultant Fee: For each consultant, enter the name, if known, service to be provided, hourly or daily fee (8 hour day), and estimated time on the project.)
Consultant fees in excess of $450 per day require additional justification and prior approval from OJP.
Computation Cost
Name of Consultant Service Provided Cost per unit define unit 1; Units
$0.00
$0.00
$0.00
Cosi ant�ees�`�iidtotal• ,$0.x'0:
Expenses: List all expenses to be paid from the grant to the individual consultant in addition to their fees (i.e., travel, meals, lodging, etc.)
Commutation
Purnose of Travel Location # Individuals Item
Cost # Nights/Days
Computation
Puruose of Travel Location # Individuals Item Cost # Nights/Days
Aidan? (roundtrip)
Hotel (per night)
Per Diem (full day)
Per Diem (partial day)
Shuttle (round trip) $0.00
Rental Car (per car)
Rental Car (per car)
Computation
Puruose of Travel Location # Individuals Item Cost # Nights/Days
Computation
Purpose of Travel Location # Individuals Item Cost # Ni hts/Da s
Airfare (roundtrip)
SUbtotal . '. 4)u:uu
Cost
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
Cost
$0.00
Airfare (roundtrip)
Hotel (per night)
Per Diem (full day)
Per Diem (partial day)
Shuttle (round trip) _ $0.00
Rental Car (per car)
Computation
Purpose of Travel Location # Individuals Item Cost # Ni hts/Da s
Airfare (roundtrip)
SUbtotal . '. 4)u:uu
Cost
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
Cost
$0.00
Item Cost per unit define unit # Units # Individuals
Cost
$0.00
$0.00
$0.00
Subtota
:Consultant enses�$�btQ# ,__ ; �,$,O;OQ;
(Contracts: Provide a description of the product or services to be procured by contract and an estimate of the cost. Applicants are encouraged to promote free)
and open competition in awarding contracts. A separate justification must be provided for sole source contracts in excess of $100,000.
Item Vendor Service Provided Cost
F Contracts Subtotal;
V-
G.
.. G. CONSULTANTS/ CONTRACTS TOTAL $0.00
H. Other Costs --List items (e.g., rent, reproduction, telephone, janitorial or security services, and investigative or confidential funds) by major type and the basis
of the computation. For example, provide the square footage and the cost per square foot rent, and provide a monthly rental cost and how many months to rent.
Computation
Cost
Description Cost per unit define unit # Units
AAFS Registration & Workshop fees $540.00 re & workshop 2.00 $1,080.00
CLIC Registration & Workshop fees $540.00 reg. & workshop 2.00 $1,080.00
IAI Registration & Workshop fees $540.00 reg. & workshop 1.00 $540.00
$0.00
*Note all registration fees and materials are listed in the Other category H. OTHER COSTS TOTAL $2,700.00
*Note shipping costs should be listed in the Other category
*Note software and licenses should be listed in the Other category, however IT installations should be listed under Consultants/Contracts
. Indirect Cost—Indirect costs are allowed only if the applicant has Federally approved indirect cost rate. A copy of the rate approval, (a fully executed
7egodated agreement), must be attached. If the applicant does not have an approved rate, one can be requested by contacting the applicant's cognizar
:ederal agency, which will review all documentation and approve a rate for the applicant organization, or if the applicant's accounting system permits, costs ma
)e allocated in the direct costs categories.
Computation
vvaa
Description Award Amount Approved rate
$0.00 0% 1 $0.00
I. INDIRECT COST TOTAL $0.00
*Note: Indirect Costs CANNOT EXCEED 10% of the award amount. Indirect costs include ALL grant administration expenses including salaries and supplies
and should be detailed in the appropriate budget category.
*Note: An APPROVED indirect cost rate agreement documentation must be submitted with your agency's budget in order to include any indirect costs.
Budget Summary—When you have completed this budget worksheet, the totals for each category will transfer to the spaces below. The total costs and total)
Droiect costs will be computed via Excel formula. Indicate the amount of Federal requested and the amount of non -Federal funds that will support the project.
