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Home My WebLink AboutCOM 0088.000 2014-2016William P. Kenoi Mayor January 15, 2015 County of Hawaii Finance Department 25 Aupuni Street, Suite 2103 • Hilo, Hawaii 96720 (808) 961 -8234 • Fax(808)961 -8569 Deanna S. Sako Director Lisa K. Miura Deputy Director Dru Kanuha, Council Chair and Members of the Hawaii County Council Hawaii County Council 25 Aupuni Street Hilo, Hawaii 96720 -' Re: Agreement with the Hawaii Health Systems Corporation, Hilo Medical Center . -~ The Hawaii Fire Department's Emergency Medical Services (EMS) Bureau generates infectious waste during emergency medical responses which must be in compliance with State of Hawaii Rules, Title 11, Chapter 104. 1, Management and Disposal of Infectious Waste. The Hawaii Health Systems Corporation has a collection and disposal facility for infectious waste which meets the aforementioned requirement. The effective date will be upon the execution of the agreement and shall continue through November 30, 2017. Enclosed is a resolution authorizing the Mayor to enter into an agreement with the Hawaii Health Systems Corporation, Hilo Medical Center, to provide infectious waste disposal services for the Hawaii Fire Department's EMS Bureau. If there are any questions, please do not hesitate to call Fire Chief Darren Rosario at 932 -2900. Deanna S. Sako Director of Finance Enc. cc: Fire `tZes. S 5 -15, Comm. No. 881 Ref. To: 2- Hawai'i County is an Equal Opportunity Employer and Provider Ref. Date JAN 15 2015 Form #: B -52 7/18/91 DEPARTMENT DEPARTMENT OF FINANCE REQUEST FOR COUNCIL ACTION FIRE DATE STAFF CONTACT: Darren J Rosario A. REQUEST: 1/8/2015 PHONE: 932 -2900 Prepare a resolution authorizing the Mayor to enter into an agreement with the Hawaii Health Systems Corporation (HHSC) Hilo Medical Center (HMC) for disposal services of non - hospital infectious waste from the Hawaii Fire Department Emergency Medical Services (EMS) Bureau. The effective date will start at the date of the execution of the agreement and shall continue through November 30, 2017. The agreement maybe extended by HMC for one (1) additional two (2) year term. B. BACKGROUND AND JUSTIFICATION (USE ADDITIONAL SHEETS AS NEEDED): The Hawaii Fire Department Emergency Medical Services Bureau generates infectious waste such as contaminated sharps and other infectious waste during emergency medical responses. The disposal of these wastes must be incompliance with State of Hawaii's Rules, Title 11, Chapter 104.1, Management and Disposal of Infectious Waste. The Hawaii Health Systems Corporation has a collection and disposal facility for infectious waste. The disposal cost is $3.50 per pound and maybe increased upon written notice by HMC. SIGNED: Or,a Department Head DATE: 1- ?- IS HAWAII HEALTH SYSTEMS CORPORATION AGREEMENT FOR DISPOSAL SERVICES OF NON - HOSPITAL INFECTIOUS WASTE Agreement #: FY This Service Agreement, executed on the respective dates of the signatures of the parties shown hereafter. is effective as the date of its full execution, by and between Hawaii Health Systems Corporation ( "HHSC ") Hilo Medical Center (hereinafter "HMC"). whose address is 1 190 Waianuenue Avenue Hilo Hawaii 96720, and County of Hawaii . whose business address is 25 Aupuni Street, Room 25'01 Hilo, HI 96720 (hereinafter "Customer "). The parties agree as follows: 1.0 Services. "Services" means the obligations of HMC to receive, weigh, and dispose of the infectious waste supplied by the Customer. 2.0 Compliance with Department of Health Guidelines. In using HNIC's non- hospital infectious waste disposal services. Customer shall comply with the State of Hawaii's Rules, Title 11, Chapter 104. I, Management and Disposal of Infectious Waste (httL): / /nen.cloli.hawaii -ov /sites /har /AdmRulesI /I 1 104 I final. cil , and HMC's guidelines governing the disposal of non - hospital infectious waste, including without limitation HMC Policy No. 750 - 129 -01, Disposal of Non- Hospital Waste, as the same may be amended from time to time. 3.0 Contaminated (used) sharps. Pursuant to the State of Hawaii Rules $11- 104.1- 11(b)(2), contaminated sharps shall be deposited at the point of generation into rigid puncture resistant and leak proof containers, red in color or clearly marked with the universal biological hazard symbol. Only HMC approved sharps containers are accepted. Sharps containers must be closed securely to contain the sharps completely and be separated from other types of infectious waste. 