HomeMy WebLinkAboutCOM 0485.000 2014-2016 William P. Kenoi J�tY OF p1 Deanna S. Sako
Mayor •� �����'' Director
• '' �• '�'"�r'41 Lisa K. Miura
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Deputy Director
• 1TE •OF•MF'�-
County of Hawaii
Finance Department
25 Aupuni Street,Suite 2103 • Hilo,Hawai`i 96720
(808)961-8234 • Fax(808)961-8569
September 18, 2015
Dru Kanuha, Council Chair and
Members of the Hawai`i County Council
Hawai`i County Council 2 C)
25 Aupuni Street
.
Hilo, Hawai`i 96720
co
Re: Operating Budget '
The State Department of Transportation, is providing an additional $500 to the Hawai`ico
County Police Department's HCPD Click It Or Ticket program. The grant funds will be •
used to purchase additional sporting equipment for the East and West side of the Island to
facilitate various sporting events. In the current fiscal year's budget, $18,000 is
appropriated for this grant.
Enclosed is a bill for an ordinance amending the Operating Budget by appropriating the
additional funds into the HCPD Click It Or Ticket program account, and bringing the
total grant appropriation to $18,500.
The Police Department is requesting that this bill be waived from the Finance Committee
review, and be placed on the October 7, 2015 Council Agenda in order expedite the
receipt of these funds. If there are any questions, please do not hesitate to call Hauoli
Aiona of the Hawai`i County Police Department at 961-2273.
Deanna S. Sako
Director of Finance
Enc.
cc: Police
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Comm. Ne. 0 c
Ref. To: W
Hawaii County is an Equal Opportunity Employer and Provider Ref. Date SEP 2 1 2015
Form #: B-52
7/18/91
DEPARTMENT OF FINANCE
REQUEST FOR COUNCIL ACTION
DEPARTMENT: Police DATE: 9/10/2015
STAFF CONTACT: Sergeant Robert Pauole PHONE: 961-2305
A. REQUEST:
To appropriate an additional $500.00 for the CIOT Basketball Tournament Grant under account number
010.201.5216.12 and revenue account 3303.34
B. BACKGROUND AND JUSTIFICATION (USE ADDITIONAL SHEETS AS NEEDED):
The State Department of Transportation Public Affairs-Safe Community Program is providing funds to be
used to purchase additional sporting equipment (basketballs/volleyballs/footballs/baseballs) for the East and
West side of the Island in order to properly facilitate the various island-wide sporting events.
Current Appropriation: $18,000.00
Total Grant Funds: $18,500.00
Request for additional funds: $500.00
��% SEP 11 2015
SIGNED: .41741W,,; DATE:
De•artment Head
GRANT SUMMARY
(Supplement to 13-52, Request for Council Action)
Type of Grant Appropriation being requested: (New or an additional appropriation)
❑ New (for this fiscal year period). OR ® Additional appropriation (to an existing grant);
Is a draft agreement attached? Has the original grant notification been transmitted to
n Yes n No Council? M Yes ❑ No
Name of Grant Program: HCPD Clickit or Ticket
Grantor: State Department of Transportation Safe Community Program
County Grantee Department or Agency: Police Department
County Grantee Contact Person: Sergeant Robert Pauole Phone Number: 961-2305
Amount of Grant: $500.00
Grant Period (Commencement & Completion): October 1,2015 - September 30, 2016
Purpose of Grant: To increase the amount of youths and adults being informed or educated regarding
the importance of wearing a seatbelt and restraining young children in a child safety
seat.
County Match required?: n Yes ® No
If yes, Matching Amount? Budgeted in account# :
In-kind? Explain:
Explanation:
County's personnel requirements: Amount of new position(s)?
Qty: Permanent: n Temporary: n, Duration:
Full-time: ❑ Part-time: n, Time Element:
Qty: Contractual: n Explain:
Explanation:
Additional Comments about Grant: The State Department of Transportation Public Affairs-Safe Community
Program is providing funds to be used to purchase additional sporting equipment
(basketballs/volleyballs/footballs/baseballs)for the East and West side of the Island in order to properly facilitate
the various island-wide sporting events.
B-52 Grant Summar)Form
EXHIBIT I
STATE OF HAWAII
HIGHWAY SAFETY PROJECT GRANT AGREEMENT
STATE OF HAWAII HIGHWAY SAFETY OFFICE
GRANT AGREEMENT
Grant No:
Page 1 (To be completed by applicant agency)
1. Grant Title
Hawai'i Police Department CIOT Basketball Tournament
2. Name and Address of Applicant Agency 4. Duration
Hawai'i Police Department Month—Day—Year
349 Kapi`olani St.
Hilo, Hawai'i 96720 A. Grant Period
From: 10-01-2015
To: 09-30-2016
3. Agency Unit to Handle Grant(Name and Address)
Hawai'i Police Department B. Project Period
349 Kapi`olani St. From: 10-01-2015
Hilo, Hawaii 96720 To: 09-30-2016
5. Location of Project 6a. Type of Application
Hawaii Police Department (Check Appropriate Item)
349 Kapi`olani St. ®Initial ❑Revision DContinuation
Hilo, Hawai'i 96720
6b. Reimbursement Schedule Desired
['Monthly ®Quarterly
7. Grant Description (Summarize the grant plan covering activities that address the major goals and objectives in
approximately 100 words. Limit to 6 lines.)
HPD will obtain 1,600 or more OAP at grant-funded sporting events during FFY 2016.
8. Federal funds allocated under this agreement shall not exceed $18,500.00
9. Approval Signatures
Acceptance of Conditions: It is understood and agreed by the undersigned that a reimbursement grant received as a result of this grant agreement is subject to
Public Law 89-564(Highway Safety Act of 1966)and all administrative regulations governing grants established by the U.S.Department of Transportation
and the State of Hawaii. It is expressly agreed that this project constitutes an official part of the Hawaii Highway Safety Program and that said applicant
agency will meet the requirements as set forth herein,including accompanying schedules A,B,B-1,C&D,which are incorporated herein and made a part of
this grant agreement. Authorization to proceed with this Highway Safety Project is requested.
9a. Grant Director 9b. Authorizing Official of Agency Unit
Name: Harry S. Kubojiri Phone: Name: William P. Kenoi Phone:
Title: Police Chief Fax: Title: Mayor Fax:
Address: Address:
E-Mail: / E-Mail:
. SEP 11 2015
r`nom
ignature (Date) (Signature) (Date)
To be prepared by applicant, use separate sheets as required. Form HS 3-71 Rev. 8/6/09
Signature Attachment:
Grant Title: Hawaii Police Department CIOT Basketball Tournament Grant
Grantor: State Department of Transportation Motor Vehicle Safety Office
Grant Period: 10/1/2015-9/30/2016
Amount of Grant: $18,500.00
Fiscal Year: 2015-2016
APPROVED AS TO FORM AND LEGALITY:
Corporation Counsel
County of Hawaii
Date:
STATE OF HAWAI'I )
SS.
COUNTY OF HAWAI'I )
On , before me personally appeared WILLIAM P. KENOI, to me
personally known, who, being by me duly sworn, did say that he is the Mayor of the County of
Hawai'i, a municipal corporation of the State of Hawai'i; that the seal affixed to the foregoing
instrument is the corporate seal of said County of Hawai'i, the foregoing instrument was signed
and sealed on behalf of the County of Hawai'i by authority given to said Mayor of the County of
Hawai'i by Sections 5-1.3 and 13-13 of the County Charter, County of Hawai'i (2010), as
amended, and said WILLIAM P. KENOI acknowledged said instrument to be the free act and
deed of said County of Hawai'i.