Budget Category
Amount
A. Personnel
$0.00
B. Fringe Benefits
$0.00
C. Travel
$16,944
D. Equipment
$5,997.00
E. Supplies
$0.00
F. Construction
$0.00
G. Consultants/Contracts
$0.00
H. Other
$2,700.00
Total Direct Costs
$25,640.50
I. Indirect Costs
$0.00
TOTAL PROJECT COSTS
$25,641
Federal Request
Non -Federal Amount
$0.00
NOTE: If a Non -Federal amount is entered, make sure those items for which they will be used must be incorporated into your overall budget. Indicate clearly
throughout you budget narrative and detail worksheet for which items these funds will be used.
A
0
BUDGET NARRATIVE
Hawaii Police Department
A. PERSONNEL Total: $0
N/A
B. FRINGE BENEFITS Total: $0
N/A
C. TRANSPORTATION AND SUBSISTENCE Total: $16,944
Costs are based on: Hawaii County Per Diem rates for interisland and out-of-state
Travel; average HPD hotel overage costs; and air/ground transportation
(AAFS, CLIC, IAI) and Hawaii interisland/interagency forensic services training.
Hawaii County Per Diem:
Interisland - $90
Out -of -State - $145
Hotel Overage - $100
($40 meals + $50 hotel)
($60 meals + $85 hotel)
(per night)
Interisland Air - $220 Out of State Air - $1,300 (with 1 bag check in)
Round trip Shuttle - $47.60 approximate
D. EQUIPMENT Total: $5,997
The cost under this category is for a digital analytical balance with data print out
accessories.
E. SUPPLIES Total: $0
N/A
F. CONSTRUCTION Total: $0
N/A
G. CONSULTANTS/CONTRACTS Total: $0
N/A
H. OTHER Total: $2,700
The costs entered under this category are approximate totals for the registration,
tuition, and or workshop fees (AAFS — 2, CLIC — 2, IAI —1)
I. INDIRECT COSTS
N/A
Total: $0
' a -1 .3i 111111 .
PART IV. ATTACHMENTS
DEPARTMENT OF THE ATTORNEY GENERAL
Crime Prevention and Justice Assistance Division
ACCEPTANCE OF CONDITIONS
The undersigned agrees, on behalf of the applicant agency, that:
1. This project, upon approval, shall constitute an official part of the Paul Coverdell Forensic Sciences
Improvement Grants ("Coverdell grants") under part BB of Title I of the Omnibus Crime Control and
Safe Streets Act of 1968 (42 U.S.C. Sec. 3797).
2. Any grant awarded pursuant to this application shall be subject to and will be administered in
conformity with:
(a) general conditions applicable to administration of grants under Title VI, Subtitle C, Part E,
Subpart 1, of the Anti -Drug Abuse Act of 1988 (Public Law 100-690), as amended, as
applicable;
(b) conditions applicable to the fiscal administration of grants under Title VI, Subtitle C, Part E,
Subpart 1, of the Anti -Drug Abuse Act of 1988 (Public Law 100-690), as amended, as
applicable;
(c) any special conditions contained in the grant award; and
(d) general and fiscal regulations of the Crime Prevention and Justice Assistance Division.
3. Any grant received as a result of this application may be terminated, or fund payment may be
discontinued, by the Crime Prevention and Justice Assistance Division when it finds a substantial
failure to comply with the foregoing provisions, the application obligations or for non-availability of
funds.
