HomeMy WebLinkAboutBIL 028 Draft 01 2014-2016 (Part I, Vol. 1I)i :; i
COUNTY OF HAWAII
PART
VOLUME II
The Proposed Operating Budget
FY 2015 - 2016
February 27, 2015
TABLE OF CONTENTS
Page
Aging...................................................................................................... 1
CivilDefense Agency................................................................................ 11
CorporationCounsel................................................................................. 15
CountyCouncil......................................................................................... 23
CountyPhysicians.................................................................................... 35
ElderlyActivities....................................................................................... 37
Environmental Management..................................................................... 53
Finance................................................................................................... 57
Fire......................................................................................................... 81
HumanResources.................................................................................... 109
Information Technology............................................................................ 117
LegislativeAuditor..................................................................................... 123
LiquorControl.......................................................................................... 127
Management..........................................................................................
133
Mass Transit Agency.................................................................................
139
Miscellaneous Accounts...........................................................................
143
Parks& Recreation...................................................................................
149
Planning.................................................................................................
195
Police.....................................................................................................
207
ProsecutingAttorney................................................................................
249
PublicWorks............................................................................................
263
Research and Development.....................................................................
285
HighwayFund.........................................................................................
309
SewerFund.............................................................................................
321
CemeteryFund........................................................................................
329
BikewayFund..........................................................................................
331
Beautification Fund.................................................................................
333
Vehicle Disposal Fund..............................................................................
337
SolidWaste Fund.....................................................................................
341
GolfCourse Fund....................................................................................
347
Geothermal Relocation & Community Benefits Fund ...................................
351
HousingFund..........................................................................................
355
Geothermal Asset Fund...........................................................................
369
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AGING
DEPARTMENT SUMMARY
Mission Statement
To establish a system of services in Hawaii County which will enable older persons to
reach and maintain the highest level of dignity, independence, and personal well-being.
Department Goals
1. To improve the accessibility of services to older individuals who are in greatest social
and/or economic need, or who are severely disabled.
2. To enable older persons to live at home for as long as possible by developing and
maintaining an effective network of community-based support services.
3. To develop and maintain supportive programs and services that addresses the needs
of caregivers to enable them to continue giving care.
4. To develop and maintain services aimed at protecting the rights of older persons,
particularly the socially and economically disadvantaged.
5. To improve the capacity of the Office of Aging to serve as an effective Area Agency
on Aging by promoting private, public and community collaborations to address
existing and emerging aging issues.
6. To serve as a leader and advocate on behalf of older persons in Hawaii County,
especially in the areas of planning, long-term care, and resource development.
Funding Source and Position Count
General Fund
$ 609,567 General Fund 12
Grant Revenue
$ 2,200,000 Grant Revenue / Other 5
Other
$ 5,000 -
Total Budget:
$ 2,814,567 Total Number of Positions 17
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Program Description
The Hawaii County Office of Aging was authorized in 1966 and is an Area Agency on
Aging (AAA). As an AAA, the Office of Aging is required to prepare and submit for
funding an Area Plan on Aging. The Area Plan describes the manner in which this office
develops its service delivery system for older persons on the Big Island. Through an
approved Area Plan, the Office of Aging obtains federal and state funds through the State
Executive Office on Aging.
Funds obtained for services are contracted to various providers in the community that
have shown the ability and willingness to deliver quality programs. AAAs are not
permitted to provide services directly. Most of the funding for the Office of Aging's
administrative expenses are provided by the County of Hawaii.
The Office of Aging has a total staff of twelve: an Executive on Aging, five Aging
Program Planners, an Accountant, a Computer Programmer/Analyst, a Data Processing
Clerk, and three Information and Assistance Clerks. Additionally, the Aging and
Disability Resource Center (ADRC) has one contractual position: an Aging and
Disability Specialist II.
A Committee on Aging, appointed by the Mayor, advises the Office of Aging in its
planning responsibilities. The majority of its members is over the age of 60 and
represents every major district of Hawaii County.
Specific functions of the Office of Aging include:
1. To continuously assess the needs of older persons in Hawaii County and develop
programs aimed at meeting these needs;
2. To monitor, evaluate, and comment on policies, programs, hearings, and
community actions which affect older persons;
3. To represent the interests of older persons to public officials and public and private
agencies;
4. To develop and maintain a public awareness program for older persons;
5. To maintain data on the profile and needs of older persons in Hawaii County and
have this information available for other organizations and the general public;
6. To coordinate planning with other agencies and organizations to promote new or
expanded benefits and opportunities for older persons;
7. To manage an Aging and Disability Resource Center to provide access to and
information on available long term care options for seniors and individuals with
physical disabilities;
2
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Program Description (continued)
8. To maintain and foster collaborative relationships with relevant eldercare,
community based private and public agencies including those working with the
disabled population of all ages;
9. To promote new or expanded benefits and opportunities for older persons;
10. To develop and administer an Area Plan on Aging for a comprehensive and
coordinated service delivery system in Hawaii County;
11. To enter into sub -grants or contracts for the provision of services outlined in the
Area Plan on Aging; and
12. To provide technical assistance, monitor, and periodically evaluate the performance
of all service providers under the Area Plan on Aging.
Program Objectives
Maximizing opportunities for seniors to aging well, remain active, and enjoy quality
lives while engaging in their communities.
1. Community Planning and Development/Healthy Aging Initiative will continue to
sustain the Better Choices, Better Health — Ke Ola Pono Program, a chronic disease
self-management evidence -based community program. Office of Aging will continue
to build capacity by developing a marketing and recruitment plan to increase the
number of Lay Leaders.
a. Develop a marketing plan to recruit potential Lay Leaders by June 30, 2016.
b. Build capacity of the Better Choices, Better Health — Ke Ola Pono Program, by
conducting Lay Leader trainings in the Kona and Hilo districts. Conduct Lay Leader
trainings in each district graduating 12 Lay Leaders for the fiscal year ending June 30,
2016.
Enable older adults to remain in their homes with a high quality of life for as long as
possible through the provision of home and community based services, including
supports for caregivers thus preventing and/or delaying the need for institutional care.
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Program Objectives (continued)
Kupuna Care Program Services. These Home and Community Based Services
include case management, adult day care, personal care, home -delivered meals,
heavy chore, homemaker, assisted transportation, and home modification.
a. A minimum of 500 older adults (unduplicated count) will receive home and
community-based services through the Kupuna Care Program. Upon discharge,
70% or more of clients will indicate they were able to remain in their home after
receiving Kupuna Care services.
b. A minimum of 100 older adults will receive home modification services to enable
them to live safely within their own homes. At least 75% of the clients served
will report the home modifications increased safety, reduced caregiver stress, and
reduced falls, allowing them to remain living in the home.
2. Caregiver Support: National Family Caregiver Support Program
Trained individuals will assess caregiver needs, provide information and assistance
that link caregivers to needed services, and provide follow-up as needed.
a. A minimum of 4 educational activities, reaching an estimated 100 caregivers
receive information and assistance. At least 80% will have an improved
knowledge base of caregiver resources to enable informed decision making.
b. Based on needs identified through access assistance, a minimum of 100 caregivers
will be provided with information, training, respite, support group, and counseling
services. A complete caregiver assessment will be provided to at least 75% of
these individuals.
Public Education will offer meaningful information about the services and benefits
available to older adults and their caregivers living in Hawai' i County.
a. A minimum of 4,200 householders, physician offices, and organizations receive
the monthly publication called the "Silver Bulletin," which aims to increase the
knowledge of and access to benefits and programs for older individuals and their
caregivers in Hawaii County.
M
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Program Objectives (continued)
Develop Hawai'i's Aging and Disability Resource Center (ADRC) to its fully
functioning capacity to serve as a highly visible and trusted place where all persons
regardless of age, income and disability can find information on the full range of long-
term care support options.
1. Aging and Disability Resource Center (ADRC) Development Project
a. The ADRC will conduct a minimum of 2 informational sessions per quarter to
educate agencies and the public about the ADRC and its function within the
community.
b. 100% of the individuals who contact the ADRC will report that the
information, referrals, and options provided to them were appropriate to their
needs, based on responses to quality assurance surveys.
Ensure the rights of older adults and prevent their abuse, neglect and exploitation
1. Elder Abuse and Neglect Awareness
A minimum of 4 events reaching an estimated 100 elders, their caregivers and
professionals in the Aging Network to enhance their knowledge of and ability to act
on elder abuse and neglect issues.
2. Legal Services
A minimum of 2,070 units of legal services to an estimated 260 individuals provided
to address the need for information about legal: advice, counseling, and
representation. As a result, 80% of cases opened have satisfactory resolution.
The Office of Aging will proceed with projections based on Area Plan on Aging and
State Plan on Aging goals and objectives and anticipated revenues. Due to an
unforeseen financial situation at the federal and state levels, all plans, goals, and
objectives are contingent upon receipt of federal, state and county funds as
anticipated and these budget projections are subject to change.
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Program Objectives (continued)
Special Note:
Contracts to the Elderly Activities Division, Department of Parks & Recreation.
Funds provided to the Elderly Activities Division are deposited directly to its respective
accounts. Elderly Activities Division will provide the following contracted services and
reflects its own program objectives.
• Congregate Meals
• Training and Employment
• Home -Delivered Meals
• Nutrition Education
• Outreach
• Transportation
• Volunteer Services
Program Highlights
The Office of Aging carried out the following major projects and/or initiatives:
• The Aging and Disability Resource Center (ADRC) provided information and
options counseling to over 1,300 individuals — both elderly and their caregivers —
throughout the year via telephone and in-person sessions at the ADRC in Hilo.
• The ADRC has begun outreach to agencies in the health care and social services
fields in the effort to educate these organizations on how and when to make
referrals to the ADRC. This is the beginning of public awareness efforts to ensure
that other agencies have an understanding of the ADRC's functions, improving
public access to the ADRC via referrals from other organizations.
• Staff attended the National n4a Leadership Institute and gained tools and insight
for leading the HCOA through the continued development of the ADRC.
• Provided home and community-based services for 426 frail and vulnerable adults
and their caregivers which allow older adults to remain independent in the home
and to age -in-place with dignity. Over 70% of these frail adults remained in their
home at discharge.
2
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Program Highlights (continued)
• Supplemental funds from the State Legislature allowed over 50 more individuals
and families to receive home and community based services through the Kupuna
Care Program.
• HCOA staff did education visits to local and State legislators to garner continued
support for Kupuna Care and ADRC development and implementation funding.
• Attended training for Remembering When — A Fire and Falls Prevention Program
to offer public education and in-home assessments for safety. This is a partnership
between HFD and HCOA.
• Promoted Better Choices, Better Health — Ke Ola Pono, at Health and Information
Fairs around the island. We also did presentations to small organizations;
focusing on physicians in particular. Physicians are the initial point of contact for
persons with chronic conditions. A new partner for FY 2014 is the East Hawaii
IPA (Independent Physicians Association.)
Honored twenty four nominees at the popular Outstanding Older Americans
Award Luncheon. A capacity crowd of over 400 cheered as Bette Green of
Waikoloa and Edward Madamba of Hilo were named the 2014 Outstanding Older
Americans for Hawaii County.
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Program Measures
* Information statistics include educational and training presentations
** Actual Program Measures for Adult Day Care, Assisted Transport, Heavy Chore, Homemaker, and Personal Care are
consolidated under "Home and Community -Based Services" in the Kupuna Care Program Objectives.
FY 2013-14
FY 2014-15
FY 2015-16
Actual
Budget
Estimate
Grants Received
1.8 mil
1.5 mil
2.2 mil
(millions)
Contracts Administered
25
25
25
Caregiver Support
Program
GROUP 1
SERVICES
Counseling &
31 ind/ 87 sessions
12 ind/ 12 sessions
40 ind/ 10 sessions
Training
Respite
114 ind/ 5,533 units
70 ind/ 4,250 units
100 ind/ 48,000 units
Supplemental
93 ind/ 310 units
20 ind/ 45 units
75 ind/ 225 units
Services
GROUP2
SERVICES
36 ind/ 3 units
225 ind/ 10 activities
350 ind/ 2 activities
* Information Services
Access Assistance
83 ind/ 357 contacts
100 ind/ 540 contacts
150 ind/ 360 contacts
Community -Based
39 ind/ 3
Planning — Healthy
32 ind/ 4 communities
45 ind/ 5 workshops
Aging
communities
Home Modification
146 ind/ 349 requests
130 ind/340 requests
130 ind/340 requests
Kupuna Care Services
** Case Management
426 ind/ 5,818 hrs
325 ind/ 6,400 hrs
450 ind/ $369,000
** Adult Day Care
25 ind/ 3,142 hrs
30 ind/ 4,000 hrs
N/A
** Assisted Transport
74 ind/ 1,013 trips
25 ind/ 320 trips
N/A
** Heavy Chore
11 ind/ 230 hrs
15 ind/ 300 hrs
N/A
** Homemaker
79 ind/ 1,427 hrs
60 ind/ 1,330 hrs
N/A
** Personal Care
83 ind/ 3,012 hrs
175 ind/ 9,000 hrs
N/A
Kupuna Care HCBS
N/A
N/A
450 ind/ $507,895
Legal Services
287 ind/ 2,868 hrs
300 ind/ 2066 hrs
350 ind/ $100,000
Public Education
4,200 ind/ 12 issues
4,200 ind/ 12 issues
41200 ind/ $34,800
Transportation
236 ind / 33,799 trips
250 ind/ 30,000 trips
350 ind/ 50,000 trips
* Information statistics include educational and training presentations
** Actual Program Measures for Adult Day Care, Assisted Transport, Heavy Chore, Homemaker, and Personal Care are
consolidated under "Home and Community -Based Services" in the Kupuna Care Program Objectives.
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Program Expenditures
Personnel Position Summary
Position Title
FY 2013-14
Actual
FY 2014-15
Budget
FY 2015-16
Request
Number of Positions
12
12
17
Salaries and Wages
598,966.46
822,498
838,381
Operations
1,110,802.55
1,716,295
1,945,626
Equipment
231,645.44
24,400
27,400
Program Total
1,941,414.45
2,563,193
2,811,407
Personnel Position Summary
Position Title
FY 2013-14
Authorized
FY 2014-15
Authorized
FY 2015-16
Request
County Executive on Aging
1
1
1
Accountant II
1
1
-
Administrative Services Assistant I
-
-
1
Aging and Disability Services Manager
-
-
2
Aging and Disability Specialist I (1/2 time)
-
-
2
Aging and Disability Specialist I
-
-
2
Aging and Disability Specialist 11
-
-
1
Aging Program Planner 11
4
4
2
Aging Program Planner III
1
1
1
Computer Operator I
-
-
1
Computer Programmer/Analyst
1
1
-
Department Data Processing Coordinator II
1
1
-
Information and Assistance Clerk
3
3
3
Information Systems Analyst IV
-
-
1
Total
12
12
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COMMITTEE ON PEOPLE WITH DISABILITIES
Program Description
The Mayor's Committee on People with Disabilities is a volunteer committee appointed
by the Mayor to advise him/her on all matters related to people with disabilities. The
committee's primary function is to review and make recommendations and provide
guidelines to improve the quality of life for people with disabilities in the County of
Hawaii.
Program Objectives
1. Continue to advise administration on issues facing people with disabilities.
2. Work with disabilities community to help improve education and public awareness.
3. Continue to improve accessibility of County facilities and programs for people with
disabilities.
Program Highlights
1. Held meetings in Hilo.
2. Communicated all public concerns, involving the Hawaii County, from people with
disabilities to the Mayor's Office with recommendations.
3. Evaluated volunteer parking enforcement program.
4. Established Ad Hoc Committees for Education, Housing, and Recreation.
5. Initiated meetings with Hawaii Police Department, Mass Transit, and Public Works
to identify areas of disability awareness and accommodations to recommend to the
Mayor's Office.
Program Measures
Program Expenditures
FY 2013-14 FY 2014-15 FY 2015-16
Actual Budget Request
Operations 3,197.84 3,160 3,160
Program Total 3,197.84 3,160 3,160
10
FY 2013-14
Actual
FY 2014-15
Budget
FY 2015-16
Estimate
Number of Meetings Held
5
6
6
Program Expenditures
FY 2013-14 FY 2014-15 FY 2015-16
Actual Budget Request
Operations 3,197.84 3,160 3,160
Program Total 3,197.84 3,160 3,160
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C t
-11VIL DE---l-/,F/ENfSSE---l-/,, AGEN C�Y
CIVIL DEFENSE AGENCY
DEPARTMENT SUMMARY
Mission Statement
To protect the community from, and lessen the impact of natural and manmade disasters
through the elements of: Mitigation, Preparedness, effective Response, and Recovery.
Strengthen and promote community resiliency through the processes of collaboration,
engagement, and empowerment.
Department Goals
1. Support and maintain the continued to revision, update, and enhancement of the
Hawaii County Emergency Operations Plan and all hazard mitigation plans.
2. Conduct annual review and update of all hazard emergency operations guides. And
response plans.
3. Provide basic and coordinated guidance to other public and private agencies in the
formulation and maintenance of their organization's emergency operations plan.
4. Develop, organize, and inventory the public and private resources needed to execute
the County's emergency and disaster plans.
5. Coordinate the County's post -disaster recovery and restoration operations in
coordination with State and/or Federal disaster assistance.
6. Coordinate the countywide outdoor warning siren system replacement/upgrade
project with the State Civil Defense Agency and private sector.
7. Enhance Community Resiliency through the expansion of Citizen Corps programs
throughout the county.
Funding Source and Position Count
General Fund $ 826,724 General Fund 9
Grant Revenue $ 539,000 Grant Revenue / Other -
Total Budget: $ 1,365,724 Total Number of Positions 9
11
CIVIL DEFENSE AGENCY
CIVIL DEFENSE
Program Description
The Hawaii County Civil Defense Agency has the responsibility of administering various
local, state, and federal emergency preparedness, and civil defense programs for the County
of Hawaii. This includes coordinating planning, mitigation, response and recovery
programs to meet disaster situations and coordinating post -disaster recovery operations
requiring state and/or federal assistance. The Civil Defense Agency also administers and
manages the Department of Homeland Security Grant Program for all first responder
agencies in the county, including state agencies such as Department of Health.
Program Objectives
1. Complete the five year review and revision of the Hawaii County Multi -Hazard
Mitigation Plan in accordance with Federal Emergency Management Agency (FEMA)
standards and policies.
2. Complete the annual review and update of all Hawaii County Civil Defense Agency
Emergency Operations Guides and Response Plans.
3. Develop a County of Hawaii disaster and hazard training plan and schedule to facilitate
the annual review and exercise of high risk hazard (Tsunami, Hurricane, and
Earthquake) emergency operations guides and response plans.
4. Conduct an annual assessment of Civil Defense public notification and warning systems
to include but not limited to:
a. The use of the mass notification systems to provide timely digital platform public
information and outreach messaging with respect to the various types of hazards and
threats experienced.
b. The expanded use of the mass notification system for other Departments in the
County.
c. The use of various social media and web based platforms to post and disseminate
emergency information.
5. Conduct an annual assessment of all digital or electronic systems, software, and
platforms used to:
a. Establish and maintain a Common Operating Picture (COP) for all emergencies.
b. Monitor and maintain situational awareness with emergency operations and
incident management.
c. Facilitate, submit, track, and process requests for assistance (RFA's) and or
requests for information (RFI's) during emergency operations and the activation
of the Emergency Operation Center (EOC).
d. Conduct and facilitate preliminary damage assessments with the various
emergencies and disaster events.
e. Inventory and track all local (Hawaii Island) disaster response resources.
12
CIVIL DEFENSE AGENCY
CIVIL DEFENSE
6. Conduct and annual review of existing and new facilities being designated or
considered as emergency shelters, in partnership with the Department of Education,
American Red Cross, Hawaii County Department of Parks and Recreation, and State
Civil Defense.
7. Participate in the administration of the County of Hawaii Radio System Upgrade
Project.
8. Continue to administer the Department of Homeland Security Grant Program for the
County of Hawaii as administered and directed by the State Civil Defense Agency and
the State Department of Defense. Utilize Homeland Security funds to enhance the
Emergency Operations Center (EOC), develop EOC continuity and contingency plans,
develop programs to integrate social media into our operations and develop supply
caches throughout the county in support of shelters and mass care initiative.
9. Conduct annual review and update tsunami evacuation maps, and provide updates to
appropriate departments and agencies on an annual basis.
10. Identify and develop a siren installation, upgrade, repair, replacement, and
preventative maintenance program in accordance and coordination with State Civil
Defense CIP Funding plan and through private subdivision developers.
Program Highlights
• Continued engagement and partnership with the State Civil Defense and the
Department of Accounting and General Services (DAGS) with the State-wide siren
renovation and upgrade project.
• Participated in: seven tests and exercises, 17 outreach activities, four training
activities.
• Continued revision and modification of the PGV Emergency Response and Action
Guidelines.
• Facilitated the purchase and acquisition of additional hazardous material (gas)
monitoring capability for the Hawaii Fire Department.
• Facilitated the purchase and acquisition of equipment and training under the
Homeland Security Grant Program for various departments with an emphasis on
supporting the continuity of operations and enhanced capabilities and capacity.
• Four full scale (all partners and stakeholders) and 12 limited or partial (select agency
or stakeholder participation based on event needs) Emergency Operations Center
activations.
13
CIVIL DEFENSE AGENCY
CIVIL DEFENSE
Program Measures
Program Expenditures
FY 2013-14
Actual
FY 2014-15
Budget
FY 2015-16
Estimate
Emergency Plans Updated
4
2
10
Sirens Installed
0
7
3
Sirens upgraded/replaced
0
70
30
Sirens Maintained
71
71
74
Emergency Preparedness and Training Events
4
10
10
Exercises Conducted
7
5
5
Grants Acquired
1
1
2
Number of Staff Personnel Receiving Training
7
7
9
Program Expenditures
Personnel Position Summary
Position Title
FY 2013-14
Actual
FY 2014-15
Budget
FY 2015-16
Request
Number of Personnel
7
7
9
Salaries and Wages
464,952.09
566,046
778,222
Operations
177,024.36
535,502
587,002
Equipment
18,426.85 1
500
500
Program Total
1,930,462.71 1
1,102,048
1,365,724
Personnel Position Summary
Position Title
FY 2013-14
Actual
FY 2014-15
Authorized
FY 2015-16
Request
Civil Defense Administrator
1
1
1
Account Clerk
1
1
1
Accountant I
-
-
1
CD Administrative Officer
2
2
2
CD Staff Officer
2
2
2
Information and Education Specialist
-
-
1
Secretary
1
1
1
Total
7
7
9
14
C t
.P'ORPORATION COUNISSEL
CORPORATION COUNSEL
DEPARTMENT SUMMARY
Mission Statement
The Office of the Corporation Counsel provides answers to the County's challenges with
professionalism and integrity by ordinary people achieving extraordinary results.
Department Goals
1. To provide legal service and representation for our County clients in a manner that
establishes and cultivates trust, based on our office core values of professionalism,
accountability, teamwork, progress and service.
2. To provide our employees a healthy and nurturing work enviromnent based on mutual
respect.
3. To provide our employees the best technology and support so they may perform their
duties consistent with the vision and mission of our office.
4. To refine and implement our office strategic plan.
Funding Source and Position Count
General Fund
$ 2,756,852
General Fund
31
Grant Revenue
-
Grant Revenue / Other
-
Total Budget:
$ 2,756,852
Total Number of Positions
31
15
CORPORATION COUNSEL
LITIGATION DIVISION
Program Description
The Office of the Corporation Counsel provides legal representation on behalf of the
County of Hawaii, its officers, representatives and employees in resolving disputes such
as lawsuits, arbitration, mediation and claims, filed against the County of Hawaii and its
officers, representatives and employees. The Office also represents the County of
Hawaii and its officers, representatives and employees in judicial and quasi-judicial
actions brought by the County of Hawaii.
Program Objectives
1. Offer training opportunities to each litigator at least twice a year, to provide them
with effective tools to effectively represent the County and its employees.
2. Have at least monthly litigation meetings to review the status of cases, hear concerns
and provide training and guidance.
3. Responsibly monitor pending lawsuits by recommending settlement only when
quantifiable justifications exist.
4. Have at least six attorneys assigned to the litigation section full-time to handle
lawsuits.
5. Retain a collection agency to assist our office. A collection agency has the expertise
in this area and generally, gets paid from proceeds they collect. As a result, they
should act aggressively in collection matters and should increase the amount of
money which is collected. Retaining a collection agency would permit the litigators
to focus on larger litigation matters with greater exposure to the County.
Program Highlights
In Fiscal Year 2013-2014, our office obtained dismissals of nine lawsuits in favor of
the County. Four major lawsuits were settled for a total of $73,950. The total
amount demanded for these cases was $10.2 million.
2. 66 new claims against the County for damage or injury were investigated by the
office; 21 of these claims were denied. Payments on claims for FYI 3-14 totaled
$95,880, which includes payments on new claims filed as well as claims continuing
from previous fiscal years. The office also assisted in filing property damage claims
on behalf of the County and obtained a total of $34,628 for repair to County vehicles
where another party was at fault.
16
CORPORATION COUNSEL
LITIGATION DIVISION
Program Highlights (continued)
3. The processing of claims has significantly improved over the past year with a goal of
investigating as soon as possible so that witnesses and evidence may be located.
4. On June 3, 2014, Sun Chase Properties, LLC paid the County $20,389,040.80 which
represents full payment owed by Oceanside to build the long-awaited Mamalahoa
Bypass.
5. In the bankruptcy case involving Hawaii Outdoor Tours, Inc., the County maintained
its Orders of Violation for defective work and recovered $411,430.27 for delinquent
real property taxes and $45,917.96 for delinquent unsecured fees from the
Department of Water Supply and Department of Environmental Management for
solid waste and sewer charges.
6. The litigation section has been active in collections matters including delinquencies
involving the Solid Waste Division with the Department of Environmental
Management. For example, our office brought suit against the Association of
Apartment Owners of Country Club of Hawaii which resulted in an immediate
payment of $122,250.77 and an agreement to pay $110,371.96 over the course of a
year.
17
CORPORATION COUNSEL
COUNSELING & DRAFTING
Program Description
The Counseling and Drafting Division of the Office of the Corporation Counsel advises
and provides training for all departments, boards, agencies, and commissions on legal
matters, which impact that particular County entity. The Division drafts appropriate
legislation for consideration by the County Council or the State Legislature. The Division
also provides legal representation on behalf of the County of Hawaii in administrative
proceedings, including contested case hearings and agency appeals.
Program Objectives
Review of documents. The Division will review and approve legal documents
submitted by the various County departments and agencies promptly. This review
will include a thorough analysis of potential legal exposure and liabilities. To the
extent possible, 75% of legal documents shall be completed within 7 business days.
2. Drafting documents and legislation. The Division will draft documents and
legislation at the request of its County clients in a prompt manner. To the extent
possible, 75% of requests shall be completed within 21 business days or less.
3. Written Requests for a Legal Opinion. The Division will thoroughly research and
draft legal opinions for its County clients in a prompt manner. To the extent possible,
75% of requests shall be completed within 21 business days or less.
4. Miscellaneous Requests for Legal Assistance, including Long-term Projects. The
Division will respond to departmental and agency requests for legal service that may
not involve a formal written response or extensive legal research. These
miscellaneous requests may also include long-term projects, which are time -and
resource -consuming. For requests not requiring a formal written response or
extensive research, to the extent possible, 50% of all requests shall be completed
within 21 business days. For long-term projects, to the extent possible, requests shall
be completed within the time frame allocated for the project.
5. Training for County Officers and Employees, and Board and Commission
Members. The Office of the Corporation Counsel will conduct ongoing training for
at least 500 County officers and employees, and substantive Boards and Commissions
to prevent procedural and substantive errors, including recall training as requested by
our County clients. Each attorney will provide at least one training.
6. Risk Management/Mitigation. The Division will continue to work with their
respective clients in risk management activities, in conjunction with the County's risk
manager.
18
CORPORATION COUNSEL
COUNSELING & DRAFTING
Program Highlights
In Fiscal Year 2013-2014, the Division received approximately 956 requests for legal
services. The Division received approximately 1,654 requests to review and approve
documents, approximately 76 requests to draft documents such as contracts, deeds,
leases, and resolutions, approximately 330 requests for legal opinions on a variety of
matters, 250 other requests for legal assistance, and 297 long term projects.
2. In Fiscal Year 2013-2014, the Office of the Corporation Counsel conducted training
sessions offered to all County departments and agencies and their personnel,
including boards and commissions, in a wide variety of legal areas. 39 training
sessions were provided in both Hilo and Kona on various topics essential to County
operations during this reporting period. A total of 676 County employees, officers
and Council personnel were trained during this reporting period.
3. In the area of Housing, the Division assisted the County's Na Kahua Hale O Ulu Wini
transitional housing and affordable rental project by reviewing construction
documents and contracts for building Phase 4, the final phase of the development, to
complete the remaining 56 units of the 95 -unit project; reviewing management
service contracts for compliance with provisions requiring case management and on-
site social services; and drafting and reviewing lease documents for the County's
Kaloko Employment Training Facility located on site. Also, the Division has
continued to assist with the County's Kamakoa Nui at Waikoloa Workforce Housing
Subdivision by reviewing purchase contracts and escrow sales documents for 25
homes, of which 14 were sold in Phases 1-3 of the project, which is now 99%
complete with one home left to sell. The Division also assisted the Kamakoa Nui
project by reviewing electrical, water and sewer utility easement documents for
recordation at the Bureau of Conveyances. In addition, the Division assisted the
County's West Hawaii Friendly Place, which is a 31 bed emergency housing facility
for men and women experiencing homelessness, by reviewing the lease and advising
OHCD on the renewal terms of the lease to continue to offer shelter services to those
who are homeless. Lastly, the Division assisted with proposed amendments to
Chapter 11 of the Hawai' i County Code regarding affordable housing, provided
representation of the Existing Housing Division in Section 8 formal hearings, and
provided legal advice to the Workforce Investment Board regarding its rules.
19
CORPORATION COUNSEL
COUNSELING & DRAFTING
4. In the area of enforcement, the Division assisted the Department of Public Works
("DPW") in training the Department on the administrative and judicial enforcement
of building, electrical and plumbing codes. Once the training was completed, the
enforcement of building, electrical and plumbing codes and other code violations
(like grubbing violations) were managed more efficiently and effectively, enabling
the Litigation Division to prevail on building and grubbing code violations appeals
before the Board of Appeals. The Division also worked with the DPW Engineering
Division to set up a process to enforce Ordinance 13-108 regarding the removal of
unsafe flora and undergrowth, which included establishing valid procedures for an
investigative process and creating template letters for informing complainants of an
investigation, informing alleged violators of a potential violation, and informing
landowners of the option to enter an agreement allowing the County to remove the
unsafe flora and/or undergrowth. In addition, the Division assisted the Department of
Liquor Control in amending its program, training and rules on enforcement of liquor
regulations.
5. In the area of Parks and Recreation, the Division is continuing to assist in the
transition of management of the Mauna Kea Recreational Area from the State to the
County, including rule implementation and construction contract issues. The
Division also assisted with preparing opposition to a petition to exclude "wild
dangerous animals" from being imported into the State of Hawaii and the County
prevailed." The Division also conducted Ethics training to all recreation directors in
the County.
20
CORPORATION COUNSEL
LITIGATION/COUNSELING & DRAFTING
Program Measures
Program Expenditures
FY 2013-14
Actual
FY 2014-15
Budget
FY 2015-16
Estimate
Requests for Legal Representation (Includes litigation,
633
850
850
administration hearings, arbitration and claims in which the
2,074,560.38
2,089,560
2,137,539
County is named as a party, collections and Boards and
487,386.50
561,913
615,318
Commissions representation.)
14,721.81
600
1,695
Requests for Legal Services (Includes all administrative
4,345
3,200
4,500
requests such as approval of documents, drafting legislation,
11
11
12
opinions, etc.)
2
2
2
Program Expenditures
Personnel Position Summary
Position Title
FY 2013-14
Actual
FY 2014-15
Budget
FY 2015-16
Request
Number of Positions
32
32
31
Salaries and Wages
2,074,560.38
2,089,560
2,137,539
Operations
487,386.50
561,913
615,318
Equipment
14,721.81
600
1,695
Program Total
1 2,576,668.69
2,652,073
2,754,552
Personnel Position Summary
Position Title
FY 2013-14
Authorized
FY 2014-15
Authorized
FY 2015-16
Request
Corporation Counsel
1
1
1
Assistant Corporation Counsel
1
1
1
Accountant I
1
1
1
Claims Investigator -Adjustor
1
1
1
Clerk III
2
2
2
Deputy Corporation Counsel
11
11
12
Deputy Corporation Counsel Section Chief
2
2
2
Legal Assistant II
1
1
2
Legal Clerk I
1
1
-
Le al Clerk III
I
1
Legal Clerk IV
1
1
1
Legal Technician I
4
4
4
Legal Technician II
-
-
1
Private Secretary
1
1
1
Senior Deputy Corporation Counsel
1
1
-
Sr. Clerk Stenographer
1
1
1
Supervising Legal Clerk I
1
1
-
Supervising Legal Clerk II
1
1
-
Supervising Legal Technician
-
-
1
Total
32
32
32
21
CORPORATION COUNSEL
BOARD OF ETHICS
Program Description
The Board of Ethics administers and enforces the County Code of Ethics. It receives
administrative support from the Office of the Corporation Counsel.
Program Objectives
1. Review all requests for opinions in a prompt manner.
Program Highlights
In fiscal year 2013-14, the Board continued efforts to educate County personnel to
conform to the requirements of the County Code of Ethics.
Program Measures
Program Expenditures
FY 2013-14
Actual
FY 2013-14
Actual
FY 2014-15
Budget
FY 2015-16
Estimate
Requests for Opinion
17
12
15
Informal Advisory Opinions
7
12
12
Investigations and Investigative Hearings
0
1
1
Formal Opinions and Hearings
0
1
1
Program Expenditures
FY 2013-14
Actual
FY 2014-15
Budget
FY 2015-16
Request
Operations 102.07
2,300
2,300
Program Total 102.07
2,300
2,300
22
r%(-J/OUNIY COUNCIL
COUNIY CLE -1 -/RK
COUNTY COUNCIL/CLERK
COUNCIL/CLERK
Mission Statement
To work together as a diverse, but connected team of individuals striving to provide
excellent service to the County of Hawaii. The Office of the County Clerk and Hawaii
County Council attend to each and every one of its administrative responsibilities and
legislative functions with a positive attitude, diligent work ethic, and appreciation for our
community.
Department Goals
Clerk's Office -Council and Committee Services Section
1. To ensure the Council complies with all legal notice requirements for its meetings.
2. To assist the public in their efforts to provide effective, meaningful input to the
legislative process.
3. To ensure timely processing of all administrative proposals for consideration by the
Council.
4. To prepare minutes of all Council and Committee meetings in accordance with law.
5. To conduct research on historical documents in a timely manner, provide copies of
public records, and assist the public in filing claims and registering as lobbyists.
6. To continue to seek new and innovative ways to provide access to public documents,
meeting proceedings and results, and other official records to the public.
7. To continue adding historical records and data to the Council Records System
available on the Clerk -Council web page.
Support Services Division
1. To provide prompt and efficient reprographic services for all County departments and
agencies.
2. To expedite delivery of interdepartmental and postal mailing services to all County
departments and agencies.
3. To provide prompt posting of all outgoing mail from all County departments and
agencies.
Funding Source and Position Count
General Fund $ 5,271,412 General Fund 86
Other Revenue - Grant Revenue/ Other -
Total Budget: $ 5,271,412 Total Number of Positions 86
23
COUNTY COUNCIL/CLERK
COUNCIL/CLERK
Department Goals (continued)
Administrative Services
To perform timely and efficient personnel and accounting functions for the Council -
Clerk's Office.
Legislative Research Branch
1. To assist the Council by reviewing bills, resolutions, and amendments to existing
legislation proposed by Council Members, as well as providing technical assistance
relating to legislative drafting.
2. To assist the Council by performing complex tasks that are the ongoing responsibility
of the Council and the Office of the County Clerk, which include maintenance of the
Hawaii County Code and Hawaii County Charter (official versions in hard copy and
unofficial versions on the internet), review of annual fiscal legislation, archiving,
library and files maintenance, and preparation of the Council -Clerk's annual report.
3. To draft ballot questions during an election year for proposed amendments to the
Hawaii County Charter to be placed on the General Election ballot.
4. To conduct training for new Council Members and new Council Legislative Assistants
regarding legislative drafting, the budget process, or other areas within the Legislative
Research Branch's areas of expertise.
5. To support the County Clerk by performing miscellaneous tasks which include
analysis and interpretation of Council Rules and general practices of parliamentary
procedure in preparation for and during Council and Committee meetings;
correspondence with the Council, administration, and public; research, analysis, and
drafting of bills and resolutions for those matters pertinent to the Office of the County
Clerk; and any other task so assigned by the County Clerk.
6. To support the administration of the County of Hawaii by providing drafting,
analysis, and research services as requested and as time permits.
24
COUNTY COUNCIL,/CLERK
COUNCIL/CLERK
Program Description
Council
The Hawaii County Charter vests the legislative powers of the County with the County
Council. The Council's primary functions are legislative and public policy formulation.
Council District Staff
The Council District Staff assists Council Members in the performance of their legislative
responsibilities by conducting research, writing reports, drafting legislation, and providing
staff support during Committee and/or Council meetings. Duties also include managing
the daily operations of their Council Member's office, coordinating community meetings
and outreach, and following through on constituent inquiries and requests.
Clerk's Office -Council and Committee Services Section
The Council and Committee Services Section perform four basic functions imposed by the
Hawaii State Constitution, Hawaii Revised Statutes, Hawaii County Charter, and
Hawaii County Code: (1) provide administrative and logistical support to the County
Council which handles hundreds of bills, resolutions, and communications each year;
(2) provide the public with fair and adequate notice of actions pending before the Council;
(3) prepare official minutes; and (4) archive and provide public access to over 100 years of
important County records and documents. The range of these specific duties is extremely
diverse and includes compliance with highly technical legal requirements (e.g., passage of
legislation, fair information practices, financial disclosure, lobbyist registration, the
"Sunshine Law").
Support Services Division
The Support Services Division is responsible for interdepartmental mail/envelopes;
receiving, sorting, and distribution of incoming postal mail; and scanning, reproducing,
binding, and mailing documents for all County departments and agencies.
Administrative Services
Administrative Services performs personnel and accounting functions for the Council -
Clerk's Office.
25
COUNTY COUNCIL,/CLERK
COUNCIL/CLERK
Program Description (continued)
The Legislative Research Branch (LRB
The Legislative Research Branch assists the Council with budget matters; updates and
publishes the County Code and its supplements; assists with the drafting of ballot
questions, legislation, and other documents required for proposed amendments to the
County Charter; prepares revised editions of the County Charter pursuant to voter -
approved amendments; reviews all resolutions and bills proposed by Council Members;
drafts legislation to correct manifest errors in and necessary updates to the Hawaii County
Code; provides updated versions of the Council's Rules of Procedure and Organization
when amended; monitors all meetings of the Council and its Committees and provides
support by drafting amendments, providing reference materials, and assists with the
interpretation and implementation of Council Rules and general parliamentary procedure;
provides drafting, analysis, and research assistance to the administration, as requested and
time -permitting; prepares and updates the Council's annual report; assists the Clerk in
management of the Clerk's archive of legislative materials; maintains a library of research
materials; conducts training sessions; and performs other duties as may be assigned by the
Clerk.
The LRB revises, codifies, and assists in the publication of ordinances to the Hawaii
County Code, which it supplements regularly and makes available on line at
http://www.hawalicounty.gov/lb-countycode.
26
COUNTY COUNCIL/CLERK
COUNCIL/CLERK
Program Objectives
Clerk's Office -Council and Committee Services Section
1. Fulfill legal notice requirements for all Council and Committee meetings, including
preparation of meeting agendas and posting and publication of meeting notices.
2. Provide an accurate reflection of Council and Committee meetings and votes taken by
preparing minutes of each meeting in accordance with law and by entering same into
the Council Records System.
3. Prepare DVD copies of videotaped Council and Committee meetings as requested by
the public, departments, and elected officials.
4. Provide copies and access to Council records and Clerk documents upon request by the
public, departments, and elected officials in a timely manner and as required by law.
5. Provide ongoing support to the public with the retrieval of documents and information
from the Council Records System available on the Clerk -Council web page.
6. Assist the elected officials and the public to achieve meaningful and effective participation
in the local legislative process.
Support Services Division
1. Process all documents submitted by departments for reproduction within two business days,
unless the job requested is extremely large.
2. Process all pieces of outgoing postal and interdepartmental mail collected from
departments or received by departments no later than 2:30 p.m. on the same business
day.
3. Distribute incoming mail, within two hours from receipt. This includes distribution
and pick up of mail and interdepartmental envelopes to various County offices located
in Hilo proper.
4. Assist departments in complying with USPS regulations.
27
COUNTY COUNCIL//CLERK
COUNCIL/CLERK
Program Objectives (continued)
Legislative Research Branch (LRB)
1. Prepare semi-annual supplements to the County Code for distribution within eight weeks of
receipt of final adopted ordinances, pursuant to Hawaii County Code, Section 2-153.
2. Complete review of legislation initiated by a Council Member as to its proper form
within two weeks of receipt. Complex legislation may require a longer review period.
3. Provide support to the administration, as requested and time permitting, with drafting,
analysis, and research services.
4. Draft ballot questions during an election year for any proposed amendments to the
Hawaii County Charter to be placed on the General Election ballot.
5. Monitor Council and Committee meetings to provide research and advisory support
for decision -makers on proposed legislative initiatives, and assist the Clerk and
Council with interpretation and implementation of Council Rules and general
parliamentary procedure.
6. Prepare the annual report for the Council -Clerk's Office within designated timelines.
7. Update the Council -Clerk's website to include revisions to the Hawaii County Code
in the interim between supplements, revisions to the Hawaii County Charter pursuant
to amendments that pass in the General Election, Operating and CIP budgets for the
upcoming fiscal year, new or amended Council Rules of Procedure and Organization,
and other miscellaneous internet maintenance duties.
8. Perform all other miscellaneous duties that may be assigned by the County Clerk.
28
COUNTY COUNCIL/CLERK
COUNCIL/CLERK
Program Highlights
Below are program highlights for the Office of the County Clerk and the Hawaii County
Council for fiscal year 2013-2014:
1. Council/Committee meetings were held in both Hilo and Kona with videoconferencing
available in Hilo, Kona, Pahoa, Waimea, Ocean View, and North Kohala (new site).
2. The Council enacted 146 ordinances and adopted 330 resolutions.
3. The Council appointed a new Legislative Auditor.
4. Council Services scanned 3,610 documents, copied 546 DVDs, and researched 269
requests from the public.
5. The Legislative Research Branch coordinated a workshop on the legislative procedures of
the Hawaii State Legislature, which was conducted by staff from the Legislative
Reference Bureau of the State of Hawaii. The workshop also included valuable
guidance on how to efficiently utilize the website of the State Legislature.
6. The Legislative Research Branch performed an analysis of the fiscal year budget for the
Clerk/Council.
7. The Legislative Research Branch published Supplements 16 and 17 to the Hawaii
County Code.
8. The Legislative Research Branch updated, printed, and distributed over 500 copies of the
informational brochure titled "Your County Government."
29
COUNTY COUNCIL/CLERK
COUNCIL/CLERK
Program Measures
Program Expenditures
FY 2013-14
Actual
FY 2014-15
Budget
FY 2015-16
Estimate
Council Meetings/Staff Support
24
25
25
Council Special Meetings/Staff Support
4
2
2
Committee Meetings/Staff Support
99
120
120
Committee Site Visits/Staff Support
0
5
5
Committee Special Meetings/Staff Support
1
5
5
Council Public Hearings/Staff Support
1
3
3
Committee Public Hearings/Staff Support
0
5
5
Committee Workshops/Staff Support
0
2
2
Number of Committee Reports
204
275
275
Number of pages duplicated
3,958,280
4,000,000
4,000,000
Number of pieces handled for mailing
312,638
375,000
375,000
Program Expenditures
30
FY 2013-14
Actual
FY 2014-15
Budget
FY 2015-16
Request
Number of Positions
58
58
58
Salaries and Wages
2,364,378.56
2,579,937
2,718,400
Operations
655,177.13
1,659,816
1,612,325
Equipment
17,337.83
6,000
2,000
Program Total
3.036.893.52
4,245,753
4,332,725
30
COUNTY COUNCIL//CLERK
COUNCIL/CLERK
Personnel Position Summary
Position Title
FY 2013-14
Authorized
FY 2014-15
Authorized
FY 2015-16
Request
Council Chair
1
1
1
County Clerk
I
1
1
Deputy County Clerk
1
1
1
Accountant I
1
1
I
Administrative Assistant to the County Clerk
1
1
1
Clerk III
3
3
3
Council Aide
9
9
10
Council Aide to the Council Chair
1
1
-
Council Legislative Assistant
9
9
9
Council Member
8
8
8
Council Services Assistant I
2
2
2
Council Services Assistant II
3
3
3
Council Services Supervisor
2
2
2
Deputy Executive Assistant to the Council Chair
1
1
1
Executive Assistant to the Council Chair
1
1
1
Human Resources Technician II
1
1
1
Legal Specialist
I
1
I
Legislative Analyst III
1
I
I
Legislative Information & Reference Technician
1
I
1
Legislative Specialist
4
4
4
Special Assistant
1
1
1
Support Services Clerk 1
3
3
3
Support Services Clerk II
1
1
1
Support Services Supervisor
1
1
1
Total
58
58
58
31
COUNTY COUNCIL/CLERK
ELECTIONS DIVISION
Program Description
The Elections Division is responsible for all election activities in the County, including
administering Federal, State and County elections, voter registration, and voter education;
conducting absentee voting; establishing new polling places; recruiting and training
election day officials; tabulating ballots; redefining district boundaries during
redistricting; proposing election legislation; verifying signatories on petitions and
nomination papers; and maintaining the voter register.
Program Objectives
1. To encourage voter participation by doing a mass mail -out of Permanent Absentee
Applications to registered voters.
2. To increase ballot access for all voters at the Absentee Walk -In voting sites.
3. To increase voter education by expanding the Young Voter Registration Program to
middle school grades.
4. To provide election information and to increase voter registration by working with the
university campuses with voter registration drives.
Program Highlights
Below are program highlights for the Elections Division for fiscal year 2013-2014:
1. The staff conducted the Young Voter Registration Program at five high schools,
registering 414 students.
2. Processed 15,020 new/updated voter registrations; reviewed/updated approximately
104,000 registered voter address assignments; and reviewed/updated approximately
4,517 street assignments in the Voter Registration Street Directory.
3. Created a new precinct in Pahoa.
32
COUNTY COUNCIL/CLERK
ELECTIONS DIVISION
Program Measures
Program Expenditures
FY 2013-14
Actual
FY 2014-15
Budget
FY 2015-16
Estimate
Registered Voters
103,734
106,000
107,000
Voter Registration Satellite Stations
22
22
22
Certificates of Registration Issued
422
600
500
Cancellations of Registration
319
500
400
Deceased Voters Deleted
846
400
900
High Schools Participating in Voter Education
5
10
10
Number of Students Registered
414
700
500
Program Expenditures
Personnel Position Summary
Position Title
FY 2013-14
Actual
FY 2014-15
Budget
FY 2015-16
Request
Number of Positions
22
28
28
Salaries and Wages
264,796.74
388,985
363,787
Operations
352,250.48
468,420
535,100
Equipment
30,382.04
3,000
39,800
Program Total
647,429.26
860,405
938,687
Personnel Position Summary
Position Title
FY 2013-14
Authorized
FY 2014-15
Authorized
FY 2015-16
Request
Election Clerk I
2
2
1
Election Clerk II
2
2
3
Election Warehouse Worker I Temporary
4
4
4
Election Warehouse Worker II
1
1
1
Elections Program Administrator
1
1
1
Elections Program Specialist I
1
1
1
Senior Election Clerk
1
1
1
Temporary Absentee Walk Official I
-
1
1
Temporary Absentee Walk Oficial 11
-
3
3
Temporary Absentee Walk Official III
-
2
2
Temporary Elections Clerk
10
10
10
Total
22
28
28
33
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34
0 U NqY P R Y SS I C I A Nf SS
COUNTY PHYSICIANS
DEPARTMENT SUMMARY
Mission Statement
To render medical opinions, advise on medical matters and conduct physical
examinations as requested by the Mayor's Office and other agencies of the County.
Department Goals
Assist the County in creating a safe and healthy environment for its employees by
providing professional medical service.
Program Description
1. Provides pre-employment, PUC and other authorized physical examinations.
2. Provides review of workers' compensation claims.
3. Reviews certain sick leave cases.
4. Assists in police investigations and coroner's cases.
5. Advises County on medical matters.
Program Objectives
Continue to serve the County diligently as in the past.
Program Expenditures
Funding Source and Position Count
General Fund $ 133,825 General Fund 4
Grant Revenue - Grant Revenue -
Total Budget: $ 133,825 Total Number of Positions 4
35
FY 2013-14
Actual
FY 2014-15 FY 2015-16
Budget Estimate
Number of Positions
4
4 4
Salaries and Wages
133,567.86
133,825 133,825
Program Total
133,567.86
133,825 133,825
Funding Source and Position Count
General Fund $ 133,825 General Fund 4
Grant Revenue - Grant Revenue -
Total Budget: $ 133,825 Total Number of Positions 4
35
COUNTY PHYSICIANS
DEPARTMENT SUMMARY
Personnel Position Summary
Position Title
FY 2013-14
Authorized
FY 2014-15
Authorized
FY 2015-16
Request
County Physician
1
1
1
Assistant County Physician 1/2T
1
1
1
Assistant County Physician 1/4T
2
2
2
Total
4
4
4
36
E ILDDEf M -Y ACTIVITIES
ELDERLY ACTIVITIES
DEPARTMENT SUMMARY
Mission Statement
To provide a wide array of services for the public with excellence, integrity and aloha.
Department Goals
Coordinated Services Unit
1. To promote self-sufficiency by providing services by which recipients may be helped
to achieve, restore, or maintain independent living and self-direction.
2. To prevent or reduce premature or inappropriate institutional care through the
provision of home-based care which would allow the recipient to remain in or return
home.
Retired & Senior Volunteer Program
1. To address critical community needs through significant volunteer services.
2. To provide a high quality volunteer experience and opportunities for persons 55 and
older.
3. To ensure that volunteer assignments are consistent with the interests and abilities of
the volunteers and the needs of the communities served.
4. To ensure that volunteers are provided the needed orientation, in-service instructions,
individual support and supervision, and recognition for their volunteer services.
Nutrition — Congregate Nutrition Services
1. To provide meals to individuals 60 years of age and older in congregate settings.
Each meal will meet the recommended dietary allowance (RDA) as established by
the Food and Nutrition Board of the National Academy of Sciences.
Funding Source and Position Count
General Fund
$ 1,886,785 General Fund 58
Grant Revenue
$ 1,444,635 Grant Revenue / Other 75
Other
$ 415,000
Total Budget:
$ 3,746,420 Total Number of Positions 133
37
ELDERLY ACTIVITIES
DEPARTMENT SUMMARY
Department Goals (continued)
Nutrition — Home Delivered Meal Service
To deliver meals to the homes of individuals 60 years of age and older who are
homebound due to illness or disability. Each meal will meet the recommended dietary
allowance (RDA) as established by the Food and Nutrition Board of the National
Academy of Sciences.
Senior Community Services Employment
1. To provide low-income seniors 55 or older with current work experience in their
vocational fields of interest to prepare them to compete successfully for jobs in the
workforce at large.
2. To place these seniors in public sector or 501 C-3 private non-profit agency work sites
that provide community services, preferably to the elderly (seniors serving seniors).
3. To assist these seniors in achieving a sense of fulfillment and independence that may
enhance their self-esteem through attaining productive employment that contributes
meaningfully to the communities they live in.
38
ELDERLY ACTIVITIES
COORDINATED SERVICES UNIT
Program Description
The Coordinated Services Program for the Elderly (CSE) provides comprehensive and
coordinated services for older adults 60 years and older, with the exception of CSE's
Chore/Transportation contract, which serves individuals 18 years and older. CSE's
29 full-time staff is responsible for providing Information and Assistance, Outreach,
Chore, Transportation, and Other Support Services, such as ID Card Issuance, Advocacy,
Personal Care, Financial Management, etc. The Coordinated Services Program is also a
volunteer station for the Senior Companion, Sage Plus, and Sage Watch programs.
Program Objectives
The CSE staff will strive to promote maximum independence, optimum health, personal
dignity and self -enrichment by:
1. Provide Information and Assistance Services to 3,500 older adults.
2. Provide Outreach Services to 900 adults.
3. Provide Transportation Services to 1,000 older adults and accomplishing 37,000 trips
annually.
4. Provide Transportation Services to 60 individuals less than 60 years of age with
disabilities and accomplishing 900 trips annually.
5. Provide and complete 2,000 Referrals.
6. Provide individuals with disabilities/older adults with 5,000 hours of chore services
annually.
Program Highlights
• Staff provided 3,774 seniors with information and assistance services and 937
seniors with outreach services. There were 2,206 referrals such as food stamps,
Medicaid, SSI benefits, housing assistance, legal aid, energy assistance, etc, made
in FY 2013-14.
• Staff provided transportation services to 56 individuals under 60 years with
disabilities and accomplished 1,346 trips in FY 2013-14.
• Staff provided transportation services to 1,164 seniors and accomplished 40,138
trips in FY 2013-14.
• Staff issued the Hawaii County Senior Identification Cards to 1,165 seniors 60
years and older in FY 2013-14.
ELDERLY ACTIVITIES
COORDINATED SERVICES UNIT
Program Highlights (continued)
• Through authorized chore hours provided by Ohana Care / Evercare contracts and
non -contracted hours, staff assisted clients with in-home chore services and provided
a total of 5,576 hours in FY 2013-14.
• During the months of July through September, staff assisted the Food Basket with
their Summer Produce Program. Staff assisted seniors with applications, as well as
picking up and delivering to home bound clients.
• Staff assisted seniors in applying for the Low Income Home Energy Assistance
Program (LIHEAP).
• CSE had another successful year assisting AARP senior tax preparations. Volunteers
completed 600+ returns while volunteering over 600 hours for the project.
• In the month of December, four new nine -passenger wheelchair lift vans were
acquired to expand island -wide transportation services (1 CDBG grant funded, 3
HCOA purchase).
• Through State DOT 5310 funds, CSE acquired two MV -1 accessible vehicles.
• Throughout the year CSE continued to support other EAD sections with
transportation and manpower needs.
.o
ELDERLY ACTIVITIES
COORDINATED SERVICES UNIT
Program Measures
*Contract Purchase of Service Objectives for Title III
Program Expenditures
FY 2013-14
Actual
FY 2014-15
Budget
FY 2015-16
Estimate
*Information and Assistance
29
28
28
Number of Seniors Served
3,774
3,500
3,500
Operations
150,036.32
238,600
238,600
*Outreach
39,277.81
38,200
30,000
Number of Seniors Served
937
900
900
Departmental Data Processing Coordinator I
I
1
1
*Transportation
I
1
1
Number of Seniors Served
1,164
1,000
1,000
Total Tris
40,138
37,000
37,000
Number of Persons w/Disabilities under
60 years of age served
56
60
60
Total tris
1,346
900
900
*Referrals
2,206
2,000
2,000
*Chore
Total Hours
5,576
1 5,000
1 5,000
*Contract Purchase of Service Objectives for Title III
Program Expenditures
Personnel Position Summary
Position Title
FY 2013-14
Actual
FY 2014-15
Budget
FY 2015-16
Request
Number of Positions
29
28
28
Salaries and Wages
919,009.55
1,011,443
996,652
Operations
150,036.32
238,600
238,600
Equipment
39,277.81
38,200
30,000
Program Total
1,108,323.68
1,288,243
1,265,252
Personnel Position Summary
Position Title
FY 2013-14
Authorized
FY 2014-15
Authorized
FY 2015-16
Request
Account Clerk
1
I
1
Clerk III
1
1
1
Community Service Program Assistant I
8
8
8
Community Service Worker 1
8
8
8
Community Service Worker III
6
6
6
Departmental Data Processing Coordinator I
I
1
1
Elderly Activities Operations Assistant Director
I
1
1
Program Director III (Older Adults)
2
2
2
Total
28
28
28
41
ELDERLY ACTIVITIES
RETIRED AND SENIOR VOLUNTEER PROGRAM
Program Description
The Retired and Senior Volunteer Program (RSVP) provides diverse and meaningful
volunteer opportunities for persons 55 years and older. Through volunteering RSVP
volunteers are able to remain active, contributing members of the community thereby
enhancing the overall quality of their lives. Their volunteer services also help private
non-profit and public agencies (volunteer stations) to deliver services to meet a wide
range of community needs.
Some examples of RSVP volunteer assignments include: tutoring elementary students;
helping in libraries; delivering meals on wheels; helping at congregate nutrition sites;
screening blood pressures; instructing senior crafts and activities; assisting with senior
transportation; doing friendly visiting and telephone reassurance; entertaining in hospitals
and care homes; helping at blood banks, food banks, non-profit health agencies and
museums; staffing public information booths; helping in hospitals; beautifying public
areas; installing grab bars; and assisting with community events and special projects of
agencies.
Program Objectives
Enhance the overall quality of life, i.e., maximum independence, optimum health,
personal dignity, and self -enrichment of persons 55 years and older by:
1. Provide diverse and meaningful volunteer opportunities to 1,120 persons 55 years and
older.
2. Assist significantly in meeting community needs by providing 130,000 hours of
volunteer service in a minimum of 140 volunteer stations.
3. Provide 200 volunteers to assist in Food Basket's Senior Farmers' Market Nutrition
Program.
4. Provide 30 volunteers to assist the Blood Bank of Hawaii at six community blood
drives.
42
ELDERLY ACTIVITIES
RETIRED AND SENIOR VOLUNTEER PROGRAM
Program Highlights
• 1,406 volunteers served 110,649 hours at 150 volunteer stations island wide.
• 279 volunteers assisted the Hawaii County Nutrition Program in serving congregate
meals at 15 nutrition sites. They provided 30,107 hours of voluntary service.
• Four volunteers provided 267 hours of Meals on Wheels service to the Hawaii
County Nutrition Program.
• Three volunteer recognition events were held to honor all volunteers for their service.
1,406 volunteers were honored at these events.
• Worked in coordination with Hawaii County Office of Aging and the Corporation
for National and Community Service.
• 12 volunteers served 2,905 hours at Under His Wings Ministry helping the homeless.
• 262 RSVP volunteers assisted with produce distribution for the Food Basket's Senior
Farmer's Market Nutrition Program (SFMNP) that ended on October 2, 2014.
• 107 volunteers served in the Christmas gift wrapping fund raiser sponsored by the
RSVP Advisory Council.
• Martin Luther King, Jr. Day "Read to Me" program for children K -3`a grade at Wal
Mart in partnership with Read To Me International — 10 volunteers.
• Partnered with the RSVP Advisory Council to conduct annual on-site volunteer
station monitoring.
• RSVP Program Director attended the 2014 National Senior Corps Conference in San
Antonio, TX on May 11- 13, 2014.
• RSVP volunteers assisted with the Hawaii Kupuna Softball Tournament at the Old
Airport Ballfield in Kona.
• 50 RSVP volunteers assisted the Blood Bank of Hawaii at four community Blood
Drives.
• Projects assisted by RSVP volunteers were: Hawaii Island Adult Day Care
Fundraising Golf Tournament, County of Hawaii Blood Bank Drive, Police
Department's Blood Bank Drive, Volcano Run, Special Olympics "Cop on Top"
project, Life Care Center's Health Fair, County of Hawaii Pre -retirement Workshop,
State of Hawaii Blood Bank Community Drive, American Heart Association's Heart
Walk, Big Island International Marathon, Hospice's "Light Up a Life" project,
Muscular Dystrophy Association's "Lock Up" fund raiser, Art of Recycling at Prince
Kuhio Plaza, Mass Mailing for Ku'ikahi Mediation Center Police Week, outreach at
various care homes and institutions, Special Programs' Kupuna Hula, events by Ke
Ola Pono No Na Kupuna.
43
ELDERLY ACTIVITIES
RETIRED AND SENIOR VOLUNTEER PROGRAM
Program Measures
Program Expenditures
FY 2013-14
Actual
FY 2014-15
Budget
FY 2015-16
Estimate
Number of Volunteers
1,406
1,120
1,120
Number of Volunteer Hours
110,649
130,000
130,000
Number of Volunteer Stations
158
140
140
No. of Sr. Farmers' Market Nutrition Program Vols.
262
200
200
Number of Blood Bank of Hawaii Volunteers
50
30
30
Program Expenditures
Personnel Position Summary
Position Title
FY 2013-14
Actual
FY 2014-15
Budget
FY 2015-16
Request
Number of Positions
5
5
5
Salaries and Wages
240,501.01
205,867
208,385
Operations
105,129.35
153,170
153,170
Equipment
18,477.46
50
50
Program Total
364,107.82
359,087
361,605
Personnel Position Summary
Position Title
FY 2013-14
Authorized
FY 2014-15
Authorized
FY 2015-16
Request
Account Clerk
1
1
1
Community Service Program Assistant I
2
2
2
Program Director IV (Older Adults)
1
1
1
Van Driver
I 1
1 1
i 1
Total
1 5
1 5
1 5
ELDERLY ACTIVITIES
NUTRITION PROGRAM
Program Description
Coneregate Nutrition Services
The Older Americans Act authorized funding for local community programs to provide
nutrition services to the elderly. The congregate meals program was designed to provide
older individuals, aged 60 and older, with at least one low cost, nutritious meal, five days
a week in a congregate setting. The program includes nutrition and health education,
health assessments, recreational activities and other appropriate services for older
individuals.
Home Delivered Meal Service
The Older Americans Act authorized funding for local community programs to provide
nutrition services to the elderly. The home delivered meals program or "Meals on
Wheels" is an integral part of a community based health care system. Participants
receiving home delivered meals are aged 60 and older and homebound due to illness or
disability. The home delivered meals program provides at least one low cost, nutritious
meal, five or more days a week, delivered directly to the participants' homes.
Program Objectives
Congregate Nutrition Services
1. To provide 60,000 nutritious meals, each containing a third of the U.S. RDA, to 900
older individuals, aged 60 and older, at fifteen congregate nutrition sites throughout
Hawaii County by June 30, 2016.
Home Delivered Meal Service (Meals on Wheels)
1. To deliver 60,000 nutritious meals, each containing a third of the U.S. RDA, to 300
frail, homebound older individuals, aged 60 and older, throughout Hawaii County by
June 30, 2016.
45
ELDERLY ACTIVITIES
NUTRITION PROGRAM
Program Highlights
The Hawaii County Nutrition Program provided 65,704 nutritious meals to seniors in a
congregate setting, and 63,017 "Meals on Wheels" to seniors who were homebound due
to illness or injury.
For the second year in a row, the Nutrition Program did not receive their Federal/State
contracts from the Office of Aging on a timely basis. Although the contract year began
on October 1, 2013, contracts were not received until March, 2014. This caused delays in
invoice submittals and receipt of Federal/State reimbursements for nutrition services.
Three half time Community Service Worker positions were unexpectedly vacated during
the last quarter of this year. These positions oversee senior nutrition sites, and are vital to
maintaining the health and independence of seniors throughout our County. Fortunately,
two of these vacant positions have already been filled, and human resources is currently
recruiting for the third community service worker position in Waimea.
March is National Nutrition Month. For the first time, the Nutrition Program held special
volunteer recognition events for senior volunteers who were not invited to attend RSVP
luncheons. Three events were held in Hilo/Puna, Kohala/Hamakua and Kona/Ka'u.
Working in partnership with dietitians of the University of Hawai`i's Cooperative
Extension Service, nutrition education and one-on-one counseling was provided at no
charge to seniors at four nutrition sites (Hilo, Pahala, Pahoa and Papa`aloa).
The Nutrition Program Director assisted with Mayor Kenoi's Healthy Lifestyle initiative
for County employees in the fall; and helped to organize nutrition education and healthy
food demos in both Hilo and Kona.
For the 1 lth year, seniors in Hawaii County participated in the national Senior Farmer's
Market Nutrition Program. The Nutrition Program assisted the Food Basket in
distributing fresh produce to seniors with low -moderate incomes, using staff and
volunteers at congregate nutrition sites.
This year's results of the Parks and Recreation Service Survey for Nutrition show that:
• 100% of senior participants felt that Nutrition staff provided quality service, and
that services were provided with integrity, and aloha
• 41% rated Nutrition Program services as "satisfactory"
• 59% rated Nutrition Program services as "more than satisfactory"
we
ELDERLY ACTIVITIES
NUTRITION PROGRAM
Program Measures
Program Expenditures
FY 2013-14
Actual
FY 2014-15
Budget
FY 2015-16
Estimate
Congregate Nutrition Services
27
27
27
Unduplicated Elderly Served
1,073
900
900
Total Meals Served
65,704
62,000
60,000
Home Delivered Meal Service
92.37
27,400
1,500
Unduplicated Elderly Served
347
300
300
Total Meals Served
63,017
60,000
60,000
Program Expenditures
Personnel Position Summary
Position Title
FY 2013-14
Actual
FY 2014-15
Budget
FY 2015-16
Request
Number of Positions
27
27
27
Salaries and Wages
583,192.69
639,430
636,000
Operations
749,222.91
1,090,252
1,032,794
Equipment
92.37
27,400
1,500
Program Total
1,332,507.97
1,757,082
1,670,294
Personnel Position Summary
Position Title
FY 2013-14
Authorized
FY 2014-15
Authorized
FY 2015-16
Request
Account Clerk
1
1
1
Clerk III
1
1
1
Community Service Program Assistant I1
1
1
1
Community Service Worker III 1/2T
15
15
15
Home Delivered Meals Worker Hrly
6
6
6
Program Director IV (Older Adults)
I
1
1
Van Driver
1
1
1
Van Driver 1/2T
1
1
I
Total
27
27
27
EVA
ELDERLY ACTIVITIES
SENIOR COMMUNITY SERVICES EMPLOYMENT
Program Description
Title V of the Older Americans Act Amendments funds the Senior Community Service
Employment Program (SCSEP). The U.S. Department of Labor and Industrial Relations
(DLIR) channel the funding to our State's Workforce Development Division (WDD).
WDD subcontracts with Hawaii County Office of Aging (HCOA) which farms out this
part-time training program to the Senior Training & Employment Program (STEP) (local
title for SCSEP), which is under the Parks & Recreation's Elderly Activities Division.
This program's ultimate goal is to foster individual economic self-sufficiency through
unsubsidized employment which means employment in jobs not subsidized by this
program-i.e., not paid for through federal funds designated for SCSEP. Its administration
includes planning, budgeting, and personnel management as well as job counseling,
development, referrals, and placements into unsubsidized jobs. Enrollees are placed at
community service agencies that provide work sites, supervision and training for the
enrollees in their fields of vocational interest. At their work sites around the island, the
enrollees gain current work experience and current work references that the enrollees are
to use to get hired into jobs outside of the program. The enrollees have the chief
responsibility of making and getting the most out of their community service placements
to increase their employability and prospects of successfully mainstreaming into regular
jobs in the workforce at large.
Since federal funds pay for enrollee wages and fringe benefits, only public sector
agencies and nonprofit organizations (501 C -3's) qualify as host agencies. In addition to
training provided by host agencies, the enrollees attend County workshops and Hawaii
Community College classes (i.e., job readiness classes, computer classes and ground
maintenance classes). The program staff also provide supportive services, such as
counseling, safety supplies as applicable, and referrals to other agencies to assist the
enrollees.
With all of this support, the enrollees understand that STEP is basically a preparation -to -
return -to work program and that their ultimate goal is to become independent from STEP
and to be financially on their own which benefits everyone.
Program Objectives
1. Place five enrollees into unsubsidized jobs by fiscal year's end.
2. Provide services to a cumulative total of 38 enrollees by fiscal year's end.
3. Visit each enrollee at his/her work site twice a year. Conduct 50 work site visits by
fiscal year's end.
48
ELDERLY ACTIVITIES
SENIOR COMMUNITY SERVICES EMPLOYMENT
Program Highlights
1. Placed 71 % of the participants in County Departments, such as: Public Works and
Finance, and the P & R Department which include: P & R Administration, P & R
Maintenance of parks, gyms and other facilities such as: Kawananakoa Gym,
Carvalho Gym and Park, Mohouli Park, Lili`uokalani Park, Mo'oheau Band Stand,
Waiakea Recreation Center, Mt. View Gym, Cooper Center, P & R Municipal Golf
Course and its Nursery, Pana'ewa Rainforest Zoo and Botanical Gardens, Elderly
Recreation Services and Coordinated Services for the Elderly at Kamana and Kea' au,
Department of Finance Vehicle Registration & Licensing Division, Human
Resources -Safety Division and Driver License Section.
Placed the rest of the participants in other community service agencies, such as
State libraries in Hilo and Kea`au, Waiakeawaena Elementary School Cafeteria,
Komohana Agricultural Complex, Workforce Development Division and 501 C-3
private, nonprofit agencies, such as: Hawaii County Economic Opportunity
Council, Malamalama Waldorf School, Food Bank, and The Arc of Hilo.
2. Promotional coverage of the program included:
• At Hilo Puna District Information and Assistance Meetings I&A meetings
were held on July 23, 2013, STEP brochures were distributed island -wide to the
Senior Advisory Council leaders and members.
• Big Island Workplace Connection (BIWC) Meeting Monthly meetings were
held on July 24, 2013 at the Workforce Development Division office with the
BIWC partners to discuss program achievements and upcoming events.
a. BIWC meeting held on August 28, 2013 at the WDD.
b. BIWC meeting held on September 25, 2013 at the WDD.
c. BIWC meeting held on October 23, 2013 at the WDD.
d. BIWC meeting held on November 27, 2013 at the WDD.
e. BIWC meeting held on January 29, 2014 at the WDD.
f. BIWC meeting held on February 26, 2014 at the WDD.
g. BIWC meeting held on March 19, 2014 at the WDD.
h. BIWC meeting held on April 23, 2014 at the WDD.
i. BIWC meeting held on May 28, 2014 at the WDD.
ELDERLY ACTIVITIES
SENIOR COMMUNITY SERVICES EMPLOYMENT
Program Highlights (continued)
• Veterans Job & Resource Fair Help setup and man the BIWC information
table. The Veterans Job & Resource Fair was held on August 2, 2013 at the
Hawaii Community College that was sponsored by Veteran groups, DLIR,
BIWC and the Hawaii Community College. 28 enrollees attended the Veterans
Job & Resource Fair held at the Hawaii Community College's cafeteria.
• Kupuna News July -September issue was devoted to safety. Featured was Jan
Zimmerman at the Kea'au Senior Center. Safety concerns were discussed with
Program Director Margaret Yafuso, Charmaine Kamaka and Ryan Chong.
• The Silver Bulletin The August issue featured Gladys Kaneshiro, a former STEP
participant who was recently hired by Zippys.
• The Silver Bulletin The September issue featured the National Employ Older
Workers Week. Pictured in the article is past participant Thomas Agliam who is
currently employed as a security personnel.
• Kupuna News October -December issue featured 14 participants who attended a
basic computer class held at the Hilo Community College. Also featured was
Gladys Kaneshiro who was recently hired by Zippys as a greeter.
• Kupuna News January -March issue featured the Veterans Job and Resource fair
held at the Hawaii Community College. 28 participants attended the fair.
• Senior in Paradise In April former participant, Buddy Kamehaiku will be
featured on Senior in Paradise. After one year on the STEP, Mr. Kamehaiku
decided to enrollee into the Culinary Arts Program at the Hawaii Community
College.
• Kupuna News April -June issue featured former participant Buddy Kamehaiku
who decided to enrollee into the Culinary Arts Program at the Hawaii
Community College after being placed at the St. Joseph Kitchen as a Kitchen
Helper Aide.
50
ELDERLY ACTIVITIES
SENIOR COMMUNITY SERVICES EMPLOYMENT
Program Measures
Program Expenditures
FY 2013-14
Actual
FY 2014-15
Budget
FY 2015-16
Estimate
Federal Funded Positions
41
39
39
Number of Applicants Served
66
70
70
Number of Applicants Enrolled During the Year
64
42
42
Number of Enrollees Successfully Placed in Jobs
6
1 5
5
Site visits
65
50
50
Promotional Coverage -of Program
18
8
8
Program Expenditures
Personnel Position Summary
Position Title
FY 2013-14
Actual
FY 2014-15
Budget
FY 2015-16
Request
Number of Positions
73
73
73
Salaries and Wages
355,043.74
431,704
436,718
Operations
2,168.36
9,354
11,551
Equipment
121.22
1,000
1,000
Program Total
1 357,333.32
442,058
449,269
Personnel Position Summary
Position Title
FY 2013-14
Authorized
FY 2014-15
Authorized
FY 2015-16
Request
Account Clerk
1
1
1
Program Director II (Older Adults)
1
1
1
Program Director IV (Older Adults)
1
I
1
Senior Community Services Aid Hrly
41
1 70
1 70
Total
43
1 73
1 73
51
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52
ENVIRONMENTAL
MANAGEMENT
ENVIRONMENTAL MANAGEMENT
DEPARTMENT SUMMARY
Mission Statement
Maintain a clean, healthy and safe island environment by managing the island's wastewater
and solid waste in a comprehensive, responsive, environmentally -safe, efficient, cost-
effective manner, and to provide excellent customer service through innovative and
sustainable programs that promote managing waste as a resource and lead our island society
toward the goal of zero waste.
Department Goals
1. To review and improve operations and procedures at the twenty-two transfer stations and
the landfills to increase efficiency and reduce costs.
2. To educate the public regarding the department's plan and approach to management of
Solid Waste via public outreach methods.
3. To continue to educate the public on current recycling programs and the importance of
reduce, reuse, and recycle which helps with landfill diversion on the path to zero waste.
4. To evaluate current services to see which services could possibly be done in-house to
reduce costs.
5. To repair, replace or rehabilitate existing sewer infrastructure.
6. To continue the Wastewater Division's Asset Management Program to ensure sensible
business decision-making.
7. To provide reuse water to the community to put treated effluent to a good and beneficial
use.
8. Maintain a continuous improvement process for increased productivity and efficiency.
Funding Source and Position Count
General Fund $ 1,084,978 General Fund 25
Grant Revenue - Grant Revenue / Other -
Total Budget: $ 1,084,978 Total Number of Positions 25
53
ENVIRONMENTAL MANAGEMENT
ADMINISTRATION
Program Description
The Environmental Management Director serves as technical advisor to the Mayor,
Managing Director, Environmental Management Commission, and County Council on
matters pertaining to wastewater treatment and disposal, solid waste processing and
disposal, resource recovery, the recycling and disposal of all vehicles, and the removal of
the derelict and abandoned vehicles.
The Environmental Management Administration Office provides personnel management,
accounting and billing support services as well as providing general supervision and
control of the administration and operation of the Wastewater and Solid Waste Divisions
and the Business Services Section.
The Environmental Management Administration Office also provides personnel, clerical,
technical and financial support for the Environmental Management Commission.
Program Objectives
1. Establish sewer fee rates at a level to cover expenses of operations, repairs and
maintenance, and replacements.
2. Maintain vehicle disposal fee system to assure financial self-sufficiency for Vehicle
Disposal program.
3. Evaluate current recycling programs to assess the feasibility of performing various
programs in-house.
4. Improve productivity and efficiency through additional training and cross training.
5. Continually work to strengthen and standardize the language in our contracts.
6. Improve the status of Wastewater accounts receivable. Reduce the average number
of days in receivables to 81 days which represents a 10% decrease from the FYI 3-14
actual of 90 days. Reduce the percentage of balances over 90 days past due to 52% of
total receivables, which represents a 10% decrease from the FY13-14 actual of 58%.
7. Improve the status of Solid Waste accounts receivable. Reduce the average number
of days in receivables to 83 days which represents a 10% decrease from the FYI 3-14
actual of 92 days. Reduce the percentage of balances over 90 days past due to 35% of
total receivables, which represents a 10% decrease from the FYI 3-14 actual of 39%.
54
ENVIRONMENTAL MANAGEMENT
ADMINISTRATION
Program Highlights
Construction was completed on the Kalaniana'ole Interceptor Sewer Rehabilitation
proj ect.
Construction contract was awarded for the Kealakehe Sludge Removal and Aeration
Upgrade Project.
Construction completed for the West Hawaii Sanitary Landfill Gas Collection and
Control System.
Program Measures
55
FY 2013-14
Actual
FY 2014-15
Budget
FY 2015-16
Estimate
Tipping fees as % of Solid Waste Fund expenditures
31%
24%
25%
Vehicle Disposal Fund Fee paying for % of program
100%
100%
100%
Days in Accounts Receivable in Wastewater Division
90
90
81
Days in Accounts Receivable in Solid Waste Division
92
1 104
1 83
% of Accounts Receivable over 90 days, Wastewater
58%
52%
1 52%
% of Accounts Receivable over 90 days, Solid Waste
39%
50%
1 35%
55
ENVIRONMENTAL MANAGEMENT
ADMINISTRATION
Program Expenditures
Personnel Position Summary
Position Title
FY 2013-14
Actual
FY 2014-15
Budget
FY 2015-16
Request
Number of Positions
26
25
25
Salaries and Wages
977,674.44
988,662
1,001,743
Operations
30,145.96
43,400
44,160
Equipment
14,295.28
11,000
39,075
Program Total
1 1,022,115.68
1,043,062
1,084,978
Personnel Position Summary
Position Title
FY 2013-14
Authorized
FY 2014-15
Authorized
FY 2015-16
Request
Director of Environmental M mt
1
1
1
Deputy Director of Environmental M mt
1
1
1
Account Clerk
4
4
4
Accountant I
3
3
3
Accountant IV
I
1
1
Business Manager
1
1
1
Clerk III
2
2
2
Contracts Clerk
1
1
1
Credit & Collections Clerk
1
1
1
Human Resources Program Specialist
1
1
1
Human Resources Technician I
1
1
1
Private Secretary
1
1
1
Projects Administrator
1
-
-
Senior Account Clerk
3
3
3
Student Helper I
3
3
3
Student Helper II
1
1
1
Total
26
25
25
56
FINANCE
FINANCE
DEPARTMENT SUMMARY
Mission Statement
The Department of Finance provides efficient and effective financial services fairly,
accurately and courteously. We serve our customers with pride and respect and enable
other departments to carry out their mission.
Department Goals
1. To facilitate an integrated county -wide financial needs plan.
2. To continue development and maintenance of fiscal policies and procedures for the
County of Hawaii.
3. To encourage networking to facilitate intra and inter -governmental working
relationships.
4. To continue an ongoing customer service and public relations program that facilitates
interaction with the public and other departments.
5. To continue an ongoing training program to improve employee skills, including
technical training and mentoring for all personnel.
6. To continue a cross -training plan for employees for all core areas.
7. To develop and maintain written operational procedures that address the various
functions of the Finance Department to promote proper and consistent service.
Funding Source and Position Count
General Fund
$ 9,926,042 General Fund 126
Grant Revenue
$ 1,365,046 Grant Revenue / Other 20
Other
$ 810,000
Total Budget:
$ 12,101,088 Total Number of Positions 146
57
FINANCE
ADMINISTRATION/BUDGET
Program Description
Administration
The Office of the Director plans, directs, controls and coordinates activities of the
Finance Department. The department head and staff advise the Mayor of the development
and execution of administrative policies and assist the Mayor in the preparation and
execution of the operating and capital budgets. In addition, the Finance administration
section provides certain auxiliary services to departments and agencies.
The Budget Division plans, directs and coordinates the formulation, preparation,
execution, review and analysis of the County's operating budget and operating program.
Budget also monitors budget appropriations and actual expenditures to ensure compliance
with the law and also advises County officials on budgetary and long-range planning
matters.
Program Objectives
Administration
1. Conduct training sessions, large and small group settings as needed, for county
financial personnel. Desired outcome is to provide a training media for financial
support staff.
2. Maintain interaction and education for the public by participating in community
meetings and by conducting workshops on the various finance areas, including
budget, purchasing and real property tax related areas.
3. Conduct informational sessions or distribute instructive materials to division
managers, supervisors and/or staff at least four times per year, covering new or
changing regulations, rules and procedures that affect employee relations or benefits.
4. Refer procurement protests to Corporation Counsel within three working days of
receipt.
Budget
1. Prepare transmittal letters, resolutions, and/or bills for the appropriate approvals and
signatures for all fully -completed requests for council action received three days prior
to the County Council's submittal deadlines.
2. Provide guidance and assistance to departments/agencies to ensure the fiscal
responsibility and accountability in developing the operating budget.
3. Receive and process County of Hawaii nonprofit grant applications.
58
FINANCE
ADMINISTRATION/BUDGET
Program Highlights
Administration
In September 2013, the County of Hawaii closed a $1,169,000 USDA loan to finance
a water system in the Kona Ocean View Properties subdivision. The project provides
water for 81 lots and will be paid for by assessing the property owners for their equal
share. The financing is at a very favorable rate of 2.75% for 35 years. The Treasury
Division assisted in the formation of the improvement district and will provide
administrative support over the life of the loan.
2. The acquisition of 217 additional acres at `O`oma in North Kona was the latest
purchase of open space. The funding for this $6.2 million purchase came from the
Public Access, Open Space, and Natural Resources Preservation (PONC) Fund. In
addition, the adjacent land owner donated $2 million which was put back into the
PONC fund. This land will be preserved and enjoyed by the people of Hawaii for
generations to come.
3. On March 17, 2014, the Driver License offices began administering written tests in
foreign languages. Twelve languages are currently offered and include: Hawaiian,
Spanish, Ilocano, Marshallese, Chuukese, Japanese, Chinese, Tagalog, Korean,
Vietnamese, Tongan and Samoan.
Bud et
1. The Budget Office continues to provide guidance and assistance on budget/finance
issues and items requiring legislative action. In FY 2013-14 the Office researched,
prepared, and submitted 155 required transmittal letters, resolutions and/or bills for
council action as received from the departments and agencies.
59
FINANCE
ADMINISTRATION/BUDGET
Program Measures
FY 2013-14
Actual
FY 2014-15
Budget
FY 2015-16
Estimate
Nonprofit Grant Recipients' Payment Processing 108
103
140
Request for Council Action Forms Processed 155
140
150
Training Sessions Held for County Fiscal Personnel 1
3
1
Program Expenditures
Personnel Position Summary
Position Title
FY 2013-14
Actual
FY 2014-15
Budget
FY 2015-16
Request
Number of Positions
8
8
8
Salaries and Wages
522,013.32
548,065
554,140
Operations
14,490.11
23,540
23,540
Equipment
1,189.31
1,670
1,670
Program Total
537,692.74
573,275
579,350
Personnel Position Summary
Position Title
FY 2013-14
Authorized
FY 2014-15
Authorized
FY 2015-16
Request
Director of Finance
1
I
1
Deputy Director of Finance
1
1
1
Budget Administrator
1
1
1
Budget Specialist
I
1
1
Clerk III
I
1
I
Human Resources Specialist II
1
1
1
Human Resources Technician I
1
1
1
Private Secretary
1
1
1
Total
8
8
8
FINANCE
ACCOUNTS
Program Description
The Accounts Division maintains general accounting and fixed asset depreciation records
of the County; provides useful, accurate and timely financial reports to the public and
agencies; prepares payrolls and pension rolls; pays all obligations of the County; supports
the Pension Board.
Program Objectives
1. Close FY 2014-15 books and issue final June 30 Budget Status Report by October 15,
2015, and determine the General Fund's fund balance by September 30, 2015.
2. Obtain Certificate of Achievement for Excellence in Financial Reporting from the
Government Finance Officers Association (GFOA) for the County's June 30, 2015
Comprehensive Annual Financial Report.
3. Close the books and have the monthly budget status reports available in FRESH
within ten working days after the end of the month or close of the previous month,
whichever is later, except for June, July, August, September and October.
4. Support the FRESH (Financial and Resource Enterprise Software for Hawaii County)
system accounts payable, general ledger and payroll modules. This includes
maintaining and keeping abreast of changes to the current modules that Accounts is
responsible for, as well as, helping users and providing training when necessary.
5. Ensure that all claim payments made are proper and legal by pre -auditing 100% of
payment requests for accuracy and propriety, returning items that are not accurate or
proper to departments for correction.
6. Provide certificate of the availability of funds on County contracts within three
working days of the contract's submission to Accounts Division.
7. Pay vendors promptly by issuing all warrants for claims within seven working days of
the receipt of the invoice by Accounts Division.
8. Ensure that all employees receive the correct amount of pay and related benefits by
pre -auditing 100% of payroll claims for accuracy and compliance with legal and
contractual requirements, and filing all required payroll tax forms and returns on time.
Got
FINANCE
ACCOUNTS
Program Highlights
1. The County received a Certificate of Achievement for Excellence in Financial
Reporting from the Government Finance Officers Association for its June 30, 2013
Comprehensive Annual Financial Report.
2. The Accounts Division staff was actively involved in the continued support of our
financial software, FRESH.
3. The Accounts Division staff continues to be an ongoing resource to all County
departments for financial related matters.
Program Measures
Program Expenditures
FY 2013-14
Actual
FY 2014-15
Budget
FY 2015-16
Estimate
Claims Checks & Electronic Funds Transfers Issued
40,364
45,000
42,000
Payroll Checks Issued
5,303
6,100
5,500
Direct Deposit Stubs Issued
55,910
55,000
57,000
Funds Maintained
41
41
42
Contracts, Amendments & Change Orders Certified
1,007
800
1,100
Pensioners
22
28
23
Regular & Part -Time Employees
2,503
2,700
2,600
Program Expenditures
62
FY 2013-14
Actual
FY 2014-15
Budget
FY 2015-16
Request
Number of Positions
13
13
13
Salaries and Wages
577,879.33
665,198
629,698
Operations
144,689.74
166,295
170,720
Equipment
-
200
200
Program Total
722,569.07
831,693
800,618
62
FINANCE
ACCOUNTS
Personnel Position Summary
Position Title
FY 2013-14
Authorized
FY 2014-15
Authorized
FY 2015-16
Request
Account Clerk
3
1
1
Accountant II
1
1
1
Accountant III
1
-
-
Accountant V
1
1
1
Accounts Payable Supervisor
1
1
1
Clerk III
1
I
1
Controller
I
1
1
Financial Systems Analyst
-
1
1
Payroll Processing Supervisor
I
1
1
Pre -Audit Clerk I
1
3
3
Program Manager
1
I
1
Senior Account Clerk
1
1
1
Total
13
13
13
63
FINANCE
PURCHASING
Program Description
The Purchasing Division assists all County agencies and programs in the purchasing of
required goods and services in accordance with Hawai'i Revised Statute 103D, Finance
Director Rules and Hawai'i County Purchasing Procedures. It is the mission of the
Purchasing Division to procure quality goods and services that meet the user's needs, at a
reasonable cost, in a fair and impartial manner, and with the maximum feasible amount of
competition. Construction projects are procured through the Public Works Department.
Program Objectives
Use technology effectively by processing 95% of all IFBs, RFPs and RFQs using
Public Purchase, the division's chosen e -procurement system.
2. Use technology effectively by processing 75% of all documents electronically to
the departments, agencies and public by using Public Purchase, Laser fiche or
email.
Provide outstanding customer service to departments and agencies by completing
draft specifications for formal advertised bidding (IFBs or RFPs) 90% of the time
within 60 days of receipt of the request.
4. Provide outstanding customer service to departments and agencies for purchases
less than the formal bidding limits, by completing the request for quotation
process 95% of the time within ten working days of receipt.
Provide outstanding customer service by processing 95% of routine documents
(invoice payment approvals, contracts, change orders and supplemental
agreements) within two working days of receipt, including electronic approvals.
6. Encourage staff professional development by requiring staff to attend a minimum
of one professional development training class yearly, two classes required for
supervisory staff.
.E
FINANCE
PURCHASING
Program Highlights
• The division continued its successful implementation of the Public Purchase, the
County's e -procurement system, registering approximately 1,625 vendors within
its first year.
The division's formal bidding threshold for the purchase of goods and services
has been increased from $25,000 to $50,000 as a result of the County
implementing an e -procurement system. This increase will allow additional
purchases to be processed through the request for quotation process, providing a
more streamlined procurement timeline than formal bidding.
• The division has updated its Purchasing Manual, providing updated information
on purchasing procedures to County agencies and programs. In addition, division
staff provided training on the revised Purchasing Manual to 80 County staff.
W,
FINANCE
PURCHASING
Program Measures
* The use of Public Purchase allows for more accurate tracking of work completed. Was not implemented in FY2014-15.
Program Expenditures
FY 2013-14
Actual
FY 2014-15
Budget
FY 2015-16
Estimate
Purchase Orders Issued
2,260
2,800
2,500
Invoice Payment Approvals
24,350
30,000
10,000
Requisitions Received
2,293
2,500
2,500
Contracts Completed
155
120
130
Advertised Formal Bids and Requests for Proposals
170
130
150
Informal Written Requests for Quotations*
763
75
800
Contract, Change Order & Supplemental Agreement
Review for Compliance
884
745
825
Sole Source Approvals (Exceeding $25,000)
14
25
20
Professional Services exceeding $5,000
56
50
50
* The use of Public Purchase allows for more accurate tracking of work completed. Was not implemented in FY2014-15.
Program Expenditures
Personnel Position Summary
Position Title
FY 2013-14
Actual
FY 2014-15
Budget
FY 2015-16
Request
Number of Positions
7
7
7
Salaries and Wages
289,519.76
304,135
307,931
Operations
196,655.84
269,850
269,350
Equipment
11,335.38 1
1,200
1,500
Program Total
497,510.98 1
575,185
578,781
Personnel Position Summary
Position Title
FY 2013-14
Authorized
FY 2014-15
Authorized
FY 2015-16
Request
Buyer I
I
1
1
Buyer III
1
I
1
Contracts Clerk
1
1
1
Procurement & Specifications Specialist
1
1
1
Purchasing Agent
1
1
1
Storekeeper
1
1
1
Student Helper I
1
l
1
Total
7
7
7
We
FINANCE
TREASURY
Program Description
The Treasury Division collects, manages, and invests the County's cash. Treasury
arranges financing (municipal bonds) for capital improvement projects and improvement
districts. This office assists in the improvement district (ID) and Community Facilities
District (CFD) formation process and administers the ID/CFD after the loan/bonds are
issued. Major accounting functions performed include the receipting of all revenues,
reconciliation of bank accounts, and accounting of tax exempt capital improvement
expenditures.
Program Objectives
1. Invest 99 per cent of all funds in interest-bearing accounts or certificates.
2. Maintain sufficient liquidity to meet cash requirements.
3. Maximize interest income by attaining budgeted projection while ensuring the safety
of County funds.
4. Reconcile monthly statements within thirty days of receipt.
Program Highlights
In September 2013, Treasury Division closed a $1,169,000 USDA loan to finance a water
system in the Kona Ocean View Properties subdivision. The project provides County
water for 81 lots and will be paid for by assessing the property owners for their equal
share at the USDA rate and term of 2.75% for 35 years. Treasury Division assisted in the
formation of the improvement district and will provide administrative support over the
life of the loan.
In December 2013, Treasury Division completed final disbursement of a $250,000 grant
to provide financial assistance for property owners in Honokaa who were required to
connect to the County sewer line. The grant application was processed through the State
Department of Health Safe Drinking Water Branch under the Wellhead Protection
Financial Assistance Program. Activities related to this grant involved submitting
changes to the Hawaii County Code, conducting a financial need survey and participating
in public meetings. Working with the property owners, contractors, and other county
agencies, sewer connections were verified and documentation was obtained. Grant
funding was provided to 33 parcels of which all but six of the recipients were fully
reimbursed for their sewer connection costs. Reimbursement ranged from $2,600
$17,000.
67
FINANCE
TREASURY
Program Measures
Program Expenditures
FY 2013-14
Actual
FY 2014-15
Budget
FY 2015-16
Estimate
Improvement District
2
3
3
General Obligation Bonds
15
15
12
PettyCash Vouchers Paid
609
800
700
Treasury Receipts Handled
13,357
12,800
14,000
State Revolving Fund (SRF) Loans
4
6
7
Per Cent of Cash Invested
100%
99.90%
99.99%
Rate of Return on Amount Invested
.26%
.25%
.30%
Program Expenditures
Personnel Position Summary
Position Title
FY 2013-14
Actual
FY 2014-15
Budget
FY 2015-16
Request
Number of Positions
6
6
6
Salaries and Wages
297,451.72
321,674
347,732
Operations
146,661.80
11,424
11,424
E ui ment
37.34
200
200
Program Total
308,876.43
333,298
359,356
Personnel Position Summary
Position Title
FY 2013-14
Authorized
FY 2014-15
Authorized
FY 2015-16
Request
Account Clerk
1
1
1
Accountant I
1
1
1
Accountant III
1
1
1
Pre -Audit Clerk I
1
1
1
Senior Account Clerk
1
1
1
Treasurer
1
1
1
Total
6
6
6
FINANCE
REAL PROPERTY TAX
Program Description
The Real Property Tax Division assesses all real property situated within the County of Hawaii
for purposes of real property taxation.
Program Objectives
1. Maintain sales assessment mean ratio +/- 10% from the 100% assessment.
2. Maintain a co -efficient of dispersion at +/- 15% of the mean ratio.
3. Conduct field inspections of 100% of all building permits issued or on file for all new
construction.
4. Maintain an active educational and informational program on real property taxation.
5. Initiate proceedings for two real property tax foreclosure sales to reduce the number
of delinquent accounts and dollar amount of delinquent taxes owed to the County.
Program Highlights
1. There were a number of training opportunities offered to the staff throughout the year,
including continuing education credits for the four staff that are certified or licensed
appraisers. We hosted the IAAO 311 Course, `Residential Market Modeling", in
Kona as well as took advantage of online workshops such as IAAO 451, "Sales Ratio
Studies". A two day session in how to use the Marshall and Swift cost system was
held in Hilo and in house workshops held on a regular basis. A special week long
session for market modeling was also held. Further training is scheduled.
The division committed to upgrading its software to the iasWorld format which will
be hosted in the cloud. This will allow us to utilize Marshall & Swift, the premier cost
service to value property as well as tailor transactions in the system. The upgrade will
allow us to integrate both GIS data and Pictometry into it and allow us to access and
enter data in the field with the use of tablets/pads.
The division working with the Real Property Stakeholders Task Force also reviewed
many aspects of the current law. One of the first results of that review was that the
Council amended an ordinance allowing for the use of income in the assessment
process at the Task Force's recommendation. More legislation is proposed.
4. Two Valuation Analysts were added to the staff, one specializing in residential data
and market modeling, the second specializing in agricultural data and the agricultural
programs.
FINANCE
REAL PROPERTY TAX
Program Measures
70
FY 2013-14
Actual
FY 2014-15
Budget
FY 2015-16
Estimate
Parcel Count (taxable)
139,827
140,500
141,000
Parcel Count non-taxable)
6,620
6,700
6,700
Number of Tax Bills I" and 2 nd half)
256,708
258,000
258,000
Number of Agency Records (151 and 2 Id half)
63,464
67,000
65,000
Assessment Appeals
231
1,000
1,000
Number of Condominium Units
12,052
12,500
12,500
Current Year Balance Due at 6/30 (millions)
5.6
7.0
8.0
Prior Year Balance Due at 6/30 (millions)
9.7
12.0
11.0
Total Balance Due at 6/30 (millions)
15.3
18.0
19.0
Appraisal Section - East Hawaii
Land Inspections
159
300
300
Building Inspections
1,977
2,000
2,000
Agricultural Inspections
3,274
4,000
4,000
Appeal Inspections
106
400
400
Appraisal Section - West Hawaii
Land Inspections
30
300
300
Building Inspections
988
2,000
2,000
Agricultural Inspections
479
4,000
4,000
Appeal Inspections
125
600
600
Clerical Section - East Hawaii
Exemptions Processed
5,065
5,000
5,500
Telephone Inquiries
12,491
11,350
13,000
Over -the -Counter Inquiries
8,053
8,200
8,200
Address Changes
8,827
15,000
10,000
Amended Assessment Notices Prepared
1,553
1,800
1,600
Clerical Section - West Hawaii
Exemptions Processed
3,314
3,000
3,500
Telephone Inquiries
5,261
4,800
5,500
Over -the -Counter Inquiries
4,356
4,500
5,000
Address Changes
1,109
8,000
5,000
Amended Assessment Notices Prepared
1,410
1,800
1,600
Collections Section
Current Year Collection (Targeted Revenue)
211,711,407
220,000,000
220,000,000
Prior Year Collection (Targeted Revenue)
7,504,055
7,000,000
7,000,000
Delinquent Accounts Closed
7,457
5,000
15,000
Foreclosure Action:
1
3
2
Properties Sold
40
180
180
Revenues Collected
71,736
400,000
200,000
Mapping Section
Total Documents Processed
10,648
12,000
12,000
Ownership Changes
8,620
12,000
10,000
Revised Parcel Mas
612
650
650
70
FINANCE
REAL PROPERTY TAX
Program Expenditures
Personnel Position Summary
Position Title
FY 2013-14
Actual
FY 2014-15
Budget
FY 2015-16
Request
Number of Positions
48
47
47
Salaries and Wages
1,899,203.21
2,174,346
2,219,287
Operations
821,925.78
1,147,224
1,555,180
Equipment
85,647.76
35,500
88,425
Program Total
2,806,776.75
3,357,070
3,862,892
Personnel Position Summary
Position Title
FY 2013-14
Authorized
FY 2014-15
Authorized
FY 2015-16
Request
Abstracting Assistant II
2
2
-
Abstractor I
2
2
3
Abstractor II
1
1
1
Accountant II
1
1
1
Assistant County RP Tax Administrator
1
1
1
Cashier II
2
2
2
County Real Property Tax Administrator
1
1
1
Geographic Information System Analyst II
1
1
1
Real Property Appeals Board Clerk
I
1
1
Real Property Appraiser IV
12
12
12
Real Property Appraiser V
2
2
2
Real Property Appraiser VI
1
1
1
Real Property Tax Clerk
12
12
12
Real Property Valuation Analyst III
2
2
3
Senior Account Clerk
1
1
1
Supervising Real Property Tax Clerk I
1
1
1
Supervising Real Property Tax Clerk II
1
1
1
Tax Collection Assistant
3
3
3
Total
47
47
47
71
FINANCE
RISK MANAGEMENT
Program Description
The Risk Management Division is responsible for developing and implementing a
program to manage risk in order to protect County assets, minimize the interruption of
vital services, provide a safe environment for the public and County employees, and
reduce the cost of accidents and other financial losses.
Program Objectives
1. Continue to develop the Risk Management Division so as to be able to respond to
inquiries and requests for assistance within a reasonable time.
2. Annually meet and collaborate with departments to discuss current risk issues, assess
the policies and procedures in place and make necessary modifications to reduce risk
and improve regulation compliance.
3. Annually review the County's self-insurance program and research insurance industry
products to determine the most advantageous program to reduce potential financial loss
and provide adequate protection.
4. Meet every four months with Risk Management Committee to discuss activity and
current risk issues.
5. Meet monthly with Safety Division Administrator to discuss areas of safety concern
and schedule safety and training programs to minimize the impact of such concerns.
Program Highlights
• Insurance procurement for the 2013-2014 season resulted in discount of premium
expense for renewal of Fire EMT policy, while most other policy premiums remained
constant during this time of market increases.
• Risk Management Committee meetings were held every four months throughout the
year and have been a well -attended forum for department/agency representatives to
learn of division activity and discuss action for particular concerns. A plan has been
put in place for the division to visit County facilities to assess risk issues and suggest
remedial action where appropriate.
Data base for accidents is being maintained so as to recognize areas of concern and
provide accurate information to effected department/agency to assist in resolution
thereof. Departmental Safety Committees have been established to provide employees
an opportunity to discuss and address safety concerns and have a voice in their
department's well-being.
72
FINANCE
RISK MANAGEMENT
Program Measures
Program Expenditures
FY 2013-14
Actual
FY 2014-15
Budget
FY 2015-16
Estimate
Department consultations held re risk factors
10
10
10
New risk management initiatives carried out
3
3
3
Risk Management Committee meetings
3
3
3
Insurance evaluation and procurement
14
14
14
Safety Division meetings re: training
12
12
12
Program Expenditures
Personnel Position Summary
FY 2013-14 FY 2014-15 FY 2015-16
Position Title Authorized Authorized Request
Risk Management Officer 1 1 1
Total 1 1 1
73
FY 2013-14
Actual
FY 2014-15
Budget
FY 2015-16
Request
Number of Positions
1
1
1
Salaries and Wages
73,938.60
83,247
85,144
Operations
2,074.60
2,200
2,200
Equipment
1.33
350
350
Program Total
76,014.53
85,797
87,694
Personnel Position Summary
FY 2013-14 FY 2014-15 FY 2015-16
Position Title Authorized Authorized Request
Risk Management Officer 1 1 1
Total 1 1 1
73
FINANCE
PROPERTY MANAGEMENT
Program Description
The Property Management Division is responsible for the acquisition and disposal of the
County's real property including land, remnants, easements, sale of abandoned roads,
buildings and other miscellaneous real property assets. This includes the acquisition of
Right -of -Ways, Governor's Executive Orders for State owned lands, easements, right -of -
entries and other types of real estate interests in connection with the Department of Public
Works, Department of Environmental Management, Department of Parks and Recreation
and other general County purposes.
The division manages, administers and maintains the fiscal responsibility for leasing of private
lands for County use in addition to leasing of County land and buildings to private users.
The Property Management Division is responsible for being the office of record for the
maintenance of records related to the County's acquisition and disposal of real and
personal property assets.
The division supports the Public Access, Open Space and Natural Resources Preservation
Commission (PONC) and preparation of its annual recommendations to the Mayor of
lands worthy of preservation for further forwarding to the County Council. The division
is also responsible for the negotiation and acquisition of lands authorized by the County
Council utilizing the Public Access, Open Space and Natural Resources Preservation
Fund.
Program Objectives
1. Provide support for PONC in meeting its requirement of submitting its annual list of
prioritized properties to the Mayor by December 31, 2015.
2. Identify and initiate negotiations on the purchase of the next property pursuant to
recommendations by PONC, the Mayor and as authorized by the County Council.
3. Provide support for the land management and right -of way acquisition needs for all
County departments.
4. Provide administrative and fiscal management of County leased properties and insure
leases are paid on time.
5. Dispose of surplus real property as requested and authorized by the Director of
Finance.
6. Maintain the fixed assets record system of County property and submit the annual
fixed asset report to the County Council.
7. Hold at least one public auction for the disposal of useable surplus County owned
personal property.
74
FINANCE
PROPERTY MANAGEMENT
Program Highlights
Property Management Division participated in the latest open space acquisition by
acquiring 10.775 acres of land mauka of Alii Drive in North Kona. These lands will be
an expansion of the adjacent Kipapa Park, purchased by PONC in 2012. This combined
15 acres will provide public outdoor recreation for one of the most densely populated
areas on the Big Island in addition to preservation and protection of culturally historic
sites.
Program Measures
FY 2013-14
Actual
FY 2014-15
Budget
FY 2015-16
Estimate
Surplus personal property auctions 1
1
1
Surplus real property sales 1
0
0
Real property transactions 32
10
10
Program Expenditures
Personnel Position Summary
Position Title
FY 2013-14
Actual
FY 2014-15
Budget
FY 2015-16
Request
Number of Positions
4
4
4
Salaries and Wages
189,064.10
206,701
200,850
Operations
1,610,891.45
1,818,799
1,891,240
Equipment
-
200
200
PONC — Open Space Commission
4,143.10
3,600
3,600
Program Total
1,806,194.07
2,029,300
2,095,890
Personnel Position Summary
Position Title
FY 2013-14
Authorized
FY 2014-15
Authorized
FY 2015-16
Request
Property Management Specialist
1
1
1
Property Manager
1
1
1
Property Management Technician
1
1
1
Senior Account Clerk
1
1
1
Total
4
4
4
75
FINANCE
VEHICLE REGISTRATION AND LICENSING
Program Description
The Vehicle Registration and Licensing Division administers the functions of driver
licensing, commercial driver licensing, motor vehicle registration, periodic motor vehicle
inspections, issues bicycle, and business licenses and monitors the issuing of dog
licenses. The Driver's License Section issues Driver's Licenses and Commercial Driver's
Licenses. The Motor Vehicle Registration Section issues vehicle, bicycle and select
business registrations. The Periodic Inspection Section authorizes and monitors Vehicle
Inspection providers.
Program Objectives
Vehicle Registration
1. Process mail within three business days from date received.
2. Recommend and implement at least one change in operations to enhance customer
service experience.
3. To have 90 percent of `Service Excellence Surveys' indicate "Excellent" overall
efficiency rating in responding to customer concerns.
Licensing
1. Respond to inquiries and requests for renewals/duplicates by mail within four
business days from date received.
2. Recommend and implement at least one change in operations to enhance customer
service experience.
3. To have 90 percent of `Service Excellence Surveys' indicate "Excellent" overall
efficiency rating in responding to customer concerns.
Periodic Motor Vehicle Inspection
1. Conduct at least 1,000 inspections of stations issuing safety checks.
76
FINANCE
VEHICLE REGISTRATION AND LICENSING
Program Highlights
The Vehicle Registration & Licensing Division continues to actively seek ways to
improve customer service. At the West Hawaii Civic Center office, "hybrid"
clerks (clerks able to perform both vehicle registration and driver's license
transactions) were moved to one side of the office. In doing this, we were able to
open more workstations; and the hybrid clerks are able to maintain their skills in
processing motor vehicle registration, driver's license and state identification by
continuously performing each task interchangeably. We continue to increase
staffing in Kona and are currently training four new employees at this location.
On March 17, 2014 we began offering the driver's license knowledge test in
twelve (12) different languages. Languages include: Spanish, Ilocano,
Marshallese, Chuukese, Hawaiian, Chinese, Japanese, Tagalog, Samoan, Tongan,
Vietnamese and Korean.
On April 23, 2014, Act 40 was signed into law by the Governor. This Act
authorizes minors holding an out of state provisional license to transfer the out of
state license to Hawaii.
• On May 1, 2014, driver's license began collecting two (2) documents for proof of
principal residence address when applying for a driver's license in accordance
with Hawaii Administrative Rules 19-122-302 (D) Principal residence. Proof can
be provided by presenting a utility bill, motor vehicle registration and/or bank
statement addressed to the applicant and which contains applicant's current
address. To see the full list of acceptable documents, visit our website at
www.hawaiicounty.gov/finance-dl-hi-legal-presence#HPPR.
On October 1, 2014, we began accepting requests for "VETERAN" designation
on driver's license and state civil identification cards. Applicants must provide
documentation showing proof of military service. Acceptable documents include
DD Form 214, NGB Form 22, or Verification letter issued by the Veterans
Administration. To see the full list of acceptable documents, visit our website at
www.hawaiicounty..ov/finance-vrl-veteran .
On November 1, 2013, the Safety Check Inspection Program began issuing safety
check inspections electronically. This electronic system updates the vehicle
registration data system within 48 hours. Motor Vehicle Registration clerks are
able to view the safety check information uploaded and expedite the process for
renewals and transfers. In addition we have reduced the number of transactions
rejected because of problems with safety check inspections and are better able to
serve our customers.
77
FINANCE
NW_
VEHICLE REGISTRATION AND LICENSING
Program Measures
Program Expenditures
FY 2013-14
Actual
FY 2014-15
Budget
FY 2015-16
Estimate
Vehicles (Registrations Processed)
163,654
173,000
173,000
MV Transfers
37,011
38,500
38,500
Duplicate Certificates
7,195
7,200
7,200
Non -Resident Permits
48
25
50
Business and Occupation Licenses
95
70
100
Bicycle Licenses
5,670
5,500
5,700
Dog Licenses
7,278
5,300
7,300
Subpoena Certificates
1,585
1,730
1,730
Written Driver's Tests
13,417
11,920
13,551
Driver Road Tests
5,299
4,607
5,352
CDL Written Driver's Tests
941
904
941
State Identification Cards
9,040
6,266
9,130
Inspections of Safety Check Issuers
1,225
1,020
1,237
Program Expenditures
78
FY 2013-14
Actual
FY 2014-15
Budget
FY 2015-16
Request
Number of Positions
54
58
60
Salaries and Wages
2,071,964.22
2,590,089
2,620,695
Operations
734,273.14
1,239,221
11060,048
Equipment
10,499.92
35,950
55,764
Program Total
2,816,737.28
3,865,260
3,736,507
78
FINANCE
VEHICLE REGISTRATION AND LICENSING
Personnel Position Summary
Position Title
FY 2013-14
Authorized
FY 2014-15
Authorized
FY 2015-16
Request
Accountant I
-
1
1
Account Clerk
-
1
1
Clerk II
1
-
-
Clerk III
6
6
6
Driver License Clerk I
I
1
1
Driver License Clerk II
2
2
2
Driver License Examiner I
9
9
9
Driver License Examiner 11
3
3
3
Motor Vehicle Control Inspector 1
3
3
3
Motor Vehicle Control Inspector II
1
1
1
Motor Vehicle Registration Clerk I
12
12
11
Motor Vehicle Registration Clerk II
2
2
2
MV Financial Responsibility Clerk I
2
2
2
MV Financial Responsibility Clerk II
1
1
-
Senior Account Clerk
1
-
-
Student Helper I
1
1
I
Supervising Driver License Examiner
1
1
1
Supervising DL Financial Responsibility Clerk
-
-
1
Supervising Motor Vehicle Registration Clerk
1
1
1
Vehicle Registration & Licensing Administrator
1
1
1
Vehicle Registration & Licensing Clerk
10
10
13
Total
58
58
60
Cost for five of the Motor Vehicle Registration Clerk I and two of the Vehicle Registration & Licensing
Clerk II positions are reimbursed by the State Department of Transportation.
79
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80
R E - 1 -'�,
FIRE
DEPARTMENT SUMMARY
Mission Statement
"First in fire protection and emergency services with trained professionals --dedicated to
serve with pride, honor, and compassion. "
Department Goals
The Hawaii Fire Department's primary responsibility is the protection of life and
property from incidents affecting our communities, businesses, and visitors. The Fire
Department continues its All Hazards Response to incidents ranging from fire,
emergency medical services, water rescue, land rescue, hazardous materials, and fire
prevention efforts. During the previous fiscal year, the call volume of the HFD has been
consistent with the national trend of emergency incident responses. Of the nearly 24,000
incidents responded to, 3 % were fire related, I% were rescue related, I% were hazardous
materials related, 67% were emergency medical services related, while 27% were non-
emergency related. Total call volume rose 4% over the previous fiscal year.
1. The goal of the Hawaii Fire Department is to protect the citizens and visitors of
Hawaii County from the effects of emergency related incidents which would produce
losses throughout Hawaii County by developing, implementing, and maintaining
program strategies that provide for positive influence in reducing losses identified
here as:
a. Loss of Life: The actual loss of human life attributed to emergency related
incidents.
b. Loss of Property: The estimated property value loss attributed to emergency
related incidents.
c. Socioeconomic Impact: The direct impact on emergency related incidents
upon community social and financial stability.
d. Environmental Impact: The loss or damage of natural or cultural resources as
a result of emergency related incidents.
Funding Source and Position Count
General Fund
$ 29,945,857
General Fund
380
EMS Contract Revenue
$ 14,358,592
Grant Revenue / Other
120
H5puna LG Contract
$ 470,864
Split Funding: GF/Grant/Other
27
Grant Revenue
$ 185,000
Other
$ 139,000
Total Budget:
$ 45,099,313
1 Total Number of Positions
527
81
FIRE
DEPARTMENT SUMMARY
Department Goals (continued)
2. The Hawaii Fire Department will: Develop, implement, and maintain program
strategies that will directly influence the quality of pre -hospital emergency medical
services throughout the island of Hawaii. Such strategies and tactics would in a
positive manner directly impact and positively influence:
a. Patient survivability in the presence of a pre -hospital illness or injury.
b. Patient disability associated with pre -hospital illness or injury.
3. The Hawaii Fire Department will: Develop, implement, and maintain program
strategies that will support the effective response and mitigation of mass casualty and
disaster type incidents or events in collaboration with all County of Hawai`i's public
safety agencies tasked with the planning for, response to, and mitigation of events
both natural and man-made.
4. The Hawaii Fire Department will: Develop, implement, and maintain strategies that
will have a direct and positive impact on the response and mitigation of various
hazardous materials type incidents to accomplish:
a. The reduction or minimizing of public exposure to hazardous materials
incidents.
b. The reduction or minimizing of environmental impact from hazardous
materials incidents.
5. The Hawaii Fire Department, through its Ocean Safety Program will: Develop,
implement, and maintain strategies that will have a direct and positive influence on
the safety and recreational satisfaction of patrons of identified County of Hawaii
protected beach parks.
6. The Hawaii Fire Department will: Develop, implement, and maintain strategies that
will support and enhance the effectiveness to respond to and mitigate search and
rescue type incidents involving both ocean and land based emergencies.
7. Develop and implement a budget process that further identifies specific line items for
proper tracking of expenditures to develop a more functional and accountable budget.
8. The Hawaii Fire Department will continue to support the operational needs of the
lower Pahoa Community recovering from the natural disasters it faced by
implementing and maintaining response strategies to enhance the effectiveness of its
all hazard emergency responses.
82
FIRE
DEPARTMENT SUMMARY
Department Objectives
1. Utilizing the following mechanisms or processes, department goal attainment would be
pursued and achieved by maximizing available resources:
a. Pre -Incident Strateeies and Tactics. This would include the consideration and
possible implementation of prevention and public education programs focused on
identified issues and target audiences, with the intent on taking proactive steps to
preventing incidents and accidents thereby reducing losses and morbidity and
disability. Further, through more proactive and preventative actions and
partnerships with programs such as CERT (community emergency response team) a
community based first response concept may be encouraged and promoted within
our community to reduce the dependency or reliance on government to address or
respond to community needs in times of reduced resources and services or when
system capabilities or capacities are exceeded such as with large scale disasters.
b. Preparedness and Capability Enhancement. Based on the respective missions and
service delivery expectations, identify, adopt, and implement resource and training
standards aimed at providing the highest quality of service as well as the
procurement of necessary new and replacement apparatus and equipment to
optimize incident mitigation success.
Post Incident Anal. This component is essential to and directly associated with
the development of pre -incident strategies and tactics. Through the standard Post
Incident Debriefing, mission performance as well as outside contributing factors or
circumstances surrounding the emergency incident, are useful tools to identify and
develop new program measures or strategies to include public education and
awareness as well as hazard and risk identification.
d. Operational Tactics and Strategies. Concurrently with the support of preparedness
and capability enhancement, identify, establish, and implement operational tactics
and strategies that will maximize operational effectiveness and overall incident
mitigation safety. It is with this component that a philosophy of risk management
should be considered and acknowledge the following:
• Risk life to save viable life
• Consider significant risk to recover lost life or save property that can be saved
• Risk little to nothing for that which cannot be saved
83
FIRE
DEPARTMENT SUMMARY
Department Objectives (continued)
2. Continue/maintain annual review of industry and government standards for current
mission and service delivery. Such standards may include, but are not limited to
apparatus and equipment, staffing levels, training, response times, and service area
demographics.
3. Maintain annual review of department's ability to meet service delivery standards.
4. Identify specific resource, personnel, and training requirements to achieve recognized
standards.
5. Develop a financial report and budget projections required to implement reforms.
6. Identify funding sources for proposed reforms to include alternative funding
programs and inter -agency cost sharing or partnerships.
7. Identify potential growth areas of the County which may require additional services
of the Fire Department.
84
FIRE
EMERGENCY OPERATIONS DIVISION
Program Description
The Emergency Operations Division represents the service delivery and emergency response
and emergency mission performance components of the Hawaii Fire Department. Although
the effectiveness of the Emergency Operations Division in fulfilling its missions is reliant
and dependent upon the support and assistance of other divisions, bureaus, and sections of
the organization, in the development of the program budget each sub -unit (Operations, EMS,
Special Operations [Rescue and Hazmat Operations], Ocean Safety), and the sub -units of the
Support Services Division (Fire Prevention, Auxiliary Services, Training, Volunteer
Training) are addressed accordingly and respectively.
The Emergency Operations Division is tasked with the delivery and performance of Fire
Protection and Suppression (structural, wild land, transportation, etc.), Emergency
Medical Services, Search and Rescue, Hazardous Materials Incident response, and a
variety public safety services at County staffed and guarded beaches through its Ocean
Safety Program. These services are recognized as critical and essential life safety and
property conservation programs.
In addition to public sentiment or customer satisfaction and expectations, the various
programs are measured against recognized industry standards such as those established
by the National Fire Protection Association (NFPA). Such standards support a more
qualitative and quantitative assessment of program performance.
Program Objectives
1. Maintain annual review and evaluation of department's service delivery performance
based on identified recognized fire protection service delivery standards as defined by
but not limited to NFPA, Hawaii Insurance Bureau, Insurance Services Office (ISO),
OSHA, and United States Lifeguarding Association every six months beginning July
2015 through June 2016.
2. Continued pursuit of personnel and resource requirements for achievement of
industry standards of fire protection service delivery. This will include the pursuit of
meeting personnel staffing levels in accordance with NFPA 1710, Standard for the
Organization and Deployment of Fire Suppression Operations, Emergency Medical
Operations, and Special Operations to the Public by Career Fire Departments
beginning July 2015 through June 2016.
3. Continue to maintain annual review of all Mutual Aid Agreements, Memorandums of
Understanding (MOU), Memorandums of Agreement (MOA), and recognized
response time standards and service delivery according to NFPA 1710 every six
months beginning July 2015 through June 2016.
85
FIRE
EMERGENCY OPERATIONS DIVISION
Program Objectives (continued)
4. Replacement of the two Battalion Chief of emergency response vehicles by January 2016.
5. Attain infrastructure permits and start date of Kawailani Fire Station by July 2015.
6. Complete the revisions and updates to the Rules and Regulations/Procedures Manual by
January 2016.
Program Highlights
• Responded to 23,254 total incidents. 406 Fire related incidents, 14,431 Emergency
Medical Services incidents, 186 land/water Rescue incidents, 683 investigations of
Hazardous Condition Incidents, 477 Public Service Incidents, 19 Hazmat incidents,
and 6,000 special service and other calls.
• Filling of critical vacant positions in the Fire Department through internal
promotional examinations and new hiring.
• Continued support of the Junior Lifeguard program Hawaii Island Championships
and sponsorship of local participation at the State of Hawaii Championships in Oahu.
• Continue to provide mandatory Incident Command System training to personnel.
• Continue to provide support for community events with EMS or Fire Standby such as
providing Blood Pressure screening, Static displays, Fire Extinguisher Training, CPR
Instruction and Safety Talks.
Program Measures
Number of Responses:
FY 2013-14
Actual
FY 2014-15
Budget
FY 2015-16
Estimate
Fire
406
700
550
EMS/Rescue
14,617
18,750
16,200
Hazardous Material Conditions
683
350
450
Others/Needless/Special Service
6,000
5,500
5,700
FIRE
EMERGENCY OPERATIONS DIVISION
Program Expenditures
Personnel Position Summary
Position Title
FY 2013-14
Actual
FY 2014-15
Budget
FY 2015-16
Request
Number of Positions
454
454
454
Salaries and Wages
28,806,786.61
29,047,277
34,861,990
Operations
3,263,224.60
4,092,669
4,254,333
Equip ment
314,617.03
357,995
357,995
Equipment - Federal/Private
65,058.15
115,000
115,000
LEPC
14,932.18
45,000
45,000
Program Total
32,464,618.57
33,657,941
39,634,318
Personnel Position Summary
Position Title
FY 2013-14
Actual
FY 2014-15
Budget
FY 2015-16
Request
Fire Chief
1
1
1
Deputy Fire Chief
1
1
I
Account Clerk
3
3
3
Accountant I
2
2
2
Accountant IV
1
1
1
Aeromedical Helicopter Pilot
3
3
3
Assistant Fire Chief
2
2
2
Battalion Chief
9
9
9
Chief Aeromedical Helicopter Pilot
1
1
1
Clerk III
1
1
1
Fire Captain
53
53
53
Fire Communications Supervisor
I
1
1
Fire Equipment O erator
60
60
60
Fire Fighter
142
149
147
Fire Fighter Recruit (Tem)
60
60
60
Fire Radio Dispatcher II
12
12
12
Fire Radio Dispatcher III
3
3
3
Fire Rescue Specialist
18
18
18
Fire/EMS Specialist I
8
1
3
Fire/EMS Specialist II
45
45
45
Fire/EMS Specialist III
2
2
2
Fire/Hazardous Materials Specialist
18
18
18
Human Resources Assistant
1
I
1
Human Resources Program Specialist
1
1
1
Human Resources Technician I
1
1
1
Private Secretary
1
1
1
Senior Account Clerk
2
2
2
Storekeeper
2
2
2
Total
454
454
454
87
FIRE
EMERGENCY OPERATIONS DIVISION
Emergency Medical Services (EMS) Bureau
Program Description
The Emergency Medical Services (EMS) Bureau is directly aligned with the Emergency
Operations Division and provides program support and coordination. The coordination of
Emergency Medical Technician (EMT) and Mobile Intensive Care Technician (MICT or
Paramedic) training is one of the essential functions carried out by the EMS Bureau. In
addition, the EMS Bureau participates in the development of recommendations relating to
program budgets, equipment acquisition, policy and procedure establishment and also acts as
the department's liaison with the many health care agencies of our community. As the
department's liaison, the EMS Bureau assists our community health organizations in the
prevention, treatment, and recovery from community health hazards.
Program Objectives
I . Continue with the promotion of the EMS Career Ladder and MICT recruitment effort.
Aggressively recruit prospective candidates for the 2015 MICT class. Goal is to fill the
class with twelve highly qualified candidates.
2. Conduct a statewide EMS recruitment effort by marketing the benefits of our Fire Based
EMS department to one Kapi`olani Community College (KCC) EMT and one KCC MICT
class on Oahu by end of the fiscal period. In conjunction with this effort, work
collaboratively with the Chief s Office to conduct selective hire opportunities for KCC
trained state licensed EMT and MICT personnel.
3. Expand EMS Bureau presence in West Hawaii and North Hawaii by adding FMS III
positions in each service area by end of the fiscal period.
4. Continue all Community Out Reach / Injury Prevention programs:
a. Hands Only CPR — Build sustainability in the Department of Education program by
identifying Champion teachers in East and West Hawaii who can lead instruct and
manage in house delivery of Hands Only CPR training.
b. Child Passenger Safety Inspection Clinics (CPS) — Continue to conduct two Island -
wide inspection clinics throughout fiscal period.
5. Create Strategic Plan for EMS Bureau to enhance and expand the efficiency of the EMS
Bureau for the short, medium and long term. The goal is to complete the Strategic Plan by
the end of the fiscal period with measurable objectives that will drive the plan.
6. Develop a method to conduct island wide EMS customer satisfaction survey to measure
the level and quality of EMS delivered.
7. Continue to aggressively pursue alternative funding opportunities to facilitate acquisition
of new equipment and/or training throughout the fiscal period.
M.
FIRE
EMERGENCY OPERATIONS DIVISION
Emergency Medical Services (EMS) Bureau
Program Highlights
• 13th Annual EMS Run Event was held in Hilo on August 3, 2013. The event was a
tremendous success with close to 800 participants.
• Participated in the 2nd Annual Queens Cardiac and Stroke Symposium on August 5,
2013 at the Hapuna Prince. EMS Bureau personnel gave a presentation on the Fire
Based EMS system and discussed the past, present and future of pre -hospital cardiac
and stroke care on Hawaii Island.
• Conducted Fire Emergency Medical Specialist II Assessment Center on August 12,
2013 where seven candidates participated in the day long process.
• MICT Training started in August 2013. Six personnel entered the program. However,
just three personnel completed the training becoming State licensed Paramedics,
providing much needed relief for our Operations Division.
• First ever Ambulance Remount Project was completed in January 2014. Project had a
realized cost savings of approximately $160,000 comparatively to the purchase of two
brand new ambulances.
• Worked on Senate and House Legislation to fund additional Medic Units in Puna and
Makalei.
• Established partnerships/Memorandum of Understanding with Hilo Medical Center
allowing HFD personnel to attend in house Continuing Medical Education's (CME), as
well as Advanced Cardiac Life Support (ACLS) and Pediatric Advanced Life Support
(PALS) recertification training.
• Assisted in facilitation of Aloha Training for HFD personnel. To date, seven training
sessions have been delivered via our EMS Refresher training venue. The two-hour
training session has received tremendous positive reviews by personnel.
• Conducted HFD/EMS overview for Hilo Medical Center, Ka`u Hospital, Kohala
Hospital, Hale Hoola Hamakua Hospital, and the Bay Clinic Medical staff throughout
the fiscal period. The focus and objective was to improve interagency relations as well
as discuss capabilities and limitations of our Fire Based EMS system.
• Competitive grant funding acquired during fiscal period: $570,000 (Federal, State, and
private foundations).
• Established Grant writing pass-through partnership with Daniel R. Sayre Foundation.
• Community Paramedicine programs established -Homeless population, Frequent flyers
and Fall Prevention pilot projects.
• HFD Child Passenger Safety clinics and technician training conducted throughout the
fiscal period.
• HFD Community Hands Only CPR program continued its momentum with the training
of over 3000 people to date.
.E,
FIRE
EMERGENCY OPERATIONS DIVISION
Emergency Medical Services (EMS) Bureau
Program Highlights (continued)
• Assisted in planning and coordination of several high profile EMS standby special
events; inaugural Hilo Triathlon, KWXX Downtown Ho`olaule`a, and Ironman
Triathlon Championships
.O
FIRE
EMERGENCY OPERATIONS DIVISION
SPECIAL OPERATIONS BUREAU
Rescue Operations
Program Description
To provide professional and effective search and rescue services with regards to
maritime, swift water, land, and urban search and rescue type incidents.
Program Objectives
1. Review and revise the current Search and Rescue policies and procedures in
accordance with recognized industry standards by December 2015.
2. Continue to be actively involved in procuring funds through grants and other
alternative sources by December 2015.
3. Develop a Rescue Power Water Craft program in conjunction with the Ocean Safety
Division, to house, maintain, and respond to ocean incidents by June 2016.
4. Develop a standardized SCUBA certification and training program by December
2015.
5. Develop an internal training and certification program for swift water operations and
response by December 2015.
Program Highlights
• Review of Search and Rescue policies, procedures, and guidelines in accordance with
OSHA regulations and NFPA standards. Created an electronic version for ease of
revisions.
• Rescue training schedule maintained where mandatory core training was identified
for all rescue personnel.
• Secured funding for the Project Lifesaver program through the county council
contingency funds. Looking for other funding opportunities to continue the program.
• Procured equipment donated through the Sayre foundation that was identified by our
rescue personnel.
• Purchased and updated equipment for dive operations including new BCDs,
regulators, and dive computers for all of our rescue personnel.
91
FIRE
EMERGENCY OPERATIONS DIVISION
SPECIAL OPERATIONS BUREAU
Hazmat Operations
Program Description
To provide professional, effective and safe response to and mitigation of hazardous
materials, weapons of mass destruction and bioterrorism incidents.
Program Objectives
1. Develop and implement a Hazardous Materials Operations and Technician level
recertification training program for all HFD personnel by December 2015.
2. Explore alternative funding opportunities to purchase new monitoring equipment,
update older current equipment, and for training opportunities by December 2015.
3. Develop and implement an Island -wide training program for the Hazmat teams to
allow them to practice large scale exercises utilizing both Hazmat teams incorporated
into a unified command system by December 2015.
4. Review training opportunities offered by Department of Homeland Security (DHS),
93rd Combat Support Team (CST), State Radiological Team, and other outside
agencies, and identify opportunities for partnerships and shared resources by
December 2015.
Program Highlights
• Worked with the CST team in conducting inter -agency drills in East and West
Hawaii in responding to Hazmat incidents including special events.
• Implemented the Hazmat Standard Operation Guideline to reflect our current
response capabilities.
• Completed ongoing repair and maintenance of equipment and identified supply needs
for response.
• Worked with the Local Emergency Planning Committee to identify and secure
funding for Hazmat training and equipment purchases.
• Developed a response plan to Puna Geothermal Venture related incidents in the
deployment of our newly purchased Area RAE equipment.
92
FIRE
OCEAN SAFETY
Program Description
The Ocean Safety Bureau is tasked with the development and delivery of ocean safety
operations and public safety education programs utilizing a team of highly skilled and
dedicated Water Safety Officers. It maintains safety services, promotes preventative actions,
and facilitates basic emergency life support functions. Ocean Safety is the principal resource
and consultant on all matters relating to ocean safety on the Island of Hawaii.
Program Objectives
1. Continue pursuit of target manpower goals of providing a minimum of two Water
Safety Officers daily per tower in accordance with our operational schedule, and to
strive to provide at least five Water Safety Officers on site at Hapuna Beach State
Park, four Water Safety Officers at Kahalu`u Beach Park, and two Water Safety
Officers at each of the following: La`aloa, Honoli`i, Richardson's Ocean Park, Isaac
Hale, Punalu`u and Ahalanui Beach Parks. Onekahakaha Beach Park, Carlsmith
Beach Park, Leleiwi Beach Park, and Spencer Beach Park to have at least two Water
Safety Officers on duty during weekends, holidays and summer and winter vacation.
To be completed by June 2016.
2. Conduct an annual recertification Aquatics Competency Certification (ACC)/United
States Lifeguard Association (USLA) open water lifeguarding to all Water Safety
Officers on staff as follows:
• One in East Hawaii and West Hawaii, to be completed in May of each year.
• All Water Safety Officer I new hires — to be completed upon employment in the
Hawaii Fire Department.
3. Continue to co-sponsor with Hawaiian Lifeguard Association - Hawai`i (HLA-
Hawai`i) the Big Island Junior Lifeguard program at five locations: Hilo, Puna, Ka'u,
Kailua-Kona and Hapuna, to promote ocean safety through education and activities to
youth ages 12-17. Programs to be implemented during July and August 2015.
4. Sponsor and host Drowning Prevention Ocean Safety conference and State Jr.
Lifeguard Championships at Hapuna Beach State Park by August 2015.
5. Sponsor and hold the Island of Hawaii Jr. Lifeguard Championships in July 2015.
6. Replace the current lifeguard towers with new surveyor type lifeguard towers at
Ahalanui, Richardson, Honoli'i, Onekahakaha, and Carlsmith by December 2015.
7. Implement a Power Water Craft (PWC) program in the Ocean Safety Division by
November 2015.
8. Reallocate four WSO II positions to WSO III to allow for effective supervision in the
districts of Hilo, Puna, Punalu`u, and Kahalu`u due to the large geographic
challenges.
93
FIRE
OCEAN SAFETY
Program Highlights
• Secured equipment needed to comply with all USLA standards and issued to all
Water Safety Officers (WSO).
• Issued UV protection garments and created a replacement plan for all WSOs as
Personal Protective Equipment for protection from the sun and other elements of the
job.
• Procured 5 surveyor type towers to replace the current towers in East Hawaii.
• Conducted Jr. Lifeguard programs in Hilo, Puna, Ka'u, Kahalu'u, and Hapuna with
over 100 participants enrolled.
• Participated in the Jr. Lifeguard State championships held in Kauai and sent over 27
participants.
• Created two new positions at Punalu`u to provide coverage in the tower of two WSO
seven days a week.
• Secured funding for a Rescue Power Water Craft program in East and West Hawaii.
Program Measures
•m
FY 2013-14
Actual
FY 2014-15
Budget
FY 2015-16
Estimate
Beaches with WSO Staff/Patrolled
12
12
12
Persons Served at Beaches
2,681,241
2,700,000
2,800,000
Beach/Park Rule Violations
40
500
50
Preventative Actions
109,367
100,000
120,000
Minor First Aid
7,412
9,000
8,000
Public Contacts
322,429
200,000
300,000
Individuals Rescued at Beaches
429
300
400
Major First Aid Given at Beaches
185
400
200
Resuscitations
5
10
5
Drownings
3
0
0
Surfing Accidents
58
160
60
Scuba Accidents
0
2
2
Jump Dive Accidents
1
2
2
I.R.B. Assistance
0
0
0
Ambulance Assistance
60
100
80
Fire Assistance
3
15
10
Helicopter Assistance
4
2
5
Police Assistance
9
20
20
Lost Child
6
5
5
Shark Attack
1
2
2
Jelly fish/Man-o-war sting
13
25
25
•m
FIRE
OCEAN SAFETY
Beach Attendance
Location
Total Count
2011-12
Total Count
2012-13
Total Count
2013-14
Kahalu`u Beach Park
437,234
452,232
445,400
La`aloa Beach Park (Magic Sands)
315,467
300,172
295,296
Hapuna Beach State Park
587,339
602,277
683,004
Spencer Beach Park *
69,753
77,415
77,381
Honoli`i Beach Park
135,835
126,795
129,095
Onekahakaha Beach Park *
106,349
136,981
111,470
Carlsmith Beach Park *
55,655
80,609
75,523
Lele`iwi Beach Park *
46,143
56,995
50,784
Richardson's Ocean Park
143,451
169,983
186,656
Ahalanui Beach Park
149,823
182,468
177,399
Isaac Hale Memorial Beach Park
181,494
221,719
188,963
Punalu`u Blacksands Beach Park
229,725
199,515
260,270
Total
2,458,268
2,607,161
2,681,241
*Not guarded daily
Program Expenditures
Personnel Position Summary
Position Title
FY 2013-14
Actual
FY 2014-15
Budget
FY 2015-16
Request
Number of Positions
49
49
55
Salaries and Wages
1,788,437.37
2,232,284
2,302,630
Operations
30,953.53
84,632
81,032
Equipment
-
180,500
58,900
Program Total
1,819,390.90
2,497,416
2,442,562
Personnel Position Summary
Position Title
FY 2013-14
Actual
FY 2014-15
Budget
FY 2015-16
Request
Water Safety Officer I Tem 5/12T
5
5
5
Water Safety Officer II
25
25
31
Water Safety Officer II 3/4T
3
3
3
Water Safety Officer 11 1/2T
12
12
12
Water Safety Officer I1 3/5T
1
1
1
Water Safety Officer III
1
1
1
Water Safety Officer IV
2
2
2
Total
49
49
55
95
FIRE
- - --
FIRE PREVENTION BUREAU
Program Description
The Fire Prevention Bureau plays an integral role in the development, implementation,
and maintenance of all Fire and life safety codes, programs, and systems affecting the
County of Hawaii. The Bureau is responsible for the review, comment, and approval of
all new building and construction plans, with the exception of one and two, single family
dwellings. They are tasked with the enforcement of all applicable fire codes, standards,
statutes, laws, and regulations; conduct building and site inspections; test and approve all
fire and life safety system installations; provide fire and life safety training through
public education efforts; conduct fire investigations to determine origin and cause;
facilitate the state of Hawai`i's only arson canine program; assist other county agencies in
life safety and occupancy enforcement; and investigate all public complaints in regards to
fire and life safety. The Fire Prevention Bureau views the achievement of organizational
goals and objectives from the perspective of education through prevention. This
proactive role, although difficult to measure and quantify, has a direct impact on the
reduction of fire losses affecting both life and property. It is the desire and intent of the
Fire Administration and the Fire Prevention Bureau to expand its public education
programs based on the identification of specific trends and identifiable causes
contributing to fire losses.
Program Objectives
1. Take an aggressive approach to public education in regards to fire prevention and life
safety awareness. Topics to include smoke detectors, emergency recognition, and
emergency action plans following an emergency.
2. Continue the adoption process of the new 2012 NFPA 1 State Fire Code as well as the
adoption process of the new Hawaii County fire code as it pertains to the new State
Fire code along with implementing a plan review fee process and subaccount that will
be used for Fire Prevention Bureau training, equipment and supplies.
3. Determine the minimum staffing of inspectors needed to meet the five year minimum
maintenance inspection criteria for all commercial properties as stated in the HRS
132.
4. Continue to educate suppression personnel in conducting basic fire inspections, fire
investigations, and how to conduct community risk analysis assessments.
5. Take Fire Prevention to the public schools by conducting fire safety assemblies at
elementary schools throughout the island.
M
FIRE
FIRE PREVENTION BUREAU
Program Highlights
• Maintained, performed, and enforced our objectives which included Code
enforcement, Public education, Fire investigations, and Plans review. We conducted
1,373 fire code and life safety inspections, 66 public education classes, 52 Fire
investigations, Arson K9 team deployed 24 times and reviewed 1012 total building
plans, which includes variance requests and Fire Alarm and sprinkler systems.
• Through our public education efforts, the Fire Prevention Bureau (FPB) has
instructed 66 training classes (over 700 members of the public) on general fire and
life safety lessons, and the proper use of portable Fire extinguishers.
• The FPB managed to obtain through a grant, 750 new smoke detector to supplement
an existing smoke detector program. This program's target audience is our elderly
population. Approximately 800 smoke detectors were installed in approximately 160
homes in FY2013-2014.
• Fire Prevention Week activities were held in both Hilo and in Kona.
• Distributed 19,000 Fire Fighter safety guides to Keiki's grades K -6th, Island -wide.
• Fire Prevention Bureau continues to take the lead role in fire and life safety
enforcement for the Merrie Monarch, the 4th of July festivities, the KWXX
Ho'olaule'a, the EK Fernandez County fair in both Hilo and Kona, assists the
Department of Liquor Control with overcrowding issues at various assembly
occupancies, and the New Year festivities.
• In Fiscal Year 2013-2014, no serious injuries were reported at any of these large scale
functions. An estimated 50,000 people attend these events each year.
97
FIRE
FIRE PREVENTION BUREAU
Program Measures
*Note: These figures represent projections based on average of previous years' statistics.
Program Expenditures
FY 2013-14
Actual
FY 2014-15
Budget
FY 2015-16
Estimate*
Inspections — Occupancy
1,373
1,590
1,600
- Fire Protection Equipment
252
335
350
Building Plans
1,012
1,005
1,100
Fire Safety and Extinguisher Training Classes
66
125
100
Meetings, Training, and Conference
502
365
400
Complaints Investigated
55
85
75
Arson K9 Team - Deployment
24
16
24
*Note: These figures represent projections based on average of previous years' statistics.
Program Expenditures
Personnel Position Summary
Position Title
FY 2013-14
Actual
FY 2014-15
Budget
FY 2015-16
Request
Number of Positions
6
6
6
Salaries and Wages
506,885.78
537,503
590,045
Operations
55,923.22
52,564
82,564
Equipment
- i
-
-
Pro ram Total
562,809.00 1
590,067
642,609
Personnel Position Summary
Position Title
FY 2013-14
Actual
FY 2014-15
Budget
FY 2015-16
Request
Fire Captain
2
2
2
Fire Prevention Inspector 1
3
3
3
Battalion Chief
1
1
1
Total
6
6
6
FIRE
AUXILIARY SERVICES BUREAU
Program Descriptions
The Hawaii Fire Department's Auxiliary Services Bureau is comprised of three support
sections: 1) Fire Equipment Maintenance Section, 2) Fire and Emergency
Communications Section, and 3) Warehouse and Supply Section. Each of these sections
is vital to the organization's ability to deliver and sustain essential emergency services.
As described and defined below, each section provides a variety of functions and services
either in support of emergency operations or in conjunction or association with the
Emergency Operations Division.
Fire Equipment Maintenance Section
The Fire Equipment Maintenance Section provides the repair and support services for all
department vehicles, apparatus and portable equipment. Personnel also participate in the
design and specification of new equipment and apparatus to be acquired. This support
section is a critical component in the maintenance of emergency services and mission
readiness of the fire department. The support role of the Fire Equipment Maintenance
Section is essential and critical to the success of the department in meeting its goals and
objectives. As the organization's mission and service delivery demands continue to
increase, the maintenance and repair of the department's vehicle and apparatus fleet
continue to grow at exponential rates. Combined with the fact that the fleet continues to
age, which is reflective of an increase in repairs, the sustainability of emergency
operations is dependent upon the support and maintenance of all apparatus and
equipment.
Program Objectives
1. Evaluate cost effective measures to initiate facility upgrades and repairs to include
adding a mezzanine floor for parts inventory and expansion of work floor space to
accommodate increased work load and shop equipment by October 2015.
2. Explore the opportunity to increase Maintenance personnel by adding a shop clerk to
maintain Fleet Management Data System by January 2016 to request position in the
FY 2016-17 budget.
FIRE
AUXILIARY SERVICES BUREAU
Program Highlights
• August 2013 received Draft Commander (Pump Testing Trailer) and training held for
Maintenance Shop staff.
• Chief Mechanic traveled to Washington January 2014 for final inspection and
acceptance for two remounted ambulances.
• Received new computer in February 2014 and in March 2014, access software
received and installed.
• Island -wide Department of Transportation inspection completed in June 2014.
Program Measures
FY 2013-14
Actual
FY 2014-15
Budget
FY 2015-16
Estimate*
Shop — Vehicle Repairs 1,102
1,300
1,400
Contractual — Vehicle Repairs 299
130
300
Annual PUC Safety Inspections 101
155
200
*Note: These figures represent projections based on average ofprevious years'statistics.
Program Expenditures
Personnel Position Summary
Position Title
FY 2013-14
Actual
FY 2014-15
Budget
FY 2015-16
Request
Number of Positions
7
7
7
Salaries and Wages
269,230.23
338,496
348,326
Operations
350,718.67
340,047
340,047
Equipment
-
-
-
Program Total
619,948.90
678,543
688,373
Personnel Position Summary
Position Title
FY 2013-14
Actual
FY 2014-15
Budget
FY 2015-16
Request
Chief Mechanic, HFD
1
1
1
Fire Equipment Mechanic
5
5
5
Helicopter Mechanic
1
1
1
Total
7
7
7
100
FIRE
AUXILIARY SERVICES BUREAU
Fire Communications Control Center
The Fire Communications Control Center is the focal point through which all emergency
service requests are made via the telephone as well as via the radio communications
system. In addition, all Fire Department operational activities and communication are
coordinated through the Fire Communications Control Center to include flight following
for our two helicopter aircrafts. Fire Radio Dispatchers also provide on-line pre -arrival
medical instruction or Emergency Medical Dispatching services to persons placing 911
calls and are able to perform basic potentially life-saving maneuvers or techniques. It must
be stressed and emphasized that the roles and responsibilities of the Fire Radio Dispatchers
and the department's Communication Section extends far beyond that of a simple call
taking and routing center. The Fire Radio Dispatchers support and affect a critical
communications network and system that is designed to provide essential lifesaving
instructions and directions to persons in crisis as well as to serve as a conduit and link for
all operational communication needs.
Program Objectives
1. Continue to identify and implement established demark points within the dispatch
center with all vendors who have equipment within this integrated communication
facility by March 2016.
2. Explore opportunities to expand personnel in Dispatch Center to keep up with
increasing work volume by June 2016 to request position in the FY 2016-17 budget.
Program Highlights
Finalized Vacation Policy and Initiated monthly 911 Statistic report to Akimeka for
State 911 reporting in September 2013.
Conducted recruitment and Fire Radio Dispatcher I interviews in June 2014 for the
hiring of 5 new Fire Radio Dispatcher I positions in FY 15-16.
101
FIRE
AUXILIARY SERVICES BUREAU
Warehouse and Supply Section
The Warehouse and Supply Section provides a lifeline of logistical support to all
divisions, bureaus, and sections of the Fire Department. This includes the receipt,
inventory, and distribution of all emergency operations equipment purchases and
ancillary supply and equipment inventory and distribution. Although historically, and
inclusive of this budget document, the Warehouse and Supply Section has been
incorporated within the Emergency Operations Division, it is desirable and intended that
his section be removed and recognized for its unique and inherent fiscal needs and
obligations.
Program Objectives
1. Increase distribution center efficiency through utilization of updated inventory
practices and electronic inventory management. Assess existing resources and
inventory system, review and evaluated possible alternatives, and make
recommendations by September 2015.
2. In light of changes to the physical footprint of the existing facility due to major
American with Disabilities Act upgrades, the Auxiliary Service Bureau will explore
opportunities to increase storage space within existing facility to include expansion or
relocation by May 2016.
3. Explore opportunities to increase Warehouse staff by adding an office clerk to
maintain inventory system for department by January 2016 to request position in the
FY 2016-17 budget.
Program Highlights
Procurement, intake, storage, inventory and distribution procedures for supplies and
equipment modified as necessary to promote efficient operations..
Renewal of Fire Communications Center License for Fire Radio in January 2014.
National Telecommunication Week April 13-19, 2014; luncheon held in honor of
Dispatch personnel in April 2014.
102
FIRE
TRAINING BUREAU
Program Description
The Training Bureau is responsible for the overall training of the Hawaii Fire
Department personnel and the volunteers. The Training Bureau provides the foundation
from which the department establishes its standards of operation and conduct. These
areas consist of the training of all new Fire Fighters, company personnel, and the
volunteer division. The primary functions of the Training Bureau are to provide the
necessary resources to support the continued training and evaluation of all personnel to
instill and maintain the highest level of competency and proficiency, and to promote
safety to prevent work-related accidents and injuries.
The role and function of the Training Bureau has been expanded to include the
identification, adoption, delivery, and maintenance of specialty training including but not
limited to: Hazmat, Rescue, and Emergency Medical Services (EMS). These functions
are aimed at supporting improved public service, promoting career development, improve
operational and financial effectiveness, and to provide a safe working environment while
conforming to standards and/or regulations associated with our occupation.
Program Objectives
1. Utilize a web -based training program (i.e. Target Solutions) to offer expanded
training opportunities for our members in July 2015.
2. Create and Implement Standard Operating Procedures for Driving Simulators by
December 2015.
3. Continue to provide National Fire Academy Training opportunities for our personnel
and host at least two Off Campus Courses by July 2016.
4. Continue the implementation of our revised driver training program and have 75% of
personnel retrained by July 2016.
5. Continue to pursue Training Bureau expansion by requesting and justifying for added
positions to increase efficiency in the Bureau. This objective will be pursued annually
until approved or priorities change.
6. Continue to pursue opportunities for nationally recognized certifications (Pro -Board
or IFSAC) for our personnel at various levels. Starting with Fire Instructor, Fire
Fighter I, and Fire Officer I.
103
FIRE
TRAINING BUREAU
Program Highlights
• Hazmat technician refresher held in July 2013.
• First Responder classes held in August and September 2013 for all non -certified EMT
personnel and all ranked EMT personnel.
• Held Fire Ground Survival Training with thermal imaging classes by Euramco Safety
in August 2013.
• National Fire Academy 2 Day Off -Campus Training held in October 2013 — Incident
Command for High Rise Operations.
• National Fire Academy Training held in March 2014 — Introduction to Wildland
Urban Interface Firefighting for the Company Officer.
• Conducted fire extinguisher training classes for numerous outside agencies and
companies in addition to County of Hawaii and State of Hawaii Departments.
• Held the Revised Hazard Communications Standard Globally Harmonized System
Training in compliance with the new OSHA regulation, and completed in December
2013.
• 42nd Fire Fighter Recruit Class graduated on April 12, 2014 and was assigned to 24
hour duty as Fire Fighters on May 1, 2014.
• 43`d Fire Fighter Recruit Class commenced on June 16, 2014. 25 recruits were hired.
104
FIRE
TRAINING BUREAU
Program Measures
*Note: It should be noted that the program delivery hours depicted represent instructor hours, and those same hours reflect, on
occasion, multiple instructors delivering the curriculum concurrently. For example, various modules for the fire fighter recruit
training curriculum require multiple instructors monitoring training program delivery.
**These figures represent projections based on average ofprevious years'statistics.
** Administrative duties include hours aside from actual program curriculum delivery and includes documentation of program
mandates in compliance with HIOSH and other regulatory mandates.
Program Expenditures"
FY 2013-14
Actual*
FY 2014-15
Budget
FY 2015-16
Estimate**
Fire Training Bureau Program Deliver (Hours):
5
5
5
Fire Fighter Recruit Training
2,995
3,500
2,500
Fire/Rescue Training (Operations)
776
1,500
1,200
Public Education Training ( Fire Extinguisher Trn)
110
200
240
Hazardous Material Training
584
360
420
Medical First Responder Training
432
600
600
Incident Command/Officer Training
144
300
240
Driver Improvement Training
744
2,500
4,800
Wildland Training
178
250
250
Administrative Duties***
3,600
4,200
4,000
*Note: It should be noted that the program delivery hours depicted represent instructor hours, and those same hours reflect, on
occasion, multiple instructors delivering the curriculum concurrently. For example, various modules for the fire fighter recruit
training curriculum require multiple instructors monitoring training program delivery.
**These figures represent projections based on average ofprevious years'statistics.
** Administrative duties include hours aside from actual program curriculum delivery and includes documentation of program
mandates in compliance with HIOSH and other regulatory mandates.
Program Expenditures"
**Includes Training Bureau/Volunteer Fire Service
Personnel Position Summary"
Position Title
FY 2013-14
Actual
FY 2014-15
Budget
FY 2015-16
Request
Number of Positions
5
5
5
Salaries and Wages
389,566.28
328,884
375,294
Operations
75,506.17
72,264
72,264
Equipment
-
-
I
Program Total
465,072.45
401,148 1
447,558
**Includes Training Bureau/Volunteer Fire Service
Personnel Position Summary"
Position Title
FY 2013-14
Actual
FY 2014-15
Budget
FY 2015-16
Request
Fire Captain
3
3
3
Fire Apparatus Trainer
1
1
-
Fire Equipment O erator
-
-
1
Student Helper I
1
I 1 I
I
Total
5
1 5 1
5
**Includes Training Bureau/Volunteer Fire Service
105
FIRE
VOLUNTEER TRAINING SECTION
Program Description
The Volunteer Training Section provides direction, coordination, support, and oversight
of the Volunteer Firefighting training program.
The Hawaii Fire Department is the only fire department in the State of Hawaii that is
considered to be a combination fire department whereby the emergency response
workforce is comprised of both paid career and volunteer responders. The primary
function of the Volunteer Training Section is to train all volunteers to the highest level,
promoting safety and adherence with the core values of the Hawaii Fire Department.
Program Objectives
1. Obtain communication equipment such as PAK radios and pagers to support the
volunteer program by June 2016. These communication items shall meet the narrow
band requirement set forth by the Fire Communications Center.
2. Replacement of aging vehicle fleet by December 2015.
3. Implement Hands only CPR to all volunteer companies by July 2016.
4. Continued integration of Hawaii Fire Department operations personnel with Hawaii
Fire Department Volunteer Fire companies. Targeting 100% integration by June
2016.
Program Highlights
• Decommissioned Volunteer Company 7A Kona Village September 2013.
• Reallocated 7A vehicle/equipment and Personal Protective Equipment.
Decommissioned Volunteer Company 7C Four Seasons November 2013.
• Reallocated Engine -7C to Volunteer Company 7B Kalaoa.
• Training implemented with career stations for integration.
• Met with Planning Department regarding building of Company 9B garage in October
2013.
• Trained all Volunteer Companies on CPR/AED/First Aid in February -April 2013
• April/May 2013 distributed completed Volunteer Standard Operating Guidelines.
• June 2013 reviewed Standard Operating Guideline's with Volunteer Companies.
• June 2013 conducted vehicle safety checks with HFD mechanics.
M141
FIRE
VOLUNTEER TRAINING SECTION
Program Measures
"Note: These figures represent projections based on average of previous years' statistics.
Program Expenditures
Refer to Training Bureau.
Personnel Position Summary
Refer to Training Bureau.
107
FY 2013-14
Actual
FY 2014-15
Budget
FY 2015-16
Estimate**
Volunteer Training:
Admin., Research, Prep. (Hrs.)
2,568
2,936
2,936
Volunteer Company Training (Hrs.)
722
641
641
Volunteer Companies
22
22
20
Volunteer Fire Fighters
160
200
200
"Note: These figures represent projections based on average of previous years' statistics.
Program Expenditures
Refer to Training Bureau.
Personnel Position Summary
Refer to Training Bureau.
107
FIRE
MISCELLANEOUS
Program Expenditures
108
FY 2013-14
Actual
FY 2014-15
Budget
FY 2015-16
Request
Helicopter Services
1,127,316.39
1,168,893
1,168,893
Basic EMT Training
-
-
-
Fire Grants
80,688.00
50,000
50,000
Fire De is Private Contributions
7,134.55
25,000
25,000
Total
1,215,138.94
1,243,893
1,243,893
108
u "'UMAN RESOURCES'
HUMAN RESOURCES
DEPARTMENT SUMMARY
Mission Statement
To be the employer of choice within the County and Island of Hawaii by encouraging
and supporting all efforts to nurture a healthy, safe, and rewarding work environment and
community. As the human resource team, we are quality driven and committed to
sharing our expertise with departments and employees to enable them to better
accomplish their missions.
Department Goals
1. To provide names of qualified individuals to hiring departments on a timely basis for
the filling of their civil service vacancies.
2. To provide a classification and pay system that ensures an equitable compensation system.
3. To provide timely advice and assistance to all County agencies consistent with
applicable laws affecting human resource management.
4. To identify County training needs and provide training and personnel development
programs that will enhance the skills of County employees, provide a safe working
environment, and, ensure compliance with applicable laws affecting human resource
management.
5. To recognize County employees for their accomplishments.
6. To support the Merit Appeals Board and the Salary Commission with their duties and
functions.
7. To develop, implement, and maintain appropriate policies, procedures, and reports
required by law or by operational needs.
8. To negotiate and provide adjustments in wages, hours, and terms and conditions of
employment for County employees.
9. To identify and pursue appropriate changes in law, rules, contracts, policies and
procedures affecting human resource management.
10. To identify and reduce/eliminate unsafe and hazardous working conditions and work
practices in an effort to reduce the number of work place injuries and illnesses.
11. To process workers' compensation claims with respect and compassion for injured
workers, the ultimate goal of which is to return employee to his or her regular full
employment as a productive worker.
Funding Source and Position Count
General Fund $ 2,044,371 General Fund 49
Grant Revenue - Grant Revenue / Other 1
Total Budget: $ 2,044,371 Total Number of Positions 50
109
HUMAN RESOURCES
HUMAN RESOURCES
Department Goals (continued)
12. To ensure departments and agencies are in compliance with applicable laws affecting
human resource management.
13. To assist, encourage, and insure, County compliance with laws, rules, and policies
relative to equal opportunity and employment.
Program Description
The Department of Human Resources is the central human resource agency for the
County of Hawaii whose functions include administering the civil service laws as they
apply to the County. As the central human resource agency for the County, the
department has responsibility for strategic planning, workforce planning and
employment, equal opportunity, personnel development, compensation and benefits,
employee and labor relations, and occupational health and safety.
Program Objectives
Classification and Pay
1. Review and process position redescription reviews within five workdays of receipt.
2. Review and process reallocations for recruitment within 10 workdays of receipt.
Labor Relations
1. Hear and respond to employer -level grievances within 60 days from receipt.
2. Answer all written departmental inquiries relating to the administration and
interpretation of all collective bargaining agreements and executive orders within 14
days from date of receipt if it does not require inter jurisdictional action, 30 days if it
does.
3. Provide background and other technical information required by the Corporation
Counsel's Office for the arbitration of grievances within 14 days from the date of
request.
Personnel and Oreanizational Development
1. Conduct the New Hire Orientation class once a month.
2. Provide at least six Customer Service Skills Training sessions annually.
3. Provide at least six Supervisory Skills Training sessions annually.
4. Identify at least two Personnel Development needs & implement County -wide
program.
5. Annually coordinate the Prevention of Workplace Violence training program.
110
HUMAN RESOURCES
HUMAN RESOURCES
Program Objectives (continued)
Personnel and Organizational Development (continued)
6. By September 30, 2015, hold the annual Pre -retirement Workshop.
7. Issue the Fall 2015 and Spring 2016 Training Catalogues.
Equal Opportunity
1. Respond to and resolve inquiries and complaints from the public and Hawaii County
employees regarding various civil rights laws within 14 days from date received
unless extensive research/investigation or action/information from other departments
is required to properly respond to the inquiries and complaints.
2. By June 30, 2016, deliver 2 supervisory training classes, 2 non -supervisory training
classes and 2 Ally classes (sensitivity training for a Lesbian, Gay, Bisexual and
Transgender Inclusive workplace).
Administrative Services
1. Conduct two department/agency audits each quarter on personnel files, temporary
assignment records, postings, etc. to ensure compliance with personnel laws, rules,
policies and procedures, collective bargaining agreements and executive orders.
2. With the exception of mass pay adjustments transactions, audit and approve properly
completed and submitted payroll certification forms within five workdays of receipt.
Audit and approve mass pay adjustment payroll certification forms within two weeks
of the last form received.
3. Review and act upon properly completed and submitted Flexible Spending Plan
change in status forms within two workdays of receipt.
4. By December 31, 2015, hold an annual employee awards program.
Recruitment and Examination
1. Establish eligible lists to assist hiring departments fill their vacancies:
• Within two months for registration recruitments and small/medium size open -
competitive recruitments requiring a written examination.
• Within three months for large size open -competitive recruitments requiring a
written examination.
Within two months for open -competitive recruitments requiring a training and
experience evaluation (T&E).
Within four months for the Police Officer I recruitment requiring a written
examination and a performance test.
111
HUMAN RESOURCES
HUMAN RESOURCES
Program Objectives (continued)
Recruitment and Examination
2. Establish internal recruitment lists to assist hiring departments fill their vacancies:
• Within one month for internal recruitments within the department or internal
recruitments within the County.
3. Certify (refer) names from available eligible lists to hiring departments within four
workdays from receipt of the request for the list.
4. By October 31, 2015, coordinate the placement of Cooperative Vocational Education
(CVE) students within the County.
Health and Safety
1. Coordinate and/or conduct safety inspections of at least six County facilities.
2. Provide requested safety and equipment training within two months of original
request.
3. Provide two HIOSH-required training programs per quarter.
4. Provide at least six Defensive Driver Courses (DDC) to County employees during the
fiscal year.
5. Conduct a semi-annual workers compensation claims review.
Program Highlights
Collaborated with affected departments and conducted maintenance reviews for the
following classes and series of work. Verified duties and minimum qualification
requirements, and amended classes as appropriate.
Investigator Series
Abstractor Series
County Transportation Specialist
Site visits were conducted to research and learn about department's operations, needs,
concerns, etc. in order to assist them in meeting their goals and objectives. Site visits
were conducted at the following locations:
Traffic Division (Signs & Markings)
Information Technology (Help Desk, GIS)
NAS Pool
Kawailani Fire Station
Tree Trimming (Soccer Fields)
Police Information Technology
112
HUMAN RESOURCES
HUMAN RESOURCES
Program Highlights (continued)
• Negotiated and resolved contracts for 7 different bargaining units representing the
majority of the County's workforce.
Nine employees were provided scholarships through the County Tuition
Reimbursement Program.
Conducted, at times solely and other times in conjunction with the Office of
Corporation Counsel, a total of 31 civil rights education classes for 450 participants.
The classes include Non -Supervisory and Supervisory Anti -Discrimination and
Harassment; Prevention of Retaliation; Anyone Can Be An Ally — Gay, Lesbian,
Bisexual and Transgender Sensitivity; the ADA and Law Enforcement; Service
Animals; the ADA and Customer Service for Bus Operators; and Reasonable
Modification. Also coordinated an outreach session for the Office of Language
Access and two workshops for the Disability and Communication Access Board on
the 2010 ADA Standards for design professionals.
• Coordinated County's Leave Sharing Program: 16 requests for shared leave hours
were approved; 144 employees donated 1,904 hours of vacation leave.
Facilitated Flexible Spending Plan: As a cafeteria plan under section 125 of the
Internal Revenue Service Code, the County's Flexible Spending Plan allows
participants to pay for health insurance premiums and medical and dependent care
expenses with pretax dollars. As a result, participants realize both state and federal
income tax savings as well as FICA tax savings. In Plan Year 2013-2014, the County
saved approximately $495,494 in FICA taxes. During this period, 1,986 employees
participated in the plan.
• In its third "live" year, the County's electronic recruitment system experienced an
18% increase in recruitments with a total of 12,434 applications for 147 open -
competitive recruitments, 109 internal recruitments, and various other appointments.
• Assisted departments in filling their vacancies by referring 545 qualified applicant
lists for a total of 435 permanent and temporary appointments.
• Coordinated island wide influenza vaccines and mini health fairs in Hilo and Kona
with KTA for County employees. Over 400 employees received influenza vaccines,
and over 150 employees participated in the health fairs.
113
HUMAN RESOURCES
HUMAN RESOURCES
Program Highlights (continued)
Provided and/or coordinated safety training (inclusive of Flagger/Worksite Safety,
Forklift, Ladder Safety, Bloodborne Pathogens, First Aid/CPR/AED Training and
Orientation, Responding to the Active Shooter, Respirator Fit Testing and Training,
Hearing Conservation, Hazard Communication GHS, Personal Protective Equipment,
Back Injury Prevention, Stress Management, Ergonomic Evaluations and Training,
Lockout/Tagout Training, Pesticide Application Training, Fall Protection, Driver
Improvement Program Training for the Commercial Motor Vehicle Operator,
Defensive Driver Course Training, Van and Vehicle Driver Safety Training and
Auditing) to over 1500 employees.
• Conducted emergency evacuation drills of the County Building and Aupuni Center.
Open workers' compensation claims increased from 373 open claims in FY 2012-13
to 377 open claims in FY 2013-14; and new claims decreased from 160 claims being
filed in FY 2012-13 to 137 claims filed in FY 2013-14.
114
HUMAN RESOURCES
HUMAN RESOURCES
Program Measures
* Personnel and Organizational Development (POD)
** Includes 153 reallocations for recruitment purposes
115
FY 2013-14
Actual
FY 2014-15
Budget
FY 2015-16
Estimate
No. of Positions
Permanent Full -Time
2,742
2,745
2,762
Permanent Part -Time
204
204
204
Temporary Full -Time
261
264
261
Temporary Part -Time
11
11
11
Total No. of Positions
3,218
3,224
3,238
Applications Reviewed
12.434
8,500
10,000
Recruitments Conducted
256
-
-
Internal Recruitments Conducted
-
100
100
Open Competitive Recruitments Conducted
-
105
140
Examinations Administered
141
102
135
Certifications Completed
545
350
540
Personnel Transactions Processed
9,212
4,000
6,200
FSP Chane Forms Reviewed/Processed
209
250
250
No. of POD* Training Programs Offered
41
40
40
No. of POD Training Sessions Conducted
81
60
60
No. of Employees Who Attended POD Training
857
500
600
CVE Students Placed
15
15
15
Initial Allocations
27
4
20
Reallocations
308**
206
175
New Classes
9
7
7
Position Redescription Reviews
117
130
120
Class Specification Amendments
61
39
40
Step 3 Grievances Heard
26
20
25
Merit Appeals Board Meetings
7
12
12
Merit Appeals Board Hearings
0
6
4
Salary Commission Meetings
9
6
9
Tool Testing
2
2
2
Monthly Reports -Accidents
12
12
12
Safety Inspections
12
6
6
Medical Bills Processed
3,368
4,000
4,000
First Aid Classes — Trained Employees
162
100
100
Driver Training & Equipment (No. of Employees)
109
25
25
* Personnel and Organizational Development (POD)
** Includes 153 reallocations for recruitment purposes
115
HUMAN RESOURCES
HUMAN RESOURCES
Program Expenditures
Personnel Position Summary
Position Title
FY 2013-14
Actual
FY 2014-15
Budget
FY 2015-16
Request
Number of Positions
50
50
50
Salaries and Wages
1,470,286.24
1,585,967
1,603,002
O erations
240,418.01
328,345
441,319
Equipment
12,046.44
1,604
50
Program Total
1,722,750.69
1,915,916
2,044,371
Personnel Position Summary
Position Title
FY 2013-14
Authorized
FY 2014-15
Authorized
FY 2015-16
Request
Director of Human Resources
1
1
1
Deputy Director of Human Resources
1
1
1
Administrative Services Officer II
1
1
1
Clerk III
1
1
1
Equal Oortunit Officer
1
1
1
Equipment O erations Instructor (Temporary)
2
2
2
Human Resources Assistant
3
3
2
Human Resources Manager Il
4
4
4
Human Resources Manager III
1
1
1
Human Resources Program Specialist
2
2
2
Human Resources Specialist I
3
3
3
Human Resources Specialist II
1
1
1
Human Resources Technician I
2
1
1
Human Resources Technician II
3
4
5
Secretary -Reporter
1
1
1
Student Helper I
1
1
1
Workers' Compensation Claims Specialist III
2
2
2
Workers' Compensation Position
20
20
20
Total
50
50
50
116
IIlVFORTION
TE---,-/,,CHNOL----,O(iY
INFORMATION TECHNOLOGY
DEPARTMENT SUMMARY
Mission Statement
The Department of Information Technology is committed to providing quality technical
support and services to all County Departments and Agencies. We support the County of
Hawai`i's goals through the use of Information Technology, Professionalism, and
Teamwork.
Department Goals
1. To keep the computer systems, computer applications, and networks running smoothly.
2. To keep critical information systems available (VoIP phones, e -Mail, Emergency
Operations Centers, Video Conferencing and Network availability) during times of
disaster.
3. To coordinate and assist County department and agency efforts to implement computer
systems and applications consistent with the County's overall priorities and available
resources.
4. To plan, coordinate, and assist with the development of a countywide Geographic
Information System.
5. To expand and enhance countywide computer networks to enable computer system
interconnectivity and information sharing among all departments and agencies.
6. To improve individual employee capabilities and productivity through training.
7. To provide opportunities for the citizens to access County government records and to
transact business with the County government using computer technology.
8. To continue to develop and improve common Information Technology policies,
standards, and procedures to guide County departments and agencies.
Program Description
Information Technology provides the technical leadership in all aspects of computer use for
the County of Hawaii, including GIS, financial and departmental applications, hardware
and software support, telecommunications and network functions.
Funding Source and Position Count
General Fund $ 2,723,079 General Fund 21
Grant Revenue - Grant Revenue -
Total Budget: $ 2,723,079 Total Number of Positions 21
117
INFORMATION TECHNOLOGY
INFORMATION TECHNOLOGY
Program Description (continued)
Information Technology provides advice and support for computer systems and
applications utilized by various County departments and agencies, performs systems
analysis and programming functions, maintains data security, and conducts in-house
computer training classes.
User Support Section
Help Desk:
Help Desk is the first level technical support for all computer issues for the County of
Hawaii. This group has staff located in both Hilo and Kona and responds to questions
and problems raised by County users at locations island -wide. This branch provides
technical support and assistance with desktop PCs, Laptops, mobile devices, peripherals
and audio/visual equipment. Assistance with basic application software questions and
network connectivity issues is also provided.
Applications:
Analyzes, designs, develops, tests, implements, and supports computer applications for
the County of Hawaii. This branch provides software support, custom reports and
technical advice for the County's mission critical applications, such as the enterprise
financial system known as FRESH, Utility Billing, Document Management, FireRMS
and Building Permits. This group also coordinates inter -departmental use of GIS and the
creation, acquisition, sharing, and distribution of GIS data. The County of Hawaii
website and internal intranet site are also managed and maintained by the Applications
staff.
Systems Support Section
Network:
Responsible for the evaluation, design, selection, purchase, implementation, and
administration of County local area networks (LAN), Wide Area Networks (WAN), and
Network Operating Systems (NOS). This branch oversees all network communications,
VOIP system setups, new AudioNideo setup and the Firewalls that protect the County of
Hawaii systems. Problem resolution for all network, server, and workstation -based
hardware systems is provided by the Network staff.
118
INFORMATION TECHNOLOGY
INFORMATION TECHNOLOGY
Program Description (continued)
Shared Services
Responsible for the evaluation, design, selection, purchase, implementation, and
administration of the County of Hawaii shared systems. This branch oversees all
network security, Active Directory implementation, Virus protection, Exchange and
email; file storage and data backup systems. Problem resolution for all network, server,
and workstation -based software systems is provided by the Shared Services staff.
Program Objectives
Provide a reliable and managed network for the County of Hawaii. Expand and
maintain the County of Hawaii Local and Wide Area Networks.
a. Redesign and reconfigure the network to implement higher level protocols
and provide redundancy with connections using professional and managed
services where applicable
b. Implement security methods to protect the County of Hawaii information
assets.
c. Extend the network to include faster and reliable network connectivity for
remote County locations.
2. Expand and maintain the County of Hawaii server and application support.
a. Upgrade mission -critical data and application servers
b. Leverage the use of current server and storage technologies
c. Expand the use of virtual server and client technologies
3. Maintain and enhance the reliability, security, and redundancy of the county's
information technology infrastructures.
a. Expand alternate server and backup locations to provide mission -critical
services in the event of primary site disaster
b. Increase County employee collaboration through the implementation of
collaboration technologies
4. Review and improve Information Technology's customer support and services.
a. Expand use of service metrics to improve quality service and response
b. Expand use of Active Directory features to automate and facilitate user
setups.
5. Coordinate and manage a County wide Geographic Information System (GIS)
upgrade project.
a. Create an enterprise GIS system that will centrally manage County of
Hawaii GIS data.
b. Provide a unified hardware and software platform for efficient distribution
of GIS information.
119
INFORMATION TECHNOLOGY
INFORMATION TECHNOLOGY
Program Objectives (continued)
Provide GIS web services to be shared with both County Staff and the
general public on tablets, smartphones, laptops, desktops, and any other
devices that can connect to the internet.
Program Highlights
• The department was successfully reorganized to create two sections. The User
Support section consists of Help Desk and Applications. The Systems Support
section consists of Network and Shared Services. Each branch is managed by an
Information Systems Program Manager that reports to the Director.
• The department moved from its former "temporary" location to a newly renovated
space at the Waiakea Office Plaza. The new space provides superior workspace
for DIT staff and is located closer to the majority of our East Hawaii user
population.
• The County network was expanded to include connectivity for the Waiakea
Office Plaza. This is the new office location for the Department of Information
Technology and the Department of Environmental Management.
• Assistance was provided to the Building Division of Public Works with the
implementation of their Magnet Building permit system. The emphasis was on
preparation of legacy data to be migrated from the original Lotus Notes system
into the Magnet system.
• A new On -Line services page debuted on The County of Hawai'i website. This
page brings available on-line services for the public onto one page for easier one -
click access. On-line services include: Interactive Maps, applications for County
jobs and Housing programs, Motor vehicle registration renewals, permits, bill
payments, and much more.
• Assistance was provided to the Solid Waste Division of the Department of
Environmental Management during the ongoing implementation of a new scale
house ticketing and accounts receivable system.
• DIT purchased one year of online training with unlimited course vouchers that
can be used by any County of Hawaii employee. The course materials span back
office technical products from Cisco, Microsoft, VMware and more, as well as
end user training for Windows 8.1 and Office 2013.
120
INFORMATION TECHNOLOGY
INFORMATION TECHNOLOGY
Program Highlights (continued)
As a start to the XP replacement project, a physical inventory of all PCs and
laptops used in the County was completed. An IFB was issued and Vendors
chosen for replacement desktop, laptop and GIS units.
Program Measures
121
FY 2013-14
Actual
FY 2014-15
Budget
FY 14-15
Estimate
Computer Systems
Servers: Retired/New/Total 7/5/51 7/10/52 6/10/61
New network nodes added / Total nodes 10 24 31
New / replacement PC's setup 120 300 300
Total workstations supported 1,400 1,500 1,550
Computer Applications
Total Running on C&C, State, Federal, Outside Computers
15
20
20
Total Running on in-house LANs and PC Systems
Information Technology In -House Custom Written
Information Technology support w/ 3rd Party Vendor
NOTE: Total running has been split into 2 categories to better represent the
type of support provided to end users.
83
34
47
90
41
55
87
35
55
GIS Applications: Information Technology/Other Det
40
40
40
GIS Data Layers Public Domain
In-House/County of Hawaii
Imagery /Percent of Island covered
85
115
100%
85
115
100%
85
115
100%
Other Work Statistics
Primary Computer System Uptime During Normal Work Hours 99% 99% 99%
(247 days x 8.75 hrs)
Computer Training Classes and Workshops Offered N/A 224 224
Computer Training Classes Attendees N/A 78 200
Service Desk Calls 7,496 8,500 9,500
Average Service Desk Calls/Day 31 34 38
Voice Over IP
Numbers Supported 1,295 1,400 1,550
Call Manager Servers 2 2 2
Voicemail Servers 2 2 2
121
INFORMATION TECHNOLOGY
INFORMATION TECHNOLOGY
Program Expenditures
Personnel Position Summary
Position Title
FY 2013-14
Actual
FY 2014-15
Budget
FY 2015-16
Estimate
Number of Positions
20
21
21
Salaries and Wages
906,974.97
1,187,964
1,202,326
Operations
483,392.50
1,242,239
1,236,153
Equipment
356,622.74
380,800
284,600
Program Total
1 1,746,990.21
2,811,003
2,723,079
Personnel Position Summary
Position Title
FY 2013-14
Actual
FY 2014-15
Authorized
FY 2015-16
Request
Director of Information Technology
1
1
1
Geographic Information Systems Analyst II
1
-
Geographic Information Systems Analyst III
-
1
1
Information Systems Analyst I
3
3
3
Information Systems Analyst III
3
5
5
Information Systems Analyst IV
2
2
2
Information Systems Analyst V
6
6
6
Information Systems Program Manager
2
2
2
Information Systems Tech II
1
-
-
Private Secretary
1
I
1
Total
20
21
21
122
�(ilSSLATI� AUDITOR
LEGISLATIVE AUDITOR
DEPARTMENT SUMMARY
Mission Statement
Hawaii County Charter section 3-18 establishes an independent audit function within the
Legislative Branch through the Office of the Legislative Auditor. It is our mission to
serve the Council and citizens of Hawaii County by promoting accountability, fiscal
integrity, and openness in local government and to serve as a catalyst for improving
County government. Through performance and/or financial audits of County agencies
and programs, the Office of the Legislative Auditor examines the use of public funds,
evaluates operations and activities, and provides findings and recommendations to
elected officials and citizens in an objective manner. Our work is intended to assist
County government in its management of public resources, delivery of public services,
and stewardship of public trust.
Department Goals
1. To procure an external certified public accountant to conduct an annual independent
post -audit of the County's financial transactions to assist the Council in complying
with requirements of the Hawaii County Charter.
2. To conduct or cause to be conducted performance and/or financial audits and special
studies of the funds, services, and operations of any County agency, executive
agency, and/or program, as set forth by the Legislative Auditor in an annual audit
plan that shall be transmitted to the Council and the Mayor and filed with the County
Clerk as a public record.
3. To conduct or cause to be conducted follow-up performance reviews to monitor and
evaluate the implementation of audit recommendations by audited County entities.
4. To assist the Council in its efforts to ensure openness and accountability in the
expenditure of public funds, as may be requested by the Council by resolution.
Funding Source and Position Count
General Fund $ 755,931 General Fund 5
Grant Revenue - Grant Revenue / Other -
Total Budget: $ 755,931 Total Number of Positions 5
123
LEGISLATIVE AUDITOR
LEGISLATIVE AUDITOR
Program Description
The Office of the Legislative Auditor developed an internal operations or audit manual,
which was adopted by the Council in 2006 and updated in 2013, to provide consistency
and conformance with generally accepted government auditing standards (GAGAS) in
the performance of our audit responsibilities and reporting procedures. The Office of the
Legislative Auditor develops an annual audit plan based on a risk assessment of County
agencies, programs, and funds utilizing objective methodology to identify priority areas
for assignment of audit resources.
To assist the Council in complying with requirements of the Hawaii County Charter, the
Office of the Legislative Auditor is responsible for the procurement of an external
certified public accountant to conduct an annual independent post -audit of the County's
accounts and financial transactions.
Program Objectives
1. To procure an independent certified public accountant to conduct an annual post -audit
of the County's accounts and financial transactions (Hawai`i County Charter §10-13).
2. To file an annual audit plan with the Council based on a County -wide risk assessment
of funds, programs, services, and operations of any County agency, executive agency,
or program, which is supported, in whole or in part, by County funds (Hawai`i
County Charter §3-18).
3. To conduct or cause to be conducted performance and/or financial audits of County
agencies, programs, and/or operations in accordance with the annual audit plan, or as
determined necessary by the Legislative Auditor (Hawai`i County Charter §3-18).
4. To conduct or cause to be conducted follow-up performance and/or financial reviews
of audited entities in accordance with the annual audit plan, or as determined
necessary by the Legislative Auditor (Hawai`i County Charter §3-18).
5. To conduct or cause to be conducted special studies or projects to ensure openness
and accountability in the expenditure of public funds.
124
LEGISLATIVE AUDITOR
LEGISLATIVE AUDITOR
Program Highlights
Financial Audits. Pursuant to Hawai'i County Charter §10-13, the Office of the
Legislative Auditor procured an independent external auditor to conduct the annual
financial audits for the four-year period FY 2013-2014 through FY 2016-2017 and
awarded Contract No. c.004162 to N&K CPAs, Inc. on December 5, 2013. As part of
this contract, the scope of work includes an audit the County's Comprehensive Annual
Financial Report, an audit of the Department of Water Supply's Financial Statement, a
Single Audit of Federal Financial Assistance Programs, Landfill Financial Assurance
Report, and Office of Housing Section 8 Report.
Performance Audits:
Audit Plan for 2014-2015. The Office of the Legislative Auditor is currently examining
possible performance audits of Real Property Tax Delinquent Accounts, internal controls
and usage of County procurement cards, Department of Parks & Recreations Cash
Receipts, Mass Transit Cash Receipts, and a follow-up on agreed-upon procedures
Resolution 111-13 (Draft 2) at Office of the County Clerk and Elections Division.
Our audit reports are available on-line at
http://records.co.hawaii.hi.us/Weblink8/Browse.aspx?dbid=l &startid=18592.
Special Studies or Projects:
Audit Database: To facilitate more efficient and effective audit coverage, the Office of
the Legislative Auditor is researching the acquisition of data analytics software to assist
in the review and analysis of County financial data. The Office will also use this
software to track, monitor, update, and report on the status of implementation of audit
recommendations by County agencies and programs.
Risk Assessment: The Office of the Legislative Auditor is updating its 2012 County-
wide risk assessment survey which serves as a basis for the development of an audit plan.
Development and review of a risk assessment survey is in process and the projected
County -wide distribution is estimated for Fall -2014 with results presented in 2015.
125
LEGISLATIVE AUDITOR
LEGISLATIVE AUDITOR
Program Measures
Program Expenditures
FY 2013-14
Actual
FY 2014-15
Budget
FY 2015-16
Estimate
Annual Audit Plan Filed with Council
Yes
Yes
Yes
Performance and/or Financial Audits Completed
2
3
4
Performance and/or Financial Audits Ongoing
2
2
2
Special Studies or Projects Completed
4
2
1
Special Studies or Projects Ongoing
2
1
1
Program Expenditures
Personnel Position Summary
Position Title
FY 2013-14
Actual
FY 2014-15
Budget
FY 2015-16
Request
Number of Positions
5
5
5
Salaries and Wages
260,354.53
337,311
342,044
Operations (includes external audit of County finances)
328,866.72
413,007
411,887
Equipment
-
3,000
2,000
Program Total
589,221.25
753,318
755,931
Personnel Position Summary
Position Title
FY 2013-14
Authorized
FY 2014-15
Authorized
FY 2015-16
Request
Legislative Auditor
1
1
1
Administrative Assistant to the Legislative Auditor
1
1
1
Audit Analyst
3
3
3
Total
5
5
5
126
LIQUOR CONTROL
LIQUOR CONTROL
DEPARTMENT SUMMARY
Mission Statement
To promote the health, safety and welfare of the general public by regulating the
importation, manufacture, distribution, sale and service of alcoholic liquors in the County
of Hawaii.
Department Goals
1. To govern operations of liquor licensees which promote reasonable practices in the
sale or service of liquors by Rules of the Liquor Commission and/or implementation
of programs which promote compliance to liquor laws.
2. To enforce the liquor laws of the State and County of Hawaii.
3. To grant, renew or deny liquor license applications and permits in accordance to law.
4. To provide efficient administrative services.
5. To educate licensees, staff, commission and board members on liquor laws and issues
affecting their activities.
6. To conduct and/or support public and youth programs whether through education,
enforcement, or activities which promote compliance to liquor laws.
7. To help support businesses and industries involved in the sale of liquor, by
streamlining and updating current enforcement practices and procedures.
8. To implement an online database and electronic filing system (to include applications
and renewals.)
9. To implement an electronic licensee notification system.
10. To implement an online payment (fees and fines) system.
Program Description
1. To grant, renew and refuse applications or liquor licenses for the manufacture,
importation and sale of liquor.
2. To amend or adopt rules having the force and effect of law in the county.
3. To enforce state and county liquor laws by inspections of licensed premises and
investigations of complaints of violations for referral to the Liquor Control
Adjudication Board.
Funding Source and Position Count
General Fund
- General Fund -
Grant Revenue
- Grant Revenue / Other -
License Fees
$ 1,962,041 License Fees 18
Total Budget
$ 1,962,041 Total Number of Positions 18
127
LIQUOR CONTROL
LIQUOR CONTROL
Program Description (continued)
4. To provide services to and on behalf of the Liquor Commission and Liquor Control
Adjudication Board, including the review and amendment of procedures and duties.
5. To provide education to licensees, staff, Commission, and Board.
6. To review county and state liquor laws toward uniformity.
7. To conduct and/or support public and youth programs whether through education,
enforcement, or activities which promote compliance to liquor laws.
8. To help support businesses and industries involved in the sale of liquor, by
streamlining and updating current enforcement practices and procedures.
Program Objectives
Licensing:
a. Conduct 30 interviews with new liquor license applicants.
b. Process 30 new license applications.
c. Conduct 30 site visits to applicant premises.
2. Operations:
a. Hold minimum of 18 manager examinations in Hilo and 36 in Kona for
approximately 900 employees of licensed establishments. Classes and
examinations to be offered to all licensees' staff, including minor -aged
employees.
b. Conduct minimum of 850 licensee checks per month to promote compliance to
liquor laws by liquor licensees.
c. Provide all staff, commissioners and board members education via county, state
and nationally sponsored programs.
3. Public Programs:
a. Provide minimum of 2 youth, public and enforcement programs which promote
compliance to liquor laws.
128
LIQUOR CONTROL
LIQUOR CONTROL
Program Highlights
1. The department participated with other county departments of liquor control to
monitor 2014 legislations affecting liquor. Legislation involving electronic storage of
ID data and adding a distillery class were both passed in this past legislative session.
2. The department was able to place all of its forms on-line and can now accept e-mailed
forms at cohdlcnae,hawaiicountyov enabling our licensees to increase their use of
e -filing, which saves the licensees time and the department can save resources, time
and money.
3. The department was able to start offering server training to all servers in an effort to
help reduce over -service and service to underage customers. We also continue to
offer compliance checks against retail and dispenser licensees during the year. Where
the classes are large enough (10-15), we have started to take our classes to the
licensees in an effort to meet their demands.
4. The Department of Liquor Control co-sponsored a program that would provide bus
service to the University of Hawaii and the Hawaii Community College which
provided the students with service from the campus to Prince Kuhio Plaza and
Downtown Hilo.
5. This year, the department's 2014 Project Grad program distributed $10,000 among
7 high schools in Spring 2014.
6. A complete review of the current rules and regulations has been completed and work
continues to get the amendments adopted. The rules are currently being reviewed by
the Small Business Regulatory Review Board.
7. Project assistance in the amount of $4,962.32 was granted to The Pantry's Friday Nite
Youth Group. This non-profit group, in collaboration with the North Hawaii Drug
Free Coalition/Five Mountains Hawaii, sent 7 youth and adults to Austin, TX to
attend the Community Anti -Drug Coalitions of America (CADCA) training in July
2013. This was followed by visiting Venice Beach, CA to work with the Californians
for Drug -Free Youth.
8. Processed contingency fund grant for Councilmember Eoff to provide funding to the
Big Island Wave Riders Against Drugs group for a beach clean-up in Kona.
9. Processed contingency fund grants for Council members Ilagan, Kern and Eoff for
Project Grad funding for 2014 high school graduates from 6 Big Island high schools.
10. County of Hawaii, Department of Liquor Control hosted the 2013 State Liquor
Investigators' Workshop in Waikoloa, August 26-28, 2013. All liquor investigators,
the administrative officer, licensing officer and Director attended this conference.
11. County of Hawaii, Department of Liquor Control hosted the 2013 State Conference
of Liquor Commissioners and Industry Representatives in Waikoloa,
September 15-18, 2013. The conference was attended by 7 commissioners,
5 adjudication board members and 6 staff members.
129
LIQUOR CONTROL
LIQUOR CONTROL
Program Measures
130
FY 2013-14
Actual
FY 2014-15
Estimate
FY 2015-16
Estimate
Licensing
Applications for Licenses
Interviews for Applications
91
90
90
Regular
47
50
50
Renewal
382
380
380
Special
78
50
50
Transient Vessel
212
250
250
Catered Functions
391
100
250
Miscellaneous Applications
374
50
300
Permit Applications
1,351
1,200
11200
Site Inspection
56
60
60
Liquor Commission
Public Hearings on Rules and Regulations
0
2
2
Meetings (Public Hearings, Preliminary Hearings,
Special Meetings, Workshops)
12
14
14
Site Visitations
0
2
2
Liquor Control Adjudication Board
Public Hearings on Rules and Regulations
0
2
2
Meetings ( Public Hearings, Special meetings,
Workshops)
6
4
4
Violations to Board
38
45
45
Operations
Warning and Citations
63
100
75
Manager Examinations
1,048
1,200
1,200
Manager Registration (activate existing manager
cards)
276
250
250
Audio Surveillance Checks
16
90
25
Field Inspections Per Month
1,638
1,500
1,500
Public Complaints
11
15
15
Investigations
134
250
150
130
LIQUOR CONTROL
LIQUOR CONTROL
Program Expenditures
Personnel Position Summary
Position Title
FY 2013-14
Actual
FY 2014-15
Budget
FY 2015-16
Request
Number of Positions
18
18
18
Salaries and Wages
701,015.17
833,390
853,168
Operations
896,585.17
1,071,404
1,073,173
Equipment
6,720.60
2,250
5,700
Public Programs
51,383.38
40,000
30,000
Program Total
1,655,704.32
1,947,044
1,962,041
Personnel Position Summary
Position Title
FY 2013-14
Authorized
FY 2014-15
Authorized
FY 2015-16
Request
Director of Liquor Control
1
1
1
Account Clerk
I
1
1
Accountant I
1
1
1
Liquor Control Administrative Officer
1
I
I
Liquor Control Investigator II
8
8
8
Liquor Control Investigator III
2
2
2
Liquor Control Licensing Officer
1
1
1
Liquor Licensing Clerk
I
1
1
Private Secretary
1
1
I
Secretary
1
1
1
Total
18
18
18
131
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132
MA,NAC!iEMENfT
MANAGEMENT
DEPARTMENT SUMMARY
Mission Statement
To serve all residents of the County of Hawaii with honesty, integrity, care and
understanding.
Department Goals
Administration
• To fulfill our Mission Statement.
• To maintain the economic stability of County government.
• To oversee efficient and effective operations of all County departments.
• To ensure public safety for all residents and visitors in the County of Hawaii.
• To improve the health, safety and quality of life on the Island of Hawaii.
• To plan adequately and effectively for the future of the County of Hawaii.
• To perform the duties of government with openness and transparency to the best of
our ability within the law.
Information and Assistance Center (formerly known as Clerical Services Center)
To improve the centralized clerical pool concept of the Information and Assistance
Center, which provides clerical support for the entire County.
Funding Source and Position Count
General Fund
$ 1,701,834
General Fund
19
Grant Revenue
30,000
Grant Revenue / Other
3
Total Budget:
$ 1,731,834
Total Number of Positions
22
133
MANAGEMENT
ADMINISTRATION
Program Description
The Office of Management provides leadership, direction and supervision for
departments and agencies of the County of Hawaii, ensures that the duties and
responsibilities of the executive branch are faithfully discharged in accordance with the
provisions of the County Charter, and addresses the needs, concerns and interests of the
people of the Island of Hawaii.
Program Objectives
• Protect the health, safety and welfare of all residents and visitors in the County of Hawaii.
• Improve communications with residents about County programs and services.
• Provide timely and meaningful responses to complaints.
• Continue traveling to meet with residents in each district.
• Build effective partnerships with federal, state and private agencies.
• Continue to develop the County's Island -wide bus system.
• Develop both Agricultural and Energy programs and initiatives that lead to a more secure
and sustainable future.
• Be a catalyst for Health by promoting healthy lifestyles and healthy communities.
• Develop infrastructure projects that connect our communities and to provide recreational
opportunities for our communities.
• Continue to broaden our Asia Pacific partnerships and economic development
opportunities.
• Lower County costs and expenditures; raise County revenue streams.
Program Highlights
• Provided leadership, direction and assistance to County departments as they work towards
their goals and objectives.
• Maintained funding levels for critical, core County government services despite rising cost
of healthcare, energy and collective bargaining agreements.
• Increased support for tourism in the areas of Airlift, Marketing and CMI initiatives which
resulted with increases in all areas.
• Convened a meeting of fleet owners on the County of Hawaii to determine best practices
and ways to reduce our dependence on imported fossil fuels. One recommendation was to
utilize locally produced biodiesel to replace imported diesel which is now being
implemented.
• Secured CIP funds for more LED street lamp conversions which reduce the energy required
to light our streets by 50%.
134
MANAGEMENT
ADMINISTRATION
Program Highlights (continued)
• Increase awareness for healthy living through the creation of a Hilo Triathlon which proved
very successful with demand increasing for it be an annual event.
• Continued progress on healthy playgrounds various communities around the island
including Waiakea Uka Park, Kailua Park, Carvalho Park and Mountain View Park as well
as Master Planned Parks going forward in Waimea, Pahoa, Kailua-Kona(Makaeo) and
Kealakehe Communities.
• Continued progress on road improvements and projects island -wide such as the completion
of Paniolo Drive in Waikoloa and Ka'iminani Drive in Kona. Current work includes
Ponahawai Street, Kamehameha Avenue, and Kapi'olani Street Extension in Hilo as well
as La'aloa and Mamalahoa Bypass in Kona.
• Acquired Mauna Kea State Park form the State and are improving much of that
infrastructure to create a safe, convenient, and beautified resting and recreation area under
the new name of Mauna Kea Recreation Area.
• Broadened our communication efforts with the community through channels that include
our website HawaiiCountyMayor.com, social media presences on Facebook and Twitter, as
well as resuming production of Holomua, the newsletter of the Mayor's office which is
available now in print at most County offices as well as online.
• Provided leadership, communication and resources in dealing with the impacts of both
Hurricane Iselle as well as our current Lava flow situation.
135
MANAGEMENT
ADMINISTRATION
Program Measures
*Incoming correspondence only
Program Expenditures
FY 2013-14
Actual
FY 2014-15
Budget
FY 2015-16
Estimate
*Incoming & Outgoing Correspondence
4,419
6,000
6,000
*Incoming correspondence only
Program Expenditures
Personnel Position Summary
Position Title
FY 2013-14
Actual
FY 2014-15
Budget
FY 2015-16
Request
Number of Positions
16
16
16
Salaries and Wages
990,470.97
957,876
1,038,232
Operations
260,885.29
356,900
354,450
Equipment
4,215.17
4,550
4,550
Program Total
1 1,255,571.43
1,319,326
1,397,232
Personnel Position Summary
Position Title
FY 2013-14
Authorized
FY 2014-15
Authorized
FY 2015-16
Request
Mayor
1
1
1
Managing Director
1
1
1
Deputy Managing Director
1
1
1
Clerical Services Assistant
2
2
2
Data Processing Control Clerk I
1
1
1
Executive Assistant II 1/2T
1
1
1
Executive Assistant III
4
4
4
Private Secretary to the Managing Director
1
I
1
Private Secretary to the Mayor
1
1
1
Program Manager (Temp)
1
1
1
Public Relations Specialist
1
1
1
Student Helper I
1
1
1
Total
16
16
16
136
MANAGEMENT
INFORMATION AND ASSISTANCE CENTER
Program Description
The Information and Assistance Center staff provides secretarial/clerical and
administrative staff assistance to the Office of the Mayor and other County agencies, as
well as to the Cost of Government Commission, the Geothermal Energy Working Group,
and the Committee on Early Childhood. The Information and Assistance Center is
responsible for the processing and initial screening of all applicants for Hawai'i County
Boards and Commissions. It keeps the data base of all applicants as well as those who
are currently serving. The correspondence between the Mayor and applicants is also
handled by the Information and Assistance Center. The Information and Assistance
Center assists the public with information about all County, State and Federal
government agencies and community agencies and services. The staff receives, logs, and
refers complaints. It administers the issuance of disabled parking placards island wide.
The Information and Assistance Center is the agency that is responsible for reservations
of the Aupuni Center Conference Room, and the County Building Conference Rooms
(Hamakua & Puna), issues forms and keys, and maintains the calendar of events for those
venues.
Program Objectives
1. Assist the clerical workload of the Mayor's Office, the Cost of Government
Commission, Geothermal Energy Working Group, and Committee on Early
Childhood, the Game Management Advisory Commission, and all County
departments and agencies daily.
2. Process all applicants for Hawai'i County Boards and Commissions, keep data base
of applicants and active members current.
3. Receives and handles complaints filed, refers complaints for resolution to appropriate
departments or person(s), and follows up to ensure that action has been taken within a
maximum two week turnaround time.
4. Assists in updating the County Web Calendar, provides information for the County
Web Newsletter; and maintains and updates the community bulletin board at the
County Building.
5. Assists the public with a variety of information; i.e. current community events; direct
folks to State or County agencies, phone numbers, and directions.
6. Oversees the operations of daily issuance of disabled parking permits;
maintain/update files with entry of data into the centralized statewide database.
7. Take reservations for Aupuni Center Conference Room, and County Building
Conference Rooms (Hamakua & Puna), issue forms and keys, and maintain calendar
of events.
137
MANAGEMENT
INFORMATION AND ASSISTANCE CENTER
Program Highlights
1. Assisted Mayor's Office with restoration project at Richardson's Ocean Center.
2. Provided culture and arts services at Richardson's Ocean Center regarding
Worldwide Hokulea Voyage exhibit for scheduled school excursions.
3. Provided, coordinated, and assisted Mayor's administration at incident command
centers aiding victims with Tropical Storm Iselle.
4. Coordinated and assisted Mayor's Office in various community events and activities
around Hawai'i Island.
5. Provided administrative and secretarial duties to the Game Management Advisory
Commission.
6. Maintains electronic vehicles for West Hawaii Civic Center
Program Measures
Program Expenditures
FY 2013-14
Actual
FY 2014-15
Budget
FY 2015-16
Estimate
Disabled Parking Permits Issued
2,393
3,000
3,000
Complaints Received
164
150
170
Boards and Commission Applications processed
79
150
150
Au uni and County Conference Rooms reservations 1
561
1 500 1600
200
Program Expenditures
Personnel Position Summary
Position Title
FY 2013-14
Actual
FY 2014-15
Budget
FY 2015-16
Request
Number of Positions
5
5
6
Salaries and Wages
192,739.75
254,707
299,252
Operations
1,325.47
35,150
35,150
Equipment
71.80
200
200
Program Total
194,137.02
290,057
334,602
Personnel Position Summary
Position Title
FY 2013-14
Authorized
FY 2014-15
Authorized
FY 2015-16
Request
Administrative Services Assistant I
I
1
I
Administrative Specialist
I
I
1
Clerical Services Assistant
2
2
2
Immigration Information Specialist
1
1
1
Clerk III
-
-
1
Total
5
5
6
138
MASSSS T-RANSSIT AGENCY
MASS TRANSIT AGENCY
DEPARTMENT SUMMARY
Mission Statement
To improve the lifestyle of the residents of the County of Hawaii by increasing their
mobility, and providing accessible transportation alternatives to the private automobile.
Department Goals
1. Improve transportation mobility for the public, including service for the mobility
impaired.
2. Assist the public in obtaining transportation alternatives to the private automobile
through the use of buses and shared -ride taxis.
3. To allow users of the transportation system to travel to work, health services,
educational institutions, business and commerce centers, after school activities, and
recreational sites.
Program Description
The Mass Transit Agency plans, directs, and coordinates the activities of the Hawaii
County public transportation system. The agency also provides administrative support for
the Hawaii County Transportation Commission.
Funding Source and Position Count
General Fund $ 5,339,904 General Fund 11
Grant Revenue $ 10,500 Grant Revenue / Other -
Total Budget: $ 5,350,404 Total Number of Positions 11
139
MASS TRANSIT AGENCY
MASS TRANSIT AGENCY
Program Objectives
1. Increase system ridership from FY 2014-15.
2. Resolve and follow-up on all complaints within two weeks.
3. Implement expanded bus service in Kona, and Hilo.
4. Continue expansion of official bus shelter and bus stop sign program.
Program Highlights
1. Ridership continues to grow
2. Expanded the Waikoloa Village shuttle to Waikoloa Resorts and Waimea
3. Added services through Ainaloa Subdivision
4. Constructed three bus shelters in West Hawaii on State R.O.W.
5. Completed specifications, bid process and award for three 41 -passenger transit buses
6. Received two 49 -passenger coach buses
Program Measures
FY 2013-14
Actual
FY 2014-15
Budget
FY 2015-16
Estimate
Total Passengers 920,280
1,200,000
975,000
Cost Per Passenger $9.98
$8.00
$11.00
Program Expenditures
140
FY 2013-14
Actual
FY 2014-15
Budget
FY 2015-16
Request
Number of Positions
11
11
11
Salaries and Wages
383,124.75
559,790
603,318
Operations
944,258.56
2,286,188
3,197,086
Equipment
1,172,201.43
1,550,000
11550,000
Program Total
2,499,584.74
4,395,978
5,350,404
140
MASS TRANSIT AGENCY
MASS TRANSIT AGENCY
Personnel Position Summary
Position Title
FY 2013-14
Authorized
FY 2014-15
Authorized
FY 2015-16
Request
Mass Transit Administrator
1
1
1
Account Clerk
-
1
1
Automotive Mechanic I
3
4
4
Automotive Mechanic II
1
1
1
Automotive Mechanic Helper
1
-
-
Clerk II
1
1
1
Mass Transit Assistant
-
1
1
Mass Transit Operations Assistant
1
1
1
Mass Transit Specialist I
1
1
1
Transit Clerk
1
-
-
Senior Account Clerk
1
-
-
Total
11
11
11
141
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142
MISSCELLANEOUSS
MISCELLANEOUS
ANIMAL CONTROL
Mission Statement
The Hawaii Island Humane Society (HIHS), contracted by the County to provide animal
control services, is a 501(c)(3) nonprofit organization, whose mission is to prevent
cruelty to animals, eliminate pet overpopulation, and enhance the bond between humans
and animals.
Goal
To investigate and resolve animal -related complaints and enforce animal control laws.
To develop comprehensive educational programs and spay/neuter programs aimed at
reducing the number of animal -related problems in our community.
Program Description
The HIHS is responsible for the Animal Control contract, which involves enforcing
Hawaii County Code Chapter 4 Animal Control related laws and State of Hawaii Laws
(Hawaii Revised Statutes 142). These laws currently include ordinances related to the
following:
• Vicious Dogs
• Stray Animals/Impoundment
• Animal Licensing
• Cruelty and Neglect Investigations
HIHS Officers are badged through training provided by HIHS and County agencies. The
Animal Control Officers (ACOS) then respond and resolve animal control situations by
educating the public about responsible pet ownership and appropriate animal control laws
and penalties as well as issuing complaint and comply notices, citations, and vicious dog
designations. HIHS Officers are available 24 hours a day, 7 days a week to respond to
animal related emergencies.
HIHS must accept all animals, regardless of condition, into its three shelters in Kona,
Keaau, and Waimea. We are responsible for sheltering and caring for all animals and
providing opportunity for reunification with owners. Other services related to the
contract include dog licensing, administration of the Spay/Neuter Community Assistance
Program, and legislative support of improved animal -related laws.
143
MISCELLANEOUS
ANIMAL CONTROL
Program Description (continued)
In addition, HIHS provides adoption services, low-cost micro -chipping, education for
adults and children, foster -care programs, volunteer opportunities, cat registrations, and
basic and preventative medical care for shelter animals. HIHS community programs
focus on creating better relationships between people and animals, and educating the
public on the importance of spaying and neutering and humane treatment of animals.
Program Objectives
1. 90% of vicious dog calls will be responded to within 2 hours.
2. 90% of loose animal posing a public safety hazard calls will be responded to
within 2 hours.
3. 90% of injured animal related calls will be responded to within 2 hours.
4. 90% of calls for animal control assistance by the police will be responded to
within 3 hours.
5. 90% of animal cruelty and neglect cases will be responded to in 24 hours and
resolved in 14 working days.
6. 90% of license, loose dog and any non-cruelty/neglect cases will be responded to
in 48 hours and resolved in 5 working days.
7. 84 Sweeps of problem communities per year.
Program Highlights
HIHS has taken the initiative to regularly patrol previously problem areas. We are
working closely with Community Policing in all districts to educate and resolve
potential problems before they escalate.
• We continue to work on disaster preparedness and stand ready to assist the Red Cross
in pet management at Shelters in the event of an emergency. We are also partnering
with the Hawaii County Civil Defense to be prepared in case of an emergency.
144
MISCELLANEOUS
ANIMAL CONTROL
Program Highlights (continued)
We have introduced new spay/neuter programs that have increased the numbers of
surgeries that we can perform and the number of free or low-cost surgeries provided
to the community, at HIHS expense. Acting as the administrator for the County
Spay/Neuter Assistance Program we provided over 1600 free spay/neuter vouchers to
the community last fiscal year. This program is on track to provide the same amount
this fiscal year. This program is a win-win for our Island and we are encouraged that
this program has continued.
The following are highlights of what we are working towards in the 2015 fiscal year.
• We plan on continuing the education and training of our Animal Control Officers, as
well as employees in other departments. Areas of concentration this year will be
continue to be Customer Service, Disaster Preparedness, Report and Citation Writing,
Resolving Problems and Animal Law Enforcement.
• We will continue to increase outreach and education opportunities to the public on
responsible pet ownership and Animal Related Laws. And also educating the
Community in the importance of spaying and neutering, proper treatment of animals
and compassion with our Humane Education Program.
• We will continue to build a better relationship with the Police Department, County
Council and the Administration, as well as other State and Federal Agencies.
• HIHS will increase programs to the under -served in our community. These programs
include: humane education in all schools, discounted or free spays and neuters and
access to donated pet food.
145
MISCELLANEOUS
ANIMAL CONTROL
Program Measures
146
FY 2013-14
Actual
FY 2014-15
Budget
FY 2015-16
Estimate
Percentage of vicious dog calls will be responded to within 2
hours
95.19%
(158 of 166)
90%
90%
Percentage of loose animal posing a public safety calls will be
responded to within 2 hours
98.31%
(116 of 118)
90%
90%
Percentage of injured animal related calls will be responded to
within 2 hours
98.72
(309 of 313)
90%
90%
Percentage of animal control assistance by the police will be
responded to within 3 hours
100%
(138 of 138)
90%
90%
Percentage of animal cruelty and neglect cases will be
responded to in 24 hours and resolved in 14 working days
98.36%
(533 of 550)
90%
90%
Percentage of license, loose dog and any non-cruelty/neglect
cases will be responded to in 48 hours and resolved in 5
working days
97.58%
(2343 of
2401)
90%
90%
Number of sweeps of problem communities per year
87
>=84
>=84
Animal Intake
Stray/Feral
11,966
13,000
12,500
Owner Surrendered
3,288
3,600
3,250
Total Intake
15,254
16,600
15,750
Redeemed
1,077
800
1,000
Adopted
2,825
2,400
2,750
Adopted animal returned to HIHS for Health Reasons
4
20
20
Euthanized
10,824
13,400
12,000
Adoption Percentage (Based on total intake numbers)
24.05%
21.50%
25.0%
Adoption Percentage (Based on Adoptable Animals)
86.47%
80.7%
85.0%
Animal Control Related calls
6,443
10,000
7,500
Dog License issued
7,050
5,750
7,000
Dog License Fees Collected
$19,856.
$19,750
$19,500
146
MISCELLANEOUS
ANIMAL CONTROL
Program Expenditures
FY 2013-14
FY 2013-14
Actual
FY 2014-15
Budget
FY 2015-16
Estimate
Cat Licenses Issued
815
750
850
After Hour Emergency Calls Outs
1,308
1,400
1,400
Miles Traveled
210,177
200,000
220,000
Dead animals collected
604
500
550
Complaint/Comply Notices Issued
768
1,600
1,250
Citations issued
HCC 4-30 Dog Running Loose
268
225
250
HRS 143-2 License Violation
34
125
50
HRS 7-11-1109 Cruelty to Animals
5
50
35
Other (inc. Vicious Do)
91
50
90
Total Citations
398
450
425
Citations issued to Repeat Offenders
51
20
40
Number of Animal Pickups
371
450
450
Number of Trap Rentals
997
1,050
1,000
Spay/neuter CAP coupons issued
1,791
3,250
2,800
Number of Animal Control Officers
Kea`au (also serving Hilo, Hamakua, Kea`au, Puna,
Ka`u)
5
5
5
Kona (also serving South Kona, Oceanview)
3
3
3
Waimea (also serving Honoka`a, Waikoloa,Kohala)
4
4
4
Total Animal Control Officers
12
12
12
Program Expenditures
FY 2013-14
FY 2014-15
FY 2015-16
Actual
Budget
Request
Operations 1,961,875
1,982,500
2,081,625
Program Total 1,961,875
1,982,500
2,081,625
147
MISCELLANEOUS
MISCELLANEOUS/COUNTYWIDE COSTS
148
FY 2013-14
Actual
FY 2014-15
Budget
FY 2015-16
Request
Animal Control
1,961,874.63
1,982,500
2,081,625
Nonprofit Grants
1,457,950.00
1,500,000
1,500,000
Schools
42,637.79
58,500
58,500
Fringe Benefits
State Retirement System
23,420,494.92
27,800,000
31,000,000
FICA
5,004,565.09
6,500,000
7,000,000
County Pensions
56,968.63
66,000
60,000
Health Fund
24,842,599.45
28,200,000
28,500,000
Post -employment Benefits
3,180,000.00
6,090,000
7,347,000
Worker's Compensation
1,393,464.82
1,950,000
1,838,500
Unemployment Compensation
176,933.94
300,000
250,000
Vacation Pay
0.00
500,000
500,000
Total Fringe Benefits
58,075,026.85
71,406,000
76,495,500
Bond Issue/Debt Service
Interest
16,039, 820.58
15,090,653
14,491,073
Bond Redemption
23,598,263.00
23,539,553
22,244,956
Total Bond Issue/Debt Service
39,638,083.58
38,630,206
36,736,029
Supplemental Transfers
Transfer to Capital Project Fund
158,342.90
-
-
Transfer to Housing Fund
1,402,916.00
1,553,091
1,541,796
Transfer to Self Insurance Fund
-
-
-
Transfer to Solid Waste Fund
15,520,377.00
17,979,621
16,620,221
Transfer to Golf Course Fund
361,000.00
348,264
451,856
Transfer to Disaster/Emergency Disaster/EmergencyFund
250,000.00
250,000
250,000
Transfer to Public Access/Open Space Preserve Fund
4,469,630.07
4,682,000
4,830,000
Transfer to Pub Acc/O en Space Preserve Maint Fund
558,703.76
585,250
603,750
Transfer to Budget Stabilization Fund
250,000.00
250,000
250,000
Transfer to Highway Fund
63,714.86
-
-
Transfer to Sewer Fund
1,739,548.00
1,722,936
2,253,878
Total Supplemental Transfers
24,774,232.59
27,371,162
26,801,501
Other Costs
Provision for Compensation Adjustment
0.00
5,800,000
2,000,000
Sundry Refund
70.00
15,000
15,000
Provision for Reallocation
0.00
35,000
35,000
Miscellaneous Insurance Claims & Judgments
187,572.00
710,000
750,000
Public Safety Disaster/Emergency
0.00
250,000
250,000
Miscellaneous (Block & Housing Grants, Home P m)
15,529.77
150,000
150,000
Total Other Costs
203,171.77
6,960,000
3,200,000
148
P'ARKSS& RE--l-',,CREATION
PARKS & RECREATION
DEPARTMENT SUMMARY
Mission Statement
To provide a wide array of services for the public with excellence, integrity and aloha.
Department Goals
Service
• Provide and/or facilitate a wide array of services and opportunities that meet the
needs of the Big Island community while maintaining cultural uniqueness of our
rich heritage, diversity and the aloha spirit
• Conduct the P&R "Service Survey" to evaluate the quality of services provided
and report the results quarterly
• Keep the public informed of the availability of programs and facilities via various
media outlets including a departmental web site
Facilities
Provide safe, clean, enjoyable, accessible and aesthetically pleasing facilities by:
• Implementing the transition plan for ADA compliance
• Implementing the transition plan for playground safety and equipment
• Continue to develop and implement maintenance standards
• Maintaining a five year plan for repairs and maintenance
• Providing regular facilities and safety inspections and monitoring the results
and recommendations
• Determine the need for additional recreational facilities throughout the Big
Island via public meeting and service surveys.
• Assess current facility use and analyze for optimum utilization
Fiscal Responsibility
• Refine fiscal management and performance of the department
• Develop alternative strategies to generate supplemental resources in order to
maintain and enhance operations (grants, cost sharing, donations, etc.)
Funding Source and Position Count
General Fund
$ 20,017,103 General Fund 383
Grant Revenue
$ 90,000 Grant Revenue / Other 2
Other
$ 594,000
Total Budget:
$ 20,701,103 Total Number of Positions 385
101
PARKS & RECREATION
DEPARTMENT SUMMARY
Department Goals (continued)
Partnerships
• Pursue help from persons and groups to improve and maintain recreational facilities
and enhance programs
Sa e
• Provide proper safety equipment for all employees
• Maintain, update and keep all employees current with health and safety
requirements and testing, such as hearing tests, hepatitis immunization for covered
individuals, CDL licenses, etc.
• Perform regular safety inspections of all facilities
• Provide a mechanism to address safety concerns of all employees
Training
• Provide for personal and professional growth opportunities for all staff
• Provide training for the public in areas that will help P&R carry out its mission or
enhance its staff s personal growth
150
PARKS & RECREATION
'ALAE CEMETERY
Program Description
The `Alae Cemetery provides an affordable and accessible public memorial park to
accommodate the burials of the general public regardless of race, color, creed, or
financial standing.
Program Objectives
1. Conduct maintenance and repair activities.
Program Highlights
• Provided custodial facility support for the Annual Ireito Hoyo Service.
Program Measures
FY 2013-14
Actual
FY 2014-15
Budget
FY 2015-16
Estimate
Total Acreage 31.37
42.37
42.37
Acres Developed* 31.37
42.37
42.37
Burials 52
65
65
*Acres Maintained has been changed to Acres Developed
Program Expenditures
Personnel Position Summary
Position Title
FY 2013-14
Actual
FY 2014-15
Budget
FY 2015-16
Estimate
Number of Positions
4
4
4
Salaries and Wages
155,623.58
159,778
165,544
Operations
10,612.95
9,554
11,404
Equipment
395.83 1
400
800
Program Total
166,632.36 1
169,732
177,748
Personnel Position Summary
Position Title
FY 2013-14
Authorized
FY 2014-15
Authorized
FY 2015-16
Request
Park Caretaker I
2
2
2
Power Mower Operator
2
2
2
Total
4
4
4
151
PARKS & RECREATION
VETERANS CEMETERIES - EAST AND WEST HAWAII
Program Description
The East and West Hawaii Veterans Cemeteries accommodate the local burial needs of
Big Island Armed Forces veterans and eligible members.
Program Objectives
1. Continue to coordinate development of the East and West Hawaii Veterans
Cemeteries with the Veterans Advisory Committee and the Department of Defense.
2. Continue maintenance of cemetery grounds.
3. Assign and record all burials.
Program Highlights
• Assist in the continual expansion of the West Hawaii Veterans Cemetery.
Program Measures
FY 2013-14
Actual
FY 2014-15
Budget
FY 2015-16
Estimate
Total Acreage 78.78
78.78
78.78
Acres Developed 13.8
13.8
13.8
Burials 202
167
250
Program Expenditures
Personnel Position Summary
Position Title
FY 2013-14
Actual
FY 2014-15
Budget
FY 2015-16
Estimate
Number of Positions
5
5
5
Salaries and Wages
144,885.70
147,196
152,980
Operations
29,243.56
55,960
59,635
Equipment
799.46
800
800
Program Total
1 174,928.72
203,956
213,415
Personnel Position Summary
Position Title
FY 2013-14
Authorized
FY 2014-15
Authorized
FY 2015-16
Request
Equipment O erator II Temp
1
1
1
Park Caretaker 1
3
3
3
Veterans Cemetery Caretaker/EquipCaretaker/Equip Operator
1
1
1
Total
1 5
5
5
152
PARKS & RECREATION
RURAL CEMETERIES
Program Description
The Parks Maintenance Division ensures that the grounds and facilities of cemeteries in
Hamakua, Kohala, and Kona are properly maintained.
Program Objectives
1. Continue maintenance of cemetery grounds.
2. Assign and record all burials.
Program Highlights
None.
Program Measures
HI
153
FY 2013-14
Actual
FY 2014-15
Budget
FY 2015-16
Estimate
Cemeteries
52
7
52
North Hilo/Hamakua District:
Honoka`a, Kukuihaele, Kuka`iau, Lau ahoehoe
8
4
8
North/South Kohala District:
Hawi, Waimea
18
2
18
North/South Kona District:
Keo u, Na'alehu
26
2
26
HI
153
PARKS & RECREATION
HAWAII COUNTY BAND
Program Description
The Hawaii County Band was established in 1883 and has provided music for parades,
concerts, festivals, ceremonies, and other special events throughout the entire Big Island
for the past 131 years. Presently, the Hawaii County Band performs as a representative
of the County of Hawaii and continues to enhance events throughout all districts of the
island by providing entertaining and appropriate music. The band also serves as a musical
resource for the County and State of Hawaii.
Program Objectives
1. Provide musical services for the island residents and visitors by working with
community organizations and providing 40 musical services annually (e.g. parades,
ceremonies, festivals, concerts and special events).
2. Provide 12 monthly Mo`oheau Bandstand concerts that are entertaining, educational,
musically challenging, and historically significant.
3. Feature at least two young musicians as soloists at the April or May Mo`oheau
Bandstand Concert, which provides musically educating opportunities for the young
people of the County of Hawaii, annually.
4. Introduce 20 new musical pieces per year to provide musical challenges to the band
members.
Program Highlights
• Provided 49 performance services during fiscal year 2013-2014.
• 12 monthly Mo`oheau Bandstand Concerts (100 year tradition). All were well
attended and well received by the crowd.
• Annual April/May Mo`oheau Bandstand Concert featured high school students as
soloists
• July 4th Mo`oheau Bandstand Concert in conjunction with the Hilo Jaycees Fireworks
Display
• Participated in Veterans ceremonies (Veterans Day, Club 100, Korean War and
Memorial Day)
154
PARKS & RECREATION
HAWAII COUNTY BAND
Program Highlights (continued)
• Participated in various parades throughout the island (Volcano Independence Day,
Na'alehu Independence Day, Waimea Aloha Festival, Kona Coffee Festival, Hilo
Christmas Parade, International Festival Parade, Pahoa Christmas Parade and Merrie
Monarch Parade).
• Participated in various civic events (Portuguese Day, Kamehameha Day Lei Draping
Ceremony and Pana`ewa Zoo's Tiger's birthday).
Program Measures
Program Expenditures
FY 2013-14
Actual
FY 2014-15
Budget
FY 2015-16
Estimate
Performance Services
49
40
40
Rehearsals
95
95
95
Estimated Attendance
3274.84
4,075
4,075
20 Parades
50,000
50,000
50,000
5 Ceremonies
3,000
3,000
3,000
22 Concerts
5,000
5,000
5,000
8 Special Events
5,000
5,000
5,000
Program Expenditures
Personnel Position Summary
Position Title
FY 2013-14
Actual
FY 2014-15
Budget
FY 2015-16
Request
Number of Positions
40
40
40
Salaries and Wages
165,062.58
223,529
224,663
Operations
3274.84
4,075
4,075
Program Total
1 168,337.42
227,604 1
228,738
Personnel Position Summary
Position Title
FY 2013-14
Authorized
FY 2014-15
Authorized
FY 2015-16
Request
Band Director
1
1
1
Assistant Band Director (Hrly)
1
I
1
Musician I (Hrly)
4
4
4
Musician 11 (Hrly)
7
7
7
Musician III (Hrly)
10
10
10
Musician IV (Hrly)
9
9
9
Musician V (Hrly)
8
8
8
Total
40
40
40
Note: All positions are part-time with the exception of the Band Director.
155
PARKS & RECREATION
WEST HAWAII BAND
Program Description
The West Hawaii Band provides music for parades, ceremonies and other events,
principally in the Hamakua, Kohala and Kona districts, to support and inspire traditional
and emerging cultural, charitable, educational, recreational and economic activities, and
provides musical enjoyment and satisfaction for residents and visitors of diverse ages and
backgrounds, through performance and rehearsal.
Program Objectives
1. Provide musical services for island residents and visitors by working with community
organizations and providing 20 — 25 musical services annually. ( eg. Parades,
ceremonies, festivals, concerts, and special events)
2. Provide six concerts that are entertaining, educational, musically challenging and
historically significant.
3. Feature a young musician as soloist at the March or May monthly concert, to provide
music education opportunities for the young musicians of Hawaii County.
4. Introduce 20 new pieces per year to provide musical challenges for the band.
Program Highlights
1. The West Hawaii Band provided 30 performance services through its collaboration
with organizations such as the Hawaii International Billfish Tournament, Daughters
of Hawaii, Hualalai Regency, Ironman Corporation, Kailua-Kona Parades
Organization Merrie Monarch's Glee Club, Hawaii Island HIV/AIDS Foundation,
Halau Hula Na Pua U'i O Hawaii, the West Hawaii Dance Theater and various
Veteran's Associations.
2. The West Hawaii Band performed 12 monthly concerts for its monthly series at Hale
Halawai. Each composition was announced and accompanied by a short educational
and entertaining description of the style of music and its composer. Selections were
made for each concert from several genres including the Classical concert band
library, the traditional march, jazz and popular, Broadway musicals, Hawaiian and
challenging orchestra arrangements for concert band The band honors its long history
on the Big Island And the significance of the Hawaiian culture in its promotion of
classic concert band performance.
3. The West Hawaii Band also performed five concerts for its free semi-monthly series
at the Hulihe'e Palace. The Band dressed in period attire from the Kalakaua era and
re-enacted the concerts performed on the Palace lanai during the King's time there.
4. The West Hawaii Band's May concert featured the Kealakehe Intermediate School
Chorus, a group of 30 plus young singers.
5. The West Hawaii Band has introduced 22 new pieces during the fiscal year; most
were performed during the free monthly concerts.
156
PARKS & RECREATION
WEST HAWAII BAND
Program Measures
FY 2013-14
FY 2014-15
FY 2015-16
Actual
Budget
Estimate
Performances 30
25
25
Rehearsals 51
19
45
Program Expenditures
FY 2013-14
Actual
FY 2014-15
Budget
FY 2015-16
Request
Number of Positions 19
19
19
Salaries and Wages 29,771.93
28,538
28,538
Program Total 29,771.93
28,538
28,538
Personnel Position Summary
Position Title
FY 2013-14
Authorized
FY 2014-15
Authorized
FY 2015-16
Request
Assistant Band Director (Hrly)
1
1
1
Musician I (Hrly)
4
4
4
Musician 1I (Hrly)
7
7
7
Musician III (Hrly)
6
6
6
Musician IV (Hrly)
1
1
1
Total
19
19
19
Note: All positions are part-time.
157
PARKS & RECREATION
ADMINISTRATION
Program Description
The Parks & Recreation Administration provides organizational support services to all
the divisions/sections and bands to achieve the development and implementation of the
department's mission.
Program Objectives
1. Continue to distribute P&R Service survey at all staffed facilities and activities/events
conducted by the department.
2. Continue to update information for Divisions and Sections on the County of Hawaii
website on a timely basis.
3. Continue implementation of the transition plan for accessibility to public facilities
during the fiscal year.
4. Continue implementation of the transition plan for playground safety and accessibility
during the fiscal year.
5. Maximize resources by encouraging the "Friends of the Park" program and identify a
minimum of five community service projects that focus on maintenance and/or
improvements to park facilities.
6. Provide at least one technical job specific training for 50% of administrative staff.
Program Highlights
CIP Projects Completed in FY 13-14:
• Kailua Park New Playground Equipment
• Ho`olulu Complex Backstop Repairs
• Honoka`a Rodeo Arena Accessibility Improvements
• Carvalho Park New Playground Equipment
• Pana`ewa Equestrian Center Bleacher Replacement
• Honoka`a Gym New Playground
• Honoka`a Rodeo Arena Covered Bleachers Facility
• Kolekole Gulch Park Septic System Upgrade
• Na`alehu Park — Demolition of Cottage
• Laupahoehoe Senior Center Accessibility Improvement
• A.J. Watt Gym New Playground
• University Heights Park Accessibility Improvements
• Yano Hall at Greenwell Park Re -roofing and Repairs
158
PARKS & RECREATION
ADMINISTRATION
Program Highlights (continued)
In -House Projects:
• Carlsmith pavilion re -roofed
• Honoka`a Makai ball field dugouts re -roof and concrete dugout benches repaired
• Honoka`a Mauka, Makai concession/service building metal roofing overhang
section replaced
• Housing bottom concrete floor floated level laminate floor covering installed and
service counter constructed and installed
• Kanaka'ole under -bleacher storage facility constructed
• Kawananakoa bird -control screens designed, fabricated and installed
• Laupahoehoe Point Pavilion 1 Men's and Women's restroom partitions
demolished and reconstructed BBQ framing, roof demolished and reconstructed
• Lyman's, Kona beach shower constructed
• Supervisors offices construction completed, including countertops, cabinets and
bulletin boards
• Triathlon ocean access desk fabricated
• Yano Hall kitchen complete renovation/upgrade
• Zoo existing building converted to reptile enclosure/display
Volunteer Projects:
• Wong Stadium re -sodding of ball field
• Pana`ewa Zoo landscaping of sign
• Laupahoehoe tsunami display
• Mo`oheau Bus Terminal bulletin board and bicycle rack
• Old Kona Airport — Kailua tennis courts resurfacing
159
PARKS & RECREATION
ADMINISTRATION
Program Measures
Program Expenditures
FY 2013-14
Actual
FY 2014-15
Budget
FY 2015-16
Estimate
Camping Permits Issued
4,261
5,000
5,000
Pavilion Permits Issued
2,708
3,000
3,000
No of Completed Service Surveys
17
2,000
2,000
Surveys Rating Quality of Service as Satisfactory or
eater
100%
85%
85%
Surveys Rating Facilities as Adequately Maintained
82.3%
85%
85%
Program Expenditures
Personnel Position Summary
Position Title
FY 2013-14
Actual
FY 2014-15
Budget
FY 2015-16
Request
Number of Positions
24
25
25
Salaries and Wages
1,179,367.49
1,301,981
1,358,002
Operations
396,014.88
907,445
904,850
Equipment
38,598
52,400
2,295
Program Total
1,613,980.37
2,261,826
2,265,847
Personnel Position Summary
Position Title
FY 2013-14
Authorized
FY 2014-15
Authorized
FY 2015-16
Request
Parks & Recreation Director
1
1
1
Deputy Parks & Recreation Director
1
I
I
Account Clerk
3
3
3
Accountant I
2
2
2
Accountant IV
-
-
1
Architectural Drafting Tech I
1
1
1
Architectural Drafting Tech 11
1
1
1
Business Manager
1
1
1
Clerk I1
1
1
1
Clerk III
2
2
1
Department Contracts Assistant
1
I
1
Human Resources Assistant
1
1
1
Human Resources Program Specialist
1
1
1
Human Resources Technician I
I
1
1
Park Planner
1
1
1
Park Projects Manager
4
4
4
Private Secretary
1
1
1
Projects Administrator *
-
1
1
Student Helper I
I
1
1
Total
24
25
25
160
PARKS & RECREATION
PARKS MAINTENANCE
Program Description
The Parks Maintenance Division maintains neighborhood parks, beach parks,
playgrounds, ball fields, and other recreational facilities; undertakes construction, repairs
and renovation projects for buildings, equipment and grounds; operates a plant nursery to
support landscaping and beautification projects; operates a storeroom for departmental
maintenance supplies.
Program Objectives
1. Maintain completion range of approximately 2,500 work orders on an annual basis.
2. Undertake two parks improvements projects per district, one of which involves a
community group.
3. Monitor complaints filed for strategic planning purposes for maintenance and services
improvements.
• Record type, number, district, etc. of complaints and implement necessary
maintenance procedures, standards, training, discipline, etc. for corrections.
• Make annual inspections of facilities with responsible supervisor. (9 districts)
Analyze and discuss methods of improvements.
4. Provide for safe facilities and grounds.
• Conduct safety inspections of P & R facilities:
Weekly by district supervisors (52 per supervisor = 468 total
inspections/year).
Monthly by the Park Superintendent.
5. Provide for a safe working environment.
• Participate with department safety committee and discuss and evaluate
accident reports.
• Correct any hazardous conditions or practices.
• Provide a minimum of one safety instructional sessions per crew each month.
• Review and upgrade Park Maintenance Safety and Health Programs.
161
PARKS & RECREATION
PARKS MAINTENANCE
Program Highlights
• Park Maintenance — Beautification and Improvement Projects
During FY 2013-14, Park Maintenance District Supervisors were directed to initiate
park improvement projects via their maintenance staffs and various community
organizations and volunteers. Park improvement projects are defined as all types of
tasks, other than normal daily maintenance work, that enhance the conditions or
aesthetics of parks. Examples include such activities as general clean-ups, tree
planting, landscaping, land clearing, painting, major repairs, etc. A total of 122
improvement projects were completed, 68 in-house, 54 by volunteers. The Division
will continue to nurture and harbor working relations with various agencies, church
organizations, schools, and informal groups as the Division profits greatly from these
alliance.
• Parks maintenance — Community Involvement and Support
During FY 2013-14, the Park Maintenance Division was called upon to assist and
support various divisions and organizations in carrying out special events and projects
by providing manpower, equipment, and supplies. Special events and projects
included- Kam Day Celebration at Coconut Island; Bayfront Fourth of July
festivities; Community Players Association at Kalakaua Park; Bayfront Canoe Races;
Heart Association Run at Lili`uokalani Park; Ho`olaule`a- Downtown Hilo; Hawaii
County Fair at Hoolulu Complex; Veterans and Memorial Day Ceremonies at
Veterans Cemeteries; Ireito Memorial Services at `Alae Cemetery; Kam Day Parade -
North Kohala; Various softball tournaments; the Cherry Blossom Festival- Waimea;
Merrie Monarch- Hilo; Iron Man- Kona
• Park Maintenance — Safety Initiatives
To ensure the safety of park patrons, as well as Park Maintenance personnel, District
Park Maintenance Supervisors collectively conducted a grand total of 468 weekly
safety inspections of their respective inventory of facilities during FY 2013-14. As
well, the Superintendent of Park Maintenance and the District Superintendent of West
Hawaii conducted numerous unannounced safety audits in all seven districts. During
all inspections, deficiencies in prescribed standard of cleanliness, sanitation, physical
facilities maintenance, and safety were noted and corrective action taken.
Emphasis was also placed on employee safety training. Each supervisor was
instructed to conduct a minimum of one training session per month. In total, the
Division collectively conducted 168+ safety training classes, covering a myriad of
HIOSH and site-specific safety topics.
162
PARKS & RECREATION
PARKS MAINTENANCE
Program Measures
Facilities Maintained:
FY 2013-14
Actual
FY 2014-15
Budget
FY 2015-16
Estimate
Beach Parks
39
38
39
Parks & Playgrounds
55
55
57 #2 and #3
Gyms & Recreation Centers
31
32
32
Swimming Pools
9
9
9
Tennis Facilities
20
20
20
Other Facilities
42
42
43 #4
Complaints Received
24
35
35
Beautification Projects
122
100
100
Work Orders Completed
2,329
2,500
2,500
Training Sessions
168
170
170
[#1] Kohanaiki BP and O'oma Beach Parks came online FY 2013-14
[#2] Mauna Kea Recreation AREA came online Summer of FY 2014-15
[#3] Pahoa District Park scheduled to come online fall of FY 2015-16
[#4] N. Kohala Senior Center came online FY 2013-14
Program Expenditures
FY 2013-14
Actual
FY 2014-15
Budget
FY 2015-16
Request
Number of Positions
146
153
153
Salaries and Wages
4,729,782.13
5,449,031
5,679,980
Operations
2,914,371.07
3,260,408
3,482,188
Equipment
82,787.58
237,050
19,050
Program Total
7,726,940.78
8,946,489
9,181,218
PARKS & RECREATION
PARKS MAINTENANCE
Personnel Position Summary
Position Title
FY 2013-14
FY 2014-15
FY 2015-16
Building & Grounds Utility Worker
Authorized
2
Authorized
Reguest
Building & Grounds Utility Worker - Tem
_
2
2
5
Building Maintenance Helper — Tem
2
_
2
Building Maintenance Worker
3
3
Building
BuildingMaintenance Worker- Tem
1
1
3-
3—
1
Building Repair and Maintenance Su ervisor
1
I
1
Ca enter -Cabinet Maker
2
2
Clerk II
1
1
2
Custodian/Groundskeeper I
4
1
Electrical Pump -Mechanical Electrician
2
6
1
5
1
Electronic Equipment Re airer
Equipment O erator I
-
1
1
1
1
I
Equipment O erator II
6
6
Equipment O erator II- Ternp
2
2
6
Laborer II
6
6
2
Laborer II- Tem
1
3
6
Lead Carpenter -Cabinet Maker
1
1
3
1
Lead Electronic Equipment Re airer
Lead Maintenance Electrician
1
Lead Plumber
1
t
1
Mechanical Repair Welding Supervisor
I
1
1
Mechanical Repairer- Tem
1
1
1
Mechanical Repairer -Welder
3
3
Park Bldg & Grounds Maintenance Supervisor
I
_
3
Park Caretaker I
53
58
58
Park Caretaker I — 2/5T
1
1
1
Park Caretaker I — 3/5T
1
1
1
Park Caretaker II
5
5
5
Park Caretaker III
1
1
1
Park Caretaker III — Tem
I
_
Park Construction & Maintenance —Supervisor
1
Park Facilities Refuse Collector
3
1
3
1
Park Maintenance Supervisor 1
1
2
3
Park Maintenance Supervisor II
3
3
2
Park Maintenance Supervisor III
1
1
3
1
Park Maintenance Supervisor IV
2
Park Maintenance Supervisor V
-
1
1
1
1
Parks District Superintendent
1
1
1
Plumber
2
2
2
Power Mower Operator
6
2
Power Mower Operator- Ternp
1
1
2
1
Senior Account Clerk
1
1
1
Storekeeper
1
1
1
164
PARKS & RECREATION
PARKS MAINTENANCE
Personnel Position Summary (continued)
Superintendent of Park Maintenance
1
1
1
Tractor Mower Operator
8
7
6
Tractor Mower Operator- Temp,
1
1
1
Tree Trimmer
3
3
2
Tree Trimmer — Temp
1
0
0
Tree Trimmer -Equipment Operator I1
1
1
1
Tree Trimmer -Heavy Truck Driver
1
1
1
Tree Trimming Crew Supervisor
1
1
1
Tree Trimming — Park Maintenance Supervisor
1
1
1
Total
146
153
153
[#5]Park Maintenance created and implemented a new 4 -person Floor and Fence Crew in FY 2014-15. All
carry the position description of Building and Grounds Utility Workers.
165
PARKS & RECREATION
RECREATION
Program Description
The Recreation Division plans, conducts, arranges or promotes organized recreation,
athletics, crafts and other leisure time activities for all age groups at recreation centers
and facilities throughout the County of Hawaii.
Program Objectives
1. Provide introductory instruction in all recreational facilities in at least four of the
following Athletic Activities (basketball, baseball, volleyball, track and field, tennis,
flag football, badminton) for children and adults, one or more in each respective
season (i.e. Fall — basketball; Winter — baseball and track/field; Spring — volleyball;
summer — tennis/Physical Fitness).
2. Provide at least eight arts and craft activities for children and adults in all recreational
facilities (i.e. Fall — Halloween/Thanksgiving/Christmas craft activities; Winter —
Valentines/St. Patrick/Easter activities; Multi -media crafts etc.).
3. Maintain a safe facility, free of hazards for all activities, patrons and employees by
conducting daily safety inspections and remitting work orders as necessary to correct
unsafe conditions. A comprehensive safety inspection to be conducted on a semi-
annual basis.
4. Plan, organize and implement a minimum of two district -wide events in each
respective district that is responsive to the respective community's needs and interests
(i.e. Hilo District — The Biggest Easter Egg Celebration; Hamakua District —
Hamakua Fun Day; etc.).
5. Develop a minimum of six partnerships with other recreation providers as well as
community organizations to maximize service and activities to the public (i.e.
summer camping program in partnership with the YMCA).
6. Plan, organize and implement a minimum of two Island wide special events. (i.e.
keiki triathlon, age group and exponent track meets, winter basketball tournament,
etc.)
166
PARKS & RECREATION
RECREATION
Program Highlights
2013 OHANA SHORELINE FISHING TOURNAMENT:
Our O`hana Shoreline Fishing Tournament continues to be an outstanding program
bringing families of all age groups together doing one of Hawai`i's favorite activity,
shoreline fishing. We had more than 350 participants registered for this tournament. The
start of the three day tournament was Friday, August 16th, culminating with the weigh-in
and awarding of prizes at the Honoka`a Gymnasium on Sunday, August 18th, from 12:00
noon to 1:30 p.m. Donations for the prizes were received from businesses throughout
Hawaii and the mainland, and other prizes were purchased with the registration fees
collected.
INAUGURAL JIMMY YAGI SUMMER HOOPS BASKETBALL CAMP:
Named in honor of the former University of Hawaii at Hilo basketball coach who helped
guide the Vulcans Hawaii Basketball School for 37 years, Stanley Costales Waiakea Uka
Gym Basketball Clinic for 13 years, and other numerous clinics in Hilo and island wide.
This basketball hoops camp for boys and girls ages 9 to 17 years old, was held July 31
thru August 3, 2013 at the Afook-Chinen Civic Auditorium and Pana'ewa Play Courts.
Lead clinician Bill O'Rear, former UHH star and present Hall of Fame inductee with
other guest clinicians helped coach the 136 participants of the four day basketball hoops
camp.
CANDYLAND IN WEST HAWAII:
On October 31, 2013, a non-traditional Halloween event was held at the Kailua Park
where approximately 6,000 youngsters, parents and other family members were in
attendance. This popular annual event is co-sponsored with Solid Rock Ministries along
with our West Hawaii staff.
HALLOWEEN PROGRAM AT THE PRINCE KUHIO PLAZA:
In partnership with the Prince Kuhio Plaza, Mall Merchants, Hilo High School and
Waiakea High School Key Clubs, a safe and fun Halloween program was provided to
over 800 youths, 12 years old and under at the Plaza on Saturday, October 26, 2013.
Activities included a costume parade, picture taking, arts & crafts activities, Halloween
coloring contest, carnival games, etc. The highlight of the night for the children was the
"Trick -or -Treat" to various mall merchants for candies and treats.
2nd KEIKI TRIATHLON:
The 2° annual Keiki Triathlon was held in conjunction with the Mayor's Health Fest at
Maka`eo Park (Old Kona Airport) in Kailua-Kona on October 19, 2013. Boys and girls in
three different age groups, 9-10, 11-12 and 13-14 years old participated in three events
just like an actual marathon, swimming at KCAC pool, bicycling and running.
167
PARKS & RECREATION
RECREATION
Program Highlights (continued)
33rd ANNUAL WINTER BASKETBALL CLASSIC & KEVIN KAI`EA PAVEL
SKILLS CHALLENGE:
In partnership with the Hawaii Isle Police Activities League (HI -PAL) the 33`d Annual
Winter Basketball Classic was held on December 26-29, 2013, at various East Hawaii
gyms with participating teams from this island and throughout the state. This tournament
was open to all boys & girls, ages 6-14 years old, with seven youth team categories,
including an 8 years & under category. The Kevin Kai`ea Pavel Skills Challenge and
dinner banquet was held at the Afook-Chinen Civic Auditorium.
TRACK & FIELD:
The Age Group Track meet was held on February 8, 2014, and the Exponent Track Meet
was held on February 22, 2014. Both of these meets were held simultaneously at the
Kea`au and Konawaena High School track ovals on both of these dates. The exponent
meet which is a little different from the age group meet allows a child with a smaller
physical stature of a certain age an opportunity to compete against other participants with
similar physical stature. Combined there were over 1,000 youngsters participating in each
meet for East and West Hawaii . Medals were given to all 1St — 3`d place winners in both
the Age Group and Exponent track and field events.
HERSHEY TRACK & FIELD:
The 2014 Hershey track and field meet was held in West Hawaii on March 8, 2014, at
the Konawaena High School Track Oval. We had a total of 200 participants taking part in
this event. Sponsoring this annual event is the Hershey Corporation, National and
Recreation Park Association, Hawaii Recreation and Park Society, and Mauna Loa
Macadamia Nut Corporation. Award ribbons were awarded to all participants that placed
from 1St -8th place. One of our local youth Taylor Sullivan was selected to join the
regional team and was able to compete in Hershey, Pennsylvania for the National Meet.
She was selected from among 450 other participants to receive the annual Hershey
$2,000 scholarship award for college, the first time in nearly four decades that the
scholarship went to a Hawaii participant.
168
PARKS & RECREATION
RECREATION
Program Highlights (continued)
21St ANNUAL BIGGEST EASTER EGG HUNT:
The 21 St Annual Biggest Easter Egg Hunt was held on Friday, April 18, 2014, at the
Ho'olulu Complex Wong Stadium with over a thousand people of all ages in attendance.
Helping the Hilo District Recreation staff with the success of this annual event were our
co-sponsors the Hilo Jaycees, Hilo High and Waiakea High School Key Clubs, Hilo
Intermediate and Waiakea Intermediate Builders Clubs, Hawai'i County Police and Fire
Departments, County Prosecutor's Office, East Hawaii Kiwanis, and Men of Pa'a.
The Easter egg hunt was open to children ages 3-4 years old and 5-12 years old. Inside
the thousands of plastic eggs scattered throughout the grassy field were candies or prizes.
Keiki Special Events included picture taking with the Easter Bunny, milk drinking and
ice cream eating contests, egg fights, keiki I.D. and Easter crafts.
Program Measures
Program/Events
FY 2013-14
Countywide
Participants
Actual
FY 2014-15
Countywide
Participants
Budget
FY 2015-16
Countywide
Participants
Estimate
Instructional Sports Program (Baseball, Softball,
Basketball, Floor Hockey, Pickle Ball, Volleyball,
Tennis, Track & Field, Croquette)
1,959,242
1,758,000
1,988,000
Arts & Crafts
32,353
40,000
33,000
Organized P&R Sports Games/Clinics (Baseball,
Basketball, Volleyball)
900,982
817,500
900,000
Music and Dance
79,293
90,000
85,000
Drama, Storytelling, Puppetry
14,502
19,000
16,000
Physical Fitness/Aerobic for Tots to Senior Citizens
201,201
218,600
205,000
Outdoor/Nature Activities/Hiking Programs
22,839
47,000
25,000
Special Events*
144,671
300,000
148,000
TOTAL
3,355,083
3,290,100
3,400,000
Persons Utilizing Facilities — Total
3,446,055
3,300,000
3,500,000
169
PARKS & RECREATION
RECREATION
Program Expenditures
Personnel Position Summary
Position Title
FY 2013-14
Actual
FY 2014-15
Budget
FY 2015-16
Request
Number of Positions
45
45
46
Salaries and Wages
1,814,849.38
2,005,403
2,060,277
Operations
678,412.54
929,615
851,911
Equipment
66,834.54
10,500
100
Program Total
2,560,096.46
2,945,518
2,912,288
Personnel Position Summary
Position Title
FY 2013-14
Authorized
FY 2014-15
Authorized
FY 2015-16
Request
Clerk II
1
1
1
Clerk III
1
1
1
Recreation Administrator
1
1
1
Recreation Director II
23
22
22
Recreation Director II — 1/2T
1
1
1
Recreation Director IV
4
4
4
Recreation Specialist II
2
2
2
Recreation Technician 11
2
3
3
Recreation Technician II —
1/2T
3
3
3
Recreation Technician III
1
2
2
Recreation Technician III
— 1/2T
3
3
3
Recreation Technician III
— 2/5T
1
1
1
Recreation Technician III
— 3/4T
1
1
1
Senior Account Clerk
1
I
1
Total
45
46
46
170
PARKS & RECREATION
SUMMER AND INTER -SESSION PROGRAM
Program Description
The Summer and Inter -Session Program provides for the County of Hawai`i's elementary
school children, a five to six week, diversified recreational program, including team
sports, games, arts and crafts, drama, music, dance, etc. highlighted with excursions and
enrichment activities.
Program Objectives
1. Conduct a minimum of 20 Summer Fun programs island -wide.
2. Continue to conduct longer programs hours at majority of the sites.
3. Work in partnership with the Department of Education Child Nutrition Program and
vendors with county meal contracts to sponsor free lunch programs for all summer
fun sites that qualify and meet the requirements for this program.
4. Supplement the regular Summer Fun program with various enrichment -type programs
for those willing to pay the higher fee:
• Develop and implement a teen -scene program at the Pu`u`eo Community Center
in East Hawaii, teaching life's skills with emphasis on leadership training. This
will run for six weeks from 8 a.m. to 3 p.m., targeting teens 12 — 17 years old.
5. Develop a minimum of two Winter Intersession programs island -wide.
6. Integrate children with disabilities into the summer and inter -session programs
wherever possible, through the assistance of the Recreation Specialist II.
171
PARKS & RECREATION
SUMMER AND INTER -SESSION PROGRAM
Program Highlights
WINTER INTERSESSION PROGRAM:
During the two week Department of Education Winter Break from December 23, 2013 -
January 3, 2014, we had two sites in the Hilo District that offered programs from 8:00 am
- 3:00 pm. The two sites that offered the program were the Stanley Costales Waiakea Uka
Gym with 30 children and Wainaku Gym with 22 children.
Other sites throughout the island adjusted their work hours to better service the children
in their communities instead of having a structured program.
SUMMER FUN PROGRAM:
The 2014 Summer Fun program was a six week program from June 9 thru July 18, 2014,
and offered a variety of fun -filled activities and excursions to beaches, movies, etc. for
the children. This year we had a total of 23 sites offering the Summer Fun program island
wide with 1,332 children registered. Andrews Gym and Stanley Costales Waiakea Uka
Gym offered 8:00 am - 5:00 pm programs both of which reached their maximum
enrollment limit of children. All other sites offered summer programs from 8:00 am -
3:00 pm or 8:00 am - 2:00 pm.
A total of 18 Summer Fun sites qualified for the USDA Summer Food Service lunch
program with a total of 14,787 lunches served. The lunches were provided by vendor
Kona Pacific Public Charter School for West Hawaii and vendor HCEOC for East
Hawai' i.
172
PARKS & RECREATION
SUMMER AND INTER -SESSION PROGRAM
Program Measures
PROJECTED SITES/POTENTIAL ENROLLMENT INCLUDING SUMMER/INTER-
SESSION/AFTERNOON PROGRAMS
Districts
FY 2013-14 FY 2014-15
Actual Budget
FY 2015-16
Estimate
Persons Served — Summer Fun/Intersession
1,870 2,050
2,050
PROJECTED SITES/POTENTIAL ENROLLMENT INCLUDING SUMMER/INTER-
SESSION/AFTERNOON PROGRAMS
Districts
Regular
Summer
Fun
Sites
Enrich-
ment
Prog
Summer Teen
Fun Prog
Acad
Aquatic
Enrich-
ment
Prog
After-
noon
Prog
Leader
ship
Camp
Special Inter-
Events Sessions
Total
Sites
Total
Children
Hilo
6
2
1
1
2
12
825
Puna/Ka`u
6
-
-
6
225
Hamakua
4
4
265
N/S Kona
3
-
3
485
N/S Kohala
3
-
-
3
250
TOTAL
22
2
1
1
2
28
2,050
Program Expenditures
FY 2013-14
Actual
FY 2014-15
Budget
FY 2015-16
Re uest
Salaries and Wages* 174,002.20
242,185
242,185
Operations 163,427.90
300,000
300,000
Program Total 337,430.10
542,185
542,185
* Salaries and Wages for seasonally contracted employees. Personnel Position Summary not available.
173
PARKS & RECREATION
HO'OLULU PARK COMPLEX
Program Description
The Ho`olulu Complex assures the safe, sanitary and efficient use of all facilities at the
Ho`olulu Complex (Dr. Francis F. C. Wong Stadium, Afook-Chinen Civic Auditorium,
Edith Kanaka'ole Multi -Purpose Stadium, Walter Victor Baseball Complex, Aunty Sally
Kaleohano's Luau Hale, Butler Building and Hilo Drag Strip).
Maximizing the use of all facilities by servicing everyone in an equitable and fair
manner, and through careful scheduling and accommodating of:
1. Public requests for private parties and sports activities.
2. Professional or non-profit agencies that promote East Hawaii or island -wide events.
3. School activities and sporting events.
4. Agencies that promote activities for statewide, national or international participants.
5. County and department functions.
Program Objectives
1. Provide clean, safe and well-maintained facilities:
a. Close each facility once per year for general clean up and minor repairs.
b. Pressure wash each facility semi-annually.
c. Check on safety hazards daily.
d. Clean and sanitize facilities before and after events.
e. Work with Safety Committee to have courtesy safety inspection annually.
2. Provide a well -manicured playing surface at all ballfields (Wong Stadium and Walter
Victor Baseball Complex):
a. Mow lawn weekly, weather permitting.
b. Close each ballfield at least one week annually for field renovations.
c. Fertilize ballfields annually.
3. Provide training for staff:
a. Conduct safety talks on different topics every month.
b. Retrain employees on equipment use semi-annually.
c. Have supervisors conduct equipment maintenance training and have equipment
maintained weekly.
d. Provide refresher course on Material Safety Data Sheet annually.
174
PARKS & RECREATION
HO'OLULU PARK COMPLEX
Program Objectives (continued)
4. Enforce rules and educate sponsors:
a. Comply with Federal ADA, State OSHA, County, Department and Complex rules
and regulations.
b. Revise rules annually.
c. Distribute rules with all applications.
5. Work with Hilo Jaycees, Lehua Jaycees, Intake Service, schools and community
groups for improvements to the Ho`olulu Complex:
a. Complete one major improvement project.
b. Do beautification/landscaping project for each facility annually.
6. Maximize use of all facilities within the Ho`olulu Complex by accommodating an
estimated 2,400 activities annually.
Program Highlights
MODERN AMERICAN CIRCUS:
The Modern American Circus came to Hilo on October 25-27, 2013 providing family
entertainment that included a climbing wall, jumping castle, carnival games, and food.
• The following are other major events held at the Ho`olulu Complex:
51St Annual Merrie Monarch Festival
Merrie Monarch Keiki Hula Festival
Hawaii County Fair — Hilo Jaycees
Relay for Life — American Cancer Society
Walk for Life — National Multiple Sclerosis Society
High School and UHH/HCC Commencements
High School (BIIF) Football, Basketball, Softball, & Baseball Games & Playoffs
State Pony League Baseball Tournament
State Pop Warner Football Championships
Haili Invitational Volleyball Tournament
HI -PAL Winter Basketball Classic
P&R Poi Pounder Baseball Tournament
Hilo Slack Key Music Festival
Mixed Martial Arts events
Roller Derbies
Boy Scout Makahiki
Plant Shows & Sales
Christmas Craft Fairs
175
PARKS & RECREATION
HO'OLULU PARK COMPLEX
Program Highlights (continued)
The Ho`olulu Complex accommodated many more activities and events on a daily
basis and was heavily used on weekends.
Program Measures
Program Expenditures
FY 2013-14
Actual
FY 2014-15
Budget
FY 2015-16
Estimate
Persons Served — Aggregate Total
748,300
720,000
688,000
Activities Accommodated:
3,825
4,700
4,200
Afook-Chinen Auditorium & Butler Building:
378,649.80
381,190
380,790
Revenue Making
134
200
200
No Revenues
83
70
70
Kanakaole Multi -Purpose Stadium:
Revenue Making
1,432
2,000
1,520
No Revenues
116
150
125
Wong & Victor Stadiums:
Revenue Making
313
310
310
No Revenues
1,168
1,300
1,300
Seven Seas Luau House:
Revenue Making
146
240
240
No Revenues
288
270
270
Hilo Drag Strip
Revenue Making
56
35
35
No Revenues
89
130
130
Program Expenditures
176
FY 2013-14
Actual
FY 2014-15
Budget
FY 2015-16
Request
Number of Positions
17
17
17
Salaries and Wages
556,003.97
637,027
656,623
Operations
378,649.80
381,190
380,790
Equipment
26,362.95
35,500
2,200
Program Total
961,016.72
1,053,717
1,039,613
176
PARKS & RECREATION
HO'OLULU PARK COMPLEX
Personnel Position Summary
Position Title
FY 2013-14
Authorized
FY 2014-15
Authorized
FY 2015-16
Request
Account Clerk
1
1
1
Building Maintenance Worker
1
1
1
Facilities Maintenance and Service Worker I
10
10
10
Facilities Maintenance and Service Worker II
3
3
3
Ho`olulu Complex Maintenance Supervisor
1
1
1
Recreation Specialist II
1
1
1
Total
17
17
17
177
PARKS & RECREATION
AQUATICS
Program Description
The Aquatics Section develops and initiates water safety operations and programs
utilizing training and education of all Aquatic staff. Aquatics promotes water safety to the
public by conducting American Red Cross classes in Swimming, Lifeguarding, CPR,
AED, First Aid and Basic Water Rescue. It conducts swim competitions for beginners
(Novice program) and advanced (open water competitions) swimmers.
Aquatics maintains safety services and initiates preventative actions, progressively
implementing advanced safety equipment and strategies to meet our goals and act as a
resource and consultant on matters relating to water safety on the Island of Hawaii.
Program Objectives
1. Provide services at our nine pool facilities with at least two lifeguards on duty daily at
Kona Community Aquatics Center (KCAC), Pahoa Pool, and Sparky Kawamoto
Swim Stadium. Honoka`a, Laupahoehoe, Kohala, Pahala and Konawaena will have at
least one lifeguard on duty seven days a week. NAS pool will have at least one swim
instructor/ lifeguard on duty Monday through Friday.
2. Maintain safe and clean facilities, free of hazards for all activities, patrons and
employees by maintaining acceptable pool chemical levels, conducting daily safety
inspections and remitting work orders as necessary to correct unsafe conditions. A
comprehensive safety inspection to be conducted on a semi-annual basis.
3. Offer recreational and lap swimming for approximately 850,000 patrons. Offer Learn
to Swim and other water related courses to approximately 3,000 patrons and at least
eight weeks of Learn to Swim lessons in the summer at all pools.
4. Develop and distribute a quarterly brochure of County of Hawaii pool facilities
highlighting recreational and adult lap swimming hours as well as water aerobics,
swim lessons, special events, activities and programs.
5. Conduct one American Red Cross Lifeguarding/ First Aid/CPR/AED class at each of
our nine pool facilities during the fiscal year.
6. Plan, promote and coordinate five Novice Swim meets serving approximately 350
participants during the August through October 2013 season.
7. Sponsor one open water swim competition.
8. Promote workplace safety for all staff by providing personal protective equipment
and safety training on an ongoing basis.
9. Conduct American Red Cross blood borne pathogens training on an annual basis in
January or February for the entire division.
10. Develop at least two partnerships with swimming clubs to encourage competitive
swimming throughout the island.
178
PARKS & RECREATION
AQUATICS
Program Highlights
LEARN TO SWIM (LTS)
The Aquatics section held the last two sessions of Learn to Swim (LTS) at eight pools
around the island. Unfortunately, Pahoa pool was under major renovations and did not
have LTS. Session C was from July 1-12 and Session D from July 15-16. We had a total
of 536 participants for the last two sessions, each session being two weeks long.
Breakdown by pool of LTS participants as submitted on the ARC course records:
Honoka'a -14 Kawamoto — 51 Kohala — 83 KCAC — 46
Konawaena — 103 Laupahoehoe — 65 NAS — 154 Pahala — 20
27TH ANNUAL RICHARDSON ROUGHWATER SWIM
The 27th Annual Richardson Roughwater Swim was held on July 28, 2013. We had a
total of 125 swimmers (113 adults, 12 keiki). The threat of tropical storm Flossie may
have prevented some swimmers from coming to the race, however, the weather was
perfect with calm seas and sunny skies. We had about 30 volunteers to help with
everything from check-in, to recording to water safety and more. Most of these
volunteers come back every year and without them this race would not be possible.
NOVICE SWIM SEASON
The novice swim season started on August 12, 2013. We had a total of 309 swimmers
from all nine pools. Pahoa held their registration on August 28, 2013, due pool
renovations not being completed prior to the start of the season and only missed one
meet. The first meet was held in Kona on August 24, 2013 at KCAC. The Novice Swim
Championships were held at Pahoa Pool on October 26, 2013.
RE -OPENING OF THE PAHOA POOL
After months of renovations the Pahoa Pool was re -opened on August 26, 2013. The
Puna community was thrilled to have their pool back in operation. Attendance
skyrocketed and our staff was a little overwhelmed at first, but as always with help from
our Recreation Specialist Terry Miura we survived. With the pool renovations complete,
we noticed less closures compared to the past. Pool closures are still a problem for some
of our other pools. With the new equipment in place the pool is running very efficiently.
179
PARKS & RECREATION
AQUATICS
Program Highlights (Continued)
GET THE DRIFT & BAG IT
Get the Drift & Bag It campaign started on September 21, 2013 and ran through October,
2013. Our Recreation Specialist Terry Miura started by sending out information and
signup flyers to groups and schools. Once the groups and sites were identified, she
prepared the trash bags, gloves, data cards and clean-up information for them. A total of
889 volunteers picked up over 4,312 of marine debris at about 26 sites around Hawai'i
Island.
IN-SERVICE TRAINING FOR WATER AEROBICS
Water aerobics in-service training was held on October 17, 2013. Sr. Lifeguard from
Pahala Pool, Alejandra Flores instructed the training. Alex provided training material and
information she learned as a water aerobics instructor on the mainland. All Sr. Lifeguards
received the Aquatic Fitness Professional Manual and DVD's to help them with their
programs. Staff got to practice the new exercises and terminology. We believe that this
workshop will help our staff in providing a more structured program that will be
beneficial to all participants.
180
PARKS & RECREATION
AQUATICS
Program Measures
181
FY 2013-14
Actual
FY 2014-15
Budget
FY 2015-16
Estimate
Swimming Pools
9
9
9
Persons Served at Pools
845,561
850,000
850,000
Novice Meets/Participants
5/309
5/350
5/400
Learn to Swim (participants)
1,085
2,600
2,000
Classes at Richardson Ocean Park (participants)
1,985
2,700
2,700
181
PARKS & RECREATION
AQUATICS
Pool Attendance
Location
Total Count
2011-12
Total Count
2012-13
Total Count
2013-14
Honoka`a
36,551
29,170
22,823
Kawamoto
137,267
147,149
186,226
Kohala
29,808
41,953
32,687
Konawaena
38,029
46,446
49,246
Lau ahoehoe
25,469
38,860
40,974
NAS *
39,033
61,798
55,238
Pahala
24,038
21,862
15,754
Pahoa
142,810
69,684
136,241
Kona Community Aquatic Center
299,287
307,764
306,372
Total
772,292
764,686
845,561
* Pool closed on weekends
Program Expenditures
Personnel Position Summary
Position Title
FY 2013-14
Actual
FY 2014-15
Budget
FY 2015-16
Request
Number of Positions
52
52
51
Salaries and Wages
1,276,484.43
1,417,055
1,418,539
Operations
956,496.65
1,040,477
1,040,477
Equipment
9,706.30
8,200
8,200
Program Total
2,242,687.38
2,465,732
2,467,216
Personnel Position Summary
Position Title
FY 2013-14
Authorized
FY 2014-15
Authorized
FY 2015-16
Request
Account Clerk
1
1
Aquatic Pool Manager
1
1
I
Pool Lifeguard
13
12
13
Pool Lifeguard 1/2T
3
4
4
Pool Lifeguard 1/2T Temp
6
6
6
Pool Lifeguard 3/5T
5
5
5
Recreation Specialist I
1
1
1
Senior Pool Lifeguard
9
9
9
Swimming Instructor
1
1
-
Swimming Instructor 1/2T Temp
1
3
3
Swimming Instructor Temp
5
3
3
Swimming Pool Custodian
3
3
3
Swimming Pool Custodian 1/2T
3
3
3
Total
1 52
52
51
182
PARKS & RECREATION
CULTURE & EDUCATION
Program Description
The Culture & Community Arts Section promotes, perpetuates and encourages activities
and programs in culture, art, history and the humanities.
Program Objectives
1. Provide 97 workshops and classroom instructions in various disciplines, music,
dance, drama, arts, crafts, and natural sciences at established sites Countywide.
2. Develop and conduct at least one Cultural/Community event per quarter to preserve
ethnic traditions and heritage, encourage craftsmanship and cottage industry.
3. Market programs by securing community involvement and financial support through
six partnerships/sponsorships.
4. Advertise and promote the Cultural & Community Arts programs and activities
through our quarterly "Arts Visions" newsletter and media such as radio, television,
periodicals and newspapers.
Program Highlights
1. Fourth of July Fest- Blast 2013
2. First Pau Hana Pa'ina Event
3. 2013 Queen Lili'uokalani Festival
4. East Hawaii Mayor's Health Fest 2013
5. Peace Festival 2013
6. Merrie Monarch Keiki Hula Competition
7. Moku O Keawe International Hula Festival
8. Christmas Wreath Exhibition at Aupuni Center
9. "The Magic of Christmas" Festivities
10. 2013 Waimea Cherry Blossom Heritage Festival
11. Chinese New Year's Celebration 2014 Contest
183
PARKS & RECREATION
CULTURE & EDUCATION
Program Measures
Program Expenditures
FY 2013-14
Actual
FY 2014-15
Budget
FY 2015-16
Estimate
Classes/Workshops (Countywide)
145
97
97
East Hawaii
132
55
55
West Hawaii
13
42
42
Participants in Classes/Workshops (Countywide)
1290
1400
1400
East Hawaii
1147
810
810
West Hawaii
143
590
590
Total Participants Served Countywide
70250
16000
16000
East Hawaii
45188
9700
9700
West Hawaii
25062
6300
6300
Number of Festivals/Major Events
10
8
8
Program Expenditures
Personnel Position Summary
Position Title
FY 2013-14
Actual
FY 2014-15
Budget
FY 2015-16
Request
Number of Positions
3
3
3
Salaries and Wages
180,863.47
200,205
201,952
Operations
96,280.79
89,315
89,315
Equipment
1,928.16
50
50
Program Total
1 279,072.42
289,570
291,317
Personnel Position Summary
Position Title
FY 2013-14
Authorized
FY 2014-15
Authorized
FY 2015-16
Request
Culture and Education Administrator
1
1
1
Culture and Education Technician
1
1
1
Recreation Specialist I
I
1
1
Total
1 3
3
3
184
PARKS & RECREATION
ELDERLY ACTIVITIES
Program Description
EAD Administration
The Elderly Activities Division's (EAD) Administration oversees six programs: RSVP,
Coordinated Services, Senior Employment, Nutrition, Recreation and Special Programs.
The Division provides comprehensive and coordinated services for older individuals,
which promote maximum independence, optimum health, personal dignity and self -
enrichment. EAD staff offers older adults 55 years and older many educational and
recreational choices, various opportunities and services to enhance their quality of life,
such as employment, volunteer opportunities, transportation, escort, information and
assistance, in-home services (chore, personal care), recreational activities, congregate
meals and home -delivered meals and island -wide, statewide, national and international
activities (Kupuna Hula, bowling, softball, health fair, etc.).
EAD Recreation
The Elderly Recreation Services (ERS) provides comprehensive recreational,
educational, health related and leisure activities for older adults 55 years and older, which
promote maximum independence, optimum health, personal dignity and self -enrichment.
ERS staff provide and promote active and passive recreational, cultural, leisure
opportunities, special interest programs, island -wide, statewide events which help to
maintain independence, quality of life and dignity to older adults. Services are provided
by four program directors to provide recreational services at 25 senior centers (island -
wide), including district wide activities and recreational, educational, and health-related
classes.
EAD Special Programs
The Special Programs branch provides individuals 55 years and older with a variety of
special events such as recreational, sports (golf, softball), health (Wellness fair), leisure
time, performing arts (Kupuna Hula), and other support services countywide, as well as
senior participating in state/national/international events.
185
PARKS & RECREATION
ELDERLY ACTIVITIES
Program Objectives
EAD Administration
The division will provide and/or facilitate a wide array of services and opportunities and
evaluate the quality of services provided by:
Coordinating a service delivery system that addresses the needs and interests of older
adults by providing comprehensive and coordinated services, represented by the
division's six major programs, for over 9,909 seniors annually and conducting an
annual evaluation on each program.
The division will pursue the help from persons and groups to improve and maintain P&R
facilities and enhance programs/services/activities by:
2. Maintaining the EAD Advisory Council made up of representatives from the 25
senior citizen clubs, 15 nutrition sites and the RSVP Advisory Council by conducting
at least one general meeting in January and six district meetings in July of each fiscal
year servicing 40 presidents/chairpersons island -wide.
The division will provide regular facilities and safety inspections and training for staff
by:
3. Maintaining an EAD Safety Committee with at least one representative of each
program meeting quarterly to enforce safety procedures, improve unsafe conditions
affecting staff and seniors and give feedback to the department safety committee, as
needed, and conduct a safety on-site evaluation semi-annually (January and July) of
32 senior center facilities and conduct safety evaluations/training for 50 EAD staff by
June 30, 2015.
In order to keep the public informed of its activities the division will:
4. Produce at least one "Video Highlights" of the division's activities annually.
Maintain the division's Kupuna News magazine by providing information on all EAD
program activities and printing at least 3,300 copies for distribution to over 200
organizations three times annually.
186
PARKS & RECREATION
ELDERLY ACTIVITIES
Program Objectives (continued)
EAD Recreation
1. Provide and promote active and passive recreational, cultural and leisure
opportunities to 2,500 unduplicated individuals 55 years and older at 25 senior
centers island -wide by June 30, 2015.
2. Serve 2,000 older adults in recreational, educational, health-related and cultural
classes at 25 senior centers by June 30, 2015.
3. Provide at least ten district wide activities for a total of 1,500 older adults in
Puna/Ka`u, North and South Hilo, North and South Kona, North and South Kohala,
and Hamakua by June 30, 2015.
EAD Special Program
1. Provide at least five countywide/state/national/international events for 1,850 older
adults by June 30, 2015.
2. Serve a total of 750 older adults in at least three countywide special events and serve
800 older adults in one statewide event by June 30, 2015.
3. Provide one cultural event for 300 older individuals on a county/state/international
level that will attract a total of 1,200 attendees by June 30, 2015.
Program Highlights
• Three RSVP recognition luncheons in Hilo and Kona honoring over 1,406
volunteers, logging 110,649 hours island -wide along with the 158 volunteer
stations.
• Hawai'i State Senior Karaoke Revue with 275 people and 33 singers
attended/participated at the Sangha Hall in Hilo.
• The Big Island Senior Golf Tournament, sponsored by Big Island Candies,
with 144 golfers participated.
• Big Island Senior Stars Talent Show showcased talented seniors from around
the island, with 320 seniors in attendance.
• Acquired the Kohala Judiciary Courthouse to utilize for the seniors and
establish a community center for rental.
• Scheduled a wide variety of classes (educational, recreational, cultural and
health) island -wide for over 3,506 seniors yearly.
• CSE staff completed 2,206 referrals for seniors who needed services/benefits
such as, supplemental security income, Medicare, Medicaid, tax assistance,
food stamps, transportation, etc.
• CSE staff provided 5,576 chore service hours to the qualified seniors.
187
PARKS & RECREATION
ELDERLY ACTIVITIES
• Arranged seven EAD Senior Advisory Council meetings in January & July for
40 club presidents and representatives along with EAD staff to discuss senior
activities/services/concerns
• 56 individuals with disabilities under 60 years were provided transportation
services island -wide and accomplished 1,346 trips.
• Scheduled the 2014 Kupuna Softball League games and County tournaments
with over 425 players and 25 teams participating. Teams also participated in
the 38th Annual State Tournament in Oahu and the Mayors Cup in Kailua-
Kona with 532 players.
• Coordinated the 31St Annual Kupuna Hula Festival which involved a total of
participants, 19 halau, 338 performers and a crowd of over 1,200 during the
two-day event in Kona at the Sheraton Kona Resort & Spa at Keauhou Bay,
September 11 - 12, 2013.
• The FHB Primetime Wellness Fair was held on October 4, 2013 at the
Sheraton Kona Resort & Spa at Keauhou Bay that offered 44 health
information and services with 534 in attendance.
• The RSVP program supported four successful Blood Bank Community
Drives. Two in East Hawaii and two in West Hawaii.
• Elderly Recreation Program's nine district events serving 1,617 seniors
• Fresh Produce Distribution Project served over 1,600 qualified seniors island -
wide at over 20 sites
• Coordinated the 2013 InstructorNolunteer Appreciation Christmas Luncheon
with over 295 seniors in attendance at Aunty Sally's to honor the instructors
and volunteers at Kamana, Kea`au and Pomaikai Senior Center.
• Three of the RSVP staff retired in December.
• CSE acquired four new 9 passenger wheelchair lift vans. One funded by the
CDBG grant and three HCOA.
• CSE acquired two MV -1 accessible vehicles.
• The issuance of 1,165 senior identification cards.
• Provided 1,164 seniors transportation services by the CSE staff and
completing 40,138 trips
• Staff provided emergency assistance by calling 911 for 22 clients.
• Coordinated the Big Island Senior Stars Talent Show was held on April 11,
2014 in Kona with 320 seniors in attendance.
• Coordinated the 13th Annual Big Island Line Dance Round -up held on June 6,
2014 at the Afook-Chinen Auditorium with 242 participants.
• During the period of February — April, CSE staff assisted over 600 seniors
with transportation and/or scheduled seniors for free Senior Tax Assistance.
188
PARKS & RECREATION
ELDERLY ACTIVITIES
Program Measures
EAD Recreation
FY 2013-14
Actual
FY 2014-15
Budget
FY 2015-16
Estimate
Unduplicated Number of Older Adults Serviced:
25
25
25
RSVP
1,406
1,120
1,120
Coordinated Services
3,774
3,500
3,500
Nutrition
1,073
900
900
Senior Employment
39
39
39
Elderly Recreation
3,420
2,500
2,500
Special Programs
1,973
1,850
1,850
EAD Recreation
EAD Special Programs
FY 2013-14
Actual
FY 2014-15
Budget
FY 2015-16
Estimate
No. of Senior Centers
25
25
25
No. of Unduplicated Elderly at Senior Ctrs (Classes)
3,420
2,500
2,500
EAD Special Programs
189
FY 2013-14
Actual
FY 2014-15
Budget
FY 2015-16
Estimate
Total Number of Participants Served:
1,973
1,850
1,850
Total Number of Events:
4
5
5
County -wide Events:
Number of Events:
3
3
3
Number of Participants:
1,103
750
750
Big Island Senior Golf Tournament
144
100
100
Hawaii Kupuna Softball League & Tournament
425
350
350
West Hawaii Wellness Fair
534
300
300
Senior Olympics
0
0
0
State/National/International Events:
Number of Events:
2
2
2
Number of Participants:
870
1,100
1,100
State Senior Softball Tournament
532
800
800
Hawaii Kupuna Hula Festival
(# of Performers)
338
300
300
Hawaii Kupuna Hula Festival
(# of Attendees — 2 nights)
1,200
1,200
1,200
189
PARKS & RECREATION
ELDERLY ACTIVITIES
Program Expenditures
Personnel Position Summary
Position Title
FY 2013-14
Actual
FY 2014-15
Budget
FY 2015-16
Request
Number of Positions
9
11
11
Salaries and Wages
321,425.52
341,222
336.352
Operations
194,648.69
229,865
239,065
Equipment
36,065.51
2,230
17,555
Program Total
552,139.72
573,337
592,972
Personnel Position Summary
Position Title
FY 2013-14
Authorized
FY 2014-15
Authorized
FY 2015-16
Request
Account Clerk
1
1
1
Elderly Activities Operations Director
1
1
1
Program Director II (Older Adults)
3
3
3
Program Director III (Older Adults)
1
1
1
Program Director IV (Older Adults)
1
1
1
Recreation Aid
-
1
1
Recreation Technician I
1
-
-
Recreation Technician II
-
2
2
Student Helper I
1
1
1
Total
9
11
11
190
PARKS & RECREATION
PANA'EWA RECREATIONAL COMPLEX
Program Description
The Pana`ewa Recreational Complex is comprised of two facilities. Pana`ewa Rainforest
Zoo and Gardens and Pana`ewa Equestrian Center together provide varied recreational
opportunities that are open to the public.
Pana`ewa Rainforest Zoo
The Pana`ewa Rainforest Zoo and Gardens is the only natural rainforest zoo in the United
States. This provides the unique opportunity to exhibit various species in a natural
rainforest environment. An abundance of flora enhances the animal experience and
transforms the zoo into a diverse botanical park. Pana`ewa Rainforest Zoo and Gardens
provides a welcome form of alternate recreation and education for all ages to enjoy. The
zoo is open to the public every day from 9:00 a.m. to 4:00 p.m., 7 days a week and is
only closed on Christmas and New Year's Day. There is currently no admission charge.
Modern zoos strive to provide and promote a theme of conservation through education
and recreational activities. Conservation of world wildlife and rainforests will affect
many future generations. Continuing education and awareness is vital for preserving our
natural resources for the future, and the zoo affords the perfect opportunity to combine
this education through enhanced recreation.
Our program is achieved by meeting Federal USDA Animal Welfare Act regulatory
standards and requirements to maintain Federal licensure, and acquisition of State and
Federal permits necessary to import, transport and house restricted animals. Volunteers
and community involvement is vital to the program's success and future expansion.
Friends of the Pana`ewa Zoo (FOZ) is the 501c3 not for profit volunteer organization
which provides financial support for both projects and supplemental animal care. FOZ is
in integral part of the zoo. They maintain a zoo website and Facebook page that provides
news and public information to increase visitor awareness.
Equestrian Center
The Equestrian Center is located adjacent to the zoo and has the capacity to house 64
horses. Horse stalls are rented to the public for a nominal cost and the arena is rented for
appropriate events.
The Pana`ewa Equestrian Center was developed and is maintained for a wide variety of
equestrian related facilities, which include a 5/8 mile race track, rodeo arena, wash racks,
and 64 rental stalls with attached paddocks. The center is open for public use seven days
a week.
191
PARKS & RECREATION
PANA'EWA RECREATIONAL COMPLEX
Program Objectives
1. Focus on a natural rainforest theme by acquiring a minimum of one new rainforest
animal annually.
2. Successfully breed at least one animal species for exhibit or to trade with other
facilities.
3. Work with Friends of the Zoo (FOZ) to host at least two events to promote the zoo
and increase the number of visitors.
4. Work with community groups to help facilitate five major volunteer projects to
maintain and improve the Zoo and/or Equestrian Center.
5. Secure funding to reinstate the Zoo Information/Education Specialist and the zoo
educational program.
6. Provide a venue for annual recreational equestrian events at the Pana`ewa Equestrian
Center:
a. host three rodeo events annually;
b. host three
c. dressage events annually.
Program Highlights
• Annual attendance at the Zoo from July 1, 2013 to June 30, 2014 was 220,323. The
Pana`ewa Rainforest Zoo & Gardens is one of the most popular visitor attractions on
our island. Comments in our guest book indicate that we are as popular with
mainland and international tourists as we are with local and statewide residents as
they all enjoy the zoo and gardens.
• Friends of the Zoo (FOZ) hosted Namaste's Tiger Birthday Party on September 28,
2013, with over 3,300 people in attendance. The event included live entertainment
and keiki games.
• The May 2014 FOZ Annual Plant Exposition is proving to be a most popular event
and was held at the Pana`ewa Equestrian Center. This event continues to be a very
successful fundraiser for FOZ and the zoo.
• Hawai`i Horse Owner's Association's annual Pana`ewa Stampede Rodeo s has grown
to the largest event of its kind in the state. The new covered bleachers were well used
during the rainy weekend as spectators and participants were able to enjoy the rodeo
• rain or shine. New ADA bleachers were recently installed and the increased seating
will be a welcome addition to next year's event.
• The successful birth of a baby Black & White Colobus Monkey on August 10, 2013
was definitely the highlight of the year!
192
PARKS & RECREATION
PANA'EWA RECREATIONAL COMPLEX
Program Measures
Program Expenditures
FY 2013-14
FY 2014-15
FY 2015-16
Number of Positions
Actual
Budget
Estimate
Attendance
220,323
250,000
250,000
Acres Maintained
57
57
57
Equestrian Center — Stalls
64
64
64
Equestrian Center — Rodeos, Shows, Clinics & Races
8
6
6
Community & Volunteer Projects Completed
9
5
5
New animals acquired
8
2
2
Educational presentations (field trips, school visits, etc)
0
0
0
Species (Current Actual Count as of June 2012)
87
95
90
Birds 31
Primates 6
Mammals 18
Amphibians 8
Reptiles 24
Program Expenditures
Personnel Position Summary
Position Title
FY 2013-14
Actual
FY 2014-15
Budget
FY 2015-16
Request
Number of Positions
11
11
11
Salaries and Wages
410,695.55
470,950
487,602
Operations
240,726.11
270,406
2651206
Equipment
10,587 1
1,500
6,500
Program Total
662,008.66 1
742,856
759,308
Personnel Position Summary
Position Title
FY 2013-14
Authorized
FY 2014-15
Authorized
FY 2015-16
Request
Building and Grounds Utility Worker
1
1
1
Nursery Worker I
1
1
1
Pana`ewa Recreation Complex Manager
1
1
-
Pana`ewa Recreation Complex Administrator
-
-
1
Pana`ewa Recreation Complex Supervisor
1
1
1
Zoo Animal Keeper II
6
6
6
Zoo Information/Education Specialist I
1
1
1
Total
11
11
11
193
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]PLANNING
PLANNING
DEPARTMENT SUMMARY
Mission Statement
To foster an improved quality of life for the Island of Hawai`i's communities through
responsible and progressive planning.
Department Goals
1. Long -Range Planning. To develop a long-range vision and plan that protects and
enhances our island's assets, meets our community needs, while fostering a diverse,
vibrant and sustainable economy;
2. Regulatory System. To develop and administer a land use management system that is
based on clear and objective standards and efficient process;
3. Public Participation/Information. To develop effective methods to seek community
and interagency input that encourages broad-based participation in planning and
regulatory decision making;
4. Organizational Capacity. To strive for competence, sensitivity, and responsiveness in
the delivery of planning services to the people and other agencies of the County.
Funding Source and Position Count
General Fund
$ 3,297,236 General Fund 48
Grant Revenue
$ 380,234 Grant Revenue / Other 6
Other
$ 40,000
Total Budget:
$ 3,717,470 Total Number of Positions 54
195
PLANNING
PLANNING
Program Description
The Planning Department carries out its responsibilities through its offices in East and
West Hawaii. The department administers and staffs several
boards/commissions/committees which have jurisdiction over various land use and
related permits or designations. They are:
1- Hawaii County Windward Planning Commission
2- Hawaii County Leeward Planning Commission
3- Cultural Resource Commission
4- Board of Appeals
5- Puna Community Development Program Action Committee
6- Kona Community Development Program Action Committee
7- Kailua Village Design Commission
8- Ka'u Community Development Program Steering Committee
9- South Kohala Community Development Program Action Committee
10- North Kohala Community Development Program Action Committee
11-Hamakua Community Development Program Steering Committee
12- Arborist Advisory Committee
13- Envision Downtown Hilo Plan
The Planning Director serves as the chief planning officer of the County and the technical
advisor to the Mayor, Planning Commissions and Council on all planning and related matters.
These include: prepares and implements the general plan and amendments; prepares and
implements the community development plans; prepares proposed zoning and subdivision
ordinances and any amendments and modifications; reviews and prioritizes proposed capital
improvements; administers the subdivision and zoning ordinances and related regulations;
approves proposed subdivision plans; approves variances as provided by law; and receives,
processes and recommends to the Planning Commission appropriate action regarding rezoning
applications, land use boundary amendments, special permits, use permits, special
management area permits and other similar requests.
Program Objectives
Administrative Permits
1- Public Assistance and Information: Identify solutions to streamline and improve
customer service at the counter and responding to inquiries. Work with other agencies to
team review residential and non-residential building permits in a timely and thorough
manner. Create opportunities to increase communication and collaboration among Hilo
and Kona zoning clerks to develop standards for providing consistent public service.
196
PLANNING
PLANNING
Program Objectives (continued)
2 -Permits and Subdivision: Review administrative permits decision templates (Plan
Approval, Variances, PVDs, Farm Dwellings, Ohana, De Minimis, Non-significant
Zoning, Home Occupations) for improving form, content, and writing style. Work
cooperatively and collaboratively with other County Departments government agencies
in the permit and subdivision review process.
3- Tax Mapping and Street Addressing: Develop a Hawaiian street name inventory and
database. Identify strategies to help streamline the preparation of finished tax maps.
4- Complaints Investigation: Work cooperatively and collaboratively with other
Planning Divisions and government agencies in resolving complaints. Assess topics
within current codes, rules, and regulations that need further clarification, interpretation,
or revisions. Develop methods for managing, tracking, and streamlining record keeping
and monthly reporting of complaints.
5- Staff and Organizational Development: Identify training needs for building
leadership and strengthening skills to improve customer service, work product standards,
and meeting deadlines. Create and compile an Administrative Permits Manual of
Operations (MOP) to assist staff in understanding the responsibilities of the
Administrative Permits Division. Prioritize concerns and identify tasks that lead to
resolution of outstanding and controversial issues. Utilize interns and senior employees to
assist in initiating first steps for projects that are deferred due to lack of funding or staff.
Administrative Services
1 -Records Management: Conversion of departmental files from physical to electronic
format facilitating easier and accurate access for the public; which will reduce
expenditures in supplies and staff man-hours.
2 -Personnel: Continue to evaluate department structure and organization to help increase
planning and regulatory functions; Seek training opportunities without impacting the
budget with emphasis on customer service skills; Work towards inter -divisional cross -
training of staff .
3 -Funding: Track and provide additional or expanded fiscal expenditure reports to be
used as managerial tools in the management of fiscal budget, Geothermal funding, and
CZM funding; Work with managers to seek other sources of revenue.
197
PLANNING
PLANNING
Program Objectives (continued)
Long Range
1 -Coastal Zone Management (CZM): Review all public access inquiries,
environmental assessments, and environmental impact statements. Maintain the public
access geodatabase, enforce shoreline setbacks, and manage public access
easements. Manage the CZM contract and produce the CZM semi-annual and annual
reports; and continue drafting a new or amended Planning Department rule for shoreline
setbacks. Process all Special Management Area (SMA) Assessments within the specified
35 -day requirement. Attend all State Office of Planning's CZM County Directors'
meetings, Ocean Resources Management Plan policy and working group meetings and
subcommittee meetings as budgetary constraints will allow. Review and analyze the
county's SMA boundaries and rules for possible amendments as needed.
2 -Regional and Community Planning: General Plan (GP): Draft and facilitate GP
amendments as needed. Community Development Plans (CDP): Continue producing the
Hamakua CDP and the Ka'u CDP, and continue with implementation of all other CDP's.
Village Plans: Assist communities to develop and implement town or village plans as
needed. Continue to work with other County departments, outside agencies, and the
public on various long range planning needs.
3 -Administrative Programs: Produce annual reports and/or facilitate the management
of: Capital Improvement Program Budget Package; Professional Services; Zoning Code
and Subdivision Code Amendments (as needed); Planning Department and Board of
Appeals rule amendments (as needed); and review and comment on State legislation (as
needed).
4 -Other Planning Programs: Staff and support: Board of Appeals; CDP Action and
Steering Committees; ORMP Policy and Working Group Committees; Green Team;
DOT Pedestrian Plan Technical Advisory committee (TAC); DOT Bike Plan TAC; DOT
Regional Long Range Transportation Plan TAC; DOT Sub -Statewide Transportation
Advisory Committee; and DOT Urban Boundary and Functional Classification TAC.
198
PLANNING
PLANNING
Program Objectives (continued)
Planning
1- Boards & Commissions: Create or amend Rules of Practice and Procedures, as
appropriate, to define and/or refine processes and requirements to better address the legal,
technical, functional and financial obligations of our various boards and commissions to
ensure a fair, balanced and more effective approach in the processing of requests or
applications. Review processes to structure submittals before a board or commission to
ensure adequacy of information that facilitates review by the Planning Department,
affected agencies, and the public.
2- Administration: Continue to explore methods of providing improved management
and enforcement of land use permits and ordinances, including improved coordination
between the various divisions within the Planning Department and affected agencies, to
ensure that the requirements of these permits and ordinances are implemented in a timely,
complete and effective manner. Seek opportunities for cross -training of support staff
between the various boards and commissions to provide broader support functions.
West Hawaii
1 -Permit /Application Processing: Process applications and refine workflow to increase
efficiency.
2 -Code Compliance: Investigate complaints and alleged violations submitted by the
public.
3 -Regional Planning Programs: Community Development Plans (CDP) — Administers
and staffs action committees for the North Kohala CDP, South Kohala CDP and Kona
CDP. Administer and staff Kona CDP Design Center for review of proposed Master Plan
developments. Continue to work with other County departments, outside agencies and
the public on planning efforts for North Kohala, South Kohala and Kona.
5 -Other Planning Programs: Staff and support Kailua Village Design Commission.
IE
PLANNING
PLANNING
Program Highlights
Improved presentation dynamics at both Planning Commission meetings to better
convey information to the Commission, its support staff, and the general
public. These include the use of PowerPoint presentations, videos, geographic
information overlay on aerial photos, and point -of -reference photos to give a
sense of what is on the ground and where a project site is located and its relevancy
to the surrounding environment and community. More information provided to
our Commissioners leads to better and more -informed decisions.
200
PLANNING
PLANNING
Program Measures
*Consolidation of all Boards, Commissions, CDP Action Committees, and Design Review Committees
201
FY 2013-14
Actual
FY 2014-15
Budget
FY 2015-16
Estimate
PERMITS
Building Permits
4774
3,875
4,000
Letters/Memos Answered
17,754
19,000
20,900
Ohana Permits
7
12
14
Plan Approval Reviewed
88
81
88
AGREEMENTS
Farm Dwelling Agreements
10
19
21
Subdivision — New Applications
125
110
120
Consolidation — New Applications
29
42
42
APPLICATIONS PROCESSED
General Plan Amendment
0
5
5
Change of Zone
9
20
20
Special Permits
13
25
27
Use Permits
17
15
17
Special Management Area Major Permits
5
10
12
State Land Use Boundary Amendments (<15
acres)
9
10
10
State Land Use Boundary Amendments (>15
acres)
4
5
5
Shoreline Setback Variance
1
3
3
Other Misc. Applications (amendments, city-
initiated)
24
30
26
Administrative Variance
79
84
90
Planned Unit Development (PUD)
2
4
5
Non-significant Zoning Chane
1
3
3
SMA MINOR PERMIT
29
50
50
SMA Assessment
217
200
230
Appeals Processed
13
20
20
Boards/Commission/Committee Meetings *
152
156
156
Contested Case Hearings — PC
1
5
5
Contested Case Hearings — BOA
12
12
12
ENFORCEMENT
Complaints
246
205
225
CADASTRAL MAPPING
New/Updated plat maps
212
200
200
plat maps in CADD (206 out of 2,365)
9%
9%
9%
plat maps scanned
100%
100%
100%
Copies of Tax Maps Requested
716
500
800
*Consolidation of all Boards, Commissions, CDP Action Committees, and Design Review Committees
201
PLANNING
PLANNING
Program Measures (continued)
The Department's regulatory functions can be measured in terms of volume and
responsiveness. The previous table provides an indication of volume, which should be
considered relative to the number of personnel. The Zoning Code, Subdivision Code,
Planning Commission Rules, and Planning Department Rules prescribe time limits in
which the department is required to address the majority of the aforementioned
applications and permits. Responsiveness measures are not available until an improved
permit tracking system is implemented. Further effort would need to invest in the current
tracking system to generate performance reports that reflect categories of regulatory
functions and parameters such as length of time for processing.
Program Expenditures
202
FY 2013-14
Actual
FY 2014-15
Budget
FY 2015-16
Request
Number of Positions
47
48
48
Salaries and Wages
2,375,236.37
2,686,691
2,715,416
Operations
239,179.57
839,670
621,470
Equipment
5,563.94
350
350
Program Total
2,619,979.88
3,526,711
3,337,236
202
PLANNING
PLANNING
Personnel Position Summary
Position Title
FY 2013-14
Authorized
FY 2014-15
Authorized
FY 2015-16
Request
Planning Director
1
1
1
Deputy Planning Director
1
1
1
Accountant I
1
1
1
Administrative Services Officer I
1
1
1
Clerk II
1
1
2
Clerk II Tem *
-
1
-
Clerk III
2
2
2
Geographic Information Systems Analyst I
1
1
I
Geographic Information Systems Analyst II
1
1
1
Planner IV
7
7
7
Planner V
6
6
6
Planner VI
3
3
3
Planning Committee Support Tech
1
1
1
Planning Inspector I
1
1
1
Planning Inspector II
3
3
3
Planning Program Manager
4
4
4
Private Secretary
I
1
1
Secretary
1
1
1
Secretary to Board/Commissions
2
2
2
Subdivision Applications Clerk
1
1
1
Tax Maps & Records Supervisor II
1
1
1
Tax Maps & Records Tech I
I
1
1
Tax Maps & Records Tech II
1
1
1
Tax Maps & Records Tech III
1
1
1
Zoning Clerk
5
5
5
Total
47
48
48
203
PLANNING
COASTAL ZONE MANAGEMENT
Program Description
The Hawaii Coastal Zone Management (CZM) Program is established by Chapter 205A,
Hawaii Revised Statutes (HRS). It is a comprehensive management guide for the
beneficial use, protection, and development of Hawai`i's land and water resources. The
State Legislature created the CZM Program as a shared management system with the
State and County regulatory agencies. Through an agreement, the State of Hawaii
Department of Economic Development and Tourism, Office of Planning provides funds
(State and Federal) to the County of Hawai'i to implement the CZM Program through the
regulation of development in the Special Management Area (SMA) and Shoreline
Setback Area (SSA). The Department assesses development proposals within the SMA
and SSA for compliance with the CZM objectives and policies articulated in the HRS and
determine whether the issuance of a SMA and/or Shoreline Setback Variance (SSV)
permit is appropriate. As part of the agreement with the State, the County's
responsibilities include:
1. Administration of the SMA and SSV permits, nonpoint source pollution issues, and
other CZM-related matters.
2. Administer an ongoing monitoring and enforcement program.
3. Facilitate and support public participation in the CZM Program, as may be necessary.
4. Attend all CZM-related meetings, workshops, and seminars.
5. Coordinate, facilitate, and where possible, streamline the development review process.
6. Submit status and performance reports on a semi-annual basis to the Office of Planning.
7. Submit CZM performance measures report on an annual basis to the Office of Planning.
Program Objectives - CZM
1. Process all SMA Permit applications in the required time limit as specified by law
and the County's Rules and Regulations.
Process all SMA Assessments within the specified 35 -day requirement.
2. Conduct site investigation of alleged violations within two weeks of receipt of
complaints.
3. Monitor all CZM-related legislative bills during the State Legislative session and
provide testimonies as needed (January to May).
4. Attend all Marine and Coastal Zone Advocacy Council (MACZAC) meetings, which
are normally held every other month as budgetary constraints will allow.
204
PLANNING
COASTAL ZONE MANAGEMENT
Program Objectives — CZM (continued)
Attend all State Office of Planning's CZM County Directors meetings, Ocean
Resources Management Plan policy and working group meetings and subcommittee
meetings as budgetary constraints will allow.
6. As a public participation measure, provide a written report to the State Office of
Planning CZM Program of all SMA Permit applications and their status.
7. Continue to advertise Planning Commission agenda and hearing notices for all SMA
and SSV Permit applications as required by law.
8. Provide the Office of Planning with semi-annual reports within seven days after
December 31 st, and June 30th of the Fiscal year.
9. Continue to review Planning Commission and Planning Department Rules for
compliance with enacted State laws and draft amendments to the rules for adoption.
Program Measures
Program measures are included in the Administration and Planning program.
Program Expenditures
Personnel Position Summary
Position Title
FY 2013-14
Actual
FY 2014-15
Budget
FY 2015-16
Request
Number of Positions
6
6
6
Salaries and Wages
247,011.19
360,504
367,368
Operations
5,409.93
12,866
12,866
Equipment
10,424.02
-
-
Pro ram Total
262,845
373,370
380,234
Personnel Position Summary
Position Title
FY 2013-14
Authorized
FY 2014-15
Authorized
FY 2015-16
Request
Senior Account Clerk
1
1
1
Clerk III
1
1
1
Planner III
1
I
1
Planner IV
1 2
1 2
2
Planning Inspector II
1 1
1 1
1
Total
1 6
1 6
6
205
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206
POLICE
POLICE
DEPARTMENT SUMMARY
Mission Statement
The employees of the Hawai'i Police Department are committed to preserving the spirit
of aloha.
We will work cooperatively with the community to enforce the laws, preserve peace and
provide a safe environment.
Department Goals
1. To protect life and property and serve the community.
2. To actively involve the community in crime prevention programs.
3. To gather necessary evidence quickly for successful prosecution.
4. To expeditiously recover stolen property and contraband.
5. To enforce traffic laws.
6. To provide other services as necessary to promote efficient operation of the Police
Department and provide for the overall safety of the community.
Funding Source and Position Count
General Fund
$ 60,273,533 General Fund 725
Grant Revenue
$ 3,230,444 Grant Revenue / Other 8
Other
$ 630,000
Total Budget:
$ 64,133,977 Total Number of Positions 733
207
POLICE
POLICE COMMISSION
Program Description
The Police Commission is established under the Hawaii County Charter to oversee the
activities of the Police Department. It consists of nine citizens appointed by the Mayor
from each of the nine County Council districts and confirmed by the County Council.
The members volunteer their services and serve staggered terms of five years each.
The Police Commission has the following mandated responsibilities under the Charter:
1. To appoint and to remove the Police Chief.
2. To review the annual budget prepared by the Police Chief and possibly make
recommendations about it to the Mayor and Managing Director.
3. To receive, consider and investigate charges brought by members of the public
against the conduct of the Police Department or any of its members and to submit a
written report of its findings to the Police Chief.
4. To advise the Police Chief on police -community relations.
5. To review the department's operations, as deemed necessary, for the purpose of
recommending improvements to the Police Chief and the Managing Director.
6. To evaluate, at least annually, the performance of the Police Chief and submit a report
to the Mayor, Managing Director and the Council.
Program Expenditures
Personnel Position Summary
Position Title
FY 2013-14
Actual
FY 2014-15
Budget
FY 2015-16
Request
Number of Positions
1
1
1
Salaries and Wages
46,562.84
49,524
49,524
Operations
17,873.31
21,668
21,041
Program Total
64,436.15
71,192
70,565
Personnel Position Summary
Position Title
FY 2013-14 FY 2014-15 FY 2015-16
Authorized Authorized Request
Secretary
1 1 1
Total
1 1 1
208
POLICE
ADMINISTRATIVE BUREAU
ADMINISTRATIVE SERVICES DIVISION
Program Description
The division, under the direction of a Police Major, provides island -wide administration,
direction and planning control and coordination of police services; and supports operating
units through centralized Administrative Services Division. The division's support units
include the Human Resources Section (Training, Community Relations/Research &
Development, Worker's Compensation Safety Unit and Police Chaplains), Media
Relations Officer, the Word Processing Center, Commission on Accreditation for Law
Enforcement Agencies and Finance Section.
Human Resources Section
Responsible for all personnel actions, to include both external and internal recruitments
for appointments to positions; management of personnel files; training of both sworn and
civilian personnel; management of safety and workers' compensation files; conducting
research to address issues facing the department; legislative actions; community relations;
maintaining and updating departmental policies/rules/regulations; and other duties
associated with providing administrative support to Operational Units.
Personnel duties include managing and maintaining personnel files for employees;
processing all documents and correspondence relating to personnel actions; providing
management with recommendations and courses of actions involving personnel actions;
and all related duties involving personnel issues. Responsibilities involving training
includes facilitating and providing all entry level training for all Police Recruit Officers
as well as facilitating the training of in-service personnel, both sworn and civilian. This
unit also maintains and manages the files associated with training both sworn and civilian
personnel throughout the department.
Duties associated with Worker's Compensation Safety involve reviewing and
investigating workers' compensation cases for alleged abuse; conducting department
random drug testing program; coordinating and scheduling mandatory annual physicals;
providing timely and comprehensive information on safety and health issues; and
planning and conducting training classes on employee safety matters.
As part of Research and Development, the duties involve addressing the overall needs
and equipment requirements for the department: Conducting research and evaluation of
equipment, uniforms, protective devices; providing recommendations to minimize injury
to personnel; researching and tracking of legislation that deal primarily with law
enforcement issues; preparation of testimony for submittal; and assisting the CALEA
Management team in maintaining the policy and procedures manuals
209
POLICE
ADMINISTRATIVE BUREAU - Administrative Services
Program Description (continued)
Word Processing Center
Under the direction of a Clerical Services Supervisor, 15 clerical staff personnel are
responsible for the transcription of all narrative police reports dictated onto a digital
recording system by sworn personnel. These reports, after approval, become the official
document detailing criminal investigations conducted by the department.
Finance Section
The Finance Section, under the direction of the Accountant IV, is in charge of preparing
the department's budget, maintaining its accounts, inventory control, processing payroll,
maintaining personnel attendance records, purchasing supplies and equipment,
distributing supplies to districts and bureaus, furnishing custodial and maintenance
services, providing messenger and delivery service, providing department and subsidized
vehicles with fuel and administering the Special Duty Program.
Program Objectives
1. To accommodate at least 95% of requests for Public Safety/Health Talks from the
community.
2. To accommodate at least 95% of requests for station tours for students and
community members.
3. Conduct drug screening of all sworn personnel and initiate pre-employment testing
of civilian personnel.
4. Conduct constant recruitment and fill at least 80% of vacancies for all sworn and
civilian positions within six months.
5. Improve competence and professionalism of sworn and civilian personnel through
advanced equipment purchases and provide 5,566 hours of on-going training.
6. Maintain the level of proficiency in the Word Processing Center with a turnaround
time of less than ten days for processing reports.
7. Process 85% of requisitions received from districts and bureaus within a month.
8. Fill 90% of all special duty requests for officers.
9. Compile a listing of all outstanding leave papers and distribute to district
commanders bi monthly.
10. Fill 90% of requests for storeroom supplies within the month.
210
POLICE
ADMINISTRATIVE BUREAU - Administrative Services
Program Highlights
Human Resources Section
In Fiscal Year 2013-14, the Department conducted another aggressive Police Officer
Recruitment campaign in cooperation with the Department of Human Resources. The
campaign involved a continuous open recruitment supported by media advertisements,
participation by officers in career fairs, and school appearances. In addition, this Police
Recruitment was conducted using the County's new e -Recruitment system reaching
candidates nationwide.
Word Processing Center
The Word Processing Center is responsible for transcribing all narrative police reports
that island -wide sworn personnel dictate into an internet/web-based Dictation Enterprise
Platform system, which was implemented in September 2010, which replaced an aged
and outdated on-site digital recording system. Throughout the 2013-14 fiscal year, the
Word Processing center worked long hours in an attempt to keep up with the high
workload. The dictated reports transcribed by the Word Processing Center are routed via
the Records Management System for officers' approval and timely prosecution. The
reports become the official documents that detail the department's criminal
investigations. The Word Processing Center is composed of one clerical services
supervisor, one assistant clerical supervisor and 13 Clerk III staff positions. More than
31,200 reports were transcribed, which totaled almost 275,000 minutes of dictation and
over 2,100,000 transcribed lines.
Finance Section
During Fiscal Year 2013-14, the section staff kept busy in all areas including accounts
payable and special duty. Accounts payable processed approximately 8,312 invoices,
8,517 special duty requests, and filled 2,078 Storeroom orders.
Accreditation Section
The Accreditation Section is responsible for maintaining accreditation compliance for the
department. Every three years the department is evaluated by outside independent
assessors representing the Commission on Accreditation for Law Enforcement Agencies
(CALEA). In August of 2015 the department will be evaluated for compliance to the
CALEA Standards in the hopes of being awarded agency reaccreditation for the next
three years. Currently the department is preparing for the Assessment Phase by
conducting self -assessments for readiness and reviewing all the necessary audits and
211
POLICE
ADMINISTRATIVE BUREAU - Administrative Services
Program Highlights (continued)
written directive reviews required by department policy and CALEA Standards. In
addition, all personnel are being educated, evaluated, and prepared for the upcoming
assessment. Being accredited is vital to the establishment of community, local
government, federal government and overall confidence and professionalism for the
agency.
Training Section
During the Fiscal Year 2013-14, the Training Section conducted training for the 81St
Police Recruit Class, which began on August 19, 2013, and consisted of 25 police
officers. Those officers received a wide variety of classroom and field training. Field
training included the practical applications of criminal investigations, principles of police
patrol, interview and interrogation, constitutional and citizen's rights, federal, state and
county statutes, and other topics pertinent to law enforcement. Along with the recruit
class training, the Training Section also conducted over 500 hours of a use of force
trainings consisting of refresher training on Arrest Control Techniques, pepper spray
instruction, ASP tactical baton and wooden baton techniques.
Also during this year, the Police Department provided more than 8,956 hours of
instruction and training to its sworn police officers and civilian employees. Those
training sessions covered a wide variety of topics selected to meet the department's three
primary training initiatives:
• To improve the overall quality of services the department provides to the Big Island
community, personnel received training on several topics to include: Aloha training;
Cultural Diversity training; and Anti -discrimination and harassment trainings for
supervisors and employees; The department also conducted training pertaining to
Community Policing philosophies and strategies.
In keeping abreast of the latest investigative techniques and law enforcement trends,
personnel from the Criminal Investigations Sections, Juvenile Aid Sections, and Vice
Sections attended a wide variety of training courses provided by national recognized
presenters. They included Police Polygraph Seminars; Techniques of Undercover
Survival; Advanced Law Enforcement Rapid Response Training (ALERRT); blood
stain pattern analysis; facial recognition; DNA evidence investigation; Advanced
Roadside impaired Driving Enforcement (ARIDE); clandestine labs, domestic
violence and sexual assault training; at -scene traffic crash/traffic homicide
investigations and changes in legislation.
212
POLICE
ADMINISTRATIVE BUREAU - Administrative Services
Program Highlights (continued)
• For providing employee development training opportunities to both sworn and
civilian employees during this fiscal year, training covered such topics as prevention
of workplace violence; managing police discipline; crime scene training; supervisor
management leadership skills for challenging times; handling personality clashes in
the workplace; and new promotional trainings.
Program Measures
Percentage does not include those sworn personnel unavailable for testing due to extended leave for
entire calendar year.
Program Expenditures (Special Duty)
FY 2013-14
Actual
FY 2014-15
Budget
FY 2015-16
Estimate
Public Safe /Health Talks
100%
>=95%
>=95%
Station Tours
100%
>=95%
>=95%
Students & Community Members
811
>=3,600
>=3,600
Drug Screening (Sworn Personnel)*
97%
100%
100%
Recruitment (% of Staffing Sworn/Civilian)
94/92%
100%
100%
Training Hours
69,047
7,000
7,000
Word Processing Center - turnaround time
4.1 days
9 Das
9 Days
Percentage does not include those sworn personnel unavailable for testing due to extended leave for
entire calendar year.
Program Expenditures (Special Duty)
FY 2013-14
Actual
FY 2014-15
Budget
FY 2015-16
Estimate
Finance Section
2
2
2
Process Requisitions within the month
87%
85%
85%
Fill Special duty requests
93%
90%
90%
Collect/reconcile 85% of leave applications within month
100%
85%
85%
Compile a listing of all outstanding leave papers and
distribute to district commanders bi monthly
100%
100%
100%
Fill 90% of requests for storeroom supplies within month
98%
-
-
Percentage does not include those sworn personnel unavailable for testing due to extended leave for
entire calendar year.
Program Expenditures (Special Duty)
213
FY 2013-14
Actual
FY 2014-15
Budget
FY 2015-16
Request
Number of Positions
2
2
2
Salaries and Wages
61,980.38
78,571
78,933
O erations
3,566.58
31,429
31,067
Equipment
-
-
Pro ram Total
65,546.96
1 110,000
110,000
213
POLICE
ADMINISTRATIVE BUREAU - Administrative Services
Personnel Position Summary
FY 2013-14 FY 2014-15 FY 2015-16
Position Title Authorized Authorized Request
Account Clerk 2 2 2
Total 2 2 2
Program Expenditures (Administrative Services)
Personnel Position Summary
Position Title
FY 2013-14
Actual
FY 2014-15
Budget
FY 2015-16
Request
Number of Positions
268
262
263
Salaries and Wages
7,882,674.23
7,217,582
7,449,944
Operations
7,840,998.64
9,072,714
81962,745
Equipment
295,519.06
463,400
395,900
Program Total
16,019,191.93
16,753,696
16,808,589
Personnel Position Summary
Position Title
FY 2013-14
Actual
FY 2014-15
Authorized
FY 2015-16
Request
Police Chief
I
1
1
Deputy Police Chief
1
I
1
Assistant Police Chief
1
1
1
Account Clerk
3
3
3
Accountant I
1
1
1
Accountant III
1
1
1
Accountant IV
1
1
I
Assistant Clerical Supervisor
1
1
1
Clerical Services Supervisor I
1
1
1
Clerical Services Supervisor II
1
1
1
Clerk III
17
17
18
Clerk III (Tem)
2
2
1
Fingerprint Classifier II
1
1
1
Fingerprint Technician
1
1
1
Firearms Registration Clerk
1
1
1
Human Resources Program Specialist
1
1
1
Human Resources Technician I
1
1
1
Information Systems Analyst IV
1
I
1
Information Systems Analyst V
1
1
1
Information Systems Analyst VI
-
-
1
Police Cadet (Hrly)
24
24
24
Police Captain
1
1
1
Police Documents Clerk
I
1
1
214
POLICE
ADMINISTRATIVE BUREAU - Administrative Services
Personnel Position Summary (continued)
Police Evidence Custodian
2
2
2
Police Lieutenant
4
4
4
Police Major
2
2
2
Police Officer I (Tem)
37
37
37
Police Officer I1
4
4
4
Police Officer III (Tem)
30
30
30
Police Radio Dispatcher 11
34
34
34
Police Radio Dispatcher III (Tem)
6
6
6
Police Records Analyst
1
1
1
Police Records Clerk
9
9
9
Police Sergeant
8
8
8
Public Relations Specialist
1
1
1
Radio Technician I
4
4
4
Radio Technician 11
1
1
1
School Crossing Guard (Hrl)
40
40
40
Secretary
2
2
2
Secretary to the Chief of Police
1
1
1
Senior Account Clerk
1
1
1
Senior Clerk -Stenographer
2
2
2
Senior Police Records Clerk
1
1
1
Storekeeper
1
I
1
Student Helper 1
2
2
2
Supervising Police Radio Dispatcher
4
4
4
Traffic Safety Coordinator
1
1
1
Total
262
262
263
215
POLICE
ADMINISTRATIVE BUREAU - Technical Services
TECHNICAL SERVICES DIVISION
Program Description
The Technical Services Division, under the direction of a Police Major, consists of the
Traffic Services, Records and Identification, Communications Maintenance,
Communications Dispatch and the Computer Sections. The division provides technical
assistance on traffic and motor vehicle safety and training; manages police records and
evidence storage; maintains the County's microwave radio system and the installation
and maintenance of police mobile radios; administers central dispatch functions and
provides technical support to the department's computer software and hardware systems.
Program Objectives
1. Process and issue at least 95% of road closure permits within the month received.
2. Issue at least 95% of impound letters to vehicle owners within a week.
3. Issue at least 95% of traffic violation letters to vehicle owners within a week.
4. Process at least 95% of firearms permits within two weeks.
5. Complete at least 95% of requests for mobile radio systems per month.
6. Conduct at least 96 radio site inspections.
7. Process and dispatch personnel to 100% of calls for service received.
Program Highlights
During the 2013-14 Fiscal Year, the Communications Dispatch Center received 215,425
calls via the emergency "911" system, a 30.9% increase with 12.1 percent of all those
calls transferred to the Fire Department. All requests for police service are recorded,
logged and assigned by Dispatch personnel using a computer aided dispatch system with
seven Dispatchers on shift at any given time.
A total of 190,851 Calls for Service were documented during this fiscal year, a 15.9%
increase over the previous year. Mondays (with 37,397 calls for service) and Fridays
(with 37,257 calls for service) were shown to be the busiest days.
The Communications Center continues to work with wireless service providers to
enhance the Wireless Enhanced 9-1-1 system deployed in April 2007. It also continues to
edit and add new layers to the Positron mapping system, which helps 9-1-1 operators
locate callers. In addition to the above, preliminary work has begun on seeking a new
Computer Aided Dispatching System (CAD) which will be needed when Next
Generation 911 Services become available.
216
POLICE
ADMINISTRATIVE BUREAU - Technical Services
Program Highlights (continued)
The Police Department along with the Fire Department, contracted with Hawaiian
Telcom, Inc., the current E911 service provider in the State of Hawaii and local
exchange carrier, to migrate from the current 9-1-1 Emergency Telephone Service system
to a Next
Generation Emergency Services IP Network enabled system for 911 service. In late
August 2013, Hawaii County became the first in the state to deploy the Next Generation
enabled Intrado "Viper" platform which allows Next Generation 911 services such as
Texting to 911 to be implemented. This Texting to 911 is currently scheduled to be
implemented during the 2015 calendar year.
The Police Department continues to update the Master Street Address Guide. During the
fiscal year, 6,059 transactions were completed, including changes of addresses, insertions
and deletions of street records, and customer change reports.
During this fiscal year, the Communications Dispatch Center received and processed 450
requests for 911 recordings from the Office of the Prosecuting Attorney, police personnel
and the public.
Records and Identification Section
After many years of a steady increase the Records and Identification Section has seen a
leveling off of firearm permit applications and firearm registrations. During fiscal year
2013-14, the Records and Identification Section processed 4,138 firearm permit
applications and 11,774 firearm registrations; compared to 5,775 firearm permit
applications and 14,955 firearm registrations in fiscal year 2012-13.
Fiscal Year
Firearm Permit
Applications
Firearm Registrations
2009-2010
2,771
6,418
2010-2011
2,784
5,931
2011-2012
3,657
7,551
2012-2013
5,775
14,955
2013-2014
4,138
1 11,774
The Section processed 18,061 court documents and processed 7,666 fingerprints into the
Automated Fingerprint Identification System (AFIS) during fiscal year 2013-14.
The Section has also undertaken an aggressive project to transfer paper documents to
electronic files, scanning over 25,600 separate police reports into the Records
Management System. All while still maintaining daily duties of the section.
217
POLICE
ADMINISTRATIVE BUREAU - Technical Services
Program Highlights (continued)
Traffic Services Section
During 2013-14 Fiscal Year, the Hawaii Police Department received $441,431.26 in
federal grant funds, which the Traffic Services Section oversees, for traffic enforcement
and equipment purchases to improve traffic safety. Police continued efforts to make Big
Island roadways safer by using the grant funds to pay for overtime for checkpoints and
other enforcement projects aimed at reducing injuries and death in motor vehicle crashes
by increasing seat belt use rates, apprehending impaired drivers, and enforcing speed
regulations and illegal "outlaw" road racing. Other Traffic Services Section highlights
include 94 road closure permits issued, 218 violation letters sent out to motorists, 51
school crossing guard checks conducted, and 127 impound letters sent out to owners of
abandoned vehicles.
Traffic Services Section also oversees the School Crossing Guard Program and has a total
of 32 allocated positions at various elementary schools throughout the Big Island.
Computer Center
The Computer Center is responsible for interconnectivity between all stations and sub-
stations, assuring a secured networking infrastructure, installing and maintaining
computer equipment, installing and troubleshooting software systems and providing
technical assistance for varying computer issues. During the Fiscal Year 2013-14, the
Computer Center was successful in procuring desktop computers to replace the systems
purchased in 2003, and procuring additional Mobile Data Terminals for use in officer
vehicles.
Radio Maintenance
Radio Maintenance section is responsible for installation, maintenance, inspection and
repair of all county owned radio equipment. Radio maintenance also maintains and
installs all emergency warning equipment for Hawaii Police Department. The radio shop
services and maintains the Civil Defense warning Sirens Island wide.
Communications — Radio Shop
The radio shop has completed 121 % of required radio site inspections, 131 % required
stations inspections. Radio installations have been accomplished in less than 3 weeks
from the date of the request. Repair to Civil Defense sirens have all occurred within a
month of a discrepancy report.
218
POLICE
ADMINISTRATIVE BUREAU - Technical Services
Program Measures
A
FY 2013-14
Actual
FY 2014-15
Budget
FY 2015-16
Estimate
Road closure permits within a month
100%
>=95%
>=95%
Impound letters within a week
100%
>=95%
>=95%
Traffic Violation Letters within a week
100%
>=95%
>=95%
Firearms permits within a month
100%
>=95%
>=95%
Install mobile radio stations
100%
>=95%
>=95%
Radio site inspections
57%
>=96%
>=96%
Dispatch to calls for service
100%
100%
100%
A
POLICE
CRIMINAL INTELLIGENCE UNIT AND OFFICE OF
PROFESSIONAL STANDARDS
Program Description
The Criminal Intelligence Unit (CIU) and Office of Professional Standards (OPS)
Division is under the direct management of the Police Chief. It is commanded by a
Police Captain and maintains offices in Hilo and Kona.
The Criminal Intelligence Unit gathers, maintains, and analyzes intelligence for the
purpose of keeping police administrators informed about the extent, nature and
characteristics of organized crime activity, drug trafficking organizations, as well as
issues dealing with Homeland defense and dignitary protection assistance. The unit is
also responsible for conducting criminal history checks for the department.
Office of Professional Standards investigates allegations of misconduct by department
members. These investigations seek to determine if not only misconduct occurred, but
also the underlying reasons for errant behavior on the part of the employee.
Investigations are also used to indicate the need for additional training and/or procedural
changes.
Program Objectives
Criminal Intelligence Unit
1. Complete 90% of assignments within 30 days.
2. Complete 90% of criminal history checks of prospective employees of the department
employees, as well as other federal, state and local law enforcement agencies within
30 days.
3. Develop, maintain and disseminate intelligence information, which can be utilized to
produce no less than eleven criminal investigations per month.
4. Compile, produce, analyze and forward to Police Administrators no less than 32
intelligence reports per month.
5. Provide assistance to other elements within the Police Department either through
intelligence briefings on current crime trends and/or through no less than 12 in-
service training sessions per month.
6. Conduct four presentations to semi-annual Statewide Inter -County Criminal
Intelligence Unit (ICCIU) conferences on major criminal activity within this
jurisdiction, along with gathering criminal intelligence from other jurisdictions, which
may have a connection to our jurisdiction.
220
POLICE
CRIMINAL INTELLIGENCE UNIT AND OFFICE OF
PROFESSIONAL STANDARDS
Program Objectives
Office of Professional Standards
1. Conduct complete and thorough internal investigations seeking a monthly clearance
rate of 67%.
2. Conduct complete and thorough internal inquiries, seeking a monthly clearance rate
of 85%.
3. Conduct no less than two monthly random and unannounced inspections of the
different elements within the department to ensure compliance with rules and
regulations.
4. Provide no less than three monthly in-service training sessions to other elements
within the department to prevent and deter employee misconduct, as well as to ensure
procedural compliance in the investigation of employee misconduct.
5. Compile and provide a yearly report to the State Legislature on certain specific
aspects of discipline meted out by the department as required by law.
Program Highlights
Criminal Intelligence Unit (CIU)
The Criminal Intelligence Unit provided intelligence information, which in whole or in
part led to the initiation of 211 criminal investigations. The unit also submitted 354
intelligence reports. The unit conducted 360 criminal history investigations for
prospective department employees, other designated employees, and prospective
employees of other county, state, and federal law enforcement agencies.
Office of Professional Standards (OPS)
The Office of Professional Standards conducted 17 administrative investigations, 27
internal inquiries into actions by police department personnel, and provided 33 in-service
training sessions to employees. OPS also conducted 31 Quality Control and Compliance
Inspections of various elements of the department to prevent the abuse, misuse, fraud and
waste of department resources.
221
POLICE
CRIMINAL INTELLIGENCE UNIT AND OFFICE OF
PROFESSIONAL STANDARDS
Program Measures
Criminal Intelligence Unit
FY 2013-14
Actual
FY 2014-15
Budget
FY 2015-16
Estimate
Other Assignments
100%
>=90%
>=90%
Criminal History Checks
100%
>=90%
>=90%
Numbered Cases
160%
>=132
>=132
Intelligence Reports
92%
>=384
>=384
In-service Presentations
100%
>=144
>=144
Presentations to ICCIU
1 4
1 >=4
>=4
Office of Professional Standards
FY 2013-14
Actual
FY 2014-15
Budget
FY 2015-16
Estimate
Internal Investigations
94%
>=67%
>=67%
Internal Inquiries
93%
>=85%
>=85%
In-service Presentations
129%
36
36
Random Inspections
92%
24
24
Yearly Legislative Report
1
I
1
Program Expenditures
Personnel Position Summary
Position Title
FY 2013-14
Actual
FY 2014-15
Budget
FY 2015-16
Request
Number of Positions
9
9
9
Salaries & Wages
690,372.07
801,906
860,054
Operations
21,365.17
20,900
20,965
Program Total
711,737.24
822,806 1
881,019
Personnel Position Summary
Position Title
FY 2013-14
Actual
FY 2014-15
Authorized
FY 2015-16
Request
Detective
4
4
4
Police Captain
1
1
1
Police Officer II
4
4
4
Total
1 9
1 9
9
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Program Description
CRIMINAL INVESTIGATION DIVISION
The Criminal Investigations Division investigates all crimes of violence, theft, fraud,
commercialized vice and narcotics; apprehends perpetrators of these crimes; and
compiles evidence and information for the prosecution of all persons charged with
violations of criminal statutes. The division is also responsible for criminal investigations
of police officers, while Internal Affairs conducts concurrent administrative
investigations.
This division is under the command of a Police Captain who oversees the operations of
the respective Sections to include the Criminal Investigations Section (CIS) that includes
the Crime Laboratory, the Juvenile Aid Section (JAS), and the Vice Section, which
includes the "Ice" Task Force (ITF) and the Drug Interdiction Task Force (DITF).
Criminal Investigation Section (CIS)
The CIS is responsible for the investigation of all major crimes to include homicides, suspicious
deaths, assaults, property crimes, identity thefts and fraud.
Juvenile Aid Section (JAS)
The JAS, under the command of a Police Lieutenant, is responsible for the investigation of cases
involving juveniles as victims or perpetrators. Investigations conducted include assaults, property
crimes, sexual assaults, domestic violence, gang activity and status offenses.
The JAS also maintains two specialized units consisting of the Sex Crimes Unit, specializing in
sexual assault investigations, and the Domestic Violence Unit, specializing in domestic abuse
cases.
The General Detail Detective in JAS is assisted by a Police Officer III. This same unit is also
responsible for overseeing Crime Reduction Units (CRU) in which personnel are temporarily
culled from other sections in order to detect and investigate gang activity and underage drinking.
The Police Officer III position in the unit is assigned to handle and work with a canine (certified
scent -oriented canine) that assists police in locating missing children.
Prior to October 1, 2010, the Juvenile Aid Section staffed a Sexual Assault Forensic
Examiner (SAFE) Coordinator, who was a nurse examiner who specialized in
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Program Description (continued)
forensic/medical examinations of victims of sexual assault and domestic violence. The
SAFE Coordinator also actively recruited other nurses to become certified nurse
examiners in the SAFE program to provide these services throughout the island. The
Coordinator position is currently vacant due to the retirement of the SAFE Coordinator,
however, Sexual Assault Nurse Examiners are still available to assist detectives in
conducting forensic examinations on victims of sexual assault.
Vice Section
The Vice Section is responsible for the prevention and suppression of all forms of
commercialized vice activity, including prostitution, gambling and illegal trafficking of
narcotics. Special operations and covert programs are in place to combat the illicit
cultivation of marijuana and distribution of illegal drugs on the Big Island. Federal and
State grants provide the necessary funding to accomplish our objectives.
Vice officers belong to the Statewide Narcotics Task Force and Statewide Marijuana
Eradication Task Force and are involved in joint operations with the Drug Enforcement
Administration, Bureau of Alcohol, Tobacco and Firearms, Bureau of Immigration and
Customs Enforcement, the United States Postal Service and the Federal Bureau of
Investigation. The Vice Section is also part of the Hawaii High Intensity Drug
Trafficking Area (HIDTA) Task Force.
The Vice Section(s) are augmented with an "Ice" Task Force (ITF) on each side of the
island consisting of personnel from within the department. The primary goal of the Ice
Task Forces are to identify, disrupt, prosecute and ultimately dismantle street mid- and
upper-level drug trafficking organizations dealing crystal methamphetamine ("Ice").
The Area II Vice Section is supplemented with the Drug Interdiction Task Force (DITF),
primarily responsible for investigating drug smuggling through the airports and other
venues. The DITF is comprised of three officers who are federally deputized to
investigate, identify and apprehend individuals and organizations involved in the
smuggling of illicit drugs into the County of Hawai'i.
Crime Laboratory
The Crime Laboratory performs a variety of physical, chemical, instrumental and
microscopic analysis of evidence in connection with crime detection and law
enforcement work. In addition, all of the criminalists/evidence specialists assigned are
required to provide court testimony whenever necessary in both state and federal courts.
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Program Description (continued)
Patrol Divisions
The Patrol Divisions, each under the command of a Police Captain, plan, proactively
direct and coordinate functions toward the enforcement of federal, state, and county laws,
the prevention of crime, the apprehension and custody of law violators and the
development of partnerships between the community and the Hawai'i County Police
Department. These divisions include the operating units from each of the police districts,
Community Policing, Police Reserve Officers Program and the Traffic Enforcement Unit.
The Patrol Divisions continue enforcement efforts through special projects such as
sobriety checkpoints, seatbelt/child restraint checkpoints, high-speed enforcement,
underage drinking deterrent programs and truancy deterrent programs. These special
projects would not have been possible if not for federal and state grant funding.
Community Policing Officers
Community Policing for Area I is coordinated by a Police Lieutenant and consists of 14
Police Officer III (PO III) positions. These PO III positions are distributed as follows: (8)
— South Hilo, (4) — Puna, (1) — North Hilo and (1) — Hamakua. The Community Policing
Officers in Area I operate the mini -stations located at the Clem Akina Park, Mo`oheau
Bus Terminal, Holomua Street, Waiakea-Uka Gym and Richardson Beach Park in South
Hilo and in Honokaa town in Hamakua.
Community Policing for Area II is coordinated by a Police Sergeant and consists of 13
PO III positions. These PO III positions are distributed as follows: (7) — Kona, (3) —
South Kohala, (2) — Ka'u and (1) — North Kohala. The Community Policing Officers in
Area II operate the mini -stations located at the Waikoloa Golf Course in South Kohala
and Hale Halawai in Kailua-Kona.
The School Resource Officer Program consists of six PO III positions. These PO III
positions are distributed as follows: (1) — Hilo Intermediate School, (1) — Waiakea
Intermediate School, (1) — Honokaa High & Intermediate School, (1) — Pahoa High &
Intermediate School, (1) — Kealakehe Intermediate School and (1) — Konawaena Middle
School. These officers are tasked with providing law-related education, law-related
counseling and law enforcement duties on their respective school campuses.
The Hawai'i Isle Police Activities League (HI -PAL) is a proactive program designed to
encourage and engage youths to participate in constructive and supervised athletic
activities. The goals of the program are to promote sportsmanship, benevolence,
friendship, sociability, good will, tolerance and to provide a meeting place for the
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Program Description (continued)
promotion of common interest of youths. The HI -PAL program runs activities throughout
the calendar year.
Traffic Enforcement Unit
The Traffic Enforcement Unit (TEU) is comprised of a supervising sergeant and four
patrol officers in East Hawai'i and three patrol officers in West Hawaii. The unit is
charged with enforcing traffic laws around the island and with investigating traffic
deaths, utilizing specialized skills (i.e., computerized diagramming of accident scenes).
Program Objectives
1. To achieve a burglary clearance rate of 30%.
2. To achieve a theft/auto theft clearance rate of 30%.
3. To achieve a robbery clearance rate of 60%.
4. To maintain a sexual assault clearance rate of 80%.
5. To attain at least a 65% service of court documents received.
6. To conduct 720 hard drug investigations (heroin, cocaine and crystal methamphetamine).
7. To recover 60,000 marijuana plants.
8. Crime Lab to achieve an assignment clearance rate of 90%.
9. HI -PAL to serve 60 youths in three age groups for each month and a 36% participation of
"at -risk youths" out of all youths served.
10. Community Policing Program to complete at least 24 Problem -solving Activities and 24
Crime Prevention Activities annually through the development of partnerships directed at
resolving community -police problems, resulting in the improvement of the quality of life
for all citizens.
11. Community Policing Program to complete at least 48 Abandoned Vehicle/Beautification
Projects annually through the development of partnerships with the community.
12. To provide at least four D.A.R.E. Curriculum (core classes) and/or training per month
through the department's School Resource Officer Program.
Program Highlights
Criminal Investigation Section (CIS)
The Area I Criminal Investigation Section (CIS)
The Criminal Investigations Sections investigate all major crimes, such as murders,
felony assaults, major property crimes and financial crimes. In addition, CIS detectives
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Program Highlights (continued)
respond to all reported suicides, child deaths and other deaths with questionable
circumstances.
During Fiscal Year 2013-14, Area I CIS investigated 2,057 crimes. Of those, 789 were
burglaries, 389 were thefts and 308 were financial crimes. In comparison with the
previous fiscal year, this represents a 64 percent increase in the number of burglaries
investigated, a 25 percent decrease in thefts and a 37 percent decrease in financial crimes.
The overall solution rate was 70 percent. Area I detectives investigated 3 murder cases
and 6 attempted murder cases. At the end of the fiscal year, 1 murder and 1 attempted
murder case is pending.
The Area II Criminal Investigation Section (CIS)
Area II Criminal Investigation Section detectives investigate felony cases in the South
Kohala, North Kohala, Kona, and Ka'u districts. During Fiscal Year 2013-14, Area 11
CIS investigated 1,116 crimes. Of those, 208 were Burglaries, 105 were Thefts, and 444
were financial crimes. In comparison with the previous fiscal year, this represents a 24
percent decrease in Burglaries, a 52 percent decrease in Thefts, and a 441 percent
increase in financial crimes. The overall clearance rate was 73 percent. During this time
period Area II detectives investigated one Murder case and three Attempted Murder cases
which were solved by the end of the fiscal year.
Juvenile Aid Sections (JAS
The Area I Juvenile Aid Section (JAS)
The Area I Juvenile Aid Section (JAS), under the command of a Police Lieutenant, is
responsible for the investigation of cases involving juveniles as victims or perpetrators.
Investigations conducted include, assaults, property crimes, sexual assaults, domestic
violence, and status offenses.
The JAS also maintains two units consisting of the Sex Crimes Unit, specializing in
sexual assault investigations, and the Domestic Violence Unit, specializing in domestic
abuse cases that include domestic related homicide.
The General Detail Detective in JAS is assisted by a Police Officer III. The Police Officer
III position in the unit is assigned to handle and work with a canine (certified scent -
discriminating canine) that assists police in locating missing children. The General
Detail Detective and Police Officer III are primarily responsible for investigating cases
involving juveniles as victims or perpetrators.
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Program Highlights (continued)
The Area II Juvenile Aid Section (JAS)
The Area II Juvenile Aid Section (JAS), under the command of a Police Lieutenant, is
responsible for the investigation of cases involving juveniles as victims or perpetrators.
Investigations conducted include assaults, property crimes, sexual assaults, domestic
violence, gang activity and status offenses.
The JAS also maintains two specialized units consisting of the Sex Crimes Unit,
specializing in sexual assault investigations, and the Domestic Violence Unit,
specializing in domestic abuse cases.
The General Detail Detective in JAS is assisted by a Police Officer III. This same unit is
also responsible for overseeing Crime Reduction Units (CRU) in which personnel are
temporarily culled from other sections in order to detect and investigate gang activity and
underage drinking. The Police Officer III position in the unit is assigned to handle and
work with a canine (certified scent -oriented canine) that assists police in locating missing
children.
Vice Section
The Area I Vice Section
The Area I Vice Section initiated 850 drug-related investigations and arrested 201
individuals for 636 charges. In their continued efforts to disrupt the use, distribution, and
importation of illegal narcotics into Hawaii County, the Vice Section also initiated 47
forfeiture investigations in which items valued at approximately $92,000.00 were seized
during Fiscal Year 2013-2014.
August 2013, a 31 -year-old male was arrested after a search warrant was executed on a
residence in Pepe`ekeo and 35.5 grams of Ice was recovered. A 2006 Dodge Truck, 2001
Toyota Camry, a Honda Drag Race Car along with its trailer and $5,751.00 US Currency
was also recovered for asset forfeiture.
May 2014, a suspicious parcel showing all the indicators was located at Hilo Fed -Ex. The
parcel was screened by narcotic canine "Primo" who alerted to the scent of a narcotic.
After the execution of a search warrant on the said parcel 4.25 lbs. of crystal
methamphetamines was recovered. The parcel was destined for a 37 -year-old male party
of a Kaiwiki Road address. After it was determined that we would attempt a controlled
delivery we enlisted the help of the the Drug Enforcement Agency's (DEA) Airport
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Program Highlights (continued)
Taskforce. A controlled delivery was conducted at the Kaiwiki address, the male party
left the residence with the parcel, he stopped at several locations before opening the
parcel. The parcel was secured and 5 individuals determined to be multi -ounce drug
dealers were arrested.
May 2014, Area I Vice Officers arrested a 50 -year-old male after a narcotics search
warrant was executed at a residence located in Hilo and 16.2 grams of crystal
methamphetamine along with three ice smoking pipes and drug paraphernalia associated
with the distribution and consumption of crystal methamphetamine and 48.5 grams of
dried marijuana was recovered.
June 2014 Area I Vice Officers arrested a 58 -year-old male after a narcotics search
warrant was executed on a vehicle which was located at the beach area of Hilo Break
wall. Officers recovered 24.5 grams of crystal methamphetamine along with an ice
smoking pipe and drug paraphernalia associated with the distribution and consumption of
crystal methamphetamine. Also recovered were 14.44 caliber and eight .38 caliber live
rounds.
The Area -II Vice Section
The Area II Vice Section initiated 900 drug-related investigations and made 226 arrests
for a total of 799 charges. In their continued efforts to disrupt the use, distribution, and
importation of illegal narcotics into Hawaii County, the Vice Section also initiated 31
forfeiture investigations in which items valued at approximately $305,577.69 were seized
during Fiscal Year 2013-14.
The abuse of pharmaceutical prescription drugs (known as "pharmaceutical diversion")
continues to remain an alarming drug threat in the United States and Hawaii County. It
has been reported that pharmaceutical drugs, legally prescribed or diverted, were present
in approximately 90 percent of the search warrants executed for illegal narcotics. The
most commonly recovered pharmaceutical drugs during these investigations were
Oxycodone, Hydrocodone, Methadone, and illegal steroids.
In September 2013, Vice Section officers executed search warrants on a 55 -year-old male
person's residence and vehicle. Officers recovered approximately 14 pounds of marijuana
and items of drug paraphernalia. Officers also located evidence indicating the male had
large sums of cash within his bank accounts / safety deposit box. Upon executing search
and seizure warrants on the male's bank accounts and safety deposit box, officers seized
$165,953.89 for forfeiture purposes. The male was arrested for Commercial Promotion of
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Program Highlights (continued)
Marijuana, Promoting Detrimental Drugs, and Drug Paraphernalia and was later released
pending further investigation. The Vice Section worked in conjunction with the
Department of Homeland Security Investigations (HSI) and in addition to the initial
offenses, officers compiled a money laundering case against the responsible male. This
investigation has been deferred to the Prosecutor's Office for their review.
In November 2013, the Vice Section, worked with the DEA and the Honolulu Airport
Task Force, after a parcel destined for the Big Island and containing one pound of crystal
methamphetamine was intercepted. During a collaborative operation, a 39 year old male
was identified as the intended recipient. A subsequent controlled delivery was conducted
and said male accepted and opened the parcel. He was taken into custody for
Methamphetamine Trafficking and Drug Paraphernalia and later released to the DEA's
custody for prosecution.
In January 2014, the Vice Section, collaborated with the United States Probation Office,
on an investigation involving a 39 year old methamphetamine distributor who was on
federal probation for previous narcotics offenses. Upon executing a search warrant on
the distributor's vehicles and residence, officers recovered one pound of
methamphetamine and gathered valuable intelligence about methamphetamine
distribution occurring on the Big Island and State of Hawaii. The distributor
was arrested and charged for state narcotics offenses and was taken into custody for
violating the terms and conditions of his federal supervision.
Crime Lab
The Crime Lab currently consists of a Supervising Criminalist III, one Criminalist II, one
Criminalist I, an Evidence Specialist II, and an Evidence Specialist I. The Evidence
Specialist I joined HPD in September 2014, and the Criminalist I in December 2014,
filling an Evidence Specialist II, and Criminalist II, positions vacated in fiscal year 2013-
14.
In Fiscal Year 2013-14, the Evidence Specialists assisted in 54 call -outs for assistance
which included 9 murdesr, three negligent homicides, 14 coroners' inquests, assaults,
terror threats, arson, and other investigations. In addition to the call -outs, the Evidence
Specialists conducted in-service training for HPD personnel, completed 119 examinations
of evidence for latent fingerprints and 24 examinations for the presence of biological
evidence.
The Criminalists conducted in-service training for HPD personnel, completed 935 drug
analyses, 501 latent examinations, 50 firearms related cases. The Crime Lab completed
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Program Highlights (continued)
1,631 cases assigned in this fiscal year, not including call -out work associated with crime
scenes. Within this time period, one Criminalist attended two courses in Forensic
Computer training which was coordinated and funded through the U.S. Secret Service.
Upon completion of the training, equipment and software licensing were also provided,
enabling the Crime Lab to provide Forensic Computer services in support of
investigations.
In Fiscal Year 2013-14, the Crime Lab assisted in coordinating an interagency "DNA for
Investigators Training" through the San Diego Regional Training Center and grant funds
provided through the National Institute of Justice. Two very informative identical three
day courses were offered in the East and West side of Hawaii Island, providing updated
DNA Investigations training for over 50 participants from HPD, MPD, KPD, the
Attorney General's Office, and the Hawaii County Prosecutors Office.
The Crime Lab also received the Coverdell Forensic Science Improvement grant of
$26,048 for training and equipment. With the grant funds: two Criminalists attended the
Clandestine Laboratory Investigating Chemist Technical Training Seminar in Boston,
MA; one Evidence Specialist and three Criminal Investigations Section Detectives
attended a Bloodstain Pattern Analysis Documentation class coordinated by HPD -SIS,
and investigations/crime scene processing equipment were acquired for the Evidence
Specialists and Area II Operations Criminal Investigations Section, including a 4'x 6'
trailer to store and transport the equipment. Equipment included: a generator with lights
and accessories; metal detector; trajectory kit; digital SLR camera with flash and lens
accessories; digital voice recorders, digital video recorder with accessories, crime scene
tents, netting, weights, table, chairs, headlamps, bolt cutters, printer, impulse heat sealer,
glue fuming wand kit, post mortem fingerprinting kit.
The South Hilo Patrol Division
South Hilo Patrol, the Police Department's largest staffed patrol division, is situated on
the ground floor of Building B at the Public Safety Complex, 349 Kapi'olani Street.
Patrol officers also operate out of the Mo`oheau Bus Terminal Mini Station.
South Hilo Patrol provides 24-hour police services for the district of South Hilo and
operates the East Hawaii Detention Center which houses pretrial detainees for the four
police districts that comprise Area I Operations.
Other services provided by the South Hilo Patrol Division include Community Policing,
School Resource Officers and the Reserve Officer Program.
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Program Highlights (continued)
During Fiscal Year 2013-14, South Hilo Patrol served 3,131 court documents, including
bench warrants, penal summons, subpoenas, and restraining orders.
Officers responded to 425 major traffic accidents in South Hilo this fiscal year compared
with 444 the previous fiscal year. In the area of traffic enforcement, police made 173 DUI
arrests and issued 1,121 speeding citations, 638 seatbelt citations. Overall, officers issued
8,842 traffic citations.
South Hilo robberies reported remained fairly constant while there was a small decrease
in Thefts reported. Thirty-five robberies were reported this fiscal year compared with 34
reported last year. Thefts dropped from 2,328, last fiscal year to 2,267 this year.
South Hilo communities experienced a large increase in burglaries during the spring of
2014. Burglaries rose 28 percent totaling 495 compared with 370 last year. These
burglaries were reported in mainly residential areas whereas the residents worked during
the daylight hours. A rise in Neighborhood Watch participation led to the capture of the
responsible parties by a Task Force created to combat the burglary problem.
There were 72 reported sexual assault cases compared to 80 the previous fiscal year.
Assaults stayed constant from 386 to 385. Police investigated one murder in South Hilo
this fiscal year compared with 5, last fiscal year.
The Puna Patrol Division
The Puna District encompasses approximately 683 square miles, it is bordered by the
South Hilo District to the North and the Ka'u District to the South.
There are 50 Police Officer, 6 Sergeant, 1 Lieutenant and 1 Captain positions assigned to
the Puna District. During the current fiscal year, the district was allotted two additional
Sergeant positions, an increase from the previous 4 Sergeant positions of the year prior.
This past year was the first in over a decade when a large group of newly trained Recruit
Officers received their first solo assignment in the Puna District. There were a total of 11
new officers from the 81St Police Recruit Class transferred to Puna in mid-June 2014.
Since their arrival, these new officers have quickly adapted to the high pace of activity in
Puna, two have already received notable recognition being selected as Aloha Exchange
Club's Officer of the Month, a remarkable achievement with less than 6 -months into their
first solo assignment.
Puna has been significantly impacted by the forces of nature this past year. Tropical
Storm Iselle made landfall in early August 2014, the resulting high winds and surf
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Program Highlights (continued)
wreaked havoc by dropping power lines and large Albesia trees, blocking roadways,
damaging homes. National Guard personnel were activated to respond to the disaster and
working alongside Puna patrol officers, provided security and assisted in the recovery
efforts. Soon after things returned to normal, a lava flow which began on June 27, 2014,
began taking a path of descent from Kilauea toward the town of Pahoa as of this writing,
this flow continues to threaten businesses and residences of the district. Puna patrol
officers working with the National Guard, have once again stepped up to task of
providing an added security presence in this changing situation.
Community Policing Officers (CPO) in Puna partnered with ten neighborhood watches in
crime prevention, community awareness and problem solving. The CPO's also worked
with local businesses and continue to make efforts to deal with ongoing illegal hunting
occurring on private farm lands in the Keaau area.
During the past fiscal year, criminal cases initiated increased slightly by 4% or 279 cases
in the fiscal year 2013-14 as compared to the previous year. There were 6,557 cases
initiated in 2013-14 as compared with the previous year (6,278). For the last fiscal year,
burglaries increased by 13%, 430 as compared to 378 the previous year, and thefts were
up by 7%, 1095 as compared to 1,018 the previous year. The district's Burglary clearance
rate is up 2%, 18% as compared to 16% for the same period last fiscal year.
The North Hilo Patrol Division
In Fiscal Year 2013-14, the North Hilo District had an increase in reported burglaries
with 22 burglary reports being filed compared with ten the year before. Of the 22
burglary investigations, five were solved for a clearance rate of 22 percent. Theft cases
also increased from 31 to 41 cases. Officers were able to solve sixteen of the theft cases
for a clearance rate of over 39 percent. To address this, the Community Police Officer
assigned to the North Hilo District has taken a more active role in burglary and theft
investigations and proactive patrols in areas with developing crime trends, as well as
mapping those trends.
The district logged 39 major traffic accidents, three more than the previous year. As with
many other districts, traffic enforcement is an important part of police work as it helps in
keeping our roads safe for our community members and visitors alike. Police officers
issued over 1,700 citations in the North Hilo District; of those, 548 were for speeding.
The North Hilo Community Policing Officer (CPO) will often partner with the Hamakua
District CPO and School Resource Officer (SRO) in order to better serve the
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Program Highlights (continued)
community. In the North Hilo District, they assisted with two Drug Free Bash
celebrations with the Queen Lili`uokalani Children's Center, Big Island Biker Fest at
Laupahoehoe Point, and the Laupahoehoe Music Festival.
The Hamakua Patrol Division
During the 2013-14 Fiscal Year, the Hamakua District saw a change in supervision,
following the retirement and transfer of the two Sergeants. The Sergeant's positions were
filled by two transfers from the Kona District.
The Hamakua District ended the 2013-14 fiscal year with a increase in burglaries, having
25 reported cases compared with 18 from the previous fiscal year; eleven of the
burglaries were solved for a clearance rate of 44 percent. Seventy thefts were reported,
compared with 82 from the previous year, a decrease of about ten percent. A total of 88
were solved for a clearance rate of more than 100 percent (takes into account thefts
reported in prior years but solved during this fiscal year).
Traffic safety remains a priority in the Hamakua District. Major traffic collisions
increased, with 49 major accidents reported this period compared with 42 in 2012-13.
Police officers issued more than 2,400 citations. Of those, 665 were for speeding and 182
were for seat belt or child restraint violations. Emphasis on traffic enforcement remains
an important factor to hold down the number of major traffic accidents. Despite the
increase in major traffic accidents, no traffic fatalities were recorded for the year in the
Hamakua District.
Through the year, our Hamakua District Community Policing Officer (CPO) and School
Resource Officer (SRO) continued to work together with Neighborhood Watch
organizations, schools, and other community organizations to address various community
concerns. Some of the major community events they were involved in were The Annual
Western Week parade and block party, Honoka`a Peace Day Fair, American Cancer
Society Relay for Life, Thanksgiving Community Dinner, First Fridays and the Honoka`a
High School Homecoming Celebration.
The School Resource Officer assigned to Honokaa Schools remained active working with
the school administrators and facility at the Honokaa and Pa'auilo Schools to reduce
incidents of bullying, truancy, thefts, and drug activity.
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Program Highlights (continued)
The Kona Patrol Division
The Kealakehe Police Station serves as the main station for the Kona Patrol Division and
houses a cellblock detention section, community policing section, clerical services
section and an evidence section. The Kona Patrol division has two sub stations. One
located at Hale Halawai in downtown Kailua Kona and one in Captain Cook.
During the Fiscal year 2013-14, the Kona Patrol clerks processed 3,502 Firearms
registrations, to include handguns, rifles, and shotguns. 2,174 were long guns consisting
of rifles and shotguns and 1,297 were handguns. Some of these firearms were imported
from out of state.
The evidence section, which is staffed by two evidence custodians, is responsible for the
storage and preservation of over 7,248 pieces of evidence recovered in criminal
investigations. The preservation of these pieces of evidence is critical to the successful
prosecution of these criminal cases.
Kona Patrol welcomed four new police officers who graduated from the police recruit
program and three veteran officers that came from another department and was assigned
to the Kona District in June 2014; however 11 officers were re -assigned after being
transferred and or promoted.
Kona Patrol officers responded to over 8,987 criminal complaints and over 15,156 calls
for service related to non -criminal complaints such as minor nuisances or persons
needing assistance, where the incident did not reach the level of criminality.
They also issued 20,486 citations, of which 2,825 were for speeding violations. In a
department -wide effort to combat distracted driving; Kona Patrol officers issued 1,052
citations for using an electronic device (cell phone) while driving. In addition, 547
drivers were arrested for suspicion of driving while under the influence of alcohol or
drugs.
The Kona District received 2,872 court documents, of which 2,575 of these documents
were served. A large portion of these court documents were served by the cell block
Officers. The cell block consists of three Officers and one Sergeant Supervisor. In this
fiscal year the cell block held 1,815 individuals.
The Kona Community Policing Unit is headed by a police sergeant and consists of two
school resource officers (SRO) and seven community policing officers (CPO).
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Program Highlights (continued)
The School Resource Officers are assigned to Konawaena Middle School and Kealakehe
Intermediate School. In addition to teaching DARE classes, they provide students with
information on anti -bullying, Internet safety, laws and ordinances and a variety of other
topics.
The SROs establish a rapport with the students so that they perceive police officers as
more approachable. They provide a liaison between the school and the police
department.
The Community Policing Officers focus on addressing community -related issues in the
North and South Kona areas.
Their responsibilities also include bike patrol in the Ali'i Drive area and beach sweeps to
ensure the safety of the tourist community and businesses and to address the growing
amount of transient homeless persons attracted to the warm climate. Their problem -
solving efforts include spearheading neighborhood watches and Crime Reduction details.
To better deal with issues regarding the homeless, the County and State of Hawaii
started a program called CHIRP (Chronic Homeless Intervention and Rehabilitation
Project). The program involves many different agencies including the Police to assist in
getting the homeless population the assistance that they need to get "back on their feet."
This multi -agency approach focuses on addressing each homeless person as an
individual, rather than placing them all in the same category. Some may have mental
health issues; therefore mental health providers provide more assistance to these
individuals. Many have substance abuse issues, therefore substance abuse counselors and
other agencies some of which are non-profit become involved in providing counseling
and different avenues to combat their addiction.
Another major area that the Community Policing Officers also assist in is with the Patrol
Division; when the Patrol Division is short staffed, due to issues of transfers, worker's
compensation issues, illness and/or family leave issues.
The Community Policing Officers also do monthly and weekly crime trend analysis.
From these crime analyses, temporary task forces are formulated as the need arises.
During the crime analysis if it shows that a certain area or neighborhood is being
burglarized or there are much more break-ins in vehicles or residences in a certain
location, a task force is often formulated to combat these problems. The task force may
focus on a certain group of individuals and or may begin to do undercover types of
operations using surveillance, stings and/or other methods of detection, such as the use of
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Program Highlights (continued)
confidential informants. The task forces would most likely comprise of Community
Policing Officers, Patrol Officers and Criminal Investigation Division Officers and
Detective. These methods have proven to be very successful.
The South Kohala Patrol Division
The South Kohala Patrol district encompasses 699 square miles between the North
Kohala District at Kiowa and the Kona District at Kauai Point. There are approximately
17,500 residents within the district, which include residents of the Hawaiian Homelands
in Waimea and unincorporated Kawaihae areas. The district has seen a growth in
population of 38% from the 2000-10 U.S Census. This is the largest percentage growth
in population in the entire state.
The South Kohala District hosts six major hotel resorts and three beach parks.
South Kohala Patrol currently consists of 25 patrol officers, three community policing
officers, one police operations clerk, one custodian, three sergeants, one lieutenant and
one captain.
During Fiscal Year 2013-14, there was a slight rise in calls for service from the
community. There was one murder and one attempted murder as compared to none last
fiscal year; three robberies as compared to one last fiscal year; and 47 assaults as
compared to 53 last fiscal year.
There was also a slight increase in most categories of reported property crimes. Stolen
vehicles were up to 28 compared to 24 the previous fiscal year; and thefts, shoplifting and
UEMV (unauthorized entry into a motor vehicle) increased from 302 last fiscal year to
329 this fiscal year. There were 44 burglaries reported this fiscal year as compared to 51
last year. Drug-related crimes increased to 124 as compared to 104 the previous fiscal
year.
Officers response to miscellaneous non -criminal calls for service saw a slight increase
from 4,901 calls last reporting period to 5,178 this period.
South Kohala patrol officers issued 7,961 traffic citations and arrested 132 impaired
drivers as compared to 76 the previous fiscal year. This represents a 47% increase in
arrests. Officers also investigated 147 major traffic accidents and 399 minor traffic
accidents. The South Kohala District did not have any traffic fatalities whereby alcohol
was indicated as being a factor.
237
POLICE
OPERATIONS BUREAUS
Program Highlights (continued)
There were 3 traffic fatalities in the district. Of these, two involved heavy transport
vehicles descending steep grades (one on Kawaihae Road and the other on Waikoloa
Road) and the other occurring on the Daniel K. Inouye highway (new portion of Saddle
Road) was attributed to a pre-existing medical condition of the driver.
The most significant events that occurred in the district were:
On January 17, 2014, a 34 -year-old male was reported missing by his ex-girlfriend and
corroborated by his mother. On February 28, 2014, the detective assigned to this
investigation asked one of the South Kohala Community Police Officers for assistance in
locating a potential witness in this investigation. The officer not only provided the
assistance requested, but was also able to garner information from other witnesses and
confidential sources that the missing man was in fact murdered, details of the murder and
identity of the suspect. The suspect was later arrested and charged with second degree
murder and plead guilty to same.
On April 17, 2014, a male victim was stabbed multiple times and had his throat slashed.
Upon officers' arrival, they found the victim with a six inch laceration to his throat and
seven stab wounds to his torso area. The suspect in this case has been charged with
attempted second degree murder and is currently out on bail.
Community Policing officers hosted or participated in many events in the Waikoloa and
Waimea areas, to include outreach programs, Keiki ID, various community sponsored
events, health and safety fairs hosted by various groups, annual celebrations, and parades
that include the Waimea Christmas Parade.
The North Kohala Patrol Division
During Fiscal Year 2013-14, the North Kohala District experienced a decrease in the
number of reported Burglaries (13 cases compared to 17 cases last fiscal year), increase
in Assaults (23 cases compared to 20 cases last fiscal year), decrease in UEMVs (14
cases compared to 31 cases last fiscal year) and decrease in Thefts (59 cases compared to
85 cases last fiscal year).
The district of North Kohala enjoyed a reduction of crime in the key categories
Burglaries, Thefts and UEMVs. North Kohala also benefitted from the closures of these
cases and the support of Area II CID. Burglaries (seven closed compared to five the
previous year), Thefts (28 closed compared to 28 the previous year), and UEMVs (10
closed compared to two the previous year).
238
POLICE
W,
OPERATIONS BUREAUS
Program Highlights (continued)
The total number of traffic accidents decreased from 84 reported accidents to 70 reported
accidents with zero fatalities.
The "Kohala Grad Night Project" in its fifth year was again a huge success, with almost
100 percent participation.
The North Kohala Community Policing officer participated with the community in
annual events to include the Kamehameha Day Parade, Skate Day, Easter Egg Hunt, and
Toys for Tots. In partnership with Kohala Elementary School, the DARE curriculum was
taught to 70 students.
The Ka'n Patrol Division
During the Fiscal Year 2013-14, Ka'u Patrol officers investigated 67 major traffic
accidents, an increase from 47 investigated in the Fiscal Year 2012-13. An increase in
traffic enforcement efforts resulted in the issuance of over 3,011 citations, of those 605
were for speeding and 216 were for Seatbelt, Child Restraint, or Electronic Devices.
There were no traffic fatalities for the fiscal year as compared to five from the previous
fiscal year. Enforcement efforts will continue in an effort to keep our roads safe for our
community members and visitors alike.
Ka'u Patrol investigated over 1,200 incidents and responded to over 3,400 miscellaneous
service -type calls during the 2013-14 fiscal year. There was a decrease in burglaries
from 48 as compared to 59 from the previous year. Thefts and Unauthorized Entry into
Motor Vehicle cases increased to 186 cases as compared to 173 cases from the previous
fiscal year.
Neighborhood Watch groups continue to be active in Discovery Harbour, Greensands and
Hawaiian Ocean View Estates subdivisions working along with the Ka'u Community
Policing Officers.
The most significant events occurring during the Fiscal Year 2013-14 were:
• On January 26, 2014, a 25 -year-old female and a 23 -year-old male were arrested
and charged for robbery after the female wielding a hatchet demanded the
victim's car. The female victim, who was parked on the side of the road,
managed to wrestle the hatchet away; and as a result, the victim received an injury
to her right forearm after the female suspect bit her. While this was going on the
male suspect removed personal belongings from the victim's car and fled the
scene. He turned himself in after an all points bulletin (APB) was issued for his
239
POLICE
OPERATIONS BUREAUS
Program Highlights (continued)
• arrest. The female suspect was arrested and charged for Unauthorized Entry of a
Motor Vehicle and Assault.
On March 12, 2014, Ka'u police officers responded to a call of a gunshot victim
at a residence in Hawaiian Ocean View Estates subdivision. Upon arrival officers
discovered a 37 -year-old male with apparent gunshot wounds to his upper torso
lying within the living room of the residence. On the lanai, officers observed a
48 -year-old male with an apparent self-inflicted fatal gunshot wound to his head.
Investigations revealed that following a verbal dispute the 48 -year-old male
followed the victim into the residence and fired several shots striking the victim
several times in the back. The male suspect then walked out to the lanai area and
shot himself.
• On May 18, 2014, a 26 -year-old male and a 22 -year-old male were arrested
following a crime spree in the Ka'u district. Utilizing a stolen vehicle from Hilo,
both males were suspected of burglarizing a home in Naalehu while the victims
were asleep and entering their vehicle removing personal items. The suspect's
then drove down to South Point and removed fishing and camping equipment,
including a portable generator and entered parked vehicles from several
campsites. On the way back towards Hilo the suspects stopped at a popular surf
spot and entered three parked vehicles removing personal items. While driving
through the Volcano National park the suspects ran off the roadway and struck a
tree. Some of the victims who had been camping in South Point came upon the
traffic accident, observed and were able to identify some of their fishing and
camping equipment strewn about the accident scene. Both suspects were arrested
for several offenses to include burglary, theft, and Unauthorized Entry into a
Motor Vehicle.
Community Policing Officer (CPO)/School Resource Officer (SRO)/HI-PAL
Programs
The Hawaii Police Department continues to promote the Community Policing
philosophy. Our mission for Community Police is to form partnerships with the
community in order to create a safe and secure environment. Through these partnerships,
we are able to more efficiently prevent crime, reduce the fear of crime, and arrest those
who commit crimes through the use of a proactive problem -solving approach.
240
POLICE
OPERATIONS BUREAUS
Program Highlights (continued)
There are 34 authorized positions island -wide, which include a lieutenant in Area I, a
sergeant in Area II, 27 community police officers, six school resource officers, and one
civilian clerk.
Community Policing Officers continue to support and encourage growth in community
Neighborhood Watch Programs and Community Association meetings. Through these
programs, these officers conduct home burglary prevention presentations and free home
inspections. They also participate in Business Watches in the Downtown Hilo, Pahoa
and Kailua Village areas, educating business owners in crime prevention by suggesting
ways to redesign displays and store layouts and how to properly report business related
crimes. Business area walks, such as the "Downtown Hilo Aloha Patrol" are encouraged
and promote a positive partnership between the business community and the police
department.
These partnerships with the residential and business community include many safety and
beautification projects such as graffiti paint over projects, sign waving awareness for
domestic violence, drug abuse, seatbelt safety and DUI prevention. The constant
communication between the community and the officers help to keep the community
better informed and educated in matters relating to crime prevention and island safety.
Bike Patrol is a successful component of Community Police, allowing improved presence
of officers in high crime areas and other areas popular to our visiting tourists during
cruise ship days in both Downtown Hilo and Kailua-Kona.
The Community Police Officers also support and participate in some of the island's
major functions like:
• Downtown Hilo Ho' olaulea
• Merrie Monarch
• Hilo, Kea'au, Pahoa, and Kailua Christmas Parades
• July 4th festivities
• Kurtistown Family Fun Day
• Mountain View Family Fun Day
• Kea`au Family Fun Day
• Laupahoehoe Music Festival
• Ironman & Keiki Triathlons
School Resource Officers (SRO's) offer law-related educational programs in the schools
in an effort to reduce crime, substance abuse, violence and to provide a safe school
environment. These officers also provide law related counseling to both students and
241
POLICE
OPERATIONS BUREAUS
Program Highlights (continued)
staff, act as a liaison between the school and the police department and provide a positive
role model for students. This past year, the SRO's in Area I began "Character
Breakfasts" in six elementary schools in Hilo and Hamakua. McGruff "The Crime
Prevention Dog" and Daren the "D.A.R.E." Lion began visiting the schools to have
breakfast with the students. Companion officers then conduct crime prevention and drug
awareness to the students.
SRO's also conduct Drug Abuse Resistance and Education (D.A.R.E.) training to the
students island wide, coordinate intramural activities, and provide crime prevention and
other law related presentations. "D.A.R.E. Day" 2014 was a huge success in Hilo &
Kona, hosting approximately 1,600 fifth and sixth grade students, from 12 schools, which
graduated from their D.A.R.E. classes.
HI -PAL continued to provide recreation for youth in our community to help promote and
improve their moral and civic standards and to develop a friendly and positive
relationship between the youth and police officers. The activities are designed to foster
the spirit of loyalty and faith in our American tradition, promote sportsmanship,
friendship, goodwill and tolerance and provide a safe environment for our youth to
participate in their common interests.
Throughout the 2013-14 fiscal year, over 2,100 youths participated in HI -PAL activities,
including 19 basketball and two volleyball clinics, leagues, and tournaments under the
"Click It Or Ticket" campaign. During these events, all of the youth participants pledge
to use their seatbelt and practice vehicle safety. The largest event held is the "Winter
Classic" basketball tournament, held during the last week of December. Last year, 455
youths participated in 96 games during this four day event which was held at four
different locations in Hilo.
The HI -PAL officers also develop and conduct intramural activities for government
assisted housing areas during the summer and school break sessions and assist the School
Resource Officers with the school intramural activities. They continue to partner with the
County Parks & Recreation in conducting youth activities including the annual track
meets, Keiki Triathlon and other sports related camps and clinics.
242
POLICE
OPERATIONS BUREAUS
Program Measures
n/a* = Statistical information, no projected numbers provided as the department does not support a quota system
for citations or arrest.
243
FY 2013-14
Actual
FY 2014-15
Budget
FY 2015-16
Estimate
Criminal Investigation Section
Robbery Clearance Rate
49.4%
60%
60%
Juvenile Aid Section
Sexual Assault Clearance Rate
71.9
80%
80%
Vice Section
Hard Drug Cases
337
>=760
>=760
Crime Laboratory
Assignment Clearance Rate
88.8%
90%
90%
HI -PAL
Participation in 5-8 age group
263
>=240
>=240
Participation in 9-12 age group
1,648
>=240
>=240
Participation in 13-17 age group
1,692
>=240
>=240
"At risk" Youth Participation
61.3%
30%
30%
Presentations/Clinics
48
24
24
Community Policing Program
D.A.R.E Curriculum or In -Service Training
51
48
48
Problem Solving Activities
772
24
24
Crime Prevention Activities
164
24
24
Abandoned Vehicle/Beautification Projects
27
48
48
Traffic Enforcement Unit (TEU)
DUI Checkpoints
191
>=84
>=84
DUI Arrests
329
n/a*
n/a*
Roadside Screening
185
>=72
>=72
Moving Citations
9,488
n/a*
n/a*
Regulatory Citations
4,506
n/a*
n/a*
Departmental Island -wide Measures
DUI Arrests
1,351
n/a*
n/a*
Traffic Citations Issued
63,929
n/a*
n/a*
Burglary Clearance Rate
18.3%
30%
30%
Theft/Auto Theft Clearance Rate
36.6%
30%
30%
Court Documents
1 26.4%
1 65%
65%
n/a* = Statistical information, no projected numbers provided as the department does not support a quota system
for citations or arrest.
243
POLICE
OPERATIONS BUREAUS
Program Expenditures
Operations Bureau
FY 2013-14
Actual
FY 2014-15
Budget
FY 2015-16
Request
Number of Positions
446
449
452
Salaries and Wages
30,662,820.23
34,967,080
37,435,244
Operations
2,270,470.77
2,265,084
2,321,491
Program Total
32,933,291.00
37,232,164
39,756,735
Custodian/Groundskeeper I
4
4
4
HI -PAL
1
1
1
Number of Positions
3
3
*-
Salaries & Wages
174,770.21
201,996
-
Operations
13,211.85
17,500
9
Program Total
187,982.06
219,496
-
*HI -Pal positions to be absorbed back into Patrol
Personnel Position Summary
Position Title
FY 2013-14
Actual
FY 2014-15
Authorized
FY 2015-16
Request
Assistant Police Chief
2
2
2
Clerk III
6
6
6
Criminalist II
2
2
2
Criminalist III
1
1
1
Custodian/Groundskeeper I
4
4
4
Custodian/Groundskeeper I (1/2T)
1
1
1
Custodian/Groundskeeper I (1/4T)
4
4
4
Detective
37
37
37
Police Captain
9
9
9
Police District Operations Assistant
1
1
1
Police Evidence Custodian
2
2
2
Police Evidence Specialist I
-
-
-
Police Evidence Specialist II
2
2
2
Police Investigative Operations Clerk
6
6
6
Police Lieutenant
18
18
18
Police Major
2
2
2
Police Officer II
306
309
309
Police Operations Clerk
6
6
6
Police Sergeant
34
34
34
Polygraph Examiner
1
1
1
Secretary
2
2
2
Sexual Assault Forensic Nurse Coordinator
1
1
1
Storeroom Clerk
1
1
1
Victims Services Assistant (Tem)
1
1
1
Total
1 444
449
452
POLICE
MISCELLANEOUS
Program Expenditures
245
FY 2013-14
Actual
FY 2014-15
Budget
FY 2015-16
Request
Investigating Cause of Death
489,684.90
460,000
465,000
Training Account
119,694.32
120,000
120,000
Police Sobriety Test
133,012.00
90,000
90,000
Asset Forfeitures
6,951.11
500,000
500,000
Police Private Contributions
0.00
20,000
20,000
Total Miscellaneous
749,342.33
1,190,000
1,195,000
245
POLICE
GRANT REVENUES
Program Description
To continue active efforts in obtaining funding through Federal- and State -Sponsored
Grants to augment the department's budget in the areas of:
1. To continue providing for Community Relations, DARE and Youth Programs.
2. To provide Investigative Operations personnel with specialized training and
equipment dealing with Drug Enforcement.
3. To provide necessary equipment, manpower, training and for public education in
dealing with Traffic Enforcement, to include speeding violations, drunk driving,
seatbelt enforcement and motor vehicle occupant protection.
4. To provide personnel and SAFE nurses with the necessary equipment, training and
supplies to deal with sexual assault and domestic violence.
Program Objectives
1. HI IMPACT (Hawai'i HIDTA $125,000) - To combat the methamphetamine (ICE)
problem in the County of Hawaii by conducting various sting operations.
2. Statewide Narcotics Task Force (State Department of the Attorney General $125,000)
- For multi jurisdictional task force programs that integrate federal, state and local
drug law enforcement agencies and prosecutors for the purpose of enhancing inter-
agency coordination and intelligence gathering and facilitating multi jurisdictional
investigations.
3. Occupant Protection (State Department of Transportation $72,000) - To conduct
seatbelt enforcement and child restraint roadblocks.
4. High Speed Enforcement (State Department of Transportation $98,050, funding to
provide for additional enforcement dealing with speeding violations.
5. Click -It -or -Ticket (State Department of Transportation $19,000) - To reduce fatalities
and injuries to front and rear seat occupants under the age of 17 by increasing seatbelt
usage and awareness of state laws.
6. Roadblock Program (State Department of Transportation, Sobriety Checkpoint
$155,000) to conduct DUI roadblocks to minimize fatalities and injuries.
7. Traffic Investigation (State Department of Transportation $30,000) - To reduce the
number of alcohol-related fatalities and injuries, increase public awareness, and
provide a constant deterrence against drunk driving.
8. Aggressive Driving Projects (State Department of Transportation $37,000) - To
reduce the number of alcohol-related fatalities and injuries, increase public awareness
and provide a constant deterrence against impaired driving.
9. Data Records (State Department of Transportation $78,000) - To establish a statewide
traffic data system and to ensure compliance with national standards.
►m.
POLICE
GRANT REVENUES
10. SAFE Standby Pay (State Department of the Attorney General $40,000) - To
improve the department's response to violent sex crimes, physical abuse and crimes
of violence against women.
11. SAFE Training (State Department of the Attorney General $55,000) - To improve
the department's ability to respond to violent crimes against women primarily
sexual assault, with associated domestic violence and physical abuse.
12. Specialized Investigative Training (State Department of the Attorney General
$55,000) - To improve the department's ability to respond to violent crimes against
women through ongoing specialized training of the JAS detectives.
13. Justice Assistance Grant (U.S. Department of Justice $125,000) - To provide
technological improvement and training that will benefit law enforcement and the
prosecution of cases.
14. Distracted Driving (State Department of Transportation $37,917) — To reduce the
number of drivers using an electronic mobile device while operating a motor
vehicle by conducting checkpoints and issuing citations.
15. Youth Deterrence (State Department of Transportation $23,000) — To reduce the
amount of underage individuals operating a vehicle after consuming alcohol and
illegally drinking in public areas.
16. Department of Health — Tobacco Sting (State Department of Health $8,000) — To
provide continued enforcement of the State Law Prohibiting Alcohol Sales to
minors in the County of Hawaii.
Program Expenditures
Personnel Position Summary
FY 2013-14
Position Title Actual
FY 2013-14
Actual
FY 2014-15
Budget
FY 2015-16
Request
Number of Positions
6
6
6
Operations
2,049,220.42
1,399,739
3,230,444
Program Total
2,049,220.42
1,399,739
3,230,444
Personnel Position Summary
FY 2013-14
Position Title Actual
FY 2014-15
Authorized
FY 2015-16
Request
Police Officer II (Tem) 6
6
6
Total 6
6
6
247
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248
P-RROSECUTIN G ATTORNE
Y
PROSECUTING ATTORNEY
DEPARTMENT SUMMARY
Mission Statement
The Office of the Prosecuting Attorney pursues justice with integrity and commitment.
Department Goals
1. To strive for just disposition of criminal cases and promote public safety and order
through timely, efficient, and effective prosecution.
2. To ensure that victims and witnesses of crimes are treated with respect, courtesy, and
sensitivity in their cooperation with criminal prosecution.
3. To improve the criminal justice system by identifying areas of need and working
collaboratively with other criminal justice agencies and the community.
4. To encourage and promote crime prevention and early intervention initiatives to
improve the quality of life on the Big Island.
5. Identify, promote and implement new and innovative approaches to solving crime
problems.
Funding Source and Position Count
General Fund
$ 6,581,243 General Fund 91
Grant Revenue
$ 2,513,000 Grant Revenue / Other 29
Other
$ 250,000
Total Budget:
$ 9,344,243 Total Number of Positions 120
Me
PROSECUTING ATTORNEY
GENERAL PROSECUTION
Program Description
The Office of the Prosecuting Attorney is charged with the duty to see that the laws are
faithfully executed and enforced within the County of Hawaii. Violations of State and
County laws, ordinances, rules and/or regulations are prosecuted on behalf of the
community.
The deputy prosecuting attorneys prosecute cases in the Family Courts, seven District
Courts and four divisions of Circuit Courts in Hawaii County. This involves all criminal
matters including preliminary hearings, grand jury sessions, arraignment calendars,
motions, hearings, pretrial conferences and trials. In addition, they handle all appeals
before the Hawaii Appellate Courts as well as the Federal Appellate Courts. Deputy
prosecutors screen all criminal referrals made by police and other law enforcement
agencies and are available 24 hours per day seven days a week for juvenile detention and
felony conferrals.
The Office continues its efforts to attend to the needs of victims and witnesses as they go
through the criminal justice process. The Office seeks victims' input for and notifies
victims of case disposition.
The Office provides training for staff to maintain and improve their specialized skills. In
addition, the Prosecuting Attorney deputies and staff provide training for police recruits
and refresher training for police officers as well as to other law enforcement agencies and
community organizations.
The Deputy Prosecutors participate in career fairs and job shadowing and prepare
appropriate educational presentations to students and faculty on the justice system,
careers as a prosecutor and the risks and consequences of involvement in illegal activity.
In an effort to reduce crime and promote public safety the Office is actively involved in
several initiatives that address juvenile delinquency and promote community involvement
in identifying and addressing public safety issues. The Office is actively supporting the
Big Island Juvenile and Adult Drug Court, Veteran's Court, Environmental Court and
Adult Mental Health Jail Diversion Program. In addition, we are collaboratively working
to address elder issues, homelessness, efforts to reduce recidivism and establish the Big
Island Juvenile Intake and Assessment Center. These programs strive to balance the
individual service needs of the individual, the legal requirements of the courts, and the
safety needs of the community. Whenever possible, the Office seeks funding for
specialized units and demonstration projects.
250
PROSECUTING ATTORNEY
GENERAL PROSECUTION
Program Objectives
Core prosecution and victim services
1. Attend all courts in the County and prosecute all violations of State and County laws,
ordinances and regulations.
2. Maintain a professional, dedicated and trained staff to carry out the duties of the
Prosecuting Attorney as defined under the County Charter.
3. Attend to the needs of victims and witnesses as they go through the criminal justice
system to include providing case information, assistance with restitution and crime
victim compensation and referrals to appropriate agencies.
4. Expand criminal case processing improvements utilizing technology within the office
as well as among criminal justice system partners.
5. Provide statewide Traffic Safety Resource Prosecutor to develop effective
enforcement strategies to reduce highway offenses and traffic crashes.
6. Establish a sexual assault prosecution unit to work collaboratively with police
investigators and other agencies to improve the outcome for sexual assault victims
and hold offenders accountable.
Improving the criminal iustice system
1. Coordinate two training/educational workshops to improve the criminal justice
system.
2. Meet quarterly with the Hawaii County Police Department to discuss joint
initiatives, policies, and procedures to improve investigations and prosecutions.
3. Meet monthly with the police, courts, Children's Justice Center, Sexual Assault
Nurse Examiners (SANE), Department of Health, service providers and others to
improve handling of domestic violence, child abuse and sexual assault cases.
4. Meet quarterly with Hawaii criminal justice agencies to discuss appropriate
interventions and consequences for offenders.
Community initiatives to promote crime prevention and intervention and other
efforts
1. Support juvenile delinquency prevention and intervention initiatives.
2. Support domestic and family violence prevention and intervention initiatives.
3. Support neighborhood watch and other community based crime prevention and
education initiatives.
4. Coordinate two training/educational workshops to promote crime prevention and
early intervention initiatives.
5. Support the Committee on the Status of Women, formerly under the Mayor's Office.
251
PROSECUTING ATTORNEY
GENERAL PROSECUTION
Program Highlights
Traditional Prosecution
1. Processed 20,672 in -custody, bailout and referral cases.
2. Serviced 1,316 court calendars for circuit court, district court, family court, drug
court and mental health court in Hilo, Kona, Puna, S. Kohala, N. Kohala,
Hamakua and Ka' u.
3. Information charged 165 cases, reducing Grand Jury caseload and time spent by
approximately 727 witnesses (police, government employee and civilian).
4. Filed 239 Grand Jury cases.
5. Issued 727 administrative subpoenas.
6. Participated in State Asset Forfeiture program as a means of discouraging illegal
activity. Received a percentage of proceeds totaling $8,736.23.
Victim Services
1. Opened 2,361 cases for victim assistance.
2. Served 7291 individuals (5007 victims, 404 secondary victims, 1445 witnesses,
435 other).
3. Sent 4745 notification letters to victims.
4. Provided federal funding to Mothers Against Drunk Driving (MADD), Child and
Family Services, and YWCA Sexual Assault Support Service for services to
victims of homicide, child abuse, sexual assault and domestic violence.
5. Provided information/training to 7 organizations and participated in 12
community events on program services for victims.
Criminal Justice System
1. Participated in Adult and Juvenile Drug Court in East and West Hawaii. During
the fiscal year there were 38 new clients in Adult Drug Court 21 Hilo, 17 Kona)
and 6 new clients in Juvenile Drug Court (2 Hilo, 4 Kona). A total of 15
graduated from the Drug Court program (9 Hilo, 6 Kona). The average Drug
Court caseload for our staff is 126 in Hilo and 66 in Kona.
2. Participated in 11 statewide and 13 island wide interagency groups to develop
interventions and strategies to improve the criminal justice system.
3. Coordinated a Statewide Department of Transportation "Crash Scene
Reconstruction Training" for 60 deputy prosecutors and police officers.
252
PROSECUTING ATTORNEY
GENERAL PROSECUTION
4. Sponsored/co-sponsored workshops and conferences to improve the criminal
justice system response.
a) Dating Violence — recognizing healthy and unhealthy relationships by Dr. Jill
Murray in April 2014 Middle and High Schools island -wide and community
presentations in Hilo and Kona.
b) Domestic Violence 101 presented by Hawaii State Coalition Against
Domestic Violence staff for social service workers May 2014 Kona.
c) Chapter 704 - Penal responsibility and fitness to proceed Handbook Training
January 2014 Kona.
d) Chapter 704 - Penal responsibility and fitness to proceed Handbook Training
February 2014 Hilo.
Juvenile Issues
1. Sub -granted federal funding to The Salvation Army Family Intervention Services
to provide family strengthening services to youth who have had contact with
police or who are on probation, and also to their families.
2. Continued support and development of the implementation of the Big Island
Juvenile Intake and Assessment Center, sub -awarded to The Salvation Army
Family Intervention Services. This program is the first and only of its kind in the
State of Hawai'i.
3. Coordinated one community service provider training entitled, "Wahi
Kana'aho/Ho'opono Mamo," a Hawaiian -based approach to enhancing delivery
of services to at -risk youth and their families. Forty-five (45) attendees.
4. Delivered five (5) Teen Outreach Program® Facilitator Trainings to twenty-four
attendees. TOP® clubs are being implemented at the Youth Challenge Program,
Goodwill Industries of Hawai'i, Inc., and the Boys and Girls Club of the Big
Island.
5. Sponsored the 2013 Youth Action Summit attended by 50 high school youth in
Hawai'i County; highlighted issue was homelessness.
6. Sponsored the 2014 Career Expo attended by 468 Hawai'i Island teens.
253
PROSECUTING ATTORNEY
GENERAL PROSECUTION
Elderly Issues
1. Accepted 262 elder victims' cases; 140 have been charged.
2. Delivered fourteen elder abuse and prevention education presentations, reaching over
200 members of the community.
3. Guest lectured to UHH Criminal Justice class and Hawaii County Police Department
supervisors: "Elder financial exploitation, what is it, how can we prosecute it?"
4. Sponsored a three day elder abuse investigation and prosecution training / workshop,
Hilo and Kona, for prosecutors, police, APS, Department of Health and DCCA
investigators. The training was filmed and a training film has been made available for
the cost of the blank DVDs.
5. Had the resource guide, Seniors Safe & Independent, reprinted and translated into
Ilocano. Over 7,000 copies distributed island -wide.
6. Filmed community elder abuse awareness spots aired on KTA's Seniors Living in
Paradise.
7. Developed fall prevention flyers and delivered 35,000 copies to KTA stores for
distribution island -wide.
Community Strategies
1. Community Oriented Prosecution project in West and East Hawaii provided outreach
and support into the community.
2. Sponsored/co-sponsored workshops and seminars to address community issues
(including drugs, burglary and residential theft, homelessness, trespassing, blight,
agricultural crimes, etc.)
3. Sponsored/co-sponsored 12 workshops and seminars to address community issues
4. Provided over 2,776 Keiki identification cards to promote child safety at 47
community events.
5. Helped to develop and implement strategies to combat crime and reduce demand on
the criminal justice system.
6. Worked with community partners to establish a Drug -Free Community Coalition in
both West and East Hawai'i.
7. Hosted community forums to address concerns of Micronesian community members
in partnership with Micronesian United - Big Island.
8. Co-sponsored an Anti -Discrimination and Harassment training for Attorneys.
9. Co-sponsored Fetal Alcohol Spectrum Disorder training.
10. Coordinated a Smarter Sentencing and Smart Prosecution reforms in Hawai'i County.
11. Helped to establish STARS (Surviving to Thriving *Advocacy* Resources* Support) a
homicide survivors education and support group.
254
PROSECUTING ATTORNEY
GENERAL PROSECUTION
Administrative/Other
1. Received federal funding totaling $894,989 for Victims of Crime Act programs, a
Violence Against Women deputy, Traffic Safety training, Justice Assistance Grant,
Elder Abuse, Juvenile Accountability Block Grant, Big Island Juvenile Intake &
Assessment Center, and HI Teen Outreach Program.
2. Received state funding totaling $353,425 for the Career Criminal and Victim/Witness
programs.
3. Received $66,667 for Justice Reinvestment Initiative program.
4. Coordinated over 4,043 volunteer hours in the Hilo, Kona and Waimea offices. 51
Volunteers provided support to clerical, administrative, legal and investigative staff.
5. Coordinated volunteers to shred 779 boxes of confidential documents for the office
and various departments with savings exceeding $31,000.
6. Staff participated in 15 community charity events.
255
PROSECUTING ATTORNEY
GENERAL PROSECUTION
Program Measures
256
FY 2013-14
Actual
FY 2014-15
Budget
FY 2015-16
Estimate
Charges:
Opened during period
19,838
20,000
20,000
Accepted for prosecution
15,337
17,000
17,000
Disposed
9,712
12,000
12,000
Set for trial -
Circuit Court
3,004
3,000
3,000
District Court
10,087
12,000
12,000
Family Court
1,882
3,000
3,000
Circuit Court calendars:
Hilo
260
260
260
Kona
260
260
260
Misdemeanor calendar days:
Hilo a.m. and .m.)
208
208
208
Puna
156
156
156
South Kohala
52
52
52
Hamakua (includes Adult -DV)
24
24
24
North Kohala (includes Adult -DV)
12
12
12
Kona
247
247
247
Ka` a
24
24
24
Family Court Juvenile calendar days:
Hilo, Puna
104
104
104
Kona
72
72
72
N. & S. Kohala/Hamakua
18
18
18
Family Court(Adult-DV) calendar days:
Hilo, Puna
104
104
104
Kona/Ka`u
72
72
72
S. Kohala
15
15
15
Drug Court:
Hilo
52
52
52
Kona
52
52
52
Mental Health Court/Jail Diversion Hilo/Puna
24
24
24
256
PROSECUTING ATTORNEY
GENERAL PROSECUTION
Program Expenditures
Personnel Position Summary
Position Title
FY 2013-14
Actual
FY 2014-15
Budget
FY 2015-16
Request
Number of Positions
83
87
91
Salaries and Wages
5,522,892.84
5,945,590
6,060,617
Operations
421,281.20
612,241
512,341
Equipment
-70,790
1
200
Program Total
5,944,174.04 1
6,628,621
65573,158
Personnel Position Summary
Position Title
FY 2013-14
Authorized
FY 2014-15
Authorized
FY 2015-16
Request
Prosecuting Attorney
1
1
1
1 st Deputy Prosecuting Attorney
1
1
1
Account Clerk
1
1
1
Accountant III
1
1
1
Administrative Assistant
1
1
1
Business Manager
1
1
1
Clerk 11
3
3
3
Clerk III
1
I
1
Deputy Prosecuting Attorney
29
29
30
Information Systems Analyst IV
1
1
1
Information Systems Analyst V
1
1
1
Investigator 111
2
2
-
Investigator IV
-
-
2
Investigator V
5
5
5
Investigator VI
I
1
1
Legal Clerk I
3
3
3
Legal Clerk 11
6
6
6
Legal Clerk 111
13
13
16
Private Secretary
1
1
1
Program Manager
1
I
1
Senior Account Clerk
I
1
I
Senior Clerk -Stenographer
1
1
I
Senior Deputy Prosecuting Attorney
1
1
1
Special Projects Coordinator
2
2
2
Supervising Legal Clerk 1
2
2
2
Supervising Legal Clerk 11
1
1
1
Victim/Witness Coordinator
1
1
I
Victim/Witness Counselor I
1
1
1
Victim/Witness Counselor 11
4
1
4
Total
87
87
91
* grant funded
257
PROSECUTING ATTORNEY
GRANT REVENUES
Program Description
The Office of the Prosecuting Attorney receives and continually seeks funding from
Federal and State sources. These funds are used to implement innovative programs,
support prosecution efforts, educate the public, improve the criminal justice system, and
purchase equipment that would not be possible with County funds.
Program Objectives
1. Career Criminal (State Department of the Attorney General, $510,000, 10
Employees) — To provide quick identification, prosecution and conviction of those
persons making a career of crime.
2. Victim/Witness Assistance (State Department of the Attorney General, $150,000, 2
Employees) — To assist crime victims and witnesses and their families by providing
information, counseling, and support services primarily to victims of violent and
property crimes.
3. Victims of Crime Act (U.S. Dept. of Justice, Office for Victims of Crime Formula
Grant Program, $420,000, 4 Employees) — To assist victims of crime through the
judicial process, focusing on crimes such as homicide, sexual assault, child abuse and
domestic violence.
4. Violence Against Women (U.S. Dept. of Justice, STOP Violence Against Women
Formula Grant Program, $90,000, 1 Employee) — To improve prosecution of
domestic violence cases involving adult women by dedicating a deputy to handle
these cases.
5. Juvenile Accountability Incentive Block Grant (U.S. Dept. of Justice, Juvenile
Accountability Incentive Block Grant program, $75,000) — To combat juvenile crime
utilizing innovative approaches.
6. Traffic Safety Training Grant — (U.S. Department of Transportation, $125,000) -
To conduct statewide training to improve law enforcement system response to traffic
crash cases and improve highway safety.
258
PROSECUTING ATTORNEY
GRANT REVENUES
Program Objectives (continued)
7. Big Island Juvenile Intake and Assessment Center (BIJIAC) — (Hawaii Office of
Youth Services, $250,000) — To support operation of a juvenile intake and assessment
center.
8. Justice Reinvestment Initiative (JRI) — (Hawaii State Legislature Act 106 $85,000,
2 positions) — To enhance victim notification, improve safety planning and increase
restitution collection for crime victims in the County of Hawai'i.
9. Justice Assistance Grant (JAG) — U.S. Department of Justice funds for technology
improvements. $150,000
10. Justice Assistance Grant (JAG) — (U.S. Department of Justice funds for a
Specialized Sexual Assault Unit — $160,000 1 employee) Staff to review and
coordinate prosecution of sexual assault cases.
11. Hawaii Airport Task Force - $18,000 Reimbursement for Investigator's overtime to
assist the HATF with investigations.
259
PROSECUTING ATTORNEY
GRANT REVENUES
Program Expenditures
Note: Includes Federal and State Forfeitures
Personnel Position Summary
Position Title
FY 2013-14
Actual
FY 2014-15
Budget
FY 2015-16
Request
Number of Positions
27
28
29
Salaries and Wages
687,415.54
1,282,268
1,252,452
Operations
720,693.35
1,043,732
1,331,548
Equipment
57,223.64
224,000
179,000
Program Total
1 1,465,332.53
2,550,000
2,763,000
Note: Includes Federal and State Forfeitures
Personnel Position Summary
Position Title
FY 2013-14
Authorized
FY 2014-15
Authorized
FY 2015-16
Request
Clerk II
2
1
2
Clerk II (Tem)
1
1
-
Deputy Prosecuting Attorney
4
4
4
Investigator V (Tem)
1
1
1
Investigator V
2
2
2
Legal Assistant II (Tem)
2
2
2
Legal Assistant II
1
1
1
Legal Clerk I
2
3
2
Legal Clerk I (Tem)
-
-
1
Legal Clerk II
1
1
1
Legal Clerk 111
2
2
2
Legal Clerk IV
1
I
I
Student Helper
-
1
1
Deputy Prosecuting Attorney (Tem)
-
-
1
Victim/Witness Counselor I
3
3
2
Victim/Witness Counselor II
3
3
4
Victim Services Assistant (Tem)
2
2
2
Total
27
28
29
260
PROSECUTING ATTORNEY
COMMITTEE ON THE STATUS OF WOMEN
Program Goals
1. To promote and support women in their roles in public and private sectors.
2. To act as a clearinghouse and coordinating body for activities and information
supporting women and girls.
3. To create public awareness of the responsibilities, needs, potentials and contributions
of women.
4. To seek improvements in educational, counseling programs and policies to meet the
needs of women and girls in order to better prepare them for their roles in the
community.
5. To work with the Hawaii State Commission on the Status of Women to improve the
wellbeing of all women in the County and State.
6. To build and maintain relationships with Federal, State, local and international
agencies advocating for the status of women.
Program Description
The Hawaii County Committee on the Status of Women (CSW), working with the
Hawaii State Commission on Status of Women (HSCSW), promotes equality for women
and girls in the County by acting as a catalyst for positive change through advocacy,
education, collaboration and program development.
Program Objectives
1. Launch a Social Media Safety Education campaign with will include an Apps
Development Competition to educate our youth and families to the dangers (bullying
and predators) of social media and for students to develop smartphone applications to
disseminate information to their peers.
2. Support, through sponsorship, planning, promotion and attendance, the 2nd Hawai' i
Island Women's Leadership Summit.
3. Re -launch the Women's Hall of Fame program to honor women who have made
exceptional contributions to community, great strides to overcome adversity and are
examples of excellence in Hawai' i County.
4. Extend our reach on Domestic Violence Prevention, expanding efforts to collaborate
with other organizations.
5. Launch a therapeutic art program (Violence Recovery Through Art) as a vehicle for
youth and women suffering from domestic violence and sexual assault to cope with
and heal.
261
PROSECUTING ATTORNEY
COMMITTEE ON THE STATUS OF WOMEN
Program Highlights
1. The committee co-sponsored the Ladies Night Out event which was coordinated by
Hui Malama Ola Na Oiwi. The event was held in Hilo in September 2013 and was
attended by over 350 women.
2. The committee sponsored the Real Women Creative Writing Competition where essays
are solicited from public, charter, private, and immersion school students in grades 5th
through 12th. Essays were submitted from 18 schools. An awards luncheon was held in
March 2014 to honor 17 awardees, their parents, and the participating teachers from
middle and high schools from throughout the island.
3. The committee partnered with the State Commission on the Status of Women for a radio
spot campaign in the month of May to promote teen dating violence awareness. Radio
spots were broadcast island wide from May through July, 2014.
4. Collaborated with the Prosecuting Attorney's Office to update the Urgent Services
Directory for Families for printing and distribution island -wide.
Program Measures
Program Expenditures
FY 2013-14
Actual
FY 2013-14
Actual
FY 2014-15
Budget
FY 2015-16
Estimate
Number of Meetings Held
12
12
12
Events Held
1
3
3
Workshops Held
0
0
1
Event Participation
1 3
1 4
6
Program Expenditures
FY 2013-14
Actual
FY 2014-15
Budget
FY 2015-16
Request
Operations 34,528.80
48,085
8,085
Program Total 34,528.80
48,085
8,085
262
rl3-)UBUC WORKS'
PUBLIC WORKS
DEPARTMENT SUMMARY
Mission Statement
Working together as ONE to improve the quality of service for the health and safety of
our Big Island `Ohana.
Department Goals
To protect public health, safety, and the environment:
1. Strive to improve the roadway system for the safe and efficient travel of people and
goods island -wide.
2. Maintain a clean roadway system and enhance the traveling experience with
beautification projects.
3. Maintain public flood control facilities, drainage systems and participate in the
Community Rating System (CRS).
4. Enforce building, electrical, plumbing, sign, outdoor lighting codes, subdivision,
grading, and flood ordinances.
5. Ensure the safety of Hawaii County's bridges and comply with the National Bridge
Inspection (NBI) and other Federal, State, and County of Hawaii regulations.
6. Maintain the County vehicle and heavy construction equipment fleet.
7. Respond to all natural and man-made disasters or contingencies.
8. Create opportunities for managers and supervisors to meet the changing demands of
customers.
9. Create a data system using technology to manage complaints.
10. Adopt customer service principles. To achieve this, additional resources, training, and
business principles are required.
11. Integrate transit, vehicle, bicycle, and pedestrian modes of travel into a shared
roadway, reducing vehicle use.
12. Improve information to the public using the most efficient technology to reach the
greatest number of customers.
Funding Source and Position Count
General Fund $ 15,815,580 General Fund 185
Grant Revenue - Grant Revenue / Other 4
Total Budget: $ 15,815,580 Total Number of Positions 189
263
PUBLIC WORKS
ADMINISTRATION
Program Description
The Administration oversees fiscal management, goals, objectives, budgets, contracts,
personnel services and supervision for: Building, Engineering, Automotive, Traffic, and
Highway Maintenance divisions, and is responsible for informing the public about
programs and projects through public outreach and education.
The Director is a technical adviser to the Mayor, Managing Director, and Hawaii
County Council.
Program Objectives
1. Ensure core functions are accomplished within budget 90% of the time as measured
by monthly financial reports.
2. Reduce by 10% claims due to industrial accidents. To achieve this, educate personnel
through training programs for personal and operational safety.
3. Encourage at least one third of the total departmental employees to participate in
safety related training per year.
4. Improve customer service to the public by training all employees in customer service
skills. Schedule mandatory customer service training for all employees to include at
least one module per year.
5. Comply with the National Bridge Inspection (NBI) and other Federal, State, and
County of Hawaii bridge inspection regulations including preparation and
submission of bridge reports, by conducting 128 of the bridge inspections every two
years as they are due.
6. Performing bridge repair and maintenance projects on at least 4 bridges that have
been identified as requiring timely action due to deterioration, deficiencies, and
defects. Carry out bridge replacements and/or rehabilitations, as well as scour
analysis countermeasure implementation as needed. This includes implementing the
planning, design, construction management, and permitting processes of an average
of three to five per year, depending on the severity and complexity of the repair work
and available resources that needs to be done.
264
PUBLIC WORKS
ADMINISTRATION
Program Highlights
Green stripes were added to bike lanes to increase cyclist visibility when bikes and
vehicles merge and to create a safer environment for cyclists. Starting in Hilo at the
University of Hawaii , green stripes, mimicking the existing white strips to bike lanes
start from the intersection at the entrance to the UH and going in both directions on both
sides of the road. Green stripes will added to bike lanes along Kuakini Hwy on both sides
of the Palani Rd intersection
Improvements on Ka' iminani Road are focused on reconstructing the roadway, retaining
walls, and drainage that includes a six-foot shoulder, with tie-ins to private driveways.
Eighty percent of the $10 million construction cost is paid by FHWA. Completed in
October, 2013.
The Reed's Island Bridge Structural Rehabilitation project in South Hilo is closer to
compliance with today's load capacity standards. The $6.4 million rehab cost is shared,
with the federal government, paying eighty percent (80%) and the county twenty percent
(20%) of the cost. Completed in early 2014.
The County of Hawaii took ownership of the northern portion of the Mamalahoa
Highway Bypass from a private developer in December 2012. Restrictions in place since
2009 were removed allowing motorists, pedestrians, and bicyclists to use the Highway
24/7. The Highway Bypass is located midway between the shoreline and Mamalahoa
Highway, providing an alternate route between North and South Kona. Pedestrians and
bicyclists were prohibited from the Highway Bypass, and motorists could only travel
certain times.
Over thirty-two miles of Roads in Limbo were improved in the districts of South Hilo,
South Kohala, Kona, and Puna. Some roads are paved; others are graveled.
The County of Hawaii participates in the National Flood Insurance Program (NFIP)
Community Rating System, and for the third consecutive year earned a ten percent
national flood insurance discount for property owners in designated FEMA flood zones.
The voluntary actions undertaken by the County enables communities to purchase
federally backed flood insurance policies at a lower rate for property owners in
designated flood zones. The department exceeded the minimum requirements for NFIP
and met the criteria in the Community Rating System rating for the third consecutive
year.
265
PUBLIC WORKS
ADMINISTRATION
Program Highlights (continued)
The Department of Public Works began reconstructing the four -lane roadway and Pauahi
Street/Kamehameha Avenue intersection, on March 3, 2014. Estimated completion is
mid -2015. The Federal Highway Administration is paying eighty percent of the $13
million estimated cost and the County the remaining twenty percent.
Public Works awarded 12 construction contracts in FY 2013-2014:
• Kamehameha Avenue Reconstruction, Wailoa Bridge to Ponahawai Street
• Kilauea Avenue Resurfacing, Phase 3
• Island Wide Bus Stops and Shelters (West Hawaii ) Part II
• La`aloa Avenue Extension Project— Phase 2
• Civil Defense Emergency Generator Replacement
• Emergency Procurement — Emergency Culvert Repair at 42-1901 Pohakea Mauka
Road
• West Hawaii Civic Center Blind Vendor Cafe — Mechanical Installation
• Kawailani Fire Station Apparatus Shed Improvements
• Ponahawai Street Resurfacing (Kamehameha Avenue to Kapi'olani Street)
• Reroofing for Fire Maintenance Shop & Dispatch/Warehouse
• Mamalahoa Highway Bypass Road
• Kaiminani Drive Roadway Improvements, Ahiahi Street to Vicinity of Ane
Keohokalole Highway
Public Works also awarded 14 construction contracts for other departments in FY 2013-
2014
• Laupahoehoe Senior Center Accessibility
• Na`alehu Park — Demolition of Cottage
• Kolekole Gulch Park Septic System Upgrade
• Honoka`a Rodeo Arena Covered Bleachers Facility
• New Playground Equipment Part A — Carvalho Park, Part B — Waiakea Uka Park
• Pana`ewa Equestrian Center Bleacher Replacement
• Ho`olulu Park — Walter C. K. Victor Baseball Complex Backstop Repairs
• New Playground Equipment at Kailua Park
• Honoka`a Rodeo Arena Accessibility Improvements
• Reed's Bay Beach Park Landscape Improvements
• Pahoa Park Master Plan Phase 1
WE
PUBLIC WORKS
ADMINISTRATION
Planning, Redesign and Construction of the Volcano and Glenwood Transfer
Stations Repairs and Enhancements
Phase 4 Improvements for Buildings A-2 through A-6 for the Kaloko Housing
Project
• Kamakoa Nui Phase 4
Program Measures
Program Expenditures
FY 2013-14
Actual
FY 2014-15
Budget
FY 2015-16
Estimate
Favorable Financial Performance Reports
100%
90%
90%
Number of department -wide industrial accidents
29
23
26
Number of employees trained in safety classes
226
112
112
No. bridge inspections of total bridges
94
101
34
No. bridge repair & maintenance
9
20
10
No. bridge replacement/rehabilitation projects
3
4
5
No. of employees trained in customer service
(HGEA)
52
25
25
No. of managers/supv rec'd Supervisory Training
11
10
10
Additional Information:
Number of Employees in the Department
337
337
337
Work Comp Cases with Lost Time
20
16
18
Program Expenditures
267
FY 2013-14
Actual
FY 2014-15
Budget
FY 2015-16
Request
Number of Positions
29
29
29
Salaries and Wages
1,112,857.09
1,296,255
1,333,660
Operations
34,260.38
241,623
54,559
Equipment
8,725.71
200
2,700
Water Spigot
112,048.21
136,646
121,210
Program Total
1,267,891.39
1,674,724
1,512,129
267
PUBLIC WORKS
ADMINISTRATION
Personnel Position Summary
Position Title
FY 2013-14
Authorized
FY 2014-15
Authorized
FY 2015-16
Request
Director
1
1
1
Deputy Director
1
1
1
Account Clerk
4
4
4
Accountant I
2
2
2
Accountant IV
1
1
1
Administrative Assistant
1
1
1
Business Manager
1
1
1
Civil Engineer V
1
1
1
Clerk 1II
5
5
5
Contracts Technician
2
2
2
Human Resources Program Specialist
I
1
1
Human Resources Technician I
I
1
I
Information & Education Specialist
1
I
1
Private Secretary
1
1
I
Projects Administrator
1
1
1
Projects Coordinator (Tem)
1
1
1
Public Information & Education Specialist
-
-
-
Senior Account Clerk (Tem)
1
1
1
Student Helper 1
2
2
2
Supervising Contracts Technician
1
1
1
Total
29
29
29
268
PUBLIC WORKS
BUILDING
Program Description
The Building Division with offices in Kona and Hilo is responsible for administering and
enforcing building, energy, electrical, plumbing, outdoor lighting and sign codes to
ensure construction is energy efficient and meets minimum standards to safeguard life,
limb, health, property and public welfare.
The Building Division provides general services for janitorial and landscape
maintenance; facility repair and maintenance including carpentry, electrical, painting,
plumbing; parking control; and the planning, design and construction for County facilities
island -wide. The facility repair and maintenance staff also assists with repairing of
wooden bridges.
The General Services and Repair and Maintenance budgets pay for various County
Facilities island -wide:
• Janitorial, yard maintenance and trash removal services
• Facility repairs and maintenance including septic system maintenance;
• Facilities improvements including small office renovations, cabinetry and furniture
• Electricity, gas, sewer, telephone water utilities fees;
• Air conditioning, elevator and fire alarm service and maintenance;
• Insurance premiums;
Program Objectives
1. Process building permits on a regular basis and complete the plan review of 90% of
residential permits within 20 calendar days.
2. Complete 90% of requested inspections within two working days.
3. Schedule and complete 90% of routine (non-critical) maintenance and repair requests
within 30 calendar days of receipt of request.
4. Improve processing of building, electrical, plumbing and sign permits, and the
public's access to information.
Program Highlights
In comparison to fiscal year 2012 — 2013, fiscal year 2013 — 2014 witnessed the number
of building permits issued increase 0.9 percent, valuation of construction increase 23.1
percent, and permit fees collected increase 3.5 percent.
PUBLIC WORKS
BUILDING
Program Highlights (continued)
The following summarizes building permits issued (exclude electrical, plumbing, and
sign permits):
Fiscal Year 2013-2014
Geographic
Permits Issued
Valuation
Fees
District
%change
% change
% change
I
Puna
1,084
12.4%
$89,173,308.44
49.7%
$317,266.50
39.2%
2
S Hilo
1,068
-183%
$107,260,934.50
-17.6%
$392,432.00
-23.9%
3
N Hilo
C5
-13.3%
$6,938,922.00
-23.7%
$24,676.50
-28.5%
4
Hamakua
137
16.1%
$12,561,422.00
42.2%
$47,213.50
30.2%
5
N Kohala
141
-17.1%
$20,057,449.00
20.3%
$54,952.50
-10.6%
6
S Kohala
611
8.1%
$70,836,966.71
6.3%
$208,466.50
-3.7%
7
N Kona
1,319
6.6%
$292,103,860.00
54.8%
$675,973.50
19.7%
8
S Kona
197
9.4%
$29,170,311.00
175.9%
$86,803.00
96.4%
9
Ka`u
175
26.8%
$11,190,781.04
-58.6%
$48,638.00
-47.0%
Totals
4,797
0.9%
$639,293,954.69
23.1%
$1,856,422.00
3.5%
The
numbers in parenthesis indicate
the percentage change from Fiscal Year 2012 - 2013.
Fiscal Year 2012-2013
Geographic
Permits Issued
Valuation
Fees
District
%change
% change
% change
I
Puna
964
25.5%
$59,565,631.24
20.0%
$227,960.50
34.8%
2
S Hilo
1,307
46.4%
$130,136,519.50
40.8%
$515,517.70
63.3%
3
N Hilo
75
38.9%
$9,095,216.00
78.0%
$34,532.00
94.0%
4
Hamakua
118
28.3%
$8,834,282.00
3.3%
$36,273.00
43.3%
5
N Kohala
170
60.4%
$16,679,633.00
21.6%
$61,498.50
60.7%
6
S Kohala
565
66.2%
$66,649,546.28
-7.3%
$216,573.50
6.3%
7
N Kona
1,237
63.8%
$188,688,905.00
69.0%
$564,778.00
82.5%
8
S Kona
180
59.3%
$10,572,973.00
45.3%
$44,206.00
39.2%
9
Ka`u
138
0.7%
$27,008,389.52
60.7%
$91,753.00
41.9%
Totals
4,754
45.9%
$519,231,095.54
36.9%
$1,792,792.20
52.5%
The numbers in parenthesis indicate the percentage change from Fiscal Year 2011 - 2012.
270
PUBLIC WORKS
BUILDING
The numbers in parenthesis indicate the percentage change from Fiscal Year 2010 - 2011.
Fiscal Year 2010-2011
Geographic
Permits Issued
Valuation
Fiscal Year 2011-2012
District
%change
% change
Geographic
Permits Issued
Valuation
$70,853,400
Fees
2 S Hilo
685
District
$242,728.50
%change
% change
$4,679,344
% change
I
Puna
768
-7.0%
$49,657,805.00
-29.9%
$169,110.50
-22.7%
2
S Hilo
893
30.4%
$92,409,707.00
13.5%
$315,582.50
30.0%
3
N Hilo
54
-23.9%
$5,111,102.00
9.2%
$17,802.00
15.8%
4
Hamakua
92
0.0%
$8,552,175.00
14.8%
$25,304.00
-5.6%
5
N Kohala
106
-0.9%
$13,719,946.00
18.3%
$38,267.5
30.5%
6
S Kohala
340
-10.1%
$74,054,650.00
15.6%
$203,801.50
34.8%
7
N Kona
755
21.8%
$111,644,278.00
0.4%
$309,491.00
44.7%
8
S Kona
113
5.6%
$7,274,748.00
-11.1%
$31,768.00
4.6%
9
Ka`u
137
-10.5%
$16,803,050.00
56.8%
$64,654.50
87.2%
Totals
3,258
7.2%
$379,227,461.00
2.5%
$1,175,696.50
22.1%
The numbers in parenthesis indicate the percentage change from Fiscal Year 2010 - 2011.
Fiscal Year 2010-2011
Geographic
Permits Issued
Valuation
Fees
District
%change
% change
% change
I Puna
826
$70,853,400
$218,664.00
2 S Hilo
685
$81,384,911
$242,728.50
3 N Hilo
71
$4,679,344
$15,372.00
4 Hamakua
92
$7,447,182
$26,831.50
5 N Kohala
107
$11,599,284
$29,327.50
6 S Kohala
378
$64,065,630
$151,225.00
7 N Kona
620
$111,218,864
$213,945.50
8 S Kona
107
$8,187,201
$30,367.00
9 Ka`u
153
$10,714,395
$34,531.50
Totals
3039 -6%
$370,150,211 -12%
$962,992.50 -12%
271
PUBLIC WORKS
BUILDING
Program Measures
272
FY 2013-14
Actual
FY 2014-15
Budget
FY 2015-16
Estimate
Residential Plan Review (% plans/ within 20
working days)
73%
65%
85%
Completion of Called Inspection Requests (%
requests/ within 2 work days)
82%
80%
85%
Complete Non-critical Maintenance Requests (%
requests/ within 30 calendar days)
85%
90%
90%
Additional Information
Floor Area Maintained
251,820
251,820
251,820
Number of PW Structures Maintained
75
75
75
Buildings to be Repainted
6
5
5
Buildings to be Reroofed
3
3
3
Buildings with Structural Repairs
1
1
1
Buildings to be Renovated
2
1
1
Other Misc. Repairs (Pavement, Plumb, Etc)
0
0
0
Repair and Maintenance Jobs Performed
1,248
1,500
1,200
Structures Designed
14
10
10
Parking Citations Issued
n / a
300
300
Plan Reviews Performed:
Building
8,468
7,800
8,400
Electrical
5,340
5,000
5,250
Plumbing
1,709
2,100
1,750
Permits Issued:
Building
4,797
4,800
4,800
Electrical
5,313
5,000
5,200
Plumbing
11664
2,100
1,700
Sin
57
50
50
Inspections Conducted:
Building
9,758
9,300
9,800
Electrical
11,435
10,500
11,000
Plumbing
4,203
4,500
4,200
CIP Project Programmed (subject to funding):
New Facility
1
6
0
ADA
2
5
5
Hazmat
2
5
5
R&M
2
7
7
Hardening
-
4
4
Renovation
2
4
2
Energy Improvement
-
4
10
272
PUBLIC WORKS
BUILDING
Program Expenditures
Personnel Position Summary
Position Title
FY 2013-14
Actual
FY 2014-15
Budget
FY 2015-16
Request
Number of Positions
97
97
95
Salaries and Wages
3,794,669.71
4,363,386
4,307,276
Operations
2,473,713.22
2,467,600
2,830,540
Equipment
19,178.80
13,600
13,600
Program Total
6,287,561.73
6,844,586
7,051,416
Personnel Position Summary
Position Title
FY 2013-14
Authorized
FY 2014-15
Authorized
FY 2015-16
Request
Account Clerk
1
1
1
Architectural Drafting Technician I
2
2
2
Architectural Drafting Technician Il
1
1
1
Building Chief
1
1
1
Building Inspector
10
10
10
Building Maintenance Worker
1
1
1
Building Permit Clerk
8
8
8
Building Plans Examiner
2
2
2
Building Projects Manager
1
1
1
Building Repair and Maintenance Supervisor
1
1
1
Carpenter -Cabinet Maker
5
5
5
Civil Engineer V
0
0
0
Custodian/Groundskeeper 1
18
18
18
Custodian/Groundskeeper 11
5
5
5
Deputy Building Chief
1
I
1
Electrical Inspector
6
6
6
Electrician
2
2
2
General Services Superintendent
1
1
1
General Services Supervisor
2
2
2
Lead Building Maintenance Worker
1
1
-
Lead Carpenter -Cabinet Maker
2
2
2
Lead Electrician
1
I
I
Lead Painter
1
1
I
Painter
2
2
2
Parking Control Officer
2
2
1
Plans Examining Manager
I
I
1
Plumber
I
1
1
Plumbing Inspector
5
5
5
Projects Coordinator
5
5
5
Supervising Building Inspector
2
2
2
Supervising Building Permit Clerk
2
2
2
Supervising Electrical
2
2
2
-Inspector
Supervising Plumbing Inspector
2
2
2
Total
97
97
95
273
PUBLIC WORKS
ENGINEERING
Program Description
The Engineering Division provides civil engineering, land surveys, and regulatory
services in accordance with Chapters 10, 22, and 27 of the Hawaii County Code (HCC).
The Division is comprised of the following five sections:
• Administration
Land Surveying
• Regulatory Review
• Design and Investigation
• Inspection
The Administration section provides the following services:
1. Provides general supervision and administrative/clerical support.
2. Coordinates civil engineering (non -building) projects and programs using County,
State, and Federal funds.
3. Supervises and coordinates land acquisition activities for the Department.
The Land Surveying section provides the following services:
1. Provides general land surveying services, including topographic maps and
boundary studies.
2. Produces parcel maps and their descriptions for the County.
3. Reviews privately generated survey maps and descriptions.
4. Addresses survey issues and complaints related to County facilities, such as road
encroachments.
5. Maintains an inventory/file of all road and drainage right-of-ways, Public Works
parcels, and survey records generated by the County
6. Provides County maps and survey information to the public.
The Regulatory Review section provides the following services:
1. Implements/enforces the applicable regulatory requirements of Chapters 10, 22
and 27, Hawaii County Code (HCC).
2. Provides comments to the Planning Department on land -use related matters, such
as subdivision, ohana, variance, and change of zone applications; and on Special
Management Area (SMA), Use, and Special Permits.
3. Investigates and resolves regulatory complaints. Except for building permit plans,
reviews and/or coordinates the review and approval of all private construction
plans, traffic reports, flood studies, environmental documents, and so forth as they
relate to the interests and regulatory authority of the Department.
274
PUBLIC WORKS
ENGINEERING
Program Description (continued)
The Design and Investigation section provides the following services:
1. Plans, designs, and constructs civil engineering (non -building) County Capital
Improvement Projects (CIP).
2. Investigates and resolves roadway, drainage, and other related complaints.
3. Provides drafting services.
The Inspection section provides the following services:
1. Inspects civil engineering (non -building) County CIP; private subdivision, and
development construction.
2. Inspects grading, grubbing and stockpiling work per Chapter 10 of the HCC.
3. Inspects construction within the County right-of-way per Chapter 22 of the HCC.
4. Inspects County bridges per the Federal Highway Administration (FHWA)
National Bridge Inspection Program.
Program Objectives
1. Participate in the State/FHWA Statewide Transportation Improvement Program
(STIP).
2. Complete County CIP drainage and Roadway projects in a timely manner.
3. Prepare parcel maps in three months and process subdivision applications in three
months.
4. Provide in-house construction management for all projects.
5. Respond to or process 80% of all time -sensitive documents, such as subdivision,
change of zone, and variance applications, by stipulated deadlines.
6. Respond to or process 70% of all materials that do not have a stipulated deadline,
such as construction and grading plans, complaints, and environmental matters within
two weeks.
7. Provide same day service for 75% of all permits issued by the Division, including
building permits.
275
PUBLIC WORKS
ENGINEERING
Program Highlights
1. Completed the $6.4 million Reed's Island Bridge Project
2. Completed the Emergency Pohakea Mauka Culvert Repair Project, Kilauea Avenue
Resurfacing, Phase 2 Project, and the Saddle Road M.P. 9.4 Repair Project.
3. On-going construction of the Kamehameha Ave Reconstruction Project (STIP) and
the Kaiminani Drive Roadway Improvements Phase I Project (STIP)
4. On-going construction of La'aloa Ave Extension Ave Extension Project
5. Award of the Kaiminani Drive Roadway Improvements Phase II Project (STIP)
6. Award of the Mamalahoa (Hokulia) Bypass, Ponahawai Resurfacing Project and the
Analio Culvert Repair Project.
7. Design Phase for the Kawailani/Iwalani Intersection Improvement Project (STIP),
Manono Street Improvements Project (STIP), Kapi'olani Street Extension Project,
Ali'i Drive Shoulder Improvements Project, Komohana Street Reconstruction Project
and the Henry Street Reconstruction Project.
8. Planning Phase for the Ali'i Drive Culvert Replacement Project (STIP), Kuakini
Phase 11 Project (STIP), Upper Waianuenue Ave Improvement Project (STIP),
Mamalahoa Highway (Waimea) Widening Project (STIP), Kamehameha Avenue
Reconstruction Phase 11 Project, Mamalahoa Highway (Waimea) Improvements
Project, Nani Kailua Extension, and the Lako Street Extension Project.
276
PUBLIC WORKS
ENGINEERING
Program Measures
ADDITIONAL DIVISION INFORMATION
FY 2013-14
Actual
FY 2014-15
Budget
FY 2015-16
Estimate
Program Measures
All Construction Contracts Completed
7,500,000
4,000,000
4,000,000
FHWA Construction Projects Completed
6,300,000
2,000,000
2,000,000
FHWA Projects with Design/Planning Design/Planningin Progress
6
5
5
Parcel Ma s/Subd Application Within Three Months
80%
75%
75%
In-house Active Construction Management Projects
7
6
6
Regulatory Review
269
330
300
% of Applications, etc. Reviewed by Deadline
85
80
80
% of Plans, etc. Reviewed Within Two Weeks
70
70
70
% of Permits Processed Same Day
75
75
75
Community Rating System
No. Points in the Federal Emergency Management
Agency (FEMA) Public Info Community Rating System
588
619
475
ADDITIONAL DIVISION INFORMATION
Design & Investi ation
Survey Projects and Requests
63
60
60
Construction Plan Reviews — Private Consultants
219
175
175
Subdivision Application Reviews
115
130
130
Ohana Permit Reviews
2
5
5
Gradin Grubbin /Stock ilin -O-W Permits
269
330
300
Construction Inspections
Subdivision Construction
17
25
25
Gradin Grubbin Stock ilin -O-W Permits
269
330
300
277
PUBLIC WORKS
ENGINEERING
Program Expenditures
Personnel Position Summary
Position Title
FY 2013-14
Actual
FY 2014-15
Budget
FY 2015-16
Request
Number of Positions
36
36
36
Salaries and Wages
1,592,613.20
1,881,506
1,881,888
Operations
37,155.18
34,590
34,590
Equipment
45,248.88
40,000
40,000
Other Contract Services
80,175.31
-
-
Pro ram Total
1,755,192.57
1,956,096
1,956,478
Personnel Position Summary
Position Title
FY 2013-14
Authorized
FY 2014-15
Authorized
FY 2015-16
Request
Civil Engineer III
2
2
2
Civil Engineer IV
5
5
5
Civil Engineer V
5
5
5
Civil Engineer VII
1
1
1
Construction Inspector
4
3
2
Engineering Aid III
I
1
1
Engineering Aid IV
1
1
1
Engineering Drafting Technician V
2
2
2
Engineering Permit Clerk
2
2
2
Engineering Support Technician IV
5
6
7
Land Surveyor I
1
1
1
Land Surveyor 11
1
1
1
Land Surveyor IV
1
1
1
Projects Coordinator
1
1
1
Senior Construction Inspector
1
1
1
Senior Project Construction Inspector
1
1
I
Supervising Engineering Permit Clerk
1
1
1
Supervisory Project Construction Inspector
1
1
1
Total
36
36
36
278
PUBLIC WORKS
AUTOMOTIVE
Program Description
The Automotive Division is a support -service division responsible for the repair and
maintenance of all County vehicles and equipment, with the exception of equipment that
may be practically maintained by the respective departments. The division furnishes
parts, labor, accessories, gasoline, diesel, lubricants and tires.
The division's primary goal is to continue to maintain the County's fleet of vehicles and
equipment with accountable, trustworthy and motivated service so that employees will
always have safe and operable vehicles and equipment to use. To keep the County on the
move.
Program Objectives
1. Support the various County departments/agencies island -wide with repair,
maintenance and welding services, and by performing at least 90% of these services
by staff (versus contract).
2. Reduce the average monthly repair backlog for the Construction section from
previous fiscal year.
3. Reduce the average monthly repair backlog for the Automotive section by from
previous fiscal year.
Program Highlights
Completed conversion of the outdated Gasboy to the new FuelMaster fueling system
island -wide.
279
PUBLIC WORKS
AUTOMOTIVE
Program Measures
Program Expenditures
FY 2013-14
Actual
FY 2014-15
Budget
FY 2015-16
Estimate
Average Monthly Repair Orders Completed (By
Staff vs. Contract):
29
29
29
Garage
96.8% (123/4)
93.2% (116/8)
93.4% (120/8)
Construction Equipment
91.3% (103/9)
92.4% (78/6)
92.5% (106/8)
Solid Waste
95.3% (84/4)
92.5% (79/6)
93.1% (86/6)
Welding
100%(23/0)
95%(20/1)
95.5% (22/1)
Average Monthly Repair Order Backlog:
Garage
18
18
20
Construction Equipment
27
24
27
Solid Waste
13
12
14
Welding
4
3
4
Additional Information:
Average Monthly Repair Orders Received (Including
Prior Month's Carryovers):
Garage
144
150
150
Construction Equipment
140
138
142
Solid Waste
100
90
102
Welding
27
1 28
29
No. of Equipment Damage Report
0
1 0
0
Program Expenditures
I.1
FY 2013-14
Actual
FY 2014-15
Budget
FY 2015-16
Estimate
Number of Positions
29
29
29
Salaries and Wages
1,293,602.01
1,375,045
1,415,809
Operations
3,619,597.26
4,318,951
3,549,548
Equipment
4,277.05
200
200
Program Total
4,917,476.32
5,694,196
4,965,557
I.1
PUBLIC WORKS
AUTOMOTIVE
Personnel Position Summary
Position Title
FY 2013-14
Authorized
FY 2013-2014
Authorized
FY 2014-2015
Request
Account Clerk
1
1
I
Automotive Equipment Su erintendent
1
1
1
Automotive Mechanic I
5
5
5
Automotive Mechanic II
1
1
1
Automotive Stores Clerk
1
I
1
Construction Equipment Mechanic
10
10
10
Construction Equipment Mechanic Temp
1
1
1
Construction Equipment Re air Supervisor I
1
1
1
Construction Equipment Re air Supervisor II
1
1
1
Garage Supervisor
I
1
1
Lead Construction Equipment Mechanic
1
1
1
Lead Welder
1
1
1
Senior Account Clerk
1
1
1
Welder
2
2
2
Welder Temp
1
1
1
Total
29
29
29
281
PUBLIC WORKS
FLOOD CONTROL
Program Description
The Flood Control Program involves maintaining, operating, inspecting and repairing the
flood control structures, levees, dams, spillways, channels and drainage areas on a regular
basis.
Program Objectives
1. Continue to conduct semi-annual inspections of flood control system.
2. Continue to maintain flood control systems.
a. Prevent deterioration of structures by repairing within six months.
b. Clear debris such as mud, rocks, branches, etc. from channel within three months.
c. Control weed and brush growth by using herbicides and mowing quarterly.
Program Highlights
Continued maintenance and repair work of approximately 11 miles which consist of 23
flood control systems island -wide, including major cleaning in the South Hilo,
North/South Kona, North/South Kohala and Ka`u.
282
PUBLIC WORKS
FLOOD CONTROL
Program Measures
Additional Information:
FY 2013-14
Actual
FY 2012-2013
Budget
FY 2015-16
Estimate
Semi -Annual Inspections
2
2
2
Flood Control Systems
23
23
23
Flood Control Systems - Miles
11
11
11
Additional Information:
FY 2014-15
Budget
FY 2015-16
Request
Operations 329,015.00
South Hilo District:
Alenai'o #4, Ainako, Iwalani, Palai, Ainaola,
Haihai,
Kawili, Wai-o-lama, Akolea, Waiakea, Wailoa
11
11
11
-
Pro ram Total 329,015.00
330,000
330,000
North Hilo/Hamakua District:
Kalopa, Waipi`o
2
2
2
North/South Kohala District:
Pu`ukapu
1
1
1
North/South Kona District:
Kainaliu, Kona Coffee Mill, Keopu/Keopu Heights
3
3
3
Ka`u District:
Pa'au'au, Na`alehu, Wai`ohinu/Bamboo Forest
3
3
3
Puna District:
North Milani, Kukui Camp Road, Shipman
Industrial
3
3
3
Program Expenditures
FY 2013-14
Actual
FY 2014-15
Budget
FY 2015-16
Request
Operations 329,015.00
330,000
330,000
Equipment -
-
-
Pro ram Total 329,015.00
330,000
330,000
283
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284
RESEARCH &
D E V�1L0 P MENf "i'
RESEARCH & DEVELOPMENT
AGRICULTURE
Mission Statement
To promote and facilitate sustainable economic development for the County of Hawaii
that is consistent in honoring its communities' needs, priorities, and values.
Department Goals
Agriculture
• To support sustainable agricultural practices by promoting educational opportunities
designed to build skills and capacity in the farm community.
• To support and strengthen new and existing agricultural industry organizations as
coordinating bodies for collaborative agricultural advocacy.
Tourism
• To increase the economic contribution of the visitor industry to Hawaii Island,
promote quality experiences for visitors, and promote a high quality of life for
Hawaii Island residents.
• To increase communication, interaction and understanding between stakeholder
groups, especially between residents and the visitor industry, and ensure the integrity
of our unique sense of place an appropriate recognition of our host culture.
Business Development
To support the development of a science and tech industry, assist existing businesses,
partner in the training of a local labor force and empower communities to build a
sustainable Hawaii Island.
Energy
• To optimize the integration of renewable energy, energy efficiency and economic
development on Hawaii Island.
Funding Source and Position Count
General Fund
$ 3,530,126
General Fund
16
Grant Revenue
$ 400,000
Grant Revenue / Other
2
Total Budget
$ 3,930,126
Total Number of Positions
18
285
RESEARCH & DEVELOPMENT
AGRICULTURE
Department Goals (continued)
Integrated Resource Center
Information Resources Program
• To organize, maintain, develop and provide statistical data and information to
County departments, other agencies, businesses and the general public in support
and promotion of economic development on Hawaii Island.
Community Building Program
• To facilitate the sustainability of Hawaii Island communities through
community-based collaboration and capacity building services, and to balance
economic, social and community, health and environmental priorities.
Film
• To promote and support media production, expand the infrastructure to sustain
production and build a supportive climate between business, government,
community, and media makers on Hawaii Island to grow the industry into a
viable sector of our economy, as creativity is an inexhaustible resource.
oix:I:'!
RESEARCH & DEVELOPMENT
AGRICULTURE
Program Description
The Agriculture Program provides facilitative leadership to both the public and private
sectors of agriculture, forestry, aquaculture, and other natural resources through planning,
developing, and implementing programs and activities that promote and support the
development, expansion, and sustainability of these industries.
Program Objectives
1. Develop and support opportunities to expand the market for Hawaii Island
products and facilitate private -public partnerships for extension programs,
agricultural research and infrastructure.
By June, 2016:
a. Support at least three projects promoting agricultural products.
b. Support at least two agriculture research projects that have strong industry
based support.
c. Support at least three agriculture extension programs to support the
development of farmer skills and/or business management.
d. Support County participation at two trade shows/trade missions.
e. Support at least two aquaculture research projects to develop a new
economic industry or to increase seafood production in Hawaii.
2. Support at least one marketing initiative to buy locally grown or value
added/post-harvest agriculture -based products.
3. Support at least one Little Fire Ant research or extension project.
4. Develop a system of support to keep the County's agricultural website up to
date and useful for a wide range of agricultural interests.
287
RESEARCH & DEVELOPMENT
AGRICULTURE
Program Highlights
The Agriculture Program awarded $184,499 of County's supplemental funding for
innovative agriculture research projects, marketing research and promotion of our
island's products and educational programs in areas of urgent interest to the agriculture
community. R&D supported the Soil and Water Conservation Districts by providing
$300,000 to six districts to preserve the island's land and water resources through the
County's Grubbing and Grading Ordinance.
The Agriculture program supported the following initiatives:
• Helped to convene an Agricultural Summit: Enhancing Support Services for
Hawaii Island Food Self Reliance at the University of Hawaii at Hilo on August
9, 2013. Three new farmer programs were funded, mainly in rural areas, to
support the production and availability of locally grown produce/food. Met with
Civil Defense to discuss food supply in emergency situations.
• Awarded funds to five industry groups to assist agriculture promotion programs
including papaya, orchids, flower growers, tropical fruits and foliage.
• Awarded funds to three research projects: improving yield and quality of sweet
potato, possibility of becoming an international supplier of oyster seed and
growing Christmas trees on Mauna Kea. Three education programs were funded
to provide skill support in Waimea, Honoka`a and Hilo/Hamakua.
• Funded the Hawaii Tropical Flower Council to attend several trade shows, the
Hawaii Export Nursery Associations Industry and New Products Show, and the
Hawaii Papaya Industry Association's program to expand the Japanese market.
• Using Hawaii state funds, funded four value-added projects: Hawaii Cattle
Producers Cooperative Association — Value Added Products from Cull Cows;
Hamakua Harvest, Inc. — Integrated Agricultural Processing Hub Project; Malama
O Puna — Pahoa Certified Kitchen and Kohala Center — Enhancing Post Harvest
Capacity of the Kohala cooling Cooperative: Value Added Facilities Planning for
Food Safety Certification and Energy Efficiency Upgrades.
288
RESEARCH & DEVELOPMENT
AGRICULTURE
Program Measures
Program Expenditures
FY 2013-14
Actual
FY 2013-14
Actual
FY 2014-15
Budget
FY 2015-16
Estimate
Programs
362,600
Program Total 456,874.91
362,600
Promotion Contracts
5
6
5
Research Contracts
2
3
5
Information/Education Contracts
2
6
4
Website Inquiries
-
1000
1000
Committee/Program Meetings
Attendance
-
125
200
Coordination
-
75
100
Program Expenditures
FY 2013-14
Actual
FY 2014-15
Budget
FY 2015-16
Request
Operations 456,874.91
362,600
362,600
Program Total 456,874.91
362,600
362,600
IRE
RESEARCH & DEVELOPMENT
TOURISM
Program Description
The Tourism Program provides leadership and financial support to move the
community's vision for tourism, as presented in the Hawaii Island Tourism Strategic
Plan (TSP) 2006-2015, forward. The TSP states that tourism on Hawaii Island will:
honor the people and heritage of the island; support and enhance the quality of life for
residents; value and perpetuate the natural and cultural resources; engender mutual
respect and partnership among all stakeholders; support a vital and sustainable economy;
and provide unique, memorable, enriching experiences.
Program Objectives
1. Increase the reach of the annual Hawaii Island Tourism Marketing Plan through
advertising and promoting direct air service to Hawaii Island, increasing
Conventions, Meetings and Incentives (CMI) bookings, and increasing outreach to
kama`aina visitors and targeted international and niche markets by June 2016.
2. Support island -wide economic development, community driven activities through
support of twenty festivals, ongoing tourism activities, sporting events and projects
that improve the visitor arrival experience through the annual HTA County Product
Enrichment Program (CPEP) and R&D Supplemental Awards Request for Proposals
by June 2016.
3. Support at least five opportunities, by June 2016, for:
• capacity building of visitor industry employers/employees and grantees;
• connecting and bridging Hawaii communities with the visitor industry.
4. Attend or facilitate at least five meetings to develop the new Tourism Strategic Plan
(State and Hawaii Island) and to support visitor safety efforts.
5. Support at least two Native Hawaiian cultural events and work with their host
nonprofit organizations to build their organizational capacity.
6. Share the Hawaii Tourism Authority's (HTA) Mae`mae Guide and cultural resources
websites with all sponsored programs, festivals and events to ensure Hawaiian place
names are correctly spelled and diacritical marks are used appropriately.
290
RESEARCH & DEVELOPMENT
TOURISM
Program Highlights
• Awarded the largest allocation of $550,000 to the Big Island Visitors Bureau
(BIVB) in 2013-14 for airlift support, kama`aina campaigns, Conventions,
Meetings and Incentives (CMI) and international marketing.
• Awarded eighteen projects with the 2014 HTA CPEP funds and five projects with
the 2013-2014 R&D Supplemental funding. These community -driven festivals and
events included the Puna Music Festival, Big Island Film Festival, Taste of the
Hawaiian Range, Hawaii Con and the Queen Lili`uokalani Long Distance Canoe
Races, Hilo Triathlon, Hokule`a Launch for Hilo, and the Hawaiian International
Billfish Tournament. Community based projects included the Aloha Pier
Greetings and Hilo Gateway and Culture Program.
Program Measures
*NTA collects visitor statistics on a calendar year, not a fiscal year so all statistics listed are based on the calendar model.
Program Expenditures
FY 2013-14
Actual
FY 2013-14
Actual
FY 2014-15
Budget
FY 2015-16
Estimate
Marketing & Product Development:
1,350,000
Program Total 1,359,377.51
1,350,000
Total County Contribution
950,000
700,000
600,000
Total State Contribution CPEP
(2012 @ $400,000 & 2013 @ $397,000)
$400,000
$400,000
$400,000
Number of Festivals, Events & Products
18 contract
awards
20 contract
awards
20 contract
awards
*Visitor Arrivals and Spending:
Total Airline Arrivals (*2013)
1,435,245
1,600,000
1,600,000
International (*2013)
379,862
350,000
350,000
Domestic (*2013)
1,055,383
1,100,000
1,150,000
Total Cruise Ship Arrivals
170,987
200,000
230,000
Total Per Person / Per Day Spending
170.90
180.00
185.00
*NTA collects visitor statistics on a calendar year, not a fiscal year so all statistics listed are based on the calendar model.
Program Expenditures
FY 2013-14
Actual
FY 2014-15
Budget
FY 2015-16
Request
Operations 1,359,377.51
1,350,000
1,350,000
Program Total 1,359,377.51
1,350,000
1,350,000
291
RESEARCH & DEVELOPMENT
BUSINESS DEVELOPMENT
Program Description
The Business Development Program facilitates the development of a sustainable
economy that enhances the standard of living of the residents and the economic viability
of businesses in Hawai'i County.
Program Objectives
1. Administer the joint State/County Enterprise Zone program and increase business
participation by ten percent by June 2016.
2. Provide funding or technical assistance to three projects to build Hawaii Island's
science and tech sector, including research, education and businesses by June 2016.
3. Provide funding and/or technical assistance to two organizations for business
economic development projects by June 2016.
4. Partner with or fund two organizations on workforce development initiatives or projects
by June 2016.
5. Support activities that maximize existing industries.
Program Highlights
The department's Business Development Program budget provided funding to Hawaii
Island non-profit organizations in the amount of $45,925.00 that was matched more than
five times by State, Federal or other funding. In addition to funding, various multi -
government and agency partnerships resulted in the following:
• Enterprise Zone (EZ) Program: Continued support resulted in 84 businesses
participating in the program that provides tax reduction incentives to qualified
businesses.
• Hilo International Airport, International Aviation Training Center: Continued
support resulted in planning of the aviation program at Hilo Airport by the
University of Hawaii at Hilo's and Hawaii Community College. Courses will
include training for professional pilots, remotely piloted aircraft, and pilots of
helicopters. The program was appropriated $100,000 by the legislature, as well as
$500,000 in capital improvement funding to renovate the old airport facility this
coming year.
• Astronomy Workforce Development Pipeline: Continued support and
collaboration of our department resulted in the following developments on
Hawaii Island:
RESEARCH & DEVELOPMENT
BUSINESS DEVELOPMENT
Program Highlights (continued)
a) Evolution of the Project Team with a larger group of local employers,
business development experts, and representatives of the business and
labor communities to continue enhancing local educational opportunities,
both in formal education and in experiential programs, and begin
encouraging current and potential new local entrepreneurs to open new,
modern high-tech enterprises, making use of the intended growing local
technical workforce.
b) An observatory outsourcing survey was completed in cooperation with the
Mauna Kea observatories and TMT that indicated that the observatories
would increase the amount and kinds of things they would outsource, if
they could deal with local vendors. This would mean more business to
local enterprises and an increase in the range of things outsourced.
Activities and Events: Supported economic development projects ranging from $2,500
to $9,000 to address the County's high unemployment and building economy include but
not limited to:
TechConKona 2013 — Business Solutions Conference: Second year funding for
a conference at the Natural Energy Laboratory of Hawaii that explored the
intersection of technology and sustainability in business with a focus on new ideas
and information.
Hawai `i Food Manufacturers Association — business workshops for small
Manufacturers and Product Promotion Opportunities: Workshops on the New
Hawaii Food Safety Codes were held in East and West Hawaii and the Hazard
Analysis and Critical Control Point (HACCP) classes was offered twice.
2014 Pacific Astronomy and Engineering Summit: A forum to connect global
partners with a common interest in advancing science, technology, engineering,
and Mathematics.
293
RESEARCH & DEVELOPMENT
BUSINESS DEVELOPMENT
Program Measures
Program Expenditures
FY 2013-14
FY 2013-14
Actual
FY 2014-15
Budget
FY 2015-16
Estimate
Programs
Estimate
Operations 149,249.13
382,160
Economic Development Contracts
1
3
2
Workforce Development Contracts
2
1
1
Science and Technology Contracts
2
1
2
Grand Total Contracts
5
5
5
New EZ Participants
11
1
5
Agriculture and Manufacturing 3 -year extensions
0
2
3
Committee/Program Meetings:
Attendance
78
76
70
Coordination
36
38
30
Grant Assistance and SOP Distribution
42
41
35
Program Expenditures
FY 2013-14
FY 2014-15
FY 2015-16
Actual
Budget
Estimate
Operations 149,249.13
382,160
362,160
Program Total 149,249.13
382,160
362,160
294
RESEARCH & DEVELOPMENT
ENERGY
Program Description
The Energy Program initiates, develops and facilitates renewable energy projects, energy
efficiency and transportation programs through optimization of our renewable energy
resources. The Energy Program represents County of Hawaii by: implementing County,
State and Utility energy initiatives, providing analysis and recommendations of
regulatory programs/legislation, serving on various State and County Energy Boards, and
maintaining the County's Energy Emergency Preparedness Plan.
Program Objectives
1. Develop a master Request for Proposals (RFP) for Civil Defense energy projects for
Hawaii County by June 2016.
2. Complete centralized energy monitoring system to coordinate large energy use of
County facilities by June 2016.
Provide support to the Department of Water Supply for completion of Lalamilo Wind
Farm project by June 2016.
4. Facilitate 50 % of Mayor's top ten projects in research, development and deployment
by June 2016.
5. Facilitate and support the complete LED Street Lamp energy efficiency project by
June 2016.
Program Highlights
Lalamilo Wind Farm Repowering: Research and Development Energy Program
partnered the Department of Water Supply to review proposals submitted,
evaluated project finances and awarded this project.
• Negotiated and signed Power Purchase Agreement with Site Constructors
LLC for the Wind Farm Project at no -cost to taxpayer;
• The Repowered Wind Farm will comprise five — 600 kilowatt Vesta wind
turbines for a total of three Megawatts used specifically for water pumping on
site;
• County of Hawaii Department of Water Supply will then pass on savings to
water ratepayers from this renewable project and are expected to be up to
$900,000 per year.
295
RESEARCH & DEVELOPMENT
ENERGY
Program Highlights (continued)
2. Public Utilities Commission Dockets: R&D Energy Program represented the
Island of Hawaii electric utility ratepayers in the following Hawaii Public
Utilities Commission (PUC) Dockets.
• PUC Docket Number 2013-0141: Instituting an Investigation to Reexamine
the Existing Decoupling Mechanisms. This PUC Docket reexamined the
current Decoupling Mechanisms in place for the electric utility to recoup their
revenues in a decreasing sales environment due to increased consumer
distributed generation systems (such as residential photovoltaic installations)
and increased energy efficiency measures. County reviewed the decoupling
mechanisms and provided testimony to reduce the current interest rates the
electric utility was charging the consumer in their revenue balancing accounts.
This reduction in interest rates saved the saved the State ratepayers
approximately $3-7 million per year. This is a two part docket where Part 1
actions and results described above took place during Fiscal Year 2013-2014.
Part 2 will take place during Fiscal Year 2014-2015.
• PUC Docket Number 2012-0036: Integrated Resource Planning. This PUC
Docket was opened for the State electric utilities to work with an Advisory
Group to develop their five year Action Plans. County served as an active
member of the Advisory Group to ensure that the Island of Hawaii provided
input for proper Action Plans. These plans would serve as the basis for electric
utility projects for the Islands of Hawaii, Maui and Oahu. This process
involved numerous testimonies which resulted in County of Hawaii filing a
motion to review the final Action Plans for reduced electric utility rates. This
docket encompassed over two years of effort and resulted in a decision by the
PUC (4/28/2014) to have the electric utilities file a Power Supply
Improvement Plan that is currently under review in another docket (2014-
0183) in which County has filed a motion to intervene. Our testimonies and
interventions are intended to save Island of Hawaii electric ratepayers from
increasing electricity rates and provide the proper roadmap for electric utility
projects.
PUC Docket Number 2012-0185: Application for Approval of Biodiesel
Supply Contract. This PUC Docket was opened to approve or deny a contract
to provide biodiesel to the Island of Hawaii fossil
296
RESEARCH & DEVELOPMENT
ENERGY
Program Highlights (continued)
fuel power plants. County filed to participate in this docket that occurred over
Fiscal Years 2012-2013 and 2013-2014. We reviewed the technical, financial
and community merits of this project and provided our testimony. We were
able to provide proof that this project was not the proper project or contract
for the Island of Hawaii. Subsequently, this contract was denied by the PUC
(12/23/2013).
3. Procedures and Practices Improvement: Research and Development Energy
Program continuously improves its procedures to design and evaluate present and
future projects. These improvements enable us to better prioritize and implement
the best projects for the Island of Hawaii.
• Developed Biofuels Evaluation Framework: During Fiscal Year 2013-2014,
we hired a biofuels consultant to assist with PUC Dockets and provide
expertise in evaluating proper biofuels projects for the Island of Hawaii. This
consultant worked with the Energy Program to provide a framework for both
transportation and power generation projects using biofuels.
• County through a grant with National Renewable Energy Laboratory obtained
assistance with improving its current Power Purchase Agreement (PPA).
PPAs are the contract that enables third -party renewable energy providers to
contract with County on renewable energy projects with favorable electricity
rates. Our improved PPA was used for the upcoming Lalamilo Wind Farm
Repowering project with Site Constructors LLC and will now be used as the
basis for all County PPAs.
297
RESEARCH & DEVELOPMENT
ENERGY
Program Measures
Program Expenditures
FY 2013-14
FY 2013-14
FY 2014-15
FY 2015-16
Budget
Actual
Budget
Estimate
HELCO IRP, PUC Dockets & Legislative,
Program Total 222,782.00
213,000
213,000
NELHA and HEPF:
28
30
30
Meetings, testimonies and other submittals
attended and/or arranged
Maintain County EEP Plans and/or attend State
Energy Emergency Preparedness Meetings:
4
5
10
Meetings attended/arranged
Update Energy Section of the Hawai' i County
Building Code and/or attend Community
Development Plan Meetings:
2
5
2
Meetings attended/arranged
Hawai' i County LEED Certified
Meetings attended/arranged
4
4
2
BuiIdin gs/Photovoltaic Installations:
Meetings attended/arranged
5
5
5
Program Expenditures
FY 2013-14
FY 2014-15
FY 2015-16
Actual
Budget
Request
Operations 222,782.00
213,000
213,000
Program Total 222,782.00
213,000
213,000
RESEARCH & DEVELOPMENT
INTEGRATED RESOURCE CENTER
Program Description
The Integrated Resource Center supports the Department's Economic Development
mission through three programs: Information Resources; Grant Information; and
Community Building.
• The Information Resources program collects, organizes, and provides statistical
data and information to County departments, other agencies, businesses, and the
general public.
• The Grant Information program provides County departments and community-
based nonprofit organizations grant search tools and training opportunities. The
Grant Information program also coordinates the Department's annual Economic
Development Grant Program.
• The Community Building program shall provide funding for Sustainable and
Equitable Economic Development (SEED) projects and shall facilitate
partnerships for Hawaii Island residents to become healthier, more self-reliant
and resilient through the following facets:
o An Economic Development Planning program will work collaboratively
with local economic development, business partners, and R&D Program
Specialists to identify opportunities that promote viable sustainable
economic development for Hawaii Island.
o A Healthcare component which will work with Hawaii Island healthcare
industry partners to collaborate opportunities that maximize existing
services; build the local healthcare workforce, and promote innovative
healthcare delivery models.
Program Objectives — Information Resources Program
• Provide timely and thorough response to statistical information requests.
• Collect statistical information for the County of Hawaii Data Book.
• Acquire and maintain research and resource materials pertinent to County needs.
• Maintain and update the Department's web pages and public documents.
• Disseminate industry economic data via website and social media.
• Provide industry community support.
299
RESEARCH & DEVELOPMENT
INTEGRATED RESOURCE CENTER
Program Objectives — Grant Information Program
• Manage ongoing subscription requests for access to the eCivis Grants Network—
Grants Research and Knowledgebase Program.
• Conduct at least two grant writing seminars or workshops.
• Maintain and update the Department's Grants and Funding Resources web page.
• Coordinate the Department's annual Economic Development Grant Program.
Program Objectives — Community Building
o Economic Development Planning
• Convene at least three meetings with economic development partners to
review and/or revise existing economic development plans.
• Fund economic development planning projects island -wide.
o Healthcare
Increase cross -sector communication:
- Convene, support, and participate in at least 15 working group
meetings of County, State, public and private healthcare and social
service organizations for information sharing, collaborative problem
solving, and delivery integration by June 2016.
Increase awareness and/or access to healthcare services:
Develop, promote and support public-private efforts to increase access
to healthcare, by providing technical assistance to at least four
programs by June 2016.
Fund three healthcare industry projects aligned with the program goal
to increase access to healthcare by in the areas of behavioral
healthcare, innovative healthcare service delivery models, and non-
emergency healthcare transportation system development.
Maintain and update the Department's Healthcare Webpage.
Program Highlights — Information Resources Program
Provided research assistance and information to fulfill the data requirements of grant
proposals, business loans and plans, and research to assist in the improvement of their
performance goals.
300
RESEARCH & DEVELOPMENT
INTEGRATED RESOURCE CENTER
Program Highlights — Capacity Building Program
The Capacity Building Program supported family asset building and financial
empowerment projects, local food economy, green business and government, and
sustainable and livable community projects.
• Provided funding for the development and implementation of a place -based
financial education curriculum for adults by adapting it for business and
government employees.
• Partnered with the Office of Housing and Community Development to provide
ongoing financial education through the Ho`owaiwai Network of service
providers.
• Provided funding for Habitat for Humanity West Hawai`i's "Veterans Build"
initiative which engages veterans in self-help housing, education, and workforce
development services.
• Provided funding for the community-based Waipi`o Information and Education
Program which aligns with the Hamakua Community Development Plan's
Waipi`o Valley Strategy Area.
301
RESEARCH & DEVELOPMENT
INTEGRATED RESOURCE CENTER
Program Measures — Information Resources Program
Changes in program measures reflects program reorganization and anticipates filled staff vacancies.
302
FY 2013-2014
Actual
FY 2014-2015
Budget
FY 2015-2016
Estimate
Information Resources Program
Acquisitions/Process/Update
-
250
-
Cataloging
-
50
-
Circulation/Interlibra Loan
-
50
-
Correspondence/Email
-
350
-
Data Book
-
120,800
-
U dates
-
800
-
Web Visits
-
120,000
-
Inquiries/Reference
-
3,000
-
Census Data
-
2,000
-
Other
-
1,000
-
Publications
-
4
4
Contact Elected Officials
-
Annual
Annual
County of Hawaii Data Book
-
Annual
Annual
Department Web a e updates and maintenance
-
-
Monthly
Capacity Building Program FY13-15
SEED Programs
Family Financial Empowerment Contracts
1
-
-
Community Development Contracts
1
2
-
Green Economic Development Contracts
1
1
-
Number of Collaborating Partners
5
5
-
Technical Assistances
22
10
-
Targeted Industry Development
Access to Healthcare contracts
-
3
3
Healthcare Program meetings
-
15
15
Healthcare Program meeting attendance
-
50
-
Medical Homeless Initiative ("Got Doc") — social
media and community outreach campaign
-
-
Monthly
R&D Healthcare Industry Web a e updates
-
-
Monthly
Economic Development Planning contract
-
-
1
Economic Development Planning meetings
-
-
3
Grant Information Program
eCivis Grants Network Subscription
-
-
Annual
Enrollment Management
-
-
Dail
Number of grant opportunities researched
-
-
6,000
R&D Grants Information Web a e updates
-
-
Monthly
Grant workshops
-
-
2
R&D Economic Development Grant Program
-
-
Annual
302
RESEARCH & DEVELOPMENT
INTEGRATED RESOURCE CENTER
Program Expenditures
FY 2013-14
Actual
FY 2014-15
Budget
FY 2015-16
Request
Operations 120,101.19
204,000
174,000
Program Total 120,101.19
204,000
174,000
303
RESEARCH & DEVELOPMENT
FILM
Program Description
The Film Program seeks to sustainably and organically grow the media production
industry on Hawaii Island by promoting our island locally, nationally, and
internationally as a production location, by supporting incoming and locally generated
productions, and by engaging our local production community with networking and
professional development opportunities.
Program Objectives
Build the reputation of Hawaii Island locally, nationally, and internationally as a
uniquely outstanding location for media production:
a. Maintain a comprehensive and up-to-date directory of media industry contacts
and local production resources.
b. Create and deliver a quarterly newsletter, marketing, or communications piece to
share production related information to industry database.
c. Maintain a social media presence for promotion and networking.
d. Schedule at least two meetings per month with experts in the industry to explore
ways to raise the profile of the island and attract additional production.
e. Update existing photo albums of local locations and create at least ten new
albums of location photos.
f. Attend at least two events to promote production on Hawaii Island.
2. Empower local emerging media makers to pursue their passion and produce their
products right here at home:
a. Support the GVS Transmedia Accelerator to help local media businesses develop
their projects and market them to the world.
b. By June 2016, increase local productions by 40% from FY 2013-14.
Engage the local media community and other Research & Development program
areas to best support productions:
a. Collaborate with the Film Offices of the Hawaiian Islands (FOHI), the Hawaii
Film and Entertainment Board (HFEB), the Hawaii International Film
Association (HIFA), the Association of Film Commissioners International
(AFCI), the Big Island Visitors Bureau (BIVB), Hawaii Island Chambers of
Commerce, etc. to participate in and support efforts to provide support programs
and initiatives consistent with the direction outlined and supported by the key
statewide industry film groups.
MOO
RESEARCH & DEVELOPMENT
FILM _
b. Support services to 80 productions in partnership with other R&D program areas.
c. Facilitate and/or participate in four scouting tours or meetings with location
scouts, producers, studio executives, or independent filmmakers.
d. Provide four presentations to local high schools or colleges, businesses or
community groups to share information about the production industry on this
island.
e. Support and/or attend four film festivals, conferences, or trade shows to promote
our own location production capabilities and provide network opportunities for
filmmakers.
Program Highlights
• Permits: The County of Hawaii issued permits for 64 productions in FY 2013-
14, accounting for an estimated $3.9 million in spending on the island.
• Transmedia Accelerator: Along with the State of Hawaii and Global Virtual
Studio, the County is a partner in the GVS Transmedia Accelerator, an innovative
business accelerator for entrepreneurs telling stories across multiple media
platforms. The partnership will accelerate a cohort of businesses from around the
state every year with products made for the world right here in Hawaii. The GVS
Transmedia Accelerator program is housed at Honua Studios, a new media
production facility in Kona's Kaloko industrial area. The County's initial
investment in FY 2013-14 was $103,000.
• Social Media: The Big Island Film Office established a social media presence to
connect the local filmmaking community with potential productions from near
and far. Find BIFO on Instagram, Facebook, Pinterest, and Twitter at
FilmBigIsland.
• Locations Trade Show: As part of the Film Offices of the Hawaiian Islands, the
film office maintained a presence at the 2014 Locations trade show in Los
Angeles, a premiere showcase for film locations around the world. Between
meetings with studio executives and filmmakers stopping by the booth, fielded
over 80 inquiries regarding future production on Hawaii Island.
• Big Island Film Festival: Supported the 9t" annual Big Island Film Festival, a
five-day event screening 60 feature and short films for thousands of audience
members at venues around the Mauna Lani Resort.
305
RESEARCH & DEVELOPMENT
FILM
Program Measures
Program Expenditures
FY 2013-14
FY 2013-14
Actual
FY 2014-15
Budget
FY 2015-16
Estimate
Inquiries
170
175
200
Productions Completed
64
75
80
Production Revenues
$3,900,000
$5,000,000
$6,000,000
Website hits
1 3,308
2,000
3,000
Program Expenditures
FY 2013-14
FY 2014-15
FY 2015-16
Actual
Budget
Request
Operations 43,494.45
257,920
272,920
Program Total 43,494.45
257,920
272,920
306
RESEARCH & DEVELOPMENT
RESEARCH & DEVELOPMENT
Program Expenditures
Personnel Position Summary
Position Title
FY 2013-14
Actual
FY 2014-15
Budget
FY 2015-16
Request
Number of Positions
19
19
18
Salaries and Wages
670,805.76
797,058
840,971
Operations
65,600.38
44,175
49,175
Equipment
937.48
300
300
Coqui Program
-
5,000
5,000
Soil and Water Conservation District
313,750.00
300,000
300,000
Program Total
1,051,093.62
1,146,533
1,195,446
Personnel Position Summary
Position Title
FY 2013-14
Authorized
FY 2014-15
Authorized
FY 2015-16
Request
Director of Research & Development
1
1
1
Deputy Director of Research & Development
1
1
1
Asst. Account Clerk (1/4T) Temp
I
I
1
Administrative Services Assistant I
1
I
1
Administrative Assistant
1
I
1
Clerk II
1
1
-
Economic Development Specialist 11
3
3
3
Economic Development Specialist 111
6
6
6
Grants Specialist
1
I
1
Private Secretary
1
1
1
Resource Materials Specialist
I
1
1
Student Helper I
1
1
1
Total
19
19
18
307
RESEARCH & DEVELOPMENT
RESEARCH & DEVELOPMENT
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308
u "IGHWAYFUND
PUBLIC WORKS
HIGHWAY FUND
Mission Statement
To maintain and improve the County's roadway transport system for safe and efficient
movement of people and goods around the island.
Department Goals
1. To provide leadership, training, administrative, public outreach, and technical support
to accomplish the Divisions' Programs.
2. To provide a safe roadway allowing efficient movement of people and goods around
the island.
3. To assist Civil Defense in emergencies.
4. To update the highway inventory records and maps. Convert these to electronic files.
5. To resurface a specific number of miles island -wide as the budget allows.
6. To develop and implement operational and technical programs for traffic control
devices.
7. To provide operations and maintenance of traffic control devices in a timely manner
through improved scheduling of projects and personnel.
8. To develop a rapid retrieval of records system, planned activities, and documents to
support litigation.
9. To expand educational programs through website and social media tools to encourage
highway safety and to provide customers 24- hour access to request a repair or
service.
10. To create and implement highway safety standards, and procedures.
11. To operate and maintain traffic signals, streetlights, signs, and markings island -wide.
Funding Source and Position Count
Highway Fund $ 36,067,791 Highway Fund 249
Grant Revenue 630,000 Grant Revenue / Other -
Total Budget: $ 36,697,791 Total Number of Positions 249
309
PUBLIC WORKS
TRAFFIC DIVISION
Program Description
The Traffic Division was established under the Department of Public Works under
Chapter 2, Article 9, Section 2-41 of the Hawaii County Code. The Division installs,
maintains and repairs traffic control facilities and devices and street lighting systems in
compliance with Chapter 24 of the Hawai'i County Code. The Division is responsible
for traffic engineering projects for the County and also educating the public on safety.
Administration Section
Plans, designs, and implements traffic control facilities in accordance with national
standards.
1. Provides supervision and administrative support for the Division.
2. Mitigates traffic problems and improves overall roadway efficiency and safety.
3. Seeks to resolve complaints and answers inquiries using various means including
website, call backs on completed work reported by the public and use of Laserfiche.
4. Develops a proactive role in the safe and efficient movement of traffic.
5. Provides information, technical support and direction to the highway safety council
and the four traffic safety committees.
Traffic Safety Section (Planning/Investigations. and Engineering)
Responsible for the overall planning and design of Traffic Engineering related projects.
1. Conducts studies, investigations, inspections, traffic surveys, and other related
activities to safeguard and facilitate vehicular and pedestrian traffic.
2. Reviews construction plans, traffic studies, zone changes, variances, etc. to ensure
compliance with Division standards, guidelines, and policies for Federal, State,
County and private entities.
3. Proposes, designs, and manages new traffic control related projects to help mitigate
existing traffic problems and to improve overall roadway efficiency.
4. Identifies safety improvement projects based on accidents and conflict analysis
procedures.
5. Oversees the restriping programs.
6. Proposes Traffic Calming initiatives to address concerns:
a. Smart Signs to be used for driver's speed feedback and traffic counts
b. Speed Humps for temporary and permanent installations
7. Creates, maintains and improves programs to promote highway safety and traffic
education.
310
PUBLIC WORKS
TRAFFIC DIVISION
Program Description (continued)
Traffic Signals and Streetlights Section
Responsible for the design, installation, operation and maintenance of all traffic signals
and streetlights on County highways and for maintaining traffic signals and streetlights
on State highways.
1. Develop and implement priorities for traffic signal and streetlight installations.
2. Maintain a computerized traffic signal and streetlight database.
3. Develop and implement uninterruptible power supplies (UPS) for continuous traffic
signal operations during power outages.
4. Continue to add signal systems to traffic signal server for real time monitoring and
database adjustments.
5. Assist Traffic Calming Program by installing and maintaining traffic calming devices,
such as Smart Signs (driver speed feedback), etc.
6. Install newly warranted signals "in-house" when possible.
Traffic Signs and Markings Section
Responsible for the installation, operation and maintenance of all traffic control signs and
pavement markings on County highways, including assisting other departments and
agencies with traffic control signs and pavement markings at off-highway County
facilities.
1. Develop and implement a more efficient signs and markings maintenance program.
2. Develop a more proactive role in the safe and efficient movement of traffic.
3. Develop and maintain a computerized supplies, materials, and field signs and
markings inventory database.
4. Assist Traffic Calming Program by installing temporary and permanent speed humps
and related accessories, such as signage and striping.
311
PUBLIC WORKS
TRAFFIC DIVISION
Program Objectives
Existing Maintenance
Signals & Streetlights
1. Maintain 5% or less signal light failure rate.
o Performance measurement: actual against 5% goal.
2. Improve upon street light failure rate of 30%.
o Performance measurement: actual against 30% goal.
Traffic Signs & Markings
1. Restripe or install 250 line miles per year (total of 1,000 line miles over 4
year maintenance cycle) to address retro reflectivity.
o Performance measurement: actual against 250 line miles per year goal.
2. Fabricate 3,150 signs for sign retro reflectivity maintenance program.
o Performance measurement: actual against 3,150 signs fabricated per year
goal.
3. Maintain or install 2,900 signs for retro reflectivity maintenance program.
o Performance measurement: actual against 2,900 signs maintained or
installed per year goal.
Improvements
Signals & Streetlights
Sa e
1. Connect 15 signals per year to Traffic Command Center.
o Performance measurement: actual against 15 signals installs per year.
2. Convert 3,000 LPS units per year with LED lightings (total of approx. 9,600
lights).
o Performance measurement: actual against 1,000 unit goal.
3. Upgrade 5 crosswalks per year.
o Performance measurement: actual against 5 crosswalks per year goal.
1. Investigate and process complaints and requests (not including projects)
within 30 calendar days.
o Performance Measurement: 100% completion.
312
PUBLIC WORKS
TRAFFIC DIVISION
Program Objectives (continued)
2. Transportation Asset Management Program
o Update GIS (Geographic Information System) inventory management to
include annual goals for signs at 4800 each and striping 250 line miles.
Performance measurement: 100% completion.
Program Highlights
Proiects Complete
• LED Street lights received incrementally for a large scale LED streetlight
installation in selected areas, which marked the second change of street lighting
technology within the past several decades funded by a $500K American
Recovery and Reinvestment Act (ARRA) grant.
• Participated in the annual Ironman Triathlon, successfully working with various
Federal, State and Local agencies.
• Implemented the updated (2011 version) Mandli photo log of all State and County
roads in Hawaii County.
• Completed the Mandli traffic sign inventory and collection of road evaluation
data for all County maintained roads.
• Integrated the Mandli traffic sign inventory and road condition rating data into
RoadSoft GIS traffic asset management program.
• Implemented the island -wide traffic sign retro -reflectivity maintenance program.
• Implemented the Crosswalk Safety Awareness program with County installations
in conjunction with the Ronald McDonald School Pedestrian Safety Awareness
Program.
• Traffic education completed via traffic safety messages, lesson plans and booklets
to school aged children, public service radio announcements and via the traffic
website which continues to provide information, alerts and request forms for the
public.
313
PUBLIC WORKS
TRAFFIC DIVISION
Program Measures
EXISTING MAINTENANCE
FY 2013-14
FY 2014-15
FY 2015-16
Actual
Budget
Estimate
Traffic Signal & Streetlight
Maintain 5% or less Failure Rate
0.064%
5%
5%
Improve upon Failure rate of 30%
12%
30%
30%
Traffic Signs & Markings
Restripe 250 line miles/yr (total of 1,000 line miles
122.80
250
250
over 4 ears) to address reflectivity
Fabricate 3,150 signs for sign retro reflectivity
4,845
3,150
3,150
maintenance program
Maintain or install 4,200 signs for sign retro
6,104
4,200
n/a
reflectivity maintenance program
Maintain or install 2,900 signs for sign retro
n/a
n/a
2,900
reflectivity maintenance program
IMPROVEMENTS
Traffic Signal & Streetlight
Connect 15 signals/yr to Traffic Command Center
1
15
15
Convert 1000 LPS units/yr with LED lightings (total
0
n/a
n/a
of 9600lights)
Convert 3000 LPS units/yr with LED lightings (total
n/a
3,000
3,000
of 9600lights)
Upgrade 5 crosswalks/yr
3
5
5
SAFETY
Investigate and process complaints and requests (not
85%
100%
100%
including projects) within 30 calendar days.
Transportation Asset Management Program- acquire
new photo log every two years.
100%
100%
100%
Update GIS (Geographic Information System)
inventory management to include signs — 4800 each
100%
100%
100%
and striping 250 line miles.
314
PUBLIC WORKS
TRAFFIC DIVISION
Program Expenditures
Personnel Position Summary
Position Title
FY 2013-14
Actual
FY 2014-15
Budget
FY 2015-16
Request
Number of Positions
48
48
48
Salaries and Wages
2,060,785.85
2,475,740
2,737,725
Operations
3,910,024.78
4,756,253
4,615,292
Equipment
403,476.59 1
166,750
335,000
Program Total
6,374,287.22 1
7,398,743
7,688,017
Personnel Position Summary
Position Title
FY 2013-14
Authorized
FY 2014-15
Authorized
FY 2015-16
Request
Civil Engineer III
1
1
1
Civil Engineer IV
1
1
I
Civil Engineer V
1
1
1
Civil Engineer VI
1
1
1
Clerk III
-
1
1
Electrical Engineer
1
1
1
Electrician
2
1
1
Electronic Technician
1
1
1
Engineering Support Tech II
1
1
Engineering Support Tech III
-
-
1
Lead Traffic Electrician (I in Kona)
1
2
2
Lead Traffic Signs & Markings Painter (2 in Kona)
5
5
5
Office Manager
1
1
1
Program Support Technician
1
2
2
Senior Account Clerk
1
1
1
Student Helper I
1
1
1
Supervising Traffic Technician
1
1
1
Thermoplastic Melting Equipment O erator
1
1
1
Traffic Electrician
4
4
4
Traffic Electrician Supervisor II
1
1
1
Traffic Operations Supervisor
1
1
1
Traffic Signal Inspector
l
1
1
Traffic Signs & Markings Helper (1 in Kona)
8
8
2
Traffic Signs & Markings Installer (2 in Kona)
-
-
6
Traffic Signs & Markings Painter (2 in Kona)
5
5
5
Traffic Signs & Markings Supervisor II
2
2
2
Traffic Signs & Markings Supervisor III
1
1
1
Traffic Technician II
1
1
1
Traffic Technician IV
1
1
1
Total
46
48
48
315
PUBLIC WORKS
HIGHWAY MAINTENANCE DIVISION
Program Description
Highway Administration
The Highway Maintenance Division oversees and directs all Highway Programs; i.e.,
maintenance of roadways, flood control structures and canals. The Division also
establishes safety programs and conducts training, coordinates in-house resurfacing
projects and responds to various emergencies as needed.
District Baseyards
Each District Baseyard continues to repair and maintain roads, streets, highways, bridges,
storm drains and other flood control structures in the County. The Baseyards also
respond as needed to various emergencies caused by accidents, hazardous material spills
and other natural events (fires, storms, earthquakes etc.).
Program Objectives
1. Continue island -wide in-house resurfacing program and resurface a total of 20 miles.
2. Evaluate the grass cutting operation and maintain the standard of six miles (12 total) per
operator/equipment per workday and the goal of a five-week cycle per district.
Program Highlights
Resurfaced or paved 16.90 miles of various County roads including roads -in -limbo:
• South Hilo
2.82 miles
• North Hilo/Hamakua
4.74 miles
• North & South Kohala
3.72 miles
• North & South Kona
3.47 miles
• Ka`u
0.75 miles
• Puna
1.40 miles
316
PUBLIC WORKS
HIGHWAY MAINTENANCE DIVISION
Program Measures
Program Expenditures
FY 2013-14
Actual
FY 2014-15
Budget
FY 2015-16
Estimate
Resurfacing Miles (Varying Widths)
16.90
20
20
South Hilo
2.82
5
5
North Hilo/Hamakua
4.74
2
2
North/South Kohala
3.72
3
3
North/South Kona
3.47
4
4
Ka`u
0.75
2
2
Puna
1.40
4
4
Grass Cutting Operation (Cycle for Each District, in
Weeks):
South Hilo
3 to 6 weeks
5
5
North Hilo/Hamakua
3 to 6 weeks
5
5
North/South Kohala
3 to 6 weeks
5
5
North/South Kona
3 to 6 weeks
5
5
Ka`u
5 to 6 weeks
5
5
Puna
2 to 6 weeks
5
5
Program Expenditures
317
FY 2013-14
Actual
FY 2014-15
Budget
FY 2015-16
Request
Number of Positions
200
200
201
Permanent/Temporary
164/36
164/36
165/36
Salaries and Wages
5,635,711.64
6,641,904
6,967,064
Operations
3,544,501.20
4,140,047
3,942,810
Equipment
1,751,410.43
1,362,500
1,600,900
Program Total
10,931,623.27
12,144,451
12,510,774
317
PUBLIC WORKS
HIGHWAY MAINTENANCE DIVISION
Personnel Position Summary
Position Title
FY 2011-2012
Authorized
FY 2012-2013
Authorized
FY 2015-16
Request
Accountant II
1
1
1
Civil Engineer IV
1
1
1
District Road Overseer II
5
5
5
Equipment O erator I
25
25
25
Equipment O erator II
26
26
26
Equipment O erator III
9
9
9
Equipment O erators Instructor
1
1
I
Highway Division Chief
1
1
1
Highway Superintendent
1
1
1
Highways Support Technician II
1
1
1
Laborer II
68
68
68
Lead Mason
-
-
1
Mason
1
1
1
Road Construction & Maintenance Supervisor I
4
4
4
Road Construction & Maintenance Supervisor 11
10
10
10
Safety & Driver Improvement Coordinator
1
I
1
Senior Account Clerk
7
7
7
Street Cleaning Supervisor
1
l
1
Street Sweeper Operator
1
1
1
Subtotal
164
164
165
TEMPORARY POSITIONS:
Equipment O erations Instructor Temp
3
3
3
Equipment O erator I Temp
6
6
6
Equipment O erator II Temp
5
5
5
Equipment O erator III Temp
4
4
4
Lead Mason Temp
1
1
1
Mason Temp
3
3
3
Road Constr & Maintenance Supervisor I Temp
6
6
6
Student Helper II
1
1
1
Tree Trimmer Temp
4
4
4
Worker's Compensation Position
3
3
3
(Temporary Positions) Subtotal
3636
36
Total
200
200
201
318
MASS TRANSIT AGENCY
HIGHWAY FUND
Program Description
Refer to Mass Transit Agency under the General Fund Section.
Program Objectives
Refer to Mass Transit Agency under the General Fund Section.
Program Highlights
Refer to Mass Transit Agency under the General Fund Section.
Program Expenditures
FY 2013-14
Actual
FY 2014-15
Budget
FY 2015-16
Request
Operations 6,613,942.17
7,449,005
7,500,000
Equipment -
-
-
Program Total 6,613,942.17
7,449,005
7,500,000
319
PUBLIC WORKS
HIGHWAY FUND MISCELLANEOUS
320
FY 2013-14
Actual
FY 2014-15
Budget
FY 2015-16
Request
Roads in Limbo
363,429.73
1,000,000
1,000,000
Highway Engineering
15,000.00
40,000
40,000
Bridge Inspection
-
-
11,000
Fringe Benefits
Health Fund
854,958.17
1,246,000
1,411,000
Pension Accumulation
1,255,992.08
1,372,000
1,488,000
FICA
529,090.16
636,000
690,000
Worker's Compensation
630,098.00
493,000
504,000
Total Fringe Benefits
3,270,138.41
3,747,000
4,093,000
Supplemental Transfers
Transfer to Capital Projects Fund
3,704,703.67
3,460,000
3,500,000
Other Costs
Provision for Compensation Adjustment
-
5,000
5,000
Provision for Pension Lag Adjustment
-
-
-
Vacation Pa
-
50,000
50,000
Refund Auto/Trailer Tax
-
-
-
Provision for Reallocation
-
-
-
Public Safety Disaster/Emergency
264,000
300,000
300,000
Total Other Costs
264,000
355,000
355,000
Total Miscellaneous
7,617,271.81
8,602,000
8,999,000
320
SE---l-/,WE---l-/,R FUND
ENVIRONMENTAL MANAGEMENT
SEWER FUND
Mission Statement
To protect public health and environment, support the County, and encourage a safe and
rewarding workplace.
Division Goals
1. To protect public health and safety and the environment.
2. To meet or exceed all wastewater discharge permit and regulatory compliance
requirements.
3. To provide the best service at the least cost while balancing the needs and desires of
the administration, council, employees, and general public.
4. To sustain no lost time injuries and maintain a healthy and committed workforce.
Funding Source and Position Count
Sewer Fund
$ 9,978,332
Sewer Fund
58
Subsidy
$ 2,253,878
Grant Revenue / Other
-
Grant Revenue
-
Total Budget:
$ 12,232,210
Total Number of Positions:
58
321
ENVIRONMENTAL MANAGEMENT
WASTEWATER DIVISION
ADMINISTRATION
Program Description
The Administration program of the Wastewater Division (WWD) includes the
administration and engineering functions. Administration manages the countywide
wastewater system, maintains effective long-range plans via the Capital Improvement
Program (CIP) and Equipment Replacement Fund (ERF) planning process, coordinates
with the Environmental Management Commission (EMC), the Department
Administration and County Council, administers permit applications, maintains archives,
and maintains public relations through education and problem solving as needed.
Program Objectives
1. Continue repairs to the Hilo Wastewater Treatment Plant (WWTP) Outfall.
2. Continue efforts on upgrade of the Pua Sewage Pump Station (SPS) and Force Main.
3. Continue efforts on replacement of the Papa'ikou and Kula'imano Dewatering
Systems.
4. Continue towards construction of the Na'alahu Large Capacity Cesspool (LCC)
Replacement project.
5. Initiate design of the Pahala LCC Replacement Project.
6. Continue construction of the Kealakehe Sludge Removal and Aeration Upgrade
Project.
7. Initiate design of the Lono Kona Sewer Improvement District Project.
8. Continue construction of the North Kona Sewer and Reuse project in conjunction
with the State DOT's Queen Ka'ahumanu Highway Widening Project— Phase 2.
9. Implement Sewer Rate Increase to adequately support Wastewater facilities including
sewer mains, sewage pump stations and wastewater treatment plants.
10. Initiate Pre -design for establishment of an Effluent Reuse system to service Mak`aeo
(Old Kona Airport).
322
ENVIRONMENTAL MANAGEMENT
WASTEWATER DIVISION
ADMINISTRATION
Program Highlights
1. Council approved Resolution to proceed with potential establishment and funding of
the Lono Kona Improvement District Sewer project.
2. Construction underway for the 2 -year duration Kealakehe Sludge Removal and
Aeration Upgrade Project.
3. Continued to work with the State of Hawai'i Department of Transportation to install
the North Kona Sewer and Effluent Reuse infrastructure as part of the Queen
Ka'ahumanu Highway Widening Phase 2 project.
4. Conceptual plans initiated as part of the Effluent Reuse Program for West Hawai'i.
Program Measures
Note (1) — The new permits for the Hilo and Papa'ikou Wastewater Treatment Plants include nutrient
removal requirements and interim Discharge Limitations. As COH facilities were not designed to achieve
nutrient removal it is expected that Permit Violations will occur under new NPDES Permits. Additionally,
while HWWTP is currently passing Whole Effluent Toxicity Testing (WETT) it is anticipated that the new
permit will be revised to specify WETT limit as a Discharge Limitation and as such, any exceedance would
be considered as a Permit Violation.
323
FY 2013-14
Actual
FY 2014-15
Budget
FY 2015-16
Estimate
REGULATORY COMPLIANCE PROGRAM
Number ofNPDES Permit Violations
1
Note (1)
Note (1)
Number of Reportable Sewage Spills
0
2
2
Number of Reportable Treatment Bypass
5
1
2
Number of HIOSH Citations
0
1
1
SEWER CONNECTION PROGRAM
Number of BuildingiPlumbing Permits Processed
680
600
600
Number of Sewer Connection Plans Reviewed
16
200
200
Number of Sewer Connections Inspected
64
200
200
PRIVATE SEWER EXTENSION PROGRAM
Number of Private Sewer Extension Plans Reviewed
0
2
2
Number of Private Sewer Extensions Inspected
0
2
2
REPLACEMENT RESERVE ACCOUNT PROGRAM
Number of Design Projects Completed
1
1
1
Number of Construction Projects Completed
1
1
1
Note (1) — The new permits for the Hilo and Papa'ikou Wastewater Treatment Plants include nutrient
removal requirements and interim Discharge Limitations. As COH facilities were not designed to achieve
nutrient removal it is expected that Permit Violations will occur under new NPDES Permits. Additionally,
while HWWTP is currently passing Whole Effluent Toxicity Testing (WETT) it is anticipated that the new
permit will be revised to specify WETT limit as a Discharge Limitation and as such, any exceedance would
be considered as a Permit Violation.
323
ENVIRONMENTAL MANAGEMENT
WASTEWATER DIVISION
Program Description
The Operations program involves operating, maintaining, and repairing wastewater
collection, pumping, treatment, and disposal facilities and equipment. The Operations
program includes coordinating the planning, design, construction and inspection of
equipment replacement projects with Wastewater Administration, performing laboratory
analyses to determine permit compliance and efficiency of plant processes; ensuring
regulatory compliance; and storing and maintaining adequate inventory of spare parts and
supplies.
Program Objectives
1. Strive for acceptable ratings from Department of Health during inspections of the
wastewater treatment facilities by exercising proper plant process control, health and
safety procedures and laboratory quality control.
2. Continue to implement an inflow and infiltration (I/I) program for the Hilo Sewer
System in order to reduce influent flow to the Hilo WWTP.
3. Continue to implement an inflow and infiltration (I/I) program for the Kona Sewer
System in order to reduce chloride concentrations as the WWD Administration
continues to establish an effluent reuse program in Kona.
Program Highlights
Reduction of influent flows to both the Hilo Wastewater Treatment Plant and
Kealakehe Wastewater Treatment plant of approximately 100,000 gpd attributed to UI
Reduction efforts.
324
ENVIRONMENTAL MANAGEMENT
WASTEWATER DIVISION
Program Measures
325
FY 2013-14
Actual
FY 2014-15
Budget
FY 2015-16
Estimate
WASTEWATER TREATMENT PROGRAM
Percent of Wastewater Treatment Plants Receiving
Acceptable or Conditional Rating from DOH
80%
60%
30%
Hilo WWTP — Average Daily Flow (m d)
2.3
2.3
2.5
Pa a'ikou WWTP - Average Daily Flow (m d)
0.1
0.1
0.1
Kula'imano WWTP - Average Daily Flow (m d)
0.1
0.1
0.1
Ka ehu WWTP - Average Daily Flow (m d)
0.01
0.01
0.01
Kealakehe WWTP - Average Daily Flow (m d)
1.7
1.7
1.7
Honokaa WWTP — Average Daily Flow (m d)
0.05
0.1
0.1
Kaloko WWTP — Average Daily Flow (m d)
0.01
0.01
0.01
Pass EPA laboratory quality control test?
Yes
Yes
Yes
EFFLUENT REUSE PROGRAM
Total Volume of Effluent Recycled (k aU )
0
0
2,500
SEWER LINE MAINTENENANCE PROGRAM
Miles of Sewer Lines Cleaned
26
30
30
Miles of Sewer Lines Video Inspected
13
20
20
Number of Point Repairs Completed
14
50
20
PLANT MAINTENANCE PROGRAM
Number of Work Orders Completed
297
550
550
Number of Outstanding Work Orders
47
30
20
325
ENVIRONMENTAL MANAGEMENT
WASTEWATER DIVISION
Program Expenditures
Personnel Position Summary
Position Title
FY 2013-14
Actual
FY 2014-15
Budget
FY 2015-16
Estimate
Number of Positions
58
58
58
Salaries and Wages
2,669,292.94
3,207,001
3,427,438
Operations
4,221,998.87
5,407,339
6,801,809
Equipment
50,662.04
221,000
152,100
Program Total
6,941,953.85
8,835,340
10,381,347
Personnel Position Summary
Position Title
FY 2013-14
Authorized
FY 2014-15
Authorized
FY 2015-16
Request
Assist Wastewater Treatment Plant Operator Temp
4
4
4
Assistant Wastewater Treatment Plant Operator
7
7
7
Civil Engineer III
1
1
1
Civil Engineer IV
1
1
1
Civil Engineer VII
1
1
1
Engineering Student
I
1
1
Engineering Support Tech IV
1
1
1
GIS Analyst I
1
1
1
Lead Plant Electrician/Electronics Repairer
1
1
1
Mechanical Repairer
2
2
2
Plant Electrician/Electronics Repairer
1
I
1
Sanitary Chemist I
1
1
I
Sanitary Chemist III
1
1
1
Sewer Maintenance Repairer
6
6
6
Sewer Maintenance Working Supervisor
2
2
2
Storekeeper
1
1
1
Student Helper I
1
1
1
Student Helper II
1
1
1
Wastewater Deputy Division Chief
1
1
I
Wastewater Operations Superintendent
2
2
2
Wastewater Plant Maintenance Mechanic
3
3
3
Wastewater Plant Maintenance Mechanic Supervisor
1
1
1
Wastewater Plant Working Supervisor III
1
1
1
Wastewater Project Manager
1
1
1
Wastewater Treatment Plant Operator 1
5
5
5
Wastewater Treatment Plant Operator II
2
2
2
Wastewater Treatment Plant Operator III
4
4
4
Wastewater Treatment Plant Operator IV
2
2
2
Wastewater Treatment Plant Supervisor III
1
1
1
Wastewater Treatment Plant Supervisor IV
1
1
1
Total
58
58
58
326
ENVIRONMENTAL MANAGEMENT
WASTEWATER DIVISION
327
FY 2013-14
Actual
FY 2014-15
Budget
FY 2015-16
Estimate
Fringe Benefits
FICA
191,063.19
245,336
262,199
Pension Accumulation
412,269.61
529,155
582,664
Health Fund
205,752.43
412,138
456,000
Worker's Compensation
41,357.74
50,000
50,000
Total Fringe Benefits
850,442.97
1,236,629
1,350,863
Other Costs
Provision for Compensation Adjustment
-
-
-
Replacement Reserve Account
44,205.00
671,233
500,000
Total Other Costs
44,205.00
671,233
500,000
327
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328
E M E 1 - -/sT E -1 -/� f Z�Y F / U N D
PARKS & RECREATION
CEMETERY FUND
Mission Statement
The Department of Parks and Recreation Cemetery Fund provides affordable burial
facilities for residents of Hawaii County.
Department Goals
To improve, maintain and upkeep `Alae Cemetery.
Program Description
The Cemetery Fund was authorized to use the revenues from plot sales at `Alae Cemetery
for the improvement, maintenance, and upkeep of `Alae Cemetery.
Program Objectives
Conduct maintenance and repair activities.
Program Highlights
• Maintenance and upkeep of the cemetery has been done on a daily basis.
Funding Source and Position Count
Cemetery Fund $ 10,000 Cemete Fund -
Grant Revenue - Grant Revenue / Other -
Total Budget: $ 10,000 Total Number of Positions -
329
PARKS & RECREATION
CEMETERY FUND
Program Measures
Program Expenditures
FY 2013-14
Actual
FY 2013-14
Actual
FY 2014-15
Bud et
FY 2015-16
Estimate
Acres Maintained
31.37
42.37
42.37
Program Expenditures
FY 2013-14
Actual
FY 2014-15 FY 2015-16
Budget Request
Operations -
10,000 10,000
Program Total -
10,000 10,000
330
BIKE ---,-/,,WAY FUND
PARKS & RECREATION
BIKEWAY FUND
Mission Statement
The Department of Parks & Recreation Bikeway Fund promotes safe bicycling
transportation and recreation.
Department Goals
1. Provide safe bicycling recreational opportunities for all age groups.
2. Match local Bikeway Funds with federal money whenever possible and desirable.
3. Support programs, planning and physical bikeways (on -road and off-road) that
promote bicycling for transportation, recreation and sport.
4. Conduct maintenance and repair activities.
Program Description
The Bikeway Fund collects fees for the bikeway fund that will be used for the promotion
of bicycle education and recreational activities, as well as the maintenance of County
bikeways.
Funding Source and Position Count
Bikeway Fund $ 213,000 Bikeway Fund -
Grant Revenue - Grant Revenue / Other -
Total Budget: $ 213,000 Total Number of Positions -
331
PARKS & RECREATION
BIKEWAY FUND
Program Objectives
1. Conduct one recreational bike activity in each of five recreational districts by
June 30, 2015.
Program Highlights
N/S Kohala — Youth Bike Program in July 2013, at Waikoloa Park and Hisaoka Gym
Summer Fun program in partnership with P.A.T.H. (Peoples Advocacy for Trails
Hawai'i).
2"d Annual Keiki Triathlon at Kona Community Aquatic Center and Maka'eo, in
partnership with P.A.T.H. (Peoples Advocacy for Trails Hawai'i), Kealakehe High
School Waverider Triathlon Club, and Bike Works Hawaii on October 19, 2013.
West Hawaii- Youth Bike Education class at 2014 Yano Hall Summer Fun program
by P.A.T.H. (Peoples Advocacy for Trails Hawaii) in June.
Hilo - Youth Bike Education class at 2014 Wainaku Gym, Kawananakoa Gym
and Andrews Gym Summer Fun programs by P.A.T.H. (Peoples Advocacy for
Trails Hawaii) in June.
Puna - Youth Bike Education class at 2014 Pahoa Community Center Summer Fun
program by P.A.T.H. (Peoples Advocacy for Trails Hawaii) in June.
Program Measures
Program Expenditures
FY 2013-14
Actual
FY 2013-14
Actual
FY 2014-15
Budget
FY 2015-16
Estimate
Participants in Recreational Activities
317
250
325
Program Expenditures
FY 2013-14
Actual
FY 2014-15 FY 2015-16
Budget Request
Operations -
171,000 171,000
Equipment -
- 42,00
Program Total -
171,000 213,000
332
]BEAUTIFICATION FUND
PUBLIC WORKS
BEAUTIFICATION FUND
Mission Statement
To beautify and enhance highways and roadways under the ownership, control and
jurisdiction of Hawai'i County.
Department Goals
1. To maintain several median strips in Kailua-Kona.
2. To control roadside trash by providing refuse containers and pick-up.
3. To maintain and provide new plantings along highways, roadways and County facilities
visible along highways and roadways to create green aesthetically pleasing landscape.
Program Description
The Beautification Fund involves planning projects and working with the community to
beautify the roadways and appropriate facilities in order to enhance the traveling experience.
Program Objectives
1. Continue to initiate two roadside planting projects every year.
2. Continue to plant or replant a minimum of 10 trees each year.
3. Enhance and continue the existing Litter Pick-up along County Roads Program with
the Highways Division of the Department of Public Works.
Funding Source and Position Count
Beautification Fund $ 489,300 Beautification Fund -
Grant Revenue - Grant Revenue / Other -
Total Budget: $ 489,300 Total Number of Positions -
333
PUBLIC WORKS
BEAUTIFICATION FUND
Program Highlights
Continue a cooperative program with the Department of Parks and Recreation to better
implement the beautification projects.
A cooperative program between the downtown associations in Hilo and Kona and the
Highways Division regarding trash bin installation and maintenance has been established.
Bins are provided by the associations, and our crews install them, remove trash and
replace the liners.
Certain median strips landscaping in the Kona district have been a cooperative effort with
the County contributing for irrigation water and the Kailua Village Business
Improvement District contributing all expenses for plant materials, irrigation systems and
labor to install and maintain.
Additional partnering and cooperation between county agencies occurring during the
2013-2014 fiscal year when water services bills indicated a major leak along the Ane
Keohokalole Highway. Help from the Department of Water Supply, Highway
Maintenance, Engineering, and Building divisions were solicited to quickly locate the
leak and finally repair it.
The completion of the Ane Keohokalole Highway adds two water service bills for
maintenance of the strips of landscaping. Additional trash bins were also added to be
maintained along the roadway.
Program Measures
334
FY 2013-14
FY 2014-15
FY 2015-16
Actual
Budget
Estimate
New Projects Initiated
1
2
2
Trees Planted
5
10
10
Additional Information:
Refuse Containers Provided Pahoa Village
(seven 55 gal Bins + two minimum 30 gal Bins for
7
7
7
recycling)
Refuse Containers Provided Puako Beach Road
6
6
6
(six 3 cu.yd. Bins + two minimum 30 gal Bins)
334
PUBLIC WORKS
BEAUTIFICATION FUND
Program Expenditures
335
FY 2013-14
Actual
FY 2014-15
Budget
FY 2015-16
Request
Salaries & Wages
-
5,300
Operations
189,887.69
183,512
188,600
Equipment
-
263,000
300,700
Program Total
1 189,887.69
451,812
489,300
335
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336
V�HTCDISSPOSAL FUND
ENVIRONMENTAL MANAGEMENT
VEHICLE DISPOSAL FUND
Mission Statement
To protect public health and safety and the environment by removing and disposing of
derelict and abandoned vehicles and properly disposing of waste generated from such
vehicles.
Department Goals
1. To remove derelict/abandoned vehicles from public roadways on a timely basis. This
includes all public roadways and private subdivision roadways that are open to public
access.
2. To process and properly manage all derelict/abandoned vehicles in a timely manner.
3. To coordinate special community events to remove derelict/abandoned vehicles
island -wide.
Program Description
The Derelict and Abandoned Vehicle Disposal Program provides for identification,
removal, and temporary storage of derelict/abandoned vehicles, as well as
processing/recycling of derelict vehicles in accordance with program procedures.
Program Objectives
1. Coordinate removal from public access roadways those vehicles classified as
abandoned/derelict.
2. Monitor the program and contracts to ensure that all derelict/abandoned vehicles are
being processed and recycled in compliance with Department of Health requirements.
3. Begin remediation of the former Kona scrap metal yard to provide for proper closure
of the site.
Funding Source and Position Count
Vehicle Disposal Fund $ 4,478,217 Vehicle Disposal Fund 3
Grant Revenue - Grant Revenue / Other -
Total Budget: $ 4,478,217 Total Number of Positions 3
337
ENVIRONMENTAL MANAGEMENT
VEHICLE DISPOSAL FUND
Program Highlights
• 638 vehicle incidents were reported for fiscal year 2013-2014, of which 101 vehicles
could not be found at the location. However, 537 vehicles were located and removed,
425 from West Hawaii and 112 from East Hawaii.
Program Measures
Program Expenditures
FY 2013-14
Actual
FY 2014-15
Budget
FY2015-16
Estimate
Vehicles Processed
537
650
650
Vehicles Investigated
638
1,300
750
Program Expenditures
Personnel Position Summary
Position Title
FY 2013-14
Actual
FY 2014-15
Budget
FY2015-16
Request
Number of Positions
3
3
3
Salaries and Wages
105,775.08
137,330
111,272
Operations
165,892.28
3,417,635
4,312,078
Equipment
13,390.34
35,850
1,500
Program Total
285,057.70
3,590,815
4,424,850
Personnel Position Summary
Position Title
FY 2013-14
Authorized
FY 2014-15
Budget
FY2015-16
Request
Derelict/Abandoned Vehicle Coordinator
2
2
2
Clerk III
1
1
1
Total
3
3
3
338
ENVIRONMENTAL MANAGEMENT
VEHICLE DISPOSAL FUND MISCELLANEOUS
339
FY 2013-14
Actual
FY 2014-15
Budget
FY2015-16
Request
Fringe Benefits
FICA
8,983.60
10,400
8,451
Pension Accumulation
14,890.41
23,200
18,916
Health Fund
18,515.92
28,585
24,000
Worker's Compensation
-
2,000
2,000
Total Fringe Benefits
42,389.93
64,185
53,367
Other Costs
Provision for Compensation Adjustment
-
-
-
Total Other Costs
-
-
-
Total Miscellaneous
42,389.93
64,185
53,367
339
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340
SOLIDWASTE-l-'., FUND
ENVIRONMENTAL MANAGEMENT
SOLID WASTE FUND
Mission Statement
To protect public health and safety, and the environment by receiving, handling and
properly disposing of solid waste generated within the County of Hawaii, following
applicable Federal, State, and Local laws and regulations. To develop, maintain, and
enhance programs which encourage the public to divert recyclable and reusable materials
from land disposal.
Department Goals
1. Continue planning for revenue producing programs or grants to reduce the Solid
Waste Division's dependency on the General Fund and to ultimately become
financially self- sufficient.
2. Comply with Federal, State, and Local laws and regulations relating to solid waste
management.
3. Provide clean and convenient transfer stations island -wide for the public to safely
dispose of household refuse and divert recyclable materials away from the landfill.
4. Provide safe and efficient disposal sites for commercial solid waste.
5. Target a 40% reduction or diversion rate for our recyclable commodities from
entering the landfill by 2016. Provide convenient options for both the residential and
commercial sectors to recycle.
6. Continue planning for the future use, closure, and/or replacement of selected facilities
based on evolving technology, regulations and demands on manpower and facilities.
7. Continue post -closure maintenance and monitoring at the Kailua and Waimea
landfills in accordance with Federal and State regulations.
8. Continue to provide convenient events island wide for the proper disposal of
household hazardous waste and ewaste.
Funding Source and Position Count
Solid Waste Fund
$ 10,927,759
Solid Waste Fund
128
Subsidy
$ 16,620,221
Grant Revenue / Other
-
Grant Revenue
$ 562,577
Total Budget:
$ 28,110,557
Total Number of Positions
128
341
ENVIRONMENTAL MANAGEMENT
SOLID WASTE FUND
Program Description
The Solid Waste Division operates and maintains, by either County personnel or by
contractual services, all solid waste collection and disposal facilities in the County of
Hawaii, in accordance with Federal, State and Local laws and regulations. This includes
two active landfills, two inactive landfills, twenty-two transfer stations and island -wide
hauling operations.
Program Objectives
1. Implement proposed actions identified in the Update to the Integrated Solid Waste
Management Plan for the County of Hawaii.
2. Continue repairs and enhancement services at all County transfer stations.
3. Fleet Maintenance - Continue a daily maintenance checklist and recurring
replacement schedule on our heavy equipment based on age and repair costs.
4. Comply with Department of Health Chapter 58.1 Hawaii Administrative Rules to ban or
require source separation of green waste from entering County disposal facilities.
5. Expand the Counties green waste collection to additional Transfer Stations Island wide.
6. Communicate with tire vendors island wide regarding the Counties ban on disposal of
tires within solid waste facilities.
7. Continue post -closure maintenance and monitoring of Kailua and old Waimea landfills.
8. Expand recycling education, glass recycling, e -waste collections and household
hazardous waste collections.
9. Support the State DOH HI5 programs and redemption centers for the public.
Program Highlights
• Construction completed for the WHSL landfill gas collection and control system.
• The County discontinued acceptance of scrap metal at the scrap metal locations in
both Hilo and Kailua.
• Continued the sliver fill operation to gain additional life at the South Hilo Sanitary
Landfill by utilizing all available air space. Increased surveying so as to improve
operating practices and achieve higher rates of compaction, and continue utilizing
alternative daily cover.
• Reached a 37% diversion rate of recyclable commodities from entering the landfill
through County diversion programs and factoring in data obtained on private
recyclers.
• Achieved a rate of redemption of 91% for the H15 program in fiscal year 2013-14.
342
ENVIRONMENTAL MANAGEMENT
SOLID WASTE FUND
Program Measures
* Includes diversion through both County programs and private recyclers.
Program Expenditures
FY 2013-14
Actual
FY 2014-15
Budget
FY 2015-16
Estimate
Additional Information
128
128
128
East Hawaii
5,043,884.15
5,625,147
6,054,753
Tons of Refuse Disposed at Transfer Stations
33,637
34,300
36,100
Transfer Stations Maintained
8
11
8
Total Chutes for Container Trailers
15
19
15
Total Container Trailers Available
40
40
40
Active Landfills Maintained
1
1
1
Reuse Centers
3
3
3
Recycling Processing & Collection Centers
8
10
8
Total Tonnage Disposed at Hilo Landfill
66,576
64,300
72,900
West Hawaii
Tons of Refuse Disposed at Transfer Stations
36,358
39,300
42,300
Transfer Stations Maintained
14
11
14
Total Chutes for Container Trailers
17
16
17
Total Container Trailers Available
39
39
39
Active Landfills Maintained
1
1
1
Reuse Centers
4
4
4
Closed Landfills Maintained
2
2
2
Recycling Processing & Collection Centers
12
11
12
Total Tonnage Disposal at West Hawaii Landfill
100,313
93,000
105,200
County wide diversion from landfill rate*
37%
39%
39%
* Includes diversion through both County programs and private recyclers.
Program Expenditures
343
FY 2013-14
Actual
FY 2014-15
Budget
FY 2015-16
Request
Number of Positions
128
128
128
Salaries and Wages
5,043,884.15
5,625,147
6,054,753
Operations
16, 892, 582.81
18,461,909
19,063,302
Equipment
33,244.09
3,100
210,000
Program Total
21,969,711.05
24,090,156
25,328,055
343
ENVIRONMENTAL MANAGEMENT
SOLID WASTE FUND
Personnel Position Summary
Position Title
FY 2013-14
Authorized
FY 2014-15
Authorized
FY 2015-16
Request
Civil Engineer III
1
1
1
Civil Engineer IV
1
1
-
Clerk III
1
1
1
Environmental Compliance Specialist
-
-
1
Equipment Operator II Temp
1
1
1
Equipment Operator III
37
38
37
Equipment Operator III Temp
1
1
I
Laborer II
1
1
1
Lead Solid Waste Transfer Station Attendant
1
1
2
Program Support Technician
-
I
1
Recycling Coordinator
1
1
1
Recycling Specialist II
3
3
2
Recycling Specialist III
1
1
1
Safety Driver Improvement Coordinator
I
1
1
Scale Attendant
4
4
4
Solid Waste Deputy Operations Division Chief
-
-
1
Solid Waste Facility Attendant
55
54
53
Solid Waste Operations Division Chief
1
1
1
Solid Waste Superintendent
2
2
2
Solid Waste Supervisor
4
4
4
Solid Waste Transfer Station Attendant Temp
4
3
3
Solid Waste Working Supervisor
2
2
3
Solid Waste Working Supervisor Temp
3
3
3
Student Helper I
1
1
1
Student Helper II
1
1
1
Welder
1
1
1
Total
128
128
128
M..
ENVIRONMENTAL MANAGEMENT
SOLID WASTE FUND MISCELLANEOUS
345
FY 2013-14
Actual
FY 2014-15
Budget
FY 2015-16
Request
Fringe Benefits
FICA
351,712.90
444,725
462,194
County Pensions
810,220.25
959,212
1,029,308
Health Fund
574,649.60
819,253
820,000
Vacation Pa
-
30,000
30,000
Worker's Compensation
481,584.46
425,000
441,000
Total Fringe Benefits
2,218,167.21
2,678,190
2,782,502
Other Costs
Provision for Compensation Adjustment
-
-
-
Total Other Costs
-
-
-
Total Fringe Benefits
2,218,167.21
2,678,190
2,782,502
345
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346
GOLFCOURS-ZE FUND
PARKS & RECREATION
GOLF COURSE FUND
Mission Statement
The Department of Parks & Recreation Golf Course Fund strives to provide a quality
recreational experience for the golfing community with excellence, integrity and aloha.
Department Goals
To continue to provide the golf public with a challenging, safe, and well-maintained
facility.
Program Description
This program operates and maintains the only public golf course on the Island of
Hawaii. Activities include the maintenance of grounds and facilities, and the scheduling
of all golf activities.
Funding Source and Position Count
Golf Course Fund $ 884,400 Golf Course Fund 20
Subsidy $ 451,865 Grant Revenue / Other -
Total Budget: $ 1,336,256 Total Number of Positions 20
347
PARKS & RECREATION
GOLF COURSE FUND
Program Objectives
1. Improve, beautify and maintain the greens, tees and fairways at the Hilo Municipal
Golf Course by:
a. aerating all golf course greens in October and May, weather permitting;
b. verticut and de -thatch all greens in July, October, January, and April, weather
permitting, or as needed;
c. controlling application of fertilizer and pesticide to greens, fairways and tees
weekly, or as needed;
d. controlling application of herbicide to greens, tees, stream beds, ditches and
course boundaries weekly, or as needed;
e. daily mowing of greens;
f. mowing of tee tops every Thursday, weather permitting;
g. mowing of fairways Monday through Friday, weather permitting;
h. top dressing greens monthly, weather permitting.
i. rolling of greens on a weekly basis, or as needed.
2. Schedule and assign tee times for:
a. individuals and groups on a daily basis;
b. club tournaments every six months;
c. larger fundraising tournaments on an annual basis. Targeting, but not limited to
six fundraisers per fiscal year.
3. Schedule inspection and repairs of course structures, clubhouse facilities and
maintenance warehouse during the months of July, October, January, and April.
4. Daily routine inspections and maintenance of equipment, course vehicles and safety
equipment.
5. 80% of the service surveys received by golfers will be satisfactory or better.
6. 50% of all employees will have at least one training course.
7. 100% of employees will be exposed to safety talks at least once per month.
348
PARKS & RECREATION
GOLF COURSE FUND
Program Measures
Program Expenditures
FY 2013-14
Actual
FY 2014-15
Budget
FY 2015-16
Estimate
Acres Maintained
124
124
124
Rounds of Golf
71,568
85,000
85,000
Tournaments
28
35
35
Aerated Greens
38
38 1
38
Course Closures
4
2
2
Play Suspensions
2
5
5
Program Expenditures
Personnel Position Summary
Position Title
FY 2013-14
Actual
FY 2014-15
Budget
FY 2015-16
Request
Number of Positions
20
20
20
Salaries and Wages
713,388.02
761,413
789,272
Operations
160,538.82
158,063
153,063
Equipment
-
400
70,400
Program Total
873,926.84 1
919,876
1,012,735
Personnel Position Summary
Position Title
FY 2013-14
Authorized
FY 2014-15
Authorized
FY 2015-16
Request
Equipment O erator I Temp
1
1
1
Golf Course Groundskeeper I
7
7
7
Golf Course Groundskeeper II
4
4
4
Golf Course Groundskeeper III
1
1
I
Golf Course Maintenance Supervisor
1
1
1
Golf Course Administrator
-
-
1
Golf Course Manager
1
1
-
Golf Course Operations Assistant
I
1
I
Golf Course Starter
I
1
I
Golf Course Starter 1/2T
2
2
2
Mechanical Repairer -Welder
1
1
1
Total
1 20
20
20
349
PARKS & RECREATION
GOLF COURSE FUND MISCELLANEOUS
350
FY 2013-14
Actual
FY 2014-15
Budget
FY 2015-16
Request
Fringe Benefits
FICA
48,780
58,248
59,997
Pension Accumulation
113,082
125,633
129,405
Health Fund
80,415
114,212
114,212
Worker's Compensation
4,093
14,695
15,136
Total Fringe Benefits
246,370
312,788
318,750
Other Costs
Provision for Compensation Adjustment
-
-
-
Total Other Costs
-
-
-
Total Miscellaneous
246,370
312,788
318,750
350
GEOTHE---l-',',RMAL
RE---l-','L---,OCATION &
COMMUNITY BEN' E---,-/,,F/lTSS
PLANNING
GEOTHERMAL RELOCATION & COMMUNITY
BENEFITS FUND
Mission Statement
To establish and administer a geothermal relocation and community benefits program for
the relocation of qualified owner -occupants residing near the Puna Geothermal Venture's
plant who want to be permanently relocated, and to fund expenditures for the benefit of
Lower Puna.
Department Goals
The Planning Department is authorized to establish a program for the relocation of
owner -occupants residing near the Puna Geothermal Venture's plant and who want to be
permanently relocated, and to fund expenditures for the benefit of Lower Puna, including,
but not limited to, road improvements, water infrastructure development, land
acquisition, parks and recreational facility needs, civil defense, and mass transit
improvements.
The Planning Director is hereby authorized to purchase the affected properties by
negotiation for not more than 130% of the assessed value, as determined by the Real
Property Tax Division of the Department of Finance and dispose of the affected
properties by public auction or pursuant to Article 19 of Chapter 2, with the exception of
the requirement for council resolution found in Section 2-111(a).
Complete the purchases and disposition of the relocation properties on file.
Funding Source and Position Count
Geothermal Relocation & $ 1,700,000 Geothermal Relocation & -
Community Benefits Fund Community Benefits Fund
Grant Revenue - Grant Revenue / Other -
Total Budget: $ 1,700,000 Total Number of Positions -
351
PLANNING
GEOTHERMAL RELOCATION & COMMUNITY
BENEFITS FUND
Program Description
Ordinance No. 08-37 renamed and redefined the Geothermal Relocation Revolving Fund
Program to the Geothermal Relocation and Community Benefits Fund Program. The
Geothermal Relocation and Community Benefits Program shall be funded by proceeds
from the following sources:
1. Geothermal royalties received from the Department of Land and Natural Resources.
2. Proceeds from the sale of properties purchased under this program.
3. Rental fees from any of the properties purchased under this program.
The proceeds from the fund shall be used for the necessary expenses in administering and
carrying out the purposes of the geothermal relocation and community benefits program.
Expenditures relating to the geothermal relocation and community benefits program
include, but are not limited to:
1. The costs of any necessary appraisals required under this program.
2. The payment of necessary fees and expenses.
3. The costs of the purchase of an affected dwelling and property in accordance with this
chapter, if necessary.
4. The costs necessary to dispose of or rent affected dwelling and property.
5. Expenditures for public purposes including road improvement, water infrastructure,
land acquisition, parks and recreational facility needs, civil defense, and mass transit
improvements.
(A) Funds shall be expended in Lower Puna, which is defined as extending from
Hawaiian Paradise Park Subdivision to Kalapana and including Orchidland
Estates, Ainaloa, Hawaiian Beaches, Hawaiian Shores, Kapoho, Pahoa,
Nanawale, Leilani Estates, and other communities proximate to Pahoa.
(B) Expenditures under this subsection shall be made in accordance with
appropriations adopted by the Hawaii County Council after receiving
recommendations from the Planning Director.
Program Objectives
The Geothermal Relocation and Community Benefits Fund shall be administered in
an efficient and responsible manner complying with all applicable ordinances and
rules.
352
PLANNING
GEOTHERMAL RELOCATION & COMMUNITY
BENEFITS FUND
Program Highlights
• The County is currently negotiating with the landowner(s) who filed a request for
permanent relocation. There are currently 35 request(s) for relocation. These
requests will deplete most of the Geothermal Relocation and Community Benefits
Fund. Escrow has been opened for six (6) properties.
Program Measures
Program Expenditures
FY 2013-14
Actual
FY 2013-14
Actual
FY 2014-15
Budget
FY 2015-16
Estimate
Community Benefits
0
0
0
Dwellings Acquired
1
5
10
Dwellings Sold
0
6
5
Program Expenditures
FY 2013-14
Actual
FY 2014-15
Budget
FY 2015-16
Request
Community Benefits -
-
Operations 4,550.00
1,700,000
1,700,000
Program Total 4,550.00
1,700,000
1,700,000
353
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354
�I
Q1iPSIlNfG FUND
HOUSING
OFFICE OF HOUSING & COMMUNITY
DEVELOPMENT
Mission Statement
To provide for the development of viable communities in Hawaii County by providing
decent housing, suitable living environments and expanding economic opportunities.
Department Goals
1. Administrative Division
To deliver services efficiently, effectively, and fairly to the public and to provide
necessary support services to the Existing Housing, Community Development,
and Grants Management Divisions.
2. Community Development Division
To facilitate the development of housing opportunities that meets the needs of
low- and moderate -income residents through community collaboration and data
research, policy development and implementation, resource coordination, project
development and compliance oversight.
3. Existing Housing Division
To maximize the use of the existing housing stock within the County by offering
expanded opportunities for low income household for rental assistance and self-
sufficiency programs.
4. Grants Management Division
To provide for maximum community development opportunities through the use
of funds from the U. S. Department of Housing and Urban Development (HUD),
the U.S. Department of Labor (USDOL), and other appropriate grants and
programs.
Funding Source and Position Count
Housing Fund
$ 990,304 Housing Fund — Federal/County Split 50
Subsidy
$ 1,541,796 Grant Revenue / Other 1
Grant Revenue
$ 15,530,461
Other
$ 798,881
Total Budget
$ 18,861,442 1 Total Number of Positions 51
355
HOUSING
OFFICE OF HOUSING & COMMUNITY
DEVELOPMENT
Program Description
Administrative Division
The Administrative Division is responsible for the accounting, clerical, and technology
support services to the department.
Community Development Division
The Community Development Division is responsible for the data coordination, program
and policy compliance and support, and project and construction management for
programs and projects that benefit low- to moderate -income residents.
The Planning Branch provides data coordination, program and policy compliance and
support, while the Development Branch provides project and construction management.
Existing Housing Division
The Existing Housing Division (EHD) manages the Office of Housing and Community
Development's (OHCD) housing programs.
The Family Self -Sufficiency Branch administers the Section 8 Family Self -Sufficiency
Program and the Section 8 Homeownership Option Program.
The Rental Assistance Branch administers the Housing Choice Voucher (Section 8)
Program, the Section 8 Project -Based Voucher Program and the HOME Tenant -Based
Rental Assistance Program. The EHD also monitors the management of the Kula'imano
Elderly Housing and the ' Ouli ' Ekahi Housing Projects.
The Housing Programs Branch administers the Residential Emergency Repair
Program (RERP).
Grants Management Division
The Grants Management Division is responsible for the administration of federal grants,
which primarily benefit low- and moderate- income persons.
The Grants Administration Branch is responsible for the Community Development Block
Grant (CDBG), HOME Investment Partnerships Program (HOME), Neighborhood
Stabilization Program (NSP), Housing Preservation Grant and other Grant Programs.
356
HOUSING
OFFICE OF HOUSING & COMMUNITY
DEVELOPMENT
Program Description (continued)
The Workforce Development Branch has administered the Workforce Investment Act
(WIA) grant. The Branch has also provided staff support to the Workforce Investment
Board, the Hawaii Youth Council, and its various committees. This program will no
longer be effective in FY 2015-16. President Barack Obama signed the Workforce
Innovation and Opportunity Act (WIOA) into law on July 22, 2014. The Act will
supersede the WIA program effective July 1, 2015.
Program Objectives
Communitv Development Division
Development Branch
1. Develop housing for homeless clients in West Hawaii .
2. Sell and construct 22 for -sale housing units at the Kamakoa Nui Workforce Housing
project.
3. Provide construction management oversight for affordable housing projects.
Planning Branch
1. Execute four affordable housing agreements.
2. Complete one housing -related study.
3. Complete one Fair Housing awareness training video.
4. Provide two Fair Housing trainings for general audiences.
5. Provide one Fair Housing training for a non -/limited -English audience.
6. Recruit four new landlords to attend the Fair Housing trainings.
7. Assist 20 clients with Fair Housing inquiries/issues.
Existine Housing Division
Family Self Sufficiency Branch
Family Self Sufficiency Program
1. Provide services to at least 25 participants through the Section 8 Family Self -
Sufficiency Program by June 30, 2016.
Section 8 Homeownership Option Program
1. Complete one Section 8 Homeownership Option Program transactions with an
eligible program participant.
357
HOUSING
OFFICE OF HOUSING & COMMUNITY
DEVELOPMENT
Program Objectives (continued)
Housing Programs Branch
Residential Emergency Repair Program
1. Provide loans and complete home repairs for 15 low and moderate income home
owners.
Rental Assistance Branch
Housing Choice Voucher (Section 8) Program
1. Maintain a 95% utilization rate of HUD provided funding for the Housing Choice
Voucher (Section 8) Program.
HOME Tenant Based Rental Assistance Program
1. Maintain 95% utilization rate of funding for Tenant Based Rental Assistance
Program.
Grants ManaLyement Division
Grants Administration Branch
CDBG
Fund, monitor, complete, and/or close approximately five CDBG projects in
accordance with program regulations. Projects will benefit at least 80% low and
moderate income persons.
HOME
1. Fund, administer, complete and/or close out approximately three HOME projects in
accordance with program regulations. Projects will benefit 100% low and moderate
income persons.
Workforce Development Branch
WIOA
1. Provide services to: 168 adults who are 18 years of age and older and meet the
income requirement. 121 dislocated workers who have recently been laid off due to
company closure or who have been given notice of layoff. 152 in -school youth (ages
14-18) and out-of-school youth (ages 14-21) who are considered disadvantaged with
at least 1 of the WIOA program barriers.
358
HOUSING
OFFICE OF HOUSING & COMMUNITY
DEVELOPMENT
Program Highlights
Community Development Division
1. The construction of 20 transitional/rental units was nearing completion by
June 30, 2014.
2. Construction of homes at Kamakoa Nui is ongoing, with 12 homes completed and
four under construction.
3. Sales for Kamakoa Nui Phase 3 have been completed with Phase 4 currently out to
bid.
4. Completed construction management for two projects and two projects are ongoing.
5. Seven rehabilitation projects were completed, nine projects are in the
rehabilitation/construction phase and 12 applications are being reviewed for meeting
program eligibility requirements.
6. Two Fair Housing trainings were completed.
7. Fair Housing training attendance was increased by seven new landlords.
Existing Housing Division:
1. Rental Assistance Programs: Assisted 1,850 low and moderate -income
persons/families through the Housing Choice Voucher (Section 8) Program and the
HOME Tenant Based Rent Assistance Programs. Maintained a 99% utilization rate
of program funds; and
2. Provided rental assistance to six families who were displaced by Tropical Storm
Iselle; and
Family Self Sufficiency Program: Working with 36 families.
Grants Management Division
1. Grants: Applied and received federal HUD grants FY13-14 totaling $2,627,655,
federal USDOL Workforce Grants FYI 3-14 totaling $1,376,826 for a total of
$4,004,481; Applied and received federal HUD grants FY14-15 totaling $2,677,897,
federal USDOL Workforce Grants FY 14-15 totaling $1,122,266 for a total of
$3,800,163.
2. Workforce Development Programs: Assisted 168 adults, 92 dislocated workers, and
152 youth with workforce development, training, summer employment; The One -
Stop hosted various job fairs.
3. Projects: Completed architectural barrier removal at Kula`imano Park and North
Kohala Senior Center acquisition of fire tanker for Pahoa Fire Station, a Raised roof
Van for elderly in Hamakua, four lots for Habitat for Humanity Affordable
Workforce Housing in Waikoloa, and re -roofing of Yano Hall Senior Center.
Construction of 10 self-help houses in Hawaiian Paradise Park, Subdivision in
Kea`au, Hawaii.
359
HOUSING
OFFICE OF HOUSING & COMMUNITY
DEVELOPMENT
Program Measures
Administrative Division
FY 2013-14
Actual
FY 2014-15 FY 2015-16
Budget Estimate
# of improvements to clerical services (Laserfiche)
1
1 -
# of improvements to accounting services
I
1 -
# of fiscal monitoring of various programs and
ro'ects conducted.
4
3 -
# of audit concerns & findings closed
All
All -
Frequency of monitoring monthly ex enditures
12
12 -
Frequency of monitoring goals & objectives
2
4 -
Complete budget, goals & objectives for the next FY
l
1 -
# of HCHA & WIB meetings to service & coordinate
8
8 -
Community Development Division
FY 2013-14
Actual
FY 2014-15
Budget
FY 2015-16
Estimate
# of affordable housing agreements executed
5
31
4
# of transitional units constructed*
7
-
-
# of permanent, rental housing units constructed*
13
-
-
# of for—sale housing units constructed
12
4
22
# of permanent housing units for homeless clients
-
-
20
# of housing —related studies completed
-
1
I
# of FH awareness videos completed
-
-
I
# of FH # trainings for general audiences
2
2
2
# of FH trainings for non -/limited -English audiences
0
2
1
# of new landlords attending Fair Housing training
7
4
4
# of persons assisted with FH inquiries/issues
72
20
20
# of housing projects provided assistance
-
4
3
# of projects assisted with construction management
4
-
1
Residential Loan Programs:
# of rehabilitated homes completed*
7
Note: (*) indicates that we will no longer be monitoring this measure.
360
HOUSING
OFFICE OF HOUSING & COMMUNITY
DEVELOPMENT
Program Measures (continued)
Existing Housing Division
FY 2013-14
FY 2014-15
FY 2015-16
Actual
Budget
Estimate
Amt of funds Administered through the Housing
$14,474,332
$14,483,207
$15,329,809
Choice Voucher Program
Housing Choice Voucher Program:
% of funds utilized (total amount of rental assistance
99%
99%
95%
used as a percent of the budget authorized)
Tenant Based Rental Assistance Program:
% of funds utilized (total amount of rental assistance
95%
95%
95%
used as a percent of the budget authorized)
Section 8 Family Self -Sufficiency Program:
25
36
25
# of participants on contract with program
Section 8 Homeownership Program:
# of participants who purchased a home through the
0
1
1
program
# of loans approved for eligible low and moderate
income owner -occupant home owners
-
-
15
361
HOUSING
OFFICE OF HOUSING & COMMUNITY
DEVELOPMENT
Program Measures (continued)
Grants Management Division
FY 2013-14
FY 2014-15
FY 2015-16
Actual
Budget
Estimate
$ of grant funds received for the County. Solicit
project proposal, review, rank, rate, make
$2,627,655
CDBG $2,500,000
CDBG $2, 0, 0
HOME $0
HOME
HOME $0
HOME $2,0, 0,00
8
recommendations fora approval for rants and execute
PP g
WIA $1,376,826
WIA 1,300,000
WIA $1,200,000
ant agreements
Spend down CDBG funds to comply with HUD's
ratio of grant amount to balance by April
1.18
<1.5
<1.5
% of CDBG funds that will benefit persons earning
less than 80% of the median income as established by
80%
80%
80%
HUD
% of HOME funds that will benefit persons earning
less than 80% of the median income as established by
100%
100%
100%
HUD
# of Adults served through the WIA* Program
167
185
-
# of Dislocated Workers served through WIA*
Program*
163
143
-
# of Youth served through WIA* Program
184
162
-
# of Adults served through the WIOA* Program
-
-
168
# of Dislocated Workers served through WIOA*
Program
-
-
121
# of Youth served through WIOA* Program
-
-
152
# of HUD projects administered/ monitored
33
20
35
* WIOA replaces WIA. WIA will no longer be monitored.
362
HOUSING
OFFICE OF HOUSING & COMMUNITY
DEVELOPMENT
Program Expenditures
363
FY 2013-14
Actual
FY 2014-15
Budget
FY 2015-16
Request
Number of Positions
51
51
51
Salaries and Wages
2,189,096.54
2,517,908
2,574,690
Operations
13,246,998.79
13,858,479
14,661,199
Equipment
19,040.01
36,450
36,450
Program Total
1 15,455,135.34
16,412,837
17,272,339
363
HOUSING
KULA'IMANO ELDERLY HOUSING FUND
Program Expenditures
FY 2013-14
Actual
FY 2014-15
Budget
FY 2015-16
Request
Operations 259,670.91
307,759
311,848
Equipment -
18,000
13,700
Program Total 259,670.91
325,759
325,548
364
HOUSING
O'ULI 'EKAHI HOUSING FUND
Program Expenditures
FY 2013-14
Actual
FY 2014-15
Budge
FY 2015-16
Request
Operations 228,334.98
341,375
324,075
Equipment -
14,500
14,500
Program Total 228,334.98
355,875
338,575
365
HOUSING
OFFICE OF HOUSING & COMMUNITY
DEVELOPMENT
Personnel Position Summary
Position Title
FY 2013-14
Actual
FY 2014-15
Budget
FY 2015-16
Estimate
Housing Administrator
1
1
1
Assistant Housing Administrator
1
1
1
Account Clerk
2
2
2
Accountant II
2
2
2
Accountant III
1
1
1
Accountant IV
1
1
1
Clerk 11
2
2
2
Clerk III
2
2
2
Housing & Community Dev Specialist I
1
1
1
Housing & Community Dev Specialist III
1 I
11
11
Housing & Community Dev Specialist IV
3
3
3
Housing & Community Dev Specialist V
8
8
8
Housing & Community Dev Specialist VI
3
3
3
Housing & Community Development Technician II
1
1
3
Housing & Community Development Worker 11
1
1
-
Housing & Community Development Worker III
1
1
-
Housing Administrative Assistant
1
1
1
Housing Quality Standards Technician III
2
2
2
Private Secretary
1
1
1
Senior Account Clerk
1
1
I
Special Program Coordinator
3
3
3
Student Helper I
2
2
2
Total
51
51
51
k.•
HOUSING
OFFICE OF HOUSING & COMMUNITY
DEVELOPMENT
Miscellaneous
367
FY 2013-14
Actual
FY 2014-15
Budget
FY 2015-16
Estimate
Fringe Benefits
FICA
154,783.45
192,620
196,965
Pension Accumulation
346,661.88
415,455
437,695
Health Fund
190,545.89
254,859
278,825
Total Fringe Benefits
691,991.22
862,934
913,485
Other Costs
Provision for Compensation Adjustments
-
-
-
Ouli Ekahi Housing Pro' Replacement Reserve Acct
-
-
-
Total Other Costs
-
-
-
Total Miscellaneous
691,991.22
862,934
913,485
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368
GEOTHERMAL
A SS SS E 1 T F " U N D
PLANNING
GEOTHERMAL ASSET FUND
Mission Statement
The Geothermal Asset Fund shall be fund by payments made by Puna Geothermal
Venture, a Hawaii Partnership, its successors or assigns and the State of Hawaii for the
purpose of compensating persons impacted by geothermal energy development activities
pursuant to the provisions incorporated in Geothermal Resource Permit No. 2.
Department Goals
The Planning Commission is authorized to direct the payment of money from the
Geothermal Asset Fund to claimant(s) whom the Planning Commission finds has been
adversely impacted by activities authorized or unauthorized by Geothermal Resource
Permit No. 2, issued by the County of Hawaii, and to authorize payment for community
approved geothermal impact mitigation projects within the District of Puna.
Program Description
All Claims for release of monies from the Geothermal Asset fund will be presented to
and reviewed by a Profession Claims Adjuster, who will then present its findings and
recommendations to the Planning Commission. The Planning Commission will review
these findings and then render a decision.
Program Objectives
The Geothermal Asset Fund shall be administered in an efficient and responsible manner
complying with all applicable ordinances and rules.
Program Highlights
Claims have been submitted, reviewed by an adjuster and approved by the Planning
Commission. These claims include air monitors, air studies and water studies.
Funding Source and Position Count
Geothermal Asset Fund $ 50,000 Geothermal Asset Fund -
Grant Revenue - Grant Revenue / Other -
Total Budget: $ 50,000 Total Number of Positions -
PLANNING
GEOTHERMAL ASSET FUND
Program Measures
FY 2013-14
Actual
FY 2014-15
Bud et
FY 2015-16
Estimate
Claims 1
5
2
Program Expenditures
370
FY 2013-14
Actual
FY 2014-15
Budget
FY 2015-16
Request
Operations
34,745.55
50,000
50,000
Program Total
34,745.55
50,000
50,000
370