4.0 Other types of infectious waste. Pursuant to the State of Hawaii Rules S 1 1- 104.1 -1 1(b)( I ), other types of infectious waste shall be deposited at the point of generation into containers lined with non - soluble plastic bags which are clearly marked with the universal biological hazard symbol, or into red plastic bags, which bags shall be sufficient in number and thickness to contain the waste completely from any type of leak or generation through treatment and storage. 5.0 Day and time of acceptance of non - hospital infectious waste. HMC accepts non- hospital infectious waste on Wednesday only. between the hours of 8:00 a.m. and 2:00 p.m., unless otherwise noted. 1t the scheduled date for collection of non - hospital infectious waste is a holiday. collection will be accepted on the day prior to the holiday. 6.0 Collection area of non - hazardous infectious waste. All non - hospital infectious waste must be delivered to the waste collection room adjacent to HMC's loading /unloading bay. The waste collection room is located in the rear of the acute hospital and may be accessed through the vendor roadway located between the building referred to as the West Wing and the Hale Ho'ola Behavioral Health Facility on HMC's campus. 7.0 Required documentation and drop -off procedures. All non - hospital infectious waste must be accompanied by a Disposal of Infectious Waste Form, a copy which is attached hereto for reference and reproduction as needed. When infectious waste is delivered to the waste collection room, the delivery person must report to the Housekeeping Office if an attendant is not available in the waste collection room to receive the delivery. Housekeeping personnel will accept the delivery, weigh it, and record the amount Of infectious waste received on the Disposal of Infectious Waste Form. The Customer's delivery person I la\\jii Health 4cgte „s Corporation Disposal ofNon- Hospital vast, FY,UI -�Ulb MUST NOT LEAVE until the infectious waste has been physically accepted by Housekeeping personnel. After all information is recorded, the Customer's delivery person will be required to sign off on the Disposal of Infectious Waste Form acknowledging the quantity and weight of non- hospital infectious waste delivered. 8.0 Invoice (billing) and payment. HMC will bill the Customer for the non - hospital infectious waste delivered to the waste collection room for sterilization and disposal on a monthly basis based upon the number of pounds submitted (rounded up to the nearest pound). A minimum of one (1) pound will be charged. Payment shall be due upon receipt of invoice. 9.0 Contact information. Customer shall provide the followin, information to HMC to expedite communication. 9.1 Invoice /billing contact. The name. address, telephone and fax number, and email address if available, of the person to whom invoices shall be sent and payment questions may be addressed. 9.2 Infectious waste contact. The name, telephone and fax number, and email address if available, of the person to whom questions regarding the containment, type, and delivery of non - hospital infectious waste may be addressed. 10.0 Fees. The fee payable by the Customer for disposal of non - hospital infectious waste hereunder is $3.50 per pound. The fee may be increased upon thirty (30) days written notice by HMC. 11.0 Term. The start date of the Agreement shall be the date of execution by both parties, and the Agreement shall continue through 11/30/2017 unless sooner terminated by HMC upon written notice as outlined in Section 12. In addition, the Agreement may be extended by HMC for one (1) additional two (2) year term by giving written notice of such extension to Customer prior to the expiration of the initial term. 12.0 Suspension, cancellation, or termination of services. HMC reserves the right to suspend, cancel, or terminate its provision of Services to Customer at any time, with or without cause, by written notice to Customer. Advance notification of such suspension, cancellation, or termination is not required. If the provision of Services hereunder is suspended, cancelled, or terminated, the parties may not enter into a new agreement regarding the provision of Services (other than an agreement on the same terms and for the same compensation as provided in this Agreement) until the expiration of the initial year of the term described in Section 11. 