SUBMITTED BY:
Signature:
Date:
Name: Harry S. Kubojiri Title: Chief of Police
Agency: Hawaii Police Department
AG/CPJAD #14 Coverdell 07/10
DEPARTMENT OF THE ATTORNEY GENERAL
Crime Prevention and Justice Assistance Division
ACCEPTANCE OF PAUL COVERDELL FORENSIC SCIENCE IMPROVEMENT GRANTS
PROGRAM SPECIAL CONDITIONS
The undersigned Grantee understands and agrees, on behalf of its agency that:
Reporting Potential Fraud, Waste, and Abuse, and Similar Misconduct
Grantee shall promptly refer to the U.S. Department of Justice (DOJ), Office of the
Inspector General (OIG) any credible evidence that a principal, employee, agent,
contractor, subgrantee, subcontractor, or other person has either 1) submitted a false
claim for funds under the False Claims Act; or 2) committed a criminal or civil violation
of laws pertaining to fraud, conflict of interest, bribery, gratuity, or similar misconduct
involving funds. Potential fraud, waste, abuse, or misconduct should be reported to the
OIG by:
Mail: Office of the Inspector General
U.S. Department of Justice
Investigations Division
950 Pennsylvania Avenue, N.W.
Room 4706
Washington, DC 20530
E-mail: oig.hotline@usdoi.gov_
Hotline: (contact information in English and Spanish): (800) 869-4499, or
Hotline fax: (202) 616-9881
Additional information is available from the DOJ OIG website at www.usdoi.gov/oig.
2. Generally Accepted Laboratory Practices
The Grantee shall ensure that any forensic laboratory, forensic laboratory system,
medical examiner's office, or coroner's office that will receive any portion of the award
uses generally accepted laboratory practices and procedures as established by accrediting
organizations or appropriate certifying bodies.
3. External Investigations
The Grantee shall ensure that the requirements of 42 U.S.C. section 3797k(4) (which
relate to independent external investigations into allegations of serious negligence or
misconduct by employees or contractors) are satisfied with respect to any forensic
AG/CPJAD #26 FY 2014 Coverdell Special Conditions (revised 12/2014)
laboratory system, medical examiner's office, coroner's office, law enforcement storage
facility, or medical facility in the State that will receive a portion of the grant amount.
The Grantee acknowledges, that, as stated in the solicitation for the FY 2014 Paul
Coverdell Forensic Science Improvement Grants Program, the National Institute of (NIJ)
assumes that Grantee (and sub -grantees) of Coverdell funds will make use of the process
referenced in their certification as to external investigations and will refer allegations of
serious negligence or misconduct substantially affecting the integrity of forensic results
to government entities with an appropriate process in place to conduct independent
external investigations, such as the government entity (or entities) identified in the grant
application.
4. Use of Funds
No Research. Funds provided under this award shall be used only for the purposes and
types of expenses set forth in the fiscal year 2014 program solicitation. Funds shall not be
used for general law enforcement functions or non -forensic investigatory functions, and
shall not be used for research or statistical projects or activities. Use of award funds for
construction of new facilities is restricted by statute. Any questions concerning this
provision should be directed to the CPJAD Criminal Justice Planning Specialist prior to
incurring the expense or commencing the activity in question.
The Grantee understands and agrees that it cannot use any federal funds, either directly or
indirectly, in support of the enactment, repeal, modification or adoption of any laws,
regulation or policy, at any level of government, without the express prior written
approval of CPJAD.
5. Reporting Requirements and Performance Metrics
The Grantee shall comply with all reporting, data collection and evaluation requirements,
as prescribed by law and entailed by the NIJ in program guidance for the Coverdell
program. The Grantee shall also complete and submit both semi-annual progress reports
and final reports.
Semi -Annual Progress Reports
Grantees must utilize and complete the Progress Report Format Form, AG/CPJAD #20
(Coverdell), every six months following the calendar year. The progress reports are to
cover activities that the Grantee has completed and must include data on the following
Coverdell identified performance measures, as applicable:
Goal/Objective
Performance Measures
Data Grantee Provides
To improve the quality and
Outcome Measure
Average number of days to
timeliness of forensic services and
1. Percent reduction in the average
process a sample at the
to reduce the number of backlogged
number of days from
beginning of the grant period.
cases in forensic laboratories.
submission of a sample to a
AG/CPJAD #26 FY 2014 Coverdell Special Conditions (revised 12/2014)
1� f
Goal/Objective
Performance Measures
Data Grantee Provides
forensic science laboratory to
Average number of days to
the delivery of test results to a
process a sample at the end of
requesting agency.
the grant period.
2. Percent reduction in the number
Number of backlogged cases at
of backlogged forensic cases.
the beginning of the grant
period.
Output Measure
The number of forensic science or
Number of backlogged cases at
medical examiner personnel who
the end of the grant period.
completed appropriate training or
educational opportunities with
Number of forensic science
Coverdell funds (if applicable to
personnel attending training.
the grant)
Number of medical examiner
personnel attending training
programs.
The semi-annual reporting periods and due dates are:
January 1 through June 30 Due: July 15
July 1 through December 31 Due: January 15
Final Report
The Grantee agrees to submit a final report, at the end of this award, documenting all
relevant project activities during the entire period of support under this award. This report
will include the following: (1) a summary and assessment of the program carried out with
the fiscal year 2014 award, which shall include a comparison of pre -grant and post -grant
forensic science capabilities (and shall cite the specific improvements in quality and/or
timeliness of forensic science or medical examiner services); (2) the average number of
days between submission of a sample to a forensic science laboratory or forensic science
laboratory system in that State operated by the State or by a unit of local government and
the delivery of test results to the requesting office or agency; and (3) an identification of
the number and type of cases currently accepted by the forensic science laboratory or
forensic science laboratory system. The Grantee is required to collect data necessary for
this report. This report is due no later than 30 days following the close of the award
period or the expiration of any extension periods.
The Grantee shall submit the following information as part of its final report: (1) the
number and nature of any allegations of serious negligence or misconduct substantially
affecting the integrity of forensic results received during the 12 -month period of the
award; (2) information on the referrals of such allegations (e.g., the government entity or
entities to which referred, the date of referral); (3) the outcome of such referrals (if
known as of the date of the report); and (4) if any such allegations were not referred, the
reason(s) for the non -referral.
AG/CPJAD #26 FY 2014 Coverdell Special Conditions (revised 12/2014)
Should the project period for this award be extended, the Grantee shall submit the above
information as to the first twelve months of the award as part of the first semi-annual
progress report that comes due after the conclusion of the first twelve months of the
project period, and shall submit the required information as to subsequent twelve-month
periods every twelve months thereafter (as part of a semi-annual progress report) until the
close of the award period, at which point the Grantee shall submit the required
information as to any period not covered by prior reports as part of its final report.
The Grantee understands and agrees that funds may be withheld (including funds under
future awards), or other related requirements may be imposed, if the required information
is not submitted on a timely basis.
6. Press Releases
The Grantee shall transmit to the CPJAD Criminal Justice Planning Specialist copies of
all official grant -related press releases at least thirty (30) working days prior to public
release. Advance notice permits time for coordination of release of information by
CPJAD and NU where appropriate and to respond to press or public inquiries.
7. Development and Use of Publications, Curricula, Training Materials, etc.
To assist in information sharing, the Grantee shall provide the assigned CPJAD Criminal
Justice Planning Specialist with a copy of publications (including those prepared for
conferences and other presentations) resulting from this award, prior to their public
release. NU defines publications as any written, visual, or sound material substantively
based on the project, formally prepared by the Grantee for dissemination to the public.
Submission of publications prior to their public release aids CPJAD and NIJ in
responding to any inquiries that may arise. Any publications (written, visual, or sound) —
excluding press releases and newsletters — whether published at the Grantee's or
government's expense, shall contain the following statement:
"This project was supported by Award No. . awarded by the
National Institute of Justice, Office of Justice Programs, U.S. Department
of Justice. The opinions, finding, and conclusions or recommendations
expressed in this publication/programlexhibition are those of the author(s)
and do not necessarily reflect those of the Department of Justice or the
Hawaii Department of the Attorney General. "
This statement shall appear on the first page of written publications. For audio and video
publications, it shall be included immediately after the title of the publication in the audio
or video file.