Notary Public, State of Hawai'i
Printed Name:
My commission expires:
NOTARY CERTIFICATION STATEMENT
Document Identification or Description:
Doc. Date: n Undated at time of notarization
No. of Pages: Jurisdiction:
Signature of Notary Date of Notarization and
Certification Statement
Print Name of Notary
STATE OF HAWAII HIGHWAY SAFETY OFFICE
GRANT AGREEMENT—PART II
Grant No:
Page 2 (To be completed by Highway Safety Office)
10. Grantee:
11. Standard Area: 13a. Federal Fiscal Year
12. Effective Date of Agreement: - 13b. Addendum: EYes ❑No
14. Benefit of: ❑State ECounty
15. Action Taken 16.Funding Disposition& Status
Fiscal Year Amount
Total $
Present Obligation $
Previously Obligated $
TOTAL FUNDS OBLIGATED $
17. Budget Summary(From Schedule B—Detailed Budget Estimate)—Fiscal Year Grant Period Ending:
Cost Category Cost Estimates
A. Personnel Costs
B. Travel Expenses
C. Contractual/Consultant Services
D. Equipment
E. Other Direct Costs
TOTAL FEDERAL FUNDS $
18. Grant Approval&Authorization to Expend Obligated Funds
A. Approval Recommended By B. Agreement& Funding Authorized By
(Program Area Specialist) (Highway Safety Manager)
Name: Name:
Title: Title:
Phone/E-Mail: Phone/E-Mail:
(Signature) (Date) (Signature) (Date)
STATE OF HAWAII HIGHWAY SAFETY OFFICE
GRANT AGREEMENT—PART III
Grant No:
Page 3 (To be completed by Highway Safety Office)
19. Addendum (For Highway Safety Office Use Only)
EXHIBIT II
SCHEDULE A
Schedule A
HPD "Click It Or Ticket"
PROBLEM STATEMENT
Idents the traffic safety related problem or deficiency that the proposed grant is intended to correct.
Idents and gather appropriate data relevant to the problem. Collision/fatalities data appropriate to the
identified problem and a brief analysis of the data is required. When available, three years of data
should be presented and analyzed. When identifying the problem, take into consideration changes in
population, traffic patterns and other demographic dynamics that may affect traffic safety.
Safety belts, when used correctly, reduce the risk of fatal injury to front-seat passenger car
occupants by 45 percent and the risk of moderate-to-critical injury by 50 percent. For light
truck occupants, safety belts reduce the risk of fatal injury by 60 percent and moderate-to-
critical injury by 65 percent.
In fatal crashes from 2003-2007 only 2.0 percent of passenger vehicle occupants who were
restrained were ejected from their vehicles, while 35.3 percent of the unrestrained occupants
were ejected. Unrestrained occupants were therefore 17.7 times as likely to be ejected from
their vehicles, compared to restrained occupants (NHTSA 2009).
Over the past four years (2010-2013), Hawai'i County reported 113 fatalities island wide. Of
the 113 fatalities, 33 occupants (29%) were not restrained during the traffic collision. See
Table I Unrestraint Occupancy Fatalities for Hawaii County (2010-2013).
Table I
Unrestraint Occupancy Fatalities for Hawaii County
Year Unrestrained Total Fatalities Percentage
2010 6 27 22%
2011 7 23 30%
2012 14 _ 38 37%
2013 6 25 24%
Total 33 113 29%
If all of the occupants were in a motor vehicle and were wearing their seat belts then almost 15
(based on 45% effectiveness of seat belts in fatal crashes) of them would be alive today. The
survival rate would be higher if occupants were in a light truck based on 60% effectiveness of
seat belts in fatal crashes.
Research on the effectiveness of child safety seats in passenger cars has found them to reduce
fatal injury by 71% for infants (less than one year old) and by 54% for toddlers (1-4 years old).
For infants and toddlers in light trucks, the corresponding reductions are 58% and 59%,
respectively (NHTSA's NCSA 2003).
The 2013 Hawai'i Child Restraint Survey Report, Table II shows that Hawai'i County had the
lowest rate of infant and toddler restraint use in 2013, which was also a drastic decline from the
2012 report of 90.91%(infant); 95.35% (toddlers); and 93.13% (overall).
Table II
Overall Restraint Use Rates for
Children Under 4 years of age
By Island, 2013 Child Restraint Report
Usage Rate Oahu Maui Hawai'i Kaua'i Total
Infants 100% 100% 50% 100% 87.5%
Toddlers 82.39% 93.33% 68.12% 79.03% 80.72%
Total 85.11% 94% 65.82% 80.88% 81.45%
The Hawai'i Police Department (HPD) has issued 3,913 seat belt citations and 208 child
restraint citations over the past four years with grant funds. See Table III HPD Occupant
Protection Enforcement Statistics.