13.0 Indemnification and defense. The Customer shall defend, indemnify and hold harmless Hawaii Health Systems Corporation, HMC and their directors, employees and agents from and against all liability, loss, damage, cost and expense, including all attorneys' fees and costs, and all claims, suits and demands therefore, arising out of or resulting from any acts or omissions of the Customer or the Customer's employees. officers. agents or subcontractors under this Agreement. The provisions of this paragraph shall remain in full force and effect notwithstanding the expiration or early termination of this Agreement for any reason. 14.0 Anti - Kickback Statute or Stark Law. The parties to this Agreement certify that they shall not violate the Anti - Kickback Statute or the Stad< Law with respect to the performance of this Agreement. 15.0 Written notification. The Customer must provide written notice to Hilo Medical Center's Contracting Officer upon receipt of notification that the Customer has been debarred, suspended or otherwise lawfully prohibited from participating in any public procurement activity. The Contracting Officer may, upon receipt of such written notice, immediately terminate this Agreement if the Contracting Officer or HHSC Hawaii Health System, Corporation Disposal orNon- Hospital waste / FY2013 -2016 determine that the Customer has been debarred, suspended or otherwise lawfully prohibited from participating in any public procurement activity, including but not limited to, being disapproved as a subcontractor of any public procurement unit or other governmental body. 16.0 Additional Documents. The Customer shall execute such additional documents that HHSC reasonably requests. Without limiting the generality of that statement, the Customer shall, if requested, execute a written certification that it has received, read, understood, and will abide by Hilo Medical Center's Code of Conduct. 17.0 HMC contact information. The following individuals shall be the primary contacts for this Agreement: 17.1 Technical Representative and infectious waste contact. The technical representative for this contract shall be: Kaleo Kamai, Environmental Services Director Hilo Medical Center 1 190 Waianuenue Avenue Hilo, Hawaii 96720 Phone (808) 932 -3097 Fax (808) 932 -3107 Email kkamaik-i)hhsc.or,,, 17.2 Billing /invoice contact. The billing /invoice contact for this contract shall be: Rodney Sako General Accounting Office Hilo Medical Center 1 190 Waianuenue Avenue Hilo, Hawaii 96720 Phone (808) 932 -3412 Fax (808) 974 -6723 Email rsako(�i?hhsc.ortg Hawaii Health systems Corporation 3 Disposal of Non - Hospital Waste/ FY2013 -2016 In view of the above, the parties execute this Agreement by their signatures, on the dates below, to be effective as of final execution by Hilo Medical Center. Hilo Medical Center Signature: Printed Name: Howard N. Ainsle Title: East Hawaii Region Chief Executive Officer Date: Customer Si ,2nature: Printed Name: William P. Kenoi Title: Date: i ki ait Health Systems C orpomhun Disposal of Non - Hospital Waste/ FY2013 -2016 Mayor HAWAII HEALTH SYSTEMS CORPORATION AGREEMENT FOR DISPOSAL SERVICES OF NON - HOSPITAL INFECTIOUS WASTE Agreement #: FY COUNTY OF HAWAII (Customer) primary contacts for this Agreement: Technical representative and infectious waste contact: Billing and invoice contact: Lance Uchida,Battalion Chief Hawaii Fire Department EMS Bureau Email: luchida @co.hawaii.hi.us Office: (808) - 961 -8319 Cell: (808)- 430 -8093 Fax: (808)- 961 -8048 Hawaii Fire Department Administration — Fiscal 25 Aupuni Street, Room 2501 Hilo, HI 96720 Office: (808)- 932 -2900 Fax: (808)- 932 -2928 HAWAII HEALTH SYSTEMS CORPORATION AGREEMENT FOR DISPOSAL SERVICES OF NON - HOSPITAL INFECTIOUS WASTE Agreement #: FY RECOMMEND APPROVAL Darren J Rosario Fire Chief Dated: APPROVED AS TO FORM AND LEGALITY Deputy Corporation Counsel Dated: APPROVED AS TO AVAILABILITY OF FUNDS IN THE AMOUNTS AND FOR THE PURPOSES SET FORTH HEREIN Finance Director Dated: MY HOSPITAL Hilor Medical Center MY COMMUNITY Policy and Procedure DEPARTMENT: Environmental Services Policy No.: HMC -HSKP -02596 Origination Date: Author(s): Kaleo Kamai Reviewed: I1 /13 Revised: 11/13 Approved By: Initials Date Supersedes: Kaleo Kamai, Department Head 11/13 Page 1 of t Subject / Title EVS: DISPOSAL OF NON - HOSPITAL WASTE Attachments: A Status: POLICY: A. All non -HMC infectious waste shall be collected and disposed according to Department of Health Rules 11, Chapter 104 and HMC guidelines. 