(*) Grantee should contact the assigned Specialist for the federal grant number.
AG/CPJAD #26 FY 2014 Coverdell Special Conditions (revised 12/2014)
1
8. Copyrights
The Grantee acknowledges that the Office of Justice Programs reserves a royalty -free,
non-exclusive, and irrevocable license to reproduce, publish, or otherwise use, and
authorize others to use (in whole or in part, including in connection with derivative
works), for Federal purposes: (1) the copyright in any work developed under an award or
subaward; and (2) any rights of copyright to which a Grantee or Sub -Grantee purchases
ownership with Federal support.
The Grantee acknowledges that the Office of Justice Programs has the right to (1) obtain,
reproduce, publish, or otherwise use the data first produced under an award or subaward;
and (2) authorize others to receive, reproduce, publish, or otherwise use such data for
Federal purposes.
It is the responsibility of the Grantee (and of each subrecipient, if applicable) to ensure
that this condition is included in any subaward under this award.
9. Federal Leadership on Reducing Text Messaging While Driving
Pursuant to Executive Order 13513, "Federal Leadership on Reducing Text Messaging
While Driving," 74 Fed. Reg. 51225 (October 1, 2009), the CPJAD encourages Grantees
and Sub -grantees to adopt and enforce policies banning employees from text messaging
while driving any vehicle during the course of performing work funded by this grant, and
to establish workplace safety policies and conduct education, awareness, and other
outreach to decrease crashes caused by distracted drivers.
10. Training(s)/Conference(s) Compliance
Grantee agrees to comply with all applicable laws, regulations, policies, and guidance
(including specific cost limits, prior approval and reporting requirements, where
applicable) governing the use of federal funds for expenses related to conferences,
meetings, trainings, and other events. Information on pertinent laws, regulations,
policies, and guidance is available in the OJP Financial Guide Conference Cost Chapter.
Grantee understands and agrees that any training or training materials developed or
delivered with funding provided under this award must adhere to the OJP Training
Guiding Principles for Grantees and Sub -grantees, available at
http://www.ojp.usdoj .gov/funding/ojptrainingguidingprinciples.htm
11. Duplicate Award of Federal Funds
Grantee agrees that if it currently has an open award of federal funds or if it receives an
award of federal funds other than this CPJAD award, and those award funds have been,
are being, or are to be used, in whole or in part, for one or more of the identical cost items
for which funds are being provided under this CPJAD award, the Grantee will promptly
AG/CPJAD #26 FY 2014 Coverdell Special Conditions (revised 12/2014)
notify, in writing, the assigned Criminal Justice Planning Specialist for this CPJAD
award, and, if so requested by CPJAD, seek a budget or project narrative modification to
eliminate any inappropriate duplication of funding.
12. Information Technology Compliance
Grantee agrees that — (a) No award funds may be used to maintain or establish a
computer network unless such network blocks the viewing, downloading, and exchanging
of pornography, and (b) Nothing in subsection (a) limits the use of funds necessary for
any Federal, State, tribal, or local law enforcement agency or any other entity carrying
out criminal investigations, prosecution, or adjudication activities.
SUBMITTED BY:
Signature:
Date:
Name: Harry S Kubojiri Title: Chief of Police
Agency: Hawaii Police Department
AG/CPJAD #26 FY 2014 Coverdell Special Conditions (revised 12/2014)
a
DEPARTMENT OF THE ATTORNEY GENERAL
Crime Prevention and Justice Assistance Division
CERTIFICATION OF NON -SUPPLANTING
I certify that federal funds will not be used to supplant State, local or other non-federal funds that
would, in the absence of such federal aid, be made available for law enforcement, criminal justice,
and victim compensation and assistance activities.
SUBMITTED BY:
Signature:
Date:
Name: Harry S. Kubojiri Title: Chief of Police
Agency: Hawaii Police Department
AG/CPJAD #3 06/02
CERTIFICATION FORM
Compliance with the Equal Employment Opportunity Plan (EEOP) Requirements
Please read carefully the Instructions (see below) and then complete Section A or Section B or Section C not all three.
Recipient's Name: Hawaii Police Department DUNS Number: 039375444
Address: 349 Kapiolani Street, Hilo, Hawaii 96720
Grant Title: Increasing Quality ServiceNu
s Grant mber: 14 -CD -02 Award Amount: $25,641
Name and Title of Contact Person: Kathy Pung, Lab Supervisor
Tele hone Number: 808-961-2266
1 E -Mail Address: kpung@co.hawail.hi.us
Section A—Declaration Claiming Complete Exemption from the EEOP Requirement
Please check all the following boxes that apply:
❑ Recipient has less than fifty employees. ❑ Recipient is an Indian tribe. ❑ Recipient is a medical institution.
D Recipient is a nonprofit organization. D Recipient is an educational institution. ❑ Recipient is receiving an award less than $25,000.
1, [responsible official],
certify that [recipient] is
not required to prepare an EEOP for the reason(s) checked above, pursuant to 28 C.F.R § 42.302.
I further certify that [recipient]
will comply with applicable federal civil rights laws that prohibit discrimination in employment and in the delivery of
services.
Print or Type Name and Title Signature Date
Section B—Declaration Claiming Exemption from the EEOP Submission Requirement and Certifying
That an EEOP Is on File for Review
If a recipient agency has fifty or more employees and is receiving a single award or subaward of $25, 000 or more, but less than $500, 000, then the
recipient agency does not have to submit an EEOP to the OCR for review as long as it certifies the following (42 C.F.R. § 42.305):
1 Harry S. Kubojiri [responsible official],
certify that County of Hawaii Police Department [recipient],
which has fifty or more employees and is receiving a single award or subaward for $25,000 or more, but less than
$500,000, has formulated an EEOP in accordance with 28 CFR pt. 42, subpt. E. I further certify that within the last
twenty-four months, the proper authority has formulated and signed into effect the EEOP and, as required by applicable
federal law, it is available for review by the public, employees, the appropriate state planning agency, and the Office for
Civil Rights, Office of Justice Programs, U.S. Department of Justice. The EEOP is on file at the following office:
Hawaii Police Department [organization],
349 Kapiolani Street, Hilo, Hawaii 96720 [address].
Harry S. Kubojiri
Print or Type Name and Title Signature Date
Section C—Declaration Stating that an EEOP Utilization Report Has Been Submitted to the Office for
Civil Rights for Review
If a recipient agency has fifty or more employees and is receiving a single award or subaward of $500, 000 or more, then the recipient agency must
send an EEOP Utilization Report to the OCR for review.
1, [responsible official],
certify that [recipient],
which has fifty or more employees and is receiving a single award of $500,000 or more, has formulated an EEOP in
accordance with 28 CFR pt. 42, subpt. E, and sent it for review on [date] to the
Office for Civil Rights, Office of Justice Programs, U.S. Department of Justice.
Print or Type Name and Title Signature Date
OMB Approval No. 1121-0340 Expiration Date: 05/31/14
Instructions for Certification
1. By signing and submitting this proposal, the prospective lower tier participant is providing the
certification set out below.
2. The certification In this clause is a material representation of fact upon which reliance was placed
when this transaction was entered Into. If It Is later determined that the prospective tower tier participant
knowingly rendered an erroneous certification, In addition to other remedies available to the Federal
Government, the department or agency with which this transaction originated may pursue availableWW
remedies, including suspension and/or debarment.
& The prospective lower tier participant shall provide Immediate written notice to the person to which
this proposal is submitted if at any time the prospective lower tier participant Jeanne that Its certification
was erroneous when submitted or has become erroneous by reason of changed circumstances.
4. The terns "covered transaction," "debarred," "suspended," "Ineligible," "lower. tier covered
transaction," "participant," "person," "primary covered transaction," " •I •l "
"voluntarily excluded," as used in this clause, have the meanings set out in he Definitions and Cov, erage
sections of rules implementing Executive Order 12549.
5. The prospective lower tier participant agrees by submitting this proposal that, should the proposed
covered transaction be entered into, it shall not knowingly enter Into any lower tier covered transaction
with a person who is debarred, suspended, declared Ineligible, or voluntarily excluded from participation
In this covered transaction, unless authorized by the department or agency with which this transactTon
originated.
& The prospective lower tier participant further agrees by submitting this proposal that it will include
the clause titled "Certification Regarding Debarment, t3uspenaIon, lnellglbility and Volur►tary
Exclusion—Lower Tier Covered Transactions," without modification, In all lower tier covered
transactions and in all solicitations for lower tier covered transactions.
7. A participant in a covered transaction may rely upon a certification of a prospective participant In a
lower tier covered transaction that it Is not debarred, suspended; ineligible, or voluntarily excluded from
the covered transaction, unless it knows that the certification is erroneous. A participant may decide the
method and frequency by which it determines the eligibility of its principals. Each participant may check
the Nonprocurement List.
& Nothing contained in the foregoing shall be construed to require establishment of a system of
records in order to render in good faith the certification required by this clause. The knowledge and
Information of a participant Is not required to exceed that which Is normally possessed by a prudent
person in the ordinary course of business dealings.
9. Except for transactions authorized under paragraph 5 of these instructions, if a participant in a
covered transaction knowingly enters Into a lower tier covered transaction with a person who Is
suspended, debarred, ineligible, or voluntary excluded from participation In this transaction, in addition
to other remedies available to the Federal Government, the department or agency with which this
transaction originated may pursue available remedies, including suspension and/or debarment.
U.S. DEPARTMENT OF JUSTICE
0 OFFICE OF JUSTICK PROGRAMS
OFFICE OF THE COMPTROLLER
Certification Regarding
Debarment, Suspension, ineligibility and Voluntary Exclusion
Lower Tier Covered Transactions
(Sub -Recipient)
This certification Is required by the regulations Implementing Executive Order 12549, Debarment and
Suspension, 28 CFR Part 87; Section 87.510, Participants' responsibilities. The regulations were published
as Part VII of the May 28,1988 Federal Register (pages 1918019211).
(BEFORE COMPLETING CERTIFICATION, READ INSTRUCTIONS ON REVERSE)
(1) The prospective lower tier participant certifies, by submission of this proposal, that neither It hor Its
principals are presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily
excluded from participation In this transaction by any Federal department or agency.
(2) Where the prospective lower tier participant Is unable to certify to any of the statements in this certifi-
cation, such prospective participant shall attach an explanation to this proposal.
Harry S. Kubojiri, Chief of Police
Name and Title of Authorized Representative
Signature
Hawaii Police Department
Name of Organization
349 Kapiolani Street, Hilo, Hawaii 96720
Address of Organization
OJP FORM 106111 (REV. 211M PnvWs editions an obsolete.
Date
A
DEPARTMENT OF THE ATTORNEY GENERAL
Crime Prevention and Justice Assistance Division
CERTIFICATION OF NON-DISCRIMINATION
I certify that the applicant agency will comply with and will insure compliance by its subgrantees and
contractors with the non-discrimination requirements of:
• The Omnibus Crime Control and Safe Streets Act of 1968, as amended, which prohibits
discrimination on the basis of race, color, national origin, religion,, or sex, in Office of Justice
Programs, Office of Community Oriented Policing Services, and Office on Violence Against
Women funded programs or activities. (42 U.S.C. §3789d and 28 C.F.R. §42.201 et sec.)
• Title VI of the Civil Rights Act of 1964, which prohibits discrimination on the basis of race, color
or national origin in Office of Justice Programs, Office of Community Oriented Policing
Services, and Office on Violence Against Women funded programs or activities. (42 U.S.C.
§2000d and 28 C.F.R. §42.101 et sec .)
• Section 504 of the Rehabilitation Act, which prohibits discrimination on the basis of disability in
Office of Justice Programs, Office of Community Oriented Policing Services, and Office on
Violence Against Women funded programs or activities. (29 U.S.C. §794 and 28 C.F.R. §42.501
et SM.)
• Section 1407 of the Victims of Crime Act (VOCA), which prohibits discrimination on the basis
of race, color, national origin, religion, sex, or disability in VOCA funded programs or activities.
(42 U.S.C. §10604)
• Title II of the Americans with Disabilities Act of 1990, as it relates to discrimination on the basis
of disability in Office of Justice Programs, Office of Community Oriented Policing Services, and
Office on Violence Against Women funded programs or activities. (42 U.S.C. §12132 and 28
C.F.R. Pt. 35)
• Title IX of the Education Amendments of 1972, as it relates to discrimination on the basis of sex
in Office of Justice Programs, Office of Community Oriented Policing Services, and Office on
Violence. Against Women funded training or educational programs. (20 U.S.C. §1681 and 28
C.F.R. Pt. 54)
• The Age Discrimination Act of 1975 as it relates to services discrimination on the basis of age in
Office of Justice Programs, Office of Community Oriented Policing Services, and Office on
Violence Against Women funded programs or activities. (42 U.S.C. §6102 and 28 C.F.R. §42.700
et sec..)
• Executive Order No. 13166 prohibiting discrimination of Limited English Proficient Persons.
• Executive Order No. 13279 and 28 C.F.R. pt. 38 regarding equal protection of the laws for faith -
based organizations.
No person shall, on the grounds of race, color, religion, national origin, sex, or disability, be excluded
from participation in, be denied the benefits of, be subjected to discrimination under, or be denied
employment in connection with any program or activity funded in whole or in part with funds made
available under this title from the U.S. Department of Justice through the Department of the Attorney
General, Crime Prevention and Justice Assistance Division. Noncompliance with the discrimination
regulations may result in the suspension or termination of funding.
SUBMITTED BY:
Signature:
Name:
Date:
Harry S. Kubojiri Title: Chief of Police
Agency: Hawaii Police
AG/CPJAD # 15 (revised 10/2011)
y J.
DEPARTMENT OF THE ATTORNEY GENERAL
Crime Prevention and Justice Assistance Division
CERTIFICATION OF NON-DISCRIMINATION COMPLAINT PROCEDURES
The U.S. Department of Justice, Office of Justice Programs (OJP), Office for Civil Rights (OCR)
has jurisdiction to investigate complaints of discrimination against recipients of funding from
OJP (which includes component agencies such as the Bureau of Justice Assistance, the Office for
Victims of Crime, and the National Institute of Justice), Office on Violence Against Women, and
the COPS Office. OCR has indicated that recipients and subrecipients of federal funding should
have non-discrimination complaint procedures. Therefore,
I certify that the Hawaii Police Department (name of agency)
has non-discrimination complaint procedures which include:
(1) a coordinator who is responsible for overseeing the complaint process. The agency's
coordinator is:
Harry S. Kubojiri Chief of Police 808-961-2243
Name Title Phone
(2) a procedure to ensure that beneficiaries or employees of funded subrecipients are aware
that they may complain of discrimination directly to a subrecipient, to the Department of
the Attorney General, or to the Office for Civil Rights.
(3) a procedure to investigate the complaint. (The procedure may be an internal investigation
or forwarding the complaint to the Department of the Attorney General, the OCR, or
another appropriate external agency.)
(4) a procedure to notify the Department of the Attorney General, Crime Prevention and
Justice Assistance Division of the complaint. (The Department will forward the
complaint information to OCR and may conduct an investigation of the complaint.)
(5) a procedure to notify the Department of the Attorney General of the findings of the
investigation.
SUBMITTED BY:
Signature:
Name: Harry S. Kubo'iri
(Head of Agency or Designee)
AG/CPJAD #30 6/2010
Date:
Title: Chief of Police