Table III
HPD Occupant Protection Enforcement Statistics
2011-2014
2011 2012 2013 2014 Total
Grant 1,208 983 837 885 3,913
Funded S.B.
Citations
Grant 78 46 40 44 208
Funded C.R.
Citations
HPD believes educating youths and their parents on seat belt and child restraint use is an
important step towards compliance. HPD will enforce the child restraint law and educate
families and youths about the importance of those laws by obtaining written Occupant
Agreement Pledges (OAP) from youths and adults to wear their seat belts and ensure all
occupants of vehicles operated by them are restrained. Table IV shows the number of OAP
obtained during youth sporting events (2011-2014).
Table IV
Written OAP
(2011-2014)
Year 2011 2012 2013 2014
824 372 1,100 1,643
GRANT GOALS
Goals serve as the foundation upon which the grant is built. Goals are what you hope to accomplish by
implementing a traffic safety grant and represent an end result. Grant goals should be stated in
measurable terms (i.e., a percent reduction), be concise and deal with a specific item, be realistic with a
reasonable probability of achievement, and be related to a specific time frame (a "by"date). Please
notate baseline from which the reduction/increase will result.
HPD will obtain 1,600 or more OAP at grant-funded sporting events during FFY 2016.
GRANT OBJECTIVES
Objectives are tasks or activities conducted in order to accomplish the grant goal(s) (e.g., develop
permanent fitting stations for child restraints, enforcement activities, educational activities, etc.). Grant
objectives should be stated in measurable terms (i.e., a percent reduction, number of training to be held,
number of roadblocks, etc.), be concise and deal with a specific item, be realistic with a reasonable
probability of achievement, and be related to a specific time frame (a "by"date). Please notate baseline
from which the reduction/increase will result.
In addition, HPD will:
1. Conduct 10 or more CIOT sporting events.
2. Purchase equipment to facilitate the sporting events.
3. Distribute CIOT promotional items promoting seat belt use to all participants and
volunteers of the events.
4. Conduct CIOT presentations and media events throughout the events to include seatbelt
checkpoints and child car seat/booster seat checks.
5. Involve community and student volunteers in assisting with the tournaments.
6. Conduct at least one (1) sporting event during the 2016 National CIOT Campaign.
METHOD OF EVALUATION
Using data gathered throughout the grant period, the grant manager will evaluate (1) how well the stated
grant goals and objectives were accomplished, and(2)was the grant cost effective? How are you going
to show effectiveness of your project? What will be the impact of the project on your identified problem
and goal(s)? Provide details on the method of evaluation.
HPD will properly record the number of OAP from youths and adults obtained during FFY 2016.
Evaluate if HPD has obtained the grant goal and objectives listed above.
EXHIBIT III
SCHEDULE B
SCHEDULE B Exhibit III
Page 1
Detailed Budget Estimate
Grant No:
COST CATEGORY COST ESTIMATES
A. Personnel Costs
Employee Salaries and Benefits
Position Title(s) and Full-Time/Part-Time Yearly Salary:
Sporting officials and score keepers @ $1,000 per event $12,000.00
Fringe Benefit Rate:
Time to be spent on project: 72 -96 hours
Position Title(s) and Overtime Hourly Rate(s):
Fringe Benefit Rate:
Time to be spent on project: hours
Category Sub-Total $12,000.00
B. Travel Expenses
In-State
Event/Conference:
Air Travel:
To:
From:
Surface Travel:
Car Rental (daily rate, # of days, fuel, taxes, etc.)
Private Car: ( miles @ per mile)
SCHEDULE B Exhibit III
Page 2
Detailed Budget Estimate
Grant No:
COST CATEGORY COST ESTIMATES
Per Diem:
days @ $ per day
Baggage Fee:
Tuition, Course, Registration and Miscellaneous Fees:
Individual cost: x No. of attendees:
Out-of-State
Event/Conference:
Air Travel:
To:
From:
Surface Travel:
Car Rental (daily rate, #of days, fuel, taxes, etc.)
Private Car: ( miles @ per mile)
Per Diem:
days @ $ per day
Baggage Fee:
Tuition, Course, Registration and Miscellaneous Fees:
Individual cost: x No. of attendees:
Category Sub-Total
C. Contractual/Consultant Services
Category Sub-Total
SCHEDULE B Exhibit III
Page 3
Detailed Budget Estimate
Grant No:
COST CATEGORY COST ESTIMATES
D. Equipment
32 Basketballs $3,000.00
10 Volleyballs $1,000.00
36 baseballs $300.00
10 Footballs $700.00
Category Sub-Total $5,000.00
E. Other Direct Costs
Fees for gymnasium/facility use $1,500.00
Category Sub-Total $1,500.00
GRANT TOTAL $18,500.00
SCHEDULE B-1 Exhibit III
Grant No:
BUDGET NARRATIVE PAGE # 1 of 1
Personnel Costs
HPD will hire sporting officials and score keepers for each sporting event. The number of games played is
unknown at this time, as it depends on the amount of participants, and the number of tournaments held.
The total cost for each sporting event is approximately $1,000 per event. HPD projects to host at least 10
sporting events in FFY 2016
Travel Expenses
Contractual/Consultant Services
Equipment
HPD will purchase sporting equipment(basketballs/volleyballs/footballs/baseballs) for Area I (East Side of Ha
and Area II (West Side of Island) in order to properly facilitate the various island-wide sporting of events.
Other Direct Costs
HPD will have to utilize a gymnasium to conduct the tournaments and thus will incur a rental fee for use of the
state facility.
EXHIBIT IV
SCHEDULE C
SCHEDULE C Exhibit IV
Grant No:
MILESTONES PAGE#1
Month Activity
October 2015-December 2015 Coordinate and conduct CIOT sporting events island
wide. Purchase sporting equipment. Conduct media
releases and presentations at each event.
January 2016-March 2016 Coordinate and conduct CIOT sporting events island
wide. Conduct media releases and presentations at
each event.
April 2016-June 2016 Coordinate and conduct CIOT sporting events island
wide. Conduct media releases and presentations at
each event. Conduct at least one (1) CIOT sporting
event during the National CIOT campaign.
July 2016-September 2016 Coordinate and conduct CIOT sporting events island
wide. Conduct media releases and presentations at
each event.
MILESTONES PAGE#1
EXHIBIT V
SCHEDULE D
SCHEDULE D Exhibit V
AGREEMENT OF UNDERSTANDING & COMPLIANCE
Grant No:
THIS AGREEMENT made and entered into by and between the STATE OF HAWAII by and through its
Director of Transportation, hereinafter referred to as "State," and the Governmental Unit named in this
application, hereinafter referred to as "Applicant."
WHEREAS, the National Highway Safety Act of 1966 (Public Law 89-564) provides Federal funds to the
STATE for approved highway safety projects, and
WHEREAS, STATE may make said funds available to various state, county or municipal agencies or
governments or political subdivisions upon application and approval by STATE and the UNITED STATES
DEPARTMENT OF TRANSPORTATION, and
WHEREAS, STATE is obligated to reimburse the UNITED STATES DEPARTMENT OF
TRANSPORTATION out of its funds for any ineligible or unauthorized expenditures for which Federal funds
have been claimed and payment received, and
WHEREAS, the above name APPLICANT has submitted an application for Federal funds for highway safety
projects.
NOW, THEREFORE, IN CONSIDERATION OF MUTUAL PROMISES AND OTHER GOOD AND
VALUABLE CONSIDERATION, THE PARTIES AGREE AS FOLLOWS:
I. Reimbursement of Eligible Expenditures
A. It is mutually agreed and promised that upon written application by APPLICANT and approval by
STATE and the UNITED STATES DEPARTMENT OF TRANSPORTATION, STATE shall obligate
said Federal funds to APPLICANT'S account for reimbursement of eligible expenditures as set forth in
the application.
B. It is mutually agreed and promised that APPLICANT shall reimburse STATE for any
ineligible or unauthorized expenditures for which Federal funds have been claimed and payment
received as determined by a State or Federal audit. Costs are not allowable for construction,
rehabilitation, remodeling, or for office furnishings and fixtures - for State, local or private buildings or
structures. The following are examples of items considered as furnishings or fixtures, for which
reimbursement is not eligible:
Desks Credenzas Storage Cabinets
Chairs Bookcases Portable Partitions
Tables Filing Cabinets Pictures, Wall Clocks
Shelving Floor Coverings Draperies
Coat Racks Office Planters Fixed Lighting/Lamps
C. It is further agreed and promised that where reimbursement is made to APPLICANT in installments, STATE
shall have the right to withhold any installments to make up reimbursement received for any ineligible or
unauthorized expenditures until such time as the ineligible claim is made up or corrected by APPLICANT.
II. Property Agreement
A. It is mutually agreed and promised that the APPLICANT shall immediately notify the STATE if any
equipment purchased under this project ceases to be used in the manner as set forth by the project
agreement. In such event, APPLICANT further agrees to either give credit to the project cost or to
another active Highway Safety project for the residual value of such equipment in an amount to be
determined by the STATE, or to transfer or otherwise dispose of such equipment as directed by STATE.
B. It is mutually agreed and promised by the APPLICANT that no purchased equipment under this project
will be conveyed, sold, salvaged, transferred, etc. without the express written approval of the STATE.
C. It is mutually agreed and promised that the APPLICANT shall maintain or cause to be maintained for its
useful life, any equipment purchased under this project.
III. Application of Hatch Act
A. It is mutually agreed and promised that the APPLICANT shall notify all employees of the APPLICANT,
whose principal employment is in connection with any Highway Safety project, financed in whole or in
part by loans or grants under the Highway Safety Act of 1966, of the provisions of Section 12 (a) of the
Hatch Act [5 U.S.C. 118K(a)].
IV. Equal Opportunity
A. It is mutually agreed and promised that pursuant to the requirements of Section 22 (a) of the Federal-Aid
Highway Act of 1968, Section 504 of the Rehabilitation Act of 1973 (29 U.S.C. 794), and the Age
Discrimination Act of 1975, the APPLICANT, as a condition to receiving approval of this application
submitted under the Highway Safety Act of 1966, hereby gives its assurance that employment in
connection with the subject Highway Safety Program project will be provided without regard to race,
color, creed, sex, handicap, age, or national origin. The APPLICANT further agrees that, as a condition
to receiving approval of this application, it will be subject to, and will comply with, Title VI of the Civil
Rights Act of 1964, 78 Stat. 252, 42 U.S.C. 2000d to 2000d-4 (hereinafter referred to as the Act), and all
applicable requirements pursuant to the Regulations of the Department of Commerce (Title 15, Code of
Federal Regulations, Part 8, which have been adopted by the Department of Transportation, and
hereinafter referred to as the Regulations), to the end that, in accordance with the Act and the
Regulations, no person in the United States shall on the ground of race, color, creed, sex, handicap, age,
or national origin be excluded from participation in, be denied the benefits of, or be otherwise subjected
to discrimination under the subject Highway Safety Program or project.
B. It is mutually agreed and promised that if the APPLICANT fails or refuses to comply with its
undertaking as set forth in these provisions,the STATE of the UNITED STATES DEPARTMENT OF
TRANSPORTATION may take any or all of these following actions.
(1) Cancel, terminate, or suspend in whole or in part the agreement, contract, or other arrangement with
respect to which the failure or refusal occurred; and
(2) Refrain from extending any further Federal financial assistance to the applicant agency under the
program with respect to which the failure or refusal occurred until satisfactory assurance of future
compliance has been received from the applicant agency.
V. Non-duplication of Grant Fund Expenditures
A. It is mutually agreed and promised that the APPLICANT has no ongoing or completed projects under
agreement with any other Federal fund source which duplicate or overlap any work contemplated or
described in this project.
B. It is mutually agreed and promised that the APPLICANT will either revise this project or revise any
pending or proposed request for other Federal grant funds which would duplicate or overlap work under
this project to exclude any such duplication of grant fund expenditures.
C. It is further mutually agreed and understood that the APPLICANT shall reimburse the STATE OF
HAWAII for any such duplicate expenditures for which Federal grant funds have been claimed and
payment received as determined by State or Federal audit.
VI. Project Income and Applicable Credits
A. It is mutually agreed and understood that the APPLICANT shall apply all proceeds or credits generated
under the project, such as but not restricted to: The sale of real or personal property royalties received
from copyrights and patents, sale of publications or from personal or incidental services, to the project in
accordance with OMB Circular A-87 (FMC 74-7) or A-21, as applicable and NHTSA/FHWA Order
460-4/7510.1.
VII. Copyrights and Patents
A. It is mutually agreed that any copyrightable materials produced in the course of a project may be the
property of the State or applicant agency; however, provisions should be made to obtain for the United
States Government, the State Governments and their political subdivisions a royalty-free nonexclusive,
and irrevocable license to use in any manner such copyrightable material.
B. It is mutually agreed that the ownership of all rights accruing from any patentable discoveries or
inventions resulting from a project should be covered in the agreement. An irrevocable, nonexclusive,
nontransferable, and royalty-free license to practice each discovery or invention in the manufacture, use
and disposition, according to law, of any article or material, and in the use of any method developed as
part of the work under the agreement should be obtained for the United States Government, the State
Governments and their political subdivisions.
VIII. Certification Regarding Debarment and Suspension
A. Instructions for Certification
1. By signing and submitting this proposal, the prospective lower tier participant is providing the
certification set out below.
2. The certification in this clause is a material representation of fact upon which reliance was placed
when this transaction was entered into. If it is later determined that the prospective lower tier
participant knowingly rendered an erroneous certification, in addition to other remedies available to
the Federal government, the department or agency with which this transaction originated may pursue
available remedies, including suspension and/or debarment.
3. The prospective lower tier participant shall provide immediate written notice to the person to which
this proposal is submitted if at any time the prospective lower tier participant learns that its
certification was erroneous when submitted or has become erroneous by reason of changed
circumstances.
4. The terms covered transaction, "debarred," "suspended," "ineligible," "lower tier covered
transaction," "participant," "person," "primary covered transaction," "principal," "proposal," and
"voluntarily excluded," as used in this clause, have the meanings set out in the Definition and
Coverage sections of 49 CFR Part 29. You may contact the person to whom this proposal is
submitted for assistance in obtaining a copy of those regulations.
5. The prospective lower tier participant agrees by submitting this proposal that, should the proposed
covered transaction be entered into, it shall not knowingly enter into any lower tier covered
transaction with a person who is proposed for debarment under 48 CFR Part9, subpart 9.4, debarred,
suspended, declared ineligible, or voluntarily excluded from participation in this covered transaction,
unless authorized by the department or agency with which this transaction originated.
6. The prospective lower tier participant further agrees by submitting this proposal that is it will include
this clause titled"Certification Regarding Debarment, Suspension, Ineligibility and Voluntary
Exclusion -- Lower Tier Covered Transaction," without modification, in all lower tier covered
transactions and in all solicitations for lower tier covered transactions. (See below.)
7. A participant in a covered transaction may rely upon a certification of a prospective participant in a
lower tier covered transaction that it is not proposed for debarment under 48 CFR Part 9, subpart 9.4,
debarred, suspended, ineligible, or voluntarily excluded from the covered transaction,unless it
knows that the certification is erroneous. A participant may decide the method and frequency by
which it determines the eligibility of its principals. Each participant may, but is not required to,
check the List of Parties Excluded from Federal Procurement and Non-procurement List.
8. Nothing contained in the foregoing shall be construed to require establishment of a system of records
in order to render in good faith the certification required by this clause. The knowledge and
information of a participant is not required to exceed that which is normally possessed by a prudent
person in the ordinary course of business dealings.
9. Except for transactions authorized under paragraph 5 of these instructions, if a participant in a
covered transaction knowingly enters into a lower tier covered transaction with a person who is
proposed for debarment under 48 CFR Part 9, subpart 9.4, suspended, debarred, ineligible, or
voluntarily excluded from participation in this transaction, in addition to other remedies available to
the Federal government, the department or agency with which this transaction originated may pursue
available remedies, including suspension and/or debarment.
IX. Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion—
Lower Tier Covered Transactions
1. The prospective lower tier participant certifies, by submission of this proposal, that neither it nor its
principals is presently debarred, suspended, proposed for debarment, declared ineligible, or
voluntarily excluded from participation in this transaction by any Federal department or agency.
2. Where the prospective lower tier participant is unable to certify to any of the statements in this
certification, such prospective participants shall attach an explanation to this proposal.
X. Minority Business Enterprise Requirements
It is the policy of the Department of Transportation that minority business enterprises, as defined in 49
CFR Part 23, shall have the maximum opportunity to participate in the performance of contracts
financed in whole or in part with Federal funds under this agreement. Consequently, the MBE
requirements of 49 CFR Part 23 apply to this agreement.
The recipient or its contractor agrees to ensure that minority business enterprises as defined in 49 CFR
Part 23 have the maximum opportunity to participate in the performance of contracts and subcontracts
financed in whole or in part with Federal funds provided under this agreement. In this regard, all
recipients or contractors shall take all necessary and reasonable steps in accordance with 49 CFR Part 23
to ensure that minority business enterprises have the maximum opportunity to compete for and perform
contracts. Recipients and their contractors shall not discriminate on the basis of race, color, national
origin, or sex in the award and performance of DOT-assisted contracts.
XI. Requirements
A. It is mutually agreed and promised that the applicant shall follow the State and Federal requirements
and guidelines set forth in the State of Hawaii Project Procedures Manual as amended. All project
expenditure records are to be retained for at least three years after the date of the final expenditure
report.
XII. Authorization to Proceed
A. It is mutually agreed between the STATE and the APPLICANT that this AGREEMENT OF
UNDERSTANDING AND COMPLIANCE shall become effective upon the STATE'S agreement
and authorization to proceed as set forth in PART II (2) of this application.
KAREN EOFF o+`•1.9!„,,,,,,. AARON S.Y. CHUNG
Chairperson ^ l�i%o; MAILE"MEDEIROS”DAVID
.; GREGGOR ILAGAN
VALERIE T.POINDEXTER , - ' DRU MAMO KANUHA
Vice Chair DENNIS"FRESH"ONISHI
• °`"�� DANNY PALEKA
MARGARET WILLE
HAWAI`I COUNTY COUNCIL
County of Hawai`i
Hawai`i County Building
25 Aupuni Street
Hilo, Hawaii 96720
September 18, 2015
Dru Mamo Kanuha, Chairperson
Hawai`i County Council
25 Aupuni Street
Hilo, Hawai`i 96720
RE: Bill. No. 98 : RESOLUTION AUTHORIZING THE ACCEPTANCE OF A
DONATION OF TWENTY-FIVE (25) CASES OF 12 GAUGE AMMUNITION TO THE
DEPARTMENT OF PARKS AND RECREATION.
Pursuant to Section 2(g) of Rule 4 of the Rules of Procedure of the Council of the County of
Hawai`i, this written request is submitted with my approval that the above-referenced matter be
waived from the Committee on Finance to the full Council for immediate action. In reviewing
this matter, timely approval is crucial. It is therefore advantageous that approval is granted and
the matter be placed onto the next Council agenda for review. However, in the event this request
is denied, for whatever reason, I understand the matter shall be referred to the Committee on
Finance for placement on its future agenda.
Sincerely,
Pr- ckL•gc,A.,1*---
Karen Eoff, Chairperson
Committee on Finance
• pprove• Pate/Waive to Council: Disapproved/Date/Refer to FC:
094-1 � 6UtiZ�iJ
9/2.J1 C5
rDru Mamo Kanuha, Chairperson Dru Mamo Kanuha, Chairperson
Hawai`i County Council Hawai`i County Council
KE/wb
Hawai`i County is an Equal Opportunity Provider and Employer