11. PROCEDURE: A. Non -HMC health /medical care providers desiring to utilize the infectious waste disposal services of HMC shall submit a letter of request to HMC administration indicating type and volume of infectious waste to be disposed. HMC reserves the right to approve /disapprove each request. B. Contaminated /used sharps shall be collected at the point of generation and placed into a rigid puncture resistant and leak- proof container, red in color and clearly marked with Universal Biological Hazard symbols. C. Only HMC approved sharp containers are accepted. Sharp containers must be kept separate from other infectious waste. Housekeeping staff collecting waste will do a visual check to assure that sharps are contained properly in an approved sharp container before signing off on the "Infectious Waste Disposal Form ". if sharps are not properly contained, the staff will inform the drop off person that the sharps is being rejected and also explain the reason why it's being rejected. D. Other infectious waste shall be collected at the point of generation and placed into containers lined with non - soluble plastic bags, which are clearly marked with Universal Biological Hazard symbols, or must be RED in color. Infectious waste bags must be tightly sealed. Infectious waste bags not RED in color or leaking will not be accepted. HMC will not accept any type of hazardous material for disposal. (i.e. Chemotherapy waste, Hazardous chemicals, including any device containing Mercury or heavy metals, etc.) E. Ail deposits shall be made only on Wednesday of each week between the hours of 8:00a.m. - 2:00p.m. Exceptions will be made for emergencies only. Deposits that fall on Holidays will be accepted on the day prior. F. All deposits must be delivered to the waste collection room, adjacent to the warehouse unloading area (back of acute facility) with the Disposal of Infectious Waste form (Appendix A). Report to the Housekeeping Office so that housekeeping personnel can receive, weigh, and record your infectious waste. Non -HMC provider delivery person must not leave infectious waste without it being physically accepted by one of the HMC housekeeping staff. If requested by the generator, HMC will provide a copy of the "Disposal of Infectious Waste" form with HMC's verification of date when the generators waste was treated. G. The fee (subject to change with 30 day notice) to utilize services of HMC is good until the end of each fiscal year (June 30) and is as follows: $3.50 per pound; invoiced Monthly H. Failure to comply with these guidelines shall result in cancellation of privileges to utilize the infectious waste disposal services of HMC. I. HMC reserves the right to discontinue this service to any non -HMC medical /health provider at any time without any advanced notification. HOUSEKEEPING DEPARTMENT Disposal of Infectious Waste NAME OF GRANTOR: ADDRESS: TELEPHONE NUMBER: ** Waste will be rounded off to the nearest pound & a minimum charge of 1 # will be incurred by Generator. ** TYPE OF INFECTIOUS WASTE QUANTITY per bag, container WEIGHT per bag, container Laboratory Waste Human Specimen Cultures from Medical & Pathological Laboratories Fluid Blood, Fluid Blood Products, Containers or Equipment Containing Blood Isolation Waste Contaminated Sharps Human Dialysis Waste Materials TOTAL: GENERATOR STATEMENT: As Generator of said waste or Representative thereof, I hereby declare that the contents identified on this consignment are fully & accurately described above. Signature of Generator / Representative: HMC Verification Signature: HMC REPRESENTITIVE STATEMENT: Date: Date: I certify that the contents listed above has been properly treated & in accordance to federal, state and / or local regulations. Signature of Designated Facility Operator: Date: